CrewBoard User Manual 1.2
Contents
1. Figure 19 Change default template 13 Figure 20 Change Info Page 14 Figure 21 Change entry value 14 Figure 22 Attendance list button 15 Figure 23 Default active group 15 Figure 24 Sorting mode 15 Figure 25 Change PIN 15 Figure 26 License info 16 Page 2 1 Navigating CrewBoard Lock Buton not E gt quick edit button Report button cone uration menu Yachtcloud Editgroup B 0 Crew members TESTING ROW CAPTAIN JAMES BUTLER DECKHAND C SHANNONBROAD CHIEF STEWARDESS Toggle switch TA JOHN MINUS TEST1 TEST2 REMARKABLE COINCIDENCE CONTRACTORS CREW OFFICERS DECK INTERIOR Figure 1 Main Screen Tapping this button will lock the screen This feature can be used when cleaning the screen to avoid accidental signing in out It also dims the display Tapping the lock button again will unlock the screen and returns the application to normal state Figure 2 Lock button a TAP TOUNLOCK THE SCREEN Page 3 1 2 Info pages This button shows the info pages feature here important telephone numbers and other contact details of local authorities hotels restaurants can be shown on a location basis Configuration of the info pages is further described in chapter 2 Figure 3 Info page Change current Info pages button location a O an vachtCloud MONACO PORT HERCULES Change location gt Main emergency number 112 JAMES A DECKHA Yard Office Number 332. 7 23456789 Hos pita Number 33 9 87654321 JOHN 33 7 88888888 Doctor Number Click on the change location button to change location Simply click the location if required after using the search location field If required any location can be set as default location which will be shown by default If no selection change is to be made click the back button to return to the current location Figure 4 Change info Page a O Back to return to O gt waeheC init 0 aie YachtCloud current info page lt Back Q Search th PORT DE BARCELONA Change location gt Le Port de Saint Tropez Main emergency number 112 34 9 32986000 Monaco Port Hercules Search list Hospital Number 34 9 32483000 Port de Barcelona 34 9 23456789 Doctor Number Port of Rotterdam Doctor Numbe Set as default location Set new location as default location Page 4 2 Crew Members In this area all configured crew members will be displayed each crew member can have the following details Photo e Name Function Telephone number only displayed on export Badge ID for integration with onboard security system Each person has a switch next to his name showing his or her current status by sliding the switch the person will be signed in or out 2 1 Groups This feature can be used on larger systems with many crew members where the number of people
3. 88899002 July 16 2014 1 12 AM Page 6 2 4 Manageable groups When a group is configured to be managed in the settings menu an additional button will be shown on the front application Figure 7 Edit group Edit group A 0 When clicking the Edit group button you will be prompted for a PIN code which is configurable in the settings menu Figure 8 Fill PIN code Please enter the PIN code for access After successful entering the PIN code the edit menu will be shown From here persons crew guest subcontractors can be added to the CrewBoard Figure 9 Edit Crew Bares ute Q Shannon Broad The Active Inactive switch can be used to hide persons from the CrewBoard front application when they return at a later date they can simply be activated again and sign in out of the CrewBoard Page 7 When adding a Crew Member all relevant details can be entered clicking on the Picture thumbnail provides the possibility to upload or make a photo directly from the device Making a photo is supported on mobile devices only iPad Figure 10 Adding Crew Member Cancel Add crew member First name Last name Job Phone number Badge ID Page 8 3 Settings Menu Enter the settings menu by pressing the settings button and logging in with administrative credentials default username admin password admin Crew Groups and members Logs Attendance list Info pages Please sign in for access Setti
4. User Manual 1 2 Contents CORNED ar A A E tu souwensaana A creates 2 1 Navigating COW BO cece ceteneccctatece E N 3 1 2 IE OTP DOS AE E A EEE E AAE E E E A eas E E AAA E ETTA 4 2 TONNEN ea 410 2 e ee meron en eer eee renee ree ne 5 2 1 OUDS eraa E E E E E 5 2 2 EUNE a E T eave ei tena ue etntoiees 5 2 3 EPON UNO E rete eaisnct etna omeesrn et nets eae dusce E E es eeeaeeag eres 5 2 4 Manageable BrOUDS sessiadesacecooes dsacocosstedesvanennalunndedeurhdoeanspestecieenedbecnduaaSadnaradoanosgaddedeseaueacndesatedests 7 Be SO CUES VSO e E E E ES 9 3 1 Groups amp Crew Membe S rierien E 10 3 2 LOO a E E E E S 12 3 3 Attendance LIST aac nenectconccusensnasesennnasvcusnnsnactcnnecsiesbasensannasstatunnneanctcooaseeeatesesdeaennsnnenencemctesaqsuiesss 12 3 4 EAE ool een ener eet eer eer ee eee ee ene tee EEEE EE E renter ene ere nore EE EE 13 3 5 BS UN ere Deere vatican cbse bee tu E sem eeruies itu assetiew encase ceeaeeveniene cntaas 14 3 5 1 PNG SENS a A E E E E N 16 Figure 1 Main Screen 3 Figure 2 Lock button 3 Figure 3 Info page 4 Figure 4 Change info Page 4 Figure 5 Export function 6 Figure 6 Presence list 6 Figure 7 Edit group 7 Figure 8 Fill PIN code 7 Figure 9 Edit Crew 7 Figure 10 Adding Crew Member 8 Figure 11 Settings menu 9 Figure 12 Add Group button 10 Figure 13 Create Crew Group 10 Figure 14 Change Crew group members 11 Figure 15 Edit Crew member 11 Figure 16 Logs page 12 Figure 17 Attendance 12 Figure 18 Main info page 13
