Untis MultiUser
Contents
1. Restricting the number of substitution days Substitution plans are not normally created for a whole week in advance but for just a couple of days Untis allows you to restrict the number of substitution days in the first output week To do this check the Daily display box on the Substitutions tab and set how many days should be output An entry of 0 will output substitutions for the whole week 16 2 2 4 Untis Calendar week Type Element 13 3 2011 oSub Cla u All r E print 19 9 Monday Tuesday Wednesday Thursday Friday Subst Ho Type Date Period Subject Subject Teacher Substitute Class es Classies Room Room Substitution 19 9 2 Substitution 19 9 MIA Mew Curie 2b Ab Rb Rb 19 09 2011 Start date MIA Mew Gauss 23 23 Ria Riva Last date Daily display 2 20 9 Tuesday Wednesday Thursday Friday Number of days 0 no limit Subst No Type Date Period Subject Subject Teacher Substitute Class es Classjes Room Room Substitution 209 1 2 MIA Substitution 20 9 PH Monday Tuesday 21 9 Wednesday Thursday Friday substitutians not yet released Tip Output of the first week If you select e g a Wednesday as the start date and wish to output 4 days these days will be counted from Wednesday Irrespective of this Monday and Tuesday of the first week will also be2. ome 38 Gruber amp PettersSoftware Substitution text Powered by Untis www grupet at Done Refresh time 2 seconds Refresh time 4 seconds Daily comments By default the daily comments that can also be defined in cover planning for any date desired are displayed on the first page of each date Use the check box Daily comment s on every page to specify that these comments should be output on each page Export After defining an export directory and confirming with lt OK gt you can launch the export of the HTML pages according to your specifications with the lt Export gt button The HTML files are prepared and exported in a numbered sequence and named subst _NNN htm where NNN stands for 001 002 Integrating additional HTML files It is sometimes necessary to integrate additional HTML files in the monitor output if e g an announcement for an annual school event is to be displayed on one of the pages To do this proceed as follows 1 Under Settings Miscellaneous enter a directory path after HTML files on the Directories tab 26 Untis Miscellaneous Settings HTML al Multiple Termes Directories Timetable Type of file Data files apn Version 14 files gpu Back up files Optimisation results Import E port HTML files Department files 2 In the directory specified in step 1 create an additional directory with the nam
3. ES E Mail la Print Cirl P Print Preview CTRL W Print Setup Auxiliary Functions 1 DE 1 SET 2010 2011 1 DB 4 KT 2010 2011 1 7 1 94 Untis Caution Certain special characters e g the slash in school year must be replaced by a hyphen for technical reasons lt is advisable to follow the list of most recently opened files When Untis MultiUser first starts in info mode the system checks whether there is a user or user group with the name Info If not the user and group are automatically created without password This user is then used to log in from all info terminals Both the user and user group can be edited just like any other user group More than one Info User If info mode is run on several computers with the same user logging the user off from one terminal will of course log the user off from all terminals Untis therefore allows you to launch info mode on different computers using any user name you like To do this simply specify the user and password in the command line as well DB myschool1 2010 2011 1 Info1 user admin pw admin Tip Automatic login in standard mode If the window group is not specified in the command line Untis MultiUser will start in standard mode the login dialogue will be skipped and the user defined will be automatically logged in to the database Application Notes HTML Settings in the Timetable The Info Timetable module allows a special for
4. Timetable tab check the elements Classes Teachers and Rooms Standard Substitutions Element selection Static HTML Timetable Timetable formats Classes Lla Subst vf Teachers ea Diag 4 Teach Tea D Rooms FRoo HT ML Subjects Sub 4 Students Stul e _ Confirm your input with lt OK gt e Click the lt Export gt button The export directory that you specified now contains both the complete HTML pages required for display as well as the default htm file Provided there is a web browser installed on your computer you can view the output by double clicking on this file 10 Untis Untis 2011 31100 Mozilla Firefox File Edit View History Bookmarks Tools Help nh be e ch filen Users admin Deskto pr HTML default htr r T Google pe Untis 2011 31100 y Untis Calendar week Type Element Test school DEMO For demo and test only 1492011 Classes la Print Timetable 2011 2012 Valid from 10 October a 5 Status 2307 2010 12 42 e la Class 1a Gauss Monday Tuesday Wednesday Thursday Friday Saturday ee eine Bile N MU Callas Ria BI Cer Pla 2 MU Callas Ria DE Rub Fla Eee 1m 3 IBI Cer Pla 4 AR Callas Fla 4 DE Rub Ria DE Rub Ria INBA 5 RE Mobel Ria DS Ander M TX Curie Gruber amp Petters GmbH Austria www grupet athome en php Gruber amp Petters Software Done In addition to the relevan
5. Using the selection boxes you can define whether export should occur when the file is saved or closed at a certain time or after a certain number of minutes starting with the current system time Checking the Messages prior to export box results in a query being displayed before the actual export Sending Timetables by E Mail This option allows the latest timetables to be sent to teachers and if necessary students For this Untis uses an e mail program that is already installed or a mail server that can be reached on the network Each teacher or student only receives his her own personal timetable as an HTML file attached to the e mail E Mail Settings The teacher s or student s e mail address must be entered in the e mail field in the appropriate master data record Sending Timetables by E Mail 31 e Teachers Teacher gt le les Nobel S H S RSF surname Emi y Mobel nobelttteacheremail orag Mer Mewyton newigteacheremail arg Gauss Gausz gaussgteacheremail org Callas Callas aristanteacheremail arg Huga Huga Ander Andersen Arist Aristotle Rub Rubenz Cer Cervantes Cure Curie e Teacher The basic settings for e mail distribution can be found on the E Mail tab under Settings Miscellaneous The correct mail system setting is essential for e mail distribution to work properly If the computer where Untis is running already has a functioning e mail application installed such a
6. Monitor HTML Database and WebUntis Tip WebUntis For more information concerning our WebUntis range of products please contact your nearest Untis partner or visit out website at www grupet at 2 1 1 HTML based Output Options Static HTML Monitor HTML 19 09 2011 Start date Beg of school ve Settings Autalnfo Sub Teacher Sub Classes Intranet Intranet Not Defined Not Defined Not Defined Not Defined Jaaaaaaaa Delete output folder Start date As the timetables and substitution lists that are exported contain up to date information it is important to specify a starting date defining which week to begin with Untis provides the following pre defined date options to assist input Static HTML Monitor HTML 19092011 Start date Curent date Beg of school year Sama PTE Date of scheduling Last date Beg of school year the date defined under Settings SchoolData as the beginning of the school year Current date today s date 5 6 Untis Date of scheduling the date entered via Settings Calendar Last date the date that an export was last performed 2 1 2 Output settings HTML output for the Internet usually contains varying generally somewhat less information than output for internal networks Teacher terminals should only display teacher timetables or cover plans while students only require data that i
7. or by selecting the the lt E Mail gt icon from the main toolbar If this field is not displayed you can activate the Info Timetable toolbar by right clicking on the main toolbar In the dispatch window you can select those teachers and students who are to be sent a personal timetable via e mail by clicking the lt Select gt button 34 Untis a Teacher Gauss Newton Calas Andersen Anstotle Hobel Rubens Cervantes Send class timetable Date of the timetable 19 09 2011 Week Subject Timetable for I Department Message Dear colleagues Al please find the new plan with all substitutions attached kind regards 4 In Caution This selection only displays teachers and students for whom an e mail address has been defined in the master data If you are sending teacher timetables you can check the Send class timetable box to send each teacher the timetable for the class es which he she is class teacher of A corresponding entry must have been made in the Class teacher field in the class master data As with all other timetable output you can also specify the format for the output of the timetables Click the button to the right ofthe lt Select gt button and choose a timetable format from the selection list that is then displayed The selected format is displayed as the label for each of the buttons Sending Timetables by E Mail 35 Sending HTML timetables via E Mail D
