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1. Figure 8 44 Add or remove group administrators 134 Chapter 8 Site administration Mahara documentation Release 1 4 1 From the list under Potential Admins select the group members you wish to make group administrators You can also select multiple users at once using Ctrl and Shift click 2 If you have too many users on your site and you cannot see find the user you want you can search for him in the Search box 3 Add the potential administrator to the right hand side Current Admins by clicking on the right arrow button 4 If you want to remove an existing or accidentally added group administrator you can remove him from the list on the right hand side by clicking on him 5 Then click on the left arrow button lt and he is removed from the list 6 When you have chosen all members you wish to make group administrators click the Save button 8 4 3 Manage group categories Group categories help you to filter your groups more easily on the My groups and Find groups pages A group administrator can always assign one group category to a group if categories are enabled Site administrators can manage group categories on the Group Categories page under Groups in the Site Administration Group Categories Enable Group Categories Add Categories The categories listed here can be assigned to groups Name 2 4 Maths ES 5 Humanities ES MBA Program E3 Activities T Figure 8 45 Manage group catego
2. 8 Once you have placed feedback on the page the author receives a notification about it Note Feedback writers do not receive notifications about additional comments made 44 Chapter 4 Portfolio Mahara documentation Release 1 4 4 7 Feedback for assessment 4 7 1 Submit a page for assessment When you are a member of a course controlled group you can submit portfolio pages for feedback assessment and lock much of your content Group Pages _ Submit a page to this group 0 Submit Overseas experience l for assessment submit Figure 4 24 Submit a page to a course controlled group 1 Go to the group homepage of the group in which you want to submit a page and choose it from the drop down menu under Submit a page to this group 2 Click the Submit button to lock page content You do not have to give the group permission to access your page When you submit your page the group adminis trators and tutors are able to see them and give you feedback Other group members do not see your page During the feedback phase you cannot make any changes to e files e journal posts e text boxes e links to external content You can still edit e plans e profile information e r sum information 4 7 2 Instructor feedback Once a page is submitted for feedback in a course controlled group you can give feedback on it without the other user being able to change much of his page content You see all submitted pages on the gr
3. 6 1 1 External feed Embed an external RSS or ATOM feed e g to display an external blog External Feed Configure Block Title 1 Seta block title lf you leave this blank the title of the feed will be used Feed location URL of a valid RSS or ATOM feed Items to show 10 Between 1 and 20 Show feed items in full Whether to show a summary of the feed items or show the full text for each one too Save Remove Figure 6 1 Configure the external feed block 67 Mahara documentation Release 1 4 1 Block Title If you leave the title blank the title of the feed will be taken 2 Feed location Put the entire feed URL from a valid RSS or ATOM feed in here If the feed is not displayed try to view it in a regular feed reader to make sure that the URL is correct 3 Items to show Decide how many of the latest items in the feed you wish to display You can choose up to 20 4 Show feed items in full If you do not select this option only a heading will be shown for each feed item e g the blog heading of a post If you select this option the entire content of the feed item will be shown e g the entire blog post or in case of a flickr RSS feed the photo and its description 5 Click the Save button to accept your changes or click the Remove button to remove this block from your page Note If your feed is not updated automatically please ask your site administrator to check the cron settings 6 1 2 Ext
4. You can also give admin rights on the user account settings page Institution School x 1 Admin Users Institution Members 4 Current Admins Paula Paulsen paula Petra Petterson petra wad Search e 3 Figure 8 57 Give users institution admin rights 1 Institution Choose the institution from the drop down menu for which want to give admin rights to members 2 Institution Members Select the institution members who shall get admin rights 3 Search You can also search for users in the search box if there are too many names listed 4 Add the users to the list Current Admins by clicking on the right arrow button gt 5 If you put a user into the institution admin list by accident or want to remove existing admin members and return them to normal membership status select them 6 Then click on the left arrow button lt and they are removed from the list 7 When you have all the members you wish to have as admins in the institution click the Submit button 8 5 7 Institution pages You can create pages for your entire institution Although you could always create pages under a regular user account that other users could copy into their own portfolio the advantage of institution pages is that new members in the institution can receive a copy upon joining the institution 1 When you are in Site administration gt Institutions gt Pages click on the institution in the drop down menu for w
5. 11 Click the Save button whe you have finished making your changes Warning If you disable your email address you cannot reset your password as that requires a sending of an email to your address 7 1 4 Delete account If your Mahara site allows self registration you can delete your own account by clicking on the Delete account link on the top of the settings page Warning Be absolutely sure that you want to delete your account Your artefacts and portfolio pages cannot be restored once you deleted your account Everything will be gone You can make a backup of all your things excluding group content by exporting your portfolio 7 2 Notifications Mahara sends notifications for a number of different activities e System message automatically generated by the system or sent to you by one of the site administrators e g account confirmation message e Message from other users sent to you directly from other users of the site e Watchlist notification of activity on any artefact page or journal you are monitoring 7 2 Notifications 103 Mahara documentation Release 1 4 New page access notification that you or one of your groups have been given access to a new or existing non public page You do not receive notifications about pages accessible to all logged in users and the public Institution message automatically generated by the system e g institution confirmation message institution removal message in
6. V V V V V V V V V V CT BS Les LE General Mahara documentation Release 1 4 Creative Commons License Recent Forum Posts Group Members Mahara documentation Release 1 4 Journals Block User Group Institution Site Dashboard Profile Group homepage Display an entire journal Display one journal entry vV Display recent journal entries Profile 98 Chapter 6 Blocks Mahara documentation Release 1 4 User Group Institution Site Dashboard Profile Group homepage Contact information R sum 6 7 Blocks in various pages 99 Mahara documentation Release 1 4 User Group Institution Site Dashboard Profile Group homepage Display your entire r sum Display one r sum field 100 Chapter 6 Blocks CHAPTER 7 Settings 7 1 Account settings The account settings of a user can be accessed via the Settings page It is located in the top right hand corner next to Inbox and Logout in a standard Mahara instance 7 1 1 New password You can change your Mahara password on the Settings page 1 Enter your current password 2 Enter your preferred new password in the New Password and Confirm password box 3 Make further changes on the page if you wish 4 Click the Save button at the bottom of the page Your password must have a minimum of six characters It must contain at least one number and at least two letters Passwords are case sensitive and must be different
7. 2 Click the Save button to keep your changes Note If you allow the embedding of file types that cannot be played by Flowplayer some users may not have the necessary software installed for displaying these file types Block type Wall You can limit the number of characters that are allowed for wall posts in this configuration setting Existing posts will not be changed Plugin Administration blocktype wall Post Size Limit You can limit the size of wall posts here Existing posts will not be changed Maximum number of characters 4599 1 Figure 8 62 Configure wall settings 1 Choose the maximum number of characters for your wall posts 2 Click the Save button to keep your changes 8 6 Extensions 151 Mahara documentation Release 1 4 Artefact type Comments Turn comment ratings on to enable 5 star ratings in the feedback section on artefacts and pages Note Ratings cannot be on their own and require either a comment or a file attachment Plugin Administration artefact comment Enable comment ratings Figure 8 63 Enable comment ratings 1 Click the check box to enable comment ratings 2 Click the Save button to keep your changes Artefact type File 1 Default quota You can set the amount of disk space that new users will have as their quota Existing user quotas will not be changed 2 Maximum quota You can set the maximum quota that an administrator can give to a user Existing user quot
8. External feed 67 External video 68 Google Apps 69 External feed Blocks 67 External video Blocks 68 Feedback 44 File to download Blocks 71 Files 13 Group 61 Files and images and video 71 Blocks 71 Embedded media 77 File to download 71 Folder 73 Image 77 Image gallery 74 Some HTML 76 Find Group 50 Find friends Group 63 Folder Blocks 73 Forum Add forum topic 58 Bulk actions 60 Delete 60 Group 55 Post forum reply 59 Set up a forum 56 Framework Mahara 3 General 79 Blocks 79 Creative Commons license 80 Group info 85 Group members 86 Group pages 86 Latest pages 85 My inbox 84 Navigation 80 Plans 81 Recent forum posts 81 Text box 82 General account settings Account 102 Google Apps Blocks 69 Google collection 70 Google docs viewer 70 Google document 70 Google presentation 70 Google spreadsheet 70 Group 48 Index Create 51 Edit 51 Files 61 Find 50 Find friends 63 Forum 55 Group functionalities 54 Group homepage 54 Members 55 My friends 61 My groups 49 Overview 49 Pages 61 Shared pages 65 Topics 66 Group functionalities Group 54 Group homepage Group 54 Group info Blocks 85 Group members Blocks 86 Group pages Blocks 86 Groups Site administration 134 Help 6 Mahara 6 Image Blocks 77 Image gallery Blocks 74 Institution administration 157 Institution administrator Institutions 148 Institution files Institutio
9. Portfolio 27 Share 30 Page editor 30 Artefact chooser 32 Edit layout 31 Editor navigation 30 Page layout area 33 Pages Group 61 Password Account 101 Plans Blocks 81 Portfolio 26 Collection 35 Page 27 Usage 6 Post forum reply Forum 59 Profile 90 Blocks 90 Contact information 90 My friends 91 My groups 91 My pages 91 Profile information 9 1 Wall 92 Profile information Blocks 91 Quick links Dashboard 8 Recent forum posts Blocks 81 Remove from institution 146 Request institution membership Institution invitation 145 Restrict access Share 40 R sum 92 Blocks 92 Display one r sum field 92 Display your entire r sum 92 Secret URL Share 41 Set up a forum Forum 56 Settings 100 Account 101 Journal 17 Share 38 Advanced options 40 Collection 38 Edit access 38 170 Page 30 Restrict access 40 Secret URL 41 Share institution pages Institutions 149 Shared pages Group 65 Site administration 106 Configure site 112 Experimental features 154 Extensions 150 Groups 134 Institutions 136 Overview 107 Users 123 Smartphone 159 Some HTML Blocks 76 Tag 45 Text box Blocks 82 Topics Group 66 Usage 6 Portfolio 6 Username Account 101 Users Site administration 123 Wall Blocks 92 Index
10. Release 1 4 6 Choose the file or files you wish to display by clicking on the Select button 7 Click the Remove button to not display a specific file in this block anymore 8 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts Note You cannot re order files once you have them selected You would need to remove them and select them again in the correct order When the block is placed on the portfolio page the following information is displayed e file name e file description e size e upload date e a link to more details Presentations 2003 2004 B 20030905_ CALL pdf EuroCALL presentation 2003 251 5KB Saturday 02 October 2010 Details H 20040625 PPTppt Cooperative Learning presentation 2004 253 5KB Saturday 02 October 2010 Details Figure 6 5 Details about files that can be downloaded When a user clicks on the Details link he is taken to the details page for that particular file and sees some more metadata He could also report the file print the page or add the page to his watchlist Untitled by Paula Paulsen presentations 20030905 EuroCALL pdf 20030905_EuroCALL pdf Type File Description EuroCALL presentation 2003 Tags presentation 2003 Imu eurocall infolit Owner Paula Paulsen Created saturday 02 October 2010 10 50 P
11. Remote username for external authentication When you have created your csv file you are ready to upload it Institution College internal x 1 The institution and authentication method for the new users CSV File Browse The file containing users to add Force password change i Whether users should be forced to change their password when they log in for the first time E mail users about their account Ej Vhetl Whether an e mail should be sent to users informing them of their new account details Add Users by CSV 5 Figure 8 43 Add users by csv file Institution Choose the institution and the authentication method for the user accounts that you upload You cannot change the authentication method later on in bulk but only for each user individually CVS file You must upload a csv file by clicking on the Browse button and then selecting it from the files on your computer Force password change If you select this option users need to change their password before they can log in for the first time Email users about their account If you select this option users will receive an email with their account information This is in particular good for internal accounts For user accounts that are managed for example by SSO with Moodle or through LDAP you do not have to select this option because the users should already know their login information Click the Add Users by CSV button to upload the user
12. sum in order to add more fields Er save J remove LO Figure 6 28 Configure the One R sum Field block 94 Chapter 6 Blocks Mahara documentation Release 1 4 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it 1s The Remove button is shown only when you place the block into the page and have not yet added any artefacts Note Normally only r sum fields are shown for which you have provided content However as soon as you fill in a skills or goals area all headings are displayed even when they do not contain any content 6 7 Blocks in various pages Certain blocks can only exist in certain page contexts For example the wall can only be placed on the profile page whereas the text box can be used on any page There are a number of page contexts which can have different blocks e portfolio page e group page e institution page e site page e profile page e dashboard page The following list shows in which contexts a specific block and therefore a specific artefact can be used See Also This list has been adapted from a training resource published by Synergy Learning for Mahara 1 3 External content Block Institution Site Dashboard Profile Group homepage V vy 7 Files images and video 6 7 Blocks in various pages 95 Mahara documentation Release 1 4 User Group Institution Dashboard Profile Group homepage V V V V Download V V V V pei E
13. that has expired automatically This means that users of that institution will not be able to log in until the institution has been unsuspended Account settings Account Settings Session lifetime 1440 1 Time in minutes after which an inactive logged in user will be automatically logged out Default account lifetime No end date hd 2 lf set user accounts will expire after this period of time from when they have been created Default account inactivity time No end date gt How long a user account will remain active without the user logging in Warning time for inactivity expiry 4 Weeks 4 The time before user accounts are to expire or become inactive at which a warning message will be sent to them Figure 8 14 Account settings 1 Session lifetime For security reasons after a specified period of inactivity a user will be logged off the site automatically This field specifies this time in minutes The default value is 1440 minutes 24 hours 8 2 Configure site 115 Mahara documentation Release 1 4 2 Default account lifetime If set user accounts will expire after this amount of time from when they were created When a user account is expired the user cannot log in This time may be specified in days weeks months years or No end date If the latter option is chosen accounts will not expire by default Default account inactivity time If set users who do not log in for this amount of time will be cons
14. 1 culture 4 cv i definition 1 eteaming 3 e portfolio 1 education 9 eportfolio 2 external 2 guide i Helpsheets 2 learning 31 math 1 media 1 mobile 13 moderation 5 myportiolio 3 myPorfolio 2 nzi4 photo 1 2 photos 2 pldii portfolio 1 profile 3 Quick reference 1 re accreditation 1 reflecting 2 reflection 3 screencast 2 sharing 1 social 1 standard 1 student evidence 7 student voice i subjects 1 support 1 talents 1 taster 1 tertary 2 Test i Th tipii tips 1 tutorial 1 video 3 videofiles 1 visualization 1j wellington 4 whangarei 1 wordle 1 workbook 5 Edit Quick reference Delete Quick reference All items in your portfolio tagged Quick reference will be updated Remove this tag from all items in your portfolio Name Submit Figure 4 28 Edit your tags 4 8 Tags 47 Mahara documentation Release 1 4 the new name for your tag under Name Click the Submit button to save your change Alternatively click the Delete button to delete this tag Once you have selected your tag it is highlighted in bold in the list and two new boxes appear You can provide You can also click on the My tags button to be taken back to the overview page of all your tags and their associated resources The Portfolio is the place in Mahara where you assemble the artefacts that you collect in Content into pages You can then share these pages with others or simply keep th
15. 1 1 1 E Gari 4 results E 3 anid ar qf Bla quack E Standard Cpan 01 2 01 03 Figure 8 7 Statistics about groups 8 1 Overview 111 Mahara documentation Release 1 4 e the most popular pages sorted in descending order with links to the page and the author Users Groups Pages o Most Popular Pages Most frequently used blocks in Portfolio Pages Text Box 24 Page Owner Visits Comments An Image 14 1 F j D 0 One R sum Field 13 Journal Entry 4 J 9 o External Video 4 Pages by Type 3 J g Profile 4 2 0 Group Homepage 5 1 0 6 1 0 T 1 0 Portfolio 1 8 1 0 Figure 8 8 Statistics about pages 8 1 5 Close site You may close the site to everyone except administrators This is useful when you prepare for and complete a database upgrade Only administrators will be able to log in until you either reopen the site or an upgrade is successfully completed 8 2 Configure site In Configure site you can e set general parameters for your Mahara site e edit site pages e determine the display of certain menu items e allow networking with Moodle e create and share pages e upload files 8 2 1 Site options In Site options you can set some global options that will apply by default throughout the entire site Note One or more fields in may be disabled if overridden by a setting in your config php file When you are done editing one or more settings click the Update site options button at the bottom of the p
16. Configure site 113 Mahara documentation Release 1 4 Users can choose page themes If this setting is enabled users can select a theme for their portfolio page The page is displayed with this theme to other users Thus an institution or site theme can be overwritten Display remote avatars If checked users default profile pictures will be their Gravatar pictures remote avatar Users will need an account with Gravatar for this to work Users can hide real names If checked users who have set a display name may choose to be searchable only by their display name and will not be found in searches for their real name In the site administration section of the site users are always searchable by their real names An administrator site and institution always sees the display name first and last name and username Search usernames If checked usernames can be searched on as part of Search Users on the dashboard and via Find friends Anonymous comments If checked logged out users users without a login can leave comments on public pages or pages they can access via secret URL Search settings Mahara comes with a search plugin that allows you to search for users and pages If you install another search plugin you will be able to select which one to use for your site Search Settings Search plugin Internal Search plugin to use Figure 8 11 Search settings Note The internal search plugin can be configured i
17. Daily Blogs 2 Work and int Share with CN Public Logged In Users share with My Groups Phu Portfolio task force 7 _ Share with other users and sous G search Users 10 amin User i Figure 4 18 Users and groups to whom you can give access to pages and or collections You have a number of choices of selecting who shall be able to see what L P oO N ON NN Choose the collection or collections for which you want to give access If you made a mistake in your selection either take the checkmark off or select All or None to check or clear all respectively Choose the page or pages for which you want to give access If you made a mistake in your selection either take the checkmark off or select All or None to check or clear all respectively Public anybody online who knows the URL s can see your selection of pages collections Logged in users all users who have an account on the Mahara instance you are using can view your selection of pages collections Friends all your friends on Mahara can view your selection of pages collections All my groups every member in the groups to whom you belong can view your selection of pages collections A particular group all members of that group can view your selection of pages collections If none of the above choices are what you are looking for you can search for specific users or groups Make your selection 4 4 Sh
18. Email Account expires File quota MB paula Change this users username Usernames are 3 236 characters long and may contain letters numbers and most common symbols excluding spaces If you enter text here it will replace the users current password The user will be directed to a change password page the next time they login 0 Oo o 2012 January F or amp Not specified Date on which the user s login is automatically disabled 50 Megabytes gt Total storage available in the user s files area Internal No Institution How this user authenticates to Mahara Institution Settings Here you can change settings regarding this users membership with institutions in the system Add User to Institution E Suspend Delete User Here you may suspend or entirely delete a user account Suspended users are unable to log in until their account is unsuspended Please note that while a suspension can be undone deletion cannot be undone Suspend User fe The text that wil be displayed to the user on their next login attempt suspend User Delete User Please note that this operation cannot be undone Figure 8 29 Overview of the user account settings page mahara Content Figure 8 31 Stop masquerading as another user Figure 8 30 Login as another user Portfolio Groups Open Source ePo mah heh rah verbl to think 8 3 Users 125 Mahara do
19. Email Use this setting to stop Mahara from sending you emails It is advised that you generally regulate what is sent via email and what is not in the notifications 4 Message from other users Use this setting to choose who you wish to recetve messages from Use the notifications area to decide how you will receive these messages Note These restrictions will not apply to users with the admuinistrator or staff 5 Language If your Mahara instance is offered in multiple languages you can choose in which one you want to navigate the site The menu items and the contextual help appear in the language you have chosen However the content does not 6 Show controls to add and remove columns when editing a page You can add the Add and Remove buttons in the page editor to quickly change the number of columns in a portfolio page see edit layout 7 Enable multiple journals By default you have one journal If you would like to keep more than one journal choose this option 8 Maximum tags in cloud Decide how many tags you wish to display in your personal tag cloud 9 Show information about Mahara on the homepage You choose this option if you want to display the guick links on your dashboard 10 Mobile upload token Enter a token e g a word her and on your Android phone or iPhone to enable uploads Your token changes automatically after each upload See Mobile Mahara for more information on using Mahara with a mobile device
20. If you have institutions set up they can choose their own theme 5 Show homepage information If enabled information about Mahara and how it is used is displayed on the Mahara homepage for logged out and the dashboard for logged in users Logged in users can disable this See also Quick links 6 Send weekly updates If checked your site send weekly updates to mahara org with some statistics about your site See also Register your Mahara site Note You can install more language packs There is a complete list of them as well as more information about the language packs on the wiki User settings F User Settings Users can choose Page themes If enabled users will be allowed to select a theme when editing or creating a portfolio page The page will be displayed to other users using the selected theme Display remote avatars If checked the Gravatar service will be used for users default profile pictures Users can hide real names lf checked users who have set a display name may choose to be searchable only by their display name and will not be found in searches for their real name In the site administration section of the site users are always searchable by their real names Search Usernames Allow usernames to be searched on as part of Search Users Anonymous Comments Ej If checked logged out users can leave comments on public pages or pages they can access by secret URL Figure 8 10 User settings 8 2
21. In order to distinguish them more easily you can add a group description 5 3 2 Create a group as a site admin When you have site admin rights you have an additional setting when you create a group You can choose to add new users to a group automatically That way any new user who creates an account after the group is created becomes a member of this group Group type Standard Open Membership Group category No category selected gt Publicly Viewable Group a Allow people who are not logged in to view this group includir Users auto added Automatically put all new users into this group Shared page notifications lf checked a notification will be sent to every group member the group Enabling this setting in very large groups can prod Save Group Cancel Figure 5 6 Add users to a group automatically Note This is a great setting when you want to set up a community group which all users should join in order to participate in forum discussions etc On mahara org this is used to make every user a member of the Community group in which discussions around Mahara take place All other group settings still apply 5 3 3 Edit general group settings You can start out editing a group s settings from three places by clicking on the Edit button e My Groups overview page e Find Groups page e The group homepage You are then taken to the same screen as if you were creating a group and make
