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Fax Lab 650-680 ug - produktinfo.conrad.com

1. China CHINA Colombia AMERICA LATINA Denmark DANMARK Finland SUOMI France FRANCE Germany DEUTSCHLAND Holland NEDERLAND Irlanda IRELAND Italy ITALIA Luxembourg BELGIUM Mexico AMERICA LATINA New Zealand AUSTRALIA Norway NORGE Peru AMERICA LATINA Portugal PORTUGAL Rest of world INTERNATIONAL Spain ESPA A Sweden SVERIGE Switzerland SWITZERLAND UK U K Uruguay AMERICA LATINA Venezuela AMERICA LATINA To confirm the setting press the key The fax machine automatically returns to its initial stand by mode Note The fax machine may not be on sale in all of the countries listed above CHANGING THE LANGUAGE AND THE COUNTRY OF DESTINATION Press J and repeat the procedure Setting the language and the country of destination from the start remembering always to confirm by pressing the key the settings made CHANGING THE COUNTRY ONLY Press the key Press the V A keys until the display shows INSTALLATION Press the key Press the V A keys until the display shows COUNTRY SET UP INSTALLATION INSTRUCTIONS 3 5 Press the key The display shows the default country To display the other available countries press the V A keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key OOS ov CHANGING THE LANGUAGE ONLY Press the F J key Press the V A keys until the displa
2. 1 3 RISK OF 5 1 3 RISKOBFRE ze yy tu oth cet ols ohne ete der 1 3 RISK OF ACCIDENT 1 3 OPERATING PRECAUTIONS ss 1 4 IMPROPER USE grat dedu s RT RR EN PE aw MAS 1 4 ABOUT THE INSTALLATION AND SETUP PARAMETERS 1 4 2 GETTING TO KNOW THE FAX MACHINE 2 1 CONSOLE 23 eme E Ee perte 2 2 EXTERNAL COMPONENTS sss sess 2 4 INTERNAL 5 2 5 3 INSTALLATION INSTRUCTIONS 3 1 PACKAGE CONTENTS 3 2 INSTALLATION 3 2 CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY 3 2 CONNECTING THE TELEPHONE 3 2 CONNECTING THE FAX MACHINE TO THE TELEPHONE LINE 3 3 CONNECTING AN EMERGENCY TELEPHONE IN THE EVENT OF A VOLTAGE DROP OR POWER 3 3 CONNECTING THE FAX MACHINE TO THE POWER SUPPLY 3 4 CONTENTS 1 SETTING SOME 5 3 4 SETTING THE LANGUAGE AND THE COUNTRY OF DESTINATION 3 4 CHANGING THE LANGUAGE AND THE COUNTRY OF DESTINATION 3 5 CHANGING THE COUNTRY 3 5 CHANGING 3 6 SETTING THE DATE AND TIME FOR THE FIRST TIME 3 6 CHANGING THE DATE AND 3 7 SWITCHING FROM A PUBLIC LINE TO A PRIVATE LINE PBX
3. PUBLIC PSTN or LINE TYPE PRIVATE PBX press the V A keys To confirm the setting press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key Modifying the dialling mode only enabled in some countries Press the F j key Press the V A keys until the display shows INSTALLATION Press the key Press the keys V A until the display shows TEL LINE SETUP E Press the key A keys until the display shows DIAL MODE Press the I E Press the key To view the available option DAL MODE PULSE or DIAL MODE TONE press the V A keys To confirm the setting press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key SETTING YOUR NAME AND FAX NUMBER Once set the name max 16 characters and number max 20 digits will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent s fax machine Setting your name Press the key Press the V A keys until the display shows INSTALLATION Press the key Press the key to select STATION NAME To select the characters of each key cyclically press the keys Leave a space press the lt keys Move the cursor under the first character of the name press the A key Move the cursor after the l
4. 2 00 A 2 OPTICAL READER CHARACTERISTICS 04 A 2 TRANSMISSION CHARACTERISTICS 00 A 2 RECEPTION CHARACTERISTICS A 3 MANUFACTURER 2 eR CERE DERE 4 CUSTOMER SERVIGE 5 ue tee Adr P 4 6 CONTENTS 1 YOU START CONSULTING THE MANUAL ENVIRONMENTAL RECYCLING SAFETY PRECAUTIONS ABOUT THE INSTALLATION AND SETUP PARAMETERS BEFORE YOU START 1 1 CONSULTING THE MANUAL This manual describes two models of fax machine the only difference between them being that one is equipped with built in telephone answering device and the other IS not In the description that follows whenever a distinction is to be made between these two models reference will be made to Base model and Model with built in TAD ENVIRONMENTAL RECYCLING The cardboard box the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country Information about Directive 2002 96 CE on the treatment collection recycling and disposal of electric and electronic devices and their components FOR COUNTRIES IN THE EUROPEAN UNION EU The disposal of electric and electronic devices as solid urban waste is strictly prohibited it must be collected separately The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment Offenders wi
5. 9 2 RECEIVING A DOCUMENT THAT IS LONGER THAN THE PAPER SIZE USED tantra AIDS Secum dex Gye Nee Re 9 2 ENABLING DISABLING SILENT 9 3 DISPLAYING THE 9 3 CHANGING THE NUMBER 5 9 4 CHANGING THE RING VOLUME 9 5 ENABLING DISABLING RECOGNITION OF THE RING FREQUENCY 9 5 CHANGING THE LENGTH OF THE ACOUSTIC SIGNAL 9 6 CHANGING THE SILENCE LAPSE 9 6 CHANGING THE REMOTE CONTROLCODE 9 7 SETTING THE BLACK LIST l 2 pupa 9 8 MODIFYING THE 9 8 DELETING 5 9 8 PRINTING THE BLACK LIST 2 9 9 ADVANCED TRANSMISSION SETTINGS 9 9 CHANGING THE POSITION OF YOUR NAME AND FAX NUMBER 9 9 HEARING THE LINE SIGNALS 9 10 REGULATING THE SPEAKER 9 10 REGULATING THE BUZZER VOLUME 9 10 ENABLING DISABLING THE FLASH FUNCTION 9 11 ENABLING DISABLING 9 12 10 PRINTING REPORTS AND LISTS 10 1 PRINTING REPORTS 2 2 Slee ee 10 2 READING THE 5 10 2 ENABLING DISABLING THE AUTOMATIC PRINTING OF THE TRANSMISSION AND FAILED TRANSMISSION REPORT 10 3 PRINTING THE TRANSMISSION ACTIVITY BROADCAST TRANSMISSION AND CAL
6. 1596 8596 operating short and long term storage 5 95 transport OPTICAL READER CHARACTERISTICS Scanning method CIS Scanning resolution Horizontal tts 8 pixels mm Vertical STANDARD 3 85 lines mm Vertical 7 7 lines mm TRANSMISSION CHARACTERISTICS Transmission 5 approx 7 sec 14400 bps Capacity of document feeders Automatic Document Feeder ADF 10 sheets A4 70 90 gr m A 2 APPENDIX RECEPTION CHARACTERISTICS Printing system Printing on plain paper bubble ink jet printer Max printing width 204 mm Max printing length 282mm Printing Paper A4 210 x 297 mm etes Plain paper cassette max 40 sheets of 80 gr m TELEPHONE ANSWERING DEVICE CHARACTERISTICS ONLY MODEL WITH A BUILT IN TELEPHONE ANSWERING DEVICE Recording capacity about 18 minutes Memo 2 outgoing messages Outgoing messages only function Toll saver function Fast access from console and remote location Access code Call transfer message Message recording Retention of messages in case of a power failure Test Sheet Slerexe Letter with standard resolution MMR compression With the paper support extension STANDARD FORM GOTT RI THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET 25 8 ER TELEPHONE BOOLE
7. 5 1 PHONE BOOK 52 5 des Bb BRUNER ey BS 5 2 PROGRAMMING THE PHONE BOOK 5 2 MODIFYING A NUMBER FROM THE PHONE BOOK 5 3 DELETING A NUMBER FROM THE PHONE BOOK 5 3 PRINTING DATA FROM THE PHONE BOOK 5 4 SENDING A DOCUMENT USING THE PHONE BOOK SEARCH FUNCTION 5 4 SENDING A DOCUMENT USING THE QUICKEST METHOD 5 4 6 USING THE 6 1 USING THE TELEPHONE 6 2 TELEPHONING BY SEARCHING THROUGH THE PHONE BOOK 6 2 TELEPHONING USING THE QUICKEST METHOD 6 2 REDIALLING ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS 6 3 7 THE TELEPHONE ANSWERING DEVICE 7 1 THE TELEPHONE ANSWERING DEVICE 7 2 TURNING ON THE TAD 7 2 TEE TAD CONSOLE 5 x at malu S ak m oon 2 te rom 7 3 OUTGOING MESSAGES AND 5 7 4 RECORDING OGM1 OUTGOING MESSAGE 1 7 5 LISTENING TO OGM1 OUTGOING MESSAGE 1 7 5 RECORDING OGM2 OUTGOING MESSAGE 2 7 5 LISTENING TO OGM2 OUTGOING MESSAGE 2 7 6 ERASING OGM2 OUTGOING 2 7 6 RECORDING THE TRANSFER MESSAGE OGM3 7 6 LISTENING TO THE TRANSFER MESSAGE 7 6 RECORDING 5 7 6 SETTING THE LENGTH OF MEMOS AND INCOMING MESSAGES 7 7 LIST
8. BEFORE YOU START 1 3 OPERATING PRECAUTIONS Keep the fax machine in a dust free place away from sources of water steam and excessive heat Do not expose it to direct sunlight Ensure that no books documents or other objects obstruct normal ventilation in any way Use the fax machine exclusively at a temperature of between 5 C and 35 C and a relative humidity of between 15 and 85 Keep the fax machine away from other electrical and electronic appliances that may cause interference e g radios televisions etc If a voltage drop or power failure occurs it will not be possible to make or receive telephone calls as the keypad will be disabled In an emergency if you wish to make a call you must use a telephone certified by the telephone company connecting it directly to the fax machine in countries where this is allowed or directly to the telephone wall socket Leave enough room in front of the outlet from which documents and received copied documents are unloaded so that they do not fall on the floor IMPROPER USE The fax machine was designed to send and receive documents and to copy paper documents The machine may also be used as a telephone All other uses are to be considered improper In particular it is never to be connected directly to an ISDN line and if it is the guarantee becomes null and void ABOUT THE INSTALLATION AND SETUP PARAMETERS As the country default values for each inst
9. To view the other available value IC REC TIME 30 SECS or 50 SECS press the V A keys To confirm the setting press the key To return the fax machine to the initial stand by mode press the key If you want to move back one function press the key LISTENING TO INCOMING MESSAGES AND MEMOS If there is one or more incoming messages or memos in the memory of the telephone answering device that have not yet been played back the MESSAGES LED indicator blinks On the right hand side of the first line the display shows the total number of messages recorded including the memos At this point you can listen to all the messages through the speaker or the handset including the memos which are recorded in the memory and numbered progressively up to a maximum of 50 starting from the first that you have not yet played Whenever a message is played the display shows the day and time at which the message was received You can listen to the messages through the speaker of the fax machine which plays them in sequence separating them by a brief audible signal To do this press the P II key You can also listen to the messages without anyone else hearing To do this Press the II key Lift the handset Z Press the P key Having played back the last message the fax machine emits two short beeps and returns automatically to the initial stand by mode The S7 MESSAGES indicator LED stops blinking and will remain o
10. reduce in the estimate and design phase the production of waste and pollutants by carrying out incoming tests on the goods received use thermal electrical and transformation energy with high efficiency to save non renewable natural resources To choose processes and equipment with a low energy consumption both inside the company and towards suppliers recover and recycle the materials and consumables that permit effective concrete collection processes paper cardboard aluminium iron PET glass packaging wood All consumables are manufactured in such a way as to limit the environmental impact and conform to the regulations in force Olivetti has banned the use of a number of hazardous substances chromium cadmium mercury lead and others in the manufacture of its products A 6 APPENDIX Olivetti consumables conform to the CONTROL OF POLLUTION FROM ELECTRONIC INFORMATION PRODUCTS SJ T11363 2006 CHINA RoHs regulation in force since 151 March 2007 in the Republic of China and bear the G trademark Free from hazardous substances In addition Olivetti takes part in the process of implementation of the R E A C H Registration Evaluation and Authorisation of Chemicals CE 1907 2006 regulation which establishes a single regulatory framework for the classification and registration of existing chemical substances and came into force on 15 June 2007 with a view to protecting health and the environment
11. 1 Press the key 2 Press the V A keys until the display shows PRINT REPORT 3 Press the key You can choose any of the following options PRINT REPORT LAST TX REPORT PRINT REPORT LAST BROADCAST PRINT REPORT ACTIVITY REPORT and PRINT REPORT CALLER ID LIST 4 To view the other available options press the V A keys 5 To confirm the setting press the key Having printed the report the fax machine automatically returns to its initial stand by mode PRINTING LISTS At any time you can print a complete list of the installation parameters setup parameters and disabled numbers as well as print the data saved in the phone book By printing out the lists of installation and setup parameters you will obtain an up to date report of the default values and those that you have set to adapt it to your operating requirements PRINTING THE LIST OF INSTALLATION PARAMETERS Press the key Press the V A keys until the display shows INSTALLATION Press the key Press the V A keys until the display shows PRINT INSTALL To confirm the setting press the key Having printed the report the fax machine automatically returns to its initial stand by mode PRINTING THE LIST OF SETUP PARAMETERS Press the key Press the V A keys until the display shows FAX SET UP Press the key Press the V A keys until the display shows PRINT SET UP UL 18 00 NES To confirm the setting press the key
12. DELETING THE BLACK LIST Press the key Press the key to select RECPT SET UP Press the V A keys until the display shows BLACK LIST Press the key Press the V A keys until the display shows DELETE NUMBER Ur Pes WOD 9 8 MORE ADVANCED OPERATIONS 10 11 gv MT GN Qv Ur de Oo To confirm the setting press the key The display shows the first number on the black list To find the number you wish to delete press the V A keys To confirm the setting press the key To view the available option DELETE BES or press the V A keys To confirm the setting press the key From this point on to delete other numbers from the list repeat the procedure from step 6 PRINTING THE BLACK LIST Press the key Press the key to select RECPT SET UP Press the V A keys until the display shows BLACK LIST Press the key Press the V A keys until the display shows PRINT LIST To confirm the setting press the key Having printed the report the fax machine automatically returns to its initial stand by mode ADVANCED TRANSMISSION SETTINGS CHANGING THE POSITION OF YOUR NAME AND FAX NUMBER The information in the heading of the document to be sent name fax number date and time and number of pages may be received by your correspondent s fax machine outside the text area or inside the text area Your fax machine is set up to send this information inside the text area Changin
13. To turn the volume up down press the V A keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key ENABLING DISABLING RECOGNITION OF THE RING FREQUENCY In some countries local telephone companies offer the possibility of assigning the same telephone line two or more numbers corresponding to different users When an incoming call is received a different ring frequency will indicate which user is to answer the call This function is extremely useful at home or in small offices where the same telephone line is shared by more than one person Your fax machine is capable of learning one of these frequencies see the following procedure In this way when a call with the specific ring frequency is received the fax machine in PHONE FAX and TAD FAX reception modes prepares exclusively to receive a document This function is particularly useful when associated with silent reception in that the fax machine will only ring if the call is coming from a telephone Press the key Press the V A keys until the display shows INSTALLATION Press the Kg key Press the V A keys until the display shows DISTINCT RING Press the key To view the available option DISTINCT RING SET PATTERN press the V A keys To confirm the setting press the key The display shows AUTODETECT RING Call the fax machine with the desired
