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LU Magic5 Voice-en

1. Printing is interrupted Paper or document jam no paper or ink film Follow the instructions on the display and in the error report There could be a small pause after printing several pages The device continues printing automatically No printing Check if you have inserted clamped paper correctly The lever on the right hand side next to the paper feeder must be folded backwards Documents are not properly fed Clean the scanner and the document feed slot Problems with the connection The device rings once remains silent for a short while and This is absolutely normal The fax switch checks the call af starts ringing again ter the first ring If it is a voice call the device continues to ring No dial tone Check the installation of the device Connect the telephone cable to the socket marked LINE Insert the telephone plug into your telephone connection socket Fax transmissions are constantly interrupted Try to send the fax manually Press 1q and dial the number If the recipient is using an answering machine wait until you hear a whistling tone Press START It is possible that the recipient s machine is not ready to re ceive You hear a whistling tone or silence in the handset The call is a fax Press START on the device In addition press on the telephone Hang up No fax reception or a short fax audio signal as message on Using function 51 set the number of rings for the fax the answering mac
2. l Press R 2 Dial using 4 y ESTERH MEMO 3 Confirm using OK Vl of Oo can also load the function by pressing OK Oo and OK 4 Use 4 y to select whether you would like the outgoing message to be switched on off without recording the message 5 Confirm using OK VT p When you record an outgoing message you are E asked if you would like to use the old outgoing message or would like to record a new one Con firm using OK 6 Recording a new outgoing message Press OK to record the outgoing message Wait for the confirma tion tone before you say your text 9 The outgoing message must be longer than ten seconds 7 Press OK to end the recording The recording is played back vi If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone Listening to Messages w Press to listen to the next message With the number keys you can load the desired message di rectly During playback press C and OK in order to delete the currently playing message Adjust the vol ume with 4 y Stop the playback with STOP Listening to New Messages If new messages n been received on the answering ma chine the button blinks The number of new messages is ics on the display Press 38 J 2 Confirm with OK 3 The new messages are played back Listening to Messages Again l Press 29 2 Use 4 y to select ME
3. Telephone handset Spiral cable for telephone handset 0 Paper tray Power cable with plug country specific O Telephone cable with plug country specific User manual with installation guide not depicted D l If one of the parts is missing or damaged please con tact your retailer or our customer service Attaching the Paper Tray Insert the paper tray into the openings behind the paper feed mechanism Inserting Paper Before you can receive or copy documents you must insert paper Please use only suitable paper in the standard format A4 210 x 297 millimetre preferably 80 g m Observe the information in the technical data 47 Separate the paper sheets by fanning them out then B align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once KU Pull the lever on the right next to the paper feed mech anism forward 2 Insert the paper into the paper feed mechanism You can insert a maximum of 50 pages A4 80 g m 3 Push the lever on the right next to the paper feed mech anism back to lock the paper Connecting the Handset Plug one end of the spiral cable into the socket on the tel ephone handset Insert the other end into the socket desig nated with the e symbol Connecting the Telephone Cable Connect the telephone cord to the device by inserting it in
4. 29 3 Open the scanner cover and the cover of the automatic document cover by first pushing the support A and then the support B inside The cover C folds below 4 Lightly wipe the upper side of the scanner glass A and the lower side of the document feeder scanner film white plastic plate B with a cloth 5 Clean the feed roller A and the underside of the sup port pad of the feeder roller B with a soft lint free cloth moistened with cleaning alcohol 96 percent Rotate the feed roller You must clean the entire roller 6 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place 30 7 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 8 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Using Service Codes The service codes delete all the changed settings and your device is reset to factory settings It may be possible that the device with the changed settings reacts differently than ex pected A Only use the service code if this is absolutely neces sary Many service codes also delete saved messages and telephone book entries Press OK and OK 2 Enter a service code DODOO Deletes all changed settings and saved data The device is reset to factory
5. 4 Confirm the deletion with OK p If you would like to delete an individual SMS message load the message Press OK then select DELETE with 4 y Confirm with OK Changing Settings Changing Send and Receive Numbers All numbers that you need to send and receive SMSs are stored in your device In case you moved to another tele phone service provider you must change these numbers You can set your device for two SMS service providers Press OK and OK 2 Use 4 y to select the SMS service provider that you would like to set 3 Confirm using OK 20 Enter the number for sending SMSs Confirm using OK Enter the number for receiving SMSs Confirm using OK ont au sz Use 4 y to select the SMS service provider through which you would like to send SMSs 9 Confirm using OK 9 You can receive SMS messages via both providers Switching Off Automatic Printing You can deactivate the automatic printing of SMS messag es Press OK then OK repeatedly until PRIHT SMS YES appears on the display 2 Use 4 y to select whether you would like to switch the printing on or off 3 Confirm with OK Switching SMS Reception On and Off If you are using a cordless telephone with SMS function on the same telephone line then the specific device at which you will receive an SMS message will depend on the specif ic manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS recept
6. 4 Press START 16 sH If the subscriber is busy the device dials the number again after some time Press STOP in order to can cel the transmission process After the transmission the machine prints out a transmission report depend ing on the settings Manual dialling Dial the desired telephone number with the number pad Telephone book l Press LL A Z H You can also load telephone book entries by E pressing OK O and OK 2 Use 4 y to select an entry Enter the initial letters with the number buttons to navigate more quickly in the tel ephone book l Hz You can save an entry multiple times with the E same name but in a different category In the tel ephone book the first letter of the category ap pears after the entry Short dial Press 0 9 Select the desired entry with 4 y or the number button 4 You can also load short dial entries by holding the re B spective number button pressed for at least two sec onds Redial list Press Q Use 4 y to select an entry from the list of dialled numbers l p You can also load the redial list by pressing OK B 2 and OK Caller list Hold pressed for at least two seconds Use the 4 y to select an entry from the list of callers p You can also load the caller list by pressing OK B DO and OK p For this function to work the caller line identifica tion CLIP must be activated for your telephone connection country and network
7. Enter how many copies of the Sudoku you would like to print maximum 9 copies 7 Confirm using OK 8 Using 4 y select if you would like to print the solution 9 Confirm using OK Printing the Last Game Again I Press OK and OK 2 Dial using 4 y SUDOKU LAST 3 Confirm using OK 4 Enter how many copies of the Sudoku you would like to print maximum 9 copies 5 Confirm using OK 6 Using 4 y select if you would like to print the solution 7 Confirm using OK Printing the Solution I Press OK and OK 2 Dial using 4 y SUDOKU SOLUTIOH 3 Confirm using OK 21 7 Settings D You can move the cursor using 4 y Use C to delete E individual digits Press STOP to close the menu and to return to the starting mode Entering the Time and Date Press OK and OK 2 Enter the time for example DA M for 2 o clock p m 3 Enter the date two digits for each field for example A 0O OAO for June 8th 2007 4 Confirm with OK p After a brief power failure you must check the time E and date Confirm with OK Selecting the Language Press OK and OK 2 Use 4 y to select the desired display language 3 Confirm with OK Selecting the Country AN Always set the country in which you are operating the machine Otherwise your machine is not adapt ed to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the
8. Starting the Initial Installation l Press i and 2 The machine prints out a help page and starts the initial installation process Checking the Firmware Version l Press OK and OK 2 The model designation and the configured country ap pear on the display 3 Confirm with OK 4 The information on the firmware version of the ma chine is displayed 5 Confirm with OK 24 8 Telephone Lines and Additional Devices Configuring Telephone Lines and Services Private Branch Exchanges Private branch exchanges PABX are typical in many of fices and private households You must dial an outside line access code in order to establish a connection with the pub lic telephone network PSTN from an extension Co An additional telephone connected to the machine on a telephone socket is not considered an extension Press OK and OK 2 In many countries you can set either pulse dialling or tone dialling DTMF tones Use 4 y to select the de sired dialling method w Only use pulse dialling if tone dialling is not yet activated for your telephone line 3 Confirm with OK Use 4 y to set whether you operate your machine on an extension 5 Confirm with OK 6 Configuring an extension Enter the outside line access code with which you reach the public telephone network This is usually 7 When finished the machine tests the telephone line Confirm with OK 8 Your machine checks whether it can es
