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User Manual - Phantech Software

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1. A Sample Additional rekt SEET re This offer is made conditional upon the Tenant 9 3 premises and the store front within 14 days of t LJ Commencement I Condition File Toolbar s offer is further conditional upon the Tenant Deposit parties hereto are unable to execute a lease w Deposit cheque e S The Landlord covenants that on commenceme 4 Exclusivity A Ga Header and that there are no work orders or deficiency z finds the intended use does not comply with all 4 Insurance without deductions Irrevocable Landlords work MENU S ll 8 By clicking on the arrow to the rightof the File Box the box will open up and the File names will drop down Click ona File name and InfoRecall will clear the File currently open if any and load the File that you have selected Re size File Box You can re size the File Box to make it wider or narrower To do so 1994 2016 Phantech Software Inc Display Window Choose Customize Buttons from the Tools menu Click on the File Box A frame around the drop down boxwill appear Position the cursor on the right edge of the frame Press the left mouse button and drag the drop down box wider narrower Note The Customize Toolbar dialog must be displayed to re size the drop down boxes You change the width of the File Box Choose Customize Buttons from the Tools menu Click on the File Box Point the cursor to the right end The cursor will turn into left
2. The information in the Status Bar consists of 1994 2016 Phantech Software Inc Display Window 31 The number of documents contained in the File The currently open documentsize Line and column information The Caps and Num lock if on The Inserl Overtype mode The Scroll lock items help messages The help messages are directly related to the currently selected menu item or the Toolbar button directly under the mouse pointer This explanation appears when you move the mouse pointer overa Tool Bar button Insert Overtype Use the Insert INS mode to type new text Use the Overtype OVR to type over existing text To switch between Insert and Overtype press the Insertkey on your computer key board The Status Bar will indicate your selection as INS for Insert mode or OVR for Overtype mode Num Lock and Insert mode are the default modes 3 10 The Editor InfoRecalls Editor is extremely flexible and powerful It s a word processor within InfoRecall that offers unlimited document size and all the font formatting features as well as support for graphic images tables columns text frames OLE and page number Hypertext Hyperlinks and more Microsoft IntelliMouse Support If you ve installed Microsoft IntelliMouse or Microsoft IntelliMouse T rackBall you can use its built in scrolling capabilities Click here for more Drag Text to a New Position You can drag a word sentence or paragraph to a different position in the
3. The Hit List for the current search can be accessed as many times as you wantto 1994 2016 Phantech Software Inc Search Menu e Hits are keptin memory so that you can see them anytime you wantto without having to perform the same search over again Hits are retained until another search is made InfoRecall remembers the last document viewed and will highlight it next ime you access the Hit List so that you will know where you have left off Right click the right mouse button to get the pop up menu To Access the Hit List e Choose View Hit List the search menu Viewing Hits e Double click a hitor press Enter or e Choose Open from the Pop up Menu The Hit List will disappear and InfoRecall will open the File and the document where the hit occurred and highlight it To Sort Hit List e Click on a Column Header to sort the items in that column Print Hit List Prints the Hit List Prints a list of Hits as shown in the Hit List You can printa partial list or the whole list To print a partial list e Select Files e Click the Print List button To print the whole list e Click the Print List button InfoRecall tells you how many pages it will take to print the listand asks you whether to proceed Related Topics Print Print Margins Re size Hit List Dialog Window You can re size the Hit List Dialog to make itlager or smaller InfoRecall will remember the new size as well as the last position Ever
4. 22 2 cccececeeeeecenssecneecena ences KEE SEa A EE KEE KEE RRE KEE KEEN RKEEER KEEN 86 8 Document DiraWwe li i cczcccccscccccessccesecets ceetsrstcctanseecceensseeatecebeccebssseceedeuerccetesctvecccabeccenvseuceteeceys 87 H Copy Dorurmtente deisde E ENERE TN eE dE de 90 10 Move DOCUME IIS ini coe cocaceet codeine conde cet eevee ee NEE SEENEN EE DEN 91 It Browse History oinin ee E N Ae eoncak coated det doce dv edacba eden ecedvbadiuecsies tuesvelavedes 91 12 Delete TE CET 93 13 Undelete Documents sg Eege ENER EES SE cede ecddusecievescaae nain aaan g 94 14 Recover Deleted DOCUMENIS 2 ceceeeceee ence ee ee eee ence ee eeee ee eeeeeeeeeeseeeeeeeaeseeeeeeeeeeeeeeeeeenenee 94 15 gt Open Recycle Biharo eonan iaeaea ARERIA AANEREN EEEREN AEEA ENRE EA 95 16 Empty Recycle Bifan elects sone aien raean AAKER EAA ENa AANA eg NEEN 95 LZ Backikopwargd ESTEE TTET TT T 96 18 Refresh Document Tree s sssssssunnnunnnunnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nunn nnnn nnmnnn nnmnnn nnmnnn nnna 97 19 Document Intormaton REENEN EEN ea eaa oeaan EEN RENE EEN 97 20 Add Favorite Document ici cecete naea e a aeaa a aE ai aa a ea ida aa iaaa iie 97 21 Open Favorite DOCUMENL ecececeeeee seen ee ee sees eee eeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseseeeeeeeseeeeeeeeseeeneees 99 Part VIII Edit Menu 101 WS ONO E 101 EN REGO SE 101 S e TEE 101 d Te EE 102 5 Paste nie E E codudi ge decdeacbecd dee sdesaveut cede veda
5. 4 2 Example File CH Sample Document Sample Document Sample Document CI Sample Document Pa Sample Doct Identical Doc Same docum Moving Up amp Down the Tree The cursor is on the Document Tree Root when a File is opened You can open documents by moving through the Document Tree using the Up For Down Y keys on your keyboard or by clicking the mouse on a Documentin the Tree Clicking on the Rootof the Document Tree closes all open documents Use the F8 key to move the cursor from the Document Tree to the Document Name Box to the Editor Move Cursor Use the F8 key to move the cursor from one window area of InfoRecall to the next ES Moves Cursor to Document Name Box DocumentName Box Example To move the cursor from the Document Name Box to the Editor requires F8 to be pressed once Resizing the Document Tree You can change the width of the Document Tree window by positioning the cursor on top ofthe Splitter bar that separates the Documentlist and the Editor When the cursor changes to a double arrow as shown above press the left mouse button and drag the Splitter to a new position As the width of the Document List increases it will decrease the width of the Editor and vise versa Related Topics Maximize Workspace Window Customize Tree Icons Viewing Documents Viewing Multiple Documents 3 9 The Status Bar gr ES Ready 29 Documents 14 896 Bytes 14 54 KB Line 3 Col 107 CAP NUM INS SCRL
6. Nothing stays hidden with Global Search To Re size 1994 2016 Phantech Software Inc ISS Hits InfoRecall e Position the cursor atan edge and when the cursor turns into an arrow press the mouse button and drag to re size Drag a dialog any position on the screen e Place the mouse on top of the dialog e Drag itto where you want it Hits 4 J Re size North South gt R esize East West L 4 R esize North West South East Related Topics Search for Textin Files Search for Files Viewing the Hits Copy Files Move Files Delete Files Printing the Hit List 16 2 Wildcard File Types Global Search uses the asterisk as a wildcard characters in searches File Types can be used singly or in combination with each other or in combination with wildcard File Types When more than one File Types is used they must be separated by a semicolon Wildcard File Type Examples ch only txt files with the name of sample sample txt sarnple all files with the name of sample regardless of type sample txt sarnple doc sample sam all txt doc and sarn files with the narne of sample txt all txt file of name txt doc sam wpd sam txt a only art w sam txt sam dor sam wpd a only hat start sam s of type that start aa sam all files re gare of type that end oam all files regardless of type where sam accurrs anywhe
7. Reminders are initially sorted by date Click on any Column Header and the list will be sorted alphabetically according the contents for that column Note based reminders are default To use Document based reminders e Choose Preferences from the Tools menu e Click on Set Reminders to Document Based A check mark will appear as shown below e Click Apply To use Note based reminders Set Reminders to Document Based should not have a check mark on it 1994 2016 Phantech Software Inc Tools Menu 229 V Auto Expand Document Tree i Show All Waming Messages C Always Minimize to Tray C Start InfoRecall on Windows Startup _ Set Reminders to Document based Note based is Default Note Based Reminders e Choose Reminders from the Tools menu e Ifyou need a daily reminder click on the D button e For dates click on the Date button and click ona date e Click New Date or Change Date ifasked 1994 2016 Phantech Software Inc 230 InfoRecall Sunday September 21 2014 Make Reminders Check Reminders EI Insert Date Daily Reminder Attach Note Today Tomorrow 4 January 2015 Sun Mon Tue Wed Thu 28 20 21 1 4 y tomorrow Get flowers and chacks for Yancey amp Jennifer 1 8 day 20 years old 1 t r s Birthday 40 yrs old 1974 06 28 201 4 Oksana Arriving Toronto on Saturday June 28 at 19 55 KLM flight KL 0695
8. 6 1 New Creates a new File I s better to create a new File than to dump all your information into one File By splitting your information you ll avoid very large Files that consume a lot of memory and are slow loading It mightalso be more informative to create a File with a name to match the information in it Type a File Name Cancel To do so e Choose New from the File menu e Type a File Name inthe Type a File Name box e Click the OK button e Click the Cancel button to exit Files The new File is created and immediately loaded into InfoRecall ready for your use An InfoRecall data File consists of 3 files called a data set 1 The Data file dat This holds the main data 2 The Index file idx This holds the index of the data in the dat File 3 The Tree file tre This file holds all the names of documents in the data file Related Topics File Drawer 6 2 Open Files can be open by using the FILE BOX on the left side of the Document bar when the Document Toolbar is in view 1994 2016 Phantech Software Inc 52 InfoRecall File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Wind Deo e Obea OB TEDHA eR R Business Plan Samsung Galaxy 3 Sergey Shareware and Freeware Sites Skiing Speaking Stocks Stories Template Monster Ter Code Ter Upgrades The School of Hard Knocks Time Billing Assistant h DEL Statem
9. Bald OB GUE AaBbYyZz To do so e Right click the mouse on the template to bring up the menu e Click Set Dialog Font from the menu e Click a fontand font size and font formatting from the Font dialog e Click OK Note This is for the template only InfoRecall will use the default font of your document when using the template regardless of the font you choose for it 1994 2016 Phantech Software Inc Templates Menu 17 5 Right Justify Labels Aligns the textin the labels to the right Set Dialog Caption E Set Dialog Font From Right justify Labels Company Use label text To Regarding Date Time Add Label Add Edit field Add Graphic Telephone Message Modify Item Delete Hem To do so e Right click the mouse on the template to bring up the menu e Click Right Justify Labels from the menu The next time you place the Label control the label text will be aligned to the right 17 6 Use Label Text Labels are controls that hold static text to describe a process or describe whathas to be typed into a text control You can use the text from these labels in InfoRecall along with the rest of the information from the template Date Time ss Frere Set Dialog Font E Right justify Labels i a Use label text Regarding Add Label Telephone Add Edit field Message Add Graphic Modify Item Delete Item Del To do so 1994 2016 Phantech Softw
10. InfoRecall A Definition A technique of maintaining supplies of INVENTORY at appropriate levels to meet production and sales requirements The determination of the right levels is at the heart of the INVENTORY control problem The answer is to maintain the smallest possible inventories consistent with good service to customers and efficient use of CAPITAL How much INVENTORY is too much It never ceases to amaze how many companies have too much INVENTORY And it s not just a question of having too much because when that condition exists one invariably has the wrong INVENTORY The problem is the 20 80 rule 20 of your INVENTORY sells and the other 80 sits in the warehouse and gathers dust So you still have to buy more just so you can maintain sales In retail at least you have a chance to DISCOUNT the goods and thus get rid of them But it s not just a retail problem it happens to manufactures as well And it s worse in manufacturing because when you have too much it s not always finished goods that are overstocked some of it is raw materials and work in progress The last two are very hard or impossible to sell when a Short Selling St gt BIS A Hello I m Andy Verity and I m going to try to answer some of your questions about how the banking crisis could affect you If you ve got any questions post them here or text 85058 while the show is on and I ll try to answer as many as I can Q
11. It will eliminate the Title bar of the Editor above thereby expanding its window to maximum size shown below File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Windov JOE CEE e OCeH DBEUEHDEEEAE DREI Accounting Terms v Depreciation o Accounting Terms E Accelerated Depreciation Accounting Period Accretion It will remain expanded until Maximize Editor Window is chosen once more to bring the Document Title Bar back in view 10 9 Ruler Turns the Ruler on and off The ruler allows you to setleftand rightindents and tab stops Era i 7 UE Tab Stop Indent Marker To set the left indent e Place the cursor on the paragraphs you want to indent 1994 2016 Phantech Software Inc ne InfoRecall e Drag the left indent marker at the top of the ruler e Drag the left indent marker at the bottom of the ruler To set the right indent e Place the cursor on the paragraphs you want to indent e Drag the right indent marker at the bottom of the ruler This will indent the whole paragraph Note You can also setindents by using Indent Left Indent Right and Hanging Indent from the Paragraph Menu To settab stops e Place the cursor ona paragraphs e Click on the left of the ruler to set the first tab stop e You can setas many tab stops as you want by repeating step 2 You can also drag the tab stops to another location by placing your cursor ona tab stop
12. P Doc 1 Doc 2 Files Program E Mail Save Web Cancel e Click Save to create the link The example above will create a hyperlink to Program Files The jump offtext is this color and double underlined Clicking on it will activate File Explorer pointing to C Program Files 11 11 Hyperlink to a n E mail Address You can create a hyperlink to your e mail program If textis highlighted that does not contain the edit box will be blank when displayed You can then type the e mail Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on To link to a typed e Mail address e Type an e mail address support phantech com ina document e Highlight the e mail address e Choose Hyperlink from the Insert menu e Click on the E Mail button The confirmation dialog will show the e mail address e Click OKto acceptor change the e Mail address and then click OK e Click Save to create the link 1994 2016 Phantech Software Inc 134 InfoRecall Accept or Change E Mail Address support phantech com Text Pop Up P Doc 1 Doc 2 Files Program Folder E Mail Cancel To link to an e Mail from any text or image e Highlight any text or image ina document e Choose Hyperlink from the Insert menu e Click on the E Mail button The confirmation dialog will not show an e Mail address e Change the text shown to a proper e Mail address e Click Save to create
13. View Note Remove 11 30 2014 Danial s Birthday 1998 List Font List Color Print List Save Cancel The Highlight is on an Existing Reminder Click New Date to create a New Reminder Date Click Change Date to change the Date of the Reminder Change Date Cancel To attach a note to your Reminder e Click the N button or double click on the new date e Type you Note e Click Save The calendar in the Note dialog is set to the Reminder date so you can see the date in context of the whole week 1994 2016 Phantech Software Inc Tools Menu Note for Reminder Date for Reminder March 2013 Sun Mon Tue Wed Thu 25 27 28 6 7 13 14 Sunday September 21 2014 Make Reminders Check Reminders Attach Note Today Tomorrow 4 January 2015 Sun Mon Tue Wed Thu Fri 28 20 31 y tomorrow Get flowers and chacks for Yancey amp Jennifer 18 25 1 day 20 years old C Today 9 21 2014 tie Birthday 40 yrs old 1974 3 Ann 06 28 201 4 Oksana Arriving Toronto on Saturday June 28 at 19 55 KLM flight KL 0695 07 14 2014 Dr Pulec 3 30 el View Note Remove 11 30 2014 Danial s Birthday 1998 List Font List Color Print List Save Cancel Document Based Reminders Open a InfoRecall File Choose Reminders from the Tools menu Click on a document in the Document T
14. You can also double click on the object to launch it d native application 12 3 Picture Inserts a graphic image into an InfoRecall document To insert a picture Position the cursor where you want the insertion Choose Picture from the Insert menu Click the File where the picture is Click the picture Click the Insert button 1994 2016 Phantech Software Inc Insert Menu Kun Graphic images supported Windows Bitmap bmp dib Windows MetaFile wmf JPEG File Interface jpg Graphics Interface gif GIF87a GIF89a non transparent PC Paintbrush pcx Targa tga Tagged Image File tif You can inserta picture in the middle of text and have the text wrap around it euismod To do so e Place the cursor in the text where you wantto insert the picture e Choose Text Frame from the Insert menu e Click the mouse button inside the frame to selectit e Choose Picture from the Insert menu e Click the picture e Click the Insert button To move the picture or re size it you have to move or re size the Text Frame Related Topics Edit Picture Size Insert Text Frame 12 4 Linked Picture Inserts a graphic image into an InfoRecall document that is linked to the graphic image on your media The advantage ofa Linked Image is that any changes made to the image are mirrored in the image in InfoRecall To inserta linked graphic image e Position the cursor where you want the insertion e Choose Link
15. 170 InfoRecall Search Type Search Key 1 CH Normal enterprise y O Fuzzy Search Key 2 O And business y Ki Or Search Options Search Keys OI Not File Index y z V Search Document Names Load Search Keys gieler Match Whole Word Only O Dates si First Match each Document Save Search Keys Search Current File Only Cancel Searching enables you to find any information at any time regardless of what InfoRecall File it was saved to InfoRecall looks for the search key s in both the document names as well as in the documenttextin Files located in the current Data Folder InfoRecall can do Normal Exact Fuzzy and Boolean AND OR IF NOT searches To make searches even faster InfoRecall allows you to build and use File Indexes An index search is the fastest way to search for something in Files that you have grouped as an index You can also save all the search keys that were used and keptin the Search Keys List and load them next time to use them over again Default Search Settings are Default Search Type 1 Normal Default Search Options 1 Search Document Names 2 First match each Document Note InfoRecall remembers the Search Options of your lastsearch and sets them that way on your next search InfoRecall will temporarily switch the Search Current File Only Setting off ifa search is performed without a File being open To Search You can highlight a word ora phrase in an InfoRecall doc
16. Swap Source Folder Security is OFF Type Password fei Re Type Password Remove Disable Swap Source Folders with a Password A network administrator can add one or more Source Folders for a user and then disable Swap Source Folders by password protecting it To seta Password e Choose Swap Source Folder Security from the Security menu e Type a password e Retype the password e Click Setand click Cancel Add Remove and Custom Source Folder will be disabled In the below example a user is only allowed to swap between two Source Data Folders No folders canbe added orremoved Available Source Folders Drive Source Folder InfoRecall Personal Data Common Data Data Swap Add Custom Source Folder 7 Remove Cancel Disabled 1994 2016 Phantech Software Inc Security Related Topics Swap Custom Source Folders Swap Source Folders 1994 2016 Phantech Software Inc 276 InfoRecall 21 Windows 21 1 Cascade This choice arranges all open documents so that each one is offseton two sides from the documents itoverlaps To Cascade you must be in Multiple Document mode and have more than one documentopen File Documents Edit Fonts View Insert Table Paragraph Search Security Tools Templates Window Help Oe GRE e OCSsa OBETE Heee ADI 110 Bloor Street 1905 v Concierge A 7 no Bloor Stren 1905 3 Address E Aeroplan Bill Mockler Bits of Wisdom Blinds E Card Numbers
17. The Document Tree is hierarchical itlets you organize items and sub items ina hierarchical tree structure Each item can be a Main Documentwith Branch Documents Branch Documents can also have Branch Documents Expand the Tree On the rightthe Tree is expanded showing all Documents and their Branch Documents Click on the Minus sign arrows in Vista to the left of the Documents to collapse the Tree Collapse the Tree On the leftthe Tree is collapsed hiding all Branches The Plus sign arrows in Vista to the left of the Documents indicate that there are Branches Click on them to expand the Tree File Documents Edit Fonts View Insert Table Parag File Documents Edit Fonts View Insert Table Parac DeOeEe Obea DREE DEORE e Obew OBEE Sample File Sample File v 5 Sample File amp Sample File 2 A Starting Document CH A Starting Document J Document Tree CC Document Tree DON T START WITH SAMPLE FOLDER 9 This is a Branch Hyperlinks This is a Branch of a Branch C Information and its use DON T START WITH SAMPLE FOLDER E Searching with InfoRecall E Hyperlinks J The Editor Information and its use E Workspace Manager 7 Searching with InfoRecall 9 Multimedia Search Searching InfoRecall Folders 7 The Editor More about the Editor E Workspace Manager 10 13 Paragraph Marks Displays all the paragraph marks in the document T While you view or edita documenton the
18. 164 InfoRecall The top line of the border is placed beneath the top of the first line The bottom line of the border is placed above the bottom of the last line Create a blank line at the top and bottom if you need additional clearance at the top or bottom The left line of the border is placed before the left indentation for the paragraph Therefore the left side may not be visible for the paragraph with no left indentation The right line of the border is placed after the right indentation Therefore the right side may not be visible for the paragraph where the right margin extends up to or beyond the width of the wind You can draw all four sides of the border or you can draw only the selected sides Additional two options allow you to select thick and double lined borders The shading is specified as a percentage value When two or more contiguous paragraphs have identical paragraph formatting parameters a single border is drawn to enclose all such contiguous paragraphs The top line of the border is placed beneath the top ofthe first line The bottom line of the border is placed above the bottom ofthe last line Create a blank line atthe top and bottom if you need additional clearance atthe top or bottom The left line of the border is placed before the left indentation for the paragraph Therefore the left side may notbe visible for the paragraph with no left indentation The rightline of the border is placed after the right i
19. 185 Hit List Search Types amp Options Build File Index Using File Index Search Keys List Using Search Keys Save Keys Load Keys 15 21 Search Document This feature will locate a word a phrase ora block oftextin the document thatis currently displayed Find What Direction C Match whole word only From the top so _ Match case O Down Cancel To search e Choose Search Documentfrom the Search menu e Type your word or phrase in the Find dialog box e Click Find Next Search Options Match whole word only Match case Search from the Top Search Up Search Down O eU Ni Related Topics Search amp Replace 1994 2016 Phantech Software Inc 186 InfoRecall 15 22 Search amp Replace You can replace any occurrence ofa word or phrase with another word or phrase or blank space Find what Replace with Match whole word only Replace in _ Match case Selection GC e Verify each replace Whole file Cancel Replace Al To Search amp Replace e Choose Search amp Replace from the Search menu e Type the word or phrase to replace in the Find What box e Type the replacement word or phrase in the Replace with box e Click an option e Click Find Next e Click Replace or Replace All Options 1 Match whole word only 2 Match case 3 Verify each replace 4 Replace in Selection or Whole File Related Topics Search Document 15 23 Go to a L
20. Billing Time 2 Hours 6 Minutes 31 Seconds Charge 1 054 31 at 500 00 hr To starta new Time Tracker session e Click Reset e Click Start Modify Allows you to Add Remove or Change the Currency Symbol Hourly Rate and the Time amp Date Format To Modify e Click the Modify button on the Time Tracker dialog The below dialog will show Category O Currency Hourly Rate Time Prefix Ok Click one the type of item to modify Notepad will start with the appropriate category open Add change or remove items Exit Notepad e e e Save your changes e e Click OKin the dialog The changes will immediately be reflected in the drop down boxes 18 18 Calendar Attimes itis convenientto have a calendar handy InfoRecall provides one for just that reason The calendar can also be used for date stamping either the Document Name Box or the 1994 2016 Phantech Software Inc 2 InfoRecall Document Simply place the cursor where you want to insert the date selecting a date and click on the Insert button Calendar will insert the date according to the date format chosen Change Month or Year e Click on the left or right arrows to change Months e Click on the Month Name to change the Month or Year e Click on Today to reset the calendar to today s date Calendar displays the week number on the left of each month January 2015 February 2015 March 2015 Mon Tue Wed Thu Mon Tue Wed Thu i Mon Tue Wed
21. Expand Compress O Normal Adjustment 20 Cancel To do so 1994 2016 Phantech Software Inc 106 InfoRecall Selectthe text you want to expand or compress Choose Character Spacing from the Fonts menu Click on Expand or Condense in the Options box Specify how much space you want to expand or compress the text in the Adjustment box Note You might want experiment with the Adjustment numbers to see what affect they have Start with the number 10 and increase Selecting Expand or Compress alters the spacing between all selected letters by the same amount 9 4 Change Case Changes the case ofthe selected text Five options are available Change Case E Options GE Sentence case C lowercase UPPERCASE Title Case tOGGLE cASE Cancel Sentence Case Changes first letter of each words after a period to uppercase and the rest of the letters to lowercase Lowercase Changes all letters to lowercase Uppercase Changes all letters to UPPERCASE Title Case Changes the firstletters of each word to uppercase Example Your Computer Was Fixed We Put A New Motherboard Into It Toggle Case Reverses the case ofall letters uppercase becomes lowercase and lowercase becomes uppercase Example Your Computer Was Fixed We Put A New Motherboard Into It yOUR COMPUTER wAS flXED wE pUT a nEW mOTHERBOARD iNTO iT To change case e Highlight a word a sentence a paragraph orall
22. Forward does the reverse the Back feature takes you back through previously opened documents until you reach the very first document opened Ehre Forward feature takes you forward through all the documents previously viewed with the Back button until you reach the lastdocument opened Shortcut Back Alt Left Forward Alt Right 1994 2016 Phantech Software Inc Document Menu 7 18 Refresh Document Tree If you delete or move documents and you want your documenttree to reflect the changes that you ve just made then use this feature Refresh Document Tree will remove the deleted documents grayed X documenticons from the tree and ifany documents were open it will reopen them To do so Choose Refresh Document Tree form the Document menu Deleted documents can still be restored from the Recycle Bin if necessary Related Topics Delete Documents Undulate Documents 7 19 Document Information Every time a documentis created or changes are made to one InfoRecall saves the date and time ithappened You can check that information by opening a document and choosing Document Information from the Documents Menu The below dialog will appear displaying the document information Document Information File Name Windows Tricks Tips Document Name Virtual Memory Settings Document Size 31 508 Bytes 30 76 KB Date Created Thursday July 03 2003 08 06 AM Date Modified Friday July 10 2015 02 53 PM Click the
23. Remove All Science amp Physics aws of Thermodynamics T Ap 15 2015 02 34 PM List Font List Color Cancel Filter same Documents Delete History on closing InfoRecall Remove All Deletes all documents form History To the Sort History e Click on a Column Header to sort the items in that column List Font e Changes the list Font Font Size and Font Color of the Browse History List List Color e Changes the background color ofthe Browse History List 7 12 Delete Documents This allows you to delete a document from the currently open File InfoRecall can delete single or multiple documents For your safety the documents are not removed immediately The documents retain a shaded icon with an X through it indicating that they should be deleted If documents were deleted by mistake highlighting them and using Undulate Documents from the Documents menu can recover them They will be deleted from the File and moved to the Recycle Bin when the File is closed To delete and remove them immediately choose Refresh Document Tree from the View menu You should delete the documents in the Recycle Bin periodically InfoRecall will notify you when there are more than 50 documents in the Recycle Bin and offer you the opportunity to empty it To delete documents e Selecta Document or Documents to be deleted 1994 2016 Phantech Software Inc ER InfoRecall e Choose Delete from the Documents menu e or press the Delete key e Click yes to del
24. e Click the Columns radio button e Type the percentage shading desired e Click OK To Shade Rows e Place your cursor in the row to be shaded e Choose Cell Fill Shading from the Table menu e Click on the Row radio button e Type the percentage shading desired e Click OK 13 13 Show Grid Lines Use this option to enable or disable the display of the table grid lines The table grid lines are for display purpose only they are not drawn when printing to a printer unless borders have been created around the cells To do so e Place your cursor anywhere in the Editor e Choose Show Grid Lines from the Table menu 1994 2016 Phantech Software Inc The Table Grid Lines are either disabled or enabled depending on whether they are shown or not Related Topics Cell Border 1994 2016 Phantech Software Inc 12 InfoRecall 14 Paragraph Menu 14 1 Paragraph Alignment You can position the cursor anywhere ona line or block of textand setall paragraph formats for the current line or paragraph You can also highlight a block of lines using Mouse Position the cursor atthe beginning of the block and depress the left button While the left button is depressed drag the mouse to the lastline ofthe block and release the mouse Keystroke Position the cursor atthe beginning of the block and depress the shift key Now use the arrow keys to position the caret on the last character of the block and release the shiftkey Nor
25. e Do the same with all the other Text boxes e Re size the Text boxes to look like the Template below Your Template should now look like this Telephone Message Date Time From Company To Regarding Telephone Message Cancel 1994 2016 Phantech Software Inc Templates Menu 201 Save the Template e Click the Okay button to save the Template e Type Address in the File name box e Click Save The template will be saved to your Data Folder and it will be added as Address to your Templates menu Click on itto bring it up for use 17 3 Set Dialog Caption This sets the name in the title bar of the template Telephone Message Date Time From Company To Regarding Telephone Message Telephone Okay Cancel Text for caption To name your template e Right click the mouse on the template to bring up the menu e Click Set Dialog Caption from the menu e Type the caption in the Set the Dialog caption text box e Click OK The name will appear in the title bar of the template Note The name given the dialog caption will also be the name that will be added to the Template menu Clicking on that name in the Template menu will bring it up for use 1994 2016 Phantech Software Inc 22 InfoRecall 17 4 Set Dialog Font Choose a font for your template Telephone Message Date Time From Company To Regarding Telephone Message
26. i S SS How e a Ready 73 Documents 21 131 Bytes 20 63 KB Documenttabs facilitate navigating between documents in Multiple Document view Just click ona documenttab to open its document 1994 2016 Phantech Software Inc na InfoRecall Draft View si Word Wrap Toolbars gt v Full Screen v Boilerplate Text Toolbar J Ruler m Document Tabs 1 Document Tree D I Maximize Edit Window SI Multiple Documents Ca Expand Document Tree Collapse Document Tree Paragraph Marks Hide Text lt 4 Display Hidden Text oO Refresh Document Tree F5 lt Forward to Previously Opened Document Backward to Previously Opened Document a Zoom The sunken icon at Document Tabs indicates thatthe tabs are on On the above View Menu Full Screen Documents Tabs and Expand Document Tree are all depressed and therefore these features are turned on 10 8 Maximize Edit Window This maximizes the Editor window by eliminating the Document Title Bar as shown below To do so Choose Maximize Edit Window from the View menu 1994 2016 Phantech Software Inc View Menu 115 File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Windo Oeceea Obeal ORE 8SSRRR8 Hp 7 Example 3 Address amp Phone Numbers 3 Budget E Computer el Depreciation Discount Discounted Cash Flow Document Title Bar
27. infoRecall D ata S ales Letter dat MnfoRecall Data Photo Business Plan dat 05 01 14 10 04 38 InfoRecall D ata Photo Business Plan dat 05 15 14 13 56 21 Z InfoRecall Data Passwords dat 05 13 14 12 31 54 InfoRecall D ata Passwords dat MnfoRecall D ata Medical dat 05 14 14 16 18 57 InfoRecall D ata Medical dat InfoRecall D ata IntoR ecall 2015 dat 05 14 14 18 05 41 InfoRecall D ata InfoRecall 2015 dat 05 15 14 11 55 49 Synchronize Progress All the Files whose last modified time and date differ from each other will be displayed in the Synchronize Data Files list box To Sort the Synchronize List e Click ona Column Header to sort the items in that column To Synchronize InfoRecall Files Choose Synchronize Data Files from the Tools menu Click the Folder button to choose the Source Folder Click the Folder button to choose the Target Folder DAT InfoRecall Files is the default File Type Click the Scan button All the Files comprising a data set will be synchronized automatically when synchronizing InfoRecall data files To Synchronize other Files e Selecta file type from the File Types drop down box or type one Like isd or sat Just the letters of the File Extension e Click the Folder button to choose the Source Folder e Click the Folder button to choose the Target Folder e DAT InfoRecall Files is the default File Type e Click the Scan button 1994 2016 Phantech Software
28. later For now you have covered some of the basics and got the feel of InfoRecall We think it s pretty simple to use yet very powerful once you getto know and use the more advanced features There are so many uses for InfoRecall We hope that we are equal to your needs and make you more productive in t InfoRecalls Help File is very detailed Itexplains all the features and gives step by step instructions on how to use the Press F1 within InfoRecall on any dialog box to obtain help about the current topic 1994 2016 Phantech Software Inc Boilerplate Feature 5 Boilerplate Feature 5 1 Boilerplate Text Boilerplate is any text that that can be reused in new documents without being changed much from the original Boilerplate refers to standard terms and conditions contained in mostcontracts agreements or other documents that use standard text clauses or provisions With InfoRecall you can quickly put together documents that share standard fragments of text froma library of reusable text You can store the reusable text in different Folders and documents then assemble them with the Boilerplate feature When finished you can print the assembled text or paste itinto a new document You can easily assemble documents including but not limited to Articles Obligations Agreements Proposals Clauses Prospectuses Conditions Provisions Covenants Provisos Leases Speeches Letters Stipulations Memorandum Terms The Boilerpla
29. 156 InfoRecall e Highlight the cells to merge e Choose Merge Cells from the Table menu The width of the resulting cells is equal to the sum ofall merged cells If the highlighted cells span more than one table row this operation creates multiple merged cells each within its row 13 8 Delete Cells Use this option to delete the selected cells from the table Options Delete Cells Delete Columns Delete Rows Cancel To delete a Table Cell e Place your cursor in the cell to delete e Choose Delete Cells from the Table menu e Click the Delete Cells radio button e Click OK To delete a Table Column e Place your cursor in the column to delete e Choose Delete Cells from the Table menu e Click the Delete Columns radio button e Click OK To delete a Table Row Place your cursor in the row to delete Choose Delete Cells from the Table menu Click the Delete Rows radio button Click OK 13 9 Cell Border Use this option to create the borders for the Table or for selected cells Range Border Width All Cells Top 10 Selected Cells O Columns Bottom 10 O Rows Left 10 Right 10 Cell Text Margin 60 Cancel To create borders for the Table 1994 2016 Phantech Software Inc e Place your cursor anywhere in the Table e Choose Cell Shading from the Table menu e Type a number for the Border Width Top Bottom Left and Right e Click OK To create a border fora Table Row e Pla
30. ASCII Files 70 Import Files A0 Import Multiple Files 70 Import Single File 69 Import Single Files 83 Indents 163 Insert Character 144 IntelliMouse 33 K Keyboard Shortcuts 281 Keyborad Shortcuts Shortcuts 14 Keybord Shortcuts 14 a ie Last Template 211 Linked Picture 141 Login 269 Login 269 Log In 269 LTD Search 184 Make File Read Only 271 Maximize Edit Window 114 Maximize Workspace Window 116 Menu bar 24 Menubar 24 Merge Cells 155 Minimixe to Tray 77 Modify Drawing Object 147 Modify Item 208 1994 2016 Phantech Software Inc Modify Template 209 Mouse 33 Move Documents 91 Move Files 195 Moving Through Documents 80 Multimedia Search 187 Multiple Documents 36 81 116 N Network Version 17 New Document 81 New Document with Clipboard Text 84 New Folder 51 New from Windows Clipboard 84 New Table 153 New Template 199 Next Hit F3 179 Normal Search 172 Numbering 148 Numbers Search 173 O Object OLE 139 Open a Folder 51 Open Favorite Documents 99 Opening a Folder 18 P Page 31 Page Breaks 111 Page Number 149 Page View 111 111 Paragraph Alignment 162 Paragraph Marks 117 Password Document 268 Password Folder 267 Paste 102 Paste Special 102 PDF 59 68 Phone Dialer 247 Picture 140 Popup Menu 34 Pop Up Menu 34 Pop Up Text 122 1994 2016 Phantech Software Inc Previous Hit 180 Print 46 64 68 Print Document Tree 68 Print Hit List 182
31. Add Edit Field from the dialog The Edit Field will be placed atthe top of the template or below an existing one Moving a Edit Field e Click on theEdit Field to highlight it e Position the cursor in the middle of the Edit Field e Press the left mouse button and keep depressed e Drag the Edit Field to where you wantto position it Up Down Left Right Resizing a Edit Field e Click ona Edit Field to highlight it e Pace your cursor on the right edge e Press the left mouse button and keep depressed e Drag the edge to the right to re size it horizontally 1994 2016 Phantech Software Inc Templates Menu 207 17 9 Add Graphic You can add a graphic image to your template Telephone Message Date Time From Company To Regarding Telephone Message TheQuickFox bmp File name bmp Files of type Bitmap files bmp L Open as read only To Add a Graphic e Right click the mouse on the template to bring up the menu e Click Add Graphic from the menu e Choose a Folder and selecta graphic image e Click OK Moving Graphics e Click on the graphic image to highlight it e Press the left mouse button and keep depressed e Drag the image to where you wantto position it Up Down Left Right Resizing Graphics e Click on the graphic image to highlight it e Position the cursor on the right or left edge e Press the left mouse button and keep depressed e D
32. Bin 7 16 Empty Recycle Bin InfoRecall stores all deleted documents in the InfoRecall Recycle Bin to make sure that if you need to getsome of them back you can do so Note Documents that contain no text are not stored in the Recycle Bin You can open and view the Recycle Bin the same way you open any other InfoRecall File View Recycle Bin e Choose Open Recycle Bin from the Documents menu Remove Deleted Documents If you want to remove only some ofthe items in the Recycle Bin e Select Documents 1994 2016 Phantech Software Inc 96 InfoRecall e Choose Documents menu e Click Delete Empty Recycle Bin You can empty the Recycle Bin any time you want This is a good idea as it saves disk space e Choose Empty Recycle Bin from the Documents menu If there are more than 50 documents in the Recycle Bin InfoRecall will display the below message after your next Delete You have 55 documents in the Recycle Bin You should delete files from the Recycle Bin or empty it to save disk space Empty Recycle Bin now Ce sw e Click the Yes button to proceed Warning This will empty the File There is no way to restore any of the documents in the Recycle Bin once it is empty Be sure that you don t need them any more Related Topics Undulate Documents Open Recycle Bin 7 17 Back Forward These features work just like the Back Forward buttons on a browser Back goes back in steps to the very first opened document
33. Closet Furniture COLOMBO Design Door Handles CH Compound Interest Computer New et e o Concierge Vincent 416 923 5345 p E Flushmate E Fumiture Summary House Hunting Property Manager Dan Frambois 416 923 9776 PD OD 21 2 Horizontal Tile Tiles all open documents horizontally It modifies the size of each document window and arranges them so that they appear top to bottom To make Horizontal Tile work you must be in Multiple Document mode and have more than one document open To do so Choose Multiple Documents from the View menu Click on a document Click on another document e e e e Choose Horizontal Tile from the Windows menu 1994 2016 Phantech Software Inc Windows 277 IA Definition A technique of maintaining supplies of INVENTORY at appropriate levels to meet production and sales requirements The determination of the right levels is at the heart of the INVENTORY control problem The answer is to maintain the smallest possible inventories consistent with good service to customers and efficient use of CAPITAL How much INVENTORY is too much It never ceases to amaze how many companies have too much INVENTORY And it s not just a question of having too much because when that condition exists one invariably has the wrong INVENTORY The problem is the 20 80 rule 20 of your INVENTORY sells and the other 80 sits in the warehouse and gathers dust So
