KS2 Guidance SIMSnet 20110706
Contents
1. Click on the New button IMS net WATERS EDGE PRIMARY SCHOOL Jes Focus Reports Routines Tools Window Help p ex r SP BREA BBE SO SBS Maintain Use ed Group elete Le Browse Next Previous Links Help S Close Active State lt Any gt lv Description Short Name Active State Focus Reports Routines Tools Window Help sem n BI BPE BBECe SO Bee F New Searc Jpes Delete Print al Browse T Next 4a Previous Fi save 5 Undo amp Print 1 Group Details 2 Membership 1 Group Details Enter a short name If you wish add a brief note 2 Membership Effective Date Range 01 09 2010 31 08 2011 Aralanic Vou Academic Year 2010 2011 vw mn Cursor Date 31 0872011 To add member click on the action button then add Tazoom 8 Action i Peni EE T T PP Dia Management Information 05 04 11 Page 3 Key Stage Two User Manual The screen on the following page will then show the select members screen Change the Group Type to National Curriculum Year Group and then click Search The page should then refresh Jog Help TT Fete 7 cle Sue coe TTT cfecve One T E Gender Current Group Group Type Assessment User Defir Ethnicity Category Attendance User Define Boarder Status House New Intake Group Registration Group G 14 matches found To ensure that each year group are shown together click on the Current Group Heade2. 7 Include KST Tasks Tests four options are the only Attendance Summary Ok Looked After ivi ones that are ticked collect Attendance SIMS Attendance Module iv Once the data on this screen is correct select the Save button The CTF now needs to be created Go to Routines Data Out CTF Export CTF The following screen will appear ESS Wee er net WAT a ed mgs En a ge ae eR EOP Focus Reports Routines Tools Window Help Go S29 BPHeabBECR2BO B68 Firstly make sure the view is 1 Data to be Exported 2 Student Options 3Students 4 Exception Log for Current and Leavers this eee year Student Basic Details iw Student Address O Student Contacts O SEN Information a isbn gg 4 School History m a nee z Then ensure that the Include Students already exported box is ticked and click the Refresh Students button 2 Student Options i Include students Effective Date 05 04 2011 J View Current and Leavers this year iv already exported M Refresh Students Now click on the Year Group 3 Students arrow and select Year 6 UPN Preferred Surname Preferred Forename Reg G Year G Year Taught Previous Destination Destination LA Other Destinatia enana 9 I eee eae ee 16 8 J820200109032 Aaron Liz AM N2 N2 820200109034 Aaron Sophie Jam N2 ANZ 820892102001 Abraham i O PND R CR Medway J820200107001 Ackton Bill 5BB 5 165 z FE FE
3. Group All Year Groups Year 1 Year 2 Year 6 Year R National Curriculum Year Assessment User Defined Exam Performance Cohort User Defined Groups Key Stage 12011 Key Stage 2 2011 Discover House Doing this will take you back to the wizard screen and this is where you select next to take you to the marksheet Management Information 05 04 11 Page 6 5 Entering Results on the Marksheet There are two statutory marksheets that need to be completed e KS2A All Subject TAs 2011 e KS2 C P Scale Data Entry 2011 Key Stage Two User Manual To enter edit the marksheet click on KS2 A Teacher Assessments 2011 and select the green pencil shown below Filter Incomplete x Please select a Marksheet and click on the pencil to enter edit data Template Group Last Used Complete va IKS2 A All Subjects TAs 2011 Year 6 KS2 B Minimum Subject TAs 2011 Year 6 KS2 C P Scale Data Entry 2011 Year 6 KS2D Test Summary Data Entry 2011 Year 6 KS2 E En Test Results Data Entry 2011 Year 6 kS2 F Ma Test Results Data Entry 2011 Year 6 KS2 G Broadsheet Review 2011 a E E E C E e The image below is that of the KS2 A All Subject TAs 2011 marksheet Results need to be entered into the first eight columns for every pupil ry KS2 A All Subjects TAs 2011 Year 6 Save Jodo Print p Export Be Calculate 1 Basic Details 2 Marksheet 1 Basic Details This Mar