8. Untis Timetable Customize Value Calculation warning HTML Multiple Terms Autolnto M ailsystern Transmission of E Mail SimpleMAPI fe g Outlook Express Keep a log tle 5 MAFI fe g Outlook Lag File 6 SMTP Untis_Maillog SMTP SMS SMS URL mail my chool uk Mailserver plan n school Name of the sender Mail server requires auth before sending User Password Tip SMS Providers Gruber amp Petters have concluded agreements with SMS providers in order to obtain favourable prices for SMS messages We would therefore recommend that you contact your nearest Untis partner who will be pleased to inform you of the possibilities in your region and where possible let you have the corresponding URL If your Internet connection has a proxy server you can enter the necessary settings on the Internet tab under Settings Miscellaneous Sending Subst Messages by SMS E Mail 43 Miscellaneous Settings HTML E Mail Multiple Terms Internet Froxyszerrer Direct connection Proxy from system settings Proxy Host Port User Password The colleagues telephone numbers can be entered in the mobile telephone number field in the teachers master data a Teachers Teacher Not B SRA T oso 2 Name Surname E Mail Mobile telephone number Ander Andersen ander iprowider com en Curie Callas The format for entering the mobile telephone number e g countr
9. 35 19 9 2011 Monday ee Teacher ET Tomorrow Element selection Ticker No ticker Type ul 0 6 Tabiiy Tobita Tobinin Sobitituben Canceled Canceled Refresh time As mentioned previously the output HTML pages scroll forwards automatically Use the Refresh time sec and Refresh time empty page sec fields to specify how long the display of pages with and without content should last 2 3 4 HTML based Output Options 25 4 Refresh time sec r _ Untis 2011 Substitution schedule Mozilla Firefox y schedule Mozilla Firefox SOL X f2 Refresh Time empty page sec Eile Edit View History Bookmarks Tools Help v Ey yy file C Users admin Desktop HTML s id I FP v A fle C Users admin Desktop HTML s 3 P i I Mo i Untis 2011 Substitution schedule Unts 2011 Substitution schedule x Untis 2011 Substitution schedule x U ntis Test school DEMO For demo and test only U nti S Test school DEMO For demo and test only Timetable 2011 2012 Valid from 10 October Status 10 08 2010 Timetable 2011 2012 Vabd from 10 October Status 10 08 2010 2011 08 46 2011 08 48 19 9 2011 Monday 20 9 2011 Tuesday No substitutions News of the day Absent Teacher Gauss Type Period Subject Subject Teacher Substitute Class es Room substation 4 ca GA Gauss Nobel 39 frf Cancates 5 ma
10. 45 The E Mail and SMS options in the Notify via section can be used to specify whether the fields with the same name in the messages window should by default be activated or not If no e mail address or mobile telephone number is entered in the teacher master data the notification method fields will in any case be deactivated in the messages window Database Export This Info Timetable function can be used to export data from Untis for further processing by other applications If you use the Cover Planning module the data will contain the latest timetable including substitution scheduling The export data are output in simple ASCII text files for which you can write a script in order to display the latest timetable or to import them into a database Click on the lt Info Timetable gt toolbar icon and then activate the Database tab This is where all the settings for database export are made In the upper section of the window you can specify an export directory where the output will be saved As the timetables and substitution lists that are exported containup to date information it is important to specify a starting date defining which week to begin with Untis provides assistance for input allowing access to the following fixed data Beg of school year Current date Date of scheduling Last date e Beginning of school data the date defined under Settings School Data as the beginning of the school ye
11. Please refer to the chapter Database Exportfor a description of how to perform an export date txt date txt date period contains one data record for each week for which the timetable data are available Fields 1 char calendar week e g 36 2 char day and month of the Monday in this week e g 4 9 3 date full date of the month in the form YY YYMMDD e g 20080904 4 char school week e g 1 Example 36 4 9 20080904 1 time txt time txt times contains one data record for each period in the Untis timetable grid Fields 1 byte number of the weekday Monday 1 Sunday 7 2 byte number of lessons e g 8 3 byte number of the period e g 4 4 char time when the period begins HHMM e g 1045 5 char time when the period ends HHMM e g 1130 Example 1 8 4 1045 1130 teacher txt teacher txt teacher name contains one data record for every teacher at the school 60 7 4 4 7 4 5 7 4 6 7 4 7 Untis Fields 1 char teacher s short name e g New 2 char teacher s long name e g Newton 3 char teacher s first name e g Isaac Example New Newton Isaac class txt class txt class name contains one data record for every class in the school Fields 1 char class short name e g 1a 2 char class long name e g Class 1a Gauss Example 1a Class 1a Gauss room txt room txt room name contains one data record for every room in the school Fields 1c
12. computer in the school or via the Internet The Info Timetable module offers you several additional independent solutions for publishing up to date information e HTML based output for the latest timetables e Monitor HTML output for student monitors e Untis Info mode e Database export for processing the latest data subsequently e Automatic e mail distribution of the latest timetables e Automatic SMS distribution of the latest substitutions HTML based Output Options This Info Timetable option allows static HTML pages containing the desired information to be output at the press of a button These pages can then be opened with any web browser Please refer to the HTML Timetable Settings chapter as well as the chapter Timetables in HTML Format in the user manual for more details on the layout of the displayed timetable As far as handling is concerned both HTML output options for the Info Timetable complete timetable information with navigation and monitor display without navigation are so similar that the following section first describes the similarities After that the individual possibilities of both options are dealt with Info Timetable Dialogue The Info Timetable dialogue is the actual control window for outputting HTML files and can be accessed from the modules menu with the Info Timetable option or via the Info Timetable toolbar icon The dialogue contains four tabs Static HTML
13. entry PageEncoding lt chs gt Output files for Static HTML The contents of the individual files are as follows default thtm Definition of the frame used default_02 thtm Definition of the frame used with a vertical navigation bar fuss thtm Footer containing by default the address of Gruber amp Petters navoar_h thtm Horizontal navigation bar navoar_v thtm Vertical navigation bar selclass_h thtm Fragment for navigation bar for class by class selection horizontal selclass_v thtm Fragment for navigation bar for class by class selection vertical title thtm Header containing the Untis version used the schoolname and the export date horizontal navigation bar title _O2 thtm Header containing the Untis version used the schoolname and the export date vertical navigation bar welcome thtm Home page with welcome message Design modifications using CSS As the HTML pages assign each day to a class whose definition is stored centrally in the file untisinfo css you can quickly and easily make modifications to the design of Static HTML for all HTML files Output files for Monitor HTML subst_monitor thtm_ Structure of substitution list monitormaster thtm Master template for screen sections with frames This template includes sections enclosed in brackets lt Condition gt and lt Condition gt Such sections are only included in the output if the cond
14. input fields If your server requires authentication before sending you can also enter the user name and password on this tab Miscellaneous Settings _Hutosave Directories Timetable Cusl Multiple Term M ailsystern O Simple Pl e g Outlook Express O MAFI fe g Outlook SMTP FSMTP mall my school uk Mailserver plantarn school Name of the sender Mail server requires auth before sending admin lzer 2 0500 Password 3 2 Sending Timetables by E Mail 33 Activating the Keep a log file option results in Untis writing a line with the most important data for each e mail sent in a log file On modern operating systems such as Windows XP Untis writes the log data by default to a file named untis mail log in the directory C Documents and Settings1 lt username gt Application Data Untis lt username gt is your user name in the system Under older operating systems you will find the untis_mail log file in the Untis program directory Miscellaneous Settings HTML Mailsyshem 5 SimpleMAPI fe g Outlook Express O MAFI e g Outlook a SMTP Transmission of E Mail Ml Keep a log file Log File Untis_Mail log Tip Opening the log file Click on the Log file heading to open the log file quickly Sending E Mails You launch the dispatch of e mails from the menu item File EMail
