– leveraging your Microsoft Calendar Browser for SharePoint User
Contents
1. Description button in the Control Panel Now the description comes up Sunday Conference Room A wing 8 lt June2015 gt Sun Mon Tue Wed Thu Fri Sat OF o2 os o4 5 o6 Tew WH ee rae wien EEEE 1 12 00 Trip to HO bj 12 00 Trip to HO b Cafeteria Level 2 amp Cafeteria Level 4 Features Conf Room A Conf Room B Gymnasium fa Dais with podium Theatrical style seating Audience capacity for up to 300 persons Requires 2 days prior intimation 3 HelpDesk E Audio visual setup in place Catering from cafeteria Calendar Browser for SharePoint User Manual www kalmstrom com 3 Calendar Browser for SharePoint kalmstrom i leveraging your Microsoft E Business Solutions 2 6 BOOK A RESOURCE You can book a resource by selecting its calendar in SharePoint and creating an event Create the event as usual by clicking on an empty space in the resource calendar A SharePoint calendar event opens and you can fill out time and other booking information The event has an extra tab named Calendar Browser see the image below Under this tab you can select project or another parameter specified for your organization You may also book additional services or supplies When you are finished click on Save CB Cafeteria Level 2 EDIT CALENDAR BROWSER E E Book Supplies CEO Address Calendar Bro Creative Brief Discussion Title2. can comment on your order You might also be able to select among place settings defined by the administrator It might be mandatory to specify Cost Center This is also defined by the administrator If Cost Center is mandatory you cannot save the booking without filling it out CB Cafeteria Level 2 EDIT CALENDAR BROWSER Project Book Supplies Book Supplies Calendar B Booked by Created Rituka Rimza 17 06 2015 20 44 21 Title Location ane Cookies Start Time File Folders gt a Petty Cash Descriptio euy Projectors Snacks Tea Water i of items 20 Comment to order Total Cost All Day Eve if required need some extra 305 00 water Recurrence Cost Center Created at 6 Last modifi Place Settings Calendar Browser for SharePoint User Manual www kalmstrom com 5 kalmstrom Business Solutions 2 6 2 PROJECT The administrator may have predefined projects that each booking should be connected to Click on the arrow to see the project list and select the project you will make the event for The administrator can change the caption Project to something else so in your Ca endar Browser maybe something else than a project can be selected 2 6 3 EXTRA BOOKING INFORMATION leveraging your Microsoft Calendar Browser for SharePoint EDIT CALENDAR BROWSER Project Empolyee Counselling Book Supplies CEO Address Ca Crea
3. your Microsoft Calendar Browser for SharePoint The bookings shown in the overview may be handled in different ways Move the mouse cursor over the event and info about the booking is shown in a popup Call to Laura Callahan Start 06 18 2015 01 30 End 06 18 2015 02 30 Project Sales Pitch Brainstorming Session Calendar CB_HelpDesk Select the event and more info about the booking is shown at the bottom of the screen ome A Sl EO ee OO A SPOR AE EF PER af a af T CB_Reception Area CB_Terrace Start Time 06 18 2015 04 30 00 ltem ofitems Rate Amount Host Attendees Company Department E mail EndTime 06 18 2015 05 30 00 Resource Rate 200 200 Number of Attendees 0 Calendar CB_Reception Area Resource Rate II 90 90 Sie See en nee 4 Double click the event to open it 3 1 CHOOSE DATE AND PERIOD Specify what date you are interested in and choose period see the image below The current day is shown by default Calendar Browser Overview 06 18 2015 07 18 2015 sian 3 If enabled by the administrator you can also see the resource booking done by a particular host Instead of host you may have something else to filter on Refer to Extra Booking Information Calendar Browser Overview x Update eS 06 18 2015 07 18 2015 Host All Calendar Browser for SharePoint User Manual www kalmstrom com 10 kalmstrom leveraging your Microsoft Cal
