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Islamic Bills and Collections User Manual

1. BC REGO028 Covering letter date cannot be null BC REGO029 Could not get bill amount LCY BC REGOS Value date 1 is a holiday BC REGO30 Collection reference cannot be null BC REGOS1 Drawee details have to be input BC REGO032 Drawer details have to be input BC REGO033 Value date cannot be null BC REG20 Counterparty field cannot be null BC REG21 Customer party type cannot be null BC REG22 Closure not allowed BC REG23 Amendment not allowed Report date cannot be greater than today s date BC REP02 Report date cannot be null Overdue days field s cannot be null BC RVRO1 Do you want to reverse this contract BC SAVED Contract 1 BC SCRO1 Parties screen not visited BC SCRO2 Documents screen not visited BC SCROS Tracers screen not visited BC SCRO04 Advices screen not visited BC SCRO05 Discrepancies screen not visited BC ST001 Could not get commit frequency BC ST0010 Status change failed BC ST002 BOD status change processing failed BC ST003 EOD status change processing failed BC ST004 Unable to update the contract Error Code Message BC ST005 Unable to populate exception table BC ST006 Unable to update ICCF master table BC ST007 Could not determine the final status to which the contract has to be moved BC ST008 Could
2. BC MAO005 Document code does not match with language code BC MAO006 Discrepancy code does not match with language code BC MA007 Goods code does not match with language code BC MAO008 Instructions code does not match with language code 9 Language code does not match with the free format text code BC MA010 rate stop limit has to be greater than exchange rate override imit BC MAO 1 1 Details for this branch have already been maintained BC MA012 This branch code does not exist BC MA020 Branch parameters can be maintained only for the current branch BC MA050 All changes made in the editor will not be incorporated BC MA250 Documents cannot be maintained for a clean bill BC MA251 The operation selected is not available for the given combination of product preferences BC MATO 1 Product code field cannot be null BC PENO 1 Customer id field cannot be null BC PENO2 Cover date cannot be null BC REGO01 Base date 1 is a holiday BC REGO2 Maturity date 1 is a holiday BC REGO020 Counterparty field cannot be null BC REG021 Customer party type cannot be null BC REGO022 Closure not allowed BC REGO23 Amendment not allowed BC REG025 Bill currency cannot be null BC REGO026 Bill amount cannot be null BC REG027 Both document original field amp document duplicate RECV field cannot be null Error Code Message
3. GL Type A C Dr Cr Account CCY Amount Type Description Real GL Cr CLFA Account CCY Bill amount in the contract Contingent currency Real GL Dr CLFA Offset CCY Bill amount in the contract Contingent Account currency Advices None Incoming Acceptance Stage Clean Doc Sight Usance Bill Under LC FIN CLE Usance only Not Applicable Accounting Entries GL Type A C Dr Cr Account CCY Amount Type Description Real GL Cr CLFA Account CCY Bill amount in the contract Contingent currency Real GL Dr CLFA Offset CCY Bill amount in the contract Contingent Account currency Advices None Outgoing Acceptance Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge amount earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of 12 35 ORACLE GL Type A C Type Dr Cr Account CCY Amount Description Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Cu
4. BC XV151 Discrepancy reserve exception receiver party type is a walk in customer Tracer medium is mandatory should be input BC XV152 Discrepancy reserve tracer receiver party s media address has not been input in the parties screen BC XV153 Discrepancy reserve exception receiver party type is not a walk in customer Tracer medium should not be input BC XV154 Input to discrepancy reserve exception tracer start date is mandatory BC XV155 Number of discrepancy reserve exception tracers to be sent should be 0 should not be input BC XV156 Reserve release date should not be input if under reserve field is no BC XV157 Reserve release date cannot be later than today s system date BC XV158 Discrepancy approval date cannot be later than today s system date BC XV159 Discrepancy approval date can be entered only after all the outstanding discrepancies have been approved BC XV160 Discrepancy approval fields should be yes if BC contract stage is final BC XV161 If BC contract is in final stage then no unresolved discrepancies should be present BC XV162 Unresolved discrepancies cannot have resolved dates BC XV163 All resolved discrepancies should have resolved dates BC XV164 Clean bills not under LC cannot have any discrepancies BC XV165 Failed to populate advices for the event 1 BC XV166 Bill currency bill amount and our customer id should be input BC XV167 BC product
5. BC AC031 Process till date is mandatory BC AC032 Process till date cannot be greater than 365 days from today BC AC033 Change the process till date if you like to for memo accrual BC ACRO1 No contracts were picked for accruals on this date BC AP001 Are you sure you want to start bills amp collections change of event from acceptance to advance BC AP002 Failed to insert the error code into exception table for the event BADV and bills amp collections contract reference number 1 BC AP003 Failed to update processed_status_field as P in BCTB_prod_acpadv_dates for bills amp collections product 1 BC AP004 Failed to do settlement pickup for bills amp collections contract reference number 1 event sequence number 2 event 3 BC APO005 Failed to process change of event from acceptance to advance for bills amp collections contract reference number 1 BC APO006 Failed to create a new version and event sequence number for the change of event from acceptance to advance for bills amp collections reference number 1 BC AP007 Failed to get end of input for current branch BC AP008 Acceptance to advance event change process completed 9 Acceptance to advance event change process failed BC AP010 Failed to get commit frequency for acceptance to advance event change batch process BC AP011 Failed to insert details into BCTB_ACP_ADV_LOG table for bills amp collections contract reference number 1 B
6. E E EEA 12 42 12 1 10 ACCR Profit Accrual e ree rr tr re ee e e PEE ERR eR UE P 12 42 12 1 11 REAS Reassignmeht RE Y ete ERI E ERUNT ERU EP Ree 12 43 12 1 12 ADIS Approval of Discrepancies eese eene nennen nennen reme rennen 12 43 12 1 13 REFA Refusal to Accept idee rite eb eterne Rie Er Ee Ee Re eer E e tee PE Ce Eee ERR RR 12 44 12 1 14 REFP Refus lto PAY E S 12 44 12 1 15 TAFT Advice Of E 12 45 12 1 16 TACP Tracer fot Acceptance ce re bei ei Ha lebte eta rgo debe aep riget EEA 12 45 12 1 17 TAPY Transfer for Payment esses 12 46 12 1 18 TDIS Tracer for approval of discrepancies eese nennen nennen ens 12 46 12 1 19 TRES Tracer for release of reserve eese esee eene nenne tentent nennen nennen eene 12 46 12 1 20 ALL Bill NUT PM E 12 46 12 1 21 DNTC Arrival of Document Notice eene enne ener nre 12 47 12 1 22 AIL Bill Productszui iUt epp enne PERLE Rut eset pee Ee Lp ee NEU 12 47 12 1 23 ROBE IU E 12 47 12 1 24 Accounting Roles for transfer of Charge amp Commission components from LC to BC 12 48 12 1 25 Collateral Bridge Accounting Role eese eene 12 49 12 1 26 Bill Crystallization Accounting Roles and Amount Tags esee 12 50 12 1 27 Crystallization Linkage Eye oci aiia aa r aa 12 51 12
7. 10 32 10 15 1 Contents of the Report ade titi gb Het er 10 33 10 16 IMPORT DOCUMENTS UNDER ISLAMIC LETTERS OF CREDIT MIS REPORT eee 10 34 10 16 1 Contents of the Report este HU pU y E ESO CH ed Ie ue hash eg rv le uai edges 10 36 10 17 UNACCEPTED IMPORT COLLECTION OUTSTANDING DOCUMENTS REPORT eene 10 37 10 17 1 Contents of the Report ad oye Hp Rar o esee tes Has Ug eee dete pa dash oy TRE 10 38 11 ANNEXURE qr ENE 11 1 11 1 FREE FORMAT TEXTS inneren entere sene 11 1 12 ANNEX UE o 12 1 12 SUGGESTED ACCOUNTING ENTRIES AND ADVICES FOR ISLAMIC BILLS esee 12 1 12 11 BOOK Booking rm i rotae te ea pua be veu Di EEUU eR 12 1 12 1 2 JINITSIRGllOR ac ettet ete seus un E 12 8 12 43 Contract Liguidation sites reci pe bete dite ed iet trie cele e a qe ex Coe dede 12 21 I2 14 CLOS Contract Closure sciiicet retient ten ie dee ten ied dee 12 34 12 1 50 3 REGN Contract R gistration sice 12 37 1216 Discounting M ER 12 37 12 L7 JBACP Bill Acceptance ue eter decet V EENEN EE ETENEE S 12 41 I2 L8 REVR Reversal oserei a E er E lee Te 12 42 ORACLE LUE UP
8. For more information on specifying Branch Details refer Products User Manual under Modularity Specifying Customer Details Click the Customer button to invoke the Customer Restrictions screen In this screen you can specify the categories of customers or the customers themselves with whom you can enter into bills involving the product T ORACLE Customer Restrictions Product Code Product Description Class Details Default Frorn Class Class Code Class Description Branch restriction Categories List Disallowed Allowed Customers EE E I4 4 10710 gt M Description E o Customer Id Customer Name Restri Oo Disall u For more information on specifying Customer Details refer Products User Manual under Modularity a ORACLE Specifying Preferences for a Product Preferences are the options available to you for defining attributes that will help distinguish a product The preferences that you state will ultimately shape the product By default a bill involving a product inherits all the attributes defined for the product However the attributes defined as the product s preferences can be changed for a bill Click the Preferences button to invoke the Islamic BC Product Preference screen Through this screen you can define preferences for the product you are creating Islamic BC Product Preference Product Code B Profit ana charge Details Li
9. e ene nennen 5 2 593 ENTERING DETAILS OF A BILD eterne tee ee RU ERU Dee ERES Ue SEP esee EEEE REEERE 5 6 5 3 1 Specifying Details of the Main 5 6 5 3 2 Specifying Processing Details eese esee eene nennen nennen 5 14 5 3 3 Viewing Rollover Details of the Original Bill Contract eee 5 17 5 3 4 Specifying Contract Details iis de hd RR PRSE ERE tH EXER ERI RESP EH ertet tet eset E aua Pa 5 18 5 3 5 Specifying Details of the Parties Involved in a Bill seen 5 26 5 3 6 Specifying Goods Shipping and Document Details for a Bill eee 5 31 5 3 7 Specifying Exception Tracers for a 5 34 5 3 8 Specifying the Discrepancies that the Bill Involves esee 5 40 5 3 9 Specifying Contract Rollover Details eese eene nee menn een nennen 5 43 23 3 10 Rollover of Contr ct ice HERE EENE E E bata eb eere eee rem io Een 5 45 5 3 11 Capturing Draft Details for a Bill esee eene nennen rene rennen nnne nene 5 46 5 3 12 Associating an Insurance Company with the Bill Contract esee 5 47 3 3 13 Rorneiting of bills ci v HS Ee Ya EXE Y Y HE CHR HIER 5 48 5 3 14 Viewing the Effective Profit Details for a Bill seen eene 5 49 5 3 15 Maintaining Preferences for the 5 50 5 3 16 Specifying Advi
10. 8 Registration of an Islamic Collection Bill Introduction The details of an Islamic collection bill are captured through the Islamic Bills amp Collections Contract Registration Details screen No accounting entries are passed nor will any charges be levied during the registration of a collection bill A collection bill is registered based on the first set of documents original or duplicate received On registration a Contract reference number is allocated to the bill At the time of processing a collection bill that has already been registered you only need to only specify the collection reference of the bill All the details entered at the time of registration will automatically be picked up and defaulted to the contract main screen Invoking the Registration Screen You can invoke the Islamic Bills and Collections Registration Input screen by typing IBDTRGON in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button The Islamic BC Registration Input screen will be displayed All the operations for which you have access rights under the Islamic BC module will be displayed Select New from the Actions menu in the Application tool bar or click new icon If you are calling a bill that has already been registered click on Summary The details of the bill that you have registered will be displayed in a tabular form From the summary screen you can open an existing registe
11. Advices Advice type Advice Description PAYMENT ADVICE Payment Advice RESERVE RELEASE Release of Reserve Advice DOC ARVL NOTICE Document Arrival Notice ACKNOWLEDGEMENT Acknowledgment Advice 12 1 2 5 Incoming Discount Clean Stage Clean Doc Sight Usance Bill under LC FIN CLE Usance only Not Applicable men ORACLE Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account Description CCY Amount Type Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real Nostro Cr Nostro Vostro CCY Equivalent Bill amount in the Nostro Settlement Account currency of the Nostro Vostro Account currency Real GL Dr Bills Discounted CCY Bill amount in the contract Asset currency Real GL Cr Profit Collected in CCY Discounted Profit amount in Liability Advance on the contract currency Discounted Bills Real Customer Dr Customer Profit CCY Equivalent Discounted Profit Payment Account amount in the Customer account currency Advices Advice type
12. BC EV0053 Processing of accounting entries for event 2 of BC reference 1 failed BC EV0054 Processing of LC availment event failed for bills amp collection reference 1 under our LC reference 2 BC EV0055 On line limits monitoring process failed for event 2 of bills amp collection reference 1 BC EV0056 Reversal of accounting entries for BC reference 1 failed BC EV0057 Accounting entries definition lookup for event 2 for BC reference 1 failed BC EV0058 Accounting entries hand off for event 2 with event sequence number 3 for bills amp collections contract reference 1 failed BC EV0059 Update of contract profit tables BCTBS ICCF Master for event 2 with event sequence number 3 of BC reference 1 BC EVNT1 Current event is 1 Subsystems and advices will be picked up for the event BC FR001 Are you sure you want to process floating rate profit changes BC FR002 Failed to update process field for floating rate code 1 currency 2 BC FRO003 Failed to process rate change for bills and collections contract reference number 1 rate code 2 and currency 3 BC FR004 Failed to process rate change for bills and collections contract reference number 1 and component 2 BC FR005 Failed to get end of input for current branch BC FR006 Failed to get new event sequence number for bills and collections contract reference number 1 while processing floating rate code 2 with currency 3 effective date
13. Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report 10 14 Field Name Field Description IB Product Code Indicates the code of the product Transaction Date Indicates the date of transaction Bill Reference Number Indicates Bill Reference Number Aging Days Indicates aging days Bill Type Indicates type of bill Currency Indicates Currency Bill Amount Indicates Bill Amount Tenor Indicates Tenor Code Protest Party Type Party Id Protest Party Name Indicates Protest Party Type Party Id Protest Party Name of the customer Maximum Transaction Date Indicates the date of maximum transaction Total Indicates the total bill amount 10 8 Islamic Bills Under Reserve Report The Islamic Bills Under Reserve report provides the list of bills under reserve You can set preferences as to generation of the report using Under Reserve Report screen You can invoke the screen by typing the code IBRODAPP in the field at the top right c
14. The sequence of events involved to affect the bill can be considered a bill contract Thus the specific bills processed for the customers of your bank can be defined as a contract A Bills Contract would therefore require information on e Whois the Drawer of the bill e Whois the Drawee of the bill e Is the bill drawn under an LC e ls ita Sight or Usance bill e operation that your branch is performing on the bill e The amount for which the bill is drawn and the currency in which it is expressed e Details of the parties involved in the bill e Details of the collecting bank for export bill or the remitting bank for import bills e Details of the merchandise that was traded e The documents that should accompany the bill e Specifications for the transportation of the consignment e The Insurance Company and the Policy Number zl ORACLE 5 2 You have defined products to group together or categorize bills which share broad similarities Under each product that you have defined you can enter specific bills based on the needs of your customers Each of these will constitute a contract While products provide a general framework and serve to classify or categorize bills contracts are customer specific By default a bill inherits all attributes of the product to which it is associated This means that you will not have to define these general attributes each time you input a bill involving a product Invoking the Islamic BC C
15. Amount Details value Date Transaction Date Currency Amount Event Sequence Number For more details on specifying Tax Details refer Tax User Manual under Modularity VP ORACLE 5 3 27 Specifying the MIS Details Click the MIS button from the Islamic Bills and Collections Contract Detailed screen to invoke the MIS screen Contract Reference Input Link To Group Rate At Rate Type Transaction MIS MIS Group Transaction MIS 1 Transaction MIS 2 Transaction MIS 3 Transaction MIS 4 Transaction MIS 5 Transaction MIS amp Transaction MIS 7 Transaction MIS 8 Transaction MIS 9 Transaction MIS 10 MIS Group Related Reference Related Account Related Account Related Reference MIS Head Interest Method Pool Code Refinance Rate Contract Level Pool Code Composite MIS MIS Group Composite MIS 1 Composite MIS 2 Composite MIS 3 Composite MIS 4 Composite MIS 5 Composite MIS 6 Composite MIS 7 Composite MIS 8 Composite MIS 9 Composite MIS 10 Fund MIS B Link To Group Rate Code Spread Cost Code 1 Cost Code 2 Cost Code 3 Cost Code 4 Cost Code 5 Fund MIS 1 Fund MIS 2 Fund MIS 3 Fund MIS 4 Fund MIS 5 Fund MIS 6 Fund MIS 7 Fund MIS 8 Fund MIS 9 Fund MIS 10 Refer the Products User Manual under Modularity for further details on capturing MIS details 5 3 28 Specifying the Field Details Click the Field button from the Islamic Bills and Collections Contract Detailed s
16. Amount in contract CCY Amount in local currency All the overrides that were allowed for an event will also be displayed Viewing the Advices Applicable to a Contract Click the Messages button from the Events screen to view the list of advices applicable to a particular event in the lifecycle of the bill 5 56 ORACLE View Messages Contract Reference Event Sequence Number Messages Event W Advice Name Receiver Customer Name Message Status Test Status Authorization Status The following details of a message are displayed The message type The Name and ID of the recipient of the message The status of the message The status of the test Authorization status DCN To view the text of a message highlight the message and click on the Message button Click the Exit button to exit the screen 5 3 18 Reducing of the LC Cash Collateral While processing a bill against an LC you can reduce the cash offered as collateral for the LC From the Islamic Bills and Collections Contract Detailed main screen click the Collateral button The LC Cash Collateral screen is displayed You can reduce the cash collateral amount by the amount being availed through the bill If you make an availment against an LC and do not reduce the cash collateral an override message is displayed di ORACLE Collateral Details Contract Reference Latest ESN Collateral Currency
17. Interest User Manual under Modularity 5 63 ORACLE 5 3 24 Viewing Profit Dates Click the Profit Dates button from the Islamic Bills and Collections Contract Detailed screen to invoke the Profit Component Dates screen Profit Component Dates Profit Component Dates 4 400 gt CI Component Calculation From Date Calculation To Date For more details on viewing Profit Dates refer Interest User Manual under Modularity 9S ORACLE 5 3 25 Viewing Charge Details Click the Charges button from the Islamic Bills and Collections Contract Detailed screen to invoke the Charge Details screen Charge Details Contract Reference Charge Association 101 F Creation ESN Component Description Consider as Discour lt Charge Application 101 m Creation ESN Component Tag Currency Tag Amount Charge Currency Charge Amount lt Charge Liquidation ESN Component Charge Currency Amount Liquidated E For more details on viewing Charge Details refer Charges Fees User Manual under Modularity ane ORACLE 5 3 26 Specifying the Tax Details Click the Tax button from the Islamic Bills and Collections Contract Detailed screen to invoke the Tax Details screen Tax Details ContractReference Tax Scheme Description O Waive All Rule Details Rule Basis Component a
18. Margin Details Liquidated Amount Outstanding Amount Linked Profit Details Finance Reference Cheque Details Cheque Number Contract Status Status As of Date User Defined Status Drafts Insurance Invoice Pass Our Charges To Them Pass Interest To Them Our Charges Refused Their Charges Refused Version Number 4 Operation Stage Source Code Document Details Letter Dated Acknowledgement Date Forfait Request Date Document Submission Date Provision Details Provision Amount Rollover Details Internal Remarks Parent Reference gt Final FLEXCUBE Document Original Received Document Duplicate Received Acknowledgement Received Advices FFT Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral LEES Tax MIS Fields Charges Transfer Maker Checker Here you can capture the following details Date Time Date Time 5 3 4 1 Specifying Profit Component Details Status Authorization Status You can specify the period for which the tenor based profit components of the bill should be calculated From Calculation Date The From Calculation Date that you enter indicates the start date of the profit calculation period The From Date should not be later than today s date It is mandatory for you to enter a start date for all bills with at least one tenor based profit component To Calculation Date The To C
19. OK to generate the report 10 11 1 Selection Options You can configure this report to be triggered automatically as part of the batch processes run at EOD or you can generate the report whenever you need from the Reports Browser 10 23 If the report is generated as part of EOD it will by default list e Incoming Sight bills unpaid after the seventh day of its booking e Outgoing Sight bills unpaid after fourteen days of booking e Usance bills unpaid after its maturity date If you generate the report manually from the reports Browser you can indicate preferences like e The product for which you want details e Overdue days for Incoming bills e Overdue days for Outgoing bills Indicating the product You can generate the report to list the bills with overdue payment items associated with all products or a specific product If you want to generate the report to contain overdue items for a specific product select the product code from the option list 10 11 2 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when th
20. 10 5 Field Name Field Description Product Code Indicates the code of the product Maturity Date Indicates Maturity date and Protest date Protest Date Reason Indicates Reason Protest Protest Total For Product Indicates the bill amount of the product Total For Currency Indicates the bill amount in currency 10 4 List of Bills Eligible for Rediscounting The List of Bills Eligible for Rediscounting lists the bills eligible for rediscounting You can set preferences as to generation of the report using List of Bills Eligible for Rediscounting screen You can invoke the screen by typing the code IBROBEFR in the field at the top right corner of the Application tool bar and click on the adjoining arrow button List of Bills Eligible for Rediscounting Report Format PDF X Printer At Client Report Output Print Printer 10 4 1 Contents of the Report 10 6 Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field D
21. Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account CCY Amount Type Description Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Advices Advice type Advice Description 12 3 GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Advices Advice Type Description ORACLE 12 1 1 5 12 1 1 6 Advice Type Description DISCREPANCY REQ Discrepancies Request Letter DOC ARVL NOTICE Document Arrival Notice ACKNOWLEDGEMENT Acknowledgment Advice PAYMENT ADVICE Payment Advice Outgoing Payment Stage Clean Doc Sight Usance Bill Under LC INI DOC Sight only Yes Mandatory Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each o
22. Description Upward Movement from GL Description Upward Movementto GL Description Downw You can define attributes for each status through the User Defined Status Maintenance screen These attributes are e The number of days for which a bill should stay in a particular status after its repayment date has been reached ds ORACLE e Whether the GL under which it is reported should be changed when there is a status change e The new GL under which it should be reported Status This is the sequence in which a bill should move to the status you are defining Usually more than one status is defined for a product In this context you should indicate the sequence in which a bill moves from status to status You can also specify the number of days after a repayment falls due that a component has to be moved to the status you are defining Incase of a component for which repayment is due you can specify the number of days after the Maturity date on which the component should be moved to the status being defined Example You define the following status for the product Export Bills Discounted 45 days e Past Due Obligation e Non accrual basis e Write off WO You want a bill under this product to move from one status to another in the order in which they are listed above For such a condition the status sequence has to be defined as follows e PDO 1 e NAB 2 e WO 3 Based on the default numbe
23. Document Type Select the document type from the drop down list The available options are Transport Insurance Invoice and Others s ORACLE Validate Shipping Guarantee To track the documents captured during booking of import bill against shipping guarantee issued based on the same set of documents select the Validate Shipping Guarantee option in the screen The tracking will be based on document reference captured in the documents screen of LC and BC contract online By default this field will be unchecked and can be changed before you save the record This field can be modified at any time using unlock operation During Copy operation the value of this field will be copied to the new document code Bill of Lading Check this box to validate the reference number used in the bill against the shipping guarantee Bill of Lading reference number Document Short Description The documents required under a bill are sometimes large and hence difficult to identify Therefore you can specify a short description or a title which will enable quick identification of the document The short description specified is for information purposes only and will not be printed on the document Document Long Description After specifying a code to identify the document you can proceed to maintain the contents of the document The contents of the document can be printed every time it is used under a bill A document can contain a maximum of t
24. If the day on which the forward or reverse status change is due happens to be a holiday then the processing of such bills will depend on your specifications in the Branch Parameters screen If you specify that the forward or reverse changes should not be carried out automatically the status remains unchanged even if repayment is made on the bill till you specifically change it for a bill You can manually change the status of a bill through the Islamic Bills Contract Details Screen 9 4 6 Floating Rate Change While defining Floating Rates you have the option of indicating whether the floating rates should automatically be applied to the bill every time they change in the Product ICCF screen The Automatic Floating Rate Change function can be run as part of EOD This function will pick up e Active and authorized bills e Bills for which you have specified automatic Floating Rate change Every time the Floating rates change the new rates will be applied for the number of days for which they remained unchanged in the rate table This is indicated in the example below Example The rates in the floating rate table change in the following manner Effective Date Rate n ORACLE 9 4 7 9 4 8 Effective Date Rate 1 October 1999 1296 12 October 1999 11 596 25 October 1999 1196 15 October 1999 1296 30 October 1999 12 596 The rates will be applied fo
25. Liability GL Cr Profit Collected in CCY Discounted Profit Advance on amount in the contract Discounted Bills currency Real Customer Dr Customer Profit CCY Equivalent Discounted Payment Account Profit amount in the Customer account currency Real GL Cr CLFA Account CCY Bill amount in the Contingent contract currency Real Contingent GL Dr CLFA Offset CCY Bill amount in the Account contract currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 7 BACP Bill Acceptance Bill Type Operation Stage Clean Doc Sight Usance Under Our LC i Usance only i Pe ORACLE All types of BC Products applicable Accounting Entries None Advices Bill Type Advice type Advice Description OUT ACCEPTANCE ADV Advice of Acceptance INC ACCEPTANCE ADV Advice of Acceptance 12 1 8 REVR Reversal 12 1 9 Bill Products Bill Type Operation Stage Clean Doc Sight Usance Under Our LC All types of BC Products Accounting Entries All the Accounting Entries that were passed during the life cycle of the BC Contract will be reversed out Advices None 12 1 10 ACCR Profit Accrual 12 1 10 1 All Bill Products Bill Type Operation Stage Clean Doc Sight Usance Under Our LC All types of BC Products for which profit is applicable
26. Profit Accruals will be done during initiation of a BC Contract as well as by the EOC Automatic Profit Accrual Function During Contract initiation if profit is applicable for the product and if the profit start date is less than the today s system date then profit accruals till yesterday will be done The normal profit accruals will be done by the EOC automatic profit accrual function Accounting Entries If the Profit on the Bill is collected in arrears then the following profit accrual entries will be passed ORACLE GL A C Type Dr Cr Account CCY Amount Type Description Real GL Income Cr Profit earned LCY Equivalent profit accrual amount in LCY Real GL Dr Cr Profit Earned Not CCY Equivalent profit accrual amount Asset IENC Collected in the accrual currency If the Profit on the Bill is collected in advance then the following profit accrual entries will be passed GL A C Type Dr Cr Account Description CCY Amount Type Real GL Cr Profit earned LCY Equivalent profit accrual amount in LCY Real GL Dr Unearned Profit Profit CCY Equivalent Bill amount in Liability UI collected in advance the accrual currency Advices None 12 1 11 REAS Reassignment 12 1 11 1 All BC Products Bill Type Operation Stage Clean Doc Sight Usance Under Our LC All types of BC products Accounting Entries None
27. SEM ORACLE To specify the tracers that should be generated for each exception click on the tab titled Exception in the Islamic Bills and Collections Contract Detailed screen Contract Details New Enter Query Product Code Product Description H Contract Reference User Reference Source Reference Characteristics Fund Id Version Number 4 D Operation Stage Final Source Code FLEXCUBE Main Details Additional Parties Documents Discrepancies Rollover Drafts Insurance Invoice Pay Exception Tracer Required Not Re Tracers To Be Sent Tracer Medium Tracer Frequency Tracer Sent Tracer Receiver Account Exception Tracer Required Tracers To Be Sent Tracer Frequency Tracer Sent Tracer Medium Tracer Receiver Tracer Start Date Previous Tracer Date Next Tracer Date Pay Message Date Non Pay Message Date Manually Generate Protest Date Tracer Start Date Previous Tracer Date Next Tracer Date Acceptance Message Date Non Acceptance Message Date Manually Generate Protest Date Fate Pay Advice Required Advice Medium Previous Date Advice Sent Next Advice Date Under Protest Receiver of Advice Manually Generate Advice of Fate Acceptance Advice Required Not Required Advice Medium Previous Date Advice Sent Next Advice Date Receiver of Advice Manually Generate Under Protest Advices FFT Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Detail
28. Telephone Number Fax Number Advices FFT Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral Charges Transfer Maker Date Time Status Checker Authorization Status Date Time Select the appropriate insurance company code from the option list The list will display all authorized and active company codes Upon selection of the company code the following details will be automatically displayed by the system e Insurance Company Name e Address of the company e Telephone Number e Fax Number On receiving the policy you can also specify the Insurance Policy Number in this screen The Reference Number of the bill contract will also be defaulted to the screen o You can also choose to associate an Insurance Company that is not maintained in the system When you are specifying a company code that does not exist the system will display an override The override can be configured to be an ignore message or an error message depending on your requirement On confirmation of the override the company code will be automatically changed to XXXXXXXXX The system will not perform any validations Subsequently you can specify any company name to be associated with the contract However no details will be populated in this case iud ORACLE 5 3 13 Forfeiting of bills When an invoice is raised against a discounted bill you can specify a margin of the invoice amount that should be withheld
29. depreciation are performed only for those products for which accruals depreciation cycle is due for the day In case of inter fund subscriptions the system does not calculate the profit for the investing fund This is an intra day process that is applicable only to fund branches Intra Day Accruals work in line with the normal end of day accruals Intra day accrual will process in the same manner as an End of Day EOD batch In LC module it is processed based on the branch level accrual parameters Automatic Status Changes A bill that is yet to reach its repayment date is considered as having an Active status When repayment against the bill is not made on the due date you may want to do an aging analysis of the bill A forward status change is one in which a bill moves from a given user defined status to another in the forward direction A reverse status change is one in which the status of a bill changes from a given status to the previous status defined for the bill Such a situation arises when a payment is made on a bill whose status is not active This function will automatically pickup and move bills from one user defined status to another either forward or reverse only if the bill matches the following criterion e The bill is Active and Authorized e You have indicated automatic status change for the bill e criteria for a status change have been met That is any of the components of the bill remain unpaid for
30. tones e aint tetto ponds Nope see Eae aun eene Eneas ar 6 6 6 3 1 INVOKING this ceci 6 6 6 3 2 M nities 6 6 6 3 3 Contents Of the Report tito dtes REPRE CPU eee 6 6 6 4 LIQUIDATION OF OVERDUE snas esee titan 6 8 6 4 1 Specifying Event Details e nnne 6 9 6 4 2 NUTUS TRINH T ER 6 10 DEFINING DISCOUNT ACCRUAL FEE CLASSES eere eee eee eee eese ente seen sn seta stas tn sts enses tuse tn sunu 7 1 7 1 INTRODUCTION tieesetettir eer e EO DRE dee eben e esee ta ertet ere eed 7 1 7 1 1 Steps Involved in Processing Discount Accrual Fees eene eene 7 1 7 2 DEFINING A DISCOUNT ACCRUAL FEE 7 2 7 2 1 Specifying Accrual Preferences ue irent tst e EE ek Re Fe Ue Eae E Rae QU EYE ge des 7 3 7 3 ASSOCIATING DISCOUNT ACCRUAL COMPONENTS TO PRODUCTS cesseseeeeeeeee ee en nennen 7 3 7 4 EVENTS AND ACCOUNTING ENTRIES FOR DISCOUNT ACCRUAL eene ene eene 7 5 7 5 SPECIFYING STATUS CHANGE DETAILS FOR DISCOUNT ACCRUAL ceceeeeneen ee een enne 7 7 7 6 PROCESSING FOR DISCOUNT ACCRUAL 7 8 7 6 1 Computation of Ne
31. 4 and amount 5 BC FR007 Completed processing floating rate profit changes BC FR008 Failed to process floating rate profit changes BC FR009 Failed to check if any floating rate changes have to be processed BC FRO010 Failed to log FRIC event for bills and collections contract reference number 1 BC FRO01 1 Failed to log the exception into the exception table during FRIC event for bills and collections contract reference number 1 BC FR012 Failed to get commit frequency for floating rate change process Error Code Message BC FR013 Failed to calculate amount due for the bills and collections contract reference number 1 BC FR014 Failed to log FRIC event for bills and collections contract reference number 1 and rate code 2 BC FR015 Failed to calculate amount due for the bills and collections contract reference number 1 and component 2 BC HOLOO1 Holiday check for base date and bill currency has failed Please check whether holiday table has been maintained BC HOLO002 BC contract base date 1 is a holiday for bill currency 2 OK to proceed BC HOLO03 Local holiday check for base date has failed Please check whether local holiday table has been maintained BC HOLO004 BC contract base date 1 is a local holiday OK to proceed BC HOLO05 Holiday check for covering letter date and bill currency has failed Please check whether holiday table has been maint
32. Advices None 12 1 12 ADIS Approval of Discrepancies 12 1 12 1 All Bill Products Bill Type Operation Stage Clean Doc Sight Usance Under Our LC 12 43 ORACLE All types of BC Products applicable Accounting Entries None Advices Bill Type Advice type Advice Description OUT RESERVE RELEASE Advice of Discharge INC RESERVE RELEASE Advice of Discharge 12 1 13 12 1 13 1 REFA Refusal to Accept All Bill Products Bill Type Operation Stage Clean Doc Sight Usance Under Our LC Usance only Al types of BC Products applicable Accounting Entries None Advices Bill Type Advice type Advice Description OUT ACCEPT REFUSAL Advice of Refusal INC ACCEPT REFUSAL Advice of Refusal 12 1 14 REFP Refusal to Pay 12 1 14 1 All Bill Products Bill Type Operation Stage Clean Doc Sight Usance Under Our LC All types of BC Products applicable Accounting Entries None 12 44 ORACLE Advices Bill Type Advice type Advice Description OUT PAYMENT REFUSAL Advice of Refusal INC PAYMENT REFUSAL Advice of Refusal 12 1 15 TAFT Advice of Fate 12 1 15 1 All Bill Products Bill Type Operation Stage
33. Clean Doc Sight Usance Under Our LC Al types of BC Products applicable Accounting Entries None Advices Bill Advice type Advice Description Recipient Type OUT PRINCIPAL_FATE Advice of Fate and Request for Drawer Instructions INC PRINCIPAL_FATE Advice of Fate and Request for Remitting Collecting Instructions Bank 12 1 16 TACP Tracer for Acceptance 12 1 16 1 All Bill Products Bill Type Operation Stage Clean Doc Sight Usance Under Our LC Usance only All types of BC Products applicable Accounting Entries None Advices Bill Type Advice type Advice Description INC ACCEPTANCE_TRCR Tracer for Acceptance OUT ACCEPTANCE_TRCR Tracer for Acceptance 12 45 ORACLE 12 1 17 TAPY Transfer for Payment 12 1 17 1 All Bill Products Bill Type Operation Stage Clean Doc Sight Usance Under Our LC All type of BC Products applicable Accounting Entries None Advices Bill Type Advice type Advice Description INC PAYMENT TRCR Tracer for Payment OUT PAYMENT TRCR Tracer for Payment 12 1 18 12 1 18 1 TDIS Tracer for approval of discrepancies Bill Products Operation Stage Clean Doc Sight Usance Unde
34. Maker Id Indicates the maker id and checker id Checker Id 10 27 10 13Islamic Bills And Collections Contract Overrides Report The Islamic Bills and Contracts Overrides report reports all BC contracts that have had overrides during an applicable event executed as of today If you invoke this report as part of EOD it will display all the overrides that were encountered during the various events executed on bills during the course of the day If you invoke this report at other times you can specify the contracts for which the overrides need to be reported 10 13 1 Selection Options You can configure this report to be triggered automatically as part of the batch processes run as part of EOD or you can also generate the report as and when required from the Reports Browser If the report is generated as part of EOD it will by default list all the overrides that occurred today while processing bills If you generate the report manually from the reports Browser you can specify preferences for the generation of the report You can invoke the screen by typing the code IBRONOVD in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Islamic Bills amp Collections Contract Overrides Report Product Selection All Product Codes Specific Product Bills amp Collections Contract Overrides Report All Contract Over rides for the Day All Over
35. OK to proceed BC HOLO019 Local holiday check for liquidation date has failed Please check whether local holiday table has been maintained BC HOLO020 BC contract liquidation date 1 is a local holiday OK to proceed BC HOLO21 Holiday check for profit computation from date and bill currency has failed Please check whether holiday table has been maintained BC HOL022 BC contract profit computation from date 1 is a holiday for bill currency 2 OK to proceed BC HOLO023 Local holiday check for profit computation from date has failed Please check whether local holiday table has been maintained BC HOLO24 BC contract profit computation from date 1 is a local holiday OK to proceed BC HOLO25 Holiday check for profit computation to date and bill currency has failed Please check whether holiday table has been maintained BC HOLO026 BC contract profit computation to date 1 is a holiday for bill currency 2 OK to proceed BC HOLO27 Local holiday check for profit computation to date has failed Please check whether local holiday table has been maintained BC HOLO28 BC contract profit computation to date 1 is a local holiday OK to proceed BC IC001 Contract 1 is authorized Cannot delete any of its details BC IC002 ICCF referral failed for bills amp collections contract reference number 1 and event sequence number 2 BC IC003 Tax referral failed for bills amp collections contract reference number 1 and event
36. as you do not need to enter the description of the discrepancy each time you use it This maintenance is common for both BC and Islamic BC modules You can invoke the Bills amp Collections Discrepancy Code Maintenance screen by typing BCDDISCD in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button If you are maintaining the details for an instruction for the first time select New from the Actions menu in the Application tool bar or click new icon The Bills amp Collections Discrepancy Code Maintenance screen will be displayed If you are calling a discrepancy maintenance record that has already been defined click Summary view From the Summary screen double click a discrepancy code of your choice to open it LBL DISC SCR New Discrepancy Code Details Discrepancy Code Language Code Description Maker Date Time Checker Date Time Record Status Authorization Status You can capture the following details related to the Discrepancy Codes here oie ORACLE 3 6 1 Discrepancy Code In Oracle FLEXCUBE each discrepancy that you maintain is identified by a four character code called a Discrepancy Code One of the characters of this code should be a letter of the English Alphabet You can follow your own conventions for devising the code The code that you specify should be unique as it is used to identify the discrepancy While creating a product
37. cannot specify automatic status change for the bill You will be allowed to specify whether automatic status change should be in the forward or reverse direction in the Status Maintenance screen only if you specify that automatic status change is allowed Allow Rollover Specify whether the Bill contract can be rolled over into a new bill This field is enabled only if you have opted for the rollover option at the product level You can choose to change this option during initiation or amendment of the Bill If the box is unchecked the Bill contract will not be rolled over even though rollover is specified at the product level User Letter of Credit Reference in Message Choose the Use LC Ref in Messages option if you would like to furnish the Related LC Reference Number in the messages generated for the bill If you do not choose this option Field 20 of the SWIFT messages and the mail messages generated for the bill will furnish the Bill Reference Number Letter of Credit Detail in Payment Message If this option is checked then MT756 Advice of reimbursement or Payment is generated with tag32B containing the LC Contract Currency and Amount i ORACLE Available for Rediscount A discounted bill which is in the final stage can be made available for re discounting You can indicate that a bill is eligible for rediscounting by checking the field The discounted bill will be reported available for rediscounting when
38. or at the time of entering the details of a bill instead of specifying the discrepancy codes applicable to a bill you need to only specify the code assigned to the discrepancy The details maintained for the discrepancy code will be automatically picked up and defaulted Language Code Specify the language code using which all the correspondences with the party should be carried out Click the adjoining option list icon to view the list of available language codes Description After you have assigned a code to identify a discrepancy you can proceed to maintain the description of the discrepancy The contents of the discrepancy that you define can contain text up to six thousand five hundred characters After making the mandatory entries you can save the record On saving the record your User ID will be displayed in the Input By field at the bottom of the screen The date and time at which you saved the record will be displayed in the Date Time field A record that you have created should be authorized by a user bearing a different login Id before the EOD is run Once the record is authorized the Id of the user who authorized the record will be displayed in the Auth By field The date and time at which the record has been authorized will be displayed in the Date Time field positioned next to the Auth By field The status of the record will be displayed in the check box marked Authorized The field will remain unchecked until the record
39. 1 28 Events for Reversal of Linked Finance before and after initiation of the finance 12 52 13 ANNEXURE C ERROR CODES AND MESSAGES FOR ISLAMIC BILLS AND COLLECTIONS 13 1 13 1 JERRORCODBS AND MESSAGES etna ier dosi gota EAA 13 1 14 SCREEN GLOSSARY 14 1 WL SBUNCUION ID DIS Te oerte ep rope Ud Satta ia eden wea eid ae eee 14 1 ORACLE 1 1 1 2 1 3 Introduction 1 About this Manual This manual is designed to help you get familiar with the Islamic Bills and Collections IBC module of Oracle FLEXCUBE It provides an overview to the module and takes you through the various stages in processing an Islamic bill or collection You can obtain information specific to a particular field by placing the cursor on the relevant field and striking F1 on the keyboard Audience This manual is intended for the following User User Roles Role Function Back Office Trade Finance Department Clerks Islamic BC Contract Input functions except Authorization Back Office Trade Finance Department Officers Islamic BC Contract Authorization maintenance of static data specific to the Islamic BC module Front end Trade Finance Product Managers Islamic BC Product definition functions excluding authorization Islamic BC Report Query functions End of Day Operators End and beginning of day related processing functions Isl
40. Advance Stage Clean Doc Sight Usance Bill Under LC FIN DOC Sight only Yes mandatory Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY Real Customer Account Dr Customer Charges CCY Equivalent amount of Receivable or Fees Receivable charges fees in the charge fee currency if itis a Account Receivable else Equivalent amount of charges fees in Customer Account 12 8 ORACLE GL Type A C Type Dr Cr Account CCY Amount Description Currency Real GL Dr Advance under LCs CCY Bill amount being advanced under the LC in the contract currency Real Nostro Vostro Cr Nostro Vostro CCY Equivalent amount of Account of the Bill amount being Settlement advanced in the Nostro Vostro Account Currency Contingent GL Dr LCs OCU Account CCY LC OCU decrement Liability entry in the contract currency Contingent GL Cr GL Contingent Offset CCY LC OCU decrement Offset Account offset entry in the contract currency Real GL Customer Cr Cash Collateral CCY User input Cash Account for Bills paid Collateral Amount in as Advance under the Cash Collateral LCs Currency Real Custome
41. Advice 12 1 2 9 Outgoing Negotiation Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Sight only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account Description CCY Amount Type Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Dr Customer Charges or CCY Equivalent amount of Account Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else fee ORACLE GL A C Type Dr Cr Account Description CCY Amount Type equivalent amount of charges fees in Customer Account Currency Real GL Dr Customer s Outgoing CCY Bill amount in the contract Asset Bills Negotiated currency Real Customer Cr Customer Account CCY Equivalent amount of the Bill amount being negotiated in the Customer Account Currency Real GL Cr Profit Collected in CCY Equivalent amount of the Liability Advance on Outgoing Profit collected in advance in Bills Negotiated the accrual currency Real Customer Dr Customer Profit CCY Equivalent amount of Profit Payment Account collected in advance in the Customer Account currency Advices Advice type Advice Description RESERVE RELEASE Release of Reserve Adv
42. BC TRO019 Failed to generate acceptance tracer for bills amp collections contract reference number 1 BC TR020 Failed to generate payment tracer for bills amp collections contract reference number 1 BC TRO021 Failed to generate discrepancy tracer for bills amp collections contract reference number 1 BC TR022 Failed to get commit frequency for tracer generation process BC TRO23 First run the predecessor process before running this Error Code Message BC UDS01 Product code field cannot be null BC UDSO2 Status code field cannot be null BC UDS03 Currency code field cannot be null BC UNOO1 Unauthorized contract can be amended only by the user who input or amended it BC UN003 This version of the contract is unauthorized Cannot amend BC UP0001 Failed to get commit frequency for the BC upload function BC UPO0002 Failed to generate the process id for the current upload process BC UPO0003 Failed to lock contract for BC upload reference 1 BC UP0004 For a documentary bill documentary details are mandatory The same is not true for BC upload reference 1 BC UP0005 Fora clean bill document details cannot exist The same is not true for BC upload reference 1 BC UPO0006 Fora clean bill document clause details cannot exist The same is not true for BC upload reference 1 BC UP0007 Contract amount is null or zero for BC upload referenc
43. BC UP0084 Payment tracer non payment message date cannot be greater than today BC UPO0085 Payment advice advice receiver party type cannot exist if advice is not required BC UPO0086 Payment advice advice medium cannot exist if advice is not required BC UP0087 Payment advice manually generate field cannot exist if advice is not required BC UP0088 Payment advice receiver party type is mandatory if advice required is yes BC UP0089 Payment advice party details not existing for receiver party type 1 Error Code Message BC UP0090 Payment advice advice medium is mandatory for receiver party 1 who is a walk in customer BC UP0091 Payment advice address details not existing for advice medium 1 and receiver party type 2 BC UP0092 Payment advice advice medium should be null for a non walk in customer receiver type BC UP0094 Acceptance tracer tracer frequency cannot exist if tracer required is BC UPO0095 Acceptance tracer tracer receiver party type cannot exist if tracer required is no BC UP0096 Acceptance tracer tracer medium cannot exist if tracer required is BC UP0097 Acceptance tracer tracer frequency is mandatory if tracer required is yes BC UP0098 Acceptance tracer tracer receiver party type is mandatory if tracer required is yes BC UP0099 Acceptance tracer tracer medium is mandatory if tracer
44. Bank Reimbursing Bank Remitting Bank Drawer Drawee Outgoing Negotiation Negotiating Bank 1 Negotiating Bank 2 Reimbursing Bank Confirming Bank Issuing Bank Drawer Drawee Outgoing Pay Negotiating Bank 1 Negotiating Bank 2 Reimbursing Bank Confirming Bank Drawer Drawee Outgoing Acceptance Accepting Bank Issuing Bank 5 29 ORACLE Bill Type Operation Parties Applicable Reimbursing Bank Negotiating Bank 1 Negotiating Bank 2 Confirming Bank Drawer Drawee Outgoing Discounting Discounting Bank Issuing Bank Reimbursing Bank Negotiating Bank Confirming Bank Drawer Drawee Incoming and Outgoing Collection Through Bank Guarantor Collecting Bank Remitting Bank Drawer Drawee While processing an outgoing collection bill you have the option to change the party that you specified earlier as the e Collecting Bank and e Drawee To change the collecting bank you need to first change the Party Type of the previous collecting bank to Prev Collecting Bank Thereafter select the new collecting Bank from the option list An amendment advice is sent to the previous collecting bank requesting them to transfer the documents to the new collecting bank and a remittance letter is generated to the new collecting bank ids ORACLE To change the Drawee of a collection bill you need to change the party type of the previous Drawee to
45. Bill Specify if the liquidated bills need to be automatically authorized You can select one of the following options e Yes e No Specifying the User Defined Fields You can link the User Defined Fields with Branch Parameters Maintenance screen using Function field mapping screen which can be invoked from the Application Browser by selecting User defined fields and then Function field mapping The value for these fields can be specified in the Branch Parameters Maintenance screen vaue for UDF can be made mandatory or non mandatory as maintained in the Field description screen Invoking the Bills Batch Process Batches are run automatically In the mandatory programs all batches whichever are required will be maintained in sequence and that is triggered automatically as based on the maintenance in the Mandatory Batch Program Maintenance screen You can invoke the Mandatory Batch Program Maintenance screen by typing EIDMANPR in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button is ORACLE Mandatory Batch Program Maintenance Branch Module End of Cycle Group Frequency Holiday Rule Execution Layer Sub Stage Predecessors C Q Transaction Input End of Transaction Input End of Financial Input End of Day Q Beginning of Day Daily Do Not Execute Database Application Function Id
46. Customer Bill Amount 100 Our Letter of Credit Reference Component Component Currency Amount Transferred Amount Received Amour Here you can specify the charges commission to be collected transferred as a part of the bill being created You can view the component wise outstanding charges and commission for the LC against which the Bill is being availed This screen maintains no default values for the commission and charges that are being passed over the bill It is mandatory to input these amounts in this screen if the bill is under an LC and there are charges defined for the LC to be collected as a part of the bill The amount transferred onto the Bill for a component is internally allocated amongst the various events of the LC during which the component is charged The commission and charges transferred from LC to the bill are internally stored to the extent of the transfer performed If the same is fully transferred then it is marked as liquidated If no accounting is maintained for the event when the charges to be transferred from LC onto Bills are input no accounting gets passed even though it can be defined for a subsequent past event i ORACLE If the amount due for the LC component is the same as the amount transferred the system marks the same as liquidated internally in the LC module Hence it will be unavailable for transfer to subsequently created bills from the LC onto the same bill in subse
47. Customer requests for a Maturity Date extension on 25 Mar 02 till 30 Apr 02 and the prevailing rate at that point is 5 25 In this case the Profit is collected on 25th March at the rate of 5 25 for the period 31 Mar 02 to 30 Apr 02 Compensation Profit will be taken into account only after 30 Apr 02 Case 3 Customer requests for a Maturity Date extension on 10 Apr 02 and wants it to be extended till 30 Apr 02 Here the Profit is collected on 10 apr 02 at the rate of 5 25 for the period 31 mar 02 to 30 April 02 Compensation is taken into account after 30 Apr 02 The value date you specify for the amendment can be current back future date After you save your amendment the accounting entries will be passed for the additional profit or excess profit with the specified value date You are allowed to delete an amendment only if it is still unauthorized Subsequently the contract will be reinstated to previous state Specifying advices for the amendment The advices defined for the amendment event RAMT will be defaulted together with the FFTs and Instructions linked to them While processing a bill you can e Suppress the generation of an advice e indicate the priority with which the advice should be generated e Indicate the Free Format Texts and Instructions that should accompany the advices ids ORACLE From the IBC Amendment of Bill Amount screen click on the tab titled Advices FFT to specify the advices that should be gen
48. EV0019 Processing of event PRNP failed for BC reference 1 BC EV0020 Processing of event failed for BC reference 1 BC EV0021 Processing of event CLOS failed for BC reference 1 BC EV0022 Processing of event RRES failed for BC reference 1 BC EV0023 Processing of event BACP failed for BC reference 1 BC EV0030 Accounting services function failed during event 2 with event sequence number 3 for BC reference 1 BC EV0031 Failed to delete settlement details during event 2 with event sequence number 3 for BC reference 1 BC EV0032 Failed to delete the contract details during event 2 with event sequence number 3 for BC reference 1 BC EV0033 Failed to delete tax details during event 2 with event sequence number 3 for BC reference 1 BC EV0034 Failed to delete the contract during event 2 with event sequence number 3 for BC reference 1 BC EV0035 Failed to delete limit details during event 2 with event sequence number 3 for BC reference 1 BC EV0036 Failed to delete LC availment details during event 2 with event sequence number 3 for BC reference 1 BC EV0050 os error occurred during processing of event 2 for BC reference 0051 Update of contract event log for event 2 failed for BC reference 1 BC EV0052 Failed to fetch contract related data for event 2 of BC reference 1 Error Code Message
49. EventDate EventCode Description Authorization Status MakerlD Checker ld Accounting Entries Specifying Settlement Instructions Through the settlement screens you can view the fund accounts to which entries for the applicable charges and taxes are posted These details are available in the Settlement Details screen Click the Settlement button in the Islamic Bills and Collections Amount Amendment Input Detailed screen to invoke the Settlement Details screen Settlement Details Contract Reference Component Account Details Message Details Parties Parties Clearing Details Local Clearing Settlement Details 10nD ail Component Currency Branch Account Account Description Account Currei o Sianature Verification sum ORACLE For more details on specifying the Settlement Details Refer Settlements User Manual under Modularity 5 4 3 Maintaining Profit Details Click the Profit button to invoke the ICCF screen Through this screen you can manage and view the profit details you are creating Contract Reference BH View vetaits Component Currency Event Rate Type Maximum Rate Minimum Margin Grace Period No Interest Rate Rate Code Floating Rate Details Interest Basis Reset Tenor Indicator 4 180f21 gt Amount Component Description Accrued Amount Event Description Spread Waiver Denominator Basis Basis 366 Minimum Sp
50. Percent Exchange Rate Collateral Amount Description Adjustment Type Increase Decrease 5 3 18 1 Specifying Collateral Details Collateral Here you can specify the collateral details Currency Specify a valid currency for the collateral The adjoining option list displays all valid currencies maintained in the system You can select the appropriate one Percent Exchange Rate The system displays the exchange rate Collateral Amount Specify the collateral amount Description Provide a brief description of the collateral Adjustment Here you can specify the adjustment details Tas ORACLE Type Indicate the adjustment type You can select one of the following options e Increase e Decrease Amount Specify the amount Oracle FLEXCUBE will not automatically reverse the cash collateral when an availment is made against an LC 5 3 19 Linking contracts to accounts and deposits You can link a deposit or an account to a bill contract Linking a deposit or account to a bill means Type of It implies linkage Linking a The entire bill amount or a portion of it can be linked to a deposit The deposit outstanding amount in the deposit should always be greater than or equal to the outstanding bill amount A deposit can be linked to more than one contract provided funds are available in the deposit Linking You can link the entire contract amount or a portion of it to a saving
