STARS User Manual - University of Pittsburgh: Independent Living
Contents
1. 11h CURRENT LIVING ARRANGEMENT check on y one type and note in 11c whether in or out of county Parents Relatives Own Friends it n O Home o Home Residence O Home O E la o Gitte de O lAdeme td 410 This placement is O in county outot county Adams da f 12 CURRENT SCHOOL STATUS check only one box Regular Alt Dropped Post Special Day Home Out of GED Notin Secondary s College O Education O alee Oo Treatment Oks Pawan O Schooling O High O Program O School Ovo Tech O University School Training 13 CURRENT EDUCA TIONAL LEVEL check only one box highest leve completed Post Secondary GED 13 1 year 14 2 year 0702802700 ONO Schoo Certitoate O VaTech AO Diploma Certificate 15 CURRENT PARENTAL STATUS check all that apply 14 CURRENT MARITAL STATUS check only one box Child Child not A A MI A it caia Ln NO Expecting m 10a SPECIAL NEEDS 10b Y 102 not checked check as many special needs below as apply ES l Done o Internet Figure 20 Note Radio buttons are used when there is only one selection that can be made checkboxes are used when multiple selections can be made Independent Living Project PILOTS User Manual Page 21 Utilities Change Password The password utility allows the user to change their password at any given time Figure 21 The user should periodically change2. Foster Oi a eae Institution SIL Shelter Other y O Home Home 11h DATE OF DISCHARGE Discharged to FROM PLACEMENT l y Parents Relatives Own Friends za a ME DO ee RR Ri is S E MA a other 110 This placementitesidence is in county out of county Adams a 12 CURRENT SCHOOL STATUS check only one box Dropped Post Regular a Special O pos O Ed Home Out of O SED Notin n Secondary College O Education ee ee rana ua O Schooling Oo High Program O School O vo Tech O University Progra Program A School Training K3 E Done Internet Figure 14 Independent Living Project PILOTS User Manual Page 15 Form 3 Form 3 the Program Follow up Report Figure 15 allows the user to input the information and save it to the database The user will be able to save the Incomplete form or view the completed form The Save button allows the user to save any information that has been entered The completed forms can only be viewed by the user Any updates or corrections must be made by the administrator Special Functioning Fields There are several special fields located on Form 3 that upon selection will change another value on the screen These fields are Special Needs Upon selecting a need No Special Needs will no longer be selected Living Arrangement Selecting the Other radio button will activate the top item in the combo box Selecting an item in the combo
3. PILOTS User Manual Page 10 Adding Forms If the youth already exists or has just been added the Youth Information screen will appear Figure 10 The screen displays the youth s information and a listing of forms to add or view Only the administrator of the system can modify forms that are in the system If a form has an error the system administrator must be notified to make the change Upon entering the Youth Information screen an Add a Form button will be displayed for the user to add forms After selecting the Add a Form button the Add a Form screen will be displayed with forms that are capable of being added After selecting the desired form button the user will be prompted to enter the form completed date before continuing All Incomplete forms are listed with an asterisk after the form number Additional forms for a youth cannot be added until the Incomplete form is Completed A 2 B amp J Bs Br ptt dan ap go Y 2 search sm my vance gt Fm gt Sheath rro gt ames gt Evo Mat al nae E Serono emi Ma Indeheloent Living OCIO O ON 2009 Commmenweahh of Penneplvanis Depamera of Pubic Weare Al nghts rorerret Figure 10 Re Entry is displayed by listing all occurrences in descending order under the Forms Table The number of re entries is not limited Independent Living Project PILOTS User Manual Pa
4. check only one type and note whether in or out of county Agency Purchased O Foster Foster O Hees O EE Institution sit Shelter Other v i Home Home 11b DATE OF DISCHARGE Discharged to turent living amangement if youth discharged at completion or prior to follow up FROMEREACEMENE 45 Patents c Relatives e Own fiends O school O Militay O other wv 0 Home Home Residence Home e E 110 This placementiresidence is in county O out of county Adams fee 12 CURRENT SCHOOL STATUS heck only one box Dropped Post Special O aes Home Out of GED Notin Secondary n College O Eimon O Sahaa Oan OE e O Song A I ee University Program Program daa School Training 13 CURRENT EDUCATIONAL LEVEL tbheck only one box highest level completed High Post Secondary GED 13 1 year 14 2 year Es O07 O07 O08 O9 O10 O11 O School O nases O Vo Tech caca canas Mi l Done Eric McHose emchose Instant Message Internet Figure 15 Note Radio buttons are used when there is only one selection that can be made checkboxes are used when multiple selections can be made Independent Living Project PILOTS User Manual Page 16 Form 5 Form 5 the Discharge Report Figure 16 allows the user to input the information and save it to the database The user will be able to save the Incomplete form or view the completed form The Save button allows the user to save any information that has been entered The completed
