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1. Fig 3 Perennity CD DVD Image folder A Perennity CD DVD Image Folder supports the following image file extensions img dmg iso raw and toast If you need support for additional extensions please contact our technical support department Also we only support image file types supported by the Rimage software Administration guide 10 Perennity Archiving edition v3 00 UNDERSTANDING PERENNITY TARGETS A Perennity target is a storage device to which data from a source will be written archived In the current release out of the box Perennity Archive Edition supports Rimage autoloaders equipped with CD DVD Blu Ray writers and Epson PP 100 N On request we can propose implementations with NAS or robotic libraries CD DVD tape MO Furthermore Perennity can be connected to any backup application that supports scripting Perennity offers support for any type of Rimage autoloader as well Producer as Desktop The Rimage Software Suite must be version v6 5 6 1 or later Older versions will not work We recommended using version 8 x which provides much more flexibility when customizing print templates The Rimage software suite may run on the Perennity Server or on a dedicated system The Rimage target configuration is intentionally kept very simple and only the messaging server connection must be configured All other parameters are part of the source configuration which offers a far reaching flexibility Perennity curren
2. gt electroconcept local electroconcept local Ethernet adapter Wireless Network Connection connected t iPad Link 4965AGN 66 1F 3B 1C 66 EB Ethernet adapter Local Area Connection Connection specific DNS Suffix electroconcept local Descripti Fig 10 Physical address using the ipconfig command Administration guide 30 Perennity Archiving edition v3 00 Configuring Perennity The first time you start up Perennity will automatically open the settings window so you can create and define a target the working folder and then the sources CREATE A TARGET The first step is to configure a Target that in this case will be a Rimage CD DVD production system autoloader Perennity supports any type of network able Rimage system Desktop or Producer range You can even simulate the presence of a Rimage unit which will create folders on hard disk containing the data that would otherwise be recorded to CD or DVD To open the target manager please click on the Manage button from the settings window El Manage targets Fig 11 Perennity target window A As mentioned in the system requirements the Rimage Software Suite should be at least version 6 5 6 The new version 8 x is now supported Let s configure the Rimage system as a target by clicking the Add button This will open a new window where you select Rimage as the type and then enter a name for the target This na
3. E Add field OK Cancel Fig 73 Adding fields The fields that you are manually adding will be automatically be inserted in our database in order to be used again in the future Administration guide 98 Perennity Archiving edition v3 00 E Submit folder Priority Medium Copies Media type Auto Select s C Force volume name V Print label Label file nity Archive Server labels Perennity_Everest btw a Merge file D merge txt n ai Name dateOfProcess 01 09 2010 internalCode PRY_12345 Fig 74 Fields added to the manual submitting configuration Once the whole configuration is done click on OK to submit the job accordingly to the settings you manually created Administration guide 99 Perennity Archiving edition v3 00 Perennity Finder Basically there are two ways to consult the Perennity database to easily find back your archived files Browsing the database like in Windows Explorer you can browse the directory structure of your archive and find information on what CD DVD the files you are looking for are located Querying the database based on a combination of one or more criteria file name date you will get a result list of archived files matching these criteria BROWSING THE DATABASE After selecting the Browse tab you can start looking for your archived file s by exploring the archive in the same way you browse the structure of a hard
4. The main window gives an overview of the Database and of the PC hosting the database Click on Catalags in the left column Administration guide 117 Perennity Archiving edition v3 00 The Perennity database should appear in the list The test and mysql databases have been created during the MySQL installation and you should keep them Administration guide 118 Perennity Archiving edition v3 00 MySQL Administrator Connection root localhost 3306 File Edit View Tools Window MySQL Enterprise Help E Server Information Service Control Ch Startup Variables 83 User Administration g Server Connections wg Health 8 Server Logs ig Replication Status Zs Backup amp Restore Catalogs Schemata P 8 information_schema Schema Tables Schema Indices Views Stored procedures B perennity Alltables of the perennity schema Table Name a im archive_prepressprojects T archive_productionlogs B archive_toasthfsimages Engine InnoDB InnoDB InnoDB DoR Rows 1693 47 3539 7 Data length Index length 528 kB 0B 16 kB 0B 15MB OB Update time Create Table Edit Table l Maintenance Refresh Fig 86 Perennity database and its tables Click on the Perennity database icon Its structure will appear in the right section of the MySQL Adminsitrator window Perennity uses one table per sour
5. and sub folders Please make sure you have the necessary rights to access these shares before trying to add them to your configuration otherwise you will not be successful in doing so You can add some additional files and folders to every disc e g Acrobat Reader picture viewer You may also exclude system files hidden files and or read only files When finished click the Next button Administration guide 57 Perennity Archiving edition v3 00 Output settings The following screen will ask you to select a target to make an association with You can only link to one target even if multiple exist Under the Output settings tab you can define all settings with respect to the imaging and production of your CDs and DVDs E Add source TA oS gt lt Output settings es Media related settings Media Type Auto Select s Number of copies 1 Default label ed Volume name sourceName_1_targetName Source Name y Media ID y Target Name Advanced settings Thumbnails C Print thumbnails se pictures Found in the root Folder Cancel Fig 34 Enter Output settings In most cases it will probably be sufficient to configure the General settings which include The Media type CD R DVD R DVD R Dual Layer DVDR DL Blu Ray and Blu Ray Dual Layer Since Rimage also supports CD RW DVD RW and DVD R W you may of course also use one of t
6. Under Media Format settings you can specify Encoding format Perennity supports ISO level 1 ISO level 2 default and UDF 1 02 1 5 and 1 5 Unicode You may also choose to include the Microsoft Administration guide 45 Perennity Archiving edition v3 00 specific J oliet extensions The Audio CD format is also supported CD R only if you have WAV or MP3 music files as source data And also WMA files are supported with Rimage Software Suite version 7 Consult your Rimage manual for more information about these formats Bad files ignored you can ask to ignore all bad files that Perennity would meet during the archiving process This is useful to ensure the readability of your media Use of J oliet extensions Enforce ISO folder depth limit if this option is checked the maximum folder depth accepted will be of 8 levels ISO specification Default not enforced Next media ID this field shows the media ID for the next media to be produced and it is updated continuously You can change its value to restart the numbering Clicking Next opens the Trigger window Administration guide 46 Perennity Archiving edition v3 00 Triggers As discussed in the concepts section of this manual Perennity supports three triggering mechanism capacity threshold trigger file and folder latency A fourth special case is None which behaviour depends on whether or not a schedule is active For more information please review the concep
7. lt Merge gt specifies the optional merge file coupled with the CD Designer template You may add your own tags into the Trigger section However do not forget to modify the triggerFileXml dtd file accordingly lt xml version 1 0 encoding UTF 8 gt lt Trigger gt lt Copies gt 3 lt Copies gt lt VolumeName gt Perennity version 1 5 lt VolumeName gt lt Fields gt lt Field name Field1 dbColumn infol gt value 1 lt Field gt lt Field name Field2 doColumn info2 gt value 2 lt Field gt lt Fields gt lt Label deleteAfterRecording true gt c mylabels label btw lt Label gt lt Merge gt c mylabels merge txt lt Merge gt lt Trigger gt Administration guide 107 Perennity Archiving edition v3 00 APPENDIX 3 PERENNITY DATABASE STRUCTURE The Perennity database contains one table per source Each table will contain the following fields ID int 11 Primary key file_path varchar 255 eu file path including the file source_name varchar 50 Perennity Source name source_path varchar 255 Perennity Source path source_alias varchar 50 Not used file_ Size varchar 60 File size in bytes target_name varchar 50 Perennity Target name Date Time when the file has been date timestamp 14 archived me i varchar 50 A ID printed on the version varchar 100 Version of Perennity type varchar 50 Not used volume_name varchar 100 Volume name of the CD DVD comment var
8. Test button You may also define per user what kind of messages they should get job completion notifications errors with Rimage Imaging Messaging and or Perennity errors Database configuration Clicking Next brings you to the database window Enable the database if you want to use it for the current Archive folder and configure it correctly make sure that your database setup is correct l Add source py Database eS va ka Enabling the database option allows you to keep track of E the media archived or backed up You can perform queries or virtually browse with the Perennity Finder tool Enable database SQL server type C Dump database Host IP address localhost Port 3306 Database name perennity User name root User password Check database Clean database oe e Fig 41 Perennity database configuration Administration guide 67 Perennity Archiving edition v3 00 First select the type of database you want to use SQL server type MySQL or Microsoft SQL Server Since MSDE is a feature limited version of SQL Server select SQLServer if you want to use MSDE Please note that when we will talk about SQL Server hereunder this also refers to MSDE By ticking the Index file content option Perennity will store all different keywords of text documents pdf doc xls txt xml and eml in the Perennity database This will allow searching on the content of the files using the Perenn
9. Thursday Friday C Saturday Sunday C Every day Cancel Next Fig 39 Activating the schedule Clicking Next brings you to the Email notification window Administration guide 65 Perennity Archiving edition v3 00 Email notification By activating the email notification functionality one or multiple recipients can receive an email in any of the following cases e A job is completed e The Rimage Imaging server has generated an error e Connection problems with the Rimage Messaging server e Perennity errors The only prerequisite to use email notification is to have access to a valid SMTP server l Add source lt gt Email notification Email notification Enable Email notification SMTP host relay skynet be SMTP port 25 From perennity perennitysoft com Login optional Password optional Recipients Add support perennitysoft com laurent janssens perennitysoft com Properties C Completed jobs Autoloader errors Remove Test Cancel Next Fig 40 Email notification configuration Administration guide 66 Perennity Archiving edition v3 00 Enter a valid SMTP host DNS or IP address and the email address that Perennity will use to send its emails If the SMTP server requires authentication enter the login and password Add one or multiple email addresses You can test the email functionality by selecting one or more recipients and clicking on the
10. disk or a CD The highest level folders correspond to the data sources Archive folders This can be a local drives C in our example or network computers You can continue to browse the archive structure either by opening subfolders on the left side or the right side of the browser until you find the file s you are looking for When selecting a file you get additional information at the bottom of the window the media volume name s and the original location of the selected file E Perennity Finder v1 00 Browse Query Settings Refresh sources Data sources Gib E E Archive ac E E temp are E mac C Perennity File browsing New Text Document 2 txt Administration guide 100 Perennity Archiving edition v3 00 Fig 75 Browsing the Perennity archive database Click on the Refresh sources button in order to update the Data source display Administration guide 101 Perennity Archiving edition v3 00 QUERYING THE DATABASE If you want to search for archived files matching certain criteria without knowing where they were stored in the Archive folder structure you can use the Query tool Click on the Query tab You can search on any of the following criteria file name file size file date media ID media volume name Perennity Source or Target name and source path Different criteria can be combined using Boolean and and or operators E Perennity Finder v1 00 Browse
11. doc xls txt xml and eml Encryption allows protecting the content of the archived media with Annual Maintenance Program if purchased you are eligible for updates and upgrades An expiration date If you have bought an official Perennity license it will never expire However if you request a demo license it will run until the expiration date Without a valid license Perennity will start in trial mode Trial mode allows you to evaluate Perennity by trying out its features and functionalities for a limited period of time You can start Perennity in trial mode an unlimited number of times To effectively register Perennity open the web link Online registration at the bottom of the registration screen This will open the registration web page on our Perennitysoft server If you have no Internet access on the Perennity workstation you can copy the link and open it from another PC This procedure is fully automated and you should get your license key in minutes Administration guide 27 Perennity Archiving edition v3 00 Alternatively you can send an e mail containing the serial number and the MAC address of one of your network adapters to license perennitysoft com You will normally get back the activation key within the next 24 hours E Trial mode License data Mac address 00 1F 3B 1C 66 EB Serial Number none License valid until unlimited Full text indexing unavailable Encryption Compression unavaila
12. 7 Perennity Archiving edition v3 00 The simple Archive Folder will write the data present in one or more predefined folders as soon as it is triggered by a specific event reaching a certain capacity presence of a trigger file latency A more detailed discussion on these triggering mechanisms follows later Example a document scanner drops TIFF files Scanned invoices airway bills in a predefined directory e g E Invoices By means of Perennity these scanned documents will automatically be transferred to CD each time we have a total of 700MB TIFF files The directory collecting the files to be archived and being permanently watched by Perennity is a Perennity Data Source configured as an Archive folder amp E nvoices E 5 x File Edit view Favorites Tools Help Back KI wi s Search Folders ia Address Q E Invoices Name File and Folder Tasks 724143 tiF i 724144 tif Other Places i 724145 tiF Sa Removable Disk E i 724351 tif i 724352 tif 724353 tif 724354 tif Q My Documents iQ My Computer My Network Places 724634 tiF i 724635 tif Details i 724636 tif i 724637 tif Invoices File Folder 724638 tif Waiting for Date Modified jeudi 7 avril i 724639 tiF 700MB files 2005 12 31 i 724640 tif CD 2 Fig 1 Perennity simple Archive folders Administration guide 8 Perennity Archiving edition v3 00 The Multiple Archive folder
13. Every day Cancel Next Fig 27 Activating the schedule Clicking Next brings you to the Email notification window Administration guide 49 Perennity Archiving edition v3 00 Email notification By activating the email notification functionality one or multiple recipients can receive an email in any of the following cases e A job is completed e The Rimage Imaging server has generated an error e Connection problems with the Rimage Messaging server e Perennity errors The only prerequisite to use email notification is to have access to a valid SMTP server l Add source lt gt Email notification Email notification Enable Email notification SMTP host relay skynet be SMTP port 25 From perennity perennitysoft com Login optional Password optional Recipients Add support perennitysoft com laurent janssens perennitysoft com Properties C Completed jobs Autoloader errors Remove Test Cancel Next Fig 28 Email notification configuration Administration guide 50 Perennity Archiving edition v3 00 Enter a valid SMTP host DNS or IP address and the email address that Perennity will use to send its emails If the SMTP server requires authentication enter the login and password Add one or multiple email addresses You can test the email functionality by selecting one or more recipients and clicking on the Test button You may also define per user what
14. Image folder before submitting the job using the XML order If the image file is not present Perennity will reject the XML order If the label and optionally the merge file is not present Perennity will not start processing until it has been copied over Administration guide 106 Perennity Archiving edition v3 00 APPENDIX 2 XML SYNTAX OF TRIGGER FILE When using an XML trigger file you can overwrite default parameters of the archive folder like the number of copies and the volume name You may also add some extra fields to be printed on the CD DVD media Only the lt Trigger gt tag and the following tags will be taken into account lt Copies gt specify the number of copies lt VolumeName gt specify the volume name of the CD DVD According to ISO and UDF rules the volume name may not contain special characters only A Z a z 0 9 and _ lt Field gt extra information to be printed on the CD DVD and optionally stored in the Perennity database You may have an unlimited number of lt Field gt tags in the lt Fields gt section In order to get these extra fields printed on the CD DVD you must modify the print label using CD Designer Refer to the Label Customization appendix for more information If you want to store the value in the Perennity database you must manually add the parameter dbColumn as it is shown in the sample here below lt Label gt specifies the CD Designer template that replaces the default one