14. e Select digits and alphanumeric characters during the entry of numbers and names 2 2 GETTING TO KNOW THE FAX MACHINE Ref Description 7 e With tone dialling they send a tone down the line for special network services e They scroll backwards and forwards through characters and special symbols during the entry of names 8 With the handset lifted gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL R function With the fax machine connected to a private exchange When pressed before the telephone or fax number is dialled it enables a call to be made on the public line if the output mode is Flash and if the fax machine was programmed appropriately 9 When pressed before dialling a number it enables you to switch from pulse dialling to tone dialling 10 e They scroll cyclically forwards or backwards through the functions and related parameters on the menu e Move the cursor to the right and to the left while entering numbers and names Model with a built in TAD only e Used to perform TAD functions See the corresponding chapter 11 Blinking indicates that the memory contains documents that have not been printed Off indicates that the memory is empty Model with a built in TAD only On indicates that there are messages or memos in the memory that have already been played Blinking indicates that the memory contains documents that have not been print
15. Inserting the print cartridge in the Installation instructions chapter Note The procedure may be aborted at any time if desired by pressing the key Note If the quality of the test result still fails to meet your expectations after carrying out the cleaning procedure continue as follows stopping when you get a satisfactory printing quality Make a copy of a document with the desired type of graphics or text on the fax machine and evaluate its quality Change the type of paper the paper in use could be excessively porous and repeat the procedure Remove and reinsert the print cartridge Remove the print cartridge and check that there are no foreign bodies on the print nozzles if there are remove them carefully taking care not to touch the electrical contacts Finally reinstall the print cartridge Remove the print cartridge and clean the electrical contacts both on the print cartridge and on the print cartridge carriage see the following section Cleaning the electrical contacts of the print cartridge Reinstall the print cartridge Call the engineering service MAINTENANCE OPERATIONS 12 5 CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE o Warning Before proceeding the fax machine must be unplugged from the electrical outlet 1 Unplug the fax machine s power cord from the electrical outlet 12 6 MAINTENANCE OPERATIONS 4 R
16. OLIVETTI S p A Via Jervis 77 IVREA TO ITALY Declares under its sole responsibility that the product described in this guide is IN COMPLIANCE with directive 99 5 EC dated 9 March 1999 the essential requirements of Electromagnetic Compatibility and of Electrical Safety as prescribed by the 1rectives 2004 108 EC dated 15 December 2004 2006 95 EC dated 27 December 2006 since designed and manufactured in compliance with the following European Harmonized Standards EN 55022 2006 Limits and methods of measurements of radio interference characteristics of Information Technology Equipment Class B EN 61000 3 2 2005 Electromagnetic Compatibility EMC Part 2 Limits Section 2 Limits for harmonic current emissions equipment input current lt 16 per phase EN 61000 3 3 A1 2002 Electromagnetic Compatibility EMC Part 3 Limits Section 3 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current up to and including 16A EN 55024 A2 2003 Electromagnetic Compatibility Information technology equipment Immunity characteristics Limits and methods of measurement EN 60950 1 2006 Safety of Information Technology Equipment including electrical business equipment Moreover the product is in compliance with following Standards ETSI TBR 38 May 1998 Requirements for a terminal equipment incorporating an analogue handset function capable of su
17. see Programming the phone book chapter Phone book If you also associated a name with it the display will show this as well 2 Having dialled the number if the correspondent is free lift the handset to talk The display shows the length of the call in minutes and seconds in the top right hand corner 6 2 USING THE TELEPHONE MP wes REDIALLING ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS Do not place the document in the ADF Lift the handset to engage the line a The display shows the length of the call in minutes and seconds in the top right hand corner Press the key To select the list of incoming calls press the A key To select the list of outgoing calls press the V key To find the telephone number or name of the correspondent you wish to call on the list of the last 20 unanswered incoming calls or on the list of the last 10 outgoing calls press the V A keys To start dialling press the key Once the number has been dialled if the correspondent is free you can start talking USING THE TELEPHONE 6 3 Page intentionally left blank 6 4 USING THE TELEPHONE 7 TELEPHONE ANSWERING DEVICE THE TELEPHONE ANSWERING DEVICE TURNING ON THE TAD THE TAD CONSOLE OUTGOING MESSAGES AND MEMOS SETTING THE LENGTH OF MEMOS AND INCOMING MESSAGES LISTENING TO INCOMING MESSAGES AND MEMOS DELETING MESSAGES AND MEMOS YOU HAVE ALREADY LISTENED TO TRANSFERRING MESSAG
18. the fax machine automatically returns to its initial stand by mode 3 14 INSTALLATION INSTRUCTIONS 4FAX TRANSMISSION AND RECEPTION OPERATIONS SENDING DOCUMENT RECEIVING DOCUMENT RECEIVING DOCUMENT IN POLLING MODE FAX TRANSMISSION AND RECEPTION OPERATIONS 4 1 SENDING A DOCUMENT WHAT DOCUMENTS MAY BE USED Dimensions Width 210 mm Length min 105 mm max 600 mm Unit weight 70 90 gr m max 10 sheets For documents of different sizes from those specified above photocopy the original onto A4 sheets or another supported format and send the copy NEVER USE curled paper excessively thin paper torn paper damp or set paper excessively small paper crumpled paper carbon paper In addition in order to avoid damaging your fax machine and invalidating your guarantee make sure that the documents you are to use do not contain staples paper clips adhesive tape correcting liquid or glue that has not yet dried In all these cases photocopy the document and send the copy PLACING THE DOCUMENT IN THE ADF 1 Place the document in the automatic document feeder ADF with the side to be sent face down A Place the document against the right hand side of the feeder B see the mark printed on the fax machine s casing 4 2 FAX TRANSMISSION AND RECEPTION OPERATIONS OO T 53x 2 SS 10 11 Once the document has been i
19. user is only available in some countries and conforms to the ETSI ETS 300 778 1 standard This function tells you immediately who is calling In this way you will be able to decide whether to answer the call or not When this function is enabled if the fax machine is in stand by mode whenever a call is received it always shows one of the following items of information number or name of the correspondent who called you PRIVATE if the correspondent has chosen not to reveal his identity to you UNAVAILABLE if the correspondent is connected to a telephone exchange that does not support this service If you are programming your fax machine and when an incoming call is received want to know who is calling you you must press the key before answering the call MORE ADVANCED OPERATIONS 9 3 It may however happen if you are connected to particular kind of telephone network that the number of the caller is not displayed on the fax machine If this happens call your local customer engineering service centre The fax machine is already set up to display the caller ID You may however set it up not to display it as follows 1 Pressthe F jkey 2 Press the V A keys until the display shows INSTALLATION 3 Press the oF key 4 Pressthe V A keys until the display shows TEL LINE SETUP 5 Press the 4 key 6 Pressthe V A keys until the display shows CALLER ID 7 Press the key 8 To view the available opti
20. A TRANSMISSION REQUEST POLLING RECEPTION Arrange with your correspondent the time at which you intend to make the transmission request so that he has time to put the document to be sent in his fax machine Then set up your fax machine to receive the document by programming the dialling mode to be used to call your correspondent and the time at which you wish to receive the document Press the key Press the V A keys until the display shows POLLING RX Press the key Press the key to select NEW SETTING At this point you can confirm the current time or overwrite the time with the correct one To overwrite the new time press the E keys To confirm both the current time and the new time press the key Type your correspondent s number directly on the numeric keypad To do this press the id keys If you like you can find your correspondent s number in the phone book see Programming the phone book To do this Press the key 2 Press the V A keys to find the desired number or 1 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order 2 confirm the setting press the key The fax machine shows the message PULL SET for a few seconds and then returns automatically to its initial stand by mode The second line of the display shows POLL RX 18 20 CHANGING A POLLING RECEPTION THAT HAS BEEN SET Press the KA key Press the V
21. A keys until the display shows INSTALLATION Press the key Press the V A keys until the display shows TEL LINE SETUP A keys until the display shows PBX FLASH Press the 2 v Press the key v 2 Press the key To view the available option PBX FLASH YES or N press the V A keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key Note Having enabled the Flash function to switch from the private branch exchange PBX to the public line press the R key before dialling the telephone or fax number the letter E appears on the display MORE ADVANCED OPERATIONS 9 11 ENABLING DISABLING ECM The ECM Error Correction Mode is system for correcting the errors caused by interference on the line This function only has effect if it has been enabled both on your fax machine and on your correspondent s fax machine and is indicated by a letter E appearing on the display The fax machine is set up to send documents in this mode However you can set it up to send documents in normal mode as follows 1 Press the EJ key 2 Pressthe V A keys until the display shows FAX SET UP 3 Press the 99 key 4 Press the V A keys until the display shows VARIGUS SETT 5 Press the key 6 the key to select ECM 7 To view the available option ECT BES or NG press the V A key
22. A keys until the display shows POLLING RX Press the Press the V A keys until the display shows CHANGE Press the From this point on follow the procedure described in Making transmission request polling reception from step 5 FAX TRANSMISSION AND RECEPTION OPERATIONS 4 9 DELETING POLLING RECEPTION THAT HAS BEEN SET Press the FJ key Press the V A keys until the display shows POLLING RX Press the Kg key Press the V A keys until the display shows DELETE Press the lt key To view the available options DELETE YES or NU press the V A keys To confirm your choice press the key Polling reception is cancelled automatically and the fax machine returns automatically to it initial stand by status SOT pU UNI 4 10 FAX TRANSMISSION AND RECEPTION OPERATIONS 5 PHONE BOOK PHONE BOOK Ur we 3 9 10 11 12 13 14 15 16 The fax can also store 100 numbers and name to them thus creating electronic diary which not only saves time but also eliminates the risk of making mistakes in dialling numbers The telephone number or fax number that you associated with each of the first 10 numeric keys 0 9 may be dialled quickly simply by pressing and holding down the relevant key for more than second Each number in the phone book may be assigned one of the 4 ring tunes to make it even easi
23. FAX reception mode See Choosing the reception mode of the Receiving a document section of chapter Fax Transmission and reception operations In TAD FAX reception mode the fax machine automatically prepares to receive when it is called by another fax machine to prevent the documents that are sent to you from getting lost 7 2 THE TELEPHONE ANSWERING DEVICE THE TAD CONSOLE Keys only present on model with telephone answering device SAN 144 lt gt bol Key Description P II start playing new messages and memos If there are any messages or memos that you have not heard start with the memos from the first one you have not heard Momentarily to stop playing messages and memos When pressed again resumes the play function PPI Tostart recording MEMOS personal memos To move while playing messages and memos to the start of the next message or memo 1944 To return while playing messages and memos to the previous message or memo X DELETE To delete messages and memos that have already been played M INDICATOR LED MESSAGES On to indicate that there are messages or memos that have already been played in the memory Blinking to indicate that there are new messages or memos in the memory Off to indicate that there are no messages or memos in the memory THE TELEPHONE ANSWERING DEVICE 7 3 Keys required to use the telephone answering device Ke
24. Having printed the report the fax machine automatically returns to its initial stand by mode 10 4 PRINTING REPORTS AND LISTS re le PRINTING THE LIST OF RECEPTION SETUP PARAMETERS Press the key Press the key to select RECEPT SET UP Press the V A keys until the display shows PRINT SET UP To confirm the setting press the key Having printed the report the fax machine automatically returns to its initial stand by mode PRINTING THE BLACK LIST NUMBERS Once programmed see Setting the black list chapter More advanced operations the fax machine can disable a series of correspondents from whom you do not wish to receive any documents whatsoever This function is useful to avoid receiving undesired documents such as advertisements propaganda etc All you have to do is save the undesired numbers on a list Having done this you will not receive any documents from the correspondents whose numbers appear on the list see Printing the black list chapter More advanced operations PRINTING THE DATA SAVED IN THE PHONE BOOK As described previously you can print a list of the telephone numbers and fax numbers that you have saved in the phone book see Programming the phone book and Printing data from the phone book PRINTING REPORTS AND LISTS 10 5 Page intentionally left blank 10 6 PRINTING REPORTS AND LISTS 11 TROUBLESHOOTING GUIDE GENERAL MINOR PROBLEMS ERROR CODES SIGNALS AND MESSAGES ACOUSTIC
25. another fax machine after two rings your fax machine automatically prepares to receive a document Ifthe caller is a telephone after two rings the fax machine emits an acoustic signal for about 20 seconds and the display shows LIFT HANDSET If you do not lift the handset within 20 seconds the fax machine automatically prepares to receive a document If you lift the handset before the fax machine connects to the telephone line and you hear the dialling tone proceed as follows 1 Pressthe key 2 Hang up Note Any kind of reception may be stopped by pressing the key The fax machine then returns to its initial stand by mode RECEIVING A DOCUMENT IN POLLING MODE FIRST OF ALL WHAT POLLING IS It is a transmission request that a fax machine makes to another fax machine so that the latter sends the document requested automatically There are two main characteristics of communication using the polling method the user who is to receive the document requests transmission In other words user may connect to another fax machine and request it to send document specially prepared to him even when the user at the other end of the line is out the transaction is paid for by the person who requested transmission that is the user who receives the document and not the person whose fax machine sends the document 4 8 FAX TRANSMISSION AND RECEPTION OPERATIONS BOW vi 450700 NS MAKING
26. fax machine returns to its initial stand by mode 4 6 FAX TRANSMISSION AND RECEPTION OPERATIONS To view the available options press the V A keys To confirm your choice press the key If you chose TX FROM MEMORY CHANGE follow the procedure described in Sending a document from the memory from step 6 RECEIVING A DOCUMENT You can set up the fax machine to receive the documents sent by your correspondents in four separate modes Manual reception for all occasions in which you are present and you can therefore answer the calls yourself Automatic reception for all occasions in which you are out but want to receive documents anyway This is the mode originally set on your fax machine Automatic reception with recognition of the type of call In this reception mode after a given number of rings default setting 2 rings the fax machine connects to the telephone line and is capable of recognizing whether the incoming call is a fax call or a telephone call Reception with telephone answering device only the model with a built in telephone answering device In this reception mode the TAD receives the calls records any messages left by the correspondent and if he wants to send you a document enables the fax machine to receive it See chapter The telephone answering device CHOOSING THE RECEPTION MODE Press the key Press the key Press the key again The display shows the message RECEPTION MODE To view