9. 30 Data c mpressi nsssnaieiec donai MH MR Modulation osses V 17 V 29 V 27ter V 21 Transmission speed assamsetic asin indadeatsnsrteccunen 14 000 bps Scanner SCAR AVIGUIN Sontaicasis rE cesta a a ESS 212mm Horizontal resolution 8 dots mm Vertical resolution 1 0 0 0 Standard 3 85 lines mm A Fine 7 7 lines mm Message Memory Fax messages up to 50 pages standard test letter SMS messages up to 30 SMS messages VOICE Messages ii scvecseccncse sinita up to 30 minutes Technical specifications subject to change without notice 32 Guarantee UK Terms and Conditions At the beginning of April 2002 SAGEM SA bought the PHILIPS fax business unit SAGEM SA is now the Euro pean Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function multi functional terminals and servers covering the needs of all its customers from home users to multinational organi sations In order to apply the guarantee you should contact your dealer Proof of purchase will be required Should mal functioning arise the dealer will advise you what to do If you bought your equipment from SAGEM directly the following shall apply A SAGEM undertakes to remedy by repair free of charge for labour and replacement parts any defects in the equip ment during a period of twelve 12 months from the date of original delivery of the Equipment where those defects are a result of faulty
10. country Consult your retailer A When you select a new country all settings are reset to the factory defaults for that country Saved data is retained Check the number entered for the header Press OK and OK 2 Use 4 y to select the country in which you are operat ing the machine 3 Confirm with OK 4 Use 4 y to select SURE YES 5 Confirm with OK Entering Your Number Your number and name are printed in the top margin of every page header together with the date time and page number Press OK and OK 2 Enter your telephone number You can enter a plus sign with or 3 Confirm with OK 22 Entering Your Name Press OK and OK 2 Enter your name You can enter characters using the numeric keys see button labels Enter special charac ters using Press the respective key several times un til the desired character or special character appears on the display 3 Confirm using OK Setting the Contrast Various contrast levels are available to you for copying and printing of faxes Press OK and OK 2 Use 4 y to select the desired contrast COMTR LIGHT For lighter printing COMTR HEUTRAL For all types of documents in cluding white text on a black background COHTR OPTIMISED factory default Optimised adjustment for text and photo printing COMTR CARE For darker printing 3 Confirm with OK Lowering the Transmission Speed The machine adapts the
11. dependent The number and name will not be shown if the caller sup presses his number Manually Sending a Fax l Insert the document 2 Press 1d 3 Enter the desired telephone number with the number pad or select a saved entry 4 Press START Broadcasting You can send one fax to multiple recipients in succession Entering Recipients Individually l Insert the document 2 Press OK and OK The document is scanned 3 Enter the desired telephone number with the number pad or select a saved entry 4 Confirm with OK 5 Enter the additional telephone numbers 6 Confirm with OK You can enter up to 25 recipients 7 Press START The machine sends the fax message to all recipients in succession Sending a Fax to a Group l Insert the document 2 Press OK O and OK 3 Use 4 y to select the group to which you would like to send a fax 4 Confirm with OK 5 Use 4 y to select SEHD FAR 6 Confirm with OK v4 If your machine cannot reach a recipient the fax E message is sent to the other recipients After the ma chine has called all recipients it once again dials the numbers that previously could not be reached Delayed Fax Transmission If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time on ly you can send the fax at a later time within 24 hours I Insert the document 2 Press OK and OK 3 Enter the time at which the document
12. highest quality standards and with the greatest possible user friendliness In your user manual you will find all the information required to use your machine If you nevertheless require assistance in addition to the user manual our call centre is available Our employees are trained ex perts who would be happy to answer your questions We can assist your more quickly if you do not call us from the machine rather an external telephone Keep a printout of the settings as well as the serial number of the machine handy The serial number can be found on the type plate United Kingdom Telephone 09 05 693 02 40 0 15 minute Fax 08 70 124 02 02 Use only PHILIPS accessories The warrantee does not cover damages to the device resulting from other consumables In United Kingdom you can order PHILIPS accessories on telephone using our toll free number United Kingdom Telephone 08 00 358 08 07 E Mail dti faxinfoline sagem com Internet www sagem com We hope that you will have lots of joy using your new product SAGEM COMMUNICATION SAFRAN Group Broadband Business Group Printing Terminals Headquarters Le Ponant de Paris 27 rue Leblanc 75015 Paris FRANCE T l 33 1 58 11 77 00 Fax 33 58 11 77 50 www sagem com Limited company Capital 300 272 000 Euros 480 108 158 RCS PARIS Sagem is a registered brand of SAFRAN Group PPF 675 GB INT 252357181 B PHILIPS S
13. page 17 BD COGS eseseicescivncccdivntarersravasnvsdnaatanstoosted page 22 BS Service COME eesisicdorsiaencsnovacnsswnnaivannsorenscueyss page 30 OO Ink film stock issii page 28 Firmware version ccccccsseesesseseesestesesteseeees page 24 CO OUEST AE page 21 5 Fax Switch E E EE A T page 23 S D ie eE TAR page 23 Tiina e E page 23 DOL T LET page 26 OO Ringer T OMe cccasascsspsriunashamnasctatiecaigsssaibe page 22 6 SMS O Sending SMS scr cxsssrcocetcseuanscissseansmeeoeensss page 19 Reading SMS scccsscssesssseesessesessesseseeeesesees page 19 Printing SMS cceccccsscsseseseeeeeseesseeseesee page 20 Deleting SMS w cececccceccssessessesessessesseteseesee page 20 OG Communication by SMS ceecssessescesseseeees page 19 SMS access scccccccsssssesseseeseeseseseesseseeseeseeses page 20 7 Answering Machine OW Ge vation cinta datrennioonsceiiien page 13 DD Messages scsssisecstoascapsosusaansanradintnsccceneetaasiee page 13 DO Short messages cccccssscsseesessesesseeseseeseeesee page 15 M Recording time ccscescssessssesseeseseesseneseesen page 15 DO Outgoing message cccceccsssescesesseseeseeseeees page 13 DO Only outgoing message external memo page 13 OD Forwarding geesieatecoecc aos nunaeransa deces page 14 DO VIP a ccs cine ctcseden tiiin atic page 15 DO Access code nressnonivannesniniiatis page 14 9 Settings OD Tine Date suiii page 22 Language selection c ccccscsessesseeseseetee
14. picking up separately for the modes day and night This makes it possible to receive faxes silently at night so as not to disturb you Press X C to switch between day and night mode With the activated timer the machine switches between the modes day and night at the configured times Configuring Day Mode I Press OK and OK 2 Using 4 y select the number of rings for the answering machine The answering machine responds after these many number of rings 3 Confirm using OK Using 4 y select the number of rings for the fax switch After these many rings the fax switch switches on and distinguishes between fax transmissions and telephone calls While the device is checking the call it continues to ring 5 Confirm using OK Using 4 y set the volume 7 Confirm using OK w If you select the 72 option for the number of rings of the answering machine the answering machine switches on after two rings when you have received new messages If there are no new messages the device rings five times If the device does not pick up after two rings you have no new messages You can terminate the remote access without incurring any telephone costs Configuring Night Mode Press OK and OK 2 Configure the same settings as for the day mode see steps 2 to 7 Setting the Timer The timer switches between the modes day and night at the configured times Press OK and OK 2 En
15. settings and the initial instal lation process is started DODO Deletes all changed settings Saved data and telephone book entries remain intact DDDTO Deletes saved faxes when there are prob lems with printing 3 Confirm using OK 4 Dial using 4 y SURE YES 5 Confirm using OK AN If you have entered the incorrect code you can cancel the entry with SURE H Power Cycling If a problem occurs that cannot be corrected with the in structions in this user manual see also the help below fol low the steps given here l Pull out the power plug 2 Wait at least ten seconds then plug the power plug back into the socket 3 Ifthe error occurs again please contact our technical customer service or your retailer Follow the instruc tions on the display and on the error report The time and date flash on the display You must check the time and date after a short power fail ure Confirm using OK Problems when faxing or printing Faxes sent are of poor quality Change the resolution from FESOL STANDARD to RESOL FIHE or RESOL PHOTO Change the contrast Clean the scanner and the document feed slot Test the device by making a copy of the document If the device is in order the fax machine of the recipient is defec tive The device produces black lines when sending or printing Clean the scanner and the document feed slot Copy is blank Insert the documents face down into the document feeder
16. transmission speed to the line quality This may take some time especially for overseas connections Set a lower transmission speed if you are sending faxes into networks with poor line quality Press OK and OK 2 Use 4 y to set whether you would like to use a lower transmission speed 3 Confirm with OK Switching Page Adjustment On and Off In order that no information is lost received faxes are re duced in size when printed Press OK OQO and OK 2 Use 4 y to select whether you would like to switch size reduction on or off 3 Confirm with OK Setting Ring Tones Selecting the Ring Tone You can select from among ten different ring tones Press OK and OK 2 Use the number buttons to to select a ring tone Use 4 y to adjust the volume 3 Confirm with OK Setting the Volume You can adjust the volume of the ring tone when the device is ringing or when you set the ring tone You can save dif ferent volumes for the day and night modes also see Chapter Fax Switch Using 4 y you can set adjust the volume when the device is ringing Configuring the Fax Switch The built in fax switch of your machine distinguishes be tween fax messages and telephone calls Faxes are automat ically received telephone calls can be received even on additionally connected devices While the machine is checking the call it continues to ring You can set how often the machine should ring before