5. forms can only be viewed by the user Any updates or corrections must be made by the administrator Special Functioning Fields There are several special fields located on Form 5 that upon selection will change another value on the screen These fields are Special Needs Upon selecting a need No Special Needs will no longer be selected Living Arrangement Selecting the Other radio button will activate the top item in the combo box Selecting an item in the combo box will select the Other radio button a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help Q e gt x a yo Search Je Favorites media amp 2B A A La Y 3 Address El http Juwww ilp pitt edujpilots Main asp x Go Links Y 2 INDEPENDENT LIVING PROGRAM FOR COUNTY USE COUNTY IDENTIFIER CASEWORKER UNIT DISCHARGE REPORT 5 DATE FORM COMPLETED FORM COMPLETED BY Submit within 10 days of the discharge from placement lan 5 2003 ER a 2 NAME Last First M 3 SOCIAL SECURITY NUMBER 4 D O B m d y Doe John 222 442222 311711987 i 10a SPECIAL NEEDS 10b Y 10a not ckecked check as many special needs below as apply Ho Special Needs Leam Phys mtuseo 7 SPeechiLang Hearing Brain yg Visual Dis Impair Impair Impair Dam Impair m o la 11b DATE O
6. selecting a need No Special Needs will no longer be selected Living Arrangement Selecting the Other radio button will activate the top item in the combo box Selecting an item in the combo box will select the Other radio button a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help Ar Ss gt x 2 Hs Search sie Favorites meda amp 3 a A la Y 3 S5 a http www ilp pitt edu pilots Main asp INDEPENDENT LIVING PROGRAM FOR COUNTY USE COUNTY IDENTIFIER CASEWORKER UNIT PROGRAM COMPLETION REPORT 2 PILOTS Statistics DATE FORM COMPLETED FORM COMPLETED BY submit within 10 days of the end of the month that the 4 15 2003 youth completed the program 1 COUNTY Adams 2 NAME Last First ML Doe John 3 SOCIAL SECURITY NUMBER 4 D O B indy 222 44 2222 3417 1987 7b DATE COMPLETED amp PROGRAM m d y 7o METHOD OF PROGRAM COMPLETION heck only one box O Completed O Dropped Out Termination Oman 102 SPECIAL NEEDS 10b Y 102 not checked check as many special needs below as apply Leam m Phys presona Hearing m Brain Visual Dis di Omtiseo Om Pipa Elon Eme ear Desi Y No Special Needs 412 CURRENT LIVING ARRANGEMENT Answer 113 or 11h check only one type and note whether in or out of county Agency Purchased Relatives O Foster
7. signin my vahoo lt 7 News Z Health XP Yahoo W Games EZ Yahoo Mail ii Finance shopping Youth Reports Identifier SSN Search _ EE aes ag To Search 2000 Commonwealth of Pennsylvania Department of Public Welfare All rights reserved E Done MD Internet Independent Living Project PILOTS User Manual Page 8 a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q ex X Q x a yo Search 2 Favorites O media O B a a gt Y 3 Address El http fwww ilp pitt edujpilots Main asp v SE Links gt Y2 search 222 442222 John 3 7 87 ge mano Male O Female Amer Nat White O Asian indian Alaskan Hawaiian Pac Nat Islander geese Amer Oves Ono No 2000 Commonwealth of Pennsylvania Department of Public Welfare All rights reserved a Ba on pilotsmanual2 20 03 Microsoft Word Internet Elle Edit View Favorites Tools Help aj Q ex X x a A P Search S e Favorites QP media 5 oa B 2 m v LJ Y 3 Address El http Jfww ilp pitt edu pilots Main asp de Ho Links Y 2 County Status Franklin Completed on 12 13 2001 Sth of Pennsylvania Department of Public Welfare All rights reserv
8. their password to ensure the security of the system information The user must enter their old password followed by the new password and a confirmation of the password a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q x Q x a JO search she Favorites QP media 2 amp A Y 3 Address E http www ilp pitt edu pilots Main asp x SE Links Y 2 PILOTS acy Reports Old Password Statistics New Password Utilities Confirm Password n Quilt E Done Internet Figure 21 Login Setup Allows the system administrator access to add modify and delete users in the database Mailing List Allows the system administrator access to add modify and delete individuals in the mail list table This table is used to generate a variety mailing list Agency Listing Allows the system administrator access to add modify and delete agency information in the database This is used for the ILP Home page county listing Settings Not available at this time Independent Living Project PILOTS User Manual Page 22 Quit Exit Quit is used to end the current user session Figure 22 This is used to log the user out of the system if he she needs to leave the workstation for a prolonged period of time After pressing Quit Exit the user will be returned to the login screen 3 Pennsylvania Independe