51. Profit From Date cannot be null when To Date is present BC ACO065 Acceptance Commission component in the preferences cannot be the main component or overdue component BC XV181 Profit Liquidation Mode Cannot Be Null During Full Liquidation of Bill Amount BC XV182 Profit Components Will Not Be Liquidated For Deferred Type Of Profit Liquidation Mode Proceed BC PMT01 Amount Paid Cannot Be Greater Than Amount Due For Overdue Components BC Rollover Allowed only for Import Advance Bill type ROLL100 BC Rollover cannot be done before Maturity ROLL101 BC Rollover not allowed for zero due bill amount ROLL102 BC Contract status is not Active ROLL103 BC Contract is unauthorized ROLL104 BC ROLL event not maintained at product ROLL105 BC Rollover not allowed for this product ROLL106 Error Code Message BC Maturity Date cannot be null ROLL110 BC From Date cannot be null ROLL1 11 BC Profit Liquidation Mode cannot be null ROLL112 BC Tenor cannot be zero ROLL114 BC Maturity Date cannot earlier than base date ROLL115 BC From Date cannot be in Future ROLL116 BC To date cannot be earlier than From date ROLL117 BC Rollover details not present for the contract ROLL118 BC Details allowed only during Rollover event ROLL119 BC Cannot delete the Child Contract ROLL120 BC From date in the preferences is earlier than from date of
52. RESERVE_RELEASE Release of Reserve Advice REMITTANCE_LTR Remittance Letter 12 1 2 8 Outgoing Purchase Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Sight only Not Applicable Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account Description CCY Amount Type Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY 12 14 ORACLE GL A C Type Dr Cr Account Description CCY Amount Type Real Customer Dr Customer Charges CCY Equivalent amount of Account Fees Receivable charges fees in the charge fee Receivable currency if it is an Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Asset Dr Outgoing Bills CCY Bill Amount in Contract purchased currency Real Customer Cr Customer Account CCY Equivalent amount of the Bill amount being paid in the Customer Account Currency Real GL Liability Cr Profit collected in CCY Equivalent Profit amount for advance on Outgoing the BC contracts in LCY Bills Purchased Real Customer Dr Customer Account CCY Equivalent Profit amount in the Customer Account Currency Advices Advice type Advice Description REMITTANCE LTR Remittance Letter PAYMENT ADVICE Payment
53. The amount tags BC CRST LIQ AMT contain the Total Bill Outstanding amount minus Bill Amount to be crystallized minus Collateral amount to be liquidated The following Accounting entries are setup as a part of the crystallization event Event Accounting Role Dr Cr Amount Tag eee ORACLE Event Accounting Role Dr Cr Amount Tag CRST Customer Account Dr BC CRST LIQ AMT CRST Nostro Account Cr BC CRST LIQ AMT EQ CRST BC SUSPENSE Dr BC CRST TFR AMT CRST Nostro Account Cr BC CRST TFR AMT EQ CRST BC SUSPENSE Dr LC COMM COMP _ CRST BC COMM RECV Cr LC COMM COMP TFR CRST BC SUSPENSE Dr LC CHARGE COMP _ TFR CRST BC CHG RECV Cr LC CHARGE COMP _ TFR CRST Customer Account Dr LC COMM COMP _ TFR_LIQD CRST LC COMM COMP _RECV Cr LC COMM COMP _ TFR_LIQD CRST Customer Account Dr LC CHARGE COMP _ TFR_LIQD CRST LC CHARGE COMP_RECV Cr LC CHARGE COMP _ TFR_LIQD CRST BCCOL_DEP_GL Dr BC_CRST_COLL_LIQ_AMT CRST Customer Account Cr BC_CRST_COLL_LIQ_AMT CRST Customer Account Dr BC_CRST_COLL_LIQ_AMT CRST Nostro Account Cr BC_CRST_COLL_LIQ_AMT The BC Suspense accounting role mentioned here is the bridge GL used between the Bill and finance and contains the suspense account maintained as a part of the Bill crystallization product preference If the set of accounting entries in INIT event of Bills discussed abo
54. The security type is not entered 00036 BC LM The currency is not entered 00037 BC LM The market price details are incomplete Complete delete the market 00038 price details BC LM The line code is not entered 00039 BC LM The computed exposure is not between 1 and 100 00040 BC LM There are active sub lines reporting to this main line Main line cannot be 00041 closed BC LM The last price change date cannot be greater than branch date 00042 BC LM The security code is not entered for the MVBC 00043 BC LM The price code is not entered for the MVBC 00044 BC LM The number of units is not entered for the MVBC 00045 Error Code Message BC LM The collateral CCY is not entered for the collateral 00046 BC LM Security code has not been entered 00047 BC LM The issuer exposure details are incomplete Complete delete the issuer 00048 exposure details BC LM The start date cannot be greater than the branch date 00049 BC LM The last price change date cannot be earlier than start date 00050 BC LM The expiry date cannot be earlier than branch date 00051 BC LM The last price change date cannot later than expiry date 00052 BC LM The description is not entered 00053 BC LM The face value is not entered 00054 BC LM The limit contribution cannot be greater than the cap amount 00055 BC LM Report date should be gr
55. Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Cr Bills Discounted CCY Bill amount in the contract Asset currency 12 32 ORACLE PAYMENT ADVICE Payment Advice 12 1 3 17 Outgoing Discount Clean Stage Clean Doc Sight Usance Under Our LC FIN CLE Usance only Not Applicable Accounting Entries GL A C Type Dr Cr Account CCY Amount Type Description Real Nostro Dr Nostro Vostro CCY Equivalent Bill amount in the Vostro Settlement Account currency of the Nostro Vostro Account currency Advices Advice type Advice Description If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees 12 1 3 18 Collateral Accounting on Bill Liquidation GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if
56. User defined fields and then Function field mapping The value for these fields can be specified in the Branch Parameters Maintenance screen value for UDF can be made mandatory or non mandatory as maintained in the Field description screen Click the Exit button to exit the screen Operations on the FFT Maintenance Record On an existing FFT Maintenance record you can perform any one of the following operations if any function under the Actions Menu is disabled it means that the function is not allowed for the record e Amend the details of the record e Authorize the record e Copy the details of an FFT on to a new record e Close the record e Reopen the closed record e Print the details of a record e ORACLE 3 6 e Delete the record Please refer to the chapter on common procedures for details of these operations Maintaining Discrepancy Codes You can register the standard discrepancy codes that are applicable to the bills you process Instead of specifying the details of the discrepancy each time you need to use it you can maintain them in the Bills amp Collection Discrepancy Codes Maintenance screen The advantage of maintaining Discrepancy codes is that at the time of creating a product or while entering the details of a bill you need to only specify the code assigned to the discrepancy code All the details maintained for the discrepancy code will be automatically picked up This reduces your effort
57. YACR event It is meant to indicate the periodic discount accruals for the contract The Accounting Roles that should be associated with the event YACR are Accounting Acquisition Product Description Role Type Type EIMDISCRIA Discount Asset Effective Profit Based Discount To Be Accrued EIMDISCINC Discount Asset Effective Profit Based Discount Accrued Till Date EIMPREMPIA Premium Asset EIM Premium paid in advance EIMPREMEXP Premium Asset EIM Premium Expense EIMINTADJREC Par Asset EIM Profit Adjustment Receivable EIMINTADJINC Par Asset EIM Profit Adjustment Income The Amount Tags for the YACR event Amount Tag Description EIMDISC_ACCR Net Discount Accrual amount for the processing day EIMDISC_ADJ Discount accrual refund amount EIMPREM Net premium accrual amount for processing day EIMINTADJ ACCR Profit adjustment amount EIMPREM ADJ Premium accrual refund amount n ORACLE The following entries should be maintained for the YACR event for assets IBC contracts Accounting Role Amount Tag Dr Cr Indicator EIMDISCRIA EIMDISC_ACCR Debit EIMDISCINC EIMDISC_ACCR Credit EIMDISCRIA EIMDISC_ADJ Debit CUSTOMER EIMDISC_ADJ Credit CUSTOMER EIMPREM_ADJ Debit EIMPREMPIA EIMPREM_ADJ Credit EIMINTADJREC EIMINTADJ ACCR Debit EIMINTADJINC EIMINTADJ_ACCR Credit EIMPREMEXP EIMPREM_ACCR Debit EIMPREMPIA EIMPREM_A
58. accounting entries and advices that can be set up for the Islamic Bills and Collections module of Oracle FLEXCUBE The annexure lists details of the suggested accounting entries and advices event wise 12 1 1 BOOK Booking 12 1 1 1 Incoming Payment Operation Stage Clean Doc Sight Usance Bill Under LC PAY INI DOC Sight Only Yes mandatory Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account Description CCY Amount Type Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Dr Customer Charges or CCY Equivalent amount of Account Fees Receivable charges fees in the Receivable charge fee currency if it is an Account Receivable else equivalent amount of charges fees in the Customer Account Currency Advices Advice Type Advice Description DISCREPANCY_REQ Discrepancies Request Letter DOC_ARVL_NOTICE Document Arrival Notice ACKNOWLEDGEMENT Acknowledgment Advice PAYMENT_ADVICE Payment Advice ed ORACLE 12 1 1 2 Incoming Advance Stage Clean Doc Sight Usance Bill Under LC INI DOC Sight Only Yes mandatory Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charg
59. accrual fee class with a product click the Default From Class button in the Discount Accrual Preference Association screen Select the appropriate discount accrual fee class from the list of classes The attributes defined for the discount accrual fee class defaults to the product You have the option to modify the attributes defined for the class to suit the requirement of the product you are creating Alternatively you can choose to define the discount accrual details for the product The system derives the acquisition type based on the following criteria Product Type Inflow Outflow Acquisition Type Asset Inflow gt Outflow Discount Asset Inflow lt Outflow Premium 7 4 ORACLE 7 4 Product Type Inflow Outflow Acquisition Asset Inflow Outflow Par An asset here is an IBC contract and Inflow Outflow could pertain to the charges and discounted profit associated with a contract Now if the acquisition type derived by the system for a contract and the acquisition type of the discount accrual class linked at the product are different system does not allow saving of a contract Events and Accounting Entries for Discount Accrual When defining the accounting entries for the Finances and Bills modules you must identify the events and accounting entries that are required for discount accrual fee accounting One of these is the YTM based Discount Accrual
60. accrual should be performed This can be either Daily or Monthly For monthly accruals the discount accrual will be done on the last day of the month Acquisition Type The Acquisition Type determines whether the initial cash flows for a C contract can be more Premium or less Discount or equal Par to the bill amount The Acquisition Type is determined by the cash flows of profit charges and fees for which Consider as Discount option is checked The drop down list comprises of the following values e Par e Par Discount e Par Premium e Par Discount Premium If the incoming cash flows of all the above components are greater than outgoing cash flows considering Incoming flow as Positive In case of bills the acquisition type is considered as Discount If the incoming cash flows of all the above components are less than outgoing cash flows considering Incoming flow as Positive In case of bills the acquisition type is considered as Premium If the incoming cash flows of all the above components are equal to outgoing cash flows considering Incoming flow as Positive In case of bills the acquisition type is considered as Par The acquisition type of a contract can change from premium to par discount or otherwise depending on the charges getting liquidated during the life cycle of the contract Handling of Foreclosure Specify how foreclosures with respect to the contracts using the class must be handled You can opt for
61. and Collections IBC module supports the processing of all types of Islamic bills both domestic and international It handles the necessary activities during the entire lifecycle of an Islamic bill once it is booked Features In an effort to empower your bank in handling a high volume of credit and to enable you to provide superior services to the customers of your bank Oracle FLEXCUBE provides you with the following features e Islamic Bills and Collections module supports the processing of all types of international and domestic bills like e Incoming Bills under LCs e Incoming Bills not under LCs e Outgoing Bills under LCs e Outgoing Bills not under LCs e Incoming Collections e Outgoing Collections e Usance or Sight Bills e Documentary or Clean Bills e You can create a new product or copy the details of an existing Islamic bill on to a new one and modify it to suit your requirements This renders the input of the details of a bill faster and easier You have the flexibility to create and customize a product to suit almost any requirement under a bill The bills associated with the product will bear characteristics that you define for it e IBC module is designed to handle the profit charges or fees related to a bill and record amendments to the original terms of the bill IBC module actively interacts with the Islamic LC module of Oracle FLEXCUBE This enables easy retrieval of information for bills
62. any of the advices generated for the bill The Bills Contract Details screen allows you to accept a decrease in the collateral linked to the bill during liquidation by specifying the Collateral Contribution The accounting roles allowed for the collateral entries are the collateral account GL role Typically the accounting entry setup is to reduce the collateral accounts balance to the extent of payment from the collateral uec ORACLE The system validates the amount specified as the collateral contribution being used to pay up the bill is less than or equal to the overall collateral contribution linked to the bill The default value for the collateral contribution is displayed based on the total amount being paid The default value is computed as the percentage of the collateral linked to the bill proportional to the percentage of the bill amount being paid against the outstanding bill amount This can be modified 5 3 4 4 Specifying Document Details For the documentary bills that are processed at your branch you can keep track of the documents that are required under the bill You can specify the following details Letter Dated The date printed on the covering letter of the documents based on which the contract was entered This date can be used to retrieve information on pending documents Document Original Received Indicate if the original set of documents that are required under the bill have been received and the num
63. authorized event could not be identified to rollback to BC DELO2 Unauthorized contract can be deleted only by the user who input it BC EV0001 Processing of event book failed for BC reference 1 BC EV0002 Processing of event INIT failed for BC reference 1 BC EV0003 Processing of event BDIS failed for BC reference 1 BC EV0004 Processing of event BADV failed for BC reference 1 BC EV0005 Processing of event BPUR failed for BC reference 1 0006 Processing of event LDIS failed for BC reference 1 BC EV0007 Processing of event LADV failed for BC reference 1 BC EV0008 Processing of event LPUR failed for BC reference 1 BC EV0009 Processing of event failed for BC reference 1 BC EV0010 Processing of event failed for BC reference 1 BC EV0011 Processing of event ACCR failed for BC reference 1 Error Code Message BC EV0012 Processing of event STCH failed for BC reference 1 BC EV0013 Processing of event REVR failed for BC reference 1 BC EV0014 Processing of event ADIS failed for BC reference 1 BC EV0015 Processing of event PFAT failed for BC reference 1 BC EV0016 Processing of event AFAT failed for BC reference 1 BC EV0017 Processing of event REFP failed for BC reference 1 BC EV0018 Processing of event REFA failed for BC reference 1 BC
64. bill you can also specify the number of tracers that should be generated for the exception e Applicable You can select this option to indicate that the exception tracer is not applicable to the bill you are processing e Till Resolved If you indicate that the tracer should be generated until the exception is resolved you need not specify the number of tracers that should be sent This is so because the tracer will be generated until the exception is resolved Tracers to be Sent If you have indicated that the tracer is applicable to the bill you are processing you should also specify the maximum number of tracers that should be generated for each of the exception events The number of copies specified for the product to which the bill is linked will be displayed You can change the default and specify a number to suit the bill you are processing If you have indicated that the tracer should be generated until the bill is resolved the value 9999 is displayed indicating that the tracer will be generated until the exception is resolved Tracer Medium For each of the exception tracers that you specify for a bill you can also indicate the medium through which the tracer should be generated The preferred medium specified for the product to which the bill is linked is defaulted The media supported include e e Telex e SWIFT If the tracer is generated through SWIFT an MT420 will be generated An overri
65. by typing the code IBRENDOC in the field at the top right corner of the Application tool bar and click on the adjoining arrow button List of Bills with Pending Documents Report Product All Product Codes Specific Product Code Product Code a Document Original Duplicate Document Original Documents Covering Date All Covering Dates Specific Covering Dates Customer Selection All Customers Selected Customer Id Report Format Printer At Client v You can specify the following parameters here 10 1 10 2 1 Product Indicate whether the reports should be generated for a specific product code or for all product codes If you choose Specific Product Code you need to specify the product code for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Original Duplicate Document Select original or duplicate or both documents from the adjoining drop down list Covering Dates Indicate whether the reports should be generated on all covering dates or a specific covering date If you choose Specific Covering Date you need to specify the date for which the report needs to be generated The adjoining calendar icon provides all the valid dates maintained in the system You can select the appropriate one Customer Selection Indicate whether the reports should b
66. carries the contents of the clause and they will be printed on the documents that are required for the bill The clause description can contain a maximum of two thousand characters Specifying Values for the User Defined Fields You can link the User Defined Fields with Branch Parameters Maintenance screen using Function field mapping screen which can be invoked from the Application Browser by selecting User defined fields and then Function field mapping The value for these fields can be specified in the Branch Parameters Maintenance screen value for UDF can be made mandatory or non mandatory as maintained in the Field description screen After you have entered the details of the document and clause you should save the record After you have made the mandatory entries and saved the record your User ID will be displayed in the Input By field at the bottom of the screen The date and time at which you saved the record will be displayed in the Date Time field A record that you have created should be authorized by a user bearing a different login Id before the EOD is run Once the record is authorized the ID of the user who authorized the record will be displayed in the Auth By field The date and time at which the record has been authorized will be displayed in the Date Time The status of the record will be displayed in the check box marked Authorized The field will remain unchecked until the record is authorized Click the Exit
67. default and specify a tenor to suit the bill you are processing If the product to which he bill is associated is defined with the standard tenor as zero you need to specify the maturity and the expiry date of the bill If you attempt to save the bill without entering the expiry or maturity date you will be prompted for an override The tenor of a sight bill is always defaulted to zero days You do not have an option to change it Transaction Date The transaction date is the date on which the bill was entered into Oracle FLEXCUBE The system automatically defaults the transaction date to today s date You cannot amend or change the date that is defaulted Transit Days The transit days refer to the notional period for the realization of the proceeds of a sight or matured usance bill The transit days will be used in the computation of the maturity date of the bill Value Date The Value date of a bill is the date from which a bill becomes effective The accounting entries triggered off by events like input amendment and liquidation hitting the Nostro and the customer accounts will be passed as of the value date The Value date should be earlier than or the same as today s date The Value date can be one of the following e Today s Date e Adate in the past e A date in the future you can enter a date in the future only if future dating has been allowed for the product If you do not enter a value date for a bill the sys
68. drawn under an Islamic LC that was issued at your bank Most of the details maintained for the Islamic LC will be defaulted to the bill when you indicate the reference number of the Islamic LC involved in the bill This eliminates the need to re enter the details of the Islamic LC all over again ORACLE e The Central Liability sub system automatically controls the booking of a bill against the credit lines assigned to the customer before the bookings are made Oracle FLEXCUBE also supports tracking your bank s exposure for a bill to several parties e You have the option to automate periodic processes such as e The application of floating profit rates to the components of a bill as and when they change e The movement of a bill from a given status to another e Accrual of profit due to a bill e Liquidation of bills on the liquidation date that you indicate e Generation of tracers on the due date These will be processed as part of the batch processes run at BOD or EOD The system automatically calculates the date on which the events should take place based on the frequency and the date specified for the bill e The module also supports automated follow up and tracer facility for payments and acceptance Tracers can be automatically generated at an indicated frequency until a discrepancy is resolved e When a repayment against the bill is not made on the due date you may want to do an aging analysis for the bill You can define the n
69. is mandatory for the processing of the bill FFT code used Optional Mandatory Advice code Message type SNDRRCVRINFO O ACKNOWLEDGEMENT SNDRRCVRINFO O ACCEPTANCE ADV SNDRRCVRINFO O PAYMENT TRCR SNDRRCVRINFO O ACCEPTANCE TRCR SNDRRCVRINFO O PRINCIPAL FATE ADVFATEPQRY ADVFATEPANS SNDRRCVRINFO O ACCEPTANCE FATE ADVFATEAQRY ADVFATEAANS 73CHGCLAIMED PAYMENT REFUSAL 33TOTAMTCLMD O 57ACWITHBANK SNDRRCVRINFO O 77APAYREFUSL M 73CHGCLAIMED O ACCEPT_REFUSAL 3STOTAMTCLMD O 57ACWITHBANK SNDRRCVRINFO O ORACLE FFT code used Optional Mandatory Advice code Message type 77AACPREFUSL M SNDRRCVRINFO O RESERVE RELEASE SNDRRCVRINFO O AMNDMNT OF INS 33ADDAMTCLMD O REIMBRSMNT CLM 58BENFICBANK O 57ACWITHBANK O SNDRRCVRINFO O 7T1BCHARGES 34TOTAMTCLMD O SNDRRCVRINFO O DISCREPANCY_REQ 33BADDLAMNT 71CHGTOBEDED 34TOTAMTPD 73CHGTOBEADD O 57ACWITHBANK O SNDRRCVRINFO O REL OF RES TRCR SNDRRCVRINFO O PAYMNTFATE TRCR SNDRRCVRINFO O ACCPT FATE TRCR SNDRRCVRINFO O DISCAPPRVL TRCR SNDRRCVRINFO O ACKNOWLEDGEMENT SNDRRCVRINFO O ACCEPTANCE ADV SNDRRCVRINFO O PAYMENT TRCR SNDRRCVRINFO O ACCEPTANCE TRCR SNDRRCVRINFO O PRINCIPAL FATE ADVFATEPQRY O ORACLE FFT code
70. is original documents received Duplicate Documents Received This is duplicate documents received Remitter s Reference This is remitter s reference Remitter s Name Remitter s Country This is remitter s name and country 10 3 Bills to be Protested Report The Bills to be Protested report print all the bills which need to be protested for Non payment Non acceptance or Non approval of discrepancies A bill whose protest dates for either Non payment or Non acceptance is later than today will also be displayed in the report 10 3 You can configure this report to be generated automatically as part of the batch processes run as part of EOD Besides you can also generate the report when required If the report is generated as part of EOD this report will list the bills to be protested in the next three days from today s date You can invoke the screen by typing the code IBROBTBP in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Bills to be Protested Product Code All Products Specific Product ReportFormat PDF Printer At Client v Report Output Print v Printer You can specify the following parameters here Product Code Indicate whether the reports should be generated for a specific product or for all products If you choose Specific Product you need to specify the product for which the report needs
71. manner based on the entries you have made to the previous fields Maturity Date Base date Tenor Transit days You can change the maturity date of a bill that is arrived at using the above method Base Date Description Here you can specify a description of the base date specified in the earlier field For example you can indicate that the base date is the lodgment date or the shipment date etc Liquidation Date The liquidation date is the date on which the bill was entered into Oracle FLEXCUBE The system defaults the liquidation date to the current system date today s date You cannot amend or change the defaulted date Value Date This is the date from which the bill becomes effective The accounting entries triggered off by events like input amendment and liquidation hitting the Nostro and customer accounts will be passed as of the value date ORACLE 8 2 2 The value date should be earlier than or same as today s date If you do not enter a value date for a bill the system defaults to today s date You can enter a value date of your choice however it can be one of the following e Today s Date e Adate in the past e A date in the future you can enter a date in the future only if future dating has been allowed for the product o The Value date of a bill should not be earlier than the Start Date or later than the End Date specified for the product involved in the bill Internal Remarks Enter information f
72. of the bill will be changed after the specified number of days If not you have to change the status of a bill through the bill processing function In the Bills User Defined Status Maintenance screen you can specify whether the status change should be in the forward or reverse direction Other details related to the status change can also be specified here Even if automatic status change has been specified for a product and therefore a bill involving it you can manually change the status of a bill before the automatic change is due It can be done through the Contract On line Details screen If a product has been specified with manual status change you cannot specify automatic status change for a bill involving the product You will be allowed to specify whether automatic status change should be in the forward or reverse direction in the status maintenance screen only if you specify that automatic status change is allowed for the product is ORACLE Upload Security This needs to be checked if the Bills contract is to be considered as Banker s Acceptance and uploaded as an instrument into the Securities module The value date of the Bill would be the issue date of the Security and maturity date will be mapped to the redemption date of the security The Bill amount will be uploaded as the initial and current Face Value of the security 4 6 1 6 Specifying Rekey Requirements All operations on a bill input modification manual
73. of the exception tracers that should be generated for the exceptions that occur while processing the bill Discrepancies In the screen that corresponds to this tab you can enter details of the discrepancies that occur while processing the bill The screen also captures details of the tracers that should be generated for Reserve exceptions Rollover Click on this tab to maintain rollover details for the bill Drafts Click on this tab to view the components that make up the Bill Amount Insurance Click on this tab to associate the appropriate Insurance Company with the Bill contract Invoice Click this tab to define the invoice margin that should be withheld whenever an invoice is raised against a discounted bill s ORACLE On the Islamic BC Contract Input screen there is also a horizontal toolbar The buttons on this toolbar enable you to invoke a number of functions that are vital to the processing of a bill These buttons have been briefly described below Advices FFT In the screen corresponding to this button you can view suppress and prioritize the advices that are to be generated for a contract You can also specify the FFTs and Instructions that should accompany the advices generated for the bill Settlement This invokes the Settlement screen Based on the details that you enter in the settlement screens the bill will be settled The details of these screens have been discussed in th
74. on a holiday the accruals are done as per your holiday handling specifications in the Branch Parameters screen e You could have specified that automatic events for a holiday s are to be processed on the working day before the holiday The accruals falling due on a holiday s will be then processed during End of Day processing on the last working day before the holiday e You could have specified that the automatic events for a holiday s are to be processed on the working day following the holiday the automatic events falling due on a holiday s will be processed on the next working day during the Beginning of Day processing The frequency can be one of the following e Daily e Monthly e Quarterly e Half yearly e Yearly Profit Collection Type After choosing the profit component you need to specify the mode in which the Profit is to be collected Indicate this by choosing either e Advance If the profit component of a bill is to be collected in arrears the profit is collected on the maturity date of the bill e Arrears When profit is to be collected in advance it will be collected at the time of initiating the bill 4 6 2 2 Specifying Forfeiting Details Forfeit Profit Component For bills that can be forfeited you need to specify the profit component at the product preference level The adjoining option list displays all the profit components except the main profit component attached to the product You can select the appro
75. out before the maturity date of a BC contract linked to the product You can refer to the chapter titled Defining Discount Accrual Fee Classes for more information on discount accruals The process for changing a bill status in Oracle FLEXCUBE is given below 4 First you have to unlock the contract 5 Secondly you have to change the operation code ORACLE 6 Specify the limits tracking parameters for the changed contract After you save the changes a BCOL Collection of Bill under Purchase Advance Discount event is passed for the transaction During BCOL event the system will e Reverse all the purchased discounted advanced assets e Execute a complete profit accrual e Pass collection contingent entries e Pass profit liquidation entries if profit collection is of arrears type e fthere is any compensation then it will also be liquidated Partially liquidated contracts can also be reverted to collection operation Also this can be done before on after maturity date In case it is done after the maturity date and if there is any compensation due and compensation accounting entries are defined in BCOL event of product then it will liquidate the compensation as well Limits utilization will get matured on triggering the BCOL event Following are the accounting entries passed during the BCOL Accounting Role Amount Tag Dr Cr Indicator BC CUSTOMER BILL_OS_AMTEQV DR BILLSP
76. product are defaulted to this screen In addition the details specified for these clauses like its description are defaulted from the product When you highlight a document code all the clauses defined for the document are displayed You can add to or delete from the list of clauses that are defaulted To add to the list of clauses defaulted for a bill click add icon and select the code that identifies the clause from the list of clauses maintained in the Clause Maintenance screen The description of the clause will be displayed based on the clause code that you select To delete a clause that is not required for the bill you are processing highlight the clause code and click delete icon If the LC module of Oracle FLEXCUBE has been installed at your bank and the documentary bill is under an LC then the clauses specified for documents will be automatically picked up when you specify the reference number of the related LC You will not be able to amend the list of clauses defaulted from the related LC um ORACLE 5 3 6 3 Specifying Goods and Shipment Details for a Bill There are certain standard requirements and conditions associated with the shipment of the merchandise based on which the bill was drawn You can specify the following shipping details for a bill e location from which the goods transacted under the bill were shipped e destination to which the goods transacted under the bill were dispatched or transpor
77. product involved in the bill you are processing will be displayed in the Advice Code field Medium If advices are to be generated for the bill you are processing it is mandatory for you to also specify the medium through which an advice is to be transmitted An advice that is generated can be transmitted Mail TELEX or SWIFT You can select the appropriate medium code from the option list Party Type Specify the party type Party ID Specify the party ID Party Name Specify the party name in ORACLE Priority For messages sent through media like SWIFT or TELEX you can specify the priority with which the advice should be generated By default the priority of all advices is marked as Normal You have the option to prioritize advices to one of the following options e Normal e Medium e High However you can change the priority of an advice to Urgent only for Payment Advices Suppress By default all the advices that have been defined for a product will be generated for the bills involving it As certain advices may not be applicable to the bill you are processing you can suppress its generation by indicating the same in this screen 5 3 16 2 Specifying FFTs for a Bill Free Format Texts FFTs may be a set of statements that should be printed on the advices generated to the parties involved in the bill Additional information that should be a part of the bill instrument can be entered in the form of an FFT Whil
78. profit details for bills amp collections contract reference number 1 after accounting entries was done BC LIO11 Failed to log error into exception table for bills amp collections contract reference number 1 for event sequence number 2 BC LIO12 Failed to populate advice table for the event 3 for bills amp collections contract reference number 1 and event sequence number 2 BC LIO13 Failed to get end of input for current branch BC LIO14 Failed to update process field as processed for product 1 during liquidation BC LIO15 Auto liquidation process completed BC LIO16 Auto liquidation process failed Error Code Message BC LIO17 Failed to get commit frequency for liquidation process BC LIO18 Failed to get events to be processed for the event 3 for bills amp collections contract reference number 1 for the event sequence number 2 BC LIO19 Failed to process 2 event for bills amp collections contract reference number 1 and event sequence number 3 during 4 event BC LIO20 Failed to authorize bills amp collections contract reference number 1 after processing event 2 BC LIO21 To date required to liquidate bills amp collections contract reference number 1 BC LI022 Failed to insert details into BCTB_autoliq_details for bills amp collections contract reference number 1 event 3 event sequence number 2 BC LIO23 This process can be run on
79. required is yes BC UP0100 Acceptance tracer party details not existing for tracer receiver party type 1 BC UP0101 Acceptance tracer tracer medium is mandatory for tracer receiver party 1 who is a walk in customer BC UP0102 Acceptance tracer address details not existing for tracer medium 1 and receiver party type 2 BC UP0103 Acceptance tracer tracer medium should be null for a non walk in customer receiver type BC UP0104 Acceptance tracer previous tracer date or tracer start date cannot be null if at least one tracer has been sent BC UP0105 Acceptance tracer tracer start date cannot be null BC UP0108 Acceptance tracer acceptance message date cannot be greater than today BC UP0109 Acceptance tracer non acceptance message date cannot be greater than today BC UP0110 Acceptance advice advice receiver party type cannot exist if advice is not required BC UP0111 Acceptance advice advice medium cannot exist if advice is not required BC UP0112 Acceptance advice manually generate field cannot exist if advice is not Error Code Message required BC UP0113 Acceptance advice receiver party type is mandatory if advice required is yes BC UP0114 Acceptance advice party details not existing for receiver party type 1 BC UP0115 Acceptance advice advice medium is mandatory for receiver party 1 who is a walk in customer B
80. rollover option is enabled only when e The IBC product is an import bill with operation as Advance e The IBC product is an import bill with operation as Acceptance and Acceptance to Advance option is enabled However the bill can be rolled over only when the current operation is advance and not when it is in the acceptance stage e Both the above products have profit collection type specified as Arrears For handling Rollover you will have to maintain two events and associate the relevant accounting roles and amount tags while defining the Bills Product The two events are e ROLL Triggered on Old Bills Contract e INIT Triggered on New Bills Contract The system posts the following accounting entries when rollover is initiated manually on the bills contract Event Dr Cr Indicator Accounting Role Amount Tag ROLL DR ROLL_BRIDGE_GL PRINCIPAL_ROLL ROLL CR ADV UNDER LCS PRINCIPAL_ROLL INIT DR ADV UNDER LCS PRINCIPAL_ROIN INIT CR ROLL_BRIDGE_GL PRINCIPAL_ROIN 4 6 1 10 Specifying the Discounting Method As a product preference you have to specify the discounting method that would be applicable when discounting a bill The following options are available Discounted Straight Discounting basis The following formula will be used for calculating the discounted value Pol ORACLE DvsFVx 1 Rx DTM DTY x 100 In the formula above e DV Discounted Value e
81. run the predecessor process before running this BC AT001 Failed to get exchange rate between 1 currency and 2 currency BC AT002 Failed to convert amount in 1 currency to 2 currency BC AT003 Failed to get accounting entry details for contract reference number 1 and event 2 BC AT004 Failed to do accounting entries for contract reference number 1 event 3 and event sequence number 2 BC AT005 Accounting entries have not been defined for the event 3 No accounting entries have been passed for contract reference 1 event 3 with event sequence number 2 BC AT006 No amount tags present for contract reference number 1 event 3 and event sequence number 2 to send for accounting entries BC AT007 Failed during handoff for accounting entries for contract reference number 1 event 3 and event sequence number 2 BC AT008 Failed to update tax details after accounting entries for contract reference number 1 event 3 and event sequence number 2 BC AT009 Failed to update settlement details for contract reference number 1 with event sequence number 2 BC AT010 Failed to update charge details for contract reference number 1 with event sequence number 2 BC AT011 Settlement referral failed for contract reference number 1 with event sequence number 2 Error Code Message BC AUO001 There are no unauthorized events for the
82. screen to invoke the Event Details screen The details of events that have already taken place on the contract will be displayed along with pending events The date on which the event took place will also be displayed ORACLE Reference Number Events 10117 Event Number Event Date Event Code Description Authorization Status Accounting Entries Click the Accounting Entries to view the accounting entries for the event Click the Message button to view messages applicable to the event Click the Exit button to return to the IBC Contract Detailed screen 5 3 17 1 Viewing the Accounting Entries Passed for the Bill From the Islamic Bills and Collections Contract Detailed Event Details screen click Accounting Entries to view the accounting entries for the event The details of the accounting entries that were passed for the event can be viewed here The accounting entries that are passed depend on the type of bill you are processing tee ORACLE View Details Reference Number O See Position Entries Accounting Entries W Event Branch Account Amount Tag Currency Foreign Currency Authonzation Status Authorized By Auth Date Stamp The following information is provided for each event 5 3 17 2 Branch Account Transaction Code Booking Date Value Date Dr Cr indicator Currency CCY Currency
83. sequence number 3 failed BC DE0018 Deletion of records from contract accrual details table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0019 Deletion of records from contract status log table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0020 Deletion of records from contract profit calculation table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0021 Deletion of records from contract profit details table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0022 Deletion of records from contract profit master table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0023 Deletion of records from contract changes log table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0024 Deletion of records from contract events advices table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0025 Deletion of records from contract events log table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0026 Deletion of records from contract exceptions table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0027 Deletion of records from contract overrides table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0028 Deletion of records from contract paid detai
84. should be not input should be null BC XV101 If payment exception tracer is not required then tracer medium should be not input should be null BC XV102 If payment exception tracers are required then tracer frequency is mandatory should be input and should not be null BC XV103 If payment exception tracers are required then tracer receiver party type is mandatory should be input and should not be null BC XV104 Payment exception tracer receiver party type has not been input in the parties screen BC XV105 Payment exception receiver party type is a walk in customer Tracer medium is mandatory should be input BC XV106 Payment exception receiver party type is not a walk in customer Tracer medium should not be input BC XV107 Input to payment exception tracer start date is mandatory BC XV108 Number of payment exception tracers to be sent should be 0 should not be input BC XV109 Date of protest for non payment should not be input if bill is not under protest BC XV110 Payment tracer receiver party s media address has not been input in the parties screen BC XV111 Acceptance exception tracer required field has an invalid value should be not required required till resolved only BC XV112 If acceptance exception tracer is not required then tracer frequency should be 0 BC XV113 If acceptance exception tracer is not required then tracer receiver should be not input should be null BC XV114 If acceptance exception trac
85. the Settlement currency of the Nostro Vostro Account Real Customer Dr Customer Account CCY Equivalent amount of the Bill amount being paid in the Customer Account Currency If contingent entries were defined for the event GL Type A C Dr Cr Account CCY Amount Type Description Contingent GL Dr LC OCU Account CCY LC OCU decrement entry in the Liability contract currency Contingent GL Cr Contingent Offset CCY LC OCU decrement offset entry 12 22 ORACLE PAYMENT ADVICE Payment Advice 12 1 3 3 Incoming Advance Stage Clean Doc Sight Usance Bill Under LC FIN DOC Sight only Yes mandatory Accounting Entries GL Type A C Dr Cr Account CCY Amount Type Description Offset Account in the contract currency Advices Advice type Advice Description If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees 12 23 GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Curr
86. the Net Present Value of the contract as of n Accrual Date e P the Outstanding Principal of the contract as of n Accrual Date e DTA the Discount to be accrued as of current IRR Effective Date e Al the Current Period Accrued Profit as of Accrual Date and e DA the Discount Accrued as of current IRR Effective Date e difference between the Till date discount accrual amount as of the previous processing day and the Till date discount accrual amount as of the current processing day is the Net Discount accrual amount that is realized as income as of the processing day The expression used would be NDA TDA TDA e Where e NDAn represents the Accrual for nth Accrual Date e TDAn the Till Date Discount Accrual for nth Accrual Date and e TDAn 1 the Till Date Discount Accrual for n 1th Accrual Date 7 6 2 IRR Calculation and IRR Re calculation IRR calculation does not happen in the below mentioned cases e Collection is ORACLE Payment Acceptance Initial stage of a contract Advance by finance is marked for the contract Contract closure IRR recalculation happens during the following events with new effective date Value dated amendment of a contract maturity date Floating profit rate revision Partial prepayment to a principal amount for a contract New charge on a contract payable by customer Amendment of the Profit to Date Amendment of the profit rate Partial prepayment to a profi
87. the UDEs iei tei tent e i a tior cire eot 3 14 3 6 2 Operations on the Discrepancy Code Maintenance Record eere 3 15 3 7 MAINTAINING INSURANCE COMPANY DETAILS iseeseeeeeeeneee enne enne 3 15 3 7 1 SPECI YING Valu sdor the UDES cu itii tiet p e RET 3 17 3 7 2 Operations that You can Perform on a Insurance Company Record seen 3 17 3 8 APPLICATION OF EXCHANGE RATE TYPE BASED ON TRANSACTION AMOUNT een 3 18 3 8 1 Specifying the Exchange Rate Maintenance Details eese 3 19 3 8 2 Specifying Values for the User Defined Fields esee 3 20 4 DEFINING THE ATTRIBUTES OF AN ISLAMIC BILLS AND COLLECTIONS PRODUCT 4 1 4 1 INTRODUCTION e verr aire AA e E A AKEE E EE Aa R R 4 1 4 1 1 Defining Characteristics for a Product eese eene nennen rene eere 4 2 42 SPECIFYING THE ROLEDETATES iei RERO ERE OO GRENIER EE EGRE ERE 4 9 4 3 SPECIFYING EVENT DETAILS viib nias e PE RH THREE E E IEEE 4 9 44 SPECIFYING BRANCH DETAILS eee RP en EESE EEE 4 10 4 5 SPECIFYING CUSTOMER DETAIES ree ine ER IRR RERO EHI Er E un ios bI ESEE 4 11 4 6 SPECIFYING PREFERENCES FOR A PRODUCT issesssesee eene enne 4 13 4 6 1 Specifying Main Preferences iecit thy EE EE 4 13 ORACLE vi 4 6 2 Specifying Profit and Charge De
88. the bill you will have to Debit Mr Brown s account and credit your debited receivable account The accounting entries passed as of 01 January 99 the date profit was due vs ORACLE 6 2 1 Dr Profit Receivable Account Cr Income Account On Liquidation the following entries are passed Dr Mr Sam Brown 3 Cr Profit Receivable Account Reversing Liquidation Entries You can reverse the authorized accounting entries that were passed when you liquidated an outstanding receivable component of a bill m You can reverse the accounting entries passed for the liquidation of an outstanding component of a bill through the Receivable Liquidation screen Specify the Contract Reference Number of the bill All the outstanding components of the bill that were paid from a receivable account will be displayed Query the component whose liquidation entries you want to reverse Choose Reverse form the Processing sub menu of the Actions Menu The system will prompt you to indicate whether you want to reverse the liquidation entries passed for the outstanding component or make the component outstanding again If you indicate that the entries should be reversed the accounting entries that were passed earlier will be reversed However you will not be able to pass further entries for the payment of that component at a future date If you indicate that the component should be made outstanding the
89. the bill that has been discounted will be tracked under the credit line Bill60 throughout its tenor For rolling tenor type If you specify the tenor calculation type as revolving the bill that has been discounted will be tracked under the credit line Bill60 when it is initiated After 15 days of discounting the bill the bill amount will be automatically be tracked under the credit line Bill45 Similarly after 30 days it will be tracked under the sub line Bills30 and so on until the bill is liquidated 4 6 1 2 Indicating Profit Preferences In this section specify the following details Advance by Financing Checking this option allows you to book finance Finance booking is allowed only during final liquidation and is not allowed during partial liquidation of bill Once you have opted for this option you need to specify the finance product and the bridge GL in the consecutive fields You are allowed to create finance only for import bills that are of Acceptance type Suspense General Ledger To create finance you need to transfer the principal from Bills to Finances For this purpose a Bridge GL has to be specified in this field Select the GL from the option list The Suspense GL selected as a part of the crystallization preferences is used as a bridge for transfer of the charges in bill contract transferred from the LC 4 15 ORACLE The system displays only GL s in the option list and will not display any
90. the completion of pending accruals or refund In case the Acquisition Type is Par there are no refunds Only the pending accruals are completed Associating Discount Accrual Components To Products a ORACLE After building discount accrual fee classes you can associate the class with finances or bills products You can invoke the Islamic Bills and Collections Product Definition screen by typing IBDPRMNT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Click the Discount Accrual button in the Islamic BC Product Definition screen to invoke the Discount Accrual Preference Association screen Islamic BC Product Definition Product Code Product Description Product Type Description Slogan Product Group Product Group Description Start Date End Date Remarks Operation Tenor Code Document Under Letter of Credit Change of Operation Allowed Reimbursement Sight Usance Clean Documentary Yes No Acceptance To Advance Acceptance To Discount Collection To Purchase Discount To Collection Purchase To Collection Acceptance To Forfaiting Discount To Forfaiting Reimbursement Claim Accounting Roles Branch amp Currency Customer Preferences Discount Accrual Tracers Free Format Text Checker Date Time Date Time Record Status Authorization Status To associate discount
91. the following details Product Group Specify a valid product group for which you want to generate report from the adjoining option list 10 35 10 16 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Branch Code Indicates branch code and branch name Branch Name Register Date Indicates the register date Contract Date Indicates the contract date Maturity Date Indicates the date at which the bill is matured Bill Contract Indicates is the bill contract number Number LC Contract Indicates the LC contract number Number Murabaha Number Indicates the murabaha number RM Code Indicates the RM code Maker Indicates the maker 10 36 Field Name Field Description Authorizer Indicates the authorizer Account Numbe
92. the maximum tenor specified in the product Error Code Message BC C0016 LC details could not be copied BC C0017 User reference number is not unique BC C0018 User reference number mandatory BC C0019 LCY equivalent of bill amount could not be got Cannot proceed BC CA001 Failed to calculate amount_due for a component of the contract BC CLOSE Do you want to close the contract BC CS001 Bills contract authorization failed BC DE0001 Critical error occurred during deletion of records for event 2 with event sequence number 3 for BC reference 1 BC DE0002 Deletion of records from contract master table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0003 Deletion of records from contract parties table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0004 Deletion of records from contract parties addresses table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0005 Deletion of records from contract parties limits table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0006 Deletion of records from contract document table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0007 Deletion of records from contract document clauses table for BC reference 1 and event 2 with event sequence number 3 failed
93. the number of transfer days defined for the status If you specify that forward or reverse status changes have to be carried out automatically the status changes will be carried out automatically when the Contract Status Change Processing function is run either as part of BOD or EOD on the day the status change falls due Accounting Entries that are Passed The accounting entries defined for the status change event STCH of the bill will be automatically passed when the bill moves from one status to another Further if you have indicated ORACLE e That the accrual entries passed till date should be reversed when the bill moves into specific status the function will reverse all the accrual entries booked for the bill till date e That the bill amount should be transferred to a new GL head when the bill moves to a particular status the accounting entries for transferring the bill amount to a new GL head will be automatically passed e That the accrued amounts should be moved to a new GL head when the bill moves to a particular status the accounting entries for transferring the accrued amounts of the bill to the new GL head will be automatically passed 9 4 5 2 Advices that are Generated The advices will be automatically triggered for generation to notify the customer about the status change They would possible urge the party to pay the amount due and liquidate the aging components of the bill 9 4 5 3 Holiday Processing
94. the product ORACLE Product Type An important detail in defining a product is to specify the type of product you are creating A Bill product that you create in Oracle FLEXCUBE can be of the following types e Import e Export The type of bill product you are creating determines the operations that can be performed on a bill Description Description of the product type selected Slogan Here you can specify a slogan for the product if required Product Group Select the group to which the product is associated from the option list provided Product Group Description Description of the product group selected Start Date Specify the start date for the product End Date Specify the end date for the product Remarks Enter any remarks related to the product if required Operation This indicates the operation that is allowed for the bills linked to a product The operation that you can select for the product is determined by the type of bill product you define import export and collection The operation type selected for the bill determines the type of accounting entries passed and the messages that are generated You can select an operation from the option list available The type of operation that you can perform on a bill has been represented below Incoming Outgoing International and Domestic International and Domestic ORACLE Incoming Outgo
95. the system based on the preferences maintained e All discount accrual accounting roles are made available for transfer e The balances transferred are e Premium TBA to Premium Accrued e Discount TBA to Discount Accrued e Setting of the Stop Accrual flag stops the discount accrual also This indicates that the YACR event will not be pass any accounting entries e Setting of Reverse Accrual flag reverses the following balances e Premium Accrued e Discount Accrued For more information refer to the section Aging Analysis for a Product in the chapter titled Product Definition in the Products User Manual Processing for Discount Accrual Fees The System provides a batch process for discount accrual You can trigger the batch process through the Discount Accrual batch screen The YACR event is initiated and the net discount accrual amount for the day is computed Computation of Net Discount Accrual Amount for a Processing Day The following details are stored in the system during discount accrual e Outstanding bill amount e Outstanding arrears profit accrued e Discounted profit to be accrued e Premium to be accrued e Discount to be accrued e Profit adjustment accrued already e Premium accrued till date e Discount accrued till date Catch Up of discount accrual is done during IBC contract rollover also The net discount accrual amount for a processing day is computed as follows ne ORACL
96. to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Click OK to generate the report Selection Options You can generate the report to contain a list the bills e associated with all products or e aspecific product 10 4 To generate the report for a specific product select the appropriate product code from the option list 10 3 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Product Code Indicates the code of the product Bill Reference Number Indicates Bill Reference Number Drawee Id Indicates Drawee ID and Drawee Name Drawee Name Bill Type Indicates type of bill Bill Currency Indicates Currency Bill Amount Indicates Bill Amount Tenor Code Indicates Tenor Code
97. to be error free If you find any errors please report them to us in writing This software or hardware and documentation may provide access to or information on content products and services from third parties Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third party content products and services Oracle Corporation and its affiliates will not be responsible for any loss costs or damages incurred due to your access to or use of third party content products or services
98. to generate the report 10 5 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Bill Reference Number Indicates Bill Reference Number 10 9 10 6 Field Name Field Description Status Type Indicates the type of the status Customer Id Type Customer Name Customer Id Type indicates the party type of the customer The name of the party who has to make the payment will also be printed Customer Name indicates the name of the customer involved in the contract Bill Type Indicates type of bill Currency Indicates the code of the currency in which the bill amount is expressed Bill Amount Indicates the bill amount Tenor Indicates when the contract will be paid at sight or after a usance period Maturity Date Transfer Date Maturity date in
99. to the liquidation amount Bill Amount in Local Currency Specify the amount for which the bill is drawn in terms of the local currency Letter of Credit Amount The Letter of Credit Amount gets defaulted from the LC Contract This is a display only field Letter of Credit Liability Amount The Letter of Credit Liability Amount also is defaulted from the LC Contract This is a display only field id ORACLE For a collection bill most of its details are captured during registration The details of the collection will be displayed in the respective fields of this screen when you specify the collection reference 5 3 1 3 Specifying the Liquidation Preferences In this section specify the following details Liquidation Date A liquidation date is meaningful if you have specified that the bill should be automatically liquidated By default the liquidation date of a bill is taken to be the maturity date specified for the bill The Auto liquidation function will automatically liquidate the bill on the liquidation date that you specify Suppose you are processing an acceptance bill for which you had specified automatic change of operation from acceptance to advance Then the automatic processes run as part of EOD or BOD will automatically change the operation of the bill from Acceptance to Advance on its liquidation date Profit Liquidation Mode At the time of final liquidation of principal you have the option of either recoverin