22. Introduction Email Address Official Website Address Personal Website Address Blog Address Postal Address Town City Region Figure 8 64 Choose mandatory and public profile fields Authentication SAML If you wish to use SAML authentication any where on your site you must provide the path to your SAML php file in these settings Plugin Administration auth saml simpesaLpHp rester D Je SimpesamLPHP contgarecton Figure 8 65 Prepare your site for SAML authentication 1 SimpleSAMLphp lib directory Provide the fully qualified path to the library di rectory of SimpleSAMLphp e g if the full path to the bootstrap autoload php is some_path_to simplesamlphp_1_3 lib _autoload php then this value should be some_path_to simplesamlphp_1_3 2 SimpleSAMLphp config directory Provide the fully qualified path to the configuration direc tory to be used for this Service Provider SP SimpleSAMLphp e g if the full path to the config php is some_path_to simplesamlphp_1_3 config config php then this value should be some_path_to simplesamlphp_1_3 config 3 Click the Save button to keep your changes Interaction Forum The post delay setting determines the time in minutes that users have for editing their forum posts before they are mailed out Once a forum post has been mailed and further edits are made the date time and editor are kept track of in the post 8 6 Extensions 153 Mahara documentation Release 1 4 Pl
23. My Friends All Friends x 1 Percy Pearle Percy Pearle percy pending 2 ee 4 This is why you should make me your friend Deny Request 4 Send message Edit group membership Petra Petterson petra Member of School am a student at the Mahara University studying towards a degree in Send message z 6 Ea Remove from friends Edit group membership 6 Figure 5 17 My friends page 1 If you have a lot of friends and pending friend requests you can filter them by showing only the category of friends current or pending 2 Click on the name of your friend to reach his profile page 3 Ifa friend is in the pending state approve or deny the request 4 Send a message to the friend if you wish to do so 5 If you no longer want to have a user on your friend list you can remove him by clicking on the Remove from friends link 62 Chapter 5 Groups Mahara documentation Release 1 4 6 If you are a group administrator in a group that one of your friends belongs to you can edit his group mem bership here as well 5 6 Find friends If you want to establish your social network on Mahara you can use the Find friends page to find people to connect to An alphabetical list of all users on the system is provided Find Friends j_ Paula Paulsen paula 2 ali EI Send Friend Request KZ Petra Petterson petra A AA lam a student at the Mahara University studying towards a d
24. Paulsen paula Percy Pearle Percy Pearle percy 1 4 Petra Petterson petra lt Polly Potter polly Search Q 2 ES Figure 8 40 Give site admin rights 8 3 6 Admin notifications The Admin Notifications page lists all users with institution and site admin access on your site It shows their selected notification preferences for all admin notifications There should be at least one administrator receiving each type of message generated Admin notifications are e Contact us e Objectionable content e Repeat virus upload e Virus flag release Admin Notifications Institution Contact us Objectionable content Repeat virus upload Virus flag release a Petra Petterson petra School Inbox Email Email digest Email digest EA cath E Admin User admin Uniwersity Email Email Email Email Figure 8 41 Overview of the admin notification types 8 3 7 Add user You can add users to your site by creation accounts for them manually one by one L Click the Create new user from scratch radio button if you want to create an empty account Provide the first name last name and email address for this user Click the Upload Leap2A File radio button if you want to import a user from another Mahara instance or a system that supports the Leap2A standard Such a user could have exported his portfolio from another Mahara instance Give the new user a username The username may contain letters numbers and most common sym
25. The process of uploading and managing files is very similar to files in your personal files area ft Home Create folder Name Description Size Date public Files accessible by logged out users 06012012 6 E manuali4 paf Mahara Manual v 1 4 42M 18 01 2012 be Figure 8 27 Site files 8 3 Users In the Users menu of the site administration you can e search for users e change settings for individual users e suspend and delete users e make users site staff or administrators e check the admin notification settings e add users manually or by CSV 3 1 User search Site administrators can search for any user on the entire site You can search for their e first name e last name e display name e username e email address Note The display name is not shown in the user list That will be a feature of Mahara 1 5 You can combine any search and filter options However if you use too many you may not yield any results 1 Filter the users you wish to display by their initials of the first and or last name 2 Type the name display name username or email address or any partial thereof you wish to search for in the search field 3 Choose the institution from the drop down menu in which you wish to search for the user 4 Click the Search button to start searching 8 3 Users 123 Mahara documentation Release 1 4 User Search You can search for users by clicking on the initials of their first and last names or
26. account or if you have a Google Apps account via an institution e g your school or university Note If certain documents are restricted to a Google Apps domain or to specific people a login screen is displayed Google Apps Configure Block Title Google Apps 1 Embed code or URL Paste the embed code or the URL of the page where Google Apps is publicly viewable Google books Google calendar Google docs Google maps Height So Figure 6 3 Configure the Google Apps block 6 1 External content 69 Mahara documentation Release 1 4 4 Block Title Choose a title for your embedded content Embed code or URL Depending on what kind of content you wish to display you either provide the embed code or the URL Click on the amp button for more information on how to embed each Google component Height Choose the height for the embedded content The width is adjusted to the column width of the block automatically Click the Save button to accept your changes or click the Remove button to remove this block from your page Google document L 2 3 4 5 Open the Google Docs document Click Share and then Publish to the Web upper right hand corner OR if you use the new interface Click File gt Publish to the web You do not have to set any sharing options via the Share button in the upper right hand corner Click the Start publishing button Copy the document link or
27. arrange files and folders by dragging and dropping the icon in front of the file folder name onto another folder icon A suitably named and organised filing structure will help you with the long term organisation and retrieval of your artefacts If you want to move a file or folder out of a sub folder move it onto the icon of parent folder You will find that some folders are automatically created by the system such as viewfiles This folder includes files from imported pages As with any other file you can move them out of this folder and store them in a different folder Note You can move files and folders to your heart s content without having to re link them in the pages where you use them Also renaming them will not have a negative impact on links 3 3 Files 13 Mahara documentation Release 1 4 3 3 1 Upload a file Before you upload a file make sure that you are allowed to do so For any artefacts that you publish in your portfolio you must have the sufficient rights That means e the artefact is your own or e you are allowed to reproduce and distribute it gt it does not violate any copyright legislation and e the artefact also adheres to the Terms and Conditions of the Mahara site you are using It can be that you have to agree to an upload agreement before you can upload any files to your files area The site administrator decides about that Site Administration gt Extensions gt Plugin Administration gt Plugin type a
28. by entering a name in the search box You can also enter an email address in the search box if you would like to search email addresses nt ia Last name AI ABCDEFGHIJKLMNOPQRSTUVWXY2Z Search Institution All hd Q 4 Results 2 3 First name Last name Username Email Institution le i _ 1 Paula Paulsen paula 6 No Institution E Percy Pearle percy No Institution G Petra Petterson petra School 1 ie h k e 7 Figure 8 28 User search 5 View your results The default order is alphabetically according the the first name However you can change the order of the results by clicking on a heading and sort that column in ascending or descending order 6 Click on the username of the user for which you want to take further actions 8 3 2 User account settings On the Account settings page of a user in the administration area you can perform a number of actions to manage the user s account However you cannot change personal information about this user e g name email from this page This can only be done in the Content area of the user s account 1 Login as this user 2 Change site account settings 3 Change institution settings 4 Suspend and or delete this user Login as As administrator you have the power to log in as any user that you manage ans masquerade as them If you are a site administrator you can log in as any user while institution administrators can only perform this action for any user who i
29. can contact them easily e Group type e Creation date of the group 54 Chapter 5 Groups Mahara documentation Release 1 4 e statistics on the number of group members pages files and folders 5 Latest forum posts and a link to the forums 6 Group members and a link to the full list If you are a group administrator you can put other blocks on the group homepage Check the blocks in pages context for a list of them 5 4 2 Members On the group members page a group admin can e invite multiple users to the group at once or add multiple users in bulk if it is a invite or controlled membership group e search for group members e view basic information about group members like their name their role their profile introduction their group joining date e change the role of a user e remove a user from the group About Members Forums Pages Share Files This is an invite only group ou can invite users through their profile pages or send multiple invitations at once 1 search e 2 3 Petra Petterson Paula Paulsen _ Admin Member Change role Remove from group LL LV ama student at the Mahara University studying towards JM Joined 06 December 2011 a degree in 5 Joined 20 November 2011 3 2 members Figure 5 8 Group members page as seen by a group administrator If you are not a group admin you are not able to invite or add people from the members page and
30. can customise the dashboard so that you always see the items that are most important to you Only you can see your dashboard Nobody else has access to it 2 1 Overview You can change certain aspects of your dashboard namely the user specific information but a lot of what you see is static to allow you to quickly access other parts of Mahara mahar 2 Settings EJO Logout Open Source ePortfolios mah hah rah verb to think thinking thought Search Users Dashboard Content Portfolio Groups 1 Welcome This is your ePortfolio system Create and Collect Develop your portfolio v gh Update your Upload your Profile Files BY Create your Publish a Resume Journal Latest Pages 6 Paula Paulsen My Groups GL e Portfolio task force Admin I Organise Share and Network Online users 7 Last 10 minutes Showcase your portfolio Find friends and join hr Paua Paulsen a ee L Admin User m ho Eng FA 4 Dr Find Friends Join Groups Organise your portfolio into pages Create different pages for different audiences you nd Control your choose the elements to include 7 privacy Recent Activity Figure 2 1 Your homepage is your dashbaord from which you can access a number of areas in Mahara conveniently 1 General navigation bar Move from one area of Mahara to the next 2 Settings This link gives you access to your account settings and notifications
31. can write another one just for this page here However it will be lost when you delete this block 6 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 5 6 Wall Add a block that displays your wall to your profile page It is a standard profile page block You only need to place the block into your profile page There is no further configuration possible 6 6 R sum You can display either your entire r sum or parts of it in any portfolio page If you choose to display only parts of your r sum you have more control over the arrangement of the information 6 6 1 Display your entire r sum Add a block with your entire r sum to your page 1 Block Title Choose a title for your block 2 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 6 2 Display one r sum field Add a block with one r sum field to your page 1 Block Title The title of the r sum field you want to display is chosen automatically unless you provide a different one 2 Field to show Choose the r sum information that you want to display You can select one area at a time 3 You can jump to the
32. delete this user account permanently This action cannot be undone As this is a permanent action you see a confirmation pop up window that you will have to acknowledge Warning When you delete a user account all personal data is wiped from the system This applies to everything that is in a user s Content and Portfolio area This action cannot be undone His contributions in groups e g forum messages uploaded files and pages created in a group are still available but are made anonymous by changing the name the Deleted user as author where an author is shown Note If an account was deleted by accident either by a user or by an administrator swift action may result in recovery of most of the data from a backup file This requires access to the server s backups and the backend of Mahara More information is available on the wiki 8 3 3 Suspended users A list of all suspended users is available in the sub menu Suspended users Here you can unsuspend or delete them Suspended Users Unsuspend Users Delete Users G Full name 2 Institution ID number Suspending Admin Suspension reason Select Paula Paulsen School Admin User offensive language 1 Figure 8 38 List of all suspended users 1 Select the user s for which you want to perform the same action 2 Click the Unsuspend Users button to reinstate the accounts for all selected users 3 Click the Delete Users button to delete all selected users in bulk Th
33. discussions Join this group Petra Petterson Open Membership 1 member Figure 5 3 A list of all groups on Mahara and certain actions you can perform 1 Search for a certain group using a word from the title or description You can search either all groups groups you are a member of or groups you are not in 2 If you want to become a member of an open group click the Join this group button and you will be a member immediately 3 If you have been invited to a group either Accept or Decline the membership invitation 4 If you want to join a group that needs the approval of the group administrator first click the Request to join this group button next to the group 5 You can also find out more about a group by 50 Chapter 5 Groups Mahara documentation Release 1 4 e clicking on the group name to see the group homepage e clicking on the name of the group administrator to get to his profile page e clicking on the member link to see who is already a member of this group In addition to the filter options above you can filter for group categories if the site administrator allowed them and had them set up Find Groups a Groups I m notin l All categories l eo Course request membership Admin User Request Membership Allows submissions 2 members Figure 5 4 Filter your search results according to a group category Note Usually you do not see forums group pages and group files unless you are a member of a gro
34. display your journal in their page e Others will get their own copy of your journal 6 4 Journals 7 Mahara documentation Release 1 4 E Journal Configure Block Title 1 Seta block title If you leave this blank the title of the journal will be used Journal Browse Search 2 The Crazy and Curious Learning is about discovery and you can only discover new things when you are curious and do things out of the ordinary 1 result Entries per page More options Block copy permission Skip this block entirely when copying the page hd 4 If you allow other users to copy this page you may choose how this block will be copied Remove Figure 6 22 Configure the journal block 5 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts Note If you share the page in which you make an entire journal visible with the public your journal receives an RSS feed to which your readers can subscribe in their favorite RSS readers 6 4 2 Display one journal entry Display an entire journal in your portfolio page 1 Block Title The title of the journal post is chosen automatically unless you provide a different one 2 Journal Entry Select the journal entry you wish to display If you have many posts you can also search for the one
35. displayed 7 Add a border to your image if you wish to do so 8 Add more space around the image by adding a number in Vertical space and or Horizontal space 9 Click on the nsert button If you are not happy with the alignment or the dimensions of the image in your journal entry select it and click on the Image button 3 again to make adjustments 3 5 R sum The r sum plugin allows you to create an online r sum curriculum vitae You can either publish the entire r sum or individual components of it in your portfolio 3 5 1 Introduction In the introduction you can write a Cover Letter and also provide some Personal Information Write your cover letter It is advisable that you write your cover letter in a word processor That will allow you to spellcheck your writing Alternatively a site administrator could install the spellchecker for the editor However you should do the formatting in the editor window and not your word processor to avoid unwelcome formatting changes Click the Save button right below the editor window when you are happy with your cover letter to save it to Mahara for future use Note If you write your cover letter or any other text in Microsoft Word please use the Paste from Word button dm to strip out most of the formatting code that Word puts into a document but can interfere online Provide personal information None of the fields under Personal Information are required You can choose t
36. ee Se Update your Profile Upload your Files lz 2 Po Find Friends Join Groups e J pa 4 i VE ial Organise your portfolio into pages Create different pages chan Control your privacy for different audiences you choose the elements to Create your Publish a Journal include Resume Figure 2 2 Mahara information With the help of these quick links you can reach the different parts of your portfolio directly from your dashboard Note If you removed these boxes from your dashbaord but want to get them back at a later point you can re active them under Settings gt Show information about Mahara on the home page 2 3 User specific information The default dashboard includes the following blocks 8 Chapter 2 Dashboard Mahara documentation Release 1 4 e Latest Pages e My Pages e Recent Activity Topics I m Following These areas are filled with content once you start using Mahara and create pages receive messages from other users have access to others portfolio pages and use the forums for discussions You can customize this area to your liking by editing your dashboard in Portfolio gt click the Edit button next to the dashboard page gt change the blocks like you would change them on any page in Mahara See Also Refer to the page editor for more information on adding and removing blocks from a page 2 3 User specific information 9 Mahara documentation Release 1 4 10 Chapter 2
37. for feedback assessment These pages are locked until released by an admin or tutor This group is designed to be used for a course based group where the membership is defined by an external system such as an institution s enrolment system and you wish to replicate that membership in the group However you can also set up this group manually Note The site administrator can limit the creation of groups to users with staff and or administrator rights If you cannot create a group you will most likely not have the appropriate permission and will have to contact your site administrator e g via the Contact us form to enquire about the process of having a group set up 5 3 1 Create a group as a user staff or institution admin If you are allowed to create a group you see the Create Group button on the My Groups overview page Create Group Greupnamer oup Description BE 7 U A W 0E J urm CIE joa oa Xa Font family Font size hi Paragraph Group type Open Membership F 4 Group category No category selected x 5 Publicly Viewable Group f Allow people who are not logged in to view this group including the forums Shared page notifications 37 lf checked a notification will be sent to every group member whenever a member shares one of their pages with the group Enabling this setting in very large groups can produce a lot of notifications Figure 5 5 Create a group as a user 1 Click
38. from your username New password Current Password a New Password Confirm password Figure 7 1 Change your password Note If you do not see the New password box you cannot change your password in Mahara Your login and password are managed elsewhere This is the case if your institution has set up single sign on to other applications for example If you want to change your password please contact your institution administrator He will be able to tell you where you can change your password 101 Mahara documentation Release 1 4 7 1 2 Change username You need a username to log in to Mahara If your account is not managed by single sign on or another method you see this box You can then change your username at any time Note Usernames are 3 30 characters long and may contain letters numbers and most common symbols excluding spaces Change username New username The username you use to log into Mahara Usernames are 3230 characters long and may contain letters numbers and most common symbols excluding spaces Figure 7 2 Change your username 7 1 3 General account options The general account options are visible to all users no matter whether they can change their usernames and passwords or not General account options Friends control 1 _ Nobody may add me as a friend New friends require my authorisation C New friends are automatically authorised ir HTML editor 2 g Email G g Messages f
39. group of people who are in your access list That way you can regulate very flexibly who shall be able to place comments on a page collection and who cannot Added Access Date Time Comments From To Allow Moderate Friends Ea Figure 4 21 Allow comments on a user by user basis Todo Check which blocks can be copied and which ones cannot Note If you edit an institution page you see an additional option when you allowed copying With this option you can place a page directly into the portfolio of a new user Existing users still have to copy the page themselves 4 4 4 Edit access for users with no account Besides giving users who have a login or the entire public access to your portfolio you can also give users who do not have an account on Mahara access to your portfolio pages and or collections without making your work publicly available and searchable by search engines This can be interesting e g e when you create a portfolio for a job application and the prospective employer does not have a login and cannot get one e when you want to share your portfolio with your parents and also get feedback from them e when an external assessor shall evaluate your work You can create a secret URL the following way when you are on the share overview page and click on the Edit button 2 1 Click the Add button to generate a new secret URL 2 You can now copy this URL and put it into an email to send to somebody 3 You can clic
40. is created You can then import this into another Leap2A compliant system or have it imported by an administrator into your current Mahara or another one A new user is created during the import process Note It is recommended that you export your portfolio both in HTML and Leap2A because you never know whether you will be able to import it back into Mahara or maybe even another ePortfolio system To export your portfolio 1 Go to Portfolio gt Export 2 Choose either Standalone HTML Website or Leap2A You can run through the export twice in order to get both formats 3 Choose what you want to export e All my data Everything that is stored in your account in Content and Portfolio Excluded are any group contributions e Just some of my pages You can then choose which pages and the artefacts that go with it you want to export e Just some of my collections You can select which collections and their artefacts you want to export 4 If you have chosen to just export some pages or collections you can select them here You may also preview a page first 5 Click the Generate export button to start the export process Depending on the size of your portfolio the export may take a little bit Once everything has been processed a file will either be downloaded automatically to your computer or you can decide to save it That depends on your browser settings 42 Chapter 4 Portfolio Mahara documentation Release 1 4 Dashboa
41. it as default picture Note Profile pictures can be used in an portfolio page but they are not listed in the Files area When you have more than one profile picture uploaded you can decide which one to make your default picture that will appear around Mahara in user searches and in the Online users sidebar 12 Chapter 3 Content Mahara documentation Release 1 4 Profile Pictures Image Image Title Default Delete Paula Paula take 2 Paula take 3 Delete selected Profile Pictures Figure 3 1 List your profile pictures You can delete any of your profile pitures at any time If you have 5 pictures uploaded and want to upload another one you have to remove one of the first 5 Note Please make sure that you have the right to upload these pictures 3 2 2 Remote avatars If the site administrator allowed users to display remote avatars such as a Gravatar and you have signed up to that service your default picture will be this remote avatar until you make one of your uploaded pictures the default picture 3 3 Files The Files area is a repository 1 e a document storage for folders and files that you can use within your portfolio Both folders and files are considered artefacts and as such can be added to a page You may create any number of folders or sub folders To view which sub folders and files sit within a folder click on the folder name Use the Home link to return to the top level folder directory You can
42. number of components 1 Editor navigation 2 Artefact chooser 3 Page layout area 30 Chapter 4 Portfolio Mahara documentation Release 1 4 4 2 1 Editor navigation Edit Content Edit Title and Description Edit Layout Display page s Share page s Figure 4 5 Page editor navigation bar e Edit Content Place your content on a page See Artefact chooser Blocks and Page layout area Edit Title and Description Add and modify your page title description and tags e Edit Layout Change the overall layout of your page e Display page Preview your page to see how others would see it e Share page Decide who shall have access to your page See Share for more details Edit title and description You should give your portfolio page a unique title so that you can find it again later on The description helps you to see quickly on the overview page why you have created this page Furthermore the tags help you to search your portfolio for these keywords and find your content and portfolio pages Edit Content Edit Title and Description Edit Layout Display page Share page Page Title 123 GO Page Description OEF wm Ga amp Gi Font family Font size 7 Paragraph Bru we A RL Ex Introduction to my portfolio Tags 3 2003 1 2004 1 2007 1 2008 2 2009 4 aks 1 blendedleaming 2 bsce 1 edtech 2 eurocall 1 ict 1 infolit 1 jure 1 languageteache
43. organizations with fewer than 1000 users A professional use datafeed service is also available but not supported in Mahara Please read the SURBL usage terms before enabling this option Chapter 8 Site administration Mahara documentation Release 1 4 6 Disable external resources in user HTML Turning this option on will prevent users from embedding external resources such as images from remote sites into their forum posts and other HTML content It is however a good thing to do from a security standpoint since it does neutralise a few clever phishing attacks HTML Purifier documentation for more details Proxy settings Proxy settings Proxy address If your site uses a proxy server to access the internet specify the proxies in hosiname portnumber Proxy authenticated model None gt 2 Select your proxy s authentication model if appropriate Proxy credentials Enter the credentials required for your proxy to authenticate Figure 8 16 Proxy settings 1 Proxy address hostname portnumber notation pur web Server in usemame password If your site uses a proxy server to access the internet See the rotation format specify the proxies in 2 Proxy authentication model Select your proxy s authentication model none or basic NCSA if appropriate 3 Proxy credentials username password format Email settings Email settings SMTP Host oR SMTP server to be used for mail sendin ipi exam