9. F DISCHARGE Discharged to check only one type and note in t 1c whether in or out of county FROM PLACEMENT wit y Parents Relatives Own Friends E i 4 15 2003 om Cume O kaume na O Ml one MM w tte This residence is in county out ot county Adams 12 CURRENT SCHOOL STATUS check only one box Special Raoular a Ae Home cs GED Not In ena College O School i O O O e O ne O salino Niah Program O School Ove tech O University Program Program z School Training 13 CURRENT EDUCATIONAL LEVEL heck only one box highest level completed High Post Secondary lt GED 13 1 year 14 2 year AA E A E Me o AS ctcottege O of College Diploma Certificate 14 CURRENT MARITAL STATUS bheck only one box 15 CURRENT PARENTAL STATUS check all that apply O Single Married Separated O Divorced C Widowed m No m Expecting p Child with Child not k l Done o Internet Figure 16 Note Radio buttons are used when there is only one selection that can be made checkboxes are used when multiple selections can be made Independent Living Project PILOTS User Manual Page 17 Form 7 Form 7 the Aftercare Entry Report Figure 17 allows the user to input the information and save it to the database The user will be able to save the Incomplete form or view the completed form The Save button allows the user to save any information that has been entered The complete
10. GRAM 1 Re entered ae pee Completed Dropped Out O loan O Termination 102 SPECIAL NEEDS 10b Y 102 not checked check as many special needs below as apply Dl Hsiccasuinects tee PM f mesen SPee Lang Hearing Brain myg Visual Mes Dis Impair Impair Impair Dam Impair 11b CURRENT LIVING ARRANGEMENT heck only one type and note whether in or out of county a g Parents Relatives Own Friends n O Home O Home O Residence O Home AE UA 9 y O 410 This placement is in county out of county Adams j 12 CURRENT SCHOOL STATUS check only one box Dropped Post Special Regular Sys A Home Out of GED Notin Secondary y College A i ane E Ea aight program AEn Oe OON Program Program Par School Training 13 CURRENT EDUCATIONAL LE VEL check only one box highest level completed High Post Secondary 1103070202900 010 seva OSE O voten A ll A S l Done Internet Note Radio buttons are used when there is only one selection that can be made checkboxes are used when multiple selections can be made Independent Living Project PILOTS User Manual Page 20 Form 9 Form 9 the Aftercare Follow up Report Figure 20 allows the user to input the information and save it to the database The user will be able to save the Incomplete form or view the completed form The Save button allows the user to save any information that has been entered The completed forms can only be viewed by the user Any updates or corr
11. PILOTS Internet User Manual Pennsylvania Independent Living Outcome Tracking System Revision 1 0b March 12 2003 Independent Living Project 2 Market Plaza Way Suite 102 Mechanicburg PA 17055 Phone 717 795 9048 Fax 717 795 8013 INTRODUCTION ccsscsssssssscsesssssecssrcscsscsscscsssssesesssncssrescsscssscsasssesassssescsssssscsasssssccsesssesasescescsssesaseseseeses 1 OVERVIEW AA NA 2 SYSTEM REQUIREMENTS a dae 2 GENERAL INFORMATION cccccccecesssssececececsesesececececcesessseseeececeessaseceeececeessaseseeececsenesaeeeeeceesesssaseeeeeeeeennaaeas 2 STANDARDS AND TERMINOLOGY OF PILOTS 00 cccccccccssccceesssceceessececesececeesseeeceesseeecsseeceensseeceesaeesenseseeees 3 PIE OTS STAN ATA td de teh ase la on A es Se A de aa 3 PILOTS PerMminolOgy see tos taane A A Ad 3 USING PIO ES siz sce 2 seit ld ot ted tat tdo MET ERA ii do Ett aio 4 LOSSING into PILOTS tt desedudcavubeyobdel candeadeberstantersdensess sages 4 PILOTS Opening SCCM iii eno ia isa 6 THE ERAMES hol t tia IIA soe alli E E A atado 7 DAOIN N i EIEEE AEE IS E E A EAR T P E ETATE 8 Ad O Bic e dnd de dde dd de betel Se dl Lisp da ea dano e 10 AGING BOVIS A Ai a tia iras 11 Savine FOME A titi 12 Introduction The Pennsylvania Independent Living Outcome Tracking System PILOTS was developed by the Independent Living Project PILOTS derived its functionality from its predecessor a DOS based database system written in Clipper 5 0 This databas
12. PILOTS Standards The Title frame lists the options available to the user Selections include Youth Reports Utilities Statistics and Quit Exit The Main frame displays information such as forms and reports The Selection frame displays choices available to the user The Reset button will reset any changes that are done to the screen during an editing session Printing of a page is accomplished through the Internet browser The user can either right mouse click on the desired frame to print and select the Print option from the list or click on the desired frame and using the IE main menu select File then Print PILOTS Terminology Add Button Ascending Check Box Combo Box Descending Filter Frame Frame Main Frame Title Link List Box Login Modify Button Rebuild Save Button Text Box View Button Allows the user to add information to or about an entity Used to order a report from the smallest value to the largest The control used to mark an item The control used to select an item Used to order a report from the largest value to the smallest Limits the Selection list box in the Selection frame A predefined area within the browsers scrollable area The frame for displaying information The frame containing the title and selection available to the user Selectable text that will bring up the related entity information The control that allows the user to select mul
