IEPplus Version 3 IEP user manual for the state of Connecticut
Contents
1. and end to create new placements services courses in the Next Recommended section of the LEP Previous step Next Step Cancel If a meeting had been selected in the previous step the meeting date will default as the Date to Select Current Records 1 Ifno date is defaulted enter a date within the term of the current IEP This date is used to select a student s current placements services and courses to be rolled into the new IEP This is a required field 2 Enter date ranges to identify the different sections of a student s IEP e Recommended i e 3 18 2004 6 11 3004 Enter the date range of the new IEP e Summer i e 7 5 2004 8 15 2004 Enter the summer program dates If the student does not receive summer services the dates should be left blank e Next Recommended i e 9 7 2004 3 17 2005 Enter the date range that will complete the IEP term 3 Check the Check to Increase Grade box on the appropriate section to update the student s Grade in the Placement record The Location field in the Placement record will be updated if the Organization has the Start Grade End Grade and Next Organization defined When selecting to increase the grade 1f the student s Grade is the End Grade for the Organization the Placement record will be created with Next Grade and the Next Organization Example The Check Increase Grade has been checked in the Next Recommended section for a current grade 8 student at the Middle School The Pl2. recommended records from a selection of existing current records using the date range 3 17 2004 a 17 20045 Enter a date range for the oals you want to appear in the Recommended section of the IEP BA a204 to BA 712005 Enter a date range for the Goals you want to appear in the Summer section of the IEF to Enter a date range for the Goals you want to appear in the Next Recommended section ofthe IEF tof Reset Goal Dates ave all changes then set the Start and End dates of ALL Statement records in each section according to the dates set above select Additional Information for this LEP Place only the LATEST of each type of the student s Evaluations on the IEP for the date range between and Ba e2004 select the Letterhead for this IEP BASD Letterhead Dates for Goals Objectives and Statements can also be reset Refresh Used to pull additional information from the Student Summary into the IEP 1 e a new Speech Service was added to the Student Summary Refresh will display that service on the IEP based on the dates entered in the IEP Information screen e Rapid Entry Used to quickly enter Statements using the Code Number e Validate Under Development e Ready for Review Mark the IEP as Ready for Review Reports can be run to see which IEP s are completed e Lock Locking an IEP creates a PDF file that will be available for view only Changes cannot be made to a locked form e Finalize Used once
3. the IEP has been completed and a copy sent home to the parents guardians Once an IEP is Finalized a permanent copy is saved and displayed in the Archives section of the IEP Navigation Bar Note
4. 2 1 2004 Initial Evaluation Speech and Language Impairment 4 1 2004 Date Unavailable Placements 16 2004 Date Unavailable Regular Classroom 30 hours per Week at BUCKLEY ELEMENTARY SCHOOL Grade 04 Placement Education Location In District Special Education Hours 3 hours per week Time with Non disabled Peers 27 hours per week Placement Ed location 3 5 year olds only Instructional Site ptaff ANTANAITIS TIMOTHY Special Education Teacher 4 15 2004 Date Unavailable Speech Related Service at BUCKLEY ELEMENTARY SCHOOL Special Education Time 4 day per week 45 minutes per session Class Size Ratio 1 1 Staff BAILLARGEON PAUL Speech Teacher The student Summary page is divided into a navigational bar on the left and a preview of the student s most current information on the right including demographic contact and IEP information Section 4 Create an Individualized Education Program IEP Wizard An Individualized Education Plan IEP is created as a result of a special education meeting It will contain a summary of the services placements goals and objectives and other special education considerations for a student The Wizard is made up of 5 steps Stepl Select a Student Step 2 Select a Meeting Step 3 Select Services for the IEP Step 4 Select Goals for the IEP Step 5 Select Additional Information for this IEP There are 2 types of IEP s which can be created for a student 1 Initial Referrals Annual Re
5. 3 24 06 IEPplus Version 3 IEP user manual for the state of Connecticut IEPplus is a historical database which enables the ability to track EP PCI data for a student throughout their enrollment in a district These instructions are intended to guide teachers in preparation and execution of IEP meeting letters and the creation of the IEP This manual is divided into 5 sections 1 Basic Navigation from the Home page Student lookup Student Summary Create IEP Wizard Connecticut IEP a ie Section 1 IEPPLUS Home Help Support Logout Good Afternoon ksmith What would you like to do Manage My Students Run a Goal Book Report Progress Reporting Set My Options Change My Password The Home page offers the following menu options Top Right menu click on words Home Help support or Logout 1 Home will always return user to the Home page displayed above 2 Help opens an online library covering all aspects of IEPplus functionality and student navigation 3 Support links the user to the online support website for technical support administrators only have access to login to support website 4 Clicking Logout correctly disconnects users from EPplus Teacher Access menu 1 Manage My Students opens up the student search grid for users to access student information in their caseload 2 Progress Reporting is a utility that enables timely progress reporting on annual goals and objectives created during IEPs 3 Manage My Mee