17. If you would like to poll fax messages from an ex p tension number or a sub address add this after the telephone number After entry press the number R then enter the extension number or sub address The second part of the number is only dialled once the connection with the main number has been established 2 Hold START pressed for at least two seconds Polling Secure Faxes With this function you can poll faxes that are protected with a code Press OK and OK 2 Enter the code 3 Confirm with OK 4 Enter the desired telephone number with the number pad or select a saved entry 5 Press START Sending Faxes via Polling NN Protect your document against unauthorised access with a code A caller who knows the code can poll the fax from your machine You can continue to make telephone calls and re ceive faxes l Insert the document 2 Press OK and OK 3 Enter a code max 20 characters 4 Confirm with OK Press STOP to eject the document This interrupts the standby mode Using Fax Templates Five fax templates which you can use are stored in your device With these templates you can quickly create for ex ample a short fax note or an invitation Press OK and OK 2 Using 4 y select the template you would like to print 3 Confirm using OK The device prints the template 4 Fill the template and send it to the desired recipient per fax 4 Copier w Press i and to print hel
18. MAGIC 5 User Manual Dear Customer In purchasing this machine you have decided on a quality PHILIPS product Your machine satisfies the full range of requirements for private use or in everyday office and busi ness environments Your machine is sold with a free ink film inserted for a few test pages You do not require a Plug n Print card for this ink film chip card with information on the ink film ca pacity In the telephone book of your machine you can save en tries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the en tries You can assign short dial numbers to frequently dialled tel ephone numbers You can load these numbers quickly with the short dial button and the number buttons The built in answering machine saves up to 30 minutes of messages You can record internal and external voice mes sages memos You can listen to new messages from any telephone using the remote control function With the VIP code callers can also reach you even while the answer ing machine is switched on You can send fax messages in various resolutions to one or more recipients or a group You can also poll faxes and of fer documents for polling Five fax templates which you can use are stored in your device With these templates you can quickly create for ex ample a short fax note or an invitation Select the resolution for text and photo in order to copy
19. SSAGES 3 Confirm with OK s a You can also load the function by pressing OK W and OK 4 Use 4 y to select MESSAGE FLAY 5 Confirm with OK The messages are played back Deleting Messages Deleting an Individual Message During playback press C and OK in order to delete the currently playing message Deleting Heard Messages Messages not yet heard must be heard first before de leting them Press 23 2 Use 4 y to select MESSAGES 3 Confirm with OK xi p You can also load the function by pressing OK w and OK 4 Use 4 y to select MESSAGE DELETE 5 Confirm with OK The heard messages are deleted Vin p You can also delete the already heard messages by W pressing C and OK in the starting mode Setting Up Forwarding and Re mote Control Entering the Access Code In order that you can receive forwarded messages as well as check or control the answering machine from other tele phones you must enter an access code 2 The access code may not be identical to the VIP code Press 23 2 Use 4 y to select ACCESS CODE 3 Confirm with OK You can also load the function by pressing OK O DO and OK 4 Enter a four digit code 5 Confirm with OK Forwarding Messages The machine forwards messages to a specified telephone number Once the configured number of messages is reached the machine calls the number If the call is an swered a greeting text is played Then the person on the line must enter t
20. Switching between calls call hold inserting dial ling pause outside line access code STOP START 0 Co he m S General Safety Infor mation Your machine has been tested in conformity with stand ards EN 60950 1 and IEC 60950 1 and should only be operated with telephone networks and power systems that meet these standards The machine was built exclusively for use in the indicated sales region Do not make any changes or settings that are not described in this user manual Setting Up the Machine The machine should rest securely on a stabile flat surface If the machine should fall it can be damaged or cause in jury to people especially small children The distance be tween the machine and other devices or objects must be at least 15 centimetres this also applies to the use of addition al cordless telephones Do not place the machine in the vi cinity of radios or televisions Position all cables in such a way that no one will stumble on them thus avoiding pos sible injuries to persons or damage to the machine itself Lock the cover of the machine completely into place when opening the machine You could be injured if the cover falls while you are working on the machine Protect the machine against direct sunlight heat large temperature fluctuations and moisture Do not place the machine in the vicinity of heaters or air conditioners Ob serve the informa
21. ac tivated for the SMS to work It is possible that you will not be able to send and receive SMS messages from a private branch exchange depending on the country and network p Should you face problems in sending SMS the rea E son for the same could be that you are using a secret number or that the device is connected to an old ISDN System 7 Ask your telephone service provider whether you must register for the SMS Service to which mobile telephone service providers you can send SMS which costs are applicable which functions are available Sending an SMS I Press M p You can also load the function by pressing OK E OO and OK 2 You can enter characters using the numeric keys see button labels Press to enter space or special charac ters You can move the cursor using 4 y Use C to de lete individual characters Press and hold C at least two seconds to delete the entire text You can enter 160 characters Press COPY to print the SMS before sending it p The last five SMS messages written remain saved B as templates Press G until the desired message appears 3 Confirm using OK 4 Enter the desired telephone number with the number pad or select a saved entry Co You can send an SMS message to up to five recip ients Press OK after entering the entry 5 Press lt The message is sent Notification by SMS You can have an SMS message sent to a telephone nu
22. achine displays the name with which you W have saved the number in the telephone book The number and name will not be shown if the caller sup presses his number Switching Call Waiting On and Off During a call you can be informed about another call by a notification tone call waiting Contact your telephone company to inquire about whether or not this additional function is available for your line p For this function to work the caller line identifica tion CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Press OK and OK Use 4 y to select whether you would like to turn the call waiting on or off Confirm using OK su p You can switch between the calls call toggling W with R 2 Answering Ma chine l Press i and to print an overview of the answer ing machine functions Switching On and Off p If you do not record a personal announcement the E answering machine uses the anonymous announce ment set by the factory Press three times to turn the answering machine on or off If the answering machine is turned on the symbol i appears on the display OO can also load the function by pressing OK OG and OK Editing the Outgoing Message During playback press C and OK in order to delete Co the currently playing outgoing message Adjust the volume with 4 y Stop th
23. ader together with the date time and page number l Enter your telephone number You can enter a plus sign with or 2 Confirm with OK Entering Your Name l Enter your name Letters are entered with the number buttons see labels Enter special characters with Press the respective button repeatedly until the desired letter or special character appears on the display p You can move the cursor with 4 y You can delete E individual characters with C 2 Confirm with OK After the input the machine prints an overview of the functions Entering the Time and Date l Enter the time for example DA M for 2 o clock p m 2 Enter the date two digits for each field for example MA OAO for June 8th 2007 3 Confirm with OK p You can restart the initial installation process any E time Press i and Overview Overview of the Menu Functions The following functions are available on your device There are two ways in which you can call functions Navigating in the menu Press OK or one of the two arrow keys 4 y to open the function menu Page through A y menu entries Use OK to select a function Press to return to the previous menu level Press STOP to close the menu and return to the starting mode Calling functions directly You can call a menu func tion directly using the function number Press OK and en ter the appropriate function number using the numeric keypad Confirm using OK You wi
24. also load the function by pressing OK E DO and OK 4 Use 4 y to select the desired recording length or unlim ited time automatic 5 Confirm with OK 3 Fax Co Press i and to print the instructions for sending faxes and for fax switch settings A Do not insert any documents into the machine that are wet have been edited with correction fluid are soiled or have a coated surface are written on with a soft pencil with paint chalk or charcoal originate from newspapers or magazines printing ink are held together with office or notebook staples or with tape or glue are pasted with note papers are creased crumpled or torn Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert up to 10 documents at a time Press STOP to eject the documents without sending them Sending a Fax l Insert the documents face down into the document feeder The top most document will be fed in first 2 Then configure the desired resolution You can choose between FESOL STAHDARE for documents without special features ESOL FIHE for texts with small print or drawings and RESOL PHOTO for photos Press The configured resolution ap pears on the display Press F again to change the reso lution v4 You can adjust the default contrast see also sec E tion Settings page 22 3 Dial the desired telephone number There are multiple ways to do this