100. to this screen As certain advices may not be applicable to the bill you are processing you can suppress its generation 5 4 1 1 Specifying FFTs for an Advice The list of FFTs associated with an advice is defaulted You can add to or delete from the list of defaulted FFTs To add an FFT to the list click add icon and select the code that identifies the FFT from the option list The description of the FFT is automatically picked up and displayed You can edit the FFT description that is defaulted To delete an FFT from the list highlight the code that identifies the FFT and click delete icon 5 4 1 2 Specifying Instructions for an Advice The list of instructions associated with an advice is displayed You can add to or delete from the list of defaulted instructions To add an Instruction to the list click add icon and select the code that identifies the FFT from the option list The description of the FFT is automatically picked up and displayed You can edit the description that is defaulted To delete an instruction from the list highlight the code that identifies the Instruction and click delete icon uiis ORACLE 5 4 2 Maintaining Event Details Events are maintained through the Events screen Click the Events button in the Islamic Bills and Collections Amount Amendment Input Detailed screen to invoke this screen Events I Enter Query Reference Number Events 10f1 EventNumber
101. used Optional Mandatory Advice code Message type ADVFATEPANS SNDRRCVRINFO ACCEPTANCE FATE ADVFATEAQRY ADVFATEAANS 73CHGCLAIMED PAYMENT REFUSAL 33TOTAMTCLMD 57ACWITHBANK SNDRRCVRINFO 77APAYREFUSL 73CHGCLAIMED ACCEPT_REFUSAL 33TOTAMTCLMD 57ACWITHBANK SNDRRCVRINFO DISCREPANCY SNDRRCVRINFO RESERVE RELEASE FREEFRMTTEXT SNDRRCVRINFO AMNDMNT OF INS FREEFRMTTEXT SNDRRCVRINFO PROTEST NONPAY FREEFRMTTEXT SNDRRCVRINFO PROTEST NONACPT FREEFRMTTEXT SNDRRCVRINFO CLOSURE ADVICE FREEFRMTTEXT SNDRRCVRINFO DISCREPANCY REQ ORACLE FFT code used Optional Mandatory Advice code Message type FREEFRMTTEXT SNDRRCVRINFO REMITTANCE LTR FREEFRMTTEXT SNDRRCVRINFO REIMBRSMNT CLM FREEFRMTTEXT SNDRRCVRINFO SNDRRCVRINFO REL OF RES TRCR SNDRRCVRINFO PAYMNTFATE TRCR SNDRRCVRINFO ACCPT FATE TRCR SNDRRCVRINFO DISCAPPRVL TRCR SNDRRCVRINFO PAYMENT ADVICE SNDRRCVRINFO DISCOUNT ADVICE SNDRRCVRINFO ADVANCE ADVICE SNDRRCVRINFO PURCHASD ADVICE ORACLE 12 Annexure B 12 1 Suggested Accounting Entries and Advices for Islamic Bills This Annexure lists the suggested
102. 00 days You have also specified a standard tenor that is 500 days For this product you can process bills with a tenor between 100 and 1000 days As you have specified the standard tenor as 500 days by default a bill involving this product will have a 500 day tenor However at the time of processing the bill you can change this tenor to any period between the Minimum and Maximum tenor limits specified Transit Days The transit days is used to compute the maturity date of the bill Enter the transit days for the bill The System does not allow you to save the record in case the transit day exceeds the standard tenor Specifying the Rate Code Details In this section specify the following details Buy Sell Rate Select this option if you want to specify Buy Sell rate for exchange Mid Rate If itis a cross currency bill the exchange rate that has to be used for conversion can be mentioned as MID BUY SELL rate Select this option if you want to specify the exchange rate as Mid rate Free Collection Check this option if you wish to use the product for free collection Tb ORACLE 4 6 2 5 Specifying Exchange Rate Related Details You can capture the details regarding the exchange rate here Default Rate Type You can specify the exchange rates that are to be picked up and used for liquidating the Bill Amount Profit and Charge components of a bill You can indicate that the standard rate prevailing as of the issue date of the b
103. 0133 Release of reserve tracer discrepancy approved date cannot be greater Error Code Message than today BC UP1001 Unhandled exception during upload BC UP1002 Unhandled exception during upload BC UP1003 Unhandled exception during upload BC UP1004 Unhandled exception during upload BC UP1005 Unhandled exception during upload BC UP1006 Unhandled exception during upload BC UP1007 Unhandled exception during upload BC UP1008 Unhandled exception during upload BC UP1009 Unhandled exception during upload BC UP1010 Unhandled exception during upload BC UP1011 Unhandled exception during upload BC UP1012 Unhandled exception during upload BC UP1013 Unhandled exception during upload BC UP1014 Unhandled exception during upload BC UP1015 Unhandled exception during upload BC UP1016 Unhandled exception during upload BC UP1017 Unhandled exception during upload BC UP1018 Unhandled exception during upload BC UP1019 Unhandled exception during upload BC UP1020 Unhandled exception during upload BC UP1021 Unhandled exception during upload BC UP1022 Unhandled exception during upload BC UT001 Failed to get process till NWD field from BCTM branch parameters BC UT002 Failed to get period_end_date from STTM_period_codes BC VALO1 Contract cannot be saved in final stage if there are unresolved discrepancies Either resolve the discre
104. 06 BC LM Amount tag not specified 00107 BC LM Amount not specified 00108 Error Code Message BC LM Currency not specified 00109 BC LM Branch not specified 00110 BC LM Line 1 amount exceeds limit for specified tenor by 2 00111 BC LM Line 1 amount exceeds all available tenor limits by 2 00112 BC LM Line 1 amount exceeds line limit Limit 3 2 Utilization 4 2 00113 Overdraft 5 2 BC LM Main line 1 amount exceeds main line limit amount Limit 3 2 00114 Utilization 4 2 Overdraft 5 2 BC LM Line has matured 00115 BC LM Line not available 00116 BC LM Amount exceeds limit for liability 1 Limit 3 2 utilization 4 2 00117 overdraft 5 2 BC LM Clean risk limit exceeded for customer 1 on 2 Limit 4 3 utilization 00200 5 3 excess 6 3 BC LM Clean risk limit exceeded for liability 1 on 2 Limit 4 3 utilization 00201 5 3 excess 6 3 BC LM Date input is a holiday do you want to continue 00202 BC LM Limits node 1 unavailable Utilizations will be updated later 99998 BC LM Limits service unexpected error 1 99999 BC MAO001 Record successfully deleted BC MAO0010 No detail records to view BC MAO002 Record successfully closed Record successfully reopened BC MA004 Record successfully saved Error Code Message
105. 5 3 1 Specifying Details of the Main Tab Click on the Main tab titled to capture the essential details of the bill Contract Details New Enter Query Product Code iP Contract Reference Version Number 4 Product Description isentisierepce Operation Source Reference Stage Final Source Code FLEXCUBE Characteristics Fund Id B Additional Parties Documents Exception Discrepancies Rollover Drafts Insurance Invoice Reference Letter of Credit Issue Date Our Letter of Credit Customer Their Charge Currency Their Charge Amount Their Letter of Credit Reference Our Letter of Credit Reference Collection Reference Our Customer Details Customer Id Party Type LC Default Amounts Bill Currency Bill Amount Bill Amount in Local Currency Liquidation Bill Amount Outstanding Balance Letter of Credit Amount Letter of Credit Liability Amount Liquid Preference Liquidation Date Interest Liquidation Mode Deferre Transaction Details Base Date Base Date Code Base Date Description Value Date Tenor Transit Days Maturity Date Reimbursement Days Credit Value Date Debit Value Date Transaction Date Advices FFT Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral Charges Transfer Maker Date Time Status Checker Authorization Status Date Time du ORACLE 5 3 1 1 Specifying References of the Bill The bills that you proce
106. 9 ORACLE Change of Operation Allowed In addition to indicating the operation that is allowed for the bills linked to a product you also have an option to indicate whether a change of operation is allowed for the bills linked to the product Acceptance to Discount If you are creating a product with operation type Acceptance you can indicate that the bills which are processed using this product can also be discounted Acceptance to Advance If you are creating a product with operation type Acceptance you can also indicate that the bills which are processed using this product can be advanced as well Collection to Purchase If you are creating a product with operation type Collection you can indicate that the collection bills processed using this product can be purchased as well Discount To Collection If you are creating an export bill product with operation type Discount click here to indicate that discounted bills processed using this product can be booked for collection also If you select this option you should also maintain accounting entries for the events BCOL and LCOL Purchase To Collection If you are creating an export product with operation type Purchase click here to indicate that purchase bills processed using this product be changed to Collection also If you select this option you should also maintain accounting entries for the event BCOL and LCOL Acceptance To F
107. Advice Description PAYMENT ADVICE Payment Advice DOC ARVL NOTICE Document Arrival Notice ACKNOWLEDGEMENT Acknowledgment Advice 12 1 2 6 Outgoing Payment Stage Clean Doc Sight Usance Bill Under LC FIN DOC Sight only Yes Mandatory Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees ee ORACLE RESERVE RELEASE Release of Reserve Advice REMITTANCE LTR Remittance Letter PAYMENT ADVICE Payment Advice 12 1 2 7 Outgoing Purchase Documentary Stage Clean Doc Sight Usance Under LC FIN DOC Sight only No Accounting Entries GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer CCY Equivalent amount of Account Charges or Fees charges fees in the charge fee Receivable Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real Nostro Dr Nostro Vostro CCY Equivalent Bill amount in the Vostro Settlement currency of the Nostro Account Vostro Account currency Real Customer Cr Customer CCY Equivalent amount of the Bill Account amount being paid in the Customer Account Currency Contingent GL Dr Customer OCU CCY L
108. BC DE0008 Deletion of records from contract goods table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0009 Deletion of records from contract shipment information table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0010 Deletion of records from contract free format text table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0011 Deletion of records from contract instructions table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0012 Deletion of records from contract discrepancy table for BC reference 1 and event 2 with event sequence number 3 failed Error Code Message BC DE0013 Deletion of records from contract payment exception table for BC reference 1 and event 2 with event sequence number 3 failed BC DEO0014 Deletion of records from contract acceptance exception table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0015 Deletion of records from contract reserve exception table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0016 Deletion of records from contract payment fate table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0017 Deletion of records from contract acceptance fate table for BC reference 1 and event 2 with event
109. BC UP0028 LC issue date cannot be greater than today BC UP0029 Fora incoming bill documents should have been received and covering letter date is mandatory BC UP0030 For a outgoing bill under LC covering letter date is mandatory BC UP0031 Bill liquidated amount cannot be greater than bill due amount BC UP0032 Tenor cannot be zero for a usance bill BC UP0033 Sight bill cannot have a tenor greater than zero days BC UP0034 Tenor cannot be greater than the maximum tenor for the product BC UP0035 Tenor cannot be lesser than the minimum tenor for the product BC UP0036 Maturity date cannot be lesser than base date BC UP0037 From and to profit calculation dates are mandatory for a bill whose profit collection in advance BC UP0038 Fora bill in final stage from profit calculation date is mandatory BC UP0039 To profit calculation date cannot be lesser than from profit calculation date BC UP0040 Covering letter date cannot be greater than today BC UP0041 From profit calculation date cannot be greater than today Error Code Message BC UP0042 Liquidation date cannot be null if automatic liquidation field is set BC UP0043 Maturity date cannot be null if automatic liquidation field is set BC UP0044 Latest shipment date cannot be lesser than shipment date BC UP0045 Swift validation failed for document reference 1 BC UP0046 Docum
110. BC reference 1 pending authorization BC AUOO002 Failed to authorize event 2 with event sequence number 3 of BC reference 1 BC AU0003 Critical error was encountered during authorization of BC reference 1 Authorization of contract has failed and was unsuccessful BC AUOO004 Failed to authorize accounting entries for event 2 with event sequence number 3 of BC reference 1 BC AUOO005 Failed to trigger outgoing messages for event 2 with event sequence number 3 of BC reference 1 BC AUOO1 Product rekey preferences could not be got BC AU002 Rekey values do not match Retry BC AU003 Authorizer cannot be the same as the maker BC C0001 Reference number could not be generated BC C0002 Product details could not be inherited BC C0003 1 must be greater than or equal to product start date BC C0004 1 must be lesser than or equal to product end date BC C0005 1 input mandatory BC C0006 This contract will be completely deleted Are you sure BC C0007 All unauthorized events in this contract will be deleted Proceed BC C0008 All unauthorized events for this contract have been undone BC C0009 At least contract reference number is required to put the contract on hold BC C0010 Base date cannot be greater than application date BC C0011 All overrides requiring confirmation have not been confirmed Confirm them BC C0014 Tenor is less than the minimum tenor specified in the product BC C0015 Tenor is greater than
111. C AP012 Failed to update table for BADV event for bills amp collections contract reference number 1 and event sequence number 2 BC AP013 Failed to populate advice table for BADV event for bills amp collections contract reference number 1 and event sequence number 2 BC AP014 Failed to get events for bills amp collections contract reference number 1 and event sequence number 2 BC AP015 Failed to process 2 event for bills amp collections contract reference number 1 and event sequence number 3 during BADV event BC AP016 Failed to authorize bills amp collections contract reference number 1 after Error Code Message processing BADV event BC AP017 From_calc_date is not available for bills amp collections contract reference number 1 and event sequence number 2 BC AP018 To_calc_date is not available for advance collection type for bills amp collections contract reference number 1 and event sequence number 2 BC AP019 From_calc_date cannot be greater than today for bills amp collections contract reference number 1 and event sequence number 2 BC AP020 Failed to get record from BCTB_contract_master for bills amp collections contract reference number 1 and event sequence number 2 BC AP021 Failed to get details for the bills amp collections product 1 BC AP022 This process can be run only during begin of day or end of day BC AP023 First
112. C OCU decrement entry in Liability Account the contract currency This entry will be passed only if the Bill is under an LC confirmed by the Bank Contingent GL Cr GL Contingent CCY LC OCU decrement offset Offset Offset Account entry in the contract currency This entry will be passed only if the Bill is under an LC confirmed by the Bank Advices Advice type Advice Description If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees 12 13 ORACLE GL A C Type Dr Cr Account Description CCY Amount Type Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Dr Customer Charges or CCY Equivalent amount of Account Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Asset Dr Outgoing Bills CCY Bill Amount in Contract purchased currency Real Customer Cr Customer Account CCY Equivalent amount of the Bill amount being paid in the Customer Account Currency Real GL Liability Cr Profit collected in CCY Equivalent Profit amount for advance on Outgoing the BC contracts in LCY Bills Purchased Real Customer Dr Customer Account CCY Equivalent Profit amount in the Customer Account Currency Advices Advice type Advice Description
113. C UP0116 Acceptance advice address details not existing for advice medium 1 and receiver party type 2 BC UP0117 Acceptance advice advice medium should be null for a non walk in customer receiver type BC UP0119 Release of reserve tracer tracer frequency cannot exist if tracer required is no BC UP0120 Release of reserve tracer tracer receiver party type cannot exist if tracer required is no BC UP0121 Release of reserve tracer tracer medium cannot exist if tracer required is no BC UP0122 Release of reserve tracer tracer frequency is mandatory if tracer required is yes BC UP0123 Release of reserve tracer tracer receiver party type is mandatory if tracer required is yes BC UP0124 Release of reserve tracer tracer medium is mandatory if tracer required is yes BC UP0125 Release of reserve tracer party details not existing for tracer receiver party type 1 BC UP0126 Release of reserve tracer tracer medium is mandatory for tracer receiver party 1 who is a walk in customer BC UP0127 Release of reserve tracer address details not existing for tracer medium 1 and receiver party type 2 BC UP0128 Release of reserve tracer tracer medium should be null for a non walk in customer receiver type BC UP0129 Release of reserve tracer previous tracer date or tracer start date cannot be null if at least one tracer has been sent BC UP0130 Release of reserve tracer tracer start date cannot be null BC UP
114. CCR_ Credit The account head mapped to the accounting role EIMDISCRIA and account heads mapped to the subsystem specific RIA Received in Advance accounting roles should be maintained as the same account For discount accrual you must also maintain the following accounting set up for the Charge Liquidation event The charge liquidation event is the event in the life of a bill contract at which the charge is going to be levied you would have specified this while building a charge class or while attaching a charge class to the product This is in addition to the normal accounting set up that you would define for the LIQD event Accounting Role Description component RIA Charge amount Received in Advance The component will be replaced by the appropriate Charge Rule Amount Tag Description component DISC Charge Amount to be discounted component PIA Charge amount paid in advance The component will be replaced by the appropriate Charge Rule The following entries should be maintained for the charge liquidation event 7 6 ORACLE 7 5 Accounting Role Amount Tag Dr Cr Charge rule RIA Charge rule DISC Credit CUSTOMER Charge rule DISC Debit Charge rule INC Charge rule LIQD Credit CUSTOMER Charge rule LIQD Debit Charge rule PIA Charge rule PREM Debit CUSTOMER Charge r
115. CH PROCESS 2sss csstsesconseicseesstsnoneseisseassesesvensveedseceeneveesndedssisevegveevndeisedsdegstenndbes 9 5 9 4 PROCESSES RUN DURING BEGINNING OF DAY BOD 9 7 9 4 1 Automatic Liquidation of Bills neen eene nnns 9 7 9 4 2 Lracer Generations 9 8 9 4 3 Automatic Accrual of Profit eee ettet threat petet eec neca bred te kei 9 9 9 4 4 Intra Day ACCHUGIS RD M 9 10 9 4 5 Automatic Status Changes essent een een nennen nenne tene tren a ie i 9 10 9 4 6 Floating Rate Change e eee nter rere ei re P AREE CREER io apte dea 9 11 ORACLE 9 4 7 Automatic Change from Acceptance to Advance eese eene nennen 9 12 9 4 8 Automatic Generation Advices 9 12 10 REPORTS ee M 10 1 10 1 INTRODU CGTION 5 see tere be into e e e tee vie ed Gees 10 1 10 2 LIST OF BILLS WITH PENDING DOCUMENT REPORT sssssssssececeesessssesecececsessaaeceeececsesseaesesececeesenseaeeeeess 10 1 10 2 1 Contentsof he RepOFt ei tee EO REESE DI ei HEU VEU REEL EE VER UY De SER SE Re STRE ER DNA ROUES 10 2 10 3 BILLS TO BE PROTESTED REPORT ennt sies enne tensa s
116. Click the Invoice tab from the Islamic Bills and Collections Contract Detailed screen to invoke this screen Contract Details New t Enter Query Product Code BH Contract Reference Version Number 4 gt fi Product Description User Reference Source Reference Operation Stage Fina Characteristics Source Code FLEXCUBE Fund Id Msin Details Additional Parties Documents Exception Discrepancies Rollover Drafts Insurance Invoice Invoice Currency Invoice Details Percentage Percentage 1015 Amount Invoice Number Invoice Date Amount Margin Eligible Amount Margin Amount Advices FFT Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral Charges Transfer Maker Date Time Status Checker Authorization Status Date Time 5 3 13 1 Specifying Invoice Details You need to specify the following details of the invoice you are raising for the bill e The identification number of the Invoice that you are entering e date on which the invoice was raised e The amount for which the invoice was raised The invoice amount is taken to be in the currency of the bill against which it was raised You can enter several invoices against a bill However the total invoice amount should be less than or equal to the bill amount of the bill against which he invoice is raised 5 3 13 2 Specifying Margin Details You can indicate the manner in whic
117. Collection Collection Negotiation Acceptance Discounting The system allows you to effect a change of operation for the following operation types e Acceptance to Advance automatic facility provided e Acceptance to Discount e Collection to Purchase For instance while processing an acceptance bill which needs to be discounted you need not enter a new bill to discount the bill You need to just amend the operation type from acceptance to discount The SWIFT Messages that can be Generated for an Import Bill The messages that are generated for an Import bill depend on the operation you perform on the bill The following are the SWIFT messages that are supported for an Import bill Description SWIFT code Acknowledgement MT 410 Acceptance Advice MT 412 Payment tracer MT420 Acceptance tracer MT 420 Advice of Payment for a Collection bill MT 400 Advice of fate principal and acceptance MT 422 i ORACLE 2 4 Description SWIFT code Refusal Advice payment and accept MT 734 Discharge Advice MT 732 Tracers that are generated MT 420 Authorization to pay accept or negotiate MT 752 Advice of Payment for import bills under LC MT 756 The SWIFT Messages that can be Generated for an Export Bill The messages that are generated for an Export bill depend on the operation you perform on the bill The following are the SWIFT messages that are supported fo
118. Collections Contract Activity Report From Date Specify the date from which the transactions need to be considered for report generation To Date Specify the date until which transactions need to be considered for report generation Click OK to generate the report 10 12 2 Contents of the Report 10 26 The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Product Code Indicates the code of the product Event Code Indicates code of the event Bill Reference Number Indicates bill reference number Bill Type Indicates type of bill Currency Indicates Currency Bill Amount Indicates Bill Amount Tenor Indicates Tenor Code Maturity Date Indicates the date of maturity Party Id Indicates party Id and party name of the customer Party Name Party Type Indicates the type of party
119. E e All future cash flows are discounted to the processing day using the IRR effective as of the processing day and the net present value NPV of the contract as of the processing day is obtained The NPV is calculated based on the acquisition type as follows e the acquisition type is Discount NPV is given by NPV outstanding bill amount outstanding arrears profit accrued outstanding acquired profit discounted profit to be accrued discounted profit accrued discount to be accrued discount accrued e f the acquisition type is Premium the NPV is given by NPV outstanding bill amount outstanding arrears profit accrued outstanding acquired profit discounted profit to be accrued discounted profit accrued discount to be accrued discount accrued e f the acquisition type is Par the NPV is given by NPV outstanding bill amount outstanding arrears profit accrued outstanding acquired profit discounted profit to be accrued discounted profit accrued profit adjustment accrued already profit adjustment accrued e Outstanding arrears accrued profit is only for arrears bearing type contracts The discounted profit is only for discounted type contracts e The till date discount accrual amount is computed using the following expression NPV Pa DTA AI DA e Where TDA represents the Till Date Discount Accrual for n Accrual Date e NPV
120. FV Value e R Discount Rate e DTM Days to Maturity Number of Days e DTY Number of Days in a year Example Assume that you have purchased a bill for USD 100 000 The other details of the bill are as follows e Discount Rate 1096 e Number of days till maturity 31 e Profit basis Actual 360 Discounted Value 99138 89 substituting the above values in the formula Discount Amt 100 000 99138 89 Bill Amt Discounted Value 861 11 The following accounting entries will be passed during the initiation event Accounting Role Amount Tag Amount Dr Cr Bill Asset Bill Amount 100 000 Dr Customer Bill Amount 100 000 Cr Customer Profit liqd 861 11 Dr RIA Profit liqd 861 11 Cr True Discounted Discount to Yield basis In the Discount to Yield method the following formula will be used Du 1 Rx DTM DTY x 100 Here e DV Discounted Value Te ORACLE e FV Value e R Discount Rate e DTM Days to Maturity Number of Days e DTY Number of Days in a year In the True Discounted method the profit will be computed on the discounted value and not on the Bill Amount Example Consider the example discussed above Discounted Value 99146 24 substituting the values in the formula above Discount Amt 100 000 99146 24 Bill Amt Discounted Value 853 76 The following accounting entries will
121. From the Summary screen double click on a document code of your choice to open it 2 ORACLE Bills amp Collections Document Code Maintenance New Document Details Document Code Document Type Transpor s Language Code B Validate Shipping Document Short Description Guarantee Bill Of Ladin Document Long Description 2 Clause Details 1010 Clause Code Description Date Time Checker Date Time Record Status Authorization Status 3 2 4 Specifying the Document Details You can maintain the following details related to the documents in the Bills and Collections Document Code Maintenance screen Document Code In Oracle FLEXCUBE each document that you maintain is identified by a four character code called a Document code One of the characters of the code should be a letter of the English Alphabet You can follow your own conventions for devising this code The code should be unique as it is used to identify the document While creating a product or at the time of entering the details of a bill where you need to specify the documents that should accompany a bill you need to only specify the code assigned to the document The document details will be automatically picked up and defaulted Language Code Specify the language code using which all the correspondences with the party should be carried out Click the adjoining option list icon to view the list of available language codes
122. Islamic Bills and Collections Oracle FLEXCUBE Universal Banking Release 12 0 1 0 0 December 2012 Oracle Part Number E51465 01 ORACLE FINANCIAL SERVICES ORACLE Islamic Bills and Collections Table of Contents 1 ABOUT THIS MANUAL p 1 1 1 1 NER ODUCTION ER 1 1 L2 AUDIENCE Ea 1 1 1 3 ORGANIZATION ME e 1 1 RELATED DOCUMENTS terrere tete te etre Me EKE ER ERE eer reete ee ette eee 1 2 TD GLOSSARY OE CONS vereinen EE A RS E AE IRE A Re QE ires 1 3 2 ISLAMIC BILLS AND COLLECTIONS AN OVERVIEW cscsscssssssssssssssssscssssssessssesessssneesesssesesees 2 1 2 1 INTRODUCTION pp 2 1 2 2 JS WS dip 2 1 2 3 OPERATIONS YOU CAN PERFORM ON A ISLAMIC BILL enn een enne enne 2 3 2 4 PROFIT AND CHARGE LIQUIDATION ccsssccccccceesessscececececsesnsseceeececsessaaeseeececsessaaeceeececeensaaeaececeeeesenssaeeeeess 2 5 3 ISLAMIC BILLS MAINTENANCE eeeeeeee eee enses tn sensn 3 1 3 1 INTRODUCTION REESE SIEHE CES 3 1 3 2 MAINTAINING DOCUMENTS AND CLAUSES eene nen ener enint innen enne ener enne innen innen 3 1 32d Specifying the Document Details vets E sigs decir be ge ect dede gatos tede le oen det 3 2 3 2 2 Spec
123. Liquidation amount cannot be greater than bill due amount BC XV041 Liquidation amount is mandatory BC XV042 Collection bills cannot be put in initial stage BC XV043 Document details not complete BC XV044 Clause details not complete BC XV045 Goods details not complete BC XV046 FFT details not complete Error Code Message BC XV047 Instruction details not complete BC XV048 Product is not allowed BC XV049 Currency is not allowed for this product BC XV050 Customer is not allowed for this product BC XV051 Product is not allowed in this branch BC XV052 Discrepancy details not complete BC XV053 No valid lines available BC XV054 Party address details not complete BC XV055 A clean LC is being availed against a documentary bill OK to proceed BC XV059 Input to party type is mandatory cannot be null BC XV060 Input to party id is mandatory cannot be null BC XV061 Input to party name is mandatory cannot be null BC XV062 Input to party country code is mandatory cannot be null BC XV063 Input to party language is mandatory cannot be null BC XV064 Input to party reference is mandatory cannot be null BC XV065 Input to party address is mandatory cannot be null BC XV066 Input to collection reference field is mandatory cannot be null BC XV067 For bills under LC input to their LC reference our LC reference is mandat
124. M There are no tenors specified for the main line 00017 BC LM The line code is limits template Details will be copied from template 00018 Continue BC LM The sub line limit cannot exceed the main line limit 1 2 00019 BC LM The main line limit cannot be less than any of its sub line limit 1 2 00020 BC LM The main line tenor cannot be less than the minimum tenor of any sub 00021 lines reporting to it 1 days BC LM The main line tenor limit amount cannot be less than the next lower sub 00022 line tenor limit amount 1 2 BC LM The limits copy could not be completed 00023 BC LM Blank spaces cannot be a part of this field 00024 BC LM The line code should have a nine characters 00025 BC LM The tenor mnemonic is not entered 00026 BC LM The limit is not entered 00027 BC LM The collateral start date cannot be later than the collateral expiry date Error Code Message 00028 BC LM The margin computed is not between 0 and 100 00029 BC LM The collateral currency is not entered 00030 BC LM The collateral type is not entered 00031 BC LM The collateral review date cannot be later than the collateral expiry date 00032 BC LM The collateral review date cannot be earlier than collateral start date 00033 BC LM The expiry date cannot be earlier than start date 00034 BC LM The security code is not entered 00035 BC LM
125. Maintenance Details records and deducts the charge amount associated with the particular combination The Charge amount is deducted from the customer account in the specified currency If you have not maintained a Charge Maintenance Details record for the particular customer the system uses the wildcard entry type record to deduct the charge amount 5 3 4 13 Specifying Forfait Date Request Date Specify the date on which your customer requests for bill forfaiting Tm ORACLE Document Submission Date The requestor of forfaiting will invariably submit a document This may or may not happen on the date of request So you can capture the date of submission of the forfaiting document here These two fields are only meant for information purpose The system performs no processing or validation on them 5 3 4 14 Specifying Rollover Details Internal Remarks You can enter information describing the contract details here This will be available when you retrieve information on the contract These remarks will not be printed on any of the advices generated for the bill Parent Reference You can view the reference number of the parent contract if the current contract is a child contract 5 3 5 Specifying Details of the Parties Involved in a Bill In the Islamic Bills and Collections Contract Detailed screen you have already specified details for the Counterparty of the bill Click the Parties tab to record details pertainin
126. Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time 10 38 Field Name Field Description Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Contract Reference Indicates the contract reference number Number Product Code Indicates product code Drawee ld and Indicates Drawee ID and Drawee Name Name Drawer Id and Indicates Drawer ID and Drawrer Name Name Currency Indicates Currency Amount Indicates Bill Amount Remitting Bank ID and Indicates remitting bank id and name Name Remitting Bank Indicates remitting bank reference number Reference Number Tenor Indicates the tenor code Aging Indicates the aging 10 39 10 40 10 1 11 1 Free Format Texts FFTs 11 Annexure A This annexure contains details of the FFTs that are pre shipped The following details of the pre shipped FFTs have been detailed e code assigned to the FFT e The advice or message that it can accompany e Whether the FFT
127. Prev Drawee and select a new drawee from the option list Similarly to change the Drawee of an Incoming Bill you need to change the party type of the previous Drawee to Prev Drawee and select a new drawee from the option list You can use a particular CIF ID only once in a bill that you process The details on central liability tracking that feature on this screen have been covered in the chapter titled Specifying Central Liability tracking details 5 3 6 Specifying Goods Shipping and Document Details for a Bill A bill as an instrument of trade finance involves trade transactions Such transactions involve merchandise a mode of transportation and documents that accompany the goods in the case of a documentary bill You can specify document goods and shipping details only for documentary bills under an LC or not under an LC You can specify these details in the Islamic Bills and Collections Contract Detailed screen by clicking on the tab titled Documents sen ORACLE If the Islamic LC module of Oracle FLEXCUBE has been installed at your bank and the documentary bill is under an Islamic LC then the document goods and shipping details will be automatically picked up on specifying the reference number of the related Islamic LC You will not be able to amend the details defaulted from the related Islamic LC Contract Details New Enter Query Product Code Contract Reference Product Description User Reference S
128. Remittance Letter PAYMENT ADVICE Payment Advice 12 1 2 11 Outgoing Acceptance Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description mer ORACLE GL Type A C Type Dr Cr Account Description CCY Amount Real Income Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Account Receivable Dr Customer Charges or Fees Receivable CCY Equivalent amount of charges fees in the charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real Contingent Asset GL Dr Bills CLFA Account CCY Bill amount in the contract currency Real Contingent Offset GL CLFA Offset Account CCY Bill amount in the contract currency Contingent Liability GL Dr LCs OCU Account CCY If the Bill is under an LC and if the export LC has been confirmed by the Bank then the LC OCU entries will be reversed to the extent of Bill availment Contingent Offset GL Cr Contingent Offset Account CCY If the Bill is under an LC and if the export LC has been confirmed by the Bank then t
129. Sequence Number Description Error Handling Number Of Days Run Date Job Code s 1 Stop Automatic EOD Run Continue Automatic EOD Description You can enter the following details in this screen Module Choose the module code from the adjoining option list Function Identification Choose the function ID of batch that you wish to run The adjoining option list displays all batch processes available for the module Select the appropriate one 9 6 ORACLE TO List Of Values Select Function Identification Search B Function Identification Function Identification Function Description You can configure the batch to be run at various stages of day like EOD EOTI etc For further details about this screen refer the chapter Setting up Mandatory Programs for EOD in the AEOD User Manual 9 4 Processes Run during Beginning of Day BOD The Batch program when run as part of BOD processes the following events 9 4 1 Automatic Liquidation of Bills The auto liquidation function liquidates all the outstanding components of a bill contract on the liquidation date specified for the bill To recall the liquidation date is calculated in the following manner Maturity Date Base Date tenor transit days This function will liquidate only active bills for which you have specified the liquidation method as automatic The pertinent details of the bill wi
130. Settlement Details screen Through the settlement screens you can view the fund accounts to which entries for the applicable charges and taxes are posted Settlement Details Contract Reference Component ERE 15206 Details Parties Parties Clearing Details Local Clearing Settlement Details 10f1 j Component Currency Branch Account Account Description Account Currency Debit Credit Original Exchan Sianature Verification For more details on specifying Settlement details refer Settlements User Manual under Modularity 6 4 2 Specifying MIS Details Click the MIS button to define Management Information Details MIS details for the product you are defining The MIS screen is as shown below Contract Reference Input Link To Group Rate At Rate Type Transaction MIS MIS Group Transaction MIS 1 Transaction MIS 2 Transaction MIS 3 Transaction MIS 4 Transaction MIS 5 Transaction MIS 6 Transaction MIS 7 Transaction MIS 8 Transaction MIS 9 Transaction MIS 10 MIS Group Related Reference Related Account Related Account Related Reference MIS Head Interest Method Pool Code Refinance Rate Contract Level Pool Code Composite MIS MIS Group Composite MIS 1 Composite MIS 2 Composite MIS 3 Composite MIS 4 Composite MIS 5 Composite MIS 6 Composite MIS 7 Composite MIS 8 Composite MIS 9 Composite MIS 10 Fund MIS Rate Code Spread Cost Code 1 Cost Code 2 Co
131. Status Control B Auto Change of Operation Acceptance To Advance User Letter of Credit Reference in Message Advance By Loan Letter of Credit Detail in Allow Rollover Payment Message B Available for Rediscount Auto Liquidate Link To Loan Limits Tracking Required Events Advices FFT Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral Proft Charges Tax mis Fields Charges Transfer Maker Date Time Status Checker Authorization Status Date Time Auto Liquidate The components of a bill can be liquidated automatically or manually In the Bills Product Preferences screen you can indicate the mode of liquidation The preference indicated for the product involved in the bill will be defaulted You can change the default If you choose the automatic mode of liquidation the bill will be automatically liquidated on the day it falls due by the Contract Auto Liquidation function run as part of the BOD processing If a bill for which you have specified auto liquidation matures on a holiday the bill will be processed based on your holiday handling specifications in the Branch Parameters table e f you have specified that the processing has to be done on the last working day before the holiday a bill maturing on a holiday will be liquidated during the EOD processing on the last working day before the holiday e f you have specified that the processing has to be done o
132. The local currency of your bank is USD In Such a case the system will first convert GBP 20 000 into the local currency equivalent using the Standard mid rate Assuming that the mid rate is 1 5 the converted amount works out to USD 30 000 The system will then validate the converted amount against the cut off amount slabs maintained USD 30 000 converted amount falls in the second slab 225 000 The exchange rate type maintained for this slab is COUNTER and the corresponding exchange rate is 1 897 The actual conversion of the transaction amount takes place using the COUNTER rate of 1 897 Therefore the USD equivalent of 20 000 GBP works out to 37 940 wen ORACLE 4 1 4 Defining the Attributes of an Islamic Bills and Collections Product Introduction In this chapter we shall discuss the manner in which you can define attributes specific to an Islamic Bills and Collections IBC product You can create a bills and collections product in the Islamic BC Product Maintenance screen invoked from the Application Browser You can invoke the Islamic BC Product Maintenance screen by typing IBDPRMNT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button In this screen you can enter basic information relating to an IBC product such as the Product Code the Description etc Islamic BC Product Definition Product Code Tenor Code Sight Product Description Us
133. Time field positioned next to the Auth By field The status of the record will be displayed in the check box marked Authorized The field will remain unchecked until the record is authorized Click the Exit button to exit the screen You will return to the Application Browser Operations on the Goods Commodity Maintenance Record On an existing Commodity Codes record you can perform any one of the following operations if any function under the Actions Menu is disabled it means that the function is not allowed for the record e Amend the details of a record e Authorize a record dd ORACLE 3 4 e Copy the details of a commodity on to a new record e Close a record e Reopen a closed record e Print the details of a record e Delete a record Please refer to the chapter on common procedures for details of these operations Maintaining Instruction Codes You can register the standard set of instructions or statements that are applicable to the bills that you issue These standard instructions can be made to appear in the correspondence and messages sent to the parties involved in a bill Instead of specifying details of an instruction each time you to use it maintain its details in the Bills amp Collections Instruction Code Maintenance screen The advantage of maintaining Instruction Codes is that at the time of creating a product or while entering the details of a bill you need to only specify the code assigned to the Inst
134. Tracer Date Specify date on which the next tracer will be generated Reserve Release Date Enter the date on which the reserve was released that is the date on which you received the reserve advice from the Issuing bank or the Drawee Discrepancies Approval Date Specify the date on which the discrepancies were approved Under Reserve Check this option to indicate that the discrepancy is under reserve 5 3 8 3 Viewing Tracer Updates You can visit this screen to view the current status of the reserve exception The system displays the following information e The date on which the last tracer was sent vine ORACLE e date on which the next tracer will be generated e number of tracers that have already been sent to the concerned party till date 5 3 9 Specifying Contract Rollover Details A contract that is marked for rollover will be rolled over with all the terms of the original contract However you can change certain terms by specifying them in the Rollover Details screen In the Islamic Bills and Collections Contract Detailed screen click the Rollover tab to go to the rollover details screen Contract Details New t Enter Query Product Code Contract Reference Version Number 4 b i fi Product Description User Reference Source Reference Operation Stage Fina Characteristics Source Code FLEXCUBE Fund Id Main Details Additional Parties Documents Exception Discrepan
135. UBE goods are identified by a four character code called a Goods Code One of the characters of the goods code should be an alphabet You can follow your own conventions for devising the code The goods code that you specify should be unique as it is used to identify the goods While creating a product or at the time of entering a bill instead of defining details of the goods transacted under the bill you need to only specify the code assigned to the goods The details of the goods will automatically be picked up and defaulted Language Code Specify the language code using which all the correspondences with the party should be carried out Click the adjoining option list icon to view the list of available language codes Goods Description After assigning a code to the goods you can proceed to maintain a detailed description of the goods The goods description can contain a maximum of six thousand five hundred characters oe ORACLE 3 3 2 3 3 3 While specifying details of the goods transacted under a bill you can edit the description that is defaulted to suit the requirements of the bill you are processing You can also use it to enter specifications such as the quality and quantity of the merchandise Banned Commodity As part of maintaining the details of the goods that can be traded under a Bill you can also specify whether the commodity being defined is banned from import export If you are maintaining the details o
136. URCHASED DISCOUNT BILL_OS_AMTEQV CR CONT GL BILL_OS_AMTEQV DR CONT OFFSET GL BILL_OS_AMTEQV CR BC CUSTOMER INT_LIQD DR RECIEVABLE GL INT_LIQD CR BC CUSTOMER PENINT_LIQD DR RECIEVABLE GL PENINT_LIQD CR Last two entries of profit liquidation should be defined only for arrears type collection products Following are the accounting entries passed during LCOL Accounting Role Amount Tag Dr Cr Indicator CONT GL BILL LIQ AMTEQ CR is ORACLE 4 2 4 3 Accounting Role Amount Tag Dr Cr Indicator CONT OFFSET GL BILL LIQ AMTEQ DR BC CUSTOMER BILL LIQ AMTEQ DR NOSTRO ACCOUNT BILL LIQ AMTEQ CR o For forfeited bills BCOL entries should be defined with MRG_AMT_EQUIV tag instead of BILL OS AMTEQY In event AMOUNT should be used in place of BILL Specifying the Role Details Click the Accounting Roles button to define Accounting Roles for the product you are creating In the screen that corresponds to this icon you can map Accounting Roles to Accounting Heads Accounting Roles Product Code Product Description Class Details Default From Class Class Code Class Description 10117 1 Accounting Role Role Description Account Head GL Description For more information on specifying Accounting Roles refer Products User Manual under Modularity Specifying Event De
137. VFATEPQRY FIELD 75 e ADVFATEPANS FIELD 76 5 3 16 3 Specifying Instructions for a Bill You have defined instructions and assigned codes to them in the Instruction Code Maintenance screen These instructions can be sent along with the advices that are generated to the parties involved in the bill When you select an advice code the advice code is displayed in the Instruction section of the screen This indicates that the Instructions that you choose will appear on the advice which is displayed The Instruction Codes indicated for the product to which the bill is associated will be defaulted to this screen You can add or delete instruction codes from the defaulted list of Instructions that accompanies an advice generated for the bill You can add to or delete from the list of Instructions defaulted from the product involved in the bill The list of instructions associated with an advice is displayed You can add to or delete from the list of defaulted instructions To add an Instruction to the list click add icon and select the code that identifies the FFT from the option list The description of the FFT is automatically picked up and displayed You can edit the description that is defaulted To delete an instruction from the list highlight the code that identifies the Instruction and click delete icon 5 3 17 Viewing Event Details Click the Events button in the Islamic Bills and Collections Contract Detailed
138. account e Branch to which the account belongs e Total outstanding amount for the component as of the Value date the date on which the payment is being made e Details of the tracers that were generated thus far for the outstanding component e Status of the bill You can specify the following details for the Liquidation e Account that should be debited for the liquidation amount e Branch to which the account belongs e Currency of the account e If for the liquidation amount the component currency and the currency of the account to be debited for the liquidated amount are different you can indicate the exchange rate to be used in the conversion By default the exchange rate specified for the currency pair in the Core Services module of Oracle FLEXCUBE is picked up The outstanding components of a bill are displayed for each event To liquidate an outstanding component choose Liquidate from the Processing submenu of the Actions menu or click the liquidate icon in the toolbar If there are other outstanding components after a successful liquidation of an outstanding component for an event the system will notify you It will prompt you to liquidate them as well TE ORACLE 6 1 2 Specifying Details of the Advices that should be Generated The advices generated for the events occurring during the life cycle of a Murabaha bill are defined for the product involved in the bill In this screen you can specify the advices that shoul
139. accounting entries that were passed earlier will be reversed and the component will become outstanding again The reversal of the liquidation of a component may sometimes entail a change in the status of the bill If the contract is set for automatic status change this change will be made by the system automatically Partial Payment of the Discounted Bills For discounted export bills you can partially liquidate the principal before the maturity date of the bill In this case correction entries will be passed for the e Profit that has been collected in advance e Profit receivable in the future along with the respective accruals amortization as the case may be Example You have entered a bill worth USD 20000 in Oracle FLEXCUBE on 1 February 2001 The bill expires on 31 March 2001 dis ORACLE 6 3 Original Profit calculation period 01 Feb to 31 March 2001 On 08 Feb you partially liquidate USD 8000 of the Original Bill Amount The excess profit that should be refunded to the customer is derived as follows e Profit collected in advance on USD 20000 X e Profit on 20000 between 1 Feb to 7 Feb 01 Y e Profit on 12000 between 1 Feb to 7 Feb 01 Z e Excess profit refunded to the customer X Y Z Accrual adjustment entries as on 11 Feb 2001 the liquidation date Accruals already done on profit between 1 Feb to 10 Feb 2001 A e Profit calculated on 20000 between 1 Feb 01 to 7 Feb 01 B Profit calculated on 12000 be
140. action Details Base Date Base Date Description Base Date Code Maturity Date Bill Tenor Transit Days Profit Liquid Preference Interest Liquidation Mode Profit Component Details From Date To Date Events Advices FFT Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral Profit Charges Tax mis Fields Charges Transfer Maker Date Time Status Checker Authorization Status Date Time For example The usage of navigation button is depicted in the following table Current Contract Rollover Parent Next Button Previous Button Ref Ref BILL 1 BILL 2 BILL 2 contract is No change displayed BILL 2 BILL 3 BILL 3 contract is BILL 1 contract is displayed displayed BILL 3 Null No change BILL 2 contract is displayed SU ORACLE 5 3 4 Specifying Contract Details Click the Details tab to invoke the following screen Contract Details New 4 Enter Query Product Code Product Description Contract Reference User Reference Source Reference Characteristics Fund Id Main BH os Parties Documents Exception Discrepancies Rollover Profit Component Date From Calculation Date To Calculation Date Grace Days Commission From Date To Date Cash Collateral Details Collateral Currency Collateral Amount Collateral Description ICCF Pickup Details ICCF Pickup Currency Exchange Rate Allow Prepayment Charge Details
141. ained BC HOLOOG6 BC contract covering letter date 1 is a holiday for bill currency 2 OK to proceed BC HOLO007 Local holiday check for covering letter date has failed Please check whether local holiday table has been maintained BC HOLOO8 BC contract covering letter date 1 is a local holiday OK to proceed BC HOLO009 Holiday check for maturity date and bill currency has failed Please check whether holiday table has been maintained BC HOL010 BC contract maturity date 1 is a holiday for bill currency 2 OK to proceed 011 Local holiday check for maturity date has failed Please check whether local holiday table has been maintained BC HOL012 BC contract maturity date 1 is a local holiday OK to proceed BC HOL013 Holiday check for value date and bill currency has failed Please check whether holiday table has been maintained BC HOLO014 BC contract value date 1 is a holiday for bill currency 2 OK to proceed BC HOL015 Local holiday check for value date has failed Please check whether local holiday table has been maintained BC HOL016 BC contract value date 1 is a local holiday OK to proceed Error Code Message BC HOL017 Holiday check for liquidation date and bill currency has failed Please check whether holiday table has been maintained BC HOL018 BC contract liquidation date 1 is a holiday for bill currency 2
142. aintaining Charges Details ege o aa eroe Eee eon ERR eS 5 75 5 4 5 Maintaining Tax Details T 5 76 5 4 6 Viewing Different Versions of a Bill etes tiec ter eate ee te eor a 5 76 ORACLE 5 4 7 UIDETUR 5 76 5 4 8 Deleting Contract 5 77 5 5 SPECIFYING BATCH PROCESSING 5 78 5 5 1 Specifying Counterparty 5 5 78 3 2 2 Viewing the Media Addresses of a Customer eese sees nennen nennen 5 79 LIQUIDATION OF THE RECEIVABLE COMPONENTS OF AN ISLAMIC BILL 6 1 6 1 INTRODUCTION oasen e GR Or nae te boe vie pee Reto ge erit arietes ee pee dtes eee bee een i pierde ong 6 1 6 1 1 Liquidating the Outstanding Components of a Bill sese ene 6 1 6 1 2 Specifying Details of the Advices that should be Generated see 6 3 6 1 3 SPECHVING the Tracer Details ceo veu entit PERDRE TH SURE PUDE axe cadet EAT uus 6 4 6 1 4 Accounting Entries Passed during Manual Liquidation eese 6 4 6 2 REVERSING LIQUIDATION ENTRIES scsssccsccececsessscececececsesnsaeceeececsenseaeceeececeeseaascesececsessaaeaeeeeeeeesensaaeeeeecs 6 5 6 2 1 Partial Payment of the Discounted Bills eese eene trennen ener 6 5 6 3 LISTOFOUTSTANDING ITEMS REPORT
143. al GL Asset Cr Outgoing Bills Bill Amount in Contract currency purchased Real Nostro Dr Nostro Vostro Equivalent amount of the Bill amount Vostro Account of being paid in the Nostro Vostro Settlement Settlement Account Currency Advices None 12 1 3 11 Outgoing Purchase Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Sight only Not Applicable 12 28 ORACLE Accounting Entries GL Dr Cr Account CCY Amount Type Type Description Real GL Cr Outgoing Bills CCY Bill Amount in Contract currency Asset purchased Real Nostro Dr Nostro Vostro CCY Equivalent amount of the Bill amount Vostro Account of being paid in the Nostro Vostro Settlement Settlement Account Currency Advices None 12 1 3 12 Outgoing Negotiation Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Sight only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees 12 29 GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount
144. alculation Date refers to the date up to which the tenor based profit components of the bill should be calculated The To Date that you specify should be greater than or equal to today s date If the non compensation profit components of the bill are to be collected in advance it is mandatory for you indicate a To Date 5 18 ORACLE 5 3 4 2 The tenor based profit components of the bill will be calculated for the period between the From Date and the To Date For an IBC product under which you be creating a contract here you may have chosen the Consider as Discount option specified through the ICCF Details screen and you may have specified the profit collection method to be advance specified through the Islamic Bills amp Collections Product Details Preferences screen In such a case you cannot change the Profit To Date here Grace Days The grace period indicates the period after the To date specified for a bill within which the compensation profit if one has been defined for the product to which the bill is linked will not be applied This period is defined as a specific number of days and will begin from the date the repayment becomes due If the repayment is made after the due date but within the grace period compensation is not changed Compensation profit will be applied on a repayment made after the grace period The compensation profit will be calculated for the ent
145. also have the option of amending the profit rates You will be allowed to amend profit rates for main profit component and compensation profit component provided that the component is of a fixed type Both these amendments can be done for advance and arrears type of collection through the IBC Contract On line screen after unlocking a contract If the collection type is of advance then you have to define accounting entries for profit adjustment with _ADJ tags and liquidation with _LIQD tags in amendment event You have the option of amending maturity date and profit rate together as well Maturity date or profit rate amendment is allowed for any value date past present future However the value date you specify should be within the profit start date and profit end date of a bills contract To amend the profit rate you have to access the Profit Rate screen by clicking the Profit button For details on specifying profit details for a contract refer to the ICCF Details explained in the Profit section of this manual ids ORACLE 5 4 1 Example Let us assume Bill Amount USD 10 000 From Date 01 Jan 02 To Date 31 Mar 02 Profit 5 Compensation Profit 896 Profit on USD 10 000 for the above period USD 123 61 will be taken upfront and USD 9876 39 will be credited to the Customer s Account Case 1 If the settlement occurs on 25 Apr 02 then Compensation Profit would be calculated on USD 10 000 for 25 days Case 2
146. also processes the automatic events for a holiday previous to today this however depends on the preferences stated in the Branch Parameters screen The Batch program when run as part of the EOD processes the automatic events that fall due today and the automatic events that should be processed for a holiday which falls on the next day this however depends on the preferences stated in the Branch Parameters screen You should maintain EOD to be a mandatory batch process both as BOD and a Pre EOC program in the EOC mandatory program of the Core Services module of Oracle FLEXCUBE Maintaining Branch Parameters A set of rules that governs the processing of bills in a particular branch of your bank is defined in the Branch Parameters screen This maintenance is common for both BC and Islamic BC modules You can invoke the Bills amp Collections Branch Parameter Maintenance screen by typing BCDBRPRM in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button The Bills amp Collections Branch Parameter Maintenance screen will be displayed ORACLE 9 2 1 9 2 2 Bills amp Collections Branch Parameters Maintenance New t 3 Enter Query Branch Details Branch Branch Name Batch Processing Accrual Level Product Process Till Next Working Contract Day Use User Reference No In Liquidate Bill on Incoming Yes Messages MT202 No User Ultimate Parent Use
147. amic BC Report Query functions Bank s Financial Controller Trade Finance Department Manager Branch level processing related setup for Islamic BC module and Authorization of the same Authorization of Islamic BC product definitions amendments Islamic BC Report Query functions MIS Department Officers Islamic BC Query Report functions Organization This manual is organized into the following chapters Chapter 1 About this Manual gives information on the intended audience It also lists the various chapters covered in this User Manual Chapter 2 Islamic Bills and Collections An Overview offers a snapshot of the features of the entire module Chapter 3 description Islamic Bills Maintenance details the procedure to set up static information related to the module This includes the maintenance of Goods Documents Instructions Free Format Text FFT Clause codes and their corresponding ORACLE Chapter 4 Defining the Attributes of an Islamic Bills and Collection Product describes the procedure to define attributes specific to Bills and Collection products Chapter 5 Processing Islamic Bills deals with the sequence of events involved to process a bill Chapter 6 Liquidation of the Receivable Components of an Islamic Bill deals with the liquidation of the receivable outstanding components Chapter 7 Defining Discount Accrual Fee Classes explains discount accrua
148. ance Product Type Document Clean Description Slogan Product Group Product Group Description Start Date End Date Remarks Operation Under Letter of Credit Change of Operation Allowed Reimbursement Documentary Yes No Acceptance To Advance Acceptance To Discount Collection To Purchase Discount To Collection Purchase To Collection Acceptance To Forfaiting Discount To Forfaiting Reimbursement Claim Accounting Roles Branch amp Currency Discount Accrual Free Format Text Maker Date Time Checker Date Time Record Status Authorization Status The primary attribute of a product is whether the bills linked to it are either e Import Bills under LCs e Import Bills not under LCs e Export Bills under LCs e Export Bills not under LCs ORACLE e Incoming Collections e Outgoing Collections e Usance or Sight Bills e Documentary or Clean Bills The first attribute you define for a product is its Type Once you have made this basic classification you can tailor the product to suit your requirements To explain further within the broad categories of the type of Bills listed above you can further define attributes that are characteristic to each type Each of these types that you define with its distinctive features constitutes a Product in Oracle FLEXCUBE Since you define products for convenience all the Bills involving the product inherit the attributes defined for the product Yet you have room f