6. 43 Annual Review 3 18 2004 S17 2005 Annual Review 03 04 Annual Review 3 18 2003 3 17 2004 Annual Review 02 03 Initial Placement 3 18 2002 B 17 2003 Revise an IEP Rewise the selected LEP to create a New LEP wath the following information Please provide the following information then click Revise IEP when you are finished Select a new Meeting for this IEF Enter a new date to select Current records for this LEP Rewse IEP Cancel 1 Ifa meeting has been scheduled select if from the drop down list If no meeting has been scheduled leave the field blank You will be able to add meeting information after the Revised IEP 1s created 2 Enter a new date to select Current records Enter a date within the range of the current IEP 3 Click Revise IEP A copy of the current IEP will be created and displayed to the screen The Revised IEP will have the same name as the current IEP with Revised added to the end 1 e Annual Review 04 05 Gr 09 Revised After the IEP has been created it will display to the screen The IEP Navigation Bar will display on the left of the screen Student Name IEP Name and IEP Dates will display The IEP Navigation Bar is divided into three areas 1 Sections There is a separate link for each section of the IEP There is View All link which will display the entire IEP This area will differ by state Maintenance These options will allow the user to maintain various sections o
7. Referrals to create the Date Range for new Goals and Statements OR to pull in prior goal records from existing IEP The Goals Objectives and Statements from the current IEP will be copied into the Recommended section of the new IEP The Current Goals date range will be used to select goals and statements from the current IEP to roll over into the Recommended section of the new IEP If a meeting had been selected in the previous step the meeting date would default as the Start and End date to select Current Goals 1 Ifno meeting had been selected enter dates within the term of the current IEP 2 Enter the Recommended Date Range from the previous step to copy the goals and statements into the new IEP e If goals and statements are entered for the entire IEP term enter the dates for the full term 1 e 3 18 2004 to 3 17 2005 e If goals should be separated by section Recommended Summer and Next Recommended enter the date range for the Recommended session Note Goals and Statements can only rollover to the Recommended section of the new IEP they cannot roll into the Summer or Next Recommended sections Once the IEP is created goals objectives and statements can be added or copied into these sections and modified if necessary Step 4 Select the Goals for this IEP Add Recommended Goals to the LEP according to one of the folowing Options Option 1 CREATE new Recommended Goals from a selection of Current records OR Option 2 Select
8. acement record for the Next Recommended section will be created with the student Grade set to 9 and the Location set to High School TIP When creating an Annual IEP where the start and end dates coincide with the school calendar i e 9 4 2004 6 24 3005 only the Recommended section would be completed In the above example the term of the IEP covers two school years and the appropriate date ranges are defined in the Recommended and Next Recommended sections The student is not attending a summer program The wizard will create a new IEP that is a copy of current IEP information Services can end or be added using this option Changes in placement information should be made using Option I If a meeting had been selected in the previous step the meeting date will default in as the Date to Select Current Records 1 Ifno date is defaulted enter a date within the term of the current IEP This date is used to select a student s current placements services and courses to be copied into the Revised IEP This is a required field 2 The dates that are entered into the following sections must be the same as the date ranges in the current IEP TIP To determine the dates of the current IEP click on the link to view the student s current IEP Click the LEP Information link under the Maintenance section All of the information used to create the IEP will display 3 Click Next Step STEP 4 Select Goals for the IEP Use Option 1 for Initial
9. existing Goals OR Option 3 Do not select any Goals Select Goals that already exist in the student s records Enter a date range for the Goals you want to appear in the Recommended section of the IEF fa 16 2003 to g 17 2004 Enter a date range tor the Goals you want to appear in the Summer section of the IEF to Enter a date range for the Goals you want to appear m the Next Recommended section of the IEF tof Previous Step Next Step Cancel OOO lela ilaiaamaaalaaciieiaeel Annual Review and Reevaluation This option will not copy existing goals into the new IEP The default date ranges entered here will display when adding Goals and Statements after the IEP has been created The date ranges should be the dates for Goals and Statements from the current IEP This step will copy all Goals and Statements from the current IEP into the Revised IEP with the same date ranges Goals and Statements can be added and modified once the IEP has been created Existing Goals Objectives and Statements will be copied into the IEP The date ranges will default from the ranges entered in the Previous Step TIP If the date range for Goals and Statements should cover the entire IEP term update the Recommended date range to cover the full term Delete the dates in the Next Recommended section Use Option 3 for Annual Reviews so that no prior goals are rolled into IEP No Goals or Statements will be copied into the new IEP Thi
10. f the IEP e IEP Information This option will display the dates entered into the different sections of the Wizard process Most importantly these dates may be changed to determine which records should be displayed or removed from the IEP Additionally the user will be able to reset any dates if necessary 1 e the meeting was rescheduled and all dates must be changed to begin 3 25 2004 rather than 3 18 2004 After all dates have been changed click Reset Service Dates Name Annual Review 04 05 Gr09 Type Annual Review gt Date Range pasao to BN72005 Meeting 3 17 2004 12 00 00 AM Committee on Special Education gt Select the Services for this LEP Option 1 This IEP was created by creating new recommended records from a selection of existing current records Enter a date to select Current records Enter a date range for the placements sernnces courses that you want to appear in the Recommended section these records must be in the student s records 37 16 2004 to By 11 2004 Enter a date range tor the placements sennces courses that you want to appear in the Summer section these records must be in the student s records ee Enter a date range tor the placements sernces courses that you want to appear in the Next Recommended section these records must be in the student s records pr 2004 to B7 r i2005 Reset Senice Dates 10 Select the Goals for this LEP Option 1 This IEP was created by creating new