25. documents with your machine You can also create multi ple copies You can send SMS messages from your machine if this service is activated for your telephone line this function is not supported in all countries and networks Received SMS messages can be managed with the extensive func tions of the SMS menu Activate notification by SMS to receive an SMS message for instance on your mobile phone when calls fax trans missions or other messages arrive in your absence this function is not supported in all countries and networks If you want your device can print Sudoku puzzles in four different difficulty levels with solution We hope you enjoy your machine and its many functions About this User Manual With the installation guide on the following pages you can start using your machine quickly and easily Detailed de scriptions can be found in the following sections of this user manual Read the entire user manual carefully Follow all safety in structions in order to ensure proper operation of your ma chine The manufacturer accepts no liability if these in structions are not followed Symbols Used N Warns about dangers for people damage to the ma chine or other objects as well as possible loss of data Injuries or damage can result from improper han dling w This symbol designates tips that will help you to use your machine more effectively and easily Installation Guide Package Contents Machine
26. e playback with STOP Recording the Outgoing Message l Press 2 Dial using Aly OUTGOING HSG 3 Confirm using OK You can also load the function by pressing OK O and OK 4 Dial using 4 y MESSAGE RECORD 5 Confirm using OK 6 Press OK to record an outgoing message Wait for the confirmation tone before you say your text Co The outgoing message must be longer than ten seconds and shorter than twenty seconds 7 Press OK to end the recording The recording is played back p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone mage to the Outgoing Message l Press 2 Dial using Aly OUTGOING MSG 3 Confirm using OK t p You can also load the function by pressing OK E and OK 4 Use 4 y to select MESSAGE FLAY 5 Confirm with OK The outgoing message is played back Using the Anonymous Outgoing Message You can replace your personal outgoing message with the factory default anonymous message l Press 29 2 Dial using 4 y OUTGOIHG MSG 3 Confirm using OK OS can also load the function by pressing OK E and OK 4 Use 4 y to select MESSAGE DEFAULT 5 Confirm with OK The outgoing message is played back Using the Outgoing Message Without Re cording of Messages You can record an outgoing message which the caller hears for which no message can be recorded in reply external memo
27. eeseseeeereererrerrerrreerees 13 Editing the Outgoing Message ceeceeseeseeeseeeeeeees 13 Listening to Messages sesseeserreeerrrrrrrrrerrrreererrerees 13 Delene Mesane aisanana ai ea 14 Setting Up Forwarding and Remote Control 14 Using the Remote Control 0 cee eeeeseeseeseeeeees 14 Remote Control FUNCIONS a cccssssssscssvessavsddecaianeass 15 Recording Internal Memos sii sutoscriscesescvsatAasnatavilten 15 Changing Settings siserccceineti eraen 15 e E E eesvecsteaees 16 DING a Fax o S a 16 Manually Sending a Fax sarni 16 Broadcasting sasesana e 16 Delayed Fax Transmission issiria manisa 17 Receiving Faxes sui ccsscgracessvsetivavivecs doa a iga 17 Polling Taxes eranan nao ens AANE 17 Using Fax Templates Svs pcticaueeteninuserscate 17 A CODICR cdsscsevscscecdessesis steactoiecsesasascdsenses 18 Inserting DOcCUmMents ssesesssesereserrrrrsrerrereerererereeerees 18 Crean e I COPY soreer ra nae Eea E EAN 18 Creating Multiple Copies sses 18 3 SMS asa 19 SIMS Regtire Ment onaniaa ina a RER 19 Seyda o M e na en ia 19 Notification by SMS axiccelicetaivccseassssassenwenente 19 Receiving an oM Sanaian A 19 Radins a0 SMS resar N aitattuetilaas dminacenass 19 Loading SMS Puntos sessies 20 Primtine ain SMS sraa ihescereases 20 Deletine aty SMS ona A lencm restates 20 AGING SRE easnco thirsty aii 20 6 Fun and Gamee ccccccccsesseseeees 21 Sudaki ararsa dans satan nnealucoans 21 T Settings acena isai 22 Enter
28. er and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it down AN Lock the cover of the machine completely into place when opening the machine You could be injured if the cover falls while you are working on the machine 3 Grip the rear ink film roll at both the sides and place it next to the front ink film roll 4 Remove both the rolls from the device The used ink film cannot be reused AN The messages and copies you have printed out can be read from used ink films Consider data protection issues when disposing of used ink films 5 Pull the used Plug n Print card out of the plug socket on the left hand side next to the ink film tray The Plug n Print card cannot be reused 6 Carefully remove the rubber bands from the new ink film Make sure that the film is not damaged Place the larger roll with the ink film in the rear ink film tray The blue gear wheel must be on the right hand side 27 8 Place the smaller roll without film in the front tray The Fixin ga P aper J am blue gear wheel must be on the right hand side and the pin must be inserted in the depression on the left hand Remove the paper from the paper feeder and take the side paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it down 9 Break t
29. esees page 22 Country selection c ccccccccsessecsesseseeseesee page 22 Q Your Number sisossessisimcaasiwniiorasnnas page 22 i nEss page 22 QF Connection type ecccccccsssssesessssssseesesseseeees page 25 Machine Overview Handset Paper tray Document feeder printed part up Panel with display O Telephone handset socket connection socket for the telephone handset O EXT Socket connection socket for additional devices LINE Socket connection socket for telephone cord Scanner Rollers of the automatic document feeder Rests of the intake rollers Document guide scanner film Cover for scanner and automatic document feeder Toothed wheel for tightening the ink film Ink film roll in the rear ink film compartment O Ink film roll in the front ink film compartment Slot for the Plug n Print card Locks for the cover of the scanner and automatic doc ument feeder lt a Panel NB Lights up if new messages are received list of the new messages with submenus blinks in the case of de vice error for example no ink film 0 9 Press briefly Recalling short dial numbers Select ing the entries with the 4 y or numeric keys press and hold Assigning short dial entry N A Z Press briefly Calling up the telephone book en tries Selecting the entries with the 4 y press and hold saving new entries X C Setting the time
30. he access code If no code is entered or an incorrect code is entered three times the machine hangs up 14 l Press 28 2 Use 4 y to select FORWARD IHG 3 Confirm with OK s p OO can also load the function by pressing OK Oo and OK 4 Use 4 y to select whether you would like to switch for warding on or off 5 Confirm with OK Enter the number to which the received messages should be forwarded 7 Confirm with OK 8 Use 4 y to select how many messages should be collect ed and forwarded together 9 Confirm with OK When you record a message you are asked if you V would like to use the old message or would like to record a new one Confirm using OK 10 Recording a new greeting text Press OK to record the greeting text Wait until hearing the confir mation tone before starting the text I I Press OK to end the recording The recording is played back Using the Remote Control With a telephone call you can listen to and delete messag es record a new outgoing message or switch the answering machine on or off p The telephone on this connection must be set to tone E dialling Press a button within 50 seconds otherwise the connection is cut off country and network de pendent l Call your telephone number 2 Wait until the answering machine switches on and plays back the outgoing message 3 Enter the access code The machine interrupts the outgoing message and plays new messages If no new me
31. he chip card from the Plug n Print card Insert the chip card in the plug socket on the left hand side next to the ink film tray AN Lock the cover of the machine completely into place when opening the machine You could be injured if the cover falls while you are working on the machine 3 Carefully pull the paper out 10 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 4 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases I I Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Checking the Ink Film Reserve 5 Close the device Insert the paper tray in the opening Press OK and OK provided for it behind the paper feeder Insert paper 2 The number of pages that can still be printed with the again ink film is shown on the display 3 Press STOP to return to the starting mode If the ink film used up or if there is no ink film in the ma chine a message appears on the display 28 Fixing a Document J am 6 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it down 7 Close the device I
32. hine switch to 4 and the total number or the number of rings for the answering machine model dependent to 5 see Page 23 You cannot simultaneously use the answering machine fa cility of your telephone service provider voice mail box and receive faxes on your devices see page 25 3I 10 Appendix Technical Data Dimensions Lx H x W ue 313 x 129 x 197 mm We e 0 eee RCO PeN OOP UT MN TEN ee Urea Tree ren Trea neen 1 9 kg Power supply oseere 220 240 V 50 60 Hz Power consumption A aN Stand by mode lt 1 5 W without Dect EET Stand by mode lt 2 5 W with Dect a A aa E ar a E cess Transmission lt 20 Watt Recommended Ambient Temperature 18 28 C bas ons Relative humidity 20 80 non condensing Standards SATCU ATEI E EE E I EN60950 1 EWTUISSIONS ssccstosssvosssulcnnssccsacisdcieseassenates EN55022 Class B Immunity to electrical noise eee eeeeeeeeeees EN55024 Paper Capacity R E NENS 50 sheets DIZ A E TEE E A4 210 x 297 mm ETE aa E E E TT 0 07 0 11 mm WW cia N AE aes 60 90 g m Document Feeder Capac ly ARTET alamie tacts 10 sheets BGA Elisa case a E ENEA 148 212 mm De E a AE AEE A elicited E 100 600 mm Thickness isani 0 06 0 15 mm Telephone Type of CONN CEHOM weiss reece PSTN PABX Dialling mode Tone pulse dialling country dependent Telephone book arsan iren iea 200 entries Fax UVC A E EEE E ITET Group 3 Compari biiy eonan iee ree ete ITU T T