149. ance to advance the pending accruals are passed as part of Acceptance to Advance BADV event e Incase the Acceptance commission is calculated in Arrears the system liquidates the commission during BADV event However in case of no change in the operation the system liquidates the commission during LIQD event e Acceptance commission is always calculated based on the original bill amount and From and To dates specified for acceptance commission irrespective of BADV Liquidation date and Mode of liquidation Partial or Full liquidation 5 3 4 3 Indicating Cash Collateral Details When your bank accepts discounts or advances a bill on behalf of its customers the bank in reality undertakes to pay even if the confirming bank does not fulfill its obligation under the bill Thus accepting or advancing a bill is a liability for your bank Ideally you would track your exposure to the credit seeking customer under a Credit Line The credit granted to a customer under a Credit Line can be backed by Collateral that the customer offers Often you may accept cash as collateral for the bill For a bill you can specify the following collateral details Collateral Currency Specify the currency in which the cash collateral account is opened Collateral Amount Specify the value of the collateral Collateral Description Specify details of the collateral that is intended for the internal reference of your bank These details will not be printed on
150. anch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated 10 33 Field Name Field Description Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Account Number Indicates Account Number Account Name Indicates Account Name Currency Indicates Currency Amount Indicates bill amount Instrument Number Indicates Instrument Number Description Indicates Description Cheque Number Indicates Cheque Number Reference Number Indicates Reference Number Maker Id Indicates Maker Id Maker Date Stamp Indicates Maker Date Stamp Checker Id Indicates Checker Id Checker Date Stamp Indicates Checker Date Stamp 10 16Import Documents under Islamic Letters of Credit MIS Report The Import Documents under Islamic Letters of Credit MIS report prints details of the documents imported under Islamic LC MIS You can invoke the screen by typing the code IBRPIDLC in the field at the top right corner of the Application tool bar and click on the adjoining arrow button 10 34 import Documents under Islamic Letters of Credit MIS Report Product Group From Date To Date Report Format PrinterAt Client Report Output Printer Specify
151. ansfer No of Transaction per Generate MT101 Message 5 5 2 1 Fund Asset Management The settlements processing is enabled only if Allow Corporate Access has been checked while defining branch parameters in the Branch Parameters Detail View screen e If Allow Corporate Access is checked for a fund branch and the fund is Portfolio type then during settlement processing the settlement account is chosen based on the settlement instructions maintained for the counterparty e If Allow Corporate Access is not checked for a fund branch then the settlement processing is disabled and the settlement account remains as a fund branch account maintained for the fund e Ifthe corporate account exists in different branch then the Inter branch account GL maintenance is used for resolving the bridge account SE ORACLE 5 5 2 2 Indicating Preferences for the Profit Components Rate Type You can indicate the profit rate type that is to be picked up and applied to the finance contracts involving the product The options available for the rate type are e Fixed e Floating e Special Choose the appropriate option from the drop down list Usage The usage indicates the time at which the rate change has to be applied to the finance contract in case the profit is floating rate type The options available are e Auto rate change is triggered automatically when the rate associated with a rate code changes e P
152. ansit days for the bill Maturity Date The maturity date is the date on which the bill falls due for payment The maturity date is calculated in the following manner based on the entries made to the previous fields Maturity Date Base date Tenor Transit days You can change the maturity date of a bill that is arrived at using the above method However the maturity date that you specify should be later than or equal to the Value date specified for the bill 5 3 9 2 Specifying the Preferences for Profit Liquidation In this section specify the following details Profit Liquidation Mode Profit components of a bill can be liquidated immediately or deferred to a later date In the Rollover screen under Profit Liquidation Preference you can indicate whether the mode of liquidation is to be immediate or deferred Choose Immediate to liquidate the profit components at the time of Rollover If you choose Deferred from the option list the system defers the liquidation of profit components to a later date You can choose to pay the profit components fully or partially subsequently 5 3 9 3 Specifying Profit Computation Dates In this section specify the following details From Date The system starts the computation of profit from the date specified here To Date Once you have specified the start date for profit computation you have to indicate the end date for calculating the profit The minimum maximum profit ra
153. arge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real Nostro Dr Nostro Vostro CCY Equivalent amount of principal Vostro Account of being liquidated in the currency Settlement of the Nostro Vostro Account Real Customer Cr Customer Account CCY Equivalent amount of principal Account Payable being liquidated in the contract Payable currency if it is Account Payable else equivalent amount of principal being liquidated in the Debit Account Currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice ORACLE 12 1 3 9 Outgoing Payment PAYMENT ADVICE Payment Advice Stage Clean Doc Sight Usance Bill Under LC FIN DOC Sight only Yes Mandatory Accounting Entries If contingent entries are defined for the event GL Type A C Dr Cr Account Description Amount Type Contingent GL Cr Outgoing Bills under LCs paid Bill amount in the Asset contract currency Contingent GL Dr Outgoing Bills under LC S paid Bill amount in the Offset Offset Account contract currency Advices Advice type Advice Description 12 1 3 10 Outgoing Purchase Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Sight only No Accounting Entries GL Dr Cr Account Amount Type Type Description Re
154. arges Check against this option to indicate the same Their Charges Refused During liquidation of an incoming bill the drawee may refuse to pay the charges due Check against this option to indicate that the drawee has refused to pay the charges due 5 3 4 7 Viewing Contract Status While defining a product you have also specified the various stages or status that the bill should pass through if repayment is not made on the due date against a bill These details are defaulted to all the bills that involve the product Status As Of Date The date on which the bill moved into the status is displayed here User Defined Status The current status of a bill is displayed here If you have specified the status change as a manual event you can change the status of a bill from one status to another in this screen The option list available for this field contains all the lists of Status codes defined for the product to which this contract is linked 5 3 4 8 Specifying Margin Details Enter the following details Liquidated Amount While processing a collection type of bill partial liquidation is allowed In this field you can indicate the amount that has been liquidated under a collection TE ORACLE Outstanding Amount The outstanding amount which is the amount that is yet to be liquidated under the bill is automatically displayed In the case of a collection it is computed as follows Outstanding Amount Bill Amount Liquidat
155. assed for each of the charges fees GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Cr Bills Discounted CCY Bill amount in the contract Asset currency Real Customer Dr Customer Payment CCY Equivalent Bill amount in the 12 26 ORACLE PAYMENT ADVICE Payment Advice 12 1 3 8 Outgoing Collection Final Stage Clean Doc Sight Usance Bill Under LC FIN CLE Sight Usance Not applicable FIN DOC Sight Usance Optional Accounting Entries GL A C Type Dr Cr Account CCY Amount Type Description Account Customer account currency Advices Advice type Advice Description If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees 12 27 GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the ch
156. at should be generated for the exception e Not Required You can select this option to indicate that the exception tracer is not applicable to the bill you are processing e Till resolved If you indicate that the tracer should be generated until the exception is resolved you need not specify the number of tracers that should be sent This is because the tracer will be generated at the frequency that you specify until the exception is resolved s ORACLE Number of Tracers If you have indicated that the tracer is applicable to the bill you are processing you should also specify the maximum number of tracers that should be generated for each of the exception events By default the first tracer for all authorized bills linked to this product will be sent after the number of days that you prescribe for the product Start Tracer after Days Exception tracers can be generated only after the maturity date of the bill While creating a product you have also indicated the number of days that should elapse after the Bill matures on which the first tracer should be generated Generation Frequency Days You can specify the frequency in days with which the tracer should be sent to the concerned parties involved in the bills linked to this product Preferred Medium For each of the exception tracers that you specify indicate the preferred medium through which the tracer should be generated to the concerned party For a bill invo
157. at you perform on a bill also determines the accounting entries that are passed and the messages that will be generated You can select an operation from the option list available The type of operation that you can perform on a bill has been listed below i ORACLE Incoming Outgoing International and domestic International and domestic Advance Negotiation Payment Payment Discounting Discounting Collection Collection Acceptance Acceptance Purchase The Islamic Bills and Collections Contract Detailed screen is designed to contain 11 tabs along the lines of which you can enter details of the contract The 11 tabs are Main Click on this tab to enter the essential details of the bill you are processing Details In this screen you can enter the fields that provide detailed information about the contract Parties In the screen that corresponds to this tab you can enter details of all the parties involved in the bill This screen along with its fields has been detailed under the head Entering Party Details Document In the screen corresponding to this tab you can enter details of the documents required under an Islamic bill and the clauses that should accompany the documents You can also specify details of the merchandise that was traded and the shipping instructions based on which the goods were transported Exceptions Click on this tab to enter details
158. ate amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report 10 29 Field Name Field Description Product Code This is the product code Product Description Indicates description of the product Bill Reference Number Indicates the Reference Number of the bill Currency Indicates currency of the bill Bill Amount Indicates is the Bill Amount Maturity Date Indicates the date on which the bill matures Event Code Indicates the code of the event Event Description Indicates description of the event Error Code Indicates the error code Error Description Indicates the description of the Error 10 14Islamic Bills And Collections Automatic Exception Report The Islamic Bills and Collections Automatic Exception report prints details of the bills for which some exception has occurred while the automatic processes were run as part of EOD or BOD as of the current date You can invoke the screen by typing the code IBRUEXCP in the field at the top right corner of the Application tool bar and click on the adjoining arrow button 10 30 Islamic Bills And Collections Automatic Exceptions Report Date E Product Selection All Products Specific Product Code Product C
159. be liquidated partially or fully using Bills Payment Online Oracle FLEXCUBE does not support backdated or future dated rollover The value date for the Rollover event will always be the current system date ws ORACLE In case of auto liquidation the system will apply Immediate mode to liquidate the bill 5 3 1 4 Specifying Our Customer Details In this section specify the following details Customer Identification In the Contract screen you can capture details of the party who is your customer The details of the other parties involved in the bill are captured in the parties screen Party Type Specify the Party Type of the customer In the case of an Import bill you should specify details of the Drawee of the bill If the Drawee is a customer of your bank you should specify the customer reference assigned to the customer in the Customer Information File CIF of the Core Services module of Oracle FLEXCUBE The other details of the customer will be automatically picked up If you are processing an Export bill you should specify details of the Drawer of the bill If the drawer is a customer of your bank you should specify the customer reference assigned to the customer in the Customer Information File CIF of the Core Services module of Oracle FLEXCUBE The other details of the customer will be automatically picked up 5 3 1 5 Specifying Transaction Details for a Bill In this section specify the following details Bas
160. be passed during the initiation event Accounting Role Amount Tag Amount Dr Cr Bill Asset Bill Amount 100 000 Dr Customer Bill Amount 100 000 Cr Customer Profit liqd 853 76 Dr RIA Profit ligd 853 76 Cr This option will be available for selection only if you choose the Profit Collection Type as Advance Ts ORACLE 4 6 2 Specifying Profit and Charge Details Click the Profit and Charge Details tab to specify the profit and charged details Islamic BC Product Preference Product Code Product Description Interest Commission Charge Fees Components Start Day Grace Days Start Month Allow Prepayment of Interests Frequency Interest Components To Advance Be Collected In Arrears Forfaiting Forfaiting Interest Component Tenor In Days Minimum Maximum Standard Transit Days Rate Code Rate Code Buy Sell Rate Mid Rate Free Collection Exchange Rate Default Rate Type Override Variance Limit Maximum Variance Their Charges 1010 Component Liquidation Event 4 6 2 1 Specifying Preferences for the Profit Components of a Bill In this section specify the following details Start Day In the case of monthly quarterly half yearly or yearly accruals you should specify the date on which the accruals have to be done during the month For example if you specify the date as 30 accruals will be carried out on that day of the month dep
161. been saved earlier with any of the forfaiting operations the system will not allow you to save the product The process for changing a bill status is given below 1 First you have to unlock the contract 2 Secondly you have to change the operation code 3 Specify the limits tracking parameters for the changed contract After you save the changes a BCOL Collection of Bill under Purchase Advance Discount event is passed for the transaction During BCOL event the system will e Reverse all the purchased discounted advanced assets e Execute a complete profit accrual e Pass collection contingent entries e Pass profit liquidation entries if profit collection is of arrears type e lf there is any compensation then it will also be liquidated Partially liquidated contracts can also be reverted to collection operation Also this can be done before on after maturity date In case it is done after the maturity date and if there is any compensation due and compensation accounting entries are defined in BCOL event of product then it will liquidate the compensation as well Limits utilization will get matured on triggering the BCOL event Following are the accounting entries passed during the BCOL Accounting Role Amount Tag Dr Cr BC CUSTOMER BILL_OS_AMTEQV DR BILLSPURCHASED DISCOUNT BILL OS AMTEQV CR CONT GL BILL OS AMTEQYV DR CONT OFFSET GL BILL OS AMTEQYV CR BC CUSTOMER INT LIQD DR Li
162. ber of copies of the same or not Document Duplicate Received Indicate if the duplicate set of documents that are required under the bill have been received or not If you had unchecked the Original Received field you should check the option Document Duplicate Received because the bill contract should be entered based on the first set of documents received Acknowledgement Received Indicate if the acknowledgement has been received or not Acknowledgement Date Specify the date on which the acknowledgement has been received 5 3 4 5 Indicating Linked Profit Details In this section specify the following details Finance Ref No This is the reference number of the finance that is created automatically at the time of liquidation of the bill You will not be allowed to change this reference number ae ORACLE 5 3 4 6 Capturing Charge Details In this section specify the following details Pass our charges to them During initiation of a bill you can indicate that the drawer s charges can be passed on to the drawee Check against this option to indicate that the remitting bank can pass on our charges to the drawee Pass Profit to them During initiation of a bill you can indicate that the drawer s profit can be passed on to the drawee Check against this option to indicate that the same Our Charges Refused During liquidation of an incoming bill the drawee may refuse to pay the drawers ch
163. ble for bills amp collections contract reference number 1 BC AC016 Failed to get new event sequence number for reverse accrual event for bills amp collections contract reference number 1 BC AC017 Failed to get accrue till date for bills amp collections product 1 BC AC018 Failed to get commit frequency for accruals BC AC019 Failed to insert the error code into exception table for the event ACCR and bills amp collections contract reference number 1 BC AC020 This is an end of day process Cannot process now BC AC021 Failed to get end of input for the current branch BC AC022 Accruals batch process completed BC AC023 Accrue till date is null for bills amp collections contract reference number 1 BC AC024 Profit accruals process failed BC AC025 Failed to update accrual_details after product_level accounting entries for product 1 BC AC026 Failed to check if any floating profit rate changes for bills amp collections contract reference number 1 are not processed BC AC027 Failed to insert accrual details into table for bills amp collections contract reference number 1 BC AC028 Floating profit rate changes have not been processed for bills amp collections contract reference number 1 BC AC029 Failed to update to_date in calc table for bills amp collections contract reference number 1 BC AC030 First run the predecessor process before running this Error Code Message
164. button to exit the screen You will be returned to the Application Browser Operations on the Document Maintenance Screen On an existing Document Maintenance record you can perform any of the following operations if any function under the Actions Menu is disabled it means that the function is not allowed for the record e Amend the details of a document e Authorize a document e Copy the details of a document on to a new one e Close the document e Reopen the document ds ORACLE 3 3 e Print the details of a document e Delete the details of a document Hefer to the User Manual on Common Procedures for details of these operations On an existing Clause Maintenance record you can perform any of the following operations if any function under the Actions Menu is disabled it means that the function is not allowed for the record e Amend the details of the record e Authorize the record e Copy the details of a clause on to a new record e Close the record e Reopen the closed record e Print the details of a record e Delete the record Hefer to the User Manual on Common Procedures for details of these operations Maintaining Goods A bill is an instrument used for trade payments and trade involves merchandise There are certain standard goods or commodities that are transacted under bills Instead of specifying details of the merchandise each time they are traded you can maintain the details of the standard commodities in
165. can follow your own conventions for devising the code The code that you specify should be unique as it is used to identify the instruction While creating a product or at the time of entering the details of a bill instead of specifying the Instructions required under a bill you need to only specify the code assigned to the instruction The instruction details will be automatically picked up and defaulted Language Code Specify the language code using which all the correspondences with the party should be carried out Click the adjoining option list icon to view the list of available language codes Instruction Text After assigning a code to identify an instruction you can proceed to maintain the description of the instruction The contents of the instruction that you define can contain text up to six thousand five hundred characters 3 4 2 Specifying Values for the User Defined Fields 3 9 ORACLE You can link the User Defined Fields with Branch Parameters Maintenance screen using Function field mapping screen which can be invoked from the Application Browser by selecting User defined fields and then Function field mapping The value for these fields can be specified in the Branch Parameters Maintenance screen value for UDF can be made mandatory or non mandatory as maintained in the Field description screen After making the required mandatory entries save the record Click the Exit button to exit the Screen 3 4 3 Opera
166. cannot be 0 BC 00256 Collection bills can have profit components defined only for BPUR event BC 00257 For a usance bill all the tenors MIN STD MAX should be greater than zero BC ACO01 Accruals failed for bills amp collections contract reference number 1 BC AC002 Accrual level not available for current branch BC AC004 Failed to do accounting entries for bills amp collections product 1 BC ACO005 Failed to get reference number for bills amp collections product 1 for accounting entries BC ACO006 Profit computation for accruals failed for bills amp collections contract reference number 1 BC AC007 Are you sure you want to start accruals BC AC008 Reverse accrual failed for bills amp collections contract reference number 1 BC ACO009 Invalid component list sent for accruals for bills amp collections contract reference number 1 Error Code Message BC AC010 Date until which the accrual due dates of bills amp collections contracts should be picked up is not available BC ACO 1 1 Invalid accrual type entered BC AC012 Invalid accrual level selected for the current branch BC AC013 Floating rate changes not processed Run bills amp collections floating rate changes batch process before starting accruals BC AC014 Failed to lock bills amp collections contract reference number 1 for ACCR event BC AC015 Failed to log ACCR event into log ta
167. ccount or Fees Receivable charges fees in the Receivable charge fee currency if it is an Account Receivable else Equivalent amount of charges fees in Account Currency Real Customer Cr Customer Settlement CCY Equivalent of the Bill Account amount in the Customer Account currency Real GL Dr Bills Discounted CCY Bill amount in the Asset contract currency Real GL Cr Profit Collected in CCY Discounted Profit amount Liability Advance on in the contract currency Discounted Bills Real Customer Dr Customer Profit CCY Equivalent Discounted Payment Account Profit amount in the Debit Account currency Advices Advice type Advice Description PAYMENT_ADVICE Payment Advice ORACLE 12 1 21 12 1 2 2 12 1 2 INIT Initiation Accounting Entries Incoming Outgoing Collections If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account Description Real Income Cr Charges Fees earned Real Customer Account Receivable Dr Customer Charges or Fees Receivable Advices Advice type Description PAYMENT ADVICE Payment Advice ACKNOWLEDGEMENT Acknowledgment Advice DOC ARVL NOTICE Document Arrival Advice ACKNOWLEDGEMENT Acknowledgment Advice REMITTANCE LTR Remittance Letter Incoming
168. ce Association screen Refer to the Discount Accrual chapter in the same user manual for more details 4 31 ORACLE 4 11 4 12 Discount Accrual Preference Association Product Code Product Description Class Code Default From Class Class Description Accrual Preference a Discount Accrual Required Frequency Handling of Fore Closure Acquisition Type Day Count Method 10115 Currency Code x Currency Name Numerator Method Denominator Method Denominator Method For more information on discount accruals you can refer to the chapter titled Defining Discount Accrual Fee Classes in this manual Specifying Tax Details Click the Tax button to indicate the tax schemes that are applicable to the product you are creating Islamic BC Tax Product Code Product Description Tax Default Tax Scheme Scheme Description Tax Details 100 Tax Rule Tax Component Basis Component Event Tax Type For more information on specifying Tax details refer Tax User Manual under Modularity Specifying Tracer Details Tracers are reminders sent to various parties involved in a bill indicating that an exception that has occurred while processing the bill we ORACLE In this screen you can capture tracer details for the following exception events e Payment Exception e Acceptance Exception e Charge Exception e Reserve Exception Reserve Exception sent by neg
169. ceptance Bills e Acceptance Commission is not considered as the Main Profit component or the Compensation component 4 6 1 8 Specifying Pay due Advice Generation Preferences In this section specify the following details Notice Days Specify the number of days before after maturity when the advice should be generated The advice will be automatically generated as part of BOD for all Incoming Collections associated with the product based on the preferences that you specify Required Specify the number of days before after maturity when the advice should be generated The advice will be automatically generated as part of BOD for all Incoming Collections associated with the product based on the preferences that you specify Refer to the chapter titled Automatic Processes of this User manual for the procedure to manually generate a Payment due Advice before the automatic generation date 4 6 1 9 Indicating Rollover Preference In this section specify the following details ORACLE Allow Rollover For a Bills product you can specify whether bill contract can be rolled over into a new bill if it is not liquidated on its Maturity Date Checking this box will indicate that the rollover is allowed for the bill involving the product you are defining Once you specify this option the system allows you to change extend the rollover to a new maturity date Rollover is possible on maturity date or after maturity date However
170. ces FFTs and Instructions for a 5 51 S 9 17 Viewing Event Delails e ase EUR atre Rte Heute deis ege oe RE CERE I EU 5 54 5 3 18 Reducing of the LC Cash Collateral 5 57 5 3 19 Linking contracts to accounts and deposits esee eene nennen eene 5 59 5 3 20 Transferring Commission and Charges eese 5 61 2 4 21 sinking a Bill to n EX Deal acp E Rees Dee HERO 5 62 5 3 22 Specifying the Settlement Details eris eine ies trae rd ette d EROS PE ER 5 62 2 3 23 Viewing Profit DetdilS scu aet He eee See E PE HIE e HER CERRAR 5 63 P MER TU TEIeUSPMI c 5 64 2 9 29 Viewing Charge D tails tetti rr Li eie SR EVEN ERE UG 5 65 2 9 20 Specifying the Tax Details etti P TU e EUR THEE EE CREE MEER UR VES ERE ERE UG 5 66 2 9 27 Specifying the MIS Details e rte 5 67 3 39 28 Specifying the Field Details ttem tete ep toten are tacere 5 67 5 4 AMENDING THE BILL AMOUNT FOR A COLLECTION ene een en nennen rennes 5 68 5 4 1 Specifying advices for the amendment eese eee eee 5 70 5 4 2 Maini ining Event Details M 5 73 5 4 3 Maintaining Profit Details eiie Ue 5 74 5 4 4 M
171. cies Reime Drafts Insurance Invoice Transaction Details Base Date Base Date Description Base Date Code Maturity Date Bill Tenor Transit Days Profit Liquid Preference Interest Liquidation Mode Profit Component Details From Date To Date Advices FFT Finance Loan Accounts Effective Pro t Rate Profit Dates Linkage Details FX Linkage Collateral Tax MIS Charges Transfer Maker Date Time Status Checker Authorization Status Date Time You need to specify the following additional details for the rollover of the bill 5 3 9 1 Specifying the Tenor Details for the Bill In this section specify the following details Base Date The base date is used to calculate the maturity date of the bill In effect the tenor of the bill will begin from this date The current system date will be displayed in this field and you cannot change the default value Base Date Description The description of the instruction will be automatically picked up and displayed You can edit the description of base date that is defaulted to suit the requirements of the bill you are processing ORACLE Bill Tenor Specify the number of days for the tenor The system will use the number of days to arrive at the maturity date for each tenor The minimum maximum tenor specified in the product underlying the contract has to be adhered to Transit Days The transit days will be used in the computation of the maturity date of the bill Enter the tr
172. cord as party address is set to receive all advices of payment fate BC XV087 Cannot delete party address record as party address is set to receive all acceptance tracers BC XV088 Cannot delete party address record as party address is set to receive all advices of acceptance fate BC XV089 Cannot delete party address record as party address is set to receive all discrepancy approval release of reserve tracers BC XV090 Cannot delete party record as advice records to party already exist BC XV091 Cannot delete party record as party is receiver of payment tracers BC XV092 Cannot delete party record as party is receiver of advices of payment fate BC XV093 Cannot delete party record as party is receiver of acceptance tracers BC XV094 Cannot delete party record as party is receiver of advices of acceptance fate BC XV095 Cannot delete party record as party is receiver of discrepancy approval release of reserve tracers BC XV096 Cannot delete party record as address records for party exist Error Code Message BC XV097 Cannot delete party record as credit limits tracking record for party exist BC XV098 If payment exception tracer is not required then tracer frequency should be 0 BC XV099 Payment exception tracer required field has an invalid value should be not required required till resolved only BC XV100 If payment exception tracer is not required then tracer receiver
173. count Receivable else equivalent amount of charges fees in Customer Account Currency Real Customer Cr Customer Settlement CCY Bill amount in the Customer Account Account currency 12 20 ORACLE 12 1 3 LIQD Contract Liquidation 12 1 3 1 Incoming Collection Stage Clean Doc Sight Usance Bill Under LC FIN CLE Sight Usance Not applicable FIN DOC Sight Usance Optional Accounting Entries GL A C Type Dr Cr Account Description CCY Amount Type Real GL Dr Bills Discounted CCY Bill amount in the contract Asset currency Real GL Cr Profit Collected in CCY Discounted Profit amount in Liability Advance on the contract currency Discounted Bills Real Customer Dr Customer Profit CCY Equivalent Discounted Profit Payment Account amount in the Customer account currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account Description CCY Amount Type Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Dr Customer Charges or CCY Equivalent amount of charges fees in Account Fees Receivable the charge fee currency if it is a Receivable Account Receivable else equivalent amoun
174. creen to invoke the Fields screen LI Fields 100 D Field Name x 5 67 5 4 Refer the Products User Manual under Modularity for further details on capturing Field details Amending the Bill Amount for a Collection You have the option to amend increase and decrease the bill amount for incoming and outgoing Collection bills You can invoke the Islamic Bills and Collections Amount Amendment Input Detailed screen by typing IBDAMEND in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button L3 Islamic Bills And Collection Amount Amendment Input New Contract Reference Customer Id EH icer Bill Currency Outstanding Balance Bill Amount Maturity Date Value Date Debit Value Date Credit Value Date Settlements Charges Tax Maker Date Time Checker Status Authorization Status Date Time You need to maintain the following details Specifying the Bill Reference Number In this screen you need to first indicate the reference number of the bill on which you want to make the amendment You can select the reference number of the bill from the option list The option list will contain a list of all authorized collection bills maintained in Oracle FLEXCUBE Bill Amount The original bill amount of the bill that you selected is displayed you can amend the amount increase decrease suitably There is no limit on the number of amend
175. cuments Product Code Product Description Document Details 101117 DocumentCode DocumentType Document Description Serial Number Clause Details 100 Clause Code Clause Description Serial Number There are certain standard documents that are required under a documentary bill You can specify the documents that are applicable to the bills that are linked to the product A list of the standard shipping documents that can accompany the bill is maintained in the Documents Maintenance screen Along with these documents you will also be provided with a pre defined list of documents Select a document code from the list of documents maintained earlier The description and the document type associated with the code you have selected will be displayed You can specify more than one of the predefined documents for the product you are creating All the documents that you define for the product will be defaulted to all the bills involving this product However while entering a bill you can add to or delete from the defaulted list of documents After you have specified details of the document click add icon to add it to the list of documents applicable to the product Click delete icon to delete a document from the product ORACLE 4 14 1 Specifying the Clauses that should Accompany the Document 4 15 A clause is a statement that can accompany a document sent under a bill After indicating the documents applicab
176. customer accounts Financing Product After opting to book finance you need a finance product to create finance Choose the finance product from the option list The finance will be created using this product at the time of liquidating the bills Only Finance products will be displayed in the option list Rate Type Select the appropriate rate type in case the charge commission components transferred onto the finance are in different from the finance currency from the option list This exchange rate will also be used in the case of the finance currency is different from the bill currency to arrive at the finance amount Rate Code Select the appropriate rate code in case the charge commission components transferred onto the finance are in different from the finance currency from the option list This exchange rate will also be used in the case of the finance currency is different from the bill currency to arrive at the finance amount Crystallization Type Select the type of bill crystallization from the drop down list The two values allowed here are Spawn Finance and Linked Contracts e Spawn Finance Selecting this indicates that the finance contract is to be spawned on the maturity date of the bill e Linked Contracts Selecting this indicates that a finance will be manually linked to the bill If the crystallization type parameter is set to linked finance the Auto liquidate Flag in the BC contract would be set
177. cy Charge Currency ICCF Pickup Currency a ORACLE Transaction currency Rule currency ICCF Pickup Currency Booking Currency Charge Currency Example Let us assume the following Bill Currency USD ICCF Pickup Currency GBP Exchange Rate 12 So the ICCF rule will be as follows Transaction currency Rule currency GBP Basis Amount Currency GBP Charge Currency GBP Booking Currency GBP or USD Floating rate pickup and customer margin pickup for profit components will be based on ICCF pickup currency Therefore you need to maintain the floating rate code and customer margin for the respective ICCF pickup currency In addition if you want to apply charges in ICCF pickup currency then you have to define the charge component with amount tags suffixed by ICCY If charge components are defined with normal bills amount tags then charges will be computed in contract currency Thus you can apply charges in contract currency or ICCF pickup currency based on basis amount tag of a charge component 5 3 4 11 Booking a Finance through Bills Contract During liquidation of a bill you have the option to book finance This value will be defaulted from the product and you can choose to change it if required Once you check this option the system will create a finance based on the Finance preferences you have maintained In an IBC module creation of the finance is possible on
178. d Real Customer Dr Customer CCY Equivalent amount of charges fees Account Charges or Fees in the charge fee currency if it is a Receivable Receivable Account Receivable else equivalent amount of charges fees in Customer Account Currency Advices Advice type Advice Description If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency 12 6 ORACLE Advices Advice type Description DISCREPANCY REQ Discrepancies Request Letter PAYMENT ADVICE Payment Advice 12 1 1 10 Outgoing Discount Final Stage Clean Doc Sight Usance Bill under LC FIN DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY Real Customer Dr Customer Charges CCY Equivalent amount of A
179. d be generated to the parties concerned indicating that you have liquidated a receivable component of the bill You also have the option of prioritizing the advices to be generated for the Contract Contract Reference Book Date Event Code Event Description Module zz Liquidation Advice Tracer Advices Details Suppress Medium Priority Input By Authorized By Contract Date Time Date Time Status The advices that can be generated for the liquidation of the receivable components of a bill are e Charge Claim Advice e Debit Advice The Charge Claim Advice is generated when the receivable account is debited that is when the event happens Details such as whether it was suppressed during the event the medium through which it was transmitted and the date on which it was generated will be displayed This is for information purposes only The Debit Advice is generated when the receivable components of the bill are liquidated You can suppress the generation of the advice or change the media and priority when you are processing the liquidation Suppress By default all the advices defined for the product involved in the bill will be generated As an advice may not be applicable to the liquidation of a component you can suppress it s generation by indicating so os ORACLE Priority Priority applies to the advices that need to be sent through media like SWIFT or TELEX By default the pr
180. d as calendar days from the maturity date specified for the bill The following example illustrates how this concept works Example In the example of Export Bills Discounted 45 days the following status are involved e Past Due Obligation PDO e Non accrual basis NAB e Write off WO For PDO status the number of days that should result in a status change for the different components is defined as follows Profit 15 days Principal 30 days Charges and Fees 45 days You enter a bill involving the product The repayment on this bill is defaulted The status of the bill moves to PDO status after 15 days of default in profit payment A bill involving this product is moved to PDO status after 15 days of default in profit payment The report on the bills with PDO status will indicate that for this bill only the profit component is in PDO status The principal of the bill will be reported to PDO for both profit and principal 30 days after the maturity date Similarly for charge and fees it will be reported after 45 days If the customer pays back the profit and keeps the principal outstanding the bill will be moved to PDO only after 30 days of default in principal repayment If you are defining varying number of days for the different components to move into a particular status each component will be in a different status at a given time You may tend to be more lenient with the repayment of the princi
181. d as part of EOD the report will by default list details of all the activities and events that occurred as of the date the report was generated If you generate the report manually from the reports Browser you can specify preferences for the generation of the report You can choose to generate the report to list the activities and events that were performed on bill contracts as of a specific date or over a specified period in time If the report should contain the list of activities and events that were performed over a period in time specify the From and To dates of the period 10 25 You can invoke the screen by typing the code IBRONACT in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Islamic Bills And Collections Contract Activity Report Product All Products Specific Product Code Product Code a Bills And Collections Contract Activity Report From Date To Date ReportFormat PDF PrinterAt Client Report Output Print Printer Specify the following details Product Selection Indicate whether the reports should be generated for a specific product code or for all product codes If you choose Specific Product Code you need to specify the product for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Bills and
182. d passes accrual accounting entries for the accruable tenor based profit components of a bill The Automatic Accrual function will pick up bills for processing on the following criterion e Active and authorized bills which are not yet liquidated e Bills whose accrual date falls on the current processing date or bills whose accrual date falls between the current processing date and the next working date The date on which accrual is due for a bill is calculated based on the accrual date and accrual frequency defined for the product associated with the bill When the function automatically accrues the profit components of a bill is done the accounting entries defined for the accrual event ACCR will be passed and the internal accounts will be updated with the accrual related details If the accrual date of a bill falls on a holiday the accruals are done as per your holiday handling specifications for automatic processes in the Branch Parameters screen The list of bills whose commission components were accrued will be printed in the Accrual Control report This function will not accrue profit for bills that have moved into a user defined status for which accruals have been stopped ew ORACLE 9 4 4 9 4 5 9 4 5 1 Intra Day Accruals The Intra Day Accruals is a batch process that computes accruals for different kinds of investments made by funds This batch includes processing of fixed asset depreciation The intraday accruals
183. de message is displayed if you enter an export bill in final stage with unresolved discrepancies Similarly if you attempt to move a bill that has unresolved discrepancies to the final stage an override is sought ov ORACLE Tracer Frequency You can specify the frequency in days with which the tracer should be generated to the concerned parties after the Start days involved in the bill Trace Receiver You can specify details of the party who needs to be reminded to take action to resolve the exception Select the party type of the party from the option list that is available The tracer will be generated to the customer linked to the party type in the Parties screen Tracer Start Date Exception tracers can be generated for a bill only after the maturity date of the bill While creating a product you have indicated the number of days that should elapse after the Bill matures on which the first tracer should be generated By default the system calculates the date on which the first tracer should be generated based on the maturity date specified in the contract screen and on the number of days specified for the product involved in the contract You can change the default and specify a start date to suit the requirement of the bill you are processing The system also displays the number of tracers already sent to the concerned party Previous Tracer Date Specify the date on which the last tracer was sent to the party Next
184. dicates the date of the bill as indicated in the Bills Contract Details screen Transfer date indicates the date on which the bill was transferred to its current status Status Aging Indicates the number of days for which the contract has been outstanding Status Code Indicates the current user defined status into which the bill has moved IB Product Code Indicates the product to which the bill is associated Total Indicates the total bill amount Islamic Bills under Protest The Islamic Bills under Protest report displays all the bills for which a protest advice has been generated during the day This report is generated automatically as part of the batch processes run as part of EOD However if you choose to generate the report during the day you can specify a date The system will display only those bills for which protest advices were generated as of the date you specify You can invoke the screen by typing the code IBROBUNP in the field at the top right corner of the Application tool bar and click on the adjoining arrow button 10 10 Islamic Bills Under Protest Product Code ProductCode All Products Report Date Date Specific Product ReportFormat PDF Printer At Client Report Output Print v Printer You can specify the following parameters here Product Code Indicate whether the reports should be generated for a specific product o
185. e 1 BC UPO0008 Fora bill under LC LC issue date is mandatory The same is not true for BC upload reference 1 BC UP0009 Fora bill under LC their LC reference or our LC reference is mandatory The same is not true for BC upload reference 1 BC UP0010 date cannot be null for an acceptance discounted or advanced i BC UP0011 Drawer and drawee party details not existing for the contract BC UP0012 Party details not existing for bills party type 1 BC UP0013 Party id is not same as the customer id BC UP0014 Party address is mandatory BC UP0015 Country code 1 is not valid BC UP0016 Language code 1 is not valid Error Code Message BC UP0017 Goods code is mandatory BC UP0018 Swift validation failed for bills upload reference BC UP0019 Bills upload reference contains invalid characters BC UP0020 Swift validation failed for bills collection reference BC UP0021 Bills collection reference contains invalid characters BC UP0022 Swift validation failed for their LC reference BC UP0023 Their LC reference contains invalid characters BC UP0024 Only a bill for collection can be in registration stage BC UPO0025 Bills for collection cannot be in initial stage BC UP0026 Collection reference is mandatory if operation is collection BC UP0027 From date for profit calculation is mandatory for a bill in final stage
186. e Application tool bar and click on the adjoining arrow button Islamic Bills in User Defined Statuses Status All Statuses Specific Status User defined Status Product All Products Specific Product Product Code Currency All Currencies Specific Currency Currency Code Report Format PrinterAt Client You can specify the following parameters here Status Indicate whether the reports should be generated for all statuses or specific status If you choose Specific Status you need to specify the user defined status for which the report needs to be generated The option list provided displays all valid user defined status maintained in the system You can select the appropriate one 10 8 Product Indicate whether the reports should be generated for a specific product or for all products If you choose Specific Product you need to specify the product for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Currency Indicate whether the reports should be generated for a specific currency or all currencies If you choose Specific Currency you need to specify the currency for which the report needs to be generated The option list provided displays all valid currency codes maintained in the system You can select the appropriate one Click OK
187. e Date The base date is the date from which the tenor specified for the bill becomes effective The base date is used to calculate the maturity date of the bill In effect the tenor of the bill will begin from this date Example You indicate the base date of a bill to be 01 January 1999 and the tenor of the bill as 45 days The 45 day tenor of the bill will begin from 01 January 1999 If you are processing a sight bill the base date is the lodgment date and for a usance bill it can be the Invoice or the Shipping Date You have the option to change the Base date specified for the bill The maturity date of the bill is automatically updated using the new base date Q when you accept an Inward Bill of Usance without specifying the Base Date an Acceptance Advice in an MT 499 format will be generated When you enter the Base Date for the bill the Acceptance Advice will be generated in an MT 412 format Base Date Description Enter a description for the Base Date n ORACLE Base Date Code The system displays the date by which the tenor specified for the bill becomes effective Bill Tenor Usance bills are generally associated with a tenor The tenor of a bill is always expressed in days The tenor that you specify for a bill should be within the minimum and maximum tenor specified for the product to which the bill is linked The standard tenor defined for the product associated with the bill is defaulted You can change the
188. e Settlements manual MIS Click this button to define MIS details for the bill ICCF This button invokes the Profit and Charges or Fees ICCF service The Processing Profit manual deals with the application of profit on a bill Events Click this button to view details of the events accounting entries and Messages generated for each event in the lifecycle of a bill Tax This button invokes the Tax services On invoking this function you can define a tax scheme the rule details and the amount details of the contract The Processing Tax manual details the entire procedure of maintaining tax rules and schemes It also deals with the linking of a tax scheme to a product and the application of the scheme on a bill Linkages Clicking this button invokes the Contract Linkages screen Here you can link the bill to funds available in an account or deposit UDF Click this button to enter values for custom fields associated with the bill FX Linkage This button invokes a screen in which you can link a bill involving a specific counterparty with FX deals involving the same counterparty Charges Click this button to invoke the Contract Charge Details screen The Charges and Fees manual details the entire procedure of applying charges to a bill Collateral In the screen that corresponds with this button you can reduce the cash offered as collateral for the LC to which the Bill is associated Financing Click on t
189. e defining a product you also specify the FFTs that should accompany an advice generated for a bill involving the product These FFTs will appear when you select an advice code This indicates that the FFTs that you specify will appear on the advice which is highlighted If the Applicable Rule in the LC Product Preferences screen is selected as OTHR you need to specify a rule narrative for the LC Product If the Rule Narrative exceeds the limit predefined 35 characters the same can be defined as a Free Format Text For BC contracts FFT codes are associated with advices in the LC contract The 47A and 47B tags are linked to FFT codes The message types supported by 47A tag are e MT700 e MT710 e MT720 Message Types supported by 47B tag are e MT701 e MT711 e MT721 You can add to or delete from the list of FFTs that are defaulted from the product involved in the bill 08 ORACLE To add an FFT to the list click add icon and select the code that identifies the FFT from the option list The description of the FFT is automatically picked up and displayed You can edit the FFT description that is defaulted to suit the requirements of the bill you are processing To delete an FFT from list highlight the code that identifies the FFT and click delete icon o If an Advice of Fate MT 422 is to be generated for an event it is mandatory that you enter a description for the following FFT codes e SNDRRCVRINFO FIELD 72 e AD
190. e documents like the document type description the clauses specified for the document are also defaulted from the product You can edit the list of documents as well as the contents of the documents to suit the bill you are processing As two sets of documents are sent or received for a bill there is a provision to capture details regarding the documents sent in both mails The first set is recorded as Mail and the second as Il Mail In this field you can also capture the number of documents issued along with the number of documents required The data is captured in NN MM format where NN denotes number of documents required and MM signifies number of documents issued 5 32 ORACLE If the LC module of Oracle FLEXCUBE has been installed at your bank and the documentary bill is under an LC the documents picked up when you specify the reference number of the related LC You will however not be able to amend the list of documents defaulted from the related LC The IBC Contract online function will validate whether the supplied document reference has a shipping guarantee against it This will be done only for import bills and if the Validate shipping guarantee field is checked for the document code in the document codes maintenance The following processing will be carried out after capturing the document reference in documents screen of import bills e For the document code Oracle FLEXCUBE will check if the validate shipping guarant
191. e generated for specific customer identification or all customer identification If you choose Selected you need to specify the customer Id for which the report needs to be generated The option list provided displays all valid customer Ids are maintained in the system You can select the appropriate one Click OK to generate the report Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID 10 2 Field Name Field Description Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report This report contains details of Field Name Field Description Product Code amp Description This is the product code and description Customer Id amp Name This is the Customer Identification number and name Bill Reference Number This is bill reference number Currency This is currency Bill Amount This is bill amount Covering Letter Date This is covering letter date Original Documents Received This
192. e non numeric character BC 00240 Product code cannot start with the alphabet z BC 00241 Transfer days have not been defined BC 00242 Product code should contain only a z and 0 9 characters only BC 00243 Reverse accruals can be set only if a status with a lesser sequence number has stop accruals set to yes Error Code Message BC 00244 The advice code linked to instruction codes have not been defined for any events of the product BC 00245 The advice code linked to free format text codes have not been defined for any events of the product BC 00246 The advice code linked to status codes in status screen have not been defined for the event STCH of the product BC 00247 At least one profit component has to be shown on the contract main screen if any of them are defined for the product BC 00248 If ICCF components are collected in advance then profit component 1 linked to a floating rate code is not allowed BC 00249 No BC product records have been maintained BC 00250 Cannot reopen a closed product BC 00251 Active contracts exists for this product Cannot be closed BC 00252 If the tracer generation is not required then preferred tracer medium has to be null and tracer start day has to be 0 BC 00253 1 should be used for defining either credit or debit accounting entries for BC customer nostro account but not both BC 00255 Tracer generation frequency
193. e report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description 10 24 Field Name Field Description IB Product Code Indicates the code of the product Payment Date Indicates the date of payment Our Reference Indicates our reference Aging Days Indicates aging days Bill Type Indicates type of bill Currency Indicates Currency Bill Amount Indicates Bill Amount Tenor Indicates Tenor Code Protest Party Type Indicates Protest Party Type Party Id Protest Party Name Party Id Protest Party of the customer Name Total Indicates the total bill amount 10 121slamic Bills And Collections Contract Activity Report The Islamic Bills and Collections Contract Activity Report lists details of all the activities or events that were performed on bills during the course of the bank s operations The journal s for a particular day or for a period in time This report can be used as an audit trail since it also gives the names of the users who performed and authorized an event on the contract 10 12 1 Selection Options You can configure this report to be triggered automatically as part of the batch processes run as part of EOD You can also generate the report when required from the Reports Browser If the report is generate
194. eater than the date today 00056 BC LM The total issuer exposure should be greater than 100 96 00057 BC LM Collateral exist with the issuer code Record cannot be closed 00058 BC LM Securities exist with the issuer code Record cannot be closed 00059 BC LM There are collaterals linked to this limit Record cannot be closed 00060 BC LM There are collaterals linked to this security Record cannot be closed 00061 BC LM There are collaterals linked to this price code Record cannot be closed 00062 BC LM There are collaterals linked to this collateral type Record cannot be Error Code Message 00063 deleted BC LM This facility is not available at this branch 00064 BC LM No details exist for the reference number 00065 BC LM Customer clean risk limit cannot be greater than liability clean risk limit 00066 BC LM Customer clean risk limit cannot be greater than overall limit 00067 BC LM Liability clean risk limit cannot be greater than overall limit 00068 BC LM Limit currency is not entered 00069 BC LM Overall limit is not entered 00070 BC LM Liability clean risk limit is not entered 00071 BC LM Line not authorized 00100 BC LM Line closed 00101 BC LM Line not found 00102 BC LM Invalid customer id 00103 BC LM Liability id Not specified 00104 BC LM Account id Not specified 00105 BC LM Reference id not specified 001
195. eceivable GL This is used to transfer the amount from LC receivable GL to BILLS receivable GL Amount Tags The amount tags for the receivable charge and receivable commission propagated from LC to Bills are as follows ee ORACLE Amount Tag Description LC CHG TFR LC Charge being transferred LC COMM TFR LC Commission being transferred LC CHG TFR LIQD LC transferred Charge being liquidated LC COMM TFR LIQD LC transferred Commission being liquidated Accounting Entries The accounting entries as a part of the Bill initiation Liquidation Amendment with regards to the commission an charges transferred from the LC are as follows Dr Cr Accounting role Amount tag propagated from LC Dr BC LC COMM COMPRECV LC COMM TFR Cr LC COMM COMPRECV LC COMM TFR Dr BC LC CHG COMP LC_CHG_TFR Cr LC CHG COMP RECV LC CHG TFR These accounting entries may not be maintained as part of either of the events where the system does not pass any accounting with regards to transfer of charge onto Bills 12 1 25 Collateral Bridge Accounting Role Accounting role Description LC BC COLL BRIDGE Collateral bridge between LC and Bills This accounting role is used to transfer the collaterals from the LC onto the Bill This role maps onto the GL Account maintained as a part of the LC product preference 12 49 ORACLE 12 1 26 Bi
196. ecifying Values for the UDFs You can link the User Defined Fields with Branch Parameters Maintenance screen using Function field mapping screen which can be invoked from the Application Browser by selecting User defined fields and then Function field mapping The value for these fields can be specified in the Branch Parameters Maintenance screen value for UDF can be made mandatory or non mandatory as maintained in the Field description screen Click the Exit button to exit the screen Operations that You can Perform on a Insurance Company Record In addition to creating the details of an insurance company you can perform the following operations on an existing record e Unlock the record to amend the details e Delete an unauthorized record e Close the record e Reopen the closed record d ORACLE 3 8 Please refer to the manual on Common Procedures for details of these operations Application of Exchange Rate Type based on Transaction Amount Oracle FLEXCUBE allows you to apply different exchange rates based on the amount involved in the transaction The cut off amount slabs are maintained in the local currency of your bank If the transaction currency is not the local currency the system will first convert the transaction amount into the local currency equivalent using the Standard Mid Rate This is necessary as the cut off amount slabs are maintained in the local currency The system will then validate the con