34. EA ANAA PAAA I Gr EAE EONA dee edd 268 3 LogIn Se CUM LY aiia AAA EAE AAAA TARAA EEEF AENEA ENEA ATESA AR AERA 269 4 Read Only File SeCurity ccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeseeeeseseeeeeseseeeeeeeeeeeeeeee 271 5 Global Read Only Securrity cccceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeseeeeeeeseeseeeeeesseeeeseeseeeeeees 272 6 Swap Source Folder SeCCurity scccecceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeneeseeeeeeeeesseeeeeeeseeeeeee 273 Part XXI Windows 276 Te CaSCade EE 276 2 Horizontal UE 276 3 lt Vertical UE 277 4 Close All DOCUMENIS 0 ccece cece cece cece eee e eee ee ee eee ee eeeeee se eeeeeeseeeeeeeseeeeeeeseeeeeessesseeeseeeseneeeee 278 5 Closes UE 278 6 Currently Open DOCUMENES ccceeeeceeeeeeeeeeeeeee sees KEEN seeeeeeeeeeeeeeeseeeeeeeseseeeeeseseeeeeeeeseeeeeee 279 Part XXII Help Menu 280 How Help Works ege Seege e aaa AEEA EE AN EEEE EEA ERNES 280 Check TR EE 281 Keyboard Shortkoute ever SeEEEEEEEENeC EE cen vevescedeve eden beveccsuedie coat bevececedevdecuaveveccsesed 281 1994 2016 Phantech Software Inc Contents d Index 283 1994 2016 Phantech Software Inc 11 12 InfoRecall 1 Introduction E InfoRecall Know it s there but can t find it anywhere If you ve ever needed something real quick but couldn t remember where you putit then gone manually into the File Folders one by one and finally found what you knew had to be ther
35. File Info button to get information on the File from which the documentis open Related Topics File Information 7 20 Add Favorite Document Everybody has documents that are opened or that are worked on more frequently than others This feature allows you to add a document to a Favorite Documents list that can be called to open a document quickly without having to go through opening a File then opening the document 1994 2016 Phantech Software Inc ER InfoRecall To add a document e Opena File e Click on a documentin the Document Tree e Choose Add Favorite Documents from the Documents menu Source Folder C InfoRecall Data Open this Document From this File Domain Name Registrar Network Solutions g i Sample File InfoRecall 2015 WebSite Redrock Google 5 Remove Appointments amp Things to Do Remove All List Font List Color Save kees Show Favorite Document dialog when adding favorite documents The Favorite Document dialog will be displayed every time a documentis added The added documentis highlighted so you can tell that was the one added Computer Links was the documentadded in the above dialog e Click OK to accept e Click Delete if not wanted Note Un check the check box to prevent the dialog from being displayed List Font e Changes the list Font Font Size and Font Color of the Favorite Document List List Color e Changes the background color ofthe Favorite Do
36. File Menu 53 Swap Source Folders 6 3 Close Closes all the documents in the currently open File and closes the File If Autosave is setand if there are unsaved Documents InfoRecall will save them automatically If Autosave is notset then InfoRecall will ask you to save each unsaved Documents Related Topics Auto Save Compact File on Closing Open Last Used Documenton Start up 6 4 File Drawer File Drawer pulls all the file management functions together in one dialog box and enables a you to Create Copy Move Rename and Delete files quickly and efficiently Right click the mouse button to get the pop up menu 1994 2016 Phantech Software Inc ER InfoRecall Find Next F3 Files File Name Created Accessed Size kb Jennifer Jm Ramsauer Jobs Searching Laser Spine Institute 280 703 ii Lease Clauses 11 18 14 03 05 15 151 307 Legal Contracts 11 18 14 03 05 15 230 676 11 18 14 03 05 15 Metro Wide Painting 11 18 14 03 11 15 1 872 519 N ew Trip N Oksana Web Sites 301 691 Personal Profile Sheet Open Photo Business Plan 11 18 14 03 17 15 406 084 New 11 18714 03 27 15 454 716 GE e a Copy Promotions for InfoRecall 11 18 14 03 17 15 867 692 SS H Move Delete Print List a SE List Font List Color Number of Files 127 Number of Documents 2 351 Total Size of Files 129 938 320 Bytes 123 39 MB Cancel File Drawer displa
37. Inc Insert Menu m Available Formats 3 27 2015 3 27 15 03 27 15 03 27 2015 5 15 03 27 2015 03 27 27 Mar 15 Friday March 27 2015 Friday 27 March 2015 27 March 2015 11 58 40 4M 11 58 40 The Date and Time shown are actual Date Times To insert a Date Time in the Document Name Box e Position the cursor in the Document Name Box e Choose Insert Time Date from the Insert menu e Click a date or time format from the list e Click the Insert button or double click ona format Note The Date Time will be inserted and the Document Name will become the Date Time Ifa Document Name exists then InfoRecall will inserta space and the Date Time after the document name To replace the Document Name with a Date Time e Highlight the Document Name e Choose Insert Time Date from the Insert menu e Click a date or time format from the list e Click the Insert button or double click ona format To insert a Date Time in the Document e Position the cursor in the documentto where you want the insertion e Choose Insert Time Date from the Insert menu e Click a date or time format from the list e Click the Insert button or double click ona format Note The Date Time format you choose will be saved and the cursor bar will be on that format the next time you use choose Insert Date Time Related Topics Calendar 1994 2016 Phantech Software Inc m InfoRecall 12 7 Character In ad
38. Insert Table Paragraph Search Templates Tools Security Window Help De cee bel OBE TEDA eE e kal Accounting Te Marge Watop ooo Accounting Terms Accelerated Depreciation Assets Basic Cost Standard Capital Efficiency New Document Name Finacial Ratios 3 Margin Formulas New Document Name Raw Materials Inventory To create a new Document e To create a new Document under the Root Accounting Terms click on it To create a e Choose New from the Document menu e Type the Document Name in the box shown above Your document name can be up to 40 characters long e Hit the enter key or click the Editor and you are ready to enter textin your new document InfoRecall will immediately save the document when you move the cursor from the document name box to the Editor In Multiple Documents View The new Documentis placed on top ofall the other open documents In Single Document View The previous document will be closed If there are changes that weren t saved then InfoRecall will notify you unless you are in Auto Document Save mode in which case the changes will be saved automatically Identical Document Names Same documentnames are notaccepted ina File butsame documentnames preceded witha space are accepted The Sample File shown below has four documents named Sample Document The first documentis preceded by three spaces the second document is preceded by two spaces the third d
39. Menu Every time a File is created or changes are made to one InfoRecall saves the date and time it happened You can check that information by opening a File and choosing File Information from the File menu The below dialog will appear displaying the File information File Information Related Topics Document Information File Name File Size D No of Documents Date Created Date Modified Windows Tricks amp Tips 1 404 530 Bytes 1 33 MB 79 Sunday November 08 2015 01 49 PM Sunday November 08 2015 01 49 PM 6 23 Recently Used Documents List Lists the last four documents you ve recently opened You ll find them atthe bottom of the File menu narked 1 2 3 4 1994 2016 Phantech Software Inc InfoRecall File Documents Edit Fonts View Inser E Open Ctrl O sS File Drawer E save Ctrl S gy Save All Ctrl M Export as gt Export Combined as gt H Print Margins E Print Preview el Print Ctrl P Print Combined Print Document Tree Send as E Mail Attachment Import Single File b Import Multiple Files Import Delimited ASCII File Export Delimited ASCII file fl File Information Schumpeter Business Plan Iw N I Genetics I Laws of Thermodynamics Minimize to Tray Exit To quickly reopen on of these documents e Click the name ofthe document atthe bottom ofthe File menu or e Press the corresponding number Note Inf
40. Move To move documents from one file to another have Document Drawer up and sorted if necessary e Selecta Document or Documents to be moved Click on the Move button e Chose the file to move Document s to in the file dialog box e Click the Move button A message box will let you know that the operation was completed and will allow you to update the list to reflect the changes When Moving documents you are deleting them in one file and copying them to another file Document Drawer will not Move a Root Node with Branches Since you can t see what the Branches are under the Root Node it s better to open the file and Move from there Note Document Drawer will not Copy Move or Delete a Root Node with Branches Since you can tsee whatthe Branches are under the Root Node it s better that you open the File and Copy Move or Delete from there Delete e Have Document Drawer up and sorted ifnecessary Selecta Document or Documents to be deleted Click the Delete button A warning message will ask you ifyou wantto delete the documents Click Yes to delete or No to cancel A message box will let you know that the operation was completed and will allow you to update the list to reflect the changes Your documents will be deleted and placed in the Recycle Bin Document Drawer will not delete a Root Node with Branches Since you can t see what the Branches are under the RootNode it s better to open the File and delete from there List Colo
41. Picture from the Insert menu 1994 2016 Phantech Software Inc 142 InfoRecall e Click the File where the picture is e Click the picture either jpg or bmp or wmf e Click the Open button 12 5 Edit Picture Size Use this command to change the width and height ofa picture This function also allows you to specify the alignment of the picture relative to the base line of the text To to do e Click on the Graphic Image e Choose Adjust Picture Size from the Insert Menu e Change the Height e Change the Width e Click OK Alignment Size Top pe S Height inches 157 O Middle ght inches ES Bottom Width inches 2 52 _ Baseline offset Cancel Note You can also change the picture size by simply clicking ona picture and pulling its sizing tabs using the mouse Related Topics Insert Picture 12 6 Date Time You can insert the date or time in the Document Name Box or anywhere in your Document Just locate the cursor where you want the date to be inserted either in the Document Name Box or the Document and InfoRecall will insert the Date Time just where your cursor is The date and time formats shown in the Insert Date Time dialog reflect your Regional Settings You canchange these settings by clicking the Start button click on Settings and choose Control Panel In the Control Panel click on the Regional Settings icon and change the date and time settings 1994 2016 Phantech Software
42. Print Margings 61 Print Prevew 62 Printing the Hit List 195 Q Quick Lauch Program 249 Quick Launch Calculator 248 Quick Start Overview 37 Quick Type 239 R Rebuild Data Tree 221 Rebuild Document 219 Recently Used Documents List 75 Recover deleted documents 94 94 Recycle Folder 93 94 95 95 Redo 101 101 Refresh Document Tree 97 Reminders 228 Rename Document 86 Reset Toolbars amp Workspace 258 Resizing 22 Restore Files 265 RFT 59 Right Justify Labels 203 RTF 68 RTF format 58 Ruler 115 JE Save All 57 Save As 58 Save Folder 57 Save Hit List 183 Search 44 Search amp Replace 186 Search Document 185 Search Document Tree 169 Search For Files 192 Search for Text in Files 191 om InfoRecall Search InfoRecall Folders 169 Search Keys List 174 Search Types A Options 171 Section Breaks 111 Select All 103 Select Document for Start Up 237 Selecting Multiple Files 15 Send To 68 Set and Clear Tabs 166 Set Dialog Caption 201 Set Dialog Font 202 Show Grid Lines 160 Show Hide Toolbars 112 Sort Text 226 Spacing 165 Spell Check 224 Split Cell 155 Stanart Windows Elements 22 Start InfoRecall with 235 Status Bar 30 Statusbar 30 Stop End amp Continue Search 184 Stopping Continuing and Starting a new Search 190 Strip Double Spaces Only 167 Strip Paragraph Marks 167 Swap Custom Source Folders 215 Swap Source Folders 213 Synchronize Data Folders 216 System Tray 19 sT
43. Remove button Note Passwords are case sensitive InfoRecall not be launched unless the correct Password is used Itmay be a good idea to store your Passwords so thatif you do forget you can retrieve it 20 4 Read Only File Security You can prevent documents from being altered by making ofa File Read Only By making a File Read Only all documents in that File will be Read Only All Menu items except Search and Window and Help will be disabled and the Main Toolbar will be hidden when making a File Read Only Documents can be read but not modified Making a File Read Only requires a password and the Files can notbe made Read Write again without using that password Read Only File Security x File Names Accounting Terms 110 Bloor Street Read Only File Security is OFF 130 Carlton a 15000 Useful Phrases ek Ge 2007 Yukon Denali 0 D Ss File Address Book Air Guns BB Allstream Set Appointments amp Things to Do Re Type Password Atomic Mail Sender Remove Banner Exchange BB Air Gun a Cancel To Make a File Read Only e Choose Read Only File Security from the Security menu e Use the Up or Down arrow keys to choose a File in the list e Type a password in the Type Password box e Retype the password in the Retype Password box e Click the Set button Changing a Password e Choose Read Only File Security from the Security menu e Click the Read Only File in the list e Type your password in
44. Table 153 Table Column 154 Table Row 154 Table Row Alignment 155 Technical Information 16 Templates 197 Text Border 144 Text Frame 145 Time Tracker 243 Title Bar 24 Titlebar 24 Tool Bar 24 Toolbar 24 Toolbars 257 TXT 59 TXT format 58 Type for You 239 U Undelete Documents 94 Undo 101 Use Label Text 203 Use Templates 212 Using Look In to Search 189 Using the Search Keys 176 Vertical Tile 277 View Hit List 180 View Multiple Documents 81 View Paragraph Marks 167 View Reminders 233 View User Dictionary 226 Viewing the Hits 192 W Wildcard File Types 188 Word Count 227 Word Wrap 112 Workspace 35 Bor Ae Zoom 119 1994 2016 Phantech Software Inc
45. Windows 8 7 XP 2000 amp earlier versions CPU 486 Pentium or better RAM 4 MB Hard Disk Space 20 MB Data Space or more Files A File consists of indexes and documents A File can hold many thousands of documents of varying sizes There are no limits on the number of documents ina File except Hard Disk Space Data Set An InfoRecall data File consists of 3 Files called a data set 1 The Data File dat This holds the main data 2 The Index File idx This holds the index of the data in the dat File 3 The Tree File tre This File holds all the names of documents in the data File Documents Documents are whatare stored in Files A documentin InfoRecall is made up ofthe name ofthe documentand its associated text graphics and formatting The document name can be up to 40 characters long InfoRecall allows you to have variable size documents Minimum Document Size zero bytes Maximum Document Size 2 gigabytes Fonts Extended text formatting including individual font size and color bold italic underline double underline superscript subscriptand strikethrough Graphics You can insert many popular graphics File formats into your document either by copying and pasting or with the use of InfoRecalls graphics filters Graphics file types InfoRecall can use JPEG File Interface jpg S ppex o PC Paintbrush pox Tagged Image File 1994 2016 Phantech Software Inc Overview 2 5 Network Feature Shar
46. a File Folder cccceseeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseseeeeeeesseeeeeeeseneneees 131 11 Hyperlink to a n E mail ACresS cccceeeeceeeee ence ee eeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeseeeeeeeseneeeee 133 12 Hyperlink to a Web Site cccececeeeeeee cece seen ence ee eeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeseeeeseeeeeeeeeeseneeeee 134 13 Hyperlink to IMagQes ececeeeeeee cece KEE eens seen seen KEEN NRRR KEEN KEEN ERRR KEEN ERRR KEEN EEEE nnmnnn nnmnnn EE EEN 135 14 Hyperlink Delete cerinta a e S EENEG dE SEENEN ege 136 15 Hyperlink Color SCHEME cececeeeeeeeeeeeeeeeeeeeeneeeeeeeeeeeeeeeeseeeeeeeseseeeeeseseeeeeeeeseneeeeeseneeeees 136 16 Hyperlink Jump COdeS ccceeeeeee eee cece KEE nese eee sees eeeeseeeeeeeseeeeeeeseeeeeeeseseeeesseeseneeseeseneneees 137 Part XII Insert Menu 139 Te Object QUE ie eege deeg et sec saws eta Sete EN EE cet EES 139 2 Edit Object QUE EE 140 1994 2016 Phantech Software Inc Contents GN te ET 140 4 gt Ri E BT 141 5 Edit Picture Salzen deed 142 G Date Time icici sss EES ee chee ete eee ees 142 1 Gharacte rinsed pt eccctecs acces set ete Macepctas A 144 a K ao to T EEEE TETE TE E E 144 9 Text Frame aerea aeaa aana raa EENEG EE ENEE 145 10 Drawing ODE Ct naiiai enre EE NEE EENE AAN EE EE EE NG 146 11 Modify Drawing Object ceececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeeeeeeseeseneeseeseneeeee 147
47. a File Folder Link to Web Site Link to E mail Address Hyperlink Color Scheme Deleting a Hyperlink Link from an Image When passing the cursor over a hyperlink text the cursor will turn into a hand Click on it and the link will take you link destination Hyperlink text Hyperlink information is written as hidden text to the document where the hyperlinks are made This 1994 2016 Phantech Software Inc Hyperlinks 121 information can be seen by viewing Hidden Text To view hidden hyperlink text Choose Hidden Textfrom the View Menu The Check Mark will be depressed indicating thatthe selection was made To hide hyperlink text again Choose Hidden Textfrom the View Menu The Check Mark will be flat indicating thatitis off Deleting text that has hidden hyperlinks will make any hyperlinks pointing to itinoperative 11 2 Hypertext Hypertext is a word or phrase marked with a double underline that when clicked by a user jumps to another topic in the document The jumping off point can be any word or phrase ora block of text Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on To Create a Hypertext Link e Highlighta word or text or an image ina documentto make a hypertext link from e Choose Hyperlink from the Insert menu e Click the Text button The below dialog will show e Highlight another word or text in the same document Link to Text on this page Fro
48. actual paper page Actual Page View In this view the textis fitted to reflectan actual paper page The size of the page is determined by the Print Margins for the page as setin Print Margins Note A depressed check mark on the menu means Full Page Viewis turned on A flat check mark on the menu means Full Page Viewis turned off and Actual Page View is on Related Topics Print Margins 1994 2016 Phantech Software Inc 112 InfoRecall 10 3 Word Wrap Word Wrap is a feature that causes the Editor to force all text to fit within the Editor Window When you fill one line with text the Editor automatically wraps textto the next line InfoRecall allows you to turn off the word wrap feature This is useful for writing programs and other types of formatted text where you want complete control over new lines To turn Word Wrap On Off e Open an InfoRecall File e Open a Document e Choose Word Wrap from the View menu Because ofthe structure of some text to use Word Wrap might require highlighting text Note Word Wrap alternately turns on or off as you click on it A depressed check mark on the menu means Word Wrap is turned on A flatcheck mark on the menu means Word Wrap is turned off The setting is saved 10 4 Full Screen Full Screen expands InfoRecall vertically so thatonly the Menu baris seen atthe top The Toolbars and Statusbar are hidden To turn Full Screen On Off e Choose Full Screen from the View menu N
49. advanced editor features such as multiple columns tables and frames In this view the textis fitted to reflect an actual paper page The size of the page is determined by the Print Margins for the page as setin Print Margins When in Page View the menu will read Draft View indicating that when clicked it will go to Draft View Draft View This mode does not offer paragraph formatting features and does notdisplay multiple columns tables header footers In this view the textis fitted to reflect an actual paper page The size of the page is determined by the Print Margins for the page as setin Print Margins Draft View is useful because it displays page breaks as well as inserted Page Breaks Section Breaks and Column Breaks Print Preview in Draft View shows how text would be printed ona page To get back to Full Page View click on Full Page View in the View menu Note When in Draft View the menu will read Page View indicating that when clicked it will go to Page View Related Topics Print Margins Print Preview 10 2 Full Page View Alternatively displays Full Page View or Actual Page View When you click on Full Page View it becomes Actual Page View Click on it again and it ll be back to Full Page View Defaultis Full Page View Full Page View In this view textis spread across the width of the editor The width of the editor is determined by the screen resolution that you computer is set to This view does not reflect an
50. and dragging itleftor right or you can settabs by choosing Set Tab from the Paragraph menu Related Topics Paragraph Indents SetTab 10 10 Maximize Edit Window You can expand Info Recalls Editor to hide the Editor Title bar To maximize the Edit Window Choose Maximize Edit Window from the View menu 10 11 Multiple Documents Switches between Single and Multiple document view With Single document view only one documentata time can be viewed and edited E Pretetch Delete Files Tip taken from Microsoft Windows XP Inside Out by Ed Bott and Carl Siechert Publi 2 Print Spooler J Printer taking up RAM 1 Regain Valuable Disk Space with the COMP 2 Register DLL J Registry 2 Remove Unsigned Drivers E SeemNicb x lt gt I S a _ Make a Folder w S Ready 73 Documents ET Bytes 20 03 KB The sunken icon in the View Document Tabs menu indicates that the Multiple document view is on Multiple documents allow you to open more than one document Every time youclick ona documentin the documenttree it ll come up on top of the previous document You can cascade documents tile them horizontally or vertically 1994 2016 Phantech Software Inc View Menu 117 You can easily navigate between documents by clicking on the Document T abs at the bottom if you have Document Tabs switched on Related Topics Cascade Horizontal Tile Vertical Tile Document Tabs 10 12 Expand Collapse Document Tree
51. and if any these shall be removed a ly with all zoning and building requirements of the City of Hamilton and other The Font Bar enables you to quickly change the fontor the font size of the whole document or of highlighted text Simply click on the arrows at the left of the box and selecta new font or new font size Re size Font amp Font Size Box You can re size the Font and Font Size Box to make them wider or narrower To do so e Choose Customize Buttons from the Tools menu e Click on the Font Size Box A frame around the box will appear e Position the cursor on the right edge of the frame e Press the left mouse button and drag the drop down box wider narrower Note The Customize Toolbar dialog must be displayed during this operation 3 8 The Document Tree This is the list on the left of the InfoRecall window It lists in alphabetical order all the documents that have been established within a File The Documentlistis hierarchical itlets you organize items and sub items ina hierarchical tree structure Each item can be a Node with sub items as its Branches Branches canalso have sub items as Branches 1994 2016 Phantech Software Inc Display Window DGORboetlaeiu OEA TARAHA File Documents Edit Fonts View Inset Table Paragraph Search Templates Tools Security Window Gs e ess amp Phone Numbers a LJ Basic Cost Standard 5 Bonded Warehouse EI Raw Materials Inventory 9 Books 5 B
52. button e Scroll your document down to the bottom of the page e Selectthe words All types of Lists to highlight them Link to Text on this page From Information To All types of Lists 1994 2016 Phantech Software Inc Quick Start Tutorial 3 e Click the OK button Scroll the page up to get to the top of the page You ll see your link word green and double underlined like the example below If you have recently pt ADF periphera upe difficulties an u he Your cursor will turn into a hand when you move the mouse over it Click itand the page will move down to your link and place the regular blinking text cursor in frontofAll types of Lists Related Topics Insert Hyperlinks 4 6 Create a Link to a Web Site You can make a link to a web site so that when you click on ititll launch your default web browser and open the site for you You must be connected to the Internet before that happens Here is how to do it e Click on the Information documentin the tree That s the document we imported e Atthe top ofthe document highlight www phantech com Si e Click the Hyperlink button Insert menu Hyperlink Type of HyperLink Text Link Text to Text in this Document P PopUp Linkto Pop Up Textin this Document H Doc1 Linkto anInfoRecall Documentin this File G Doc2 Linkto anInfoRecall Documentin another File Files Link to other Files Program Link to a Program Folder Link to a Computer File Fol
53. change the font color as well to make it stand out from the highlight color 9 7 Quick Change Font Quickly change your current document font to the default font and font size as setin Preferences Fonts There are two ways to change the fonts of a document 1 Partial Highlight text to change the font for 2 Total Change font for all the textin the document Partial e Highlight a word a sentence a paragraph in the document e Choose Quick Change Font from the Fonts menu Keyboard Shortcut F9 Total e Choose Quick Change Font from the Fonts menu Keyboard Shortcut F9 Related Topics Preference Fonts Character Formatting Fonts 1994 2016 Phantech Software Inc no InfoRecall 9 8 Quick Change Font Color Quickly changes your current document font color to the default font color as setin Preferences Fonts There are two ways to change the font color of a document 1 Partial Highlight text to change the font color for 2 Total Change fontcolor for all the text in the document Partial e Highlight a word a sentence a paragraph in the document e Choose Quick Change Font Color from the Fonts menu Keyboard Shortcut F10 Total e Choose Quick Change Font Color from the Fonts menu Keyboard Shortcut F10 Related Topics Preference Fonts Character Formatting Fonts 1994 2016 Phantech Software Inc View Menu 11 10 View Menu 10 1 Draft Page View Page View This mode is mostusetful for displaying
54. document Simply highlight the word sentence or paragraph and drag itto a new position Multiple Document Interface The Editor offers a Multiple Document Interface MDI frame window thatadds the capability to view the MDI child windows as worksheets in a workbook Tool tips are present for document ob text thatis partially or fully obscured This workbook view capability provides a tab based user interface thatmakes managing multiple documents a snap Workbook Mode The Editor can operate in either single document or workbook mode and you can switch between these modes atruntime You can view and work on more than one document by splitting the windows horizontally or vertically You can cascade the windows or minimize them You can also maximize the windows Tooltips InfoRecall shows a tooltip with the page number when the users moves the thumb of the scrollbar 1994 2016 Phantech Software Inc 32 InfoRecall ES The Editor The Editor The Editor supports extended character formatting like indivitual fonts and font sizes bold italic underline double underline strikethroughsurescipt subscript and colors Bullets Numbers Pictures amp Graphics Vestibulum lacinia 1 Quisque volutpat Lorem ipsum dolor 2 Vestibulum lacinia Morbi lectus risus 3 Morbi lectus risus Quisque volutpat 4 Quisque volutpat BEE Text Boxes and Frames Lorem ipsum dolor sit amet consectetur adipiscing elit Integer ne
55. documents in the documenttree e Choose Print from the File menu Print Options When you select Print from the File menu you will be presented the below print dialog box General Select Printer TO Brother HL 5450DN series I Microsoft XPS Documen i Fax I Nitro PDF Creator Pro 9 I Microsoft Print to PDF Print as a PDF lt gt Status Ready Print to file Location Page Range Al Number of copies 1 s Selection Curent Page Pages Collate Print Cancel Options 1994 2016 Phantech Software Inc File Menu e Choose a Printer other than the one shown e Select Number of copies e Preferences Preferences Your printer preference dialog will be displayed allowing you to choose many different options 6 13 Print Combined InfoRecall can combine two or more documents into a single document for printing To Print Combined Documents e Open an InfoRecall File e Click ona Document press the Ctrl key and keep it depressed or click on a document press the Shift key and keep it depressed e Click on the other documents to combine e Choose Print Combined from the File menu The selected documents will be shown ina list in the below dialog 6 Documents Selected to Combine CHANGE LINEUP Golf Balls Up or Down Bridgestone B330 Bridgestone e5 1 Click ona Callaway Hex Chrome document title Srixon Q Star Titleist Pro 1 2 Press the left Mouse button 3 Move the document title up or down Copies Spa
56. e Click a search type Normal Fuzzy And Or If Not Numbers Dates e Click Search Note First Match each Document Only finds the first match of your search key in each File then goes to the next File Related Topics Normal search Fuzzy search Boolean AND OR IF NOT search Numbers search Dates search Wildcard File Types Changing File Types Using Look Into Search Stopping Continuing and Starting a New Search Viewing the Hits 1994 2016 Phantech Software Inc 192 InfoRecall 16 7 Search for Files Global Search searches all the chosen File types ona specified hard disk diskette CD or Network You can search each media all media at once you can selecta directory to search and select different File types for each media You can stop the search restart it or starta new search The search is dynamic It shows the hits as they happen and keeps you informed on how many Files ithas searched through the kilobytes of Files processed and the number of hits To perform this search e Choose Global Search from the Search menu e Click the drive s to search in the Drive List box e Click Search for Files in the Type of Search box e Click the File Types in the Files Types box or type itin the box e Search your Hard Drive or click Browse and selecta Folder to search e Click Search Note Typical File types are txtor doc You can also use File type combinations like txt doc wri or wildcard types
57. e Copy anything from anywhere e Be sure thatan InfoRecall File is open e Choose New from Windows Clipboard from the Documents menu Ctrl Y You can also create a Document from the Clipboard while InfoRecall is minimized in the System Tray Taskbar Close Data File Document Manager File Manager New from Windows Clipboard Search InfoRecall Files View Hit List Search Computer BackUp Restore Synchronize Data Files Calendar Calculator Time Tracker Preferences About InfoRecall Exit Open InfoRecall To do so e Copy anything from anywhere e Be sure thatan InfoRecall File is open e Rightclick on the InfoRecall Icon in the System Tray e Choose New from Windows Clipboard from the menu Shortcut Press Ctrl G Related Topics Cut Copy 1994 2016 Phantech Software Inc ER InfoRecall Paste 7 6 Rename Document Renaming a documentis easy File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Window Help DECREE e OSea OBETE i h Aee e AOL Example v Depreciation Ari Exampe sd JF C Address amp Phone Numbers Is a 9 Budget A reduction in the value gf a fixed asset because of wear and t Capital products a Computer DEPRECIATION as part of sverhead in figuring manufacturing Depreciation Discount As an operating expense DEPRECIATION must be given con Discounted Cash Flow E
58. ensure smooth sharing of data Further tools available to the network administrator are Make Files Read Only and make Files or individual documents password protected Installation is easy Either install InfoRecall on the server and have all users access it from there or install iton each computer and have them access a common data source The recommended method is to install InfoRecall on all computers and Swap Source Folders to where the shared data Files are Users can have Files on their own machines and Swap Source Folders by clicking ona tool button If you don t want to see the Waring dialog in future usage click on the check box To enable the Warning dialog again e Choose Preferences from the Tools menu e Click the Customize View tab e Click the Show All Warning Message check box A check mark indicates that all messages are enabled Note Corporations who use InfoRecall for Customer Support Tech Support Knowledge Base can set InfoRecall to Global Read Only to avoid unauthorized changes Related Topics Swap Data Folders Swap Source Folders Password Global Read Only Opening a File When InfoRecallis installed it creates a Data File like C lnfoRecall Data and places the Sample Files there Your default Data Folder now will be C lnfoRecall Data unless you change it 1994 2016 Phantech Software Inc When you start InfoRecall it will check your Data Folder for Files and putall the Files it finds into t
59. for greater than 500 e Leave Normal search option on e Type gt 500 in Search Key 1 e Click Numbers option e Click the Search button Find all numbers between 100 and 5500 e Leave Normal search option on e Type 100 in Search Key 1 1994 2016 Phantech Software Inc 174 InfoRecall e Click Numbers option e Type 5500 in Search Key 2 e Click the Search button Numeric formats can include comma and space delimiters signs and decimal points for instance 17 500 00 will be recognized as 17500 15 8 Dates Search As a manager a certain meeting requires that you bring a copy ofall notes and memos dated February 1 2001 through March 31 2002 to the meeting Do the following e Leave Normal search option on e Type February 1 2001 in Search Key 1 e Click Date option e Type Mar 31 2002 in Search Key 2 e Click the Search button Note The earliestdate must go first Date formats conform to the Windows international default English month names are also supported either three letter abbreviation or complete month name Date formats are interchangeable InfoRecall will interpret 2 2 2000 the same as Feb 2 2000 or February 2 2000 Date Formats 01 31 2000 01 31 2000 31 Jan 2000 Jan 31 2000 Jan 31 2000 J 2000 31 January 2000 Jan 31 2000 31 Jan 2000 Jan 31 2000 an 31 2000 January 31 2000 January 31 2000 31 1 2000 2000 01 31 ooo 1 31 Month Day order as setby Control Panel Regional Sett
60. fora single document 2 Change the Tree Icons for multiple documents 3 Change the Tree Icons for all the documents all at once Icons always come in sets of three 1 The closed documenticon 1994 2016 Phantech Software Inc 20 InfoRecall 2 The opendocumenticon 3 The deleted documenticon To change Tree Icons for a single document Click a documentin the documenttree Choose Customize Tree Icons form the Tools menu Click a newicon set Double click or click Apply To change Tree Icons for multiple documents Select documents in the documenttree Choose Customize Tree Icons form the Tools menu Click a newicon set Double click or click Apply To change Tree Icons for all documents e Click the Rootof the Document Tree e Choose Customize Tree Icons form the Tools menu e Click a newicon set e Double click or click Apply No Icons You can set the Tree to no icons The set looks like this X The Deleted Document Icon is still there to differentiate it from all the other documents The method of selection is the same as described above exceptthat you click the No Icons button after you have made your selection Reset You can resetthe Tree Icons to the default icon set ABX The method is the same as described above except that you click the Reset button after selecting the Tree Icons or the Root 1994 2016 Phantech Software Inc Backup amp Restore 261 19 Backup amp Restore 19 1 Intro
61. from the View menu This will eliminate the Title bar of the Editor thereby expanding its window It will remain expanded until Maximize Editor Window is chosen once more Move Cursor Use the F8 key to move the cursor from one window area of InfoRecall to the next F8 Moves Cursor to Document Name Box Document Name Box Example To move the cursor from the Document Name Box to the Editor requires F8 to be pressed once Related Topics Maximize Workspace Window 1994 2016 Phantech Software Inc Display Window 33 Cascade Horizontal Tile Vertical Tile Maximize Edit Window 3 11 Microsoft IntelliMouse If you ve installed Microsoft IntelliMouse or Microsoft IntelliMouse T rackBall you can use its built in scrolling capabilities to scroll an InfoRecall document by using the Microsoft IntelliMouse pointing device To Do this Scroll up or down a few lines ata time Rotate the wheel forward or back Hold down the wheel or and drag the pointer away from the origin mark inthe Pan up or down direction you want To speed up panning drag the pointer farther from the origin mark to slow down panning drag the pointer closer to the origin mark Point to a node with branches and then hold down SHIFT as you rotate the wheel forward or back Expand or collapse branches in the Document Tree 3 12 The Boilerplate Tool Bar This is the Boilerplate Text Toolbar You can access it trough the View menu by clicking on Boilerp
62. i Work Material Shared Items Folder Add Custom Source Folder H Shared Folder Remove Cancel Click the cursor in the Custom editfield Type your custom source folder for InfoRecall data Click Add Click Swap to swap data source folders Note 1994 2016 Phantech Software Inc 26 InfoRecall When set to Custom Source Folder Only clicking the Add button will not display the Browse for Folder dialog You must add Source Folder by manually typing the Source Folder in the Custom Source Folder box Ifa typed Source Folder does not exista warning message will be displayed when the Add button is clicked To Disable Swap Folders Choose Swap Source Folders from the Tools menu Add a Source Folder for InfoRecall data Choose Disable Swap Folders in Preferences as outlined above Click Add Click Swap to swap data source folders Choose Preferences from the Tools menu Click on the Swap Folder Password Type a password Retype the password Choose Disable Swap Folders Click Apply and click Cancel Note Disabling Swap Source Folders will hide the Swap Source Folder dialog from user Users can notAdd or Swap Source Folders Related Topics Swap Source Folders Swap Source Folders Password 18 3 Synchronize Files Synchronizing Files is very useful if you work on the same Files on more than one computer or travel with a UBS Flash Drive Synchronize Files was primarily made to synchronize InfoRecall data
63. in dialog e Type a name for the save in the File name box e Click Save The Save List will look like this File Edit Format View Help March 02 2013 10 14 58 AM Search Folder H InfoRecall Files InfoRecall Data Search Word state Hits 174 File Name gt Document Name gt gt Hit 5 characters preceding Hit 5 characters following Hit 110 Bloor Street 1905 gt Aeroplan ance 273 919 Aeroplan Number 515 025 997 HN gt gt Statement Date M 15000 Useful Phrases gt A inably perverse abounding happiness abridged gt gt statement abrog 15000 Useful Phrases gt B aneful impression banished silence barbarous gt gt statecraft bare 15000 Useful Phrases gt C coaxing eloquence coercive enactment cogent gt gt statement coher 15000 Useful Phrases gt D olate opinions discordant sounds discredited gt gt statement discr 15000 Useful Phrases gt H habitual deference hackneyed gt gt statement hairbreadth difference 15000 Useful Phrases gt I ent amenities innocuous desuetude desuetude gt gt state of disuse Note 1994 2016 Phantech Software Inc 184 InfoRecall The first three lines are the Date the Data Folder where the Files are located on your Hard Drive the search word the number of hits followed by the File name the document name and a line of the documenttext showing the hit in context of the document To open the saved Hit List e Locate the saved Hit List with your File Explorer e
64. last Backup Notice You should consider backing up your data files D Backups are an important function of data management Do you want to perform a data backup now Yes No C Do not show this message again If you don t want to see the Waring dialog in future usage click on the check box To enable the Warning dialog again e Choose Preferences from the Tools menu e Click the Customize View tab e Click the Show All Warning Message check box A check mark indicates thatall messages are enabled Related Topics Back up Files Restore File Backup Log 19 2 Backup Files When you re backing up InfoRecall Files all you see are the dat Files in the Backup List but Backup backs up the full set of Files dat idx tre No need to worry Backup does itall for you Backup also backs up the Reminder file remind txt ifone exists because it may hold important dates that maybe difficult to reconstruct if lost There are only four 3 steps to backing up your InfoRecall Files Choose Backup Restore form the Tools menu All your data files from your current Source Folder will already be loaded into the Backup List To back up the data files shown in the list Follow the INSTRUCTIONS on the right side of the dialog 1 Click the Browse button and selecta file folder to back your files up to 2 Name your Backup file 3 Click Backup button 1994 2016 Phantech Software Inc Backup amp Restore Ti Too
65. one Change All Changes all occurrences of your word to the suggested one Add Adds the unknown word to the User Dictionary This dictionary is differentfrom the Standard Dictionary It contains only words that were added Confirmation A message atthe completion of spell checking will show you number of words checked and the number of incorrect words found Related Topics Auto Spell Check 18 8 Auto Spell Check Automatically check spelling as you type The spelling checker checks text as you type and marks possible errors with wavy underlines as shown below Operating or financll report or statemnt should crealy indicte To correct an error position the cursor on the misspelled word and rightclick the mouse to display a listof suggested words and select the correction you want Use Auto Spell Check to check for spelling errors behind the scene To Turn Auto Spell Check On e Choose Auto Spell Check from the Tools menu The Check mark will become and stay depressed as long as Auto Spell is on To Turn Auto Spell Check Off e Choose Auto Spell Check from the Tools menu The Check mark will be flush with the menu To Change a Misspelled Word e Position the cursor on the misspelled word with the wavy underline e Make sure the cursor is directly on the misspelled word e Click the right mouse button e Choose a word from the pop up menu to replace the misspelled one Important The cursor must be directly on the misspe
66. process atany time The progress bar in the status bar atthe bottom will let you how far the process has gone 1994 2016 Phantech Software Inc 220 InfoRecall Accounting Terms ABC Accelerated Depreciation Accounting Period Accretion Amortization Assets f Auditing Bad Debt Ratio Base Rate Basic Cost Standard Bonded Warehouse Books Budget Capital Depreciation Discount Discounted Cash Flow Efficiency Fixed Costs Flexible Budget Inventory Margin Formulas Operating Ratio Proforma Balance Sheet Cancel Delete old document Note You mighthave documents that are not corrupted but whose size for some reason is quite large even though the document does nothave any formatting or graphics This can happen when you paste text from other programs where some of the formatting is transferred to the InfoRecall document Using Rebuild is a great way to clean up these documents and make them substantially smaller Warning This will rebuild only the Text portion of your Document All Character Formatting Graphics Tables Columns and Hyperlinks lost 1994 2016 Phantech Software Inc Tools Menu 221 Accounting Period Rebuild this Document A WARNING All Character Formatting Graphics Tables Columns and Hyperlinks will be lost The Rebuilt Document Name will be Accounting Period_REBUILT The name can be changed after it is rebuilt Proceed _ Do not show
67. structure the database requires so that you can select the correct Field delimiter and Field and Record separators Delimited ASCII Export Ez Export Parameters File Name C ASCIl Export Example txt Files Field Delimiter 7 Double Quote y Field Separator Comma y Record Separator lt CR gt lt LF gt d SE ance Typical delimiters separators Double Quotes single quotes Tilde T Comma y lt Tab gt Tab lt CR gt Carriage return Line feec Carriage return Line feec lt LF gt lt CR gt Line feed Carriage return lt Esc gt Escape lt EQF End offile Z The above delimiters separators are conveniently located in the drop down select box for your use Ifyour database requires other delimiters separators you can type them in To Export all Documents e Click the Rootof the File to highlight it e Choose Export Delimited ASCII File from the File menu e Selectthe directory to exportto e Type ina name for the File e Click Save e Enter the delimiters separators e Click Exportto start the export procedure To Export single or multiple Documents e Choose Export Delimited ASCII File from the File menu e Click the Files button e Selectthe directory you want to exportto 1994 2016 Phantech Software Inc Type ina name for the File Click Save 6 22 File Information Enter the delimiters separators Click Exportto start the export procedure File