44. r sum section directly from this pop up window in order to fill in more content 92 Chapter 6 Blocks Mahara documentation Release 1 4 Profile Information Configure Block Title Profile Information Fields to show First Name 2 Last Name Official Website Address Personal Website Address Blog Address Town Country Introduction 8 results Profile Pictures 3 Don tshow a profile picture 0 Paula 1 Paula take 2 0 Paula take 3 Email Address Don tshow email address 0 paula paulsen net Introduction Text B Z UJA YEZ l lin m X Ga A Font family 7 Font size x Paragraph 4 M t You can use your introduction profile feld instead by enabling that and leaving this field blank Save Remove 6 Figure 6 26 Configure the profile information block 6 6 R sum 93 Mahara documentation Release 1 4 Your Entire R sum Configure Block Title Your Entire R sum Figure 6 27 Configure the full r sum block One R sum Field Configure Block Title 1 Set a block title If you leave this blank the name of the field will be used Field to show Professional Memberships 2 G Books and Publications G Certifications Accreditations and Awards Personal Skills Education History Academic Skills o Work Skills excellent unless otherwise stated office iWork in particular Keynote Libre Offic T results Fill out your r
45. same or another machine If ne configure single sign on for users who log in at either Moodle or Mahara WWW Root This is the URL at which your users access this Mahara installation and the URL the SSL keys are generated for Public key BEGIN CERTIFICATE a CERTIFICATE AARSE EHD LERI LF LEA LEmm This public key is automaticaly generated and rotated every 365 days SHA1 Fingerprint MDS Fingerprint Public key expires Enable networking ves gt D Allow your Mahara server to communicate with servers running Moodle and other applications Auto register all hosts yo 2 Create an institution record for any host that connects to you and allow its users to log on to Mahara Save changes Figure 8 24 Networking overview Site Pages Create Page Copy a page Search Title description tags gt Search Portfolio template ae Getting started with your portfolio work Figure 8 25 Site pages Share Pages Access list Edit Access Secret URLs Portfolio template Public Figure 8 26 Share site pages 122 Chapter 8 Site administration Mahara documentation Release 1 4 8 2 7 Files Here you can upload files that you can include in the links and resources menu or in site pages You can add files that are in the home directory to the menu with resources for logged in users Files that you save in the public folder can be used in the menu for users who are not logged in See Also
46. social after all You can find me virtually in many places Twitter Flickr Figure 4 15 A collection with the tabbed navigation 4 3 4 Manage your collections On the overview page of the collections you can 1 Create a new collection by clicking on the New Collection button 2 Click on the collection title to go to the first page of a collection 3 Click on any title of a page within a collection to jump directly to it 4 Click on the Manage button 22 to move pages within a collection add to or delete pages from a collection 4 3 Collections 37 Mahara documentation Release 1 4 5 Click on the Edit button to change the title and description of a collection 6 click on the Delete button to delete the collection The pages will still exist Collections Collection is a set of pages that are linked to one another and have the same access permissions You can create as many collections as you like but a page cannot appear in more than one collection Academic portfolio 2 Pages 1 23 GO Daily Blogs Overseas experience 3 Employment portfolio x Pages Presentations over the years Work and interests Figure 4 16 Collections overview page 4 3 5 Give others access to your collection See Also Please refer to the section on sharing your pages and collections for further information 4 4 Share When you have created portfolio pages and collections you may wish to share
47. still have an account on Mahara or when they are just switching institutions on the same Mahara instance 146 Chapter 8 Site administration Mahara documentation Release 1 4 Users to display people who are already institution members hd 1 Institution schoo x 2 Remove users from Current Members 5 users to be removed the institution Paula Paulsen paula Petra Petterson petra 6 Search e 4 Remove Users Figure 8 55 Remove users from an institution 1 Users to display Choose People who are already institution members 2 Institution Choose from the drop down menu which institution s members you wish to display If there is only one institution its name will be displayed without the drop down menu 3 Current members Select the users you wish to remove from the institution 4 Search You can also search for users in the search box if there are too many names listed 5 Add the users to the list Users to be removed by clicking on the right arrow button gt 6 If you put a person into the box for users to be removed by accident you can remove them from that list by clicking on them 7 Then click on the left arrow button lt and they are removed from the list 8 When you have all the members you wish to remove from your institution click the Remove users button 8 5 5 Institution staff You can give users staff rights in an institution in which they are members The staff role wi
48. that page to your liking Portfolio W http flink http link http link A http ink y j E Figure 1 1 Portfolio work with Mahara The diagram below of example artefacts pages and groups illustrates how content in Mahara can be shared and reused in different contexts and for different audiences 1 3 How does Mahara fit in to the e learning landscape If you think of LMSs such as Moodle Sakai and Blackboard as the formal structured side of e learning then Mahara is the social reflective side An LMS and an ePortfolio complement one another in an online learning environment In particular while Mahara s APIs are open to all Mahara can integrate with Moodle natively to provide a stream lined user experience Since Moodle 2 0 this is not only limited to SSO via MNet but students are able to export assignments blogs and much more straight into Mahara to use as artefacts which can then of course be placed into pages 1 4 What if Mahara does not support a feature I want Mahara has been designed from the ground up to be an open pluggable system Creating new artefacts authenticating against a custom system and much more can be implemented simply through writing a plugin that uses the appropriate core API What this means is that it is free and easy for you to customise almost anything about Mahara to suit your needs and paid support is available through a network of Mahara Partners shou
49. the attributes that you would bring to a collaborative community or working group Write your skills descriptions into the appropriate box and click on the Save button once you are done editing You can come back at any time and edit your goals 3 5 6 Interests The nterests section allows you to list your personal and or professional interests This might include your hobbies sporting activities volunteer work areas of research and expertise etc Listing your Interests will help employers form a better picture of who you are and what you would bring to their organisation Write your interests into the editor window and click on the Save button once you are done editing You can come back at any time and edit your interests 3 5 R sum 23 Mahara documentation Release 1 4 Work Skills BZuwm A YW QE y fou 4 IE n mt F X aa a Font family Font size 5 Format F excellent unless otherwise stated office iWork in particular Keynote Libre Office MS Office Adobe Acrobat basic knowledge of La TeX and MS Project image editing Adobe Photoshop Adobe Illustrator Apple Aperture Inkscape web design HTML and CSS Adobe Macromedia Dreamweaver learning content management systems ComVironment educanet Joomla Moodle ePortfolio software Mahara se tt Figure 3 11 Example of work skills Interests BE Zu A aby i 97 erm 4 e nm X Ga Gh Gi Font family Fon
50. the Create Group button on Groups gt My Groups Group name Provide a name for your group You must fill in this field Group description Briefly describe what your group is about i Group type Choose a type for your group For descriptions of the types and what user role can create which group type see above 5 Group category Choose a category if you want to associate your group to one allowing you to filter groups on the My Groups and Find Groups page This setting is only available if the site administrator turned it on 6 Publicly viewable group Choose this option if anybody shall have access to this group You only see this setting if the site administrator allowed you to have it Anybody can see the group homepage the members 52 Chapter 5 Groups Mahara documentation Release 1 4 and the discussion forum Only members of the groups can see the group s pages unless they have been made public and the files area 7 Shared page notification This check box has a check mark per default Whenever somebody shares a page with the group all group members get an email You may want to uncheck this setting in very large groups where lots of pages get shared but members do not have to be notified 8 Click the Save Group button to finish creating your group or click the Cancel button to abort the group creation process Note The group name that you choose does not have to be unique Other groups can have the same name
51. the users who have been logged in in the last 10 minutes cf the dashboard 8 Registration agreement If checked you force users to agree to the Terms and Conditions before regis tration You should edit your site s Terms and Conditions page before enabling this option You can do so under Edit site pages 9 Allow mobile uploads If checked users have the option of setting an authentication token in their account settings That allows them to upload content from their mobile devices 8 2 2 Edit site pages Here you can edit the content of some pages around the site and the pages linked to in the footer 118 Chapter 8 Site administration Mahara documentation Release 1 4 e About e Home Dashboard e Logged out home e Privacy statement e Terms and conditions Note Due to a quirk in the system you do not see the text on the first page that is displayed in the editor generally Home Dashboard In order to edit it you need to click on a different page in the dro down menu first and then select it again to see its text All pages come with default text that you can change entirely Every page must contain some text You can use the visual editor to style your page Edit site pages Here you can edit the content of some pages around the site such as the homepage for logged in and out Page name Home Dashboard f 1 Page text J AG age tex B 7 U 4 A Qe J atm i X amp ih Font fa
52. them with others e g to receive feedback You can set the access permissions on the Edit access page It is accessible via Portfolio gt Share or directly from the page editor when you edit a portfolio page The Share overview page shows you the following 1 Your collections and pages sorted alphabetically 2 The list of users and or groups who have access to a particular collection or page 3 The Edit Access button Et which allows you to change the permission of who can view a page or collection 4 The Secret URL edit button l which allows you to set up one or more secret URLs for a page or collection The number of secret URLs that you have generated is displayed next to the button Share Access list Edit Access Secret URLs Academic portfolio Portfolio task force Employment portfolio 4 Pages Daily Blogs Logged In Users Work and interests Figure 4 17 Share overview page 38 Chapter 4 Portfolio Mahara documentation Release 1 4 4 4 1 Edit access for users with an account The Edit Access page allows you to set the permissions for a single user or multiple users for if and when they should be able to view your portfolio pages or collections You can assign access to a single page or collection at a time or to multiple pages and or collection at once Edit Access By default only you can see your Pages You can share Collections All None Academic port j Employment por Pages All None
53. to make site staff click the Submit button 8 3 5 Site admins Site administrators have powerful rights on Mahara They can make far reaching changes and also log in as other users Be careful whom you give these rights One site administrator is needed for each site The total number of site administrators should be kept small l 130 From the list under Potential Admins select the users you wish to make site administrators You can also select multiple users at once using Ctrl and Shift click If you have too many users on your site and you cannot see find the user you want you can search for him in the Search box Add the potential site admin to the right hand side Current Admins by clicking on the right arrow button If you want to remove an existing or accidentally added site admin you can remove him from the list on the right hand side by clicking on him Then click on the left arrow button lt and he is removed from the list When you have chosen all members you wish to make site admins click the Submit button Chapter 8 Site administration Mahara documentation Release 1 4 Admin Users Here vou can choose which users are administrators for the site The current administrators are listed on the right and potential administrators are on the left The system must have atleast one administrator Admin Users Potential Admins 3 Current Admins James Jets jamesj Admin User admin Paula
54. to share and go to the More menu item gt Share gt Share Change the permissions to Public and save your changes Copy the link Paste the linke into the Embed code or URL box in the Google Apps block Google docs viewer This functionality works like the preview functionality in Gmail You can embed the file which is directly accessible over the Internet You just have to paste the complete URL including the filename on which the file is accessible to the Google Apps block 70 Chapter 6 Blocks Mahara documentation Release 1 4 If you use the new interface you must publish the document first Click File gt Publish to the web You do not have to set any sharing options via the Share button in the upper right hand corner Google Docs Viewer currently supports embedding of the following file types PDF TIFF PPT DOC DOCX Note The files you uploaded to Mahara are not directly accessible so you can t embed those files Google Calendar L 2 3 4 5 6 Open Google Calendar Click on the little triangle next to the calendar that you wish to embed Click on the calendar settings On the Calendar details tab scroll down to Embed This Calendar Customize the calendar appearance and then copy the embed code Paste the embed code into the Embed code or URL box in the Google Apps block Google Maps L 2 3 4 5 6 Note Open Google Maps Click My Maps My Places in the new interf
55. use this function to upload new users in bulk via a csv file comma separated file The first row of your csv file should specify the format of your data For example it should look like this username password email firstname lastname studentid This row must include e username e password e email e firstname e lastname It must also include fields that are mandatory for all users to fill out and any fields locked for the institution you are uploading the users for All other fields are optional This is the full list of fields that you can add in addition to your csv file upload studentid Student ID is displayed in the profile preferredname Display name introduction Introduction is displayed in the profile officialwebsite Official web site personalwebsite Personal web site e blogaddress URL to the blog address Street address 132 Chapter 8 Site administration Mahara documentation Release 1 4 town Town city City country Country homenumber Home phone number businessnumber Work phone number mobilenumber Mobile phone number faxnumber Fax number icqnumber ICQ nickname msnnumber MSN nickname aimscreenname AIM screen name yahoochat Yahoo Chat username skypeusername Skype ID jabberusername Jabber ID occupation Occupation is displayed in the profile industry Industry is displayed in the profile maildisabled Selection to disable the email address remoteuser
56. you have received in Mahara Note This block can only be used on your dashboard Recent Activity Configure Block Title Seta block title A default title will be generated if you leave the title field blank Message types to display Feedback New forum post Group message Institution message system message Message from other users New page access Watchlist Administration messages Maximum number of items to display 3 Between 1 and 100 Figure 6 18 Configure the inbox block 1 Block Title The automatic title for this block is Recent Activity You can set another one if you wish 2 Message types to display Place a check mark for each message type that you want to display in this block 84 Chapter 6 Blocks Mahara documentation Release 1 4 3 Maximum number of items to display Decide how many pages shall be shown on your dashboard You can choose between 5 and 100 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 3 7 Latest Pages The Latest Pages block displays the latest pages to which you have access across Mahara Note This block can only be used on your dashboard Latest Pages Configure Block Title 1 Set a block tile A default title will be generated if you leave the title field blank Maximum numbe
57. you would like to select a file If you are not a member of a group and not an admin you may only see My Files If you have access to files elsewhere these contexts are shown as well e g the Site Files Upload file You do not have to go back to your Files area in Content in order to upload a file You can do so directly from this screen Folder path The breadcrumbs show in which folder you are currently You can still edit any component of the file i e its file name description and tags by clicking on the Edit button Choose the file you wish to display by clicking on the Select button Click the Remove button to not display that file in this block anymore If your file has a description you can choose to display it The description could contain the source of the photo for example Choose the width in pixels for your photo If you do not provide a number the image will be scaled to the width of the block Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 2 6 Embedded Media 6 2 Files images and video 77 Mahara documentation Release 1 4 An Image Configure Block Title An Image 1 Image Name Description 77 ro Point Bonita jpa My Files Site Files 2 fi Home images 4 Name Description Tags Paren
58. 13 moderation 5 myPortiolio 2 myportiolio 3 nz 4 photo 1 2 photos i2 pld 1 portfolio 1 profile 3 re accreditation 1 reflecting 2 reflection 3 screencast 2 sharing 1 social 1 standard 1 studentevidence 2 student voice 1 subjects 11 support talents 1 taster 1 tertiary 2 tip 1 tps 1 tutorial 1 video 3 video filles 1 visualization 1 wellington 4 whangarei 1 wordle 1 workbook 5 Search results for All Tags Sort results by Name Date 6 Filter results by All Files Images Text Pages mal Daily Blogs 7 8 24 February 2011 10 15 AM Tags blogging reflecting photos external Page 111 days in New Zealand 14 October 2010 2 11 PM Time flies and can hardly believe that it s July eating lots of Indian food and sushi wind Journal Entry Tags wellington nz culture 111 days in New Zealand 14 October 2010 2 11 PM Time flies and can hardly believe thatits July eating lots of Indian food and sushi wind Journal Entry Tags wellington nz culture An ePortfolio is 14 June 2011 11 20 AM For me finding a definition of an ePortfolio is not easy as it can serve many purposes Journal Entry Tags eportolio definition Andy jpg 30 March 2011 8 16 PM Tags mobile conference Image Figure 4 27 My tags overview page Edit Tags Select a tag to edit 1 201141 activities 1 appraisal evidence 2011 1 blogging 2 comment i conference 7 conference 4 copy
59. 4 The user receives a notification that includes your reason for denial 5 7 Shared pages This page lists the most recently modified or commented on pages that have been shared with e you directly e you as a friend e you as a member of a group Not displayed are pages that have only been shared with e the public e all logged in users That means if a page has been shared with all logged in users and in addition with you you see the page on your shared pages Otherwise it does not appear here The shared pages are a quick way to find the pages that you may be most interested in looked at You cannot add or delete anything from this page It is a display page only Search Title description tags gt 1 Name Comments Last Comment Portfolio feedback 1 This collection of feedback 5 View comment Assessment 02 Jan 19 31 4 methods i Various methods of giving feedback on ePortfolios Paula Paulsen 02 Jan 19 Tags feedback project assessment evaluation Project initiation o Internship preparation 06 Dec 21 39 Tags project 2011 Figure 5 22 Shared pages list 1 You can filter the pages that have been shared with you by title desctiption and tags or by tags only The title and author of the page are linked so that you can jump to them quickly The description of the page as well as the tags are displayed You see the number of comments on each page n A N The beginning of the la
60. 4 11 Select a theme for your page See Also The site administrator must allow page themes in the site s user settings 4 3 Collections A collection is a set of pages that are linked to one another and have the same access permissions You can create as many collections as you like but a page cannot appear in more than one collection 4 3 1 Add a collection You add a collection under Portfolio gt Collections 1 Click the New Collection button 2 On the next screen provide a title for your collection 3 Optionally you can also write a short description about your collection You do not have a visual editor but just a plain text box 4 Choose whether you wish to display a tabbed navigation or not If you choose not to you will have to include the navigation block so that you can go from one page to the next 5 Click the Next Edit Collection pages button 4 3 2 Edit collection pages In the next step after you have created your collection you choose which portfolio pages you wish to include in this collection You see all the pages that you can use potentially If you had already placed a page into another collection it is not an option here 1 Put a check mark next to each page that you wish to include in your collection 4 3 Collections 35 Mahara documentation Release 1 4 Collections New Collection A Collection is a set of pages that are linked to one another and have the same access permissions You can
61. Dashboard CHAPTER 3 Content 3 1 Profile Your profile page is visible to other users on Mahara by default If the site administrator allowed it you can also make it visible to anybody on the Internet Per default only the following information is put onto your profile page e Your display name or real name if you do not have a display name e Your pages that are visible to the person viewing your profile page e Your groups e Your wall e Your friends We advise you not to use your profile page as your portfolio because you cannot control who can look at the informa tion you make available on your profile At minimum it is everybody who has an account on Mahara At maximum it can be everybody online Always remember to think about your own personal security before releasing contact information on a publicly available page or even just for other Mahara users Use regular pages to create your portfolio and your profile to make these pages accessible to other people and to establish your digital identity Your Profile area Content gt Profile stores your contact and personal information Each of the profile fields can be considered separate artefacts which may be added independently to your profile page or any portfolio page Thus you can reveal as little or as much information about yourself to others as you wish See Also You can edit your profile page like any other page in Mahara You can find more information about editing a pa
62. L a SAML 2 0 Identity Provider Service is needed that has the user accounts XMLRPC This is the authentication method used for MNet to connect Mahara with Moodle or another Mahara Chapter 8 Site administration Mahara documentation Release 1 4 e none Anyone can log in by picking a username and password This should only be used for testing Warning Be careful when choosing the None authentication method This allows anyone to log in It should only be used for testing purposes IMAP authentication You can use this authentication method to receive the login information for your users from your IMAP server Administer Authorities nunorty names Q Hostname or address fs 2 rortnumber G Protocol we A Password change URL 5 EE a Figure 8 48 Set up IMAP authentication 1 Authority name Enter a descriptive name to help you identify this authority Preferably choose a short name This field is required 2 Hostname or address Specify the hostname in URL form This field is required 3 Port number Specify the port under which your IMAP server can be reached The default is 143 This field is required 4 Protocol Selecte the IMAP protocol you are using by selecting it from the drop down menu This setting is required e IMAP e IMAP SSL e IMAP SSL self signed certificate e IMAP TLS 5 Password change URL If your users can only change their password in one central space provide the UR
63. L here 6 Click the Submit button to save your changes 7 Click the Cancel button to abort your changes LDAP authentication Use this authentication method to authenticate again an LDAP server so that your users can log in with their usual login and password 1 Authority name Enter a descriptive name to help you identify this authority Preferably choose a short name This field is required 2 Host URL Specify hosts in URL form e g ldap ldap example com Separate multiple servers with for failover support This field is required 8 5 Institutions 139 Mahara documentation Release 1 4 Administer Authorities jument 71 wim OC o cots oA User type 4 default 8 JO Search subcontexts ves Distinguished name Password LDAP version 3 TLS encryption B Update user info on login Note Enabling this may prevent some MS ActiveDirect We auto create users 12 LDAP field for First Name LDAP field for Surname a LDAP field for Email Figure 8 49 Set up LDAP authentication 140 Chapter 8 Site administration 12 13 14 15 16 17 Mahara documentation Release 1 4 Contexts List the contexts where users are located Separate different contexts with 3 e g ou users o org ou other o org This field is required User type Select from the drop down menu how users are stored in the LDAP directory This field is required You can choose betwee
64. M Last Modified Saturday 02 October 2010 10 58 PM Size 251 5K 257522 bytes Download Download Ya Report objectionable material jel Print Ej Add page to watchlist CE Figure 6 6 More details about a file that can be downloaded Note If you allowed comments on files a setting that you can add when you edit a file users could also leave comments on an artefact file directly and not just on a page 6 2 Files images and video 73 Mahara documentation Release 1 4 6 2 2 A Folder Select files that viewers of your portfolio can download A Folder Configure Block Title 1 Set a block title If you leave this blank the title of the folder will be used File My Files Site Files Name Description Tags 4 5 BEO Figure 6 7 Configure the folder block 1 Block Title If you leave the title blank the title of the folder that you choose to display will be taken 2 Files area Choose from which area of Mahara you would like to select a file If you are not a member of a group and not an admin you may only see My Files If you have access to files elsewhere these contexts are shown as well e g the Site Files 3 Folder path The breadcrumbs show in which folder you are currently 4 You can edit any component of the folder 1 e its name description and tags by clicking on the Edit button 5 Choose the folder you wish to display by clicking on the Select button If you want to revert your selec