27. frequency so that the fax machine detects it The display now shows RING DETECTED At this point you can enable the new ring frequency To enable the new ring frequency return to the point at which the display shows DISTINCT RING SET OPTION Press the key To view the available option SET OPTION BES or NG press the V A keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key MORE ADVANCED OPERATIONS 9 5 14 If you want to move back one function press the key Note If the fax machine cannot detect that particular frequency the display will show the message RING NOT BETELT At this point press the key and repeat the procedure CHANGING THE LENGTH OF THE ACOUSTIC SIGNAL This function is only enabled in some countries When the fax machine is set up for automatic reception with recognition of the type of call it behaves as follows if it is being called by a fax machine it will automatically prepare to receive a document after the preset number of rings if it is being called by a telephone it will emit an acoustic signal for a time of 20 seconds after which if you still have not lifted the handset it will automatically prepare to receive a document If you want you can change the length of the acoustic signal as follows Press the F Jkey Press the V A keys until the display shows INSTALLATION Press the Eg key Press the V A keys unt
28. function press the key OPERATING THE TELEPHONE ANSWERING DEVICE FROM A REMOTE LOCATION You can operate the TAD not only directly using specific keys on the operator console of the fax machine but also from any other location providing the telephone used operates in tone mode for example a mobile phone To operate the TAD from a remote location you must set the fax machine in TAD FAX or PHONE FAX reception mode and once the fax has answered the call you must also type in the access code set previously see Setting the TAD access code The remote functions available are activated by another numeric code consisting of one or two digits see the following table If the code has two digits it is advisable to wait for the confirmation signal between one digit and the other Code Operating function Plays new messages Plays all messages Stops playing current message and returns to previous message 1 2 3 4 Stops playing current message and skips to next message 5 Plays outgoing message 1 6 6 Deletes all played messages Code Programming function 1 Disables the TAD FAX reception mode and enables the AUTOMATIC reception mode 2 Sets up the fax machine for TAD FAX reception mode 3 Enables the OUTGOING MESSAGE 1 to be recorded 4 Enables the OUTGOING MESSAGE ONLY to be played 5 Disables the transfer of messages and memos to a remote telephone Typing 0 after an operating sequence from 1 to 6 ab
29. number from the phone book see Programming the phone book and Sending a document using the quickest method Note If you want to abort the transmission in progress press the key The fax machine unloads the document from the ADF and returns to its initial stand by mode f the document to be removed consists of more than one sheet before pressing to unload the first remove all the others by hand HEARING THE DIALLING TONE WHEN SENDING A DOCUMENT 1 nsert the document in the automatic document feeder ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL The initial resolution value is sa standard f you want change the contrast and resolution values as described previously 2 To hear the dialling tones press the key The display shows GN LINE and the ength of the transmission in minutes and seconds in the top right hand corner 3 To dial the number of the correspondent to whom you wish to send the document press the je keys 4 Assoon as you hear the tone of your correspondent s fax machine press the key Transmission is started If the document is sent correctly once this operation has been completed the display will show the message TX COMPLETED for a moment 4 4 FAX TRANSMISSION AND RECEPTION OPERATIONS SENDING DOCUMENT WITH THE RECEIVER RAISED Insert the document in the automatic document feeder ADF The displ
30. preset number of rings see Changing the number of rings chapter More advanced operations Therefore if you hear one ring more than the preset number you will know that there are no new messages and you can hang up before the fax machine answers the call This function may only be enabled by the customer engineering service and is not available in all countries Press the key Press the V A keys until the display shows TAQ SET UP Press the key Press the V A keys until the display shows TOLL SAVER To confirm the setting press the Kj key To view the available options T LL SAVER YES or ND press the V A keys To confirm the setting press the lt key To return the fax machine to the initial stand by mode press the key If you want to move back one function press the key sa mouet n 7 12 THE TELEPHONE ANSWERING DEVICE Qi DS TS 10 SOON MESE UNE OUTGOING MESSAGE ONLY Using this function whenever an incoming call is received the TAD plays the OGM 1 but does not record any incoming messages You can use this function when you expect to be away for a long time and it would not be possible to record all messages received in your absence In this case in place of the ordinary outgoing message it is advisable to record a different one for example From 22nd June to 19th September only faxes will be accepted No incoming messages will be recorded Press the ke
31. press the V A keys 8 Toconfirm your choice press the key Toreturn the fax machine to its initial stand by mode press the key 10 If you want to move back one function press the key RECEIVING A DOCUMENT THAT IS LONGER THAN THE PAPER SIZE USED If you receive a document that is longer than the paper size used you can have the surplus text printed by your fax machine on another sheet Press the F key Press the V A keys until the display shows FAX SET UP Press the key Press the V A keys until the display shows PRINTER PARAN Press the Kj key Press the V A keys until the display shows SURPLUS Press the key To choose one of the other available settings SURPLUS NO SURPLUS YES or SURPLUS RUTORRTIC press the V A keys 9 Toconfirm your choice press the key 10 return the fax machine to its initial stand by mode press the key 11 If you want to move back one function press the key Note If you choose the SURPLUS RUTOMATIL setting the fax machine will print the surplus text on another sheet providing the surplus exceeds 8 mm If you choose the SURPLUS YES setting the fax machine will always print the surplus text on another sheet If you choose the SURPLUS hIB setting the fax machine will not print the surplus text OPP SO 9 2 MORE ADVANCED OPERATIONS UD dc DD sl ENABLING DISABLING SILENT RECEPTION In the AUTOMATIC PHON
32. s fax machine outside the text area or inside the text area Your fax machine is designed to send this information inside the text area Changing the position Press the F J key Press the V A keys until the display shows FAX SET UP Press the SF key Press the V A keys until the display shows VARIGUS SETT Press the 97 key Press the V A keys until the display shows FAX HERDER OX UT dM nS 3 10 INSTALLATION INSTRUCTIONS Press the key To select the INSIDE or OUTSIDE parameter press the V A keys 9 Toconfirm the setting press the key 10 Toreturn the fax machine to its initial stand by mode press the key 11 If you want to move back one function press the key SETTING UP THE FAX MACHINE FEEDING THE PRINT PAPER INTO THE MACHINE 1 Push the paper support extension in the slot until it clicks into position EX 2 Holding the sheets by their upper edge insert them by letting them drop into the ASF without folding or forcing them Note If you add sheets max 40 to the ASF make sure you place them under and not on top of those already present The fax machine has a memory that enables it to receive up to 50 pages base model only even if you do not add any paper for the model with a built in telephone answering device only the capacity may be less than 50 pages according to the duration of the messages recorded on the telephon
33. setting and delete the number press the key At this point you can terminate the procedure or delete another number To abort the procedure press the key To delete other numbers repeat the procedure from step 5 If you want to move back one function press the key PHONE BOOK 5 3 PRINTING DATA FROM THE PHONE BOOK Press the key Press the V A keys until the display shows PHONE 800 Press the key Press the V A keys until the display shows PRINT PHONE B To confirm the setting press the key Having printed the report the fax machine automatically returns to its initial stand by mode Ulo INS SENDING DOCUMENT USING THE PHONE BOOK SEARCH FUNCTION If you cannot remember the position with which you associated a given number you can send the document from the phone book as follows 1 Insert the document in the automatic document feeder ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL The initial resolution value is amp amp standard If you want change the contrast and resolution values as described previously 2 Press the key The display shows the fax number or telephone number and the name associated with the first of the 100 available positions 00 99 saved previously 3 To locate the fax number or name of the correspondent to whom you wish to send your document 1 Press the V A keys until the desired number or name app
34. the available options RECEPTION MODE AUTOMATIC RECEPTION MODE MANUAL RECEPTION MODE PHONE FAX and RECEPTION MODE TAD FAX only the model with a built in telephone answering device press the V A keys To confirm the setting press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key Note To activate reception with TAD mode you must first record the OUTGOING MESSAGE 1 see chapter The telephone answering device FAX TRANSMISSION AND RECEPTION OPERATIONS 4 7 RECEIVING DOCUMENTS IN THE VARIOUS RECEPTION MODES MANUAL RECEPTION 1 When the telephone rings lift the handset 2 engage the line 2 As soon as you hear the fax machine signal or if the correspondent asks you to receive a document press the key 3 Hang up xy The fax machine starts to receive and the display shows some information about the reception in progress including your correspondent s fax number or if programmed his name Once the document has been received the display shows the message RX COMPLETED for a few seconds and then the initial stand by mode AUTOMATIC RECEPTION After two rings the fax machine prepares to receive a document The document is received as in manual reception mode AUTOMATIC RECEPTION WITH RECOGNITION OF THE TYPE OF CALL The action taken by the fax machine in this reception mode depends on who is calling If the caller is
35. the desired number by pressing the keys If you only want to make one copy skip to the next step To make the copy press the key The fax machine starts to save the document Having done this the fax machine Starts copying Note If you want to abort the copy in progress press the key The fax machine will stop copying unload the document from the ADF and return to its initial stand by mode displaying the message COPY INTERRUPTED Press the key to clear the message from the display Note To make enlarged or reduced copies of the document remember to place the document against the right hand side of the feeder see the mark printed on the fax machine s casing The maximum printing width is 210 mm and the maximum length is 282 mm The maximum unprintable margins are 4 mm on the left and right sides 3 mm at the top and 14 mm at the bottom MAKING COPIES 8 3 Page intentionally left blank 8 4 MAKING COPIES 9MORE ADVANCED OPERATIONS ADVANCED RECEPTION SETTINGS ADVANCED TRANSMISSION SETTINGS MORE ADVANCED OPERATIONS 9 1 ADVANCED RECEPTION SETTINGS REDUCING THE AREA OF DOCUMENT RECEIVED 1 Press the key 2 Press the V A keys until the display shows FAX SET UP 3 Press the Kg key 4 Press the V A keys until the display shows PRINTER PARAN 5 Press the Kg key 6 Press the 4 key to select REDUCTION 7 To choose one of the available reduction ratios 94 80 1596 1096 and
36. 3 8 SETTING YOUR NAME AND FAX NUMBER 3 9 SETTING UP THE FAX 3 11 FEEDING THE PRINT PAPER INTO THE MACHINE 3 11 INSERTING THE PRINT CARTRIDGE 3 12 PRINTING THE MENU AND ITS FUNCTIONS 3 14 4 FAX TRANSMISSION AND RECEPTION OPERATIONS 4 1 SENDING A DOCUMENT Ratte RP 4 2 WHAT DOCUMENTS MAY BE USED 4 2 PLACING THE DOCUMENT IN 4 2 ADJUSTING THE CONTRAST AND RESOLUTION 4 3 SENDING A DOCUMENT 4 4 HEARING THE DIALLING TONE WHEN SENDING A DOCUMENT 4 4 SENDING A DOCUMENT WITH THE RECEIVER RAISED 4 5 AUTOMATIC REDIAL 4 5 SENDING A DOCUMENT TO SEVERAL CORRESPONDENTS 4 5 SENDING A DOCUMENT FROM THE MEMORY 4 5 CHANGING REPEATING DELETING A TRANSMISSION FROM THE MEMORY THAT IS ALREADY 5 4 6 RECEIVING 4 7 CHOOSING THE RECEPTION 4 7 RECEIVING DOCUMENTS IN THE VARIOUS RECEPTION MODES 4 8 RECEIVING A DOCUMENT IN POLLING MODE 4 8 FIRST OF ALL WHAT POLLING IS ss 4 8 MAKING A TRANSMISSION REQUEST POLLING RECEPTION 4 9 CHANGING A POLLING RECEPTION THAT HAS BEEN SET 4 9 DELETING A POLLING RECEPTION THAT HAS BEEN SET 4 10 2 CONTENTS 5 eid wes oe ik bee
37. 9 of procedure Cleaning the optical reader 9 Close the operator console and put the handset back on its support MAINTENANCE OPERATIONS 12 13 Page intentionally left blank 12 14 MAINTENANCE OPERATIONS APPENDIX TECHNICAL SPECIFICATIONS MANUFACTURER CUSTOMER SERVICE APPENDIX 1 TECHNICAL SPECIFICATIONS GENERAL CHARACTERISTICS Model ur Desktop transceiver Display n l ua aq dete LCD 16 16 char Capacity memory max 50 pages Dimensions Width ed 340 ete crt ee 220 mm 235 mm 133 mm 272 mm irren approx 2 5 Kg COMMUNICATION CHARACTERISTICS Telephone network Public private Compatibility ITU Communication speed 14400 9600 7200 4800 2400 with automatic fall back Compression method MH MR MMR POWER SUPPLY CHARACTERISTICS Voltage see 220 240 VAC or 110 240 VAC see the data plate on the base of the fax machine Frequency 50 60 Hz see the data plate on the base of the fax machine Power absorbed in stand by mode lt 4W max power max 25 W ENVIRONMENTAL CONDITIONS 5 to 35 operating from 15 9C to 45 transport from 0 to 45 short and long term storage Relative humidity
38. 94513 51017 TELEX 123456 Our Ref 350 PJC EAC 4th April 1984 Dr P N Cundall Mining Surveys Ltd Holroyd Road Reading Berks Dear Pete Pennit me to introduce you to the facility of facsimile transmission In facsimile a photocell is caused to perform a raster scan over the subject copy The variations of print density on the document cause the photocell to generate an analogous electrical video signal This signal is used to modulate a carrier which is transmitted to a remote destination over a radio or cable communications link At the remote terminal demodulation reconstructs the video signal which is used to modulate the density of print produced by a printing device This device is scanningina raster scan synchronised with that at the transmitting terminal As aresult a facsimile copy of the subject document is produced Probably you have uses for this facility in your organisation Yours sincerely P CROSS Group Leader Facsimile Research APPENDIX A 3 MANUFACTURER Olivetti S p A con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S p A Via Jervis 77 10015 IVREA TO ITALY CUSTOMER SERVICE If the fax machine is not working as it should or you require information or clarification from the manufacturer call the number indicated on the Warranty Card A 4 APPENDIX Page intentionally left blank APPENDIX 5 ORIGINA m a A SUPPLIES EC
39. AATAA AA AA the current date and time To display one of the options listed above press the V A keys To confirm the setting press the key If you have made a mistake or wish to abort the procedure in progress press the key SET DATE TIME OPTION If you have chosen the SET BATE TIME option proceed as follows Enter the new date and time e g 13 05 08 18 00 by pressing the keys As each digit is entered the cursor will move to the next one If you wish to move the cursor to digits to be modified press the lt gt keys Then overwrite the digits with the correct ones by pressing the 2 keys To confirm the setting press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key INSTALLATION INSTRUCTIONS 3 7 DATE FORMAT OPTION If you have chosen the DATE FORMAT option proceed as follows The display shows GATE FORMAT and 007 00 99 If you want to select a different format from the one displayed press the V A keys To confirm the setting press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key UU PW HOUR FORMAT OPTION If you have chosen the HOUR FORMAT option proceed as follows The display shows HGUR FORMAT 24 HOURS If you want to select a different format from the one displayed press the V A keys To confirm the setting press th