68. t want to have this text as a part of the main document but pop itup when further clarification is warranted Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on The pop up window shown above is is yellow and the textis black Textcolorand background color can be changed to any color See Hyperlink Pop up Colors Making a pop up involves three steps 1 Decide which part of the text needs a pop up 2 Inserting a hyperlink to it 1994 2016 Phantech Software Inc Hyperlinks 3 Creating the pop up text To Create a Pop Up e Highlight the word or text oran image ina documentto attach a pop up to e Choose Hyperlink from the Insert menu e Click the Pop Up button and the pop up text editor will be displayed 4 pop up is a window that pops up with hidden text on top of a InfoRecall document Pop ups are generally used for definitions tips notes and hints that might further clarify the meaning a word some text or a parapgraph without interfering with the text in the document Just click on the link and up pops the hidden text Click on ther pop up window to make it disappear e Type or paste text into the pop up text editor maximum 1024 characters e Click OK to create the link The link text is noone Click on it with the hand cursor and the text will pop up To View a Pop Up e Click on the hyperlink with hand cursor To Move a Pop Up Wi
69. the Type Password box 1994 2016 Phantech Software Inc 272 InfoRecall Click Remove button Type a new password in the Type Password box Retype your new password in the Retype Password box Click the Set button To Remove File Read Only e Choose Read Only File Security from the Security menu e Click the Read Only File in the list e Type your password in the Type Password box e Click Remove button e Click Cancel Note Passwords are case sensitive A Read Only File can only be made Read Write again by using the password It may be a good idea to store your Passwords so that if you do forget you can retrieve it 20 5 Global Read Only Security Youcan preventall Files and Documents from being altered by making InfoRecall Read Only globally When you set Global Read Only all documents all data regardless where will be protected from changes When Global Read Only is set The Main Toolbar will be hidden other Toolbars will be disabled All menus will be disabled The exceptions are Enabled Menus No documents open e View e Search e Security Global Read Only e Help Enabled Menus Documents open e Search e Window e Help All Hyperlinks are functional Before setting Global Read Only e Install InfoRecall ona computer e Setthe Source Folder to where the InfoRecall Data Files are Tools Swap Source Folders e Set preferences such as Fonts e Set View Multiple Documents ifneeded View Multiple Docu
70. the link Important The e Mail Address must include The e Mail Address mustinclude a Top level domain like com net ca etc The jump offtext is His color and double underlined Clicking on it will activate your default e mail program open a new e mail message and insert the e mail address in the Send To box Related Topics Send To 11 12 Hyperlink to a Web Site I s easy to create hyperlink jumps between InfoRecall and the World Wide Web Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on To link to a typed Web Site URL e Type a URL www InfoRecall com ina document e Highlight the URL in the document e Choose Hyperlink from the Insert menu e Click the Web button The confirmation dialog will show your link 1994 2016 Phantech Software Inc Hyperlinks 135 e Click Save to acceptor change the Web Site URL and then click OK Accept or Change Web Site URL www phantech com Text Pop Up P Doc 1 Doc 2 Files Program Folder E Mail Cancel To link to a Web Site URL from any text or image e Highlight any text or image ina document e Choose Hyperlink from the Insert menu e Click on the Web button The confirmation dialog will show the text highlighted e Change the text shown and type a proper Web Site URL e Click Save to create the link Important The Web Address should start with www or http or https The Web Addres
71. this warning again The rebuilt document will be added to the documenttree with REBUILT added to the name Note There is no substitute for backing up your Files InfoRecall provides an excellent Backup Utility that makes iteasy to back up and restore Files If you don t want to see the Waring dialog in future usage click on the check box To enable the Warning dialog again e Choose Preferences from the Tools menu e Click the Customize View tab e Click the Show All Warning Message check box A check mark indicates thatall messages are enabled Related Topics Backup Restore 18 5 Rebuild Data File Windows is a precarious operating system It can crash any time and often does seemingly without cause This can produce problems with your data An InfoRecall data setis made up of 3 Files 1 The Data Filer dat This holds the main data 2 The Index File idx This holds the index of the data in the datfile 3 The Tree File tre This File holds all the names of documents in the data file I s possible when a crash occurs that one of the Files that make up a data setis notclosed properly thereby creating problems Generally when there are problems they seem to manifest themselves in the tree tre File first You mightstill be able to open the File when this happens but the documents may well be in the wrong order or notshow atall Rebuild Data File actually rebuilds the tree file tre from within the data
72. up 1994 2016 Phantech Software Inc 2 InfoRecall Note If you re saving your backup to a diskette and the total backup file size is greater than the space on your diskette Backup will automatically split span your files to more diskettes Simply inserta new diskette when asked to do so Related Topics Restore Files Backup Log 19 3 Backup Log Every time you do a back up a backup log is written To View the log Choose View Backup Log from the Backup File menu The log looks like the one shown below You can also Purge the log thatis erase all the entries Without purging all the backup activities will append one after the other Purge the log Choose Purge View Backup Log from the Backup File menu EI Folder Backup File Edit Format View Help November 13 2010 10 47 12 Backed Up To D BackUps Personal 11 13 10 bak Number of Folders Backed Up 111 Status Added Added Added Added Added Added Added Added Added Added Added Added Added Folder Size 2058 KB 436 KB 72 KB 25 KB 1474 KB 1942 KB 184 KB 250 KB 25 KB 2338 KB 785 KB 9 KB 408 KB AHOAABAABHKARANADA Folder Name InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall InfoRecall Files InfoRecall Files InfoRecall Files InfoRecall Files InfoRecall Files InfoRecall Files InfoRecall Files InfoRe
73. v e Click a template from the Files dialog box Date Time Set Dialog Caption From Set Dialog Font Company Right justify Labels To Use label text Regarding Add label Add Edit field Add Graphic Telephone Message e Make modification add modify delete re size or move items e Click Okay The modification will be saved 17 13 Delete Template Deletes a template from the menu and from the folder To delete a template 1994 2016 Phantech Software Inc Templates Menu 211 e Choose Delete from the Templates menu Tt A InfoRecall Data w Co Search Data Organize v New folder Ft Favorites Led Address tpl J Information tp B Desktop Le Phone Message tpl au Libraries E Documents d Music E Pictures E Videos ei Homegroup B Curtis v File name Information tpl Template File tpl v ER e Click a template from the Files dialog box e Click Delete The template will be deleted from your folder and from the Templates menu 17 14 Last Template InfoRecall remembers the last template used You might you use the same template over and over So rather than having to selectit from the Templates menu every time you need it You can e Choose Last Template from the Template menu or e Press Ctrl K 1994 2016 Phantech Software Inc 212 InfoRecall Tools Window Help Ell News E Modify imi Delete Last Templat
74. 1 054 31 Continue Time Prefix Billing Time lt Stop Reset Date amp Time Format Day Month Date Year Hour Minute Second d Modi fy or Paste Options Paste Start amp Finish Time Paste Cost per Hour Cancel To Track Time and Cost e Choose a Hourly Rate or type one e Selecta Currency Symbol or type one e Click Start Stop Continue Reset e Click Stop when done e Click Continue to keep going e Click Resetto reset Timer to zero Paste Time Tracker Information e Choose a Time Prefix or type one e Choose A Date amp Time Format e Check Paste Start amp Finish Time or uncheck it if not wanted check mark is on off e Check Paste Cost per Hour or uncheck itifnot wanted check mark is on off e Click the Stop button if Timer is still running e Opena InfoRecall Document Locate the cursor on a page e Click Paste Paste Time Tracker Information to other applications 1994 2016 Phantech Software Inc Tools Menu 25 e No need to opena InfoRecall Document e Startan application e Stop when ready e Click Ctrl V or choose the applications Paste feature to paste it You can minimize InfoRecall while Time Tracker is running On maximize simply click on the Time Tracker Icon or choose Time Tracker from the Tools menu to display the dialog again Time Tracker Paste as shown in the Time Tracker dialog above Monday November 16 2015 Start 01 47 48 PM Finish 03 54 28 PM
75. 12 File Name Document Name Accessed tes Accounting Terms Basic Cost Standard Apr 15 2015 02 26 PM 02 26 PM 02 25 PM ealth Questions HD 02 27 PM how IP Address of Computer Apr 15 2015 02 27 PM a Open Remove Work Time Apr 15 2015 02 33 PM a Remove Al List Font List Color lt gt Cancel v Filter same Documents V Delete History on closing InfoRecall Filter same Documents e Check Mark on Filter out documents that are viewed multiple times e Check Mark off Keep history ofall documents viewed including documents viewed multiple times Delete History on closing InfoRecall e Check Mark on History will be deleted once InfoRecall is closed e Check mark off History will not be deleted It will be available the next time InfoRecall is run Open a Document e Select a documentand click the Open button or double click it Remove Allows you to remove one or more documents from the list You might want to remove some of the more dated documents but keep the newer ones e Selectsingle or multiple documents in the listto highlight them The remove button will be enabled e Click the Remove button or press the Del key 1994 2016 Phantech Software Inc Document Menu 93 Number of Documents 12 File Name Document Name Accessed Accounting Terms asic Cost Standard 02 26 PM Bam Apr 15 2015 02 26 PM P A 2015 02 27 PM e Commenc Health Questions Sunglass Hut Open Remove
76. 3 Indents Paragraph Indents are Left Right hanging Indent Left Use this selection to create a left indentation for all lines in the currently highlighted block of text To apply e Place the cursor on the paragraphs you want to indent e Choose IndentLeft from the Paragraph menu Indent Right Use this selection to create a right indentation for all lines in the current paragraph or for all lines ina highlighted block of text To apply e Place the cursor on the paragraphs you want to indent e Choose Indent Right from the Paragraph menu Hanging Indent Use this selection to create a hanging indentation for all highlighted paragraphs in the document Hanging Indentation indents all lines after the first line ina paragraph to the right To apply e Place the cursor on the paragraphs you want to indent e Choose Hanging Indent from the Paragraph menu Note The successive use of these option increases the amount of indentation You can also indenta paragraph using the Ruler Related Topics Ruler 14 4 Paragraph Border amp Shading Paragraph Border amp Shading allows you to create borders around the paragraphs and specify shading for the paragraph The example below shows a Thick Frame Border Top Bottom Left Right and Shading of 10 Sides Type si Top Double Frame wi Bottom Thick Frame Let v Right Shading 10 Cancel 1994 2016 Phantech Software Inc
77. 4 3 Selecting Multiple Fleg eebe ee dat cecteeevenaueesvedeceaeveneduasueeeteaedendceesvereveees 15 4 Technical InformatiOny cc 2 05 022s lt c02cccdaeceaess cotees seaeccoatdeaesiecgeesecaudcnsseceesesceasteassueaeteeastacesscceces 16 5 Network Feature deeg EeER EE REd EES nnen Eege SEdE ee 17 6 Opening a o UE 18 LE E TR 19 Part Ill Display Window 22 1 Standard Windows Elementts 2 c ccsecceeeeceeeeeeeee cece ee ENEE EE RENE ENEE EEN EEN 22 2 Re Sizing InfoRecall Window cccccceeeeceeeeeeeeeeeeeeeeeeeee ee eeeeee se eeeeeeseeeaeaaseeeaeaeseeeeeeeseeseneees 22 3 The Title Bat vs cosscccaaspecetsceedzeccaceqae eege dE Ree Eden eege 24 d The Menu Balti eeice secede cclcelicctevccdi cckesstecesscctaeetensccccavecducctuazsccessedeecebecsegastbassccbontuceesstdsacctees 24 B Th TOO aous dee AER deed EES 24 6 The File Tool Bet eeerugeegeude ege dee ee aea aaa aaee e aaa hr iaae a raaa a ie iasan dearie 26 T Th Font amp Font Size BaT r a ee ee EE EES aeiiae 28 The Document Tree a a ae ree a ve cece aea sede wee ic case eaa ENEE ee 28 H The Status bat tic ciee sete secede cedagsccctnstesaetsendeceesscddsectanvecganseddaqcbandectassedsenctassccaasabacdectens 30 10 The TEE 31 11 MieresottrlntellMouee deet eege ee ENEE ee ENEE ee ENEE nnmnnn nnmnnn mnnn rece 33 12 The Boilerplate Tool Bar ccccceeececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeeeeeesaeeeeaeseeeeeeeseeeeeeess 33 13 Ropcioc
78. 6 Phantech Software Inc 10 InfoRecall 20 Quick Launch CalCulator cccccceececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeesaeeeeeeseeeeeeeseeeeeeeseeeeeeeseeeaeeees 248 21 Quick Lauch Programmi 202 cc0s00cccccsseecceccte ee ECKER ENEE KSEEKEE EE KEE ECKER EECHER KEE ENER 249 22 Custom Settings Preference cccccceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeeeeaeseeeeeeseeeseeeees 249 23 Automatic Save Preference csececccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeeaeaaseeeeeeeseeseeeess 250 24 Background Colors Preference cccceseeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeaeeeseeeeeeeseeeaeees 251 25 Fonts Preference vc icc cccicetnececccadecceessuecct censeccsdectececcceezaceqaivscctcuazecceaastscesassreadeqautscctesszeactaas 252 26 Quick Launch Preference cccceececeeeeeeeeeeeeeeeeeeeeeeeeeeeee ee eeeeeeaeeeaeeeseeeaeeaseeeeeaeseeeeeeeseeeaeess 254 27 Customize Toolbat oe eege Eege EE ENEE ENEE 256 GC Wat 257 29 Reset Toolbars amp WorkSpace ecececeeeeeeeeeee ee ee seen ee eeeeee ee eeeeae a eeeeeeseeeaeeeseeeaeaeseeeeeeeseeeeeeees 258 30 Customize ER e ET 259 Part XIX Backup amp Restore 261 UNI HO Le EE 261 d Backup File Senrose eas E TrA AAE a RE ea ia aai 262 d BACKUP LOG inian EE Ee 264 4 Restore File Sinoni A Ea aK EAEE aA KARALA EA a 265 Part XX Security 267 TI File Secut eni Ee EAE EE EAA Ae eee tas 267 2 Document Securty estate ina eA ONAA On EAA AAA
79. Cancel 2 Re size North South R esize East West L 4 R esize North West South East 6 5 Save Saves a document If the documentis new it will also add it to the Document Tree In case you have given the new document an existing name InfoRecall will display a message warning thata Document with that name exists and asks you if you want to overwrite it Either overwrite itor change the name of the document You only have to add an extra character if you really want the name to be similar to the existing one InfoRecall will immediately save the document when you move of the Document Name box and place itin the appropriate place in the Document Tree Related Topics Automatic Document Save Save Document Eve Minutes 6 6 Save All Saves all open documents If more than one documentis open and changes have been made to the documents then InfoRecall will save all changes Related Topics Automatic Document Save Save Document Eve Minutes 1994 2016 Phantech Software Inc ER InfoRecall 6 7 Export You can Export single or multiple documents in the following formats 1 Web Page html 2 Rich Text Format rtf 3 Plain Text txt 4 Portable Document Format pdf 1 Web Page willcreate a web page thatcan be viewed with any web browser 2 Rich Text Format retains all the documents formatting and can be viewed by many word processors including Microsoft Office 3 Plain Text will save the documentas a simple pla
80. Click Cancel Using a secured Document e Click on the secured document e Type the password e Click OK Document Security is ON Type Password Pe Note Passwords are case sensitive The documentwill not be opened unless the correct Password is used lt may be a good idea to store your Passwords so thatif you do forget youcan retrieve it 20 3 Log in Security InfoRecall can be password secured at start up Youcan keep others from running InfoRecall by password securing its launching Every time you start InfoRecall it will ask fora password 1994 2016 Phantech Software Inc 270 InfoRecall Log In Security is OFF Type Password j Re Type Password zet Remove On starting InfoRecall you ll be asked for a password E Log In Security Please enter your password Remember passwords are case sensitive To Seta Log In Password e Choose Log In Security from the Security menu e Type a password e Retype the password e Click the Set button To Change a Log in Password e Choose Log In Security from the Security menu e Type the current password e Click the Verify button e Click the Change button e Type a password e Retype the password e Click the Set button 1994 2016 Phantech Software Inc Security ER To Remove a Log in Password e Choose Log In Security from the Security menu e Type the current password e Click the Verify button e Click the
81. Data folders have to be swapped to access data in different folders Once the Data Folders is swapped InfoRecall will use that folder as its default Data Folder and look for data files there Available Source Folders Drive Source Folder Cy Program Files x86 InfoRecall D ata Program Files x66 InfoRecall Projects Work Material hared Items Folder Add Custom Source Folder Remove Cancel The above shows the Swap Source Folders dialog Four different Source Folders are shown two on the same drive and two on different drives To work on data in one of the Source Folders justclick on an available Source Folder and click the Swap button To use multiple Source Folders and quickly switch Swap between them they need to be added to the list first To Swap Source Folders e Choose Swap Source Folders from the Tools menu e Double click ona Source Folder or hitthe Enter key 1994 2016 Phantech Software Inc 2a InfoRecall To Add Source Folders e Choose Swap Source Folders from the Tools menu e Click the Add button e Selecta new Source Folder from the Browse for Folder dialog as shown below gt A Intel MSOCache A PerfLogs A Application Verifier gt A Common Files gt Compiled Driver Disk Samsung gt A EPSON gt AN FastPictureViewer Rm gt AN IIS Express gt A Internet Explorer gt A Microsoft gt A Microsoft Help Viewer gt A Microsoft Mouse and Keyboard Cente gt Au Mic
82. Documents Rebuilding of Branches can be done manually If you don t want to see the Waring dialog in future usage click on the check box To enable the Warning dialog again e Choose Preferences from the Tools menu e Click the Customize View tab e Click the Show All Warning Message check box 1994 2016 Phantech Software Inc Tools Menu 223 A check mark indicates thatall messages are enabled 18 6 Compact Files InfoRecall writes blocks of text to its database in blocks of 2705 bytes Your disk drive allocates data in blocks of 4096 bytes so the 2705 bytes will use 4096 bytes on your disk drive Ifthe document you save has textless than 4096 bytes it will always be 4096 on your hard drive For example if your document size is 15 943 bytes it will be 16 384 bytes on your hard drive Exactly 4 blocks of 4096 bytes A database does not adjust automatically when text formatting or pictures are removed from a documentor if documents are deleted Compact Files can squeeze the contents of documents smaller by reclaiming space that wasn t automatically adjusted for various reasons Your files will have a smaller footprint on your hard drive and will load faster and use less RAM when loaded A lotof disk space canbe saved by periodically compacting the InfoRecall Files You can selecta single or multiple Files to compact The best way to keep InfoRecall Files as small as possible is to Automatically Compact Files On Closing that
83. Double click on itto open it 15 18 Hit List Fonts amp Color Hit List Fonts Allows you to change the fonts the font color as well as font size in the Hit List Hit List Color Allow you to change the Hit List background color When you click the List Color button the color dialog box will present you with all the colors you need Choose one you like Note The list does notre size itselfto a larger fontso keep the font size smaller so that you can see the list clearly 15 19 Stop End amp Continue Search Clicking this button stops your search After you stop a Search e Restart your search any time by clicking on the Continue button e End your search by clicking the End Search button 15 20 LTD Search LTD Limited Search limits searches to the results shown in the Hit List Use the LTD Search feature to search for more specific words within your original search results The results ofa LTD Search are a subset of your original results LTD Search targets search results very specifically and weeds outresults you don t need To do so With the Hit List displayed e Click LTD Search e Type your search word e Choose your search options e Click Search When using LTD Search InfoRecall saves the search results shown in the Hit List to a temporary file then limits the search to the file names previously shown in the Hit List Related Topics Search InfoRecall Files 1994 2016 Phantech Software Inc Search Menu
84. E E eeoubaveausdwentexe T 102 6 Paste Specials cerie ean eaa a ENNEK EES EEN ege 102 i gt S lect NEE 103 Part IX Fonts Menu 104 T Character Formatting eg ek e EES cet deeeeantastacetederecdecsseecctduazeccedanzssecasesecteqasieecteasiecetass 104 Qo dl ec acceacscececsccezecessscctsadcoesccoatscsusveaserecoasiaccexdasesecess E a E E 104 3 Character Spacing eege AC OEEEAR CERN SEENEN cdanteveccaseswscostveveccasVevecdaatedsceasedvecesaeereecuet es 105 Ge Ee 106 By BONE Golorzeeggsbzeetsgeer A ee EE EE 107 6 Highlight e TEE 108 f Quick Change TEE 109 8 Quick Change Font Colot cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeenseeeeeeesesseeeeseeseneneees 110 1994 2016 Phantech Software Inc 6 InfoRecall Part X View Menu 111 1 Draft Page UE 111 2 Fall Page EE 111 CE B EEA E E A E E T E P E EE T 112 A FU SGEE Hee EEN 112 S Boilerplate cosa te vcatecatec ctenlucccisccucesvteds caplatatecviegis cast sequdecieeleeestndsteeerestnecst 112 6 Document TOO srair aeaa Ana AAAA AAA E ANA EASES AAA AA ANASA LEE EN ERRANA RERA 113 7 Document Tabs a aTa E A aE AT d e 113 8 Maximize Edit Wimdow ccccececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeenseeeeeeseeseaeeeseeeeeeeeeseeeeneee 114 CR EE 115 10 Maximize Edit Window cccececeeeeeeeeeee sees ence ee eeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseseeeeesesseeeeseeseneeeee 116 11 Multiple DoCUMENES 0 ccceeeee cece ee ee ee ence ee ee ee eee s
85. Exitto System Tray Customize Ifa File or document was open will remain open See below howto change the Exit setting To open InfoRecall in the System Tray e Click on the InfoRecall Icon or e Rightclick on the InfoRecall Icon e Choose Open InfoRecall from the menu To exit InfoRecall from the System Tray e Rightclick on the InfoRecall Icon e Choose Exit from the menu Exiting to the System Tray is the default setting You can change the default setting to exit directly To change the Exit setting e Choose Preferences from the Tools menu e Click on the Customize View tab e Un check Exitto System Tray e Choose Apply Note lf you run a second instance of InfoRecall while itis minimized to the System Tray Taskbar The below message will be displayed InfoRecall is already Minimized to the Systen Tray Taskbar A Second Instance will again Minimize to the System Tray Taskbar Do you want to run a Second Instance of InfoRecall Related Topics 1994 2016 Phantech Software Inc File Menu Preferences Auto Save Compact File on Closing Open Last Used Document on Start up 1994 2016 Phantech Software Inc ER InfoRecall 7 Document Menu 7 1 Viewing Documents A File may have many documents File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Window DEORE e Obea OBETE H Aea Computer Software v Epson Stylus Photo RX 500 B
86. File 1994 2016 Phantech Software Inc 222 InfoRecall If Rebuild Data File does not make your documents visible you might wantto try CompactFiles If that does not work either then the Files will have to be rebuilt manually Unless the data has been deleted in some way itis probably still in the data dat file Open itwith your word processor and copy paste the data anew To Rebuild a File s Data e Choose Rebuild from the Tool menu e Choose Rebuild Data File form the Fly out menu e Click a data file dat to rebuild from the Files Dialog e Click Yes onthe Warning dialog to proceed Note InfoRecall will inform you when the job is completed The existing tree tre file will be renamed YourFile_OLD tre and will be kept You can delete thatfile manually or reuse it by deleting or renaming the new tre file and renaming the _OLD tre file to the original tre file Accounting Terms dat Rebuild this File WARNING A Rebuild will not maintain Branches under Documents in the Data Tree All Branches will become separate Documents Re making the Branches can be done manually A new Data Tree file tre will be created The old one will be renamed Accounting Terms_OLD tre You can delete that file or rename it and use it again Proceed Yes C Do not show this warning again Warning This will rebuild the Data File It will not rebuild the Document Branches in our Tree All Branches will become separate
87. File extensions must be separated by a semicolon Related Topics Wildcard File Types Changing File Types Using Look Into Search Stopping Continuing and Starting a New Search Viewing the Hits 16 8 Viewing the Hits If you ve searched for Files then the list will show you only the File names that meet the search criteria If you ve searched through Files for words ora phrase then the list will show the File name the hit was found in and the hits as below Hits are shown in the context of about 100 characters to give you a better feel of what the hits look like First shown are 50 characters then the gt gt Hit followed by another 50 characters The search was for enterprise in the below example and four drives were searched Click the right mouse button forthe pop pp menu 1994 2016 Phantech Software Inc Global Search 193 Files View Print Drive List Type of Search Search Hard Drive Search for Text in Files CSS EE Search Search for Files Continue File Types E Completed doc dock wri List Font Hist Color _ Look In k 1 CV doe doe wri Browse Cancel File Name Hits S CAProgram Files x6 Microsoft Visual Studio 8 vC Specifications the source file The example define gt gt Enterprise if Professional E HADocOrganizer BarChar Release Documents Selling doc ing is both a logical and an emotional gt gt enterprise both left and right HAlnfoR
88. Files butall types of Files can be synchronized Your computer keeps track of the date and time a File was last modified Synchronize Files feature scans your Source and Target folders for Files and compares their last modified time and date All the Files that have a earlier last modified time and date as candidates for synchronization and are shown in the list It removes the headache associated with the synchronization of Files from one computer to another whether itis your Laptop or computers on your local network 1994 2016 Phantech Software Inc Tools Menu 217 File Folders Sync All Source Folder C InfoRecall Data Folder Select Target Folder Z InfoRecall Data Folder a List Font File Types DAT InfoRecall Data Files Add e Scanned 129 Files in Source Folder 129 Files in Target Folder 25 Files need Synchronizing List Color Synchronize this File File Date Time With this File File Date Time Z infoRecall Data writers Style Guide dat 05 01 14 10 04 38 C InfoRecall Data Writers Style Guide dat 05 15 14 13 56 41 InfoR ecall D ata websites to Check dat 04 14 14 09 52 48 InfoRecall D ata W ebsites to Check dat MInfoRecall Data Stories dat 05 01 14 10 04 38 infoRecall D ata Stories dat 05 15 14 13 56 34 InfoRecall Data S amsung Galaxy 3 dat 05 01 14 10 04 38 InfoRecall D ata S amsung Galaxy 3 dat 05 15 14 13 56 26 InfoRecall D ata S ales Letter dat 05 01 14 10 04 38
89. How does short selling work Here s an example Trader John borrows a thousand shares in the Campbell Bank from Fund Z at 1 per share He immediately sells all those shares to the market making 1 000 The Campbell Bank share price then falls as John expected to 60p per share John buys back a thousand T BrE A Definition A technique of maintaining supplies of INVENTORY at appropriate levels to meet production and sales requirements The determination of the right levels is at the heart of the INVENTORY control problem The answer is to maintain the smallest possible inventories consistent with good service to customers and efficient use of CAPITAL How much INVENTORY is too much It never ceases to amaze how many companies have too much INVENTORY And it s not just a question of having too much because when that condition exists one invariably has the wrong INVENTORY The problem is the 20 80 rule 20 of your INVENTORY sells and the other 80 sits in the warehouse and gathers dust So you still have to buy more just so you can maintain sales In retail at least you have a chance to DISCOUNT the goods and thus get rid of them But it s not just a retail problem it happens to manufactures as well And it s worse in manufacturing because when you have too much it s not always finished goods that are overstocked some of it is raw materials and work in progress The last two are very hard or impossible to
90. Inc 28 InfoRecall File Folders Source Folder C InfoRecall data Target Folder 2 InfoRecall data File Types IRAR Ise RECHTS All Files AVI Audio Video Interleave BAK Backup Files Synchronize BAT DOS Batch File BMP Bitmap Image File CAB Microsoft Cabinet CPP C Source File DAT InfoRecall Data Files DLL Dynamic Link Library DOC Microsoft Word DOCK Microsoft Word DOS Batch File DOT Microsoft Word Template EXE Executable File FLA Adobe Flash Movie Maker FLY Flash Video GIF Garphic Interchange Format HTM Hypertext Markup Language File HTML Hypertext Markup Language File ICO Microsoft Icon Image INI Windows Configuration Files JPG JPEG Joint Photographic Experts Group LOG Application log file MID Musical Instrument Digital Interface MOV Quicktime Movie MP3 Digital Audio Encoding MP4 Portable Media Player MPG Audio and Video Compression PDF Adobe Portable Document Format PNG Portable Network Graphic Synchronize Progress To Synchronize one or more Files e Select Files to synchronize e Click the Sync Select button To synchronize all the Files in the list e Click the Sync All button Add File Types e Click the Add button e Add File Types to the document open in NotePad e Save List Fonts amp List Color 1994 2016 Phantech Software Inc Tools Menu 219 e Change the fonts the font color as well as font size of the list e Change the L
91. It offers a quick way to selectan index fora search The top ofthe File Index boxis word No Index meaning that no index is selected 1994 2016 Phantech Software Inc Search Menu 179 Search Type Search Key 1 Normal an S Euzzy Search Key 2 O O nd Or Search Options Search Keys O If Not File Index we Load Search Keys O Numbers Customers h S File Index O ates E Gen SCH YC Code rete Cancel How to use an Index Normal or Fuzzy Search e Choose Search InfoRecall Files form the Search menu e Type a search words into Search Key 1 e Click a Search Type Normal Fuzzy e Click the arrow of the Index drop down box e Click an Index e Click the Search button Boolean Search e Choose Search InfoRecall Files form the Search menu e Type a search words into Search Key 1 e Click a Search Type And Or If Not Numbers Dates e Type a search words into Search Key 2 e Click the arrow of the Index drop down box e Click an Index e Click the Search button Note The selected File Index name will show on top of the Index drop down box To deselect an index simply choose another index or click on the word No Index Related Topics Build a File Index 15 13 Next Hit F3 After Search InfoRecall Files was performed and hits were made choosing this menu item will take you to the next hit Shortcut F3 1994 2016 Phantech Software Inc InfoRecall 15 14 Previous Hit After Se
92. LR EC 148 19 Tel Le DEE 148 14 Page nl ET 149 15 BOOKMARK E dace ERR cea EES d 149 1G Breaks egenen gege REESEN Deeg EES See 150 AE rae E edicts casi E E ces sus ceeds See aeed detdeuecahce tees catdddalenceecaceeadius EA 151 Part XIII Table 153 TW e TEE 153 2 Greate Table a critcccccesccte cashectccevicasscttsenecaasdebs anshenecoscccesectshaness ss danseccshentcususadsactssatecsescansees 153 SO Insert ROW esoe dE EE EE 154 d Insert Col Wiss ess Sed cence eecc sete cuca aa one a a aaa ra r OE aeiaai aaa 154 5 ROW Alignment oaae a EEEa cece cauceenatectedcaderebeudeeuscdcueersteudcerteeauderenedusetredaueers 155 D Splitter avences ce 155 T Merge Cells esinin aar AR EAA A ATAI AESAAT RATEN RARAN 155 8 Deleke CGelle esagesdresbsedbeeegesreegeege Eed EEEeeEE ceaesdccaetecudisacestccaesecvasccacedcasateewsenaaess 156 9 Cell E ies iaiia taaa it cate e iaa a aa a ae ae aia iea Deian aia amaia aa idea aeaiia a eaa aOR 156 10 Gell Border Cola aeaiia es aiaee ae SNE ee a a aaa aaa Aaa aaea aiaa aiae a adea EE EE EE 157 Nee 158 12 Cel Sha dinge E 160 13 Show Grid M E a A T A A A E 160 Part XIV Paragraph Menu 162 1 Paragraph AlignmMent sssssssnnsnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennu EE ERER EE EREE nnmnnn 162 d Double Line Spacing sssi aE a r ENE aa 162 GI EE 163 4 Paragraph Border amp ShHading cceecececeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeseeeeeeeeeeeeueeeeeseeeeseeeeeeeeees 163 5 Paragraph Back
93. List Font List Color Source Folder C infoRecall D ata Number of Files 127 Number of Documents 2 351 Cancel Open e Double click on a documentor click the View button or e Choose Open from the Pop up Menu Search Search the Document Drawer for the name of a document e Click the Search button All document names that contain the search word anywhere within the Document Name will be highlighted Press F3 for the next find Search does notsearch for File Names Duplicates If you have a lot of Files and if you ve moved documents around you might have documents with the same name in different Files You can check this by having Documents up and e Click the Duplicates button 1994 2016 Phantech Software Inc Document Menu Document Drawer does not know whether the contents of documents are actually the same It only lists documents that have the same name Copy To copy documents from one File to another have Document Drawer up and sorted if necessary Selecta Document or Documents to be copied e Click the Copy button e Chose the File to copy Document s to in the File dialog box e Click the Copy button A message box will let you know that the operation was completed and will allow you to update the list to reflect the changes Document Drawer will not copy a Root Node with Branches Since you can t see what the Branches are under the Root Node it s better to open the File and copy from there
94. MenusetEnageegeebeg EENEG EELER AKNET E AREEN EETAS 34 14 Workspace Mamaget cccccceeeeceeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeesaeeeeeeseeeeeaeseeeeeeesaeeeeeeseeeeeeeseeeseeess 35 15 Multiple Documents VieW cceececeeeeeeeeeeeee ee ee esse ee eeeeee ee eeeeee ee eeeeae se mennun mennun nnmnnn nnmnnn 36 16 Cascade Tile WiMdOWS 0 cccceeceeeeeeeee cece ee ee ee eeeeee ence ENEE seca eseeaeeeeaeseeeeeeeeeeeeeeeseeeeees 36 Part IV Quick Start Tutorial 37 UE o EE 37 2 Greate a Files cisccso2ccccheceecci duce E A fatiideudeect det T 37 3 Create and Save DOCUMENHS 22 c eeceeeeeeeeeeeceeneeee ne eeeeeeeeaaeeceaeseanseeeasseceeeseaaseaeeeeseeseaeaees 38 Gluten dl IT A0 5 Create a Hypertext LIMK cccceeeeeeceeeee ener esse ener eeee ae RRE EE eeeeae sn ERER EE ERER EE nnmnnn nnmnnn nnmnnn 41 6 Create a Link to a Web Site 20 cceecceeececeee seen ERKENNEN REENEN EEN seen eeeeaaeeceeeseaaseaeeeesenseeenees 43 1994 2016 Phantech Software Inc InfoRecall 10 11 12 Part V Part VI O AN OO a P ODN ch N N N N N ech sch sch ot P Go N a O DAN Oo Om P OHN s O 25 Part VII 1 Search a Document ee REENEN Search the File EEN ENEE EEN Print a Document Delete some Docume nits ccccceeeeeeeeeeeeeeeees Delete a Eleng Ce ee SUMMING Up EEEERRRREEEEERRREEEEERRREE EE rikar Boilerplate Feature Boilerplate TeXt ccccccsseeeeeeeeeeeeeeeeeee
95. OLE OLE Object Linking amp Embedding This feature allows you to insert an object into your document that was created in another application that also supports OLE This might vary from spreadsheet worksheets to word processor documents to html Files The type of object you can insertis only limited by the amount of programs you have that support OLE To create a new embedded object e Position the cursor in a document e Choose Object from the Insert menu e Click the type of object you wantto create in the Object list Object Type Microsoft PowerPoint Macro Enabled Slide A Microsoft PowerPoint Presentation Microsoft PowerPoint Slide Microsoft Word 2 0 Document Microsoft Word 6 0 7 0 Document Microsoft Word 6 0 7 0 Picture Microsoft Word 97 2003 Document Microsoft Word Document Microsoft Word Macro Enabled Document Microsoft Word Macro Enabled Template Microsoft Word Picture Microsoft Word Template OpenDocument Presentation v Description Insert a new Microsoft Word Document object into your document e Click OK This will launch the application e Create the desired objectusing this application e Either save itor choose Update in the application The object will be inserted into the InfoRecall document Double click the object to edit it Example A Document in Microsoft Word e Open an InfoRecall File e Choose New from the Document menu to create a new document e Name it Ole D
96. Phantech Software Inc Table 155 The inserted Column will have the same attributes and the same number of rows as the existing Table 13 5 Row Alignment Use this option to align justify the whole table or selected table rows in a document Row Alignment Es Left Justified O Centered O Right Justified V All Rows in the Table CEN To position all rows in a table e Place your cursor anywhere in the Table e Choose Row Alignment from the Table menu e Click the Left Center or Right Justified radio button e Click the All Rows in the Table check box ON e Click OK The whole table will move either left center or right To position selected cell ina table e Place your cursor in a row e Choose RowAlignment from the Table menu e Click the Left Center or Right Justified radio button e Click the All Rows in the Table check box OFF e Click OK Only the selected row will move either left center or right 13 6 Split Cell Use this option to split the current table cell into two cells of equal width The entire text of the original cell is assigned to the first cell The second cell is created empty To do so e Place the cursor in the row you wantto split e Choose Split Cell from the Table menu This will splitthe row into two cells each half the size of the regular row 13 7 Merge Cells Use this option to merge together the highlighted cells To do so 1994 2016 Phantech Software Inc
97. Pro Y1 2 Press the left Mouse button 3 Move the document title up or down Spaces Header Page Breaks Save Remove C Include Head _ Page Breaks Cancel Changing the Combine Order e Click on a documentin the list e Press the left mouse button and keep it depressed e Move a document up or down to change the combine order To remove a document from the list e Click on a document name on the list e Click the Remove button Spaces Default setting is 1 This setting is used to change the number of lines that separate the end of one document from the start of the next You will see more spaces if your document has more lines than text You can check that by viewing the paragraph marks View menu Paragraph Marks Include Header The default setting Itshows the document name as the title or header as the first item on every document that is combined Click on this if you don t want headers Page Breaks Inserts Page Breaks between the documents Save 1994 2016 Phantech Software Inc File Menu a s T i gt Computer gt Local Disk C gt I Organize v New folder d Music Name kl Pictures j Config Msi 8 22 2013 1 58 PM z Videos Ia Documents and Settings 7 26 2012 3 22 AM a Homegroup A Intel B Curtis MSOCache a E Computer 1 Perflogs gt qw Local Disk C 1 Program Files i d amp DVD RW Drive D d Program Files x86 gt DataDrive E Progra
98. The cut text is not lost itis placed into the clipboard and canbe pasted back to this or any other program To do so e Highlight a word a sentence a paragraph orall the text in the document e Choose Cut from the Edit Menu To select multiple lines e Place the cursor to the first character at the top of the line e Drag the mouse down to the left of the lines Shortcut Cut permanently e Highlight text to be cut e Press the Del or Backspace key Cutto Clipboard 1994 2016 Phantech Software Inc 12 InfoRecall e Highlight text to be cut e Press Ctrl X 8 4 Copy Copies highlighted text to the clipboard It will be available from the clipboard to be pasted to this or any other program as needed To do so e Highlight a word a sentence a paragraph orall the text in the document e Choose Copy from the Edit Menu To select multiple lines e Place the cursor to the first character at the top of the line e Drag the mouse down to the left of the lines Shortcut e Highlight Text to copy e Press Ctrl C 8 5 Paste Use this command to paste the text from the clipboard atthe current cursor location If the formatting information is available this command restores the formatting information properly Shortcut e Position the cursor where you want to insert the copied text e Press Ctrl V 8 6 Paste Special This function displays the clipboard data in a number of available formats Source
99. Thu 29 30 31 5 6 7 8 2 3 A 5 2 13 4 15 9 0 1 12 2 3 4 5 sung 19 2 21 2 16 17 18 19 16 17 18 19 26 27 28 29 23 24 25 26 23 24 25 26 20 3 April 2015 May 2015 June 2015 Mon Tue Wed Thu Mon Tue Wed Thu i Mon Tue Wed Thu 1 2 1 2 3 4 6 7 8 9 3 4 5 6 7 8 9 10 1 133 14 15 16 10 101 1 2 13 14 15 1 17 18 20 21 22 23 7 18 19 2 A 2 23 24 25 27 28 29 30 24 235 26 27 28 29 30 31 July 2015 August 2015 September 2015 Sun Mon Tue Wed Thu d Sun Mon Tue Wed Thu d Sun Mon Tue Wed Thu 1 2 1 2 3 5 6 7 8 9 4 5 6 6 7 8 9 10 12 13 14 15 16 i 2 8 133 14 15 16 17 19 20 21 2 23 18 19 20 2 21 2 3 24 26 27 28 29 30 24 25 26 27 27 28 29 30 31 October 2015 November 2015 December 2015 Sun Mon Tue Wed Thu Sun Mon Tue Wed Thu d Sun Mon Tue Wed Thu 1 1 2 4 5 8 2 3 A 5 6 7 8 9 10 1 12 133 14 15 9 0 1 12 13 14 15 16 18 19 2 A 2 16 17 18 19 2 A 2 23 25 26 27 28 29 233 24 25 26 27 28 29 30 30 3 4 5 6 C Today 6 12 2014 Cancel Date Format To Date Stamp the Document Name Box e Position in the Document Name Box e Choose Calendar from the Tools menu e Click a date e Click the Insert button To replace the Document Name with a Date Highlight the Document Name Choose Calendar from the Tools menu Click a date Click the Insert button To Date Stamp a Document 1994 2016 Phantech Software Inc Tools Menu 247 Position the cursor where you want the insertion Choose Calendar from the Tools menu Click a
100. Unknown Data Type Bitma Device Independent Bitmap Paste Paste Link Cancel Native Object Format lf available this is the first format in the list box The data in this format can be later edited by double clicking the object using the original application This data can be embedded into your application by using the Paste option or youcan create a link to the original File by using the Paste Link option 1994 2016 Phantech Software Inc Edit Menu 103 Formatted Text This is one of the text formats This option offers the most suitable formatif the data is pasted by another text output application as the font and formatting attributes are reproduced accurately Unformatted Tex t This is another text format This option pastes the text without retaining the formatting information Picture Format The data is available in the Picture format This object can be later edited by double clicking the object using the Microsofts MS Draw application This formatis preferred over the bitmap and the device independent bitmap formats Device independent and regular bitmap formats The data is available in the bitmap formats The object can be later edited by double clicking the object using the Microsofts MS Draw application The editor converts these formats into the Picture format before calling the drawing application 8 7 Select All This option is used to select the text of the entire document Sho