5. add remove e Delete entry to delete an entry Page 13 Figure 20 Change Info Page o pages View page items Edit default template oe D Info pages Edit template Add item View items of Le Port de Saint Tropez u Title Value Actions Deene Giy Main emergency number 112 4 x Yard Office Number 33 4 94566870 ey x Change entry values i Change order Hospital Number 33 8 7654321 Xx Doctor Number 33 7 7777777 4X S Figure 21 Change entry value Info pages View page items Edit item h Info pages Edit default template Fait template Navigate back Change title field description Edit item Delete entry gt Delete Title Yard Office Number Value 33 494566870 N Adjust value Save entry gt fP 3 5 Settings The settings menu provides some of the basic configuration parameters for the CrewBoard application e Logo upload logo that is shown on the pages images are automatically resized to an height of 80 pixels keeping the aspect ratio in tact The image size should not exceed 1MB preferred format is PNG Page 14 Figure 22 Attendance list button Enable or disable the attendance list button on the front page If no Attendance button is required it can be set to a report button or a emergency button This does not change functionality of the button itself just the icon Attendance list button Attendance list button None Emergency b
6. e Job Phone Check out Matt Hahn Deckhand 893883 October 02 2014 8 12 PM x Page 12 3 4 Info pages The info pages menu provides the configuration of the default info pages template and the individual info pages Figure 18 Main info page Info pages Edit default template a Edit templat D Info pages evan Ane Add info page All Info pages a Title ActonS t info page name Le Port de Saint Tropez No VOL X Monaco Port Hercules Yes V O 4 x Change info page entries Delete entry Port de Barcelona No Oo 4X Port of Rotterdam No VOl X Figure 19 Change default template Info pages Edit template D nfo pa g es Edit template Add title entry Edit template Ss Change title order Main emergency number Change title Value_ __ _p x Yard Office Number Delete title value xX Hospital Number L x Doctor Number 4 x e Edit default template entries changed here will have an effect on newly created info page entries fields defined here will be present when creating a new info page The correct setting of the default template results in easier configuration of the individual info pages all titles listed here will be present when creating a new info page e Add info page Create a new info page based on the default template e Set default set info page as default info page upon opening restarting the app e Change info page entries to adjust current fields on the info page and or to
7. icences purchased Figure 26 License info Settings New password Confirm new password License Download system ID Download Upload new license Upload file License status OK Active license ID bsealSzmkv745 cub Active license Key f03b5607664687513f55c14fc1b909f118660fa487c587701ac4c00270a16c849bdb2fc3e7 315bd2a7987d1e2fe215bc5edlee95a5fd41cfbclb9cdfc33f336d Crewmembers quota 19 100 Page 16
8. ke this group editable from the front application This mode is particularly useful when a group for sub contractors or day workers is created Page 10 By selecting a group name crew members can be added or removed Figure 14 Change Crew group members View details Add crewmember ren Crewmembers View group Captains lack Row Fest Capt O 4 Move position Gene Cowte acond Capt Edit Delete The move position button can be used by selecting and dragging the person to the desired position This action moves the actual person to a different position on the front page Clicking the view details option of an existing member or clicking the add member button navigates to the individual member page There you can activate disable the user change the group membership add change the individual entries Name Job Phone and Badge ID By clicking the upload file button you can upload a photo The image size should not exceed 1Mb size preferred format is PNG Crew members View group Edit crew member ren Crew members Navigate back Activate disable user a Change group Edit crew member Active ys No membership Group Crew Officers v aa First name Gerard E Last name Oliver Job Second Officer Phone 31 123456789 Badge ID 123456 PPN P Upload picture a aes Figure 15 Edit Crew member Page 11 3 2 Logs On the log page a full log of who signed in out and at