4. gt ske ANDERSON Jacob 3 3 3 I GARY Kirsten W P2ii P7 P7 P7 P7 2 2 HARVEY Emma 4 3 13 HUMPHRIES Robert 3 4 p I KOSSAKOWSKI Isabella 4 4 4 Management Information 05 04 11 Page 8 Key Stage Two User Manual The valid P Scales for each subject are English Pi Pili P2i P2ii P3i P3ii EAL Mathematics _ Pi P1ii P2i P2ii P3i P3ii EAL Number P24 P5 P6 P7 P8 EAL Using and Applying Maths ___ P4 P5 P6 P7 P8 EAL Shape Space and Measures _ P4 P5 P6 P7 P8 EAL Science _ Pi P1ii P2i P2ii P3i P3ii P4 P5 P6 P7 P8 EAL f a child is recorded as W for reasons other than SEN e g being unable to speak English the P Scale code EAL available in the drop down menu will need to be entered in the relevant subjects As before if you enter an invalid code a message box will appear with the valid codes listed Close the box and input the level Once all levels have been entered tick the Data entry for this marksheet is complete save then close On the screen marksheets make sure that both KS2 A All Subject TAs 2011 and KS2 C P Scales Data Entry Marksheet are ticked select next Say yes to the complete status has been changed Do you wish to save changes Select all pupils then select next finish and then yes 7 Returning your results to QCDA The final step is to create an XML file in the form of a Common Transfer File that will contain all of your K
5. Key Stage Two User Manual M y UNC Serving You Key Stage Two Guidance Management Information 05 04 11 Page 1 OONROARWNH 0 Key Stage Two User Manual Contents User Detned GroUDS aoisi ser dr de atest a e 3 Downloading the Key Stage WIZards omissies a 4 Importing the Key Stage Two Wizard into Assessment Manager scsssecseeeeeeeeeeenes 5 Running the Key Stage Two WiIZaId arr earn a re 6 Entering Results on the MarksSheet ccccscsceceesesscsesseeeeseseseseeesaetenseessereesasenesenatenes 7 EMON F C E E E E ere cere renner eee 8 Retuminc your results t0 OCDArmirssna bien AOR Ea aaa 9 Creaung an AMEG TF NRSIMS NE Eicit a 10 REDON EnaA a a NES ONS ERA 13 Upioading Me Fle emarien a a a TET 13 Management Information 05 04 11 Page 2 Key Stage Two User Manual Assessment Manager Please note that you will have to have at Least version 7 138 to carry out this return To check this you need to complete the following steps Help About SIMS net If you do not have this version your SIMS will need to be upgraded 1 User Defined Groups Before importing the KS2 wizard you need to consider whether you need to set up a User Defined Group This is used when e You have pupils who are not of normal Year 6 age taking the Key Stage Two assessments If the previous point does not apply to your school skip to section 2 Go to Focus Groups User Defined Groups and the following screen should appear
6. M820200105001 Ackton Stan BT 3 fe 820200106060 Acton Jordan ELM E B820200106090 Acton Samantha 2B 3 ae Medway 3820200109003 Adams Adam HASH CR TER Medway 820200107008 Adebayor Emmanuel PINE ie i 0820200104002 Adedeji Payal 4ES 4 kA B820200105002 Afleck Aexis Jea 3 103 oO 2820200105076 Agathocleous joe jap wa wa E820200102001 Ahmad Arfa eve O NS E820200104003 Ahmad Carina ues a a JE q U820200104004 Ahmed Mohan 6KH 6 6 imi Export CTF Management Information 05 04 11 Page 10 Key Stage Two User Manual The Year 6 Pupils will now be filtered as shown below HE SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help B Genk S22 2GPrea bBBCe2SOS6e8 Export CTF amp Link 1 Data to be Exported 2 Student Options 3Students 4 Exception Log 1 Data to be Exported Student Basic Details il Student Address o Student Contacts O Assessment Data v SEN Information include KS1 TasksiTests O School History Oj Attendance Summary 0O Looked After IM Optional DES BESES ERE SE SPEER CTS SE Please enter free text e g Update to KS2 assessments for QCDA which will appear in the DataDescriptor tag within the CTF header i 2 Student Options LES ts Effective Date 05 04 20 E View Current and Leavers this year hd ants pasanan v 2 Refresh Students 3 Students UPN Preferred Surname Preferred Forename Reg G Year G Year Ta