15. Login Folder Name or a custom text a media ID or current date and a suffix Target Name Login Folder Name or a custom text divided by underscores The prefix and or suffix fields can be edited to input a custom text or they can be emptied Also the number of digits of the media ID can be defined 5 05 005 0005 You will get an example of what the volume name will look like Thumbnail settings The Thumbnails settings define what pictures will be printed on the media Supported pictures are jpeg jpeg or jpg tiff tif or tiff png or bmp Gif pictures are not supported Be sure to use a template that allows for printing thumbnails Several default templates are available file name ends in _ thumbnail Thumbnails Print thumbnails Use pictures Found in the root folder mi 0O Thumbnails selection Every 1 pictures O Every 1 percent Cancel Next Fig 23 Thumbnail print settings Administration guide 43 Perennity Archiving edition v3 00 You may select to use the pictures located in e The root of the archive folder e All pictures located in sub directories up to a specified folder depth e Pictures located in a specific sub directory These options can be combined The number of pictures to be printed is defined by the used CD Designer template You can modify it to suit your needs You may also decide what pictures will be printed e Every x pictures e g every 5 p
16. P Add source a t Path list oie rs Select the folder s you want to backup archive If the target system is not locally connected enter the UNC path to the folder s Archive Folder path C temp m Additional files to record on each media Path Excluded files types C Read only Hidden C System Cancel Next Fig 33 Select source path In this window you may enter the path for this source Click on the browse button and select a directory that will act as a Perennity Multiple Archive folder Then confirm by clicking on Choose and the path will appear in the path list If Perennity runs on the same machine as the Rimage Software Suite Production Imaging and Messaging servers you may select local directories e g C Production logs You can then share these folders to the network which will make them accessible for users or applications to drop their files to be archived Administration guide 56 Perennity Archiving edition v3 00 If Perennity runs on another machine than the Rimage Software Suite or if your multiple archive folder is created on different systems server or client workstations you must always use UNC paths browse through My Network Places It is mandatory that both Perennity and the Rimage I maging server can access the files and folders to be archived with the logged on user account Be sure to provide read write or full control access to the Perennity Archive folders
17. Query Settings AND File name s contains Criteria File_path LIKE a o Search Remove Clear File path Media File size Date Status Alternate path D ArchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D 4rchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D Archive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D Archive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D ArchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D ArchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D 4rchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D Archivel archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D Archive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D 4rchive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D Archive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D 4rchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D ArchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D Archive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D 4rchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D Archive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D Archive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D 4rchive archiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D
18. application or an archiving routine the data will be automatically picked up by Perennity and burned to media Perennity offers a far reaching flexibility in determining the rules for media creation for instance the archiving can happen every day at a specified time it can be based on the capacity of the media or it can be triggered by the presence of a special file PERSONAL BACKUP AND ARCHIVING Several customers use Perennity to allow their users to archive data on CD or DVD through Personal Archive Folders For instance people might want to regularly backup or archive the contents of their My Documents folder or their Outlook PST files In this kind of application one central CD DVD production system will deal with the data archiving and there is no need to have local CD DVD writers and recording software installed on every desktop Administration guide 17 Perennity Archiving edition v3 00 System requirements HARDWARE OPERATING SYSTEMS Minimum Intel Pentium IV 2 4Ghz or equivalent processor Microsoft Windows 2000 Professional or Server XP Professional Microsoft Windows 2003 Minimum 2 GB RAM SOFTWARE Java VM 1 6 Perennity has been developed in J AVA and it needs a J AVA Virtual Machine VM to function As the actual Perennity build has been developed with the JAVA SDK 1 6 it is highly recommended to use at least this VM version Rimage Software Suite The Rimage Software Suite should be at least version 6 5
19. backed up You can perform queries or virtually browse withthe Perennity Finder tool Enable database SQL server type MYSQL oy Index files content MYSQL install folder e g C mysql c imysql CI Dump database Choose install path Host IP address localhost Port 3306 Database name perennity Database user name root Database user password j Clean database Cancel Previous Next Fig 50 Perennity database configuration Administration guide 79 Perennity Archiving edition v3 00 First select the type of database you want to use SQL server type MySQL or Microsoft SQL Server Since MSDE is a feature limited version of SQL Server select SQLServer if you want to use MSDE Please note that when we will talk about SQL Server hereunder this also refers to MSDE By ticking the Index file content option Perennity will store all different keywords of text documents pdf doc xls txt xml and eml in the Perennity database This will allow searching on the content of the files using the Perennity Finder tool You can create a separate database per Archive folder or use the same database for all Archive folders which is not recommended if you want to use the Finder AND security is an issue When MySQL runs on the Perennity server enter user name user without a password otherwise check with your database administrator Always check with your database administrator when using SQL Server The Pe
20. can however specify that a minimum number of files and or a minimum capacity must be present in the folder None When a schedule is enabled next step the recording of all data present in the Archive folder will start when the schedule gets active Any data added later even when the schedule is still running will wait for the next schedule activation Without scheduling the recording must be manually forced from the main Perennity window Select Next to go to the Schedule tab Administration guide 64 Perennity Archiving edition v3 00 Schedule Scheduling defines the timeframe during which recording may happen So if the schedule is only active between 19 00h and 06 00h the recording will not happen during working hours only at night freeing the Rimage system for other tasks at daytime Whether data will be recorded or not depends entirely upon the trigger values Only when None is the selected trigger all data present in the Archive folder at the beginning of the activation of the schedule e g every day at 19 00h will be recorded unconditionally Any data added afterwards even when the schedule is still active will wait for the next activation e g the next day E Add source W Enabling the schedule makes it possible to restrict the time period during which jobs will be output to the target or to trigger unconditional jobs oe Enbale scheduling Day C Monday Tuesday C Wednesday C
21. data present in the archive folder on one or several media without media fill optimisation If the total size of the files folders to be archived exceeds the maximum capacity of the CD DVD Perennity will simply spread the files over several discs Individual files surpassing the media capacity will be split over several media e g a 10GB video file may be split over 3 DVDs When reaching the capacity threshold Perennity will always make sure that all files are ready to be archived e g new files still being added locked files Trigger file If you want to have full control over when the recording should start the trigger file might be your best option For instance you might use an archiving application that generates the data and you want to determine exactly what data must go on what media and when By adding a trigger file to the root of the Archive folder Perennity knows it can start burning to media The trigger file itself can optionally be included on the media If the total size of the files folders to be archived exceeds the capacity of a CD DVD Perennity will simply spread the files over several discs The name of the trigger file must be defined in the source configuration e g start txt You may also use special XML trigger files with a xml extension Then using specific tags you can overwrite certain parameters defined by default for this Archive folder number of copies print template values
22. fact if Automatically start was selected in its source settings VIEW SOURCE SETTINGS View source settings displays the settings source target trigger Rimage settings for the currently selected archiving folder in read only mode If you want to modify the settings you can go to the Tools menu and select the Stop all operations menu item Then select the Settings option under the same Tools menu Alternatively if you go to the Tools Settings menu while one or more archive folders are started Perennity will ask you if the modifications done must be applied immediately implying a restart of the Perennity Service automatically stopping all operations or if you want to wait until the current operations are finished If you choose to wait The new settings will NOT be applied until the current jobs are finished and Perennity has restarted its service Administration guide 87 Perennity Archiving edition v3 00 MAIN MENU The Perennity main window also has 3 menu items File Tools and Help File menu The File menu item has 3 options Force Recording Restart Service and Exit Force Recording will force the burning of the contents of the selected archive folder to CD or DVD even if its processing should normally not yet happen based on the trigger values Forcing the recording for a folder starts the recording process immediately a running scan is interrup
23. or a minimum capacity must be present in the folder None When a schedule is enabled next step the recording of all data present in the Archive folder will start when the schedule gets active Any data added later even when the schedule is still running will wait for the next schedule activation Without scheduling the recording must be manually forced from the main Perennity window Select Next to go to the Schedule tab Administration guide 48 Perennity Archiving edition v3 00 Schedule Scheduling defines the timeframe during which recording may happen So if the schedule is only active between 19 00h and 06 00h the recording will not happen during working hours only at night freeing the Rimage system for other tasks at daytime Whether data will be recorded or not depends entirely upon the trigger values Only when None is the selected trigger all data present in the Archive folder at the beginning of the activation of the schedule e g every day at 19 00h will be recorded unconditionally Any data added afterwards even when the schedule is still active will wait for the next activation e g the next day E Add source W Enabling the schedule makes it possible to restrict the time period during which jobs will be output to the target or to trigger unconditional jobs oe Enbale scheduling Day C Monday Tuesday C Wednesday C Thursday Friday C Saturday Sunday C
24. review or change any of your installation settings click Back Click Cancel to exit the wizard Current Settings Setup Type Complete Destination Folder C Program Files MySQL MySQL Tools For 5 0 Fig 82 Confirm the installation of MySQL GUI Tools Click on Next Administration guide 114 Perennity Archiving edition v3 00 After the installation process you have to click twice on Next to skip some advertising about MySQL Administration guide 115 Perennity Archiving edition v3 00 i MySQL Tools for 5 0 Setup Wizard Wizard Completed Setup has Finished installing MySQL Tools For 5 0 Cancel Fig 83 MySQL Control Center has been successfully installed The installation of the MySQL GUI Tools is now finished You can launch the utility MySQL Administrator unsing the shortcut created in the Start menu during the installation MySQL Administrator 1 2 12 N Myst Administrator Connect to MySQL Server Instance Stored Connection v Server Host localhost Pott 3306 Username i Password Fig 84 MySQL Administrator Connecting window Administration guide 116 Perennity Archiving edition v3 00 Each time you will start the MySQL Administrator you will be prompted to enter some connection parameters such as hostname port username and password default is localhost on port 3306 user root with no password Host Name if the MySQL engin
25. robot itself Please refer to your Epson manual for the installation of Total Disc Maker To install TD Bridge you can find it on your Perennity Installation CD go to Tools gt EPSON TD Bridge Ver 2 00 gt setup Then you have to start the setup exe program EPSON TD Bridge InstallShield Wizard Welcome to the InstallShield Wizard for EPSON TD Bridge The InstallShield Wizard will install EPSON TD Bridge on your computer To continue click Next i Cancel Fig 89 Welcome screen Click on Next Administration guide 122 Perennity Archiving edition v3 00 EPSON TD Bridge InstallShield Wizard License Agreement Please read the following license agreement carefully SEIKO EPSON CORPORATION SOFTWARE LICENSE AGREEMENT IMPORTANT READ THIS SOFTWARE LICENSE AGREEMENT CAREFULLY The computer software product fontware typefaces and or data including any accompanying explanatory written materials the Software should only be installed or used by the Licensee you on the condition you agree with SEIKO EPSON CORPORATION EPSON to the terms and conditions set forth in this Agreement By installing or using the Software you are representing to agree all the terms and conditions set forth in this Agreement You should read this Agreement carefully before installing or using the Software If you do not agree with the terms and conditions of this Agreement you are not permitted to install or use the Sof
26. search tool called Perennity Finder can be used to query the database The Perennity Finder will be automatically installed with Perennity Archive The Finder allows performing simple queries using one or several search criteria and it also offers a browsing functionality presenting the original file system structure including all folders and subfolders from the archive folders Administration guide 20 Perennity Archiving edition v3 00 Installation INSTALLING PERENNITY Now that you are acquainted with the concepts behind Perennity you can begin the installation Be sure to log on with a local administrator account or at least power user to have the necessary Windows rights Run PerennityArchive_v3 00_bxxx exe where xxx is the number of the build from the installation CD or the downloadable installation package from our web site http www perennitysoft com download asp The installation wizard will guide you through the installation process P Installing Perennity Archive Welcome to the Perennity Archive Installation This setup program will install Perennity Archive on your computer Click Cancel if you do not want to install this application Click Next to continue the installation WARNING This program is protected by international copyright law and treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be pros
27. status column that files are being prepared for production other possible statuses are idle and scanning E Perennity Archive CR Trial mode File Tools Help PrepressProjects ProductionLogs ToastHFSImages Source ProductionLogs Archive Folder Source Files Folder Total size Status Nas archive Praduction Logs 47 Files 6 Folders Waiting production Target 7100N Rimage Source Job Progress ProductionLogs ProductionLogs_1_7100N Submitting Submittina Stopa View source settings Fig 67 Production Logs gt 650MB The job will get a different status Rimage depending on where it actually is in the process Waiting Rimage Messaging Server waits for one of the other servers Imaging Rimage Imaging Server is creating CD DVD image Downloading the Production Server is downloading the image to cache Recording actual burning to the media Printing printing of the media Completed processing finished Administration guide 93 Perennity Archiving edition v3 00 When finished the job entry will be removed from the Target job window and a message will be logged in the bottom general log window Administration guide 94 Perennity Archiving edition v3 00 The following screen shows a Multiple Archive folder where every subfolder of the Projects folder is automatically considered to be a separate Archive folder The burning is triggered by the presence of a trigger file e g start go in
