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1. Title area This displays the Event Title prominently Where information about Monitoring Status or Permissions confidentiality is entered this is also displayed in this area If you were viewing a Person record the Person Name would be displayed in this area Secondary tabs Different parts of the same Event are displayed in tabs Selecting a tab will display that information in the main area of the screen For example selecting Victim amp Perpetrator will change the main display to show a table with the Victim s Name the Type of Act the Perpetrator s Name and their Degree of Involvement with links to relevant records The secondary tabs for Events Persons and Document hold different sorts of information Action buttons as noted above action buttons appear depending on what you are looking at on screen or the task you are trying to perform Standard Format This is the main record showing all the information you have entered about the Event Record entry screens This section explains what you are seeing when you are entering a new record of whatever sort e g Event Act Involvement etc 12 OpenEvSys Events Persons Documents Adding Event Information 1 Add new Event Add New Person Add New Document Event Description Victims and Perpetrators Sources Interventions Cha amp Add New User Add Event Information 2 Events fem Event Title required Confidentiality Yes No
2. Document Title Test Document Document Details Links Audit log G Edit details ak Download Document i Delete Document Document Title Test Document Creator HURIDOCS Description Simple test document Date Created 2013 09 26 Date Submitted 2013 09 26 Type Other Format image png Language English Document ID HURI doc 5 File Size 19541 If at any point you want to download a copy of the document back to your computer simply click on Download Document on the top of the summary Likewise if you wish to delete a document click on Delete Document 6 2 Linking a Document to an Event To link a document to a person act or event you must do so by editing the relevant object you wish to link the document Thus to link a document to an event you must go to that event and then create the link For example when linking a document to an event go to the field that says Supporting Documents 28 You will get a search form which allows you to find back an existing document or you can use the table below to browse through all available documents In this example we want to upload the Test Document To do so search for Test Document in Document title Next click on the check box under Action then click select OpenEvSys will automatically link the document to the event Remember You may link multiple documents to any one person or event and you may link one document with multiple
3. Within the selected top level you can then select the most appropriate second level If you change your mind and decide that this level is not the most relevant one you can remove that selection and make a new choice You can also add clarifying notes Violation Status Remove Clarify a w Violation Index Confirmed as a violation king Documents Confirmed as act similar to violation Confirmed as not a violations Files Unlikely Possible Likely Most of these Micro thesauri allow for multiple entries After you have added one term you can click again on the list of terms to add a second one etc 15 Supporting Document Field The field Supporting Documents allows add documents which provide useful information about this case A short format has to be completed for each document added By clicking on Show Supporting Documents you obtain a list of documents which have already been entered You can either select one of these or you can create a new Supporting Document by clicking on the New button Documents Add Supporting Document s Document Title required Creator e Description S Date Created e Date Submitted e Type 10 Choose File Upload Choose File no file selected o Language e Save Document X Close Clarifying note A Clarifying note allows to register additional information about the contents of a particular field x l Clarity o Monitoring
4. Intervening Party and Intervention Intervening Party is a role whereas Intervention is the action that the respective role undertook What are Biographic Details Biographic Details are data that document key periods in the life of an individual or group including the various relationships that the individual or group has gone through such as being a spouse a member of a group an affiliate of a bigger group or police or 59 military careers Other types of information that are also relevant in human rights monitoring include the educational and employment history of an individual Can I categorise records into the rights violated Yes the analysis feature of OpenEvSys allows you to search your records based on rights violated For example you can look for all cases where abduction was the violation and easily bring up all relevant entries your organization has made Can an Act violate more than one right Yes and No And Act by nature constitutes a single violation but an Event can contain multiple Acts which allows OpenEvSys can still express multiple violations However the particular conduct described in an Act could violate a number of different sorts of rights For example the physical assault of a journalist violates the right to physical integrity but may also violate the right to freedom of assembly or expression depending on context These are difficult legal questions Can a Person be a v
5. Geographical Term Clarify Initial Date Clarify Final Date Clarify Mandatory field warning The presence of a red required notice next to a field means that you cannot save this record until you have entered data into the field Any field can be mandatory see Chapter 8 Form Customisation Inactive Secondary Tabs When you first create an Event OpenEvSys shows you the other areas that you can fill out but only once you have completed the Event format Active Primary Tab When creating a new Event Person or Document OpenEvSys opens a new primary tab to show you that you are creating a new record The other Primary Tabs Browse and View remain active clicking on them browse away from the record you are entering without saving your work Record workflow When entering a new record or set or records OpenEvSys will show you the progress you are making and the steps that remain We call this a workflow Some actions have longer workflows For example adding a Victim has five steps Add Victim Add Act Act Perpetrator Add Involvement Finish Types of data entry field buttons and interface widgets Input field Input fields are free text fields You can type into them This is an empty input field The red text indicates that it is mandatory and the question mark shows that there is guidance available on how what information to enter into this specific field Event Title Event Title required S
6. Events f A M Person Zaf E Documents Mi w Dashboard w Update Access Control List About OpenEvSys HURIDOCS AGPL v3 licensed Version 2 0 Overview of the Create Roles page in OpenEvSys You will be presented with four columns by default Modules Admin Analyst Data Entry This page is structured to allow you to grant access to specific modules based on the roles already in existence Each column has its own set of check boxes which allow you to specify which module that role has access too Thus if the Admin column has a box checked under it in the Admin row then the Admin role has permission to access the Admin section of the site Creating a Role Note At this time it is not possible to delete roles so choose a name carefully OpenEvSys comes with three preconfigured roles by default Admin Analyst and Data Entry If you want to create additional roles you may easily do so To begin you must create a New Role Name You can find the field for this right above the table detailing all the access control Enter the name of the new role you wish to create and click the Add Role button In this example we will create an Editor role Give in the name of the new role and click on Add Role After you have created the new role you will notice a new column appear on the table with your new role s title on top The roles of users should not to be mistaken with roles in Person records which indicate which pers
7. That s completely up to you The HURIDOCS Events Standard Formats provide a comprehensive framework for describing the complexity of human rights violations but you may need to collect different types of information or want to arrange it in a different way OpenEvSys is highly customisable so it allows you to do this This can be through renaming rearranging existing fields and creating new ones You can also modify the Micro thesauri and create your own lists of terms Through the Menu you can also disable and rename the various formats Can I use OpenEvSys to document something other than human rights violations Yes and no All fields and Micro thesauri in OpenEvSys can be changed but the way information is structured in OpenEvSys using roles with Victims and Perpetrators is fixed Some types of information simply do not have and do not need this structure But it is possible to use only one or two formats for recording particular information There is for example one group using OpenEvSys to record information about asylum seekers and the services that they receive they only use the Person format and Case details an adaptation of the Biographic details format Customizing Forms FAQ All customization occurs in the Admin section of the OpenEvSys site which can be found on the top navigation bar Can we hide and display fields Yes to hide or display fields go to the form customization area located in the A
8. or otherwise Details about a perpetrator s involvement are recorded separately from Acts since there can be many perpetrators for a single act involved in different ways What is Information Information is the provision by a source to the organisation that documents the case This can include data about an event a victim or a perpetrator Information is different from a Document which is a method through which Information is provided or stored What is an Intervention An Intervention is any action by a Person i e an individual or an organisation designed to change the course of an Event or the status of those involved in the Event especially in terms of assistance It can be for instance the examination of a victim to seek marks of torture or the dissemination of a press release to denounce a massacre What is the difference between Sources and Information The data gathered from a Source is Information Thus a source is a person whereas Information is the data you gather from said person What is the difference between Perpetrator and Involvement A Perpetrator is a role that a person can have whereas Involvement details the involvement of a Perpetrator in an Act What is the difference between Victim and Act A Victim is a role that a person can have whereas an Act is the action that creates a victim What is the difference between
9. Event Record Initial Date Number Event Title v Date Updated Updated By Monitoring Status Actions yFiter 9 Reset Death threats against Ms Aurora Broquil 2009 06 HURI event 21 Ms Emily Fajardo and Mr Francisco 27 ji Delete Honra Request for immediate investigation into 2008 11 2011 01 A H View Za ig Dele PAV SONi death of Mr Vincente Paglinawan 22 05 somn Show all Records perpage 10 Set Page 1 1 Clicking on Event Title results in a new organisation of available records Finally in addition to sorting your records OpenEvSys also allows you to filter the visible records Filtering is basically a quick search This is extremely useful when you know what group of records you are looking for Do you notice the white spaces above the column titles but beneath Filter and Reset Each of these blank fields corresponds to the column in which they are found Here you can type in some information that you want OpenEvSys to use to narrow down the records that you see For example if you are looking for events for which the title contains the word execution simply type execution in the Event Title then click Filter or Enter on your keyboard Your results will be narrowed down to these criteria Event Record Initial Date Number Event Title Date Updated Updated By Monitoring Status Actions execution Y YFiter 9 Reset Extra judicial execution of Mr Mario 2006 05 HURI event 4 Vi ZIL jj Delete iian Domingo 17 G ii
10. HURI eventi60 A tion of Mr Rami Samir Na St h and attempted kiling of ott 2000 00 2011 01 ga aga i levent ssassnavion o g ami Samir H Shana ah and a ernpiec Mir of omer aomin our vi a atx V R sa Shana a Ang atte f KNO 02 17 is LI cA E 2008 06 HURI event 30 Extrajudicial killing of Mr Armando Dolorosa a EL B Dow HURMVevent 64 Assassination of Mr Muhammad Khalil Muhammad Salah ee lel admin EL D V f Bo Ii in ne vi K V vu y L 05 17 G L 2 3 4 5 6 7 B Next Show al Records perpage 10 Set Page 1 8 User controls These links control your user account You can log out change your password and update your account details such as you job title or telephone number Main navigation These links take you to the main areas or modules of OpenEvSys Breadcrumbs These links are there you help you see where you are in OpenEvSys They change depending on what screens you are working on for an explanation of why they are called breadcrumbs read this page Action button on this screen you can see a New Event action button Clicking this changes main screen to a data entry screen where you can enter an Event If you selected Persons from the main navigation bar you would see a New Person action button Depending on what you are trying to do other action buttons appear in OpenEvSys Page controls Where there is a list of more than 10 records such as on the screenshot above OpenEvSys will break up the list into pages of re
11. Persons Documents Add New Dashboard Analysis Admin Events Event Title Extra judicial killing of Mr Wilfredo Cornea Event Description Victims and Perpetrators Sources Interventions Chain of Events Documents Audit log G Edit this Event f Print this Event fi Delete this Event Event Titie Extra judicia killing of Mr Wilfredo Cornea Geographical Term e Philippines Initial Date 2006 06 26 Final Date 2006 06 28 On June 26 2006 Mr Wilfredo Cornea Vice Chairman of Task Force Mapalad TFM a national federation of farmers and leader of the Mulawin Lanatan Agrarian Reform Beneficiaries Association MULARBA an affiliate of TFM in the Negros province was murdered in his house at the Hacienda Mulawin Sagay Event by two unidentified gunmen who shot him to death His wife rushed outside upon hearing the shots and saw two men fleeing from the site Prior to the incident Description Mr Wilfredo Cornea had been actively advocating for the farmers right to get the land awarded to them through the Comprehensive Agrarian Reform Program CARP to which was opposed Mr Aquiles Lopez owner of the Hacienda Mulawin Remarks Violation a Confirmed as a violation Status Violation e Violent acts which are likely to be violations but where the perpetrators are unclear Index Files OMCT website http www omct org human rights defenders urgent interventions philippines 2006 07 d18109 Record Grouping Monitoring Active Status
12. Status Click on the word Clarify and a text box with yellow background will appear You can add your note here Monitoring of this case was Remove Clarify resumed on 15 November 2011 Monitoring Status The note can be deleted with the Remove button Help glossary text By clicking on the question mark at the right of each field you will get the help text for that field with a definition guidelines rules for entering and examples Add Event Information Adding Event Information Event Description Event Title 0102 Event Title A title that clearty identifies the event Cancel Guidelines The title should easily remind users V t ay identify the event internally within the organisation it may be broadly used in the Event Title required nitty nits gen wolect The t st be unig j vent This field is not Confidentiality YN e peatable and ing n Entry Geographical Term wey To be determined by local organisations Limited free text Initial Date Carity e Examples 1 For violations against uid b Final Date Cari 16 Mandatory field When creating a new event you are obliged to give this field a title Geolocation You may also want to indicate on a map the exact location where the Event took place This can be done using the geolocation function within the New Event Form Geolocation a Subpira 7 G fe n gi