197. ed Date Reserve Exception Tracer Required Not Required Tracer Start Date Tracers To Be Sent Previous Tracer Date Tracer Sent Next Tracer Date Tracer Medium Reserve Release Date Tracer Frequency Discrepancies Approval Tracer Receiver Party Duo Type B Under Reserve Advices FFT Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral Charges Transfer Maker Date Time Status Checker Authorization Status Date Time Discrepancies are likely to be found while processing Incoming or Outgoing bills that are under LCs 5 3 8 1 Specifying Discrepancy Details You have specified the discrepancies and assigned codes to them in the Discrepancy Code Maintenance screen In this screen you can select the discrepancies that are applicable to the bill you are processing The description associated with the discrepancy code will be automatically picked up from the discrepancy code maintenance screen In this screen you can also indicate whether the discrepancy has been resolved The date on which it was resolved will be automatically displayed wae ORACLE 5 3 8 2 Specifying Reserve Exception Details In this section specify the following details Tracers Required You can indicate whether the reserve exception tracer is applicable to the bill you are processing You can indicate one of the following e Applicable If you specify that a tracer is applicable to a
198. ed the value of the bill it hedges If you link several FX deals to a bill the total value of all the deals should not exceed the bill amount 5 3 22 Specifying the Settlement Details Click the Settlement button from the Islamic Bills and Collections Contract Detailed screen to invoke the Settlement Details screen ios ORACLE Settlement Details Contract Reference Component Account Details Message Details Parties Parties Clearing Details Local Clearing Settlement Details 10f1 Component Currency Branch Account AccountDescription Account Currency Debit Credit Original Exchan Sianature Verificati For more details on specifying the Settlement Details Refer Settlements User Manual under Modularity 5 3 23 Viewing Profit Details Click the Profit button from the Islamic Bills and Collections Contract Detailed screen to invoke the ICCF screen Contract Reference ILE Details Component Currency Event Rate Type Maximum Rate Minimum Margin Grace Period No Interest Rate Rate Code Floating Rate Details Interest Basis Reset Tenor Indicator Amount Component Description Accrued Amount Event Description Waiver m Spread Denominator Basis Basis 366 Minimum Spread Maximum Spread Discount Customer Margin Rate Calculation Type Code Usage v Accrual Required For more details on viewing Profit Details refer
199. editing GLs involved in the bill Reimbursement Days Enter the Reimbursement Days for the bill you are processing The Reimbursement Claim for the bill will be automatically generated on reimbursement working days prior to the maturity date For instance the maturity date of a bill is 23 March 2001 You specify the Reimbursement days as 2 Two working days prior to the maturity date i e on 21 March 2001 as a part of the BOD process the Reimbursement Claim MT742 for the bill will be automatically generated Credit Value Date Specify the Credit value date for the bill pus ORACLE 5 3 2 Specifying Processing Details Some events are triggered automatically when the batch process is run as part of the EOD or BOD Batch processing preferences for a product is specified in the Bills Product Preferences screen The preferences indicated for the product involved in the bill will be defaulted You can change these defaults to suit the requirements of the bill you are processing Click on the Additional tab titled to capture the essential details of the bill Contract Details New 9 Enter Query Product Code Bn Contract Reference Version Number 4 gt J f Product Description Usenixcaratice Operation Source Reference m Stage Source Code FLEXCUBE Characteristics Fund Id Main Details NR Parties Documents Exception Discrepancies Rollover Drafts Insurance Invoice Product Details Auto
200. ee flag is Y in the document code maintenance e f the above condition is satisfied the system will check if the document reference exists in any of the shipping guarantee for the same document code e f a document reference exists then the system gives an override Document reference exists for the shipping guarantee e lfadocument reference is not found then the system gives an override Document reference does not exist for the shipping guarantee o IBC Upload processing will validate the document reference against shipping guarantee documents if the bill is import LC and validate shipping guarantee for the document code is Y You can add to or delete from the list of documents that are defaulted from the product To add to the list of documents defaulted for a bill click add icon and select the code that identifies the document from the list of document codes maintained in the Documents Maintenance screen The other details of the document will be defaulted to this screen To delete a document that is not required for the bill you are processing highlight the document code and click delete icon 5 3 6 2 Specifying Clauses for a Document There are some standard clauses which should appear on the documents required under a documentary bill In this screen you can indicate the clauses that should accompany a document For documentary bills not under an LC the clauses that you specified for a document while defining the
201. ee Format Code Maintenance screen by typing BCDFFTCD in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button If you are maintaining the details for the FFT for the first time select New from the Actions menu in the Application tool bar or click new icon The Bills amp Collections Free Format Code Maintenance screen will be displayed e Bills amp Collections Free Format Code Maintenance FFT Code Language Code Free Format Text Maker Date Time Checker Date Time Record Status Authorization Status If you are calling an FFT Code Maintenance record that has already been defined click Summary view From the Summary screen click on a record to open it 3 5 1 1 Specifying Free Format Text Code Details In this section specify the following details Text Code In Oracle FLEXCUBE each FFT that you maintain is identified by a four character code called an FFT code One of the characters of this code should be a letter of the English Alphabet You can follow your own conventions for devising the code This maintenance is common for both BC and Islamic BC modules The code that you specify should be unique as it is used to identify the FFT While creating a product or at the time of entering the details of a bill instead of specifying the FFTs required under a bill you need to only specify the code assigned to the FFT The FFT details will be automatically picked up and de
202. eferences screen you can indicate if the past due status of bill contracts entered under the product should be determined with respect to the Goods Arrival Date Days after Goods Arrivals If you opt to determine the past due status with respect to the Goods Arrival Date you can enter the number of days vis vis the Goods Arrival Date that should determine the past due status The following example illustrates what this implies Example When building a Bills product you opt to determine the Past Due Status of bills entered under it with respect to the Goods Arrival Date You can specify this in the BC Product Preferences screen Setting up Choose the By Goods Arrival Date option by clicking on the check box adjacent to it In the Days after Goods Arrival field specify the number of days after the goods arrival date that should determine the past due status say 4 Implication on bill contracts entered under the product When capturing the details of a bill contract you specify the Goods Arrival Date as 25 May 1999 If this bill is not settled by 29 May 1999 25 May 1999 plus 4 days the bill will be moved automatically to the Past Due Status Specifying Batch Processing Preferences You can specify the following preferences related to Batch Processing id ORACLE Auto Change From Acceptance to Advance A product to cater to the acceptance type of bills is being created You can indicate whether the bills li
203. emains in the Bills Collateral GL Liquidate charge comm On LC Liquidation of charges and commission transferred from LC happens only on crystallization of the Bill Liquidation of charges and commission transferred from LC is not allowed from any other event in the bill Maturity Date The system accepts the maturity date in the crystallization preference screen of the Bill If the finance to be created is call finance finance for which the maturity date is not known the same is defaulted to NULL Specifying Advices FFTs and Instructions for a Bill The advices that have to be generated for an event during the lifecycle of a bill are specified for the Product involved in the bill While processing a bill you can e Specify the advices that should be generated for the bill e Suppress the generation of any of the advices not applicable to the bill e Indicate the priority with which the advice should be generated e Indicate the Free Format Texts and Instructions that should accompany the advices Tal ORACLE From the Islamic Bills and Collections Contract Detailed screen click the Advices FFT button The Advices Free Format screen will be displayed Advices FFT Advice 1010 Advice Code Medium Party Type Party Name lt Free Format Text Instructions 100 1010 L1 FFT Code Free Format Text Text Code Instruction Text o D E 5 3 16 1 Specifying Advice Details The advices inherited from the
204. ency Real GL Cr Advance under LCs CCY Bill amount that was advanced under the LC in the contract currency Real Customer Dr Customer Payment CCY Equivalent amount of the Bill Account amount being that was advanced in the Customer Account Currency Real GL Cr Profit Earned Not CCY Profit for Bill in the Accrual Collected Currency of the BC contract Real Customer Dr Customer Profit CCY Equivalent amount of Profit in Payment Account the Customer Account Currency Advices Advice type Advice Description ORACLE Advice type Advice Description PAYMENT ADVICE Debit Advice 12 1 3 4 Incoming Acceptance Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge amount earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Cr CLFA Account CCY Bill amount in the contract Contingent currency Real GL Dr CLFA O
205. ending on the frequency If you want to fix the accrual date for the last working day of the month you should specify the date as 31 and indicate the frequency If you indicate the frequency as monthly the accruals will be done at the end of every month That is on 31st for months with 31 days on 30th for months with 30 days and on 28th or 29th as the case may be for February ee ORACLE If you specify the frequency as quarterly and fix the accrual date as 31 the accruals will be done on the last day of the month at the end of every quarter It works in a similar manner for half yearly and yearly accrual frequency Grace Days The grace period specifies the period after the repayment date within which the compensation profit if one has been defined for the product will not be applied even if the repayment is made after the due date This period is defined as a specific number of days and will begin from the date the repayment becomes due Compensation profit will be applied on a repayment made after the grace period The compensation profit will be calculated for the entire period it has been outstanding that is from the date the payment was due Example The repayment on Mr Sam Brown s bill is due on June 15 1999 You have specified a grace period of 5 days after which a compensation profit of 296 will be imposed Bill repayment made within the grace period Now if Mr Brown makes the payment on June 18 which falls wi
206. ent reference 1 contains invalid characters BC UP0047 Swift validation failed for party reference 1 BC UP0048 Party reference 1 contains invalid characters BC UP0049 Swift validation failed for media 1 and address 2 BC UPO0050 Base date 1 is a holiday for currency 2 OK to proceed BC UP0051 Base date 1 is a local holiday for current branch OK to proceed BC UP0052 Value date 1 is a holiday for currency 2 OK to proceed BC UP0053 Value date 1 is a local holiday for current branch OK to proceed BC UP0054 Covering letter date 1 is a holiday for currency 2 OK to proceed BC UP0055 Covering letter date 1 is a local holiday for current branch OK to proceed BC UPO0056 Maturity date 1 is a holiday for currency 2 OK to proceed BC UP0057 Maturity date 1 is a local holiday for current branch OK to proceed BC UPO0058 Liquidation date 1 is a holiday for currency 2 OK to proceed BC UP0059 Liquidation date 1 is a local holiday for current branch OK to proceed BC UPO0060 From date for profit calculation 1 is a holiday for currency 2 OK to proceed BC UPO0061 From date for profit calculation 1 is a local holiday for current branch OK to proceed BC UP0062 To date for profit calculation 1 is a holiday for currency 2 OK to proceed BC UPO0063 To date for profit calculation 1 is a local holiday for current branch OK to proceed BC UPO0066 Discrepancy resolved date cannot be
207. ent to the party Manually Generate An advice of fate tracer is generated at the frequency with which the related exception tracer is generated If you want to generate the advice of fate immediately check against manually generate If you do not check against it the message will be generated automatically as part of the end of day processes on the day it falls due 5 3 7 4 Viewing Advice Updates You can visit this screen to view the current status of the advices of fate generated for the bill The system displays the following information id ORACLE e The number of tracers that have been sent to the concerned party till date e date on which the last tracer was sent e date on which the next tracer will be generated 5 3 8 Specifying the Discrepancies that the Bill Involves You can register the discrepancies that you encounter while processing a bill in the Discrepancies screen To invoke this screen click on the tab titled Discrepancies from the Islamic Bills and Collections Contract Detailed screen Contract Details New Enter Query Product Code Bn Contract Reference Version Number 4 Product Description serierernce Operation Source Reference Stage Fina Source Code FLEXCUBE Characteristics Fund Id Main Details Additional Parties Documents Exception 8 Rollover Drafts Insurance Invoice Discrepancies 4010 Code Description Resolved Resolved Date Receiv
208. ent tracers sent for bills amp collections contract reference number 1 BC TRO005 Failed to get end of input for the current branch BC TRO006 This is an end of day process Cannot process now BC TRO007 Failed to update number of payment advices sent for bills amp collections contract reference number 1 BC TRO008 Tracers generation process completed BC TRO009 Failed to get acceptance fate details for bills amp collections contract reference number 1 BC TRO010 Failed to update number of release of reserve tracers sent for bills amp collections contract reference number 1 BC TRO1 1 Failed to insert the error code into exception table for the event 2 and bills amp collections contract reference number 1 BC TRO012 Failed to log event 1 for bills amp collections contract reference number 2 BC TR013 Failed to populate the handoff table for message type 2 for bills amp collections contract reference number 1 BC TRO014 Failed to populate the advice table for message type 2 for bills amp collections contract reference number 1 BC TR015 Failed to get address details for bills amp collections contract reference number 1 party type 2 BC TRO016 Failed to update number of acceptance tracers sent for bills amp collections contract reference number 1 BC TRO17 Failed to update number of acceptance advices sent for bills amp collections contract reference number 1 BC TRO018 1 tracer generation process failed
209. er is not required then tracer medium should be not input should be null Error Code Message BC XV115 If acceptance exception tracers are required then tracer frequency is mandatory should be input and should not be null BC XV116 If acceptance exception tracers are required then tracer receiver party type is mandatory should be input and should not be null BC XV117 Acceptance exception tracer receiver party type has not been input in the parties screen BC XV118 Acceptance exception receiver party type is a walk in customer Tracer medium is mandatory should be input BC XV119 Acceptance tracer receiver party s media address has not been input in the parties screen BC XV120 Acceptance exception receiver party type is not a walk in customer Tracer medium should not be input BC XV121 Input to acceptance exception tracer start date is mandatory BC XV122 Number of acceptance exception tracers to be sent should be 0 should not be input BC XV123 Date of protest for non acceptance should not be input if bill is not under protest BC XV124 Payment advice of fate required field has an invalid value should be required not required till resolved only BC XV125 Payment advice of fate receiver field should not be input if payment advice of fate is not required BC XV126 Payment advice of fate medium field should not be input if payment advice of fate is
210. erated for the amendment Islamic Bills And Collection Amount Amendment Input New Contract Reference Customer Id Advices 1070 P Hlg Advice Code Medium Party Type Party Name Priority Normal xi Free Format Text Instructions 10f1 P i I4 1010 Text Code Free Format Text Text Code Instruction Text x o m 0 Maker Date Time Checker Status Authorization Status Date Time In the case of an outgoing bill an MT 430 is sent For an incoming bill an MT 900 is sent to the remitting bank seeking permission for the amendment When the confirmation is received from the remitting bank you can make the necessary amendment Medium If advices are to be generated for the event it is mandatory for you to also specify the medium through which an advice is to be transmitted An advice that is generated can be transmitted Mail TELEX or SWIFT You can select the appropriate medium code from the option list Priority For messages sent through media like SWIFT or TELEX you can specify the priority with which the advice should be generated By default the priority of all advices is marked as Normal You have the option to prioritize advices to one of the following options on ORACLE e Normal e Medium e High o However you can change the priority of an advice to High only for Payment Advices Suppress By default all the advices that have been defined for the event will be defaulted
211. eriodic rate change is triggered at pre defined dates Rate Code Profit of the contract is computed on the basis of the Rate code associated with it This field is enabled only if you have opted for Floating rate type for the finance Rate In case you choose the rate type as Fixed you can specify the rate that is to be used for computing the profit of the contract Spread You have to indicate the spread that can be applied on the floating rate Basis The profit basis indicates the method in which the tenor for profit has to be calculated if their application is tenor based It could be one of the following e Euro 360 e US 360 e Actual 360 e Euro 365 e US 365 e Actual 365 id ORACLE e Euro Actual e 05 Actual e Actual Actual The Profit Basis defined for the product involved in the contract will be displayed You can change it here to suit the bill you are processing The minimum maximum rate specified in the finance product underlying the contract has to be adhered to Amount In the case of Special rate type the profit component is expressed as an amount and not as a rate This amount should be specified when the finance is liquidated SEHE ORACLE 6 Liquidation of the Receivable Components of an Islamic Bill 6 1 Introduction The components of a Murabaha bill can be liquidated either automatically or manually The receivable components of a Murabaha bill however will
212. ers Finance Amount USD 1 000 000 Value Date 01 Jan 2003 Maturity Date 01 Jan 2004 Profit Rate 1296 Commission Rate 6 Commission Value Date 01 Jan 2003 Profit Repayment Frequency Monthly Month Ends Principal Repayment Frequency Bullet Profit Basis Actual 365 Discount Accrual Day count Numerator Method Actual Discount Accrual Day count Denominator method 365 Profit Payment Method Bearing IRR 20 3096 The projected cash flow for the contract would be Due Date Component Amount USD 01 Jan 2003 Principal 1 000 000 ORACLE Due Date Component Amount USD 01 Jan 2003 Commission 60 000 01 Feb 2003 Profit 10 191 78 01 Mar 2003 Profit 9 205 48 01 Apr 2003 Profit 10 191 78 01 May 2003 Profit 9 863 01 01 Jun 2003 Profit 10 191 78 01 Jul 2003 Profit 9 863 01 01 Aug 2003 Profit 10 191 78 01 Sep 2003 Profit 10 191 78 01 Oct 2003 Profit 9 863 01 01 Nov 2003 Profit 10 191 78 01 Dec 2003 Profit 9 863 01 01 Jan 2004 Profit 10 191 78 01 Jan 2004 Principal 1 000 000 If the Discount Accrual Processing Date is 15 Feb 2003 the processing for discount accrual is as follows Step 1 NPV of the contract is computed as of 15 Feb 2003 by discounting the future cash flows as shown below Due Date Amount d d D 1 IRR 1 IRR d d4 D D
213. es fees GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Advices Advice type Advice Description DISCREPANCY REQ Discrepancies Request Letter DOC ARVL NOTICE Document Arrival Notice ACKNOWLEDGEMENT Acknowledgment Advice PAYMENT ADVICE Payment Advice 12 1 1 3 Incoming Acceptance Stage Clean Doc Sight Usance Bill Under LC INI DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY ORACLE DISCREPANCY REQ Discrepancies Request Letter DOC ARVL NOTICE Document Arrival Notice ACKNOWLEDGEMENT Acknowledgment Advice PAYMENT ADVICE Payment Advice 12 1 1 4 Incoming Discount Stage Clean Doc Sight Usance Bill Under LC INI DOC Usance only Optional
214. es from one to the next In our example the movement from Active to PDO PDO to NAB and NAB to Write Off are forward changes A reverse status change is one in which the status changes from present status to the previous Such a situation arises when a payment is made on a bill with a status other than Active If you specify that forward changes have to be carried out automatically the status of the bill will be changed after the specified number of days If not you have to change the status of a bill through the bill processing function Even if automatic status change has been specified for a product and therefore a bill involving it you can manually change the status of a bill before the automatic change is due You can do it through the Contract On line Details screen If a product has been specified with manual status change then you cannot specify automatic status change for a bill involving the product If you specify that reverse changes have to be carried out automatically the status will be changed when a payment is made on a bill with a status other than Active If you specify that reverse changes should not be automatic the status remains unchanged even if a repayment is made on the bill The status has to be changed by you through the Contract Processing function A reverse change may also become necessary when the number of days of default is increased for a product If you specify that forward changes or reverse change
215. escription IB Product Indicates IB Product Bill Reference Number Indicates Bill Reference Number Customer Party Type Id Customer Name Indicates Customer Party Type ID and Customer Name Bill Type Under LC Indicates type of bill and the LC under which the bill type is organized LC Reference Indicates LC Reference code Base Date Maturity Date Indicates base date of the bill and the date at which the bill becomes matured Currency Local Currency Indicates currency in which bill is created and local currency Bill Outstanding Amount Outstanding Bill Amount in Local Currency Indicates outstanding amount in the bill and the the outstanding amount in local currency Indicates the sum of all bills 10 7 10 5 Field Name Field Description Total for Currency Total for Currency in Indicates the sum of all bills in local currency LCY Total for Report in LCY Indicates the sum of all bills in the report in local currency Islamic Bills in User Defined Statuses The Islamic Bills in User Defined Statuses report gives the details of contracts that have been moved into a given user defined status A contract can be moved to a user defined status through the Bills Contract screen This can be done manually or automatically You can invoke the screen by typing the code IBROBUDS the field at the top right corner of th
216. esesenssaeeeeecs 10 17 10 9 1 Selection OPNS ii cese tirer either etes Cree epa tere 10 18 10 9 2 Contents of the Report tenter miter tei tet ep ER i reete Eb heck peste 10 18 10 10 ISLAMIC BILLS AND COLLECTIONS CONTRACT MATURING BILLS 10 19 10 10 1 Contents of the Report tie e ete eH b tre a eram re ear pe ens 10 21 10 11 ISLAMIC OVERDUE PAYMENTS REPORT ccccessesssstsecececeesseaeeeeeeecsesseaesecececeeseaaeseeecessensasseseceeeenenaees 10 22 10 11 1 Selection 10 23 10 11 2 Contents of the Report eie ee e EHE HERE t 10 24 10 12 ISLAMIC BILLS AND COLLECTIONS CONTRACT ACTIVITY REPORT cessere enne 10 25 10 12 1 Selection OPTIONS M E 10 25 10 12 2 Contents of the Report eet ri he EH a eo nee ate eps 10 26 10 13 ISLAMIC BILLS AND COLLECTIONS CONTRACT OVERRIDES REPORT csessesssceeecessessnseseteeeeeeseaees 10 28 10 13 1 Selection OPTIONS 10 28 10 13 2 Contents of the Reports aie ee IG 10 29 10 14 ISLAMIC BILLS AND COLLECTIONS AUTOMATIC EXCEPTION REPORT eee 10 30 10 14 1 COntents Of the Report ee HER i Ro Hi Epit et vlc ipee Fee dai i iaa Ue pae eta Vio da fees 10 31 10 15 155080 ss een
217. ess 10 3 10 3 1 Contents Of the RepOFt etri trt YEN REX D ei E VIVE RR YER EE VEL UY DV e SER EEA 10 5 10 4 LIST OF BILLS ELIGIBLE FOR REDISCOUNTING eee ennt nen nnne eser ertt nnns een 10 6 Contents ofthe Reporting aa cde pe eue ue pr fecta vett 10 6 10 5 ISLAMIC BILLS IN USER DEFINED STATUSES entere nnns sient tenen nnns 10 8 105 1 the REP OTE aie die perti enoi ER 1305 EE RE Louw RR Esp eo op ege reine eie ie pepe eon enS 10 9 10 6 ISLAMIC BILLS UNDER PROTEST ccsssscccccecsessscecececeesesneaeceeececeesssaeceeececeeseaaeeeceesesenesaeseseesesesenseaeeeeees 10 10 10 0 1 Contents ofthe Report iiec 10 11 10 7 ISLAMIC OVERDUE ACCEPTANCES cssssssesecscsessssesecccecsesssueceeececsenssaecesececeessaaeseeeeeeseneseceseccesesenseaeeeeecs 10 12 HEN Selection Opti rm B nnm 10 14 10 72 Contents OF Me REP OT iie eee EER E 10 14 10 8 ISLAMIC BILLS UNDER RESERVE REPORT scssssscceceesessseececececsessaececececeesesaeeecccecseneaeseseceesesenseaeeeeecs 10 15 10 5 1 CONTERIS OF the Report peior ettet ie a lens 10 16 10 9 FINALIZATION OVERDUE DAYS REPORT cscsesssseeeceesesseaececececsesssaececececeeseaaececececeeneuaaesece
218. essing 9 4 2 Tracer Generation You specified the tracers that should be generated for a bill in the Bills Contract Exceptions screen This function triggers the generation of tracers specified for active authorized bills on the day they fall due Tracers can be triggered for generation as part of BOD EOD or can be invoked at any time during the day This function is available in the Application Browser through Bills amp Collections and Batch under it The date on which a tracer should be generated for a bill is determined by the entries you made to the fields of the Contract Exceptions screen The following tracers will be generated by the function Am ORACLE e Tracer for release of reserve e Tracer for Non Payment e Tracer for Non Acceptance e Tracer for Payment of Charges e Tracer for Discrepancies Approval 9 4 2 1 Advices 9 4 3 An advice of fate of the bill is generated whenever the corresponding tracer for the exception is generated Automatic Accrual of Profit While defining profit components for a bill product in the Product ICCF details screen you specified whether accruals need to be done for the accruable profit components For a product accruals should be done and then the frequency of accrual should also be specified for a product through the Product Preferences screen at the time of product definition This function when run as part of the batch process run at EOD calculates the accrual amount an
219. eversal of the bill is allowed once the underlying linked finance has been reversed ORACLE 13 Annexure C Error Codes and Messages for Islamic Bills and Collections 13 1 Error Codes and Messages Error Code Message BC 00200 At least one status has to be defined BC 00201 Status already exists BC 00202 Contracts with 1 status exist The status cannot be deleted BC 00203 Status and status sequence cannot be null or 0 BC 00204 Status with this sequence number already exists Do you want to shift the existing status BC 00205 Status shift down failed BC 00206 Transfer days should be more than 1 days BC 00207 Transfer days should be less than 1 days BC 00208 Component is missing for status BC 00209 1 is missing BC 00210 Duplicates exist BC 0021 1 Stop accrual has not been set BC 00212 Profit components cannot exist for a collection operation BC 00213 Accrual start month is missing BC 00214 Accrual start day is missing BC 00215 Min tenor should be less than or equal to standard tenor which in turn has to be less than or equal to Max tenor BC 00216 Details of product preference screen has not be entered Product cannot be saved without preference screen details BC 00217 Status with status sequence 0 can be defined for only norm status BC 00218 ICCF components have not been defined for this product BC 00219 Transfer GL can
220. f a banned commodity you can indicate the same by selecting the Banned commodity option in the screen At the time of selecting the goods being traded under a Bill the system will display the commodities in the option list In addition the list will also display whether a particular commodity is banned or not by indicating YES for a banned product and NO for a product that is allowed for trade against the product Specifying Values for the UDF You can link the User Defined Fields with Branch Parameters Maintenance screen using Function field mapping screen which can be invoked from the Application Browser by selecting User defined fields and then Function field mapping The value for these fields can be specified in the Branch Parameters Maintenance screen for UDF can be made mandatory or non mandatory as maintained in the Field description screen After making the mandatory entries you can save the record On saving the record your User ID will be displayed in the Input By field at the bottom of the screen The date and time at which you saved the record will be displayed in the Date Time field A record that you have created should be authorized by a user bearing a different login Id before the EOD is run Once the record is authorized the Id of the user who authorized the record will be displayed in the Auth By field The date and time at which the record has been authorized will be displayed in the Date
221. f the charges fees DISCREPANCY REQ Discrepancies Request Letter PAYMENT ADVICE Payment Advice Outgoing Purchase Stage Clean Doc Sight Usance Bill Under LC INI DOC Sight Only Not Under LC Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees 12 4 GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY Real Customer Account Dr Customer Charges CCY Equivalent amount of Receivable or Fees Receivable charges fees in the charge fee currency if itis an Account Receivable else equivalent amount in Account Currency Advices Advice Type Description ORACLE 12 1 1 7 Outgoing Negotiation Stage Clean Doc Sight Usance Bill Under LC INI DOC Sight Only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable e
222. fate receiver party has not been input in the parties screen BC XV140 Advice of acceptance fate receiver party type is a walk in customer Input to advice of acceptance fate medium is mandatory BC XV141 Advice of acceptance fate receiver party address has not been input in parties screen BC XV142 Advice of acceptance fate receiver party type is not a walk in customer Advice of acceptance fate medium should not be input BC XV143 Advice of acceptance fate cannot be generated if advice of acceptance fate is specified as not required BC XV144 Discrepancy reserve exception tracer required field has an invalid value should be not required required till resolved only BC XV145 If discrepancy reserve exception tracer is not required then tracer frequency should be 0 BC XV146 If discrepancy reserve tracer is not required then tracer receiver should be not input should be null BC XV147 If discrepancy reserve exception tracer is not required then tracer medium should be not input should be null BC XV148 If discrepancy reserve exception tracers are required then tracer frequency is mandatory should be input and should not be null BC XV149 If discrepancy reserve exception tracers are required then tracer receiver party type is mandatory should be input and should not be null BC XV150 Discrepancy reserve exception tracer receiver party type has not been input in the parties screen Error Code Message
223. faulted ORACLE 3 5 2 3 5 3 Language Code Specify the language code using which all the correspondences with the party should be carried out Click the adjoining option list icon to view the list of available language codes Free Format Text After you have assigned a code to identify an FFT you can proceed to maintain the description of the FFT The Description that you specify can contain text up to six thousand five hundred characters After you have made the required mandatory entries you can save the record On saving the record your User ID will be displayed in the Input By field at the bottom of the screen The date and time at which you saved the record will be displayed in the Date Time field A record that you have created should be authorized by a user bearing a different login Id before the EOD is run Once the record is authorized the Id of the user who authorized the record will be displayed in the Auth By field The date and time at which the record has been authorized will be displayed in the Date Time field positioned next to the Auth By field The status of the record will be displayed in the check box marked Authorized The field will remain unchecked until the record is authorized Specifying Values for the User Defined Fields You can link the User Defined Fields with Branch Parameters Maintenance screen using Function field mapping screen which can be invoked from the Application Browser by selecting
224. fees in Customer Account Currency Real GL Dr Bills CLFA Account CCY Bill amount in the Contingent contract currency Asset Real GL Cr CLFA Offset CCY Bill amount in the Contingent Account contract currency Offset 12 19 ORACLE GL Type A C Type Dr Cr Account CCY Amount Description Real amp GL Cr Bills Acceptances CCY If a Cash Collateral Asset Cash Collateral Amount has been Account entered during the contract input then the Cash Collateral entries will be passed Real Customer Dr Customer Cash CCY If a Cash Collateral Collateral payment Amount has been account entered during the contract input then the Cash Collateral entries will be passed Advices Advice type Advice Description REMITTANCE_LTR Remittance Letter PAYMENT_ADVICE Payment Advice 12 1 2 13 Outgoing Discount Stage Clean Doc Sight Usance Bill under LC FIN DOC Usance only Not Applicable Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account Description CCY Amount Type Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Dr Customer Charges or CCY Equivalent amount of Account Fees Receivable charges fees in the Receivable charge fee currency if it is a Ac
225. ffset CCY Bill amount in the contract Contingent Account currency Real Nostro Cr Nostro Vostro CCY Equivalent Bill amount in Vostro Settlement Account the currency of the Nostro Vostro Account currency Real Customer Dr Customer Payment CCY Equivalent Bill amount in Account the Customer account currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 3 5 Incoming Acceptance Clean Stage Clean Doc Sight Usance Bill Under LC 12 24 ORACLE Stage Clean Doc Sight Usance Bill Under LC FIN CLE Usance only Not applicable Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge amount earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is an Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Cr CLFA Account CCY Bill amount in the contract Contingent currency Real GL Dr CLFA Offset CCY Bill amount in the contract Contingent Account currency Real Nostro Cr Nostro Vostro CCY Equivalent Bill amount in Vostro Settlement Account the currency of the Nostro Vostro Account cur
226. for which you can capture this information are e Cost of goods e Insurance amount e Profit amount e Freight charges Contract Details New t Enter Query Product Code Contract Reference Version Number 4 Product Description alas let Operation Source Reference Stage Final Characteristics Source Code FLEXCUBE Fund Id Main Details Additional Parties Documents Exception Discrepancies Rollover Insurance Invoice Drafts I 10710 gt M Amount Name oO 0 o Advices FFT Settlement Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Ife EE Charges Transfer Maker Date Time Status Checker Authorization Status Date Time ae ORACLE 5 3 12 Associating an Insurance Company with the Bill Contract You can associate the name of an insurance company to the bill contract being processed Click the Insurance tab from the Islamic Bills and Collections Contract Detailed screen Contract Details New t Enter Query Product Code e Contract Reference Version Number 4 D Product Description PRES Operation Source Reference Stage Fina Characteristi aracteristics Source Code FLEXCUBE Fund Id Main Details Additional Parties Documents Exception Discrepancies Rollover Drafts Invoice Insurance Details Contract Reference Company Code Policy Number Component Details Company Name Address
227. g profit immediately or later The profit liquidation mode with immediate and deferred values are enabled only at the time of final liquidation of principal If immediate option is selected at the time of final liquidation of principal the entire outstanding profit will be liquidated along with the principal and the contract status becomes liquidated If deferred option is chosen at the time of final liquidation of principal only principal gets liquidated and recovery of profit gets deferred The contract status would remain active The outstanding profit can be liquidated later either partially in stages or fully through BC profit payment screen Once the entire outstanding profit is liquidated contract status will be shown as liquidated In case the rollover of the bill is specified after the maturity date of the bill the contract will have profit components along with compensation profit on principal as outstanding You need to specify the mode in which the system liquidates both the profit components i e Normal and Penal components by choosing either of the following e Immediately At the time of final liquidation the system liquidates all outstanding profit components and transfers the outstanding Principal to new Bills Contract e Deferred At the time of final liquidation the system only transfers the outstanding Principal to new Bills contract without liquidating the profit components These profit components can
228. g to all the parties involved in a bill vm ORACLE The documents tracers advices and messages that are generated for the bill will be sent to the concerned parties based on the details you specify in this screen Contract Details New 9 Enter Query Product Code Contract Reference Version Number 4 Product Description Operation Source Reference Stage Final Characteristics Source Code FLEXCUBE Fund Id Main Details Additional Documents Exception Discrepancies Rottover Drafts Insurance invoice Parties 1010 Party Id Party Name Country Language Reference Address 1 Address 2 Address 3 Medium 10f10 gt M M 4 1010 Media Address C Operation Party Type AdvicesiFFT FinancelL oan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral Charges Transfer Maker Date Time Status Checker Authorization Status Date Time You can capture the following details of the parties involved in the bill you are processing e party type of the customer e The CIF ID assigned to the party e The country to which the party belongs e The party s mail address e The language in which tracers and messages should be sent to the party e The media through which all tracers and advices should be routed e party s address es for the given media The followi
229. greater than today Error Code Message BC UP0067 Unresolved discrepancies cannot exist for a bill in final stage BC UPO0068 Discrepancies cannot exist for a clean bill not under LC BC UPO0069 Payment tracer tracer frequency cannot exist if tracer required is no BC UP0070 Payment tracer tracer receiver party type cannot exist if tracer required is no BC UP0071 Payment tracer tracer medium cannot exist if tracer required is no BC UP0072 Payment tracer tracer frequency is mandatory if tracer required is yes BC UP0073 Payment tracer tracer receiver party type is mandatory if tracer required is yes BC UP0074 Payment tracer tracer medium is mandatory if tracer required is yes BC UP0075 Payment tracer party details not existing for tracer receiver party type 1 BC UP0076 Payment tracer tracer medium is mandatory for tracer receiver party 1 who is a walk in customer BC UP0077 Payment tracer address details not existing for tracer medium 1 and receiver party type 2 BC UP0078 Payment tracer tracer medium should be null for a non walk in customer receiver type BC UP0079 Payment tracer previous tracer date or tracer start date cannot be null if at least one tracer has been sent BC UPO0080 Payment tracer tracer start date cannot be null BC UPO0083 Payment tracer payment message date cannot be greater than today
230. h a case one type is designated as the main profit The following example illustrates how this concept works Example You have purchased a bill worth 100 000 from Mr Sam Brown on June 1 1999 You have specified that the bill should be liquidated automatically on the maturity date may 31 1999 The central liability limit assigned to Mr Sam Brown is USD 110 000 On 31 December 1999 Mr Brown approaches you to discount a bill for USD 10000 If you had opted to track the accrued profit his total liability to the bank on December 31 1999 is USD 110 167 USD 100 000 USD11 167 as of December 31 Profit calculation method Actual 365 Since the utilized amount is above the central liability limit of USD 110 000 Mr Brown will not be eligible to discount his bill with the bank However if you had chosen not to track the accrued profit on the bill he would have been eligible for the discounting of the second bill of USD10 000 As only the bill amount will be considered for Central Liability tracking Track Bill Amount for Discounted Bill Under a discounted bill the profit that is calculated for the bill is deducted at the time of initiating the bill For the purpose of limits tracking you should indicate whether the actual bill amount or the discounted amount should be tracked against the limit assigned to the customer under a Credit Line Check against this field to indicate that the actual bill amount should be considered f
231. h the margin to be discounted should be derived You can express the margin as e A percentage of the bill amount e flat amount If you specified percentage indicate the percentage of the bill amount that should be retained as a margin dics ORACLE If you specified amount indicate the margin amount If a margin is applicable the outflow on the value date the date on which the accounting entry is passed pertaining to the day you actually fund your customer is the amount you get by subtracting the margin amount from the bill amount On the maturity date of the contract the inflow is the bill liquidation amount and the outflow is the margin amount The sum of the invoice amounts that you specify should be less than or equal to the total bill amount 5 3 13 3 Liquidating the Margin If you are liquidating the margin that you retained for a bill specify the amount to be liquidated here The Outstanding Margin Amount applicable to the bill at any point in time is displayed in the Outstanding Margin Amount field The margin that you liquidate should be less than or equal to the outstanding margin amount 5 3 14 Viewing the Effective Profit Details for a Bill You can view the effective profit rates applied for the contract through the Effective Profit Rate screen Click the Effective Profit Rate button to invoke this screen Effective Interest Rate Contract Reference 1010 Effective Date Effective Intere
232. hat the tracer should be generated until the exception is resolved you need not specify the number of tracers that should be sent This is because the tracer will be generated at the frequency that you specify until the exception is resolved Tracer Frequency You can specify the frequency in days with which the tracer should be generated to the concerned parties after the Start days involved in the bill Tracer Receiver You can specify details of the party who needs to be reminded to take action to resolve the exception Select the party type from the option list that is available The tracer will be generated to the customer linked to the party type in the Parties screen Tracer Medium For each of the exception tracers that you specify for a bill you can also indicate the medium through which the tracer should be generated The preferred medium specified for the product to which the bill is linked is defaulted The media supported include e Mail e Telex e SWIFT If the tracer is generated through SWIFT an MT420 will be generated Tracers to be Sent If you have indicated that the tracer is applicable to the bill you are processing you should also specify the maximum number of tracers that should be generated for each of the exception events The number of copies specified for the product to which the bill is linked will be displayed You can change the default and specify a number to suit the bill you are processi
233. have to be liquidated manually This is because when a component is due from a customer and the customer is unable to pay you debit your profit receivable account and credited the income account When the customer pays you can liquidate the receivable outstanding components of the bill through the Receivable Liquidation Screen You can invoke the Receivable Liquidation Input screen by typing LQDTRONL in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button The Receivable Liquidation Input screen will be displayed Contract Reference Event Code Liquidation Advice Tracer Component alue Date Liquidated Am Descri n Charge Claim A Recsloulste Events Input By Authorized By Date Time Date Time Through this screen you can e Manually liquidate the receivable components of a bill e Reverse the liquidation of an outstanding receivable component 6 1 1 Liquidating the Outstanding Components of a Bill On entering the reference number of the bill in the Receivable Liquidation screen the system automatically assigns a liquidation reference number that is unique to the component you are liquidating In addition the following details of the bill are picked up and displayed e counterparty customer code d ORACLE e Value date of the bill e Account to which the Liquidated amount should be credited e Currency of the receivable
234. he LC OCU entries will be reversed to the extent of Bill availment Real amp Asset GL Dr Bills Acceptances Cash Collateral Account CCY If a Cash Collateral Amount has been entered during the contract input then the Cash Collateral entries will be passed Real Customer Customer Cash Collateral payment account CCY If a Cash Collateral Amount has been entered during the contract input then the Cash Collateral 12 18 ORACLE 12 1 2 12 RESERVE RELEASE Release of Reserve Advice REMITTANCE LTR Remittance Letter PAYMENT ADVICE Payment Advice Outgoing Acceptance Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Usance only Not applicable Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description entries will be passed Advices Advice type Advice Description GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if itis a Account Receivable else equivalent amount of charges
235. he accrual parameters for profit charges and fees You can define the attributes of a discount accrual fee class in the Discount Accrual Class Maintenance screen You can invoke the Discount Accrual Class Maintenance screen by typing DADACRCL the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Discount Accrual Maintenance Class Code Description Module Module Description Discount Accural Accrual Preference Discount Accrual Required Accrual Frequency Daily v Handling of Foreclosure Complete Accrual Acquisition Type Par Discount Class Currency Preference a Currency Currency Name Numerator Method Denominator Method laz v 365 Input By Authorized By Modification Date Time Date Time Number Authorized Open Before defining the attributes of a discount accrual fee class you should specify the following Class Code Specify a unique identifier for the class Description Enter a brief description for the class A description would help you easily identify the class Module Specify the module to which the class is associated Ae ORACLE 7 2 4 Specifying Accrual Preferences 7 3 When building a discount accrual fee class you define the following attributes Discount Accrual Required Specify whether Discount accrual should be performed for the class Accrual Frequency Specify the frequency at which discount
236. he parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated 10 21 Body of the Report The following details are displayed as body of the generated report Field Name Field Description Bill Reference Number Indicates the Reference Number of the contract to be protested Bill Type Indicates the type of bill involved in the contract to be protested Tenor Code The Tenor indicates when the contract will be paid at sight or after a usance period Doc Flag Indicates the doc flag Operation Indicates the operation Stage Indicates the stage Maturity Date Indicates the date on which the bill matures Currency Indicates the currency in which the bill amount is expressed Bill Amount Indicates the outstanding Bill Amount Customer Party Type Party ID Customer Party Name Indicates the party id for customer party type and name of the customer party Product Code Indicates the product code Pr
237. hen the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer CCY Equivalent amount of Account charges fees in the charge fee Charges or currency if it is a Account 12 31 ORACLE GL Type A C Type Dr Cr Account CCY Amount Description Receivable Fees Receivable else equivalent Receivable amount of charges fees in Customer Account Currency Real GL Cr CLFA Account CCY Bill amount in the contract Contingent currency Real GL Dr CLFA Offset CCY Bill amount in the contract Contingent Account currency Real Nostro Dr Nostro Vostro CCY Equivalent Bill amount in the Vostro Settlement currency of the Nostro Vostro Account Account currency Real Customer Cr Customer CCY Equivalent Bill amount in the Settlement Customer Settlement account Account currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 3 16 Outgoing Discount Documentary Stage Clean Doc Sight Usance Under Our LC FIN DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C
238. his button to invoke the Automatic Booking of Finances You can maintain the details of the Finance Effective Profit Click on this button to invoke the Commission and Charges Transfer Screen Rate Enter valid inputs into all the mandatory fields or to save the contract The contract can be saved by either clicking the save icon in the toolbar or selecting Save from the Actions menu is ORACLE 5 3 On saving the contract your User ID will be displayed in the Entry By field at the bottom of the screen The date and time at which you saved the record will be displayed in the Date Time field A contract that you have entered should be authorized by a user bearing a different login Id before the EOD is run Once the contract is authorized the ID of the user who authorized the contract will be displayed in the Auth By field While authorizing the contract you can view the values that were modified in a specific version of a bills contract in the Change Log screen Click on the Exit button to go back to the Application Browser Entering Details of a Bill While defining a product you have already defined a broad outline that will be applicable to all bills involving the product However while processing a bill involving a product you need to enter information specific to the bill you want to process This information is captured through the Islamic Bills and Collections Contract Detailed screen
239. his product However while entering a bill involving this product you can add to or delete from the defaulted list of instructions 4 13 1 4 Specifying if the Instruction should Appear in the Advices Sent for the Bill You have the option to specify whether the instruction is for the internal reference of your bank or should it appear on the advices generated for the bills linked to the product If you do not specify an advice code for an instruction it is treated as an internal instruction If the Instruction is to appear on the advices you can specify the advice on which the Instruction should be printed You can select an advice code from the list of the advices in the Advices Screen After you have specified details of the Instructions applicable to a product click add icon to add it to the list of instructions for the product Click delete icon to delete an instruction from the screen 4 14 Specifying Documents for a Product In addition to the Instructions and FFTs that you specify for a product you can also specify the documents and clauses Click the Document button to invoke the Islamic BC Document screen to specify the documents and clauses applicable to the product you are creating The documents that can be associated with a bill are broadly classified into e Transport documents eem ORACLE e Insurance documents e Invoices e Other documents includes packaging list certificate of origin etc Islamic BC Do
240. icable only for Documentary bills Here you can indicate whether the duplicate set of documents that are required under the bill have been received If you had indicated negatively in the Document Original Received field you should indicate positively in this field This is because the bill contract should be entered based on the first set of documents that are received Original Document Received This field is applicable only for Documentary bills Here you can indicate whether the original set of documents that are required under the bill have been received Covering Letter Date This field is applicable only for Documentary bills Here you can indicate the date printed on the covering letter based on which the contract was entered This date can be used to retrieve information on pending documents 8 2 1 4 Specifying Terms of a Bill The terms that you define for a collection bill while registering it will form the basis on which the bill will be processed You can specify the following terms for a bill Bill Currency Specify the currency in which the bill is drawn Bill Amount Specify the amount for which the bill is drawn While processing a bill that was registered all the terms that you specify during registration will be displayed in the respective fields of the Contract Main screen 8 2 1 5 Specifying Tenor Details for a Bill You can specify the following tenor related details here Base Date The base date i
241. ice REMITTANCE LTR Remittance Letter PAYMENT ADVICE Payment Advice 12 1 2 10 Outgoing Negotiation Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Sight only Not Applicable Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY 12 16 ORACLE GL A C Type Dr Cr Account CCY Amount Type Description Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if itis a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Dr Outgoing Bills CCY Bill amount in the Asset Negotiated contract currency Real Customer Cr Customer Account CCY Equivalent amount of the Bill amount being negotiated in the Customer Account Currency Real GL Cr Profit Collected in CCY Equivalent amount of Liability Advance on the Profit collected in Outgoing Bills advance in the accrual Negotiated currency Real Customer Dr Customer Profit CCY Equivalent amount of Payment Account Profit collected in advance in the Account currency Advices Advice type Advice Description REMITTANCE LTR
242. ifying Clause Details sob Eae e Pec t ga ue ae Eco y Reine et 3 3 323 Specifying Values for the User Defined Fields seen nennen rennen 3 4 3 2 4 Operations on the Document Maintenance Screen eene nennen rennen 3 4 3 3 MAINTAINING GOODS eter eno co He DEW UP E bere eri t eae 3 5 3 3 4 Specifying Goods Details c tt ree i aede EY ue Fue Re UR HE e Eee ER deae 3 6 3 3 2 Specifying Values for the UDF ln ue ue eee Re a e tene 3 7 3 3 3 Operations the Goods Commodity Maintenance Record eene 3 7 3 4 MAINTAINING INSTRUCTION CODES 3 8 3 4 1 Specifying Instructions Code Details eese esee enne enne eneeneeneennren nenne ener 3 9 3 4 2 Specifying Values for the User Defined Fields esee 3 9 3 4 3 Operations on the Instruction Code Maintenance esee 3 10 3 5 MAINTAINING FREE FORMAT TEXTS nnne nennen nenne ines 3 10 3 5 2 Specifying Values for the User Defined Fields essen 3 12 3 5 3 Operations on the FFT Maintenance Record eese nennen eene 3 12 3 6 MAINTAINING DISCREPANCY CODES eese tnihi stein tate eaP ANKENES Eish 3 13 3 6 1 Specifying Values for
243. ill be displayed Highlight the line you want to assign to this finance and click on OK to select the line Rate Type The Rate Type indicates whether the rate to be applied for the conversion is the Buy rate Mid Rate or the Sell Rate Select the appropriate rate type from the drop down list iic ORACLE 5 3 16 Rate Code The rate code will be used to pick up the exchange rate The rate codes maintained through the Standard Rate Code Maintenance screen will be available for selection in the option list provided Select the appropriate rate code for the finance Exchange Rate The Exchange Rate will be picked from the exchange rate table and displayed by default Maturity Account You should specify the settlement account for the finance You can choose a valid account number from the list of values that is available Crystallization Type The crystallization type is displayed here If the Bill is to be crystallized and if the crystallization type is set to linked finance the system does not allow payments of the bill after the bill has been linked to finance Bill Amt to be Crystallized and Collateral to be liquidated The bill amount to be crystallized is the remaining portion of the bill amount This is equal to the difference between the Bill outstanding amount and the bill amount to be crystallized LC Charges minus the collateral to be liquidated is liquidated from the customer account The balance of the collateral r
244. ill should be used You can also specify an exchange rate of your choice The possible values for the rate pickup are e As per Standard rate e As input in the Contract If you specify As input in the contract then the system computes the components of the bill based on your input in the Exchange rate field in the Bills Contract Main screen If you choose As per standard rate the system computes the applicable components by picking up the exchange rates as of the transaction date from the Currency table maintained in the Core Services module of Oracle FLEXCUBE Override Variance Limit For a Bills product you can specify the exchange rate type to be used to process the bill amount the profit charge or fee components of the bill At the time of entering a contract involving a product you have the option of changing the exchange rate defaulted from the product and specifying an exchange rate of your choice The exchange rate variance is applicable only if you have decided to change the standard rate defaulted from the currency table and if the contracts linked to the product involves a foreign currency You can specify the minimum and maximum limit by which the exchange rate entered for contracts involving this product can exceed the standard exchange rate In the Override Variance Limit field specify the minimum percentage over which you can exceed the normal exchange rates Maximum Variance In the Max
245. imum Variance field specify the maximum percentage up to which you can exceed the normal exchange rate Example Let us assume that for a product you have specified the override range to be between 7 and 30 In such a case the entries in these fields would read e Rate Override Limit 7 s ORACLE 4 7 e Rate Stop Limit 30 You enter a bill involving this product This is a cross currency contract and involves the American and the Australian dollar Also assume that the Standard mid rate for the currency pair is 1 25 If you wish to override the existing rates for the currency pair the permissible override would range between 7 and 30 We shall examine the three possible situations that you can encounter Below the override limit Let us assume that for the bill you have specified the exchange rate as1 2 Here the exchange rate exceeds the standard rate by 4 The bill will be processed Within the override limit In this case let us now assume that you had specified the exchange rate to be 2 0 Here you have exceeded the standard rate by 20 You will be prompted to confirm the override If you confirm the override the bill will be processed using these rates Above the override limit Let us assume a situation in which you have specified the exchange rates to be 2 5 In this case you have exceeded the standard rate by 100 An error message will be displayed and you will not be allowed to continue with processing the bil