9. ngs Log out button Figure 11 Settings menu In the settings menu the following items can be configured or viewed e Groups amp Crew Members o Active inactive Name first last Function Telephone number only displayed on emergency export Badge ID for integration with onboard security system Picture upload e Logs check sign in and sign out history o Filter by date o Export function PDF e Attendance list see who is currently signed in out o Export function PDF e Info Pages o Adjust the template o Adjust the individual entries change data add and remove o Change order e Settings o Change Logo Change icon or enable disable Attendance List button Email contact information Defaults Active group sorting mode Set new password Check and change licensing O O O O 0 O O O O 0 Page 9 3 1 Groups amp Crew Members A minimum of 1 group needs to be created as each crew member belongs to a certain group If desired all crew can be placed in a single group removing the need to switch groups on the front page Click here to add groups Figure 12 Add Group button res Crewmembers K At groups Captains iy 08 2014 5 07 PM o f X Deckhands uly OB 2014 5 07 PM o Ff xX Engmeorirng iy 08 2014 5 07 PM o fx Interior Oo fx Officers kly 08 2014 5 07 PM o fx Figure 13 Create Crew Group 6 6 f Crew members Create group Title Manageable Ye No Enabling Manageable will ma
10. no longer fits properly on one screen Navigate through the groups by clicking the group names 2 2 Settings The settings button will open up a new page with the administrative settings of CrewBoard This part of the application will be further described in chapter 2 2 3 Export function When the export button is pressed the current presence list will be exported and displayed on the screen when this is performed from and PC or MAC workstation the list can be saved as PDF The icon can be changed to a report of emergency button The icon can also be removed to disable Page 5 the export function See chapter 3 for further details report icon gt YachtCloud Editgroup B Q Editgroup A amp emergency icon Edit group g Button disabled INCIDENCE NTRACTORS CREW OFFICERS DECK INTERIOR Figure 5 Export function All persons present onboard will be displayed together with all their relevant details which can be very useful in the case of an emergency Figure 6 Presence list Crew Presence List Saturday Yachtcloud piel Present e Jack Row First Captain 23981273 July 18 2014 10 05 PM Gene Cowie Second Captain 19223 July 18 2014 10 05 PM Matt Hahn Deckhand 893883 July 19 2014 8 31 AM Oliver Brockman Deckhand 8837204 July 19 2014 8 32 AM Francesco Furness Deckhand 88370047 July 19 2014 8 31 AM Derrick Rhodes Chief Engineer 984737 July 16 2014 1 12 AM ti Samuel Treat Second Engineer
11. utton Report button Figure 25 New PIN Updates e mail address When an email address is provided each person signing in or out will trigger an email process that sends the current presence list in a PDF document to the specified email address Please note that this feature could overload an email box under heavy use Also a valid SMTP server needs to be present for sending the emails Default active group Select the group that needs to be displayed when opening the front application When refreshing the web page it will also return to the default group Figure 23 Default active group Default active group Crew New password change the current password by entering it in both fields and selecting the save button Sort mode Defines the way Crew Members are sorted in the application the options are sort on Name Job Presence or Manual Figure 24 Sorting mode Sort mode Name Job Presence Manual Pin code The pin code is used for editing data entries via the front applications All editable values require a pin code to be entered before allowing them to be edited This allows for management directly from the front application device such as an iPad Change PIN Confirm new PIN Page 15 3 5 1 License When deploying CrewBoard a system ID is generated and when requesting a licence the System ID needs to be downloaded and sent to YachtCloud YachtCloud then generates a licence ID based upon the number of user l
12. what time can be viewed and exported Use the export button if you want a full export of the log Use the filter button after selecting from and to dates to view a more specific part of the log and afterwards export it to a PDF document Figure 16 Logs page Export Log Filter togs D Logs T 1 Mer froem date fs ote rye Orie Bren 3 i4 Oby Ara aman I amen frar n 4 Aat Pia iidr rre Biren gt tae Oby Aru rman Matt ihade t iyor Drio Brie Eariri Wilton T 4 j hai Aow 4 ta fore mf rr gt bet Mna 0 h a 3 3 Attendance List The attendance list page displays the current presence together with the crew member s details The export function can be used to export this list to a PDF document Figure 17 Attendance Attendance list A H Export g Attendance list p Present Name Job Phone Check in Jack Row First Captain 23981273 September 24 2014 10 26 AM Gene Cowie Second Captain 19223 September 08 2014 8 21 AM Oliver Brockman Deckhand 8837204 October 02 2014 8 13 PM Samuel Treat Second Engineer 88899002 July 23 2014 8 06 PM Rolando Patman ETO 84872991 September 09 2014 4 19 PM Kimberley Sitton Chief Stewardess 8381112 September 24 2014 10 31 AM Stefanie Schubert Stewardess 737391 August 11 2014 11 24 AM Bernard Werner Second Officer 827372819 August 29 2014 4 01 PM Onno Hunt Deckhand August 29 2014 4 01 PM Not present Nam
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