101. Use this feature to place the text on the next text column This function is valid in Page View only Further this option is valid only for the section containing multiple columns A line with a dot and dash pattern indicates the column break Note These breaks can only bee seen in Draft View To Delete Breaks e Choose Draft View form the View Menu e Position the cursor on the break line e Hitthe delete key 12 17 Columns Columns are one of two or more vertical sections of a page separated by a rule or blank space like those used in newspaper or magazine articles Options Orientation Number of Columns 1 Portrait Space between Columns PO Landscape Text Flow Start Section on New Page Default Right to Left _ Restart Page Number at _ Left to Right Cancel You need a page full of text to properly use columns The above columns were created with the sewttings shown in the above dialog Options Orientation Number of Columns 1 Portrait Space between Columns P Landscape Text Flow Start Section on New Page Default Right to Left _ Restart Page Number at L 7 Left to Right Cancel To insert columns e Choose SelectAll from the Edit menu or press Ctrl A to highlight your text 1994 2016 Phantech Software Inc 152 InfoRecall Choose Columns from the Insert menu Type the number of columns in the Columns Type the space between columns Click the Portrai
102. Using File NGG EE 178 13 Next Hit FS EE 179 14 Previos Hit art e aaa ee boca agen dace sa cach See RENE ES 180 15 View Hit Lee ees Ee Eege 180 16 Print Ait LISE EE 182 17 Save MIU LSE EE 183 18 Hit List Fonts amp Color a a laaa a ENEE ee 184 19 Stop End amp Continue Search ceecececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeneee 184 20 E l ST E 184 21 Search Docu Mei ezaseceseaceeasiecnsecosaatheateeceascentaccesdaqentseagsnccaeesecesccastacsesducactccasenesese 185 22 Search amp Repla Cesse inenten ECKER KEEN EeEEEE NEE EE KEEN EE NEESS ENNEN 186 23 Go to a Lime NUMDe Rie stein ices ecccdsecees tices a tebe aoe wend a Aaaa eeweedecbewe ceed raai anea cede eweeseetete 186 Part XVI Global Search 187 1 Global Searches uge edee oe Dee 187 2 Wildcard File Typ Siesia oeann Aan NN NENEA EEn EAREN AAEE NEARE EAK ENNEN ROCKEN 188 3 Changing WUER TEE 189 4 Using Look In to Search s esssssnsnnunsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn nnmnnn nnmnnn 189 5 Stopping Continuing and Starting a New Search cceecececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 190 6 Search for Text tniFilese sc Sduegeegen ge eeDEeeue Seu ewein aaa aiaei EE ENEE EE 191 T S arch for EE 192 8 Viewing the Hits ics 2ecccccoccsecc ien rnane kee detect cbevcenseacdbeat devvecacvaseee du ederscedeectucatdevvecadeere 192 CN Copy TIET 194 TO Mover Files ini cccc 005 2ci AE ceaus dtu eces
103. a Reminder and click the View Document button or press the Enter button To Sort Reminders e Click on a Column Header to sort the items in that column To Print Reminders e Click the Print List button if you need a hard copy of your reminders The Reminders will be printed ona page orientation of portrait It will printa maximum of 90 characters across for each note If your note has more than 90 characters click on View Note and print it Related Topics Print Print Margins To View Reminder Documents Document Based e Double click ona Reminder or e Click ona Reminder and click the View Document button or press the Enter key The dialog will remain on top of the Document so that you can view more reminders To Remove Reminders e Click a Reminder e Click the Remove button e Click Save To Modify Reminders Youcan modify a Reminder by changing the Date attach or modify a Note e Click ona Reminder e Click on the Date button to change the date or the Note button to add or change a Note e Click the Save button 1994 2016 Phantech Software Inc Tools Menu Note for Reminder Date for Reminder March 2013 Sun Mon Tue Wed Thu 26 28 Cancel The calendar in the Note dialog is set to the Reminder date so you can see the date in context of the whole week To Print e Click the Print button to print the complete Reminder dialog note and calendar as seen above List Fo
104. a contained in the file will be destroyed The change will be reflected in the File Drawer List and the File Box Print List Prints the File Drawer List Prints a list of Files as shown in the File Drawer You can print a partial listor the whole list To print a partial list e Select Files e Click the Print List button To print the whole list e Click the Print List button InfoRecall tells you how many pages it will take to print the listand asks you whether to proceed Related Topics Print Print Margins View Open You can view a file directly from the File Drawer To do so e Click a File Name e Click the View button List Font Enables changing in the File Drawer List of e Font e Font Size e FontColor List Color Allows you to change the Background Color of the File Drawer List 1994 2016 Phantech Software Inc File Menu To the Sort the File Drawer List e Click on a Column Header to sort the items in that column Re size File Drawer Dialog Window You can re size the File Drawer Dialog to make it lager or smaller InfoRecall will remember the new size as well as the last position Every time Hit Listis used it will startin the lastused position and size To Re size e Position the cursor atan edge and when the cursor turns into an arrow press the mouse button and drag to re size Drag a dialog any position on the screen e Place the mouse on top of the dialog e Drag itto where you want it
105. an Index in the Existing Indexes List The contents of the Index will be listed in the Files for Index List Adding to an Index e Choose Build Search Index from the Search menu e Click on an Index in the Existing Indexes List e The contents of the Index will be listed in the Files for Index List e Selectone or more Files in the InfoRecall Files List e Click the gt button to add the File to the Files for Index List e Click Save Deleting from an Index e Choose Build Search Index from the Search menu e Click on an Index in the Existing Indexes List e The contents of the Index will be listed in the Files for Index List e Selectone or more Files in the InfoRecall Files List e Click the lt button to remove the File from the Files for Index List e Click Save Deleting an Index e Choose Build Search Index from the Search menu e Click on an Index in the Existing Indexes List box e Click Delete or press the Del key Note The Index files are in the in the appropriate Source Folder Each Source Folder can have its own Index Related Topics Using File Index 15 12 Using File Index An Index search is the fastest way to search multiple Files because Search won t waste time searching all your Files Itonly searches Files that were grouped as an Index This is very useful if you have several sets of related Files The File Index drop down box in the Search Files dialog box lists all the indexes that were previously built by you
106. and a Data File in the dialog that you want to copy the documents to e Click on the Copy button Your documentwill be copied to the selected Data File You have the option of overwriting a document of the same name if it exists in the Data File that you want to copy to 1994 2016 Phantech Software Inc Document Menu oa Related Topics Move Document 7 10 Move Documents InfoRecall allows you to move single or multiple documents from one Data File to another Moving documents will copy the selected documents from the open File to another File then delete them from the open File To Move Documents Selecta Document or Documents to be moved Choose Move from the Documents menu Choose a Source Folder and a Data File in the dialog that you want to move the documents to Click on the Move button Your documentwill be moved to the selected Data File and will be deleted from the open move from Data File You have the option of overwriting a document of the same name if it exists in the Data File that you wantto move to Related Topics Copy Documents 7 11 Browse History History is the list of documents you ve opened InfoRecall keeps history of documents you ve opened and enables you to to select one and quickly jump to itand open itagain There are two options for Histories e Filter same Documents e Delete History onclosing InfoRecall 1994 2016 Phantech Software Inc 2 InfoRecall Number of Documents
107. anon EOS 1Ds Mark Il Contact Source Date Source Digital Photo Apps Errors Glossary of Basic Photo Terms Glossary of Digital Photo Terms Oksana website FTP Oksana s Web Counter Phase One PhotolnPress Photoshop Levels Photoshop Sharpening Tip Flash amp Qutdoor Portraits Vitara bar Cika e Click ona File in the Choose a File list e Click ona Document in the Choose a Document let e Click OK See the confirmation dialog 1994 2016 Phantech Software Inc 128 InfoRecall Link to an InfoRecall Document in another File From Photo Business Plan Business Plan Text To Photography Digital Photo Apps Pop Up P Doc 1 G Doc 2 Files Program Folder E Mail Cancel Click Save to create the link The example above shows a link from the InfoRecall File Photo Business and the Document business plan to another InfoRecall File called Photography and a Documentin that File called Digital Photo Apps The jump offtextis e e Clicking on it will jump to the File and documentlinked to 11 8 Hyperlink to other Files You can make a hyperlink to other Files and InfoRecall will activate the program that is associated with the Files extension and load the File Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on To do so Highlight a word ortextor an image ina document Choose Hyperlink from the Insert menu Click the File
108. arch InfoRecall Files was performed and hits were made choosing this menu item will take you to the previous hit Shortcut F4 15 15 View Hit List The Hit Listis always shown when performing a search The Hit List will show all the hits found as well as the File and Document that the hit is associated with Hits are shown in the context of about 100 characters to give you a better feel of what the hits look like First shown are 50 characters then the gt gt Hit followed by another 50 characters The search was for state in the below example Since Match Whole Word only wasn tused every word thatcontains state was considered a hit and putinto the Hit List If Include Document Name was selected then If a Hit matches a Document Name the Hit List will show the phrase Document Name in the Hits column Hits File Name Document Name Hits Ge InfoRecall Web Site Disclaimer Statement Phantech Software Inc Disclaimer gt gt Statement To the user Phantech Software does Information sicher ance 273 9191 Aeroplan Number 515 025 9970 gt gt Statement Date Jennifer Orientation contributed to it s success The companys mission gt gt statement is of particular importance because it Jennifer Rethorical Device eit They are flooded daily with thousands of gt gt statements demanding agreement or acceptance which Jim Ramsauer d view custodian statements Reconciling year end gt gt statements Filing Lawyers S
109. are Inc 2 InfoRecall e Right click the mouse on the template to bring up the menu e Click Use label textimage from the dialog Note When Use label text is checked itis bestto use a proportional font like Courier Newin InfoRecall so thatthe labels and text from the text fields line up properly Other non proportional fonts will not show text aligned when this feature is used Use label text The text below is from a template using label text with InfoRecall set to Arial Company Name Western Food Products Contact Name John Wesley Jr Address 1 123 Haward Street Address 2 Department 14 City State Zip Saranac Lake NY 12983 Country USA Phone 213 569 7425 Fax 213 569 8963 E mail jwj westfoodproduct Web Address http Awww westfoodproduct The text below is from a template using label text with InfoRecall set to a proportional font like Courier New Company Name Western Food Products Contact Name John Wesley Jr Address 1 123 Haward Street Address 2 Department 14 City State Zip Saranac Lake NY 12983 Country USA Phone 213 569 7425 Fax 213 569 8963 E mail jw westfoodproduct Web Address http www westfoodproduct Related Topics Set Dialog Font 17 7 Add Label Labels are controls that hold static text to describe a process or describe whathas to be typed into a text control You ll use labels to describe text fields The can be placed anywhere within your template either to the righ
110. as 213 2 Swap Custom Source FOlders cceecececceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeseeseeeeeeeeeeeeeeeeaeeeeeeseneeeees 215 3 Synchronize File So cuain a Ee Ee 216 4 Rebuild Document seet SEENEN secu ceevteds cap ledetecvieede cd secu deci eelieeeticedeeenestneest 219 5 Rebuild Data Filessisiccs22 cesccectevcesesceoseet sivcceeds Eege SEENEN 221 6 Compact File Siiss se22 ccccscccretsezdde cccaegcpedasedaccdans cececuscacccaesgeheeau Eed 223 T Spell ET 224 8 Auto Spell Check oron ceed feb tees fede dene pee tives fetches feeeeect ida ee een 225 9 View User Dictionary cis cccecieciieceecenceedieces cect eanenenecusedansevdeeddecunddcnectenedeecuiedaucerenedeseteedeueers 226 10 Sort Tex E 226 E WD lee Me 227 12 REMINGCMSe accccccsvecccccsecendcctvecectccaceteccivectdetaccetsccuseedacctaesteucnseeteeesccersccaseeectocaesteccaseed ccaereed 228 13 View Reminders cea e aaa i EA N a ANa cdaabedeccasedvecestvereecustere 233 14 Select Document for Start Up ccccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeseeeeeeeeesseeeeeeeseeeneee 235 15 Open Last Viewed Document on Start Up ssssssuusnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 237 16 Type Tor YOUN eriin onenn a iEn ATREA EASE REAN TAEAE AEE TASEEN E AAE RENA ATEREA 239 17 TMe MACKOR attert 243 18 e LEE 245 19 Phone Diale oean ce coccnceteadectetantevceedaeeencdcuechecendecusedaucerdeedaceusedencaeenuadeccsedauserdneddecvecdeueers 247 1994 201
111. as set 1994 2016 Phantech Software Inc Tools Menu 255 e Choose Preferences from the Tools menu e Click the Quick Launch tab e Click the Clear button e Click the Apply button 2 Quick Launch Program Itis often convenient to run a program from within another Quick Launch Program allows you to do just that You can set this Menu Item to run any Program and then run it from within InfoRecall You can also run a program and load a File For instance you could run Winword and load a document or run your favorite Web browser and load a web page The Menu item is disabled grayed out until you setit to run a program To seta program to launch from this menu e Choose Preferences from the Tools menu e Click the Quick Launch tab e Click the Select button e Choose the location of the program to run e Click the program exe File e The programname will display in the Program Name box Accept it or change it e Click the Apply button To seta program to launch from this menu and load a File e Choose Preferences from the Tools menu e Click the Quick Launch tab e Click the Select button e Choose the location of the program to run e Click the program exe File e Add the Folder name c Prog exe your doc e Oradd a URL C FoldenBrowser exe www yoursite com e Type a name in the Program Name box e Click the Apply button The menu item Quick Launch Program in your Tools menu will be replaced with the nam
112. asic Cost Standard J Address amp Phone Numbers a LJ Basic Cost Standard C Bonded Warehouse GI Raw Materials Inventory J Books 59 Budget E Capital a LJ Computer 9 LapTop Computer Mailing List 5 MIME Encoding 5 Mirror Site 9 Listserv E Lurking C Mail Reflector 5 Moderator LC Mosaic E MUD Branches are visible Document without Branch Branches are hidden Documents are shown in the Document Tree to the left of InfoRecall You can open documents by moving through the Document Tree using the Up Sor Down NY keys on your keyboard or by clicking the mouse ona Documentin the Tree Pressing F8 will alternately put the focus on the Document Tree the Document Name box or the Editor Each Documentis opened as you move the Up Mor Down NY keys over the Document Tree it The top mostitem is the Root It s also the name ofthe InfoRecall File Under the Rootare the Documents Each Documentcan have Branches of other Documents A small box to the left ofa Document name with a plus arrow in Vista in itindicates there is atleast one Branch Click on the plus arrow to expand the tree to see the Branches Click on the minus arrow to collapse the Branches from view The Document Tree supports multiple selections for printing or copy move operations and Documents can be Dragged under other Documents to form a Branch or from a Branch to the Root to make a single main Document 1994 2016 Phantech Software I
113. at a Document to Plain Text e Opena Document e Choose Reformat to Plain Text from the Document Menu or Press Ctrl D e Click Yes inthe Warning Message to proceed Note Document size is shown in the Status bar Warning Reformatting to Plain Text reduces your document to plain text Text formatting such as Bold Underline etc as well as Graphics and Hyperlinks will be removed If you don t want to see the Warning dialog in future usage click on the check box To enable the Warning dialog again e Choose Preferences from the Tools menu e Click the Customize View tab e Click the Show All Warning Message check box A check mark indicates thatall messages are enabled Related Topics View Paragraph Marks Strip Paragraph Marks Strip Double Spaces The Status Bar 7 8 Document Drawer Document Drawer lets you see all the documents that are ina File It displays the File name the position of the documentin the File and the Document Name Click the right mouse button to get the pop up menu 1994 2016 Phantech Software Inc InfoRecall Documents File Name No Document Name 15000 Useful Phrases P44 i Internet Terms Lease Clauses j L Medical ealthy Habits You re Doing Wrong VC Code elp Intruduction InfoRecall 2014 VC Code ide Scrollbar List Control Open Search VC Code ighlight text in a CEdit control Duplicates Java Code istory buttons Photo Business Plan i Pint List
114. at are overstocke The 80 20 ratio seems to apply to almost INVENTORY accounts for 80 of the totz Related Topics New Document 4 4 Import Files Let s importa page to demonstrate how easy itis You can import any type of page but for now we ll Import he INFORMATION RTF File installed with InfoRecall This is a Rich Text Formatfile and you ll find in your InfoRecall Data Folder Rich Text Formatis a text file that retains all text formatting like Underline or Bold etc There are several ways to import Importa File and prefix it to an existing document Importa File and append itto an existing document Importsingle multiple Files as new documents Import delimited ASCII Files Drag amp Drop a Files from Windows Explorer to InfoRecall Lets Importa Single File as a New Document e Open the Example File we created earlier There should be four documents in the Document Tree e Click on Example atthe top That s the Rootofthe Document Tree so we can create a new Document e Choose Import Single File from the File menu Import Single File Import New Document Import Multiple Files Prefix Current Document Import Delimited ASCII File Append Current Document Export Delimited ASCII file 1994 2016 Phantech Software Inc Quick Start Tutorial a e Choose Import New Documentfrom the fly out menu e Openthe C Program Files InfoRecall Data folder e Inthe Files dialog that comes up click o
115. be grayed outand an X will showin the bit map InfoRecall has an undulate feature that allows you to bring back a document that was deleted by mistake Try it You ll find this feature in the Documents menu All deleted documents are placed in the Recycle Bin justin case you need to restore one You can find the Recycle Bin with the rest of the Files in the FILE BOX Related Topics Delete Documents Undelete Documents Recycle Bin 4 11 Delete a File We can now delete the Example File There is no need to first close the File InfoRecall can delete a File whether itis open or not To delete the File e Click on the File Drawer button in the Toolbar or choose File Drawer from the File menu e Locate and click on Example in the File Drawer List box e Click the Delete button e Click the Yes button Once a File is deleted InfoRecall can t bring it back However files deleted in Windows are placed in its Recycle Bin So there is a way to un delete a file as long as you do it fairly quickly so it wont be overwritten by other files To recover a File from the Recycle Bin e Rightclick the Recycle Bin on your Desktop e Choose Explore from the pop up menu e Find the File to recover and Right click it e Choose Recover from the pop up menu Related Topics 1994 2016 Phantech Software Inc ER InfoRecall 4 12 File Drawer Summing Up This concludes our Quick Start Tutorial lessons There are many more features to explore
116. c odio Praesent libero Sed cursus ante dapibus diam Sed nisi Nulla nYDenink i0 a wep Lorem ipsum dolor sit amet Curabitur tortor Pellentesque nib consectetur adipiscing elit Integer Aenean quam In scelerisque sem inec odio Praesent libero Sed cursus at dolor Maecenas mattis Sed ante dapibus diam Sed nisi Nulla convallis tristique sem Proin ut iquis sem at nibh elementum ligula vel nunc egestas porttitor imperdiet Duis sagittis ipsum Morbi lectus risus iaculis vel orbi lectus risus iaculis vel Praesent mauris Fusce nec tellus suscipit quis luctus non massa uscipit quis luctus non massa sed augue semper porta Mauris Fusce ac turpis quis ligula lacinia massa Vestibulum lacinia arcu eget aliquet Mauris ipsum Nulla metu inulla Class aptent taciti sociosqu ad metus ullamcorper vel tincidunt litora torquent per conubia nostra per sed euismod in nibh Quisque usce ac turpis quis ligula lacinia iquet Mauris ipsum Nulla metus i metus ullamcorper vel tincidunt sed euismod in nibh Quisque i olutpat condimentum velit Class v Resizing the Editor Click on the Minimize or Maximize buttons or position the cursor on a border until the arrow changes as above Press the left mouse button and drag the border to a new size Do this until you are satisfied with the new size To permanently maximize the Editor choose Maximize Edit Window
117. call Files InfoRecall Files InfoRecall Files InfoRecall Files InfoRecall Files InfoRecall Files InfoRecall 15 Data 110 Bloor Street 1905 dat 15 Data 15000 Useful Phrases dat 15 Data 2007 Yukon Denali dat 15 Data 251 Consumer Rd dat 15 Data 6th Gebirgs Division dat 15 Data A Scrap File dat 15 Data Accounting Terms dat 15 Data Address Book dat 15 Data Adobe Apps dat 15 Data Adventure dat 15 Data Allstream dat 15 Data Anton Ramsauer dat 15 Data Appointments amp Things to 1994 2016 Phantech Software Inc Backup amp Restore 265 19 4 Restore Files When you re restoring InfoRecall Files all yousee are the datFiles in the Restore List but Restore will recover the full set of Files dat idx tre No need to worry There are five 5 steps to restore InfoRecall Files Choose Backup Restore form the Tools menu Click the below buttons in sequence Follow the INSTRUCTIONS on the right side of the dialog Click Restore on the top left button Click Backup File and select the back up file bak to restore Click Browse and selecta Data Source Folder to restore to Click ona data file in the list or click Select All to restore Click Restore on the button eO D t Tools Help Backup Restore 133 Files to Restore Click on a File to Restore or click Select All 110 Bloor Street dat 130 Carlton dat d R Restore INSTRUCTIONS Click Restore to Restore the Fil
118. ce your cursor in a Row e Choose Cell Border from the Table menu e Type a number for the Border Width Top Bottom Lett and Right e Click OK To create a border fora Table Column e Place your cursor anywhere in the Table Column e Choose Cell Border from the Table menu e Type a number for the Border Width Do so for Top Bottom Leftand Right e Click OK Note A border width of 2 will show borders but might not print them A border width of 10 would probably be better for printing 13 10 Cell Border Color Set the border colors for table cells Cell Border Color RS Range Border Color l O All Cells Cem SE Selected Cells l Columns Left Right zm OR ER Ca Cancel 1994 2016 Phantech Software Inc 158 InfoRecall LLL LLL TILL TT ie LLL COLERE TENE T Basic p a a a a d 9 E g E ne ni 8 i ai Ii Define Custom Colors gt gt Cancel Border color can be set for 1 All Cells 2 Selected Cells 3 4 Columns Rows To set border colors Put the cursor inthe Table cell whose borders you want to color anywhere for all cells Choose Cell Border Color from the Table Menu Click on the border button to color Top Bottom Left Right or All Choose a color from the Color Dialog and click OK Click OK Every table cell can have a border ofa different color Note Before setting table cell colors you should set the Table bord
119. cending or Descending option under Sorting Option Click the OK button 1994 2016 Phantech Software Inc Tools Menu 227 Ascending Sorts from the beginning of the alphabet Descending Sorts from the end of the alphabet 18 11 Word Count InfoRecall makes it easy to countthe number of words ina document You can count the words of highlighted text or the whole document Number of Words 1 729 Number of Characters no spaces 10 042 D Number of Characters with spaces 11 709 Number of Paragraph Breaks 279 Cancel To count words in a partial text Highlighted block of text Choose Word Count from the Tools menu Count the words of the whole document e Choose Word Count from the Tools menu The result will be shown ina dialog box and will contain Words The number of words contained in the highlighted block of text or the whole document Included are words as well as all characters or numbers that are on their own Characters no spaces The number of characters that the text is made up of without spaces or tabs Characters with spaces The number of characters that the text is made up of including spaces and tabs Paragraph Breaks The number oflines of text including blank lines separated by paragraph marks Carriage Return Note InfoRecall counts this example as one word Word Counthas no way of knowing whether you meantitto be one word or whether you just forgot to leave a space and iti
120. ces Header Page Breaks C Include Header _ Page Breaks Changing the Combine Order e Click on a documentin the list e Press the left mouse button and keep it depressed e Move a document up or down to change the combine order To remove a document from the list 1994 2016 Phantech Software Inc e InfoRecall e Click on a document name on the list e Click the Remove button Copies If you want to print more than one copy change Copies from 1 to the number of copies desired Spaces This setting is used to change the number of lines that separate the end of one document from the start of the next You will see more spaces if your document has more lines than text You can check that by viewing the paragraph marks View menu Paragraph Marks Include Header The default setting It shows the document name as the title or header as the firstitem on every documentthatis combined Click on this if you don t want headers Page Breaks Inserts Page Breaks between the documents Print Prints your combined documents 6 14 Print Document Tree Prints all the document names in the Document Tree Document names are printed so as to reflect the hierarchical nature of the tree To print the tree e Choose Print Document Tree from the File menu Related Topics Print Print Margins 6 15 Send as E Mail Attachment In InfoRecall itallows you to e mail the currently open documentas an attachment The atta
121. chment can be following format 1 Rich Text Format rtf 2 Portable Document Format pdf To send an E mail attachment e Opena Document e Choose Send as E Mail Attachment e Choose rtf or pdf from the Fly Out menu e Type the e mail address subjectand you message in your e mail app and send it 1994 2016 Phantech Software Inc File Menu e Note Your e mail program must be computer based like Microsoft Outlook Mozilla Thunderbird or other Windows base applications Send e mails does not work if you use web based e mail apps like Gmail or Hotmail Only one documentcan be attached If multiple documents are selected than the first document in the Document Tree will be attached If multiple documents need to be attached to your e mail e Selectthe documents to export e Choose Export from the File menu e Choose a Export format from the Fly out menu e Choose a Folder to exportto e Click OK e Use Windows File Explorer to locate the files and attach them to your e mail app 6 16 Import Single File When you select Import Single File a fly out menu will pop up and give you a choice of importing asa e New Document e Prefix to an open Current Document e Append to an open Current Document You can also selecta File in Windows Explorer and drag it to InfoRecall either into a open documentor into the Document Tree as a new document To Import as New Document e Opena InfoRecall File e Choose Import New Do
122. ct Print from the File menu you will be presented the below print dialog box 1994 2016 Phantech Software Inc File Menu e Print Range All i 1 Selection O Current Page Number of Copies Pages First Page 1 Collate KEE Last P 1 oes Preferences Cancel Options e Preferences e All Print the whole document e Current Page Printonly the current page ofa multipage document e Selection Prints highlighted partofa document e Pages Choose the pages to printif documentis multiple pages long e Number of Copies to print e Collate Collating creates consistent logical sets from multiple pages Preferences Printer Name Brother HL 5450DN series v Properties Status Ready Type Brother HL 5450DN series Where USBOO1 Comment Paper Orientation Size Letter v Portrait Source Auto Select v Landscape Options e Click Properties to choose a Printer other than the one shown e Select paper size and source e Choose paper orientation 1994 2016 Phantech Software Inc InfoRecall Note Print Orientation is document specific not global Ithas to be setor resetfor each document Once a documentis set to an orientation that setting is saved and needs to be resetif the orientation has to change Related Topics Print Margins Print Preview Print Merge 6 12 Print Multiple Documents Prints the text of multiple documents Print Multiple Documents e Select
123. cument List Related Topics Open Favorite Documents 1994 2016 Phantech Software Inc Document Menu 9 7 21 Open Favorite Document A quick way to open your most often used documents without going through the extra motion of opening a File and then clicking on a documentto open it Once documents is added to Favorite Documents you can use this feature to quickly open them To Open a Document e Choose Open Favorite Documents from the Documents menu e Double click ona documentin the dialog list or hit the Enter key Source Folder C InfoRecall Data Open this Document From this File Domain Name Registrar Network Solutions Sample File New Keywords WebSite Redrock Google To Do List Appointments amp Things to Do SE Remove Remove Al List Font List Color Cancel V Show Favorite Document dialog when adding favorite documents To Remove Documents from the List e Click on one or more documents in the list e Click the Remove button or press the Del key To Remove all Documents from the List e Click the Remove All button To Sort the Favorite Documents List e Click on a Column Headers to sort by the column name List Font e Changes the list Font Font Size and Font Color of the Favorite Document List List Color e Changes the background color ofthe Favorite Document List Note Trying to open a document that no longer exists brings up the below message 1994 2016 Phantech Softwa
124. cumentfrom the Import Single File fly out menu e Selecta File in the Import File dialog and click Import Drag amp Drop as New e Opena InfoRecall File e Selecta File in Windows Explorer e Drag itinto the InfoRecall Document Tree and drop Import and Prefix to a Document e Opena InfoRecall File and a document e Choose Import Prefix Document from the Import Single File fly out menu e Selecta File in the Import File dialog and click Import Drag amp Drop to Prefix e Open a InfoRecall File and a document or create a New Document e Selecta File in Windows Explorer e Drag itinto the InfoRecall Document and drop it e Make sure that the drag arrow points to the beginning of the document Import and Append to a Document e Opena InfoRecall File and a document e Choose Import Append Document from the Import Single File fly out menu 1994 2016 Phantech Software Inc InfoRecall e Selecta File in the Import File dialog and click Import Drag amp Drop to Append e Opena InfoRecall File and a document e Selecta File in Windows Explorer e Drag itinto the InfoRecall Documentand drop it e Make sure that the drag arrow points to the end of the document Importing a Microsoft Office Word doc docx document e Save the documentas Rich Text Format rtf in Microsoft Word e Importas above Related Topics Import Multiple Files Import Delimited Files How to use Delimited Import 6 17 Import Multiple Fil
125. d Separator Clear Fields lt CR gt lt LF gt lt CR gt lt LF gt Ke Cancel Import Results Document Name Bobby Knight Document Text Coach of Indiana University since 1971 72 has won 3 NCAA titles 1 NIT title and an Olympic gold medal The Field delimiter is a double quote The Field separator is a comma The Record separator is a Carriage Return with a Line Feed lt CR gt lt LF gt Example 2 IBM Lagging for much of the 90 s Microsoft and Intel now dominate Intel Corp The leader in microprocessor design and sales Microsoft Corp Bill Gates has led this company to the pinnacle The Field delimiter is no delimiter The Field separator is a Tab lt Tab gt The Record separator is a Carriage Return with a Line Feed lt CR gt lt LF gt Delimiters and Separators Delimiters and Separators can be any character InfoRecall has the following built in no printable characters lt Tab gt Tab lt CR gt Carriage return lt LF gt Line feed lt FF gt Form feed lt Esc gt Escape 1994 2016 Phantech Software Inc InfoRecall lt EOF gt End of File Z These can be strung together lt CR gt lt LF gt lt LF gt lt CR gt lt CR gt lt CR gt lt LF gt Or interspersed with printable characters lt CR gt lt LF gt lt CF gt lt LF gt lt Tab gt lt Tab gt 6 19 How to use Delimited Import You can test the import option to see whether you have selected the correct delimite
126. d if itis misspelled or add it to the dictionary InfoRecall uses two dictionaries for it s spell checker A standard dictionary which contains about 100 000 words and a users dictionary which contains all the words that were added You can call Spell Check to check a single word or to check all words ina highlighted text or to check the entire document You may also add the incorrect word to the user dictionary or ignore the incorrect word or type in a replacement word Spell Time remembers a user action for an incorrect word so that any subsequent occurrence of the same word is automatically corrected Spell Check Not in Dictionary witing Change To D Suggestions eg wiling Ignore Ignore All wining wiping Change All wiring wising Add Words To User Dictionary Add Cancel J When the spell checker finds a misspelled word a dialog box will appear giving you the following choices Notin Dictionary The word thatis misspelled or unknown is shown in this box Change to Contains the suggested change as selected from the list of suggestions Suggestions This window contains a list of suggested changes for the word not found in the dictionary Ignore Ignores the misspelled word and continues with the spell check Ignore All Ignores all words that match the unknown word 1994 2016 Phantech Software Inc Tools Menu 225 Change Click this button to change your word to the suggested
127. date Click the Insert button Date Format Allows you to chose the Data Formatfor inserting dates to the InfoRecall editor Date Formats 3 27 15 03 27 15 epee March 27 2015 C Friday 27 March 2015 27 03 15 Friday 27 March 2015 Friday 27 de March de 2015 Fri Mar 27 2015 2015 March 27 27 Mar 15 27 March 2015 27 March 2015 27 Mar 15 March 15 Mar 27 15 OK Cancel e Click on the Date Format button e Click on the date format to insert e Click OK The data format once set will be remembered every time a date insertion is made Chose a new formatis Ifa different formatis needed The Date is also in Windows Clipboard to be pasted to other applications too Related Topics Insert Time Date 18 19 Phone Dialer This feature allows you to make phone calls from your computer through your modem It uses the Windows Phone Dialer to do this Note You must have a modem and the phone hooked up to it 1994 2016 Phantech Software Inc 2 InfoRecall a File Edit Tools Help Number to dial Dial ABC DEF 1 Sal 3 GHI JKL MNO 4 ml e PRS TUV WXY If you store phone numbers in InfoRecall you can 1 Highlighta phone number 2 Choose Phone Dialer from the Tools menu 3 Click the Dial button to dial the number Make sure your modem is connected and that the Dialing Properties Tools Dialing Properties are set correctly In Phone Dialer e You can e
128. der E Mail Link to an E Mail Address Web Link Web Si Save Cancel e Click the Web button to link to a Web Site button 1994 2016 Phantech Software Inc a InfoRecall Add Web Site URL www phantech com _ Cancel e Click the OK button Your text will turn blue and be double underlined Your cursor will turn into a hand when you move the mouse over it Connect to your modem to the Internet and click on your link Related Topics Creating Hyperlinks 4 7 Search a Document You can find a word sentence of phrase anywhere in the document very quickly e Let s find itnow e Opena the Information document D D Choose Search Document from the Search menu 1994 2016 Phantech Software Inc Quick Start Tutorial s Find What information Direction Match whole word only _ Match case Cancel e Type example in the Find What box e Click the Find Next button e Repeatthe repeat that until you run out of hits Related Topics Search Document 4 8 Search the File InfoRecall ties all Files and all documents together through its powerful search engine With InfoRecall you can quickly find a word a group of words numbers phrases and dates InfoRecall will do Normal Exact Fuzzy and Boolean AND OR IF NOT searches Right now we ll do justa normal search for the word example This word should occur somewhere in the text of all the documents that you have created Let
129. dicates that the Multiple document view is on Multiple documents allow you to open more than one document Every time you click on a documentin the documenttree it ll come up on top of the previous document You can cascade documents tile them horizontally or vertically to view and work on multiple documents You can easily navigate between documents by clicking on the Document Tabs at the bottom if you have Document Tabs switched on Related Topics Cascade Horizontal Tile Vertical Tile Document Tabs 3 16 Cascade Tile Windows Cascade This choice arranges the documents so that each one is offset on two sides from the documents it overlaps Horizontal Tile Tile the documents horizontally It modifies the size of each document window and arranges them so that they appear side by side and top to bottom Vertical Tile Tile the documents vertically It modifies the size of each document window and arranges them so that they appear side by side and top to bottom 1994 2016 Phantech Software Inc Quick Start Tutorial 4 Quick Start Tutorial 4 1 Overview InfoRecall AN In 20 Minutes 9 KEES LEON cacy as 1 23 Itwould be greatif every new software package were intuitive and self explanatory so that anyone could learn how to use it without training or picking up the User Guide Unfortunately thatis not always possible As software develops from one version to the nextit often acquires so many fea
130. dition to letters numbers and punctuation marks shown on the keyboard many fonts include symbols and other special marks You can insert other characters that your font provides InfoRecall uses the Microsofts CHARMAP EXE for the character selection CHARMAP EXE is distributed with Microsoft Windows and is usually in the Windows Directory REN E Get d H SITE H al leledlelelsletsl OU del BOR OURS eee ee ee ee SSES C Advanced view U 0021 Exclamation Mark To insert symbols e Place the cursor where you want the insertion to take e Choose Insert Character from the Insert menu e Click a font from the Font box e Click a character e Click the Select button e Click the Copy button e Click the Close button 12 8 Text Border Puta border around a letter word ora sentence To Insert a border e Highlight a letter a word a sentence or some text e Choose Text Border from the Insert Menu 1994 2016 Phantech Software Inc Insert Menu 1 To remove a border e Highlightthe bordered text e Choose Text Border from the Insert Menu Related Topics Paragraph Border amp Shading 12 9 TextFrame This function is used to embed a frame into text The new frame is inserted atthe current text position The original textwraps around the new frame as shown below PUNUIN A YUPUN WIG GUAIL ANY L O11HIHIH IGAV AYISGIIGHIIL WH HI to agree on the design ofthe premises and the store front with
131. duction H Back up with data compression and File Splitting support Back up your data Every data storage media will fail someday and italways seems to happen when you need the data the most Hopefully you have a current backup If not you may be faced with many frustrating hours trying to reconstruct your data Don t waste your valuable time and energy Back up you data Backup for InfoRecall is powerful and easy to use Its design gives you all the security convenience and reliability you need to back up and restore your data Point and click feature provides complete control over operations using a visual interface Save your back up to the Hard Drive USB Flash Drive Diskettes or the Sky Backing up to smaller media allows you to span media so you can back up even the largest files with file splitting support Squeeze the most data on the least media with built in data compression to speed data transfer and reduce back up and restore time Backup is easy to use An InfoRecall File set consists of three Files dat idx tre You only have to selectthe dat File that s all you ll see Backup takes care of the rest Your set will always be complete Backup also backs up the Reminder file remind txt ifone exists Because backing up your data is important InfoRecall will remind you every 30 days to consider doing one 1994 2016 Phantech Software Inc oe InfoRecall Data Backup Hhas been 1 Month since the
132. e then you have a sense of the dirty little secret about information failure Storage is Easy Recall is Hard Never be embarrassed that way again We ve built an information management system so much better so much faster so much simpler to use than any other software tool or method Recall information with one push ofa button Mega speed search everything you ve got hard drive disks CD s computers hooked to a network the works Nothing stays hidden A fail safe foolproof total fast search Organize Your Life Free yourself from clutter and become more productive What kind of information v Client customer patient information v project Files raw material Files v Information for each city you travel to v Files foreach speech you give y Contracts boiler plate documents complex agreements v Product Information specifications price lists quotation processes v Names addresses phone numbers v Magazine articles newspaper articles v Dictionaries v Financial data v Bit amp Pieces of random information This list could be twenty pages long And will be different for each person But whether you re a poet ora physician or a political power broker you ve gotpiles of information to manage and odds are you re not managing itall that well Clutter and disorganization robs you of vital energy and enthusiasm Time lost to hunting for information is time lostforever But no matter how disorganized you ma
133. e Ctrl K Template Help Address Template Information Template Telephone Message You can also place the tool button on the toolbar and click Hand InfoRecall will display the template for you Note You must have used the template for InfoRecall to remember it Canceling a template will not trigger a recall 17 15 Use Templates When a template has been designed and saved the name given it either through the Set Dialog Caption or the Save option will be the name assigned to the template in the Template menu Tools Window Help T Tempigtes in EH Modify DD Delete Last Template Ctrl K HM Template Help Address Template Information Template Telephone Message To use a template e Click ona name inthe Template menu Doing this will display the template and have it ready for your use Related Topics Display the Last Template Used 1994 2016 Phantech Software Inc Tools Menu 213 18 Tools Menu 18 1 Swap Source Folders InfoRecall Data Files can be in many different Source Folders either on the same computer or across a network Default installation will be as follows For 32 bit Windows InfoRecall will be installed in C Program Files InfoRecall The data files will be in C Program Files InfoRecall Data For 64 bit Windows InfoRecall will be installed in C Program Files x86 InfoRecall The data files will be in C Users InfoRecall Data