65. Mahara documentation Release 1 4 3 Inbox Go to your Mahara inbox to check for new messages When you have unread messages the counter displays the number of unread messages 4 Logout Link to log out of your current session 5 User search Search for users who have an account to view their portfolio pages collections 6 Personal information In this box a number of constant and dynamic information is displayed e Your name is linked to your profile page e Your profile picture is linked to your profile page e If you are a member of any groups they are displayed here e Pending friend requests are displayed e If you tagged artefacts or pages with the tag portfolio a link to them is placed here 7 Online users If this sidebar block is enabled you see all users who have been logged in during the last 10 minutes 8 Quick links These quick links take you to certain areas of Mahara fast 9 User specific information You can customise fhis area on your dashboard to put blocks there that you want to see every time you log in 2 2 Quick links When you log in to Mahara for the first time you see three boxes with quick links e Create and Collect Develop your portfolio e Organise Showcase your portfolio e Share and Network Connect with friends and collaborate in groups Create and Collect Organise Share and Network Develop your portfolio Showcase your portfolio Find friends and join groups i ass a ons oie
66. Mahara documentation Release 1 4 Catalyst IT and others January 10 2013 Introduction 1 1 What is Mahara 0 1 2 The Mahara framework 1 3 How does Mahara fit in to the e learning landscape 1 4 What if Mahara does not support a feature I want 1 5 Othertiines io s r 4444 65 8 ee 1 6 Where can I get ideas of how to use Mahara Lit Getting Nel srera 6444 64 oe g 94 Dashboard 24 OVEIVIEW 4s co 2h bE ERE SERRE ED 2 2 Quicklinks ss sssr amp amp bo UMA si 2 3 User specific information Content 31 Polle A ee 3 2 Profile Pictures ed ras samda 33 MAIS a a LU NN DS 3 4 Journal sd ded ede os EO So POMO 34 cao Sad ee OO Pile x vig sh weet pao ee eee Fee es Portfolio Ql Pages 2 h boo te he Pe bbe E Pe ks 4 2 Page editor 524 db DS os Had DRO ES se 4 3 Collections 4 s46 648 486 sa cu 44 Share 4 5 Export ss RO ee OE OE BO OS Ow 4 6 Feedback a s 08 su 56466 dass 4 7 Feedback for assessment ao TAOS co we One Oe wee SS oS Groups 5 1 My groups gees eb eed rs ver de 5 2 Fmd Soups ss siens ses se SF PUPA UP 264 ob bE ODS ES Sd OE 5 4 SAMU ss sels ess 55 gt My friends 4 ai sr tentar dx Contents 56 Ad ITS LS Re ee OHS nn D ne DRE we de DU a a de Ge eee Soe Kee ee EEE Ee Bes M6 Iasis S632 RR RRS eee Ree D Ge eee EERE ee Eee Eade eo D ns 0 6 Blocks Oe External Coment oz s ee
67. No Group pages pages created in the group Display Shared pages 3 Yes No Shared pages pages shared by group members from their individual portfolio save EI Figure 6 21 Configure the group pages block 6 4 Journals You can embed content from your journals in various ways in a page e display an entire journal e display only one journal entry e show the latest journal entries Note You must create at least one journal in order to see anything in this block Warning You can allow the copying of your journal entries Choose this option wisely because once a user copied your journal content into their portfolio it looks as if they had written the journal entries This could lead to plagiarism However it can be used very nicely to create templates and to scaffold learning 6 4 1 Display an entire journal Display an entire journal in your portfolio page 1 Block Title The title of the journal is chosen automatically unless you provide a different one 2 Journal Select the journal you wish to display If you have many journals you can also search for the one you want to use 3 Entries per page Decide how many entries you want to display Entries beyond this number are accessible via a page navigation bar 4 Block copy permissions You decide what shall happen with this block when you allow other users to copy your page Options are e Skip this block entirely when copying the page e Others may
68. O Wht Can See Your page cl for new institution BR HO AUT DM TIC ally Make a personal COPY OT TNS page tor all new membe Ove erring Sta sua Dates If you want you can set an overriding start and or stop date Other Access End Date Time Ha Figure 8 60 Setting for copying an institution page for new institution members 8 5 9 Files The files area in an institution holds all files that are uploaded by institution administrators as institution files The uploading process works as the one in fhe personal files 8 6 Extensions Extensions in Mahara serve to provide certain functionality in the system Extensions can be installed at any point and also hidden 8 6 1 Plugin administration The Plugin administration lists all the plugins that are currently installed on your Mahara and provides a link to the plugin configuration settings where available Plugins in Mahara are always installed and can be accessed if users know the URLs and would otherwise have access Rather than enabling and disabling the functionality plugins are hidden or made visible by clicking on the hide or show links beside the plugins When hiding an artefact type plugin Mahara stops the display of the blocks related to it In order to delete a plugin completely you must delete the code and all database tables that pertain to the plugin Note Core Mahara functionality can be made unavailable to users by hiding it This may be useful if you connect Mahara to ano
69. V installed on your server Path to clam The filesystem path to clamscan or clamdscan for virus checking It is assumed that a failure of ClamAV to run will mean that a file should be treated as a virus and a quarantine directory will be automatically set up by your Mahara installation Anti spam There are three levels of anti spam protection available for publicly visible forms such as the contact and registration forms A form submission is never silently rejected Rather an error message is displayed asking the user to try again if the submission is classified as spam The three choices are e None No anti spam checks are performed on form submissions e Simple Some basic checks are performed Form submissions with email addresses that are not well formed or that have an excessive number of URLs are rejected e Advanced Performs additional checks to determine whether email addresses are real or contain URLs that are blacklisted This requires an internet connection Enable Spamhaus URL blacklist If enabled URLs will be checked against the Spamhaus DNSBL The Spamhaus Project provides a URL blacklist that is free for non commercial low traffic use A professional use datafeed service is also available but not supported in Mahara Please read the Spamhaus DNSBL usage terms before enabling this option Enable SURBL URL blacklist If enabled URLs will be checked against the SURBL DNSBL SURBL provides a URL blacklist that is free for
70. ace link on the upper left side Click on the name of the map that you wish to embed Click Link the link icon in the new interface link on the upper right side Customize the appearance of the map and copy the embed code Paste the embed code into the Embed code or URL box in the Google Apps block Use steps 2 and 3 only if you wish to embed your Google map If you wish to embed any Google map you can skip steps 2 and 3 Google Books 2 3 4 5 6 Note 6 2 Open Google Books Find the book that you wish to embed Click on the book title Click on Link on the upper right side Copy the embed code of the book Paste the embed code into the Embed code or URL box in the Google Apps block The link icon only appears if you are allowed to embed this book Files images and video These artefacts are internal Mahara ones to display links to files that you have uploaded folders that contain files show images embed audio and video files 6 2 Files images and video 71 Mahara documentation Release 1 4 6 2 1 File s to Download Select files that viewers of your portfolio can download File s to Download Configure Block Title File s to Download 1 Files Name Description E 20030905 EuroCALl paf EuroCALl presentation 2003 My Files Site Files 2 Upload file Browse Max upload size 32MB f Home presentations 4 Name Description Tags D Parent
71. age 112 Chapter 8 Site administration Mahara documentation Release 1 4 Site settings Site name Mahara The site name appears in certain places around the site and in e mails sent from the site Language 2 English The default language for the site Country 3 No Country Selected The default country for the site Theme 4 Default The default theme for the site if your theme is not listed check the error log Show home page information j 5 If enabled information about Mahara and how it is used will be displayed on the Mahara home page Logged in users will have the option to disable it Send weekly updates 6 lf checked your site will send weekly updates to mahara org with some statistics about your site Figure 8 9 Site settings 1 Site name Choose a name for your Mahara instance It appears in certain places around the site e g in the title bar of the browser and in emails sent from the site Therefore it should not be too long 2 Language Set the default language for your site If you have multiple language packs installed you see a drop down menu Otherwise the standard language English is displayed 3 Country The country selected is the default for country selections throughout your Mahara installation e g in contact information 4 Theme Mahara comes with a number of themes that you can use Choose one from the drop down menu to make it the default theme for your site
72. ages The author of a file or portfolio page decides whether you should be able to leave comments or not For files the comments option can be found when uploading or editing a file and for pages in the advanced options When the author of a page allows it you can provide feedback on the page or artefact to which you have access Feedback i Place feedback Report objectionable material ph Print HA Add page to watchlist a Message B Z U A E E E mm 4 Sa amp ih Font size z Paragraph Font family c 2 E Rating 3 Make public 7 4 Attach file Browse 5 Figure 4 23 Provide feedback 1 Click the Place feedback link at the bottom of the portfolio page or the details page of an artefact for which you want to write feedback 2 Write your feedback into the editor window 3 If the site administrator turned on comment ratings you can use the 5 star rating scale in addition to your written comments and or an uploaded file 4 Enable the Make public check box when you want everyone who has access to this page to see your comment If you do not make your feedback public only you and the page author can see your comment 5 Click the Browse button to attach a feedback file from your computer This file is place into the files area of the author of the page 6 Click the Place feedback button to save your feedback to the page 7 Click the Cancel button to abort your changes
73. an also move your file to a folder by clicking on the icon before the file s name and then dragging and dropping it onto a folder icon 3 3 2 Upload multiple files You cannot upload multiple files by simply selecting them That is a Mahara 1 5 functionality However you can place them all into a compressed file a zip file and upload that to Mahara Modern computers allow you to create a zip file from any number of files that you have selected in your document managemant program by making a right mouse click and selecting Compress or something similar 2008 10 21 32 pdt WL 2008 10 24 53 pdf Open abso a Open With j aguili ahont Move to Trash ahone airfor Get Info ako i Compress 3 Items alexa Burn 3 Items to Disc alexa Duplicate ally 2 Make Alias andet Quick Look 3 Items Aree CP C9 eee ee ander ander Copy 3 Items andre Show Vj PF antai Show View Options Label ash 2 IN E EE E E E attwe attwe barbe Open File in TextWrangler Figure 3 2 Zip files in the Finder under MacOSX Once you have uploaded your zip file to Mahara you can unzip it there Click on the Unzip button next to the Edit button 2 Please follow the on screen instructions 3 3 3 Create a folder Type the name of the folder into the text field and click the Create folder button You can edit the properties of the folder by clicking on the Edit button 2 You can e change its name e add a descript
74. are 39 Mahara documentation Release 1 4 9 Type the name of the user or the name of the group you search for A partial name is often best 10 Add the user or group You can click on the name of the user or group to verify that it is the correct one Note Your friends or individual users with whom you shared your pages collections receive a notification Group members also receive a notification that you shared a page with them if the group administrator allowed that You do not receive a notification when a user shared his page with the public or al logged in users 4 4 2 Restrict access based on time In addition to controlling who shall have access to your pages collections you can further restrict that access for a specific period of time Added Access Date Time 2 3 From To Portfolio task force 2011 11 26 19 54 ES 2011 11 30 19 54 E E3 Friends 1 FF G Public 2011 11 30 1955 E Ge Figure 4 19 Restrict access to your pages collections further 1 Each user or group of people can receive their own time restrictions that are independent of other access groups You can specify a start date 2 You can also specify an end date 3 You can click the Remove button Ed to completely take a user group off your access list 4 4 3 Choose advanced options You can choose a number of additional options which are applied to all pages and or collections that are sel
75. as will not be affected 3 Upload agreement Enable this option if you would like to force users to agree to certain terms before they can upload a file to the site They must accept this agreement before tey are able to choose a file from their computer to upload to Mahara A default agreement is provided but you can also write your own and use that instead 4 Profile picture size Choose the maximum size of the profile pictures for users All images uploaded to the profile pictures area will be resized to these dimensions 5 Default comment permissions The selected artefact types have comments enabled per default Users can override these settings for individual artefacts in the files area You can enable comments for e file e folder e image e profile picture e archive i e compressed file 6 Click the Save button when you are finished making your changes Artefact type Profile For profile information you can decide which fields a user must provide when a user account is created manually or via csv file These fields are marked mandatory The profile fields marked public are available for all logged in users to search upon within another user s public profile area 1 Select the fields that you wish to make mandatory and or public 2 Click the Save button to keep your changes 152 Chapter 8 Site administration Mahara documentation Release 1 4 Mandatory Public First Name Last Name student ID Display Name
76. ason why this user requests friendship 5 6 Find friends 63 Mahara documentation Release 1 4 Send Paula Paulsen a friendship request 28 la Paulsen Request friendship Figure 5 19 Send friend request cj 1 pending friend Paula Paulsen a 9 My Groups Assessment Figure 5 20 Pending friend request Petra Petterson petra pending 1 Member of School ZA ama student at the Mahara University studying towards a degree in G ier eset This is why you should make me your friend Hello Paula Deny Request 2 en eee DR PO ee ee ee ee ees RME ee 6 S Sand aa Cheers Fetra Figure 5 21 View all your pending friend requests 64 Chapter 5 Groups Mahara documentation Release 1 4 3 Click the Approve Request link to approve the friend request Once you approved a friend request you appear immediately on that user s My friends page and the user on yours 4 Click the Deny Request link to deny friendship 5 Click the Send message button to communicate with the user before making your decision about the friend request 5 6 3 Deny a friend request When somebody sent you a friend request go the My friends page to view your pending requests 1 Next to the person whose request you wish to deny click the Deny Request link 2 Provide a reason for your denial if you wish to give one 3 Click the Deny friend request button to send you message off or click the Cancel button to abort your action
77. at users will be able to log in via Mahara s in built login form using their LDAP credentials as well as via MNet from their Moodle You do not have to 8 5 Institutions 143 Mahara documentation Release 1 4 set a parent authority If you do not users using MNet will only be able to access Mahara via MNet 1 e log in to Moodle or the other Mahara first 7 Wrong login box message Enter a message to display when a user tries to log in via Mahara s login form but is not allowed to if you have not set up a parent authority 8 SSO direction Choose your SSO direction from the drop down menu e They SSO in Enable this option to allow users from the remote site to roam to your Mahara site without having to enter their username and password e We SSO out Enable this option to allow your users to roam from Mahara to the remote site without having to enter their username and password there 9 Update user info on login Enable this option to bring over user data from the remote site upon login and update your Mahara user record with any changes The following fields when filled in on Moodle are filled in Mahara e first name always carried over e last name always carried over e email address always carried over e profile picture e description introduction on Mahara e city e country e language e HTML editor setting 10 We auto create users Check this box to create user accounts on Mahara automatically when a user autheticat
78. ation 3 Fill in the other fields if they are relevant for you 4 Click the Save button right below the Qualification Description to save your entry 5 Click the Add button to add more items Note You can enter the dates any which way you wish It is not a calendar date field because different r sum s require different date formats Education History o 1 Start date End date Qualification ga September 1992 July 1997 High School Diploma at High School Se October 1997 July 2002 American Studies Master of Arts at University of Ea Dresden August 1999 June 2000 American Studies Exchange at University of Ea California Davis Figure 3 8 Interpreting the Education History table 1 Use the up and down arrows to change the order of the individual items in your history The start date is displayed as you entered it The end date is displayed as you entered it a Your qualification along with the institution is shown 5 Use the Edit amp and Delete buttons Es to edit the individual records or delete them respectively Note It is important to save each new entry using the Save button at the end of the form Entries are displayed in a tabular format Change an entry by clicking the Edit button 2 When you are finished save your changes to return to this page Click the Delete button 2 to remove entries If you have provided a description for your qualification click your qualification s name
79. ation enter your username here Password If your SMTP server requires authentication enter your password here 117 Mahara documentation Release 1 4 5 SMTP encryption If your SMTP server supports encryption enable it here 6 System mail address This email address is the address that emails are sent from when using Mahara General settings General Settings a Allow public pages i lf set to yes users will be able to create portfolio pages that are accessable to the public rather than only to logged in users Allow public profiles g If set to yes users will be able to set their profile pages to be accessable to the public rather than only to logged in users Enable Portfolio Search Display the Search My Portfolio side block in the Portfolio section of the site Enable Tag Cloud If enabled users will see a side block in the Portfolio section of the site with a list of their most frequently used tags Maximum Tags in Cloud a9 5 The default number of tags to display in user tag clouds Small page headers If enabled a small header and site navigation block will be displayed when viewing or editing portfolio pages created by users Show online users j If checked users will see a side block on the right hand side of the site with a list of the online users Registration agreement Force users to agree to the Terms and Conditions before registration You should edit your site s Terms and Conditions page befo
80. ation Moodie x 4 Port number 5 o Parent authority None F by di gt o M Il ll ll Font family Font size g Paragraph Q Enter a message to display when a user tries to log in Update user info on login We auto create users 1 a We import content Submit 13 Figure 8 51 Set up MNet authentication 1 Authority name Enter a descriptive name to help you identify this authority Preferably choose a short name This field is required 2 WWW root Enter the web address of the root of the remote application e g http example com This field is required 3 Site name Enter the name to present to your users to identify the remote site If you enable SSO they may click on this name to start a session at the remote site This fiel is required 4 Application Choose the application on the other end You can choose between Mahara and Moodle 5 Port number Enter the port number that the remote application is listening at You probably will not need to change this unless you are connecting to a https service or your remote application is running on a non standard port This field is required 6 Parent authority If you set a parent authority from the already existing authentication methods users will be able to log in using that authority as well as MNet For example you could set up LDAP authentication and have that be the parent of this MNet authority That means th
81. ault value as set in the files configuration in the plugin administration 9 Authentication method Choose the authentication method that the user uses to log in to Mahara The au thentication methods can be set up in the institution administration Depending on the authentication method that you have chosen you may have to provide a remote username to allow the user to log in 10 Click the Save changes button when you are done editing the settings Warning When the email address is disabled users cannot reset their passwords themselves as no email can be sent Change institution settings You can view and change settings regarding a user s membership in institutions Depending on the site settings for institutions a user may be added to more than one institution Institution Settings Here you can change settings regarding this users membership with institutions in the system School Membership or amp Not specified 3 expires Date on which the user will be automatically removed from the ins titution ID Number An optional identifier specific to the institution This field is not editable by the user Institution Staff Institution Admin lf checked the user can administer all users in this institution 7 Update Remove user from this institution 8 Add User to Institution 1 Institution College hd Add User to Institution 2 Figure 8 33 Institution settings for a user 1 Choose th
82. bols It must be from 3 to 236 characters in length Spaces are not allowed Choose a password for the account The password must be at least six characters long and contain at least one digit and two letters Check this box if the new user should have site staff rights Check this box if the new user should have site administrator rights 8 3 Users 131 Mahara documentation Release 1 4 Add User 1 User Creation Method 2 Basic Details 3 Create How do you want to create this user Basic information for this user Click the button to create the user create new user from scratch 1 asta 3 PE S Site Administrator Email Po 6 They will receive an e mail informing O R File quota ME 50 Megabytes 7 them of their new account details On Per first log in they will be forced to change a Institution No Institution Internal gt their password Upload Leap A File Ls Institution Administrator Figure 8 42 Add a user manually 7 Review the allocated file quota You may change it here for this user 8 Choose the institution of which the user should be a member 9 Check this box if the new user should have institution administrator rights in the chosen institution 10 Click the Create User account button 11 The user will receive an email with his account details Note You can change the settings under Basic Details on the account settings page 8 3 8 Add users by CSV You can
83. categories can be used to filter groups in My groups and Find groups Institution settings You can use Mahara with multiple institutions and separate them for administrative purposes e g user management and permissions and to give them a different theme Institution Settings Users allowed multiple institutions gy lf checked users can be members of several institutions at the same time Warning time for institution expiry No end date 2 A notification message will be sent to site and institutional admins the long before a site expires Auto sus pend expired institutions a 3 lf checked expired institutions will be automatically suspended Figure 8 13 Institution settings 1 Users allowed multiple institutions If checked users can be members of several institutions at the same time e Advantage A user who belongs to two or more institutions only needs one account e Disadvantage If one or more institutions use custom themes the user cannot choose which one is displayed for him 2 Warning time for institution expiry If set a notification will be sent to site and institution admins this amount of time before an institution is due to expire and be suspended This time may be specified in days weeks months years or No end date If the latter option is chosen institutions will not expire by default 3 Auto suspend expired institutions If set this option will allow Mahara to automatically suspend an institution
84. columns wider than others The icons assist you in your decision of what the end result looks like However you cannot set a specific width of a column Note Be careful when choosing 4 or more columns Your portfolio page may look very good on your big 21 screen but a user looking at it on a notebook or tablet may not have the same experience In most cases up to 3 columns are the best choices Click the radio button above the layout that you wish to apply to your page You can change it at any time When you reduce the number of columns your blocks simply move to the first column You can then move them around to their correct position see Page layout area Edit Content Edit Title and Description Edit Layout Display page s Share page Select how you would like the columns in your page to be layed out 1 column ss Equal widths 2 columns i 225 aaa es Equal widths Larger left column Larger right column 3 columns Equal widths Larger centre column Much larger centre column Figure 4 7 Edit the overall layout of a page by choosing the number of columns Note You can add or remove columns directly in the page layout area when you enable the Show controls to add and remove columns when editing a page setting in your account options 4 2 2 Artefact chooser All different types of artefacts as well as bl
85. create as many collections as you like but a page cannot appear in more than one collection Edit Title and Description Collectionnames ff Collection description Page navigation bar Ej Add a horizontal navigation bar to every page in this collection by default Next Edit Collection pages 6 Figure 4 12 Create a collection Academic portfolio Edit Collection pages No pages Add pages to collection 123 GOI Daily Blogs C Overseas experience gt O Figure 4 13 Add pages to a collection 36 Chapter 4 Portfolio Mahara documentation Release 1 4 2 Click the Add pages button to add the pages to your collection 3 Click the Done button to finish this step 4 3 3 Manage collection pages Once you have added your pages to your collection You can move them around or remove them 123 G0 Daily Blogs Q Overseas experience Add pages to collection No pages are available to add En Figure 4 14 Manage the pages that are displayed within your collection 1 Use the move up 88 and move down 55 buttons to arrange your pages in a different order 2 Click the Remove button to take a page out of a collection The page itself is not deleted 3 Click the Save button You can add more pages to a collection from the Add pages to collection box Academic portfolio Introduction to my portfolio 123 G0 Daily Blogs Overseas experience Take a seat and explore Paula is
86. ctions without having to receive full administrator rights a Select one or more users from the list of Potential moderators on the left or search for a person b Click the right arrow button x to add the user s to the Current moderators c To remove a moderator select the user in the Current Moderators list on the right and click the left arrow button P3 to remove this user 4 Who can create topics Decide who in your group is allowed to create topics within a forum If set to AI group members any group member can create new topics and reply to existing topics If set to Moderators and group admins only moderators and group administrators can start new topics but once topics exist all users can post replies to them 5 4 Inside a group 57 Mahara documentation Release 1 4 5 Close new topics If checked all new topics in this forum will be closed by default Only moderators and group administrators can reply to closed topics This is a setting that may be useful for a forum that is solely used for announcements 6 Click the Save button to save the settings for the forum or use click the Cancel button to retain the previous settings Add a forum topic When you have the right to add a forum topic you see the New topic button when you click on a forum forum Unsubscribe from forum T Edit forum Delete Forums gt General Discussion Assessment general discussion forum Topics There are n