28. structure Do you want to modify it Fig 53 Update database structure Click on Yes The structure will be modified without data loss However it is highly recommended to backup the database prior to any update or modification From now on all archival operations for this archive folder will be logged into the just configured MySQL or SQL Server database In case of a power failure or interruption of an archiving process of Perennity it is possible that the Perennity contains records related to files that have not be burned to CD or DVD You should then clean the database by clicking on the Clean database button It will remove all unnecessary records Your Perennity Image folder is now ready to be used Administration guide 81 Perennity Archiving edition v3 00 MAIN SETTINGS WINDOW Once finished configuring your archive folder s no matter the type the main settings window will reappear giving an overview of sources with their type status and target E Settings Sources Source name Type Status ProductionLogs Archive Folder Enabled PrepressProject Multiple Archive Folder Enabled ToastHFSImages Image Folder Enabled C Display obsoletes SettingsTargetDevice 7100N v Manage Working Folder Buffer 7100N Perennity WorkingFolder Close Fig 54 Main settings window You can now choose to create another archive folder Add or click on Close when you re done When closing you
29. the root of the Archive subfolder E Perennity Archive CR Trial mode Fie Tools Help PrepressProjects ProductionLogs ToastHFSImages Source PrepressProjects Multiple Archive Folder Source Files Folder Total size C temp PC 1 files 1 folders Waiting production C temp Mac 1726 files 151 Folders C temp Rimage 1 files 3 Folders C temp Perennity 1 files 1 Folders Status Waiting production Idle Idle Target 7100N Rimage Source Job Progress PrepressProjects MAC PrepressProjects_1_7100N Submitting Submittina 1 PrepressProjects PC PrepressProjects_2_7100N Submitting Submittina 1 Stopa View source settings Fig 68 Multiple Archive folder Administration guide 95 Perennity Archiving edition v3 00 The last example shows the processing of a CD DVD Image folder where one CD DVD image is getting recorded E Perennity Archive CR Trial mode File Tools Help PrepressProjects ProductionLogs ToastHFSImages Source ToastHFSImages Image Folder Source Files Folder Total size Status Nas archive Toast Images 1 files 0 Folders Waiting production Target 7100N Rimage Source Job ToastHFSImages Mac OS X Leopard Kalyway 10 5 2 DY Submitting Stopis View source settings Fig 69 CD DVD Image Folder At any time you can manually start a production To do so right click on the folder you want to archive and select Force R
30. the Free Software Foundation either version 2 of the License or fat your option any later version This program is distributed in the hope that it will be useful but WITHOUT ANY WARRANTY without even the implied warranty of MERCHANTABILITY or FITNESS FOR 4 PARTICULAR PURPOSE See the GNU General Public License for more details Oac OI do not accept the terms in the license agreement Fig 79 License agreement Select I accept the license agreement and click Next Click on Next iS MySQL Tools for 5 0 Setup Wizard Destination Folder Click Next to install to this Folder or click Change to install to a different Folder Install MySQL Tools for 5 0 to C Program Files MySQL MySQL Tools For 5 0 Fig 80 Select the installation folder Click on Next Administration guide 113 Perennity Archiving edition v3 00 i MySQL Tools for 5 0 Setup Wizard Setup Type Choose the setup type that best suits your needs Please select a setup type All program Features will be installed Requires the most disk space O Custom Choose which program features you want installed and where they will be installed Recommended for advanced users Fig 81 Select Complete installation Select the Complete installation of MySQL GUI Tools Click on Next iS MySQL Tools for 5 0 Setup Wizard Ready to Install the Program The wizard is ready to begin installation IF you want to
31. 0 NOM Gite ute col cate E E P SEAE N E E A EEEE E 76 Schedules a el ay Seaweed deere e a wide a ee a E a aeaa 77 Email NotIfICatO M a E ale Aes A a E A 78 Database configuration ssssssssssrssssrirrrsssrrrrrsrerirrrrnsrerrrrnsrerrrne 79 Main settings WINKOW ccce cece eect eee eee e eee eae e neta ene e ates 82 Configuring Perennity Finder ccee cece eee eee eee e ee eee teat neta eee ee nes 84 Using and monitoring Perennity 0 ccsceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeuaeeenaeees 85 SOURCE WINAOW e aa dort anata et ee ae a eae ae 85 HOGS WIN AGW aaa Paella iene teah a a r aa a tiene dyed hls 86 Target WINGOW iasa ster weet hana ea ete Sait eee aed ented 86 Start Stop Dutton esmane aeaaee aa oae aa ene des nindeue tees divers 87 View source SettingS s sssssssssrsssrirrrrrerirrnrserirrrnstrtrirnnnsrrrrnnnsrerrnnns 87 Main menusi ea atin aioe aae a a e aa a a ba Oaa aAa 88 FIIGMMON Ui a a a A EE ais 88 Tods MENU aaa Se vee eG EE aa eh base EAEE bbe 88 Help MENU yieccceecs riren cinu a in EE a EEEa ona sa E a 90 Data integrity check tool sssssssssssssrrrssssrrrrrsssrrnrrsnererrrrnnrerrrrnererrn eee 91 Perennity at WOTK ccce cece eee ee iaaii ia a KE E EKE a 93 Perennity FimCer ccccsceeeseeeeeeeeeeeeeeeeeeeseeeeaeeaeaeeaeaeeeuegeauageauseuansgeans 100 Browsing the database cc cece cece eee eee ee ee nena eae rreren 100 Querying the database 0 ccc cece eee e eee ee
32. 3 00 Schedule Scheduling defines the timeframe during which recording may happen So if the schedule is only active between 19 00h and 06 00h the recording will not happen during working hours only at night freeing the Rimage system for other tasks at daytime Whether data will be recorded or not depends entirely upon the trigger values Only when None is the selected trigger all data present in the Archive folder at the beginning of the activation of the schedule e g every day at 19 00h will be recorded unconditionally Any data added afterwards even when the schedule is still active will wait for the next activation e g the next day P Add source iv Schedule W Enabling the schedule makes it possible to restrict the time period during which jobs will be output to the target or to trigger unconditional jobs Enable scheduling Day Monday Tuesday Wednesday Thursday Friday Saturday C Sunday C Every day Cancel Previous Next Fig 48 Activating the schedule Clicking Next brings you to the Email notification window Administration guide 77 Perennity Archiving edition v3 00 Email notification By activating the email notification functionality one or multiple recipients can receive an email in any of the following cases e A job is completed e The Rimage Imaging server has generated an error e Connection problems with the Rimage Messaging server e Per
33. 6 Older versions will not work We recommended to use version 8 x providing much more flexibility when customizing print templates Perennity can be installed on the workstation where the Rimage Software Suite runs or it can be installed on a different machine The Rimage software suite must be installed in network mode and the Perennity settings should reflect the correct Rimage configuration When in doubt please check with your Rimage administrator When Archive Folders are created on a network server or client PC make sure they are accessible from the Perennity server as well as from the Rimage Control Center the Windows PC to which the Rimage system is physically connected In that case they must be shared with read write or full control access for the logged on user For systems that are part of a workgroup not a domain you should create a user with identical name and password on both machines Pay attention that the Rimage Imaging Server is running as a Windows service As result you must grant the current user defined for this service with full control access too The share permissions have to be either read write or full control As Perennity needs to be able to switch the archive bit of files for its internal functioning it has to be allowed to do so When Perennity is configured to delete the original files after successfully burning them it must have full control permissions Since Administration guide 18 Perennity Archi
34. ArchivelarchiveFolder Temp Archive_1_virtual 22 07 2010 15 56 26 D ArchivelarchiveFolder Temp Archive 1 virtual 22 07 2010 15 56 26 Fig 76 Querying the Perennity archive database First select one of the criteria e g File name then an operator e g contains Type a value in the empty box e g PRD and click on the Add button You can add more criteria and combine them using and and or operators Finally click Search in order to get the list of all files matching your conditions You can also remove one your criteria by selecting it in the Criteria list and clicking the Remove button Clicking the Clear all button clears the complete list You will notice that the choice of available operators depends on the type of information being searched on We don t discuss these options in detail here since we think they should be self explanatory The results from a query are presented in a tabular view displaying all file information it s original path it s alternate path when the file was moved to another destination after the archiving the media volume name file size and date and its status online when still accessible otherwise offline Administration guide 102 Perennity Archiving edition v3 00 From the results list you can select a single file and right click it to open the file or save it to disk Alternatively double clicking the file will also open it Of course these op
35. CDR can be CDR or DVDR if applicable lt MediaType gt lt NbCopiesRequested gt 2 number of copies to be produced lt NbCopiesRequested gt lt NbCopiesDone gt 0 internal field always put 0 here lt NbCopiesDone gt lt LabelPath gt nothing name of the label nothing no label default default label lt LabelPath gt lt MergeFilePath gt Administration guide 105 Perennity Archiving edition v3 00 nothing name of the merge file nothing no merge file lt MergeFilePath gt lt Status gt waiting internal field always put waiting here lt Status gt lt Date gt internal field leave empty lt Date gt lt LongDate gt internal field leave empty lt LongDate gt lt Percentage gt 0 internal field always put 0 here lt Percentage gt lt Comment gt internal field don t put a value in here lt Comment gt lt PerennityMac gt Please note that all tags are required even when empty For the internal fields use the default values as stated These fields will be dynamically updated during Perennity processing which gives you the opportunity to check on job status by reading out these values through a custom application It is equally very important to put the tag values waiting nothing default in lowercase Otherwise the processing will not run successfully All files CD DVD image label file and merge file should be copied to the
36. DIDATAIHHOLDINV FPT Checksum OK E MicrosoftVS60EE CD1 WF P98WIZARDSITEMPLATE HOUSEHLDIDATAIHHOLDINY DCX Checksum OK EA MicrosoftVS60EE CD1 WF P98WVIZARDS TEMPLATE HOUSEHLD DATAIHHOLDINV DCT Checksum OK EAMicrosoftVS60EE CD1 WF P98WIZARDS TEMPLATE HOUSEHLDIDATA HHOLDINV DBF Checksum OK E MicrosoftVS60EE CD1 VFP98WIZARDS TEMPLATE HOUSEHLDIDATAIHHOLDINY DBC Checksum OK E MicrosoftVS60EE CD1 WFP98WIZARDS TEMPLATE HOUSEHLDIDATAIHHOLDINY CDX Checksum OK E MicrosofftiVS60EE CD1 WF P98 WIZARDS ITEMPLATE HOUSEHLDIDATAICATEGORY DBF Checksum OK EA MicrosoftVS60EE CD1 VFP98WIZARDS TEMPLATE HOUSEHLDIDATAICATEGORY CDX Checksum OK E MicrosoftVS60EE CD1 WFP 98 WIZARDSITEMPLATE EXPENSES DATAIEXPENSES DCX Checksum OK E MicrosofftVS60EE CD1 WF P98WIZARDS TEMPLATE EXPENSESIDATAIEXPENSES DCT Checksum OK E MicrosoftVS60EE CD1 WFP 98IWIZARDSITEMPLATE EXPENSESIDATAIEXPENSES DBC Checksum OK E MicrosoftVS60EE CD1 WF P98WIZARDSITEMPLATE EXPENSESIDATAIEXPENREP FPT Checksum OK EA MicrosoftVS60EE CD1 VF P98WIZARDS TEMPLATE EXPENSES DATAIEXPENREP DBF Checksum OK E MicrosoftiVS60EE CD1 VFP98WIZARDSITEMPLATE EXPENSESIDATAIEXPENREP CDX Checksum OK EA MicrosofftVS60EE CD1 WF P98WIZARDS TEMPLATE EXPENSESIDATAIEXPENDET DBF Checksum OK E MicrosoftVS60EE CD1 VF P98WIZARDSITEMPLATEIEXPENSESIDATAIEXPENDET CDX Checksum OK E MicrosoftVS60EE CD1 WF P98WIZARDS TEMPLATE EXPENSESIDATAIEXPENCAT DBF Checksum OK EAMicrosoftVS60EE CD1 WFP98WIZARDS TEMPLATE EXPENSESIDATAIEXPENCAT CDX Checksu
37. Flexible Solutions for Electronic Archiving Perennity Archiving Edition Installation and administration guide Version 3 00 Copyright E C Intl sprl bvba Table of Contents Table Of Contents 2 ccceeceeeeeeeeeeeeeeeeeeeeeeeaeeeeeaeeeeaeeeeaseaeaeeeeaeeeeaseonaeeananees 2 PMtrOCUCTION 00 ccc cceee eee ee scene ee eee esses esses essa apearen eaaa Earrannan 6 Perennity Concepts ccsccccsceeeeeeeeeeeeeeeeeeeeeeeaeeeeaeeauaeeeuaeeeuaeeeeaseaeaeeanaeees 7 Understanding Perennity data SOUICES cece eect eect ee ete eee ea enaes 7 Understanding Perennity targets 0 cee eeeeee eee ee eee eee teeta teeta eae eee 11 Understanding Perennity trigQers 0 cceceecece eee ee eee e eee ee teeta ea eae ees 12 Capacity threshold idle necked hie ities eel e a a 12 ERIQGG SMF acs Sea e in toa tae AE a E a erase nena alas 12 Folder latenNC Yrsa layed aa aa a aasiohleed din herent aaa banana 13 Perennity scanning and SCheduling cece cece eee cette ee eee teeta eae ene ne 14 Scan interval sien usines a ed vaesteah pagedch gee na eaae aaea ignada Doraka 14 The Perennity Schedule 0c cece cece eee eee eee eee teen eee teste teeta enna eas 14 The Perennity workflow explained ccceceee eee eee eee eee teeta teeta tetas 15 Using a database and Perennity Finder cccceee cece eee eee e eee e eee ene eee 16 Perennity application Examples ccccseecee
38. Folder Tasks CJ 04 05 2005 Other Places 04 06 2005 See Removable Disk Es me j My Documents 3 My Computer T My Network Places Details ideo monitoring File Folder Date Modified jeudi 7 avril 2005 16 21 Fig 2 Perennity Multiple archive folder Administration guide 9 1 DVD 04 05 2005 3 DVDs 04 06 2005 Waiting for midnight Perennity Archiving edition v3 00 The CD DVD I mage Folder enables the burning of CD DVD images created with third party CD DVD mastering applications like for example a Roxio Toast HFS image or a video DVD image from a custom video authoring software Example In a prepress company different network users create HFS CDs and DVDs using Toast Titanium directly from their Macintosh computer The Perennity Client will be installed on every system One dedicated CD DVD Image Folder is configured per user on the Perennity Server The users create new projects using Toast and save them as an image file to their respective Perennity Image Folder A popup window will then invite the user to specify the number of copies and what needs to be printed on the CD or DVD Create your project with Toast and save it as CD DVD image file to a predefined network folder Specify how many copies must be produced Q what label needs to be printed s n Job settings Project XYZ toast Mea type CDR E Copies 2 v Label Default fal t Label E Merge file WalMargaFile Lok
39. PERENNITY DATA SOURCES A Data Source is a source from which data will be copied or moved to archive media called the target An Archive Folder is a directory located either locally on the PC running the Perennity Server software or on a remote network volume which will receive the files folders that need to be archived to the target device s The archiving itself is a fully automated process requiring little or no administrative intervention once the rules have been established When Archive folders are located on the Perennity Server they may be shared over the network so that workstation clients or applications running on other machines can write their data to them in order to get it archived Alternatively the source folders can be located on network servers or client PCs In such case there is no need to copy the data to a dedicated archive folder but obviously the Perennity Server service account needs read write or full control access to these folders Perennity automatically spans the archive data over multiple media if it doesn t fit on one media Individual files that exceed media capacity will be split over several media and the media itself contains the tool to reconstruct the file from its different fragments Hereunder we will discuss the three types of Archive folders supported by Perennity the simple Archive folder the Multiple Archive folder and the CD DVD Image folder Administration guide
40. RW DVD RW and DVD R W you may of course also use one of these media types For archiving however we strongly recommend CD R or DVD R since these media offer the best guarantees for long term storage For backup you might envisage using RW media remember that via the Rimage software you cannot erase these Administration guide 42 Perennity Archiving edition v3 00 Selecting Auto Select will make Perennity choosing the media type that fits the best the size of the data that will be archived The Number of copies The Label file select the correct label template for your type of printer Everest Prism 480i Epson This can be the standard label template provided with Perennity or a custom label template of your own Please consult appendix 4 if you want to find out how to make your own personalized Perennity labels Perennity will open the default label directory it created at installation time but you can also browse to another location to choose a label If Perennity is not installed on the Rimage Control Center you will need to use a UNC path to the label Also make sure that the Rimage Production Server can access and open the label file When the files to be recorded are pictures you have the option to also print thumbnails This is very convenient to visually identify the media Default labels with the suffix _ thumbnails allow for printing such thumbnails The CD DVD Volume name it is composed of a prefix Source Name