13. This will really help you to build a solid and feasible documentation project choose the tools that suit your needs and avoid some of the problems and pitfalls mentioned in the HRDAG Core Concepts For help in assessing your needs identifying the right documentation approach and choosing the right tool for training on human rights documentation and use of OpenEvSys contact us at info huridocs org We will be glad to provide you with a free demo over the web links to experts and any advice we can provide Contact Bert Verstappen anytime phone to 0041 22 755 52 52 email to info huridocs org skype at berthuridocs 54 14 FAQ ABOUT OPENEVSYS Who created OpenEvSys OpenEvSys was created by HURIDOCS using a grant from the Danish Ministry of Foreign Affairs We have been working on ways to standardise and organise information collected by human rights organisations for over 20 years Through the development of standardised vocabularies and methodologies in collaboration with hundreds of informatics specialists activists statisticians and researchers HURIDOCS created the Events approach to documenting human rights violations OpenEvSys is a digital implementation of this approach Who developed OpenEvSys OpenEvSys was developed by HURIDOCS in collaboration with Respere a software company which works in the humanitarian sector http www respere com Respere won HURIDOCS public call for tenders in 2008 The revisions from versio
14. at which a certain action took place 4 3 Browsing Persons Browsing Multiple Persons The interface for looking at multiple Person records is the same as when browsing Events OpenEvSys Events Persons Documents Add New Dashboard Analysis Admin 2 3 4 5 6 7 8 9 W gt gt Net Showal Records per page Set Page Counting unit Name Date of Birth Sex Actions Y fae M Rese t Indmoual Jerry Cabungcag Mac Q ven Gen M LO Group organisation or institution The 202nd Infantry Battalion of the Philippine Army IRA BE FE Indmoual Abd ak Aziz Hamed Abd al Aziz al Matur Male EE ac Individual Bacar Japatati Mate EGBEJ Group organisation or instution The Sth infantry Battalion of the Philippine Army IBPA EGBES Bow Group organisation or instution The Armed Forces of the Philippines Central Command CENTCOM 0000 00 00 ua Ee Mo Individual Emily Fajardo Female Er Ges B Dee Group Organisation or institution Task Force Detainees of the Phitppines TFDP a Fe L Deere Indmouval Ray Lester Esguerra Mendoza Mac EE B EE Indimoual jamai Jawalls Mae Q view c FC 4 5 6 7 6 9 0 gt Next Snow al Records perpage 10 Set Page 1 21 Browsing a Single Person The interface for looking at an individual Person record is similar to browsing single events Looking at an individual person allows you to get a good overview of what relations that person has to any events stored in your system To see what roles this person has taken in various Ac
15. kidnapping against Kacmaz Boran Cancel Counting unit Group organisation or insti x 8 Name Security Forces e Once you have completed this information continue on to the next section the Involvement Set the Degree of Involvement to Directly carried out the act and Type of Perpetrator to Intelligence agency secret service Event Title Assault of Kacmaz et al Event Description Victims and Perpetrators Sources Interventions Chain of Events Documents Audit log Q Add Victim Add Act Add Perpetrator Add Involvement 5 How was Security Forces involved in Abduction kidnapping lt Back Q Cancel Save and Add More Perpetrators Confidentiality Yes No Degree of involvement Directly carried out t x x CLARIFY Ge Type of Perpetrator x Intelligence agency CLARIFY secret service Once you ve done this press the Finish button and you will have created your first Event Upon completion you should see the following screen which provides you with a brief overview s of the event that you just created Event Title Assault of Kacmaz et al Event Description Victims and Perpetrators Sources Interventions Chain of Events Documents Audit log Add Victim Add Perpetrator s Initial date Victim name Type of Act Perpetrator name s Involvement Duplicate 2006 12 25 Kacmaz Boran Abduction kidnapping m Security Forces Directly carried out the act C Duplica
16. level Mutivalue Select allows you to select one or more terms from among a short list of terms without level Is required tag this option if you want a field to be mandatory users will not be able to complete the record before they have selected a value for a required field You can afterwards reset the values for s required and Clarify in the Details tab for Form Customization Visible in form to make a view visible when you edit it Visible in view to make a view visible when you click on the View button Visible in browse to make a field visible in the Browse menu of all the records of the format concerned Please note that for space reasons it is best not to have more than 5 or 6 fields that are visible in browse so be careful that you select those fields which allow the users of the database to browse and find records in the most easy and quick way 42 Searchable in Analysis to allow you to carry out searches for information in this field Visible in Analysis to include this field in the default report of the results of your searches as displayed on the screen You can afterwards reset the values for the various Visibility fields in the Visibility tab for Form Customization Also make sure that if you want to create a new field with a new micro thesaurus you have to create that micro thesaurus first see Chapter 9 2 Add new Micro thesauri Afterwards you create the field 43 9 MICRO THESAUR
17. may not be filled out OpenEvSys will notify you of this and ask you if you d like to add that type of information Event Description Victims and Perpetrators Sources Interventions Chain of Events Add Chain of Events There is no information about Chain of Events yet You should add some One tab which may be of particular use to you is the Audit Log tab OpenEvSys stores information on every action taken by users in regard to the creation or modification of records This will allow you to track who has done what within OpenEvSys 19 Event Description Victims and Perpetrators Sources Interventions Chain of Events Show all Records perpage 10 Set Page 1 1 Timestamp Action Module Entity 2013 05 08 16 16 36 update events event 2013 05 08 16 15 56 update events event 2011 01 06 15 58 13 create events intervention 2011 01 06 15 56 35 create events information 2011 01 06 15 54 58 create events act 2011 01 06 15 54 23 create events supporting_docs_meta 2011 01 06 15 54 23 linked events picture_doc 2011 01 06 15 54 23 create events person 2011 01 06 15 50 49 create events event Show all Records per page 10 Set Page 1 1 Documents Audit log Record No HURI event 44 HURI event 44 HURI intv 69 HURI information 74 HURI act 121 HURI picture 126 HURI picture 126 HURI person 126 HURI event 44 admin admin admin admin admin admin admin admin admin The Audit Log is ordered by the Timestamp which is the time
18. objectively assessing the situation or case in question especially in determining what is wrong with it Tools or instruments are used in identifying how the situation compares with established standards or norms The product of monitoring is usually a report about the situation The report embodies an assessment of the situation which provides a basis for further action Human rights monitoring can have the following particular purposes to assist governments in applying international standards to be able to pressure governments into adopting and implementing international standards to be able to undertake domestic legal actions like taking cases to court to be able to undertake other actions like denunciations and publicity campaigns with the goal of bearing pressure on the government and or to enhance public awareness to be able to help particular victims and to be able to provide early warning in potential conflict areas To read more on Monitoring please refer to the HURIDOCS book on What is Monitoring 10 4 THE OPENEVSYS USER INTERFACE This section describes what you are seeing when you load the different parts of OpenEvSys It starts quite general with descriptions of the main parts of the screen and how they change when you perform different tasks It then becomes more specific describing how you can enter and manage your data in OpenEvSys 4 1 Browser Areas Events Persons amp Documents This section exp
19. of OpenEvSys for a modest fee of 500 USD per year This includes among others encryption For more details see the Introduction to this manual What is an Audit log An Audit log is a big list of the changes made to a record You can access the audit log of a record by viewing that record Person Name Jairo Person records s Person Address es Servicios Prestados Role list Audit log Timestamp Action Module Entity Record No User 2013 06 03 23 17 12 create person biographic_details AAE biography 2108 vcastillo 2013 06 03 23 15 57 update person person AAE person 279 vcastillo 13 06 03 23 12 03 13 06 03 23 11 33 13 01 31 19 29 04 12 11 26 17 01 05 12 11 20 15 06 01 12 11 20 15 00 20 delete update update update create create person person person person person person biographic detai person biographic detai person biographic detai person AAE biography 167 AAE person 279 AAE biography 167 AAE person 279 AAE biography 167 AAE person 279 vcastillo vcastillo vcastillo nroccabianca nroccabianca nroccabianca The Audit log allows monitoring the integrity of information in OpenEvSys So it includes information on when a record was created and by which user what type it is when it was updated linked or delinked together or deleted and by whom For example the audit log tab on an Event shows all this information for every record linked to that event including Persons linking for
20. once you ve edited the Is Required field by scrolling down and pressing Update Form Can we change the order of fields Yes the Order tab of the Form Customization section allows you to change the order in 67 which the fields appear The lower the number the higher it will appear in the list confusing huh Can we add Local Geographical Area and how Yes you can Although the HURIDOCS Micro Thesauri comes with a geographical listing we have not provided a similar listing for local geographical areas simply due to the fact that all organizations will have different areas of interest and will wish to group events based on self defined geographical terms Please jump to the section on Micro Thesauri Customization for a step by step explanation of how to add a Local Geographical Area Can we add new fields Yes please refer to Chapter 8 Form Customization for information on how to do this Can we delete fields No but you can disable fields and they will no longer be visible Please refer to Chapter 8 Form Customization for information on how to do this Can we use OpenEvSys in different languages OpenEvSys does switch between languages at the level of the interface the field names and the Micro Thesauri This does not affect the data This means that users who are more familiar with Spanish can work in a Spanish interface and select terms from Spanish micro thesauri and those who prefer English can wor
21. pe kaa ke ek kek Gen n ke ok A e kl 47 ANE AYE FS ME TO CS ke ket a kai tt tt l e a n ia pa oo pi ie ka e ee ba kato a e kika di 49 TE BAN GUA GE zaas stan taste atann fok ta tea wi ote ke e fo aie e lo tt e ata ie aa apa ea 52 12 TRANSLATING OPENEVSYS INTO OTHER LANGUAGEG ccccccccesesseeeeeeeeeeeeaes 53 18 5 GET HELP AND TRAINING di be oi state ka vekse ti ke ek ae kai e a kab en e a Pe ve ate 54 14 FAQ ABOUT OPENEN 5 YO wliis soli eka afe l ke ke e on ol a e n ole e si e 55 15 FAQ ON THE EVENTS STANDARD FORMATS ssssecccecceeessseeececeessaueeseeeeeeeeeeaaas 57 LG FAO ABOUT USER ACCOUNTS witicsuncheticeaceedblusconaentveustcuntses Sina k D ae bk sein eves 61 kif FAQLABOUT ACCESS CONTRO kaye postila os aa kon kk tat oi e ik a a es e a ae a n sa a 63 Lo cFAQABOUT MICRO THESAURI ote al n dl n Bon ok kan pa 65 19 EAQ ABOUT EUSTONIIZING OBENEN SY Oki eat ek kot eko a oi kn ba kes e ase kore ta ka ma pak kes 66 20 FAQ ABOUT INTERNATIONALISATION 000 cece eeeeeeceneeeceeeeeneeeeeeaeecaueeeseaeeeeaeees 70 2 COPYRIGHEAND LICENSING icussi aa led po oil al ata l is d a sin 71 INTRODUCTION The OpenEvSys database tool was developed for Human Rights Information and Documentation Systems International HURIDOCS by Respere in the years 2008 2009 This database tool builds on HURIDOCS s earlier database systems which have been used by human rights organisations around the world for over 20 years OpenEvSys is
22. the Biographic Data Format is both a link format and an attachment format It can be used to link the record of a person to that of another if a relationship such as marriage exists Or it can be an attachment format to be attached to a Person record to provide additional information such as about the educational background of an individual A basic characteristic of the events documentation system developed by HURIDOCS is that persons are related to events The main formats are the entity formats the Person format and the Event format For more details about the various formats and the recording of events please consult the book HURIDOCS Events Standard Formats A tool for documenting human rights violations available at http www huridocs org resource huridocs events standard formats 3 HUMAN RIGHTS DOCUMENTATION 3 1 What is Human Rights Documentation Documentation is crucial in understanding and analysing human rights abuses Many OpenEvSys users new to the idea of documentation may be uncertain as to what it exactly entails There are a variety of definitions for documentation but in the context of OpenEvSys there is a specific conception involved The following definitions come directly from the HURIDOCS book What is Documentation Documentation is a process consisting of several activities namely e Determining what information is needed and establishing means for acquiring it e Recording the discovered informati
23. this model we can modify the question to Who perpetrator did what act to whom victim In essence we have created a relational system that allows you to better understand these types of events All violations are inherently tied together by an actual act or the omission of one But we also understand that there are times when acts are linked to each other and can only be understood in conjunction with each other Thus we introduced Events allowing you to encompass an unlimited number of acts victims and perpetrators into a single entity This represents the core model behind OpenEvSys The other roles and formats allow for a completion of the tapestry of acts that represents a human rights violation giving you a fuller understanding of the circumstances behind any event 2 THE EVENTS STANDARD FORMATS 2 1 A Review of the Events Standard Formats The HURIDOCS Events Standard Formats make up an integrated standardised adaptable tool that covers the various aspects of documenting human rights events There are four kinds of formats Entity Formats for representing the entities Event and Person Role Formats for representing the various roles which Persons can have Link Formats for representing the relationships or links among entities Attachment Formats for representing additional information Entity formats e Event Format for recording information on events e Person Format for recording informati