15. output Navigation tab You can also influence the automatically generated navigation option On the Navigation tab under List of elements with full names you can specify for which elements the full names rather than the short names should be output HTML based Output Options 17 Standard i Static HTML Timetable IF Substitutions Navigation Element selection List of elements with full names For Classes For Teachers For Rooms Fl For Subjects For Students For Terms This is useful for example when outputting information for teacher terminals when the teacher abbreviations are not in general use Vertical navigation bar By default the navigation toolbar is displayed horizontally in the static HTML output Using the Vertical navigation bar selection box you can choose to output the bar vertically 7 Vertical navigation bar el E Vertical navigation bar r e we Calendar week Type Element 19 9 2011 Classes ila Ia Calendar week 19 3 2011 Type Classes Element When the Vertical navigation bar box is checked you can also adjust the width For this use the Width of the navigation bar field If you have the Course Scheduling or Student Timetable modules you can use the List students by class check box to have students grouped by class 18 Untis Calendar week 19 93 2011 Type List students b
16. the basic break supervision timetable 1 for a break substitution 2 when no break supervision takes place Example representation of a timetable Example representation of a timetable Preparation create a table lesson to accommodate the lessonstructure and import the lesson data into the table create table lesson teacher char 20 day tinyint period tinyint subject char 20 room char 20 lessonid int flag int class char 20 week char 53 lf for example a timetable for teacher New for week 37 is to be displayed you can issue the following SQL statement to find the data records required Select from lesson where teacher New and not mid week 37 1 0 The required data for every possible period i e periods 1 through 8 from Monday to Friday can now be found in the result ofthe database query The week flag for the 37th week indicates whether lessons take place or whether they are not applicable lf the timetable is to be represented without any particular flag indicating whether lessons apply or not the data records can be ignored when week flag x Endnotes 2 after index Back Cover
17. Cla HTML Cla HTML Class 1 w Cl dd Class 1 Teachers Tea HTML Class 1 Class schedule big Class 10 Subjects SUb1A Class 10 Class 11 Students Stul Class 11 Rooms Roa HT ML MAMA N Break Supervision Corridors Timetables with substitution data We recommend that you create your own timetable formats for each of the different information outputs Please refer to the chapter on Timetable Display in the user manual for more details on creating formats HTML based Output Options 13 Please note that the legend is a part of the format information and is therefore also exported in the HTML timetable You can activate deactivate the legend in the details for printing You can find the print details under Details in print selection or on the General tab under lt Timetable Settings gt Print details Individual timetable Timetables per page ize in i Font size in Number of timetables Views Clal Class 1 Number of timetables in a Layout 01 Individual timetable with days Per overview 100 horizontally ayout across the top y Arial 9 0 Coupl legend 100 Font Column heading Day names heading Periods heading Contents fields of a teaching period Heading 100 a Heading for individual Heading individ TT TT s print out Print details vertically One timetable for each week One timetable for each week New page for each element 0 Number of weeks School we
18. GRUBER PETTERS gt Untis Infostundenplan grupet at Table of Contents Introduction 4 Il HTML based Output Options 4 1 IAfO T mefable Dialogue ini nn 4 Slarl dale ein ve EEE BEREITET O 5 O tp t SEHLINGS ne ee ne ee Eee ee ee 6 O 6 2 Static HTML Output ca Eu 7 Static HIML taD cassoni 11 TIMetable tape anreisen 12 SUDS LH ULIONS Tab 14 Navigation taD orar DEE an nee Hehe TE RETTEN EIERN AAE Tee 16 Bement Selection tab ae talca 19 3 Monitor ATM OU tp iirc ccc Renee 20 MONOS HTML SE CUI Si cra 20 PITS CRO SI AAC a Bl Hate 22 O orte 24 Integrating additional HTML Tiles es ne een euer Jenna 25 Monitor output for departments uu 2222000000nnnn0nnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnn 27 4 Auto Export Static HTML 8 Monitor HTML z 02002000000000nn0nnnnn nun nn ann nn nn ann nn nn ann nn nam 29 lll Sending Timetables by E Mail 30 EMail Settings anna ae 30 2 Senang E Mas ae di ee 33 SPE CHVIAG The Aalen aa E E 35 Send only teacher timetables w changes urs ssu2nun0nnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen 36 IVAN O S SAO a deciden 36 3 Including Additional Attachments da 37 IV Sending Subst Messages by SMS E Mail 41 1 SENGS a E O ee 44 V Database Export 45 VI Untis in Info Mode 46 Reauirements san a ada 47 2 Setting up Window Grou
19. If this option is activated a new line will begin automatically when there is not enough space in the HTML output for text General HTML Settings In addition to format specific settings you can also define general rules for creating HTML pages You can find these settings under menu item Settings Miscellaneous on the HTML tab This option allows you to specify the position of the navigation controls for the HTML output from the Untis standard application as well as the position of the footer for all HTML output 7 3 Untis e Gruber amp Petters la clasMa Gauss la class 1a Gasa Untis 2011 Gruber amp Petters Untis 2011 4 Miscellaneous Settings y HM HTML Output w Controls abowe TT None Controls below TT Below timetable or list O At the Bottom Sruber amp Petterssoftware Untis 2011 Gruber amp Petters Untis 2011 k Gruber amp Petters If you are acquainted with HTML you can define properties for the lt Body gt and lt Table gt tags in the HTML Timetables section of the window As soon as these input fields contain anything the corresponding tags will include only those properties that you define and the usual standard definitions will be ignored If you are unsure what to enter in these fields it is advisable to leave them empty and use the standard Untis settings Notes for Web Designers If you output HTML with the Info Timetable module HTML files will be used that store the l
20. ar e Current date today s date e Date of scheduling the date entered via Settings Calendar e Last date the date that an export was last performed After defining the number of weeks to be exported you can launch the export process by clicking on the lt Export gt button For a technical description of the exported data please refer to the chapter Technical Description of Database Export 46 Untis Static HTML Monitor HTML Database Esport directory 19 09 2011 Start date Date of schedulr blasimum number of weeks Untis in Info Mode Untis in Info Mode offers a further possibility for publishing your current timetables in your network This method makes the typical Untis windows available to the user These windows can communicate with one another and allow teacher class and room timetables to be displayed simultaneously without the user being able to modify any data in the school file The following figure is a schematic representation of how the info mode can be used at three info terminals 6 1 Untis in Info Mode 47 Secretariat Teachers lounge Info Terminal 1 Info Terminal 2 Server schooldata gon Info Terminal 3 Lesson planner Substitution planner In contrast to the HTML based info timetable where Units generates data HTML files that are saved in the network in a specific place e g on a file server and can then be accessed by a spe
21. avigation tab for a description of the field Weeks on the top directory level Periodic output of timetables By default static HTML is output on a weekly basis You can use the check box One timetable per term instead of per week to specify that timetables should be exported on a term by term basis 12 2 2 2 Untis One timetable per term instead of per week Element Test school DEMO For demo and test only Print Timetable 2011 2012 0 Valid from 10 October Status 23 07 2010 12 45 een The field Maximum number of weeks can be used to restrict the number of terms to be output 0 all terms up to the end of the school year The export begins with the term containing the start date Timetable tab After the general settings have been made you can specify how the timetables should be output in more detail Timetable formats section This is where you can define which timetables you basically wish to output If your information system is for example only intended to be used by students in the break area you will usually not export the teacher timetables Clicking on a button to the right of the individual element types displays a window in which you can specify which timetable format should be output The selected format is displayed as the label for each of the buttons Standard l Classes Timetable formats Short name Fullname Class Diagnose Timetable formats