41. S cceeceeeee eee e eee ee eee 54 Create the Multiple archive folder path ccceeeeeeeeeee cnet eee e eae ee 56 Output Settings y icici epee Yad reve ede ede ceva a ede eect 58 Ehumbnail Settingsvencs shea aa eee ea ak 59 Advanced SettingS ccceeceee eee aa i nena eee ee tee eee eens A nena enna tas 61 TRIG JELSA nnn as E E RN nae da A eddy ah ee Acer Aaa O ASA 63 Capacity threshold tivcccve cciegeck elacesneneeusn ieedes avian aa aa aoaaa araa 63 Trigger file i ate els seed ew eee Wha teen on ae Den Seana eee A ee pa ee es a eed 64 Folder latency i ar Ales desde ns Siders iia Ar aN aA DEEE E et ea LOHTA Eds 64 NON eroris tirocinio sie a eh a a she dla eaks 64 eLa aeo Dl e E E T E 65 Email notification sisine eian iiia Ea Eaua Sede 66 Database configuration ssssssssssrssssrrsrrsrsrrrrrsrsrrrrrrrsrerrrrnnrerrr ne 67 Configuring a CD DVD Image Folder sssssssssssssssrsrssrerrrrrererrrrrsrerrr rrene 70 Source identification and general settings sssssesssesssrerresrrrerrererres 70 Define the Image Folder path list sssssssesesssrrererrrrrrrrrrrrrr neresen 71 Output Settings sariin ane as siete ee ee aA 73 TRIG GENS scoters niceties oaa debs ce tasadea bs E a pa cobra aAA aaar 74 Capacity threshold sensere istare ts aa Plea tear eaten ta ae eee eee ae 75 TRIG GER FIC enan abdee tee ee iad doecae nhl pie a ta ena ee a eT aod 76 Administration guide 3 Perennity Archiving edition v3 0
42. an also browse to another location to choose a label If Perennity is not installed on the Rimage Control Center you will need to use a UNC path to the label Also make sure that the Rimage Production Server can access and open the label file Administration guide 73 Perennity Archiving edition v3 00 E Add source gt lt Output settings Media related settings Media Default label Fig 46 Fig Output settings Triggers As discussed in the concepts section of this manual Perennity supports three triggering mechanism capacity threshold trigger file and folder latency A fourth special case is None which behaviour depends on whether or not a schedule is active For more information please review the concepts section Administration guide 74 Perennity Archiving edition v3 00 P Add source Trigger oA 2x ie with a capacity treshold when a trigger file is present SH Choose how you want to burn your media Automatically a folder latency or unconditionally Select a production rule Trigger file Capacity threshold Trigger file Folder latency Trigger file name siNone C Copy trigger file to the media he trigger file must be present in the root of the Archive Folder for the recordin g to automatically start Cancel Previous Next Fig 47 Triggering events Capacity threshold Every time the threshold value in MB is reached the recording process will
43. be started Although this value can correspond with the actual or usable media size it doesn t have to By default always fill CD DVD media is active meaning that only the data that completely fits on one or more media will be written out Any additional data that doesn t yet fill up a complete media will not be included and will wait for the next time the threshold capacity will be reached Administration guide 75 Perennity Archiving edition v3 00 Trigger file Enter the name for the trigger file that must be copied to the root of the Archive folder to start its processing Optionally you can add the trigger file to the media You may also specify a file extension as trigger e g arc Folder latency Specify a latency time in seconds When a folder scan is performed and no more changes are detected in the folder after applying the latency time the recording will start You can however specify that a minimum number of files and or a minimum capacity must be present in the folder None When a schedule is enabled next step the recording of all data present in the Archive folder will start when the schedule gets active Any data added later even when the schedule is still running will wait for the next schedule activation Without scheduling the recording must be manually forced from the main Perennity window Select Next to go to the Schedule tab Administration guide 76 Perennity Archiving edition v
44. ble Update valid until unavailable Update Exit Fig 8 Perennity licensing When receiving your license key request online or via email your order will be checked and we will send you the corresponding license by email Please copy the license key into the licensing window of Perennity Archive and click on Update to activate the license E Licensed License data Mac address 00 1F 3B 1C 66 EB Serial Number 123456 License valid until unlimited Full text indexing unavailable Encryption Compression unavailable Update valid until unavailable Key CFD93 9ADBF OBAES 49138 BE697 BDS8E CE166 3E567 SEF4B D64FB 4157F BFAA9 6947E 1901D F7615 6DBSS D8504 33502 E98CC OBSB9 00520 8DABE 13D54 ODD45 AS3DC E4867 D1472 FBDC9 89E2 Fig 9 Perennity licensed Administration guide 28 Perennity Archiving edition v3 00 You notice easily that the serial number is now present and that the title of the registration window changed from Trial mode to Licensed Administration guide 29 Perennity Archiving edition v3 00 The license key can be requested prior to the installation Use the ipconfig all command from a command prompt in order to obtain a list of the MAC addresses Physical Address of your network adapters If multiple adapters are present only one MAC address is needed cx C WINDOWS system32 cmd exe DNS Suffix Search List
45. ce All information related to the archived files of a source is contained in its table See Appendix 3 for more explanations about the structure of the Perennity archive table Administration guide 119 Perennity Archiving edition v3 00 MySQL Table Editor Table Name archive_prepressprojects Database perennity Comment InnoDE free 155648 kB Columns and Indices Table Options Advanced Options fig Flags v J UNSIGNED ZEROFILL C BINARY O BINARY C BINARY C BINARY C BINARY C BINARY C BINARY C BINARY _ BINARY co eS F efault Value Comment o Datatype id S INTEGER Q file_path S VARCHAR 300 source_name L VARCHAR 200 source_path b VARCHAR 300 N source_alias L YARCHAR 200 5 file_size VARCHAR 200 target_name VARCHAR 200 date L YARCHAR 100 media L YARCHAR 200 version 2 VARCHARI2001 RS 14 414 14 4 6 14 46 Pl Fs Fs Ed el Fa Fs US COG H E HBH B Sse Se Se amp BEER REEEE 2 2 Ka Q v 2 Indices Foreign Keys Column Details Index Settings ex Name PRIMAR Index Columns Use Drag n Drop id T PRIMARY Oo Index Type Discard Change Fig 87 View the structure of the archive table of the Perennity database Double click on a table in order to display its content At this time it will obviously be empty You can also use the Query Browser tool that ha
46. char 50 Not used checksum varchar 100 File checksum Path of the file where it has been alerternate_ Path varchar 250 copied to after the archiving process Administration guide 108 Perennity Archiving edition v3 00 The default value is 1 When the target device reports that the Status chanti archiving operation has been successful the status is set to 0 Keywords extracted from the full terms longtext text indexing engine Last_modified_date Varchar 100 Last UMA the ME Was changed Used in Incremental mode Administration guide 109 Perennity Archiving edition v3 00 APPENDIX 4 LABEL CUSTOMIZATION Perennity installs a custom label per printer type There is one for the Everest the Prism the 480i printers and for the Epson PP 100 It looks like this Perennity L Projects Atlantic Bridge Projects_12092010_89 Disc ID 89 Original 12 09 2010 Fig 77 ACD printed by Perennity The default template displays the following information The name of the Archive folder e g FM Brussels The name of the parent sub directory e g Compliance The path of the Archive folder e g Compliance The volume name e g FM_003 The media ID e g 003 The date time of the recording process The copy ID e g Original Administration guide 110 Perennity Archiving edition v3 00 The default layout can be modified using CD Designer You may add your logo some
47. ck Next to continue to the next screen P Add source a t Path list oie rs Select the folder s you want to backup archive If the target system is not locally connected enter the UNC path to the folder s Archive Folder path nas archive Production Logs nai Additional files to record on each media Path Aada Excluded files types C Read only Hidden Cancel J Next Fig 21 Select source path In this window you may enter the path for this source Click on the browse button and select a directory that will act as a Perennity Archive folder Then confirm by clicking on Choose and the path will appear in the path list If Perennity runs on the same machine as the Rimage Software Suite Production Imaging and Messaging servers you may select local directories e g C Production logs You can then share these folders to the network which will make them accessible for users or applications to drop their files to be archived Administration guide 40 Perennity Archiving edition v3 00 If Perennity runs on another machine than the Rimage Software Suite or if your archive folder is created on different systems server or client workstations you must always use UNC paths browse through My Network Places It is mandatory that both Perennity and the Rimage Imaging server can access the files and folders to be archived with the logged on user account Be sure to provide read wri
48. dle C temp Perennity 1 files 1 Folders 7 MB Idle Fig 62 Perennity Help menu The Help menu gives access to the Register window which permits you to update your license See the Licensing section for a complete description The About window shows the exact Perennity version and build number a link to our website and important email addresses for licensing and support Perennity Archive Perennity Archive version 3 00 Our website www perennitysoft com Technical support support perennitysoft com Request a license License perennitysoft cam Copyright E C Intl 2004 2010 All rights reserved Fig 63 The About window Administration guide 90 Perennity Archiving edition v3 00 DATA INTEGRITY CHECK TOOL You can launch the Data integrity check tool from the Tool menu Insert the CD DVD to be checked in your CD DVD reader and enter its path If the CD DVD is located in a library you may also click on the browse button and select the right location Then click on the Start button E Data integrity check v1 00 Fig 64 Select the source of data e g your local CD DVD reader The following window will show up E Data integrity check v1 00 Source E Status EAMicrosoftVS60EE CD1 VFP98WIZARDS ITEMPLATE HOUSEHLDIDATAIROOMS DBF Checksum OK E MicrosoftVS60EE CD1 WF P98WIZARDS TEMPLATE HOUSEHLDIDATAIROOMS CDX Checksum OK EA MicrosoftVS60EE CD1 WFP98WIZARDS TEMPLATE HOUSEHL
49. e Z Source identification and general settings Type Archive Folder v Name Production Logs Policy Incremental Full C Reset archive bit Status Enabled A Scan interval sec 60 Automatically start Chronological age FIFO Copy files after successful recording to Nas archive Perennity Delete files after successful recording Description Log files from Production Line A1 Cancel Next Fig 20 Add source tab Each source must be given a distinctive name max 20 chars to clearly identify it The description field can be used to enter additional information The name of the source can only contain the following characters A Z a z _ and Do not use other special characters like amp or spaces The archive policy can be Incremental or Full Incremental which is the default policy will only archive files that have not yet been archived before A full archival will record all files present in the archive folder regardless of the archive bit status If you choose to delete files after recording full or Administration guide 38 Perennity Archiving edition v3 00 incremental doesn t matter since the outcome will be the same The incremental process needs the use of a database Optionally you can also ask to reset the archive bit of the files but this can take a long time Sources can be in one of three different states enabled disabled or obsolete Use t
50. e eee ee eee tena ea eee 102 Technical SUPPOFt ccceseeeeeeeeeeeeeeeeeeeeeeeeaeeeeaseesaseaeaseeeaseauaseauseeansgeans 104 APPONix E E a seen eeetedenaenedecaeeseiere see 105 Appendix 1 XML syntax for CD DVD image folders eeeeee 105 Appendix 2 XML syntax of trigger file c cece cece eect e teen a teens 107 Appendix 4 Label Customization cc cecee cece eee ee eee eae tate eneenas 110 Appendix 4 Label Customization 0cccceeceee neces eee e teeta e ea eee ees 110 Appendix 5 Installing and using MySQL GUI Tools ceee 112 Appendix 6 Installing and using Epson TD Bridg cceeeee eee 122 Appendix 7 Release notes ceeccece cece eee eee teeter eae ta tenets 128 Administration guide 4 Perennity Archiving edition v3 00 Perennity Archive version 3 00 sssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 128 Performance iMprovement cece cece cece eee eee ee eee nent eee teeta 128 Windows SErViICES ar erias aaa aa EE a vend be beeen oboe dee nea LARANE 128 Incremental archiving improvement sssssssssssssrrrrsrerrrrrsrerirrrresres 128 aoad eee D EAE EEEE A E 128 Database improvement ssssssssssssrrsrssrrrrrrrererrrrrererrrrrnnerrnrrn renns 128 Support of Epson Autoloader sssssssssrsssssrsrrsrsrrrrrrrerrrrrnrresrrrrrnne 128 Administration guide 5 Perennity Archiving edition v3 00 Introduction Perennity is a f
51. e runs on the same machine as the MySQL Administrator type localhost as Host name Otherwise when accessing a remote database specify the IP address or DNS name of the computer running the MySQL engine User Name root is the default MySQL Administrator account created during the MySQL installation When logged on as root you can define additional users and change your MySQL login account later on Password by default the root user does not have a password defined Leave this field blank If you wish you can assign a password to the root account later on Port the default IP Port used by MySQL is 3306 You should not change this value Click on OK MySQL Administrator Connection root localhost 3306 File Edit View Tools Window MySQL Enterprise Help a D Service Control Server status D Startup Variables a MySQL Server is running 8a User Administration g Server Connections Connected to MySQL Server Instance a Health Username toot I Hostname localhost EJP Server Logs Port 3306 Replication Status Ss Backup Brg Qa Restore Server Information MySQL Version MySQL 5 0 67 community nt via TCP IP IP 127 0 0 1 Network Name localhost Catalogs Client Information Version MySQL Client Version 5 1 11 Network Name IP Operating System Windows XP Hardware 2k Intel R Core TM 2 Duo CPU T7500 2 20GHz 2 0 GB RAM Fig 85 MySQL Adminsitrator main window
52. ea e EKN see ede 32 EPSOM SCLEINGS siasi aaea aa ae a a eaea aaa da hiii arai 33 Administration guide 2 Perennity Archiving edition v3 00 Configuring SOUICESe iiaea aida aiee a E ai ena aaa 37 Configuring an Archive folder ssssssssssssssrsssrrrsrssrrrrrrnsrnrrrrnssrrrrrrsnns 38 Source identification and general settings ssssssssesssrersesrerrrrererrns 38 Create the archive folder path ccc cece cece eee e eee teen e eee teeta teeta aed 40 Output Settings csve eee iesia de E EAE tee Eae AA E A ea eee eae Seb 42 Thumbnail Se ttingS sissioni cee ie eevee Ges eas ue era ceeded 43 Advanced settings siisccccc s sees eves eae dey dis ceed ete ies eter uv tas end vae ey dacoeilell 45 Triggers e e aia dee ee eed vd pn a enw ang de ee ee a Ee ee 47 Capacity threshold enisi tae et aie Me ee ee 47 Trigger file tt lek ah cP a dilate nese EA E tre stred She a a a a 48 Folder latency sic2 stevie eden nc eins Sadi aes deste eet ae ls 48 NOPE sete ncd dieu vod evita re nsia sya duis tn tosnehintadd Pocubub nad OR seesua em denied teers 48 SCNCOUIO i aes en warre aee teea ete ea Ad doe vo a teda rege ube Naa a TE 49 Email MOtifIGAt ON acheceel ales Meade nsdddeacae hid p ae aaia ban ee esa den a aai 50 Database configuration c cece cece ee eee eee e eee teeta ene e eee eee 51 Configuring a Multiple Archive folder cccece cece cece eee eee e ee ee teeta nies 54 Source identification and general Setting
53. ecording This will open a pop up letting select a few options E Submit folder Priority Medium Copies 1 v Media type Auto Select x C Force volume name More m Administration guide 96 Perennity Archiving edition v3 00 Fig 70 Manual submitting You can change the priority of the job high medium or low You can also change the number of copies you want to produce You might also select the media type CD DVD Blu Ray E Submit folder Priority Copies Media type C Force volume name OK Cancel Fig 71 Media Selection If needed you can also force to change the volume name By clicking on More you will be able to access the advanced settings which are related to the label the Merge file and some personal fields that you would want to add to your label Administration guide 97 Perennity Archiving edition v3 00 l Submit folder Priority Medium Copies Media type Auto Select v C Force volume name Print label Label file C Program Files Perennity Perennity Archive Ser iii Merge file uai Fig 72 Media Selection To change the label you must click on the browse button to open the default label folder of Perennity From there you are able to select any label you want Do the same manipulations to select the merge file you want to use You might also want to manually add fields to the merge file by clicking on the Add button
54. ecuted to the maximum extent of the law i Cancel Fig 4 Installation wizard start up Administration guide 21 Perennity Archiving edition v3 00 E Installing Perennity Archive Destination folder Select a destination folder where Perennity Archive will be installed C Program Files Perennity Perennity Archive Fig 5 Selecting the installation path Administration guide 22 Perennity Archiving edition v3 00 P Installing Perennity Archive Installing Files Copying Perennity Archive files to your computer To interrupt or pause the installation process click Cancel Directory C Program Files Perennity Perennity Archive Module AutoLoa File mail jar Fig 6 Installation in progress P Installing Perennity Archive Perennity Archive has been successfully Va installed Click Finish to complete the installation Fig 7 Perennity installation finished We also provide several predefined print labels with Perennity They can be found in the Perennity installation subdirectory system drive Program Files Perennity Perennity Archive Server labels There is one default label per printer type 480i Everest It is recommended to make a copy of these labels to the Rimage Control Center in the shared Rimage Labels folder and to use these copies for your archive folders You can of course later modify these standard labels to personalize them Administration guide 23 Perennity Archiving edit