24. will be listed In this case we only have one link but there is no limit to the links you can make To view the record that your document is linked to simply click on the link in the Record Number column 30 7 ANALYSIS 7 1 Advanced Search The Advanced Search allows you to search for records within all formats You will be asked to select the Entity format from which you want to search Select the format and you will obtain a search form Analysis Advanced search Saved queries Charts and map Untitled Query Count w Search X Clear Attention While you can search in all formats it is best to determine in advance in which fields you want to search This is because the order of the formats searched in should be hierarchical If you want to do a search including an event you have to start defining a search in a field on the Event format Afterwards you can search in another field in the Event format or in any other format Act etc If you start your search in Act you can only search in other Acts Victims Perpetrators or Involvement Saved queries Charts and map Untitled Query Acts Type of Act Violations of the right to life AND x involvements Victims Perpetrators Arrest About OpenEvSys HURIDOCS AGPL v3 licensed Version 2 0 Torture Killing The hierarchy is as follows Events Acts Victims Perpetrators Involvements Interventions Additional Details Arrest Tort
25. you add or edit fields Add new field Micro thesauri User management Users Add New User Roles Module Control Permissions Localization System configurat Print configuration Form customization Form customization Existing fields Add new Micro thesauri Select a format Person Y Select Change person Form Access Labels Details Order Visibility Validation Help Text v Update Form Person Record Number lon Counting unit Name Confidentiality Visibility The Visibility section allows you to determine where this field will appear This section should not be confused with user roles or permissions Instead Visibility simply decides whether a field will appear in the form when viewing a record or when browsing records e Visible in form determines whether or not a field will appear when creating or editing an actual record e Visible in view refers to whether or not a field will appear when viewing a record e Visible in browse indicates whether a field will appear when browsing through records 39 Select a format Change person Form Form customization Person Y Select Labels Details Order Visibility Validation Help Text v Update Form Visible in Visible in Visible in Searchable in Visible in Field name Label form view browse Analysis Analysis Hide in case of person_record_number Person Record Number v v K v counting_unit Counting unit v v v v person_name Name v v v v
26. 0 CREATING USERS AND ROLES 10 1 Creating Users When you first setup OpenEvSys there will only be one account initially set up namely the Admin account You may wish to add more users especially if you have a large case load and require multiple users to work with OpenEvSys at once To begin you must navigate to the user management page This can be found under the Admin section OpenEvSys Events Persons Documents Add New Dashboard Analysis Admin amp admin Admin Form Users customization Existing fields Add New User Add new field 1 Show all Records per page 10 Set Page 1 1 Micro thesauri am User Name Email Role Status Action management admin Admin active Add New users active User m Delete Roles Module 1 Show all Records per page 10 Set Page 1 1 Access Click on Admin then on User Management to get to the user page From here you can create new users configure permissions and create different roles Right now we re only concerned with creating a new user Click on the Add New User button to begin You will be brought to the following page Form customization Add New User Existing fields cane Add new field Micro thesauri User management Login Information Users Roles Module Access Control Password CI Permissions Localization Confirm password ETE System configuration Profile Information First Name Last Name Organization Designation Email Address Role Admin Sta
27. 02 Family 03 Group organisation or institution 04 Community 05 Social group class or caste 06 People in general Example 04 or Community 8 4 PERSON FORMAT 139 In this example clicking on Counting Unit will allow you to edit that fields help text Once you ve made all your modifications click on Update Form to save your changes Now whenever you click on the icon for a field your customised help text will appear 8 2 Add new fields Under Admin Form costumization you can add new fields to your database If you click on the Add new field button the following menu will appear Add new field Add field Select a format z Field number Field name Field Label Is required Field type Text field with a 200 charac x Is required Clarify Visible inform 4 Visible in view 4 Visible in browse Searchable in Analysis Z Visible in Analysis Add field First you select in which format you want to add your new field by clicking on the format 41 concerned Field number You give the field a number you cannot take a number that is already used for another field Otherwise the field number is less important than previously as you can now easily change the order of the fields in the Order tab Field name the name of the field as it will be stored in the database Use only lower case letters and numbers and separate words with _ Field Label the way the name of the
28. De The Philippines Extra judicial execution 2006 04 l View sla gy Dele HURI event 51 of Mr Ka Eric alias Enrico Cabanit 24 aoe ao Show all Records per page 10 Set Page 1 1 You can further refine your searches by giving in multiple criteria in multiple fields In addition once you ve got your specified results you may sort them as previously discussed by clicking on column titles Browsing a Single Event You may have noticed that the Event Record Number column has links in it These links correspond to their respective Events By clicking on this link you will be brought to the View Event section which displays more detail about the Event that you have selected 18 Event Title Extra judicial killing of Mr Wilfredo Cornea Event Description Victims and Perpetrators Sources Interventions Chain of Events Documents Audit log G Edit this Event amp Print this Event Wi Delete this Event Event Title Extra judicial killing of Mr Wilfredo Cornea Geographical Term e Philippines Initial Date 2006 06 26 Final Date 2006 06 28 On June 26 2006 Mr Wilfredo Cornea Vice Chairman of Task Force Mapalad TFM a national federation of farmers and leader of the Mulawin Lanatan Agrarian Reform Beneficiaries Association MULARBA an affiliate of TFM in the Negros province was murdered in his Event house at the Hacienda Mulawin Sagay by two unidentified gunmen who shot him to death His wife rushed outside upon hearing
29. I CUSTOMISATION 9 1 Adaptation of existing Micro thesauri HURIDOCS has developed 48 Micro thesauri which can be used for documentation of human rights violations These lists of terminologies are integrated into the OpenEvSys software As the mandate resources and working methods of human rights groups are diverse it is essential to customise the default micro thesauri and to develop new ones that are relevant to your work OpenEvSys allows for this customisation One of the most common questions is how to add local geographical areas thus we will use this to serve as an example of editing a Micro Thesauri Geographical terms already come preloaded with OpenEvSys as Micro thesaurus 15 which contains the names of continents sub continents and countries For example the Russian Federation is listed as a geographical term but what if your group is solely focused on human rights violations in Chechnya You would want to not only refer to the Russian Federation but also Chechnya and from there on to certain towns or districts within it Labels To do so you have go to Admin and then Micro thesauri customisation and select 63 local_ geographical area from the list Form customization Micro thesauri customization Existing fields Select a Micro thesaurus 63 local geographical areax Add new field Add new Micro thesauri 45 intervention status q User management 46 priority Users 47 compensation Add New User 48 t
30. OPENEVSYS USER S MANUAL Published 2013 10 31 License None for the manual OpenEvSys is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation either version 3 of the License or at your option any later version INTRODUCTION ssn tics foui ket ne kife ti a ot rak At a E ab ka bite Ga e aetna 4 1 WHO DID WHAT TO WHOM Piti sete ket as pab E an p p ata kako aa kape ok ake ANE Y EY Se kek di 6 2 THE EVENTS STANDARD FORMATS s64569 4 b s p ss t da ank oui t p do sy ao a onsi as des pas vi ds 7 2 1 A Review of the Events Standard FoOrmats cccccccssssssseeceecccesaesseeececeesaaeeseees 7 8 HUMAN RIGHTS DOCUMENTATION bs ekta kako aka a ki aza n epe n kep tb en a ek m e anile 9 3 1 What is Human Rights DocuMentatiON rrvveeeeeeeesstooeooseooooesooooooosoooooooooooonneoe 9 32 WIOMMOING teni kot E e tk Da e Ya PL A kan tk ae e Aka a AN EE SA kok k 10 A THEOPENEVSYS LISERINTERFACE onsi edi pe ekate s ete a ke aa a 11 4 1 Browser Areas Events Persons amp DOCUMENIS 0 rverveeeeoreoonoonoonoonoonoonoonooooonooue 11 4 2 LOW SINS EV GUUS ka d a ta ton aa disa pe a kak ban ka ear teke enb ak e peyi ak data kaa diya bd sanke aka 17 AS BFOWSIAL PERSONS sisi k b aib si os twd dala ri ga dw ba lat ot od dat kana t te va kk te kaf ap dit kaka kk aa 20 4 4 Browsing DOCUMENTS es kivdi kaye kit k akote ka
31. Record initial Date Number x Event Title x Area x x x Titie x Number x Type ot Act x x Alleges extrajudicial killings of three brothers Extra judicial executior inckuding a minor namely Mr Enc Miraflores Mr 2010 06 02 0000 00 00 4uRVact t outside any legal Raymond Miraflores and Rosmi Mirafiore proceedings Alleged extrajudicial kilings o Extra judicial execution Avevent 1 nciuding a minor namely Mr Enc Miraflores M 2010 06 02 0000 00 00 URVAaClT outside any legal taymond Miraflores and Rosmi Miratlores proceedings Alleged extrajudicial killings of three brothers E Mira judicial executor eventi including a minor namely Mr Enc Mirafiores Mr 2010 06 02 0000 00 00 HURWactt9 outside any legal Raymond Miraflores and Rosmi Miraflores proceedings You can now do the following things e Modify the search parameters change the criteria remove lines add lines e Click on Add fields to search results to modify the fields for which the search 33 results are displayed e Click on Save to save this particular search by giving it a recognisable name and description so that you can repeat it in the future e Export the data as a CSV Comma Separated Values file Soreadsheet or Report e Click on a particular record that matches the search criteria You can then edit delete or print this record 7 2 Saved Queries Saved Queries allows you to repeat a query without having to reformulate it This is handy if you want to produce certain s
32. V comma separated values Open this csv file in Notepad which will be on all Microsoft Windows computers Save the file as a txt file This involves changing the file extension from csv to txt Open Excel and open the txt file into a blank worksheet 70 21 COPYRIGHT AND LICENSING HURIDOCS owns OpenEvSys and maintains copyright of it OpenEvSys is free and is licensed under the GNU Affero General Public License AGPL From the license AGPL a E The licenses for most software and other practical works are designed to take away your freedom to share and change the works By contrast our General Public Licenses are intended to guarantee your freedom to share and change all versions of a program to make sure it remains free software for all its users When we speak of free software we are referring to freedom not price Our General Public Licenses are designed to make sure that you have the freedom to distribute copies of free software and charge for them if you wish that you receive source code or can get it if you want it that you can change the software or use pieces of it in new free programs and that you know you can do these things Thus your organization can freely download modify and share this software You can give this software to friends or organizations without worrying about costs Our goal is to allow your organizations to use OpenEvSys in whatever manner you wish We wish to increase your organizat
33. a database for the management and documentation of human rights violations Any human rights organisation can download and use it for free on its own computers or contact HURIDOCS for secure online hosting OpenEvSys stands for Open Events System It is built upon the Events methodology for recording violations and the who did what to whom data model An event can best be understood as a basket containing information on violations victims perpetrators sources and interventions It can also be called incident or case About OpenEvSys OpenEvSys allows you to do the following tasks e Record browse and retrieve information on events victims and perpetrators e Analyse your data produce reports and graphs and thereby detect trends and patterns of abuse on basis of the cases that you recorded e Manage and track your interventions such as medical aid legal assistance etc e Secure digital storage of related documents testimonies affidavits audio visual files OpenEvSys has many features including e Built upon standards developed by international experts the HURIDOCS Events Standard Formats and 48 Micro thesauri e Easy to customise formats fields and terms so that you can adapt the system to your own needs e Easy browsing of your data events persons violations documents Can handle hundreds of thousands of events persons and violations e Powerful multi entity advanced search to identify patterns and t
34. a search pattern can also use these 32 Advanced search Saved queries Charts and map Untitled Query Events v Event Title v contains x Q like Count rege w SEARCH x Clear e not contains not like not For fields with dates you can select operators for events that occurred before or after a certain date between certain dates or not on certain dates Advanced search Saved queries Charts and map Untitled Query Events Y Initial Date v at x Q before Count after 4 SEARCH X Clear at or after in between not on not in n About OpenEvS isk ii ng You complete one or more fields for which you want to carry out an AND search matching all search criteria or an OR search matching any of the criteria Advanced search Saved queries Charts and map Untitled Query Events v Rights Affected v v Life Right to v AND x a Count on You can do combined searches in various formats After you have selected all the fields and parameters click Search and the results will appear on the bottom of the screen Untitled Query Events 3eographical Term s a sub element of Philippines vi AND a Acts Type of Act a sub element of ations of the night to fife AND t Da a AND x y Search x a Add fields to search results ave Export spreadsheet Repe Local Event Record Geographical initial Date Final Date Project Act
35. alidation Help Text Khmer Turkish English Field number Field name Field type 0901 person record number hidden Person Record Number 0902 counting unit mt select Counting unit 0903 person name text Name and surname You may edit multiple labels at the same time Your changes will not be saved until you scroll down to the bottom of the page and click Update Form D972 person ocation location Location x Reset All w Update Form 38 Details Change person Form customization v Select Form Label Muitivalue Enabled ts required Clarity Order This new Enabled allows you to indicate whether this field should be included in the format in this case the Person format If you untag the field it will no longer be visible when you enter or search data Enabled is closely linked to the Visibility tab where you indicate where a particular field is enabled see below Is required allows you to indicate whether it is obligatory to record information for a particular field If the person doing data entry does not record information for a Required field he or she will get a warning when trying to save the field Clarify allows you to indicate whether you would like to add optional Clarifying notes to a field which provide details about its content feature allows you to drag and drop fields in the order in which you would like them displayed when