33. ine the Time and Date siiiincstiaiseeseeceertntics 22 Selecting thie Eansuage sionais 22 Selecting the County sedereke niina TENNESSE 22 Entering Your Number siececavanctestictiaasaeneads 22 Entering Your Name saveciucscvavicedesas tissue ri e 22 Setting the Contrast siora ai ein ONEA 22 Lowering the Transmission Speed eeeeeeseeeeeees 22 Switching Page Adjustment On and Off 22 Sere Rino TONGS srie naeron AAN ak 22 Configuring the Fax Switch essees 23 Printing Lists and Help Pages ssisrenisiiririsriss 23 Starting the Initial Installation eeen 24 Checking the Firmware Version ceceeseeseeeeeeee 24 8 Telephone Lines and Additional DDO VIGES E E 25 Configuring Telephone Lines and Services 25 Connecting Additional Devices ee eeeeeeeeseeeeeeee 25 Using Additional Telephones Easylink 0 0 0 26 F SErViICE sa ctasssesceccacncne aanraai eaaa 27 Changing the ink film orieseiairiiniines 27 Checking the Ink Film Reserve 28 Fixing a Paper Jam sessessssessererrrreererrssrrrrererrsrrerssrees 28 Fixing a Document Jam esseeerreerrrreerrrrerrrrerrereerens 29 e ING E E E dues ou reiceses 29 Usine Sevice COG eS ian a 30 Power Cycling sissioni irera aiar TRS 30 lO Appendix isc ccsssesccnascccieceisccscsceacessaoces 32 Wechintcal Data ar owt neatea eset oh aaa 32 Gra rates secaiccessidcsesess asa enn i nese 32 Declaration of Conformity DoC 0 eeeeeeeeeeeeeeees 33 Customer Intonation wesc cevavoszistsisca
34. ion on your cordless telephone If this is not possible switch off SMS reception on the machine You can continue to send SMS messages even while SMS reception is switched off Switching SMS Reception Off Press OK and OK Enter the service code OO OOOM Confirm with OK Use 4 9 to select SURE YES Confirm with OK A If you have entered the incorrect code you can cancel the entry with SURE H Switching SMS Reception On Press OK and OK 2 Enter the service code OOD OO 3 Confirm with OK 4 Use 4 y to select SURE YES 5 Confirm with OK AN If you have entered the incorrect code you can cancel the entry with SURE H uu bh W N 6 Fun and Games Co Press i and to print the instructions for the Games and Fun functions of your device Sudoku Sudoku is a Japanese number puzzle The game has 3 x 3 squares divided into 3 x 3 fields Depending on the diffi culty level lesser or more digits are already given at the be ginning of the game The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row a column and each of the nine blocks There is only one solution X v4 The solution of the last printed game is saved The E solutions of earlier games are no longer available Printing a Game Press OK and OK Dial using 4 y SUDOKU MEW Confirm using OK Using 4 y select the difficulty level Confirm using OK O U A WN
35. leting a Short Dial Entry AN This function not only deletes the short dial entry it also deletes the entire entry from the telephone book Overwrite the short dial entry if you would like to change the assignment l Press 0 9 s p You can also load the function by pressing OK W and OK 2 Use 4 y or the respective number button to select the entry you would like to delete 3 Press C 4 Confirm the deletion with OK Printing the Telephone Book Press OK and OK The machine prints a list with the telephone book entries and saved assignments Caller Line Identification Presen tation CLIP country and network dependent The number of an incoming call appears on the display For this function to work the caller line identification CLIP Caller Line Identification Presentation must be activated for your telephone connection Enquire with your telephone company Caller identification may be as sociated with a fee su If the caller line identification does not work even B though the function is activated for your telephone connection check if you have set the correct country also see Chapter Settings Page 22 Missed Calls If you received a call while away the button flashes l Press 2 Using 4 y you can page through the list of missed calls s p If you have received additional messages first se W k the missed calls using 4 y and confirm with 3 To 2 wn pick up the handset D Your m
36. life oo Packaging To facilitate packaging recycling please con form to your local selective recycling rules Batteries Old batteries have to be deposited in designat ed collection areas Product The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equip ment covered by special disposal regulations To enforce recycling recovery of The Waste Electrical and Electronic Equipment WEEE and to protect the envi ronment and human health European regulations requires that you selectively collect waste equipment using one of the following options e Your retailer will take your equipment back if you are buying a replacement product e Waste equipment can also be deposited in designated col lection areas 33 This user manual was printed on recycled paper bleached without chlorine This satisfies the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper The plastic foil may be submit ted for recycling or disposed of with waste not intended for recycling depending on the requirements in your country Trademarks The references mentioned in this manual are trademarks of the respective companies The lack of the symbols and does not justify the assumption that these dedicated terms are free trademarks Other product names used herein are for identification pur
37. ll find the function number in the following list Co Press i and to print a list of all functions and set tings of your device Telephone Book O Looking up an entry c cescecescsseeseseeseeteeeeees page 10 DOI IN ir CIV vonesiiezeatnacesstcasieoosieecsnibleaabectacees page 10 QO Creating groups cccccsseccessessessesesseseeseeseens page 11 D Short Gia Mie esis casartessia eens calesiia iawn page 11 OG Modifying an entry cecccceccssessesseseeseeeseeees page 11 Deleting entries c cceccccsseesesseseesssteseeseeeeees page 11 00 Printing entries asisreisssisioiiieresaceesosisssse page 12 2 Calls D Received calls inniinn page 10 Q Outgoing calls cis ceca zeresecssnectenseteatecvasvcne page 10 DO Printing entries siise page 24 3 Fax OC Polled reception c ccccssessessesesssseseesesteseeses page 17 Q Polling send vecrwssssvecesansrossorsrvedtersiasarecesanne page 17 3 Transmission with delay c ccscccesesseeeeees page 17 3 Sending to multiple recipients broadcast page 16 BQ G Fax fouitinal scssscsiececssuvsenassassoosenecnsndansancesosss page 23 3 Transmission report c scsssscssessseseseesesseseeees page 23 OO Print reduced in size siisii page 22 3 Transmission speed c ccccsscssessesssseeseeeseeees page 22 4 Miscellaneous OLOKO EO E page 23 A 2 Call Waiting acs cisadecnse dea seensia ceaneseudted page 12 Fax templates c c ccscscessssesseessesessesesseseeees
38. marked with a 3 Confirm with OK p You can move the cursor with 4 y Press COPY B to print the SMS message 4 Press STOP to return to the SMS list v Press OK to load additional SMS functions Loading SMS Functions While reading an SMS message press OK to load ad ditional SMS functions 2 Use 4 y to select an option You can display informa tion about the SMS message print or delete the mes sage forward the message to another recipient or send an SMS response You can return to the list of SMS messages or view the next or previous SMS message 3 Confirm with OK Printing an SMS Press OK and OK 2 Use 4 y to select the SMS messages you would like to print out PRINT ALL Prints all received and composed SMS messages PRINT IHEQ Prints all received SMS messages PRINT OUTEBO Prints all sent SMS messages PRINT HEL Prints all unread SMS messages 3 Confirm with OK p If you would like to print an individual SMS mes E sage load the message Press COPY to print the message Deleting an SMS If the message memory is full the machine cannot receive any more messages Delete SMS messages to free up mem ory Press OK and OK 2 Use 4 y to select the SMS messages you would like to delete DELETE ALL Sht Deletes all received and com posed SMS messages DELETE READ SMS Deletes all read SMS messages DELETE SENT SMS Deletes all sent SMS messages 3 Confirm with OK
39. mber of your choice when faxes or SMS messages are received or the answering machine receives calls or voice messages in your absence Press OK and OK 2 Use y to select whether you would like to be in formed about new SMS messages 3 Confirm with OK Use 4 y to select whether you would like to be in formed about calls in your absence 5 Confirm with OK Use 4 y to select whether you would like to be in formed about new fax messages 7 Confirm with OK 8 Use 4 y to select whether you would like to be in formed about new messages on the answering machine 9 Confirm with OK 10 Enter the number to which the SMS should be sent I I Confirm with OK A message appears on the display stating the notification by SMS is activated Receiving an SMS p Check whether you have inserted and clamped in the B paper correctly The lever on the right next to the pa per feed mechanism must be pushed back Received SMS messages are printed out automatically If you have turned the automatic printing function off the SMS messages will be stored Your machine stores up to 30 received SMS messages Reading an SMS After reception of a new SMS message the button lights up l Press X58 2 Use 4 y to select the SMS messages 3 Press N58 The Read SMS menu opens Loading Previously Read SMS Messages Press OK and OK 2 Use 4 y to select the SMS message you would like to read Unread SMS messages are
40. nsert the paper tray in the opening provided for it behind the paper feeder Insert paper AN Lock the cover of the machine completely into again place when opening the machine You could be injured if the cover falls while you are working on e the machine Cleaning 3 Open the scanner cover and the cover of the automatic A Unplug the machine from the power socket before document cover by first pushing the support A and cleaning it Use a soft lint free cloth Never use liq then the support B inside The cover C folds below uid or easily flammable cleansers sprays abrasives polishes alcohol etc Do not allow any moisture to reach the interior of the machine p Special fax cleaning sheets are available as accessories from our call centre Insert a sheet into the document feeder Press STOP the page is ejected Repeat this process at a few times Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it down 4 Carefully pull the document to the front or to the back out of the device AN Lock the cover of the machine completely into place when opening the machine You could be injured if the cover falls while you are working on the machine 5 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place