4. Diversification Plans Discussion Employee s Families Get together Location Empolyee Counselling Start Time HR Performance Review 8 AM saM Y 30 Y Y Investor Interaction i End Time IT Systems Review 9 AM 7Y 30 Y 7 New Product Design Description Quarterly Review Recreationa Outing Discussion Sales Pitch Brainstorming Session Supply Chain Management a Click for help about adding basic HTML formatting All Day Event _ Make this an all day activity that doesn t start or end at a specific hour Recurrence _J Make this a repeating event Created at 6 17 2015 8 09 AM by Rituka Rimza Siit iii Last modified at 6 17 2015 8 09 AM by Rituka Rimza Calendar Browser for SharePoint User Manual www kalmstrom com A kalmstrom Business Solutions leveraging your Microsoft 2 6 1 BOOK SUPPLIES At the same time as booking a room you can book supplies for the meeting by clicking the button Book Supplies under the Calendar Browser tab You will then be presented with a dialog where you can select what you need in addition to the resource you are booking Enter another number than the default 0 and the item will be booked Calendar Browser for SharePoint CB Cafeteria Level 2 EDIT CALENDAR BROWSER Zz Project Book Supplies Calendar Browser Your name and the date will be filled out automatically If you so wish you
5. EEE OEE EIE IENE EEE 6 2 7 SEARCH FOR RESOURCES sssssssssossscossosssssssossossesossossssssssosossossesososssssessossssssosssssossssossossssssssossosossosssssssesssss 7 2 8 CANCELA BOOKING sevccenceicedeicscaceccsicicdedeadiesvesendwdeaacaaceaasaascedeusaaadarasvencaneseicevanasandeacdendorusvencsseeeicextseseseasdeans 9 3 THE CALENDAR BROWSER OVERVIEW ccccccccccccccccccccccccccccccccccccscccccccccccccccscccccccceccccccccccccceccccccccececeeces 9 3 1 CHOOSE DATE AND PERIOD scssevecwcscasnweccancyceseuicesvaveveswecbauevedsaueieeuiceecavevesweseaunweisaueeieeeenceediccecssisenbereesenersee 10 3 2 PRINT estate cose acie seen E tenes ces ecure Gate sca center ete s cs acure Gaba eeuisevnweneaten teed soos acu Ga taenenensaaeeecasesueeeamnnes 11 3 3 BOOK IN THE OVERVIEW sessssossesssssocossscoosossossossessososssssosssoosessossossessssossossosssosssssossossesssssosesssssssossossessssos 11 A SUPPORT oere rE E ENEN E AEE ececuuecuueesuseeaseasesaeseencotecs 11 Calendar Browser for SharePoint User Manual www kalmstrom com 1 kalmstrom leveraging your Microsoft Calendar Browser Business Solutions for SharePoint 1 INTRODUCTION Use Calendar Browser for SharePoint when you want to book any kind of resource within your organization It could be rooms cars machines or even people If you are a SharePoint user already you don t have to learn a new program to make the bookings In Calendar Browser each resource has i
6. Reception Area Date Tuesday June 23 201 Search Calendars Reception Area iia ea fa 3 P Seats 100 Calendars found CB_Conf Room B CE Gymnasium CE _ HelpDesk CE Lawn CE Terrace Located outside the permissible area for visitors therefore ideal for outsider meetings Doubles up as reading area what with large number of publications placed there Limited seating capacity 10 12 persons To book a resource directly from the Search dialog select one of the resource calendars and press the New button An event for the selected time and resource will open Calendar Browser Search CB_Reception Area O Date Tuesday June 23 201 EDIT CALENDAR BROWSER Project Time Creative Brief Discussion Calendar Browser CREME tni eae PT Seats 100 Start Time CB_Conf Room B iiaa Description CB Gymnasium CB_HelpDesk CB_Lawn Click for help about adding basic HTML formatting All Day Event O Make this an all day activity that doesn t start or end at a specific hour Recurrence O Make this a repeating event Created at 6 17 2015 7 44 AM by C Rituka Rimza Last modified at 6 17 2015 7 44 AM by C Rituka Rimza Calendar Browser for SharePoint User Manual www kalmstrom com 8 kalmstrom i leveraging your Microsoft Business Solutions Calendar Browser for SharePoint 2 8 CANCEL A BOOKING If you want to cancel a booking o
7. e Calendar pias Calendar Browser Search 4 Ju ne 201 5 Tuesday June 23 201 Sun Mon Tue Wed Thu Fri amp i z 01 02 03 04 05M s 100 07 og 09 10 11 12 14 15 16 el 418 19 Calendars found E Ei 25 pa CB_Cafeteria Level 2 28 29 30 f CB_Cafeteria Level 4 CB_Conf Room A Meanth l CB_Conf Room B CB_Cafeteria Level 2 a CB_Gymnasium CB_Cafeteria Level 4 CB_Conf Room A CB_Conf Room B CB Gymnasium cant CB_HelpDesk Click on the Search button in the Control Panel and the Search CB_HelpDesk dialog will be shown Specify date and time and maybe how many g 1 seats you need a E Then all the free resources on your specified date and time with ro El the desired number of seats or more are shown in the Calendars found list w Calendar Browser Search Calendar Browser Search 1 Date Tuesday June 23 201 Search Calendars Tuesday June 23 201 ie aie is w EEEE Seats Seats 100 pe Calendars found Calendars round CB_Cafeteria Level CB_Cafeteria Level 4 CB_Conf Room A CB_Conf Room B CB_Gymnasium CB_HelpDesk Calendar Browser for SharePoint User Manual www kalmstrom com 7 kalmstrom co m _ leveraging your Microsoft Calendar Browser Business Solutions for SharePoint Click on the question mark to see a description of the selected resource Calendar Browser Search z CB_