36. any different things What is documentation Documentation is a process consisting of several activities namely e Determining what information is needed and establishing means for acquiring it e Recording the discovered information and storing such in appropriate containers called documents or collecting already existing documents containing the needed information e Organising the documents to make them more accessible and actually providing the documents to users who need the information To read more on this subject please read the HURIDOCS manual What is Documentation which can be found at http www huridocs org resource what is documentation What is monitoring Monitoring means the close observation of a situation or individual case carried out so as to determine what further action needs to be taken The following elements constitute monitoring e tis carried out over an extended period of time e Itinvolves collecting or receiving a large quantity of data e Close observation of the situation is done through constant or periodic examination or investigation and documentation of developments e Standards or norms are used as reference in objectively assessing the situation or case in question especially in determining what is wrong with it e Tools or instruments are used in identifying how the situation compares with established standards or norms e The product of monitoring is usually a report about th
37. appearance of Mr Norbeto Murillo oua 1 Assassination of Mr Yasser a Tmeizi e 2011 01 17 admin Forced disappearance of Mr Randy Felix P 2008 05 Malayao 15 Assassination of Mr Abd Shaker Muhammad al 2007 10 Wazir 16 2011 01 18 admin Monitoring Status Actions Ti Delete Ti Delete Ti Delete Ti Delete Note You can change the columns that are visible If you are interested in this please refer to Form Customisation Chapter 8 Browsing through your events is really simple By default OpenEvSys paginates your results which means it takes all your records and breaks them up in pages by default there are 10 records per page You can choose to add more records per page or to simply view all records at once Warning If you have a large amount of cases it may take an extremely long time to 17 load all events at once To modify the pagination simply refer to the top of the table where you can Show All or modify the number of records per page 2 3 4 5 6 7 8 Next Show all Records perpage 10 Set Page 1 8 Click on Show All or give in a custom number where 10 is and click Set OpenEvSys also allows you to organise your results based on existing columns For example if you click on Event Title you will organise all records by it either ascending or descending the arrow will indicate which Any visible column can be used to reorder your records This is called sorting your results
38. at the office Mehmet Kemal was similarly abducted beaten and threatened that night Kacmaz then contacted Human Rights worker and told about the incidences and asked for judicial assistance This was not the first incident that has happened to employees of the office Kacmaz also said that the office was illegally searched by the police on 16 November 2006 and some publications were seized Let us start by giving in the event title as Assault of Kacmaz et al For Geographical Term let s select Russian Federation If the term you are looking at has a box with a plus sign in it that means this term is expandable Click on it to display more terms You can also collapse the menu by pressing the box again it will have a negative sign when it is expanded Navigate from Universal to Europe then Eastern Europe and select Russian Federation All other fields using this type of hierarchical structure behave in a similar way albeit with different terms Geographical Term Clarify Universal Caribbean Final Date Anguilla Antigua and Barbuda Event Description Aruba Barbados Screenshot of the hierarchical menus Under initial date we will give in 25th of December 2006 To do this click the icon in the Initial Date field which will bring up the calendar widget The calendar widget is quick and easy to use if you want to select another month or year simply click on the top date in between the arrows and you
39. ccess any role has to the data within OpenEvSys This section can be found under User Management in the admin section of the site Select role Analyst a Admin wa Analyst Permissions of pat Entry Entity permissions Entity Groups create delete read update Additional Details M vw M M Linking M v a EA Primary M cA EA m 50 There are four methods of user interaction in OpenEvSyS e create the ability to create a new record event person etc e delete the ability to delete any records e read the ability to look at a record e update the ability to modify an already existing record These permissions apply to three main entity groups e Additional Details extra fields for specific types of events For example if you have an act of Property destruction you may have additional fields concerning this type of act The Additional Details entity group controls the degree of access a user will have to this e Linking concerns itself with any format that defines a role such as an Act or Intervention This controls a user s ability to access the formats that actually link persons to each other and an Event e Primary Events and Persons For each entity group you may decide to what extent a role may have access For instance if you had created a new role like the Editor from our Creating Roles example you will want to specify exactly what can and cannot be accessed To set up the p
40. cords You can control how many records OpenEvSys displays and navigate between pages of records using the numbers and arrows Table headings amp sort controls By default the rows in tables in OpenEvSys are sorted in the order in which they were entered You can change this by clicking on a column heading This will change the order of the rows in the ascending or descending order on the column you select A little arrow pointing up or down indicates which direction you have sorted that column You can only apply a single sort but you can sort results 11 8 9 that you have filtered Filter controls You can type into the empty white boxes at the top of some tables like on this screen On field that have pre determined lists of terminologies the terms will pop up when you click on the white box and you can filter the records by the term that you select OpenEvSys uses the values you enter to narrow down the records displayed Once you have typed in a text value or selected one from a list click on filter or just press enter You can filter on a single or all the columns Clicking on reset removes all the filters and therefore displays all the records again Link to main record Clicking on this link will take you to that Event Modification buttons Allow you to view edit or delete the particular Event Viewing an Event This section explains what you are seeing when you select a specific Event LONI OpenEvSys Events
41. dmin section of OpenEvSys Select an Entity you wish to edit and then go to the Details tab Form customization Select a format Event 2 Select Change Event Form Help Text In the Enabled column fields which are checked with the tag V are enabled those that are not checked are disabled You can easily change the status of each field Please note that it is not possible to delete fields For fields that are enabled you can define yourself where they should be visible This is done under the Visibility tab 66 Change Event Form Labels Details Order Visibility Validation Help Text v Update Form Visible Visible Visible in Searchable Visible in Field name Label inform inview browse in Analysis Analysis Hide in case of Event Record event_record_number v v v v zi a Number event title Event Title 7 7 7 v v confidentiality Confidentiality v v l Geographical Geographical Term geographical_term 7 7 v v Term x Bangladesh There are five different options relating to the possible views of the form you edit Visible in Form Visible in View and Visible in Browse Searchable in Analysis and Visible in Analysis If the box is checked it is visible in that respective view e Visible in Form refers to the visibility of that field when adding a person or editing their details e Visible in View refers to the visibility of a field when
42. does not allow for clarifying notes i iali Yes No Eniy Confidentiality o To be determined by local organisations Limited free text Geographical Term Clarify e Examples 1 For violations against groups the place could be the key word e g Tiananmen Massacre or Fenestra Bombing 2 If there is a single Initial Date 2013 05 13 Clarify victim the name and the gravest case could be the title e g Romano Disappearance 3 For a group the most prominent member could be Final Date Clarify used e g John Doe et al Arrest Event Description e Overview of the Add Event page Let s create a hypothetical case which will lead us through all the crucial aspects of constructing an event Here is the description of the event that we will work with 22 Boran Kacmaz Assault After leaving his office for the periodical Bread and Equality at Basmane around 21 00 o clock on the 25th of December 2006 Boran Kacmaz was stopped by a white Renault car with a few men The men exited the car tied his hands blindfolded his eyes abducted him and took him away on the Denizli Highway When the car stopped Kacmaz was questioned about the content of the periodical and accused of being a terrorist He was threatened to stop working at the journal After refusing he was assaulted by the men until he lost consciousness and woke up later by himself no longer tied up and hitchhiked back to his office There he learned his friend
43. ds of this manual Can change the type of field once I have created it No so make sure you choose the right type of field for the data you want to store When hide fields does this mean that data is deleted No when you hide a field all data is still preserved in the database It is simply not displayed so if you choose to make a field visible again all data that were entered previously will reappear Can I hide fields for one user but not another No you cannot control the visibility of individual fields on a per user basis Instead you may set up Roles and Permissions which designate what forms and areas of OpenEvSys your users can access For details on how to go about this see Chapter 10 Creating Users and Roles Can put my logo on OpenEvSys Yes you can configure the login page and the pages for printing reports events and persons These options are available under Admin System configuration and Printer configuration 69 20 FAQ ABOUT INTERNATIONALISATION OpenEvSys is designed to be internationalised This involves changing the language e g from English to Khmer and alphabet e g from Latin to Khmer Unicode and other kinds of settings e g for Arabic from typing left to right to typing right to left What language is OpenEvSys in Can OpenEvSys be used in my language In October 2013 OpenEvSys was available in in Arabic Bahasa Indonesia English French Khmer Spanish and Turkish It can be u
44. e situation e The report embodies an assessment of the situation which provides a basis for further action To read more on this subject please read the HURIDOCS manual What is Monitoring which can be found at http www huridocs org resource what is monitorin How do you rate the reliability of source information Perhaps one of the most difficult tasks in documentation of human rights abuses is assessing the reliability of your source With this in mind we have added fields to OpenEvSys that will allow you to indicate how reliable you believe the source is 58 What are Additional Details Additional Details formats contain additional information that records aspects of an act that are specific to particular types of acts The act standard format contains a set of fields which are general to every sort of act such as initial date location and type of act However some types of act require information specific to that act but not others For example if the type of act is property damage then the value of the property is something we want to know However if the type of act is physical assault why have a field for value of the property Hence the additional details format There are currently four additional details formats for killing torture property destruction and arrest What is an Involvement Involvement means the participation of a perpetrator in a particular act whether as one who directly committed it
45. earches or reports regularly After you have formulated a query created in Advanced Search you can save it by clicking on the Save button You will be prompted to give the query a name and a description This query will then be added to the list of Saved queries Advanced search Saved queries Charts and map Show all Records per page 10 Set Page 1 1 Y Filter x Reset t Query ID Name Description me ne Created by Type pnqQrb query 1 Osama 2013 03 16 admin Advanced pnqOQrb query 2 Osama 2013 03 16 admin Advanced pnqOrb query 3 Osama 2013 03 16 admin Advanced pnqQrb query 4 dan hoho 2013 03 21 admin Advanced pnqQrb query 5 geoterm geoterm 2013 05 10 admin Advanced Delete Show all Records perpage 10 Set Page 1 1 7 3 Charts and Map The Charts and Map function allows users to visualise the input data Get started by selecting the Analysis tab Navigate to the Charts and Map tab on this screen OpenEvSys Events Persons Documents Add New Analysts From here select the fields from the text box next to the Load button you wish to have displayed in the charts if you click letters from a specific field name it will be displayed 34 Once you select the desired fields click the Load button and your results will be displayed Analysis Charts and map Advanced search Saved queries Charts and map Events kon lx Events Geographical Term f a Load a Caribbean a Anguilla 2 Ant
46. eld When you visit the Validation tab each field has two columns for customisation Is Required and Validation Type If a check box under Is Required has a check in it then that field is required For Validation Type there are 2 validation options e Email will check that an actual email was given e Numerical will make sure that only numbers are within a field 40 Labels Details Order Visibility Validation Help Text w Update Form Field number Field name Field type Label Validation type 0901 person record number hidden Person Record Number 0902 counting unit mt select Counting unit 0903 person name text Name 0903 confidentiality radio Confidentiality A 0904 other names text Other names ES 0910 person addresses address Address Numerical Help Text Help Text is the useful information that appears when you click on the 2 icon next to most fields when editing forms This section allows you to customise what that help text is displayed and to translate it into your native tongue Navigate to the Field Label for the field you wish to edit and you will be able to customise the help text Definition An indication of the type of person or group being described Choose a code from Micro thesaurus 07 Counting Units This field is not repeatable and does not allow Guidelines Leu for clarifying notes Counting unit Entry Code or term from Micro thesaurus 07 Counting Units as noted below 01 Individual
47. eloped by HURIDOCS itself They are intended to provide controlled vocabularies for the Events Standard Formats as well as for other manual or computerized systems for documenting human rights violations Various thesauri are quite global and extensive But they can be modified by local human rights groups according to their needs OpenEvSys comes preloaded with 48 Micro thesauri plus another 9 thesauri which would have to be created at the local level List of geographical areas List of local languages Origins etc Can we add other Thesauri Yes you can add completely new microthesauri Can we edit the Micro Thesauri Yes you may edit any Micro Thesauri that you wish by selecting it from the list of Thesauri which can be accessed via the Micro Thesauri part of the Admin section Can we export and import new Micro Thesauri Yes but it s not easy to do and requires some scripting skills and knowledge of MySQL We are working on making this simpler How do we choose what terms to use Local users can study the various Micro thesauri in the HURIDOCS book which serve as models in thesaurus construction As for the content of the lists it would help to gather lists from your own countries or regions Official agencies can be of help For instance constructing a list of geographical areas can be aided by lists established by postal services 65 19 FAQ ABOUT CUSTOMIZING OPENEVSYS What data do we enter into OpenEvSys