22. ayout of the individual pages The files are available as so called templates in the Untis directory e g C program files Untis 2011 and can be tailored to match your school s corporate design In addition to the definition of the HTML page layout the files with the extension thtm contain wildcards that Untis replaces with various values during export These wildcards are defined in the format lt LIN wildcard gt with the following variables being used for wildcard prg program ver version dat date tim time abt department he1 heading1 from menu item Reports Settings he2 heading2 from menu item Reports Settings sm1 line1 ofthe school description defined in the licence data sm2 line2 ofthe school description defined in the licence data naw width of the navigation bar defined in the field of the same name on the Navigation tab in Static HTML chs the following header is output in all template files lt meta http equiv Content Type content text html charset chs gt 7 3 1 7 3 2 7 3 3 Application Notes 57 The character set is important for the correct display of different sets of characters and can therefore be changed using the chs variable This variable is preallocated by Untis depending on the language version However you can also specify this in the untis ini file by default in the Windows directory in the Info section with the following
23. cial application a web browser the concept of Untis in info mode is based on the fact that Untis is installed on each computer where the timetable can be queried info terminals accessing the actual gpn file used by the schedulers This difference is in certain circumstances extremely important from the point of view of data security Whereas HTML files contain only those timetable data that you decide to publish the gpn file contains all data sometimes including sensitive data that can be read bypassing Untis Untis is launched on the info terminals with a parameter that enables it to be run in info mode which allows timetables to be easily queried but which does not permit any data to be modified Caution It is technically quite possible to start Untis in normal mode with all the consequences for data security Appropriate network parameters must be set to ensure data security Requirements The following requirements must be met in order for the desired information to be displayed on the individual info terminals e Untis must be installed on each computer where the timetable is to be displayed e g in the staff 48 Untis room e It must be possible to access the timetable and substitution planners current file from every info terminal 6 2 Setting up Window Groups You can decide which information i e which Untis windows in which order should be displayed on the info terminals This is determined with t
24. dow group must be added This could look as follows C Untis Demo_Info gpn Info 1 The complete path is therefore as follows C program files Untis 2011 Untis exe C Untis Demo_Info gpn Info 1 where C Untis Demo_Info gpn is the name including path of the file that is to be displayed and Info1 is the name of the window group that is to be used for display Please note that there is no space before the Info1 parameter If you did not install Untis in the default path proposed you must enter the path you defined instead of C program files Untis 2011 Untis exe e Click on lt Continue gt e Enter Info Timetable as name and click on lt OK gt e Now launch Untis in info mode by clicking on the icon Info Mode When Untis is launched in info mode the gpn file is checked at regular to intervals to see if changes have been made and if so it is reloaded Untis in Info Mode 51 SS Time range q gt Gausd a a g Ja a al Time range 17 Periods week a Pod nee Class la rl men De Wie eal Pa Class 1b Class 2a Clase 2b Class 3a Class 3b Class 4 h Teacher 8 o Blase Bor Press FL for HELP 18 2 2010 12 40 DE infot Rez uF num RF 4 Tip changing the reload time A gpn file read in info mode is checked for changes at 10 second intervals This interval can be modified in the untis ini file in the Windows directory Simply add the following line to the info section Reload T
25. e info_monitor and copy all the HTML pages you created ending in htm or html into it These addtional files must be valid HTML pages and must not contain the tag lt meta http equiv refresh gt Tip Restrict attachment files to one setting Fo example if you have created an output setting called Break room and another called Staff room and wish to export addtional files just for Break room create an additional directory called Break room in the directory defined in step 2 and copy your data into it When output the data will be automatically integrated in the sequence of the monitor output HTML based Output Options 27 School Party Mozilla Firefox 2 E fumes Eile Edit View History Bookmarks Tools Help v a te y file fffC Users User Document v 3 Google Y Untis 2011 Substitution schedule Mozilla Firefox __ School Party 7 v E A _ file C Usersfadmin Desktop HTML s __ Untis 2011 Substitution schedule U nti S Test school DEMO For demo and test only Timetable 2011 2012 Valid from 10 October Status 10 08 2010 08 58 19 9 2011 Monday Substitution text Type Period Subject Subject Teacher Substitute Class es Room ait Geuss ta Rta Sutton A a cm m Im Erz Sustanon se School Party A E BE E E Have a lot of funl Powered by Untis www grupet at Thuesday 15 June Tip Specifying sequence of addit
26. eal 9 Teacher Students Short name Fullmame Teacher Diagnose Teacher E 0 1 2 Only teachers with changes o Laot M Teacher 1 E WOU I Send class timetable i Teacher 1 4 Te schedule big 5 E T 8 3 Teacher HTML TeaHTML Te Mr Teacher 1 Date of the timetable Teacher 10 Teacher 10 Teacher 11 Subject Teacher 11 19092011 Week Timetable for Message Timetable for I al 3 2 1 Specifying the date You have two possibilities to determine the period for which the timetables should be sent 1 If you select a date from the calendar a timetable will be sent for the chosen week 19092011 Week September 2011 d Mi Do Fr 5a 5o Tip Sending substitution data You can use the calendar in both Untis mode and substitution mode If dispatch is launched in substitution mode the latest information and all substitution data are included If you launch dispatch in Untis mode the substitution data are not included in the timetable 2 Date of the timetable This options allows you to send timetables for the period which is defined 36 Untis in the timetable settings of the format concerned which could be for a whole school year or a whole term This field can only be activated in Untis mode 13 Class 1a Gauss Timetable Cla1A 00 lee es Layout 01 Individual timetable with days ac
27. ek Coupling legend footnote Placemt of the legend No legend 1 Number of columns Use alias Print frames Lessons Lesson display Placement of lessons No lessons Abbreviations Type of abbreviation No abbreviations Placement of abbrev No abbreviations 1 Number of columns Print frames Please refer to the chapter Application Notes for further details on adapting an existing format Output of break supervisions In addition to the information about which timetables should be exported in which format for the Break Supervisions module you can also launch a special export displaying which corridor is supervised by which teacher 14 2 2 3 Untis E Untis 2011 31100 Mozilla Firefox Datei Bearbeiten Ansicht Chronik Lesezeichen Extras Hilfe 2 Meistbesuchte Seiten Untis 2011 31100 Kalenderwoche Testschule DEMO F r Demo und Test 16 1 2012 Stundenplan 2011 2012 Gilt ab 10 Oktober i EE Stand 14 01 2010 16 27 Kell Keller Pausenaufsichten 16 1 2012 22 1 2012 Montag Dienstag Mittwoch Donnerstag Freitag Samstag 8 00 Callas Curie Arist Callas Cer Hugo adoos 4 40 9 50 Cer Curie Rub New Arist Hugo 10 35 10 45 Arist Ler Gauss Arist Cer Arist 11 30 11 40 ago oo tela aa E Gruber amp PettersSaftware Gruber amp Petters GmbH Austria www grupetat Gruber amp Petters Software Fertig Output of substitution data If you use the Cove
28. emo_Info gpn Info5 and confirm with lt OK gt e Now restart gUntis in info mode by double clicking the Info Timetable icon Switching off printing You only need to check the corresponding box in the window groups window in order to deactivate printing e Select the menu item Windows Window Groups ae Window Groups HER x Selected window group Ino Mame Full name Mo print outflnfo Mr Diagnosis Timetable diagnosis Timetable Timetables Infol Infol Teachers Ino Info Classes LesDistrib Lesson distribution Sched Dial Scheduling dialogue Man Sched Manual scheduling Standard Standard Oa 07 On Fe to Pa e Check the box No print out Info for e g Info1 This results in the lt Print gt icon being removed from the info timetable toolbar Untis MultiUser in Info Mode Info Mode also works when you use the MultiUser version of Untis Whereas the single user version requires the path to the file in the command line the multi user version requires the school school year Untis in Info Mode 53 and version separated by and preceded by DB Instead of C Untis Demo_Info gpn Info 1 you would enter DB myschool1 2010 2011 1 Info1 This is the same name that can be found in the list of most recently opened files see figure T New ES Open CTRL O Close EI Save Data CTRL 5 Save As Login Logout Store in database New School Year Import Export