40. DOCUMENT FROM THE MEMORY Insert the document in the automatic document feeder ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL The initial resolution value is aa standard If you want change the contrast and resolution values as described previously Press the F J key Press the V A keys until the display shows TX FROM MEMORY Press the 9 key Press the 4 key to select NEW SETTING The fax machine starts to save the document When prompted type the time at which you wish to send the document for example 16 50 by pressing the 27 keys Confirm both the current time and the time set in step 6 by pressing the key FAX TRANSMISSION AND RECEPTION OPERATIONS 4 5 10 11 12 13 14 15 00 Type your correspondent s number directly on the numeric keypad by pressing the keys If you like you can find your correspondent s number in the phone book see Programming the phone book further on To do this 1 Press the key 2 Press the V A keys to find the desired number or 1 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order Press the key The fax machine prompts you to enter another number If you want to send the document to more than one correspondent repeat the previous two steps once for each correspondent If
41. E FAX and TAD FAX reception modes you can set up the fax machine to receive documents without any rings being emitted when an incoming call is received When this function is enabled the behaviour of the fax machine depends on the reception mode selected and the caller in AUTOMATIC and TAD FAX modes the fax machine will never ring when an incoming call is received in PHONE FAX mode when an incoming call is received the fax machine will only not ring if the caller is another fax machine If the call is a telephone call the fax machine will emit an acoustic signal in place of the ring to prompt you to lift the handset Press the key Press the 9 key Press the V A keys until the display shows SILENT RX Press the 9 key The display shows 9 To select one of the available options SILENT RX DAILY or SILENT RX YES press the V A keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key Note If you have confirmed the option SILENT RX DAILY the fax machine will prompt you to enter the time at which it is to start and end silent reception Once you have set the time press the key to confirm Note The daily silent reception setting SILENT RX DAILY is cancelled by a power failure DISPLAYING THE CALLER ID This function which may be activated by the telephone company on request by the
42. ENING TO INCOMING MESSAGES AND MEMOS 7 7 DELETING MESSAGES AND MEMOS YOU HAVE ALREADY LISTENED TO Sum du ue duo ved SG DEE Oe 7 8 DELETING THE MESSAGE OR MEMO YOU ARE LISTENING TO 7 8 DELETING ALL MESSAGES ALREADY PLAYED 7 8 CONTENTS 3 4 CONTENTS TRANSFERRING MESSAGES AND MEMOS TO REMOTE TELEPHONE 22 ee An 7 8 OPERATING THE TELEPHONE ANSWERING DEVICE FROM A 1 7 9 SECURITY AND ACCESS 5 7 9 SETTING THE TAD ACCESS CODE 7 10 CHANGING DELETING THE TAD ACCESS 7 10 ENABLING DISABLING ACCESS TO THE TELEPHONE ANSWERING DEVICE IN LOCAL MODE 7 10 OPERATING THE TELEPHONE ANSWERING DEVICE FROM A REMOTE HOG ATION bedere sten f 7 11 SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE 7 12 TOP SAVER SL ae Srt 7 12 OUTGOING MESSAGE ONLY 7 13 SILENT RECEPTION OF INCOMING MESSAGES 7 13 PRINTING THE TAD CONFIGURATION PARAMETERS 7 14 MAKING 5 1 8 1 MAKING COPIES yt ns L oe teh eit at kaa reto eas 8 2 WHAT DOCUMENTS CAN BE COPIED 8 2 MAKING Av COPY vs rau metet eee e e OR Ee E D E nns 8 2 MORE ADVANCED 5 9 1 ADVANCED RECEPTION 5 5 9 2 REDUCING THE AREA OF A DOCUMENT RECEIVED
43. ERROR SIGNALS TROUBLESHOOTING GUIDE 11 1 GENERAL Problem Description There is a power If a power failure occurs the fax machine keeps the following failure data in the memory the numbers set in the phone book and the reports while the documents present in the memory will be lost The date and time will also be lost so they will have to be reset by carrying out the procedure described in the Setting the date and time for the first time section of chapter Installation conditions The paper or ink has If during reception the paper runs out or gets jammed the run out ink runs out or the operator console is raised the machine stops printing and the display shows the relevant message and the document you are receiving is temporarily recorded in the memory Once the problem has been solved the fax machine resumes printing The transmission is If transmission is not completed due to errors on the line or unsuccessful fax machine the error LED A lights up and a short beep is emitted in this case the fax machine automatically prints the transmission report see Printing reports and lists on which an error code indicates the cause of the error you will find a list of all the error codes later A document is If you place a document in the automatic document feeder placed in the ADF while the fax machine is making a copy printing a report automatic document or printing a document being received the fax machine feed
44. ES AND MEMOS TO REMOTE TELEPHONE OPERATING THE TELEPHONE ANSWERING DEVICE FROM REMOTE LOCATION SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE THE TELEPHONE ANSWERING DEVICE 7 1 THE TELEPHONE ANSWERING DEVICE If you have purchased the fax machine model equipped with built in telephone answering device you can perform the same functions as those performed by external telephone answering devices You can therefore record outgoing messages which will be played automatically when you are out to request callers to leave a message or call back later record memos listen to the outgoing messages change the outgoing messages record the messages left by callers when you are out to ensure that your calls do not get lost listen to the messages and memos recorded delete the messages and memos recorded transfer messages to a remote telephone control the TAD from a remote location The TAD recording capacity depends on the size of the memory available 18 minutes which may be less according to the number of pages in the memory The length of the messages is programmable and may be 30 or 60 seconds see Setting the length of memos and incoming messages TURNING ON THE TAD The answering machine may only be activated after recording outgoing message 1 See Outgoing messages and memos and in particular Recording OGM1 outgoing message 1 In addition the fax must be set to TAD
45. ING JAMMED SHEETS OF PAPER MAINTENANCE OPERATIONS 12 1 REPLACING THE PRINT CARTRIDGE The print cartridge must be replaced when the ink runs out used print cartridges cannot be used or when you notice a deterioration in the print quality In the former case the fax machine automatically prints sheet to remind you that the ink is about to run out and that you should replace the print cartridge The print cartridge being used is univocally associated to the fax machine Therefore to safeguard correct printing do not swap the print cartridges between fax machines 1 Lower the handset and place it on stable surface 12 2 MAINTENANCE OPERATIONS 4 Remove the used print cartridge from its compartment 5 the new print cartridge out of its package and holding it on both sides peel off the film covering the nozzles o Warning Avoid touching the electrical contacts and the nozzles 6 Insert the new print cartridge in its compartment with the electrical contacts facing towards the print cartridge compartment MAINTENANCE OPERATIONS 12 3 7 Push the print cartridge until it clicks into place 8 Close the operator console and put the handset back on its support Note If you have replaced the cartridge because the ink ran out when the operator console is closed the fax machine will automatically recognize t
46. JL ao QUOS edP OUO any INK JET FAX FAX_LAB 650 680 USER S GUIDE EDITED PUBLISHED PRODUCED BY Printed in China Olivetti S p A con unico azionista Code of user s guide 381746B 01 Gruppo Telecom Italia Direzione coordinamento di Telecom Italia S p A Date of publication September 2008 Copyright O 2008 Olivetti All rights reserved No parts of this manual may be photocopied reproduced or translated into other languages without prior written authorization from Olivetti S p A The manufacturer reserves the right to make any changes to the machine described in this manual at any time and without prior warning This machine has been approved under the terms of Council Decision 98 482 EC for Europe wide connection as a single terminal to an analogue Public Switched Telephone System PSTN system However due to differences between individual PSTNs in the various countries the approval does not unconditionally guarantee success operation of every PSTN termination point If you encounter any problems you should contact your supplier immediately The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999 05 CE the full declaration can be found at the end of this manual Conformance is certified by the application of the mark C to the product Netw
47. LER ID REPORTS ON REQUEST 10 4 PRINTING LISTS s 28 ot tar q ard RC oh el 10 4 PRINTING THE LIST OF INSTALLATION PARAMETERS 10 4 PRINTING THE LIST OF SETUP PARAMETERS 10 4 PRINTING THE LIST OF RECEPTION SETUP PARAMETERS 10 5 PRINTING THE BLACK LISTNUMBERS 10 5 PRINTING THE DATA SAVED IN THE PHONE BOOK 10 5 11 TROUBLESHOOTING 11 1 GENERAL f kg senta Za haku kaa CR 11 2 MINOR PROBLEMS s 11 3 ERROR CODES na s murum S uL uma m ted 8 S Ss 11 4 SIGNALS AND MESSAGES ooo sh 11 5 ACOUSTIC ERROR SIGNALS 11 5 OTHER ACOUSTIC SIGNALS a 11 6 CONTENTS 5 12 MAINTENANCE OPERATIONS 12 1 REPLACING THE PRINT CARTRIDGE 12 2 CLEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES 12 5 CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE 3 8 5 sd eto Sr ae BO 12 6 CLEANING THE OPTICAL READER 12 8 CLEANING THE CASING 12 11 REMOVING JAMMED DOCUMENTS 12 11 REMOVING JAMMED SHEETS OF PAPER 12 12 APPENDIX A 1 TECHNICAL 5 5 A 2 GENERAL 5 5 A 2 COMMUNICATION CHARACTERISTICS A 2 POWER SUPPLY 5 5 A 2 ENVIRONMENTAL CONDITIONS
48. O FRIENDLY ORIGINAL OLIVETTI CONSUMABLES ECO FRIENDLY RESPECT YOUR HEALTH AND THE ENVIRONMENT Olivetti continues in its pursuit to improve the environmental conditions and protect the environment in which it operates It provides its customers with safe and reliable consumables in respect of the best operating conditions and strives to ensure the full environmental compatibility of its technologies and production processes Olivetti bases its production aims on respect of the principles of environmental protection and the conservation of natural resources for future generations To this aim Olivetti has adopted the following environmental policy measures to conform to the provisions of the national laws by taking the necessary steps to change its management policy towards the safeguarding of the environment to take environmental aspects into consideration right from the decision making processes involved in the design of consumables to use materials that have a lighter impact on the environment to avoid using raw materials containing excipients that are believed to cause cancer to avoid manufacturing consumables that during normal use may cause harm to man or the environment and to collaborate with organizations that promote the principles of environmental protection To implement a schedule of periodic checks of environmental performance with the spirit of prevention that comes from the improvement achieved such as
49. OL OE EY BS NER REGULATING THE SPEAKER VOLUME If the volume of the dialling tones and connection signals is too low or too high adjust it using the 5 Press the key 2 Toraise or lower the volume of the speaker press the key The display shows the volume level set on the top line 3 Toreturn the fax machine to its initial stand by mode press the key REGULATING THE BUZZER VOLUME The buzzer indicates particular operating conditions and faults or errors The volume of the buzzer may be set to eight levels or may be turned off altogether Press the F key Press the V A keys until the display shows FAX SET UP Press the lt key Press the V A keys until the display shows VARIOUS SETT Press the F key OI 9 10 MORE ADVANCED OPERATIONS 10 11 107 109 7 B E NR Press the V A keys until the display shows BUZZER VOLUME Press the key The display shows the preset volume level To turn the volume up down press the V A keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key ENABLING DISABLING THE FLASH FUNCTION If the fax machine is connected to a private branch exchange PBX with Flash pulse management this function enables a call to be made on the public line Press the F J key Press the V
50. TAQ SET UP Press the key Press the V A keys until the display shows PRINT SET UP To start printing press the key Once this operation has been completed the fax machine automatically returns to its initial stand by status Uto S NE 7 14 THE TELEPHONE ANSWERING DEVICE 8 MAKING COPIES 01 00 MEG 11 12 13 MAKING COPIES WHAT DOCUMENTS CAN BE COPIED As for transmission copying requires the document to be inserted in the automatic document feeder ADF Before making copy make sure that the document is correctly inserted in the feeder and that it respects the characteristics described previously see the Sending document section Bear in mind however that for the copying function you can only insert one sheet at a time in the automatic document feeder ADF In addition if no copies are made within about two minutes the fax will automatically unload the original and return to stand by mode MAKING A COPY As mentioned previously you can also use the fax machine as photocopier The printing quality obtained depends on the type of copy you want to obtain Normal or Quality copy and the contrast and resolution values that you select before starting the copying function Choose the type of contrast on the basis of the following criteria e NORMAL if the document is neither very light nor very dark e LIGHT if the document is very dark e DARK if the document is very light Cho
51. The free cartridge provided with the machine allows you to print up to 60 pages whereas the cartridges that you will buy subsequently have a greater capacity and will thus allow you to print up to 300 pages Based on Test Chart ITU TS n 1 black coverage 3 8 Once the cartridge has been inserted the operator console closed and the handset replaced the fax machine starts the nozzle cleaning and checking procedure When the display shows SET DATE TIME Vv VV VV AATAATAA AA AA INSTALLATION INSTRUCTIONS 3 13 1 Enter the new date and time eg 13 05 08 18 00 by pressing the a keys and then press 2 When the display shows LONFIRT G T press the key to confirm the data entered or press the key to make any modification The procedure is completed by the printing on the sheet loaded automatically of a diagnostic test sheet containing anumbered scale for checking the flow of ink and the electrical circuits of the cartridge nozzles a group of graphics and text so that the printing quality may be evaluated the display of the message CHECK PRINT GUT I EXIT G REPEAT Examine the print test sheet as follows 1 Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines if these conditions which confirm that the cartridge has been inserted correctly and is working properly are respected set the value 1 The fax machine returns t
52. all the correspondent using the phone book see Telephoning by searching through the phone book and Telephoning using the quickest method e Momentarily hold a telephone call by pressing the key The call is resumed as soon as the same key is pressed again TELEPHONING BY SEARCHING THROUGH THE PHONE BOOK Do not place the document in the ADF 1 Liftthe handset to engage the line The display shows the length of the call in minutes and seconds in the top right hand corner 2 Pressthe key The display shows the fax number or telephone number and if set the name associated with the first of the 100 available positions 00 99 saved previously see Programming the phone book chapter Phone book 3 find the telephone number or name of the person you wish to call 1 Press the V A keys until the desired number or name appears on the display or 2 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order 4 Tostart dialling press the key Once the number has been dialled if the correspondent is free you can start talking TELEPHONING USING THE QUICKEST METHOD Do not place the document in the ADF 1 Press and hold down for more than one second the number key ea under which you saved previously the telephone number you wish to call for example The display shows the digits of the telephone number that you associated with it