246. ing International and Domestic International and Domestic Advance Negotiation Payment Payment Discounting Discounting Collection Collection Acceptance Acceptance Purchase Tenor Code The tenor that you define indicates when the bills linked to the product will be paid immediately or after a usance period The bills linked to a product can be paid either at e Sight Indicating that the bill is paid immediately e Usance indicating that bill is paid after a usance period Document A bill that is drawn under an LC issued at your bank or at another bank can be either clean or documentary If you indicate that bills under an LC can be processed using the product you can also indicate the type of LC that the bill was drawn under The options available are e Clean indicating that no documents are required to process the bills linked to this product e Documentary indicating that documents are required for the processing of bills linked to this product Under Letter of Credit The bills that you process at your bank can be drawn under an LC that was issued at your bank or at another bank You can indicate whether bills drawn under an LC can be processed using the product you are creating Reimbursement Claim Check this option to indicate that the product is applicable for processing reimbursement claims This field is enabled only when the operation is chosen as Payment and the type is specified as Import T
247. ing any operating system integrated software any programs installed on the hardware and or documentation shall be subject to license terms and license restrictions applicable to the programs No other rights are granted to the U S Government This software or hardware is developed for general use in a variety of information management applications It is not developed or intended for use in any inherently dangerous applications including applications that may create a risk of personal injury If you use this software or hardware in dangerous applications then you shall be responsible to take all appropriate failsafe backup redundancy and other measures to ensure its safe use Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws Except as expressly permitted in your license agreement or allowed by law you may not use copy reproduce translate broadcast modify license transmit distribute exhibit perform publish or display any part in any form or by any means Reverse engineering disassembly or decompilation of this software unless required by law for interoperability is prohibited The information contained herein is subject to change without notice and is not warranted
248. ion Amount For bills other than collection type the bill amount will always be equal to the liquidation amount 5 3 4 9 Specifying Provision Details Enter the following details Provision Amount Specify the amount set aside for provisioning 5 3 4 10 Specifying ICCF Pickup Details For any export purchases you can indicate whether you want to levy the charges and profit in the ICCF pickup currency or the contract currency for the customer When you invoke the contract the bill currency you select will be taken by default as the ICCF pickup currency However you can change this currency for the customer For this you need to specify the following ICCF Pickup Currency Indicate the currency in which profit and the charge pickup will happen for the contract Exchange Rate Indicate the exchange rate between ICCF pickup currency and contract currency You are not allowed to change the ICCF pickup currency for EIM Effective Profit Method contracts It gets defaulted to the contract currency and will be disabled here You have to manually select the settlement account for BC module tags in the ICCF pickup currency Settlement pickup of ICCF and charge tags will happen based on the ICCF pickup currency In case where the charges and profit are based on ICCF pickup currency you have to maintain the ICCF rule as follows Transaction currency Rule currency ICCF Pickup Currency Basis Amount Currency ICCF Pickup Curren
249. ions Contract Maturing Bills IBRODPAY Islamic Overdue Payments IBRONACT Islamic Bills and Collections Contract Activity IBRONOVD Islamic Bills and Contracts Overrides IBRPBCRP The IB Issued IBRPIDLC The Import Documents under Islamic Letters of Credit MIS IBRPUAIC Unaccepted Import Collection Outstanding Documents IBRUEXCP The Islamic Bills and Collections Automatic Exception LQDTRONL Receivable Liquidation Input MSDCUSAD Customer Address Maintenance 14 2 ORACLE ORACLE Islamic Bills and Collections December 2012 Version 12 0 1 0 0 Oracle Financial Services Software Limited Oracle Park Off Western Express Highway Goregaon East Mumbai Maharashira 400 063 India Worldwide Inquiries Phone 91 22 6718 3000 Fax 91 22 6718 3001 www oracle com financialservices Copyright 2007 2012 Oracle and or its affiliates All rights reserved Oracle and Java are registered trademarks of Oracle and or its affiliates Other names may be trademarks of their respective owners U S GOVERNMENT END USERS Oracle programs including any operating system integrated software any programs installed on the hardware and or documentation delivered to U S Government end users are commercial computer software pursuant to the applicable Federal Acquisition Regulation and agency specific supplemental regulations As such use duplication disclosure modification and adaptation of the programs includ
250. iority of all advices is marked as Normal You have the option to prioritize advices as one of the following e Normal e Medium e High Indicating the Medium for generation It is mandatory for you to also specify the medium through which an advice is to be transmitted An advice can be transmitted through Telex Mail or SWIFT Select the appropriate medium code from the option list Specifying the Tracer Details The Tracer details are for the Chg Comm Tracer which is generated after the event has taken place and until till the component is liquidated The details shown in this screen are for information purpose only Contract Reference H Book Date Event Code Event Description Module les Liquidation Advice Tracer Tracking Event Required Media Frequency Start Days Maximum Number Last Sent Date No oftracers sent Input By Authorized By Contract Date Time Date Time Status Accounting Entries Passed during Manual Liquidation An example Your customer Mr Sam Brown has requested you to purchase an export bill on 01 January 1999 The profit due to the bill is to be collected from Mr Brown on 01 January 1999 Mr Brown has for some reason not paid the profit on its purchase date Since the profit is due on 01 January 1999 you have debited your profit receivable account and credited the income account On 30 Jan99 Mr Brown pays the profit that was due on 01 January 1999 When you liquidate the profit component of
251. ire period it has been outstanding that is from the date the payment was due Example The repayment on Mr Silas Reed s bill is due on June 15 1999 maturity date You have specified a grace period of 5 days after which a compensation profit of 296 will be imposed Bill repayment made within the grace period Now if Mr Reed makes the payment on June 18 which falls within the grace period he will not have to pay compensation profit Bill repayment made after the grace period If he makes the payment after the expiry of the grace period that is after June 20 then he will be charged compensation profit right from June 16 onwards the repayment date and not from June 20 the day the grace period expires The compensation type Profit Components of a bill will become applicable after the To date No of Grace days for compensation defined for the bill Allow Prepayment Indicate if the prepayment for the bill is to allowed or not Specifying Preference for Acceptance Commission For Incoming Bills in Acceptance stage you can specify the dates for calculating the commission components From Date Indicate the From Date is ORACLE To Date Indicate the Date Based on the preferences for acceptance commission the system calculates the commission e Incase the Acceptance commission is collected in Advance the system liquidates the commission during the INIT event e On moving a bill from accept
252. is authorized Specifying Values for the UDFs You can link the User Defined Fields with Branch Parameters Maintenance screen using Function field mapping screen which can be invoked from the Application Browser by selecting User defined fields and then Function field mapping The value for these fields can be specified in the Branch Parameters Maintenance screen value for UDF can be made mandatory or non mandatory as maintained in the Field description screen Click the Exit button to exit the screen E ORACLE 3 6 2 Operations on the Discrepancy Code Maintenance Record 3 7 On an existing Discrepancy Code maintenance record you can perform any one of the following operations if any function under the Actions Menu is disabled it means that the function is not allowed for the record e Amend the details of the record e Authorize the record e Copy the details of a discrepancy code on to a new record e Close the record e Reopen the closed record e Print the details of a record e Delete the record Please refer to the chapter on common procedures for details of these operations Maintaining Insurance Company Details A bill as an instrument used for trade payments involves the shipment of large merchandise over long distances To cover the loss or damage of the goods during transition most merchandise that is traded is covered under an insurance policy You can maintain the details of different Insurance C
253. is unauthorized closed BC contract cannot be saved BC XV168 BC product is not allowed for the branch BC XV169 BC product is not available as of contract value date BC XV170 Input to maturity date is mandatory BC XV171 Documents clauses codes should not be input for a clean bill BC XV172 BC contract customer party details name address etc Has not been input Error Code Message BC XV173 Input to BC contract maturity date is mandatory BC XV174 Party details have not been input properly BCREAS 01 New user and current user must be different BCREAS 02 Contract 1 has been reassigned from user 2 to user 3 by user 4 BCREAS 03 New user id cannot be null BCREAS 04 Product code cannot be null BCREAS 05 Contract reference number cannot be null BCREAS 06 No unauthorized contracts exist for reassignment for product 1 BCREAS 07 The BC contract reference number is not valid for the product code selected BC LD001 Tenor Tenor Units Exchange Rate is not maintained BC LD002 Value cannot be less than 0 BC LD003 Customer ID Bill Currency is not entered BC LD004 Suspense Gl Finance Product cannot be null when advance by finance is checked BC LD005 Cannot delete a Finance created from a Bill BC LD006 Cannot authorize a Finance created from a Bill until the bill is authorized BC LD008 The finance is linked to a bill with reference n
254. iscount CF 01 Mar 2003 9205 48 0 038 1 203 1 0071 9140 46 01 Apr 2003 10191 78 0 123 1 203 1 023 9962 22 01 May 2003 9863 01 0 205 1 203 1 0387 9495 54 01 Jun 2003 10191 78 0 29 1 203 1 0551 9659 27 01 Jul 2003 9863 01 0 373 1 208 1 0713 9206 78 01 Aug 2003 10191 78 0 458 1 203 1 0882 9365 53 01 Sep 2003 10191 78 0 542 1 203 1 1054 9219 70 01 Oct 2003 9863 01 0 625 1 203 1 1224 8787 80 7 12 ORACLE Due Date Amount d d D 1 IRR 1 IRR d d D Discount CF 01 Nov 2003 10191 78 0 71 1 208 1 1401 8939 02 01 Dec 2003 9863 01 0 792 1 208 1 5755 8520 56 01 Jan 2004 1010191 78 0 877 1 203 1 1759 859105 75 951402 94 The NPV of the Contract as of 15 Feb 2003 USD 951 402 94 Step 2 IRR Start date 01 Jan 2003 Outstanding Principal as of 12 Feb 2003 USD 1 000 000 Discount to be accrued as of 01 Jan 2003 USD 60 000 Accrued Profit as of 15 Feb 2003 USD 4602 74 Discount Accrued as of 01 Jan 2003 USD 0 00 Previous process till date 14 Feb 2003 Till Date Accrual as of 14 Feb 2003 TDA 1 USD 6647 43 NPV Pa DTA DA TDAn 951402 94 1000000 60000 4602 74 0 TDAn 6800 2 Net Discount Accrual TDAn TDAn 1 Net Discount Accrual 6800 20 6647 43 Net Discount Accrual 152 77 Net Discount Accrual amount for 15 Feb 2003 processing USD 152 77 pus ORACLE 8 1 8 2
255. it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Cr Bills Discounted CCY Bill amount in the contract Asset currency Real Nostro Dr Nostro Vostro CCY Equivalent Bill amount in the Vostro Settlement Account currency of the Nostro Vostro Account currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice The following amount tags are provided for collateral liquidation as a part of Bill liquidation 12 33 ORACLE Amount Tag Description COLL LIQ AMT Collateral Liquidation Amount COLL LIQ AMT EQ Collateral Liquidation Amount The related Accounting Roles are as follows Dr Cr Accounting role Amount tag Dr BILL COLLATERAL COLL LIQ AMT Cr Nostro Account COLL LIQ AMTEQ 12 1 4 CLOS Contract Closure 12 1 4 1 Incoming Payment Stage Clean Doc Sight Usance Bill Under LC INI DOC Sight Only Yes mandatory Accounting Entries None Advices None 12 1 4 2 Incoming Acceptance Initial Stage Clean Doc Sight Usance Bill Under LC INI DOC Usance only Optional Accounting Entries None Advices None 12 1 4 3 Incoming Acceptance Final Stage Clean Doc Sight Usance Bill Under LC FIN DOC Usance only Optional 12 34 ORACLE 12 1 4 4 12 1 4 5 Accounting Entries
256. l until the exchange rate you specify is within the permissible limit of 7 30 Their Charges Here you can define the charge component for the charges that are due to the counterparty bank Specifying The Charges Click the Charges button to invoke the Charge Details screen In this screen you can define the charge component for the charges that are due to the counterparty bank Charge Details Product Code Product Description Component Details 4 150f01 gt Stop Association Propagation Required Default From Class Component Description Charge Type Debit Credit Third Party Type Add Subtract a Net Consideration SWIFT Qualifier B Advice Charge Event Details Event For Association Event For Application Description Description Event For Liquidation Basis Amount Tag Description Description Rule Details Settlement Currency Default Waiver Rule Capitalize Description Collect LC Advising Charges in Bills Other Details Allow Rule Amendment Amend After Application Amend After Association Consider as Discount Allow Amount Amendment Discount Basis O55 Accrual Required Tes ORACLE 4 8 The steps involved in processing charges for a contract i e defining charge rules defining charge classes associating charge classes with a product and amending charge details to suit a contract are explained in the Building Charge Components User Manual Specifying MIS Details Click the MIS butto
257. l processing for Islamic bills Chapter 8 Hegistration of an Islamic Collection Bill details the procedure involved in registering an Islamic collection bill Chapter 9 Automatic Processes explains the processes that automatically run periodic activities Chapter 10 Reports explains the process to generate various reports linked to the module Chapter 11 Annexure A contains details of the FFTs that are shipped along with the module Chapter 12 Annexure B contains a list of suggested accounting entries and advices that can be set up for the IBC module Chapter 13 Annexure C Error Codes and Messages for Islamic Bills and Collections lists all the error messages that you can encounter while working with Oracle FLEXCUBE 1 4 Related Documents e The Procedures User Manual e The Core Services User Manual e The Letters of Credit User Manual e Central Liability User Manual us ORACLE 1 5 Glossary of Icons This User Manual may refer to all or some of the following icons ocr Option List ORACLE 2 1 2 2 2 Islamic Bills and Collections An Overview Introduction A bill as an instrument of international trade is the most commonly used method for a seller to be paid through banking channels Besides credit risk considerations bills are the customary business practice for trade and a particularly important fee earning service for any bank The Islamic Bills
258. le to a product you can specify the related clauses that should accompany the document A list of the standard clauses that can accompany a document required under a bill is maintained in the Clauses Maintenance screen From the pre define list of clauses select the clauses applicable You can attach more than one clause to a document that you have specified for a bills product By default all the clauses including the number of copies that you specify for the product will be sent for all bills involving this product However while entering a bill you can add to or delete from the defaulted list of clauses After you have specified details of the clause click add icon to add it to the list of clauses for the document Click delete icon to delete a clause from the screen Specifying Status Details An Active status is automatically allotted to a bill on its initiation However a bill on which payment has not been made on the due date can pass through more than one status Click the Status button to invoke the Islamic BC Status screen Islamic BC Status Product Code Product Description Status Accruals Automatic Movement Sequence D Stop Accruals 4 10061 gt Transaction 0 Reverse Accruals B Forward Complete Accruals Rever everse Status Control Advices 1087 100 Component Transfer Days Maturity Message Upward and Downward Movement 100 Accounting Role
259. liquidation etc have to be authorized by a user other than the one who carried out the operation Authorization is a way of checking the inputs made by a user All operations on a bill except placing it on hold should be authorized before you can begin the End of Day operations As a cross checking mechanism to ensure that you are invoking the right bill for authorization you can specify that the values of certain fields should be entered before the other details are displayed The complete details of the bill will be displayed only after the values to these fields are entered This is called the rekey option The fields for which the values have to be given are called the rekey fields If you indicate positively for the cross checking mechanism you should also specify the fields that will have to be rekeyed at the time the contract is authorized You can specify any or all of the following as rekey fields Amount Currency Customer Value date Maturity date Total Paid If no re key fields have been defined the details of the bill will be displayed immediately once the authorizer calls the bill for authorization This facility has been incorporated as a safety measure It is advisable to indicate positively in these fields as the possibility of human error cannot be discounted For instance let us assume that the value date has been input incorrectly for a bills contract You have specified Yes at the Rekey Required field and checked o
260. ll Amount Base Date Code Their Charge Currency Value Date Maturity Date Our Letter of Credit Letter of Credit Liability Reference Amount Reimbursement Days Collection Reference Credit Value Date Liquid Preference LC Default Debit Value Date Liquidation Date Transaction Date Interest Liquidation Mode Our Customer Details Customer Id Party Type Events AdvicesiFFT Settlement Finance Loan Accounts Effective Profit Rate Profit Dates Linkage Details FX Linkage Collateral Charges Transfer Maker Date Time Status Checker Authorization Status Date Time Through the screens that follow in this section you can process all type of bills Import and Export both domestic and international You can choose to enter the details of a contract either by e Copying the details from an existing contract and changing only those details that are different for the contract you are entering 2 ORACLE e Using your keyboard and the option lists that are available at the various fields to enter the details of the bill afresh To facilitate quick input you only need to enter the product code Based on the product code you choose many of the fields will be defaulted You can over write these defaults to suit your requirement You can also add further which are specific to the bill like the bill amount Contract Reference Number The Contract Reference Number identifies a contract uniquely It is automatically generated by
261. ll Crystallization Accounting Roles and Amount Tags The event to indicate crystallization of the bill is CRST The following are the Accounting Roles and Amount tags available to define the accounting entries for the crystallization event of the bills Amount Tag Description BC CRST TFR AMT Bill Amount to be crystallized BC CRST LIQ AMT Total Bill Amount to be liquidated BC CRST COLL LIQ AMT Bill Amount to be liquidated against Collateral LC COMM COMP TFR LIQD Commission Amount to be liquidated LC CHARGE COMP _TFR_LIQD Charge Amount to be liquidated LC COMM COMP TFR Commission Amount to be transferred onto Finance LC CHARGE COMP TFR Charge Amount to be transferred onto Finance Accounting Role Description BC SUSPENSE BC LD Bridge GL BC COMM Bills Commission Receivable BC CHG Bills Charge Receivable The amount tag BC CRST TFR AMT contains the amount input in crystallization preference of the bills contract BC CRST COLL AMT contains the collateral amount to be liquidated as captured in the bills crystallization preference BC CRST CHG LIQ AMT and BC CRST COMM LIQ AMT contains the charge and commission amounts respectively if the option Liquidate charge commission from LC is selected in the crystallization preference else the amount tags BC CHG TFR AMT and BC CRST COMM TFR AMT contain the amounts
262. llotted the version number 1 From then on each amendment that you make to the contract results in the next version of the contract being created In Detailed View screen of a contract the latest version will be displayed To navigate between the various versions use back arrow button for previous and forward arrow button to go to the next version 5 4 7 About Templates 5 4 7 1 Saving a contract as a template To create a template you should store a bill that you have entered as a template Enter all the details of the bill before you save it as a template To store a contract as a template click on T in the tool bar or choose Template from the Processing sub menu of the Actions Menu ds ORACLE 5 4 8 Deleting a Contract A contract can be deleted only by the user who entered it If a contract has to be deleted and the user who input the same is not available to do it you can reassign the contract to another user so that the other user can delete it Typically this situation may arise during EOD operations when a contract that is not authorized has to be deleted and the user who input it has left office for the day You can invoke the Islamic Bills and Collections Contract Reassign screen by typing IBDTREAS in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button The operations for which you have access rights will be displayed Reassign New Reassign User Prior To Au
263. lotted to the collection by Oracle FLEXCUBE when it was registered i e 000COB7993630007 Our Letter of Credit Reference If the export or import bill is under an LC that was issued by your bank you can enter the Reference number assigned to the LC by your bank The option list displays all the available LC contract reference numbers along with the respective user reference numbers If the LC module of Oracle FLEXCUBE has been installed at your bank you can enter the contract reference number assigned by the system to the LC In which case the following should be true of the LC e The status of the LC should be open e It should be authorized e The amount for which the bill is raised should be available under the LC ad ORACLE All the related details of the LC will be automatically picked up and defaulted to the relevant fields of the Islamic BC Contract Input screen Letter of Credit Issue Date Specify the date on which the LC was issued Their Charge Currency When entering the details of a bill you can capture the charge details of other banks for instance the charge levied by the remitting bank on an import bill in the Their Charge fields In this field you can specify the charge currency Their Charge Amount Specify the charge amount here In a phased manner you can settle this charge by debiting your customer and crediting the correspondent bank If the LC module of Oracle FLEXCUBE has been installed a
264. ls table for BC reference 1 and event 2 with event sequence number 3 failed BC DE0029 Only unauthorized event of contract can be deleted Cannot delete authorized event 2 with event sequence number 3 of BC reference 1 Error Code Message BC DE0030 Deletion of accounting entries for event 2 with event sequence number 3 of bills amp collection reference 1 failed BC DE0031 Deletion of customer settlement data for event 2 with event sequence number 3 of bills amp collection reference 1 failed BC DE0032 Deletion of ICCF sub system data for event 2 with event sequence number 3 of bills amp collection reference 1 failed BC DE0033 Deletion of tax sub system data for event 2 with event sequence number 3 of bills amp collection reference 1 failed BC DE0034 Deletion of common contract table record for event 2 with event sequence number 3 of bills amp collection reference 1 failed BC DE0035 Deletion of limits data for event 2 with event sequence number 3 for bills amp collection reference 1 failed BC DE0036 Deletion of letters of credit availment event linked to event 2 with event sequence number 3 for BC reference 1 failed BC DE0038 Deletion of records from MIS table for BC reference 1 And event 2 with event sequence number 3 failed BC DEBUG 1 BC DELO 1 The latest
265. lse equivalent amount of charges fees in Customer Account Currency Advices Advice type Advice Description DISCREPANCY REQ Discrepancies Request Letter PAYMENT ADVICE Payment Advice 12 5 GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Advices Advice type Advice Description DISCREPANCY REQ Discrepancies Request Letter PAYMENT ADVICE Payment Advice ORACLE 12 1 1 8 Outgoing Acceptance Stage Clean Doc Sight Usance Bill Under LC INI DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees DISCREPANCY REQ Discrepancies Request Letter PAYMENT ADVICE Payment Advice 12 1 1 9 Outgoing Discount Initial Stage Clean Doc Sight Usance Bill Under LC INI DOC Usance only Optional Accounting Entries GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in LCY earne
266. lving the product you can change the medium that is defaulted The medium you specify here is only the preferred medium for the exception tracer Nin ORACLE 4 13 Specifying Free Format Text Details Free Format Texts FFTs Instructions and Document codes applicable to the product you are creating can be defined here These FFTs and Instructions can appear along with the advices that are generated during the lifecycle of the Bills linked to this product Click the Free Format Text button to invoke the Bills and Collections Product Instructions and Free Format Text screen instructions and Free Format Text Product Code Description Instructions 1015 Text Code Description Advice Code x Serial Number Free Format Text 100 Text Code Description Advice Code Serial Number D 4 13 1 1 Specifying FFT Details In this screen specify the FFTs that are applicable to the bills product you are creating A list of the standard FFTs that can accompany a bill is maintained in the Free Format Text Maintenance screen You can select an FFT code from the pre defined list of FFTs The description associated with the FFT code you have selected will be displayed More than one of the predefined FFTs can be specified for the product you are creating The FFTs including the other details that you define for it will be defaulted to all bills involving this product While entering a bill contract involvi
267. ly at the time of Final liquidation and not during Auto or Partial Liquidation In case you delete the bill the finance that is created through the bills contract will also be automatically deleted However deletion of the finance alone is not possible In case of reversal of a bill the system displays an override You cannot authorize the new finance contract outside the bill contract When the liquidation of the bill is authorized the finance also gets authorized in ORACLE 5 3 4 12 Indicating Charge Details Indicating whether advice processing charges need to be collected Oracle FLEXCUBE provides you with the facility to automatically debit customers of the charges you incur in sending them advices over different media types When creating a product you can set up these charges However when processing a contract you can opt to waive these charges At the time of saving a contract the system displays the Product Event Advices Maintenance screen wherein you will be allowed to e Suppress an advice from being sent e Change the Priority of the advice e Indicate that charges have to be collected from the receiving party Event Code Description Advices Details 10f1 Advice Name Description Generation Time Suppress Priority Charges o If you indicate that the customer is the receiver of charges the system automatically locates the relevant Receiver Media and Country combination from the available Charge
268. ly during begin of day or end of day BC LIO24 First run the predecessor process before running this BC LM The issuer limits details are incomplete Complete delete the issuer limits 00001 details BC LM The line code is not a limits template 00002 BC LM The line code is not entered 00003 BC LM The liability is not entered 00004 BC LM The line start date cannot be later than the line expiry date 00005 BC LM The last available date cannot be later than the line expiry date 00006 BC LM The line currency is not entered 00007 BC LM This tenor has been maintained for the limit 00008 BC LM The tenor details are incomplete Complete delete the tenor details 00009 BC LM The products allowed details are incomplete Complete delete the 00010 products allowed details Error Code Message BC LM The branches allowed details are incomplete Complete delete the 00011 branches allowed details BC LM The last available date cannot be less than the line start date 00012 BC LM The customers allowed details are incomplete Complete delete the 00013 customers allowed details BC LM The tenor limit amount exceeds the line limit amount 00014 BC LM The sub line tenor limit amount cannot be greater than the next higher 00015 main line tenor limit amount 1 2 BC LM The sub line tenor cannot be greater than maximum main line tenor 1 00016 days BC L
269. ments that can be made to the bill amount for a collection However for the amendment to be effective it should be authorized ims ORACLE Value Date The Value date is the date from which the amendment becomes effective The accounting entries triggered off by the amendment event hitting Nostro and other accounts will be passed as of the value date The Value date should be earlier than or the same as today s date The Value date can be one of the following e Today s Date e Adate in the past e A date in the future you can enter a date in the future only if future dating has been allowed for the product If you do not enter an amendment value date the system defaults the Bill Value Date o The amendment value date should not be earlier than the Start Date or later than the End Date specified for the product involved in the bill Debit Value Date and Credit Value Date For amendment related accounting entries hitting nostro or customer accounts you can specify a debit and credit value date that is different from the amendment value date The amendment value date is defaulted as the Debit and Credit value date You have an option to change it to suit the requirement of the bill you are processing In this case the amendment value date is used only for debiting and crediting GLs involved in the bill Maturity Date and Profit Rates of a Bill You can extend reduce the maturity date either before or after the maturity date You
270. mits Monitoring Limits Tenor Calculation Type Batch Processing Track Accrued Amounts Track Bill Amount For Discounted Bill Auto Change Form Acceptance To Advance Product Description Profit Preferences Suspense General Ledger Loan Product Past Due Reckoning Days After Goods Arrival INCO Term ito Liquidate BC Contracts Auto Status Change Upload Security Rekey Requirements Acceptance Commission Preferences Rekey Required Yes Interest Component No Interest Components To Advance Amount Be Collected In Arrears Currency Pay Due Advice Customer Value Date Notice Days Before After Days With New Values Required Required Maturity Date Total Paid Rollover Preference Discounting Method 5 Allow Rollover Discounting Method Linked To Profit Preferences B Link To Loan 4 6 1 Specifying Main Preferences The Preferences that you define for a product will be made applicable to all Bills involving the product The preferences that you can define for a product are discussed below 4 6 1 1 Indicating Preferences for Limits Monitoring You can capture the following details regarding Limits Monitoring idis ORACLE Track Accrued Amounts You have to specify whether the accrued profit of bills that have not yet been paid should also be considered as the utilized amount for the purpose of credit administration You can make more than one profit type of component applicable to a bill product In suc
271. n Value date under it At the time when the contact is being authorized this field will have to be rekeyed and the error that could have otherwise been overlooked can be corrected 4 6 1 7 Specifying Preferences for Acceptance Commission For incoming bills in the acceptance stage you can collect Acceptance commission This is different from main profit and compensation profit applicable to advance bills Acceptance profit can be either fixed profit or floating profit or special profit ns ORACLE Profit Component To compute and accrue acceptance commission you need to associate a profit component Select the profit component from the option list All profit components maintained through the product ICCF Details screen are made available here During acceptance you have not funded your customer If you select an acceptance profit commission component here and click on the OK button system checks whether the Consider as Discount option is checked at the corresponding product ICCF Details screen If checked system does not allow you to save the same It gives you an error message This is because you do not compute IRR during the acceptance stage Profit Collection Type After choosing the profit component you need to specify the mode in which the Profit is to be collected Indicate this by choosing either e Advance e Arrears Note the following e Acceptance commission fields are enabled only for Incoming Ac
272. n to define Management Information Details MIS details for the product you are defining MIS Details Product Code MIS Group Pool Code Default Frorn MIS Group MIS Classes Cost Code 1010 MIS Class MIS Code n La For more information on specifying MIS Details refer Products User Manual under Modularity ERE ORACLE 4 9 Specifying ICCF Details Click the Profit button to define the Profit that is to be collected for Bills involving this product ICCF Details Product Code Amount Type Pre Payment Method Collection Type Interest Rate Type Rate Code Borrow Lend Indicator Rate Cycle Type Event Rule Component Product Limits 10107 Currency Default Rate FLEXCUBE Stop Application Propagation Required Accrual Required Allow Amendment Consider as Discount Advance Arrear 4 180121 Minimum Rate Product Description Category Settlement Currency Level Number Units Grace Period Code Usage Reset Tenor Margin Basis Marain Application Event Description Rule Description Description Maximum Rate Expected Main Component Bulk Amount Link Contract Rate Code Days Default From Class Default Spread For more information on specifying ICCF Details refer Interest User Manual under Modularity 4 10 Specifying Discount Accrual Details Click Discount Accrual button to invoke the Discount Accrual Preferen
273. n will reverse all the accrual entries booked for the bill till date e The bill amount should be transferred to a new GL head when the bill moves to a particular status the accounting entries for transferring the bill amount to a new GL head will be automatically passed e accrued amounts should be moved to a new GL head when the bill moves to a particular status the accounting entries for transferring the accrued amounts of the bill to the new GL head will be automatically passed 9 4 1 2 Advices The advices specified for the liquidation event LIQD for the product associated in the bill will be automatically generated 9 4 1 3 Holiday Processing If the liquidation of a bill falls due on a holiday the liquidation will be done as per your holiday handling specifications for automatic processes in the Branch Parameters screen e f you specified that processing has to be done today the last working day before the holiday for automatic events right up to the day before the next working day the bills falling due for liquidation on the holiday will be processed during End of Day on the last working day before the holiday e f you specified that processing has to be done only up to the System Date today then only the bills scheduled to liquidate today the last working day before the holiday will be processed The events of the holiday will be processed on the next working day after the holiday during Beginning of Day proc
274. nction Description BCDAMTEX Bills amp Collections Exchange Rate Type Maintenance BCDBRPRM Bills amp Collections Branch Parameter Maintenance BCDCOMCD Bills amp Collections Commodity Code Maintenance BCDDISCD Bills amp Collections Discrepancy Code Maintenance BCDDOCCD Bills amp Collections Document Code Maintenance BCDFFTCD Bills amp Collections Free Format Code Maintenance BCDINSCD Bills amp Collections Instruction Code Maintenance BCDINSCO Bills amp Collections Insurance Company Maintenance DADACRCL Discount Accrual Class Maintenance EIDMANPR Mandatory Batch Program Maintenance IBDAMEND Islamic Bills amp Collections Amount Amendment Input IBDPRMNT Islamic Bills amp Collections Product Definition IBDTREAS Islamic Bills amp Collections Contract Reassign IBDTRGON Islamic Bills amp Collections Registration Input IBDTRONL Islamic Bills amp Collections Contract Detailed IBDTRPAY Islamic Bills amp Collections Payment Input IBRENDOC List of Bills with Pending Document IBROBEFR List of Bills Eligible for Rediscounting IBROBTBP Bills to be Protested IBROBUDS Islamic Bills in User Defined Statuses IBROBUNP The Islamic Bills under Protest 14 1 ORACLE Function ID Function Description IBRODACC Islamic Overdue Acceptances IBRODAPP Islamic Bills Under Reserve IBRODFIN Finalization Overdue Days IBRODMAT Islamic Bills and Collect
275. nd if not provided you will not be allowed to save the details of the company You can use a maximum of 9 alphanumeric characters to create the company code Insurance Company Name After specifying a unique code for the company you can also specify the full name of the insurance company Address Specify the mailing address of the insurance company being defined You can maintain a maximum of four lines of address Each line of address can accommodate a maximum of 105 alphanumeric characters Telephone Number You can also capture the telephone number of the insurance company 18 ORACLE 3 7 1 3 7 2 Fax Number Specify the Fax number of the insurance company The insurance company will be available for association with Bill contracts only after you authorize the company details Account Details Here you can specify the following details for insurance settlement Customer Specify the customer identification number of the insurance company The adjoining option list displays all valid open and authorized customers maintained in the system You can select the appropriate one Account Specify the customer account number of the insurance company The adjoining option list displays all valid open and authorized customer accounts attached to the chosen customer identification number You can select the appropriate one Based on the account specified the branch in which the account resides is displayed alongside Sp
276. ndicates Bill Amount Tenor Indicates Tenor Code Maturity Date Indicates Maturity date and Protest date Protest Date Reason for Indicates Reason Protest Protest Total For Product Indicates the bill amount of the product Total For Currency Indicates the bill amount in currency 10 7 Islamic Overdue Acceptances The Islamic Overdue Acceptances displays details of bills which have Acceptance items overdue A bill is considered overdue with regard to acceptance under the following conditions 10 12 e Import bills in the FINAL stage unaccepted after the seventh day of booking e Export bills in the FINAL stage unaccepted after fourteen days of booking You can invoke the screen by typing the code IBRODACC in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Islamic Overdue Acceptances Product Code All Product Single Product Overdue Items Overdue Days for Incoming Usance Bill Overdue Days for Outgoing Usance Bill Report Format Printer At Client Report Output Printer You can specify the following parameters here Specify the following details Product Code Indicate whether the reports should be generated for a specific product r for all products If you choose Specific Product you need to specify the product for which the report needs to be generated The option list provided displays all valid prod
277. ng If you have indicated that the tracer should be generated until the bill is resolved the value 9999 is displayed indicating that the tracer will be generated until the exception is resolved ios ORACLE Tracer Sent Exception tracers can be generated only after the maturity date of the bill While creating a product you have also indicated the number of days that should elapse after the Bill matures on which the first tracer should be generated By default the system calculates the date on which the first tracer should be generated based on the maturity date specified in the contract screen and on the number of days specified for the product involved in the contract You can change the default and specify a start date to suit the requirement of the bill you are processing The system also displays the number of tracers already sent to the concerned party Manually Generate Oracle FLEXCUBE allows you to generate tracers for bills manually To generate a specific tracer for a bill manually unlock the bill contract and check the box Manually Generate for the tracer concerned o On manual generation of a tracer the system calculates the Next Tracer Date according to the defined tracer cycle Tracer Start Date Exception tracers can be generated only after the maturity date of the bill While creating a product you have also indicated the number of days that should elapse after the Bill matures on which the first t
278. ng table contains a list of party types that can be involved in all types of bills Party Type Party Description DRAWER Drawer DRAWEE Drawee cd ORACLE Party Type Party Description ISSUING BANK Issuing Bank NEG BANK 1 Negotiating Bank 1 NEG BANK 2 Negotiating Bank 2 BENEFICIARY Beneficiary ACCOUNTEE Accountee CASE NEED Case Need GURANTOR Guarantor ACCEPTING BANK Accepting Bank DISCNTING BANK Discounting Bank REMITTING BANK Remitting Bank COLLECTING BANK Collecting Bank REIMBURSING BANK Reimbursing Bank CONFIRMING BANK Confirming Bank The parties that can be involved in a bill depend on the type of bill you are processing and on the operation that you perform on the bill The following table indicates the parties that can be involved based on the operation that you perform on the bill Bill Type Operation Parties Applicable Incoming Pay and Advance Accountee if different from Drawee Issuing Bank your bank Negotiating Bank Reimbursing Bank Drawer Drawee Incoming Acceptance Accountee if different from Drawee Issuing Bank your bank Negotiating Bank 5 28 ORACLE Bill Type Operation Parties Applicable Accepting Bank your bank Drawer Drawee Incoming Discount Beneficiary Accountee if different from Drawee Discounting Bank Negotiating
279. ng this product you can however add to or delete from the defaulted list of FFTs ave ORACLE 4 13 1 2 Specifying whether the FFT should Appear in the Advices Sent for the Bill You have an option to specify whether the FFT or instruction is for the internal reference of the bank or should it appear on the advices generated for the bills linked to the product If you do not specify an advice code for an FFT or instruction it is assumed that it is for the internal reference of the bank If the FFT is to appear on the advices you can specify the advice on which the FFT or Instruction should be printed Select an advice code from the list of the advices that you specified for the product in the Advices screen After you have specified details for an FFT click add icon to add it to the list of FFTs for the product Click delete icon to delete an FFT from the screen 4 13 1 3 Specifying Instructions Details Through this screen you can specify the instructions that are applicable to the Bills product you are creating A list of the standard instructions that can accompany the bill is maintained in the Instructions Codes Maintenance screen Select an Instruction code from the list of instructions maintained earlier More than one of the predefined Instructions can be made applicable to the product you are creating The instructions including the other details that you define for it will be defaulted to all bill contracts involving t
280. nked to this product should be automatically converted into a payment type of bill on its liquidation date Auto Liquidate BC Contracts Components of a bill can be liquidated automatically or manually In the Product Preferences Screen you can indicate whether the mode of liquidation is to be automatic or manual If the automatic mode of liquidation is specified a bill will be automatically liquidated on the day it falls due by the Contract Auto Liquidation function run as part of the BOD processing If a bill for which you have specified auto liquidation matures on a holiday the bill will be processed based on your holiday handling specifications in the Branch Parameters table e f you have specified that the processing has to be done on the last working day before the holiday a bill maturing on a holiday will be liquidated during the End of Day processing on the last working day e f you have specified that the processing has to be done only up to the system date the bills maturing on a holiday will be processed on the next working day during the Beginning of Day process If you do not specify auto liquidation you have to give specific instructions for liquidation through the Manual Liquidation screen on the day you want to liquidate the bill Auto Status Change A status change is one in which the status of a bill changes from one to the next If you specify that status changes have to be carried out automatically the status
281. nly up to the system date then the bills maturing on a holiday will be processed on the next working day after the holiday during the BOD process If you do not specify auto liquidation you have to give specific instructions for liquidation through the Manual Liquidation screen on the day you want to liquidate the bill TUS ORACLE Auto Status Control A status change is one in which the status of a bill changes or moves from one defined status to another In the Bills Product Preferences screen you can indicate whether the bills linked to the product should move from one status to another automatically or manually The preference indicated for the product involved in the bill will be defaulted You can change the default for the bill If you specify that status changes have to be carried out automatically the status of the bill will be automatically changed after the specified number of days If not you have to change the status of a bill through the Bills Contract Details screen You can indicate other preferences for the status change like should the change be in the forward or reverse direction through the Bills User Defined Status Maintenance screen Even if the product to which a bill is associated is specified with automatic status change you can manually change the status of the bill before the automatic change is due However if a product associated with the bill has been specified with manual status change you
282. not be duplicated BC 00220 Their charges have not been maintained Do you want to maintain them Error Code Message BC 00221 Product code not unique BC 00222 Product code should be at least 4 characters long BC 00223 Status sequence cannot be 0 BC 00224 Their charges component has been deleted for the product BC 00225 Income expense accounting roles cannot be defined for their charge component BC 00226 Are you sure that the product is to be back valued BC 00227 This product has more than two their charge components defined Do you want to still proceed BC 00228 Mandatory or not null fields are null BC 00229 Advices have not been maintained for events Input to FFT and instructions not allowed BC 00230 Stop accruals field will be marked for all subsequent statuses Do you still want to proceed BC 00231 The stop accruals field for the present status cannot be changed as previous statuses with stop accruals field marked yes exist BC 00232 Preferred tracer medium cannot be null BC 00233 The operation has to be defined first BC 00234 Product end date cannot be less than today BC 00235 No components defined for the status BC 00236 The LOV does not have any valid values BC 00237 Status sequence cannot be duplicated BC 00238 An accounting head has to be defined for every accounting role BC 00239 Product code should have at least on
283. not get ESN BC ST009 Unable to update accruals field BC ST011 Stop accruals failed BC ST012 Reverse accruals failed BC ST014 Critical error occurred during BC status change processing BC ST100 End of input not marked for the branch BC ST101 This process can be run only as a part of beginning of day BOD or end of day EOD process BC ST102 Are you sure you want to start automatic status change processing BC ST103 Failed in automatic status change processing BC ST104 Status change processing completed successfully BC ST105 Failed to get end of input status for the current branch BC ST106 Some products are not yet processed Cannot update status as completed in pending programs BC SW001 There are some characters that cannot be sent through swift Do you want to proceed BC SWO002 Is not allowed in this field as it can be present in a swift message BC SW003 Maximum number of lines allowed is only 1 Will be truncated in swift Proceed BC SWO004 Address format not valid for the media specified BC TRO001 Are you sure you want to start tracer generation process BC TRO002 Failed to get payment fate details for bills amp collections contract reference number 1 BC TROOS Failed to get new event sequence number for event 2 for bills amp collections contract reference number 1 Error Code Message BC TR004 Failed to update number of paym
284. not required BC XV127 Advice of payment fate cannot be generated if advice of payment fate required field has a value of not required BC XV128 Input to advice of payment fate receiver party type field is mandatory BC XV129 Advice of payment fate receiver party type has not been input in the parties screen BC XV130 Advice of payment fate receiver party type is a walk in customer Input to advice of payment fate medium is mandatory BC XV131 Advice of payment fate receiver party address has not been input in parties screen BC XV132 Advice of payment fate receiver party type is not a walk in customer Advice of payment fate medium should not be input Error Code Message BC XV133 Advice of payment fate cannot be generated if advice of payment fate is specified as not required BC XV134 Acceptance advice of fate required field has an invalid value should be required not required till resolved only BC XV135 Acceptance advice of fate receiver field should not be input if acceptance advice of fate is not required BC XV136 Acceptance advice of fate medium field should not be input if acceptance advice of fate is not required BC XV137 Advice of acceptance fate cannot be generated if advice of acceptance fate required field has a value of not required BC XV138 Input to advice of acceptance fate receiver party type field is mandatory BC XV139 Advice of acceptance
285. o 1 BC LD010 Finance creation is allowed only when operation is Acceptance and product type is Import BC AC034 Acceptance Commission acp from date is not available for Bills and Collections Contract Reference Number 1 and Event Sequence Number 2 BC AC035 Acceptance Commission acp_to_date is not available for Advance collection type for Bills amp Collections Contract Reference Number 1 and Event Sequence Number 2 BC AC036 Acceptance Commission acp_from_date cannot be GREATER than Today for Bills amp Collections Contract Reference Number 1 and Event Sequence Number 2 BC AC037 Acceptance Commission From and To Dates are mandatory for a Bill whose Profit Collection in Advance Error Code Message BC AC038 For a Bill in Final stage Acceptance From Date is Mandatory BC AC039 Acceptance To Date cannot be lesser than Acceptance From Date BC AC040 Acceptance From Date cannot be greater than Today BC ACO060 Acceptance Commission From Date for Profit Calculation 1 is a holiday for Currency 2 OK to Proceed BC AC061 Acceptance Commission From date for Profit Calculation 1 is a Local holiday for Current branch OK to Proceed BC AC062 Acceptance Commission To date for Profit Calculation 1 is a holiday for Currency 2 OK to Proceed BC AC063 Acceptance Commission To date for Profit Calculation 1 is a Local holiday for Current branch OK to Proceed BC AC064
286. o Nostro Account Currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY 12 30 ORACLE Accounting Entries GL Type A C Type Dr Cr Account CCY Amount Description Real Customer Account Dr Customer Charges CCY Equivalent amount of Receivable or Fees Receivable charges fees in the charge fee currency if itis a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Cr CLFA Account CCY Bill amount in the Contingent contract currency Real GL Dr CLFA Offset CCY Bill amount in the Contingent Account contract currency Real Nostro Vostro Dr Nostro Vostro CCY Equivalent Bill amount Settlement Account in the currency of the Nostro Vostro Account currency Real Customer Cr Customer CCY Equivalent Bill amount Settlement Account in the Customer Settlement currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 3 15 Outgoing Acceptance Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Usance only Not Applicable If any charges fees are applicable t
287. ode Report Format PDF NS Printer At Client Report Output Print Printer Specify the following details Date Select the date on which the report is to be generated Product Code Indicate whether the reports should be generated for a specific product or for all products If you choose Specific Product you need to specify the product for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Click OK to generate the report 10 14 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description 10 31 Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Product Code This is the product code Product Description Indicates description of the pr
288. oduct Currency Indicates currency of the bill Bill Due Amount Indicates is the Bill Amount Bill Reference Indicates the bill reference Event Code Indicates the code of the event Event Description Indicates description of the event Error Code Indicates the error code Description Indicates the description 10 151B Issued Report The IB Issued report prints details of the Islamic bills and collections issued You can invoke the screen by typing the code IBRPBCRP in the field at the top right corner of the Application tool bar and click on the adjoining arrow button 10 32 Ibrpbcrp Desc All Branches Single Branch Branch LE ReportFormat PDF Printer At Client v ReportOutput Print Printer You can generate the report based on the following branch criteria The following options are available for section e All Branches e Single Branch Branch Code Specify a valid branch code for which you want to generate the report from the adjoining option list if you have selected Single Branch 10 15 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Br
289. oduct Description Indicates the product description Total Indicates the total bill amount 10 11I1slamic Overdue Payments Report Islamic Overdue Payments report lists the bills that have Payment items overdue A bill is considered overdue with regard to payment under the following conditions e An import Sight bill unpaid after the seventh day of its booking e An Export Sight Bill unpaid after fourteen days of booking e AUsance bill unpaid after its maturity date 10 22 You can invoke the screen by typing the code IBRODPAY in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Islamic Overdue Payments Product Code All Product Specific Product Overdue Payments Overdue Days for Incoming Bill Overdue Days for Outgoing Bill Report Format Printer At Client Report Output Printer Specify the following details Product Code Indicate whether the reports should be generated for a specific product or for all products If you choose Specific Product you need to specify the product for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Overdue Days for Incoming Bill Specify the number of days due for incoming bill Overdue Days for Outgoing Bill Specify the number of days due for outgoing bill Click
290. of charges fees in Customer Account Currency Real GL Cr Outgoing Bills CCY Bill amount in the contract Asset Negotiated currency Real Nostro Dr Nostro Vostro CCY Equivalent amount of the Bill Vostro Settlement Account amount in the Nostro Vostro Account Currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice ORACLE 12 1 3 13 Outgoing Negotiation Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Sight only Not Applicable Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees 12 1 3 14 Outgoing Acceptance Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Usance only Optional Accounting Entries GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Cr Outgoing Bills CCY Bill amount in the contract Asset Negotiated currency Real Nostro Dr Nostro Vostro CCY Equivalent amount of the Bill Settlement Account amount in the Nostro Vostr
291. ofit and charges e Customer inquiries e The generation of tracers and advices e The generation and printing of reports e On line help indicates that you can invoke global help by making use of the Help option in the Menu bar You can also invoke on line context sensitive help which is made available to you if you strike the hot key lt F1 gt while in the application A window pops up displaying information associated with the field from which you invoked it Operations You can Perform on a Islamic Bill The operations that you can perform on an Islamic bill depend on the trade finance product type you are processing Further the messages and advices that are generated for the bill are determined by the operation you perform on the bill The profit charges or fees can be different for each operation that you perform on the bill In Oracle FLEXCUBE all types of bills are classified in to two categories They are e mport Bills e Export Bills All types of incoming bills international and domestic financed by your bank are termed Import bills Similarly all outgoing bills international and domestic financed by your bank are termed Export bills The operations that you can perform on an Islamic bill have been diagrammatically represented below em ORACLE Operations you can perform on a Dill International and Domestic Incoming Bills Outgoing Bills Advance Acceptance Payment Payment Discounting Purchase
292. ollection COLLECTING BANK Collecting Bank CASE NEED Case Need GURANTOR Guarantor THROUGH BANK Through Bank ISSUING BANK Issuing Bank At the time of processing a bill which was registered the documents tracers advices and messages applicable to the bill will be sent to the concerned parties based on the details you specify in this screen You can use a particular Party Type only once in a bill that you register 8 6 ORACLE 9 1 9 2 9 Automatic Processes Introduction Thus far we have seen the procedures involved in creating products and process bills While processing a bill you were provided with automatic options The events that are to take place automatically are triggered off during the Batch Process The Batch process is an automatic program which is run as a mandatory Beginning of Day BOD and End of Day EOD process The Batch processes that are initiated either at the Beginning of Day BOD or End of Day EOD execute certain events on the days they fall due To recall while entering the details of a bill you were provided with the following automatic options e Automatic liquidation of bills e Automatic tracer generation e Automatic accrual of profit e Automatic contract status change e Automatic change from acceptance to advance e Automatic floating rate change The Batch program when run as part of the BOD processes the automatic events that fall due today It