134. e Data Across Tour Entire Organization InfoRecall is built for Multi User Access The Network feature of InfoRecall provides each user with full the functionality of the single user and additionally provides the capability of sharing Files with other users As a single user you can keep your personal information in a certain Source Folder and Swap Source Folders to access information on a network location The below dialog box shows your personal information on C Program Files InfoRecall Data and the Network information on N Network Data You can Swap from one Source Folder to the other anytime you need to Swapping Source Folders can be disabled after an Administrator has setit Available Source Folders Drive Source Folder Custom Source Folder All users can open the same File but only one user ata time can work ona document Whena documentis in use InfoRecall will lock itand restrict work on itto the user who firstopened it 1994 2016 Phantech Software Inc 18 InfoRecall 2 6 This Document is in use and is locked It can only be viewed in Read Only mode It cannot be modified It can be Viewed Copied and Printed _ Do not show this warning again When you attemptto opena locked document InfoRecall will tell you that you can viewiton a read only basis You can still read the document and copy the whole or partof it All menus except the View Search Window and Help menus will be disabled to
135. e Hit List for the current search can be accessed as many times as you wantto Related Topics Hit List Search Types amp Options Build File Index Using File Index Search Keys List Using Search Keys Save Keys Load Keys LTD Search 15 3 Search Types amp Options The search engine in InfoRecall is very powerful and flexible It supports many differenttypes of searches like Normal Exact Fuzzy and Boolean AND OR IF NOT searches To make searches even faster InfoRecall allows you to build and use File Indexes An index search is the fastest way to find something because it bypasses all other Files and searches only those Files that are in the index Related Topics Normal Fuzzy Boolean AND OR IF NOT Numbers Dates Using File Index File Index Search Keys List Using Search Keys Save Search Keys 1994 2016 Phantech Software Inc 172 InfoRecall Load Search Keys 15 4 Normal Search This type searches fora word a phrase ora single block of text ina File This is the most common ofthe search types and uses a single search key It finds all occurrences of the search key ina File Ifthe search key is a word InfoRecall will look for iteither as a whole word or as a part contained within another word To Search Normal e Click Normal search option e Type the search word or phrase in the Search Key 1 e Click the Search button Note To limit the search to whole words only select Match Whole Word
136. e Item Example Template Lets create an example address template to illustrate the design process e Choose New from the Templates menu An empty dialog box with two buttons Okay Cancel will come up How to Re size a Template Place the cursor on the right edge of the dialog box for width resizing or on the bottom edge of the dialog box for height resizing When the cursor turns into arrows press the left Mouse button and drag the dialog box down or left Re size the Template e Re size the template to suite you 1994 2016 Phantech Software Inc 20 InfoRecall Name the Template Click the right mouse button to get the pop up menus e Choose SetDialog Caption from the pop up menu e Type Telephone Message in the T ext for Caption box e Click OK Add Items e Click the right mouse button to getthe pop up menus e Choose Add Label from the pop up menu e Type Name in the Text for Label box e Click OK e Click the right mouse button to getthe pop up menus again e Choose Add Edit Field from the pop up menu e RepeatAdd Label and Textfield for Date Time From Company To Regarding telephone Message Re size Items Click ona Item either a Label or Text box You ll see a frame around it Position the cursor on the right edge press the left mouse key and drag the edge to the right Re size the Text Boxes e Click on the Name Text box e Re size itto do about 1 4 an inch 64 cm from the edge
137. e that you ve typed in the Program Name box Note The standard notation when setting a program to launch witha File is Drive Folder Program exe file or Drive Folder Browser exe www yoursite com There must be a space between program exe and the File or the URL To clear a program e Choose Preferences from the Tools menu e Click the Quick Launch tab e Click the Clear button e Click the Apply button 1994 2016 Phantech Software Inc 256 InfoRecall 18 27 Customize Toolbar You can customize the toolbar for frequently used features by adding and removing buttons and toolbars The number of buttons on InfoRecall has to start with depends on the Screen Resolution of your Monitor InfoRecall sets tool buttons at installation for screen widths of 640 800 and 1152 You have to add tool buttons yourself for screen resolutions wider than that You can add or remove a button from any ofthe toolbars Youcan even create a new Toolbar Commands Toolbars Categories Buttons Deoppewgpg oe DG E k G l View Insert Table Paragraph Search Templates Tools Le Select a category then click a button to see its description Drag the button to any toolbar Description To add a button to the Toolbar Choose Customize Toolbar from the Tools menu Click a menu category and all the buttons available to it will be shown Click a button in the dialog and read whatit does in the Description box Click the but
138. e ways to make a list Type amp Save e Type a Search Key in the Search Key field e Click the Save Search Key button e Type a name inthe Save dialog e Click Save Collect amp Save e Make all the searches you need Click the Save Search Key button e Type a name inthe Save dialog e Click Save Manual e Activate a text editor e Type a Search Key and press ENTER e Type another Search Key and press ENTER e Repeatuntil you have finished your list e Save e Modify the listas above Note Do notchange directory The Search Key mustbe in the directory shown to be useful The Search Key files are in the in the same Directory Folderas your Data Files The search words for Search Key 2 if used are automatically saved along with the search words for Search Key 1 Whether one File or two Files are made depends on whether there were keywords in one or both the keyword fields File extension for Search Key 1 is key File extension for Search Key 2 is kex 1994 2016 Phantech Software Inc 176 InfoRecall Related Topics Using the Search Keys 15 10 Using the Search Keys Whether you have loaded a Search Key List or you have been accumulating Search Keys through a search the Search Keys are always available for use Using a Search Key list enables you to use Search Keys again and again without having to type them anew every time you do a search To Load Search Keys e Click Load Search Keys button e Click a key na
139. e you start InfoRecall 1994 2016 Phantech Software Inc 23 InfoRecall Tools Security Window Help e Swap Source Folder Synchronize Files Rebuild gt Compact Data Files gt S Spell Check v Auto Spell Check View User Dictionary Di Word Count SW Reminders Select Documents for Start Up v Open Last Viewed Document on Start Up Time Tracker Calendar Phone Dialer Calculator F6 Favorite Program F7 0 Preferences Toolbars gt Customize Toolbars Reset Toolbars amp Workspace Customize Tree Icons BackUp Restore To Turn this Feature On e Choose Open Last Viewed Document on Start Up from the Tools menu The Check mark will become and stay depressed as long as this feature is on To Turn this Feature Off e Choose Open Last Viewed Documenton Start Up from the Tools menu The Check mark will be flush with the menu Note This feature is overridden by the Select Document for Start Up feature found under the Tools menu If you have chosen Open the last used Document on Start Up and also selected Document s to be opened with Start Info Recall with then the only documents that will open on start up are the ones selected with Start InfoRecall with 1994 2016 Phantech Software Inc Tools Menu 2 Related Topics Select Document for Start Up 18 16 Type for You Type for You greatly facilitates text entry by keyboard Tired of typing words
140. ecall Files DocOrganizer BarChart Release Documents S anq1033 trch dbch Selling is a simple gt gt enterprise Our collective che Copy Files H OLD_DRIVE_E 130 Carlton Approvals Report Form doc Move Fes Delete Files Rename File View File HAOLD_DRIVE_E InfoRecall Files DocOrganizer BarChar Releas oth left and right Print Hit List HAOLD_DRIVE_E InfoRecall Files DocOrganizer BarChar Releas let Font nd thatthe mostir 24130 Carlton Approvals Report Form doc a i Bob Cumminc 7AFXTFNSION FiMetrn Paintina IndCant Anmt 7 doc lt zwe Code C Color Finder Color Grabber ColourGrabber 2 docx Files 457 Kb 133 447 Hits 38 To sort the Hit List e Click on a Column Header to sort the items in that column To view a Hit e Double click ona hit or e Choose Open from the View menu or the Pop up Menu The type of viewer that will be used to viewa hit depends on the File extensions doc docx wri and is determined by Windows default settings In the case of doc this could be Microsoft Word for Windows if you have itinstalled or Word Pad To the Sort the Hit List e Click on a Column Header to sort the items in that column Print Hit List Prints the Hit List 1994 2016 Phantech Software Inc 194 InfoRecall Prints a list of Hits as shown in the Hit List You can printa partial list or the whole list To print a partial list e Select Files e Click the Print List button To
141. ed A lotof disk space canbe saved by compacting InfoRecall Files InfoRecall writes blocks of text to its database that are ofa certain size If the document you save has textless than the block size some spaces will be saved too Also the database does not adjust automatically as text formatting or pictures are removed from a documentor if documents are deleted Automatically Compact Files On Closing compacts a File immediately when it is closed to make your Files as small as possible To do so e Choose Preferences from the Tools menu e Click the Automatic Save tab e Click the Automatically Compact Files On Closing check box e Click the Apply button Related Topics Reminders Minimize to Tray 18 23 Automatic Save Preference You can protect your work by using having InfoRecall save it automatically InfoRecall provides two Auto Save modes 1994 2016 Phantech Software Inc Tools Menu Custom Settings Automatic Save Fonts Background Colors Quick Launch Automatic Document Save Save Open Document Every 2 Minutes Automatic Save on Closing Save Documents on Closing Save Open Document every Minutes Saves your documents or changes to your documents ata specified time intervals in minutes To use the Save Open Document every feature e Choose Preferences from the Tools menu e Click the Automatic Save tab e Click on the up down arrow of the control to the number of minutes desired e T
142. eeeeeeeeees Boilerplate Tool Bar ccccccsseeeeeeeeeeeeeeeeeeeeees File Menu Print Margin ececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees Print PreVieW c csccssceeessceeenscenensceeeasceeeaes Print Multiple Documents c sseeeeeeeeeeeees Print COMDING cccceeeeeeeeeeeeeeeeeeeeeeeeeeeeenees Print Document Tree ccccceeeeeeeeeeeeeeeeeeeeeeees Send as E Mail Attachment cceeeeseeeeeees Import Single File cccccssseeeeeeeeeeeeeeeeeeeeees Import Multiple Files csccseesseeeeeeeeeeeeeees Import Delimited ASCII File cccessseeeeeees How to use Delimited Import Delimited Import Examples seceeeeeeeeeees Export Delimited ASCII File ccccceseeeeeees File Intormaton NEEN ENER EEN Recently Used Documents List Minimize to Tray ccccceeeececeeeeeeeeeeeeeeeeeeeeeeeees EX AE Document Menu Viewing DOCUMEIIGS eeeseeeeteeseeeeeeeeeenenens 1994 2016 Phantech Software Inc Contents 5 2 View Multiple Documents ssssssunnnunnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn ennn nnmnnn nnmnnn 81 3 New Do c ment siepanneen ea cea snczceensscceevece eden Ape aana eeni atii nee Taiana inea 81 d Drag amp Drop eegen 83 5 New from Windows Clipboard cccccceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeaseeeeeeaseeeeeeaeeeeeeeeseeeaeees 84 6 Rename Document eege a ee 86 7 Reformat to Plain Text
143. een KEEN ee eeeeeeseeeeeeeeeeeeeeeseseeeeeeeseeeeeseeseneeeee 116 12 Expand Colapse Document Tree ccccceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeseeeeeeeeseeeeeees 117 13 Paragraph Marks ccccccccccccceeccceccsscede ccnvectdecccverd cotaeedeccnaesveccasesd ceaaverd coteeedececnesteccaseed ccaeeet 117 14 Fiedere ee EE Ee 118 15 gt Dispaly Hidden Text iicis2ccccc si ccecdets ccstedcteectecdedectcccuceencets equtitatec CENTER aN Praa Aa 118 UNE e E 119 Part XI Hyperlinks 120 1 Pivperlnke gereest ege REES 120 2 SHY Pete EE 121 3 Hyperlink Pop Up TeXt cccceeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeeeeeeseeeeeeeseeeeeeeeeeseeeeseseeneeeee 122 4 Edit Hyperlink Pop Up TexXt cccceeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeseeeeseeeeeeeeesseeeeeesseeeeseeseeeeenes 124 5 Hyperlink Pop Up Colors ccic ccicccccccccetecccseteeccieccucncidece ccsticeueecvecdu enti sceudectdecuecsreceusecrscanents 125 6 Hyperlink to a Document eeeeeREERRRR KEREN eee seen KEEN ERRR KEEN ERRR KEEN ERRR nnmnnn nnmnnn nennen nnmnnn 125 7 Hyperlink to a File DOCUMENL 0ccceceeee cece ee eeee seen ee eeeeeeeeeeseeeeeseeeeeeeseeeeeeeeeeseeeeeeeseeeeeees 126 8 Hyperlink to other FileS ccccececeeeeeeeeeee seen ence ee eeeeee ee eeeeeeeeseeeeeeeseseeeeeseseeeeeseseeeeeseeeeeeeeees 128 9 Hyperlink to a Programm cccceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseseeeeeseeeeeeeeeseaeeeeesseeeeeessaeeeeee 130 10 Hyperlink to
144. en use Look In to choose the Folder You can choose to Look Ina Folder regardless of how many Drives are selected Choose a different Folder for each of your Drives Look In EEN Browse 1994 2016 Phantech Software Inc 190 InfoRecall gt J Visual Studio 2010 gt Ar Wizard 1 Ca System Reserved G dng Local Disk H gt SRECYCLE BIN 110 Bloor Streeet gt A 130 Carlton gt A Al Photgraphy A Adobe Text Layers A AVG Business gt A BarChart2 d Birthdays gt jy C File Download gt jy C File Version J Collect New Install Files Config Msi gt fa Documents and Settings A Downloaded Fonts gt A Downloads To do so Selecta Drive Click the arrow to the rightof the Look In box Double click ona folder Click OK 16 5 Stopping Continuing and Starting a New Search Stopping a Search You can stop the search at any time by clicking on the Stop button Your hits will be preserved and will be available for viewing Continue a Search You can continue the search by clicking on the Continue button You can continue the search with either the same File extensions or you can choose new File extensions to widen or restrict your search The search will continue from the directory it was in when you clicked Stop 1994 2016 Phantech Software Inc Global Search Kum You can also continue your search from a different directory and still preserve the hits accumulated so far Starting a Ne
145. ent S se sesaseserane PE P amp L Satement 0 8 1 1 3 592 4 390 3 192 143 662 175 587 127 700 89 789 109 742 79 812 53 873 65 845 47 887 timeXcost TranslationWhiz Travel 8 000 10 000 8 000 10 000 9 000 10 000 To Open a File using the File Box e Click on the arrow to the right of the File Box e Click ona File from the list of Files To Open a File using the File Drawer e Choose Open from the File Menu e Type a partial or full name in the Find Box or selecta File from the list e Hit Enter or double click on the file name When the Document Toolbaris not in view Files can be open by using Open from there File menu To Opena File e Choose Open from the File menu e Locate a File in File Drawer List e Double click on the File or click on it and click the View button The File will be opened and all the documents will be shown in the DocumentT ree Note Data Files can be anywhere for instance you might wantto keep a number of Files in some where else in your computer or on another computer or on a network To access these Files you must Swap Source Folders InfoRecall can quickly switch back and forth between two Source Folders by using Swap Source Folders from the Tools menu Important You can only open Files that are in your Source Folder To open Files else where Swap Source Folders Related Topics The Document Bar 1994 2016 Phantech Software Inc
146. ents are chosen to Start with e All documents must be from the same InfoRecall Folder e InfoRecall will switch to Multiple Document Instance MDI view e Document Tabs view will be turned on Remove a Document from the List e Select Document s from the documenttree e Click the Remove button e Click the Save button Clear Starting Documents e Choose Start InfoRecall with from the Tools menu e Click the None button e Click the Save button Ifa document no longer exists or if ithas been renamed but not removed from the Select Document for Start Up list InfoRecall will display the below message 1994 2016 Phantech Software Inc Tools Menu 237 Document To Do List Error Opening this Document The Document was not found Remove it from the Select Document for Start Up List ye te e Click Yes The Documentwill be removed from the Start Up List Ifa Data File no longer exists or ifithas been renamed but not removed from the Select Document for Start Up list InfoRecall will display the below message InfoRecall Folder Accounting Terms dat Error Opening this Folder The Folder was not found Remove it from the Select Document for Start Up List e Click Yes The Data File will be removed from the Start Up List Related Topics Open Last Viewed Documenton Start Up 18 15 Open Last Viewed Document on Start Up InfoRecall allows you to open the lastworked on documentevery tim
147. eparation Answer to letter from Epstein June 24 ll check it out To provide credit card gt gt statements for the last two years is crazy Whatev Medical APRICOT SEEDS 00000000 disclaimer 0 This gt gt statement amp or products have not been approved by Photo Business Plan Upgrade February 16 2006 Resellers Sales Agreement ty of sales shall be provided with the monthly gt gt statement Individually identifiable information f ews rule the world Los Angeles said Mahathir has used anti Israel gt gt statements in the past to prove he s tough on the L Open The School of Hard Knocks andingly from it Note the sweeping positive gt gt statements of the young person Note the cautio j New Search L LDT Search The School of Hard Knocks ts we have not proved to the cautious specific gt gt statements we have proved Tuning the Strings o Search Searching a Substring Within a String replace operations can be combined into a single gt gt statement phrase replace phrase find sought Startup in minmized mode s maximized state and we modify the Show Window gt gt statement to use SW_MAXIMIZE we observe Continue tre 3 S A Save List Writers Style Guide Other Nouns Brokers too Legg Mason Wood Walk is preparing a gt gt statement Avoid stockbrokers Furman Selz M Print List List Font List Color C infoRecall Data Villin Yang dat Number of Files 128 Total Files Size 126 558 Kb Number of Hits 53 Cancel
148. er width 13 11 Cell Color Use this option to fill colorthe selected Table Cells 1994 2016 Phantech Software Inc Range All Cells Selected Cells Columns Rows TT LL TLL TE HENNE 1E la TERE l HEED EERE DL Wi UI Basic ai ai pa a S d Define Custom Colors gt gt To set cell color e Place your cursor anywhere in the Table Cancel ColoriSolid Lech vie Sat 0 Green 0 Red 0 e Choose Cell Fill Color from the Table menu e Click the All Cells or Selected Cells radio button Click the Color button Click OK 1994 2016 Phantech Software Inc Choose a Color and click OK 160 InfoRecall 13 12 Cell Shading Use this option to fill shade the selected Table Cells Cell Shading ES Range All Cells Columns Selected Cels CO Rows Cancel Shading Percentage 10 To shade All Cells e Place your cursor anywhere in the Table e Choose Cell Fill Shading from the Table menu e Click the All Cells radio button e Type the percentage shading desired e Click OK To shade Selected Cells e Highlight the cells to be shaded or place your cursor ina cell e Choose Cell Fill Shading from the Table menu e Click the Selected Cells radio button e Type the percentage shading desired e Click OK To shade Columns e Place your cursor in the column to be shaded e Choose Cell Fill Shading from the Table menu
149. ers 1994 2016 Phantech Software Inc File Menu s There are times when Windows 7 8 amp 10 actually seems to allow you to exportto a protected Folder when in fact it will export to Users ComputerName AppData Local Virtual Store The problem is thatitdoes notalways tell you aboutitso you you might not find the document that you exported Rather than be faced with this difficulty InfoRecall will warn you that you don t have privileges to exportto a protected Folder and give you a chance to export your document somewhere else Related Topics Export Delimited File 6 8 Export Combined InfoRecall can combine two or more documents into a single document Combined documents can be exported in the following formats You can Export single or multiple documents in the following formats 1 Rich Text Format rtf 2 Plain Text txt 3 Portable Document Format pdf To Export Combined As e Open an InfoRecall File e Click on a Document press the Ctrl key and keep it depressed or click on a document press the Shift key and keep it depressed e Click on the other documents to combine e Choose Export Combined from the File menu The selected documents will be shown ina list in the below dialog 1994 2016 Phantech Software Inc ER InfoRecall 6 Documents Selected to Combine CHANGE LINEUP Golf Balls Up or Down Bridgestone B330 Bridgestone e5 1 Click ona Callaway Hex Chrome document title Srixon Q Star Titleist
150. es Restore Destination C Program Files x86 InfoRecall D ata Browse Backup File Progress un Restore Data Files New C Program Files x86 InfoRecall D ata illin Yang idx Cancel Note Steps must be performed in sequence shown above as the buttons only become enabled once a step has been performed Important 1994 2016 Phantech Software Inc 26 InfoRecall In Step 4 you must highlight Data Files in the Restore List or Restore won t know which files to restore e Click on the SelectAll button to restore all files listed OR e Click on one or more files in the list to restore only the selected ones e To restore one file click on one data file name in the list e To restore two or more data files hold down the Ctrl key and click on the data file names in the list you want to restore e To restore all files click SelectAll When you click the Restore button the animated graphic image starts up and the progress bars let you know where you are When Restore is finished a message will appear telling you the restore was completed and how many Files were restored as shown below Restore ES Restore is Complete 130 Folders have been Restored Note If you re restoring from a diskette and your backup was spanned to more than one diskette Restore will automatically join your File Simply insert a new diskette when asked to do so Related Topics Bac
151. es InfoRecall allows importing of multiple Files at one time This feature is a greattime saver ifyou need to import numerous Files InfoRecall imports the Files saves them to a document name that corresponds to the File name thatis imported and adds the new documentto the Document List To Import e Open the InfoRecall File that you wantto import to e From the File menu choose Import Multiple Files e Select Files to Import e Click Import Drag amp Drop e Open a InfoRecall File e SelectFiles in Windows Explorer e Drag them into InfoRecall and drop them into the document tree 6 18 Import Delimited ASCII File You can import delimited ASCII text into InfoRecall Before you do so itis important to understand the structure of the database to importso that you can select the correct Field Delimiter as well as Field and Record separators How to use Delimited Import Delimited Import Examples Typical Structures of delimited ASCII Text 1994 2016 Phantech Software Inc File Menu Example 1 Bobby Knight Coach of Indiana University since 1971 72 has won 3 titles Dean Smith Much heralded Coach has certainly underachieved given his talent pool Mike Duke s Coach has had incredible success over the last decade Delimited ASCII Import Ez Import Parameters File Name HAlnfoRecall Files InfoRecall Data T File Field Delimiter Double Quote v Field Separator Seil Gomm y Import Al Recor
152. ete or No to cancel The original document will be grayed outand an Xwill be placed on the documenticon Your documentwill be deleted and placed in the Recycle Bin as soon as you open another File Note You can undulate a document one as long as the File is still open and the grayed X documenticon is still showing To do so e Click the deleted document in the documenttree to highlight it e Choose Undulate Document from the Documents menu Your deleted documentwill be restored To restore deleted documents from the Recycle Bin click onRecycle Bin Related Topics Undelate Documents Recover Deleted Documents Recycle Bin 7 13 Undelete Documents Undelete Documents Because mistakes and accidents can and do happen itis possible that you delete one or several documents that should nothave been deleted atall losing valuable and sometimes irreplaceable data With InfoRecall you can recover deleted documents When you delete a documentits name will be grayed out and an X will be placed on the document icon You can undulate that document one as long as the File is still open and the grayed X document icon is still showing To do so e Click the deleted document in the documenttree to highlight it e Choose Undulate from the Documents menu Your deleted documentwill be restored Related Topics Delete Documents Recover Deleted Documents Recycle Bin 7 14 Recover Deleted Documents Once your file is closed the deleted docume
153. ext Bar Status Bar ZS h Clicking on any of the above Tool Bars in the View menu makes the individual bars visible or hides them depending on whether they re on or off Asunken check mark indicates thata baris on Related Topics The Menu Bar Full Screen 1994 2016 Phantech Software Inc 258 InfoRecall 18 29 Reset Toolbars amp Workspace Resets your Toolbars and Workspace windows to their original state that they were in after installation This might be necessary if for any reason a Toolbar or one of the Workspace windows does not display properly InfoRecall Setup uses the Windows Registry File to register Toolbars Toolbar Buttons and the Workspace are sized to the Screen Resolution of your computer Reset Toolbars amp Workspace uses the Registry settings to safely reset Toolbars amp Workspace to their original installation state To Reset e Choose Reset Toolbars amp Workspace from the Tools menu e Click Yes to proceed No to cancel Reset Toolbar amp Workspace This will reset your Toolbars Workspace to their Original Installation State Your Screen Resolution is 1920 X 1200 Toolbars Workspace will be resetto a Screen Resolution ot 1920 X 1200 Use Customize Toolbars from the Tools menu to add or remove Buttons If you click Yes InfoRecall will restart with the Toolbars and Workspace reset to their Original Installation State Proceed InfoRecall will be restarted and Toolbars and W
154. fd InfoRecall Recall Informationm Fast amp Easy User Manual 1994 2016 Phantech Software Inc id InfoRecall 1994 2016 Phantech Software Inc All rights reserved No parts of this work may be reproduced in any form or by any means graphic electronic or mechanical including photocopying recording taping or information storage and retrieval systems without the written permission of the publisher Products that are referred to in this document may be either trademarks and or registered trademarks of the respective owners The publisher and the author make no claim to these trademarks While every precaution has been taken in the preparation of this document the publisher and the author assume no responsibility for errors or omissions or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it In no event shall the publisher and the author be liable for anyloss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document Phantech Software Inc Contents 3 Table of Contents Foreword 0 Part Introduction 12 Part Il Overview 13 1 Unlock Key Request Forim ceccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeeeeeesesseeeseeeseeeeeessaneneees 13 2 Keyboard SHOrtCuts ii ccntcccceces eccckteceedecet erected degeewetecrectntececduentedectudecucwene SEENEN eege e 1
155. fficiency Document Name box To do so e Choose Rename from the Documents menu e The current document name will be highlighted in the Document Name box e Make your changes Shortcut e F2 e Make your changes or e Place your cursor in the Document Name box e Make your changes The newname will be saved and the changes will be reflected on the documenttree 7 7 Reformat to Plain Text Do you need formatted text like Bold Underline Italics Text Color etc If not reduce the size of your document Reformatting to Plain Text can substantially reduce a document sizes because plain text does not need all that formatting information Reformatting maintains font and fontsizes but strips all Text Formatting Graphics and Hyperlinks from a document Spaces between paragraphs are maintained only if the text contains paragraph marks T ext often appears to have spaces when pasting from web pages or other sources when in fact they are there because of text place holders rather than paragraph marks If you don t need text formatting ina document then use Reformatto Plain Text and see how much the document shrinks in size 1994 2016 Phantech Software Inc Document Menu Virtual Memory Settings Reformat this Document to Plain Text A WARNING Reformatting will maintain Font and Font sizes but strip all Text Formatting Graphics Tables Columns and Hyperlinks Proceed m _ Do not show this warning again To Reform
156. ft F Get Font Dialog Box F9 Quick Change Font F10 Quick Change Font Color F5 Refresh Document Tree 1994 2016 Phantech Software Inc AlttF8 Link Picture Ctrl T Insert Date Time Ctrl Q Insert Character Ctrl H Insert Hyperlink Ctrl G New Documentwith Clipboard Text Ctri L Align Text Left Ctrl E Align Text Center Ctrl R Align Text Right Ctrl J Justify Text Ctrl 2 Double Space Text Ctrl F Search InfoRecall Files Alt F View Hit List F3 Next Hit F4 Previous Hit Ctrl K Lastused Template F6 Quick Launch Calculator F7 Quick Launch a Program Ctrl W Close all Windows Related Topics Keyboard Shortcuts 2 3 Selecting Multiple Files itis often necessary to select multiple Files or Documents to copy move print merge or delete them InfoRecall follows the Window standard for selecting multiple Files In the below description the word File can mean a File ora Document To select all Files Selecta File press the Shiftkey and click on the last File All the Files will be highlighted meaning that they are all selected To select multiple Files Selecta File press the Ctrl key and click on any File in whatever order The selected Filers will be highlighted 1994 2016 Phantech Software Inc 16 InfoRecall Deselecting To deselecta File hold down the Ctrl key and click ona file 2 4 Technical Information InfoRecall is a 32 bit program written in C for speed and power Requirements Operating System
157. ftware Inc ER InfoRecall Type a File Name OK Se e Inthe Type a File Name box type Example e Click the OK button e Click the Cancel button to exit Files Your new File is created and immediately opened ready for your use InfoRecall will look like the screen shot below File Documents Edit Fonts View Insert Table Paragraph Search Templat DeoRpenizeon OR88H0T hh Related Topics File Drawer 4 3 Create and Save Documents Now thatwe have a File let s create some documents Itis very easy All we need is a document name and then type in some text format itsome and putin some graphics The documentname canbe up to 40 characters long The document can be saved automatically but for now we will save it manually D O Click the New Document Toolbar button or choose New from the Document menu This creates a new document e The cursor will be in the Document Name Box Type in Address and Phone Numbers and click 1994 2016 Phantech Software Inc Quick Start Tutorial ER anywhere in the Document Editor Address and Phone Numbers is saved and shows up in the Document Tree Type in some text Anything at all but somewhere type example We ll need that later for searching e Highlighta word by double clicking on it Click the B for Bold button Fonts menu Bold Highlight another word and click the color underlined A button Click on a color Click the Font menu and choose another character forma
158. g a Secured File e Load the secured File e Type your Password e Click OK 1994 2016 Phantech Software Inc 268 InfoRecall File Security is ON Type Password Note Passwords are case sensitive A File will not be opened unless the correct Password is used lt may be a good idea to store your Passwords so that if you do forget you can retrieve it 20 2 Document Security You can secure any document with a Password Once secured access to that document will be restricted Every time someone attempts to view the document InfoRecall will insiston the correct Password If the Password is not known the document cannot be viewed Document Security is OFF Type Password Set Re Type Password Remove Cancel To seta document password e Choose Document Security from the Security menu e Type your password in the Type Password box e Retype your password in the Retype Password box e Click the Set button Changing a Password e Open the secured document e Choose Document Security from the Security menu 1994 2016 Phantech Software Inc Security 269 Type your Password Click Remove button Type your new password in the Type Password box Retype your new password in the Retype Password box Click the Set button To remove a document password e Open the secured document e Choose Document Security from the Security menu e Type your password e Click Remove button e
159. ground Colol cceeeececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeseeeeeeeeeseeeeesesseeeeeeeseneeeees 165 6 Line and Paragraph SpacinnQ ceeeececceeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeseeeeeeeeesseeeesesseeeeeeseaeeeeee 165 7 Setand Clear Tabs eere ea ee esoe dese ege ee EEN Ee ee 166 8 Sirip GE tegt El 167 1994 2016 Phantech Software Inc Ez InfoRecall H Strip Extra Space Sorire irra EASA TEAN TARE EAEAN ESEA ENEA TOFAN ERARA EAA 167 Part XV Search Menu 169 T Search Document Treed Eege inanin ES EEN ENEE EEN ENER naaa 169 2 Search InfoRecall Filesi aie aae a ama tues aae aaa SE a Ee Haane aa iia aaah aAa Eiaa 169 3 Search Types amp Opttons eeeekREEERRRR KEREN KEREN KEEN ERRR KEEN ERRR KEEN ERRR mennun nnmnnn nnmnnn nnmnnn nnna 171 4 Normal Sea ho ap ceca te aaea a aara erection aaa A Aaa Ee ea ae aaa 172 Bi EAA E E LE RE E E A E A E A A A A EE AE 172 6 Boolean AND OR IF NOT Se arch ccceecceeeeeeeeeee eee ence ee eeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeseeeenes 172 ZC Numbers earch cass ccsvecacetceetecisececcdecccouts eatedeacececusiccdeewecasecneieedsstecnedecwetecdensecs SEN 173 8 Dates Sareh cece nee EENEG 174 9 Search Keys Uist EE 174 10 Using the Search KeyYS ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeeeeeeseseeeegseeeeeeseeseeeeeesseeenene 176 Tt Build Search Inder 20 2 0 c0ccceccescectzaceededacaeee oes pcasacecuavsaattasnsdscedaseceaescassacceadecatvacnsdacseuesecs 176 12
160. he File Box the Box atthe top left side of the Document Bar that says FILE BOX When you create a new File InfoRecall creates it in your Data Folder and automatically adds the File inthe FILE BOX To Opena File Using the File Box e Click on the arrow to the right of the FILE BOX e Click ona File from the list of Files Using File Drawer e Choose File Drawer from the File Menu e Search fora file by typing ina full or partial name e Click ona File inf the File Drawer List When the Document Toolbar is notin view e Choose File Drawer from the File menu e Locate a File in File List box e Double click on the File or click on it and click the View button The File will be opened and all the documents will be shown in the DocumentT ree Note Data Files can be anywhere for instance you might want to keep a number of Files in another folder of your computer or ina folder of another computer on a network To access these Files you must Swap Source Folders InfoRecall can quickly switch back and forth between a number of Data Files by using Swap Source Folders from the Tools menu Important You can only open Files that are in your current data folder To open Files in other folders Swap Source Folders Related Topics File Drawer The Document Bar Swap Data Folders 2 7 System Tray If you InfoRecall is setto minimize to the System Tray Taskbar on Exit then exiting will put the InfoRecall Icon in the System Tray You ca
161. he workspace which will allow you to test the Shortcuts shown Click ona Shortcut and click Test or Double Click ona Shortcut The Shortcut will perform it s assigned function Print Prints a list of the Shortcuts 1994 2016 Phantech Software Inc ints FF Index A Add Edit Field 206 Add Favorite Documents 97 Add Graphic 207 Add Label 204 Arrange Windows 36 Attach to e mail 68 Auto Spell Check 225 B Back Forward 96 Backup Files 262 Backup Log 264 Boilerplate 112 Boilerplate Text 49 Boilerplate Tool Bar 33 50 BoilerPlate Toolbar 33 Bookmark 149 Boolean AND OR IF NOT Search 172 Border amp Shading 163 Breaks 150 Build Folder Index 176 Bullets 148 C Calendar 245 Cascade 276 Cell Border 156 Cell Border Color 157 Cell Color 158 Cell Shading 160 Change Case 106 Changing File Types 189 Character 144 Character Formatting 104 109 Character Spacing 105 Check for Update 281 Close a Folder 53 278 Close All 278 Color 165 1994 2016 Phantech Software Inc Column Breaks 111 Columns 151 Combine 59 67 Combine A Print 67 Combine A Sawe 59 Combine and Print 67 Combne and Save 59 Compact Folders 223 Copy 102 Copy Documents 90 Create a Folder 37 Create and Save Documents 38 Currently Open Documents 279 Customize Toolbar 256 Customize Tree Icons 259 Cut 101 D Date Time 142 Dates Search 174 Delete 47 Delete Cells 156 Delete Documents 93 Delete F
162. iles 195 Delete Folder 47 Delete Item 209 Delete Template 210 Delimited Import Examples 72 Document Bar 26 Document Information 97 Document Manager 87 Document Margins 61 Document Tabs 113 Document Tree 113 Documentbar 26 Docunent Tree 28 Double Space 162 Draft View 111 Drag amp Drop 83 Drawing Object 146 KEES Edit Object OLE 140 Edit Picture Size 142 Editor 31 om InfoRecall E Mail 68 120 133 Empty Recycle Folder 95 Exit 77 Expand Colapse Document Tree 117 Export 58 Export Delimited ASCII File 74 sie Fitted View 111 Folder Index 178 Folder Information 75 Folder Manager 53 Font Bar 28 Font Color 107 Font Size bar 28 Font Sizebar 28 Fontbar 28 Fonts 104 Format Plain Text 86 Full Page View 111 Fuzzy Search 172 ay ete Global Read Only 272 Global Margins 61 Global Search 187 Go to a Line Number 186 H Hidden Text 118 Hide Text 118 Highlight Color 108 Hit List Fonts amp Color 184 196 Horizontal Tile 276 How Help Works 280 How to use Delimited Import 72 HTML 59 HTML format 58 Hyperlink 120 Hyperlink Color Scheme 136 Hyperlink Delete 136 Hyperlink Popup Colors 125 Hyperlink Pop Up Text 124 Hyperlink toa Document 125 Hyperlink to a File Folder 131 Hyperlink to a Folder Document 126 Hyperlink to a n E mail Address 133 Hyperlink to a Program 130 Hyperlink to a Web Site 134 Hyperlink to Images 135 Hyperlink to other Files 128 Hypertext 41 43 121 Import Delimited
163. imize and Minimize and Restore buttons At the top is the Title bar followed by the Menu bar the Tool bar and the Document bar To the leftis the Document Tree On the rightis the Editor On the bottom is the Status bar If you are nottoo familiar with the operation of these standard Windows elements you should read the chapter on Basics in your windows manual Related Topics Resizing InfoRecall Menu bar Tool bar Document bar Status bar Document Tree Editor Boilerplate bar Pop up Menus Workspace Manager 3 2 Re Sizing InfoRecall Window When you start InfoRecall you will see the main window which contains the standard Windows control elements In the upper left hand corner the Control Menu box button In the upper right hand corner the Maximize and Minimize and Restore buttons The Title bar and the Menu bar If you are nottoo familiar with the operation of these standard Windows elements you should read the chapter on Basics in your windows manual 1994 2016 Phantech Software Inc Display Window 23 a Restore Doan cHU Hl ur a emg 80 ga e To make the InfoRecall Window smaller and restore full size Use Restore Down or Restore in Windows 7 and earlier Clicking on the Restore button alternately reduces or maximizes the main window InfoRecall will save the size and position of its re sized application window on exit and start with the new size next time itis run Re sizing Dialog Window
164. in 14 d turned in full without deductions conditional upon the Tenant and La ecuted lease This function is used within 14 days ofa lays of the to embed a frame into acceptance of this ons text The new frame is inserted at the current nants that on text position The commencement o g requirements of original text wraps the City of Hamiltay 25 affecting the around the new frame premises and if ar fthe lease Inthe event that the tenai ants ofthe City of Hamilton and other authorities having jurisdiction tt Di To insert a text frame e Position the cursor where you want the frame e Choose Insert Text Frame from the Insert menu To insert text into the frame e Click the mouse button inside the frame to select the frame e Type the text at the cursor position To size the frame e Click the mouse button inside the frame to selectit e Move the cursor just outside the frame until itturns into a double arrow e Press the left mouse button and keep it depressed e Re size the frame To move the frame e Click the mouse button inside the frame to selectit e Move the cursor outside the frame until it turns into a cross e Press the left mouse button and keep it depressed e Move the frame to the new location To delete the frame e Click the mouse button inside the frame to selectit e Press Delete e Click Yes 1994 2016 Phantech Software Inc 1 InfoRecall Note This option is available in
165. in text file that can be viewed by any and all word processors 4 Portable Document Format crates a pdffile thatcan be opened by Adobe Reader or other programs thatcan read pdffiles The File name of the exported documentis the name of the document Im InfoRecall If you need to create files that can be opened by Microsoft Office then export your document as Rich Text Format rtf To Export all Documents e Click the Rootof the File to highlight it e Choose Export from the File menu e Choose a Export format from the Fly out menu e Choose a Folder to exportto e Click OK To Export single or multiple Documents e Selectthe documents to Export e Choose Export from the File menu e Choose a Export format from the Fly out menu e Choose a Folder to exportto e Click OK Note When Exporting a documentin html that contain graphics all graphics will be saved in PNG format These graphic Files must remain with the web page html Files to be able to view them If the web page is moved or sent out make sure the graphic Files are included Hyperlinks only work in InfoRecall and will notbe functional ina web page Other formatting features that will notbe reproduced ina web page are Drawing objects Text frames Text borders Paragraph borders amp shading Paragraph colors Text highlight colors Dm Prob Important There are protected Folder you can t exportto like Read only Folders System Folders and Program Files fold