53. allation and setup parameter may change due to certification requirements or specific customers needs these values do not always correspond to those indicated in the manual it is therefore advisable to print them before changing them see chapter Printing reports and lists 1 4 BEFORE YOU START 2GEITING TO KNOW THE FAX MACHINE CONSOLE INTERNAL COMPONENTS CONSOLE s 3 3 9 0 R 16 15 14 13 12 11 10 Ref Description 1 A two line liquid crystal display with a capacity of 16 characters per line Shows operator prompts and error messages 2 e Adjusts the resolution of the documents to be sent and copied only with the document inserted in the ADF e Puts the line on hold during a telephone conversation with the handset raised 3 Gives access to the Phone book 4 Error LED indicator signals an operating fault during transmission or reception 5 e After the key has been pressed turns the speaker volume up or down e Gives access to the SMS menu and its functions 6 Dial the fax or telephone number If held down for more than one second they automatically dial once set the telephone number or fax number assigned to them Enter numeric data
54. ammed this error is signalled on the display by the message PAPER ERROR PRESS lt V gt try to unload the sheet by pressing the key If the sheet is not unloaded remove it manually as follows 12 12 MAINTENANCE OPERATIONS 1 Pull the sheet upwards taking care not to tear it or 2 Pull the sheet downwards taking care not to tear it Note Never use pointed objects to remove jammed sheets of paper Note If you cannot manage to remove the jammed document or sheet of paper after performing the removal operations it may be trapped inside the fax machine If this is the case proceed as follows 1 Lower the handset and place it on a stable surface see fig 2 of procedure Cleaning the optical reader 2 Openand lift the operator console see fig 3 of procedure Cleaning the optical reader 3 Move the print cartridge carriage to the left hand edge of the fax machine see fig 4 of procedure Cleaning the optical reader 4 Release the paper feed roller by pressing the lever see fig 5 of procedure Cleaning the optical reader 5 Remove the roller from its compartment see fig 6 of procedure Cleaning the optical reader 6 Remove the jammed document or sheet of paper 7 Place one end of the roller on the pin situated on the left hand side of the fax machine see fig 8 of procedure Cleaning the optical reader 8 Engage the roller by pressing the lever see fig
55. an adjust it during playback using the 5 key The display shows the volume level set on the bottom line LISTENING TO OGM1 OUTGOING MESSAGE 1 Press the key Press the V A keys until the display shows TAD SET UP Press the key Press the V A keys until the display shows 25 7 1 1 Press the key To listen to message 1 recorded previously press the key to select PLAY When it gets to the end of the message the fax machine automatically prepares to record new OUTGOING MESSAGE 1 In this case if you like you can change or replace the message recorded previously by repeating the recording procedure To return the fax machine to the initial stand by mode press the key If you want to move back one function press the key RECORDING OGM2 OUTGOING MESSAGE 2 Record outgoing message 2 as you recorded OUTGOING MESSAGE 1 but modifying step 4 as follows Press the V A keys until the display shows 25 7 1t 2 Note Bear in mind however that you only have 10 seconds THE TELEPHONE ANSWERING DEVICE 7 5 LISTENING OGM2 OUTGOING MESSAGE 2 Play back outgoing message 2 as you played back OUTGOING MESSAGE 1 modifying step 4 as follows 1 Press the V A keys until the display shows OGf 2 ERASING OGM2 OUTGOING MESSAGE 2 Press the key Press the V A keys until the display shows TAD SET UP Press the key Press the V A keys until the display shows 25 7 1t 2 Press the key Press the V A
56. ast character in the name press the V key Include a variety of special symbols e g amp in your name press the keys INSTALLATION INSTRUCTIONS 3 9 Insert a character in the name move the cursor to the point where you want to insert the new character by pressing the lt gt keys and then type the character you want to add Delete incorrect characters move the cursor to the right of the incorrect character by pressing the je keys and then press the key To delete the whole name d down the a key 5 confirm the name press the key Setting your fax number Press the F J key Press the V A keys until the display shows INSTALLATION Press the key Press the V A keys until the display shows STATION NUMBER Press the 4 key To enter your fax number press the e keys To leave a space press the a gt keys tee hi ee If you make any typing errors correct them in the same way as for your name If you want to include the international code in your number instead of the zeros press the key the display will show the symbol To confirm the fax number press the key To return the fax machine to its initial stand by mode press the key 10 If you want to move back one function press the key Positioning your name and fax number The information at the top of the document to be sent name fax number date and time and number of pages may be received by your correspondent
57. ay shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL The initial resolution value is aa standard If you want change the contrast and resolution values as described previously Lift the receiver to engage the line 07 The display shows ON LINE and the length of the transmission in minutes and seconds in the top right hand corner To dial the number of the correspondent to whom you wish to send the document press the 2 keys If your correspondent s fax machine is set up for automatic reception you will hear the fax machine signal If it is set up for manual reception the correspondent himself will answer so you can ask him to press the start key on his fax machine after which you will hear the fax machine signal To start sending press the key If the document is sent correctly once this operation has been completed the display will show the message TX COMPLETED for a moment AUTOMATIC REDIAL If no connection is established due to line errors or because the correspondent s number is busy the fax machine automatically redials the number of times laid down by the legislation in your country SENDING A DOCUMENT TO SEVERAL CORRESPONDENTS The fax machine s memory allows you to send a document even at a preset time Delayed transmission to several correspondents max 10 Broadcast transmission See the following section Sending a document from the memory SENDING A
58. by lightning Never pour liquids on the fax machine and avoid exposing it to the damp If liquids seep inside it unplug it immediately from the mains power supply and the telephone line Before using it again have it repaired by qualified technical staff Do not use the fax machine outside in bad weather Connect the fax machine exclusively to a certified wall power socket To unplug the power cable from the wall power socket remove the plug and refrain from yanking the cable Never touch the power cable or plug with wet hands Do not fold or squash the power cable Keep it away from heat sources Before cleaning the fax machine unplug it from the wall power socket Before using the fax machine check that it has not been damaged or dropped If it has have it checked by a qualified engineer RISK OF SUFFOCATION The fax machine and its accessories are wrapped in plastic so do not let children play with the packaging material RISK OF FIRE If you are to leave the fax machine unused for a long period of time you should disconnect it from the power supply in this way it will be protected against the risk of damage due to interference or power surges RISK OF ACCIDENT Place it on a stable flat surface free of all vibrations so as to avoid drops that could cause damage to the machine and injury to persons Lay the power cable so that it cannot be trodden on or tripped over Never let children use or play with the fax machine
59. e answering device INSTALLATION INSTRUCTIONS 3 11 INSERTING THE PRINT CARTRIDGE o Warning The fax machine comes with a free starter cartridge which may however only be used once If you reinsert it after the ink out message has been displayed the following message will appear BEWARE CARTRIDGE ALREADY USED THE CARTRIDGE MAY ONLY BE USED ONCE Remember only to use original cartridges see code printed at the end of the manual Non original or refilled cartridges are not to be used The use of such cartridges makes the product s guarantee null and void If after the cartridge has been installed the CHECK CARTRIDGE message appears again try removing it and then reinserting it pressing it more firmly into position If the message remains on the display remove the cartridge and clean the electrical contacts of the cartridge and the carriage see the Cleaning the electrical contacts of the print cartridge section of the Maintenance operations chapter 1 Lower the handset and place it on a stable surface 2 Liftthe operator console as indicated by the arrow 3 12 INSTALLATION INSTRUCTIONS 3 Take the cartridge out of its package and holding it on both sides peel off the film covering the nozzles Insert the cartridge in its compartment with the electrical contacts facing towards the print cartridge compartment Note
60. e key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key Un SW s Note If you have chosen the 12 hour time format the display will show the letter p post meridiem or the letter a ante meridiem To switch from one format to the other 1 Repeat the procedure until the message DATE AND TIME SET DATE TIME appears and then press the key 2 Position the cursor using the keys below the letter to be modified 3 Press the V A keys SWITCHING FROM A PUBLIC LINE TO A PRIVATE LINE PBX The fax machine is set up for connection to a public line but you can connect it to a private line and use it on a public line too To do this proceed as follows Select the PRIVATE PBX parameter Set the same dialling mode tone or pulse as the one used by the private telephone exchange that manages the line to which you have connected the fax machine If in doubt about the choice to be made ask the company that manages your private telephone network Switching from the public line to the private line Press the F J key Press the V A keys until the display shows INSTALLATION Press the key Press the V A keys until the display shows TEL LINE SETUP Press the Press the lt key Qv ide ON eS 3 8 INSTALLATION INSTRUCTIONS 10 DL JO duo UE 10 11 Pr IW NOI To view the available option LINE
61. e not recorded the transter message yet see Recording the transfer message OGM3 If however you have recorded it the fax machine will return to stand by mode Note The message transfer setting is cancelled by a power failure Note To change or replace the transfer message see Recording the transfer message OGM3 Now that you have programmed the TAD to transfer new messages to a remote location you can listen to them by operating the TAD as described in the following section Operating the telephone answering device from a remote location OPERATING THE TELEPHONE ANSWERING DEVICE FROM A REMOTE LOCATION SECURITY AND ACCESS FUNCTIONS To operate the TAD from a remote location except to leave messages you must set a four digit numeric code which you can change or delete at any time see Changing Deleting the TAD access code THE TELEPHONE ANSWERING DEVICE 7 9 The same code may also be used to prevent unauthorized subscribers from playing the messages left for you and from modifying the set up parameters you have set on the telephone answering device in local mode see Enabling Disabling access to the telephone answering device in local mode SETTING THE TAD ACCESS CODE 1 Press the key 2 Press the V A keys until the display shows TAD SET UP 3 Pressthe key 4 Press the V A keys until the display shows SECURITY 5 Press the key 6 Pressthe key again to select SET ACCESS CODE 7 Enter t
62. ears on the display or 2 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order 4 To start sending press the key SENDING DOCUMENT USING THE QUICKEST METHOD 1 Insert the document in the automatic document feeder ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL The initial resolution value is aa standard If you want change the contrast and resolution values as described previously 2 Press the number key Gar under which you previously saved the fax number to which you want to send the document for example ET for more than one second The display shows the digits in the fax number that you assigned to it see Programming the phone book If the name has also been saved the display shows this as well 3 the number has been dialled transmission continues in the ordinary way 5 4 PHONE BOOK 6 USING THE TELEPHONE USING THE TELEPHONE USING THE TELEPHONE When you engage the line by lifting the telephone handset you may use all the telephone functions available on ordinary telephones sold on the market These also include the R function REGISTER RECALL activated by pressing the R J key which provides access to the special services made available by the company that manages the telephone network You can also use the following functions C
63. ed messages or memos that have not been played Off indicates that the memory is empty 12 e Gives access to the menu and its functions Inserts a pause during the dialling of the telephone or fax number 13 e Deletes incorrect settings from the display e During the function programming phase it moves one function back e Displays a list of the last 10 fax or telephone numbers dialled outgoing calls or the last 20 numbers from which calls have been received and not answered incoming calls irrespective of whether or not a document was present in the ADF 14 Used to dial a telephone or fax number without lifting the telephone handset GETTING TO KNOW THE FAX MACHINE 2 3 Ref Description 15 e In MANUAL and PHONE FAX reception modes starts receiving a document e After the fax number has been dialled starts sending a document only with the document inserted in the ADP e Confirms the selection of menus submenus parameters and their values and moves on to the next condition e Starts copying a document only with the document inserted in the ADF 16 e Unloads a document from the ADF e Turns off the A LED indicator Returns the fax machine to the stand by mode e Stops the programming transmission reception or copying operation in progress EXTERNAL COMPONENTS 2 4 GETTING TO KNOW THE FAX MACHINE Ref Description 1 Paper supp
64. ed transmission report also contains information about the last transmission but is printed automatically only when the transmission has failed The fax machine is set by default to print this kind of report automatically if you want to disable it see the relevant section Last broadcast transmission report contains information about the last broadcast transmission and may be printed always and automatically after each broadcast transmission or on request at the desired moment Caller list contains the last 20 calls received telephone or fax READING THE REPORTS Item Description Act N Progressive number of the transactions transmission reception carried out Type Type of transaction TX or TX ECM for transmission RX RX ECM or RX POLLING for reception Doc N Reference number of document stored assigned directly by the fax machine Dialled Fax number of the correspondent you called Number Name Name of the correspondent you called Only displayed if you have saved it in the phone book This field is not printed on the activity report 10 2 PRINTING REPORTS AND LISTS D J DE LEG LIES 10 11 Item Description Remote Id Number and sometimes name of the correspondent called This number corresponds to the number you dialled only if the correspondent set his own fax number correctly Otherwise it may be different or not be present at all Date Time Date and time at which the transaction was carried o