48. ents Add Victim Add Aa What happened to Kacmaz Boran lt Back Add Perpetrator later Add Additional Details December 2006 gt Su Mo Tu We Th Fr Sa Depending on the degree of detail you wish to fill out for this form browse through the other fields and fill in information as you see fit Once again none of the fields are required unless labelled as Required thus you can put in a little information and always return to the specific record to edit and update it 25 After you have filled out the relevant information click Continue on the bottom of the page at which point you must enter information on the Perpetrator Who is responsible for the Abduction kidnapping against Boran Kacmaz Adding a Perpetrator The people who victimised Kacmaz were unidentified but it seems they were acting with a political agenda We will draw the assumption that they are Security Forces which is simply a generic name we will use for this tutorial Since both Perpetrators and Victims are persons the form used to fill in their information is identical We have extremely limited information on the Perpetrator though thus give in as much or as little information as you desire for this tutorial Event Title Assault of Kacmaz et al Event Description Victims and Perpetrators Sources Interventions Documents Q Add Victim Add Act Add Perpetrator Who is responsible for the Abduction
49. ermissions for a specific role open the drop down menu next to Select Role and hit Select v Select Permissions of admin Entity permissions Entity Groups create delete read update Additonal Details To continue with our prior example there are only certain privileges we wish to give to our Editor Since the Editor will only be looking at and modifying records we will remove the create and delete permissions for each entity group until your permissions look like this wv Select Permissions of Editor Entity permissions Entity Groups create delete read update Click Update Permissions to save your changes 51 11 LANGUAGES The Language option allows you to modify the default language to manage languages and to translate Form customization Existing fields Add new field Micro thesauri Add new Micro thesauri Translate Micro thesauri Menu User management Add New User Roles Module Access Control Permissions Language System configuration Printer configuration In order to modify the default working language click on Admin Language and then on the down arrow button next to English A list of available languages will appear from which you select the appropriate one Form customization Set system language Existing fields Select language English a Add new field Q Micro thesauri Add new Micro thesauri Khmer Translate Micro thesauri Turkish Menu English Use
50. f users What is the maximum number of users of OpenEvSys at the same time There is no limit to the maximum number of users who can be logged in at the same time In fact the same user account can be used from multiple locations or in different tabs in the same browser Who can access OpenEvSys Only those with proper login credentials may access OpenEvSys Please be careful about keeping your information private Login credentials for one installation of OpenEvSys will not work for another install of OpenEvSys Why have I been automatically logged out of OpenEvSys Probably because you left OpenEvSys open without doing anything for 20 minutes This is a safeguard You can reset this value under Admin System configuration Session timeout Why can t I login to OpenEvSys This could one of a few reasons e You do not yet have a user account for OpenEvSys ask the administrator to set up an account for you e You entered an incorrect username or password or both if you do not remember your password the administrator can reset it If the administrator does not remember his password contact info huridocs org e Your administrator has disabled your account or has changed your password ask him for the reasons why e You do not have cookies enabled on your browser enable them and try again 61 Why does OpenEvSys automatically log me back in even though I closed my browser window When a user logs into OpenEvSys wi
51. field will appear in your format You start by entering the name in the language in which you are working right now After you completed the creation of the field you can name the field in the various other languages in which you may be working using the Existing fields label option Field type you can select the field type from among the following e Text field with a 200 character limit e Text area with unlimited text e Date field e Radio field Yes No field e Geolocation this field allows you to indicate on a map where a violation took place by entering the place name or the geographical coordinates latitude and longitude of that place This field uses Google Maps e User Select allows you to select one single user from among the users that you have created under Users Add new user Please note that this field cannot be used for searching and counting in Analysis e Multivalue User Select allows you to select one or more users Please note that this field cannot be used for searching and counting in Analysis e Tree allows you to select one single term from among a hierarchical list with main terms and sub terms For example the list Geographical term has three levels Africa Eastern Africa Burundi Multivalue Tree allows you to select one or more terms from a hierarchical list with different levels e Select allows you to select one single term from among a short list of terms without
52. harge for them if you wish that you receive source code or can get it if you want it that you can change the software or use pieces of it in new free programs and that you know you can do these things Thus your organization can freely download modify and share this software You can give this software to friends or organizations without worrying about costs Our goal is to allow your organizations to use OpenEvSys in whatever manner you wish We wish to increase your organizational capacity and OpenEvSys reflects this principle If you modify this software you may sell this software but you must make the source code available for others Please let us know of any modifications you make we would love to see what other organizations have done with OpenEvSys 56 15 FAQ ON THE EVENTS STANDARD FORMATS What is an Event An Event is something that happens with a beginning and an end and which progresses until its logical conclusion It can be a single act a series of related acts or a combination of related acts happening together For an event to be included in human rights monitoring at least one act that it contains should be qualified as a human rights violation e g arbitrary arrest which is a violation of the right to liberty or be akin or similar to such e g legal arrest The term Act is a single piece of movement or action usually involving force Usually an act is committed by a person an individual or a group aga
53. hus you decide what information is entered When you have finished filling out event details press Save at the bottom of the page at which point you will be brought to the Event Summary page All we have at this point is a skeletal structure of the event Now we want to start filling it out Click on the Add Victims and Perpetrators link to continue Event Description Victims and Perpetrators Sources Interventions Chain of Events Documents Audit log Add Event Information Finish Finished You can do the following G Continue editing this Event record Add Victims and Perpetrators to this Event Event Title Assault of Kacmaz et al Geographical e Russian Federation Term Initial Date 2006 12 25 Adding a Victim You will be brought to the Victims and Perpetrators page We now want to add a Victim Do so by clicking the Add Victim button You will be prompted to select who the victim is but since this is our first Event simply click Add New Once you ve started adding records you can simply select persons from your database if an event or act you are working with concerns an individual you ve already documented before Select the Counting Unit as Individual in OpenEvSys victims can be individuals groups etc Enter the Name as Kacmaz Boran and select Male for Sex 24 Event Title Assault of Kacmaz et al Event Description Victims and Perpet
54. icro thesauri Person User management Event Users Act Add New User Arrest Roles Module Access Destruction Control Killing Permissions Torture Localization neue cerns System configuration Print configuration After you click Select you will be presented with the following page 37 Form customization elect a format V Select Change person Form Khmer Turkish English Spanish Field number Field name Field type person record number hidden counting unit mt select person name ten There are six sections to this page Labels Details Order Visibility Validation and Help Text Please note the following e Any changes to make to forms must be saved before they have effect e Once you have saved them the changes will be implemented immediately on OpenEvSys Labels Labels determine what the human readable name of a field will be Depending on the language you have enabled you will see a Label column and columns next to it for other languages that have been installed within OpenEvSys if you would like to use OpenEvSys in another language contact HURIDOCS at info huridocs org for advice on how to go about this To change the label simply click the relevant box under Label that corresponds to the field you wish to edit For example ifyou wanted to change the label of the person name field simply click where it says Name and give in your own name Labels Details Order Visibility V
55. ictim more than once Yes a person can be a victim multiple times OpenEvSys indicates this by listing individual Acts when viewing an Event For example if a person is abducted and then executed you can give in the first act as abduction and the second act as an execution OpenEvSys will list each act separately even if the victim is the same Example of a person being a victim more than once Cana person be a Victim and then a Perpetrator in the same Event Yes in relation to different acts that took place within the event Cana person be a Victim and then a Perpetrator in different Events Yes 60 16 FAQ ABOUT USER ACCOUNTS What is a user A user is anyone with access to OpenEvSys through proper credentials username password All users must be created and assigned individually by the site administrator OpenEvSys does not allow remote signups Can we use OpenEvSys with many users at the same time Yes multiple users can login at any point In fact you can log in as many times as you like at the same time using different internet browsers from different locations How do we add new users to OpenEvSys To add a new user start by going to the Admin section Once there look at the left side of the page and click on User Management You should see a list of users if there are none added only admin will appear What is the maximum number of users of OpenEvSys There is no limit to the number o
56. icts within Chechnya We can create the hierarchy by dragging Chechnya to the top and then Groznenskij and Shelkovskij slightly to the right The two districts then appear below Chechnya as follows Micro thesauri terms Labels Order Chechnya Groznenskij Shelkovskij Now when you go to edit or create a new Event you will be able to select the local terms you have created Local Geographical Area menn g Chechnya Groznenskij i Shelkowskij Initial Date Type 9 2 Add new Micro thesauri You may want to create your own local terminologies so that you can classify specific information that you record according to your own categories It is quite easy to set up such a new list within OpenEvsys you only have to click on the button Add new Micro thesauri give the list a name choose a name that you can easily recognise in the future Add new Micro thesauri Micro thesauri weapons used After this you can start adding terms in your new list by selecting it from the list of Micro thesauri under Micro thesauri customization Micro thesauri customization Select a Micro thesaurus 1 index term x 71 trees 72 plants Micro thesauri terms 73 test 74 counties Labels Order 75 provincias 76 test2 4 111 Add new term 77 weapons_used You can also create a new field in which you can select the terms that you put in your thesaurus 46 1
57. igua and Barbuda Aruba s Bahamas 2 Barbados Virgin Islands British Cuba s Dominica Crna s Cayman Islands If you look on the right side of the screen you will see all terms in each field that you have selected By clicking on any of these terms you can refine how the data is displayed For example we refined the search to extra judicial killings in the Philippines and the results were displayed accordingly Map Saat A DO 2 Din o Chi i A oh A City pa p T siaa n a a 1 ri H i go mn LI Cdoule Map dete 62012 Basersoft Google MapiT ORION ME SK planet ZENRIN Terms ofe Please note that on the map the only results that are displayed are those that you have geo tagged in the Events The charts displayed will depend upon the fields which you have selected Edit Geographical Term BB Anguilla M Bahamas M Ecuador E Bangladesh W india IB South esstern Asia M Cambodia 12V Edit Type of Act I Direct actions which violate the right M Summary execution I Extrs judicial execution outside any l a Politically motivated killing by non st MIndisciminste random killings E Death as a result of being caught in M Undefined 140 0 15 30 45 60 35 Note you can modify the type of charts and graphs by clicking on the edit buttons in the bottom left corner of each graph Characteristics a Geographical Te
58. imply type into it Event Title You can type into here ETE o 13 Text area field Checkbox Checkbox fields are fields where you check a box for the value that is relevant This is an empty input field Confidentiality 18 N You complete it by clicking on the appropriate value in this case you want the Event record to be confidential Confidentiality Y SjNo Date field The date field follows a pre defined format for recording the dates when events started and ended or events records were recorded or updated The question mark shows that there is guidance available on how what information to enter into this specific field Initial Date Initial Date Type 8 You can complete the field by recording the date in the order YEAR MONTH DAY Use four digits for the year two for the month and two for the day and a hyphen between each Alternatively you click on the date icon which will then allow you to browse through a calendar Initial Date 2011 11 02 E November 2011 gt Final Date Su Mo Tu We Th Fr Sa koi 1 3 4 5 nt Description 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 _ 27 28 29 30 Clicking on Clarify allows you to add additional notes for example mentioning that the exact month or day are not known and that this is an estimate Initial Date The event started during the 2013 08 04 night f