13. arch Sign In my Yahoo amp News F Health Y Yahoo E Games EX Yahoo Mail ai Finance Shopping PILOTS Login Screen Login System Password sees 2000 Commonwealth of Pennsylvania Department of Public Welfare All rights reserved Done Internet Figure 3 After successfully entering your login and password the PILOTS screen will appear If an invalid login or password is entered the login screen will prompt the user to re enter the login and password The user has three attempts to login successfully before a new session would need to be started Hint At any time the user can print the current frame by right clicking on the desired frame and selecting Print from the pop up menu Independent Living Project PILOTS User Manual Page 5 PILOTS Opening Screen When the PILOTS Screen Figure 4 appears the user is ready to use the PILOTS application The user can select from any of the items in the Selection frame Upon selecting an item in the Selection frame the Main frame will change based on the item selected in the Selection frame a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit Yiew Favorites Tools Help Q ex Q x a LA JO Search sie Favorites necia 2 ES A las Y 3 Address El http www ilp pitt edujpilots Main asp v SE Links Y 2 Hentifier SSN La
14. box will select the Other radio button Discharged To Selecting the Other radio button will activate the top item in the combo box Selecting an item in the combo box will select the Other radio button a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help Ar Q ra gt x a yo Search J Favorites QP media amp 3 f a Ly Y 3 Address a http www ilp pitt edu pilots Main asp x Go Links Y 2 y search sian tn my Yahoo lt P News T Health Y Yahoo fj Games GZ Yahoo Mail ii Finance Pl Shopping viva Oa yste MS g py stents hub 3 A PILOTS INDEPENDENT LIVING PROGRAM FOR COUNTY USE Yon COUNTY IDENTIFIER CASEWORKER UNIT T Reports PROGRAM FOLLOW UP REPORT 3 Statistics DATE FORM COMPLETED FORM COMPLETED BY Utilities submit within 90 100 days of the date that the youth 4 15 2003 completed the program lp cour asane 2 NAME Last First MA 3 SOGIAL SECURITY NUMBER 4 0 0 8 midi GRRE Doe somn 222 442222 317 1987 102 SPECIAL NEEDS 10h Y 103 not checked check as many special needs below as apply Y No Special Needs Learn Phys MH SED di Hearing Brain JMR Visual ESL Dis Impair Impair Impair Dam Impair 112 CURRENT LIVING ARRANGEMENT Answer 112 or 11d
15. creen These fields are Special Needs Upon selecting a need No Special Needs will no longer be selected Living Arrangement Selecting the Other radio button will activate the top item in the combo box Selecting an item in the combo box will select the Other radio button a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q x gt x a LA yo Search She Favorites media 2 A A Y 3 a http www ilp pitt edu pilots Main asp x Go Links ea INDEPENDENT LIVING PROGRAM FOR COUNTY USE COUNTY IDENTIFIER CASEWORKER UNIT Reports PROGRAM ENTRY REPORT A aes ee 1 Statistics DATE FORM COMPLETED FORM COMPLETED BY GEE ceutmitwithin 10 days of the end of the month that the 4 15 2003 youth entered the program hal Hap r conre Adams Y Quits 2 NAME Last First ML 3 SOCIAL SECURITY NUMBER 4 D O B nity Doe John 222 442222 3747 1987 5 SEX 6 DATE OF MOST RECENT REMOVAL FROM HOME inl y 7 DATE ENTERED IL PROGRAM m y A O male O Female 8 RECEIVING 9 RACE heck all that apply 92 HISPANIC LATINO TITLE WE SIKAA AN Nat ETHNICITY Oves p RR hite l Aasian O Indian Alaskan f HawatianiPac O ves O no Ono Amar Nat Islander 103 SPECIAL NEEDS 10h f 102 not checked check as many spec
16. d forms can only be viewed by the user Any updates or corrections must be made by the administrator Special Functioning Fields There are several special fields located on Form 7 that upon selection will change another value on the screen These fields are Special Needs Upon selecting a need No Special Needs will no longer be selected Living Arrangement Selecting the Other radio button will activate the top item in the combo box Selecting an item in the combo box will select the Other radio button a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help ay gt 7 i A Y Q Back A x a y Search se Favorites Media amp BS E S Ly Y 3 Address E http www ilp pitt edu pilots Main asp x Go Links PILOT INDEPENDENT LIVING PROGRAM FOR COUNTY USE Youth COUNTY IDENTIFIER CASEWORKER UNIT Reports AFTERCARE ENTRY REPORT 7 Statisties DATE FORM COMPLETED FORM COMPLETED BY Utilities submit within 10 days of the end of the month that the e aaa e 4 15 2003 youth entered the program o scour Adams Y 2 NAME Last First M1 3 SOCIAL SECURITY NUMBER 4 D O B ady QuitfExit Doe John 222 442222 3 1711987 5 SEX 7 DATE ENTERED IL AFTERCARE PROGRAM m d y o Male o Female 9 RACE heck al tha