293. ompanies in Oracle FLEXCUBE At the time of capturing the details of a Bill contract in the system you can associate the appropriate Insurance Company Code with the contract Upon selection of the code all the details maintained for the selected code will be automatically picked up by the system Subsequently on receipt of the insurance policy from the company the insurance policy number can also be captured in the relevant contract i ORACLE You can maintain the details of an insurance company through the Bills amp Collection Insurance Company Maintenance screen This maintenance is common for both BC and Islamic BC modules You can invoke the Bills amp Collection Insurance Company Maintenance screen by typing BCDINSCO in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Insurance Company Codes Maintenance Screen Ne Company Details Insurance Company Code Insurance Company Name Address 1 Address 2 Address 3 Address 4 Telephone Number Fax Number Account Details Customer Account In this section you can maintain the following details of Insurance Companies Insurance Company Code Specify a unique code for each insurance company being defined in the system The insurance company will be identified by this code throughout the system This is mandatory information a
294. omponent 3 picked up during event 2 for bills amp collection reference 1 is mandatory value cannot be null BC INT010 Profit calculation method for profit component 3 picked up during event 2 for bills amp collection reference 1 has to be actual actual only BC INTO 11 Profit calculation from date 4 should be greater than profit calculation to date 5 for the profit component 3 picked up during event 2 for bills amp collection reference 1 BC INT012 Profit component 3 linked to floating profit rate code picked up during event 2 for bills amp collection reference 1 cannot be collected in advance BC INT013 Profit calculation from date and profit calculation to date for special profit component 3 picked up during event 2 for bills amp collection reference 1 is mandatory BC INT014 Profit calculation from date 2 cannot be later than today s system date 3 for BC reference 1 BC INT015 Profit calculation from date 2 has to be earlier than profit calculation to date 3 for BC reference 1 BC INT016 Basis amount category type of profit components picked up during event 2 with event sequence number 3 for BC reference 1 is invalid BC INT017 Basis amount category of compensationty profit type components picked up during event 2 3 for BC contract reference 1 should be overdue only BC INT018 Profit calcula
295. on Payment Details New Enter Query Contract Reference Currency Outstanding Balance Name Value Date Total Paid Payment Remarks Payment Breakup 1017 0 Component Amount Due Currency Amount Prepaid Settlements Maker Date Time Checker Status Date Time Authorization Status This screen displays all the overdue profit and compensation profit on Principal All the active contracts with bill amount zero will be displayed You can choose to liquidate the overdue components only if the profit component is specified as Arrears This provision is applicable for incoming advance bills where profit is collected in arrears and outgoing discounted purchased bills compensation profit is always collected in arrears In case the components are liquidated the screen amends the status of the contract as liquidated ORACLE 6 4 1 Specifying Event Details Click the Events button to invoke the Events screen Through this screen you can specify the details of the Accounting Entries and Advices that have to be generated for the events that take place during the life cycle of a bill The events screen is as shown below Events Enter Query Reference Number Events 10f1 C Event Number EventDate Event Code Description Authorization Status MakerID Checker ld Accounting Entries Specifying the Settlement Details Click the Settlement button to invoke the
296. on date is mandatory for resolved discrepancies BC XV020 Resolution date cannot be greater than today BC XV021 Profit calculation from date cannot be greater than today BC XV022 Line details not complete Error Code Message BC XV023 If tracer is required and receiver is not a CIF then medium is mandatory BC XV024 If advice of fate is required and receiver is not a CIF then medium is mandatory BC XV025 There are addresses maintained for this party Delete them before deleting the party BC XV026 There are clauses attached to this document code Delete them before deleting this document code BC XV027 Document details not applicable for clean bills BC XV028 Acceptance message date cannot be greater than today BC XV029 Non acceptance message date cannot be greater than today BC XV030 Payment message date cannot be greater than today BC XV031 Non payment message date cannot be greater than today BC XV032 Reserve release date cannot be greater than today BC XV033 Discrepancy details not applicable for clean bills BC XV034 Line for a party type cannot be null BC XV035 LC issue date is mandatory BC XV036 LC issue date cannot be greater than today BC XV037 Profit calculation to date is mandatory BC XV038 Value date cannot be lesser than profit calculation to date BC XV039 Shipment date cannot be greater than arrival date BC XV040
297. ontract Detailed Screen You can invoke the Islamic Bills and Collections Contract Detailed screen by typing IBDTRONL in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button All the operations for which you have access rights under Islamic Bills amp Collections will be displayed Select New from the Actions menu in the Application tool bar or click new icon The Islamic Bills and Collections Contract Detailed screen with no values in the fields is displayed If you are calling a contract that has already been entered select Summary under Contract Input The details of the contracts that you have entered will be displayed in a tabular form From the summary screen you can open an existing contract by double clicking the contract Contract Details New 3 Enter Query Product Code Contract Reference Version Number 4 Js C Product Description Operation Source Reference Stage Characteristics Source Code FLEXCUBE Fund Id BE Additional Parties Documents Exception Discrepancies Rollover Drafts Insurance Invoice Reference Amounts Transaction Details Letter of Credit Issue Bill Currency Base Date Date Our Letter of Credit Customer Bill Amount in Local Base Date Description Currency Liquidation Bill Amount Their Charge Amount Tenor Outstanding Balance Their Letter of Credit Transit Days Reference Letter of Credit Amount Bi
298. ontract screen you can also capture details of the party who is your customer For an Import bill In the case of an Import bill you should specify details of the Drawee of the bill If the Drawee is a customer of your bank you should specify the customer reference assigned to the customer in the Customer Information File CIF of the Core Services module of Oracle FLEXCUBE The other details of the customer will be automatically picked up For an Export bill If you are processing an Export bill you should specify details of the Drawer of the bill If the drawer is a customer of your bank you should specify the customer reference assigned to the customer in the Customer Information File CIF of the Core Services module of Oracle FLEXCUBE The other details of the customer will be automatically picked up The details of the other parties involved in the bill are captured in the Parties screen VER ORACLE 5 5 2 Viewing the Media Addresses of a Customer When you specify the CIF ID of the counterparty involved in a bills contract the Media Address details that you have maintained for the customer will be displayed These details are displayed in the Customer Addresses Maintenance screen You can invoke the Customer Addresses Maintenance screen by typing MSDCUSAD in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Customer Address New Customer Address Media Cu
299. or flexibility You can change the inherited attributes of a specific bill to suit your requirement at the time of processing it For any product you create in Oracle FLEXCUBE you can define generic attributes such as branch currency and customer restrictions profit details tax details etc by clicking on the appropriate icon in the horizontal array of icons in this screen For an IBC product in addition to these generic attributes you can specifically define other attributes These attributes are discussed in detail in this chapter You can define the attributes specific to an IBC product in the Product Definition screen and the IBC Product Preferences screen In these screens you can specify the product type and set the product preferences respectively For further information on the generic attributes that you can define for a product please refer the following Oracle FLEXCUBE User Manuals under Modularity e Product Definition e Profit e User Defined Fields e Settlements 4 1 1 Defining Characteristics for a Product The characteristics that you define for a product helps distinguish it from another The entries that are passed the messages that are generated and the processing of bills involving this product are determined by the characteristics that you define for it You can indicate characteristics like Product Code Select the product code from the option list provided Product Description Specify a description for
300. or the purpose of limits tracking Leave it unchecked to indicate that the discounted amount should be considered Example You are discounting bill of USD 100 000 and the profit component amounts to USD1000 Under the discounted type of profit payment the total profit calculated until the maturity date of the bill USD1000 is deducted from the nominal USD 100 000 and then advanced to Mr Brown If you check against this field USD 100 000 will be tracked against the credit limit assigned to Mr Brown If you leave it unchecked USD 90 000 will be tracked against his credit limit Limits Tenor Calculation Type For tenor based bills you can indicate the type or manner in which the bill needs to be tracked The tenor calculation type can be either of the following e Fixed e Rolling ORACLE If you indicate fixed for a tenor based bill through out its tenor it will be tracked against the relevant credit line Example Mr Brown has requested your bank to discount his bill worth USD 100 000 The tenor of the bill is 60 days You have also assigned Mr Brown credit limits under the following tenor based sub lines for the Main Line Bills Credit Line Tenor Bill30 30 days Bill45 45 days Bill60 60 days Bill90 90 days Mr Sam Brown has been assigned a credit limit under all the sub lines under the Main Line Bills For fixed tenor type If you specify the tenor calculation type as Fixed
301. or the internal reference of your bank This information will be made available at the time you retrieve the information on the bill These remarks will not be printed on any of the advices generated for the bill Specifying the Parties Involved in a Collection Bill In the Islamic Bills and Collections Registration Input screen you can capture details pertaining to all the parties involved in a bill Islamic Bills And Collection Registration Input New Contract Reference User Reference Product Code Operation Stage Parties Details 1010 Party Type Party Id Party Name Country Language Party Reference Address 1 Status Authorization Status You can capture the following details in the bill you are registering e Party type of the customer e CIF Id assigned to the party e Country to which the party belongs e Language in which tracers and messages should be sent to the party e Party s mail address os ORACLE The parties that can be involved in a collection bill not only depend on the type of bill you are processing but also on the operation that you are performing on the bill While registering a bill both incoming and outgoing the only operation that is possible is Collection The following table indicates the parties that can be involved in a collection bill Operation Party Type Party Description DRAWER Drawer DRAWEE Drawee REMITTING BANK Remitting Bank C
302. orfaiting If you are creating an export product of Bills under LC with Tenor as Usance you can indicate that the bills coming under this product can be forfaited by checking this option This option will be available only if the selected operation for the product is Acceptance The system will trigger the event FACP if the bill operation changes from Acceptance to Forfaiting Discount To Forfaiting If you are creating an export product of Bills under LC with Tenor as Usance you can indicate that a discounted bill coming under this product can be forfaited by checking this option This option will be available only if one of the two cases is true e The selected operation for the product is Discount TS ORACLE e The selected operation for the product is Acceptance with the change preference Acceptance to Discount checked The system will trigger the event FDIS if the bill operation changes from Discount to Forfaiting If the initial operation for an export bill with tenor Usance is set as Acceptance then you can change the operation to Acceptance to Discount If Acceptance to Discount is chosen then you will be able to select any one of the following operations e Discount to Collection e Discount to Forfaiting On save of the product the system will check whether the bill product was saved initially with the Forfaiting operations or not If the product had
303. orner of the Application tool bar and click on the adjoining arrow button 10 15 Islamic Bills Under Reserve Report ReportFormat PDF PrinterAt Client v Report Output Print Printer 10 8 1 Contents of the Report Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Final Stage Date Indicates the date of final stage Our Reference Indicates the reference number of the bill Bill Type Indicates type of bill 10 16 Field Name Field Description Currency Indicates Currency Bill Outstanding Amount Indicates Bill Outstanding Amount Tenor Indicates Tenor Code Maturity Date Indicates the date at which the bill is matured Party Type Party ld Party Name Indicates Id and name of customer party Total for Product Indicates the bill amount of the product Total for Currency Indicates the bill amount in currency 10 9 Finalization Overdue Days Report The Finalization Overdue Days repo
304. ory cannot be null BC XV068 For bills under LC input to LC issue date is mandatory cannot be null BC XV069 Input to bill currency is mandatory cannot be null BC XV070 Input to bill amount is mandatory cannot be null BC XV071 Input to our customer id is mandatory cannot be null BC XV072 Input to out customer party type is mandatory cannot be null BC XV073 Either original documents duplicate documents of the bill should have been received BC XV074 Input to covering letter date is mandatory cannot be null Error Code Message BC XV075 Input to base date is mandatory cannot be null BC XV076 For a usance bill the tenor should be greater than 0 days BC XV077 For a sight bill the tenor should always be 0 days BC XV078 Input to value date is mandatory cannot be null BC XV079 Input to liquidation date is mandatory cannot be null BC XV080 Input to user defined status is mandatory cannot be null BC XV081 Input to status as on date is mandatory cannot be null BC XV082 Party type 1 has not been defined in the parties screen BC XV083 Credit limits tracking has already been defined for some parties BC XV084 Cannot delete party address record as advices to party address already exist BC XV085 Cannot delete party address record as party address is set to receive all payment tracers BC XV086 Cannot delete party address re
305. otiating bank for bills under LC if discrepancies are noted and negotiation is done under reserve right of recourse The tracers are for reminding resolution of the discrepancies and get stopped when the respective discrepancy is marked as resolved The details specified for the product involved in the bill will be defaulted to the contract You can change the defaults to suit the requirements of the bill you are processing Click the Tracers button to invoke the Islamic BC Traders screen Islamic BC Tracers Product Code Product Description Tracer Details for Reserve Exception Tracer Details for Acceptance Exception Tracer Generation No of Tracers Start Tracers After Days Generation Frequency Days Preferred Medium Tracer Details for Payment Exception Tracer Generation No of Tracers Start Tracers After Days Generation Frequency Days Preferred Medium Tracer Generation No of Tracers Start Tracers After Days Generation Frequency Days Preferred Medium Tracer Details for Charge Exception Tracer Generation No of Tracers Start Tracers After Days Generation Frequency Days Preferred Medium You can specify the following details here Tracer Generation You can indicate whether the exception tracer is applicable to the bill you are processing You can select one of the following options e Required If you specify that a tracer is applicable to a bill you should also specify the number of tracers th
306. ource Reference Characteristics Fund Id Main Details Additional Parties IEEE Exception Discrepancies Rollover Drafts Insurance Invoice Document Details 1010 Code Description First Mail Copy Second Mail Copy First Mail Original Version 4 gt Operation Stage Final Source Code FLEXCUBE Second Mail Original Reimbursement Bank Copy Clause 1010 Code Description Shipment Details Shipment From Goods Carrier Shipment To Goods Shipment Date Shipment Details Goods Arrival Date Shipment Marks Shipment Information Goods Details Goods Code Goods Description INCO Term Latest Shipment Date D Partial Shipment Allowed a Trans Shipment Allowed vents ettlement Finance Loan Accounts fective Profit Rate ProfitDates Linkage Details inkage Collateral Profit Charges Tax jelds Event dvices FFT Setti t Fi Effective Profit Rate Profit Dat Linkage Details FX Link Collateral Profit Ch MIS Field Charges Transfer Maker Date Time Checker Date Time Status Authorization Status 5 3 6 1 Specifying Details of the Documents Applicable to a Bill There are some standard documents that may be required under a documentary bill For documentary bills not under an LC the documents specified for the product to which the bill is linked will be defaulted to this screen The details specified for thes
307. pal since the principal earns profit You may specify a greater number of days for the principal to move from Active to PDO than you would for the main profit component You may specify 15 days for the principal to move from Active status to PDO while you specify just 5 days for the profit to move from Active to PDO Changing the GL under which the Bill is Reported You may have a GL structure under which bills in the Active status are reported in on GL while those with defaulted payments are in different GLs depending on their status aoe ORACLE For example the GL structure for Discounted bills for 45 days could be as follows Status GL Active 1001ASSF PDO 1001ASSF NAB 1110ASSC WO 1111ASSE For each component you should indicate the GL to which it has to be moved when there is a status change For principal the GL will be changed while for the other components the receivable accounts will be moved to the new GL Specify the accounting role asset liability contingent asset etc for the GL into which the bill has to be transferred when its status changes Also specify the new GL accounting head under which the bill has to be reported Select an option from the option list which displays the description of the GL Specifying Field Details Click the Fields button to invoke the Product User Defined Fields screen Product User Defined Fields Product Code Product Desc
308. pancies or change the stage to Error Code Message initial BC VALO2 For an incoming documentary bill documents original or duplicate should have been received and covering letter date is mandatory BC VALOS 1 and 2 cannot have the same party id BC VAL04 Covering letter date is mandatory BC XV001 Profit calculation to date should be greater than from date BC XV002 Tenor must be greater than 0 for usance bills BC XV003 Value date should be lt application date BC XV004 This customer already exists as a different party type BC XV005 If tracer is required then frequency receiver and start date are mandatory BC XV006 If tracer is required then number of tracers is mandatory BC XV007 If advice of fate is required then receiver is mandatory BC XV008 Drawer and drawee are mandatory BC XV009 1 is linked to more than one party type BC XV010 Limits cannot be tracked for more than one walk in customer BC XV011 All subsystems ICCF tax and settlements will be repicked up BC XV012 Maturity date should be gt base date BC XV013 Profit calculation from date is mandatory BC XV014 Profit calculation from date and to date is mandatory BC XV015 Party details not complete BC XV016 Clean bills cannot be put in initial stage BC XV017 Bills cannot be registered through this function BC XV018 Document letter date cannot be greater than today BC XV019 Resoluti
309. pe maintenance for different transaction amount slabs The procedure for maintaining these details is discussed in the subsequent sections of this chapter Maintaining Documents and Clauses There are certain standard documents that are required under a documentary bill As these documents are standard and common to most countries you need not specify the details of the document each time you need to use it for a bill Instead you can maintain its details in the Bills and Collections Document Code Maintenance screen The advantage of maintaining document details is that at the time of creating a product or at the time of entering the details of a bill you need only specify the code assigned to the document All the details maintained for the document will be automatically picked up This reduces effort taken as there is no need to enter the contents of the document every time you use it You can invoke the Bills amp Collections Document Code Maintenance screen by typing BCDDOCCD in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button If you are maintaining the details of a new document select New from the Actions menu in the Application tool bar or click new icon The Bills and Collections Document Code Maintenance screen is displayed without any details If you are calling a document maintenance record that has already been defined choose the Summary option under Documents
310. pplicable REG Incoming DOC Sight Usance Optional REG Outgoing CLE Sight Usance Not applicable REG Outgoing DOC Sight Usance Optional Accounting Entries None Advices None 12 1 6 BDIS Discounting 12 1 6 1 Incoming Acceptance to Discount Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees Receivable or Fees Receivable GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY Real Customer Account Dr Customer Charges CCY Equivalent amount of charges fees in the charge fee currency if itis a Account Receivable else equivalent amount of charges fees in 12 37 ORACLE Accounting Entries GL Type A C Type Dr Cr Account CCY Amount Description Customer Account Currency Real Customer Cr Customer Account CCY Equivalent Bill amount in the currency of the Nostro Vostro Account currency Real GL Dr Bill Acceptances CCY Bill amount in the Asset Discounted contract currency Real GL Cr Profit Collected in CCY Discounted Profit Liability Advance on amount in the Discounted Bills cont
311. priate one 4 6 2 3 Specifying Tenor Related Details You can set the Standard Minimum and the Maximum limits for tenor based bills The tenor details that you specify for a bill product is always expressed in days Minimum You can fix the minimum tenor of a product The tenor of the bills that involve the product should be greater than or equal to the Minimum tenor that you specify TP ORACLE 4 6 2 4 Maximum You can fix the maximum tenor of a product The tenor of the bills that involve the product should be less than or equal to the Maximum tenor that you specify Standard The standard tenor is the tenor that is normally associated with a bill involving a product The standard tenor of a bill is always expressed in days and is applicable to all bills involving the product If you do not specify any specific tenor while processing a bill the standard tenor will be applicable to it However the standard tenor applied on a bill can be changed during bill processing You can create a product with the standard tenor as zero While processing a bill involving such a product you will need to specify the maturity and the expiry date of the bill If you attempt to save the bill without entering the expiry or maturity date you will be prompted for an override Example You have defined a bill product to cater to tenor based discounted bills The minimum tenor specified for this product is 100 days and the maximum tenor is 10
312. quent events Also when the charges commission for a component is marked as transferred no accounting is performed for the charges in the further events though it may be defined When the transfer accounting no transfer accounting is passed the system internally marks the component as transferred in the bills module and updates the LC module with the amount paid as the amount transferred Further transfers for the component will be allowed to the extent of the un transferred charge commission This is to facilitate commission components which could be periodic wherein you can transfer a component completely which might subsequently due to the periodicity be reapplied for the LC which you may wish to transfer 5 3 21 Linking a Bill to an FX Deal Oracle FLEXCUBE allows you to link a bill involving a specific counterparty with FX deals involving the counterparty This feature guards you against exchange rate fluctuations For instance in case cross currency settlements are made for a bill you would typically enter into a forward deal with the counterparty or ask the counterparty to enter into a forward deal Click the FX Linkage from the Islamic Bills and Collections Contract Detailed screen to invoke the FX Linkage screen FX Linkage Trade Reference 1010 FX Reference Transfer Amount Currency Amount You can link one or more FX deals to a bill The value of an FX deal should not exce
313. r Dr Cash Collateral CCY Equivalent User payment Account input Cash Collateral Amount in the Cash Collateral Currency Advices Advice type Advice Description PAYMENT_ADVICE Payment Advice RESERVE_RELEASE Release of Reserve Advice DOC_ARVL_NOTICE Document Arrival Notice ACKNOWLEDGEMENT Acknowledgment Advice PAYMENT_ADVICE Payment Advice 12 1 2 3 Incoming Acceptance Documentary Stage Clean Doc Sight Usance Under LC FIN DOC Usance only Optional ORACLE Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account Description CCY Amount Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Dr Customer Charges or CCY Equivalent amount of Account Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else Equivalent amount of charges fees in Customer Account Currency Real GL Dr CLFA Account CCY Bill amount in the contract Contingent currency Real GL Cr CLFA Offset Account CCY Bill amount in the contract Contingent currency Real GL Cr Cash Oollateral CCY User input Cash Collateral Customer Account for Bills Amount in the Cash accepted under LCs Collateral Currency Real Customer Dr Cash Oollateral CCY Eq
314. r Indicates the account number Customer Id and Indicates the customer id and customer Customer Name name Currency Indicates the currency Bill Amount Indicates the bill amount Local Currency Indicates the local currency amount Amount Outstanding Bill Indicates the outstanding bill amount Amount Collateral Amount Indicates the collateral amount Collateral Currency Indicates the collateral currency Bill Charges Indicates the bill charges Tenor Indicates the tenor code 10 17 Unaccepted Import Collection Outstanding Documents Report Unaccepted Import Collection Outstanding Documents Report prints details of the outstanding documents due to unaccepted import collection You can invoke the screen by typing the code IBRPUAIC in the field at the top right corner of the Application tool bar and click on the adjoining arrow button 10 37 E Unaccepted Import Collection Outstanding Documents Report Product Code Booking Date Report Format PrinterAt Client Report Output Printer Specify the following details Product Code Specify a valid product code for which you want to generate report from the adjoining option list Booking Date Specify a valid product code for which you want to generate report from the adjoining calendar 10 17 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report
315. r Our LC Al types of BC Products applicable Accounting Entries None Advices Bill Type Advice type Advice Description INC DISCAPPRVL TRCR Tracer for Approval of Discrepancies 12 1 19 12 1 20 All Bill Products TRES Tracer for release of reserve Operation Stage Clean Doc Sight Usance Under Our LC 12 46 ORACLE 12 1 21 12 1 22 12 1 23 All types of BC Products applicable Accounting Entries None Advices Bill Type Advice type Advice Description OUT REL OF RES TRCR Tracer for Release of Reserve DNTC Arrival of Document Notice All Bill Products Operation Stage Clean Doc Sight Usance Under LC All types of BC Products applicable Accounting Entries None Advices Advice type Advice Description DOC ARVL NOTICE Document Arrival Notice ROLL Rollover Accounting Entries Event Accounting Role Amount Tag Dr Cr Indicator ROLL ROLL BRIDGE GL PRINCIPAL ROLL Debit ROLL ADV UNDER LCS PRINCIPAL ROLL Credit INIT ADV UNDER LCS PRINCIPAL ROIN Debit INIT ROLL BRIDGE GL PRINCIPAL ROIN Credit INIT LC BC COLL BRIDGE CASH COLL AMT Debit INIT BILL COLLATERAL CASH COLL AMTEOQ Credit Amount Tag
316. r an Export bill MT 400 Advice of Payment for a Collection Bill Description SWIFT code Acknowledgement MT 410 Acceptance Advice MT 412 Payment tracer MT420 Acceptance tracer MT 420 Refusal Advice payment and accept MT 734 Discharge Advice MT 732 Amendment of instruction MT 430 Reimbursement claim MT 742 Discrepancy Requirement MT 750 Tracers that are generated MT 420 Profit and Charge Liquidation The IBC module has a flexible mechanism for raising tracking and controlling the profit that you collect and the charges that you levy These may be on a cash or account receivable basis They can be collected either in advance or in arrears and can be accrued or non accrued Profit can be collected either as a rate or as a flat amount Standard Profit rates can be defined for each bill type Changes that you effect to fields like the base date exchange rate or account numbers require reversal entries The system generates reversal entries for the corrected amount account rate etc em ORACLE 3 1 3 2 3 Islamic Bills Maintenance Introduction The Islamic Bills amp Collections module requires certain basic information to be set up before becoming operational You can maintain details for the following e Document details e Clause details e Goods e Instruction codes e Free Format Texts e Parameters for your branch e Insurance Company Details e Exchange Rate Ty
317. r for all products If you choose Specific Product you need to specify the product for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Report Date Select the date on which the report is to be generated Click OK to generate the report 10 6 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name 10 11 Field Name Field Description Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are displayed as body of the generated report Field Name Field Description Product Code Indicates the code of the product Bill Reference Number Indicates Bill Reference Number Status Type Indicates the type of the status Drawee Id Indicates Drawee ID and Drawee Name Drawee Name Bill Operation Indicates bill s operation Bill Currency Indicates Currency Bill Amount I
318. r mail MT740 the system will display both LC and BC dates ORACLE The bill amount that is defaulted includes the contract and its currency However the BC amount will be converted to LC contract currency equivalent using STANDARD mid rate in case the LC contract currency is different from the bill contract currency Capturing Charge References When entering the details of a bill you can capture the charge details of other banks for instance the charge levied by the remitting bank on an import bill in the Their Charge fields In these fields you can specify the charge amount and the charge currency In a phased manner you can settle this charge by debiting your customer and crediting the correspondent bank 5 3 1 2 Specifying the Amount Details The terms that you define for a bill forms the basis on which the bill will be processed You can specify the following terms for a bill Liquidation Bill Amount This is a display only field showing the actual bill amount that is liquidated Bill Currency Specify the currency in which the bill is drawn Bill Amount Specify the amount for which the bill is drawn Outstanding Balance The outstanding amount which is the amount that is yet to be liquidated under the bill is automatically displayed In the case of a collection it is computed as follows Outstanding Amount Bill Amount Liquidation Amount For bills other than collection type the bill amount will always be equal
319. r ms Reference For Child Auto Authorize Liquidated Bill Yes Contracts No MT742 Preferences Tolerance For Nostro Shortage 95 Advice On Receiving Claim Before Reimbursement Auth No of Times Advice To Be Sent Maker Date Time Checker Date Time Record Status Authorization Status Specifying the Branch Details In this section specify the following details Branch Select the branch code from the option list provided You can maintain branch parameters only from the respective branches At the head office level you can alter branch parameters of other branches also Description When you select branch code from the option list the description of the same is defaulted here Specifying Preferences for Batch Processing The events for which you had indicated automatic processing are triggered off during the Batch Process You can specify preferences for the automatic events that fall on a holiday in the Branch Parameters screen Process till Next Working Day If you indicate that the processing has to be done up to the next working day 1 all the automatic events falling due on the holiday will be processed by the batch process as part of the EOD pe ORACLE 9 2 3 The batch process should process automatic events falling due on a holiday on either of the following dates e Next working day e Upto system date If you indicate that processing has to be done only upto the System Date then only the e
320. r of days defined for each component a bill will first move from Active status to PDO then to NAB and lastly to WO status Transaction When the GL under which a component is reported is changed along with the status of a bill an accounting entry is passed This accounting entry will be to transfer the component from one GL to another A Transaction Code is associated with every accounting entry in Oracle FLEXCUBE You should indicate the Transaction Code to be used for the GL transfer entries involved in the status change d ORACLE Stop Accrual You can indicate that accruals on all accruable components of the bill should be stopped when the bill moves to the status being defined By doing so you can ensure that your Receivable accounts for profit and other components are not updated for a bill on which repayment has been defaulted Example In our example of Export Bills Discounted 45 days the following status codes are involved e Past Due Obligation PDO e Non accrual basis NAB e Write off WO For this product you can specify that when the bill moves to PDO status accruals can continue However accruals have to stop when the bill moves to NAB status Reverse Accrual You can indicate that the outstanding accruals where a component has been accrued but not paid on the bill should be reversed when it moves to the status that you are defining If you specify so the accrual entries passed on the bill will be
321. r the number of days for which they remain unchanged in the rate table as follows From To Rate 1 October 1999 11 October 1999 1296 12 October 1999 24 October 1999 11 596 25 October 1999 31 October 1999 1196 You have entered a bill which has a Base Date as 1 October 1999 and matures on 30 November 1999 The profit accrual frequency is to be monthly The bill has been linked to a floating profit rate If the first profit accrual is to be done on 31 October all the rate changes between 1 October and 31 October will be considered automatically Automatic Change from Acceptance to Advance To recall while defining preferences for a product you have the option to indicate whether the movement of a bill from acceptance to advance should be done automatically or manually This preference that you state for a product will be inherited by all the bills linked to the product The Automatic Change from Acceptance to Advance function can be run as part of EOD This function will pick up for processing only bills which are e Active and authorized e Bills for which you have specified automatic change from acceptance to Advance On moving a bill from acceptance to advance the accounting entries passed for the event Change from Acceptance to Advance BADV will be automatically passed Automatic Generation Advices In the BOD Advice Generation screen you can es ORACLE e Indicate whether reimb
322. racer should be generated By default the system calculates the date on which the first tracer should be generated based on the maturity date specified in the contract screen and on the number of days specified for the product involved in the contract You can change the default and specify a start date to suit the requirement of the bill you are processing The system also displays the number of tracers already sent to the concerned party Previous Tracer Date This is the date on which the last tracer was sent to the party indicated in the tracer Receiver field Next Tracer Date This is the date on which the next tracer will be generated to the party indicated earlier Pay Message Date Enter the date on which you send the acceptance message to the remitting bank in the case of an Import bill In the case of an export bill this is the date specified on the acceptance message received from the collecting bank This field is for information purposes only d ORACLE Non Pay Message Date Enter the date on which you send the non payment message to the remitting bank in the case of an export bill In the case of an export bill this is the date specified on the non payment message received form the collecting bank On entering the nonpayment message date the event REFP refusal to pay is triggered The accounting entries defined for the event will be passed and the advices will be generated Under Protest Check this option
323. racle FLEXCUBE allows you to check if there are sufficient funds available in the customer s account The system will settle the acceptance to the debit of whatever funds are available in the account and auto creates a loan for the shortfall amount If there is no sufficient balance available in the customer s account even after considering the OD limits then the loan will be created for the entire Bill Liquidation amount Check this box to verify the customer balance and in turn to create the loan for the shortfall amount during liquidation You can also amend the settlement account ORACLE This field is enabled only if the Advance by Loan field is checked The customer balance check and loan creation is not applicable during Auto liquidation and will be applicable only for Manual Liquidation 5 3 3 Viewing Rollover Details of the Original Bill Contract You can view the values that were maintained in the specific version Parent and Child of a bills contract In the Islamic Bills and Collections Contract Detailed screen click on the Rollover tab Contract Details New 4 Enter Query Product Code n Contract Reference Version Number 4 Product Description Sisentieerence Operation Source Reference Stage Final Characteristi aracteristics Source Code FLEXCUBE Fund Id Main Details Additional Parties Documents Exception Discrepancies insurance Invoice Trans
324. ract currency Real Customer Dr Customer Profit CCY Equivalent Payment Account Discounted Profit amount in the Customer account currency Real GL Cr CLFA Account CCY Bill amount in the Contingent contract currency Real GL Dr CLFA Offset CCY Bill amount in the Account contract currency Contingent Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 6 2 Incoming Acceptance to Discount Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Usance only Not Applicable If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge amount 12 38 ORACLE GL Type A C Type Dr Cr Account CCY Amount Description earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real Customer Cr Customer Account CCY Equivalent Bill amount in the currency of the Nostro Vostro Account currency Real GL Dr Bill Acceptances CCY Bill amount in the contract Asset Discounted currency Real GL Cr Profit Collected in CCY Discounted Profit amount Liability Advance on in the contract currency Di
325. re also available in an option list Select the product code from the list Alternatively you can also maintain the cut off amounts that will be applicable for all the branches modules and products of your bank You can make the following selections to do this e Branch Code AL all branches e Module Code ALL all modules e Product Code ZALL all products Amount Tag Amount tags identify the various components eg Bill Amount Finance Principal LC Amount etc involved in a contract You can maintain the cut off amount slabs for e All Amount Tags The maintenance will be applicable to all the amount tags available in the system Module tags and Non module tags e Module Tags The amount tags that are specific to a particular module are known as Module Tags For eg the amount tag PRINCIPAL is specific to the Finance module BILL AMOUNT is defined for the Bills module and so on e Non Module Tags The amount tags that are internally created by the system are referred to as Non Module tags The system will automatically create the amount tags for the Profit Tax Charge and Commission components that you define for a product Specifying the Exchange Rate Maintenance Details In this section specify the following information Basis Amount You can maintain the different amount slabs in this field Specify the lower limit of the amount slab here For the first slab the floor basis amount will always be main
326. read Maximum Spread Discount Customer Margin Rate Calculation Type Code Usage For more details on maintaining Profit details refer Interest User Manual under Modularity 5 74 ORACLE 5 4 4 Maintaining Charges Details Click the Charges button to invoke the Charge Details screen Through this screen you can manage charge details you are creating Charge Details Contract Reference Charge Association 10f1 o Creation ESN Component Description Consider as Discour o lt Charge Application 10f1 M Oo Creation ESN Component Tag Currency Tag Amount Charge Currency Charge Amount lt Charge Liquidation 101 b Oo ESN Component Charge Currency Charge Amount Liquidated For more details on maintaining Charges details refer Charges Fees User Manual under Modularity ORACLE 5 4 5 Maintaining Tax Details Click the Tax button to invoke the Tax Details screen Through this screen you can manage tax details you are creating Tax Details Contract Reference Tax Scheme Rule Details 1010 Rulex Basis Component Event Waiver Amount Details 10f10 value Date Transaction Date Currency Amount For more details on maintaining Tax details refer Tax User Manual under Modularity 5 4 6 Viewing Different Versions of a Bill When you enter a bills contract it is a
327. red bill by double clicking the reference number of the bill islamic Bills And Collection Registration Input E New Contract Reference User Reference Product Code Operation H Stage S Reference Counterparty Details Document Details Collection Reference Customer Id B Duplicate Document Receive Their Letter of Credit Party Type Reference Covering Letter Date Tenor Bill Currency Base Date Bill Amount Base Date Description Tenor Maturity Date Liquidation Date Value Date Internal Remarks Status Authorization Status You can enter the details of the registration of a collection bill by um ORACLE e Copying the details from an existing contract and only changing details that are different for the contract you are entering e Entering the details of the Registration afresh by using your keyboard and the option lists that are available at various fields To facilitate quick input you need to just enter the product code Based on the product code you choose many of the fields will be defaulted You can overwrite these defaults to suit your requirement You can further add details specific to the collection bill like the bill amount the tenor and the party details of the bill 8 2 1 1 Specifying References of the Bill The bills that come to your bank for collection can be raised against an LC drawn at an earlier date by another bank Collection Reference Enter a unique reference that will help you identify
328. rency Real Customer Dr Customer Payment CCY Equivalent Bill amount in Account the Customer account currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 3 6 Incoming Discount Documentary Stage Clean Doc Sight Usance Under Our LC FIN DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees ies ORACLE GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real GL Cr Bills Discounted CCY Bill amount in the contract Asset currency Real Customer Dr Customer Payment CCY Equivalent Bill amount in the Account Customer account currency Advices Advice type Advice Description PAYMENT_ADVICE Payment Advice 12 1 3 7 Incoming Discount Clean Stage Clean Doc Sight Usance Under Our LC FIN CLE Usance only Not Applicable Accounting Entries If any charges fees are applicable then the following accounting entries will be p
329. reversed when the status change is carried out Please note that future accruals should necessarily be stopped if those done till the date of status change have to be reversed Example In our example of the product for Export Bills Discounted 45 days the following status are involved e Past Due Obligation PDO e Non accrual basis NAB e Write off WO Accruals on a bill should be stopped when it moves to NAB We can specify that besides stopping accruals the accruals done so far have to be reversed In such a case the accruals done on the bill for all accruable components on which a payment has not been made will be reversed Suppose a bill under this product was initiated on 01 June 1999 with the following details e Value Initiation Date 01 June 1999 e Maturity Date 14 July 2000 e Profit Rate 20 Repayment Payment of principal and profit on the maturity date In this case there is a default on the repayment The bill moves to PDO status on 1 March 1999 15 days after the maturity date and to NAB status on 16 March 1999 30 days from the maturity date Since the product has been defined for reversal of accruals along with status movement to NAB the accruals for the 30 days of default will be reversed IM ORACLE Complete Accrual Check this option to complete accruals 4 15 1 Indicating if Status Changes have to be carried out Automatically A forward status change is one in which the status chang
330. rides for Single Contract Li Report Format PDF X Printer At Client Report Output Print Printer Specify the following details 10 28 Product Selection Indicate whether the reports should be generated for a specific product code or for all product codes If you choose Specific Product Code you need to specify the product for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Bills amp Collections Contract Overrides Report Indicate whether the reports should be overridden while processing for all Over rides for single contract or for all contract over rides for the day If you choose All Over rides for Single Contract you need to specify the contract for which the report needs to be generated The option list provided displays all valid contract codes maintained in the system You can select the appropriate one Click OK to generate the report 10 13 2 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run D
331. ription Fields 100 Field Number Field Name In the Product User Defined Fields screen you can specify the Field Name Select the Field Name from the option list provided s ORACLE 5 1 5 Processing Islamic Bills Introduction A contract is an instruction wherein a customer drawer approaches your bank to purchase negotiate discount or send for collection a financial instrument called a bill This written instrument is an instruction instructing the drawee of the bill to pay a certain sum of money in favor of your bank or at the order of your bank Such an instruction involves a sequence of events but is treated as one contract in Oracle FLEXCUBE Example Ms Keturah Smith exporter or drawer in India draws a bill on Mr Silas Reed importer or drawee stationed in Paris in which the exporter Keturah Smith instructs Mr Silas Reed to pay the amount quoted on the bill to her bank Midas Bank India exporters bank or to the order of Midas Bank Midas Bank after endorsing the bill in favor of Mr Reed s bank Berliner Bank collecting bank sends the bill for collection The collecting bank on receiving the bill and its supporting documents requests Mr Reed to make a payment against the bill Berliner Bank will then remit the bill amount to Midas Bank issuing bank and debit Mr Reed s account The collecting bank releases the documents to Mr Reed allowing him to claim the merchandise
332. rt provides the details of bills which have Finalization items overdue A bill is considered overdue with regard to finalization under the following conditions e Export bills in the INITIAL stage for more than 5 days e Import bills in the INITIAL stage for more than 7 days You can invoke the screen by typing the code IBRODFIN in the field at the top right corner of the Application tool bar and click on the adjoining arrow button E Finalization Overdue Days Report AIl Specific Product Code Finalization Overdue Days For Incoming Bills Finalization Overdue Days For Outgoing Bills Report Format Report Output Specify the following details Printer At Client Printer 10 17 Product Code Indicate whether the reports should be generated for a specific product or for all products If you choose Specific Product you need to specify the product for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one Finalization Overdue Days for Incoming Bills Specify the number of days due for finalization of incoming bill Finalization Overdue Days for Outgoing Bills Specify the number of days due for finalization of outgoing bill Click OK to generate the report 10 9 1 Selection Options You can configure this report to be triggered automatically as part of the batch proce
333. ructions All the details maintained for the instruction code will be automatically picked up This considerably reduces time and effort as there is not need to enter the description of an instruction each time you use it This maintenance is common for both BC and Islamic BC modules You can invoke the Bills amp Collections Instruction Code Maintenance screen by typing BCDINSCD in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button If you are maintaining the details for an instruction for the first time select New from the Actions menu in the Application tool bar or click new icon The Bills amp Collection Instruction Code Maintenance screen will be displayed as ORACLE If you are calling an instruction maintenance record that has already been defined click on Summary view From the Summary screen you can click on an instruction to open it Lj Bills and Collections Instruction Code Maintenance New Instructions Code Details Instructions Code Language Code Instructions Text Maker Date Time Checker Date Time Record Status Authorization Status 3 4 1 Specifying Instructions Code Details In this section specify the following details Instruction Code In Oracle FLEXCUBE each instruction that you maintain is identified by a four character code called an Instruction Code One of the characters of this code should be a letter of the English Alphabet You
334. s FX Linkage Collateral Profit Charges Tax Charges Transfer Maker Checker Date Time Date Time Status Authorization Status In this screen you can capture tracer details for the following exception events e Payment Exception e Acceptance Exception The details specified for the product involved in the bill will be defaulted You can change the defaults to suit the requirements of the bill you are processing There are two types of messages that can be sent each time an exception tracer is generated One to the party who needs to be reminded to take action to resolve the exception exception tracer and the another to the party who needs to be informed about the current status of the exception advice of fate tracer In this screen you can specify details for the generation of both types of messages 5 3 7 1 Specifying Details for the Receiver of the Tracer In this section you need to specify the following details Tracer Required You can indicate whether the exception tracer is applicable to the bill you are processing You can select one of the following options 5 35 ORACLE e Required If you specify that a tracer is applicable to a bill you should also specify the number of tracers that should be generated for the exception e Not Required You can select this option to indicate that the exception tracer is not applicable to the bill you are processing e Till resolved If you indicate t
335. s Amount Tag Description PRINCIPAL ROLL Rollover Amount 12 47 ORACLE Amount Tag Description PRINCIPAL ROIN Principal Amount 12 1 24 Accounting Roles for transfer of Charge amp Commission components from LC to BC Here LC COMM component and LC CHG component are defined in the LC product where the Collect LC Commission in Bills option is checked SI No Accounting Role Description 1 LC CHG COMP LC Charges Receivable 2 LC COMM COMPRECV LC Commission Receivable 3 BC LC COMP BC Charges Receivable from LC 4 BC LC COMM COMPREOV BC Commission Receivable from BC 12 1 24 1 Accounting Definition for Charges Commission as a part of Bills The following accounting roles are maintained in the INIT LIQD and AMND events of Bills Accounting Roles Accounting role Description LC CHG COMP RECV LC Charges Receivable LC COMM COMPRECV LC Commission Receivable BC LC CHG COMP Bills Charges Receivable BC LC COMM COMPREOV Bills Commission Receivable The LC_CHG_COMP_RECV and LC COMM COMPRECV roles defined as a part of the Bills product are mapped onto the GL s same as the ones mapped in the LC product This is operationally controlled and the system does not ensure the same The BC LC CHG COMP and BC LC COMM COMPRECV roles defined as a part of the Bills product are mapped to the BILLS r
336. s ORACLE Accounting Role Amount Tag Dr Cr RECIEVABLE GL INT LIQD CR BC CUSTOMER PENINT LIQD DR RECIEVABLE GL PENINT LIQD CR Last two entries of profit liquidation should be defined only for arrears type collection products Following are the accounting entries passed during LCOL Accounting Role Amount Tag Dr Cr Indicator CONT GL BILL LIQ AMTEQ CR CONT OFFSET GL BILL LIQ AMTEQ DR BC CUSTOMER BILL LIQ AMTEQ DR NOSTRO ACCOUNT BILL LIQ AMTEQ CR For forfaited bills BCOL entries should be defined with MRG AMT EQUIV tag instead of BILL OS AMTEQY In event AMOUNT should be used in place of BILL This operation type is treated as a foreclosure and outstanding discount accruals are completed unconditionally when the operation is carried out before the maturity date of an IBC contract linked to the product Refer to the chapter titled Defining Discount Accrual Fee Classes for more information on discount accruals While processing a bill involving the product you need to book a bill under Discount If you change the Operation to Collection the accounting entries defined for BCOL will be passed When the bill is liquidated the accounting entries defined for LCOL will be passed This operation type is treated as a foreclosure and outstanding discount accruals are completed unconditionally when the operation is carried
337. s advise advise amp confirm or confirm the name of the beneficiary bank is printed in this field Party Type This is the party type assigned to the customer in the Parties screen Ac CCY This is the currency of the outstanding amount Module This is the module to which the outstanding receivable component belongs Contract Ref No This is the reference number of the contract whose outstanding receivable components are overdue Event Code This is the event under which the Outstanding component should have been paid Booking Date This is the date on which the original entry was passed Receivable Ac Code This is the account that is to be credited when the customer pays the outstanding component Ac Branch This is the branch to which the account belongs Amount This is the amount of the outstanding component that is to be received from the customer Amount Tag This is the amount tag of the component Description This is a description of the amount tag 6 7 ORACLE 6 4 Liquidation of Overdue Components You can liquidate the overdue components i e Normal and Compensation components partially or fully through the Islamic BC Payment Input screen You can invoke the Islamic BC Payment Input screen by typing IBDTRPAY in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Islamic Bills And Collecti
338. s have to be carried out automatically the status changes will be carried out by the Automatic Contract Update function during BOD processing This is done on the day the change falls due If the day on which the forward or reverse status change is due happens to be a holiday then the processing would depend upon your specifications in the Branch Parameters screen If you have not specified that the forward or reverse changes should be carried out automatically the status remains unchanged till you change it for a bill through the Contract Processing function 4 15 2 Advices to be Generated for a Status Change You can specify whether an advice has to be generated to inform the customer about the status change of the bill You can also specify the kind of advices to be generated You can generate advices to notify the customer of the forward status change and possibly urge him to take action to make the payments for liquidating the outstanding components ORACLE 4 15 3 4 15 4 You can specify the advice or message that you want sent to the customer when a bill moves automatically forward into the status you are defining These messages or advices are maintained by the messaging sub system of Oracle FLEXCUBE Specifying the Number of Days for a Status Change The number of days after which a component should be moved to a particular status can vary for each of the components of the bill The number of days is always counte
339. s or current account account that is maintained with you The available balance in the account should always be equal to or greater than the contract amount that is outstanding An account can be linked to any number of contracts provided a balance greater than or equal to the total amount outstanding in the linked contracts is available Please note that the entire contract amount or a portion of it can be linked to any number of deposits and accounts or both From the Islamic Bills and Collections Contract Detailed screen you can invoke the Linkages Details screen by choosing the Linkages button uu ORACLE In this screen you can specify any account maintained with you and indicate the funds that you would like to block Linkages Details Contract Reference Latest ESN Contract Linkages 1010 Type Linked To Reference Number Account x Currency Ayailment Amount Uncovered Amount Deposit 5 3 19 1 Specifying the Type of Linkage In the Contract Details screen you can specify the type of linkage The bill can be linked to a e Deposit e Customer account 5 3 19 2 Specifying the Details of the Linkage If the bill you are processing is linked to a deposit you should enter the Reference Number of the deposit The deposit should be a valid contract in Oracle FLEXCUBE with a Value Date that is earlier than or the same as the Value Date of the bill and a Maturit
340. s the date from which the tenor specified for the bill becomes effective The base date is used to calculate the maturity date of the bill In effect the tenor of the bill will begin from the base date VAT ORACLE Example You indicate the base date of a bill to be 01 Jan 99 and the tenor of a bill as 45 days The 45 day tenor of the bill will begin from 01 Jan 99 If you are processing a sight bill the base date is the lodgment date and for a usance bill it can be the Invoice date or the Shipping Date Tenor Usance bills are generally associated with a tenor The tenor of a bill is always expressed in days The standard tenor defined for the product involved in the bill is defaulted You can change the default to suit the tenor of the bill you are processing However the tenor that you specify for a bill should be within the minimum and maximum tenor specified for the product involved in the bill The tenor of a sight bill is always defaulted to zero days You will not have an option to change it Transit Days The transit days refer to the expected number of transit days for a sight or matured usance bill The transit days will be used in the computation of the maturity date of the bill Maturity Date The maturity date is the date on which the bill falls due for payment The maturity date that you specify should be a date later than or equal to the Value date specified for the bill The maturity date is calculated in the following