59. in the various formats and the Micro thesauri though the system is based upon the events model and it is now possible to create new formats from scratch The harder job is to define how your organisation should adapt the formats to its needs this requires consultation among management documentation staff and others involved HURIDOCS will be glad to offer advice on this For a general overview and a detailed description of the Standard Formats and the Micro thesauri see the books available on the HURIDOCS Website Events Standard Formats A tool for documenting human rights violations and Micro thesauri A tool for documenting human rights violations 8 1 Existing fields Editing a Form To edit a form you must first navigate to the Admin section of OpenEvSys This section is only accessible for persons with Admin permissions If you are working with your colleagues on documenting human rights violations it is important that you discuss and agree upon the adaptations that you want to make to your database before you actually make modifications Form customisation appears as the first link in the Admin navigation bar located on the left Open the drop down list next to Select a Format and click on the form you want to edit In this example we will open the Person format Admin Form customization Form customization Existing fields Select a format Person Add new field Micro thesauri Add new M
60. inst another in which case it is referred to as an act of commission Act can also mean the non performance of an expected or required movement or action in which case it is referred to as an act of omission What is a Person A Person is an individual or a group who is involved in or related somehow to an event What are the roles that a Person can have in an Event e Victim the person individual or group who is the object of an act e Perpetrator the person individual or group who commits an act that may constitute a human rights violation Perpetrators can be state or non state entities The means used could be concrete arms such as guns or more abstract processes such as law making e Source the person individual or group who provides information on the event and or its elements e Intervening Party the person individual or group who intervenes in an event such as to aid a victim or to seek to stop an ongoing violation What is a field A field is where you give in information It can range from text like a name to a date like the day an act began OpenEvSys contains multiple fields to completely describe an event in a structured manner most of which are optional to fill out Each standard format is made up of a variable number of fields in which the data elements are recorded The various fields can be categorised into three general types according to the kind of data they hold e Fields for factual and de
61. ional capacity and OpenEvSys reflects this principle If you modify this software you may sell this software but you must make the source code available for others Please let us know of any modifications you make we would love to see what other organizations have done with OpenEvSys You can read the full license at http www fsf org licensing licenses agpl 3 0 html 71
62. k in the same database in English Also you can enter data in one language and carry out searches and counts make reports and statistics in another But the language setting is a global system setting not a user setting This means that two users Cannot at the same time work on the same installation of OpenEvSys in different languages Also OpenEvSys does not manage parallel data in different languages For example if you need for example descriptions of events in different languages you could create one field for the Event description in English and another field for the Event description in French Are some fields mandatory Yes By default only the minimum number of fields necessary for OpenEvSys to function are required such as an Event ID and the automatically generated management information like Date Created You can fully customize all forms and their respective fields and make any field required under Admin Form customization Select a format Details What are Clarifying notes Clarifying notes allow you to add more information on a specific field for which the data in the field may not fully explain something You can add and remove clarifying notes for any field see Chapter 8 Form Customisation Can I search clarifying notes Not yet If someone really needs to we can see whether we can include this feature in a next release 68 What types of field are there in OpenEvSys See Section 8 2 Add new fiel
63. lains what are you seeing on the main browser areas of OpenEvSys These areas display tables about primary records Events Persons Document from which you can access more detailed information about Victims Sources and other types of records He aje Add new Event 2 3 4 5 6 7 8 Nex Show af Records perpage 10 Set Page 1 8 Event Record initial Date Number Event Titie Date Updated Updated By Monitoring Status Actions Pre ae Roset 7 2013 05 ty i Ma y ests eters stive z e pngQrbYeven BO Mayday Protests St Petersburg 01 Active CS te f Dou 2012 04 pnqQrb even B4 Armenia Mob attack on local NGO 16 EL Dome B a Alleged torture and i treatment of four members including a minor of an indigenous 2009 12 2013 04 HURI event 18 admin EE B lon tribe as well as of a local trader by members of the Philippines Army 01 26 2006 02 2011 01 HURI event 53 Philippines Eleven persons among which are two children arbitrarily detained PP mon admin Q vin Bi Dou Philippines Enforced disappearance of a minor boy and torture and other forms of ill a i HURMevent 22 treatment of a fisherman in Maguindanao Province by alleged members of the ea admin CS a Doure f t L y uar 18 03 G Philippine Army 2005 02 HURI event 57 Philippines Killing of civilians by members of the Philippine Army o8 a EI ED PE n n 2008 10 2011 01 HURI event 26 Localisation of Mr Norbeto Murillo arbitrarily detained 31 05 admin a a f Dou
64. looking at a record this is the view you get when you open a record e Visible in Browse refers to the visibility of a field when browsing through records of events persons etc in essence what details the browsing table will show e Searchable in Analysis means that you can carry out searches in the Analysis section e Visible in Analysis means that the field is available in the default result lists of your searches in Analysis for particular searches you can always add fields using the Add fields to search results button Once you have made the changes you want scroll down and press Update Form to save your changes Can we change the names of fields Yes OpenEvSys allows you to change the name referred to as Label of any field in any form To do so go into the Form Customization area and select an entity Under the tab Labels you can change the label Save your changes after editing the Labels by clicking on Update Form Do I have to fill out all the fields No OpenEvSys allows you to decide to what extent you will fill out event details You are not required to fill out all the fields and in addition may always go back to your Event and edit or add details If you wish you can force certain fields to be required by going to the Validation tab in Form Customization For each field you wish to require please click on the Is Required checkbox Please be sure to save your changes
65. mats act involvement information intervention etc documents etc Note that the audit log does not currently show what changes were made only the fact of the change What does mean ACL mean ACL means Access Control list This is a setting that the OpenEvSys administrator can use to limit the access of certain groups of user to particular groupings of features in OpenEvSys For example it is possible to give a group of user access to the Events section but not the 63 Analysis section of OpenEvSys ACL differs a little from the concept of privileges which control what a user group can do with records What are privileges Privileges determine what a user belonging to a certain role can do with the records that exist in OpenEvSys For example privileges determine whether you are allowed to update or create a new event How are privileges different from ACL Access Control Lists or ACL are intended to create roles that define what features of OpenEvSys can be accessed by users assigned to that respective role Privileges on the other hand are concerned with specific actions taken within the enabled features of OpenEvSys For example the ACL may give you access to Events and permissions will then decide whether or not you can edit or create new events Can I hide some records from other users Yes and no The general approach OpenEvSys 0 9 takes to record visibility is quite simple see all or see nothi
66. n 1 0 to the present version 2 1 September 2013 were made by consultant programmers Denis Larka and Hmayak Tigranyan Can we modify OpenEvSys Yes you may modify OpenEvSys anyway you wish because OpenEvSys is free and open source When we have a problem with OpenEvSys who do we contact to fix it If you experience any issues with OpenEvSys contact HURIDOCS by emailing us at mailto info huridocs org We will do our best to help you get OpenEvSys back up and running as quickly as possible In addition you can find a large amount of documentation and help here at http www openevsys or Can I use OpenEvSys without a mouse Not completely and we know this is an issue OpenEvSys has some keyboard shortcuts access keys to speed up navigation and repetitive tasks However we make some use of JavaScript to improve the user interface so certain functionality is not yet fully accessible solely through the keyboard OpenEvSys doesn t do something I want it to What can I do about it If there are certain features or functionality your organisation wants that OpenEvSys does not offer out of the box you have quite a few options e Contact HURIDOCS and we will attempt to help you do what you originally wanted to with the features that already exist within OpenEvSys e Because OpenEvSys is open source and its licence allows for modifications you can hire a programmer to implement the specific features your organisation requires We wo
67. n violations These include international and national non governmental organisations advocacy networks and national human rights institutions Typically these organisations or networks have the following characteristics e They have a team of information workers e They require staff across various departments different organisations or geographical locations to have direct access to information about violations e They are beginning to incorporate Internet based tools into their public information and advocacy work Who uses OpenEvSys OpenEvSys has been successfully deployed and used by NGOs and NHRIs in among others Cambodia Ecuador Indonesia the Philippines Turkey and Zimbabwe Some groups monitor specific types of human rights violations while others have a more general focus We cannot identify the users further for reasons of confidentiality 1 WHO DID WHAT TO WHOM The methodology behind OpenEvSys is based upon a tried and proven approach to human rights abuse documentation namely Who did what to whom This question implies a victim a perpetrator and an act that links them Focusing on this question allows us to systematically break down events for better documentation and analysis From this we derive a whole host of roles a person can assume Take a glance at this graphical model we have developed that provides an overview of the OpenEvSys methodology The data model Pairing our initial question with
68. ng rather than User 1 can see fields A and B but not C There is one exception where the confidentiality field of the Event format is checked i e set to Yes the user entering the record can choose to restrict access to that Event and all linking formats Act Involvement Intervention Information etc to groups of users which share a particular role This is an experimental feature in OpenEvSys 0 9 The development of OpenEvSys is led by the needs of users so if you need a more complicated record visibility system let us know If we make the database online is it searchable by Google No OpenEvSys requires login credentials before any records can be viewed Google cannot search or access your data but they can certainly index the root url of your OpenEvSys site There are ways to avoid this such as deploying OpenEvSys behind a firewall or Virtual Private Network VPN If you want your site removed from Google please refer to Removing my own content from Google s index 64 18 FAQ ABOUT MICRO THESAURI What are Micro Thesauri and why do we use Micro Thesauri HURIDOCS Micro thesauri a tool for human rights documentation There are a total of 48 Micro thesauri some of them taken from existing sources like List of countries from the United Nations List of occupations from the International Labour Organisation ILO list of ethnic groups from Minority Rights Group and the UN High Commissioner for Refugees Others were dev
69. on is avictim perpetrator source of information or intervening party in a particular event 49 Roles MODULES 0 Admin Analyst Data Entry Editor Admin E E m E Analysis m E E Events E m m Person m Documents m E Dashboard m m Great so now you have a new role but in its default state a new role will have no permissions At this point you must decide what modules the new role will have access to In this example let s assume that our Editor role should only have access to the parts of the site where actual work is done with stored information Thus we would check everything except for Admin and Analysis because our Editor does not need to modify OpenEvSys itself or perform analysis on data Once you ve checked the relevant boxes click Update Access Control List Your changes will be saved and your page should now look like this Roles amp Module Access Control New Role Name Add Role Roles MODULES Admin Analyst Data Entry Editor Admin Analysis 7 Events 7 vi Person m v Vi Documents Fj Fj Dashboard Iv LA k4 v Update Access Control List Click on Update Access Control List to save your changes Once you ve created the new role you can continue modifying it by setting permissions or you can create a user with your newly defined role Setting Permissions Permissions define to what extent a Role can work with data Permissions allow you to fine tune the degree of control and a
70. on and storing such in appropriate containers called documents or collecting already existing documents containing the needed information e Organising the documents to make them more accessible and e Actually providing the documents to users who need the information Documentation could also mean a specific part of this process Thus documentation could refer to the act of recording information or the act of collecting and organising documents Why Document There are a number of reasons why documentation is important For one events happen and finish after a certain time Or there could be some events which are useful to be informed about but which happen elsewhere People may also have different perceptions and analyses of events If there is no documentation on these events information on them may forever be gone and the benefit that could have been derived from them is lost In other words documentation is an activity that is forward looking meant to address a future need People who need certain information will need documents that they can refer back to Moreover if properly documented information can be re used and re organised Purposes of Human Rights Documentation Human rights organisations are usually set up for one or more of the following purposes e Advocacy e Direct assistance to victims e Pursuit of justice against impunity e Establishment of historical records e Human rights promotion and education Doc
71. on on persons individuals or groups Role formats e Victim Format for recording information on victims persons who were the objects of acts that caused or led to violations e Perpetrator Format for recording information on perpetrators persons who committed the acts e Source Format for recording information on sources persons who provided information e Intervening Party Format for recording information on intervening parties persons who intervened in an event Link formats e Act Format for recording information on acts committed against victims e Involvement Format for recording information on the involvement of perpetrators in specific acts Information Format for recording information on the information provided by sources e Intervention Format for recording information on acts of intervention e Chain of Events Format for recording information on the relationships between events Biographic Data Format for recording information on relationships among and updates about Persons Attachment formats e Additional Details Format for recording additional information on specific types of acts e Biographic Data Format for recording information on relationships among and updates about Persons e Address Format for recording information about addresses of persons e Document Format for recording information about documents that are attached to another format Note that