55. eeeeeeeeeeeeeeeeeeeeeeeeeeeoueeeonenees 17 Compliance recording e cece cece cee eee eee eee teeta eee nett neta nee 17 Report and log file archiving c cece eee eee e eee eee eee ee eee teeta tetas 17 Personal backup and archiving c eceee cece e eee e eee e neta teeta teen eee 17 System requirements s ssssss225 2555 555525555 5551055105uuunuuunnnnnnn nnnm 18 Hardware operating SYStEMS cc cece cece eee eee eee eee eet neta ea ee eee 18 SOWAT genase eanna nals cee dbe ewe E te net Sed ana teu deena E E aA 18 Java VM LG accent acini bene ncidelet dstiidiere vets teiies tabbed POAR e aN RETA up AETA 18 Rimage Software Suite ccc cece eee ee eee eee eee eee eee teeta eaten ees 18 MySQL Microsoft SQL Server or MSDE ccceeeeeeee eee teeta teens 20 Perennity ANA E r a ce ccee cece cece center Sa A teen eee ee E S 20 Installation sicie taaier aaae a aaa aae aa Ea a p aa aE ra a aa pa iais aada 21 Installing Perennity s sssssssessssssssserrrrssrsrirrssrsrirrnrsrrurnnrerrrnnnnsrernnans 21 Installing the MySQL database engine ssssssssssesrrsssrrerrrrsrrrrrrrerrrrne 25 Licensing Perennity cccccceeeeceeeeeeeeeeeeeeeeeeeeuaeeauaeeeuaeeeuaeeauaseauaeeouaeeas 27 Configuring Perennity ssssssssssss1205512055105uu00nunnunnnnnnnnnnnnnnnnnnnnnn nnna 31 CEASA VAG based hetcleeseidecianayneco dates doe aA AA A AA AAE aa EANA TE a a EAA ai 31 Rimage SettiNgS isse eien a eaa
56. ennity errors The only prerequisite to use email notification is to have access to a valid SMTP server P Add source amp Email notification EO Email notification Email notification SMTP host relay skynet be SMTP port 25 From perennity perennitysoft com Login optional Password optional Recipients Add laurentjanssens perennitysoft com fabian perennitysoft com Properties Completed jabs Rimage errors Perennity errors Remove E Cancel Previous Next Fig 49 Email notification configuration Administration guide 78 Perennity Archiving edition v3 00 Enter a valid SMTP host DNS or IP address and the email address that Perennity will use to send its emails If the SMTP server requires authentication enter the login and password Add one or multiple email addresses You can test the email functionality by selecting one or more recipients and clicking on the Test button You may also define per user what kind of messages they should get job completion notifications errors with Rimage Imaging Messaging and or Perennity errors Database configuration Clicking Next brings you to the database window Enable the database if you want to use it for the current Archive folder and configure it correctly make sure that your database setup is correct P Add source Fp Database Enabling the database option allows you to keep track of the media ZO archived or
57. er Machine and click on Next 8 Database usage select Multifunctional Database and click on Next 9 InnoDB datafile keep default settings C Installation Path and click on Next 10 Number of concurrent connections select Decision Support and click on Next 11 Networking options select Enable TCP IP Networking port 3306 and enable the Add firewall exception for this port option Also enable the Enable Strict Mode option and click on Next 12 Character set select the Standard Character Set option and click on Next It may be required to select the Best Support for Multilingualism option depending on the language you are using Administration guide 25 Perennity Archiving edition v3 00 13 Windows options enable the Install As Windows Service Keep the default MySQL as Service Name Enable also the Launch the MySQL Server automatically and Include Bin Directory in Windows PATH options Then click on Next 14 Security options FIRST enable the Create An Anonymous Account option THEN disable the Modify Security Settings option and click on Next 15 Click on Execute 16 Make sure that the Prepare configuration Write configuration file and the Start service steps have been processed Click on Finish LI Check if the MySQL service is well started If the installer w
58. erennity Archiving edition v3 00 Fig 43 Confirmation of database creation Click on Yes The structure will be modified without data loss However it is highly recommended to backup the database prior to any update or modification From now on all archival operations for this archive folder will be logged into the just configured MySQL or SQL Server database In case of a power failure or interruption of an archiving process of Perennity it is possible that the Perennity contains records related to files that have not be burned to CD or DVD You should then clean the database by clicking on the Clean database button It will remove all unnecessary records Your Perennity Multiple Archive folder is now ready to be used Administration guide 69 Perennity Archiving edition v3 00 CONFIGURING A CD DVD IMAGE FOLDER The CD DVD Image folder type allows you to automatically record CD DVD physical images that have been premastered with third party applications This can be useful for image formats that are not supported on Windows platforms like HFS for Macintosh or in cases where specific mastering applications e g for DVD Video can directly output to a CD DVD image Two conditions are required for Perennity to be able to record your CD DVD image a valid image file and an XML file containing several instructions like the number of copies and what needs to be printed on the CD or DVD You can create this XML file manually or thr
59. essaging servers you may select local directories e g C Production logs You can then share these folders to the network which will make them accessible for users or applications to drop their image files to be recorded If Perennity runs on another machine as the Rimage Software Suite or if your Image folder is created on different systems server or client workstations you Administration guide 72 Perennity Archiving edition v3 00 must always use UNC paths browse through My Network Places It is mandatory that both Perennity and the Rimage Imaging server can access the image files to be archived with the logged on user account Be sure to provide read write or full control access to the Perennity Archive folders and sub folders Please make sure you have the necessary rights to access these shares before trying to add them to your configuration otherwise you will not be successful in doing so When finished click the Next button Output settings Under the Output settings tab you find settings with respect to the label you want to apply to your project Specify the correct default Label file for your type of equipment This can be the standard label template provided with Perennity or a custom label template of your own Please consult appendix 4 if you want to find out how to make your own personalized Perennity labels Perennity will open the default label directory it created at installation time but you c
60. f the parameter is not correct an error message will be displayed E Perennity Finder v1 00 DER Browse Query Settings Sql Server type MySQL xy Database host localhost Database port 3306 Database name perennit Login root Password Apply settings Settings incorrect Fig 57 Wrong database name A At the moment only one database can be configured in the Perennity Finder Administration guide 84 Perennity Archiving edition v3 00 Using and monitoring Perennity Once the basic configuration of Perennity is finished the main window will show up with one or more Source tabs one per source E Perennity Archive CR Trial mode DER File Tools Help PrepressProjects ProductionLogs ToastHFSImages Source PrepressProjects Multiple Archive Folder Source Files Folder Total size C temp PC 1 files 1 Folders C temp MAC 1726 files 151 Folders C temp Rimage 1 files 3 Folders C temp Perennity 1 files 1 Folders Status Waiting production Waiting production Idle Idle Target 7100N Rimage Source Job PrepressProjects MAC PrepressProjects_1_7100N Submitting PrepressProjects PC PrepressProjects_2_7100N Submitting Progress Submittina Submitting estonia View source settings Fig 58 Perennity main window Under the source tabs you find three window sections Source Logs and Target Their content is specific for the tab currently se
61. fixed text or custom elements Never delete one of the predefined fields If you do not want to print one move it outside to the printing zone of the CD DVD or switch the color to white When using XML trigger files you can add some more fields Administration guide 111 Perennity Archiving edition v3 00 APPENDIX 5 INSTALLING AND USING MYSQL GUI TooLs The MySQL GUI Tools can help you to check your Perennity database installation and its functioning Thanks to this utility you will be able to view all records fields and data contained in the Perennity database The MySQL GUI Tools is available in the Perennity installation package CD or zip file Go to Tools MySQL v5 and Tools MySQL GUI Tools Bundle v5 0 12 and run the mysql gui tools 5 0 r12 win32 msi program ie MySQL Tools for 5 0 Setup Wizard Welcome to the Setup Wizard for MySQL Tools for 5 0 The Setup Wizard will install MySQL Tools For 5 0 on your computer To continue click Next WARNING This program is protected by copyright law and international treaties Cancel Fig 78 Welcome screen Click on Next Administration guide 112 Perennity Archiving edition v3 00 i MySQL Tools for 5 0 Setup Wizard License Agreement Please read the Following license agreement carefully Copyright C 2003 2006 MySQL AB This program is free software you can redistribute it and or modify it under the terms of the GNU General Public License as published by
62. format Perennity supports ISO level 1 ISO level 2 default and UDF 1 02 1 5 and 1 5 Unicode You may also choose to include the Microsoft Administration guide 61 Perennity Archiving edition v3 00 specific J oliet extensions The Audio CD format is also supported CD R only if you have WAV or MP3 music files as source data And also WMA files are supported with Rimage Software Suite version 7 Consult your Rimage manual for more information about these formats Bad files ignored you can ask to ignore all bad files that Perennity would meet during the archiving process This is useful to ensure the readability of your media Use of J oliet extensions Enforce ISO folder depth limit if this option is checked the maximum folder depth accepted will be of 8 levels ISO specification Default not enforced Next media ID this field shows the media ID for the next media to be produced and it is updated continuously You can change its value to restart the numbering Clicking Next opens the Trigger window Administration guide 62 Perennity Archiving edition v3 00 Triggers As discussed in the concepts section of this manual Perennity supports three triggering mechanism capacity threshold trigger file and folder latency A fourth special case is None which behaviour depends on whether or not a schedule is active For more information please review the concepts section E Add source amp Trigger Ch
63. g trigger conditions met The scan interval parameter found in the Archive folder general source settings determines how often Perennity will scan the Archive folder to check if conditions are met A low value will flag more rapidly but involves more processing a high value will check less often but also require less processing When Perennity doesn t run on a dedicated system for instance on a Rimage server being used more or less intensively for other purposes too it is advisable to put a higher value The Perennity Schedule Perennity has a built in scheduling feature which allows you to determine during which time frames Perennity production may happen This permits for instance to schedule Perennity production at night freeing the Rimage system for other jobs at daytime The schedule is also very important when no trigger is specified If in that case the schedule is enabled media production will start as soon as the schedule gets active It will immediately write out all data found in the archive folder to one or multiple media Any data added to the archive folder afterwards will not be taken into account and will be written the next time the schedule becomes active Finally when no trigger is specified and the schedule is not enabled the archiving process must be manually forced Administration guide 14 Perennity Archiving edition v3 00 THE PERENNITY WORKFLOW EXPLAINED Now that all Perennity concepts should be clea
64. gical age FIFO C Copy files after successful recording to Delete files after successful recording Delete root directory Description Prepared project archival based on a trigger file start go created by the operator when the project is ready to be archived The complete archive subfolder will be deleted after successful recording Cancel Next Fig 32 Multiple archive folder Each source must be given a distinctive name max 20 chars to clearly identify it The description field can be used to enter additional information The name of the source can only contain the following characters A Z a z _ and Do not use other special characters like amp or spaces Administration guide 54 Perennity Archiving edition v3 00 The archive policy can be Incremental or Full Incremental which is the default policy will only archive files that have not yet been archived before A full archival will record all files present in the archive folder regardless of the archive bit status If you choose to delete files after recording full or incremental doesn t matter since the outcome will be the same The incremental process needs the use of a database Optionally you can also ask to reset the archive bit of the files but this can take a long time Sources can be in one of three different states enabled disabled or obsolete Use the drop down arrow to alter the state Unlike Rimage targets mul
65. guide 88 Perennity Archiving edition v3 00 Sources Source name Type Status ProductionLogs Archive Folder Enabled PrepressProject Multiple Archive Folder Enabled ToastHFSImages Image Folder Enabled Edit Display obsoletes Target SettingsTargetDevice 7100N v Manage working Folder Buffer 7100N Perennity WorkingFolder Close Fig 61 Main settings window The Stop all operations menu item has for effect to stop all the operations that are currently processed by Perennity It is also possible to clear the log window Clear logs menu item which is the window section located at the bottom of the main Perennity window The Perennity Finder opens the Perennity Finder interface described in detail in another chapter of this manual The Data integrity check launches a tool to check if files are corrupted or not based on the checksum that has been computed for each file during the archiving process This tool is described later in this chapter Administration guide 89 Perennity Archiving edition v3 00 Help menu E Perennity Archive CR Trial mode BEE File Tools Help PrepressPri R Register ionLogs ToastHFSImages Source Prepi About le Archive Folder Source Files Folder Total size Status C temp PC 1 files 1 Folders 155 MB Waiting production Critemp Mac 1726 files 151 Folders 237 MB Waiting production C temp Rimage 1 files 3 Folders 165 KB I
66. he drop down arrow to alter the state Unlike targets multiple sources can be enabled and thus active concurrently The scan interval determines how often Perennity will scan the Archive folder to check if the trigger conditions are met A low value will flag more rapidly but involves more processing a high value will check less often but also require less processing When Perennity doesn t run on a dedicated system for instance on a Rimage server being used intensively for other purposes too it is advised to put a higher value here When selecting the Automatically start option Perennity will start up the Archive folder as soon as the Perennity application is launched Otherwise you will need to start the processing manually Selecting Process chronologically allows for sorting the files and folders by creation date time FIFO First In First Out Older files will be recorded before newer ones If after successful recording you want all archived files to be copied to another destination on the local server or to a share select the option Copy files after successful recording to and type the path or browse to select it Files can be automatically deleted when the recording has been successful by checking the Delete files after successful recording option If not they will stay present in the archive folder Administration guide 39 Perennity Archiving edition v3 00 Create the archive folder path Cli
67. hese media types For archiving however we strongly recommend CD R or DVD R since these media offer the best guarantees for long term storage For backup you might envisage using RW media remember that via the Rimage software you cannot erase these Administration guide 58 Perennity Archiving edition v3 00 Selecting Auto Select will make Perennity choosing the media type that fits the best the size of the data that will be archived The Number of copies The Label file select the correct label template for your type of printer Everest Prism 480i Epson This can be the standard label template provided with Perennity or a custom label template of your own Please consult appendix 4 if you want to find out how to make your own personalized Perennity labels Perennity will open the default label directory it created at installation time but you can also browse to another location to choose a label If Perennity is not installed on the Rimage Control Center you will need to use a UNC path to the label Also make sure that the Rimage Production Server can access and open the label file When the files to be recorded are pictures you have the option to also print thumbnails This is very convenient to visually identify the media Default labels with the suffix _ thumbnails allow for printing such thumbnails The CD DVD Volume name it is composed of a prefix Source Name Login Folder Name or a custom text a media ID or curren