65. elease the print cartridge by pressing the lever as indicated by the arrow 5 6 Clean the electrical contacts using a slightly damp cloth o Warning Do not touch the nozzles MAINTENANCE OPERATIONS 12 7 7 Clean the electrical contacts of the print cartridge carriage with a slightly damp cloth A 8 Insert the print cartridge in its compartment with the electrical contacts facing towards the print cartridge compartment 9 Push the print cartridge until it clicks into place 10 Close the operator console and put the handset back on its support CLEANING THE OPTICAL READER Dust accumulating on the glass surface of the optical reader may cause problems in the scanning of documents To avoid these problems the glass should be cleaned every now and again as follows o Warning Before proceeding the fax machine must be unplugged from the electrical outlet 1 Unplug the fax machine s power cord from the electrical outlet 12 8 MAINTENANCE OPERATIONS Lower the handset and place it stable surface MAINTENANCE OPERATIONS 12 9 5 Release the paper feed roller by pressing the lever as indicated by the arrow 7 Clean the glass surface of the optical reader with a cloth dampened with a product designed specifically for cleaning glass and then dry it t
66. er ADF while behaves as follows the fax machine is ifitis making a copy the fax machine will stop printing printing and display a series of prompts to enable you to restore it to its initial stand by mode e if itis printing a report the fax machine will stop printing and display a series of prompts to enable you to restore it to its initial stand by mode ifitis receiving a document it will stop printing and start to save the document received The display will show the message RX IN MEMORY Having saved the document the display shows the message DOC IN MEMORY At this point the fax machine will prompt you to remove the document from the document feeder The fax machine will then print the saved document 11 2 TROUBLESHOOTING GUIDE MINOR PROBLEMS The list below may be used as guide to the solution of minor problems Problem Solution The fax machine displays no message at all The document is not fed in correctly The fax machine will not send a document The fax machine will not receive a document automatically The fax machine will not copy or receive documents The fax machine prints blank sheets Note Check that it is connected to the power outlet and the telephone socket Check that the document respects the recommendations listed in What documents may be used chapter Fax Transmission and reception operations Check that the document is not jammed The line i
67. er to recognize the caller for all new numbers added the default ring tune is number 1 PROGRAMMING THE PHONE BOOK Press the key Press the V A key until the display shows PHONE BODK Press the key Press the key to select NEU NUMBER Choose the position where you want to save the telephone number or fax number for example 01 To do this press the MET keys To confirm the setting press the key Dial your correspondent s telephone number or fax number To do this press the J gt keys To leave a space to correct typing mistakes or to enter characters or special symbols proceed as explained in Setting your name and fax number To confirm the setting press the key Enter the correspondent s name max 16 characters as you did for your name see Setting your name and fax number To confirm the setting press the key To view the other available ring types RING TYPE 2 RING TYPE 3 or RING TYPE press the V A keys When switching from one ring tune to another the fax machine plays the first few seconds of the tune To confirm the setting press the key At this point you can terminate the procedure or you can program another number To abort the procedure press the key To program other numbers repeat the procedure from step 4 If you want to move back one function press the key 5 2 PHONE BOOK Ole ee UU UN cS Ut c Ww Doa 10 11 12 MODIFYING A NUMBER FROM THE PHONE BOOK Pre
68. erwrite the digits with the correct ones by pressing the m keys 6 Toconfirm the setting press the key The fax machine automatically returns to its initial stand by mode Note Stand by mode is the status in which the fax machine is idle and is the mode in which the machine can be programmed Stand by mode will be shown on the display as follows 3 6 INSTALLATION INSTRUCTIONS 9v Ur dm aM ES Without the original document inserted in the ADF For the model with a built in TAD AUTOMATIC DD ID R9 08 12 25 For the base model AUTOMATIC ID R9 08 12 25 With the original document inserted in the ADF DOCUMENT READY NORMAL CHANGING THE DATE AND TIME If the date and time shown on the display are not correct you can change them at any time Bear in mind that if you have the caller ID function enabled the date and time will be automatically brought up to date whenever you receive a call Press the F jJ key Press the V A keys until the display shows FAX SET UP Press the Kj key Press the key to select DATE AND TIME At this point you can choose between the following options SET BATE TIME To modify the date and time set previously GATE FORMAT To choose the date format that will be shown on the display HOUR FORMAT To choose the time format that will be shown on the display Press the key The display shows SET DATE TIME where XX XX XX XX XX indicate AAT
69. g the position Press the F key Press the V A keys until the display shows FAX SET UP Ie Press the key Press the V A keys until the display shows VARIOUS SETT lt 9 Press the key keys until the display shows FAX HEADER Press the V Ses Press the key To select the alternative parameter press the V A keys until the display shows OUTSIDE or INSIDE To confirm the setting press the key MORE ADVANCED OPERATIONS 9 9 10 return the fax machine its initial stand by mode press the key 11 If you want to move back one function press the key HEARING THE LINE SIGNALS The fax machine is set up so that you can hear the dialling tones during the dialling phases as well as the connection signals exchanged between your fax machine and your correspondent s fax machine If you cannot hear them program the function as follows Press the F key Press the V A keys until the display shows INSTALLATION amp J Press the key Press the V A keys until the display shows TEL LINE SETUP Press the key A keys until the display shows LINE MONITOR Press the V key To view the available option LINE MONITOR JES or 0 press the V A keys To confirm the setting press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key Press the
70. hat the cartridge has been replaced and the display will show the message SET BATA TINE XX XX XX XX XX 1 Enter the new date and time eg 13 05 08 18 00 by pressing the ea keys and then press 2 When the display shows CONFIRM DZT press the key to confirm the data entered or press the key to make any modification At this point the fax machine automatically resets the cartridge and tests the nozzles and prints out a numbered scale and a message indicating that the cartridge has been replaced correctly on a sheet that it has loaded automatically If the print quality of the numbered scale is not satisfactory see Inserting the print cartridge in the Installation instructions chapter 12 4 MAINTENANCE OPERATIONS Be CLEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES If you notice deterioration in the print quality you can quickly clean the print cartridge and test the nozzles by following procedure that ends by printing out the diagnostic test result with regard to its condition Press the key until the display shows RECEPT SET UP Press the V A keys until the display shows CLEAN CARTRIDGE To confirm your choice press the key To view the available option CLEAN CARTRIDGE YES press the V A keys Press the key The fax machine resets the cartridge and tests the nozzles and then prints out the result of the diagnostic test To interpret the diagnostic test result correctly see
71. he code for example 0001 by pressing the FE keys 8 Toconfirm the setting press the key 9 To return the fax machine to the initial stand by mode press the key 10 If you want to move back one function press the key CHANGING DELETING THE TAD ACCESS CODE 1 Press the key 2 Press the V A keys until the display shows TAD SET UP 3 Press the key 4 Press the V A keys until the display shows SECURITY 5 Press the key 6 Press the key again to select SET ACCESS CODE 7 To change the code press the key once for each digit you have to replace and then type in the new digit 8 If you like you can delete the entire code by holding down the key 9 To confirm the setting press the key 10 return the fax machine to the initial stand by mode press the key 11 If you want move back one function press the key ENABLING DISABLING ACCESS TO THE TELEPHONE ANSWERING DEVICE IN LOCAL MODE Follow the procedure described in Setting the TAD access code to step 5 then carry out the following procedure 1 Press the V A keys until the display shows ALLE55 LOCK 2 Pressthe key 7 10 THE TELEPHONE ANSWERING DEVICE stop unauthorized users from playing the messages received the telephone answering device press the V A keys The display shows YES To confirm the setting press the key To return the fax machine to the initial stand by mode press the key If you want to move back one
72. horoughly o Warning Do not pour or spray the cleaning product directly onto the glass surface 12 10 MAINTENANCE OPERATIONS 8 Place one end of the roller on the pin situated on the left hand side of the fax machine as indicated by the arrow 9 10 Close the operator console and put the handset back on its support Note To check whether the optical reader is clean make a copy of a blank sheet If any vertical lines appear on the copy and the optical reader looks perfectly Clean contact qualified technical staff CLEANING THE CASING Unplug the fax machine from the power outlet and the telephone socket Use exclusively a soft lint free cloth dampened with a neutral detergent diluted with water REMOVING JAMMED DOCUMENTS During transmission or copying a document could get jammed this condition is signalled by the display showing the message REMOVE DOCUMENT PRESS V gt Try to unload the document by pressing the key MAINTENANCE OPERATIONS 12 11 If the document is not unloaded remove it manually as follows 1 Pull the document upwards taking care not to tear it EGON s or 2 Pull the document downwards taking care not to tear it Note Never use pointed objected to remove jammed documents REMOVING JAMMED SHEETS OF PAPER If the paper used to print received documents or to copy documents gets j
73. il the display shows TEL LINE SETUP Press the 9 key Press the V A keys until the display shows FAX TEL TIMER Press the K key The display shows the predefined value of 20 seconds To view the other available value FRX TEL TIMER 15 SECS FRX TEL TIMER 30 SECS or FRX TEL TIMER HD SECS press the V A keys 9 Toconfirm your choice press the key 10 Toreturn the fax machine to its initial stand by mode press the key 11 If you want to move back one function press the key iam ouo J a CHANGING THE SILENCE LAPSE When call is received with the fax machine in TAD FAX reception mode if the TAD hears no answering message within the programmed time silence lapse it stops recording and returns to the initial stand by mode Press the F key Press the V A keys until the display shows INSTALLATION Press the Kg key Press the V A keys until the display shows TEL LINE SETUP Press the key Press the V A keys until the display shows SILENCE LAPSE gy Ole BuU a 9 6 MORE ADVANCED OPERATIONS 10 11 71607257 DM ME GN D m ve EE Press the key The display shows the predefined value of 6 seconds To view the other available value SILENCE LAPSE 3 SECS SILENCE LAPSE 4 SECS SILENCE LAPSE 8 SECS SILENCE LAPSE ID SECS or SILENCE LAPSE NO press the V A keys If you select SILENCE LAPSE NO the fax machine will not inter
74. instead you want to send the document to one correspondent only move straight on to the next step without typing any numbers Press the key To view the available option PRINT SETTINGS YES press the V A keys To confirm your choice press the key To view the available option CONFIRM SETTINGS NO press the V A keys To confirm your choice press the key If you chose CONFIRM SETTINGS YES the fax ends the procedure and the display shows the messages AUTOMATIC DD on the first line AUTEAATIC on the base model and 7X FROM MEMORY on the second line If you chose CONFIRM SETTINGS NO the fax allows you to modify the previous settings for example the correspondent s number or the time at which you want to send the document Note If there is a power failure the transmission from the memory will be cancelled CHANGING REPEATING DELETING A TRANSMISSION FROM THE MEMORY THAT IS ALREADY SET Press the key Press the V A keys until the display shows TX FROM MEMORY Press the key Press the V A keys until the display shows CHANGE You can choose any of the following options TX FROM MEMORY CHANGE To change the correspondent s number or the time at which you want to send the document TX FROM MEMORY PRINT SETTINGS To print the memory transmission parameters only When it has finished printing the fax machine returns automatically to its initial stand by mode TX FROM MEMORY DELETE To clear the setting The
75. keys until the display shows DELETE To erase outgoing message 2 recorded previously press the key To select DELETE YES press the V A keys OPL te Se S Ta To confirm the setting press the key To return the fax machine to the initial stand by mode press the key RECORDING THE TRANSFER MESSAGE Record the transfer message as you recorded OUTGOING MESSAGE 1 but modifying step 4 as follows 1 Press the V A keys until the display shows 0 1t 3 Note Bear in mind however that you only have 10 seconds LISTENING TO THE TRANSFER MESSAGE Play back the transfer message as you played back OUTGOING MESSAGE 1 but modifying step 4 as follows 1 Pressthe V A keys until the display shows 057 3 RECORDING MEMOS As mentioned previously the telephone answering device may be used to record one or more memos which are handled in the same way as incoming messages 1 Press the PPI key Lift the handset Z7 To start recording press the key Note You have 30 or 60 seconds at your disposal see Setting the length of memos and incoming messages to record your memo in the same way as OUTGOING MESSAGES 1 and 2 7 6 THE TELEPHONE ANSWERING DEVICE NOT BW NE N SETTING THE LENGTH OF MEMOS AND INCOMING MESSAGES Press the key Press the V A keys until the display shows TAD SET UP Press the key Press the V A keys until the display shows ICM REC TIME Press the key
76. ll be subjected to the penalties and measures laid down by the law To dispose of our devices correctly a Contact the Local Authorities who will give you the practical information you need and the instructions for handling the waste correctly for example location and times of the waste collection centres etc b When you purchase a new device of ours give a used device similar to the one purchased to our dealer for disposal The crossed dustbin symbol on the device means that when it to be disposed of the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste Olivetti guarantees the activation of the treatment collection recycling and disposal procedures in accordance with Directive 2002 pem 96 CE and subsequent amendments FOR OTHER COUNTRIES NOT IN THE EU The treatment collection recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question 1 2 BEFORE YOU START SAFETY PRECAUTIONS RISK OF AN ELECTRIC SHOCK Never attempt to repair the fax machine yourself If you remove the casing you risk getting an electric shock or suffering some other kind of injury Repairs should be carried out by qualified technical staff only During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate the risk of it being damaged