166. ine Number Takes you to a certain line ina document Line Line Number Cancel To use this feature e Choose Go to Line Number from the Search menu e Type the line number thatyou wantto go to e Click OK The cursor will be positioned atthe beginning ofthe line you have chosen 1994 2016 Phantech Software Inc 16 Global Search 16 1 Global Search Global Search The purpose of Global Search is to help you to quickly find a word a group of words blocks of text numbers phrases or dates from hundreds or thousands of files on your Computer UBS Flash Drive CD s or Network H Global Search x Files View Print Drive List Type of Search Search CA Hard Drive Search for Text in Files aa e Search DA CD Drive Search for Files i E Hard Drive Continue HA Hard Drive S r Ready d File Types Stop ZA Hard Drive wi bt New Search List Font List Color Look In CM tat Browse Cancel File Name Hits S Search Type Search Key 1 Normal enterprise Fuzzy Search Key 2 O And Oor Search Options O IfNot File Index SAN abers Match Whole Word Only Dates First Match each File Search Keys Load Search Keys Save Search Keys Q Cancel l Folder Two types of searches can be made 1 Search for Textin Files 2 Search for a File Both searches can use File Names or Wildcard search criteria
167. ings Date Year should be as 2000 four digits should be used for the year 15 9 Search Keys List InfoRecall keeps a listof Search Keys during a search session for both Search Key 1 and Search Key 2 This enables you to use them again and again without having to type them anew every time you do a search Italso keeps you informed as to what Search Keys you have used in the current search session Every time you perform a search the Search Keys are put into the list To see the list just click on the down arrow atthe right side of the Search Keys fields The Search Key Listis temporary for as long as you have InfoRecall active the Search Key will be in the list when you exit InfoRecall the Search Keys are deleted and the list will be empty However you can save the Search Keys so that they will be available to you any time you perform a search This is an extremely useful feature if you repeatedly conduct searches thatuse the same Search Keys 1994 2016 Phantech Software Inc Search Menu 175 Search Type Search Key 1 O Normal average age of busi S a average age of business mem C Fuzzy lary s phone number Laser Surgery D And virtual control ir working simulation OO Search Options Search Keys O If Not File Index v E Search Document Names Load Search Keys C Numbers O Match whole Word Only Seach Dates First Match each Document Save Search Keys _ Search Current File Only Cancel There are thre
168. is every time you close a File or open another File or exit InfoRecall To compact Files e Choose Compact Files from the Tools menu e Choose Compact Files from the Fly out menu e Select Files to compact e Click OK A bar on the status bar will keep you informed as to progress InfoRecall writes to a CompactLog File every time you compacta File thattells you how much space you saved along with other information To view the Log File e Choose View CompactLog from the Tools menu New compacting information will be appended to the log File You should purge the File every so often To Purge Compact Log e Choose Purge CompactLog from the Tools menu Purging the log will erase all previous entries Automatically Compact Files On Closing The best way to keep your filles as compactas possible is to compact them every time a file is closed To do so e Choose Preferences from the Tools menu e Click onthe Save tab 1994 2016 Phantech Software Inc 24 InfoRecall e Click on the Automatically Compact Files On Closing check box A check mark indicates that this option has been selected No log file will be written when compacting files on closing Related Topics Automatically Compact Files On Closing 18 7 Spell Check InfoRecall checks for spelling errors using a standard dictionary and a users dictionary If a word cannot be found the word is either misspelled or it s notin the dictionary You can correct the wor
169. ist background color Note The listdoes notre size itself to a larger fontso keep the fontsize smaller so that you can see the list clearly 18 4 Rebuild Document For those times when a document gets corrupted and you can t open it anymore Rebuild might be a way to get back the mostimportant part of it the text Rebuild will not get back any graphics that might have been embedded in the documentor any of the formatting that was there It will only attempt to recover the documents text portion It will establish a new document with the same name with the word REBUILT added to the documentname For instance if you recover a documentnamed Test Document InfoRecall will establish a new document named Test Document REBUILT If the text still exists in the corrupted document InfoRecall will try to rebuild it If its a large documentit will take some time as InfoRecall will examine every letter and every word to rebuild it Ifthe corrupted document doesn t open anymore you might want to choose the delete option in the rebuild dialog box To rebuild a document Open the File with the corrupted document s in it Choose Rebuild from the Tools menu Choose Rebuild Document from the Fly out menu Click a documentto be rebuilt in the in the list box Click the Delete old Document check box if you want to delete it Click the Rebuild button Click the Yes button in the Warning dialog to proceed Note Click the Stop button to cancel the
170. ist box to highlight it e Click the Change button or double click on the selection e Make changes to your prompt e Make changes to your text e Keep or un check Paragraph Break or Space after Text Type for You will remove them on Save 1994 2016 Phantech Software Inc Tools Menu 23 18 17 Time Tracker Time Tracker is for Lawyers Consultants Accountants or other professionals who need to keep track of client time and client charges The Time Tracker dialog floats on top of InfoRecall which means that you can open an InfoRecall document call up Time Tracker move it aside and track client time while at the same time making notes in the open document You can work on any InfoRecall File while tracking time You can Paste the Date Start and Finish time Total Time Cost per Hour and total Costtoa documentatany time Time Tracker s Time Prefix Cost per Hour and Currency Symbols are completely configurable and there are 13 Date amp Time formats to choose from Time Tracker Dialog The Time Tracker dialog is modeless window it floats on top of the workspace which will allow you to continue working with InfoRecall without blocking your work flow You minimize Time Tracker and open other documents work on them and use whatever features youneed 1994 2016 Phantech Software Inc om InfoRecall Monday November 16 2015 03 54 40 PM Hours Minutes Seconds Hourly Rate Currency Symbol 2 6 31 500 00 v v
171. k Or option Type Sauna in Search Key 2 1994 2016 Phantech Software Inc Search Menu 173 e Click the Search button If Not This type searches your Files using two search keys The search is successful if the firstsearch key is found in a document that does not contain the second search Key For example imagine that you are a Sales person who maintains InfoRecall Files containing all California retailers who sell your Widgets or similar competitive products You wantto call all retailers in Los Angeles except those who already carry your product To produce this contact list do the following e Leave the Normal search option on e Type Los Angeles in Search key 1 e Click If Notoption e Type Widgets in Search key 2 e Click the Search button 15 7 Numbers Search With InfoRecall you can search Files that contain numbers Four types of searches are supported 1 Single numbers 2 Greaterthan gt 3 Less than lt 4 Between numbers You can search for a number with the Normal search however if the number includes a comma ora space delimiters signs and decimal points then the Normal search will not find it Examples Search for 17 500 e Leave Normal search option on e Type 17500 in Search Key 1 e Click Numbers option e Click the Search button Search for less than 500 e Leave Normal search option on e Type lt 500 in Search Key 1 e Click Numbers option e Click the Search button Search
172. kup Files Backup Log 1994 2016 Phantech Software Inc Security 20 Security 20 1 File Security You can protect your valuable information from access by others by password securing your data files File Names Accounting Terms 110 Bloor Street z File Security is OFF 130 Carlton 15000 Useful Phrases EE 2007 Yukon Denali 4 Scrap File Address Book Air Guns BB Allstream Set Appointments amp Things to Do Re Type Password Atomic Mail Sender Remove Banner Exchange BB Air Gun S Cancel lil gt To Password Secure a File e Choose File Security from the Security menu e Use the Up or Down arrow keys to choose a File in the list e Press the Tap button to move the cursor to the edit field e Type your password in the Type Password box e Retype your password inthe Retype Password box e Click the Set button Changing a Password Choose File Security from the Security menu Click the secured File in the list Type your password in the Type Password box Retype your password in the Retype Password box Click the Remove button Type your new password in the Type Password box Retype your new password in the Retype Password box Click the Set button To Remove a Password e Choose File Security from the Security menu e Click the secured File in the list e Type your password in the Type Password box e Retype your password inthe Retype Password box e Click the Remove button Loadin
173. late Tool Bar Move itto anywhere on your workspace or move itinto a Toolbar Related Topics Boilerplate Text 1994 2016 Phantech Software Inc 34 InfoRecall 3 13 Pop Up Menus A New New from Windows Clipboard Rename Save ei Save All Export el Print 4 Print Preview H Print Margins Copy Move T Delete Ctrl N Ctrl G F2 Ctrl S Ctrl P Editor Pop Up Send as E Mail Attachment Lo Document Information Expand Document Tree Collapse Document Tree Customize Tree Icons Refresh Document Tree Add Favorite Documents Using the Pop Up Menus K Cut Ctrl X Copy Ctrl C Paste Ctrl V Select All Ctri A 7 Close all Ctrl W T Full Editor A Fonts A Font Color Highlight Color fifa Change Case Bullets D I Date Time Ctrl T Zi Hyperlink Ctrl H e Locate the cursor anywhere in the Document Tree or Text Editor e Press the right mouse button e Choose a menu item Note The Text Editor pop up menu will be disabled when Auto Spell Check is on 1994 2016 Phantech Software Inc Display Window 35 3 14 Workspace Manager The InfoRecall workspace manager provides a powerful yet easy to use method to move windows around and dock orfloat them anywhere within the InfoRecall workspace Once docked floating their locations are saved so thatthey ll always be where you re most comfortable with them You can
174. lick Save Click Save SR EE Files for Index Existing Indexes 110 Bloor Street PIM Programming Samples Notes Link Promotions for InfoRecall Real Estate Recycle Bin Recycle File Regus Rent a Coder Resellers Sales Letter Sample File Business Customers Lawyers VC Code New Save Delete Choose Build Search Index from the Search menu Type a name for your Index in the Save As dialog box Selectone or more Files in the InfoRecall Files List for your index Click the arrow gt to move the selected InfoRecall Files to the Files for Index list The Indexis now saved and shown in the Existing Indexes List The Index will be available for your use next time you perform a search Viewing an Index Data Files 110 Bloor Street 130 Carlton 15000 Useful Phrases 2007 Yukon Denali 6th Gebirgs Division A Scrap File Accounting Terms Address Book Air Guns BB Allstream Appointments amp Things to Do Atomic Mail Sender Banner Exchange BB Air Gun Business Cars fa ee aie 1994 2016 Phantech Software Inc Files for Index Existing Indexes Cancel Harold Niman Lawyers Separation Legal Contracts Business Customers New Save Delete Cancel 178 InfoRecall You can view the contents of an Index e Choose Build Search Index from the Search menu e Click on
175. link to a Document 00 00000000 same o Hyperlink to a Folder Document 08 00000000 09 00000000 changed Hyperlink to other Files 03 00000000 Hyperlink to a Program 04 00000000 05 00000000 changed Hyperlink to an e mail address 07 00000000 08 00000000 changed Hyperlink to a Web Site 06 00000000 07 00000000 changed The jump codes that have changed are e Hyperlink to a File Document Hyperlink to a Program Hyperlink to an e mail address Hyperlink to a Web Site For earlier version of InfoRecall the jump codes that have been affected need to be changed e To do so 1994 2016 Phantech Software Inc 13 InfoRecall Choose Search InfoRecall File from the Search menu Type a jump code Web Site 06 00000000 Click Search Double click the first hit in the Hit List Choose Hidden Text from the View menu Change the 6 toa 7 Press the F3 key to get the next hit Choose Hidden Text from the View menu if necessary Change the 6 toa 7 Keep doing that until all 06 00000000 have been changed to 07 00000000 Do the same thing with 04 00000000 to 05 00000000 08 00000000 to 09 00000000 07 00000000 to 08 00000000 Important Change Jump Codes in the following order 1 08 00000000 to 09 00000000 2 07 00000000 to 08 00000000 3 06 00000000 to 07 00000000 You can also change the jump codes one ata time as needed 1994 2016 Phantech Software Inc Insert Menu 139 12 insert Menu 12 1 Object
176. link word is fully highlighted Be careful not to go beyond the hyperlink word Related Topics Insert Hyperlink POP UP Hyperlink Pop Up Colors Hyperlink Delete 1994 2016 Phantech Software Inc Hyperlinks 125 11 5 Hyperlink Pop Up Colors You canchange the color of the background and text for the hyperlink Pop Up window Text amp Background Colors Bkg Color OK Cancel To change the Background Color e Choose Hyperlink Pop Up Colors from the Insert menu e Click the Bkg Color button e Choose a basic or custom background color To change the Text Color e Choose Hyperlink Pop Up Colors from the Insert menu e Click the Text Color button e Choose a basic or custom text color The window on the left will reflect your color selection When satisfied with your color selection e Click the OK button Related Topics Insert Hyperlink Pop Up Text 11 6 Hyperlink to a Document You can establish a hyperlink to another documentin the same InfoRecall File Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on To do so e Opena Document 1994 2016 Phantech Software Inc 126 InfoRecall Highlight a word ortextor an image ina document Choose Hyperlink from the Insert menu Click the Doc 1 button Open another Document in the same Document Tree See the conformation From To Link to an InfoRecall Document From Cash F
177. lled word when changing the word or else the word that has the cursor on it will be affected Note The Text Editor pop up menu will be disabled when Auto Spell Check is on Related Topics 1994 2016 Phantech Software Inc 226 InfoRecall Spell Check 18 9 View User Dictionary InfoRecall uses two dictionaries for it s spell checker A standard dictionary which contains about 100 000 words and a users dictionary which contains all the words that were added Youcan view modify add and delete words in the Users Dictionary When you click the View button InfoRecall loads the Users Dictionary in Notepad Modify the dictionary and save it 4 File Edit Format View Help Inforecall Internet Intranet Fusion Wysiwy g Email Ftp Telnet Toronto Abrams Ramsay O ksana Phantech Annum Nodule Be sure that you leave a comma after every word even the last one and no spaces between the words and commas 18 10 Sort Text Use the Sort Text command to quickly arrange selected text alphabetically InfoRecall sorts text alphabetically based on the farthestleft character in the selection You can choose to sorttextin ascending or descending order Note Carriage Returns Paragraph Marks in the selected text will notbe reproduced in the sort Sort Option Ascending Descending Cancel To sort selected text Highlight the text you want sorted Choose Sort Text from the Tools menu Click the As
178. log will show your link 1994 2016 Phantech Software Inc Hyperlinks 131 Link to a Program From Business Plan Text To C Program Files Microsoft Office 15 root officel 5 WINWORD EXE Pop Up SP Doc 1 Doc 2 Files Folder E Mail Save Web Cancel e Click Save to create the link The example above will create a hyperlink to run Microsoft Word The jump off text is HSN Clicking on itwill activate the program linked to 11 10 Hyperlink to a File Folder You can make a Hyperlink from your document to a computer file folder Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on To do so Highlight a word ortext or an image in a document Choose Hyperlink from the Insert menu Click the Folder button e e e e Selecta Folder 1994 2016 Phantech Software Inc 132 InfoRecall Link to a File Folder b InfoRecall X6 Install gt 17 Intel b 7 KVRT_Data gt Local Publish MSOCache Office Layouts gt OneDriveTemp PerfLogs gt 7 Adobe gt 7 Alien Skin Application Verifier gt E asus gt 7 Athentech gt p Avanquest gt I CCleaner gt E Code Compare b E Common Files b 7 Camniled Driver Disk Comoe sad e Click OK The confirmation dialog will show your link 1994 2016 Phantech Software Inc Hyperlinks Link to a File Folder From Business Plan Text To C infoRecall Files Pop Up
179. low Text To Balance Sheet Pop Up FP Doc 2 Files Program Folder E Mail Save Web Cancel e Click Save to create the link This example show a Hyperlink from the Document Discounted Cash Flow to Proforma Balance Sheet in the same InfoRecall File The jump offtext is Mus color and double underlined Clicking on it will jump to the linked document Moving the Dialog box You can move the dialog box to any position in the workspace To do so e Press the left mouse button on the Title bar of the dialog box e Drag the dialog box to do a new position InfoRecall will remember the position of the dialog box and put it there the next time you use it 11 7 Hyperlink to a File Document You can establish a hyperlink to a document In another InfoRecall File Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on To link to a Document in another File e Highlight a word or text or an image in the document e Choose Hyperlink from the Insert menu 1994 2016 Phantech Software Inc Hyperlinks e Click the Doc 2 button See the below dialog Choose a File Legal Contracts Majestic Marla Medical Metro Wide Painting Microsoft Office 2013 Network Solutions New Trip LP Now ou Know Oksana Web Sites Passwords Personal Profile Sheet Phantech Photo Business Plan Photography Choose a Document 24 Bits of Color Buy Digital Photos C
180. ls Help Backup Restore 133 Files to Backup C lnfoRecall D ata Legacy dat A C InfoRecall D ata Legal Contracts dat C lnfoRecall D ata M ajestic dat C InfoRecall D ata M aa dat C InfoRecall D ata Medical dat Backup C lInfoRecall D ata Metro Wide Painting dat C InfoRecall D ata Microsoft Office 2013 dat C lnfoRecall Data Network Solutions dat C MnfoRecall D ata New Trip dat INSTRUCTIONS C InfoRecall D ata Now You Know dat SE f C infoRecall Data Oksana Web Sites dat Click Browse to select C InfoRecall D ata Passwords dat a Folder to Backup the C lInfoRecall D ata Personal Profile Sheet dat y Files to Backup Destination H Backups January 5 2016 bak Browse Progress Data Files Backup Data Files New H Backups illin Yang idx Cancel To back up files from a different Source Folder Follow the INSTRUCTIONS on the right side of the dialog Click the New button Click the Data Files button Choose a folder where your data Files are Select the data files to back up Click the Browse button and selecta file folder to back your files up to Name your Backup file Click Backup button NOoORWN All the Files in the list will be archived compressed and saved to one File in your destination Folder Backup also backs up the Reminder file remind txt ifone exists When Backup is finished a message will appear telling you the backup was completed and how many Files were backed
181. m Information is Power Text To Strong searching tools Pop Up P Doc 1 G Doc 2 Files Program Folder E Mail Save Cancel Web e Click Save to create the link The Dialog above show a Hypertext link from the words Information is power to the words Strong 1994 2016 Phantech Software Inc 122 InfoRecall searching tool The link text is tiis color and double underlined The cursor turns into a hand when you pass overit Clicking on it will jump to the linked word or text Moving the Dialog box You can move the dialog box to any position in the workspace To do so e Press the left mouse button on the Title bar of the dialog box e Drag the dialog box to do a new position InfoRecall will remember the position of the dialog box and put it there the next time you use it Note To see the Hyperlink Cursor the hand be sure that it has a Check mark beside it in the View menu Related Topics Bookmark 11 3 Hyperlink Pop Up Text A pop up is a window that pops up on top of InfoRecall Itis automatically sized to fit the text in it and the pop up fontand font size will be the same as the documentin which the hyperlink exists A pop up will stay on top ofa document You can open another documentin the same File and the pop up will remain on top until you remove it by clicking on it Pop ups are generally used for definitions tips and notes or other text that might further explain a word or some text You don
182. mData ma Extra Internal Drive F Recovery a ae System Volume Information za Local Disk H temp gt GR Users OTHER PC Z A Users E SGH I747M 4 ER Network 2013 11 04 AM 4 9 2013 11 20 AM J Windows 5 4 2013 1 51 PM File name Insurance Report Save as type Portable Document Format pdf a Hide Folders Cancel e Selecta folder to export to e Type a name for your combined document e Click save Important There are protected Folder you can t exportto like Read only Folders System Folders and Program Files folders There are times when Windows 7 8 amp 10 actually seems to allow you to exportto a protected Folder when in fact it will export to Users ComputerName AppData Local Virtual Store The problem is thatitdoes notalways tell you about itso you you might not find the document that you exported Rather than be faced with this difficulty InfoRecall will warn you that you don t have privileges to exportto a protected Folder and give you a chance to export your document somewhere else 6 9 Print Margins Measurements The default measurement upon first starting InfoRecall are those setin the Control Panel Regional Settings If your Country uses the metric system the Print Margins are set to Centimeters Inthe USA and Countries who use the Imperial system Print Margins are setto Inches 1994 2016 Phantech Software Inc e InfoRecall Margins Print Margins can be set differentl
183. mally you can use any position key in combination with the shift key to advance or shrink the highlighted area Paragraph Alignments are Left Center Right Justify Align Left Normal Aligns the text left and resets all paragraph formats for the current paragraph or for all lines ina highlighted block of text to the right e Position the cursor on the line or paragraph to align e Click the Align Left button or select Align Left from the Paragraph menu Align Center Centers all lines in the current paragraph or all lines ina highlighted block of text e Position the cursor on the line or paragraph to align e Choose Center from the Paragraph menu Align Right Right Aligns all lines in the current paragraph or all lines in a highlighted block of text e Position the cursor on the line or paragraph to align e Choose Align Right from the Paragraph menu Justify Use this selection to justify the text on both leftand right margins e Position the cursor on the line or paragraph to align e Choose Justify from the Paragraph menu 14 2 Double Line Spacing Use this selection to double space all lines in the current paragraph or all lines in a highlighted block of text A double spaced paragraph has a blank line between each textline To double space text e Position the cursor on a line ora paragraph e Choose Double Line Spacing from the Paragraph menu 1994 2016 Phantech Software Inc Paragraph Menu 13 14
184. me in the Open Search Key dialog e Click Open The Search Keys are now loaded into the Search Keys drop down boxes InfoRecall automatically loads the search words for Search Key 2 along with Search Key 1 ifsome were used when the search keys were saved Search Type Search Key 1 Normal O Fuzzy larry s phone number Ee Laser Surgery D And virtual control ae working simulation or Search Options Search Keys O If Not File Index v E V Search Document Names Load Search Keys deeg C Match Whole Word Only Dates V First Match each Document Save Search Keys _ Search Current File Only Cancel To use them e Click the down arrow on the Search Key Drop down box e Click ona Search Key e Perform your search Related Topics Search Key List 15 11 Build Search Index An index search is the fastest way to search only those Files that are appropriate to your search With an Index Search InfoRecall does not have to search through all of your Files to find what you 1994 2016 Phantech Software Inc Search Menu 177 are looking for but only searches those Files that are material to your search This feature becomes quite important when you have a great number of Files some of whom are related Before you can do an index search you must first build an index Building an Index Data Files Photo Business Plan Science amp Physics Sergey Clin Click New C
185. ments Additional options before setting Global Read Only Tool buttons canbe added to the Document Bar for features that are deemed necessary for users 1994 2016 Phantech Software Inc Security Add Tool buttons after the Document Name box That s the only Tool bar that s live See Customize Toolbar on howto do that File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Window Help UeORbleDlaeiu OBEUEEEEAE POGOe ae FOLDER BOX v Document Name Box Benes Add Tool buttons here To Set Global Read Only Choose Global Read Only Security from the Security Menu Type a Password Re Type the Password Click the Set button Global Read Only Security is OFF Type Password Re Type Password Verpty Cancel InfoRecall is now set to Global Read Only It will need re starting to take effect To Remove Global Read Only e Ifa Documentis open Choose Close File from the Window menu e Choose Global Read Only Security from the Security Menu e Type your Password e Retype your Password e Click the Verify button e Click the Remove button InfoRecall is once more fully functional All Toolbars and Menus will be active and showing 20 6 Swap Source Folder Security The network administrator has the option to limit a user to one or several Source Folders Source folders are folders that hold InfoRecall data files 1994 2016 Phantech Software Inc 274 InfoRecall
186. move and dock the Toolbar the Document bar and the Document tree anywhere in the workspace Using the Pop Up Menus e Position the cursor on the frame ofa dockable window e Depress the left mouse button e Drag the window File Documents Edit Fonts View Insert Table Paragraph Search Security Tools Templates Window Help compatible with InfoRecall RECALL INFORMATION FAST amp EASY vith InfoRecall It s a free form information manager that lets you on ASY Unlike traditional databases InfoRecall readily accepts 5 6 This is a Branch This is a Branch of 3 DON T START WITH SA Hyperlinks Information and its use 5 6 Searching with InfoReca Multimedia Search E Searching InfoRecall F The Editor More about the Edito E Workspace Manager 1994 2016 Phantech Software Inc 36 InfoRecall 3 15 Multiple Documents View Switches between Single and Multiple document view With Single document view only one documentata time can be viewed and edited J Pretetch Delete Files Tip taken from Microsoft Windows XP Inside Out by Ed Bott and Carl Siechert Publi 1D Print Spooler J Printer taking up RAM J Regain Valuable Disk Space with the COMP 2 Register DLL J Registry 1 Remove Unsigned Drivers P ScemNicb w lt gt I i ile E J Make a Folder How w Ready 73 Documents 21 131 Bytes 20 KB The sunken icon in the View Document Tabs menu in
187. n zoom in to geta close up view of your documents or zoom out to see more of the Documentata reduced size Options Zoom Percent 20 to 500 100 Cancel To Zoom e Choose Zoom from the View menu e Change to the zoom setting you want from 20 to 500 e Click OK Single Document Mode Zoom affects all documents the currently open file Multiple Document Mode Zoom affects only the currently open documents Zoom settings are notsaved 1994 2016 Phantech Software Inc 120 InfoRecall 11 Hyperlinks 11 1 Hyperlinks InfoRecall lets you create many different types of Hyperlinks from text as well as graphic images Hyperlinks allow instant linking to other bodies of information like Textin an InfoRecall document InfoRecall document to document e Mail the Internet any type of file and programs Type of HyperLink Text Link Text to Text in this Document o PopUp binkto Pop Up Textin this Document A Doc1 Linkto an InfoRecall Documentin this File G Doc2 Linkto an InfoRecall Document 0 another File Files lt O OINEr rues Program Link to a Program Folder Link to a Computer File Folder E Mail Link to an E Mail Address Web Link to a Web Site Cancel Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on Link to Text Pop Up Text Link to Document Link to File Document Link to other Files Link to Program Link to
188. n edge until the cursor changes to a cross hair 1994 2016 Phantech Software Inc 154 InfoRecall e Press the left mouse button e Drag the edge left or rightto re size the table borders Related Topics Insert Row Insert Column Split Cell Merge Cells Delete Cells Table RowAlignment Cell Border Cell Border Color Cell Fill Color Cell Fill Shading Show Grid Lines 13 3 Insert Row Use this option to inserta new row before the current table row Inserta new Row either above an existing row Precede Row or at the end ofthe table Append Row To Inserta Row above an existing one e Place the cursor in the row below the one to be inserted e Choose Insert Row Above from the Insert Row Fly out menu To Insert a Row atthe end of the table e Place your cursor in any row e Choose Add Row to Bottom from the Insert Row Fly out menu The new table row will have the same number of columns as the current table row 13 4 Insert Column Inserta Column in to an existing Table Insert a new Column either before an existing row Precede Column or atthe end of the table Append Column To Insert a Column before an existing one e Place the cursor in the column before where the insertion should take place e Choose Insert Column Left from the Insert Column Fly out menu To Insert a Column at the end of the table e Place your cursor in any column e Choose Add Column to End from the Insert Column Fly out menu 1994 2016
189. n set this in Tools Preferences Customize View Exit to System Tray 1994 2016 Phantech Software Inc InfoRecall Customize Click on the InfoRecall icon just once to open it Ifa File or document was open will remain open Right click the mouse on the InfoRecall Icon in the System Tray and the below menu will appear allowing access to some features without having InfoRecall open Close Data File Document Manager File Manager New from Windows Clipboard Search InfoRecall Files View Hit List Search Computer BackUp Restore Synchronize Data Files Calendar Calculator Time Tracker Preferences About InfoRecall Exit Open InfoRecall Note If you run a second instance of InfoRecall while itis minimized to the System Tray Taskbar The below message will be displayed 1994 2016 Phantech Software Inc Overview InfoRecall is already Minimized to the Systen Tray Taskbar A Second Instance will again Minimize to the System Tray Taskbar Do you want to run a Second Instance of InfoRecall Related Topics Change the Exit setting 1994 2016 Phantech Software Inc 22 InfoRecall 3 Display Window 3 1 Standard Windows Elements When you start InfoRecall you will see the main window which contains the following standard Windows control elements In the upper left hand comer the Control Menu box button In the upper right hand comer the Max
190. n the arrow to the left of Files of Type 2 A lt InfoRecall Data H Search Data Organize v New folder Fe Favorites Information rtf 12 12 2007 11 57 AM E Desktop aa Libraries E Documents li Music Ee Pictures E Videos a Homegroup B Curtis Be Computer Ga Network A Control Panel oC Recwele Rin File name Information rtf v Rich Text rtf e Click on Rich Text rtf e Click on the Information rtffile in the File list e Click the Open button The file will be imported as a new Document named Information in your Document Tree and automatically opened for you to read Related Topics Import Single File Import Single Multiple Files Import Delimited ASCIl Files 4 5 Create a Hypertext Link The document size of InfoRecall is pretty well unlimited There might be many pages You might want to link a word or sentence of one page to a word or sentence on another page Creating a hypertext link will allow you to do that Now do this e Click on the Information documentin the tree That s the document we imported 1994 2016 Phantech Software Inc 2 InfoRecall e Atthe top right of the document double click on the word Information This will highlight the word Click the Hyperlink button Insert menu Hyperlink Type of HyperLink Text Pop Up Doc 1 Doc Files Program Folder E Mail Save Web e Click the Text button to link to Textin a Document
191. na University since 1971 72 has won 3 NCAA titles 1 NIT title and an Olympic gold medal Example 1 Click on the File button Double click on text1 txt Click on the Field delimiter Combo box and select Double Quote Click on the Field separator Combo box and select Comma Click on the Record separator Combo box and select lt CR gt lt LF gt Click Test or Click Impor All Example 2 Click Clear Fields Click on the File button Double click on text2 txt Click on the Field separator Combo box and select lt Tab gt Click on the Record separator Combo box and select lt CR gt lt LF gt Click Test or Click Impor All Example 3 Click Clear Fields Click on the File button Double click on text3 txt Click on the Field separator Combo box and select lt Tab gt Click on the Record separator Combo box and click lt CR gt lt LF gt Double click on lt CR gt lt LF gt and press Ctrl Insert to copy it To the right of lt CR gt lt LF gt type and press Shift Insert The Record Separator look like this lt CR gt lt LF gt lt CR gt lt LF gt Click Test or Click Impor All 1994 2016 Phantech Software Inc File Menu InfoRecall 6 21 Export Delimited ASCII File You can export InfoRecall documents in delimited ASCII format so that they can be imported into different databases Document Formatting will notbe retained Before you attempt to exportitis important to understand the
192. nc Document Menu at The Root The top mostitem is the Root It s also the name ofthe InfoRecall File Example in the above graphic Clicking on the Root of the Document Tree closes all open documents Related Topics View Multiple Documents 7 2 View Multiple Documents Switches between Single and Multiple document view With Single document view only one documentata time can be viewed and edited J Pretetch Delete Files Tip taken from Microsoft Windows XP Inside Out by Ed Bott and Carl Siechert Publi 2 Print Spooler J Printer taking up RAM J Regain Valuable Disk Space with the COMP DD Register DLL J Registry 2 Remove Unsigned Drivers 1 SeemNicb a lt gt i ile 1 a up Twe _ Make a Folder w Ready 73 Documents 21 131 Bytes 20 KB The sunken icon in the View Document Tabs menu indicates that the Multiple document view is on Multiple documents allow you to open more than one document Every time youclick ona documentin the documenttree it ll come up on top of the previous document You can cascade documents tile them horizontally or vertically You can easily navigate between documents by clicking on the Document T abs at the bottom if you have Document Tabs switched on Related Topics Cascade Horizontal Tile Vertical Tile Document Tabs 7 3 New Document Creates a new document 1994 2016 Phantech Software Inc ER InfoRecall File Documents Edit Fonts View
193. ndentation Therefore the right side may notbe visible for the paragraph where the right margin extends up to or beyond the width ofthe wind To make a border Place the cursor ona paragraph Choose Paragraph Border and Shading from the Paragraph menu Click the sides you want the border to be drawn on Single Frame is Default Click Double Frame or Thick Frame if needed Type the amount of shading in the Shading box Click OK Note A single borderis drawn if Double Frame or Thick Frame are left unchecked To reverse the border or eliminate the shading follow the above just uncheck all checked boxes Type a zero 0 inthe shading box to undo the shading 1994 2016 Phantech Software Inc Paragraph Menu 165 14 5 Paragraph Background Color This option allows you to color the background ofa paragraph as shown below EEEE CELL SUE GE ER IL To do so Place the cursor ona paragraph Choose Paragraph Color from the Paragraph menu Click a color Click OK 14 6 Line and Paragraph Spacing This option allows you to set spacing before and aftera paragraph as well as line spacing Settings are e Space before a paragraph e Space aftera paragraph e Line spaces Line Spacing is e Single single lines e 15Lines 1 1 2 lines e Double Double lines 1994 2016 Phantech Software Inc 166 InfoRecall e Atleast Specify the space between lines 20 Points equal approximately 2 lines 30 poin
194. ndow e Press the left mouse button on the pop up window and drag itto a new position To Remove the Pop Up Window e Click anywhere on the pop up window Note To see the Hyperlink Cursor the hand be sure that it has a Check mark beside it in the View menu Related Topics Edit Pop Up Text Change Pop Up Colors Delete Pop Up 1994 2016 Phantech Software Inc 124 InfoRecall 11 4 Edit Hyperlink Pop Up Text You can edit the Pop Up text To Edit Pop up Text e Highlight the Pop Up hyperlink from right to left e Press the right mouse button e Choose Edit Pop Up Text from the Pop Up menu e Make modifications e Click OK Delete Hyperlink Edit Popup ek A pop up is a window that pops up with hidden text on top of a InfoRecall document Pop ups are generally used for definitions tips notes and hints that might further clarify the meaning a word some text or a parapgraph without interfering with the text in the document Just click on the link and up pops the hidden text Click on ther pop up window to make it disappear Editing a Pop Up Hyperlink You can tjust double click ona link because InfoRecall recognizes itas a hyperlink and wants to establish the link So position the cursor behind the hyperlink press the left mouse button and drag it over the text or position the cursor behind the hyperlink depress the shift key and while the shift key is depressed press the left arrow key until the hyper
195. ng the font and font color in only affects newly created documents The font and font color in all previously saved documents remain as created 1994 2016 Phantech Software Inc 25 InfoRecall 18 26 Quick Launch Preference Launch a calculator or the software of your choice directly from inside InfoRecall Set these Menu Items to run a calculator and any software program and have its name appear in InfoRecalls menu You can set InfoRecall to launch a program with a File or even launch your default browser with a web page Custom Settings Automatic Save Fonts Background Colors Quick Launch Calculator Program Path C Windows System32 calc exe Clear Select Program Program Name MasterConverter Clear Program Path Z Master Converter MasterConverter exe Select This topic covers two features 1 Quick Launch a Calculator 2 Quick Launch a program with or without a File 1 Quick Launch Calculator Run your favorite Calculator from within InfoRecall The defaultis the Calculator that comes installed wth Windows but any other Calculator program can be set to run from this menu item To set a Calculator to launch from this menu e Choose Preferences from the Tools menu e Click the Quick Launch tab e Click the Select button e Choose the location of your Calculator e Click the Calculator exe File e Click the Apply button To launch the default Calculator if another program w
196. nnectto the Internet Choose Check for Update from the Help menu Click the Check button Ifa newer version is available Click on Download After the download is complete run the installation 22 3 Keyboard Shortcuts Quick Reference to InfoRecall Shortcut Keys by Menu You can quickly accomplish tasks you perform frequently by using shortcut keys one or more keys you press on the keyboard to complete a task For example pressing Ctrl B changes the selected text to bold justas clicking the Bold button on the Toolbar orselecting Bold in the Fontdialog box changes the selected text to bold Also menu items have a letter that is underlined This means that the menu item can be selected by pressing the Alt key in combination with the underlined letter For example to create a new documentpress Alt D N orto printa document press AIt F P 1994 2016 Phantech Software Inc 22 InfoRecall Shortcut F1 Ctrl 0 Ctrl S Number of Keyboard Shortcuts 46 Menu Option General gt Get Help on any Dialog Box General gt Cancel and close a dialog box File gt Open File gt Save File gt Save All Document gt New Document gt Reformat Plain Text Document gt Back Edit gt Undo To the Sort Keyboard Shortcut Click on a Column Header to sortthe items in that column Test Test Print List Cancel Keyboard Shortcut is a modeless window it floats on top of t
197. nt that is placed in the Recycle Bin The Recycle Binis an InfoRecall File and can be found in the Files box with all your other Files Documents in the Recycle Bin can be recovered 1994 2016 Phantech Software Inc Document Menu 95 Example You ve deleted a document named Fodor s Restaurant Guide from the File named International Foods InfoRecall takes the first five characters of the File name from which the document was deleted and add the Tilde then adds the document name to make up the name in the Recycle Bin The deleted document was placed into the Recycle Bin as inter Fodor s Restaurant Guide To Recover it e Choose Open Recycle Bin from the Document menu e Find and click on the deleted document Inter Fodor s Restaurant Guide e Choose Move Document from the Documents menu e Selecta File in the dialog to move the undeleted documentto e Click on the Move button Your documentis now in the File that that it was delete Just remove the extra characters to restore the document name Related Topics Delete Documents Undelete Documents Recycle Bin 7 15 Open Recycle Bin Opens the Recycle Bin for inspection or to undulate deleted documents stored there InfoRecall stores all deleted documents in the Recycle Bin to make sure that if you need to getsome of them back youcando so Open Recycle Bin e Choose Open Recycle Bin from the Documents menu Related Topics Undelete Documents Empty Recycle
198. nter a phone number manually e Typing a phone number e Click a number on the number pad e Store frequently dialed numbers in Speed Dial and click them to dial 18 20 Quick Launch Calculator Run your favorite Calculator from within InfoRecall The default is the Calculator that comes installed with Windows but any other Calculator program can be programmed to run from this menu item e Choose Calculator from the Tools menu or e Press F6 To run a calculator o f your choice you must first set it up Quick Launch Preferences e Choose Calculator from the Tools menu or e Press F6 1994 2016 Phantech Software Inc Tools Menu 2 18 21 Quick Lauch Program Itis often convenientto run a program from within another Quick Launch Program allows you to do just that You can set this Menu Item to run any Program and then run it from within InfoRecall The Menu item is disabled grayed out until you set it to run a program To select a program to run from the menu you mustchoose itin Quick Launch Preferences Once a program has bee chosen and set e Choose Your Program Name from the Tools menu or e Press F7 18 22 Custom Settings Preference You can view InfoRecall with or without the following items Custom Settings Automatic Save Fonts Background Colors Quick Launch Options Auto Expand Document Tree Show All Waming Messages C Always Minimize to Tray L Start InfoRecall on Windows Startup _ Set Reminders
199. nts amp List Color e Change the fonts the font color as well as font size of the list e Change the List background color Note The list does notre size itselfto a larger fontso keep the font size smaller so that you can see the list clearly Related Topics Reminders 18 14 Select Document for Start Up You can start InfoRecall with one or several documents open To start with multiple documents open they must be in the same Data Folder This feature overrides the Open Last Viewed Document Start Up feature found under the Tools menu If you have selected both this one will take precedence 1994 2016 Phantech Software Inc 236 InfoRecall Source Folder C InfoRecall D ata C InfoRecall Data Appointments amp ThingstoDo Notes In r C InfoRecall D ata 4ppointments amp Things to Do To Do List A i I D View Remove None Save Appointments Things to Do To Do List Gent Here is how to do it Opena File in InfoRecall Select Documents from the documenttree Choose Start InfoRecall with from the Tools menu Accept the documents if correct or remove incorrect ones Click the Save button The documentin the first top position in the list box will be the one shown open All the other documents will be cascaded behind it Note If Documents from different data folders were added to the list then the document opened are the ones atthe bottom ofthe list If multiple docum