17. e user Any updates or corrections must be made by the administrator Special Functioning Fields There are several special fields located on Form 8 that upon selection will change another value on the screen These fields are Special Needs Upon selecting a need No Special Needs will no longer be selected Living Arrangement Selecting the Other radio button will activate the top item in the combo box Selecting an item in the combo box will select the Other radio button a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help Q ex gt x a ya Search She Favorites QP media amp 2 a O Y 3 Address a http www ilp pitt edu pilots Main asp x Go Links Y2 search ASUSTA a 5 Pra WS A PILOTS INDEPENDENT LIVING PROGRAM FOR COUNTY USE O Yoh COUNTY IDENTIFIER CASEWORKER UNIT Reports AFTERCARE COMPLETION REPORT 8 Statistics DATE FORM COMPLETED FORM COMPLETED BY Ties Gubmitwithin 10 days of the end of the month thatthe ae ae 4 15 2003 youth completed the program eo eal Leone Adame E 2 NAME Last First MJ 3 SOCIAL SECURITY NUMBER 4 D O B midi GERD Doe John 222 442222 3 17 1987 7b DATE COMPLETED iL AFTERCARE 7c METHOD OF PROGRAM COMPLE TION check only one hox a PRO
18. e was developed to track the youths that were being served throughout Pennsylvania by the county Independent Living Program staff The PILOTS database added additional features to enable the user to have better visibility of the information contained within the database The PILOTS program was developed on an IBM compatible machine with 64 megabytes of memory and over 4 gigabytes of storage running Windows NT Server Version 4 x Microsoft s Internet Information Server IIS software is used to host the Web site The IIS software allows users to gain access to the active server pages located on the PILOTS server The PILOTS database was created under Visual FoxPro and is ODBC compliant For the user to access the information he she only needs to have a computer and an Internet connection Login and Password requests must be submitted to Shippensburg for approval before access is allowed The PILOTS interface allows data to be collected and displayed easily The PILOTS program allows the user to add or view forms for new or existing youth Independent Living Project PILOTS User Manual Page 1 Overview System Requirements Hardware IBM Compatible Personal Computer 586 Processor with 32 MB of memory Software Operating System Windows 95 Microsoft Internet Explorer IE 4 0 Microsoft Office 97 Other Internet connection via Internet Service Provider or Local Area Network E mail account General Information The PILOTS Inter
19. ections must be made by the administrator Special Functioning Fields There are several special fields located on Form 9 that upon selection will change another value on the screen These fields are Special Needs Upon selecting a need No Special Needs will no longer be selected Living Arrangement Selecting the Other radio button will activate the top item in the combo box Selecting an item in the combo box will select the Other radio button a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help Q ex Q x Ej O gt D search Sie Fevortes QP media g 2 A A Ly Y 3 Adi SS a http www ilp pitt edu pilots Main asp x Go Links Y gr search sian 1n my Yahoo News T Health Y Yahoo Ej Games GZ Yahoo Mail i Finance P Shopping INDEPENDENT LIVING PROGRAM FOR COUNTY USE COUNTY IDENTIFIER CASEWORKER UNIT AFTERCARE FOLLOW UP REPORT 9 PILOTS EET DATE FORM COMPLETED FORM COMPLETED BY submit within 90 100 days of the date that the youth lan 5 2003 1 COUNTY Adams completed the program 2 NAME Last First MI 3 SOCIAL SECURITY NUMBER 4 D O B tardy Doe John 222 442222 311711987 Leam m Phys MH SED 7 SPeechiLang m Hearing m Brain Visual Dis Impair Impair Impair Dam ESEN Y No Special Needs A Impair MR
20. ed l Done Internet Independent Living Project PILOTS User Manual Page 9 Add Youth The Add Youth screen allows the user to enter new youth into the database before any forms can be added The user must complete the first name middle initial last name data of birth gender all relevant race categories and Hispanic Latino Ethnicity Upon completing this information the user must press the Add button to add the youth to the database If the user presses the Reset button all information will be set back to the initial values of the form Figure 9 a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q ex Q x a yo Search Sie Favorites QP media E 2 a A las Y 3 Address http www ilp pitt edu pilots Main asp v Es Links PILOTS Utilities 222 442222 o En EZ Fa 3 17 87 Ge 12 31 1982 male O Female gt Amer Nat espai C White O asian Indian Alaskan C Hawaiian Pac Nat Islander O Yes No No 2000 Commonwealth of Pennsylvania Department of Public Welfare All rights reserved E Done pilotsmanual2 20 03 Microsoft Word Internet Figure 9 Note If the information contains a mistake after adding a youth the user must contact the administrator to correct the youth s information Independent Living Project