68. ictures will print pictures 5 10 15 e Every x percent e g every 20 for a total of 50 pictures this will print pictures 10 20 30 40 and 50 Vacation 2010 Disc ID 145 12 09 2010 Fig 24 Example of CD printed with thumbnails Administration guide 44 Perennity Archiving edition v3 00 Advanced settings There are two sections in the advanced settings window Media Content and Media Format E Advanced output settings Media content C Compute checksum MDS _ File spanning Media format UDF 1 02 v C Ignore bad files C Use Joliet extensions _ Enforce 150 folder depth limit 8 levels Next media ID OK Cancel Fig 25 Advanced media settings Under Media Content settings you can specify Add XML info file to media this file contains a description of what is on the media complete file listing with metadata label information Compute checksum a checksum will be calculated and added to the XML info file for every file on the media allowing for later data integrity checks You can choose between CRC32 MD5 and SHA checksum algorithms File spanning when activating this option files that do not fit on a media max authorized capacity will be split over several media File splitting information will be stored in the XML info file and a checksum will always be calculated to assure data integrity The Perennity File Restore utility should be used to re create split files
69. indow tells you there was a problem starting the service please check the Windows services console If the MySQL service is started you may disregard the error and continue with the installation If however the service cannot be started you should usually look for port conflicts Administration guide 26 Perennity Archiving edition v3 00 Licensing Perennity Start the Perennity Archive application using the link in the Start gt All Programs gt Perennity menu A shortcut is also available on the Desktop Moreover Perennity will be automatically launched every time your start the computer it runs on since it has been added to the Startup program group during the installation process The Perennity Archive server needs a license key in order to run To access the Perennity registration window from within Perennity open the Help menu and select Register The license code activation key is based on the following elements The hardware address MAC of the Perennity PC network adapter If you have multiple network adapters only 1 will be used A unique serial number This is a six digit hexadecimal number e g a63d67 printed on the installation CD When downloading a demo version from the web the serial number will be provided in the e mail containing the download instructions Several licenses are available At present there are two types Full text indexing of the content of the text based files pdf
70. inistration guide 126 Perennity Archiving edition v3 00 After having modified the requested settings click on OK EPSON TD Bridge e l The changed settings will be enabled when you next start the program Fig 99 Applying settings A To apply the settings you have to restart your computer Administration guide 127 Perennity Archiving edition v3 00 APPENDIX 7 RELEASE NOTES Perennity Archive version 3 00 Current version 3 00 Build 286 Release date September 15 2010 Performance improvement The program core has been rewritten from the ground to dramatically improve its stability and performance especially when working with very large number millions of small files Additionally a better memory management ensures that memory is freed up when not needed anymore Windows Services Perennity Archive now executes as two windows services e Perennity Archive Service the core of the program is running as a service which means that the user interface application GUI does not have to remain opened at all times e Perennity Autoloader Server this service deals with interfacing to supported autoloaders Using this framework any changes in Autoloaders APIs have no influence on the Perennity Archive core functionality The program also runs without a user being logged on Incremental archiving improvement Incremental archiving works differently than before Where Perennity made use of the archive bit in the
71. inistration guide 35 Perennity Archiving edition v3 00 E Settings Sources Source name Status si Add Remove Edit Display obsoletes Target SettingsTargetDevice 7100N v Manage Working Folder Buffer 7100N Perennity WorkingFolder Close Fig 17 Changing the Working Folder Once this is done you can start creating Sources To do so click on Add from the Source part of the settings main screen Administration guide 36 Perennity Archiving edition v3 00 CONFIGURING SOURCES As seen earlier Perennity Archive Edition supports three source types the simple Archive folder the Multiple Archive folder and the CD DVD image folder Sources Source name Status ef Add ee Remove Edit _ Display obsoletes Target SettingsTargetDevice 7100N v Manage working folder Buffer 7100N Perennity WorkingFolder Close Fig 18 Configuring the first Perennity source Click on the Add button to create a new source Edit to modify the settings for an existing source or Remove to delete a source Fig 19 Under the next headings we will discuss the setup and configuration for the three different source types Administration guide 37 Perennity Archiving edition v3 00 CONFIGURING AN ARCHIVE FOLDER Source identification and general settings First select the Archive folder option in the Type drop down list P Add source ve ws gt lt General oS pi
72. ion of database creation Click on Yes The structure will be modified without data loss However it is highly recommended to backup the database prior to any update or modification From now on all archival operations for this archive folder will be logged into the just configured MySQL or SQL Server database In case of a power failure or interruption of an archiving process of Perennity it is possible that the Perennity contains records related to files that have not be burned to CD or DVD You should then clean the database by clicking on the Clean database button It will remove all unnecessary records Your Perennity Archive folder is now ready to be used Administration guide 53 Perennity Archiving edition v3 00 CONFIGURING A MULTIPLE ARCHIVE FOLDER Source identification and general settings The Multiple Archive folder allows you to define a folder for which each subfolder will be considered to be an Archive folder so not the root folder itself These subfolders can be dynamically created or deleted as needed without having to reconfigure Perennity First select the Multiple Archive folder option in the Type drop down list l Add source il 1A we gt lt General Source identification and general settings Type Multiple Archive Folder s Name PrepressProjects Policy Incremental Full C Reset archive bit Status Enabled y Scan interval sec 60 Automatically start C Chronolo
73. ion v3 00 That s it for the installation Perennity is now ready to be licensed and configured Administration guide 24 Perennity Archiving edition v3 00 INSTALLING THE MYSQL DATABASE ENGINE If you want to store the metadata file name file date files size media ID of all archived files for later retrieval through the Perennity Finder utility you can consider using the included MySQL database with Perennity Alternatively you can also use an existing MySQL installation or Microsoft SQL Server or MSDE We only discuss the installation of MySQL on the Perennity machine Please consult your database administrator for other implementations L Version 5 1 31 of MySQL is available in the full Perennity installation package CD or downloaded zip file Go to the Tools gt MYSQL gt MySQL 5 1 Server v5 1 31 folder It can also be downloaded from our web site download L Run the mysql essential 5 1 31 win32 exe program Although it should work for support purposes we do not recommend using any other version of MySQL with Perennity A Strictly apply the following procedure 1 Setup Type Typical Click on Next 2 Click on Install 3 Advertising click twice Next 4 Setup wizard enable the Configure the MySQL Server now and click on Finish 5 Welcome screen click on Next 6 Configuration type select Detailed configuration and click on Next 7 Server type select Serv
74. ionLogs Nas archive Production Logs ProductionLogs 0 Nas archive Production Logs R ProductionLogs Nas archive Production Logs ProductionLogs 120672256 WNas archive Production Logs R ProductionLogs Nas archive Production Logs ProductionLogs 21713350 Nas archive Production Logs R ProductionLogs Nas archive Production Logs ProductionLogs 3930360 Nas archive Production Logs R ProductionLogs Nas archive Production Logs ProductionLogs 91346756 MNastarchive Production Logs e ProductionLogs Nas archive Production Logs ProductionLogs 17734 Nas archive Production Logs u ProductionLogs Nas archive Production Logs ProductionLogs 1015869 ANas archive Production Logs B _ ProductionLogs Nas archive Production Logs ProductionLogs 2819256 WNas archive Production Logs vi ProductionLogs Nas archive Production Logs ProductionLogs 18321 L Nas archive Production Logs vi ProductionLogs Nas archive Production Logs ProductionLogs 192 s yntax cto Nas archive Production Logs ProductionLogs Nas archive Production Logs ProductionLogs 1076 Nas archive Production Logs wi ProductionLogs Nas archive Production Logs ProductionLogs 192 Data Definition Statements Data Manipulation Statements Nas archive Production Logs vi ProductionLogs Nas archive Production Logs ProductionLogs 8704 MySQL utility Statements Nas archive Production Lags wi ProductionLogs Nas archive Production Log
75. is an extension of the Archive folder every subfolder of a predefined directory will be treated as a distinct archive folder So the triggers reaching a certain capacity presence of a trigger file latency apply to all individual subfolders not to the defined root folder These subfolders can be in one of two states They can be called static in that once created they continue to exist and are constantly subject to change users applications can add more data An example of such folder could be a user home directory They can also be dynamic In that case regularly on the fly new subfolders will be created they will get a number of files and usually not change anymore afterwards Perennity can optionally erase these folders after successful archiving If not the folders will remain present and they can be erased manually Example a digital video supervision application supermarket bank public transport creates one sub directory per day containing all video clips and pictures mpeg amp jpeg files recorded that day Every day at midnight the content of the current day folder will be backed up to DVD If the total size of this folder is higher than the capacity of one DVD the data will be automatically spread over multiple discs E Wideo monitoring File Edit view Favorites Tools Help PEK i Back 7 Pi P Search Key Folders Fa Address E ideo monitoring v E File and
76. ity Finder tool You can create a separate database per Archive folder or use the same database for all Archive folders which is not recommended if you want to use the Finder AND security is an issue When MySQL runs on the Perennity server enter user name user without a password otherwise check with your database administrator Always check with your database administrator when using SQL Server The Perennity database user must have the right to create a new database create tables modify the structure and insert data By default all local users can access all MySQL databases Of course it is possible to restrict access to specific authorized users When the Dump database checkbox is selected Perennity makes an up to date backup copy including the current CD DVD of the complete MySQL database on each media being produced In this way there is no need to manually backup the database since the last produced media will always contain the latest database contents This option is not available for SQL Server backups must be performed by the database administrator Click on the Check database button If the database configuration is correct you will have a message saying that the connection to the database was successfully established If the database does not exist it will be created If one of the parameters is not valid you will be warned Connection was successfully established Administration guide 68 P
77. kind of messages they should get job completion notifications errors with Rimage Imaging Messaging and or Perennity errors Database configuration Clicking Next brings you to the database window Enable the database if you want to use it for the current Archive folder and configure it correctly make sure that your database setup is correct l Add source py Database eS va ka Enabling the database option allows you to keep track of E the media archived or backed up You can perform queries or virtually browse with the Perennity Finder tool Enable database SQL server type C Dump database Host IP address localhost Port 3306 Database name perennity User name root User password Check database Clean database oe e Fig 29 Perennity database configuration Administration guide 51 Perennity Archiving edition v3 00 First select the type of database you want to use SQL server type MySQL or Microsoft SQL Server Since MSDE is a feature limited version of SQL Server select SQLServer if you want to use MSDE Please note that when we will talk about SQL Server hereunder this also refers to MSDE By ticking the Index file content option Perennity will store all different keywords of text documents pdf doc xls txt xml and eml in the Perennity database This will allow searching on the content of the files using the Perennity Finder tool You can create a separate database
78. lected except for the Logs window that will also always shows all general Rimage messages SOURCE WINDOW The Source window top content shows the archive folders containing at least some data that is ready to be archived Of course the actual archiving will only happen when trigger conditions are met The Source window displays the following information Source the path of the archive folder s Files Folders the number of files and folders Total size the total size of the files and folders Administration guide 85 Perennity Archiving edition v3 00 Status between two scan intervals the status is Idle which means that Perennity wait until the next scan A Scanning status means that Perennity checks if the conditions trigger are met to start the recording process Perennity will then organize files by CD DVD media Preparing files status If files are larger than the capacity of the media and that you allow file splitting they will be split during the preparation of the files Splitting files If this option has been selected the checksum will be computed and information files will be created Preparing job status Finally the recording jobs will be prepared and submitted to the target device Waiting production status Right clicking a selected source permits to Force Scan of the archive folder Perennity will not wait for the next scheduled scan defined by the scan interval to perfo
79. lexible software solution developed to address diverse archiving and backup needs It therefore comes in different flavours Perennity Archiving Edition Perennity Dicom Edition Perennity Dicom Uploader Perennity EMC Centera Edition Perennity Audio Extractor Depending upon demand other applications and new features will become available in the future This manual deals with the Perennity Archiving Edition a very powerful solution to automate data archiving A central concept is the archive folder which can be defined as a directory on a computer where people or applications store data that needs to be archived Predefined trigger mechanisms will launch the actual archiving to CD DVD NAS tape The triggers can be a capacity threshold the submission of a specific file or folder latency Scheduling permits to determine when the actual archiving takes place e g at night Perennity Archive Edition offers a lot of flexibility in the configuration of its archive destinations targets Out of the box it supports any Rimage Desktop or Producer system or a cluster consisting of several Rimage autoloaders but also NAS or robotic libraries tape CD DVD MO are potential archive destinations Of course being able to easily find back the archived information is of the utmost important Therefore Perennity can store file metadata file name file date file size media ID in a database for easy retrieval The Pe
80. m OK E MicrosoftVS60EE CD1 WF P98WIZARDS TEMPLATE EXPENSES DATAIEMPLOYEE FPT Checksum OK E MicrosoftVS60EE CD1 VF P98WIZARDS TEMPLATE EXPENSESIDATAIEMPLOYEE DBF Checksum OK E MicrosofftVS60EE CD1 WF P98WIZARDSITEMPLATE EXPENSES DATAIEMPLOYEE CDX Checksum OK a Fig 65 The Data integrity check window Perennity will compute a CRC32 checksum for all files contained on the CD and compare this value to the one that have been computed during the initial recording and stored in the fileList xml file located on the CD If the latest checksum value is different from the first this means that the file is corrupted The list of corrupted files will appear in the window As soon as the check is finished a popup window will show the results Administration guide 91 Perennity Archiving edition v3 00 Information D Data integrity check completed with 0 error s Fig 66 Checksum operation results Administration guide 92 Perennity Archiving edition v3 00 PERENNITY AT WORK Once Perennity is correctly configured and started up processing happens completely in the background As files or CD DVD images are written to the archive folders CD or DVD burning will gradually happen as launched by the respective trigger values will try to clarify this with a few examples In the following example the archive folder Production Logs Logs gets over the 650MB capacity threshold and a job is started for this folder We can see in the source
81. me can be maximum 20 characters in length Try to use a name that clearly identifies the Target You also need to specify the connection parameters for the Rimage Messaging Server Enter its host name computer name or IP address The Messaging Server port will by default always be 4664 Please consult your Rimage administrator if you don t know the correct settings Administration guide 31 Perennity Archiving edition v3 00 Rimage settings E New target Type Version Target name URL Host Port localhost Printer type 480i v C Enable perfect print Angle Test connection Ok Cancel Fig 12 Rimage configuration The name of the target may only contain the following characters A Z a z space _ and Never use other special characters like amp Administration guide 32 Perennity Archiving edition v3 00 Epson settings As Perennity Archive is able to work with Epson PP 100 autoloader using the TD Bridge API you can define a target for this robot too The Epson TD Bridge is required in order to interface Perennity with the Epson PP 100 autoloader Please refer to Appendix XX for installation and configuration of TD Bridge Select the Epson option as type give a Target Name to clearly identify the Target Then select the working folder of TD Bridge by default systemdrive EPSON TDBridge Orders Clicking the Test connection button tests the connection to the Epson PP 100 E Ne