200. o e Highlight the text to strip e Choose Strip Extra Spaces from the Paragraph menu 1994 2016 Phantech Software Inc 168 InfoRecall Strip Extra Spaces does notstrip Paragraph Marks or any other character It only reduces multiple spaces to single spaces between words Related Topics View Paragraph Marks 1994 2016 Phantech Software Inc Search Menu 169 15 Search Menu 15 1 Search Document Tree There are two ways to find a Documentin the Document Tree 1 Approximate matches 2 Exact match Match Whole Word Only The defaultis the approximate match Search Document Tree EJ Find what Find Nex Match whole word only To search the Tree e Choose Search Document Tree from the Search menu e Type the search criteria into the dialog box e Check off Match Whole Word Only for an exact match e Click Find Next Note Search Document Tree is notcase sensitive The Search Criteria can be a partial name ora full name if you re looking for an exact match InfoRecall will find the name and display the document Shortcut e Click anywhere on the Document List e Press a letter key InfoRecall will display the first document that starts with that letter 15 2 Search InfoRecall Files InfoRecall ties all Files and Documents together through its powerful search engine With InfoRecall you can quickly find a word a group of words numbers phrases and dates 1994 2016 Phantech Software Inc
201. o which accounting books of any entity are prepared Space after Text _ Paragragh Break eem Charge Hotkey Delete Your Hotkey is B our Hotkey is Space Bar Note Prompts are case sensitive Space after Text Space after Text When this box is checked InfoRecall will automatically add a space after your text so that you can immediately keep typing after the text without pressing the space bar Paragraph Break after Text Check this box to add two lines after the text This prepares InfoRecall for typing ina new paragraph 1994 2016 Phantech Software Inc Tools Menu 2a Prompt per Text An accounting period in bookkeeping is the period with reference to which accounting books of any entity are prepared ll _ Space after Text Paragragh Break Cancel The above Type for You text has one paragraph break represented by the pipes I Multiple Paragraph Breaks e Type textand press the enter Key twice anywhere a paragraph break is needed e Click on the Paragraph Break box to check it e Click Save The below example has two paragraph breaks One after the word prepared the other after the word period Prompt per Text An accounting period in bookkeeping is the period with reference to which accounting books of any entity are prepared The internal financial reporting standards allow 4 period of 52 weeks as an accounting period 5 fter Text _ Space after Tex V Paragragh Break
202. oRecall will ignore Documents that no longer exist If Swapping Source Folder you may have a Recently Used Document List from the new swapped to Source Folder InfoRecall will display the Recently Used Documents from the new Source Folder and hide the Recently Used Documents from old Source Folder 1994 2016 Phantech Software Inc File Menu 6 24 Minimize to Tray Minimize to Tray will put the InfoRecall Icon in the System Tray Taskbar Customize This is temporary Once you click Exit from InfoRecalls System Tray Taskbar menu the Minimize to Tray is off Itis different from Always Minimize to Tray in Preferences from the Tools menu Always Minimize to Tray once set to show the check mark on will always do this until itis reset to show the check mark as off Ifa File or document was open it will remain open Note lf you run a second instance of InfoRecall while itis minimized to the System Tray Taskbar The below message will be displayed InfoRecall is already Minimized to the Systen Tray Taskbar A Second Instance will again Minimize to the System Tray Taskbar Do you want to run a Second Instance of InfoRecall Related Topics Always Minimize to Tray 6 25 Exit If you InfoRecall is setto minimize to the System Tray Taskbar on Exit then exiting will put the InfoRecall Icon in the System Tray 1994 2016 Phantech Software Inc InfoRecall You can setthis in Tools Preferences Customize View
203. ocument e Choose Objectfrom the Insert menu e Inthe Insert Object dialog scroll down and click on Microsoft Word Document e Click OK e 1994 2016 Phantech Software Inc 1 InfoRecall This will open Microsoft Word with a blank document e Work on the documentin Winword The below shows an example The information will immediately be transferred to your InfoRecall document a WorkSheet Title Document in TerObject Word 2 O X HOME INSERT DESIGN PAGELAY REFERENC MAILINGS REVIEW VIEW Nitro Pro curtis phantech com 1 HEADING To take advantage of this template s headings by using heading styles or Intense Quote These styles come in your ideas Go ahead and get started Title 1 HEADING To take advantage of this template s design use the Styles gallery on the Home tab You can format your headings by using heading styles or highlight important text using other styles like Emphasis and Intense Quote These styles come in formatted to look great and work together to help communicate your ideas PAGE1OF1 60wWorRDS Q E ES 100 e When done choose Update in Excel as shown below To modify your Document e Double click on the object in InfoRecall e Make your modifications e Choose Save in Microsoft Word 12 2 Edit Object OLE This feature is used to launch the application that the embedded object was created with so that it can be edited
204. ocument by one space and the fourth document has no preceding space atall 1994 2016 Phantech Software Inc Document Menu s File Documents Edit Fonts View Insert Table Paragraj DeORpenIsen npea Appointments amp Things to Do OI L Example File CH Sample Document wC Sample Document Sample Document Identical Doc J Sample Document Sample Doct Same docum Warning Overriting an existing documentwill destroy the previous one and replace it with the new one Related Topics Rename Document The Document Tree 7 4 Drag amp Drop You can use Drag amp Drop any type offile text graphic pdf doc or any other file to the InfoRecall Editor Drag amp Drop to the Document Tree e Opena File Use your File Explorer to find a file Click on itto select it Hold down the left mouse button e e e e Hold down the left mouse button e tl Drag the mouse to the InfoRecall Editor File Documents Edit Fonts View Insert Table Paragraph Search Ter Ob CEEe Obea OB E EA e T E New Folder mee New Folder N ep e Release the mouse button The name ofthe Dragged amp Dropped file will become the name of the document and be display in the Document Tree 1994 2016 Phantech Software Inc e InfoRecall Drag amp Drop to the Editor e Opena File Create a new document Use your File Explorer to find a file Click on it
205. ondecesneetievccassccdsncciesscasdecenssdesetcenececasdedszacesevence 195 Im Delete Eileen deg Eege cacbeweudus fees sgccbewectecetuassentavetedsdsua siedbewseoeectes 195 12 REMAME UE 195 1994 2016 Phantech Software Inc Contents 9 13 Printing ihe Fit Dieses eege ege eege e 195 14 List Fonts and List Colot cccecececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeeeseeeeeeeseseeeenseeseneeseesaneeenes 196 Part XVII Templates Menu 197 TI FOE WOT eege anA EA ENEA ENAA OEE ENA E decay eeedcteveed causes 197 2 New Templa tniii EEE EIEE EEE A A NS 199 3 Set Dialog Captions risina kanaan aea aaan DA Enean Kuy E kakean DUA ENEE ARREA 201 EE gd Dialog E 202 5 Right Justify Labels ana evec dentate cd satececdaatevden Eed ENEE AEN 203 6 gt Use ET RH NOT 203 T Add Vabe EE EET ede vecee dueuia dene cbdeedtwuic ede ceceedeuictecsecddecdaistyesesni 204 8 Add Edit Field crainn Enar aeaa LAEE KAREKERE AEREA EEEE E 206 9 Add Graphie E 207 10 Modify ReMi A TEA AR T TE AEA O A TA RS 208 11 Delete EE 209 12 gt Modify Template iiine a E ENERE OERA ENEA ENA e ANa 209 13 Delete Template arranoa a an aN aaea AA A ENEA RAS Aaea aaa raa at 210 W al 211 15 Use Templates sicsi2cccccseccees oeccccccaegenecasedzccdaneecncdcosdzcceacecctedan dzescanzecentanseasecadegatenaneancedaneecs 212 Part XVIII Tools Menu 213 1 Swap Source FOldCrss wciccize seis cecc acess ccd deegecctdettgcescteezacccaasecotduaseacedastscecegsetaceesisscetdssteacta
206. ookmarks are Document specific 1994 2016 Phantech Software Inc 150 InfoRecall Bookmarks Bookmark Names nang Goto organization Add Delete Cancel To add a Bookmark e Place the cursor ona word ora position in the document e Choose Bookmark form the Insert Menu e Click on the first box and type a name for the Bookmark e Click Add Note Bookmark names must begin with a letter and can contain numbers You can tinclude spaces ina bookmark name However you can use the underscore character to separate words forexample First_heading To go to a specific bookmark e Choose Bookmark from the Insert menu e Click ona Bookmark name e Click Go To To Delete a Bookmark e Choose Bookmark from the Insert menu e Click ona Bookmark name e Click Delete Related Topics Hypertext 12 16 Breaks Page Break Use this function to create a hard page break before the current line A solid horizontal line indicates a hard page break Shortcut key Ctrl Enter To delete a hard page break position the cursor on the page break line and hit the delete key Section Break This function creates a new section A double line indicates the section break The text for the new section begins after the section break line 1994 2016 Phantech Software Inc Insert Menu 151 To delete a section break position the cursor on the section break line and hitthe delete key Column Break
207. oolbar to the title bar until the button disappears To show or hide a Toolbar e Choose Customize Toolbar from the Tools menu e Click the Toolbars tab e Click ona Toolbar to show or hide it To create a new Toolbar You can create an entirely new toolbar and add buttons on it To do so Choose Customize Toolbar from the Tools menu Click the Toolbars tab Click the New button Name the new toolbar Click OK The new bar will be in the Toolbar List and will be displayed somewhere on your workspace 1994 2016 Phantech Software Inc InfoRecall To delete a new Toolbar e Click ona Toolbar in the Toolbar List e Click the Delete button Related Topics Resizing the Document Bar Resizing the Font amp Font Size Bar 3 6 The File Tool Bar The File Toolbar is just below the Button Toolbar It consists of the FILE BOX the Document Name Box File Box The File Box holds the names ofall the Files that have been established so far By clicking on the arrow to the right of the File Box the box will open up and the File names will drop down Quickly find a File e Click on the down arrow of the File Box e Type a letter in the File Box space only one letter The Folder Box will scroll down to the Files starting with that letter File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Window Help DeCREObeR DBEUTEDE ARES eee Aa AI FILE BOX v Document
208. ools Menu 4 2015 Can Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec C Today 9 21 2014 e Click on the left or right arrows to change the year e Click ona month to selectit Related Topics View Modify Remove Reminders 18 13 View Reminders InfoR ecall will check for reminders either on start up or if InfoRecall is in the System Tray When InfoRecallis in the System Tray it will check for reminders at midnight If there is a reminder for that date then InfoRecall will display a dialog box showing all the reminders for that day InfoRecall also lets you view and manage your Reminders You can view delete or modify Reminders to keep them current Reminders are initially sorted by date Sunday March 08 2015 Make Reminders Check Reminders v reet De D Daily Reminder H AtachNote Today Tomorrow Number of Reminders 13 02 14 2015 Valentines day tomorrow Get flowers and chacks for Yanc View Note Remove List Font List Color Print List Save Cancel 1994 2016 Phantech Software Inc 234 InfoRecall Note the color of Reminder List above has been changed List Color button to yellow Itcan be setto any color of your choice To Check Reminders By clicking one of the five Check Reminders buttons you can view Reminders for e Today e Tomorrow e Future e Past e All To View Reminder Notes e Double click a Reminder or e Click on
209. orkspace will reset the to what they were atthe initial installation Any changes made to the Toolbars or the arrangement of the Workspace since installation will be lost Note Screen Resolutions shown are Screen Widths Screen Width x Screen Height Screen Resolution Resets available are e 1024 1280 1440 1680 1920 If your Screen Resolution is greater that 1920 or smaller than 1024 then use Customize Toolbars to either add orremove Toll Buttons 1994 2016 Phantech Software Inc Tools Menu ER Related Topic Customize Toolbars The Toolbar 18 30 Customize Tree Icons Customize your document tree Icon Sets Closed Open Deleted ae a Ge e u x a A K E x Si amp gt gt gt ee E 2 0 x S No Icons 0 i S Reset 4 ppl H v Se E zmple Eie Ka Starting Document A Starting Document zk Document Tree Document Tree Hyperlinks Hyperlinks Searching with InfoRecall Searching with InfoRecall o E The Editor The Editor 4S Workspace Manager Workspace Manager Change the Tree Icons of your documents Choose from an array oficons or make your own You can now make your documenttree look really distinct or more visually informative of it s content Light up your document tree customize the tree icons Or use no Icons atall There are three methods of changing Icons 1 Change the Tree Icons
210. ory so that you can see them anytime you want to without having to perform the same search over again Just choose View Hit List from the Search Menu to see them again Related Topics Search Files 4 9 Printa Document Printing a documentis no problem atall Make sure your printer is on e Click on a document in the Document Tree H Click the Print Margins Toolbar button or choose Print Margins from the File menu Margins Left 1 00 Right Top 1 00 Bottom 1 00 Measurement e Inch C Centimeters Type of Margins Document Margins _ Global Margins Cancel e Type 1in all the boxes If metric type 2 54 e Click OK I Click the Print Preview button or choose Print Preview from the File menu to preview your page File menu Print Preview e lal click the Print button or choose Printfrom the File menu to print the document 1994 2016 Phantech Software Inc Quick Start Tutorial e Related Topics Print Document 4 10 Delete some Documents Now that we have established all these documents it s time to delete some Delete both the Computer and the Raw Materials Inventory documents e Click the document called Computer e Depress the Ctrl key on your keyboard And keep it depressed e Click the Raw Materials Inventory document e T Click the Delete Tool button or choose Delete from the Document menu e Click Yes The two documents will be deleted You ll still see them in the document tree butthey ll
211. ote Full Screen alternately turns on or off as you click on it A depressed check mark on the menu means this feature is turned on A flatcheck mark on the menu means this features is turned off The setting is saved On starting InfoRecall itis either Full Screen or shows the Toolbar and Statusbar Related Topics Toolbars Customize Toolbars 10 5 Boilerplate Displays the Boilerplate tool bar Click on the Titlebar and move it anywhere You can also putit on the Toolbar 1994 2016 Phantech Software Inc View Menu 113 x Please View Boilerplate Text Boilerplate Tool Bar Customize Toolbar 10 6 Document Tree Shows or Hides the Document Tree and expands the Editor window fully across the width of InfoRecall To Show or Hide Document Tree e Open an InfoRecall File e Opena Document e Choose Document Tree from the View menu Note Document Tree alternately Shows or Hides as you Click on it A depressed check mark on the menu means Document Tree is showing A flat check mark on the menu means Document Tree is Hidden 10 7 Document Tabs Shows or hides the tabs atthe bottom of the documents You must be in Multiple Documents view J Pretetch Delete Files Tip taken from Microsoft Windows XP Inside Out by Ed Bott and Carl Siechert Publi 2 Print Spooler J Printer taking up RAM 1 Regain Valuable Disk Space with the COMP 2 Register DLL I Registry 2 Remove Unsigned Drivers 1 SeemNicb x lt i
212. perlink once itis created InfoRecall will open Personal monthly budgetxls in Microsoft Excel If another program is registered to the file extension xls then InfoRecall will open that program The jump off text is this color and double underlined Clicking on it will activate the program the File Type is registered to and open the file linked to 11 9 Hyperlink to a Program Youcan make a Hyperlink from your documentto activate another program Note Clicked the wrong hyperlink button No problem simply click on the correct Hyperlink button and carry on To do so Highlight a word ortextor an image ina document Choose Hyperlink from the Insert menu Click the Program button Selecta File and click ona Program File to link to Jj Program Files gt Microsoft Office 15 gt root gt officel5 Search office15 Organize v New folder A Fe Favorites Name E Desktop MP ONENOTEM EXE B Downloads s ORGCHART EXE 1 Recent places os OUTLOOK EXE E7 PDFREFLOW EXE ff SkyDrive perfboost exe E POWERPNT EXE a Homegroup E PPTICO EXE J protocolhandler exe 1 This PC BA SCANPST EXE e Desktop J SELFCERT EXE E Documents S SETLANG EXE B Downloads m VPREVIEW EXE A Music E WINWORD EXE Pictures E Wordconv exe SGH 1747M WORDICON EXE 8 Videos XLICONS EXE ZZ NFW MAIN C va KR No preview available File name WINWORD EXE Program Files exe e Click Open The confirmation dia
213. print the whole list e Click the Print List button InfoRecall tells you how many pages it will take to print the listand asks you whether to proceed Related Topics Print Print Margins Re size Hit List Dialog Window You can re size the Hit List Dialog to make itlager or smaller InfoRecall will remember the new size as well as the last position Every time Hit Listis used it will startin the lastused position and size To Re size e Position the cursor atan edge and when the cursor turns into an arrow press the mouse button and drag to re size Drag a dialog any position on the screen e Place the mouse on top of the dialog e Drag itto where you want it 4 Re size North South gt R esize East West L 4 R esize North West South East 16 9 Copy Files You can Copy one or more files shown on the Hit List from your Drives to another folder or drive To do so e SelectFiles e Choose Copy Files from the File menu e Selecta file on a drive to copy to in the Browse for Folder dialog e Click the OK button The selected file s will be copied to your chosen file folder 1994 2016 Phantech Software Inc Global Search 19 16 10 Move Files You can Move one or more files shown on the Hit List from your Drives to another folder or drive To do so e Select Files e Choose Move Files from the File menu e Selecta file on a drive to move to in the Browse for Folder dialog e Click the OK button The selected file
214. r Changes the background color of the Document Drawer to any color you chose List Font Changes the list Font Font Size and Font Color to any of your choice Print List Prints the Document Drawer List Documents are grouped by File Name You can printa partial list or the whole list 1994 2016 Phantech Software Inc 90 InfoRecall To print a partial list e Select Files e Click the Print List button To print the whole list e Click the Print List button InfoRecall tells you how many pages it will take to print the listand asks you whether to proceed Related Topics Print Print Margins Re size Document Drawer Dialog Window You can re size the Document Drawer Dialog to make itlager or smaller InfoRecall will remember the new size as well as the last position Every time HitListis used it will startin the lastused position and size To Re size e Position the cursor atan edge and when the cursor turns into an arrow press the mouse button and drag to re size Drag a dialog any position on the screen e Place the mouse on top of the dialog e Drag itto where you want it Cancel 2 ji Re size North South gt R esize East West L 4 R esize North West South East 7 9 Copy Documents InfoRecall allows you to copy single or multiple documents from one Data File to another To Copy Documents e Selecta Document or Documents to be copied e Choose Copy from the Documents menu e Choose a Source Folder
215. r just outside the object untila plus shaped cursor appears Press the left mouse button and keep it depressed Move the object to the new location To delete an object e Click the mouse button inside the object to selectit e Press Delete e Click Yes Note This option is available in the Page View only Related Topics Modify Drawing Object 12 11 Modify Drawing Object Youcan modify the appearance of drawing objects that were inserted into a document Line Attributes Fill Attributes Thickness 20 Draw Line or Border iv C Transparent Line Color Solid Line Color Dotted Line Cancel Line Attributes are e Type and thickness of border None Solid or Dotted e Type ofline Solid or Dotted e The border or line color Fill Attributes are e The background color ofa Text Box or Rectangle To change attributes Click the mouse button inside a drawing object to selectit Choose Modify Drawing Object from the Insert menu Change the Line or Fill attributes Click OK Related Topics Insert Drawing Object 1994 2016 Phantech Software Inc wm InfoRecall 12 12 Bullets This option allows you to insert bullets into a paragraph The paragraph with the bullet property is displayed with a bullet on the left margin The paragraph text is indented toward the right Bullets and Numbering ES Bullets Numbering z Cancel Y S Y N To inse
216. rag the image to where you wantto position it 1994 2016 Phantech Software Inc 2 InfoRecall 17 10 Modify Item Allows you to change or add text to an existing label or text control Telephone Message Date Time From Fompany To Regarding Telephone Message Cen To do so e Click on anitem Four black squares will appear on the comers of the item e Rightclick the mouse to bring up the menu e Choose Modify from the menu e Change oradd text to the control e Click OK 1994 2016 Phantech Software Inc Templates Menu 209 17 11 Delete Item Deletes an item from the template Date Time 2 Set Dialog Caption From Company To Regarding Right justify Labels Use label text Telephone Add Label Message Add Edit field Add Graphic Set Dialog Font Modify Item To do so e Click on anitem Four black squares will appear on the comers of the item e Rightclick the mouse to bring up the menu e Click Delete Item 17 12 Modify Template You can modify an existing template To do so e Choose Modify from the Templates menu 1994 2016 Phantech Software Inc 210 InfoRecall t J InfoRecall Data wv Co Search Data Organize v New folder F Favorites g Information tpl E Desktop Les Phone Message tpl Libraries Documents ad Music Pictures E Videos a Homegroup B Curtis Address tpl Template File tpl
217. re Global Search allows great flexibility with File Types Combine any number or sort of File types to achieve the greatest chance of success the first time Note 1994 2016 Phantech Software Inc Global Search 189 File Types are separated by a semicolon when searching for or through multiple file types Example txt doc dat 16 3 Changing File Types Searching all types of Files blindly is very time consuming It s more efficient and a lot faster to choose the types of Files to search by their File extension For instances searching through Files for text without specifying the File type would search notonly search through text Files such as xt doc wri but also through exe Files and all others as well File Types at pd asc IC bat bp gif jpa png tga DCH datz dbf dbt ndx doc docx wri bim html mdb mp mp mp wav pdf wel txt We xlsx zip rar arc lzh To change File Types e Selecta File Type or type one in the File Type drop down box or e type one or more file types Note File Types are separated by a semicolon when searching for or through multiple file types Example txt doc dat Related Topics Search for Textin Files Search for Files 16 4 Using Look In to Search You don t have to search through the complete drive to find what you need If you know what Folder the Files you want to search are in th
218. re Inc 10 InfoRecall Source Folder C InfoRecall Data Open this Document From this File Domain DH Depreciation Charges The Document was not found Open Remove it from the Favorite Documents List anaes Remove All List Color Cancel Show Favorite Document dialog when adding favorite documents To remove the document from the list e Click Yes Note As InfoRecall supports multiple Data locations favorite documents are applicable to the current Data location Every Data location Source Folder can have its own Favorite Documents The quickest way to use this feature is to add its tool button to the toll bar Related Topics Add Favorite Documents Customize Buttons 1994 2016 Phantech Software Inc Edit Menu 101 8 Edit Menu 8 1 Undo Reversing an Action If you perform an action that produces an unwanted result you can reverse or UNDO the action If you delete text you can restore it with Undo Note You must choose Undo before performing any other action If you delete text with the Cut Full Text or Cut Selected Text menu items then use Paste to restore the text Shortcut Press Ctrl Z 8 2 Redo Reversing an Undo Action If you performed an Undo you can reverse or REDO the action If you delete text you can restore it with Undo Note You must choose Redo before performing any other action Shortcut Press Ctrl Y 8 3 Cut Cuts highlighted text
219. ree or open any other data file and click on a document Ifit s a daily reminder click on the D button as above For dates click on the Date button and click ona date 1994 2016 Phantech Software Inc 232 InfoRecall e Click on the N button to attach a Note as above e Click Save The Reminder dialog will look like shown below The Reminder will open the Document when you double click ona reminder in the list Note The Reminders dialog is modeless window which will allow you to open any InfoRecall data file and use any documentas a reminder Sunday September 21 2014 Make Reminders Check Reminders Il inset Date D Daily Reminder N Attach Note Today Tonga Past Future 4 January 2015 gt ch ky Sun Mon Tue Wed Thu Fri Sat Ye 28 39 31 1 2 3P 8s 4 6 7 8 9 10 5 Try this machine See it at Fittnes Outlet 11 13 14 15 16 17 amp 18 20 BU 2 23 24 ave all concerned check statements for accur 25 27 28 29 30 31 1 3 4 5 6 7 C Today 9 21 2014 View Note Remove List Font List Color Print List Save Cancel How the Calendar works 4 September 2014 Sun Mon Tue Wed Thu Fri 31 1 2 3 4 5 7 8 9 10 11 12 14 15 16 17 18 19 FZ 22 23 24 25 26 2 29 3 1 2 3 5 6 7 8 9 10 C Today 9 21 2014 e Click the left or right arrows to change months e Click on the Month Year to change months or years as below 1994 2016 Phantech Software Inc T
220. rial Days Left Try lt Unlock Key Cancel EFFECTIFNESS THAT PUTS INFORMATION AT YOUR FINGERTIPS 1994 2016 Phantech Software Inc m InfoRecall 2 2 Keyboard Shortcuts You can quickly accomplish tasks you perform frequently by using shortcut keys one or more keys you press on the keyboard to complete a task For example pressing CT RL B changes the selected text to bold just as clicking the Bold button on the Toolbar orselecting Bold inthe Font dialog box changes the selected textto bold Also menu items have a letter that is underlined This means that the menu item can be selected by pressing the Alt key in combination with the underlined letter For example to create a new documentpress Alt D N orto printa document press AIt F P Quick Reference to InfoRecall Shortcut Keys by Menu Press To F1 Get Help on any Dialog Box Esc Cancel the command and close the dialog box F8 Move the cursor from Document Tree to Document Name to Editor Ctrl S hift R Format Plain Text Ctrl O Opena File Ctrl P Printa Document Ctrl N Create a New Document F2 Rename a Document Ctrl S Save Document Ctrl M Save all open Documents Alt Left Back to previous Document Alt Right Forward to last Document Ctrl D Delete Document Ctrl Z Undo Ctrl Y Redo Ctrl X Cut Ctrl C Copy Ctrl V Paste Ctrl A SelectAll Ctrl S hift V Paste Special Ctrl B Bold Ctrl l Italic Ctrl U Underline Ctrl S hift D Double Underline Ctrl Si
221. right arrows Press the mouse button and keep it depressed Drag either left or right to change its size Document Name Box The Document Name Boxis to the right of the Files Box This box is used to create or change the names of documents Whenever you want to add a new document or change the name ofan existing one use this box to type in the name A documentname can consist of any combination of letters and numbers or any character found on your keyboard up to 40 characters long If you type more than 40 characters InfoRecall will warn you and truncate your documents name back to 40 characters Move Cursor Use the F8 key to move the cursor from one window area of InfoRecall to the next F8 Moves Cursor to Document Name Box DocumentName Box Example To move the cursor from the Document Name Box to the Editor requires F8 to be pressed once Note InfoRecall will immediately save the document when you click the cursor in the Editor or press Enter 1994 2016 Phantech Software Inc z InfoRecall 3 7 The Font amp Font Size Bar The Font Bar consists of the Font Dropdown Box and the Font Size Dropdown Box Help ADEQS AAs RW E vj Baue ARE ont Dropdown Box Aeement on the lease and upon the tenant a lease within 14 days of the acceptance of this offer this offer shall be nulla encement of the lease the Tenants intended use of the building complies wit eficiency notices affecting the premises
222. rosoft Office 15 gt A Microsoft SQL Server gt AN Microsoft SQL Server Compact Editior s You can also add a Source Folder by typing itin the Custom Source Folder box and Clicking the Add button You can add as many Source Folders as you need To Remove Data Folders e Choose Swap Source Folders from the Tools menu e Click on a Source Folder in the list e Click the Remove button or press the Del key Related Topics Swap Custom Source Folders Swap Source Folders Password 1994 2016 Phantech Software Inc Tools Menu 18 2 Swap Custom Source Folders The network administrator has two options to restrict adding source folders to swap Custom Only Choosing this will hide file folders from users only custom written file paths can be used Disable Swap Source Folders Here the network administrator can add Source Folders for the user and then disable the Swap Source Folder dialog so that users can tsee it Note Before these options can be used you must choose a setting in Preferences from the Tools menu To use Custom Only e Choose Preferences from the Tools menu e Click on the Swap Folder Password e Type a password e Retype the password e Choose either Custom Only or Disable e Click Apply and click Cancel e Choose Swap Source Folders from the Tools menu Available Source Folders Drive Source Folder CH Program Files x86 InfoRecall D ata CA rogram Files x86 InfoRecall Projects EA
223. rs separators Once you are satisfied that they work you can import selected records or all records To Import Selected Records Choose Import Delimited ASCII from the File menu Select the desired Field delimiter Optional Selectthe desired Field separator Selectthe desired Record separator Click Test Click Import itto Importto import the record Click Next Record to test more records Click Import It to Repeatfor all the records you wantto import To Import All Records Choose Import Delimited ASCII from the File menu Selectthe desired Field delimiter Optional Selectthe desired Field separator Selectthe desired Record separator Click Import All The record name will be the documentname in InfoRecall and the record content will be the text of the document Related Topics Delimited Import Examples 6 20 Delimited Import Examples There are three examples included with InfoRecall They are installed in the same directory that InfoRecall was installed in Choose Import Delimited ASCII from the File menu to bring up the dialog box 1994 2016 Phantech Software Inc Delimited ASCII Import EA Import Parameters File Name H InfoRecall Files InfoRecall Data T File Field Delimiter Double Quote se Field Separator Import I Comma v Import All Record Separator Clear Fields lt CR gt lt LF gt lt CR gt lt LF gt y Cancel Import Results Document Name Bobby Knight Document Text Coach of India
224. rs you need Choose one you like Note The list does notre size itselfto a larger fontso keep the fontsize smaller so that youcan see the list clearly 1994 2016 Phantech Software Inc Templates Menu 197 17 Templates Menu 17 1 Foreword Templates The term template when used in the context of InfoRecall refers to a fill in the blanks dialog to create standardized data for an InfoRecall document This is often desirable when more than one person enters the same information and a uniform look is needed Company Name Western Food Products ContactName J ohn Wesley Jr Address 1 123 Haward Street Address 2 Dept 14 City State Zip Saranac Lake N 12983 Country USA Phone 213 569 7425 Fax 213 569 8963 J E mail jwi westfoodproduct com Web Address http www westfoodproducts com Og SST Templates are limited only by the users imagination 1994 2016 Phantech Software Inc mm InfoRecall Company Name Contact Name Set Dialog Caption Address 1 Set Dialog Font Address 2 Right justify Labels City State Zip Use label text Country Add Label Phone Add Edit field Fax Add Graphic E mail Modify Item Delete Item Web Address A template can be ofany size and contain labels editfields graphics and your choice of fonts Note When Use label text is checked itis best to use a monospaced fontlike Courier Newin InfoRecall so that the labels and
225. rt bullets e Highlight a paragraph e Choose Insert Bullets and Numbering from the Insert menu e Click the Bullets tab e Click a type of Bullet e Click OK To delete bullets e Place your cursor where the unwanted bulletis e Choose Insert Bullets and Numbering from the Insert menu e Click the Bullets tab e Click None e Click OK Note Bullets can only be seenin Page View 12 13 Numbering This option allows you to insert numbering into a paragraph The paragraph with the numbering property is displayed with a number on the left margin The paragraph text is indented toward the right 1994 2016 Phantech Software Inc Bullets and Numbering Es Bullets Numbering fad cane To insert numbering e Highlight a paragraph e Choose Insert Bullets and Numbering from the Insert menu e Click on the Numbering tab e Click a type of numbering e Click OK To delete numbering e Place your cursor where the unwanted Numberis e Choose Insert Bullets and Numbering from the Insert menu e Click on the Numbering tab e Click None e Click OK Note Numbering can only be seen in Page View 12 14 Page Number This function is used to embed the current page number in the document The page number string is inserted at the current cursor position This string is displayed in gray 12 15 Bookmark A bookmark is a word ora location ina document that you can quickly jump to B
226. rtcut Press Ctrl A 1994 2016 Phantech Software Inc 10 InfoRecall 9 Fonts Menu 9 1 Character Formatting To apply character formatting to a single word double click the word To apply character formatting to several words ora fewcharacters within a word select the text B Bold Ctrl B The following is Bold Z italic Cilal This is static U Underline Ctrl U Here is Underline Te And Double Underline x Superscript Formatting text can be useful X Subscript Formatting text subscript Might be important ABE Strikethrough Here is Stikethrough text 9 2 Fonts Change the Fontand Font Size of textin your document To do so e Highlight a word a sentence a paragraph orall the text in the document e Choose Fonts from the Fonts menu e Selecta fontand and fontsize e Click OK 1994 2016 Phantech Software Inc Fonts Menu wm v Bold Italic Ce AaBbYyZz Color Rn v Sot West v This is an OpenType font This same font will be used on both your printer and your screen Available options e Font e FontStyle Regular Bold Italic and Bold Italic e Font Size e Effects Strikethrough and Underline e Font Color Individual font types and colors can be chosen for words sentences or paragraphs or the whole document Related Topics Character Formatting Character Spacing The Font Toolbar Buttons 9 3 Character Spacing Changes the spacing between characters Options
227. s You can re size Dialogs to make itlager or smaller InfoRecall will remember the new size as well as the last position Every time Hit Listis used it will startin the lastused position and size The following dialogs are re sizable File Drawer Document Drawer Search Hit List Global Search Dialogs can be re sized horizontally vertically or diagonally To re size e Putthe cursor on an edge anywhere and it ll turn into arrows e Depress the left mouse button ad drag the dialog any which way Drag a dialog to any position on the screen e Place the mouse on top of the dialog e Drag itto where you want it Cancel 1994 2016 Phantech Software Inc 4 InfoRecall 3 3 3 4 3 5 j Re size North South gt Re size East West L 4 Re size NorthWest SouthEast The Title Bar The Title Baris on the very top of InfoRecall It shows e The InfoRecall Icon e The location of InfoRecalls data Files and the currently open Data File e The Minimize Restore Close Icons The Menu Bar The Menu Bar File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Window Help The Menu Bar is located just below the Title bar When one of these menus is selected a pull down menu will appear containing further menu items Some of the menus have three periods indicating that if you select one of them a dialog box will appear asking you for more information before proceeding Related Topic
228. s Keyboard Shortcuts The Tool Bar File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Window Help CeOoRpenieon CRED AREARAE HHH geg 15000 Useful Phrases E A Significant Arial The Toolbar allows you to organize the commands in InfoRecall the way you want to so you can find and use them quickly You can easily customize toolbars for example you can add and remove hide or display the toolbar and move toolbar As the cursor is moved across a button itis raised and the button help tip appears telling you what the button is used for Clicking ona button tells you what the buttons function is for 1994 2016 Phantech Software Inc Display Window 25 Commands Toolbars Categories Buttons Deppen zech DG te G View Insert Table Paragraph Search Templates Tools ww Select a category then click a button to see its description Drag the button to any toolbar Description To add a button to the Toolbar e Choose Customize Toolbar from the Tools menu e Click a menu category and all the buttons available to it will be shown e Click a button in the dialog and read what it does in the Description box e Click the button to add press the left mouse button e Drag the button to the toolbar and drop itinto the desired location To remove a button from the Toolbar e Click the button to remove press the left mouse button e Drag the button over the t
229. s will be moved to your chosen file folder and deleted from the original file folder 16 11 Delete Files You can Delete one or more files shown on the Hit List from your Drives To do so e Select Files e Choose Delete Files from the File menu e Click Yes on the Delete Files dialog The file s will be deleted from your Drive and removed from the Hit List 16 12 Rename File You can Rename a files shown on the Hit List from your Drives To do so e Selecta Files e Choose Rename File from the File menu or from the pop up menu e Change the name of the file in the dialog box Change only the name leave the file extension as it is e Click OKon the Delete Files dialog Rename File OK forld Unlock pdf Cancel The file will be renamed on your computer and show the chances on the Hit List 16 13 Printing the Hit List Prints a list of hits as shown in the Hit List You can printa partial list or the whole list To print a partial list e SelectFiles e Choose Print Hit List from the Print Menu To print the whole list 1994 2016 Phantech Software Inc 196 InfoRecall e Choose Print Hit List from the Print Menu 16 14 List Fonts and List Color List Fonts Allows you to change the fonts the font coloras well as font size in the Hit List List Color Allow you to change the Hit List background color When you click the List Color button the color dialog box will present you with all the colo
230. s Only 15 5 Fuzzy Search Fuzzy searching is a word search that compares two words for a similar phonetic sound match The typical use for a Fuzzy Search is to find a name ora word when the exact spelling is not known The match returned from the search is a phonetic representation ofthe word being searched for To do a Fuzzy Search e Click Fuzzy option e Type the search word or phrase in Search Key 1 e Click the Search button 15 6 Boolean AND OR IF NOT Search When you connect your search terms with the words AND OR IF NOT you are asking InfoRecall to combine your search terms in specific ways to narrow or broaden your search These words are called Boolean Operators And This type searches your Files using two search keys Both search keys must be found for the search to be successful For example suppose you are a manager and would like to isolate all documents that mention SALES and WIDGETS together Do the following e Leave Normal search option on e Type SALES in Search Key 1 e Click And option Type WIDGETS in Search Key 2 e Click the Search button Or This type searches your Files using two search keys Only one search key must be found for the search to be successful Suppose you are in Real Estate and you wantto find all documents pertaining to some features ofa property say a Swimming pool or Sauna You do the following Leave the Normal search option on Type Swimming pool in Search Key 1 Clic
231. s actually two words Words like this example or this example are all counted as one word 1994 2016 Phantech Software Inc 28 InfoRecall Words like this example are counted as 3 words 18 12 Reminders InfoRecall can make a greattickler File ithas a special feature that allows you to schedule or calendar documents ona certain date InfoRecall automatically calls them to your attention InfoRecall will check for reminders either on start up or if InfoRecall is in the System Tray at midnight When a reminder date arrives InfoRecall will display a dialog box showing all the reminders for the day Reminders can be used in two different ways e Note based reminders e Document based reminders Note based This type of reminder allows you to schedule a date and write a note to appear on that date to remind you of things to do or an appointment or whatever you need to be reminded ofon a certain date Document based This type of reminder allows you to schedule documents to appear automatically ona certain date On the scheduled date the document will be opened and shown You can select multiple documents and documents from any File as reminders fora given date You can schedule as many reminders as you like When a reminder date arrives InfoRecall will display a dialog box showing all the reminders for the day This happens when you start InfoRecall or while InfoRecall is open or even while itis parked in the System Tray
232. s button e e e e Selecta File and click on a File to link to 1994 2016 Phantech Software Inc Hyperlinks 129 vg T E NEW MAIN ICH gt AppFolders F Excel ER Search F Excel D Organize v New folder Ee E AppFolders Name Date modified E F Adobe home mortgage calculator xls 3 24 2014 5 21 S Loan Calc Extra Paynebts xlt 10 24 2006 1 0 E F CD DVD Ss Margins xlsx 1 17 2015 1 20 Gt Fen ON Land Transfer Te len 6 9 2013 10 06 E F Flash Eg Personal monthly budget 2 x s 3 1 2013 1 29 F E F Graphics eg Personal monthly budget xls 11 24 2014 11 E F Microsoft Bq Reno Business xls 4 4 2014 10 46 E F PDF D Reno Business ale 6 9 2013 11 41 E F Programing Q Sales Margins xlsx 2 4 2014 4 32 F 3 Bal Simple Loan Calc xlt 1 11 2010 1 32 E F Register x Ge D Simple Loan Calcl alen 1 12 2010 4 08 Eft 5 Travel Expense Cal xlsx 7 30 2013 5 10 E F System Tools Weight loss tracker1 xlsx 7 2 2013 11 37 y E F Tools v lt gt File name Personal monthly budget xls v All Files NW e Click Open The confirmation dialog will show your link Link to other Files From Business Plan To C AppFolders F E xcel Personal monthly budget xls Pop Up G Files Program Folder e Click Save to create the link The example shows the creation of a Hyperlink to a file called Personal monthly budgetxls When 1994 2016 Phantech Software Inc 130 InfoRecall you click on this Hy