29. font size for Monitor HTML output is also a simple matter as the following example demonstrates 5 AE tei Untis 2011 Substitutions Mozilla Firefox e E File Edit View History Bookmarks Tools Help hi e e o le E Users tadrainiDesktoprmornitor_abtellungenfsubst_003 htrn lil Untis 2011 Substitutions Gruber amp Petters School Substitutions Information Technology Department a 704 2011 Wednesday Tea suh Frd Te Prd Type Date cher Subject stitute Class es Roomimo oved from moved to 0 1 Break Supervision 20 4 Wel Rosel Leop 1 2 Break Supervision 20 4 We R sel Gerstbl 213 Break Supervision 20 4 We Hagelk be s poa Welse TX one m 3 4 1B 22 a a 4 Pen Wel Ronci BAA A 7 Cancelation 20 4 Wel K sel Sruber amp FettersSoftware 7 4 7 4 1 7 4 2 7 4 3 Application Notes 59 Caution All template files as well as the untisinfo css file are defined in HTML or CSS code Be sure to make changes only if you are acquainted with these browser languages You can also set the name of the initial page that is used from Default htm in the untis ini file Within Untis you can open this file via Open Untis ini Find the Info section and add a line Startpage desired name Example Info Startpage index html Technical Description of Database Export Exporting databases with the Info Timetable module automatically creates ASCII text files as described below
30. g all the settings 2 3 1 Monitor HTML Settings Just like output you can save different settings under different names Please refer to the section for more information HTML based Output Options 21 After selecting one ofthe output settings and clicking the lt Edit gt button a dialogue is displayed in which you can make all the settings for monitor output Give all saved output a self documenting name e g or Break room using the Name field By clicking the button to the right of Cover format you can select the format from the substitution windows defined during cover planning for the list output The button is labelled with the selected format A Monitor HTML standard Element selection Full name N Teacher Sub Cla ee Standard Teacher Cover Format Sub Cla 1 Lla Class A j Tea Teacher B Hr of days Tr Class List of periods Teal Subst Teacher List of perods Ca0 Subst Class Max nr of rows per page List of periods Teal List of periods Teacher List of periods Clal List of periods Class Refresh time sec Print Tea Print Teacher Print Cla Print Class Cancel A F Output date days after the start date A O 050 Gl a A i Pi l Bash ak h ats ota ah E pen X Retresh Time empty page sec E Daily comment s on every page Export directory Browse Output date By default Untis outputs the substitution data fo
31. har room s short name e g R1a 2 char room s long name e g Classroom 1a Example Ria Classroom 1a student txt student txt student name only in connection with the StudentTimetable or Course Schedule module contains one data record for every student at the school Fields 1 char student s short name e g Kip 2 char student s long name e g Kipling 3 char student s first name e g Rudyard 4 char student s number e g 1907 5 char student s class e g 10a Beispiel Kip Kipling Rudyard 1907 10a lesson txt lesson txt timetable data contains one or more data records for each lesson period in the exported time range The records are output sorted by teacher weekday and period The sequence of teachers corresponds to the sequence of teachers in the teacher master data Fields 7 4 8 Application Notes 61 1 char teacher s short name e g New 2 byte number of the weekday Monday 1 Sunday 7 3 byte number of the period e g 3 4 char subjects short name e g Mat 5 char room s short name e g R2a 6 int internal Untis lesson number 0 ifthis lesson is not a regular lesson e g 90 7 byte code currently not used 8 char class short name e g 2a 9 char 53 week flags a flag for each calendar week the first character is for the first calendar week etc no data were output for this week 0 lesson is not held this week 1 lesson is held this week x lesson does not ap
32. he help of window groups in the timetable and substitution planners current file In order to create window groups first order the windows that you wish to store in a clear arrangment Then select Windows Window Groups from the main menu A window will open allowing you to arrange the window group g Window Groups HE ae Selected window group Sched Dial Mame Full name No print outllnfo Mr Diagnosis Timetable diagnosis Timetable Timetables Infol Infol Teachers Ino Info Classes LesDistib Lesson distribution Sched Dial Man Sched Manual scheduling Standard Standard Oa 07 On Fe to Pa Note If you create a window group for info mode you must give name them Info char where you can replace char with a number 1 9 or a letter A Z Pleasenote that the first letter I of Info must be in upper case The predefined window groups supplied with the system are called Info1 through Info4 with the two groups Info1 and Info2 being configured for the standard Untis mode and Info3 and Info4 for substitution mode You can of course modify these predefined window groups at any time 6 3 Setting up the Info Terminal It is necessary to create a new shortcut on the desktop or in a folder on the info terminal in order to launch Untis 6 3 1 Creating a shortcut e Right click on an empty space on the desktop e Now select New Shortcut from the context menu Ansicht Sortieren nach A
33. icking on the lt Log File gt button The log file contains the following information 1 Date send date and time 2 Short name short name of the teacher or student to whom the e mail was sent 3 Recipient s e mail address 4 Subject line of the e mail 5 Transmission status ok or if applicable error number and error message in the case of problems Including Additional Attachments You can attach any file you wish to the e mail in addition to the HTML timetables These files must have the teacher s short name as name and can have any extension e g Holmes pdf for a teacher with the short name Holmes Settings Time Grid School Data E School Holidays Calendar Miscellaneous Settings Licence Data Toolbars Fr Toolbar Status Bar Express mode All files that are to be sent as attachments must be in the directory specified for EMail attachments on the Directories tab under Settings Miscellaneous When sending e mails Untis checks this folder and attaches any files it finds with the corresponding short name of the teachers that are being sent an e mail Teacher Holmes therefore receives not just his timetable data but also the file Holmes pdf 38 Untis mn E all attachments CM ails Sending Timetables by E Mail 39 Holmes 8 00 L PH jee pe 2a PL PH 6 55 1 1 2 3b PL PH 9 50 1 1 i i i 3b PL FH PL PH H
34. ime time sec Replace sec with the number of seconds that Untis should wait before re checking e The toolbar in the main window has only a small number of icons e No toolbar is displayed in any of the individual windows e The master data windows have no form view Communication between the individual windows works in the same way that you are accustomed to in Untis If you click on a teacher in the the master data view you will see his her timetable displayed in the teacher timetable You are familiar with almost all the icon functions in the toolbar from the Untis mode The only new icon is lt Refresh screen gt which restores the windows to their original positions e g after windows have been closed 92 6 3 2 6 3 3 6 4 Untis BE If substitution mode is active this also sets the date to the current date automatically There is a small difference in the print functionality In info mode it is only possible to make general settings in the print selection dialogue For example you can choose between portrait and landscape format but you can only print the current timetable Changing the displayed window group You can specify any window group between Info1 and Info9 or InfoA and InfoZ as the info parameter e Right click on the shortcut just created and select Properties from the context menu e On the shortcut tab change the entry in the target field to C program files Untis 2006 Untis exe C Untis D
35. ional files If you wish to incorporate several files in a specific sequence give the HTML pages a specific sequence number i e File_01 htm File_02 htm 2 3 5 Monitor output for departments If the Department Timetable module is used it is possible for each department to perform its own cover planning with its own department file Each department can then of course create monitor output from its own data If necessary these individual outputs can also be integrated into a shared display For the integration of the individual monitor outputs it is first necessary to create the gpn department files by exporting them with the function Modules Department Timetable Export In this case the department name is displayed in the Untis titlebar 28 Untis B 7 r amp Unts 2011 Substitutions Mozilla Firefox MO amp Unts 2011 Substitutions Mozilla Firefox a file Edt View History Bookmarks Tools Help file fdt View History Bookmarks Tools Help gt A file CJUsers admin Desktop monitor_sbtetungen subst_005 htrn te e q Goog P gt G A file CSUsers admin Deiktop monitor_abtedungern subst_003 htm te 3 Goog P Untis 2011 Substitutions x Untis 2011 Substitutions x Gruber amp Petters School Tagesiinderungen Economics Department 19 4 2011 Tuesday 2 3 Break Supernsion 19 4 Br 3 4 Break Supervision 19 4 TuKofier Gruber amp PettersSoftware Done E For the exp