72. onal Gruyere La Pays d Enhaut A MOrQ S Nyon Touyry E r NIL wa f Ye gerdon l s Bains n ci Lons le Saunier Z a o rnus Louhans Romenay Gstaac o 4 Montreux Phonon les Bains Crar Sic Monthey gt a Hatite Ne o Chamonix Amb ri u en Bugey o Rumilly i E a Mant Blane a ane a A Albertville k Scal 1O 2M Bourg Saint Maurice Saint Claudeo Villeurbanne 20 LOATA ea e ne Botegoin Jallieu Chamb ry Map Deta flernsofrtise 7 a K DELETE LAST DELETE SELECTED CLEAR MAP Geneva Switzerland Find Location Search for your location using a location name OR latitude longitude coordinates format 38 19 65 61 OR click on the map to pinpoint the correct location Using this function will allow you to visualise geo tagged Events on a map in the Charts and Map function under Analysis see section 8 3 4 2 Browsing Events Browsing with Multiple Events In addition to having a great documentation system OpenEvSys also boasts a great interface with which you can easily browse through the information that you have entered To begin let s go to the Browse Events page Assuming you ve added some events you will see a table displaying the cases that you have entered already Event Record Number HURI event 27 HURI event 61 HURI event 31 HURI event 65 Initial Date Event Title Date Updated Updated By 10 Enforced dis
73. ou may wish to simply delete them Deleting a User Account Deleting a user account is quick and easy Note that deleting users does not delete the records they have added or worked on Simply go to the Users page click the check box next to the account you wish to delete and click the Delete button Add New User Show ali Records per page 10 Set User Name admin Users E Delete Show all Recoris per page 10 Set You will be prompted whether or not you actually wish to delete the selected account s Click Yes to continue with the deletion or No if you ve changed your mind or possibly selected the wrong account for deletion Do you want to delete the selected user s Username First Name Last Name Organization Designation Email Address Role Status Action Note You can delete any created account except for the first one made with OpenEvSys the admin account 48 10 2 Creating Roles Within OpenEvSys there exist Roles for users which allow you to specify what parts of the site can be accessed by a user For instance a user with the admin role has different access rules for OpenEvSys then an analyst To create delete or modify roles go to the Roles Module Access Control page which can be found in the User Management part of the Admin section Roles amp Module Access Control New Role Name Add Role Roles MODULES Admin Analyst Data Entry Reader Admin f Analysis TA
74. pea e ee S a ka ek S ik SEE Pa A kek 21 5 HOW TO ADD AINEW EVE NT wii beni fat aks ae ae a ri e kk n a ke kaa l ka eke ba aa 22 b UPLOADING DOCUMENT Si s 4i0iiesi shevetiundes it kat ae tp bk anekse sa n ai oi ea ae pk dant 28 6 1 Uploading a DOCUMENT ccccceeseccceeseccccescceceesececeuececseneceeseesecesauaecessuneceeseges 28 6 2 linking a Document to Aan EVeNE wt wy va va ab kaka harness neon kan Ga kap a ka eles 28 FA NAL SIS corns kote atis lov a wa et e kt a et a a e e a a L e K RO ER Re e e AE Gi 31 Advanced SE JON kiba elit n a e pe e kok a n at a e a k ke ka aaa t ka 31 F2 SAVE COUT ISS aetna Ata a at a kk a e a e e ok eee a a ae a ke w a ask 34 F3 Chars ANN aD 5 til owa ina kd n e l kn n kn a e ka a te a a eta aa ka ao ii amater 34 S FORM CUSTOMISATION 4 vi os sa fwi adan ko ae ooo tea rd ka e ek e a tk eat an e di kale ak Ga 37 OE ISUING FIE AS kise eli at fe e a ae l a n a A a a n kn n n pe ae De e kb aa ae e a 37 2 RAG NEW WE Se Fi ate ok en ei ak ta e ka ke n a kk tate l ka kepi kan 41 9 MICRO THESAURI CUSTOMISATION sirsiran l key a ke ala kali 44 9 1 Adaptation of existing MICro theSaUri vveeeeeeeeseereeeosoooeeosooooooosoooooooooooonssonooons 44 9 2 Add NEW NMICCO tESAUNI kebek sno dat ke ba e aa ked dv kk ou eee va et ka ep e pak an hess 46 10 CREATING USERS AND ROLES 5 s vbaiii koli kk sa deal not ve aste kel set ke ante ka ple a ks ke ee a ap 47 TOL Cheatin SUSE NS ekrir pir Di ka a eka LE ke
75. persons and events Supporting Documents Hide Supporting Document s i 1 Test Document REMOVE Test Document was added to the list Once you ve actually linked a document to a record you can return to the Documents section of OpenEvSys and get a comprehensive view of all the links your documents maintain Return to the Documents section When you do so you will automatically be on the Browse Documents page of the Documents section which gives you an overview of all documents in your OpenEvSys 29 2 3 4 5 6 7 8 9 10 gt gt Next Show a Records perpage 10 Set Page 1 20 Date Document ID Document Titie Date Created Submitted Type Format Actions YFme gg Reset HURI picture 91 Picture Q ven f ocer HURI picture 152 Picture Q vow ED f Cow HURW picture 62 Picture Ce EE aou HURI picture 121 Picture EI Coote HURI picture 183 Picture EKI g fi Dout Assuming you ve uploaded and linked a document go to the document specific view by clicking on the Document ID at which point you will be brought to the document summary page looks familiar right Click on the Links button next to Document Details You should see the following page or something very similar Document Title test Document Details Links Audit log Record type Record number By whom Linked when Event pnqgQrb evenv77 admin 2013 06 05 15 54 05 Every single link that exists between the document you are viewing and other records
76. r view will change to an overview of the months Click on it again to get an overview of the years For the Event Description simply copy and paste the description this tutorial has provided For the Violation Status let s give in Confirmed as a Violation The next step is to index the event based on the thesauri that come pre installed with OpenEvSys provided to you by HURIDOCS You may have noticed that fields such as Violation Status only permit one term to be given in Violation Index and HURIDOCS Index terms allow 23 for multiple choices to be made which is useful if an event contains multiple violations thereby allowing you to include this event in all relevant analysis you may undertake Remember if you are ever in doubt about the specific purpose of a field simply consult that fields respective tool tip indicated by the There you will find all necessary additional information Set the Violation Index field to Violent or coercive acts by state agents by expanding the list of Acts involving non respect of personal integrity and or individual and group liberties Set the HURIDOCS Index Terms to Abduction and Monitoring Status to Active As you can see there are quite a few fields asking for information that we do not yet have This is OK in the sense that OpenEvSys does not require these fields to be filled in OpenEvSys is intended to be as flexible as possible for your organisation t
77. rators Sources Interventions Chain of Events Documents Audit log Add Victim Who is the victim Counting unit Individual x r Name Kacmaz Boran 2 Scroll down and under Occupation navigate to Journalist via Professionals Other Professionals Writers creative and performing artists and select Authors journalists and other writers Or even easier start typing Jou and the correct term will pop up Occupation jou Clarify e Authors journalists and other writers Local Term for SEETI Do Occupation Keep going down until you see General Characteristics In the context of the victim General Characteristics refers to what characteristics of the person led to the respective human rights violation In this case we will say Press Media for this affiliation is what likely led him to be victimised You can leave all other fields blank Scroll to the bottom and click on Next Adding an Act You will now be brought to a screen with the question What happened to Boran Kacmaz This page details the Act aspect of an Event The Act links a victim and perpetrator Since Boran was abducted go to Type of Act Violations against the right to liberty and select Abduction kidnapping Give in the initial date as Dec 25 2006 Event Title Assault of Kacmaz et al Event Description ictim j petra Sources nterventions Chain of Ev
78. rends in your data e Easy and quick creation of maps and graphs that illustrate your cases e Multi lingual translated into English French Spanish Arabic Bahasa Indonesia Khmer Turkish other languages are on the way e Customisable user roles and permissions e Free and Open Source software you can freely use and modify OpenEvSys there are neither licenses nor vendor lock in Technology and hosting OpenEvSys is built as a PHP MySQL web application This offers many ways of hosting it ona standalone computer on your server and LAN or on your web server so that you can share information on violations in a secure and standardised way over the Internet if needed Information about how to set up OpenEvSys on your own computer s can be found in the Installation Manual HURIDOCS can also provide hosting and support which includes e Hosting on our server based in Switzerland e SSL encryption with security certificate https e Daily offline backup of your data to protect against loss e Incase of technical problems technical support by an expert developer usually within 24 hours e Automatic installation of upgrades and bug fixes For more details see http www huridocs org openevsys hostin Status The software is stable mature and ready for use The most recent release October 2013 is Version 2 2 Who is OpenEvSys for OpenEvSys is designed for use by organisations who need a database to manage information o
79. rm affiston Poltical party o o Armed oppositi Borares B Equador Actual membi E Bacglacesh opposition MM inaa s Suspected mi 1s Chant Editor im a Start Cha Customise nan name ka ip Jwe tet colori aa labels Recommended charts More Geographical Term m a a B Anguilla Sarmas B Equador E Bacglesesh Mnais E South castern Aai Type of Act fi Zam is Cambodis Philippines Thailand m EE Type of Act 36 8 FORM CUSTOMISATION When developing the Standard Formats and Micro thesauri HURIDOCS realised that human rights groups can have various reasons for documenting violations such providing services material and psychological support to victims bringing perpetrators to justice producing reports and statistics on basis of the cases that they become aware of Also human rights groups vary in size and the kind of resources they have available to do documentation work In addition some groups may focus on particular violations such as disappearances or on certain population groups while others have a more general focus OpenEvSys comes with Standard Formats and Micro thesauri which provide a starting point But in order to you the system successfully organisations will have to adapt these formats and terminology lists so that they best match with their purposes resources and focus In the technical sense it is rather easy to modify the field
80. rom 4 to 5 August Remove Clarify 9 14 Drop down selector The drop down selector allows you to select the appropriate term from one of the HURIDOCS Micro thesauri or from a thesaurus which you created yourself and which has one single level Initial Date Type O You complete it by clicking on the little down arrow button at the right of the box A list of available options for completing the box will appear For this example Final Date Type the options are Estimate Unknown day and Unknown month and day Select the most appropriate one initial Date Type Estimate x r Tree selector The Tree selector allows you to select the most appropriate term s of one of the HURIDOCS Micro thesauri or of a thesaurus which you created yourself and which has multiple levels You start completing the field by Click to select an option A list will appear with all terms at the top level of the hierarchy You select the appropriate top level by clicking on it Violation Index Acts involving non respect of personal integrity and or porting Documents individual and group liberties Violent or coercive acts by state agents Files Violent or coercive acts by non state agents Coercive acts which are not necessarily violations Violent acts which are likely to be violations but where the perpetrators are unclear Record Grouping Acts which are likely to be violations but which are not
81. rs French Add New User Arabic Roles Module Access Control Bahasa Indonesia Permissions Language System configuration Printer configuration 52 12 TRANSLATING OPENEVSYS INTO OTHER LANGUAGES OpenEvsys consists of three parts e The User Interface at the moment there are about 700 words and phrases e The formats and Micro thesauri The complete interface is available in English French Spanish Arabic Bahasa Indonesia Khmer and Turkish The formats and Micro thesauri are quite extensive The Events Standard Formats contain a total of 203 fields the scope notes with explanations of the meaning of each field contain 21 190 words in total The 48 standard micro thesauri contain 3667 strings words or short phrases with a total of 167190 words In order to save translation work and it makes most sense to work on adapting and localising these before you embark upon their translation Do not hesitate to contact us at info huridocs org if you want to know more about this 53 13 GET HELP AND TRAINING HURIDOCS can provide onsite training to assist organisations in setting up OpenEvSys adapting and customising it recording violations searching and analysis Using the OpenEvSys software is the easy part as it is quite intuitive to understand and use However documenting human rights violations is not so easy In other words we strongly recommend obtaining some advice by experienced experts at the outset
82. scriptive data These are fields that give the what who where when and how Examples are personal data of the victim or the description of an event e Fields for analytical data These are fields used to contain information that is arrived at after some analysis and thus involves judgement They are often used to generate statistics to show trends and patterns For instance an organisation may want to categorise the types of events it has monitored The categories used for this field are often context dependent Included in this type of fields are fields that denote status In some cases such as in the status of victims the data could be factual e g dead detained e Fields for management data These are fields used by the organisation for its internal operations such as in keeping track of who entered which records into the database or which fields are to be included when exchanging with certain other organisations 57 What are roles Roles define what a person is in relation to an event For types of roles please refer to What are the roles that a Person can have in an Event What is a document A document is anything that provides information like a picture death certificate article etc Adocument can also have a file attachment in any format Documents can be linked to any other records and linked to many different records all at the same time this reflects the idea that documentary sources often evidence m