233. s mustinclude a Top level domain like com net ca etc The jump offtext is this color and double underlined Clicking on it will activate your default browser and connect you to the Web Site linked to 11 13 Hyperlink to Images Hyperlinks can also created from Images Graphics and Pictures To Hyperlink an Image e Click on the Image to selectit e Choose Hyperlink from the Insert menu 1994 2016 Phantech Software Inc 136 InfoRecall e Click ona Type of Hyperlink e Link to you chosen target Related Topics Link to Text Pop Up Text Link to Document Link to File Document Link to other Files Link to Program Link to a File Folder Link to Web Site Link to E mail Address Hyperlink Color Scheme Deleting a Hyperlink 11 14 Hyperlink Delete You can not delete a hyperlink the way you delete a regular word You must follow the below steps InfoRecall writes hyperlink information to the documentas hidden text If you delete the hyperlink word as if it were a regular word then the hidden text would remain The hyperlink information would not be deleted To Delete a Hyperlink e Highlight a hyperlink from right to left e Press the right mouse button e Choose Delete Hyperlink from Pop up menu Delete Hyperlink Edit Popup Text R Note You can tjust double click ona link because InfoRecall recognizes itas a hyperlink and wants to establish the link So position the cursor behind the hyperlink pre
234. s proceed e Click on the Search InfoRecall Files button Search menu Search InfoRecall Files Search Type Search Key 1 Normal example v O Fuzzy Search Key 2 O nd 3 Or Search Options Search Keys O IFNot File Index y Ce _ Search Document Names Load Search Keys C Numbers e Match Whole word Only O Dates First Match each Document Save Search Keys C Search Current File Only Cancel e Type example in Search Key 1 e Click the Search button After you start your search the Hit List appears showing you the hits as they happen You ll also see The File Name Document Name and the search word is shown in context of about 80 characters to 1994 2016 Phantech Software Inc InfoRecall give youa better feel of what your hit looks like The search word is preceded with the characters gt gt so you can locate iteasily The status bar atthe bottom let s you know how many Files were searched the accumulated size searched trough and the number of hits Use the horizontal scroll bar on the bottom to scroll text to the right to see more oft Use the vertical scroll bar to the right to view hits not currently visible You can also use the direction cursor keys and Page Down Page Up End and Home Now double click a line in the hit list The Hitlist will disappear and InfoRecall will open the document and highlight the word example You can access the Hit Listas often as you want The hits are keptin mem
235. screen you don tsee the carriage returns Paragraph 1994 2016 Phantech Software Inc ns InfoRecall Marks that are being used to delimitlines and paragraphs To view them e Choose Paragraph Marks from the Paragraph menu To hide them e Choose Paragraph Marks from the Paragraph menu 10 14 Hide Text Use this option to hide a word a sentence or blocks of text To Hide Text e Highlighta block of text e Choose Hide Text from the View menu To view Hidden Text e Choose Hidden Text from the View menu The hidden text will be displayed with a dotted underline To re display Hidden Text e Choose Display Hidden Text from the View menu e Highlight the block of text that was hidden e Choose Hide Text from the View menu The dotted underline will be removed and the text will be visible again Note A depressed check mark on the menu means this features are turned on A flat check mark on the menu means these features are turned off Related Topics Display Hidden Text 10 15 Dispaly Hidden Text InfoRecall allows you to hide text ina document Turning this feature on displays all hidden text To view Hidden Text e Choose Display Hidden Text from the View menu Note A depressed check mark on the menu means this features are turned on A flat check mark on the menu means these features are turned off Related Topics Hide Text 1994 2016 Phantech Software Inc View Menu 119 10 16 Zoom You ca
236. sell when a 21 4 Close All Documents Closes all open documents If changes were made to any documents InfoRecall will ask you if you want to save the changes If Autosave is on the InfoRecall will save the changes without informing you Related Topics Auto Save 21 5 Close File Closes all the documents in the currently open File and closes the File If Autosave is setand if there are unsaved Documents InfoRecall will save them automatically If Autosave is notset then InfoRecall will ask you to save each unsaved Documents Related Topics 1994 2016 Phantech Software Inc Windows 279 Auto Save Compact File on Closing Open Last Used Document on Start up 21 6 Currently Open Documents In Multiple Document View all the open documents are shown here Click ona document name to display it The document with the check mark next to itis the one currently in view Tools Security Help THES ja t y J GE Horizontal Tile ae T vertical Tile EREEREER T close Ai Ctrl W CT Close File 1 Introduction 2 Multi User Access 3 Searching with InfoRecall v 4Search Computer 1994 2016 Phantech Software Inc om InfoRecall 22 Help Menu 22 1 How Help Works E infoRecall Tips on working with InfoRecall Help Press F1 within InfoRecall on any dialog box to obtain help about the current topic KA Click the browse buttons to navigate to between topics Click the middle but
237. sie The below dialog show what the above text will look like once it s saved 1994 2016 Phantech Software Inc zm InfoRecall Prompt per Text An accounting period in bookkeeping is the period with reference to which accounting books of any entity are prepared WT he internal financial reporting standards allow a period of 52 weeks as an accounting periodlll _ Space after Text Paragragh Break Gasca The above Type for You text has two paragraph breaks One after the word prepared and the second after the word period Paragraph Breaks are represented by the pipes Ill This sample writes two paragraphs of text Delete Paragraph Breaks Click a the text in the list with Paragraph Breaks Click on Change or double click on the text Click on the Paragraph Break box to un check it Click Save All Paragraph Breaks will be deleted Text will be continuous Choose a Type for You Hotkey e Click on the Hotkey box e Press ona single Letter Number key or the Space Bar Note The default Type for You Hotkey is the Space Bar The Hotkey key can be any single Letter Number key or the Space Bar No other key or key combinations can be used All Hotkeys upper or lower case are treated as the same case To Delete a Prompt with T ext e Click ona textin the List box to highlightit or highlight them all to delete them all e Click the Delete button or press the Del key To Change Text e Click ona textin the L
238. ss the left mouse button and drag itover the text or position the cursor behind the hyperlink depress the shift key and while the shift key is depressed press the left arrow key until the hyperlink word is fully highlighted Be careful not to go beyond the hyperlink word 11 15 Hyperlink Color Scheme Because of the many different links InfoRecall offers each link is assigned a different color 1994 2016 Phantech Software Inc Hyperlinks Hypertext Jump Site Processes Popup Link Inventories Hyperlink to a Document Interesting Internet Sites Hyperlink to a Folder Document See this article for more Hyperlink to other Files Hyperlink to a Program Link to any exe file Hyperlink to a File Folder Check a Folder in Windows File Explorer Hyperlink to an e mail address support phantech com Hyperlink to a Web Site www phantech com Related Topics Hyperlink Jump Codes 11 16 Hyperlink Jump Codes The Hyperlink Jump Codes are the codes that allow the hyperlinks to jump from link to link These codes are embedded into an InfoRecall document and are normally hidden from view The can be viewed To view Hyperlink Jump Codes e Selecta document that has hyperlinks e Choose Hidden Text from the View menu Beloware the various jump codes indicating unchanged changed and newjump codes Type of Hyperlink Old Jump Code New Jump Code Change Hypertext Link 01 00000000 0100000000 same 02 00000000 02 00000000 same Hyper
239. t Right Center or Decimal Click None Dots Hyphens or Underline Click OK To cleara tab e Position the cursor ona line ora paragraph e Choose Clear Tab from the Paragraph menu e Click the tab to clear The list holds all tabs in inches e Click the Clear button To clear all tabs e Position the cursor on the a line ora paragraph e Choose Clear All Tab from the Paragraph menu 14 8 Strip Paragraph Marks When pasting text copied from various sources into InfoRecall the resulting paragraph formatting is often wrong Paragraph marks T where there shouldn t be any break up the flow of sentences and make the text look out of place Also words are sometimes separated by double or multiple spaces Strip Paragraph Marks strips the paragraph marks and multiple spaces to make your sentences and paragraphs look right again To do so e Highlighta paragraph e Choose Strip Paragraph Marks from the Paragraph menu e Highlight other paragraphs and repeat Note Strip Paragraph Marks performs a double function Itstrips the paragraph marks from a paragraph and reduces double spaces to a single spaces Related Topics View Paragraph Marks Strip Extra Spaces 14 9 Strip Extra Spaces When pasting text into InfoRecall that is copied from various Internet sources the resulting sentences often have words that are separated by a more than one space You can strip the unwanted spaces to single spaces between words To do s
240. t the left above or below the textfield 1994 2016 Phantech Software Inc Templates Menu 205 Telephone Message Date Time From Company To Text for label Regarding Se Company Telephone Okay Cancel To add a label e Rightclick the mouse on the template to bring up the menu e Click Add Label from the dialog e Type the label description in the Text for Label field A label will be placed on you dialog The label will be placed at the top of the template or below an existing one Moving a Label e Click on the label to highlight it e Position the cursor in the middle of the label e Press the left mouse button and keep depressed e Drag the label to where you wantto position it Up Down Left Right Resizing a Label e Click on the label to highlight it e Position the cursor on the right or left edge e Press the left mouse button and keep depressed e Drag the edge to resize it 1994 2016 Phantech Software Inc 2 InfoRecall 17 8 Add Edit Field The Editfield is the main control ofa template This choice allows you to add them Date Time From 7 T Company T Set Dialog Caption To Set Dialog Font Regarding Right justify Labels Telephone a Use label text Message Add Label Add Edit field Ge Add Graphic Modify Item Delete Item Del To add a Edit Field e Right click the mouse on the template to bring up the menu e Click
241. t or Landscape option Click Start Section on New Page if desired Select the text flow if desired Click OK Restart page numbers if page numbers have been inserted You can insert a Column Break to force text onto the next text column Note This option is available in the Page View only Related Topics Insert Breaks 1994 2016 Phantech Software Inc 13 Table 13 1 Overview Working with tables Tables let you organize data in rows and columns of cells Tables can contain text or graphics and can be formatted You can use tables to present lists schedules financial data comparisons and summaries The help topics are Create Table Insert Row Insert Column Split Cell Merge Cells Delete Cells Table RowAlignment Cell Border Cell Border Color Cell Fill Color Cell Fill Shading Show Grid Lines Note Tables can only be seen in Page View mode 13 2 Create Table You can inserta new table in the document This option is available only in the Page View In the Draft View the table structure is not visible New Table Ea Options Number of Rows 9 Number of Columns 2 Cancel To create a new table e Choose Create Table from the Table menu e Type the number of Rows and Columns you need e Click OK The editor initially creates the width of the editor cells of equal width You can change the cell width by dragging the cell borders using the mouse To do so e Position the mouse ona
242. te Tool Bar H Print Assembled Boilerplate Text Print Margins Paste Assembled Boilerplate Text Clear Assembled Boilerplate text Assemble Boilerplate Text To assemble boilerplate text e Choose Boilerplate Text Toolbar from the View menu e Move the tool bar to a convenient place within InfoRecall e Opena document and highlight the desired text e Click the Assemble Boilerplate T ext button on the toolbar e Open another document within any Folder and highlight the desired text e Click the Assemble Boilerplate T ext button on the toolbar e Repeatuntil the documentis assembled Paste assembled boilerplate text Pastes the assembled boilerplate text to a document 1994 2016 Phantech Software Inc so InfoRecall Print Margins Sets the margins for printing the assembled boilerplate text Use only if you decide to output the assembled boilerplate text directly to a printer Print assembled boilerplate text Outputs the assembled boilerplate text directly to a printer Clear Click the Clear button to clear the assembled boilerplate text Related Topics The Boilerplate Tool Bar 5 2 Boilerplate Tool Bar This is the Boilerplate Text tool bar You can access it trough the View menu by clicking on Boilerplate Text Toolbar Foran explanation of this feature please click on the below hyperlink Related Topics Boilerplate Text 1994 2016 Phantech Software Inc File Menu 51 6 File Menu
243. terms phrases or whole sentences that are repetitive Type for You will type for you Type for You makes iteasy InfoRecall maintains a list of prompts and text associated with it Then when you type the prompt and press the space bar InfoRecall will type the text to the InfoRecall Editor for you Just type the Prompt press the Space Bar and Type for You does the rest To Use Type for Youl e Type a Promptinan InfoRecall document e Press the Hotkey Default is the Space Bar Note Before youcan use Type for You you have to let InfoRecall know the Promptand the Type for You Text Available Text Prompt Text A ram i Chrysler s Ram brand rises to the occasionllll Ce An accounting period in bookkeeping is the period with reference to which accoun y Add lt gt Change Hotkey Delete Your Hotkey is B our Hotkey is Space Bar To Sort Type for You List e Click ona Column Header to sort the items in that column To enter a Prompt and Text e Choose Type for You Control Panel from the Tools menu e Click the Add button e Type an prompt 1994 2016 Phantech Software Inc 20 InfoRecall e Press the Tab key e Type the text for your prompt e Check Space after Text or Paragraph Break e Click the Save button Type for You Control Panel x Available Text Prompt s Prompt eee per D ia Z An accounting period in bookkeeping is the period with reference t
244. text from the text fields line up properly Other non proportional fonts will not show text aligned when this feature is used Monospaced Fonts you might have e Courier e Courier New e Fixedsys e Lucida Console e Terminal Use label text The text below is from a template using label text with InfoRecall set to Arial Company Name Western Food Products Contact Name John Wesley Jr Address 1 123 Haward Street Address 2 Department 14 City State Zip Saranac Lake NY 12983 Country USA Phone 213 569 7425 Fax 213 569 8963 E mail jwj westfoodproduct Web Address http Awww westfoodproduct The text below is from a template using label text with InfoRecall setto a monospaced fontlike Courier New 1994 2016 Phantech Software Inc Templates Menu 199 Company Name Western Food Products Contact Name John Wesley Jr Address 1 123 Haward Street Address 2 Department 14 City State Zip Saranac Lake NY 12983 Country USA Phone 213 569 7425 Fax 213 569 8963 E mail jw westfoodproduct Web Address http www westfoodproduct 17 2 New Template When you choose New from Template menu you will be presented with an empty template dialog box You can add Labels Text Boxes and Graphics to a template To get the Template menu e Press the right mouse button Set Dialog Caption Set Dialog Font Right justify Labels Use label text Add Label Add Edit field Add Graphic Modify Item Delet
245. the Page View only 12 10 Drawing Object This function is used to embed a drawing objectinto text The new objectis inserted atthe current text position and overlays on top of the text Drawing Objects are 1 Square 2 Rectangle 3 Line Drawing Object Eg Object Type Text Box Rectangle Line Cancel To insert a Drawing Object e Position the cursor where you want the object e Choose Insert Drawing Object from the Insert menu e Selecta Square Rectangle or Line to insert To size a Line e Click on the Line to selectit e Press the left mouse button and drag it to the right to make the Line longer To move a Line e Click on the Line to selectit e Press the left mouse button and drag the Line up or down To angle a Line e Click on the Line to selectit e Locate the cursor at either end of the Line e Press the left mouse button and drag the Line up or down to any angle To insert text into a Square or Rectangle object e Click the mouse button inside the object to selectit e Type the text at the cursor position To size an object e Click the mouse button inside the object to selectit e Move the cursor outside the object untila plus shaped cursor appears e Press the left mouse button and keep it depressed e Move the object to the new location To move an object 1994 2016 Phantech Software Inc Insert Menu 147 Click the mouse button inside the objectto selectit Move the curso
246. the text in the document 1994 2016 Phantech Software Inc e Choose Change Case from the Fonts menu e Click the case option you wanton the dialog box e Click OK Font Color Changes the font color ofa selected letter word paragraph or text CL ELE EEEERE EERE SL UELL In ERED DL Wi UI d 9 aa nn H E ai ll Ii Click on the Define Custom Colors button to getextended colors ai Ii ULE i essan TIT Lae EENET TE TMEENEHE TUTE SEEED Tr ERE Define Custom Colors gt gt 1994 2016 Phantech Software Inc Fonts Menu 107 108 InfoRecall To do so Highlight a word a sentence a paragraph or all the text in the document Choose FontColor from the Fonts menu Selecta color Click OK 9 6 Highlight Color Changes the background highlight color of text ic colors E mj 8 Cc EEREN EENEN CELL SI UEL CELL ER IL na E li Il Ii Ii Ii i i Click on the Define Custom Colors button to getextended colors 1994 2016 Phantech Software Inc Fonts Menu wm i f BERR EENEN EEEE EERE SIE CELL ERS Bii ii m p a a 5 a d i og RB RB BR 1E i 8 li Define Custom Colors gt gt Cancel To do so e Highlight a word a sentence a paragraph orall the text in the document e Choose Highlight Color from the Font Menu e Choose a color from the Color dialog e Click OK You mighthave to
247. there in 5 minutes with all t e Click on Two Pages to view 2 pages If there are more than 2 pages use the scroll bar to view them e Zoom the preview e Print the document Zoom e Click on the arrow on the right of the Fitted drop down e Select the Zoom percentage dead easy to navigate through the program By the way nothi accidentally thanks to the UN DELETE feature You just got buzzed there s an emergency meeting about the Baxter account Be there in 5 minutes with all t Print Preferences When you click the Preferences button you will be presented the below print dialog box 1994 2016 Phantech Software Inc e InfoRecall Print Setup Printer Name Brother HL 5450DN series v Properties Status Ready Type Brother HL 5450DN series Where USBO01 Comment Paper Orientation Size Letter v Portrait Source Auto Select v Landscape Network Ok Cancel Options e Click Properties to choose a Printer other than the one shown e Select paper size and source e Choose paper orientation Preview will adjust the orientation Note Print Orientation is document specific not global Ithas to be setor resetfor each document Once a documentis set to an orientation that setting is saved and needs to be resetif the orientation has to change Related Topics Print Margins Print Print Combined 6 11 Print Prints the text ofa single document Print Preferences When you sele
248. to Document based Note based is Default Automatically Compact Files on Closing L zen Geng Auto Expand Document Tree When checked this expands the Document Tree automatically every time a File is opened Show All Warning Messages When checked InfoRecall shows all warning messages regarding e Rebuild Document Tree e Rebuild Document 1994 2016 Phantech Software Inc 25 InfoRecall e Format Plain Text e Network Document Lock When not checked these warning messages will not be displayed Always Minimize to Tray InfoRecall will exit to the System Tray when this check mark is on InfoRecall will Exit directly when the check mark is off Always Minimize to Tray will always do this until itis reset to show the check mark as off This is different from Minimize to Tray in the File menu which is temporary and will only do so until InfoRecall is Exited from the System Tray Exit Start InfoRecall on Windows Start up InfoRecall starts every time Windows is started or re started when this check mark is on Set Reminders to Document Based Note based is Default Reminders can be used in two different ways e Note based reminders e Documentbased reminders Note based reminders are default To use Document based reminders e Choose Preferences from the Tools menu e Click on SetReminders to Document Based A check mark will appear as shown below e Click Apply Automatically Compact Files On Closing Recommend
249. to select it Hold down the left mouse button X Ze e Drag the mouse anywhere on the InfoRecall Editor File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security W ODeCeEe Obel OBEDEWHRASBE New Folder v New Document i i i i i i i i e Release the mouse button The text will be show in the Editor of the new document Name the new document and save it Note Axt and fand simple textfiles will drag their text into the new document other files will leave an icon that when clicked on will call up the file in its default program Experiment to get familiar with this feature Related Topics Import Single Files Insert Object OLE 7 5 New from Windows Clipboard Every time you copy something Windows puts it into its Clipboard New Document from Windows Clipboard lets you create a new Document from contents in the Clipboard This is of particular benefitto people who want to copy and keep text from web pages e mails word documents or from anything else Copy anything and this feature will automatically create a new documentin an open InfoRecall File 1994 2016 Phantech Software Inc Document Menu and save it The Document Name is the first forty 40 characters from the Clipboard Text After the Documentis created itis highlighted so you can quickly change the name ofitif you choose to do so To do so
250. ton to add press the left mouse button Drag the button to the toolbar and drop itinto the desired location To remove a button from the Toolbar e Click the button to remove press the left mouse button e Drag the button over the toolbar to the title bar until the button disappears To show or hide a Toolbar e Choose Customize Toolbar from the Tools menu 1994 2016 Phantech Software Inc Tools Menu 257 e Click the Toolbars tab e Click ona Toolbar to show or hide it To create a new Toolbar You can create an entirely new toolbar and add buttons onit To do so e Choose Customize Toolbar from the Tools menu Click the Toolbars tab Click the New button Name the new toolbar Click OK The new bar will be in the Toolbar List and will be displayed somewhere on your workspace To delete a new Toolbar e Click ona Toolbar in the Toolbar List e Click the Delete button Re size Boxes You can re size the Font Font Font Size drop down and File Boxes to make them wider or narrower To do so e Choose Customize Buttons from the Tools menu e Click on a drop down box e Position the cursor on the right edge of the frame e Press the left mouse button and drag the drop down box wider narrower Note The Customize Buttons dialog must be displayed to re size the drop down boxes Related Topics The Tool Bar 18 28 Toolbars The following are the toolbars used by InfoRecall Tool Bar Document Bar Boilerplate T
251. ton to take you to the beginning Help topics are represented by the book icon Double click on the book icon to reveal the topics associated with book 2 Keyboard Shortcuts 2 Technical Information 2 Network Yersion 2 OCR Optical Character Recognition Double click ona topic to display it Index Contents Index Search Click the Index tab Ifa help topic is displayed click the Index button The index lists all the help topics in alphabetical order Double click ona topic to display it Search Contents index Search Click the Search tab Ifa help topic is displayed click the Search button Create the database ifthat hasn t been done yet Type the word you wantto search for Selectsome matching word to narrow your search Selecta topic and double click onitto display it The Toolbar has buttons for Options Printing Forward Back Hiding the Tabs 1994 2016 Phantech Software Inc Help Menu 22 2 Check for Update Keep InfoRecall current Check for updates every so often infoRecall Keep InfoRecall Updated Take Advantage Of The Latest Technology Properties Installed Version InfoRecall version x5 build 17 Available Version InfoRecall version x6 build 047 This is an upgrade Click Download to get the Upgrade See what s new in version x6 build 047 E Mail Phantech Software Visit Phantech Software s Website Download Cancel To do so Make sure you are co
252. ts 3 lines and so forth e Exactly Specify the space between lines 20 Points equal approximately 2 lines 30 points 3 lines and so forth e Multiple 1 0 is 1 line 2 0 is 2 lines 3 0 is 3 lines and so forth Note Spaces before and Spaces after Paragraph must have a value of zero or greater Options Space before Paragraph 0 Space after Paragraph Line Spacing ES 1 5 Lines Double To set Paragraph Spacing e Position the cursor on a paragraph or highlight a paragraph e Choose Line and Paragraph Spacing from the Paragraph menu e Type a number in the Space Before Paragraph box e Type a number in the Space After Paragraph box e Selectthe Line Spaces from the drop down box To set Line Spacing e Position the cursor on a paragraph or highlight a paragraph e Choose Line and Paragraph Spacing from the Paragraph menu e Selectthe Line Spaces from the drop down box 14 7 Setand Clear Tabs InfoRecall supports left right center and decimal tab stop The tab stops can be setfor the current paragraph or all lines ina highlighted block of text Tab position in Inches 8 Tab Type Tab Leader Left None Right Dots O Center O Hyphens 1 7 Decimal C Underline Cancel To seta tab e Position the cursor ona line ora paragraph e Choose SetTab from the Paragraph menu 1994 2016 Phantech Software Inc Paragraph Menu 167 Type a tab stop position in inches or centimeters Click Lef
253. tting menu item Play around with this until you re familiar with it e kee Insert Picture form the Insert menu e Find a picture or any graphic image on your hard disk This will insert the picture e H Click the Save Toolbar button or choose Save from the File menu This saves the document Create new Documents Important Always click on the Rootof the tree Example is this case to create a new document under the Root To create a branch document click ona documentname in the tree then click New The document willbe created as a branch under the document name kb Click on the Root Node in the tree It s the one that says Example Click the New Document Toolbar button and create the following documents Computer Personal Information Raw Materials Inventory Type in text into each documentand always type example somewhere in the text We ll use the word example for searching later on Your screen should now look like this 1994 2016 Phantech Software Inc 4 InfoRecall File Documents Edit Fonts View Insert Table Paragraph Search Templates Tools Security Windo Of0BEe OReh ORE0RRR ASHE OR Example v Raw Materials Inventory E Example H EE E Address amp Phone Numbers S How much INVENTORY i is too much itn i e Computer INVENTORY The problem is the 20 80 ru E Personal Information gd Raw Materials Inventory In retail at least you have a chance to DIS always finished goods th
254. tures that it s impossible to use all of them without a little help We have tried to make InfoRecall as intuitive and easy to use as possible Our aim was to design InfoRecall so that anyone with modest Windows skills can produce results without spending days learning it Once you know the basic operation you can move onto the more advanced features So rather than exploring all the features of the program now let s just learn some of the basics Quick Start Tutorial Menu Create a File Create and Save some Documents Importsome Files Create a Hypertext Link Create an Internet Link Search a Document Search the File Printa Document Delete some Documents Delete a File Summing Up In Quick Start Tutorial we are using the Tool Bar Buttons a lot This is not the only way to access the features we ll be working on They can be accessed through the menu as well as through an Alt key combination shortcut key We ll show the menu choice next to the Tool Buttons choice in the tutorial like File menu New The Tool Bar Button help tips put the mouse pointer on a button and keep it there fora couple of seconds will aid you when working with the tool bar buttons until you become more comfortable with them 4 2 Create a File You can create Files quite easily in InfoRecall Follow the steps below to create a File called Example e Joo onthe Create a New File Toolbar button or choose New from the File menu 1994 2016 Phantech So
255. udget Capital a LC Computer 9 LapTop Computer Mailing List 5 MIME Encoding E Mirror Site E Listserv 9 Lurking EJ Mail Reflector 5 Moderator LC Mosaic E MUD Basic Cost Standard ranches are visible Document without Branch Branches are hidden The top mostitem is the Root It s also the name ofthe InfoRecall File Under the Rootare the Documents Each Documentcan have Branches of other Documents A small box to the left ofa Document name with a plus arrow in Vista in itindicates there is atleast one Branch Click on the plus arrow to expand the tree to see the Branches Click on the minus arrow to collapse the Branches from view The Document Tree supports multiple selections for printing or copy move operations and Documents can be Dragged under other Documents to form a Branch or from a Branch to the Root to make a single main Document Identical Document Names Same documentnames are notaccepted ina File butsame documentnames preceded witha space are accepted The Sample File shown below has four documents named Sample Document The first document is preceded by three spaces the second document is preceded by two spaces the third document by one space and the fourth document has no preceding space atall 1994 2016 Phantech Software Inc 30 InfoRecall File Documents Edit Fonts View Insert Table Paragray He CekEe oOebea OBES Appointments amp Things to Do j
256. ument and will display as the search parameter in Search Key 1 inthe Search dialog No typing necessary Choose Search InfoRecall Files from the Search menu Type the search parameter in Search Key 1 and Search Key 2 Click Search Document Names to display document names that match the search criteria Click Match Whole Word Only to search for an exact match Click First Match each Document Only fora faster search Click Search Current File Only to search to the currently open File only To search grouped Files only click the arrow to the right of the Select File Index drop down box to selecta group e Click the Search button 1994 2016 Phantech Software Inc Search Menu 171 Note First Match each Document Only finds the first match of your search key in each document then goes to the next document This speeds up your search The Hit List will appear after you click the Search Button and will add the hits as they occur The Hits are shown in the context of about 80 characters to give you a better feel of what the hits look like The Hit List will also show you how many Files have been searched the accumulated File size and the total number of hits Viewing Hits Double click on a Hitor press the Enter key or click on the View Hit button The Hit List will disappear and InfoRecall will open the File and the document where the hit occurred and highlight it Viewing the Hits again Choose View HitList the search menu to access it Th
257. w Search To starta new search click the New Search button This will clear all previous finds The starting directory will once more be the root directory You will loose all previous hits when you click the New Search button 16 6 Search for Text in Files Global Search searches all the chosen File types ona specified hard disk diskette CD or Network for Text in Files You can search each media all media at once or you can selecta directory to search and select different File types foreach media You can stop the search restart itor start a new search The search is dynamic It shows the hits as they happenand keeps you informed on how many Files ithas searched the kilobytes of Files processed and the number ofhits To perform this search e Choose Global Search from the Search menu e Click the drive s to search in the Drive List box e Click Search for Textin Files in the Type of Search box e Click the File Types in the Files Types boxor type itin the box e Search your Hard Drive or click Browse and selecta Folder to search e Click Search Note Typical File types are txtor doc You can also use File type combinations like txt doc wri or wildcard types File extensions must be separated by a semicolon When the Search dialog appears e Type the search parameter in Search Key 1 and Search Key 2 e Click Match Whole Word Only to search for an exact match e Click First Match each Document Only fora faster search
258. x file idx This holds the index of the data in the datfile 3 The Tree file tre This file holds all the names of documents in the data file Rename lt may be necessary from time to time to rename InfoRecall files to reflect their contents more clearly To do so e Choose File Drawer from the File menu e Click a File Name e Click the Rename button e Make any changes or type a new name in the Rename dialog box e Click the OK button The change will be reflected in the File Drawer List and the File Box Copy Move InfoRecall is increasingly used on more than one computer The ability to Copy or Move data files along with Synchronizing them is very important To do so e Choose File Drawer from the File menu e Select files to Copy Move e Click the Copy or Move button 1994 2016 Phantech Software Inc ER InfoRecall e Selecta File to Copy or Move files to e Click OK Moving files copies the files from the Data File to the chosen folder and deletes them from the Data Folder The change will be reflected in the File Drawer List and the File Box Delete InfoRecall can delete single or multiple data files You can delete a file even if itis currently loaded and in use by InfoRecall To do so e Choose File Drawer from the File menu e Select files to Delete e Click the Delete button e Click OK You cannot delete a file if it was secured by a password unless you know the password All the dat
259. y be now you can be magically transformed into a lean mean quick information management machine The best way to startis to work through Quick Start Tutorial Itteaches you the basic operations and prepares you to go onto the more advanced features Press onany dialog box and get quick and precise help for that topic 1994 2016 Phantech Software Inc 2 Overview 2 1 Unlock Key Request Form InfoRecall allows you to run free for 30 days Enough time to experiment with it and see if InfoRecall is the solution for your information problems When running in demo mode the first dialog that comes up when you start InfoRecall is the Unlock Form shown below To runin trial mode simply click on the Try It button The Unlock Form shows you how many days you have left before the trial expires To purchase InfoRecall click on the Purchase button To Unlock e Purchase InfoRecall e Click the Request Key button it ll bring up your default e mail program with an attachment giving us the information we need e Ifyou use Hotmail or Gmail or any other web based e mail service send an e mail to sales phantech com Include the complete Product Key and Build Number e Copy Paste the Unlock Key received from us into the Unlock Key box e Click the Unlock button p regepe e BR InfoRecall RECALL INFORMATION FAST amp EASY REGISTRATION PROFILE Unlock Product Key 93171537 Request Key Version Number 6 Build 045 Purchase T
260. y for every document or globally for all documents Document print margins are independent of global print margins Document print margins remain unchanged when global print margins are set You can switch between documentand global margins as the occasion requires Document and global print margins are in effect for all print functions Global Margins Initially Global Margins are the same as Document Margins Margins Left 1 00 Right Top 1 00 Bottom 1 00 Measurement e Inch Centimeters Type of Margins Document Margins Global Margins Cancel To set Document Print Margins e Choose Print Margins from the File menu e Type the print margins you wantin the Margin boxes e Click the Document Margins check box To set Global Print Margins e Choose Print Margins from the File menu e Type the print margins you wantin the Margin boxes e Click the Global Margins check box 6 10 Print Preview You can use the Print Preview command to show how text will look when printed To preview your document e Choose Print Preview form the File menu The preview dialog will be displayed 1994 2016 Phantech Software Inc File Menu 63 a ei Two Pages Preferences mp Chose Pegel dead easy to navigate through the program By the way nothi accidentally thanks to the UN DELETE feature You just got buzzed there s an emergency meeting about the Baxter account Be
261. y time HitListis used it will startin the lastused position and size To Re size e Position the cursor atan edge and when the cursor turns into an arrow press the mouse button and drag to re size Drag a dialog any position on the screen e Place the mouse on top of the dialog e Drag itto where you want it 1994 2016 Phantech Software Inc 182 InfoRecall 4 i Re size North South R esize EastWest R esize North West South East Related Topics Print Hit List Hit List Font Hit List Color Stop End amp Continue Search LTD Search 15 16 Print Hit List Prints a list of hits as shown in the Hit List You can printa partial list or the whole list To print a partial list e Select Files e Click the Print List button To print the whole list e Click the Print List button InfoRecall tells you how many pages itwill take to print the listand asks you whether to proceed The printout will look like this Note The first three lines are the Data Folder where the Files are located on your Hard Drive the search word the number of hits followed by the File name the document name and a line of the document text showing the hit in context of the document 1994 2016 Phantech Software Inc Search Menu 183 15 17 Save Hit List Saves the HitListto a textfile that can be opened with Notepad or any other editor To save the Hit List e Click the Save List button e Selecta Folder to printto in the Save
262. you Short Selling Stocks Hello I m Andy Verity and I m going to try to answer some of your questions about how the banking crisis could affect you If you ve got any questions post them here or text 85058 while the show is on and I ll try to answer as many as I can Q How does short selling work A Definition A technique of maintaining supplies of INVENTORY at appropriate levels to meet production and sales requirements The determination of the right levels is at the heart of the INVENTORY control problem The answer is to maintain the smallest possible inventories consistent with good service to customers and efficient use of CAPITAL How much INVENTORY is too much It never ceases to amaze how many companies have too much INVENTORY And it s not just a question of having too much because when that condition exists one invariably has the wrong INVENTORY The problem is the 20 80 rule 20 of your INVENTORY sells and the other 80 sits in the warehouse and gathers dust So you 21 3 Vertical Tile Vertical Tile Tiles all open documents vertically It modifies the size of each document window and arranges them so that they appear side by side To make Vertical Tile work you must be in Multiple Document mode and have more than one document open To do so Choose Multiple Documents from the View menu Click on a document Click on another document Choose Vertical Tile from the Windows menu 1994 2016 Phantech Software Inc
263. you to setthe global default font settings for InfoRecall Fonts that can be changes are for the File Box Document Tree Document Name Box Editor Font Name Box e e e e e e FontSize Box 1994 2016 Phantech Software Inc Tools Menu File Box Document Tree Document Name Editor Font Names ont Sizes D File Documents Edf Fonts View Insert Table Paragraph Search Templates Tools Security Window Help OScePORSa DppnpgInnng RH 9 gg Bees oe Password Constanze Member Password Krister Ic J enw ID pertand fuchsame com Password LS J Constance Member Password Fonts Document Tree and Editor allows fonts font size and fontcolor changes File Box Document Name Font Names and Font Sizes allows changing font ant font size only Custom Settings Automatic Save Fonts BackgroundColors Quick Launch Fonts Editor Font size Document Tree File Box SENTA Schreibmaschine Document Name Font Name Font Size JETTA BOD To change the global font attributes Choose Preferences from the Tools menu Click on the Fonts tab Click on the fonts button for the Tree or the Editor Click a font Click a Fontstyle Regular Italic Bold Bold Italic Click a Fontsize Click a Fontcolor Click the Apply button Do the same for Document Name and Font Name and Font Size These use the same font and font size No coloris used Note Changi
264. ype orclick minutes e Click the Apply button Save Documents Automatically On Closing Saves your documentor changes to your document automatically Rather than invoking a message box asking you if you want to save it before you go on to the requested feature it ll save it automatically and without asking To use the Automatic Document Save feature Recommended Choose Preferences from the Tools menu Click the Automatic Save tab Click the Save Documents Automatically On Closing check box Click the Apply button 18 24 Background Colors Preference Change the background of the documenttree and the document editor to any color you like You can change the Documenttree to one color and the Editor to a different color or keep them both the same 1994 2016 Phantech Software Inc 252 InfoRecall Custom Settings Automatic Save Fonts Background Colors Quick Launch Background Colors Editor Background Color Se Document Tree Background Color a To do so e Choose Preferences from the Tools menu e Click the Background Colors tab e Click the color button for the Editor or the Tree e Click a color from the Color dialog box e Click Apply The new document background color becomes the global default background color The document fonts of saved documents will be the color they were created in The font color will have to be changed manually if not suitable for every document 18 25 Fonts Preference Allows
265. ys all the files in a data Folder along with the date they were created the date they were last accessed their file size and the number of documents in each file File Drawer enables you to Opena File Find a File Create a new File Copy Files to a different Data File Move Files to a different Data File Rename a File Delete Files Open Files Sort the Files List Open e Double click a File or press Enter 1994 2016 Phantech Software Inc File Menu 55 or e Choose Open from the Pop up Menu Find Quickly finds a File Name in the list To do so e Type a letter a File name ora partofa File name e Click Next F3 or F3 to find the next occurrence Note Find searches as you type It will find partial words occurring anywhere within a File name New Creates a new file I s better to create a newfile than to dump all your information into one file By splitting your information you ll avoid very large files thatconsume a lotof memory and are slow loading It might also be more informative to create a file with a name to match the information in it To do so e Click the New button e Type a File Name in the Type a New File Name box e Click the OK button e Click the Cancel button to exit File Drawer The new file is created and immediately loaded into InfoRecall ready for your use An InfoRecall data file consists of 3 files called a data set 1 The Data file dat This holds the main data 2 The Inde

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