36. ition is true Example lnoticker lt html code which is only executed when there is no ticker gt j noticker plain_monitor thtm Frame for substitution list subst_title thtm Frame with title ticker thtm Frame for ticker bar 58 Untis Tip If you wish to customise templates create a separate directory for this and enter the directory path under Settings Miscellaneous Files HTML Templates Copy the template that you wish to customise to this directory and make the desired changes When creating info output Untis first searches the template directory for templates and only if it does not find them there will it search in the Untis program directory You can specify a different template file for each monitor output format by copying the file subst_monitor thtm and renaming it to lt formatname gt thtm lt formatname gt must correspond to the name of the output format Note If you wish to define your own format for monitor output when using the ticker or split screen functionality copy template plain_monitor thtm and rename it to lt formatname gt thtm The page with the frame layout can also be customised To do this rename the copied monitormaster thtm file to lt formatname gt _monitormaster thtm By modifying these files you can easily influence the way the HTML output is displayed and so for example tailor it to match the layout of your school s website A modification of the
37. ktualisieren Einf gen Verkn pfung einf gen MVIDIA Control Panel Meu By Anpassen A SEA Pe Untis in Info Mode 49 Ordner Verkn pfung N Bitrnap Bild CorelDRAW X3 Graphic kontakt Corel PHOTO PAINT X3 Image Microsoft Word Dokument Jaurnaldokument OpenDocument Zeichnung OpenDocument Pr sentation OpenDocument Tabellendokument OpenDocument Text Microsoft PowerPoint Prasentation asc TimeTables Document Textdokument Microsoft Excel Arbeitsblatt lt IP komprimierter Ordner Aktenkotter The shortcut target must be the Untis program An additional parameter must be entered in order for the application to run in info mode e Select lt Browse gt and create the shortcut to the file Untis exe Alternatively you can enter the path manually 50 6 3 1 1 Untis Verkn pfung ersteller F r welche Elemente m chten Sie eine Verkn pfung erstellen Mlit diesem Assistenten k nnen sie Verkn pfungen mit lokalen oder vernetzten Programmen Dateien Ordnern Computern oder Internetadressen erstellen Geben Sie den Speicherort des Elements ein CA Program Files Untis 2011 Untis exe Klicken Sie auf Weiter um den Vorgang fortzusetzen Provided you did not change the default path when you installed Untis the path for the 2011 application version should look like C program files Untis 2011 Untis exe In order for the application to run in info mode the path to the desired file and the name of the win
38. mat for each output of the Static HTML function to be specified for the display of the timetable This chapter describes the special settings that can be made for HTML pages By default all settings made in the timetable are included in the HTML output This applies to all the elements that can be seen in the timetable subject teacher room but also to colour settings and fonts for those elements The following steps describe how to define additional settings e Start Untis and load the demo gpn file e Open the class timetable via Timetable Classes e Click the lt Timetable Settings gt icon e Activate the HTML tab Here you have the opportunity to influence the minimum height and width of a timetable period the column width of the line labels and the alignment of the contents 7 2 Application Notes 55 1a class 1a Gauss E Layout 01 Individual timetable with days across the top Layout 2 HTML Period window Cer Ria 100 Width pixel 100 Height pixel ss Left aligned Left aligned Centred Centred Rightaligned 6 Right aligned Entire width of the cell Allow word wrapping E a i isa If the option Entire width of the cell is unchecked the lettering in a timetable cell will be centred whereas if the option is checked the full width of the cell will be be used ensuring that the lettering reaches the edge of the cell Allow word wrapping
39. n messages These can be found on the Substitution messages tab under Modules Cover Planning Settings In the Send message section you define which substitution events should be listed in the substitution message window The selection boxes Only new substitutions and Only messages refer to the fields with the same name that can be checked in the substitutions window Only messages not yet sent refers to those events that have not yet been sent by SMS or e mail and have therefore not yet caused the sent box in the substitution messages window to be activated e substitution messages Teacher SM5 E Mail Text og EE Substitute scheduling on iD A E ng E as E Colours and Terminology Substitution messages Send message Notify via 1 Event is within n school days E Mail SMS Only new substitutions Only messages Only messages not yet sent de substitutions s Teacher 4 gR EU EV ATS DB BER Period Subject Teacher Substitute Clas es Root Type Substitution 1 Huga Gausz 3b Substitution 1 New Ander 4 SH1 Substitution z Huga Curie Sb Substitution Substitution 3 Huga GAUSS 4 Roa Substitution IH Gala ion Curie The field Event is within n school days indicates how many days from the output date substitution messages should be sent Sending Subst Messages by SMS E Mail
40. of output enables you to output all the latest timetables of your school at the press of a button A navigation bar is automatically output which you can use to switch between the timetables of the exported elements classes teachers rooms subjects and students 8 Untis Untis 2011 31100 Mozilla Firefox File Edit View History Bookmarks Tools Help nh be E fy files C Usersfadmin Desktops HTML default htm vy gt A Googie P Untis 2011 31100 y Untis Calendar week Type Element 5 Test school DEMO For demo and test only 2 BE F Timetable 2011 2012 Valid from 10 October 13 3 2011 Classes la PEPEPEPE rer eer ree i Print Status 79 07 2010 12 42 1a Class 1a Gauss Tuesday Wednesday Thursday Friday Saturday ES mu Callas Ra BI Cer R a 2 MU Callas Ria DE Rub Fla LATA E Monday 1m 3 IBI Cer Pla 4 AR Callas Fla 4 l DE Fub 3 DE Rub Ria GEc Hugo Rla 5 RE Mobel Ria DS Ander M TX Curie Gruber amp Petters GmbH Austria www grupet athome en php Gruber amp Petters Software Done We will start straightaway with an example to demonstrate how easy and quick it is to perform this type of export e Please open the demo gpn file e Click on the lt Info Timetable gt toolbar icon ia e Click on the lt Edit gt button HTML based Output Options 9 e Specify a valid export directory e On the
41. oljpg j Hol pat VVat Watson laRial b Wat jpg Wat pdf Including attachments to all teachers students In addition to timetables you can also send any files you wish to all teachers and students To do this first create a folder teacher for teachers and student for students containing the files that you wish to send These two folders must be in the directory specified for E Mail attachments on the Directories tab under Settings Miscellaneous 40 Untis Datei Bearbeiten Ansicht Extras IM Urganisieren Ansichten gt Anderungsdatum Typ house rules pdf 1 Elerne 54 9 KB de Computer Sending Timetables by E Mail 41 Holmes 3 45 Ae Og a g 40 3b PLPH ENS 4 PL PH house rules pdt 2a PL PH 3b PL FH Wat Watson house rules pdf Sending Subst Messages by SMS E Mail If you have the Cover Planning module you can use the Info Timetable module to inform colleagues by e mail or SMS of any change in the timetable In order for SMS transmission to function correctly Untis must be informed about the provider the messages should be sent by The corresponding settings are entered on the E Mail tab under Settings Miscellaneous Communication with the provider is effected via an http interface and you can enter the appropriate URL for the transmission of messages in the SMS section of the window 42