7. chosen level sis View Select Grade fax Select Grade for current cell Description Level 6 Level 5 Level 4 or greater for NDC Level 4 Level 3 Level 2 Level 1 Working towards Level 1 Disapplied Absent Once the marks have been input for your pupils please click on the calculate button which is situated at the top of the page Clicking this button will calculate the science subject level first 3 columns with symbol and if for any reason you miss entering a level a fail message will appear To check for any fail messages right click on the missing entry check column and select order rows descending Once the missing marks have been input the marksheet needs to be calculated again If all is correct this time click in the box stating that the data entry for this marksheet is complete click the save button and close the marksheet 6 Entering P Scales e Do any of your pupils have a W in the KS2 A All Subject TAs 2011 If the answer is yes then this section applies to you if not please skip to section 7 e Make sure that the box next to the KS2 A All Subject TAs 2011 is ticked Please note that P Scales for pupils with SEN at Level W is statutory this year Click on KS2 C P Scales Data Entry Marksheet and then the green pencil If for any reason you had to close SIMS you can find the marksheet by following section 4 Levels only need to be entered for those who are working at a level W and who have also been id
8. ck on Tools Performance Assessment Wizard Manager and the following screen will appear to which you need to make sure the filter says incomplete Select Key Stage 2 England 2011 and then click on Next a o m Wizard ex Select Wizard Filter Incomplete aly Name Edit Date Key Stage 1 England 2005 31 01 2005 Key Stage 1 England 2008 0110112008 Key Stage 1 England 2009 01 01 2009 Key Stage 1 England 2010 lo1o172010 Key Stage 1 Wizard England 2011 01 01 2011 Key Stage 2 England 2004 Full 10 02 2004 Key Stage 2 England 2005 310172005 Key Stage 2 England 2006 01 01 2006 Key Stage 2 England 2007 AM7 28 01 2007 Key Stage 2 England 2008 01 04 2008 Key Stage 2 England 2009 101 0172009 Key Stage 2 England 2010 01 01 2010 Key Stage 2 Wizard England 2011 01 01 2011 The next step is to select a group of pupils to work with You do this by selecting the magnifying glass Once the magnifying glass has been selected the screen shown below will appear If you followed the previous section user defined group click on the symbol next to user defined groups Select from this the name you gave in section 1 Key Stage 2 2011 and then apply If you did not create a User Defined Group select the symbol next to Year Group and then select Year 6 and apply Group Selector ajx Select the effective Group date rom EE Te First Language New Intake Group Registration Group Special Needs 5 Year
9. entified as having SEN Below is a completed version of the P Scales marksheet sms Marksheet Entry Marksheet Entry KS2 C P Scale Data Entry 2011 Year 6 Print Export F Calculate 1 Basic Details 2 Marksheet 1 Basic Details Not This Marksheet enables you to enter a P Scale assessment for students who are still working towards Level 1 fui in English Maths or Science To help identify these students existing entnes are displayed in read only columns Last Uses Data entry for this Marksheetis complete O 2 Marksheet Result Date 05 04 2011 Group Membership Date 05 04 20 Soa e SR l G S E Refresh 4 Summary ft Narrow l Zoom E 5 E E E a n P a D n D a a a D a D fa fa te ta fa n SE oc sai mr 22 s 2 2 a2 2 a2 2 2 ae ra on o2 G G G 5 2 2 n Gg 2 3 2 2 o ae 2 ee 222 22 a 52 nz eo a na a FS E 25 wma n 2S ov w 9 on o i gt gt o gt o gt m gt o gt gt gt a gt o gt 5 a N Say on aN N EN EN DN N sy SW EN BN a YG v 3 o 6 a 3 Lj no a co o 3 g o Do zo wo po wo i nm w m a gt re _ _ 2 ae _ oD 5 ra eE 2a Re 2z 25 aa t Se 2s 22 23 HE 23 gt a 2 Za 30 Fig a kig 30 EN aw Foe 37 FE ao ska S 5 2 e ns ne oS nz oS z ne nz nS n og nz Cc d nm Lise Ox Os ox Ose ox Os Os Ox Q an Ouse