41. on duration of recording set for messages applies even to the recording duration of memos H The configured recording length for incoming mes B sages also limits the length of the internal memos l Press 28 2 Dial using 4 y GUICK HOTE 3 Confirm using OK p You can also load the function by pressing OK E DO and OK 4 Press OK to record a voice message Wait for the con firmation tone before you say your text 5 Press OK to end the recording The recording is played back After that the button starts flashing The voice message is displayed as a new message p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone Changing Settings Entering the VIP Code If callers enter the VIP code the machine continues to ring even if the answering machine has taken over the call With this function certain persons can reach you even if you have set the number of rings to zero A The VIP code may not be identical to the access code for remote control l Press 28 2 Use 4 y to select MIF CODE 3 Confirm with OK p You can also load the function by pressing OK E DO and OK 4 Enter a four digit code 5 Confirm with OK Setting the Recording Length You can limit the length of the incoming messages and in ternal memos l Press 2 2 Use 4 y to select FECORD TIME 3 Confirm with OK p You can
42. one Using A y you can set the volume 9 Confirm using OK The entry is saved Editing an Entry Press OK and OK Using 4 y select the entry which you would like to edit Confirm using OK Edit the name Confirm using OK l 2 3 4 5 6 Using 4 y select the number you would like to enter 7 Confirm using OK 8 Edit the number 9 Confirm using OK l 0 You can assign a rieg tone to the number Using the numeric keys to select a ring tone Using 4 y set the volume I I Confirm using OK Deleting an Entry I Press OK and OK 2 Use 4 y to select the entry you would like to delete 3 Confirm with OK 4 Confirm DELETE YES with OK Groups You can combine several telephone book entries into a group A message is sent to all members of this group in succession Adding Group Entries Press OK O and OK 2 Use 4 y to select the group you would like to create 3 Confirm with OK You can add entries to the group display the members of the group delete the group or send a fax to the group 4 Use 4 y to select ADE MEMBER 5 Use 4 y to select the entry you would like to add to the group 6 Confirm with OK 7 Repeat steps 4 to 6 to add additional entries to the group 8 Press STOP to end the input Displaying Group Entries Press OK DG and OK Use 4 y to select the group you would like to display Confirm with OK Use 4 q to select VIEL MEMBERS Confirm with OK Page through the ent
43. or shorten its service life Dispose of old consumable materials according to the waste regulations of your country Table of Contents Dear CUStOMer set eaae daos d a Aast 2 About this User Manual sicessssstisoksscccssntosssaseatseenacaaseas 2 Installation Guide ccccssseseeesereees 3 Packace Contents a nied ented Notas inlets 3 Attachiaethe Paper Tray cerei a S 3 Inserting Paper Saiianiccssfosevstoowssceganuseessnndavtsoksregouees 3 Connecting the Mandset ncasibiiemensiiamcncansensese cid 3 Connecting the Telephone Cable osos 4 Connecting the Power Cable ssisropic iie aige 4 Piatt instal ain nre a 4 OVEN VICW siesteicaececcscauetactetcconantsaartsteseteenete 5 Overview of the Menu Functions eseeeeeeeeeeeeee 5 Machine OVERVIEW dorea ae Aa 6 Patel EEE ENE E E E PE 7 General Safety Information 8 Telephone Functions 0ce0 10 Making Telephone Calls on the Machine 10 Chin AD al ia sutanon e ae 10 Inserting a Dialling Pause ossee 10 Pand s EEE Sra a E EA 10 Recording a telephone conversation sss 10 Telephone Book of the Machine nsss 10 COUPS Eoaea AENEA EAS DAE EAEE 11 SHOE Dial Meee ae E A RTE ae Pope 11 Printing the Telephone Book sses 12 Caller Line Identification Presentation CLIP 12 Miesed Calls Sans curve srbeecccee ee oa 12 Switching Call Waiting On and Off oe eee 12 2 Answering Machine ssessesssesseeeceeee I3 Switching On and Off sees
44. p for copying Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert up to 10 documents at a time Inserting Documents l Insert the documents face down into the document feeder The top most document will be fed in first 2 Then configure the desired resolution You can choose between FESOL STAHDARE for documents without special features ESOL FIHE for texts with small print or drawings and RESOL PHOTO for photos Press The configured resolution ap pears on the display Press F again to change the reso lution v4 You can adjust the default contrast see also sec B tion Settings page 22 Creating a Copy Press COPY briefly The copy is created Creating Multiple Copies Hold COPY pressed for at least two seconds 2 Enter the number of times you would like to copy the document maximum of 15 copies 3 Press COPY Use 4 y to select whether the document should be mag nified or reduced in size when copied You can magnify up to 200 percent or reduce to as small as 50 percent of the original size 5 Confirm with OK The copy is created Press STOP to eject the documents without copying them 18 5 SMS Function is not supported in all countries and networks W Press i and to print the instructions for SMS Q functions SMS Requirements Your device is preset for using the SMS Short Messaging Service services Caller identification CLIP must be
45. plied Set up your machine so that the power socket is easily ac cessible The machine does not have an on off button In an emergency disconnect your machine from the power supply by pulling the power plug Never touch the power or telephone cable if the insulation is damaged Disconnect your machine from the power and telephone networks during an electrical storm If this is not possible do not use the machine during an electrical storm Before cleaning the surface of your machine disconnect it from the power and telephone networks Never use liquid gaseous or easily flammable cleansers sprays abrasives polishes alcohol Only clean the display with a dry soft cloth If the display breaks a mildly corrosive liquid may escape Avoid all con tact with your skin and eyes In the event of a power failure your machine will not func tion saved data is retained Repairs Should disruptions occur follow the instructions on the display and on the error report Do not make any repairs to the machine yourself Improp er maintenance can result in injuries or damage to the ma chine Only have your device repaired by an authorised service centre Do not remove the type plate from your machine this would void the warranty Consumable Materials Use only original consumable materials These are availa ble from a specialised retailer or through our order service Other consumable materials could damage the machine
46. poses only and may be trademarks of their respective owners Sagem SA disclaims any and all rights in those marks The reproduction of certain documents e g by scanning printing copying is prohibited in many countries The list of such documents below is not intended to be com plete it only offers a general overview In case of doubt consult your legal advisor Passports personal identification Entrance and exit visa papers immigration papers Military service documents Bank notes travel checks payment orders Postage stamps tax stamps stamped or unstamped Loan papers certificates of deposit bonds Documents protected by copyright Follow the statutory regulations of your country with re gard to the legal validity of fax transmissions particularly in connection with the validity of signatures meeting de livery deadlines or disadvantages resulting from the loss of quality in the transmission etc Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy This product is intended for use on an analogue public tel ecommunications network PSTN and in the country specified on the packaging Use in other countries can re sult in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first Neither Sagem SA no
47. r an estimate and he she must accept the esti mate and agree to pay the charges mentioned in it before returning the equipment to SAGEM The repair and de livery costs will be invoiced to the customer The foregoing shall apply unless otherwise agreed in writ ing with the customer and only for the UK If any provi sion of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation such in validity or illegality shall not impair or affect the remaining provisions or parts of this guarantee CE The CE symbol confirms conformity with the EU direc tives that apply to the device Declaration of Conformity DoC Hereby Sagem Communication Austria GmbH declares that this PPF 675 is in compliance with the es sential requirements and other relevant provisions of Di rective 1999 5 EC You can find the complete Declaration of Conformity on our website www sagem com rik As an Energy Star Program Participant SAGEM Commu nication Austria GmbH has determined that this product meets the Energy Star guidelines for energy efficiency Environment Respect of environment is a key objective of SAGEM SA The SAGEM Group uses environmentally friendly processes to run its operations and has chosen to integrate strong environmental constraints in the full life cycle of its products including manufacturing product use and end of
48. r and the fax reception modes fax switch Modes set on the display day night Activated timer also with STOP Function abort return to the output mode documents eject ending message playback C Return to the previous menu level press briefly de leting individual characters press and hold deleting com plete entry during a playback Deleting individual mes sage in the starting mode Deleting all messages 4 y Calling the menu functions navigation within the menu selecting options moving the curser adjusting the volume level OK Calling the menu functions confirming input START Press briefly Starting transmission of messages press and hold Starting fax polling 22 Calling answering machine menu i _Press briefly Printing help pages and setting lists press and hold Starting initial installation process COPY Press briefly creating a copy press and hold creating multiple copies Setting higher resolution for faxes and copying FESOL STAMDARD RESOL FIHE RESOL FHOT O bJ Calling the SMS menu function is not supported in all countries and networks Numeric keypad lInputting digits characters and special characters press and hold Recalling short dial numbers C Press briefly List of the last ten numbers dialled redialling list press and hold List of last ten callers caller list 1 Dialling with the handset replaced hands free R