42. ormat Tomorrow is used to display the output Tomorrow in the right half of the screen There is no second monitor format in this case Note Please note that the monitor format Tomorrow is not checked in the figure All settings are made in the format Today If Tomorrow were checked it would also be output in additon to the split screen and might overwrite parts of the main format Today HTML based Output Options 23 Settings Active Autolnfo a Today E iomon X lt Not Detined gt lt Not Defined gt lt Not Defined gt Splitting of the screen ila of the screen No ae Upper pane Dane O Upper pane Lower pane Right pane O Lower pane Tomorrow Second monitor format Second monitor format 19 9 2011 Monday 20 9 2011 Tuesday Substitution text Substitution Period Subjec Subject Teacher Substitute Classfes Room text Pe iod Subject Subject Teacher Substitute Classies Room Same ww Tem mee a mt 2 ma ma Cuie ib Rib San 2 m Im ie cone o an P OERE 1m E m em m em EI Fe Ticker If you wish to display additional information to the substitution data use the settings on in the Ticker section which you will also find on the Special tab 24 2 3 3 Untis Intic aac Tet pohon DEMO For demo and test on U ntis 2011 Timetable 2011 0012 Wal bom 10 Ocleber Sita 10 05 2010 05
43. ort of the monitor HTML files a directory must be created to which all departments must have access and which contains a sub directory for each department with the department s short name from Untis as name As an example a school with the departments Econimics Electro and Metal must therefore create the following directory structure you are free to choose the name and location of the Departments folder de Webserver de Departments de Economics de Electro di Metal The departments now generate their monitor output in their own folder Webserver Departments Economics Webserver Departments Electro Webserver Departments Metal Untis or a gpn file main file is set up for the integration of the monitor HTML files at one workstation For this a special format with the name amp join is created on the monitor HTML tab This format should be the last active format in the list The export path of this format determines the output directory for the merged HTML files of all departments All other entries of this format are ignored Info Timetable 19092011 Start date Beg of school pE Settings Autol mio Alt Prats I HTML based Output Options 29 The shared output directory for the department files is entered on the Directories tab under Settings Miscellaneous in this example C dep_ test Miscellaneous Settings Directories T en Multiple Terr Lu
44. ply this week Example 1 New 1 3 Mat R2a 90 0 2a Explanation for example 1 On Monday 1 teacher New takes class 2a in the third period for subject Mat in room R2a Lessons were exported for 12 weeks 1101x1111111 The first week is calendar week 36 This lesson is not held in week 38 The lesson does not apply in week 40 Example 2 Arist 1 4 SportM Th2 13 0 la 1 111 Arist 1 4 SportM Th2 13 0 1b lM 1 111 Rub 1 4 SportK Th1 73 0 la 1 111 Rub 1 4 SportK Th1 73 0 1b lM 111 Explanation for example 2 In the fourth period on Monday teachers Arist and Rub have classes la and 1b for sport The two teachers take different subjects that indicate that Arist gives a sports lesson for girls and Rub a sports lesson for boys The lessons for four weeks were exported beginning in calendar week 36 supervision txt supervision txt break supervision contains one data record for each break supervision in the period of time exported for the basic break supervision timetable and for break supervision substitutions Fields 1 int if field 6 0 number of the weekday Monday 1 Sunday 7 e g 1 if field 6 lt gt O then the date YYYYMMDD 2 byte number of the period e g 3 3 char short name of corridor e g corr 4 char teacher s short name e g New 62 7 4 9 Untis 5 char empty if field 6 0 if field 6 1 short name of the substitute teacher e g Gauss 6 byte O for
45. ps nn ana 48 Setting Up Me NfO Termina hessian aaa rien ad ea Eaa 48 GRE AGING A SONO MCU een ee EEE EEE E ad 48 MOI E eee rote nr AA i sien aa NEE EA A 50 Changing the displayed window group zuuuesennnnnnnnnnnonnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnen 52 DW ITCHING Off PENEING sn alle 52 V 4 Untis MultiUser in Info Mode Application Notes HTML Settings in the Timetable General HTML Settings Notes for Web Designers Output files for Static HTML Design modifications using CSS Output files for Monitor HTML Technical Description of Database Export date DE a a ar ee eee MEE a teacher txt aanried aah ERE BEER EAEAN EINEN Nna elass IXE anan tense saseeeueeoeeuare FOOT Taoa A ee student txt pi ESSOMLIXE canon EA supervision txt Example representation of a timetable Index Contents 3 2 1 4 Untis Introduction The timetable is the organisational focus of any school That is why it is important to keep all teachers and students informed of any changes that can be caused for example by blocked rooms or absent classes and teachers The traditional means of informing those affected was by notices i e printed lists posted at central points in the school accessible to everyone involved The Info Timetable module is a set of software tools with which you can publish a school s complete up to date timetable via the school s own network to every
46. r Planning module all timetables are exported with the latest information by default However you can suppress the current substitution data by opening the Info Timetable module in Untis mode and unchecking the box Timetables with substitution data Substitutions tab In addition to the various timetable formats you can if you use the Cover Planning module output substitution lists containing the day to day changes in the timetable for example if a teacher is ill or a class is on an excursion Similar to the way in which you define the export timetables you can select which substitution lists you wish to export by default classes teachers and also define in which predefined formats this will occur HTML based Output Options 15 Classes Substitution Windows Standard l Short name Full name SubCia Css Class 4 Cancel Classes ES Cla Clase B Classes Om a Substitutionen Schuler arn a All Lessdenliste Klal Class 5 Individual Lessdenliste flal Clases All and Individual List of periods Lla0 Subst Class List of perods Clal List of periods Class Teachers E Teachers Sub Tea 4 All 5 Individual gt All and Individual Daily display l Number of days O rno limit You can also specify whether the output lists should contain all the elements concerned or whether each element should be output individually Calendar week Type 19 9 2011 pub Cla
47. r the day defined as start date in the Info Timetable dialogue However if several output configurations are saved it can make sense to have a different date from the start date in some outputs for example when one monitor should only display today s substitution lists and another those scheduled for tomorrow Use the field Output date days after start date to influence which date should be the first day output in this output configuration If you have defined e g 22 September as the start date and enter 2 in the output date field the output will begin with 24 September 22 2 3 2 Untis 19 09 2011 Start date f Nate of schedulir s nent selection Special The substitution data of 1 September are ate dare after the start date Furthermore you can use the field Nr of days to specify for how many days the output should contain Split screen and ticker You can display different types of information on one screen For example the left half of the screen can display substitution data for today while the right half displays substitution data for tomorrow The necessary settings are made on the Special tab The example shows two output settings Today and Tomorrow The output for Today is for one day the current output day The output for Tomorrow also displays one day the day after the current output day The output for Today is displayed in the left half of the screen The second screen f
48. ross the top lo amp amp en a i de AA A ae a EA Selection range Layout 1 Layout 2 HTML Time rand imetable comparison a 1a ro A Range periods na 28 Periods week a Fr AE d 2 Unscheduled pers 19 9 2011 30 6 2012 Only modified timetables 1 8 8 00 15 10 Sah Periods week Display entire day 2S So Date ieee Ko ATEMU Cal Ri BI Cer R a 26 03 2011 30 06 2012 Calendar week Total school year 3H Monday Saturday ee i gt MU Cal R1 RE Nob R1 39 Calendar week 26 Calendar week Whole Term 2 School week 41 School week 3 2 2 Send only teacher timetables w changes If you use the cover planning module you can set the Only teachers with changes option to specify that only teacher timetables containing at least one change to the regular timetable should be sent Teacher C Students Teacher 5 3 2 3 E mail message There are fields available for the e mail subject and message You have the possibility of using the following wildcards e d timetable date e g 13 9 2007 e a current date and time e g 15 03 2008 09 33 e s teacher student short name e l teacher student long name e f teacher student first name e t teacher s title Clicking the lt Send gt button launches the e mail dispatch process 3 3 Sending Timetables by E Mail 37 Any errors that might occur are recorded in the log file You can view this file by cl