87. cumentation Release 1 4 When you want to return to your own account again click the Become your user name again link at the top of the browser window Change site account settings You can view and change a number of settings for a user s account Note Depending on the authentication method that is associated with this user you may not be able to edit all settings Site account settings Here you can view and set details for this user account Below you can also suspend or delete this account or change settings for this user in the institutions they are in A NOTE Saving the account changes will cause the user to be logged out if currently logged in Change username paula 1 Change this users username Usernames are 3 236 characters long and may contain letters numbers and most common symbols excluding spaces Reset password 2 lf you enter text here it will replace the users current password Force password 3 change on next login The user will be directed to a change password page the next time they login Site Staff 4 Site Administrator 5 T Email a 6 Account expires rl l hd or Sj Not specifed 7 Date on which the user s login is automatically disabled File quota MB Megabytes D 8 Total storage available in the user s files area Authentication Internal No Institution gt D 9 Method How this user authenticates to Mahara Save changes Figure 8 32 Site acco
88. currently Un You can still edit any component of the file i e its file name description and tags by clicking on the Edit button Choose the file you wish to display by clicking on the Select button Click the Remove button to not display that file in this block anymore If your file has a description you can choose to display it wo NIN Choose the width and height in pixels for your video 10 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts Note Only the files that you are allowed to embed are displayed If you uploaded a mp4 file but it does not show here you may have to check if it has the correct codec Only H 264 mp4 files can be embedded 6 2 Files images and video 79 Mahara documentation Release 1 4 6 3 General The artefacts in this tab are of a general nature or did not fit into any other category and can be used around the site When you create a page in a group you do not have the navigation and plans blocks available as you cannot create collections or plans in groups Additionally you can choose the following blocks when you edit the group homepage e Group Info e Group Members Group Pages 6 3 1 Creative Commons License Add a block to your page which lets users know under which Creative Commons license your
89. dditional plugin on your Mahara instance in order to use this app For documentation writers 161 Mahara documentation Release 1 4 162 Chapter 10 Mobile Mahara CHAPTER 11 ToDo list Todo Where can you change the setting for when the email digest is sent The original entry is located in var www maharadocs manual source account notifications rst line 38 Todo Check which blocks can be copied and which ones cannot The original entry 1s located in var www maharadocs manual source portfolio share rst line 97 163 Mahara documentation Release 1 4 164 Chapter 11 ToDo list CHAPTER 12 Information for Mahara documentation writers This is a list in progress as I work on the documentation There are a number of things for which I create conventions I want to keep them in a central space so that others have access to them and that I can refer to them as well The list is not in any particular order Screenshots are placed as figures and always include alt text and a figure description The latter will receive numbering in the PDF export Admonitions in use are note for anything that should receive a bit more attention warning for anything that needs to be done with caution seealso for references to other documents if they need special attention References to other documents can also be included in the text inline todo for keeping a running ToDo list Buttons such as Save or Copy pag
90. ding Leap2A file Create the sub folder users in it Do not choose a different name Place all Leap2A files that you wish to import into one institution into the users sub folder Make sure that each ZIP file has a corresponding entry in usernames csv Create a ZIP file from the folder mahara bulk import once you have all users in it Go to your regular Mahara URL admin users bulkimport php Institution Choose the institution in which the users shall become members Bulk export file Choose the bulk export ZIP file which contains all users that shall be created A new user account will be created for each of them Email users about their account Check this option if the new users shall receive an email about their new account This is especially important if you change their username and if they do not know that their account has been moved Click the Import button to start the process Please be patient as the import may take some time The CSV file usernames csv should look like this and does not have a header row petra mahara export leap user4 1334451885 zip polly mahara export leap user5 1334451888 zip 8 7 Experimental features 157 Mahara documentation Release 1 4 158 Chapter 8 Site administration CHAPTER 9 Institution administration Institution administrators can manage their users and institution pages but they cannot make any changes to the site itself They can change
91. e Edit site pages Edit the content of various pages around the site Menus Manage the links and files within the Links and Resources and Footer Menus s Networking Configure networking for Mahara Site Pages Create and administer pages and page Templates for the entire site Site Files Upload and administer files that can be putin the Links and Resources Menu and in Site Pages Manage Users User Search Search all users and perform administrative actions on them s Suspended Users Suspend or reactivate users from using the site Site Staff Assign users Staff permissions Site Admins Assign Site Administrator access rights Admin Notifications Overview of how administrators receive system notifications Add User Create a new user Add Users by CSV Upload a CSW file containing new users Manage Groups Administer Groups Appoint group administrators and delete groups Group Categories Add and edit group categories Manage Institutions Institutions Install and manage installed institutions Institution Members Associate users with institutions Institution Staff Assign users Staff permissions Institution Administrators Assign Institution Administrator access rights Institution Pages Create and administer Pages and Page Templates for an Institution Institution Files Upload and manage files for use in Institution Pages Administer Extensions Plugin Administra
92. e 2 Addnew members Users who have requested membership 5 users to be added rejected Paula Paulsen paula kal Search 4 Add members Decline requests 9 Figure 8 53 Deal with an institution membership request 1 Users to display Choose People who have requested institution membership 2 Institution Choose from the drop down menu to which institution you wish to add users If there is only one institution its name will be displayed without the drop down menu 8 5 Institutions 145 Mahara documentation Release 1 4 3 Users who have requested membership Select the users you wish to add to the institution 4 Search You can also search for users in the search box if there are too many names listed 5 Add the users by clicking on the right arrow button gt 6 Users to be added rejected If you put users into the box for users to be added rejected by accident you can remove them from that list by clicking on them 7 Then click on the left arrow button lt and they are removed from the list 8 When you have all the members you wish to add to the institution click the Add members button 9 Alternatively 1f you wish to decline users membership you can select them and then send a general denial by clicking on the Decline requests button People who have not requested membership yet An admin can also take the initiative and invite users into an institution Users to display People who hav
93. e Set a block title lf you leave this Blank the title of the journal entry will be used Journal Entry Browse Search O The Crazy and Curious Ignite and Nerdnite Ignite and Nerdnite are two events that have ma G The Crazy and Curious What I learned at Kiwicon Kiwicon took place in Wellington from 5 6 Novem Learning reflections PLN pin 3 results More options Block copy permission Skip this block entirely when copying the page gt lf you allow other users to copy this page you may choose how this block will Figure 4 10 Drag and block into the page layout area and configure its settings 34 Chapter 4 Portfolio Mahara documentation Release 1 4 Please refer to the section edit layout to learn how to change the number of columns on a page and make certain columns wider than others 4 2 4 Optional theme chooser You may be able to choose a theme for your portfolio page If that is the case you see a Theme drop down menu below the artefact chooser That allows you to select a theme in which that page is displayed to others who view your portfolio page External content Files images and video General Journals Profile R sum xternal Fee External Video Google Apps Embed an external RSS or ATOM feed Embed external videos Embed Google calendar or docs EE Theme Site Default Default gt This area shows a preview Aa ee a WT ion be Pier of what your Dbage Will OCR NRG Figure
94. e and also portfolio sections such as Content Porfolio etc are highlighted as emphasized text with a single Little buttons can be included in the text Screenshots of Mahara sections are not made inline but receive the figure directive They always have an alt tag and also a brief description which will show up below the image and is numbered in LaTeX PDF Screenshots should have as little instructions as possible about the steps that are to be taken in them Preferably only the step numbers so that they can be exchanged more easily and the text of the steps is translatable because it is text and not part of the image That could also mean that translators can translate the steps but don t immediately have to change the screenshot Inline images that are refered to in the textsuch as 4 should be included as shortcuts with the reference at the bottom of the page An index entry should be created for each section Long sections should be broken up into several pages to make the editing more manageable reStructuredText does not have a set hierarchy of heading levels They depend on the individual files However to be consistent the following convention exists Heading 2 e g 1 1 Heading 3 e g 1 1 1 165 Mahara documentation Release 1 4 Heading 4 e g 1 1 1 1 AAAAAAAAAAAANAAAN e Headings below h4 should be avoided e I create screenshots with Shutter in Ubuntu It is
95. e back to them later Mew task Completion date Title Description Completed 14 October 2011 Speaker info hand in brief bio and picture ag x 01 December Presentation develop the presentation x 2011 preparation 02 December Send presentation send presentation and supporting documents x 2011 07 December Check webinar do a trial run of the webinar software with my x 2011 software presentation file 4 tasks Figure 3 13 Plans under Content 3 6 Plans 25 Mahara documentation Release 1 4 Presentation on Mahara Completion date Title Completed 14 October 2011 speaker info aff hand in brief bio and picture 01 December 2011 Presentation preparation develop the presentation 02 December 2011 send presentation send presentation and supporting documents O7 December 2011 Check webinar software do a tial run of the webinar software with my presentation file 4 tasks Figure 3 14 That s what a plan looks like in a portfolio page Clicking on the title of the task shows hides the task description 3 6 3 Edit tasks in a plan 1 Click on Content gt Plans gt the Manage tasks button 22 or the title of the plan 2 Click on the Edit button next to a task that you want to change 3 Make your changes or mark a task as completed 4 Click Save task and your changes are recorded The Content tab holds all artefacts that you can create or upload for use in your portfolio All information and files you provide
96. e ergo Re ee ee eee G2 Files imagesand video s socs iw sisi dde Re ee bas deu bats BEDS Om eet oe aaaowe eee e hae ee oo ERR REA Rao ee eee Oe SOURIS en eae oe Eo eee oe eee eRe GO Pile ccna kee en PAS REAR EASTER RAE REE REE RE OO AKOE 6658546584954 Ge ok a HEE GEE EG DERG RER RES ESE eRe 6 7 Blocks in various pages cu cn eek nn de de Des be ee D me 7 Settings 74i ROC OUR SEM dd GEE pisada eeek ean V2 JNOUNCAUGNS Sd dd de D Ge a D De ra oP Ree OS oe ANU bee ga cased eee awe the eee ee hee eee ee ee ee Ta INSHUUONIN MOELSMD o e ssq diis 6626 SSSR NT ees oe bh Ee OE oe eRe ee eee 8 Site administration Oe o gn awe ee eee RE eG BERD REESE GS So COTES US IL occ pe eaoue eee eee ee eae HS eee ee a eee eee oe oe oo eS oy Uo pe oak wr ce kee eee eae eee he eae ee ee Mow ee ee ee ees Sak CO 24546 Ga eee Pee RGR a See SEETHER EE he 0 0 COS a eee RRR eS ee eee dd de ee Lae ee eH 86 EMCUGONS sa Rd ee ee Ree hee do ne eee eo EEK o Experimental features is on 4k bee RL eS ES da oe ane od BGs 9 Institution administration 10 Mobile Mahara IOI MabaaDiod soma 4 a eo Oe oe oe Cee ee ee ee Do Oe ee Is POROUS cure eae tee D ed ue eee ot 11 ToDo list 12 Information for Mahara documentation writers Index ii 101 101 103 105 106 107 107 112 123 134 136 150 154 159 161 161 161 163 165 167 Mahara documentation Release 1 4 This is the user manual f
97. e institution from the drop down menu to which you want to add this user 2 Click the Add User to Institution button to make him a member of this institution 3 Membership expires If you wish specify the date when the user will be removed from this institution auto matically If you click the Not specified check box no end date will be set 8 3 Users 127 Mahara documentation Release 1 4 4 ID number Provide an optional identifier for this user in this institution This field is not editable by the user 5 Institution staff Check this box if you want to give this user staff rights in this institution This will allow him to create controlled groups 6 Institution admin Check this box if you want to make this user an administrator of this institution This will allow him to manage all users in this institution 7 Click the Update button to save your changes 8 Click the Remove user from this institution button to disassociate this user from this institution The user will stay in any other institution that he may be in and he will also keep his account no matter whether he is in an institution or not Suspend user Suspend a user if he does not follow the terms and conditions of the site and behaves inappropriately Suspended users cannot log in but all their content is still available suspend User Reason Q The text that will be displayed to the user on their next login attempt Figure 8 34 Suspend a us
98. e not requested membership yet rl O Institution Career Service gt 2 Invite users to join Non members 5 users to be invited the institution Admin User admin gt James Jets james 6 Percy Pearle percy Petra Petterson petra Polly Potter polly Search cy 4 Invite Users Figure 8 54 Invite users to become institution members 1 Users to display Choose People who have not requested membership yet 2 Institution Choose from the drop down menu to which institution you wish to invite users If there is only one institution its name will be displayed without the drop down menu 3 Non members Select the users you wish to invite to the institution 4 Search You can also search for users in the search box if there are too many names listed 5 Add the users to the list Users to be invited by clicking on the right arrow button gt 6 If you put a person into the box for users to be invited by accident you can remove them from that list by clicking on them 7 Then click on the left arrow button m and they are removed from the list 8 When you have all the members you wish to invite to the institution click the Invite users button 9 The users receive a notification and can accept or decline the institution membership invitation People who are already institution members You can remove users from an institution e g if they are no longer students at a school or university but should
99. e other groups that are not controlled at any time 4 Click the Accept or Decline button to join an invite group or to decline membership in that group 49 Mahara documentation Release 1 4 5 Click the Edit button when you want to update the details for your group Click the Delete button only when you want to delete your group permanently In addition to the filter options above you can filter for group categories if the site administrator allowed them and had them set up My Groups a All My Groups l All categories xl Feedback Discussions Admin User Controlled Membership 4 members Figure 5 2 Filter your search results according to a group category Warning When you delete a group all its content and contributions from users are gone and cannot be retrieved again 5 2 Find groups You see all groups that exist on Mahara and get basic information about the groups Find Groups Groups I m notin gt 1 Graduation party preparation 2 Join this group Admin User Open Membership Join us in the preparations for this year s graduation party 1 member Internship preparation You have been invited to join this Petra Petterson Invite Only group with the role Member 1 member 3 Accept Photography club 4 Request to join this group Petra Petterson Request Membership This group is for photography buffs If you enjoy taking photos and want to share your photos as 1 member Portfolio
100. e the group members block 1 Block Title The automatic title for this block is Members You can set another one if you wish 2 Shown Members Choose how many members between 1 and 20 are shown on the group homepage All others are accessible via the Members tab in the group 3 Order Choose the order in which members are displayed Options are e latest display members according to their group joining date in reverse chronological order e random let Mahara decide which members to display 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is 6 3 10 Group Pages This block is a default block on the group homepage You can display pages created in and or shared with the group in this block 1 Block Title The automatic title for this block is Group pages You can set another one if you wish 2 Display Group pages Decide whether to display pages that were created in the group Yes is the default option 3 Display Shared pages Decide whether to display pages that users shared with the group No is the default option 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is 86 Chapter 6 Blocks Mahara documentation Release 1 4 Group Pages Configure w Block Title 1 Set a block title A default title will be generated if you leave the title field blank Display Group pages 2 Yes
101. easy to add the callouts which indicate the steps to take However any other screenshot software can be used Preferably the callouts look similarly The color is 4C711D e The callouts in the screenshots refer to the steps that need to be taken e Screenshots should only show the necessary area and not the entire screen or URL address bars etc where not necessary 166 Chapter 12 Information for Mahara documentation writers Account Delete 103 General account settings 102 Institution membership 105 Notifications 103 Password 101 Settings 101 Username 101 Add Collection 35 Add attachment Journal 18 Add forum topic Forum 58 Add image Journal 18 Add image from Mahara Journal 19 Add institution Institutions 137 Add journal entry Journal 17 Admin institution invitation Institution invitation 146 Advanced options Share 40 Android 159 Authentication IMAP Institutions 139 Authentication LDAP Institutions 139 Authentication method order Institutions 144 Authentication SAML Institutions 141 Authentication XMLRPC Institutions 142 Blocks 66 95 Contact information 90 Creative Commons license 80 Dashboard 8 Index Display an entire journal 87 Display one journal entry 88 Display one r sum field 92 Display recent journal entries 88 Display your entire r sum 92 Embedded media 77 External content 67 External feed 67 External video 68 File to download 71 Files and images and v
102. ected Advanced Options Allow comments nd o If a US leave comments Moderate E Comments will remain private until they are approved by you Allow copying Check this box if you would lik me rriding amp Sta r Stop Dales If you want you can set an overrid access you have granted Access Start Date Time Access End Date Time Figure 4 20 Advanced options for editing access to pages collections 1 Allow comments This check box is selected by default to encourage you to allow others to comment on your pages 40 Chapter 4 Portfolio Mahara documentation Release 1 4 2 Moderate comments If you wish to see any comment before it is made public 1 e can be see by others who have access to the page on which the comment is made place a check mark here 3 Allow copying Place a check mark in this box if you want to allow the users who can view your page to make a copy of it for themselves Any text box content files and folders will be transferred to their portfolio For journals you decide whether they can copy them or not Profile information plans and r sum information are not copied 4 Overriding Start stop dates Here you set the time frame for when all users who have access to your page collection can view your page The dates here override any individual dates you may have set If you have not allowed copying in general you can still choose to allow comments for a certain person or
103. ed an email address it needs to be verified You will receive an email and need to follow the instructions to fully add your address to your Mahara account If you use instant messaging services you may wish to provide the details on those so that you can use them in your portfolio later easily 3 2 Profile Pictures Your profile picture may be a picture of yourself or an avatar image of your choice 3 2 1 Pictures uploaded to Mahara You can upload up to 5 profile pictures into Content gt Profile Pictures Alternatively you can use a Gravatar if you have one and if the site administrator allows its use The pictures you wish to use must be between 16x16 and 1024x1024 pixels in size Ideally your profile pictures are square Please use an image editing software before you upload your pictures to Mahara to reduce a photo s dimensions to the required ones Note The recommended size of your profile pictures is 100x100 pixels Then the picture looks good on your profile when you want to include it there and also in the smaller sizes around Mahara The profile pictures that you wish to upload to Mahara must be available on your computer Choose one picture at a time to upload You can also give it a title 1 Click on the Browse button to navigate to your picture on your computer 2 Click Open 3 Optional Enter a title for your picture 4 Click Upload 5 Your picture appears in the list of profile pictures and you can now choose
104. egree in 3 5 Send message Send Friend Request Figure 5 18 Find friends page 1 Use the search box to search for a name 2 All results are listed You can click on the name to view that user s profile page 3 You find more information about this user and can take more actions e The name of the institution of which he is a member e Send this user a message without requesting friendship e Send this user a friend request Note You can prevent others from sending you messages or friend requests if you disabled these in your account settings 5 6 1 Send a friend request You send a friend request from the Find friends page by clicking on the Send Friend Request link next to the user you want to be friends with 1 Give a reason why want to request friendship of this user This reason can be important if the other person does not know you well and thus may likely reject your request 2 Click the Request friendship button to send off your friend request or click the Cancel button to abort your action 5 6 2 Accept a friend request When another user has requested friendship you receive a notification which is shown in the login box When you click on the friend request you are taken to your My friends page All your pending friend requests are shown 1 View the name of the person requesting friendship and a short desciption if one had been written You can click on the name and see the profile page 2 Read the re
105. em for yourself In this section you learn how to 48 create portfolio pages create collections to bundle portfolio pages share your pages and or collections export your portfolio give feedback on artefacts and pages view your tag cloud and change tags Chapter 4 Portfolio CHAPTER 5 Groups 5 1 My groups This page lists the groups you are related to in some way You can see the groups you own or are a member of as well as groups you have been invited to or have asked to join If your site administrator allowed you to create groups yourself you see the Create Group button My Groups 2 Create Group All My Groups M 1 Assessment You are a member of this group Admin User Controlled Membership Allows submissions 3 3 members Internship preparation You have been invited to join this Petra Petterson Invite Only group with the role Member ere 4 ccept Decline Portfolio task force 5 Paula Paulsen Open Membership 1 member Figure 5 1 The My Groups page lists all your groups 1 Choose the filter you wish to apply to view only a subset of your groups and then click the Filter button You can filter for e All your groups e Groups you own e Groups you are a member of e Groups you are invited to e Groups you want to join 2 Click the Create Group button when you want to set up a new group 3 If you are a member of a controlled membership group you cannot leave the group You can leav
106. embed code Paste the link embed code into the Embed code or URL box in the Google Apps block Google spreadsheet L 2 3 4 5 Open the Google Docs spreadsheet Click Share and then Publish to the Web upper right hand corner OR if you use the new interface Click File gt Publish to the web You do not have to set any sharing options via the Share button in the upper right hand corner Click the Start publishing button Copy the link Paste the link into the Embed code or URL box in the Google Apps block Google presentation L 22 3 4 5 Open the Google Docs document Click Share and then Publish to the Web upper right hand corner OR if you use the new interface Click File gt Publish to the web You do not have to set any sharing options via the Share button in the upper right hand corner Click the Start publishing button Copy the document link or embed code and adjust any of the other settings if you wish Paste the link embed code into the Embed code or URL box in the Google Apps block Google collections L 2 3 4 5 In Google Docs click My collections or Collections shared with me list on left side Click and select the collection that you wish to embed gt click Sharing gt Settings OR if you use the new interface Click on the arrow to the right of the collection name and then on Share gt Share Alternatively put a checkmark in front of the collection that you wish
107. er suspend User 1 Provide a reason for your suspension This is particularly useful when you are not the only administrator and or need to remember after some time why you suspended this user 2 Click the Suspend User button to disallow the user from logging in When a user has been suspended the following suspension message appears on his account settings stating the reason for the suspension and giving the administrators the possibility to unsuspend the user by clicking on the Unsuspend User button This user has been suspended by Admin User admin Reason for suspension offensive language Unsuspend User Figure 8 35 Suspension notice on the account settings page When the user tries to log in he will see the suspension message and the reason He can then contact an administrator via the Contact Us form for further action 128 Chapter 8 Site administration Mahara documentation Release 1 4 Your account has been suspended as of Sunday 06 January 2012 The reason for your suspension is offensive language Figure 8 36 Suspended user tries to log in and gets suspension message Delete user A user can delete his own account from Mahara on his account settings if he is allowed to by his institution Site administrators can also delete user accounts at any time Delete User Please note that this operation cannot be undone Figure 8 37 Delete a user account Click the Delete User button to