82. nity Archiving edition v3 00 Perennity application examples As you will probably have noticed Perennity is a very flexible software solution which can be deployed to answer several types of archiving backup and CD DVD production needs The following cases give some practical examples on how Perennity can fit your particular needs COMPLIANCE RECORDING Customers in audio video broadcasting are using Perennity for compliance recording All radio and TV emissions are saved to disk first in a digital format WMA MP3 mpeg or other and by defining the destination folder s as Perennity Archive folder s the burning to DVD is triggered automatically by the amount of data present in the Archive folder As soon as 4 3 GB is present 2 or more DVDs are written a master and one or more backups that will often be stored off site After successful recording the files are automatically removed from the Archive folder REPORT AND LOG FILE ARCHIVING Lots of companies and institutions have to keep several types of log files and reports for legal purposes They must be stored on WORM write once read many type media to guarantee their non modifiability over time CD and DVD are thus perfectly suited for storing this kind of information since they have this WORM character and are legally accepted Perennity permits to easily automate these types of archive processes By defining Archive folders where the data will be output by the generating
83. oose how you want to burn your media Automatically with a capacity treshold when a trigger file is present a folder latency or unconditionally Select a production rule Trigger file Trigger file name start go _ Use label file as trigger C Copy trigger file to the media The trigger File must be present in the root of the Archive Folder For the recording to automatically start Cancel Next Fig 38 Triggering events Capacity threshold Every time the threshold value in MB is reached the recording process will be started Although this value can correspond with the actual or usable media size it doesn t have to By default always fill CD DVD media is active meaning that only the data that completely fits on one or more media will be written out Any additional data that doesn t yet fill up a complete media will not be included and will wait for the next time the threshold capacity will be reached Administration guide 63 Perennity Archiving edition v3 00 Trigger file Enter the name for the trigger file that must be copied to the root of the Archive folder to start its processing Optionally you can add the trigger file to the media You may also specify a file extension as trigger e g arc Folder latency Specify a latency time in seconds When a folder scan is performed and no more changes are detected in the folder after applying the latency time the recording will start You
84. opy is used for backup long term archiving or legal purposes Administration guide 15 Perennity Archiving edition v3 00 USING A DATABASE AND PERENNITY FINDER It is of course very convenient to be able to archive or backup your data to off line media but after recording hundreds of media how find out where is what file This is where the Perennity database and the Finder come in Perennity indeed offers the possibility to store all file metadata in a database which can then be interrogated through the Perennity Finder application The Finder can be installed as part of the Perennity Server installation or it can also be installed separately for instance on client PCs The Perennity Finder application offers two possible ways to consult the database By browsing the contents of all archived folders the Finder presents the same folder structures as they were originally present in the Archive folders so this is a very easy way to find back files in a well structured folder organisation By launching queries using one or a combination of several criteria file name content when using the full text indexing option date size folder names This can be interesting to search for files when you know part of the file name content or when you want to search for files in a specific time range Please consult the chapter Perennity Finder in this manual for concrete instructions on the use of the Finder Administration guide 16 Peren
85. ough another application see Appendix 1 for more information about the structure of this file Source identification and general settings Create a CD DVD Image Folder by selecting CD DVD Image Folder from the Type drop down list in the Source settings window E Add source lA we 1 gt lt General oa Z Source identification and general settings Type Image Folder Name ToastHFSImages Status Enabled s Scan interval sec 60 Automatically start Description HFS CD DYD images files from Toast Mac cor ee Fig 44 CD DVD Image Folder Administration guide 70 Perennity Archiving edition v3 00 Each source must be given a distinctive name max 20 chars to clearly identify it The description field can be used to enter additional information A The name of the source can only contain the following characters A Z a z _ and Do not use other special characters like amp or spaces Sources can be in one of three different states enabled disabled or obsolete Use the drop down arrow to alter the state Unlike Rimage targets multiple sources can be enabled and thus active concurrently The scan interval determines how often Perennity will scan the Archive folder to check if the trigger conditions are met A low value will flag more rapidly but involves more processing a high value will check less often but also require less processing When Perennity doesn t run on a dedica
86. past to defect file changes now it uses the database which is thus obligatory with incremental archiving and considers the last modification date This is both more reliable and much faster for large file quantities Encryption Perennity Archive Edition now offers an optional AES 256 data encryption feature only available with Rimage autoloaders This encryption is one of the most efficient ways to protect your data Database improvement Perennity Archive now uses a dedicated table per source Support of Epson Autoloader The Epson PP 100 and PP 100N autoloaders are now supported by Perennity Administration guide 128 Perennity Archiving edition v3 00
87. per Archive folder or use the same database for all Archive folders which is not recommended if you want to use the Finder AND security is an issue When MySQL runs on the Perennity server enter user name user without a password otherwise check with your database administrator Always check with your database administrator when using SQL Server The Perennity database user must have the right to create a new database create tables modify the structure and insert data By default all local users can access all MySQL databases Of course it is possible to restrict access to specific authorized users When the Dump database checkbox is selected Perennity makes an up to date backup copy including the current CD DVD of the complete MySQL database on each media being produced In this way there is no need to manually backup the database since the last produced media will always contain the latest database contents This option is not available for SQL Server backups must be performed by the database administrator Click on the Check database button If the database configuration is correct you will have a message saying that the connection to the database was successfully established If the database does not exist it will be created If one of the parameters is not valid you will be warned Connection was successfully established Administration guide 52 Perennity Archiving edition v3 00 Fig 31 Confirmat
88. r to you from the previous paragraphs it is time to have a look at the overall picture In other words what is happening when and why According to the scan settings discussed earlier Perennity will at regular intervals check its active Archive folders against the configured triggers For eligible folders triggering criteria met the archiving will start immediately if the folder schedule permits it If not the processing for these folders will only start during a later scan when both conditions are met triggered and schedule active When a Perennity archiving process has been successfully completed the files and folders of the Archive folder can be automatically deleted they can be left in the folder or they can optionally be moved to another destination If you choose to delete the files folders after archiving Perennity will proceed to the deletion only after receiving the confirmation from the Rimage Production Server that the CD DVD recording has been successful If you choose to keep the original files folders in the Archive folder after they have been recorded to CD DVD Perennity will reset the archive bit of these files and folders to exclude them from further processing Only new files added to the Archive folder after the previous archive cycle will be considered Moving the files folders to another destination may be interesting in cases where the data should be kept online or nearline for fast access while a CD DVD c
89. rcent e g every 20 for a total of 50 pictures this will print pictures 10 20 30 40 and 50 Vacation 2010 Disc ID 145 12 09 2010 Fig 36 Example of CD printed with thumbnails Administration guide 60 Perennity Archiving edition v3 00 Advanced settings There are two sections in the advanced settings window Media Content and Media Format E Advanced output settings Media content C Compute checksum MDS _ File spanning Media format UDF 1 02 v C Ignore bad files C Use Joliet extensions _ Enforce 150 folder depth limit 8 levels Next media ID OK Cancel Fig 37 Advanced media settings Under Media Content settings you can specify Add XML info file to media this file contains a description of what is on the media complete file listing with metadata label information Compute checksum a checksum will be calculated and added to the XML info file for every file on the media allowing for later data integrity checks You can choose between CRC32 MD5 and SHA checksum algorithms File spanning when activating this option files that do not fit on a media max authorized capacity will be split over several media File splitting information will be stored in the XML info file and a checksum will always be calculated to assure data integrity The Perennity File Restore utility should be used to re create split files Under Media Format settings you can specify Encoding
90. rennity Finder application which comes with the Perennity setup allows for browsing and querying the database through a simple user friendly interface GP 1 a trigger starts the archiving process A copy of the Archive Folder content is retrieved f aR 5 Original files are either kept deleted or replaced by a link Database is updated Where is what ap 4 dl piu i i 3 Query Browse the database using the powerful Perennity Finder tool D Store your off line lt ee op Backup Archive CD DVD copies in a safe place i Administration guide 6 Perennity Archiving edition v3 00 Perennity Concepts This part of the manual describes important terms and concepts that you should understand in order to use Perennity to its full potential We therefore highly recommend you to get acquainted with the notions in this section before you start installing and configuring Perennity Perennity basically functions as a sort of connector between one or more data sources where the data are originally stored and one or multiple data targets the archive storage media Perennity continuously scans its defined sources folder scans and trigger mechanisms production rules and schedules will determine when the actual archiving will happen We will also explain the Perennity workflow concept and discuss the Perennity Finder which requires a database implementation UNDERSTANDING
91. rennity database user must have the right to create a new database create tables modify the structure and insert data By default all local users can access all MySQL databases Of course it is possible to restrict access to specific authorized users When the Dump database checkbox is selected Perennity makes an up to date backup copy including the current CD DVD of the complete MySQL database on each media being produced In this way there is no need to manually backup the database since the last produced media will always contain the latest database contents This option is not available for SQL Server backups must be performed by the database administrator Click on the Check database button If the database does not exist it will be created If one of the parameters is not valid you will be warned A ti i x Unknown database Production Logs Do you want to create it Fig 51 Database does not exist Click on Yes information D Database successfully configured Administration guide 80 Perennity Archiving edition v3 00 Fig 52 Confirmation of database creation You may use existing databases that have been created with a previous version of Perennity version 1 7 When clicking on the Check database button Perennity will first check the structure of the selected database If it needs to be updated you will get the following message Ss D Database has notthe same table
92. rm Force Recording Perennity will not wait for the trigger value to be met LOGS WINDOW The Logs window middle reports status messages errors or warnings with respect to the Rimage system and job specific log entries for the selected archive folder By double clicking a log entry it will open in a new window TARGET WINDOW The Target window bottom shows the jobs currently being processed by the Rimage or Epson autoloader for the selected archive folder tab with their status and a progress bar The Target window displays the following information Source the path of the archive folder s Job the volume name of the recorded media Status Waiting Imaging Downloading Recording Printing or Completed The status is returned by the Rimage Messaging server or by the Epson TD Bridge Progress a progress bar Copies the number of completed copies and the total number of copies to be processed Right clicking a job with an error gives you the opportunity to Retry media with error s A job may have errors for several possible reasons locked files corrupt files Rimage server problems Administration guide 86 Perennity Archiving edition v3 00 START STOP BUTTON Select a tab and push the Started button to stop the processing for the Archive folder or push the Stopped button to start its processing Whether a folder will be in a started or stopped status when Perennity is launched depends on the
93. s ProductionLogs 65536 E MySQL Transactional and Locking Nas archive Production Logs vi ProductionLogs Was archive Production Logs ProductionLogs 69632 Database Administration statements Nas archive Production Logs wi ProductionLogs Nas archive Production Logs ProductionLogs 73728 Replication Statements Nas archive Production Logs wi ProductionLogs WNastarchive Production Logs ProductionLogs 88 SOL Syntax for Prepared Statements WNas archive Production Logs vi ProductionLogs Nas archive Production Logs ProductionLogs 69632 v lt i a 47 rows fetched in 0 0175s 0 00135 Il P Edit ll P Last P Search 1 1 Fig 88 Display the archive_productionlogs table content The MySQL GUI Tool is a free tool and it can be installed on an unlimited number of computers Unfortunately there is no user manual so far However users who are familiar with database management should not have any difficulty in using this tool Administration guide 121 Perennity Archiving edition v3 00 APPENDIX 6 INSTALLING AND USING EPSON TD BRIDGE The TD Bridge module is required if you want to use Epson PP 100 or PP 100N autoloader with Perennity Archive The first requirement is to have installed Epson Total Disc Maker software This program allows the general use of the PP 100 N TD Bridge will be the link between Perennity Archive giving production orders and Total Disc Maker dealing with the
94. s been installed with the MySQL GUI tools package to browse your tables with SQL instructions Administration guide 120 Perennity Archiving edition v3 00 MySQL Query Browser Connection root localhost 3306 perennity File Edit View Query Script Tools Window MySQL Enterprise Help re Q SELECT FROM archi ve_producti onl ogs a Goback Ner Refresh Resultset1 _ Schemata file_path source_name source_path source_alias file_size 2 Nas archive Production Logs b ProductionLogs Nas archive Production Logs ProductionLogs 134217728 gt 8 infor ation _schem a WNas archive Production Logs l ProductionLogs Nas archive Production Logs ProductionLogs 10711337 gt mysal Nas archive Production Logs l ProductionLogs Nas archive Production Logs ProductionLogs 4570608 perennity Nas archive Production Logs I ProductionLogs Nas archive Production Logs ProductionLogs 306274631 archive_prepressprojects WNas archive Production Logs Li ProductionLogs Nas archive Production Logs ProductionLogs 4285361 archive_productionlogs Nas archive Production Logs R ProductionLogs Nas archive Production Logs ProductionLogs 16409960 gt archive_toasthfsimages Nas archive Production Logs R ProductionLogs Nas archive Production Logs ProductionLogs 34543112 gt E test Nas archive Production Logs R ProductionLogs Nas archive Production Logs ProductionLogs 553687 Nas archive Production Logs A Product
95. stalled The installation of the Epson TD Bridge is now finished Select Starts EPSON TD Bridge Fig 95 TD Bridge tray Icon Double click on the tray icon to open the TD Bridge configuration menu Administration guide 125 Perennity Archiving edition v3 00 F EPSON TD Bridge Environment Settings Monitoring Folder C EPSON TDBridge Orders Browse F Start TD Bridge automatically when logging on M Start Total Disc Monitor minimized Default output device None specified Default output location in standard mode Stacker2 Print Setting Label Type co ovD Label X Print Mode Setting Quality i Speed ce Fig 96 TD Bridge Configuration In the configuration screen you are able to change the monitoring folder define the output device and some other parameters We strongly recommend to let the Monitoring folder to its default path Regarding the output device the dropdown list will allow you to select the device you want to use among all the Epson devices defined in Total Disc Maker Default is PP 100 F Default output device 7 Fig 97 Selecting the output device The default output location will be adapted to the settings defined in Total Disc Maker for the selected output device Another important setting to define is to make TD Bridge start automatically when logging on M Start TD Bridge automatically when logging on Fig 98 Start TD Bridge automatically Adm