49. r inap propriate maintenance or unsuitable operating conditions particularly of tempera ture and humidity or repair or maintenance of the equipment by persons not authorised by SAGEM or e wear and tear from normal daily use of the equipment and its accessories e damage due to insufficient or bad packaging of equip ment when returned to SAGEM e supply of new versions of software e work on any equipment or software modified or added without the prior written consent of SAGEM e malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment e communication problems related to an unsuitable envi ronment including problems related to access and or connection to the In ternet such as interruptions by access networks or malfunc tion of the line used by the subscriber or his correspondent transmission faults for example poor geographical cover age by radio transmitters interference or poor line quality the local network fault wiring servers workstations or the failure of the transmission network e the normal servicing as defined in the user guide sup plied with the equipment as well as malfunctioning due to servicing not being carried out servicing costs are in any event always borne by the customer C In the cases set forth in B as well as after expiry of the twelve month guarantee period the customer must ask SAGEM fo
50. r its affiliates shall be liable to the purchaser of this product or third parties for damages loss es costs or expenses incurred by the purchaser or third parties as a result of accident misuse or abuse of this prod uct or unauthorized modifications repairs or alterations to this product or failure to strictly comply with Sagem SA operating and maintenance instructions Sagem SA shall not be liable for any damages or problems arising from the use of any options or any consumable ma terials other than those designated as original Sagem prod ucts or Sagem approved products Sagem SA shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products 34 All rights reserved No part of this publication may be re produced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopy ing recording or otherwise without the prior written per mission of Sagem SA The information contained herein is designed only for use with this product Sagem is not re sponsible if this information is applied to other devices This user manual is a document that does not represent a contract Errors printing errors and changes are reserved Copyright 2006 Sagem Communication Austria GmbH 35 Customer Information We constantly strive to develop our products according to the
51. ries of the group with 4 y a OAU hWN Press STOP twice to return to the starting mode Deleting Individual or All Group Entries Deleting an Individual Entry Press OK and OK 2 Using 4 y select the group from which you would like to delete entries Confirm with OK Select using 4 y DELETE MEMBER Confirm with OK Using 4 y select the entry which you would like to de lete 7 Confirm with OK 8 Select using 4 y DELETE YES 9 Confirm with OK The entry is deleted ou bh W Deleting a Group Press OK DG and OK Use 4 y to select the group you would like to delete Confirm with OK Use 4 9 to select DELETE MEMBER Confirm twice with OK Use 4 y to select DELETE ALL Confirm with OK All entries in the group are deleted sa GO uw bh WN Short Dial You can assign short dial numbers to frequently dialled tel ephone numbers You can load these numbers quickly with the short dial button and the number buttons Assigning or Changing a Short Dial Entry l Hold pressed for at least two seconds p You can also load the function by pressing OK E DO and OK 2 Use 4 y or the respective number button to select the short dial number you would like to assign or change 9 If you select a short dial number that is already as signed the entry is overwritten 3 Confirm with OK Use 4 y to select the telephone book entry you would like to assign as a short dial entry 5 Confirm with OK De
52. seconds Use the 4 y to select an entry from the list of callers l p You can also load the caller list by pressing OK B DO and OK sW For this function to work the caller line identifica E tion CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Chain Dialling You can combine and edit manually entered digits and saved entries before the dialling process starts If you have saved for example the telephone number prefix of an in expensive telephone service provider call by call as a tel ephone book entry select this entry and manually enter the subsequent telephone number or select another saved entry Inserting a Dialling Pause It can be necessary to insert a dialling pause into the tele phone number for instance for the outside line access code for an extension or sub address or in a long distance number Press R The second part of the number is only dialled once the connection with the main number has been established Hands Free l Press 1 to dial without lifting up the handset You will hear a dial tone from the loudspeaker 2 Enter the desired number using the numeric keypad or dial a saved entry The dialling process begins immedi ately Any incorrectly entered numbers can no longer be changed now p Put the handset near the device with the microphone E facing up in order to achie
53. should be trans mitted e g DA OO for 2 pm 4 Confirm using OK 5 Enter the desired telephone number with the number pad or select a saved entry 6 Selecting a saved entry Confirm the selected en try using OK 7 Press START The device goes into standby mode and transmits the fax at the entered time You can continue to place calls and receive faxes Press STOP to eject the document This interrupts the standby mode Receiving Faxes If you have not changed the factory settings received faxes will be printed out immediately If no paper or no ink film is inserted the machine saves the incoming faxes The button blinks Once paper or a new ink film is in serted the saved faxes are printed out p Check whether you have inserted and clamped in the B paper correctly The lever on the right next to the pa per feed mechanism must be pushed back If the message memory is full no additional messages can be received A warning appears on the display Observe the information in the technical data p If there are problems with printing out saved fax messages a service code is available see also section Service page 30 Polling Faxes With the fax polling function you can retrieve faxes that lie ready in the dialled fax machine You can also provide documents on your machine to be polled by others Polling Faxes Directly l Enter the desired telephone number with the number pad or select a saved entry v7
54. ssages have been received you will hear two confirmation tones Jy p If you select the 3 4 option for the number of E rings of the answering machine the answering machine switches on after two rings when you have received new messages If there are no new messages the device rings five times If the device does not pick up after two rings you have no new messages You can terminate the remote access without incurring any telephone costs 5 The functions below are available via the number but tons 6 Hang up to end the remote control session Remote Control Functions Listening to Messages Listen to the current message again Press Listen to all messages Press Listen to the next message Press Deleting Messages Delete the current message While listening to a message press O Delete all messages After listening to all messages press Press again within five seconds to confirm the deletion Outgoing Message Listen to the outgoing message Press O Recording a new outgoing message Press O 2 Wait for the two confirmation tones 3 Press O 4 Wait for the long confirmation tone before starting the text 5 Press to end the recording Control Functions Cancel last function Press Switch off the answering machine Press Switch on the answering machine Press Recording Internal Memos You can record voice messages memos which can be played as messages The limit
55. ssing on the additional telephone or the START button on the machine Taking Over the Line If you pick up on an additional telephone and the machine continues to ring or attempts to receive a fax you can dis connect the machine from the line Press ODD on the ad ditional telephone Changing Codes N Only change the codes if it is absolutely necessary The codes must begin with or and must be different Press OK and OK Enter the new code for starting fax reception Confirm with OK Enter the new code for taking over the line on an addi tional device 5 Confirm with OK A W N 26 9 Service D Should disruptions occur follow the instructions on B the display and on the error report Changing the ink film A Use only original consumable materials These are available from a specialised retailer or through our order service Other consumable materials can cause damage to the machine Co Follow the instructions on the packaging of the con sumable materials For receiving or copying documents an ink film must be inserted in your device Your device is delivered with an al ready inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information regarding ink film capacity For every next film that you insert you must load the capacity mem ory with the included Plug n Print card Remove the paper from the paper feed
56. stsartied enpi 36 Telephone Func tions 7 Co Press G and to print an overview of the tele phone book functions How to connect additional telephones and what functions are available to you can be found in the section on tele phone lines and additional devices page 25 Making Telephone Calls on the Machine Dial the desired telephone number There are multiple ways to do this Then lift up the handset Co You can also lift up the receiver first then dial a number The dialling process starts immediately Manual dialling Dial the desired telephone number with the number pad Telephone book Press Q A Z p You can also load telephone book entries by E pressing OK OO and OK 2 Use 4 y to select an entry Enter the initial letters with the number buttons to navigate more quickly in the tel ephone book l Hz You can save an entry multiple times with the E same name but in a different category In the tel ephone book the first letter of the category ap pears after the entry Short dial Press 0 9 Select the desired entry with 4 y or the number button p You can also load short dial entries by holding the re E spective number button pressed for at least two sec onds Redial list Press Use 4 y to select an entry from the list of dialled numbers p You can also load the redial list by pressing OK E 2 and OK Caller list Hold G pressed for at least two