108. ernal video Embed an external video from e YouTube e Google Videos e Teacher Tube e Scivee tv External Video Configure Block Title External Video Video URL D Paste the embed code or the URL of the page where the video is located You can embed videos from the following sites You TS youtube com e video google com Width 250 Height ga 290 TeacherTube teachertube com scivee tv Figure 6 2 Configure the external video block 1 Block Title Choose a title for your video 2 Video URL Paste the video embed code or the URL of page where the video is located 3 Width and Height Choose the width and the height for the video 4 Click the Save button to accept your changes or click the Remove button to remove this block from your page 68 Chapter 6 Blocks Mahara documentation Release 1 4 Note If you use the embed code for a video you still have to provide the correct width and height for the video although they are already exist in the embed code Mahara ignores these variables from the embed code 6 1 3 Google Apps Embed any of the following content available via Google Apps e books e calendars e documents spreadsheets presentations e maps You can only display the content but not immediately edit documents spreadsheets or presentations You will have to be logged in to your Google Apps account to do so You can use this block with a regular personal Google
109. erson petra Kristina Kristina Hoeppner kristina kal Search Moderators can edit and delete topics and posts They can also open close set and unset topics as sticky Who can create topics 4 All group members rl IF set to All group members anyone can create new topics and reply to existing topics If set to Moderators and group admins only moderators and group administrators can start new topics but once topics exist all users can post replies to them Close new topics 6 If checked all new topics in this forum will be closed by default Only moderators and group administrators can reply to closed topics Ea Ey Figure 5 11 Choose further settings in the forum 1 Automatically subscribe users Choose whether group users will be subscribed to this forum automatically When subscribed users will receive notifications when new posts and replies are made in the forum Users will have the option to unsubscribe if they do not want to be notified 2 Order A default position for your forum is chosen upon its creation after the last existing forum Here you may position it elsewhere in the list of forums Click the radio button above or below a certain forum to position it before or after it 3 Moderators Choose one or more moderators for your forum They can edit and delete topics and posts as well as open close set and unset topics as sticky Thus they can perform some administrative fun
110. ery and you can only discover new things when you are curious and do things out of the ordinary 1 result ltems to show 10 Figure 6 24 Configure the recent journal entries block 1 Block Title Choose a title for your block 2 Journal Select the journal s from which you wish to display the latest posts If you have many journals you can also search for the one you want to use 3 Items to show Decide how many posts you want to display 6 4 Journals 89 Mahara documentation Release 1 4 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts Note If you have multiple journals you can display recent posts from all of them 6 5 Profile The artefact blocks in this tab allow you to include information that you provided in the Profile into your portfolio If you want to make changes to the text or the images you will have to go to Content gt Profile Furthermore you can also put certain blocks onto your Mahara profile page that only exist for that particular page e My Friends e My Groups e My Pages e Wall 6 5 1 Contact information Add a block with contact information to your page Note Only display as much information as you wish anybody to see Especially when you make your pages available to the public i e everybody on the inte
111. es successfully but does not yet have an account 11 We import content Not all network enabled applications support this but if they do e g Moodle 2 x this will allow users of the remote site to import content to Mahara It depends on the option They SSO in from SSO direction and it is sensible to also have We auto create users set 12 Click the Submit button to save your changes 13 Click the Cancel button to abort your changes See Also Refer to the comprehensive guide about setting up Mahoodle the combination of Mahara and Moodle for step by step instructions on how to set everything up on the Moodle side and on Mahara The guide explains the steps for both Moodle 1 9 and Moodle 2 x Order of authentication methods If you have set up multiple authentication methods in one institution you can decide on the order in which are checked Authentication plugin Internal x L 144 SAMULL miji i 1 MNet eal 2 IMAP Authenticate against an IMAP e mail server Add Figure 8 52 Order of authentication methods Use the up arrow and down arrow to move a specific authentication method up or down in the list Chapter 8 Site administration Mahara documentation Release 1 4 2 Delete a particular authentication method by clicking on the Delete link x Note You cannot delete an authentication method when there are still users who require it to log in Before deleting an authentication
112. eted this action cannot be reversed and the content is gone forever Forum bulk actions Group administrators and forum moderators can perform bulk actions on forums in a group Forums gt Feedback methods General discussion forum for giving feedback on ePortfolios Topics Unsubscribe from forum Topic Poster Posts Last post D Assessment and ePortfolios Paula Paulsen 1 Today 12 27 by Paula Hello i Paulsen 1 C Peer feedback in ePortfolios 7 Paula Paulsen 2 01 Jan 18 26 by Petra Hello E Petterson 2 topics Choose an action DOME ES CE SDL Choose an action g Sticky Unsticky Close Open Site admin Figure 5 15 Forum bulk actions 1 Select the topics for which you want to perform the same action 2 Choose the action that you wish to perform from the drop down menu You can set all selected topics to e sticky They will sit on top of all other forum topics e unsticky They will be placed into the correct chronological order e close Only the group administrator and forum moderator can add posts to these topics 60 Chapter 5 Groups Mahara documentation Release 1 4 e open Everyone can post to these topics again 3 Click the Update all selected topics button to save your changes 5 4 4 Pages Members of a group have access to shared pages These can be e pages that are created in the group e pages that are shared with the group The latter are pages that a user
113. folder Parent folder 20030905 _EuroCALL pdf EuroCALL presentation infolit eurocall imu 2003 presentation H 20040625_Freiburg_PPT ppt Cooperative Learning tutoring Imu blendediearning 2004 Edit presentation 2004 presentation H 20071115_Maastrichtppt PBPR presentation 2007 languageteachers blendediearning Imu Edit presentation 2007 H 20080228 AKS ppt AKS presentation 2008 languageteachers mediateach Imu Edit presentation 2008 aks 20060708 _JURE pdf JURE presentation pin ple edtech uni lu jure presentation Edit 2006 H 20090625_Edmedia pdf ED MEDIA presentation 2009 edtech ict 2009 uni lu basce presentation Edit E 20091030_eportfolio_bsce pdf Edit 20100225 AKSkey Edit Figure 6 4 Configure the file s to download block 1 Block Title Choose a title for your document block 2 Files area Choose from which area of Mahara you would like to select a file If you are not a member of a group and not an admin you may only see My Files If you have access to files elsewhere these contexts are shown as well e g the Site Files 3 Upload file You do not have to go back to your Files area in Content in order to upload a file You can do so directly from this screen 4 Folder path The breadcrumbs show in which folder you are currently 5 You can still edit any component of the file i e its file name description and tags by clicking on the Edit button 72 Chapter 6 Blocks Mahara documentation
114. ge in the page editor 3 1 1 About me You must provide a first and last name All other information is optional You name is visible to other Mahara users You may choose to have a Display Name You can change the information here at any time unless an administrator locked certain fields e First Name Your real given name e Last Name You real last name e Student ID Fill it in if it is required 11 Mahara documentation Release 1 4 e Display Name The name by which you want to be known around Mahara If you have a display name your real name will not be visible to regular Mahara users Only administrators can see your real name and your username at all times e Introduction You can write about yourself This text is placed onto your profile page automatically unless you take the introduction out of your profile page 3 1 2 Contact information Messaging General You may wish to provide some of your contact information for later use in a page All details you fill in here are only visible to other users when you put them into a page Until then only you can see them The email address with which you registered on Mahara is displayed You can add other email addresses to your profile so that you can use them later on Note When you add a new email address make sure that you do not only click the Add button next to the field where you enter your address but also the Save Profile button at the bottom of the page Once you have add
115. he Mahara instal lations around the world and to get a picture by how many users Mahara is used You can preview the data that is sent Sending weekly updates is recommended so that the information we have is up to date All information is sent anonymously We will only know for example which version of Mahara you are running how many times blocks or artefacts have been used how many users you have etc 1 3 Site information The Site information gives you a quick overview of e How your site is used 107 Mahara documentation Release 1 4 Administration Register your Mahara Site Mahara Site Information Close Site You can choose to register your Mahara Site with M View Full Site Statistics You may close the site to everyone mahara onrg and help us to build up a picture of the Mahara Site Installed 27 June 2011 except administrators This will be useful installation base around the world Registering will remove Database Size 13 3MB when preparing fora database upgrade this notice Mahara version 1 4 1testing Only administrators will be able to log in until you either reopen the site or an You can register your site and preview the information that will be senton the Site Registration page Cron Cron is not running See the installation guide for instructions upgrade is successfully completed on how to setitup Configure Site Site options Configure basic site options such as the name language and them
116. he field in the LDAP record that contains the user s email address Click the Submit button to save your changes Click the Cancel button to abort your changes SAML authentication Choose this authentication method for your institution when you have a SAML 2 0 Identity Provider Service set up for your organisation that allows you to use the same login for multiple applications L Institution attribute contains Enter the attribute that will be passed from the Identity Provider IdP that shows which institution the user belongs to These usually directly correlate to LDAP attributes the signin service of the IdP e g eduPersonOrgDN This field is required Institution value to check against attribute Enter the value that will be checked against the institution attribute value as passed from the IdP If the institution regex checkbox is selected this value can be a regular expression that will be used to check against the institution attribute value This field is required Do partial string match with institution shortname Check this check box to treat the value in Institution value to check against attribute like a regular expression User attribute Enter the name of the attribute passed by the IdP that contains the username This field is required Match username attribute to remote username Check this box if you want to match the user attribute value to the remote username field assigned to a given u
117. he list of forum topics Others can see it imme diately The administrator and moderator of the forum can edit or delete a topic Regular members cannot do so Forums gt General Discussion 1 Peer feedback in ePortfolios 2 f k Today 5 51 PM 5 NT Hello 6 Paula Paulsen Posts 1 One method of providing feedbacks on ePortfolios is to use peer feedback This is a recognized method because Figure 5 13 First post in a forum topic 58 Chapter 5 Groups Mahara documentation Release 1 4 1 The title of the forum The title of the forum topic The profile picture and name of the person who wrote the post The name is linked to the profile page The number of posts of this person in all groups The date and time of the forum post The post itself NY DW Nn A WO N The Reply button to comment on the post Reply to a topic or subsequent post Everybody can reply to a forum topic or other posts therein unless the moderator or administrator had closed the topic The replies are intended to make it easier to see to which comment you replies except in forum topics that do not use indentation Peer feedback in ePortfolios Post reply Subject Click to set a subject 2 Body B Z U A t EF J Him EE X Ga amp Font family Font size ki Paragraph Figure 5 14 Reply to a forum post 1 Click the Reply button below the forum post to which you wish to reply The forum post that you are rep
118. here are initially only visible to you Exceptions are e your display name or if you don t have one your real name e your profile picture Both these are visible in the Online Users side bar if that is activated Your display name but not your profile picture is also visible on your profile page per default Only when you put artefacts into your portfolio pages or share them in a group will they be visible to others 26 Chapter 3 Content CHAPTER 4 Portfolio 4 1 Pages A page contains a selection of artefacts which you arrange and present to others These may include e selected files e r sum details e text your added commentary instructions or orientation e journal posts e video and audio files e RSS feed to an external blog etc You can re use the artefacts that you collected under Content in as many pages as you wish 4 1 1 Overview page On the landing page of the portfolio you can do the following 1 Create a new page 2 Copy a page from your portfolio or from another user 3 Search your portfolio pages 4 Edit your dashboard page 5 Edit your profile page 6 Edit or delete your portfolio pages 4 1 2 Create a new page You create a new page in your portfolio when you want to display artefacts together e g for presenting it to others for showing your progress in a project etc 1 On the Pages page click the Create Page button You are taken to the page editor 2 Decide what type of artefact you
119. hich you want to create or edit institution pages 148 Chapter 8 Site administration Mahara documentation Release 1 4 Institution pages Institution Career Service 1 3 4 Career planning 6 a6 Planning is an important part of finding a job This resource gives you tips of where to start and go about Search Title description tags E Search Figure 8 58 Create institution pages 2 If you have a lot of institution pages you can search for a particular one by searching for it You can search in the title description and tags or only in tags 3 Click on the Create Page button to start a new institution page 4 Click on the Copy Page button to start a new page from a copy of an already existing one This does not have to be an institution page but can be any page that you are allowed to copy 5 View an institution page that you have already created 6 Click on the Edit button 4 to change an existing institution page 7 click on the Delete button 2 to delete an institution page Note Creating and editing an institution page is very similar to creating and editing a portfolio page Not all blocks are available when editing an instituion page in the page editor though due to the different context Please refer to the overview of blocks for a list of all the blocks that you can use in an institution page 8 5 8 Share institution pages You can see a list of all institution pages from an in
120. hin your portfolio other users see Such items and information are termed artefacts To facilitate this access control all artefacts you wish to show to other users need to be arranged into one area In Mahara this compilation of selected artefacts is called a page You can have as many pages as you like each with a different number of artefacts intended purpose and audience Your audience or the people you wish to give access to your page can be added as individuals or as a member of a group It can even be made publicly available For example you could create e a page for your friends and family that includes holiday photos and a personal journal e a page for your tutor which includes assessments and your reflective learning journal e a page to showcase your best pieces of work and your resum for potential employers Mahara documentation Release 1 4 A single page or a collection of pages can make up your portfolio Unless artefacts are placed in a page they are not visible to anybody but you You can use files that you uploaded or journal entries you wrote in as many pages as you wish You only need one copy of your artefact Imagine you collected all your artefacts in a shoe box Whenever you have a new artefact you add it to the shoe box When you are ready to create your portfolio you take a look at the artefacts in your shoe box and choose those that you want ot make available on a portfolio page You can arrange the artefacts on
121. ics in this forum should be indented Figure 5 10 Basic set up of a forum 1 Click on the New forum button to set up a new forum 2 Title Give your new forum a title 3 Description Write a brief description of your forum This will appear when the forum is listed under the Forum tab making it easier for users to decide whether they want to look at it or not 4 Forum indent mode Specify how the topics in this forum should be indented e Fully expand Indentation is used to indicate the replies to individual posts There is no limit to the level of indentation e Expand to max Indentation to indicate the replies to individual post specifying the maximum level of indentation pops up once this option is chosen All replies beyond the chosen level are not indented further e No indents There is no indentation of replies to individual posts but the forum structure is flat 5 Click the Save button to make these changes or continue on to the Settings 56 Chapter 5 Groups Mahara documentation Release 1 4 Besides these basic settings there are additional ones that the administrator can decide on Settings Automatically subscribe users 1 Choose whether group users will automatically be subscribed to this forum Order 2 General Discussion Choose where you want the forum to be ordered compared to the other forums Moderators G Potential Moderators Current Moderators Paula Paulsen paula Petra Pett
122. ideo 71 Folder 73 General 79 Google Apps 69 Group info 85 Group members 86 Group pages 86 Image 77 Image gallery 74 Journal 86 Latest pages 85 My friends 91 My groups 91 My inbox 84 My pages 91 Navigation 80 Plans 81 Profile 90 Profile information 91 Recent forum posts 81 R sum 92 Some HTML 76 Text box 82 Wall 92 Bulk actions Forum 60 Bulk export Experimental features 154 Bulk import Experimental features 154 Collaboration 48 167 Mahara documentation Release 1 4 Collection 35 Add 35 Edit 35 Manage collections 37 Manage pages 37 Portfolio 35 Share 38 Configure site Site administration 12 Contact information Blocks 90 Create Group 51 Page 27 Creative Commons license Blocks 80 Dashboard 6 Blocks 8 Quick links 8 Delete Account 103 Forum 60 Display an entire journal Blocks 87 Display one journal entry Blocks 88 Display one r sum field Blocks 92 Display recent journal entries Blocks 88 Display your entire r sum Blocks 92 E learning Mahara 4 Edit Collection 35 Group 51 Page 30 Edit access Share 38 Edit institution Institutions 138 Editor navigation Page editor 30 Embedded media Blocks 77 Existing institution members Institution invitation 146 Experimental features Bulk export 154 Bulk import 154 Site administration 154 Export 42 Extensions Site administration 150 External content 67 Blocks 67 168
123. idered inactive and will not be able to log in anymore This time may be specified in days weeks months years or No end date If the latter option is chosen users are not set to inactive by default Warning time for inactivity expiry If set a warning message will be sent to users this amount of time before their accounts are due to expire or become inactive This time may be specified in days weeks months years or No end date If the latter is chosen users do not receive a warning before their account expires or they are flagged as having an inactive account Security settings Security Settings Virus checking If checked virus checking will be enabled for all uploaded files using ClamAV Path to clam 2 or clamdscan The filesystem path to clamscan Anti spam Advanced gt 3 publicly visible forms The type of anti spam measures used on Enable Spamhaus URL blacklist If enabled URLs will be checked against the Spamhaus DNSBL Enable SURBL URL blacklist to lf enabled URLs will be checked against the SURBL DNS Disable external resources in user HTML 6 I t 116 Disables the embedding of external resources preventing users from embedding things like images from other hosts Figure 8 15 Security settings Virus checking If you want all files uploaded by users to be run through a ClamAV virus scan you should select the virus checking option You have to have ClamA
124. in total on a specific day e institution membership with the number of users per institution in descending order Groups On the Groups tab of the site statistics you find information about e the number of groups by group type course group standard group e the number of groups by access type controlled membership group invite group open membership group request membership group e The size of the groups in descending order according to the number of members including number of members number of pages number of forums number of forum posts Pages The Pages tab in the site statistics holds information about e the most frequently used blocks in portfolio pages e a graphical distribution of profile group and portfolio pages 110 Chapter 8 Site administration Mahara documentation Release 1 4 Users Groups Pages Your Average User Daily User Statistics Has 0 3 friends mostis with 1 Date Logged in Created Total Has made 3 9 pages mostis with 11 2012 01 03 T sin 0 7 groups most is with 2 1 result Has used about 3 2MB of disk quota most is with 17 6MB Institution Members Figure 8 6 Statistics about users Users Groups Pages Biggest Groups Number of groups by Group Type Course Group Members Pages Forums Posts Standard 2 1 2 1 1 Number of groups by Access Type 2 1 1 1 Controlled Membership 2 Open Membership 1 3 1 1 1 Request Membership 1 4
125. ing Text boxes and links to external content such as embedded external videos and RSS feeds to an external blog are completely deleted when you remove the respective blocks from your portfolio page You cannot recover them There is no revision history All other artefacts are not deleted when you remove them from a page because they reside in your Content area 4 1 4 View a page You can view a page to check what it looks like when somebody else sees it Go to the Pages overview page and click on the title of a page At the bottom of any page except the profile page that you have access to you can perform a number of actions Feedback al Place feedback Je Report objectionable material Print BA Add page to watchlist i Figure 4 4 Actions at the bottom of a page 1 Place feedback for the page or artefact author 2 Report objectionable content to the administrators e g when content on the page does not comply with the terms and conditions of the page is offensive etc 3 Print the page 4 Add the page to your watchlist and receive notifications when the content of the page changes 5 View the number of comments that have been left on the page 4 1 5 Give others access to your page See Also Please refer to the section on sharing your pages and collections for further information 4 2 Page editor The page editor is important in Mahara because it allows you to compose your portfolio pages It consists of a large
126. ion These profile fields are locked at the site level and cannot be unlocked for individual institutions Click the Submit button to save your changes and create this institution Click the Cancel button to abort the creation of this institution Locking profile fields such as first name last name and display name can be beneficial for institutions that wish to always identify their users by their real names and not allow users to choose nick names 8 5 3 Edit an institution Once you have created your institution you can edit its settings or also suspend the institution You will have to choose at least one authentication method for this institution so that user accounts can be created Note Only site administrators can add edit and delete authentication methods for an institution and suspend it You can add multiple authentication methods to your institution and thus allow various entry points for your users You should set up at least one authentication method Otherwise nobody can log in to this institution Before you can use the IMAP LDAP SAML or XMLRPC authentication methods you must install their extensions 138 internal user accounts are created by Mahara and the passwords and logins are kept in an internal database IMAP user accounts are authenticated against an JMAP server This is the least maintained authentication plugin and rarely used LDAP user accounts are authenticated against an LDAP server SAM
127. ion accredidation award book or professional membership to see its full description 22 Chapter 3 Content Mahara documentation Release 1 4 3 5 4 Goals The Goals area is divided into three sections e Personal goals e Academic goals e Career goals Goals added here may be included in your portfolio pages Personal or career goals are often provided in r sum s so that employers can understand how a particular role might suit your ambitions You can also use the academic goals section to describe achievements you are seeking in your programme of study Write your goal description into the appropriate box and click on the Save button once you are done editing You can come back at any time and edit your goals My Goals LA I 77 4 Es X Ga amp Font family Font size gt Paragraph PE ETES E ED arm Personal Goals B 7 U age 7 In 2011 had my first sailing lesson The experience of being in a sailboat in the harbour but also on the open sea is very exhilarating am working towards my captain diploma which want to receive in 7012 Figure 3 10 Writing down goals for use in portfolio pages 3 5 5 Skills The Skills area is divided into three sections e Personal skills e Academic skills e Work skills Skills added here may be included in your portfolio pages Employers are always interested in what skills you can bring to a role You can also use this section to display
128. ion develop the presentation 02 December 2011 Send presentation send presentation and supporting documents Of December 2011 Check webinar software 4 tasks Figure 6 15 Result of an embedded plan in a portfolio page By clicking on the linked titles you can show the descriptions of the individual tasks 6 3 4 Recent Forum Posts Display a specified number of recent forum posts from one group on a page Note You must be a member of at least one group in order to use this block Recent Forum Posts Configure Block Title 1 Set a block title A default title will be generated if you leave the title field blank Group Portfolio discussions gt Maximum number of posts to show Between 1 and 100 Figure 6 16 Configure the recent forum posts block 1 Block Title The title of the block is generated automatically unless you provide a different one The default title is Recent Forum Posts 2 Group Choose the group whose forum posts shall be displayed 3 Maximum number of posts to show Decide how many of the latest forum posts you wish to show The default value is 5 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 82 Chapter 6 Blocks Mahara documentation Release 1 4 6 3 5 Text Box Add text to your page Th