96. t date and a suffix Target Name Login Folder Name or a custom text divided by underscores The prefix and or suffix fields can be edited to input a custom text or they can be emptied Also the number of digits of the media ID can be defined 5 05 005 0005 You will get an example of what the volume name will look like Thumbnail settings The Thumbnails settings define what pictures will be printed on the media Supported pictures are jpeg jpeg or jpg tiff tif or tiff png or bmp Gif pictures are not supported Be sure to use a template that allows for printing thumbnails Several default templates are available file name ends in _ thumbnail Thumbnails Print thumbnails Use pictures Found in the root folder mi 0O Thumbnails selection Every 1 pictures O Every 1 percent Cancel Next Fig 35 Thumbnail print settings Administration guide 59 Perennity Archiving edition v3 00 You may select to use the pictures located in e The root of the archive folder e All pictures located in sub directories up to a specified folder depth e Pictures located in a specific sub directory These options can be combined The number of pictures to be printed is defined by the used CD Designer template You can modify it to suit your needs You may also decide what pictures will be printed e Every x pictures e g every 5 pictures will print pictures 5 10 15 e Every x pe
97. te or full control access to the Perennity Archive folders and sub folders Please make sure you have the necessary rights to access these shares before trying to add them to your configuration otherwise you will not be successful in doing so You can add some additional files and folders to every disc e g Acrobat Reader picture viewer You may also exclude system files hidden files and or read only files When finished click the Next button Administration guide 41 Perennity Archiving edition v3 00 Output settings The following screen will ask you to select a target to make an association with You can only link to one target even if multiple exist Under the Output settings tab you can define all settings with respect to the imaging and production of your CDs and DVDs E Add source TA oS gt lt Output settings es Media related settings Media Type Auto Select s Number of copies 1 Default label ed Volume name sourceName_1_targetName Source Name y Media ID y Target Name Advanced settings Thumbnails C Print thumbnails se pictures Found in the root Folder Cancel Fig 22 Enter Rimage settings In most cases it will probably be sufficient to configure the General settings which include The Media type CD R DVD R DVD R Dual Layer DVDR DL Blu Ray and Blu Ray Dual Layer Since Rimage also supports CD
98. ted Restart Service will force Perennity to restart its Windows Service immediately Exit shuts down Perennity after asking for confirmation Bl Perennity Archive CR Trial mode File l Tools Help A Force recordings eductionLogs ToastHFSImages Restart service s Multiple Archive Folder Exit free Files Folder Total size Status C temp PC 1 files 1 Folders 155 MB Waiting production C temp MAC 1726 files 151 folders 237 MB Waiting production C temp Rimage 1 files 3 Folders 165 KB Idle C temp Perennity 1 files 1 Folders 7 MB Idle Fig 59 Perennity File menu Tools menu The Tools menu gives access to the Settings window which was discussed in great detail in the configuration section From here you can easily reconfigure sources and targets by editing them Edit button or double click the source or target create new ones Add or remove them Remove P Perennity Archive CR Trial mode File Tools Help Prep Settings Logs ToastHFSImages Sour Stop all operations archive Folder Clear logs Files Folder Total size Status Cilte E Perennity Finder 1 files 1 Folders 155 MB Waiting production Ci te Q Data integrity check 1726 files 151 folders 237 MB Waiting production C tempyranage 1 files 3 Folders 165 KB Idle C temp Perennity 1 files 1 Folders 7 MB Idle Fig 60 Perennity Tools menu Administration
99. ted system for instance on a Rimage server being used intensively for other purposes too it is advised to put a higher value here When selecting the Automatically start option Perennity will start up the Archive folder as soon as the Perennity application is launched Otherwise you will need to start the processing manually Define the Image Folder path list Click the Next button to continue Administration guide 71 Perennity Archiving edition v3 00 E Add source E Path list Select the folder s you want to backup archive If the target system is not locally connected enter the UNC path to the folder s Archive folder path Nas archive Toast Images Cancel Next Fig 45 Select source path UNC In this window you may enter one or more paths for this source Perennity will treat every path separately for processing but the same rules will apply to all This means you don t have to create multiple identically configured archive folders but just one with multiple paths If you need different settings you need to create different CD DVD Image folders Click on the Add path button and select a directory that will act as a Perennity CD DVD Image folder Then confirm with Choose directory and the path will appear in the path list The number of paths you can add here is unlimited If Perennity runs on the same machine as the Rimage Software Suite Production Imaging and M
100. tions are only interesting when the file is has not been deleted from its original location or when it has been copied to an alternate destination and is still accessible from there in other words the file is still online Administration guide 103 Perennity Archiving edition v3 00 Technical support Technical support is available from 9AM to 6PM GMT 1 Please find hereunder our full coordinates E C Intl sprl bvba 136 avenue Firmin Lecharlierlaan 1090 Brussels Belgium Phone 32 0 2 421 59 66 Fax 32 0 2 421 59 69 support perennitysoft com When sending an email to the support department always attach the config txt files located in the Program Files Perennity Perennity Archive Server config folder This helps us to recreate your environment http www perennitysoft com If you need a license key please send an e mail to license perennitysoft com Administration guide 104 Perennity Archiving edition v3 00 Appendix APPENDIX 1 XML SYNTAX FOR CD DVD IMAGE FOLDERS What follows is an example of the correct XML syntax to be used for the CD DVD Image job tickets When you plan to generate the job tickets yourself or through a custom application you need to conform to this syntax for your jobs to be processed properly lt PerennityMac gt lt Login gt Laurent user name that will optionally printed lt Login gt lt I mage gt Project_X img name of the CD DVD image lt Image gt lt MediaType gt
101. tiple sources can be enabled and thus active concurrently The scan interval determines how often Perennity will scan the Archive folder to check if the trigger conditions are met A low value will flag more rapidly but involves more processing a high value will check less often but also require less processing When Perennity doesn t run on a dedicated system for instance on a Rimage server being used intensively for other purposes too it is advised to put a higher value here When selecting the Automatically start option Perennity will start up the Archive folder as soon as the Perennity application is launched Otherwise you will need to start the processing manually Selecting Process chronologically allows for sorting the files and folders by creation date time FIFO First In First Out Older files will be recorded before newer ones If after successful recording you want all archived files to be copied to another destination on the local server or to a share select the option Copy files after successful recording to and type the path or browse to select it Files can be automatically deleted when the recording has been successful by checking the Delete files after successful recording option If not they will stay present in the archive folder Administration guide 55 Perennity Archiving edition v3 00 Create the Multiple archive folder path Click Next to continue to the next screen
102. tly supports one Rimage target which can of course be a Rimage cluster consisting of several autoloaders Administration guide 11 Perennity Archiving edition v3 00 UNDERSTANDING PERENNITY TRIGGERS A trigger is defined as an event that when its predefined conditions are fulfilled instructs Perennity to launch an archiving process that is if the folder schedule see later permits it All Perennity data sources can be associated with a trigger For example you may want to start writing files from an Archive folder to CD when you have enough data to fill this CD In that case the trigger is a capacity threshold of for instance 700MB You have the choice between three trigger mechanisms Capacity threshold You may decide to launch the actual archiving when the total capacity of the archive folder reaches a minimum predefined capacity e g start the archiving process when the total size of the archive folder exceeds 650MB By default only full media will be written out Full media is a configurable parameter e g 650 or 700 MB for a full CD For long term archiving applications it is recommended to limit the usable full media capacity to 90 of the total available capacity since media deterioration over time is most likely to happen at the outer side of the media the edge Alternatively the writing can be forced for all data present in the archive folder as soon as the threshold capacity is reached This will write out all
103. to be printed volume name and even add custom metadata for printing and or Administration guide 12 Perennity Archiving edition v3 00 writing to the database Refer to appendix 2 of this manual for a complete description of the XML trigger file Folder latency Latency time can be defined as the time during which an Archive folder is not changing anymore after a folder scan has run An example will make this clear a mini lab for photo development generates one folder per film to which are then copied all the scanned photos for this film In normal circumstances this is an uninterrupted process and all files are copied one after the other to the folder Once the last file is copied the latency trigger signals no changes anymore and Perennity processing starts It is important to decide upon a correct latency time value since this will determine when a folder is considered complete and not subject to changes anymore Putting the value too low might trigger the archiving when not all files are present yet Putting the value too high will result in longer less efficient archiving cycles Specifying a minimum number of files and or a minimum folder size allows for fine tuning the correct triggering Administration guide 13 Perennity Archiving edition v3 00 PERENNITY SCANNING AND SCHEDULING Scan Interval Perennity regularly scans the contents of the active Archive folders to check whether folders are eligible for archivin
104. ts section P Add source S Trigger Choose how you want to burn your media Automatically with a capacity treshold when a trigger file is present a folder latency or unconditionally Select a production rule Capacity treshold v Trigger file Capacity treshold Folder latency None Always fill Media Start recording whe Cancel Next Fig 26 Triggering events Capacity threshold Every time the threshold value in MB is reached the recording process will be started Although this value can correspond with the actual or usable media size it doesn t have to By default always fill CD DVD media is active meaning that only the data that completely fits on one or more media will be written out Any additional data that doesn t yet fill up a complete media will not be included and will wait for the next time the threshold capacity will be reached Administration guide 47 Perennity Archiving edition v3 00 Trigger file Enter the name for the trigger file which must be copied to the root of the Archive folder to start its processing Optionally you can add the trigger file to the media You may also specify a file extension as trigger e g arc Folder latency Specify a latency time in seconds When a folder scan is performed and no more changes are detected in the folder after applying the latency time the recording will start You can however specify that a minimum number of files and
105. tware v Oi t do not accept the terms of the license agreement InstallShield Fig 90 License agreement Select I accept the terms of the license agreement and click Next Click on Next EPSON TD Bridge InstallShield Wizard Choose Destination Location Select folder where setup will install files d Install EPSON TD Bridge to C Program Files EPSON T DBridge InstallShield Fig 91 Select the installation folder Click on Next Administration guide 123 Perennity Archiving edition v3 00 EPSON TD Bridge InstallShield Wizard Select a Monitoring Folder Select a folder for EPSON TD Bridge to monitor m C EPSON T DBridge Orders Cancel Fig 92 Select the Monitoring Folder Preferably let the Monitoring folder to default systemdrive EPSON TDBidge Orders Click on Next EPSON TD Bridge InstallShield Wizard Ready to Install the Program The wizard is ready to begin installation Click Install to begin the installation If you want to review or change any of your installation settings click Back Click Cancel to exit the wizard Fig 93 Start the installation Click on Install Administration guide 124 Perennity Archiving edition v3 00 EPSON TD Bridge InstallShield Wizard InstallShield Wizard Complete Setup has finished installing EPSON TD Bridge on your computer lt Back Cancel Fig 94 Epson TD Bridge has been successfully in
106. ving edition v3 00 Perennity runs with the logged on user account it is this user that should have the appropriate rights More information on Rimage networking issues can be found in the Rimage Advanced Administrator Guide Administration guide 19 Perennity Archiving edition v3 00 MySQL Microsoft SQL Server or MSDE Perennity can run with or without a database If you choose to use a database to store file metadata file name file size file date media ID you should plan to have an installation of MySQL Microsoft SQL Server or MSDE MySQL Server v5 1 is included on your Perennity software CD You can also use an existing MySQL server if desired but please note that we currently only support v5 and v5 1 Please refer to the Perennity configuration section for more detailed instructions on how to work with the MySQL database When using MySQL and if the MySQL instance is not installed locally on the Perennity server the MySQL administrator must configure the database security settings accordingly Since version 2 1 Perennity also supports MS SQL Server You should have at least SQL Server 2000 SP3 which support connections with J AVA based programs We don t discuss the installation and usage of MS SQL Server in this manual Those who want to use one of these database engines should be familiar with their functioning and administration Perennity Finder When running Perennity with a database to store file metadata a
107. w target Type Target name Working Folder Printer type Epson v Test connection Ok Cancel Fig 13 Epson configuration Administration guide 33 Perennity Archiving edition v3 00 If you want to just test or demonstrate Perennity without having an autoloader you can select the Virtual Autoloader option You just have then to specify a path to a local directory or network volume Perennity will create one sub directory per CD or DVD having the same volume name that would be assigned to the CD DVD E New target Type VirtualAutoLoader Target name Working Folder Test connection Ok Cancel Fig 14 Virtual Autoloader configuration E Manage targets Rimage Fig 15 Target configured Administration guide 34 Perennity Archiving edition v3 00 When you click on Ok after completing the Target setup you will come back to the main settings window From there you have to select the target you want to use form the target list Sources Source name Status ofp Add Remove Edit _ Display obsoletes SettingsTargetDevice v Manage Target 7 100N Buffer C Program Files Perennity Perennity Archive Server wWorkingSpac m Close Fig 16 Selecting the target to be used working Folder If your target is a Rimage system but installed on a different computer than Perennity you must define the working folder on the Rimage PC using UNC path Adm
108. will be prompted about the service restart Click on restart to restart immediately or click on wait to delay the restart Administration guide 82 Perennity Archiving edition v3 00 Information Q Changes will take effect after the next restart of the Perennity Archive Server Do you want to restart the service now Fig 55 Restart Service to apply new settings After the installation you may start configuring and using the Perennity Finder Launch it using the shortcut created in the Start menu Administration guide 83 Perennity Archiving edition v3 00 CONFIGURING PERENNITY FINDER You may start configuring by launching it using the link in the menu Tools E Perennity Finder v1 00 Browse Query Settir gs Sql Server type MySQL x Database host localhost Database port 3306 Database name perennity Login root Password Apply settings Settings correct Fig 56 Settings tab of Perennity Finder Select the Settings tab Then select the type of database you want to connect to MySQL or SQL Server By default the Perennity Finder is configured for localhost on port 3306 which is the default when using MySQL installed on the Perennity machine If your environment is different e g remote MySQL installation different security implementation please check with your database administrator to modify the parameters accordingly Click on the Check settings button If one o

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