10. ey Stage Two Results Please Note There is an extra screen to the wizard that creates an export file to return to either the LA or NAA Please do not go through this process The XML file needs to upload to QCDA via www qcda gov uk ncatools Management Information 05 04 11 Page 9 Key Stage Two User Manual 8 Creating an XML CTF in SIMS net From the SIMS net main page go to Tools Setups CTF The following CTF defaults page will appear PRESSE WAT TRAPPEN rg N EN ees ge HOOL Focus Reports Routines Tools Window Help B Gan S 2 Pea BBCe2 SO HGS 1 Directory Details 2 Data to be Imported by Default 3 Data to be Exported by Default 4 Alternative Destinations Make a note of these two file paths here as you will need to know what they are later on in the process 1 Directory Details CTF import directory C SIMS CTF CTF IN CTF export directory C SIMS CTF CTF OUT CTF Import Directory CTF Export Directory If the boxes are blank you will need to set up the directories Click on the magnifying glass next to each box and navigate to where the SIMS net directory is It will probably follow the path Program Files SIMS SIMS net CTFIN The third section on the page is entitled Data to be Exported by Default 3 Data to be Exported by Default Student Basic Details yl Student Address O Student Contacts Assessment Data m Please ensure that these SEN Information k School History LI i
11. is Medway LA DCSF Number 887 004 in this case states that this the fourth version of this file xml is the file extension W CTF ouT Seg File Edit View Favorites Tools Help a Back 2 S P Search W Folders E Address C SIMS CTF CTF OUT v EJ co Name Size Type Date Modified File and Folder Tasks pan i i ve 8873999 _CTF_887LLLL_001 xml 36KB XML File 05 04 2011 13 36 Other Places M Details za safle Ea oof3999 CTF 8efLLlLlL 001 xml File Folder AM Date Modified 05 April 2011 13 02 9 Reports Within the Key Stage Two wizard there is a facility to produce reports and compare them to the previous years National results To access the reports click on Tools Performance Assessment Wizard Manager Click on Key Stage Two Wizard England 2011 and then next Check that the correct group has been assigned Year 6 or Key Stage Two 2011 then select next twice The next screen should be Individual Reports Within this screen there are two reports KS2 P1 Student England 2011 KS2 P2 Comparative England 2011 ID Wizard Key Stage 2 Wizard England 2011 ajs Edt Date a Preview KS2 P2 Comparative England 2011 01 01 20 j KS2 P3 Comp TAs by gender England 2011 01 01 20 P ri nt KS2 P4 Comp Tests by gender England 2011 07 04 2011 ED Refresh GroupFiter A Forename DOB Jacob 23 05 1999 01 01 1999 06 02 1955 16 02 1959 E Kossakowski Isabella 12 11 1998 Ear Please se
12. ksheet can be used to enter the detailed outcomes of Teacher Assessments in English Maths and Science at Key Stage 2in 2011 Should you wish to enter the minimum data you might consider using the Marksheet KS2 B Minimum 04 201 Group Membership Date E Refresh 0 Summary Narrow Gl Zoom crite 7 E E E E 5 E 5 E 3 E a 8 2 8 2 a 2 a 2 a o cc cc fe SE ya Scr cc cc cc Sao gt gt os av 3 pegam 5 oo ge g 22 a2 z2 a2 E 32 Eg kr 3 as s ns os pe us az oe ai DE E SE oz 28 22 v 9 oa o cs ga om 0 na 9 pa gt gt a gt o gt gt a gt D gt n gt c gt go gN EN N e 50N BN SN EN En ane ce o 2o 50 zo no ro ao 9 2 SN NS ns ug s NS os S s 5 Ea A Ea H Ea Ea Ea Ea lt a on gt lt lt lt land lt lt lt lt lt E ze ze ze ze lt 5 z8 lt 5 lt 5 lt 2 oS w Lis Lise Los Lis xt ANDERSON Jacob GARY Kirsten i HARVEY Emma HUMPHRIES Robert KOSSAKOWSKI Isabella Please note If you have a pupil with SEN at level W you must enter W on this marksheet as well as entering the P Scale level on the P Scale marksheet Management Information 05 04 11 Page 7 Key Stage Two User Manual The message below will appear if an incorrect level is put into any column on the previous page The codes below are the valid codes to use Then select close and re enter the