57. tablish a connec tion with the public telephone network If it cannot es tablish the connection you are once again asked for in put sH In rare cases the outside line access code may be a E different number or a two digit number For older telephone systems the outside line access code can be R Flash Press R to enter this outside line access code Should a connection to the public telephone network not be possible contact the provider of your telephone system DSL Connection In the event that you use a DSL modem Connect the ma chine after the modem For additional information please consult the operating manual of your DSL system ISDN Connection Details for ISDN connections can be found in the instruc tions provided with the terminal adapter or the dial up router Voice Mailbox You cannot simultaneously use the answering machine fa cility of your telephone service provider voice mail box and receive faxes on your devices Get the mail box func tion for your telephone connection deactivated or set the number of rings for the fax switch to lower than 3 on your device also see Chapter Setting the Fax Switch Page 23 When the fax switch accepts the call the mail box of the service provider does not step in Enquire with your tele phone company Connecting Additional Devices You can operate additional devices on a telephone line such as cordless telephones answering machines modems or charge coun
58. ter the time at which the machine should switch to day mode for example OM for 6 o clock a m 3 Confirm with OK 4 Enter the time at which the machine should switch to night mode for example DD for 10 o clock p m 5 Confirm with OK Special Settings Silent Fax Reception If you would like to accept a fax without preceding rings set the number of rings of the fax switch to Switching Off All Rings If you don t want to be disturbed e g in the night by any incoming calls you can set the number of rings to H The device switches immediately to silent fax reception Manually Receiving Faxes Select manual reception under number of rings of the fax switch The device will not receive faxes on its own You can start fax reception manually by pressing START This setting is useful when you want to receive faxes via a modem connected to a computer Printing Lists and Help Pages Printing the Call List The call list contains the last 50 numbers dialled Press OK and OK 2 Use 4 y to select whether you would like to switch the printing on or off 3 Confirm with OK Switch on printing Use 4 y to select whether the call list should be printed immediately or after every 50 calls 5 Confirm with OK Printing a Transmission Report After every transmission the machine prints out a trans mission report If a transmission error occurs an error re port is printed out You can switch off prin
59. ters vt If you are using a cordless telephone with SMS func E tion on the same line then the specific device at which you will receive an SMS message will depend on the specific manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS reception on your cordless telephone Connection to the Machine You can connect additional devices directly to your ma chine Plug the telephone cable of the additional device into the EXT socket RJ 11 connection of your machine p We recommend direct connection to the machine E because this allows the fax switch to function opti mally and to control the additional devices Connection to the Telephone Line In order for the fax switch to function the machine must be first in the series if multiple devices are connected to the same telephone socket Follow the correct order v4 If you have multiple telephone sockets for the same E telephone line the machine must be connected to the first telephone socket 25 Using Additional Telephones Ea sylink With the Easylink function you can control your machine with additional telephones To use this function addition al telephones must be set to tone dialling DTMF tones see here the user manual of your additional telephone Starting Fax Reception If you pick up on an additional device and hear that you are receiving a fax message whistle or silence you can start the fax reception by pre
60. the socket designated with LINE RJ 11 Connector In sert the telephone plug into your telephone connection socket H If you connect your device as extension to a tele B phone system you must set it for working as an ex tension also see Chapter Telephone connections and additional devices page 25 Connecting the Power Cable AN Check whether the power type of your machine in dicated on the type plate matches the power type available at the setup location Insert the power cable into the connection located on the rear side of the machine Connect the power cable to the electrical socket Initial Installation After you connect your device to the mains the initial in stallation commences Press i Your device prints a help page Selecting the Language l Use 4 y to select the desired display language 2 Confirm with OK Selecting the Country AN Always set the country in which you are operating the machine Otherwise your machine is not adapt ed to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer l Use y to select the country in which you are operat ing the machine 2 Confirm with OK After this input the machine prints another help page and checks the telephone line Entering Your Number Your number and name are printed in the top margin of every page he
61. ting of the transmission report Press OK and OK 2 Use 4 y to select whether you would like to switch the printing on or off 3 Confirm with OK Printing the Fax Journal The fax journal is a list of the last ten faxes sent and re ceived Press OK and OK 2 Use 4 y to select whether you would like to switch the printing on or off 3 Confirm with OK Switch on printing Use 4 y to select whether the fax journal should be printed immediately or after every ten transmissions 5 Confirm with OK 23 Printing Numbers and Entries The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups Press OK and OK The list is printed Printing Help Pages Help Overview Press i and to print an overview of the help pages Help 3 Telephone Book Press i and to print an overview of the telephone book and answering machine functions Help 4 Fax Transmission Press i and to print instructions for sending fax mes sages and for configuring the fax switch Help 5 Copier Press i and to print the help for copying Help 6 Function List Press i and to print a list of all functions and settings of your machine Help 7 Games and Fun Press i and to print the instructions for the Games and Fun functions of your device Help 8 SMS Press i and to print the instructions for SMS func tions
62. tion on temperature and humidity in the technical data The machine must have sufficient ventilation and may not be covered Do not put your machine in closed cabinets or boxes Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits Otherwise the machine can overheat and catch on fire In the event that the machine becomes too hot or if you see smoke coming from the device you must immediately pull the power cable out of the power socket Have your machine examined by trained professionals at a technical service location To prevent the spread of fire open flames should be kept away from the machine Do not plug in the machine in moist rooms Never touch the power plug power connection or the telephone socket with wet hands Do not allow liquids to enter into the machine Discon nect the machine from the power socket if liquids or for eign objects have entered the machine and have your ma chine examined by trained professionals at a technical serv ice location Do not allow children to handle the machine without su pervision The packing materials should be kept out of the hands of children Caution metallic objects may be retained if placed near or on the handset receiver Power Supply Check whether the power type of your machine indicated on the type plate matches the power type available at the setup location Use only the power and telephones cables sup
63. ve an optimum communi cation Recording a telephone conversa tion You can record a telephone conversation After recording the button flashes and you can hear the record ing like a message on the answering machine You must inform your caller when recording a tele phone conversation During a telephone call press 2 The recording be gins 2 Press again to end the recording Telephone Book of the Machine In the telephone book of your machine you can save en tries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the en tries Observe the information in the technical data sz You can move the cursor using 4 y Use C to delete E individual digits Press STOP to close the menu and to return to the starting mode Saving Entries l Press and hold LL A Z at least two seconds 2 Enter the name You can enter characters using the nu meric keys see button labels Press to enter special characters Press the respective key several times until the desired character or special character appears on the display 3 Confirm using OK Using 4 y select the category for which you would like to enter a number CATEGORY HOME CATEGO RY WORK CATEGORY MOBILE or CATEGO Rit FAS Confirm using OK Enter the telephone number Confirm using OK on aA uw You can assign a a tone to the number Using the numeric keys from to select a ringer t
64. workmanship During this twelve month guarantee period the defective equipment will be repaired free of charge the customer must however first contact the SAGEM After Sales Department the phone number of which can be found on the delivery slip or in the user manual Unless the customer has concluded with SAGEM a maintenance contract in respect of the equip ment which specifically provides for repairs to be carried out at the customer s premises the repairs will not be car ried out on the equipment at the customer s premises The following sentence applies to purchases of equipment for the customer s trade business or profession Except as oth erwise expressly provided in this Document and to the ex tent permitted by law SAGEM makes no representations or warranties express or implied statutory or otherwise and to such extent all terms and conditions implied by law are hereby excluded This guarantee does not affect the Customer s statutory rights B Exclusions From Guarantee SAGEM shall have no liability under the guarantee in re spect of e damage defects breakdown or malfunction due to failure to properly follow the installation process and in structions for use or an external cause to the equipment including but not limited to lightening fire shock or water damage of any nature or modifications made without the written approval of SAGEM SA or a failure or neglect to maintain the equipment o

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