11. nd Date 1 Enter a Name for this IEP The name will be used to identify the IEP on the IEP Summary page that lists all IEP s for the student 1 e Annual Review 04 05 Gr 09 If a Meeting has been selected in Step 2 the Meeting Date would default into the Name field 2 Select a Type for this IEP The type will display on the IEP Summary page that lists all IEP s for the student 3 Select a Letterhead to print on the IEP form This will default based on System User options as defined by the district The letterhead determines the name and address information on the first page of the IEP The letterhead can be changed 4 Click Create IEP This will complete the wizard and the IEP will display to the screen If an IEP needs to be deleted and re created use Option 2 Revised IEP When an IEP is deleted the form is deleted not the Services Goals and Statements that had been added By using Option 2 to revise an existing IEP the Services Goals and Statements that are still active will be pulled into the IEP for the student and can be changed or modified as needed If a new Annual Review were created the existing Services Goals and Statements would be duplicated CREATING A REVISED IEP In addition to using the wizard to create a Revised IEP you can click Revise next to the appropriate IEP Form on a student s IEP Summary page Form Type start Date End Date Annual Review U4 05 Revise Annual Review aisan 172003 Annual Review D
12. s option should be used with care When adding Goals or Statement after the IEP is created date ranges will not default Start and End dates would need to be added for each Goal Use Option 2 if no Goals should be copied to the IEP but appropriate date ranges should display when adding new Goals and Statements Click Next Step after selecting one of the three Options STEP 5 Additional Information step 3 Select Additional Information for this LEP Evaluations C Place ALL of the student s Evaluations on the LEP Place only the LATEST of each type of the student s Evaluations on the IEP for the date range between B7 5 2001 and 3 17 2004 Enter a Mame tor the IEF Select a Type for the LEP Annual Review melect the Letterhead for this LEP Previous Step Create IEPs Cancel Name the IEP If a Meeting was selected in Step 2 of the Wizard the Meeting Date will display as the End Date If no Meeting was selected the Meeting Date should be entered as the End Date The date range can be used to only include evaluations that were given during a specified time frame If you leave the Start Date blank the most recent of ALL evaluations given to a student will be included By entering the Meeting Date as the End Date only Evaluations prior to the Meeting will be included in the IEP TIP To only include evaluations from the last three years enter a Start Date three years prior to the meeting Use the Meeting Date as the E
13. tings not displayed enables users to see upcoming meetings for students in their specific caseload 4 Runa Goal Book Report allows users to generate report of selected goal book or goal book sections Set My Options are user default options 6 Change My password gives users the ability to change password by entering in current password and typing 1n new one GN Section 2 1 Click Manage My Students on the Teacher access menu 2 Use the Search window to find the student based on either Last Name First Name or Student ID 3 Click Search Select a Student to Manage Search on Last Name for filter by Type z Show Inactive Students Name Date of Birth Student ID A Test Holly 12 25 1995 17 You can also filter students based on Type By default IEPplus will display Active students with an enrollment type Special Education Section 3 Select another student Summary A a P A Test Holly i Gender Female Birthdate 12 25 1995 ae PEN S Age 8 Yrs 9 Mos Special Education Enrollment 9 1 2002 Communication Home Phone 123 123 1111 pummary Home Address 3555 Veterans Memorial Highway ROCKVILLE CT 06066 Forms Invitation Letter e TEP Home Mail Address 123 Anywhere Street Home Phone 555 123 1234 MANCHESTER CT 06040 Work Phone 555 321 3214 Relationship Father Type Guardian A Test Mom Relationship Type Select another student Reterrals Meetings Important
14. views or Reevaluations 2 Revision of a current IEP i e change in services only STEP 2 Select a Meeting Create a New IEP tor Smith Jane Marie This process will collect the information required to Create a new LEP Please complete each step then click Create JEP when you are finished Step 2 Select one of the Student s Meetings for this IEF Previous step Next Step Cancel 1 Ifa meeting has been scheduled and entered into IEPPLUS select that meeting date from the drop down list If no meeting has been scheduled skip this step Meeting information can be added after the IEP 1s created 2 Click Next Step STEP 3 Select Services for the IEP Step 3 Select the Services for this LEP Enter a date to select Current records Add Recommended Records to the LEP according to one of the followme Options Option 1 CREATE new records from the selected Current records ie Initial Referrals Annual Review Re Evaluation OR Option 2 C Select existing student records Ge evaluation meetings review placements etc Create new placements services courses for the following date ranges Enter a date range start and end to create new placements sermces courses in the Recommended section of the IEP g 18 2004 to 67 11 2004 l Check to Increase Grade Enter a date range start and end to create new placements sennces courses in the Summer section of the IEP to l Check to Increase Grade Enter a date range start
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