8. e issue Calendar Browser for SharePoint User Manual www kalmstrom com 11
9. endar Browser Business Solutions for SharePoint 3 2 PRINT You may print an Overview view something that is especially useful for the Appointments and Orders reports and for the Booking summaries When you want to print the Timeline Day Week I Week II Day List or Month view open the desired view and press the Print button A PDF file will be downloaded to your PC Open it and print it When you want to print Week III Events Report Order Report or Booking Summaries a window will open asking you to select a printer Select it and click the Print button General Options Select Printer gt Status Print to file Preferences Location Commert Find Printer Page Range Al Number of copies 1 Selection Current Page C Pages 1 I Collate lt 5 h 2 3 h 2 3 Enter either a single page number or a single 1 1 12 page range For example 3 3 BOOK IN THE OVERVIEW When you click in an empty cell in the Overview an event for that time and resource calendar will open That way you can book resources directly from within the Overview with supplies and project just as you do from the calendar You must update the Overview with the Update button to see the new event 4 SUPPORT If you get problems with Ca endar Browser you are welcome to contact the kalmstrom com Support However we recommend you to first inform your Ca endar Browser administrator about th
10. kalmstrom leveraging your Microsoft l Calendar Browser Business Solutions for SharePoint Calendar Browser for SharePoint User manual Contents 1 INTRODUCTION aries iawn oe vente cee swattenccensebesdeonsnsctacsanccacesinsewiwadueweawatiencecisetwecdvetces decd cewesseeeacere sexeweeacaeweeeses 2 2 THE CALENDAR BROWSER PAGE cccccccccceccccccccccccccccccccccccccccccccccccccecccccccccccccccccccccccccccccccccccceccccccccececscces 2 2 1 THE CALENDAR VIEW svscs ussisuiveiucotorsdrotesisvod dieet cuca cie casein eas cnuie oats antenecwnwncits cus eatinue nul EEE E ain 2 2 2 THE CONTROL PANEL BUTTONS sesessssessssossossssscsosssessesossesssossssosossosossossesssssssssoossosossssoesossessssssssssosesssesosoes 2 2 3 BROWSING RESOURCES oacccacncdecanscabevcscuciercoanseaasactnn co cdaseabevcscucesceen veceusswecsee vedesuseeduvedaeonececuuseecseees de sseueveeisecescs 3 2 4 NTE WS EINE EEE Sess ents ee EAE ween wales ste cee ce caida ee dene EE EEEE NEEE EEE AEE EE TEE 3 2 5 SEE DESCRIPTIONS OF RESOURCES ccccccccccccccccccccccccccccccccccccccccccccccecccccccccccccccccccccccccccecccccccccccccccccccccccccecccces 3 2 6 BOOK ARE SO WRG aise sessile co sich messin aise wincnes tra waeseale OEE a leis us dicenmncln Aen daw EEE 4 2 6 1 POOS 0 0 6 O eee ee eee ee ee ee en OE E ee eee eee ee E ee ea 5 2 6 2 POI 2 E EPEE EP pores EE TAE EENE EE E EEE E E eons vie aeeun gedaan E E T 6 2 6 3 Extra BOOKING MI OOH ON esitis srren irea N
11. pen the event that you want to cancel and select the Delete option from the Ribbon If you have ordered any supplies with your booking that order will also be cancelled automatically CB Cafeteria Level 2 Video Conference between Peter Kalmstro a EDIT CALENDAR BROWSER Kat e ABC Save Cancel Paste sag Spelling Commit Clipboard Actions Spelling Delete Item EEE K Title Video Confer Rimza Delete this item t ocation a roe ae ere Fe ee eee Si 3 THE CALENDAR BROWSER OVERVIEW Through the Overview button you can reach an overview over future Calendar Browser bookings The orders for each room and meeting are also listed here Q E ED The administrator can hide the Overview button so you might not see z it In that case you cannot use the Overview 3 E Calendar Browser Overview Day Weeki Weekll Weeklll Month Day List Appointments Report Orders Report EA 18 Jun 2015 Today lt 06 18 2015 07 18 2015 EA Thu Jun 18 2015 00 00 01 00 02 00 03 00 04 00 05 00 06 00 07 00 08 00 09 00 10 00 11 00 12 00 13 00 14 00 15 00 16 00 17 00 18 00 19 00 20 00 21 00 22 00 23 00 Internal ae Sales Pitch Sales Pitch CE _Cafetari a N CB_Conf Room A 7 CB _Conf Room B Calendar Browser for SharePoint User Manual www kalmstrom com 9 kalmstrom Business Solutions leveraging