77. n original or refilled print cartridges makes the product s guarantee null and void INSTALLATION CONDITIONS Place the fax machine on a stable flat surface Make sure there is enough room for ventilation Keep the fax machine in a dust free place away from sources of excessive heat or humidity Do not expose it to direct sunlight CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY CONNECTING THE TELEPHONE HANDSET 1 Insert the connector of the handset cable into the socket marked with the symbol c on the rear of the fax machine 3 2 INSTALLATION INSTRUCTIONS 2 Place the handset in its seat CONNECTING THE FAX MACHINE TO THE TELEPHONE LINE 1 Insert the plug on the cable for connection to the telephone line into the LINE socket on the rear of the fax machine A 2 Insert the connector or the plug if applicable at the other end of the cable into the wall telephone line socket B CONNECTING AN EMERGENCY TELEPHONE IN THE EVENT OF A VOLTAGE DROP OR POWER FAILURE Remove the cover from the socket for connection to the external line and then insert the plug of the emergency telephone in this socket o Warning In countries where this kind of connection is not allowed for example Germany and Austria connect the emergency telephone directly to the telephone wall socket INSTALLATION INSTRUCTIONS 3 3 CONNECTING THE FAX MACHINE TO THE POWER SUPPLY 1 In
78. n steady THE TELEPHONE ANSWERING DEVICE 7 7 DELETING MESSAGES AND MEMOS YOU HAVE ALREADY LISTENED TO You cannot delete a message or a memo until you have started listening to it Incoming messages and memos that have not been played back cannot be deleted The memory cannot therefore be completely cleared until all the messages and memos present in it have been played back DELETING THE MESSAGE OR MEMO YOU ARE LISTENING TO 1 Tostart listening to the messages or memos press the P II key 2 delete the message you are listening press the key TAD moves to the next message 3 delete the next message press the key Proceed in the same way for all the messages you want to delete Note If you do not want to delete any messages press the key DELETING ALL MESSAGES ALREADY PLAYED Let s suppose there are 6 messages on the TAD of which 3 have already been played back Press the key To select DELETE OLD 550 YES press the V A keys 3 Toconfirm the setting press the key The display shows the initial stand by status and the number of messages remaining after deletion In this case 3 Na Note If you do not want to delete any messages press the key TRANSFERRING MESSAGES AND MEMOS TO A REMOTE TELEPHONE If you wish you can program the TAD to call you on a remote telephone at a given time to let you listen to any new messages received In addition to the time and number at which you wi
79. nserted in the automatic document feeder ADF the display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL Note If you do not perform any operation within about two minutes of inserting the document in the automatic document feeder ADF the fax machine will automatically unload the document from the feeder ADJUSTING THE CONTRAST AND RESOLUTION Before sending a document you can make some adjustments so as to optimize the printing quality ADJUSTING THE CONTRAST Press the F J key Press the V A keys until the display shows FAX SET UP Press the 9 key Press the V A keys until the display shows VARIGUS SETT Press the Ej key Press the V A keys until the display shows CONTRAST Press the Ej key To view the available options CONTRAST NORMAL CONTRAST DARK and CONTRAST LIGHT press the V A keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key The contrast should be regulated on the basis of the following criteria NORMAL if the document is neither very light nor very dark LIGHT if the document is dark DARK if the document is light ADJUSTING THE RESOLUTION The document must be present in the automatic document feeder ADF Press the key until the desired resolution value appears on the display The resolution should be regulated
80. o its initial stand by mode and is ready for use The display shows AUTOMATIC 00 AUTOMATIC on the base model on the first line and the current date and time on the second line 2 On the other hand if there are any breaks or white lines present set 0 to clean the nozzles again if the new print test continues to be unsatisfactory repeat the procedure another time At this point if the printing quality still does not meet your expectations clean the electrical contacts as indicated in the Cleaning the electrical contacts of the print cartridge section of the Maintenance operations chapter if the printing quality is satisfactory set the value 1 The fax machine returns to its initial stand by mode and 15 ready for use Warning When the cartridge is about to run out of ink the display shows CARTRIDGE LOW and the fax machine prints on a sheet loaded automatically the indication that the ink is about to run out When there is no ink left the display shows CHANGE CARTRIDGE To replace the cartridge see chapter Maintenance operations When buying new print cartridges use the related code at the end of the manual PRINTING THE MENU AND ITS FUNCTIONS As it is always useful to have the menu structure and its functions close at hand it is suggested that you print it out 1 Pressthe key 2 Pressthe V A keys until the display shows PRINT FUNL LIST 3 Toconfirm the setting press the key Having printed the report
81. on CALLER ID UES or NO press the V A keys 9 Toconfirm your choice press the key 10 Toreturn the fax machine to its initial stand by mode press the key 11 If you want to move back one function press the key Note With this function enabled the date and time will be brought up to date whenever a call is received CHANGING THE NUMBER OF RINGS This function is only enabled in some countries If set in AUTOMATIC PHONE FAX or TAD FAX reception mode the fax machine automatically answers calls after certain number of rings If you want you can change the number of rings as follows 1 Press the key 2 Press the key to select RECEPT SET UP 3 Press the V A keys until the display shows RINGS NUMBER 4 Press the key The display shows the predefined value 2 5 To view the other available values RINGS NUMBER 1 RINGS NUMBER 3 RINGS NUMBER 4 RINGS NUMBER 5 RINGS NUMBER 6 RINGS NUMBER 1 and RINGS NUMBER 8 press the V A keys 6 Toconfirm your choice press the key To return the fax machine to its initial stand by mode press the key 8 If you want to move back one function press the key 9 4 MORE ADVANCED OPERATIONS 9 ME INPS OSE o uw NE 10 11 12 13 CHANGING THE RING VOLUME Press the key Press the key to select RECEPT SET UP Press the V A keys until the display shows RING VOLUME Press the key The display shows the preset volume level
82. on the basis of the following criteria STD STANDARD if the document contains easily legible characters An arrow appears on the bottom line of the display in line with the symbol printed on the console FINE if the document contains very small characters or drawings An arrow appears on the bottom line of the display in line with the symbol printed on the console FAX TRANSMISSION AND RECEPTION OPERATIONS 4 3 HALF TONES if the document contains shaded areas An arrow in line with the lia symbol and an arrow in line with the symbol printed on the console appear on the bottom line of the display SENDING DOCUMENT 1 Insert the document in the automatic document feeder ADF The default contrast value is displayed on the bottom line The initial resolution value is aa standard If you want change the contrast and resolution values as described previously 2 To dial the number of the correspondent to whom you wish to send the document press the keys 3 Tostart sending the document press the key If the document is sent correctly once this operation has been completed the display will show the message TX COMPLETED for a moment Note To delete an incorrect digit move the cursor using the lt gt keys to the right of the incorrect digit and press the key if you want to delete the whole number hold down the key for a few seconds Note If you want you can dial the correspondent s
83. ork compatibility declaration This product has been designed and developed to operate in the networks of all European Community countries and in those of Switzerland and Norway Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product If you encounter problems with non EC PSTN networks contact your national technical support service Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine s characteristics incorrect electrical supply incorrect installation erroneous or improper use or any use that differs from what is indicated in the User Manual supplied with the machine replacement of components or original parts using other types not approved by the manufacturer or where carried out by unauthorized persons The electrical socket must be near to hand and easily accessible To disconnect the machine from the electrical power supply unplug it from the supply socket CONTENTS 1 BEFORE YOU START een nnn nn nn nn 1 1 CONSULTING THE MANUAL s 1 2 ENVIRONMENTAL 1 2 FOR COUNTRIES IN THE EUROPEAN UNION 1 2 FOR OTHER COUNTRIES 1 2 SAFETY 5 1 3 RISK OF AN ELECTRIC 5
84. ort extension 2 Plain paper feed compartment ASF Maximum capacity 40 sheets 80 gr m 3 Automatic feeder for documents to be sent and copied ADF Maximum capacity 10 sheets of A4 size paper 80 gr m 4 Operator console 5 Display consists of two lines of 16 characters each It shows the date and time menu items error messages resolution and contrast values Received or copied document output Built in telephone handset Speaker vo O Connection sockets INTERNAL COMPONENTS Wi amy lw SS k RA a KAK S uw GETTING TO KNOW THE FAX MACHINE 2 5 Ref Description 1 Machine serial number plate see base 2 Cartridge compartment 3 Optical reader 2 6 GETTING TO KNOW THE FAX MACHINE 3INSIALLATION INSTRUCTIONS PACKAGE CONTENTS INSTALLATION CONDITIONS CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY SETTING SOME PARAMETERS SETTING UP THE FAX MACHINE PRINTING THE MENU AND ITS FUNCTIONS INSTALLATION INSTRUCTIONS 3 1 PACKAGE CONTENTS In addition to the fax machine and this manual you will find the following items in the package The paper support extension The cable for connecting the fax machine to the telephone line The power cable The telephone plug if applicable The box containing a free monochrome print cartridge provided with the machine The telephone handset Aftersales support information Warning The use of no
85. orts the function in progress Typing 0 after a programming sequence from 1 to 5 aborts the programming function in progress and returns to the operating functions In this case to resume the programming phase press again If any code is typed during the recording of outgoing message 1 programming 3 the TAD will stop immediately and confirm the recording THE TELEPHONE ANSWERING DEVICE 7 11 To perform both the remote playback and programming functions Dial the fax number on the remote telephone The TAD will answer the call and play OUTGOING MESSAGE 1 Type the access code on the remote telephone keypad If the code is correct the TAD will confirm the operation by emitting a beep Choose the function that you want to perform and type its code with reference to the previous table The TAD confirms the operation by emitting a beep Terminate communication using the method applicable to the telephone you are using SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE You can set up the TAD for the following special functions TOLL SAVER OUTGOING MESSAGE ONLY SILENT RECEPTION OF INCOMING MESSAGES ToLL SAVER Using this function when you access the TAD from a remote location to listen to any messages the fax machine will answer as follows if there are no new messages it will answer the call two rings after the number preset if there are some new messages it will answer the call after the
86. ose the type of resolution on the basis of the following criteria e if the document contains easily legible text or simple graphics e PHOTO if the document contains shaded areas Insert the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL for fax transmission Press the key The display shows the default copy size contrast and resolution settings 100 NORMAL and TEXT respectively It also shows the number of copies set 1 If you want to confirm these values press the key The fax machine starts copying To change some of the values indicated above skip straight to the next step Press the key o view the available option QUALITY NORMAL or HIGH press the V A keys To confirm your choice press the key To choose the desired copy size setting ZOOM 280 14095 10096 1096 or 50 press the V A keys To confirm your choice press the key To display the other types of contrast available CONTRAST LIGHT CONTRAST NORMAL or CONTRAST DARK press the V A keys To confirm your choice press the key The display shows the values that you have just selected At this point simply choose the resolution you want and set the number of copies you want to make To choose the desired resolution setting TEXT or PHOTO press the key 8 2 MAKING COPIES 14 15 16 If you want to make more than one max 9 enter
87. pporting the justified case service when connected to the analogue interface of the PSTN in Europe ETSI ES 203 021 January 2006 Access and Terminal AT Harmonized basic attachment requirements for Terminals for connection to analogue interfaces of the Telephone Networks Compliance with the above mentioned essential requirements is shown by affixing the CE marking on the product Scarmagno 8 June 2008 Olivetti S p A Notes 1 CE Marking has been affixed in 2008 2 The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S p A Sede Sociale Ivrea Via Jervis 77 Cap Soc Euro 154 000 000 1 Torino n 547040 Trib Ivrea Reg Soc n 1927 Cod Fisc e Part IVA 02298700010 381746 01
88. rm and the key to return the fax machine to its initial stand by mode MORE ADVANCED OPERATIONS 9 7 SETTING THE BLACK LIST As mentioned previously you can save series of unwanted numbers on black list max 10 so as to avoid receiving documents from the correspondents on this list Press the key Press the key to select RECPT SET UP Press the V A keys until the display shows BLACK LIST Press the key Press the key to select NEW NUMBER Dial the fax number you wish to inhibit To do this press the 2 keys 7 leave a space to correct typing mistakes or to enter characters or special symbols proceed as explained in Setting your name and fax number 8 Toconfirm the setting press the key At this point you can abort the procedure or inhibit another number 9 To abort the procedure press the key 10 To block another number repeat the procedure from step 5 DE Or MODIFYING THE BLACK LIST 1 Press the key 2 Press the key to select RECPT 5ET UP 3 Press the V A keys until the display shows BLACK LIST 4 Press the key 5 Press the V A keys until the display shows 202125 NUMBER 6 Toconfirm the setting press the key The display shows the first number on the black list 7 To find the number you wish to modify press the V A keys 8 Toconfirm the setting press the key From this point on to change the number repeat the Setting the black list procedure from step 6
89. rupt the recording in any case To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key CHANGING THE REMOTE CONTROL CODE If the fax machine is connected to an extension that operates in tone dialling mode and is set up for manual reception whenever there is a call from a correspondent wishing to send you a document you can set it to receive the document by typing the code on the extension This operation has the same effect as pressing the key on the fax machine You can replace the second asterisk of this code using digits from O to 9 Press the F key Press the V A keys until the display shows INSTALLATION Press the key Press the V A keys until the display shows TEL LINE SETUP Bl lt Press the key A keys until the display shows REMOTE CONTROL Press the lt Press the key Press the V A keys until the display shows SES Press the key The display shows the code you set previously To type the new code press the L5 keys To confirm the new code press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key Note If you want to disable this function after step 7 press the V A keys to display REPIGTE CONTROL NO then press the key to confi
90. s 8 Toconfirm your choice press the key 9 Toreturn the fax machine to its initial stand by mode press the key 10 If you want to move back one function press the key 9 12 MORE ADVANCED OPERATIONS 10 PRINTING REPORTS AND LISTS PRINTING LISTS PRINTING REPORTS By printing out reports the fax machine enables you to check the result of all the transactions carried out transmission and reception the volume of documents handled and provides a lot of other useful information The fax machine prints the following reports Power failure report it is always and automatically printed after a power failure if there are documents in the memory Once normal operating conditions have been restored the fax machine will automatically print a report indicating the number of pages in the memory up to that time that you have lost In this case it is advisable to print the activity report to track down the number or name of the persons who sent you the documents that were lost Activity report contains information about the last 42 transactions carried out fax transmission and reception operations which the fax machine keeps in its memory and is printed automatically after the thirty second transaction or on request Last transmission report contains information about the last transmission and can be printed once programmed always and automatically after each transmission or on request at the desired moment Fail