21. ge 11 Saving Forms To save information on a form press the Save button at the bottom of any of the form screens The user will be prompted whether to save the form as Complete Ifthe user selects No on the dialog box the form is saved as Incomplete Figure 11 a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help Aa Q Back x 2 y D search Sie Favorites Media amp A e O las Y 3 y E Xi y LS Sa i Address E http www ilp pitt edu pilots Main asp x Go Links Y 2 Search Sign In My Yahoo lt News F Health Y Yahoo E Games 2 Yahoo Mail ii Finance ia Shopping UY QUIE Pa y PILOTS D Vocational Training a Youth E High School Support and Retention Reports F Preparation for GED a 6 Individual or Group Counseling H Assistance Obtaining Higher Education Help Le Job Placement Quita J3 Subsidized Employment K Practice IL Placement E Location of Permanent Housing M Room and Board N Stipends for Youth 9 Sericesfor Teen Parents P Retreats Camps Other 22 DOES YOUTH POSSESS A DRIVERS Unknown Retur To Youth Information with ut Saving Changes 2000 Commonwealth of Pennsylvania Department of Public Welfare All rights reserved J Done MD Inte
22. ial needs below as apply 7 Wo SpeciaiNeeds EJ22 P Pl wap E Shee tang pF Hearing PI Brain yg Vu Pes Dis Impair Impair Impair Dam Impair 112 CURRENT LIVING ARRANGEMENT heck only one type and note whether in or out of county Agency A Purchased Relatives Grou ae O LE O odas O El O ned Institution SIL Shelter O Other y O 4410 This placement is in county out of county Adams x Mi l Done Internet Figure 12 Note Radio buttons are used when there is only one selection that can be made checkboxes are used when multiple selections can be made Independent Living Project PILOTS User Manual Page 13 Form 1 continued After data entry is completed the user must press the Save button before the information is saved to the database After selecting the Save button Figure 13 the user will be prompted 1f he she would like to save the form as Complete If the user elects to save the form as Incomplete no mandatory or error checking will be performed No forms can be added until an Incomplete form has been saved as Complete for a youth 2 Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer EE O 7 Q e Q x F e JO search Je Favorites QP necia amp B a a Ly Y 3 Address a http www ilp pitt edu pilots Main asp Go Links D Vocational Training A m High School Suppo
23. las Y 3 a http few p pitt edujpilots Main asp w Go Links gt 6 Individual or Group Counseling PILOTS Tot Reports Statistics i Utilities Help Quilt H Assistance Obtaining Higher Education Job Placement Subsidized Employment Practice IL Placement Location of Permanent Housing Room and Board Stipends for Youth Services for Teen Parents E lee Retreats C amps Other 20 RECEIVING UNEMPLOYMENT COMPENSATION heck only 21 RECEIVING PUBLIC ASSISTANCE check appropriate box or one box boxes Yes No Unknown cash medical food o MA Clasa lee Lee 22 DOES YOUTH POSSESS A DRIVERS LICENSE Yes Ono Unknown Return Sg Youth Information wfhout Saving Changes 2000 Commonwealth of Pennsylvania Department of Public Welfare All rights reserved E Done Internet Figure 18 EA SU Hint Reset on any form will return the form to its original settings Independent Living Project PILOTS User Manual Page 19 Form 8 Form 8 the Aftercare Completion Report Figure 19 allows the user to input the information and save it to the database The user will be able to save the Incomplete form or view the completed form The Save button allows the user to save any information that has been entered The completed forms can only be viewed by th
24. net program allows users to login and access information through a web based interface Users are automatically logged out of PILOTS if the session has no activity This helps to prevent unauthorized use of the PILOTS system if someone leaves the connection open Data is protected through permissions set at the time of login When a user enters the login name and password the PILOTS system determines what level of permission is assigned Based on the assigned security level the user may be able to view or update information for a given region Figure 1 shows the various permissions and a description of the permission level Permission Description System Administrator Provides mechanism for modifying user accounts and selected menu options Administrator Provides limited mechanism for modifying user accounts and selected fee ie l Global Regional ooo County o Global Access to information for all counties Regional Restricted privileges for a particular region County Restricted privileges for a particular county or counties Figure 1 Independent Living Project PILOTS User Manual Page 2 Standards and Terminology of PILOTS PILOTS is set up in a way that the user can maneuver from item to item quickly and easily There are several standards that have been implemented into the application In addition to the standards there are specific terms users should be familiar with to maximize his her understanding of PILOTS