83. sed in any other language Feel free to contact the HURIDOCS Secretariat at info huridocs org to get more information about the work involved in translating How do we change the language in OpenEvSys Languages can be set under Admin Language After all files have been translated in an additional language HURIDOCS will add this language to the distribution files I want to use OpenEvSys in Khmer but if don t have Khmer UNICODE on my computer can I still use it No OpenEvSys will store whatever data you input However unless you have Khmer UNICODE installed you won t be able to input data correctly in Khmer from your local computer Apple Mac computers do not yet support Khmer UNICODE In nix systems you should enable support for the Central Khmer language The same goes for Bangla Bengali unless you have Bijoy installed whatever you enter into OpenEvSys will be unrecognisable When I export data from OpenEvSys and try to load it in Excel to analyse it the text is messed up This happens with Khmer UNICODE and Arabic but we can t rule it out with other scripts let us know if this affects you It is possible to type Khmer or Arabic into OpenEvSys and it is also possible to type these languages directly into Excel However when text is exported from OpenEvSys and then loaded into Excel it s messed up We don t know what causes this yet There is a practical fix for this When exporting data from OpenEvSys export as CS
84. te Wi Delete 26 Congratulations you ve created your first OpenEvSys event Remember the degree of information you provide can vary greatly This example was extremely minimalistic If we d wanted we could add more acts victims and perpetrators to this event It all depends on you to break down the information in a systematic manner If your organisation is new to this strategy of documentation read our publications available for free online at http www huridocs org our manuals to get a better sense of how an event can be broken down and structured or contact us at info huridocs org if you have specific questions 27 6 UPLOADING DOCUMENTS 6 1 Uploading a Document In addition to storing textual data OpenEvSys also allows your organisation to upload and link documents relevant to the cases you are working on Any file type may be uploaded PDFs JPEGs GIFs Word documents etc and HURIDOCS offers a list of common document types so that you can easily index the files you upload the Type field To upload a document go to the Documents section of OpenEvSys where you see the following page Once again any document can be uploaded Give in all relevant information then click on Browse to locate the file on your computer that you wish to upload Once you ve done this click on Save You will be presented with a summary of the file you ve uploaded In this example we have created a Test Document
85. th their username and password OpenEvSys creates a session for them on the server If you close the tab or window and then reopen it your session is still available on the server so OpenEvSys tried to pick up where it left off Sessions are closed when you either a sign out or b leave OpenEvSys for 20 minutes without doing anything when it will time out automatically 62 17 FAQ ABOUT ACCESS CONTROL If I delete a user does it delete all the records they have created No Deleting a user has no effect on the content of the database The records a user creates or updates will still be there as will the audit record of them having done so Is the database secure No database is truly secure but some are securer that others For real use and not just testing on your laptop the OpenEvSys application should be deployed with the assistance of a system administrator familiar with the setup and running of a UNIX based server and network environment Is OpenEvSys encrypted No not by default The OpenEvSys backend can be deployed into encryption tools such as LUKS or TrueCrypt Traffic can be encrypted using Secure Socket Layer SSL You will need a technician to set this up for you Before doing so check that the use of encryption technology is legal in your country or whether it is legal for a 3rd party to export this technology to you through the provision of a network service e g a webhost HURIDOCS provides hosting
86. the Description shots and saw two men fleeing from the site Prior to the incident Mr Wilfredo Cornea had been actively advocating for the farmers right to get the land awarded to them through the Comprehensive Agrarian Reform Program CARP to which was opposed Mr Aquiles Lopez owner of the Hacienda Mulawin Remarks The View Event section provides an extremely detailed overview of the event with the tabs on top giving you access to nearly every aspect of the event OpenEvSys provides you with all relevant actions in terms of editing the Event you are viewing The Victims and Perpetrators tab gives you an overview of all the Acts which have occurred within the Event and who the victims and perpetrators were From here you can go to individual person records by clicking on a persons name you can view the acts and the involvements These records will appear below the table View Act record G Edit this Act G Edit Additional Details Add Perpetrator s Victim HURI person 126 Wilfredo Cornea Event HURI event 44 Extra judicial killing of Mr Wilfredo Cornea Confidentiality Type of Act Extra judicial execution outside any legal proceedings Initial Date 2006 06 26 Initial Date Type Here we have clicked on a specific Act after which OpenEvSys gives us the option to edit it in different ways All other tabs behave in similar ways If you view a tab that has no information for instance Chain of Events
87. ts or Events simply go to the Role List and OpenEvSys will provide you with an overview Remember A person can have multiple roles and can be both a victim and perpetrator OpenEvSys Events Persons Documents Add New Persons Person Name Ricardo Bellamia y Beceril Person Address es Biograph Detatis Role list Audit log Edt this Person f Print this Person 8 Delete this Person test Counting unit individual Name Ricardo Betamia y Beceri Con dentiality Other names Date of Birth Place of Birth Locality of Birth e Paid worker in human rights organisator 4 4 Browsing Documents Browsing Multiple Documents The interface for browsing documents is identical to that of Browsing Events see 7 2 Viewing a single document will allow you to see where a document has been linked to A document can be linked to multiple records You can also download the document from this page OpenEvSys Events Persons Documents Add New Documents Document Title Document 1 cument Details Links Audit log Edt detats amp Download Document Delete Document Document Tite Document 1 Creator admin Description Date Created 2011 12 0 Date Submitted 2011 12 05 Type Abstract Format applic ation vnd openxmitormats officedocument wordprocessingmi d Language English Document ID maartr 2780 About OpenEvSys OCS AGPL v3 licensed Version 2 1 21 5 HOW TO ADD A NEW EVENT If this is your first time
88. tus Activated canos Only the fields labelled required must be filled out The username can be any combination of letters and characters just make sure there is no duplicate username already in existence All other information is voluntary The last two fields Role and Status are important so do 47 not overlook them The Role field determines what type of account you create For instance creating an account the Admin role will give the new user all the permissions that you as an admin have Refer to Section 10 2 Creating Roles and Setting Permissions and for more information regarding this field and its implications Account Status The Status field indicates whether an account is active or inactive If an account is active then it can be used to access OpenEvSys If an account is set as inactive then the account will continue to exist but it will not be able to access OpenEvSys Generally you will have most accounts set to active but if you wish to deactivate an account without deleting it you may do so For example if one of your accounts were to become compromised a third party learns of an accounts login credentials you may want to deactivate the account to prevent the third party from accessing your information Once deactivated you could edit the account and change the password without having to worry that the account is still accessing your website as you make changes For completely inactive accounts y
89. uld love to see these changes so let us know what you do with it Where can I find out what improvements are going to be made to OpenEvSys in the future All information regarding OpenEvSys can be found at http www openevsys org 55 Can I use OpenEvSys whilst have Facebook open in another tab on my browser Yes OpenEvSys will not have conflicting issues with any other open websites But your boss may have some issues with you for wasting time on Facebook F A Q Installation of OpenEvSys OpenEvSys doesn t install properly or won t connect to the database on my WestHost webserver It might be because the version of MySQL installed by WestHost does not have innoDB support enabled by default This page might help you resolve that problem What about copyright and licensing HURIDOCS owns OpenEvSys and maintains copyright of it OpenEvSys is free and is licensed under the GNU Affero General Public License AGPL From the license The licenses for most software and other practical works are designed to take away your freedom to share and change the works By contrast our General Public Licenses are intended to guarantee your freedom to share and change all versions of a program to make sure it remains free software for all its users When we speak of free software we are referring to freedom not price Our General Public Licenses are designed to make sure that you have the freedom to distribute copies of free software and c
90. umentation is a key task in order to achieve each of these purposes Human rights organisations must strive to obtain hard evidence to prove that violations of human rights are taking place and to which degree This involves both the systematic documentation of particular cases and the compilation of trends and statistics based on a larger amount of information collected and recorded over time This information can then be used for action at the national regional and international levels A clear presentation of the facts surrounding an alleged violation will help in enabling concerned groups to provide immediate assistance to victims of violations Systematic documentation that can enable groups to combine pieces of information from various sources is also crucial in bringing perpetrators to justice Human rights groups can also build up a memory of violations which occurred in the past under a repressive regime because it is important not to forget 3 2 Monitoring Monitoring means the close observation of a situation or individual case carried out so as to determine what further action needs to be taken The following elements constitute monitoring It is carried out over an extended period of time It involves collecting or receiving a large quantity of data Close observation of the situation is done through constant or periodic examination or investigation and documentation of developments Standards or norms are used as reference in
91. ure Killing Destruction Victims Perpetrators Involvements 31 Involvements Perpetrators Perpetrators Interventions Intervening Parties Victims Information Sources Sources only other fields in Source format Chain of Events only other fields in Chain of Events format Persons Address only other fields in Address format Biographic Details only other fields in Biographic details format Documents only other fields in Documents format You will note that you can select various parameters dependent upon the characteristics of the field that you are searching in For example for a field like Type of Act which is based upon a hierarchical list of terms you can choose between is a sub element of not and is empty Advanced search Saved queries Charts and map Untitled Query Acts Type of Act vo AND 8 Count is a sub element of not When searching from a long list of terms you can quickly find the term you want by starting to type it in For fields with text you can select a word or various words that are part of a phrase Contains are like certain words are the whole field do not contain are not like sound like or are empty Sounds like will allow you to search fields which are similar in sound but with different spellings Users which are familiar with regex Regular Expressions which are special text strings for describing
92. using OpenEvSys you will need to know how to create Events the most important component of the Events Standard Formats you can read more on Events in Chapters 5 6 and the FAQ in Chapter 18 of this manual as well as in Chapters 2 to 4 of the Events Standard Formats A tool for documenting human rights violations OpenEvSys Events Persons Documents Add New Add new Event Click on Add New Event Click on Add New Event to begin You should now see a form with a whole myriad of fields Do not worry though none of these fields are obligatory meaning that you can record as much or little information as you want Even more important you can customise the formats according to your own needs how to do this is explained in Chapter 10 Each field has a useful question mark next to it which when clicked will display advice on the meaning and context on the field you that are filling out Event Description Victims and Perpetrators Sources Interventions Ev Tite 0102 Event Title B Add Event Information e a A title that clearly identifies the event Guidelines Adding Event Information The title should easily remind users of the event It may identify the event internally within the organisation it may be broadly used in the Cancel v Save community or it may be the name of an internal or external project The title must be unique to one and only one event This field is not Event Title Fre repeatable and
93. v confidentiality Confidentiality v Fi v other_names Other names v F v v Simply check the boxes next to the field you wish to change to customise its visibility For example if you want to see which records are confidential when browsing through Persons simply check Visible in Browse in the confidentiality field row Now when you browse for Persons an additional column will show up indicating whether a person record is confidential or not Look at the following images for comparison Before Counting unit Name Date of Birth Sex Group organisation or institution Police officers 0000 00 00 Group organisation or institution The 202nd Infantry Battalion of the Philippine Army IBPA Individual Federico Villalongha Male Individual Abd al Aziz Hamed Abd al Aziz al Matur Male Individual Bacar Japalali Male This is the default browse persons view After Counting unit Name Confidentiality Date of Birth Sex Yes No Individual Wilfredo Cornea Male Individual Edwin Garcia Male Individual Charlie Solayao Male Individual test y 2013 03 06 Individual Bacar Japalali Male Notice how confidentiality has now appeared Validation You may wish to customise whether certain fields are required or not In addition you may also want to make sure that certain types of information are entered into a field For example you may want OpenEvSys to validate that a date has actually been entered into the date of birth fi
94. ypes of dates Roles Module Access Control P 61 local_index Permissions me 62 national legislation Localization 63 local geographical area g System configuration Print configuration Assuming this is the first time you have edited this micro thesaurus the list should come up blank To begin click on Add new term A field will pop up where you can enter the term for each language that you are using Enter a few terms click on Update in the drop down menu and then click Save changes to save your changes Micro thesauri terms Labels Order Update x a Y Apply Delete Update Set visible Khmer Turkish English Spanish French Arabic Bahasa Indonesia Shelkovskij Disable Groznenskij 01000000000063 Chechnya w Save changes Add new term 44 You should be presented with the following screen Micro thesauri terms Labels Order Y Apply Khmer Turkish English Spanish French Arabic Bahasa Indonesia E Vocab number E 99000000000063 Groznenskij E 99000000000064 Shelkovskij 01000000000063 Chechnya OpenEvSys now has a handy drag and drop feature with which you can change the order in which terms appear in the list This tool also allows you to create hierarchies among terms Initially the terms are displayed like this Micro thesauri terms Labels Order Groznenskij Shelkovskij Chechnya In our example Groznenskij and Shelkovskij are distr

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