13. l now sort the column into Descending order a down arrow will now be displayed next to the header Any pupils who have been assigned to an incorrect LA will now be at the top Again click on the down arrow for each incorrect pupil and select NAA manually Management Information 05 04 11 Page 11 Key Stage Two User Manual SIMS net WATERS EDGE PRIMARY SCHOO Focus Reports Routines Tools Window Help S Fx ooo S OP BRET BBE SO S68 amp Links 1 Data to be Exported 2 Student Options 3Students 4 Exception Log 1 Data to be Exported Student Basic Details M Student Address O Student Contacts O SEN Information 7 aerat ne a School History o Attendance Summary Li Looked After M 2 Student Options Effective Date View Current and Leavers this year iasan M 3 Studenis UPN Preferred Surname Preferred Forename Reg G Year G Year Taught Previous Destination Destination LAYOther Destinati p E820200103002 Anderson Jacob KAO 6 National Assessment Agency National Assessment v wa20200102002 Gary een SSS CSS iiion Assessment Agency Natonalssessmentag Fa20z00102048 Haney Eme keo e e Natonal Assessment Agency Natonal AssessmertAg Ye20200103025 Humphries Roben em e 8 National Assessment Agency National Assessment Ao X820200102062 Kossakowski isabela keo e e National Assessment Agency Natonal Assessment Ao When you are sure that all the relevant pupils have NAA as the desti
14. lect the relevant report and the option that best suits your school by clicking on the icon next to the reports This may take some time due to the number of students selected in the second panel Students shown above 10 Uploading the File Log in using the username and password that were sent to you by QCDA and use the notes you made earlier on the location of your CTF OUT folder Upload the correct file to the website no later than 8 July 2011 If you experience any problems or would like further advice please call Management Information on 01634 331048 or 331068 Management Information 05 04 11 Page 13
15. nager Go to Routines Data in Assessment Import and the following screen should appear Please Note Import Select the file to import from If the screen below appears select how you see fit If you have any problems contact EIS on 01622 672779 or by emailing eis support kent gov uk Header comments from the import file sws Import Assessment Manager Resources El X There are new updated Assessment Manager Resources available for import Do you wish to update your system Please note that this may take some time Do not close SIMS until this import process is complete Using some areas of SIMS during import may cause a system crash AMPARK Resources Tracking Templates and Grids IM Remind me later Ye if no The system should default to SIMS net ClassAndY earGroupSchemi Desktop My Computer gt cr Qo DinnerMoney InTouch Plugins i AddressList xml AttendanceCodeSchema xml AttendanceReturnErrorResolution xml Z AttendanceYearSchema xml m AttRet_Configuration xml CensusErrorResolutions xml CESEW Configuration xml ChosenCodesReportSchema xml ClassRegisterReportScher ed ConnexionSchemeCourseS ConnexionSchemeSchema ConnexionsSchemeStuden CourseAndYearGroupSche CourseSchema xml CoursesSchema xml DENIErrorResolutions xml DENI Lookup xml DMHistoryOfAttendanceSc DMStuden
16. nation LA of if you had no errors you can continue If you had pupils taking the Key Stage Two assessments who were out of year you will now need to add a destination for these pupils as well Click on the arrow in the Year Group column and select All The extra pupils will have to be selected individually Click in the Destination LA box for the relevant pupil and then click on the down arrow that appears Select NAA Once complete select the Export CTF button this will export the CTF to your chosen file location and may take a few seconds When the export is complete there will be a message appear in the bottom left hand corner of the screen and the Exception Log will show the number of pupils in the file and the number processed The Exceptions Log will also display any problems the export may have encountered 4 Exception Log Number of students in file 5 Number of students processed 5 Number of students not exported po Prefered Sumame Prefered Forename Gender Date of Bith Eror Description File Name The CTF will have exported to the location specified in the CTF configuration defaults that were looked at earlier Management Information 05 04 11 Page 12 Key Stage Two User Manual The CTF filename as shown below consists of the following The first 7 digits are your school s LA and DCSF Number CTF states that ita Common Transfer File 887LLLL states that the destination of the CTF