12. tive Brief Discussion Title Diversification Plans Discussion i Employee s Families Get together L The Calendar Browser administrator might enable Extra booking information In that case each booking event has an additional task pane where you can select extra data By default the extra info is about host and attendees but in your organization the terms may be other than Host and Attendees The Host is selected from a dropdown and if you create the event you will be added by default The Attendees are written in but you only have to write the first letter Then you will get suggestions and can select the correct name Click on Add and continue with the next person The additional information e mail address company or department is filled out automatically just like the number of attendees Host and Attendees Host Rituka Rimza v Attendees Name Company Department E mail Vijayant Rimza Name Jayant Rimza Jayant kalmstrom com Jitu Patidar Jitu kalmstrom com Number of Attendees 2 Company Department E mail Rituka Rimza onmicrosoft com Delete Calendar Browser for SharePoint User Manual www kalmstrom com 6 kalmstrom leveraging your Microsoft Calendar Browser Business Solutions for SharePoint 2 SEARCH FOR RESOURCES You can search for resources that are free at specific dates and times and have as many seats as you need if applicabl
13. ts own calendar and when you book a resource you make an event in that calendar For simplicity we talk about booking rooms in this manual Your organization might use Calendar Browser for booking of other resources but the principles are the same All screenshots in this manual come from Office 365 SharePoint English version 2 THE CALENDAR BROWSER PAGE 2 1 THE CALENDAR VIEW In the calendar view you will find the resource calendars and the Control Panel buttons Office 365 Sites amp BROWSE PAGE SHARE yy FOLLOW O gt 7 A kalmstrom com f EDIT LINKS Search this site v 0 Calendar Browser Day Week June 2015 Today lt Ls Sunday Monday Tuesday Wednesday 3 E 31 01 02 03 13 00 intemal Revi e 15 00 Visit to Retai lt June2015 gt 13 00 Visit to Retai 14 00 Video Confer SA00 Call from Rol 15 00 Client Brief ti Sun Mon Tue Wed Thu Fri Sat O7 o8 08 0H 12 13 07 8 8 0 n 3 14 15 16 17 18 19 20 09 00 Project 10 Sales Pitch b 91 00 Budget Meet EZR 18 00 Budget Meet 11 00 E mail to Ani 14 00 Performance 19 00 CallfromRol E Pitc 21 22 23 24 25 26 27 Facet 17 00 Call from Rol 16 00 Project Task i 4 7 1 Cafeteria Level 2 4 i 20 18 00 Video Confer 19 00 Teleconferen 18 00 Client Brief ti m Cafeteria Level 4 13 00 Trip to HQ b Conf Room A gt sername 16 00 Trip to HQ b amp Gymnasium 2 2 THE CONTROL PANEL BUTTONS When you go to the Ca endar Bro
14. wser home page you will see the Control Panel buttons on top left How many buttons you see depends on the administrator settings You may see four three or only two Ca endar Browser buttons Calendar Browser for SharePoint User Manual www kalmstrom com N kalmstrom Business Solutions leveraging your Microsoft Calendar Browser for SharePoint Calendar Browser Calendar Browser The default Ca endar Browser control panel The Calendar Browser control panel when the Manage button is hidden The Calendar Browser control panel when the Manage and Overview buttons are hidden 2 3 BROWSING RESOURCES With Ca endar Browser you can easily browse among your organization s resources to find the most suitable one among those who are free at the time when you want to book TO see a resource calendar select the calendar you wish to see from the list to the left 2 4 VIEWS You can choose between different views day week or month just like you do in any SharePoint calendar Select a resource calendar in the list and click on the desired view 2 5 SEE DESCRIPTIONS OF RESOURCES Which one of the free resources is Office 365 Sites best for your needs To decide this BROWSE PAGE you can look at the descriptions of kalmstrom com Home the resources Calendar om Day Week ES June2015 Q 2p Conf Room A EDIT LINKS Select a resource and then click the
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