91. s RESEND PAGES during reception LINE BUSY The line is busy DOCUMENT TOO The document to be LONG sent is too long The time taken to send it exceeds the allowed limits CHECK THE The optical reader DOCUMENT cannot read the document STOP PRESSED You aborted transmission ERRORS WHILE An error occurred RECEIVING CHECK during reception WITH OTHER PARTY 11 4 TROUBLESHOOTING GUIDE What to do No action Check that the fax machine is correctly connected to the telephone line and that the handset is not off the hook Then try connecting again Check that the correspondent s number Is correct Resume transmission from the page indicated in the report Resume transmission of the pages indicated in the report Retry when the line is free Split up the document to be sent Remove the document from the ADF and reinsert it Then try connecting again No action Call the correspondent and ask to send you the document again Code Message 11 IMPOSSIBLE RECEPTION MEMORY FULL OK DA 13 ERRORS WHILE POLLING CHECK WITH OTHER PARTY 76 CARTRIDGE ERROR 16 REPLACE CARTRIDGE Cause of error During reception a printing error occurred Reception continued in the memory but the space left in the memory was filled before reception was completed The document was received but the printing quality is unsatisfactory The correspondent did not leave any document in the ADF and did no
92. s busy wait until it is free and then try sending the document again It is set for manual reception set it up for automatic reception Check that no documents or sheets of paper are jammed You are using an unsuitable kind of paper check the characteristics of the paper listed under Technical data in the Appendix Place the document in the correct position with the side to be copied face down Incorrect transmission or reception by the fax machine may also depend on factors other than those listed above which will be signalled in the form of error codes on the Transmission report and Activity report see chapter Printing reports and lists TROUBLESHOOTING GUIDE 11 3 ERROR CODES The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error To save space the two digit code without any message is printed on the activity report Code OK 02 03 04 05 06 07 01 and 08 09 10 Message Cause of error DK Operation performed successfully IMPOSSIBLE The fax machine does CONNECTION not detect any dialling CHECK WiTH tone or receives an GTHER PARTY irregular signal RECEIVER DOES NOT ANSWER The correspondent is not answering or is a fax machine ERR WHILE TRANSMITTING RESEND FROM PAGE An error occurred during transmission ERR WHILE TRANSMITTING The correspondent s fax machine found error
93. sert the female connector at one end of the power cable into the male connector on the rear of the fax machine A Then insert the plug at the other end of the cable into the wall power socket B Note The plug of the power supply cable may vary from country to country SETTING SOME PARAMETERS Once the fax is connected to the power supply it automatically runs a short test to check that its components are working and the display may show the language in which the messages will be displayed Or the message AUTOMATIC 00 AUTOMATIC in the base model and alternating on the second line the messages SET DATE TIME and CHECK CARTRIDGE In the first case to enable the fax machine to work properly you must set the language and country in which it is to be used as described in the procedure below In the second case you can move on to set the date and time directly SETTING THE LANGUAGE AND THE COUNTRY OF DESTINATION To select the desired language press the V A keys To confirm the setting press the key To select the desired country press the V A keys To select a different country see the following table Country Country to be selected Argentina ARGENTINA Australia AUSTRALIA Austria STERREICH Belgium BELGIUM Brazil BRASIL Chile AMERICA LATINA Cont 3 4 INSTALLATION INSTRUCTIONS Boe PoS Country Country to be selected
94. sh to be called you can program the way in which the transfer is to be made once only or once a day Press the key Press the V A keys until the display shows TAQ SET UP Press the key Press the V A keys until the display shows FORWARD 71565 UI BU NER Press the key The display shows NEW SETTING 7 8 THE TELEPHONE ANSWERING DEVICE 10 11 12 13 To view the other available mode FORWARD 1555 DELETE or FORWARD 1555 CHANGE press the V A keys FORWARD 1555 DELETE To cancel the transfer of incoming messages and memos to a remote telephone FORWARD 1555 CHANGE To modify the parameters of a transfer already set transfer time frequency and telephone number to be called To confirm NEW SETTING press the key To view the other available mode FORWARD 1555 GFF FORWARD MSGS ONE TIME or FORWARD 1555 DAILY press the V A keys FORWARD 1555 GFF To exit not programmed FORWARD 1555 ONE TIME To transfer incoming messages and memos to a remote telephone once only FORWARD 1565 DAILY To transfer incoming messages and memos every day at the same time To confirm the setting press the key Type the time at which you want the messages to be transferred for example 11 45 by pressing the S ET keys To confirm the setting press the key Type the telephone number at which you want to be called by pressing the EDT FA keys To confirm the setting press the key If you hav
95. ss the key Press the V A key until the display shows PHONE BODK Press the key Press the V A keys until the display shows MODIFY To confirm the setting press the key The display shows the number and the name associated with the first of the 100 available positions 00 99 saved previously To find the telephone number or name you want to modify you can 1 Press the V A keys until the desired number or name appears on the display or 2 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order To confirm the setting press the key From this step on to modify the number repeat the procedure Programming the phone book from step 7 DELETING A NUMBER FROM THE PHONE BOOK Press the key Press the V A keys until the display shows PHONE 8208 Press the key Press the V A keys until the display shows DELETE To confirm the setting press the key The display shows the number and the name associated with the first of the 100 available positions 00 99 saved previously To find the telephone number or name you want to delete 1 Press the V A keys until the desired number or name appears on the display or 2 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order Press the key To view the available option DELETE YES or ND press the V A keys To confirm the
96. t set up fax machine for polling transmission Print cartridge malfunction What to do Correct the fault and wait for the document in the memory to be printed Call the correspondent Call back the correspondent Replace the cartridge SIGNALS AND MESSAGES Any problems that may arise are generally indicated by acoustic signals accompanied in some cases by visual signals ERROR LED A indicator on or by error messages on the display The fax machine also emits acoustic signals and shows messages on the display which do not indicate an error condition ACOUSTIC ERROR SIGNALS Short 1 second signal You pressed an incorrect key during an operating phase Long 3 second signal plus error LED indicator on Transaction not carried out correctly Continuous signal Request to hang up if you forgot to do so after an operation that required the handset to be lifted Note turn off the ERROR LED A indicator press the key TROUBLESHOOTING GUIDE 11 5 OTHER ACOUSTIC SIGNALS Short 1 second signal Transaction carried out successfully Intermittent 20 second signal Prompt to lift the handset to answer a telephone call 11 6 TROUBLESHOOTING GUIDE 12MAINTENANCE OPERATIONS REPLACING THE PRINT CARTRIDGE CLEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE CLEANING THE OPTICAL READER CLEANING THE CASING REMOVING JAMMED DOCUMENTS REMOV
97. using exclusively substances conforming to the regulation The company Requests suppliers to certify that the substances preparations consumables and packages conform to the general health and environmental protection specifications Guarantees that no substances harmful for the ozone layer are used in the processes for the manufacture of consumables and packages Reduces the quantity of material used through efficient production processes Prints cartridge installation instructions only in the machine s manual without adding leaflets to the cartridge packet thus saving many tons of paper per year Designs consumables and packages in such a way that they can be recycled easily In the pursuit of this policy Olivetti has started to manufacture also for its new fax machines a new generation of ECO FRIENDLY consumables following the implementation of complete and constant improvements in its development and production processes They meet environmental safety requirements and regulations right from the design phase offering high levels of quality performance and reliability using fewer materials that are more efficient from the energy point of view and easy to recycle and maximizing added value FJ83 THE ONLY CARTRIDGE TO BE USED WITH YOUR FAX www olivetti com APPENDIX 7 Page intentionallv left blank A 8 APPENDIX MANUFACTURER S CE DECLARATION of CONFORMITY according to ISO IEC 17050
98. ut Duration Length of transaction in minutes and seconds Pages Total number of pages sent received Result Result of the transaction e OK if the transaction was completed successfully e ERROR CODE Xx if the transaction was not completed due to the cause indicated by the error code see Error codes chapter Troubleshooting guide ENABLING DISABLING THE AUTOMATIC PRINTING OF THE TRANSMISSION AND FAILED TRANSMISSION REPORT Press the F j key Press the V A keys until the display shows FAX SET UP Press the key Press the V A keys until the display shows VARIGUS SETT Press the Ej key Press the V A keys until the display shows TX REPORT Press the 9 key You can choose any of the following options TX REPORT FOR FRILED TX TX REPORT ALWAYS and TX REPORT NO TX REPORT FOR FAILED TX the fax machine will automatically print a report only after each failed transmission TX REPORT ALWAYS the fax machine will automatically print a report after each transmission irrespective of the result TX REPORT NB the fax machine will not print any report To view the other available options press the V A keys To confirm the setting press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key PRINTING REPORTS AND LISTS 10 3 PRINTING THE TRANSMISSION ACTIVITY BROADCAST TRANSMISSION AND CALLER ID REPORTS ON REQUEST
99. ximum length of 10 seconds to inform you on a remote telephone that there are new messages for you on the telephone answering device To actually transfer the new messages you must have set up the telephone answering device correctly see Transferring messages and memos to a remote telephone later on in this chapter activate the functions that enable you to operate the telephone answering device from a remote location see Operating the telephone answering device from a remote location MEMOS Voice which have a length that may be programmed to 30 or 60 seconds for personal memos This message is never played when an incoming call is received 7 4 THE TELEPHONE ANSWERING DEVICE Og de 0 00 ONS UL S U DD INS RECORDING OGM 1 OUTGOING MESSAGE 1 Press the key Press the V A keys until the display shows TAD SET UP 27 Press the key Press the V A keys until the display shows 050 7 Press the Ka key Press the V A keys until the display shows RECORD Press the key Lift the handset To start recording the message press the key You have 20 seconds counted on the display to record your message if the message lasts less than 20 seconds when you reach the end of the message hang up or press the key orthe key the fax machine automatically plays back the message you have recorded Note If the volume of the message is too low too high you c
100. y Press the V A keys until the display shows TAD SET UP Press the key Press the V A keys until the display shows ANNOUNCE ONLY To confirm the setting press the key To select the option ANNOUNCE ONLY YES press the V A keys To confirm the setting press the If you have already recorded 1 the display will show the message PLAYING and the TAD will play it back If you have not recorded it the display will show the message 25 7 NOT RECORDED for a few seconds followed by the message RECORD To change the outgoing message recorded previously or to record new one press the key and then lift the handset Z To start recording press the key SILENT RECEPTION OF INCOMING MESSAGES Using this function you can receive messages confidentially In other words the TAD receives messages without playing them over the speaker so that any other persons present cannot hear your messages Press the key Press the V A keys until the display shows TAQ SET UP Press the key Press the key to select CM GN SPEAKER To view the available option iff GN SPEAKER YES or NO press the V A keys To confirm the setting press the key To return the fax machine to the initial stand by mode press the key If you want to move back one function press the key THE TELEPHONE ANSWERING DEVICE 7 13 PRINTING THE CONFIGURATION PARAMETERS Press the key Press the V A keys until the display shows
101. y Description To access to the TAD configuration menu x To select submenus EN D To select the available options of a parameter UA gt To start recording or playing To confirm the selection of the menus for setting up the TAD submenus parameters and settings and to switch to the next condition 9 To stop recording or playing Tec To abort the current programming function To return the fax machine to the initial stand by mode To remove an incorrect setting from the display To move one function back during the programming phase OUTGOING MESSAGES AND MEMOS You can record several different types of outgoing messages OGM 1 which has a maximum length of 20 seconds prompting the caller to leave message on the TAD for example You have called the telephone number I m out at the moment You can leave a message after the beep or press the Start key on your fax machine if you want to send a fax Thanks OGM 2 which has a maximum length of 10 seconds may be recorded ifyou are out and have selected the TAD FAX reception mode to inform the caller that the answering device cannot receive messages because its memory is full for example I m sorry but I can only receive faxes at the moment If you need to speak to me please call back later ifyou are in but have selected PHONE FAX mode to tell the caller not to hang up for example Please wait OGM 3 CALL TRANSFER MESSAGE which has a ma
102. y shows INSTALLATION Press the Kg key Press the V A keys until the display shows LANGUAGE Press the key The display shows the default language To display the other available languages press the V A keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key ON cB UP AEE SETTING THE DATE AND TIME FOR THE FIRST TIME The first time you connect the fax machine to the power supply or whenever there is a power failure you must set the date and time as described below The date and time will be printed at the top of all documents sent and will be shown on the display when the fax is in stand by mode Once set the date and time can be changed at any time You can also modify the format in which they are shown on the display see Changing the date and time The display shows AUTOMATIC DD AUTOMATIC in the base model on the first line and SET DATE TINE on the second line Press the key 2 Press the key The display shows SET DATE TIME where XX XX XX XX XX indicate the date and time shown on the display for the first time having connected the fax machine 3 To enter the new date and time e g 10 05 08 12 25 press the keys As each digit is entered the cursor will move to the next one 4 If you wish to move the cursor to digits to be modified press the afe keys Then ov

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