129. ion or export import only a small number of users instead of an entire institution at once 8 7 1 Bulk export of Leap2A files your regular Mahara URL admin users bulkexport php If you need to export the portfolios of multiple users at once you can do so from the bulk export page Please remember that this is an experimental feature at the moment 1 Institution Choose the institution from the drop down menu for which you want to export all user portfolios in the Leap2A format 2 Usernames to export Alternatively choose this option if you only wish to export some users portfolios 3 Click the Export users button to start the export process This might take a while Note You can look up the usernames on the user search page 154 Chapter 8 Site administration Mahara documentation Release 1 4 Export users to Leap2A files Choose an institution to export OR specify a list of usernames Institution Career Service BrowseriD q The institution from which all users should be exported Usernames to export A list of the users one username per line to be exported along with their data Export users Figure 8 67 Experimental feature Bulk export 8 7 Experimental features 155 Mahara documentation Release 1 4 8 7 2 Bulk import of Leap2A files your regular Mahara URL admin users bulkimport php If you need to import the portfolios of multiple users at once you can do so from the bulk import page P
130. ion which will help you to identify the folder easily e add tags which you can use to search your portfolio content e allow comments this setting can be overwritten for the artefact on a page 3 3 Files 15 Mahara documentation Release 1 4 Name Size Type BEC Ses Open With Text Editor ABC in Ege D Open With Libreoffice profile_pictures NX open with LibreOffice Calc Cut Copy Make Links Copy to Move to Move to Trash Compress Revert to Previous Versions Send To Properties Figure 3 3 Zip files in Ubuntu s Nautilus Name Date modified Type Size IE Image AAAI tain Bitmap image g KB Portte Preview OpenDocument T amp KE E Prese set as desktop background OpenDocument P g KE Text Print OpenDocument T amp KE Rotate clockwise Rotate counterclockwise Scan with Microsoft Security Essentials Share with Send to Bluetooth Cut 4 Compressed zipped folder Copy M Desktop create shortcut Ca Documents Create shortcut es Fax recipient 1 Date mo Delete sas _J Mail recipient Rename Skype Properties DVD RW Drive D Figure 3 4 Zip files in Windows Explorer 16 Chapter 3 Content Mahara documentation Release 1 4 3 3 4 Delete a file or folder You can delete a file or an entire folder and its content by clicking on the Delete button at the end of the line of the file or folde
131. is account cannot be undone and all personal information of these users will be deleted see delete user 8 3 Users 129 Mahara documentation Release 1 4 8 3 4 Staff users On this page you can choose which users receive site staff rights Potential staff members any user on the site are listed on the left while existing site staff members are listed on the right Staff Users Here you can choose which users are staff for the site The current staff are on the right and potential staff are on the left Staff Users Potential Staff Current Staff James Jetts james Paula Paulsen paula O Percy Pearle Percy Pearle percy Polly Potter polly lt Petra Petterson petra Admin User admin Search 2 Figure 8 39 Give site staff rights From the list under Potential Staff select the users you wish to make site staff You can also select multiple users at once using Ctrl and Shift click If you have too many users on your site and you cannot see find the user you want you can search for him in the Search box Add the potential staff members to the right hand side Current Staff by clicking on the right arrow button If you want to remove an existing or accidentally added site staff member you can remove him from the list on the right hand side by clicking on him Then click on the left arrow button lt and he is removed from the list When you have chosen all members you wish
132. is feature is used when you do not want to keep the text in a journal e g just for small snippets of text Warning If you remove a text box from a page its content is deleted forever and cannot be retrieved anymore Only in the upcoming Mahara 1 5 version will text boxes be artefacts that can be stored and re used Text Box Configure Block Title Text Box Block Content B Z u A E7 y Hrm X 2B i Paragraph E E e Font family Font size 4 Figure 6 17 Configure the text box block 1 Block Title Provide a title for your text 2 Block Content Write your text You can include formatting external images etc 3 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts Note We recommend you do not include images that you have uploaded to Mahara in a text box It cannot be guaranteed that they are displayed for other users if they do not have access to the image via another portfolio page All access in Mahara is granted to pages and through them to the artefact blocks An image in a text box is not recognized as artefact and can therefore not receive its proper permissions 6 3 General 83 Mahara documentation Release 1 4 6 3 6 My Inbox The My Inbox block displays the latest messages that
133. k on the Edit button to add a time restriction for access to your page portfolio via this URL and then click the Save button 4 Click on the Delete button ey if you do not want to use this secret URL anymore 5 Click on the Add button to generate another secret URL for this page to which you can assign different time restrictions 4 4 Share 41 Mahara documentation Release 1 4 Secret URLs Portfolio iewlview php 7t RX3JeapexgiwdksyFO2C 2 3 ae From J To 2 New Secret URL 1 5 Generate a me te anew secret URL for Portfolio Figure 4 22 Add one or more secret URLs to a page or collection Note Logged out users or those who do not have an account can only leave comments on public pages or pages which they can access via a secret URL if the site administrator turned on the Anonymous Comments function under Site Administration gt Configure Site gt User Settings 4 5 Export You can export your portfolio to keep your files and Mahara created content offline You have two options for the export Both are downloaded as zip file which you can then uncompress in the case of the HTML web site e HTML web site A self contained web site with your portfolio data is created You cannot import this into Mahara or another portfolio system again but it is readable in a standard web browser and you do not need a Mahara in order to view it e Leap2A A zip file containing a folder in the Leap2A standard format
134. l Figure 6 9 Configure the html block 1 Block Title Choose a title for your block 76 Chapter 6 Blocks Mahara documentation Release 1 4 Files area Choose from which area of Mahara you would like to select a file If you are not a member of a group and not an admin you may only see My Files If you have access to files elsewhere these contexts are shown as well e g the Site Files Upload file You do not have to go back to your Files area in Content in order to upload a file You can do so directly from this screen Folder path The breadcrumbs show in which folder you are currently You can still edit any component of the file i e its file name description and tags by clicking on the Edit button Choose the file you wish to display by clicking on the Select button Click the Remove button to not display that file in this block anymore Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts Note You can only display a self contained HTML file in a Mahara page but not an entire site because the links to the files are not retained correctly when you upload files to Mahara 6 2 5 An Image Display a single image in a block L 2 10 Block Title Choose a title for your block Files area Choose from which area of Mahara
135. ld you require it 1 5 Other things to do Now you have a basic idea of what Mahara is you could e Read the list of features that Mahara comes with e Explore the demo or download mahara for yourself to play with 4 Chapter 1 Introduction Mahara documentation Release 1 4 Artefacts Pages Groups Work experience Coursework R sum Professional development Reflective Journal Year 11 Careers University application Image Collection Media teachers Uploaded Hobby Book club documents Figure 1 2 Mahara framework 1 5 Other things to do 5 Mahara documentation Release 1 4 e Sign up to the mahara org community and begin asking questions and contributing in the forums e Continue reading this user guide 1 6 Where can I get ideas of how to use Mahara The Mahara 1 4 Cookbook by Ellen Marie Murphy was published in September 2011 It has over 50 ideas of how to use Mahara in different settings The book can be purchased in PDF and paper formats 1 7 Getting help e Contextual help in available throughout Mahara Watch out for the Help icon Click on it to find out more about the action you are about to perform e You can also ask questions in the forums 6 Chapter 1 Introduction CHAPTER 2 Dashboard After you successfully logged in to Mahara you see your dashboard This is your homepage where you can see the latest activity of you and other users on Mahara You
136. le to you under Show my tags 5 Click Save Settings 3 4 2 Add a journal entry All journal entries you make are private to you until you put them into a page Thus the publishing of a journal journal entry is a three step process 1 You write your entry and save it 3 4 Journal 17 Mahara documentation Release 1 4 2 In a page you choose either the block for making the entire journal visible or just one post from a journal 3 You give those who shall see that page access to it When you are ready to post your journal entry 1 In your journal click on New Entry 2 Provide a title for your journal entry 3 You must also write something in the Body The visual editor helps you format your journal entry 4 Add tags to your entry to find it more easily later on You can choose from tags that you have already used and or enter new ones Separate each tag with a comma You may also choose tags from the ones that you have created previously 5 Add an attachment or more to your journal entry e g pdf files associated with it or images You can add files either from your files area or upload new ones directly onto your journal entry 6 Mark your entry as draft if you have not yet finished it This is especially helpful if you have published your journal in a page but do not want anybody to read this particular entry yet It is always visible to you but not others 7 Allow comments if you want to receive them on the j
137. lease remember that this is an experimental feature at the moment You must have Leap2A files to import The import of HTML files is not possible The easiest option to import user portfolios in bulk is to use the bulk export file as all information is contained therein If that is not possible you can create the necessary ZIP file manually Bulk import using a bulk export file Import users from Leap2A files You can import users in bulk from a collection of Leap2A files on your server You must specify a ZIP file on the se and a single CSV file called usernames csv mapping usernames to filenames usemames csy will look something like this nigel mahara export leap userl 1266458159 zip where mahara expor leap users 1265165366 zip and mahara exporeap userl 12664586159 zip are filles ina This ZIF file should normally be generated using the bulk export built into Mahara If you are importing a lot of users please be patient The import process can take a long time Institution Career Service BrowserlD 2 The institution and authentication method for the new users Buk export ie o O The ZIF file on your server containing all exported users in Leap2A format along witt Email users about their account E 4 Whether an email should be sent to users informing them of their new account details Figure 8 68 Experimental feature Bulk import 1 Ideally you have exported the users you wish to impo
138. ll allow them to create course groups This page allows you to do that in bulk for many users at once See Also You can also give staff rights on the user account settings page Institution Schoo z 1 Staff Users Institution Members 4 Institution Staff Paula Paulsen paula gt Peta Petterson petra 5 Search G 3 O Figure 8 56 Give users institution staff rights 1 Institution Choose the institution from the drop down menu for which want to give staff rights to members 8 5 Institutions 147 Mahara documentation Release 1 4 2 Institution Members Select the institution members who shall get staff rights 3 Search You can also search for users in the search box if there are too many names listed 4 Add the users to the list Institution Staff by clicking on the right arrow button gt 5 If you put a user into the institution staff list by accident or want to remove existing staff members and return them to normal membership status select them 6 Then click on the eft arrow button lt and they are removed from the list 7 When you have all the members you wish to have as staff in the institution click the Submit button 8 5 6 Institution administrators You can give users admin rights in an institution in which they are members The administrator role will allow them to manage users in their own institution This page allows you to do that in bulk for many users at once See Also
139. llection is chosen automatically unless you provide a different one 2 Collection Choose the collection from the drop down menu for which you wish to display links in the block 3 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 3 3 Your Plans Display one of your plans in a block Note You must create at least one plan first in order to use this block Your Plans Configure Block Title 1 Set a block title If this is left empty the title of the plan will be used Plan to show Presentation on Mahara On December 6 2011 a presentation about Mahara is scheduled as webinar Save Remove 3 1 result Figure 6 14 Configure the plans block 1 Block Title The title of the plan is chosen automatically unless you provide a different one 2 Plan to show Choose the plan which you want to display in your page 3 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 3 General 81 Mahara documentation Release 1 4 Presentation on Mahara Completion date Title Completed 14 October 2011 Speaker info ad hand in brief bio and picture 01 December 2011 Presentation preparat
140. lying to is displayed beneath your reply window making it easier for you to refer to it if necessary 2 Set a different subject if you want to by clicking on Click to set a subject This is most often not necessary and usually only used if the topic evolves into a different discussion However in such cases a new forum topic should be opened 3 Write your comment 4 Click the Post button to save your response or the Cancel button to abort your forum post Note Once you have saved your post you may have time to edit it before it is sent to the forum subscribers That depends on the site settings for the forum post delay If you can edit your post you see the Edit button In the edit window you also see how much time you have left until your post is sent 5 4 Inside a group 59 Mahara documentation Release 1 4 Peer feedback in ePortfolios Edit post subject Click to seta subject Body Bu e amp A 27 7 urm j lin im Sa ia Font family Font size h Paragraph Hi lagree with Paula This is an important feedback method When you but also a moderator or an administrator edit your forum post after this time it is stated when and by whom the editing was done under Edits to this post Delete a post topic or forum A moderator or administrator can always edit or delete a single forum post a topic or an entire forum Warning Once a forum post topic or forum is del
141. makes accessible to the group from his personal pages by sharing them with the group Members of the group cannot edit these pages Depending on the group type either only administrators or also regular group members can create and edit group pages Warning Everybody who can edit a group page can add or delete blocks on that page There is no version tracking that shows who has edited what Users should trust each other when collaborating on pages together Otherwise it may be better if they only shared pages with a group Group homepage The group homepage can only be edited by the group administrator It contains a number of default blocks You can add more blocks to it to customize the page for the group Please refer to the overview of blocks for a list of all the blocks that you can use in the group homepage Regular group pages Creating editing and sharing a group page is very similar to creating editing and sharing a portfolio page Not all blocks are available when editing a group page in the page editor though due to the different context Please refer to the overview of blocks for a list of all the blocks that you can use in a group page See Also For submitting a page to a group to receive instructor feedback please refer to the feedback section 5 4 5 Files The files area in a group holds all files that are uploaded by group members who have the permission to do so The uploading process works as the one in the per
142. method you have to move the users to another authentication method 5 4 Members Under Institutions gt Members you can add and remove members from one institution in bulk As site administrator you can always add members to an institution As institution administrator you can only invite users to become members You can filter users to display fewer and add to or remove them more easily from your institution e People who have requested institution membership e People who have not requested institution membership e People who are already institution members People who have requested institution membership If your institution allows self registration users who are not already members of your institution can request to join it See Also You can check your settings on self registration e when you are an institution admin Institution administration gt Manage institutions gt Settings gt Registration allowed e when you are a site admin Site administration gt Institutions gt click the Edit button Es next to the institution you want to check gt Registration allowed Users can ask to join an institution on their institution membership page Institution administrators receive notifications about membership requests Site administrators only receive notifica tions about users wanting to join No Institution Users to display People who have requested institution membership rl O Institution Career Servic
143. mily Font size Paragraph AL 3 Save changes Figure 8 19 Edit site pages 1 Choose the page you want to edit from the drop down menu 2 Change the text in the editor window Some text is obligatory 3 Click the Save changes button 8 2 3 Menus There are two menus in Mahara e Links and resources e Footer Links and resources The Links and resources menu appears to all users on most pages You can decide which links or files are available to everybody also those without a login and which ones only logged in users shall see 1 Choose which Links and resources menu you want to edit the public or the logged in users one 8 2 Configure site 119 Mahara documentation Release 1 4 Edit Public links and resources 1 Type 2 Name 3 Linked to External link Site file Figure 8 20 Add external links to the Links and resources menu 2 Choose the type External link 3 Give your link a name that will appear in the menu 4 Provide the full URL to the link including http or https 5 Click the Add button You can also link to files that you have uploaded to the site files area Edit Logged in links and resources hd 1 Type 2 Name 3 Linked to 4 External link j SNENA publicmanuali4 pdf site file Figure 8 21 Add a site file to the Links and resources menu 1 Choose which Links and resources menu you want to edit the public
144. ministrator to approve your request If you wish to cancel a request click the Cancel request button 4 Request membership of an institution Choose the institution from the drop down menu that you wish to join 5 You can provide an ID if you have one for this institution but that is optional 6 Click the Send request button and the institution administrator is notified of your request and will dea with it 106 Chapter 7 Settings CHAPTER 8 Site administration The site administration in Mahara is reserved for site administrators who have full privileges Institution administrators have fewer administrative rights and will be discussed separately 8 1 Overview 8 1 1 Navigation As site administrator you have an additional navigation item Site Administration When you click on it your navigation changes completely to give you quick acess to all the areas for the administration of Mahara ma El Open Source ePortfolios mah heh rah vero to think thinking thought Admin home Configure Site Users Groups Institutions Extensions Return to Site Figure 8 1 Top level navigation for a site admin once inside Site Administration When you click on one of the items a second level navigation opens up with the sub items You also see the sub items on the main page of the site administration 8 1 2 Register your Mahara site You can choose to register your Mahara site with mahara org and help us to build up a picture of t
145. n e Novell Edirectory e posixAccount rfc2307 e posixAccount rfc2307 bis e sambaSamAccount v 3 0 7 e MS Active Directory e default User atrribute Enter the attribute used to search for users It is often cn This field is required Search subcontexts Select Yes if you want to search for the users also in subcontexts This setting is required Distinguished name If you want to use bind user to search users specify it here It should look something like cn ldapuser ou public o org Leave this blank for anonymous bind Password Enter the password for the distinguished name LDAP version Choose the LDAP version you are using from the drop down menu This setting is required 10 11 TLS encryption Check this box if you use this encryption mechanism Update user info on login Check this box to update the first name last name and email address with the corresponding LDAP values at each login Enabling this option may prevent some MS ActiveDirectory sites users from subsequent Mahara logins We auto create users Check this box to create user accounts on Mahara automatically when a user autheticates successfully but does not yet have an account LDAP field for First Name Enter the name of the field in the LDAP record that contains the user s first name LDAP field for Surname Enter the name of the field in the LDAP record that contains the user s last name LDAP field for Email Enter the name of t
146. n bar Groups in Mahara can be used for collaboration among users as they offer the possibilities to e discuss topics in forums e create and edit pages together e share files e share pages e submit pages for assessment Note Groups can be created by every user staff or administrators only The site administrator decides that in Site Administration gt Configure Site gt Group Settings The Groups menu has a number of sub menus e My Groups Displays the groups that you administer or in which you are a member You can create new groups from here if you have the appropriate rights e Find Groups Lists all groups in the system and allows you to join or request membership in them if groups allow that e My Friends Displays your friends and gives you easy access to their profile pages e Find Friends Search for users in Mahara that you may wish to add to your friends list e Shared Pages Lists the pages that were shared with you directly with you as a friend or member of a group e Topics Shows the latest discussion topics in your groups 66 Chapter 5 Groups CHAPTER 6 Blocks Blocks for internal and external artefacts are used to compose portfolio pages and group pages There is a large number of blocks available in Mahara More can be used when plugins are installed 6 1 External content With the help of the external content blocks you can include RSS feeds external media or GoogleApps documents etc into a page
147. n the Plugin administration Group settings Mahara cannot only be used for individual work but also to work collaboratively in groups Some settings are available in that area Group Settings Who can create Groups Everyone rl Q Which users will be able to create new groups Who can create Public Groups Evyeryone 2 i ich users will be able to make groups that are viewable by the general public Allow Group Categories E lf checked admins will be able to create categories for users to assign their groups Figure 8 12 Group settings 1 Who can create groups You decide whether administrators administrators and staff or everyone can create 114 groups The default setting is the most permissive everyone because Mahara is user centered and gives the individual users a great deal of control over what they want to do If you choose to limit the group creation to administrators and staff these need to be contacted to set up groups There is no internal group request system Chapter 8 Site administration Mahara documentation Release 1 4 2 Who can create public groups Choose whether everyone or only administrators can create public groups These are groups for which you do not need to be a member of the group or even have a login to Mahara to view the group homepage member listing and discussion forums 3 Allow group categories If checked administrators can create categories for users to assign to their groups These
148. n the individual elements of the editor Dashboard Content Portfolio Groups Q 1 2 3 GO by Paula Paulsen Introduction to my portfolio Take a seat and explore Paula is social A big step after all You can find me virtually in many places Twitter Flickr YouTube Facebook Diigo Zotero Linkedin Feedback Place feedback ya Report objectionable material ga Print A Add page to watchlist Figure 4 3 An example portfolio page When you are the author you can click on the Edit button and make changes The individual elements in the screenshot are the following L See ae ee Title of the portfolio Author of the portfolio page Description of the page The Edit this page button is only visible to the portfolio author The artefacts that have been placed in the page Feedback area at the bottom of each page displays comments from users Place feeback button can be used by yourself and others to leave comments on the page If a page contains offensive artefacts users can report that to the administrator Print button to print the page 4 1 Pages 29 Mahara documentation Release 1 4 10 The Add page to watchlist allows you be informed when changes are made to the page 4 1 3 Edit a page You can edit an existing page in two ways 1 Click on the Edit button _ when you are on the Pages overview page 2 Click on the Edit this page button when you are on the actual page Warn
149. nces have the Match username attribute to Remote username setting unchecked This means that a user logging in using single sign on will log in as the local Mahara user whose Mahara username matches their SAML username attribute In this configuration someone with control over any SAML identity provider could gain control over any user account on that Mahara site by setting the username attribute appropriately In other words administrators of one institution could control users in other institutions To fix this site administrators of multi institution sites with SAML authentication in use should ensure that the Match username attribute to Remote username setting is enabled in each SAML enabled institution unless usernames are guaranteed to be unique across all SAML providers MNet XMLRPC authentication Use the XMLRPC authentication for connection a Mahara instance to a Moodle or other Mahara installation for sharing login information With Moodle 2 that does not only mean that you can log in to Mahara via Moodle but also that you can transfer certain activities into your Mahara portfolio from Moodle A Moodle site can only be connected to Mahara once no matter how many institutions you have set up 142 Chapter 8 Site administration Mahara documentation Release 1 4 Note You must have networking enabled in order to use this authentication method Administer Authorities awe OOOO OG mar OC jo Site name y y y e Applic
150. ns 149 Institution invitation Admin institution invitation 146 Existing institution members 146 Request institution membership 145 Institution membership Account 105 Institution pages Institutions 148 Institution staff Institutions 147 Institutions Add institution 137 Authentication IMAP 139 Authentication LDAP 139 Authentication method order 144 Authentication SAML 141 Authentication XMLRPC 142 Edit institution 138 Institution administrator 148 Index Mahara documentation Release 1 4 Institution files 149 Institution pages 148 Institution staff 147 Members 145 Share institution pages 149 Site administration 136 iPhone 159 Journal 17 86 Add attachment 18 Add image 18 Add image from Mahara 19 Add journal entry 17 Blocks 86 Display an entire journal 87 Display one journal entry 88 Display recent journal entries 88 Link image 18 Settings 17 Latest pages Blocks 85 Link image Journal 18 Mahara 3 E learning 4 Framework 3 Help 6 Manage collections Collection 37 Manage pages Collection 37 Members Group 55 Institutions 145 MNet 142 Mobile 159 My friends Blocks 91 Group 61 My groups Blocks 91 Group 49 My inbox Blocks 84 My pages Blocks 91 Navigation Blocks 80 Notifications Account 103 Overview Group 49 Page 27 Site administration 107 Page 27 169 Mahara documentation Release 1 4 Create 27 Edit 30 Overview 27