341. s to be accrued every month The accounting entries during profit accrual defined for the event ACCR are as follows Accounting Role Accounting Head Amount Item Dr Cr INTEREST RIA INTLIO1 Profit Dr INTEREST_INC INTINCO1 Profit Cr You have entered the following contracts using the product INB1 The profit calculation method is 360 365 Contract Tenor Profit Contract 1 3 months US 300 Contract 2 6 months US 500 Contract 3 12 months US 1000 The accounts into which the accrual entries should be passed for each of these contracts are the same as they are linked to the same product xx ORACLE 9 2 4 9 2 5 9 3 Accrual entries level Product If you indicate that the automatic profit accrual process should pass accrual entries at the product level a single accrual entry for all the contracts will be passed Accrual entries level Contract If you indicate that the automatic profit accrual process should pass accrual entries at the contract level three accounting entries for the contracts will be passed You can view details of the individual accrual entries that were automatically passed by invoking the Accrual control journal report Specify the Liquidation Details Liquidate Bill on Incoming MT202 Specify if the bills on Incoming MT202 need to be liquidated You can select one of the following options e Yes e No Auto Authorize Liquidated
342. scounted Bills Real Customer Dr Customer Profit CCY Equivalent Discounted Payment Account Profit amount in the Customer account currency Real GL Cr CLFA Account CCY Bill amount in the contract Contingent currency Real GL Dr CLFA Offset Account CCY Bill amount in the contract Contingent currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 6 3 Outgoing Acceptance to Discount Documentary Stage Clean Doc Sight Usance Bill Under LC FIN DOC Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description ORACLE 12 1 6 4 Outgoing Acceptance to Discount Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Usance only Optional Accounting Entries GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge amount earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currenc
343. select this option to indicate that the exception tracer is not applicable to the bill you are processing This option is defaulted while processing an Export Bill vee ORACLE e Till resolved If you indicate that the tracer should be generated until the exception is resolved you need not specify the number of tracers that should be sent This is so because the tracer will be generated until the exception is resolved white processing an export bill the Advice of Fate Required field is automatically defaulted to Not Required Receiver of Advice You can specify details of the party who needs to be informed about the current status of the exception Select the party type from the option list of valid parties that you specified in the parties screen The advice will be generated to the customer linked to the party type in the Parties screen Advice Medium For each of the advice of fate that should be generated for a bill you can indicate the medium through which the advice should be generated You can select a media type from the option list available The valid media include e Mail e Telex e SWIFT If the advice is generated through SWIFT an MT422 will be generated Previous Date The system displays the date on which the last advice was sent to the party Advice Sent The system displays the number of advices sent to the party Next Date Advice The system displays the date on which the next advice would be s
344. sequence number 2 BC IC004 Failed to compute tax for bills amp collections contract reference number 1 event 3 and event sequence number 2 BC IN0001 Failed to log the status for BC reference 1 BC INTO01 Input to from date for profit calculation for BC reference 1 is mandatory BC INT002 For profit components collected in advance input to to date for profit calculation of BC reference 1 is mandatory Error Code Message BC INTOOS Rate type 4 of profit component 3 picked up during event 2 for bills amp contract reference 1 is invalid BC INT004 Profit collection method 4 of profit component 3 picked up during event 2 for bills amp collection reference 1 is invalid BC INT005 Compensation field value 4 of profit component 3 picked up during event 2 for bills amp collection reference 1 is invalid BC INT006 Rate type 5 of compensation profit component 3 picked up during event 2 for bills amp collection reference 1 is invalid BC INT007 Floating profit rate code 5 should not be linked to fixed special profit type component 3 picked up during event 2 for bills amp collection reference 1 BC INT008 Floating profit rate component 3 picked up during event 2 for bills amp collection reference 1 should necessarily be linked to a valid floating profit rate code BC INTOO9 Input to special profit type c
345. splayed as body of the generated report Field Name Field Description IB Product Code Indicates the code of the product Transaction Date Indicates the date of transaction Our Reference Indicates our reference Aging Days Indicates aging days Bill Type Indicates type of bill Currency Indicates Currency Bill Amount Indicates Bill Amount Tenor Code Indicates Tenor Code Protest Party Type Party Id Protest Party Name Indicates Protest Party Type Party Id Protest Party Name of the customer Maximum Transaction Date Indicates the date of maximum transaction Total Indicates the total bill amount Report 10 10Islamic Bills and Collections Contract Maturing Bills 10 19 Islamic Bills and Collections Contract Maturing Bills report lists all the bills that are yet to be liquidated and due to mature You can configure this report to be generated automatically as part of the batch processes run as part of BOD or EOD Besides you can also generate the report when required If the report is generated as part of BOD then by default all bills maturing as of today s date will be reported If generated as part of EOD this report lists the bills that are due to mature in the next seven calendar days If the report is generated manually it will list the bills to be protested for the period that you indicate Selection Options You can indicate preferences for
346. ss can be raised against an Islamic LC drawn at an earlier date by another bank or by your bank itself or the bill might have come to you for collection Our Letter of Credit Customer Specify the customer in whose name the LC was drawn Their Letter of Credit Reference If the bill you are processing is drawn under an LC you should specify the following references e customer in whose name the LC was drawn e date on which the LC was issued e reference of the LC Choose the Use LC Ref in Messages option if you would like to furnish the related LC Reference Number in the messages generated for the bill If you do not choose this option Field 20 of the SWIFT messages and the mail messages generated for the bill will furnish the Bill Reference Number Collection Reference If you are entering the details of a bill that was registered earlier you should indicate the reference number assigned to the collection when it was registered All the details that you specified for the collection during registration will be defaulted to the Contract screen Example A customer of your bank has requested you to collect a sum of money due to him under a bill You have registered the bill and sent it for collection The reference number assigned to the bill is 000COB7993630007 When you receive the sum due on the bill you need to liquidate the bill While doing this you need to specify the reference number al
347. sses run at EOD or you can generate the report when required from the Reports Browser If the report is generated as part of EOD this report will by default list the following e The product for which you want details e Export bills in the INITIAL stage for more than 5 days e Import bills in the INITIAL stage for more than 7 days If you generate the report manually from the reports Browser you can indicate preferences such as e finalization overdue days for incoming bills e finalization overdue days for outgoing bills Indicating the product You can generate the report to list the bills with overdue finalization items associated with all products or a specific product If you want to generate the report to contain overdue items for a specific product select the product code from the option list 10 9 2 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows 10 18 Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Run Date amp Indicates the Date and Time when the report was generated Time Module Indicates module for which report is generated Body of the Report The following details are di
348. st Code 3 Cost Code 4 Cost Code 5 Fund MIs 1 Fund MIS 2 Fund MIS 3 Fund MIS 4 Fund MIS 5 Fund MIS 6 Fund MIS 7 Fund MIS 8 Fund MIS 9 Fund MIS 10 Link To Group For an account the transaction type of MIS class will be picked up from the account class along with the cost codes and pool codes The composite type of MIS class will be defaulted from those defined for the customer These too can be changed 6 10 ORACLE 7 1 7 1 1 7 Defining Discount Accrual Fee Classes Introduction In Oracle FLEXCUBE you can define the different types of charges or fees that apply ona product as classes A charge class is a specific type of charge component E g Charges for amending the terms of finance When defining a product you merely have to attach the required classes In this manner a contract processed under a particular product acquires the classes components associated with the product A discount accrual fee class can be made applicable for finances and bills processed in Oracle FLEXCUBE To apply a discount accrual fee you should first define attributes for each of the components Steps Involved in Processing Discount Accrual Fees The following steps are involved in processing discount accrual fees 7 Defining discount accrual fee classes 8 Associating discount accrual fee classes with a product ORACLE 7 2 Defining a Discount Accrual Fee Class A discount accrual fee class specifies t
349. st Rate In this screen you will be able to view the Effective Profit Rate and the date from which profit rate is effective ORACLE 5 3 15 Maintaining Preferences for the Finance From the Islamic Bills and Collections Contract Detailed screen click on the Finance Accounts button The Finance Account screen will be displayed In this screen you can maintain the details for the finance Finance Accounts Contract Reference Linked Loan Details 100 Account Currency o E To recall you have the option to create finance from bills module In case you opt for this option the preferences you maintain in this screen will be used to create finance during liquidation of bills Bill Currency The system will display the local currency of the branch in which the finance is initiated You cannot change this value An option list is provided in order to select a currency since the currency of the finance can be different from that of the bill Tenor Here you need to indicate the tenor for each finance being maintained The tenor is expressed in days The minimum maximum tenor specified in the finance product underlying the contract has to be adhered to Line This is the credit line against which the finance is issued to the customer The various credit line codes are maintained in the option list To specify this line click on the option list A list of GL codes maintained in the GL Module w
350. stomer Account Currency Real Cont GL Cr Bills CLFA Account CCY Bill amount in the contract Asset currency Real Cont GL Dr CLFA Offset CCY Bill amount in the contract Offset Account currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 4 6 Outgoing Acceptance Clean Stage Clean Doc Sight Usance Bill Under LC FIN CLE Usance only Optional Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge amount earned in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Account Currency Real GL Cr Bills CLFA Account CCY Bill amount in the contract Contingent currency Asset Real GL Dr CLFA Offset CCY Bill amount in the contract Contingent Account currency Offset 12 36 ORACLE Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 5 REGN Contract Registration 12 1 5 1 Incoming Outgoing Collection Stage Clean Doc Sight Usance Bill Under LC REG Incoming CLE Sight Usance Not a
351. stomer No Language Location Test Keyword Country Delivery By Answerback Send by Email a Add Hold Mail Text Name Address 1 Address 2 Address 3 Address 4 50F Party Details 1010 Message Type x Module Branch x No of Copies Format Si Change Log Maker Date Time Checker Date Time Record Status Authorization Status Q when you specify the CIF ID the system checks whether you have maintained multiple media addresses for the customer If you have maintained multiple media addresses a list of all the media addresses will be displayed in a separate window ae ORACLE Viewing the BIC Details of a Customer When the media type of the party is SWIFT and the customer address you have specified happens to be a BIC customer the system automatically displays the related BIC details in the BIC Code Details screen BIC Code Details Bank Id Code Bank Name Customer Number Customer Name Bank Address 1 Bank Address 2 Bank Address 3 SWIFT Key Telex Key SWIFT Key Arrangement v Relations No O Mail O Keys Sub Type Code aZ BEI Indicator ADB Member NotApplicable Payment Message Blacklisted Remit Member CI CUG Member C Update during upload C MT103 Preferred Multi Customer Credit Transfer Generate 102 Multi Customer Credit Transfer Maximum Size in Bytes Request for Tr
352. t Discount Accrual Amount for a Processing Day esee 7 8 7 6 2 IRR Calculation and IRR Re calculation eese eese eene enne nnne nennen nee 7 9 7 6 3 Discount Accrual Processing an Example essen nennen rennen 7 11 REGISTRATION OF AN ISLAMIC COLLECTION BILL eere seen enne te einen nnns tnnt n snae 8 1 8 1 INTRODUCTION 55 56 re rea lunes mier eer ve eed ete sire dx tn hs bd ed he 8 1 8 2 INVOKING THE REGISTRATION 8 1 8 2 2 Specifying the Parties Involved in a Collection Bill eese 6 5 R 9 1 9 1 INTRODUCTION pe m 9 1 9 2 MAINTAINING BRANCH PARAMETERS 5scsccssscsevscosscsecocsvseetsoseseesoascoeetsosesbecseseendscesstesarsssuneiosestesesstsened sinens 9 1 9 2 1 Specifying the Branch Det ils det n teh eost EYE E REG 9 2 9 2 2 Specifying Preferences for Batch Processing 9 2 9 2 3 Specifying the Accr al Leyel i dep i aute et E REI Trepi e aS 9 5 9 2 4 Specify the Liquidation Details sisiring sese trennen treten ene 9 5 9 2 5 Specifying the User Defined Fields seen eene nennen rennen 9 5 9 3 INVOKING THE BILLS BAT
353. t amount The above events pertain to bearing arrears type of BC contracts For discounted true discounted type of IBC contracts where the profit is collected in advance IRR recalculation is done with a new effective date during the following events A partial prepayment to a principal amount New charge on a contract payable by your customer Additionally IRR recalculation happens during the below mentioned events if charges are applicable on them REFA Refusal of Bill draft acceptance REFP Refusal of bill draft payment TAFT Acceptance of payment fate transfer TACP Bill draft acceptance tracer TPAY Principal payment follow up tracer TPFT Principal payment fate tracer Advice of acceptance fate PFAT Advice of payment fate PRNA Protest of non acceptance of draft PRNP Protest of non payment of principal BACP Acceptance of bill ORACLE IRR recalculation is undone during reversal of a partial prepayment IRR recalculation is not done during the following events e When a payment is overdue e Fora regular payment e Fora full prepayment e Amendment of a bill amount Amendment of a bill amount is supported for collection bills and this does not form part of funding operations of the bank It is also assumed that there will be no profit components on the collection bills 7 6 3 Discount Accrual Processing an Example Let us consider a Finance contract with following paramet
354. t of charges fees in Customer Account Currency Real Nostro Cr Nostro Vostro CCY Equivalent amount of principal being Vostro Account of Settlement liquidated in the currency of the Nostro Vostro Account Real Customer Dr Customer Account CCY Equivalent amount of principal being Account Receivable liquidated in the contract currency if it Receivable is a Account Receivable else equivalent amount of principal being 12 21 ORACLE GL A C Type Dr Cr Account Description CCY Amount Type liquidated in the Customer Account Currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice 12 1 3 2 Incoming Payment Final Stage Clean Doc Sight Usance Bill Under LC FIN DOC Sight only Yes mandatory Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account CCY Amount Type Description Real Income Cr Charges Fees LCY Equivalent charge amount in earned LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the charge fee Receivable currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real Nostro Cr Nostro Vostro CCY Equivalent amount of Bill Vostro Account of amount being paid in
355. t your bank you can enter the contract reference number assigned by the system to the LC In which case the following should be true of the LC e status of the LC should be open e It should be authorized e The amount for which the bill is raised should be available under the LC All the related details of the LC will be automatically picked up and defaulted to the relevant fields of the Bills Contract Details screens If the bill amount that you specify is greater than the amount available under the LC to which itis associated you will not be allowed to proceed with the processing of the bill SWIFT Messages for the Documents Received When you receive a document for Usance LCs an Authorization to Reimburse Advice in an MT 740 format will be generated While indicating the messages that should be generated at the event INIT you should also associate the pre shipped advice tag LC AUTH REIMB to the event When the Islamic Bills Contract is authorized the MT 740 is generated from the Outgoing Message Browser with the bills contract reference number and it displays all the details of the LC contract excluding the credit amount The expiry date of LC contract and maturity date from Bills contract are also displayed in the generated MT740 message For swift MT740 message the 31D field will display the expiry date specified in the LC contract and 42P field will display the maturity date specified in the BC contract But fo
356. tails eese ener eene nennen rennen 4 24 SPECIFYING THE CHARGES m 4 29 4 65 OPECIEYING MISIDETAIES rerepair ie esse eine tete ee E eek bue db eee eut 4 30 4 9 SPECIFYINGICCE bici Vu mm 4 31 4 10 SPECIFYING DISCOUNT ACCRUAL DETAILS niare neir nennen 4 31 A TAX DETA m 4 32 4 12 SPECIFYING TRAGER G EE EE 4 32 4 13 SPECIFYING FREE FORMAT TEXT DETAILS 4 35 4 14 SPECIFYING DOCUMENTS FOR A PRODUCT nene nene nennen nennen nene nennen 4 36 4 14 1 Specifying the Clauses that should Accompany the Document eese 4 38 4 15 SPECIFYING STATUS DETAILS cette ie nee teme eee iiem ie ene ee e eire ee 4 38 4 15 1 Indicating if Status Changes have to be carried out Automatically ess 4 41 4 15 2 Advices to be Generated for a Status Change eee eene nennen enne 4 41 4 15 3 Specifying the Number of Days for a Status Change esee rene 4 42 4 15 4 Changing the GL under which the Bill is Reported esee 4 42 4 16 SPECIFYING FIELD DETAILS eere ERI nee mH HEU ieiunia eds 4 43 PROCESSING ISLAMIC BILLS eese esee eene essen enetan nesae ooe Sr oeeo ta sonata sensn eeii 5 1 S M uiebeu 5 1 5 2 INVOKING THE ISLAMIC BC CONTRACT DETAILED
357. tails Click the Events button to invoke the Bills Product Events screen Through this screen you can specify the details of the Accounting Entries and Advices that have to be generated for the events that take place during the life cycle of a bill i ORACLE 4 4 Events Product Code Product Description Class Details Default Frorn Class Class Code Class Description Event Details 10710 Event Code x Description amp Accounting Entries For more information on specifying Event Details refer Product Definition User Manual under Modularity Specifying Branch Details Click the Branches amp Currency button to invoke the Branch Currency Restriction screen In this screen you have the option of allowing all the branches of your bank to use the product or restricting its use to only some branches By default when a new product is created no branches will be disallowed ORACLE You can also specify the currencies allowed or restricted for the product This currency corresponds to the Bill currency By default when a new product is created no currencies will be disallowed Branch Currency Restriction Product Code Product Description Class Code Default From Class Class Description Branch Restrictions Disallowed Currency Restrictions Disallowed Allowed Allowed Branch Code Currency one 4 100 Branch Code Branch Name Currency Code Currency Name
358. tained as zero Basis Amount To Specify the upper limit of the slab The upper limit of the previous amount slab gets defaulted as the Floor Basis Amount Click the option list to capture each subsequent amount slab s ORACLE 3 8 2 Currency Rate Type You can associate a different exchange rate type with each cut off amount slab that you have maintained All authorized and active rate types defined in your system are available in the option list Select the appropriate rate type for each amount slab Specifying Values for the User Defined Fields You can link the User Defined Fields with Branch Parameters Maintenance screen using Function field mapping screen which can be invoked from the Application Browser by selecting User defined fields and then Function field mapping The value for these fields can be specified in the Branch Parameters Maintenance screen value for UDF can be made mandatory or non mandatory as maintained in the Field description screen Click the Exit button to exit the screen Example You have maintained the following cut off amount slabs and the corresponding exchange rate types amp exchange rates to be applied on Bill contracts processed at your bank Cut Off Amount Slabs Exchange Rate Type Exchange Rate in Local Ccy USD for GBP to USD conversion 0 25 000 STANDARD 1 684 225 000 COUNTER 1 897 Let us assume that you are processing a Bill for GBP 20 000
359. te specified in the product underlying the contract has to be adhered to pes ORACLE 5 3 10 Rollover of a Contract The roll over of a bills contract is possible only if It is an import advance bill The bill is in the final stage Rollover is initiated on or after the maturity date of the bill The contract status is active and authorized Allow rollover option is maintained for the bill at the product level The event roll is maintained for the product If you have marked a bill for roll over the system liquidates the original bill and creates a new rolled over bill based on the details you have maintained through the Rollover screen A new event Roll will be triggered when a bill is rolled over and the system Routes the outstanding principal through the roll over Bridge GL In case the liquidation mode is Immediate for the contract the outstanding profit is collected in the ROLL event Passes entries for the principal amount in the INIT event If a bill has to be rolled over The Maturity Date should be past its Base date The value of date of the bill should not be null or less than the From date maintained in the Rollover details screen dis ORACLE 5 3 11 Capturing Draft Details for a Bill You can capture amounts for the different components of a bill Click the Drafts tab from the Islamic Bills and Collections Contract Detailed screen to capture the different component amounts The components
360. ted e latest date by which shipment should be made e date on which the shipment was made e carrier that carried the goods e date on which the goods arrived at its destination e Besides these details you can also specify details like e Was trans shipment allowed e Was partial shipment of the goods allowed A bill is an instrument of payment for trade transactions Trade transactions involve goods that are transported from one destination to another You have maintained the list of standard goods that are traded in the Goods Maintenance screen Goods Code and Description After you select the code that identifies the goods its description which contains details of the merchandise traded will be picked up and displayed automatically You can edit the description that is defaulted to suit the requirements of the bill you are processing Your can also enter specifications such as the quality and quantity of the merchandise If the Islamic LC module of Oracle FLEXCUBE has been installed at your bank and the bill is under an Islamic LC the goods will be defaulted when you specify the reference number of the related Islamic LC You will however not be able to amend the list of clauses defaulted from the related Islamic LC 5 3 7 Specifying Exception Tracers for a Bill Tracers are reminders sent to various parties involved in a bill indicating that an exception that has occurred while processing the bill
361. tem defaults to today s date d ORACLE o The Value date of a bill should not be earlier than the Start Date or later than the End Date specified for the product involved in the bill Maturity Date The maturity date is the date on which the bill falls due for payment The maturity date is calculated in the following manner based on the entries made to the previous fields Maturity Date Base date Tenor Transit days You can change the maturity date of a bill that is arrived at using the above method However the maturity date that you specify should be later than or equal to the Value date specified for the bill For an IBC product under which you may be creating a contract here you may have chosen the Consider as Discount option specified through the ICCF Details screen and you may have specified the profit collection method to be advance specified through the Islamic Bills and Collections Product Definition Preferences screen In such a case you cannot change the Maturity Date here Debit Value Date For accounting entries hitting nostro or customer accounts you can specify a debit and credit value date that is different from the value date specified for the bill The value date of the Bill will be defaulted as the Debit and Credit value date You have an option to change it to suit the requirement of the bill you are processing In this case the value date of the bill will be used only for debiting and cr
362. th respect to tax limits profit and charges will be updated to indicate that the bill has been liquidated and authorized When run as part of the BOD process the function automatically liquidates all the bills that have a liquidation date between the last working date and the current processing date When run as part of EOD the function liquidates those bills that was processed during the day and need to be liquidated as on the current day If the next working day is a holiday and you specified that in the branch parameters screen that holiday processing should be done upto the last working day 1 such bills will be liquidated as part of the BOD run on the previous day The bills falling due for liquidation on a holiday will be processed during End of Day on the last working day before the holiday Accounting Entries that are passed When a bill is automatically liquidated by the function the necessary accounting entries specified for the liquidation event LIQD will be booked and automatically authorized iid ORACLE 9 4 1 1 Accounting Entries Passed for a Status Change If the liquidation of the bill involves a status change the accounting entries defined for the status change event STCH of the bill will be automatically passed when the bill moves from one status to another Further if you have indicated the following e The accrual entries passed till date should be reversed when the bill moves into a specific status the functio
363. the Goods Maintenance screen The advantage of maintaining commodity details is that at the time of entering the details of a bill you need to only specify the code assigned to the goods All the details maintained for the commodity code will be automatically picked up This reduces your effort as you do not need to enter the description of the commodities each time you need to use it This maintenance is common for both BC and Islamic BC modules To maintain details of the standard commodities transacted under a bill invoke the Bills amp Collections Commodity Code Maintenance screen by typing BCDCOMCD in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button If you are maintaining details of a commodity for the first time select New from the Actions menu in the Application tool bar or click new icon The Bills amp Collections Commodity Code Maintenance screen is displayed without any details is ORACLE If you are calling a maintenance record that has already been defined choose the Summary option under Commodities From the Summary screen double click on a commodity code to open it New 9 Enter Query Goods Details Goods Code Language Code Goods Description g Banned Commodity Maker Date Time Checker Date Time Record Status Authorization Status 3 3 1 Specifying Goods Details In this section specify the following details Goods Code In Oracle FLEXC
364. the collection bill In case of an outgoing collection bill you can specify an identification of your own In case of an incoming bill you can indicate the reference assigned to the bill by your confirming bank Their Letter of Credit Reference If you are processing an outgoing bill under an LC that was issued by another bank you can enter the Reference number assigned to the LC by the other bank 8 2 1 2 Specifying Counterparty Details In this section specify the following details Customer ID Enter the name or CIF Id as the case may be of the counterparty to the bill In the case of an Import bill you should specify details of the Drawee of the bill If the Drawee is a customer of your bank you should specify the CIF Id assigned to the customer the other details of the bill will be automatically picked up If you are processing an Export bill you should specify details of the Drawer of the bill If the drawer is a customer of your bank you should specify the CIF Id assigned to the customer the other details of the bill will be automatically picked up Party Type Specify the party type of the customer indicated in the customer field If you are processing an import bill this field is defaulted with DRAWEE If you are processing an export bill it is defaulted to DRAWER is ORACLE 8 2 1 3 Specifying Document Details In this section specify the following details Duplicate Document Received This field is appl
365. the contract ROLL121 BC Rollover Tab not visited ROLL122 BC Rollover not allowed for Bills under Initial Stage ROLL123 BC Cannot authorize child contract ROLL124 BC Rollover is set for Auto liquidation ROLL130 BC XV183 Acceptance Commission FROM DATE Should Be Less Than TO DATE BC XV184 Acceptance Commission From Date Cannot Be Null BC XV185 Acceptance Commission TO DATE Cannot Be Null BC DAO001 BC Discount Accrual Backup failed Error Code Message BC LD1 10 The Bill Is Linked To A Finance With Reference no 1 BC AC068 Acceptance Commission Preferences Profit Component in the preferences screen will be reset BC UP1023 Allow Rollover Is Not Maintained For The Product 1 BC UP1024 Advance By Finance Is Not Maintained For The Product 1 BC ACO066 Both Acceptance to Advance field at product level and Advance by finance field are checked Acceptance to Advance will take precedence over Advance by Finance BC AC067 Both Auto Liquidation field and Advance by finance field are checked Auto Liquidation will take precedence over Advance by Finance BC 30080 Accrual required and Consider as discount are mutually exclusive 14 Screen Glossary 14 1 Function ID List The following table lists the function id and the function description of the screens covered as part of this User Manual Function ID Fu
366. the generation of the report The contents of the report will be determined by these preferences that you indicate You can invoke the screen by typing the code IBRODMAT in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Islamic Bills amp Collections Contract Maturing Bills Report Product Selection Product Selection Specific Product Code Li From Date To Date Report Format Printer At Client Report Output Printer Specify the following details 10 20 Stage Indicate whether the maturing bills report is to be generated in initial or final stage of contract You can also generate the report for both the stages Product Selection Indicate whether the reports should be generated for a specific product code or for all product codes If you choose Specific Product Code you need to specify the product for which the report needs to be generated The option list provided displays all valid product codes maintained in the system You can select the appropriate one From Date Select the date from which the contract is matured You can select a date from the adjoining calendar icon Click the calendar icon to select a date To Date Select the date to which the maturity of the contract is valid Click the calendar icon to select a date Click OK to generate the report 10 10 1 Contents of the Report T
367. the system for each contract The Contract Reference Number is a combination of the branch code the product code the date on which the contract is booked in Julian format and a running serial number for the booking date The Reference Number consists of a three digit branch code a four character product code a five digit Julian Date and a four digit serial number The Julian Date has the following format YYDDD Here YY stands for the last two digits of the year and DDD for the number of day s that has have elapsed in the year User Reference In addition a contract is also identified by a unique User Reference Number By default the Contract Reference Number generated by the system will be taken as the User Reference Number But you have the option to change the User Ref Number Oracle FLEXCUBE also provides you the facility to generate the user reference number in a specific format However the number thus generated will be non editable o You can specify a format for the generation of the User Reference Number in the Sequence Generation screen available in the Application Browser Refer to the Core Services User Manual for details on maintaining a sequence format Fund Id Select the fund id from the adjoining option list The system defaults the value of Default Mudarabah Fund as fund id Operation The operations that you can perform on a bill are determined by the type of bill you are processing The operation th
368. they are in final stage but not yet matured No processing will be done based on your specifications to this field It only helps retrieve information on discounted bills available for rediscounting The Bills eligible for Rediscounting report lists the bills that are eligible for rediscounting Based on the report you can send a discounted bill for rediscounting Advance by Finance Oracle FLEXCUBE provides the facility to book finance through the Bills module Check this option to book a finance while liquidating the bills Once you have selected this option you need to specify the finance product and the bridge GL in the consecutive fields You are allowed to create finance only for import bills that are of Acceptance type Crystallization of a bill occurs when Advance by Finance has been selected for the bills product on final liquidation of the bill Refer the section Crystallization of bills in this chapter for further details Auto Change of Operation Acceptance to Advance If you are processing an acceptance type of bill you can indicate whether the bill should be automatically converted into an advance type of bill on its liquidation date Link To Finance Check this box if you want to link an export bill contract to a finance This is defaulted from the product level You are allowed to modify this Limits Tracking Required Check this option if you wish to track limits utilization Settle Available Amount O
369. thin the grace period he will not have to pay compensation profit Bill repayment made after the grace period But if he makes the payment after the expiry of the grace period that is after June 20 then he will be charged compensation profit starting from June 16 the repayment date and not from June 20 the day the grace period expires Start Month If you set the accrual frequency as quarterly half yearly or yearly you have to specify the month in which the first accrual has to begin along with the date Example You have selected the half yearly option specified the start date as 31 and the start month as June In this case the system will make the first accrual on June 30 1999 for the period from January 1 to June 30 1999 The second accrual will be on December 31 1999 for the period from July 1 1999 to December 31 1999 Frequency Apart from the bill amount a bill can have other components such as profit charges or fees They can be accrued over the tenor of the bill The frequency at which these components should be accrued can be specified as a Product Preference The attributes of the other components are defined in the ICCF sub system of Oracle FLEXCUBE However the frequency with which the components should be accrued is specified in this screen Tes ORACLE The system carries out automatic accruals at the frequency specified by you as part of the End of Cycle processing However if the accrual date falls
370. thorization Contract Reference Product Code Current User Identity New User Identity Date Time Checker Date Time Status Authorization Status To reassign a contract to another user the following steps are required e Step 1 Indicate the product associated with the bill You can select a product code from the option list which contains a list of the authorized products that you have created e Step 2 Indicate the contract reference number of the bill you wish to reassign to another user You can select a reference number from the option list which contains a list of all the active bills e Step Select the User ID of the user to whom you are assigning the contract This user to whom you reassign a contract should have access rights to enter bill contracts Your User ID will be defaulted from the login screen Click the Exit button if you do not want to save the details that you entered ud ORACLE 5 5 Specifying Batch Processing Preferences There are some events that triggered automatically when the batch process is run as part of the EOD or BOD Batch processing preferences for a product is specified in the Islamic Bills and Collections Product Details Preferences screen The preferences indicated for the product involved in the bill will be defaulted You can change these defaults to suit the requirements of the bill you are processing 5 5 1 Specifying Counterparty Details In the C
371. timate parent in the advices generated for child contracts select this option If this box is unchecked the user reference number of the child is displayed for the child contracts Specifying the Accrual Level At the time of creating a product you specified the following is ORACLE e Whether accrual of profit is allowed for the product e The accounting entries that should be passed for the accrual event e The frequency with which the accrual entries should be passed A bill will inherit the accrual frequency defined for the product associated with the contract For bills which are to be automatically liquidated you can indicate the level up to which they should be accrued The options available are e Product e Contract If you indicate that automatic accrual should be done at the product level a single entry for all contracts will be passed However if these contracts have moved into different user defined status the accrual entries will be passed at the product level and for each user defined status This helps reduce the time taken to pass each entry If you indicate that the automatic profit accrual process should pass accrual entries at the contract level accrual entries will be passed for each of the contracts for which profit was accrued automatically Example You have created a product INB1 to cater to incoming bills The product has the following characteristics e Profit is collected in advance e Profit ha
372. tion method of profit type components picked up during Error Code Message event 2 3 for BC contract reference 1 is mandatory BC INTO19 Profit rate for a fixed profit component cannot be null BC LCIF1 Critical errors in LC interface function Cannot proceed BC LCIF2 Critical error in getting LC details Cannot proceed BC LCIN1 Insert into BC tables failed BC LIOO1 From date required to liquidate bills amp collections contract reference number 1 BC LIOO2 Liquidation failed for bills amp collections contract reference number 1 BC LIOOS Are you sure you want to start auto liquidation BC LI004 Failed to update table for bills amp collections contract reference number 1 and event sequence number 2 for the event 3 BC LIOO5 Failed to do settlement pickup for bills amp collections contract reference number 1 event sequence number 2 event 3 BC LIOO6 Failed to create a new version and event sequence number for liquidation event for bills amp collections contract reference number 1 BC LI007 ICCF pickup failed during liquidation for bills amp collections contract reference number 1 BC LI008 Failed to get liquidation event for bills amp collections contract reference number 1 BC LIOO9 Failed to get arrear type profit components for liquidation for bills amp collections contract reference number 1 BC LIO10 Failed to update
373. tions on the Instruction Code Maintenance Record On an existing Instruction Maintenance record you can perform any one of the following operations if any function under the Actions Menu is disabled it means that the function is not allowed for the record e Amend the details of the record e Authorize the record e Copy the details of an FFT on to a new record e Close the record e Reopen the closed record e Print the details of a record e Delete the record Please refer to the chapter on common procedures for details of these operations 3 5 Maintaining Free Format Texts FFT Free Format Texts FFT s may be a set of instructions or statements that are applicable to the bills that you process There are certain standard free format texts that should appear in the correspondence and messages sent to the parties involved in the bill Instead of specifying the details of the FFT each time you need to use it you can maintain them in the FFT Maintenance screen The advantage of maintaining FFT details is that at the time of creating a product or while entering the details of a bill you need to only specify the code assigned to the FFT All the details maintained for the FFT code will be automatically picked up This reduces your effort as you do not need to enter the description of the FFT each time you use it one ORACLE This maintenance is common for both BC and Islamic BC modules You can invoke the Bills amp Collections Fr
374. to Y and the user shall not be allowed to modify the same 4 6 1 3 Exchange Rates for Charges Accounting in case of Linked Contracts In case of linked contracts the finances amount is computed at the time of booking of the finances contract If the charges and commission in the bill carried forward from the LC are to be a part of the crystallized finance and are defined in a currency different from the finance currency the system uses the rate type and rate code maintained as a part of the bills crystallization product preference ORACLE 4 6 1 4 4 6 1 5 Since the actual crystallization event which performs the accounting for the charges occurs at a later date on the initiation date of the finance or the maturity date of the bill the exchange rate if a re pickup is done can be different from the one used to arrive at the finance amount In order to overcome this discrepancy the system internally stores the exchange rate used in the computation of the finance amount as a part of new charges and commission transfer It is these exchange rates that get used subsequently as a part of the bills crystallization accounting for the appropriate charges and commission components transfer onto the Finances Bills bridge GL Specifying the Past due Reckoning Status of a Bill The Past Due Status preferences that you define for a product default to the bills processed under it By Goods Arrival Date In the Islamic BC Product Pr
375. to indicate that you want to protest the bill Protest Date When the exception has not been resolved by the concerned party even after a number of tracers have been sent you may want to protest the bill You can specify the date on which the protest advice needs to be generated to the concerned party 5 3 7 2 Viewing Tracer Updates You can visit this screen to view the current status of the tracers generated for the bill The system displays the following information e date on which the last tracer was sent e date on which the next tracer will be generated e The number of tracers that have been sent to the concerned party till date 5 3 7 3 Specifying Advice of Fate for Payments The advice of fate is sent to keep a party involved in the bill informed about the current status of an exception An advice of fate is generated along with the exception tracer and at the frequency specified for the exception tracer You can specify the following preferences for the generation of an e Advice of Fate payment e Advice of Fate acceptance Advice Required You can indicate whether the advice of fate should be generated to a party involved in the bill You can indicate one of the following options e Required If you specify that a tracer is applicable to a bill you can also specify the number of tracers that should be generated This option is defaulted while processing an Import Bill e Not required You can
376. tween 8 Feb 01 to 11 Feb 01 C e Accrued profit after partial liquidation B C A List of Outstanding Items Report This report lists all the outstanding items including commissions and charges which have been debited to a GL account which is normally the accounts receivable ledger The items are marked as outstanding 6 3 1 Invoking this Report This report is available in the Application Browser under LQ indicating liquidation 6 3 2 Selection Options The report is sorted on the basis of currency It is listed in the serial order of the Accounts receivable account under the currency type As the sequence of this report is by the Accounts Receivable account a bill may be reported in more than one place i e different charges and profit items were booked to different GLs This report highlights the necessary details for collection or payment of the outstanding amount so that the required action may be taken 6 3 3 Contents of the Report The report contains the following information Party CIF ID This is the ID assigned to the customer in the Customer Information File CIF of the Core Services module of Oracle FLEXCUBE Party Name The short name of the Customer maintained in bill will be printed For all credits which have been opened at your branch the name of the applicant is printed here es ORACLE For those credits which have been advised or confirmed i e the original operation wa
377. uct codes maintained in the system You can select the appropriate one Overdue Days for Incoming Usance Bill Specify the number of days due for incoming usance bill Overdue Days for Outgoing Usance Bill Specify the number of days due for outgoing usance bill Click OK to generate the report 10 13 10 7 1 Selection Options You can configure this report to be triggered automatically as part of the batch processes run at EOD or you can generate the report when required from the Reports Browser If the report is generated as part of EOD this report will by default list the following e Import bills in the FINAL stage unaccepted after the seventh day of booking e Export bills in the FINAL stage unaccepted after fourteen days of booking If you generate the report manually from the reports Browser you can indicate preferences such as e The product for which you want details e The Overdue days for Incoming Usance bills e The Overdue days for Outgoing Usance bills Indicating the product You can generate the report to list the bills with overdue acceptance items associated with all products or a specific product If you want to generate the report to contain overdue items for a specific product select the product code from the option list 10 7 2 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows
378. uivalent User input payment Account Cash Collateral Amount in the Cash Collateral Currency Advices Advice type Advice Description RESERVE RELEASE Release of Reserve Advice DOC ARVL NOTICE Document Arrival Notice PAYMENT ADVICE Payment Advice ACKNOWLEDGEMENT Acknowledgment Advice 12 1 2 4 Incoming Discount Documentary Stage Clean Doc Sight Usance Bill under LC FIN DOC Usance only Optional 12 10 ORACLE Accounting Entries If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees GL A C Type Dr Cr Account Description CCY Amount Type Real Income Cr Charges Fees earned LCY Equivalent charge amount in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if it is a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real Nostro Cr Nostro Vostro CCY Equivalent Bill amount in the Vostro Settlement Account currency of the Nostro Vostro Account currency Real GL Dr Bills Discounted CCY Bill amount in the contract Asset currency Real GL Cr Profit Collected in CCY Discounted Profit amount in Liability Advance on the contract currency Discounted Bills Real Customer Dr Customer Profit CCY Equivalent Discounted Profit Payment Account amount in the Customer account currency
379. ule PREM Credit Along with the normal accounting entry setup for the LIQD event you must also maintain the following accounting entries Accounting Role Amount Tag Dr Cr Indicator EIMDISCRIA EIMDISC ADJ Debit CUSTOMER EIMDISC_ADJ Credit Specifying Status Change Details for Discount Accrual You need to define the manner in which discount accrual is processed in the event of status changes You must maintain the following details as part of status maintenance for bills e Whether discount accruals should be stopped or reversed e transfer GLs for discount accrual You can specify the following roles as part of the transfer GLs Accounting Role Description EIMDISCRIA Effective Profit Based Discount To Be Accrued EIMDISCINC Effective Profit Based Discount Accrued Till Date EIMPREMPIA EIM Premium Paid In Advance EIMPREMEXP EIM Premium Expense EIMINTADJREC EIM Profit Adjustment Receivable EIMINTADJINC EIM Profit Adjustment Income 7 7 ORACLE 7 6 7 6 1 To recall at the IBC product level you maintain preferences pertaining to status change processing through the Islamic Bills User Defined Status Maintenance screen which you invoke by clicking the Status button in the Islamic Bills and Collections Product Definition screen During the contract status change processing the following are supported by
380. umber of days that the bill should remain in a given status the sequence in which a bill should move from one status to another and also indicate the direction of movement forward or reverse You can follow up on the repayment of a bill by generating reports which detail the status of aging bills e Depending on the processing requirements of your bank you can define and store the standard documents clauses and instructions and free format texts These details can be incorporated and printed onto the output document of the bill by entering the relevant code This eliminates entering the details of standard components of a bill every time you need to use them e Islamic Bills can be carried over several stages during the day After a bill has been entered it can be verified and authorized on line before further processing e Information services for managerial and statistical reporting such as on line transactions status report and the immediate retrieval of information of the bills processed at your bank can be generated e Oracle FLEXCUBE s Graphic User Interface GUI facilitates ease of input Option lists are provided wherever possible This makes the module both efficient and easy to use e The media supported include Mail Telex and SWIFT e Islamic BC module supports and handles the following functions ae ORACLE 2 3 e Open Amend a bill e The authorization of bill contracts e reversal and liquidation of pr
381. ursement claims should be generated for the bills and e Manually generate a Payment due Advice 9 4 8 1 Automatic Generation of Reimbursement Claims Reimbursement claims Claim MT 742 are automatically generated for export bills under LCs with deferred payment based on the generation preferences that you specified while processing the bill However for reimbursement claims to be automatically generated as part of BOD you need to check against the reimbursement option in this screen 9 4 8 2 Automatic Generation of a Payment Due Advice Payment due advices are automatically generated at BOD for incoming collections based on the preferences that you specify in the IBC Product preferences screen m ORACLE 10 1 10 2 10 Reports Introduction Information about Islamic Bills and Collections can be retrieved as a report When you seek information in the form of a display on the basis of certain parameters you generate a eport Typically you would query the system to provide your customer with immediate information List of Bills with Pending Document Report The List of Bills with Pending Document report print details of the bills with pending documents You can use the report to find out whether a bill has already been entered on the basis of the first set of documents received This helps ensure that the same bill is not entered again when the second set of documents are received You can invoke the screen
382. ve are not defined then the you have to map the Bills Commission receivable and Bills Charge receivable accounting roles to the same head as that of the LC Commission receivable and LC Charge receivable roles heads This is operationally controlled and the system does not perform any validations to ensure the same 12 1 27 Crystallization Linkage Event The BLNK event is triggered in the bill upon booking of a linked finance for the bill No advice or accounting entries shall be allowed for the event This event is basically used to keep an audit trail of when the linkage of the finance occurred to the bill 12 51 ORACLE 12 1 28 Events for Reversal of Linked Finance before and after initiation of the finance Reversal of linked finance before initiation of the finance The RLNK event is triggered in the bill on the reversal of a linked finance before initiation of the finance is allowed This event does not have any accounting or messaging and such bills are again available for linking Reversal of linked finance after initiation of the finance Upon initiation of the finance the bill gets liquidated and the finance behaves as a normal finance in Oracle FLEXCUBE which can be reversed Such an event does not perform any subsequent action on the Bill linked Bill Reversal upon linkage of finance with finance to be initiated Bill reversal is not allowed if there is a finance linked to the bill that has not been reversed The r
383. vents scheduled for today the last working day before the holiday will be processed The events of the holiday are processed by the batch process as part of the BOD process on the next working day An Example The current branch date is 20 October 1999 On 21 October 1999 which is a holiday the following automatic events fall due e Automatic tracer generation e Automatic accrual of profit Automatic contract status change Next working day 1 If you specify that the processing should be done on the last working day 1 the above events will be processed on 20 October as part of the batch process run at EOD System date If you specify that the processing should be done only upto the system date then the events scheduled for 21 October1999 will be processed as part of the Batch Process run as part of Beginning of Day on 22 October 1999 Use User Reference No in Messages If you wish to display the user reference number in the advices that are generated for a contract select this option All the advices generated at your branch will display the appropriate user reference number You can specify a format for the generation of the User Reference Number in the Sequence Generation screen available in the Application Browser Refer to the Core Services User Manual for details on maintaining a sequence format Use Ultimate Parent User Reference for Child Contracts If you wish to display the user reference number of the ul
384. verted amount against the different amount slabs to determine the appropriate rate type This is the rate type that will be used for the actual conversion of the transaction currency into the local currency equivalent You can capture the exchange rate types for different amount slabs through the screen You can invoke the Bills and Collections Exchange Rate Type Maintenance screen by typing BCDAMTEX in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Exchange Rate Branch Code Amount Tag All Module Code Module Product Code Non Module 100 Basis Amount Amount To Currency Rate Type Maker Date Time Checker Date Time Record Status Authorization Status In this screen you can specify the amount slabs for a branch module and product combination Branch Code Module Code and Product Code Combination Each branch of your bank is identified by a unique code All authorized and active branch codes are available in the option list You can select the appropriate branch code from the list tis ORACLE 3 8 1 Like wise all the modules like Finance amp Deposits Letters of Credit Bills amp Collections Funds Transfer etc available in your bank are also displayed in an option list All active and authorized records are available for selection You can select the appropriate module code from the list The various products services offered by your bank a
385. wo thousand characters 3 2 2 Specifying Clause Details A clause is a statement that can accompany a document sent under a bill Instead of specifying the details of a clause each time you need to use it you can maintain a list of the standard clauses which can accompany the documents sent under a bill in the Bills and Collections Document Code Maintenance screen The advantage of maintaining clause details is that at the time of creating a product or at the time of entering a bill you need to only specify the code assigned to the clause All the details maintained for the clause will be automatically picked up This reduces the effort involved in entering the contents of the clause each time you use it Clause Code Each clause maintained is identified by a four character code called a Clause code One of the characters of the clause code should be a letter of the English Alphabet You can follow your own convention for devising the code s ORACLE 3 2 3 3 2 4 This code should be unique as it is used to identify the clause While creating a product or at the time of entering the details of a bill instead of specifying the clauses that should accompany a document you need to only specify the code assigned to the clause The clause details will be automatically picked up and defaulted Clause Description After specifying a code for the clause you can proceed to maintain a detailed description of the clause The description
386. y Real Customer Cr Customer Settlement CCY Bill amount in the contract Account currency Real GL Dr Bill Acceptances CCY Bill amount in the contract Asset Discounted currency Real GL Cr Profit Collected in CCY Discounted Profit amount Liability Advance on in the contract currency Discounted Bills Real Customer Dr Customer Profit CCY Equivalent Discounted Payment Account Profit amount in the Customer account currency Real GL Cr Bills CLFA Account CCY Bill amount in the contract Contingent currency Real GL Dr CLFA Offset Account CCY Bill amount in the contract Contingent currency Advices Advice type Advice Description PAYMENT ADVICE Payment Advice If any charges fees are applicable then the following accounting entries will be passed for each of the charges fees 12 40 ORACLE GL Type A C Type Dr Cr Account CCY Amount Description Real Income Cr Charges Fees LCY Equivalent charge earned amount in LCY Real Customer Dr Customer Charges CCY Equivalent amount of Account or Fees Receivable charges fees in the Receivable charge fee currency if itis a Account Receivable else equivalent amount of charges fees in Customer Account Currency Real Customer Cr Customer Account CCY Equivalent Bill amount in the Customer Account currency Real Asset GL Dr Bill Acceptances CCY Bill amount in the Discounted contract currency Real
387. y Date that is the same as or later than that of the bill If you link the bill to an account you must specify the account number The account has to be a Current or Savings Bank account Currency The currency of the deposit or account to which the bill is linked is displayed once the linkage details are specified Exchange Rate If the currency of the bill is different from the currency of the deposit or account to which it is linked the mid rate for the day will be picked from the Exchange Rate table and displayed in the screen bad ORACLE Linked Amount In this screen you should also indicate the contract amount that has to be linked to the deposit or account This amount can be the entire bill amount or a portion of it The Amount Available for Linkage in the specified deposit or account is arrived at taking into account the other linkages and uncollected funds and the unauthorized balance in case an account The system will display the following amounts once you specify the Linked Amount e Amount linked to each contract or account e contract amount that has not been linked in the case of a partial linkage 5 3 20 Transferring Commission and Charges Clicking Charges Transfer button in the Islamic Bills and Collections Contract Detailed screen invokes the Commission and Charges Transfer screen Commission and Charges Contract Reference Number Bill Currency Our Letter of Credit

Islamic Bills and Collections User Manual

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