25. nt Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help E Figure 22 Independent Living Project PILOTS User Manual Page 23 Notes Independent Living Project PILOTS User Manual Page 24 Notes continued Independent Living Project PILOTS User Manual Page 25 Notes continued Independent Living Project PILOTS User Manual Page 26 Glossary Not available at this time Independent Living Project PILOTS User Manual Page 27
26. rnet Figure 11 Saving As Incomplete The user is capable of saving a newly added form as Incomplete This allows the user to save information entered on a form without having all the mandatory fields completed Note A new form cannot be added for a youth if an existing Incomplete form exists Mandatory Fields All questions on a form are mandatory The user must select or enter information for each of the questions on the form The mandatory check is done when the user saves the form as Complete Any fields that are left blank or unselected will be displayed in a dialog box for the user to view Error Checking Error checking is performed against several fields on the form Included are a variety of data and text checks If an error is detected the user will be notified of the error and what must be done to correct the error Independent Living Project PILOTS User Manual Page 12 Form 1 Form 1 the Program Entry Report Figure 12 allows the user to input the information and save it to the database The user will be able to save the Incomplete form or view the completed form The Save button allows the user to save any information that has been entered The completed forms can only be viewed by the user Any updates or corrections must be made by the administrator Special Functioning Fields There are several special fields located on Form 1 that upon selection will change another value on the s
27. rt and Retention gt Preparation for GED Individual or Group Counseling zo Assistance Obtaining Higher Education Job Placement a Subsidized Employment VBScript Form Completion Practice IL Placement Location of Permanent Housing 2 Do you want to save the form as Complete Room and Board Stipends for Youth Services for Teen Parents A Ze SA Retreats C amps O Other 22 DOES YOUTH POSSESS A DRIVERS LICENSE O Yes Ono Unknown Reset Return To Youth Information without Saving Changes 62000 Commonwealth of Pennsylvania Department of Public Welfare All rights reserved E Done Internet ylvania Indepe lt Figure 13 Hint Reset on any form will return the form to its original settings Independent Living Project PILOTS User Manual Page 14 Form 2 Form 2 the Program Completion Report Figure 14 allows the user to input the information and save it to the database The user will be able to save the Incomplete form or view the completed form The Save button allows the user to save any information that has been entered The completed forms can only be viewed by the user Any updates or corrections must be made by the administrator Special Functioning Fields There are several special fields located on Form 2 that upon selection will change another value on the screen These fields are Special Needs Upon
28. st Name Search 6e le 3 92000 commonrenth perecer or rca o Internet Selection Frame Independent Living Project PILOTS User Manual Page 6 The Frames PILOTS is divided into three frames Title Selection and Main Figure 5 Each frame is used to display information or selections to the user The Selection frame displays options that allow the user to select different areas of the system The options displayed depend upon the user s permission level The standard menu includes Youth Reports Statistics Utilities and Quit Exit The Youth option allows the user depending upon permission levels to add new forms and view previously entered forms The Reports option allows the user to select from a variety of reports The Statistics option allows the user to view statistics about youth in their region The Utilities option allows the user to maintain information displayed in the system The Utilities choices include Change Password User login setup Mailing List Information and Agency ies Information The Quit Exit option is used when the user is ready to exit the system a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help Ar Q sak Q x Ej CA ya Search sie Favorites media amp 1 Es O lad Y 3 Address E http www ilp pittedupilo