49. s Suto save Type of file Data files gpn Version 14 8 files gpu Back up files Optimisation results Import E sport D epartment files CAwebservern D epartments HT ML templates All departments whose output is to be merged must be entered in the master data of the main file The sequence of the department entries determines the sequence in which the HTML files will be merged When the export is launched Untis looks in the shared department directory in the example Webserver Departments for subfolders with the department names and merges the files found there into the complete output for monitor display in the export directory set under the amp join export directory You can use the parameter lt LIN abt gt in the HTML template subst_monitor thtm Untis will then replace this parameter with the name of each relevant department Auto Export Static HTML amp Monitor HTML The output of Static HTML and Monitor HTML can be automatically triggered when certain fixed events occur To specify this access the Autoinfo tab under Settings Miscellaneous 3 1 30 Untis Timetable Value Calculation HTML E Mail Multiple Terms Autolnfo Stat Info Export Selection Stat Info Esport when saving Monitor Export E when closing Weblnte Substitutions a DB Info Export IP At a certain time hh mm F After n minutes 0 Messages prior to export
50. s Outlook Express or Outlook sending e mails from Untis will work without any further settings having to be made as Untis will automatically activate the appropriate mail system automatically Settings Time Grid School Data E School Holidays Fe Calendar Miscellaneous he Settings Licence Data Toolbars Toolbar Status Bar Express mode If you send the Untis e mails using the transport system of such a mail application you will see these mails in the usual manner in the sent box of your mail application Untis supports both mail interfaces MAPI e g for Microsoft Outlook and Simple MAPI e g for Microsoft Outlook Express In order for Untis to be able to use your mail application it must support one of these e mail interfaces and must 32 Untis also be defined in your system settings as standard mail application You can find this setting under Windows XP on the Programs tab under Control Panel Internet Options Miscellaneous Settings HTML Mailsystem SimpleMAPI fe g Outlook Express MAFI e g Outlook SMTP If you have your own mail server you can also use Untis to send e mails In this case you must select the SMTP setting and add the name or IP address of a mail server that you have access to e g mail my school org and a corresponding mail address e g plan my school org Select SMTP as mail system and then enter mail server and sender address in the corresponding
51. s relevant for them The Info Timetable module therefore enables you to create different configurations with which you can define and save the type and amount of output information Please refer to chapters Static HIML and Monitor HTML to learn how these settings can be defined Clicking on a line in the grid and then on the lt Edit gt button displays a dialogue where you can specify the details for the relevant output setting Alternatively you can also display this dialogue by double clicking on the line or by clicking on the button when the cursor is in the line Info Timetable Static HTML Monitic r H 19 09 2011 Sl Current date Sub Classes Intranet Ed Intranet Fl Not Defined C Not Defined Not Defined Not Defined Delete output folde Edit 2 1 3 Output Once you have selected the desired output configurations by checking the relevant boxes in the Active column you can start the export by clicking on the lt Export gt button 2 2 HTML based Output Options 7 The Delete output folder box allows you to determine whether the the contents of the target folder should be deleted before output is performed Caution When you choose this option the output directory is emptied i e not only earlier info output will be deleted but ALL files in the directory Static HTML Output This type
52. t timetables teachers classes and rooms for the whole school a navigation bar was also exported that provides an easy way of switching between calendar week the type of timetable and the various elements The timetables can now be published on the Internet or in your intranet To do this place the directory containing the export files in a shared server folder or on a web server If you have an external web server you can automatically upload the data to the folder using an FTP application 2 2 1 HTML based Output Options 11 The following pages contain a detailed description of the options open to you for making adjustments to the Static HTML output Static HTML tab After selecting an output configuration from the list in the Info Timetable dialogue and clicking lt Edit gt you can make changes to the settings for HTML output in the subsequent dialogue Define a meaningful name and specify how many weeks from the start date should be exported You should also specify the directory where will be stored Standard Substitutions Element selection Static HTML Timetable Mame Standard One timetable per term instead of per week Ylaz rmam number of weeks Esport director C UsersWadmin DesktopHTML Week on the top directory level You cannot export weeks beyond the end of the school year i e you can only export a maximum of 3 weeks if there are only 3 weeks left Please refer to chapter N
53. y with its sub directories can be password protected very much depends on the webserver and the operating system used If you have questions concerning this topic please contact your network administrator 2 2 5 Element selection tab You can limit what is output using the Element selection tab In the Include Elements section you can restrict export to a particular department while the section directly below can be used to exclude elements with a specific code Standard Static HTML Timetable Substitutions Element selection Include Element All Department Exclude Elements with code M do not print n with statistical code 20 Untis 2 3 Monitor HTML Output In areas to which many people have access it is of course not always possible to make a computer with keyboard and mouse available A solution requiring absolutely no manual intervention is required similar to the flight information boards at an airport Note This photograph was kindly made available by the Slovene BG BRG School in Klagenfurt Austria With monitor output the Info Timetable module provides the possibility of outputting this kind of free format substitution list in HTML format in order to make the required information available at different terminals With this type of output the pages automatically scroll forward no input or operating devices are needed The sections below describe how to use this output option includin
54. y class students Classes 12 Element Uban Talisker Lagavulin Laphroaig Scapa Glen rd Zlynelish Bladnoch Fettercaurn Ardbeq Bowmore Bunnahabain Data protection In many schools sensitive data e g teacher timetables must be protected from unauthorised access This requirement necessitates that all data which need a password in order to be accessed must be stored in one directory When exporting Static HTML to the selected target directory the system automatically creates sub folders The Weeks on the top directory level check box can be used to influence the structure of the stored data If this box is checked a sub directory will be created for each week s output the directory name is equal to the number of the week in question This weekly directory then contains further folders named C class timetables F subject timetables G substitution lists for corridors R room timetables S student timetables T teacher timetables V substitution lists for teachers and W substitution lists for classes If this option is not selected all element folders are saved at the top level and the level below contains the folders with the week numbers The figure below makes the difference clear HTML based Output Options 19 Weeks on the top directory lewel C Disabled 14 Enabled 3 Le frames bs dll Lo 40 mE PE di 39 di 41 na mE Lal de frames de 5 How a director
55. y code area code number depends on the individual provider Please contact your nearest Untis partner if you require assistance The actual transmission of SMS and or e mail starts when you click the lt Messages gt toolbar icon If this icon is not displayed right click on the main toolbar to activate the Info Timetable toolbar Ly tity ti On messages el Sent 33 0 j 19 9 11 1 Fer Substitution 3b Histon Hugo El El 19911 3 Per Substitution 4 History Raa Hugo 19 9 11 4 Per Substitution 4 German Ala Hugo 19 9 11 Per Substitution 3b Geography and Economics Hugo You will now see a list beginning from the set calendar date showing all changes in the timetable 4 1 44 Untis Untis automatically generates a text for each substitution which you can if you wish change by double clicking on the Text field Furthermore the sent column indicates whether this substitution message has already been sent The SMS and E Mail fields allow you to determine the dispatch method The lt Send gt button starts transmission As with timetable transmission by e mail Untis writes a line in a log file that contains the most important data for each message when substitution messages are sent You can open this file with the lt Log File gt button and check whether transmission has worked correctly Settings Numerous settings can be made for the transmission of substitutio
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