17. r this will then sort the year groups into order To select all the relevant KS2 pupils click on them whilst holding the shift key down From this screen you can also select the pupils who need to be reported but aren t in Year 6 Once all pupils are selected click on the OK button The membership screen should now be populated with the pupils selected in the previous step As shown below 2 Membership Effective Date Range 01 09 2010 31 08 2011 Academic Year Academic Year 2010 2011 x Cursor Day Cursor Date 01 01 0001 TqjZoom Action Harvey Emma Sep lOct Nov Dec Jan Feb Mar Apr May Jun Hul Aug Humphries Robert Kossakowski Isabella To add the pupils who have left click back on the action button and then add members Select All from the group type filter and then click on search Find the relevant pupil s from the list and highlight them using the same process as before and then click on ok Click on Save and then Close 2 Downloading the Key Stage Wizards All Key Stage wizards will be imported on to your system when you install the 7 138 release from CAPITA either from the CAPITA SOLUS website or a CD from EIS If you have any problems with this release please contact the EIS Helpdesk on 01622 672779 if you have a current support contract Management Information 05 04 11 Page 4 Key Stage Two User Manual 3 Importing the Key Stage Two Wizard into Assessment Ma
18. tUPNSchema xm dynamichelp ces xml If this does not happen you will have to navigate to it by clicking on the drop down arrow pemi EA gt My Network Places File name Xml files xml C Open as read only Files of type rr r Within the screen shown above you should see an AMPA folder Double click on this and then open the following folders England Primary and Middle Deemed Primary and then Assessment Manager The following screen should be displayed with the wizards included Click on Key Stage 1 wizard England 2011 and then open Open ajx Assessment Manager Av Pt Score Calc Templates AM7 xml EF EAL TA Aspects xml My Recent En KS1 Templates xml Documents En KS2 Templates xml m EYFS Profile Detail Wizard 2011 xml EYFS Profile Summary Wizard 2011 xml Key Stage 1 Wizard England 2011 XML Key Stage 2 Wizard England 2011 XML P Scale Templates Key Stages 1 3 2011 xml QCDA Test Templates KS2 2011 xml File name Files of type Xml files xml Ll Open as read only TT TT The import screen will now be shown Please make sure that the Overwrite with default values box is ticked and the select finish followed by Yes to start the import process and finishing by selecting close Management Information 05 04 11 Page 5 Key Stage Two User Manual 4 Running the Key Stage Two Wizard Cli
19. ught Previous Destination Destination LA Other Destination School Ea nnn ade ah Pico Bence oo n oo M 820200102042 Gary Kirsten 6VC 6 6 National Assessment Agency F820200102048 Harvey Emma 6VC 6 6 National Assessment Agency 820200103025 Humphries Robert 6KH 6 6 National Assessment Agency 820200102062 Kossakowski Isabella 6VC 6 6 National Assessment Agency To transfer results to the QCDA Left click once in the Destination LA box for the first pupil Right click in the same box and choose Select All The grid will now be outlined in blue Click on the down arrow in the Destination LA box for the first pupil Scroll down the list of LA s until you find National Assessment Agency NAA the list should be in alphabetical order Click on NAA and all pupils will now have this destination The Destination School column does not need to be completed Check that all pupils have been given NAA as a destination Whilst testing the software it has been found that pupils at the bottom of the screen have been assigned a different destination or no destination at all To do this left click once on the Destination LA heading This will sort the column into Ascending order an up arrow will appear next to the header Any pupils who have not been assigned to an LA will now be at the top Click on the down arrow for each blank pupil and select NAA manually Now left click once again on the Destination LA heading This wil
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