29. t apply 93 HISPANIC LATINO e Amer Nat ETHNICITY led epee I white PT asian 7 IndianiAlascan 7 Hawaiian Pac Nat Islander Oves Ono 102 SPECIAL NEEDS 108 Y 102 not checked check as many special needs below as apply NolSpacial Needs Leam Phys Muse 7 SPeeehiLang q Hearing Brain m yp Visual est Dis Impair Impair Impair Dam Impair 11b DATE OF DISCHARGE FROM CURRENT LIVING ARRANGEMENT check only one type and note whether in orout of ase ea 3 Parents Relatives Own Friends ro ay Ohome Otome O Residenoa O Homa O 8 O Military Other DO 10 This residence is in county O out of county Adams j 12 CURRENT SCHOOL STATUS check only one box Regular Alt bien E Special mano a a Day mar Home A Outof GED aNotin Secondam m College SS Mil l Done Internet Figure 17 Note Radio buttons are used when there is only one selection that can be made checkboxes are used when multiple selections can be made Independent Living Project PILOTS User Manual Page 18 Form 7 continued After entering the information the user must press the Save button before the information is saved After selecting the Save button Figure 18 the user will be returned to the Youth Information screen a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit View Favorites Tools Help Q ex y x a yo Search Sie Favorites media B E A
30. tiple items Entering of user name and password to gain access to a system Allows the user to modify information related to an entity Rebuilds the selection list based upon what is contained in the filter Saves information changed in the form The control used to type characters into Redisplay information in Results Frame Independent Living Project PILOTS User Manual Page 3 Using PILOTS Logging into PILOTS To access the PILOTS application the user must start Microsoft Internet Explorer 1E and go to the PILOTS home page To do this type in the location of the PILOTS program in the address space provided by IE in the toolbar If the address text box is not available select View from IE s menu and select Toolbar There will be several items listed select Address if it does not have a check mark Figure 2 shows the location of View in the IE software and the location of the address text box This text box can either take a URL 1 e http www microsoft com or a file name 1 e Mydoc doc Pressing the lt ENTER gt key after typing the location of a web site or document will cause the browser to open that location Running Internet Explorer Select the Microsoft IE icon from the Windows 95 desktop Type http www ilp pitt edu pilots and press lt ENTER gt X Hint after typing the URL go to Favorites on the IE main menu and select Add to Favorites a Independent Li
31. ts Main asp x Go Links Y Z Search Sign In my Yahoo lt News T Health Y Yahoo W Games GZ Yahoo Mail iW Finance P Shopping 7 com 33 py ste WINS Title frame es PILOTS o Youth Reports Identifier SSN Search iiis LastName i Search Hp Quilt 6 o 29 e2000 commensest otvanmeyvaia copa Min frame Internet Selection Frame Independent Living Project PILOTS User Manual Page 7 Youth This section describes and details the Youth selection in PILOTS When selecting Youth the Main frame will prompt the user for a youth identifier social security number or last name Figure 6 After typing the youth Identifier in the textbox the user should press the Search button Ifthe youth is not found the user will be prompted to enter the demographic information about the youth Figure 7 If the youth is found a menu will be displayed with any forms that have been entered If the user is searching by last name a list of youth is displayed in alphabetic order The user can click on the youth to view the associated information Figure 8 a Pennsylvania Independent Living Outcome Tracking System PILOTS Microsoft Internet Explorer File Edit Yiew Favorites Tools Help ay Q Back 7 gt x a O Search She Favorites QP media A ES A Y 3 Address a http www ilp pitt edu pilots Main asp g 7 x Go Links Y2 search
32. ving Project Login Screen Microsoft Internet Explorer BA File Edit View Favorites Tools Help A misearch she Favorites Media g f e 2 i la Y 3 El http ffvw ilp pitt edujpilots Login asp E Ma g o 3 g he a Go Links gt erT Sign In Du Yahoo lt 7 News T Health Y Yahoo ej Games EZ Yahoo Mail ai Finance 2 Shopping PILOTS Login Screen Login Password 2000 Commonwealth of Pennsylvania Department of Public Welfare All rights reserved E Done WD Internet Figure 2 Independent Living Project PILOTS User Manual Page 4 X Logging into PILOTS continued After pressing the lt ENTER gt key the browser will attempt to contact the PILOTS server If it is successful a Login screen will appear Figure 3 Logging into PILOTS Click on the Login text box Type the assigned user login Move to the Password text box Type the assigned password Hint Use the lt TAB gt key to move to the next control on the screen Use lt SHIFT gt lt TAB gt to move to the previous control on the screen Select the OK button or press the lt ENTER gt key when finished entering the Login and Password a Independent Living Project Login Screen Microsoft Internet Explorer File Edit View Favorites Tools Help a Q sex Q x a CA JO search Sie Favorites QD media a B A A LJ Y 3 Address E http www ilp pitt edu pilots Lagin asp yE o Links gt Ww g Se
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