151. number of filter options to show only the resources that you wish to see 1 The default view is to sort your tags alphabetically Capitalised tags are treated before non capitalised tags 2 You can also sort tags by frequency showing the most frequently used tags first Oo You can click on any tag and filter the artefacts and pages you have according to them The number in paren theses tells you how many times a tag occurs in your resources The filter term is repeated You can sort the results by their title or date You can filter your results by specific artefact types or just show portfolio pages The title of a resource its description if available and its associated tags are displayed The creation date and time as well as the type of resource is shown N A Aa A Click the Edit tags button to make changes to your tags 4 8 3 Edit tags You can edit your tags to correct spelling mistakes or delete a tag 1 Select the tag that you want to edit 46 Chapter 4 Portfolio Mahara documentation Release 1 4 My Tags 1 2 Edit Tags Sort tags alphabetically Sort tags by frequency 2011 1 Helpsheets 4 Quick reference 1 Test 1 Th 1 activities 1 appraisal evidence 20411 1 blogging 4 comment 1 conference 7 conference 4 copy 1 culture 4 cv definition 1 eteaming 3j e portfolio 1 education 9 eportiolio 2 external 4 guide 1 learning 3 math 1 media 1 mobile
152. o include as much or as little information as you wish Most fields are free form fields Note Mahara is being used around the world Therefore some information here or later on in the r sum do not apply to you If you do not need them you do not have to fill in the fields e Date of birth Either choose your date of birth from the calendar or enter it in the format YY Y Y MM DD e g 1978 01 30 when you want to say that you were born on 30 January 1978 e Place of birth Enter your place of birth You can also enter the country you were born in e Citizenship Fill it in as it is shown in your passport e Visa status As employment laws vary between countries you may wish to include your work or travel visa status within your r sum where relevant 20 Chapter 3 Content Mahara documentation Release 1 4 e Gender Select the one that applies to you e Marital status Provide it if it is relevant Click on Save when you want to keep that information 3 5 2 Education amp Employment This part of the r sum allows you to create a record of your academic and professional qualifications as well as your work experience The process of creating an entry for your education history and your employment history is similar Therefore the process is explained only once 1 Click the Add button to start a new entry 2 Fill in all the fields that are marked in red and with an These fields are required to have a minimum of inform
153. o set it up in the wiki 1 4 Site statistics You can view some statistics about your Mahara site that give you an indication of how your site is used Full site information The full site information gives you information about e Installation date of your site e Number of registerered users Users 1 e everybody who has an account e Number of active users i e users that have at least logged in once and have done something e Number of groups and average group membership of a user e Number of pages and average pages per user with pages e Database size e Disk usage e Mahara version e Information on the cron Users On the Users tab of the site statistics you see information about e the average user 8 1 Overview 109 Mahara documentation Release 1 4 Site Installed 19 January 2011 Users 10 Active users 6 today 9 since 27 December 11 all time Groups 4 On average each user is in 0 6 groups Pages 43 Users who make pages have about 3 8 pages each Database Sire 12 2MB Disk Usage 34 5MB Mahara version 1 4 1testing latest version is 1 4 1 Cron Running normally Figure 8 5 Overview of the site average number of friends with the name of the person with most friends average number of pages with the author of the most pages average amount of file quota used with the user who has used most e daily user statistics with information about how many users logged in were created and existed
154. o topics in this forum Figure 5 12 Add a new topic to a forum Note An administrator also always has the buttons Edit forum and Delete forum available to make changes to the forum set up 1 Subject Type the concise description of what you wish to discuss in this forum thread 2 Body Elaborate on the topic 3 Sticky admin only setting to keep the topic at the top of the forum threads 4 Closed admin only setting to prevent others from responding to this post Moderators and administrators can still post replies 5 Click the Post button to send off your discussion topic or click Cancel to abort your action Note When you write your forum topic i e your first post and any other subsequent post you have formatting options at your hands in the visual editor when it is enabled It also allows you to insert images into your post However you should not copy the URL of one of your images from your Files area This image is only displayed to you unless it is also included in page that you made available to this group logged in users or the public Permissions on artefacts are governed by the permissions set on the page s in which they are included In some groups you may be able to upload files into the group thus allowing every group member to see the file You could link it then in your forum post but must be aware that any group member could delete the image Once you have finished writing your forum topic it is displayed in t
155. ocks that pull in external content into a portfolio page are accessible via the artefact chooser e External content contains blocks to place RSS feeds external media or GoogleApps documents etc into a page 32 Chapter 4 Portfolio Mahara documentation Release 1 4 This area shows a preview of what your page will look Drag blocks below this line to add them to your page layout You can drag blocks arou Take a seat and explore Hg a 2 1 Le Li a Paula is social fatter all i Figure 4 8 You can use the Add and Remove buttons for quick changes to the layout when you have enabled them External content Files images and wideo General Journals Profile R sum be Google External Feed External Video Google Apps Embed an external RSS or ATOM feed Embed external videos Embed Google calendar or docs Figure 4 9 All artefacts are accessible via a number of tabs in the page editor e Files images and video holds blocks for Mahara files that can be displayed as links in folders or in the case of images and videos directly in the page e General artefacts that are of a general nature e Journals various artefact blocks which allow you to place journals journal entries into a page e Profile choose profile information to display in a block e R sum display your entire r sum or only parts of it See Also The functionality of each block that you can use in your portfolio pages and in g
156. one word without numbers and symbols 2 Institution display name This field is required It is the name that all users see throughout the site to identify this institution 3 Institution expiry date Set the expiry date for this institution by selecting the year month and day from the drop down menus when taking the checkmark off the Not specified check box Institutions do not expire by default 8 5 Institutions 137 Mahara documentation Release 1 4 9 10 Note e If you specify an expiry date for this institution two things will happen Once the warning time for insti tution expiry has been reached site and institution administrators will be emailed about this institution s impending expiry e If the auto suspend expired institutions option is set then once the expiry date has been reached this institution will be automatically suspended and users of this institution will no longer be able to log in e The warning time for institution expiry and the auto suspend expired institutions options can be found in the institution settings under Site Administration gt Configure Site gt Site options Registration allowed Check this box when you want to allow self registration of new users As institution administrators you will be asked to confirm that users can join your institution If you decline their account will be associated with No Institution When you do not allow registration nobody can ask to join you
157. onnect Mahara and Moodle to save certain content you created in Moodle through the portfolio feature In order to use networking site wide with any institution you need to 1 Choose Yes from the drop down menu at Enable networking 2 Decide whether you wish to auto register all hosts or not If you choose Yes an institution is created for any host that connects allowing these users to log in to your Mahara site We recommend you leave the default No because that gives you more control over which Moodle or Mahara instances can connect 3 Click the Save changes button Depending on which site you wish to connect you may need to provide some of the other information on the page in particular the WWW root and the public key See Also The comprehensive guide for setting up a Mahoodle can be consulted when connecting Mahara and Moodle 8 2 5 Pages You create and copy site pages like regular portfolio pages You do not have all blocks available Check the blocks in various contexts for blocks that you can use in site pages Once you are done creating your site pages you can share them with others on Mahara 8 2 6 Share You share site pages like any other page See Also Refer to the share options for regular portfolio pages for further information 8 2 Configure site 121 Mahara documentation Release 1 4 Networking Mahara s networking features allow it to communicate with Mahara or Moodle sites running on the
158. or Mahara 1 4 released on 13 June 2011 Table of contents Contents 1 Mahara documentation Release 1 4 2 Contents CHAPTER Introduction Welcome to the Mahara User Guide This user guide is designed to provide documentation for people who will use Mahara on a day to day basis This document is designed to be read by any user of Mahara as most users will have access to the features documented here Site and Institution Administrator functionalities are covered in a separate section of this guide Without any further ado let s begin 1 1 What is Mahara If you re wondering what Mahara or an ePortfolio is why you might want one and what it can do for you then read on you re about to find out At the simplest level Mahara is two things an ePortfolio and a social networking system combined An ePortfolio is a system in which students can record evidence of lifelong learning such as essays artwork or other such things they produce that can be stored digitally Such things are known as artefacts in Mahara Social networking systems need little introduction think Bebo Facebook or MySpace Basically they give a way for people to interact with their friends and create their own online communities But Mahara is much more than just a place to store files Mahara also includes blogging a resum builder and Moodle integration 1 2 The Mahara framework With Mahara you control which items and what information wit
159. or the logged in users one 2 Choose the type Site file 3 Give your site file a name that will appear in the menu 4 Choose the file you want to display 5 Click the Add button Once you have added links and files to your menus you can edit or delete them Note If you wish to display your links and resources in a specific order map that order out before you add the links and files because you cannot change the order afterwards Links and Resources Mahara 1 4 user manual Mahara wiki Discussion forums Figure 8 22 Links and resources menu result Footer menu You have control over which links are displayed in the footer on each page 120 Chapter 8 Site administration Mahara documentation Release 1 4 Footer Menu Enable or disable the links in the footer Terms and Conditions 1 Privacy Statement Ej About Ej Contact Us 2 Save changes Figure 8 23 Footer menu 1 Select which pages shall appear in the footer on each page You can change the text of Terms and Conditions Privacy Statement and About in Edit site pages 2 Click the Save changes button to save your selection 8 2 4 Networking Mahara s networking features allow it to communicate with Mahara or Moodle sites If networking is enabled you can use it to configure single sign on SSO for users who log in at either Moodle or Mahara or allow users from another Mahara instance to access yours From Moodle 2 0 on you can c
160. oup s homepage including a time stamp Pages submitted to this group Time of submission i i a So PE a Overseas experience 04 February 2072 6 35 PM Paula Paulsen Figure 4 25 Submitted page with time stamp You can now give feedback on that page and then click on the Release page button so that the other user can continue working on this page 4 7 Feedback for assessment 45 Mahara documentation Release 1 4 4 8 Tags Tags are keywords that you can give to artefacts and pages in your portfolio to find them more easily later on Note A site administrator must have the tag cloud enabled for you to use this feature 4 8 1 Tag cloud You can see your tag cloud in the sidebar when you are in the Content and Portfolio areas Configure how many different tags you wish to display in your tag cloud in your account settings Tags 1 conference conference culture e eaming education sma leaming mobile moderation myportfolio myPotibio nz phoiol photos profile refecing reflection vdeo wellington workbook Figure 4 26 Tag cloud 1 Click on the Tags heading to be taken to all your tags 2 Click on any tag to see all artefacts and pages from your portfolio area that have this tag associated Note The more you use a tag for your files journal entries and pages the bigger its font size in the tag cloud 4 8 2 My tags On the My tags page you see all your tags and the artefacts and pages associated with them You have a
161. ournal entry 8 Save your entry 3 4 3 Add a file as attachment to a journal entry 1 Click on the Add a file button and then Select the file s from your Files area that you wish to attach 2 Alternatively you can Upload additional files 3 If you attached a file that you do not wish to attach anymore you can Remove it 4 Once you are done you can click the Close button Name Description edmedia png testing En Upload file Browse Max upload size 32MB f Home Name Description Size Date edmedia png testing 112 2 02 08 2011 1 E 200711_twitter zIP 23 7K 11 10 2011 Figure 3 6 Attachments for journal entries 3 4 4 Add an image to a journal entry You can add images to your journal entry in two ways 1 Link to the image that is available elsewhere online 2 Use an image that you have on Mahara 18 Chapter 3 Content Mahara documentation Release 1 4 Link to an image online Images that are freely accessible online are easy to add to a journal entry However make sure that you have the permission to use this image in your portfolio 1 Go to the visual editor and click on the Image button 2 Paste or type the image URL into the Image URL field It must start with http or https 3 Provide a brief description for your image 4 Select the alignment to the text for your image 5 Change the dimensions of your image if they are too large If the image is
162. page is published Creative Commons License Configure Block Title Creative Commons License 1 Allow commercial uses of your work 2 E Yes No Allow modifications of your work 3 Yes Yes as long as others share alike No Save Remove 4 Figure 6 12 Configure the Creative Commons block 1 Block Title Choose a title for your document block 2 Allow commercial uses of your work Decide whether users can re use your work for commercial purposes 3 Allow modifications of your work Decide whether others can remix your work and create something new and if so under which conditions 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts See Also For more information about the licenses and their terms visit the Creative Commons web site 6 3 2 Navigation 80 Chapter 6 Blocks Mahara documentation Release 1 4 Add a navigation block to display links to pages in a collection Note You must create at least one collection first in order to use this block Navigation Configure Block Title 1 Seta block title If no title is provided here the tile of the collection will be used Collection Academic portfolio gt Save Remove 3 Figure 6 13 Configure the navigation block 1 Block Title The title of the co
163. ple com SMTP Port Specify port number if SMTP server use different from 2 User IF SMTP server requires authentication enter user credentials in the corresponding fields Pass ation enable it here Emails come out as from this address SMTP Encryption None gt OM If the SMTP server encry System Mail Address Figure 8 17 Email settings Enter the credentials required for your proxy to authenticate your web server in Configure site SMTP host If you want to force Mahara to use a specific SMTP server instead of the system one enter its hostname here e g smtp example com It is possible to specify more than one host by separating them with semicolons e g smtpi example com smtp2 example com but keep in mind that all other settings e g authentication credentials and port numbers will apply to all listed servers It is not possible to specify different credentials for each server in this list This feature is useful when SMTP host authentication is not required or you list different frontends for the same mail server in which case other settings will work SMTP port If your SMTP server uses a port number different from 25 you may specify it here When encryption is enabled the default ports are 465 for SSL and 587 for TLS You only need to specify a port number if it is different from these Check the correct settings with your mail service provider User If your SMTP server requires authentic
164. r If you use a file in a journal entry and or on a page you are warned before deleting the file so that you don t delete it by accident 3 3 5 File quota The site administrator of your Mahara site decides how much space you can have to store files This can vary across institutions You can check your file quota in the sidebar in your Files area Quota You have used 0 0MB of your 100 0ME quota Figure 3 5 File quota 3 4 Journal The Journal is a tool with which you can record your thoughts and experiences online By adding your journal or individual posts of it to a page you can allow other users to place feedback and comments on it Thus you can create a dialogue with your audience Per default every user has one journal available Tip If you wish to use more journals e g to put your writing into categories so that you can make all posts from one category available in a page without having to select each journal entry you can go to your Settings and select Enable multiple journals 3 4 1 Change your journal settings You can change the title of your default journal and all others if you have enabled multiple journals and add a description as well as tags 1 Click on the Settings button for your journal 2 Change the title 3 Add a description for your journal You can format it as you wish 4 Add tags to your journal for easier searching later on Tags that you have already used elsewhere are availab
165. r institution or leave it without your permission Default membership period You can set how long users will remain associated with this institution per default Choose an option from the drop down menu and then specify the number of days weeks months or years After this length of time the users will be removed from the institution Users will receive an email before this time reminding them that they will be removed soon However that does not mean that they will lose their account They will still have that Theme Use the drop down menu to choose the theme that you wish to use for this institution All pages in that institution will receive that theme When users from other institutions view portfolio pages that were created in this institution they will see this institution s theme on these pages If Site Default is selected when a site administrator changes the site default theme the theme for the users of this institution will change too You can install more themes in the theme folder on the server Check out the community contributed themes Maximum user accounts allowed Specify the maximum number of accounts that can be created in this institution If you leave this field blank there is no limit to the number of accounts Locked fields Put a check mark into each check box for which users are not allowed to change the value Disabled check boxes are for profile fields which are locked in the institution settings for No Institut
166. r of pages to show 5 Between 1 and 100 Save Figure 6 19 Configure the latest pages block Remove 1 Block Title The automatic title for this block is Latest pages You can set another one if you wish 2 Maximum number of pages to show Decide how many pages shall be shown on your dashboard You can choose between 5 and 100 3 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 3 8 Group Info This block is a default block on the group homepage There is no configuration possible The block contains infor mation about e group administrator e group type e group creation date e number of group members e number of pages created in the group e number of files uploaded to the group 6 3 General 85 Mahara documentation Release 1 4 e number of folders created in the group 6 3 9 Group Members This block is a default block on the group homepage You can display member profile pictures and their names Members Configure Block Title 1 set a block title A default title will be generated if you leave the title field blank Shown Members 12 F 2 The number of members you want to display Order Latest You can choose to display the latest group members or a random selection ES EI Figure 6 20 Configur
167. rd Content Portfolio Groups Export Your Portfolio This tool exports all of your portfolio information and pages but it does not export your site settings Choose an export format 2 Standalone HTML Website Creates a self contained website with your portfolio data You cannot import this again but its readable in a standard web browser C Leap2A Gives you an export in the Leap 2A standard format You can later use this to import your data into other Leap2A compliant systems although the export is hard for humans to read What do you want to export G C All my data Just some of my pages C Just some of my Collections Pages to export select all Reverse selection 4 Overseas experience 123 G0 Work and interests _ Click to preview Introduction to my portfolio F Click to preview FE Click to preview Daily Blogs Presentations over the years _ Click to preview F Click to preview Generate export 6 4 5 Export 43 Mahara documentation Release 1 4 Note If your export gets stuck in the process and the progress bar does not move along at all your server settings may prevent long operations to avoid slowing down You will need to contact your site administrator e g via the Contact Us form in the footer of your Mahara instance 4 6 Feedback Giving feedback is an essential component for portfolio work You can give feedback not only on individual artefacts but on entire portfolio p
168. re enabling this option Allow Mobile Uploads lf enabled users will have the option of setting an authentication token content uploaded with this token will be saved as artefacts HTML editor User defined rl Defines whether or not the HTML editor is enabled globally or whether users are allowed to enable disable it themselves Figure 8 18 General settings 1 Allow public pages If checked users can create portfolio pages that are accessible to the public rather than only to logged in users 2 Allow public profiles If checked users can set their profile pages to be accessible to the public rather than only to logged in users However only logged in users can use interactive features such as the wall 3 Enable portfolio search If checked the Search My Portfolio side block is displayed in the Content and Portfolio sections of the site 4 Enable tag cloud If checked users see a side block in the Content and Portfolio sections of the site with a list of their most frequently used tags 5 Maximum tags in cloud Enter the default number of tags to display in user tag clouds Users can change this number in their account settings 6 Small page headers If checked a small header and site navigation block are displayed when viewing or editing portfolio page instead of the standard header This option gives more space for the portfolio content itself 7 Show online users If checked users see a side block with a list of
169. recognised correctly you have the image s dimensions displayed ON Add a border to your image if you wish to do so 7 Add more space around the image by adding a number in Vertical space and or Horizontal space 8 Click the Insert button Font family Font size Paragraph by u ra o M Il ll ll Insert image Image URL 2 Attached image Description Alignment E a 4 Dimensions x O Border Vertical space Horizontal space Q Figure 3 7 Link an external image in a journal post Note The dimensions are given in pixel The first value is for the width and the second one for the height Only change one of the dimensions and delete the value from the second to retain the original proportions of the image If you are not happy with how the image looks in your journal entry select it it will get little square handles and click on the Image button again to make adjustments Add an image from Mahara 1 Attach the image to your journal entry 2 Go to the visual editor and click on the Image button 3 4 Journal 19 Mahara documentation Release 1 4 Choose the image from the drop down list Attached image Provide a description for your image Select the alignment to the text for your image Nn Or A Change the dimensions of your image if they are too large IF the image is recognised correctly you have the image s dimensions
170. requested membership of 03 02 2012 42 Re Correcting typos and over writing manual groups with csv files 03 02 2012 Da has requested membership of x 03 02 2012 oe ee Xe SE ot 1 See eee ee ee eee ee ee ee ee Figure 7 5 Your inbox Activity type You can filter your notifications according to an activity type to see only a subset of all your notifications Subject The subject of the notification is linked so that you can click on it and get to the text of the notification Date View when the notification was sent Read You can select individual or all notifications on that page that you want to mark as read Click the Mark as read button to mark the previously selected notifications as read Notifications that are sent to your email are marked as read automatically Delete Select one or more notifications on that page that you want to delete Click the Delete button to permanently delete the notifications that you had selected for deletion Navigate through all your notifications with the help of the page navigation bar You can delete all notifications at once That will delete every notification no matter whether you see them on the screen or not They cannot be retrieved again Only when you had sent messages to your email will you still be able to view them if you have not deleted them there as well 7 3 Inbox 105 Mahara documentation Release 1 4 7 4 Institution membership Yo
171. ries 1 Enable group categories for the entire site by placing a checkmark into the check box and then click the Submit button 2 Existing group categories are listed 3 Create a new group category by typing its name and then clicking on the Add button 4 Edit a group category name by clicking on the Edit button 2 change the name and then click on the Update button If you want to abort the action click on the Cancel button 5 Click on the Delete button Ed to permanently delete a group 8 4 Groups 135 Mahara documentation Release 1 4 Note Group categories are not hierarchical and are available to everybody on the site Any user who can create groups can assign a group category 8 5 Institutions You can use Mahara as multi tenanted instance That means that several different institutions can share one Mahara installation That allows users from these different institutions to e share portfolio pages with each other e give feedback on each other s pages e work collaboratively in groups across institution boundaries In the Site Administration you can set up as many institutions as you wish Institution administrators can only admin ister their users but not make any changes to site settings You can also use the possibility to set up institutions if you wish different parts of your organisation to use different themes have different default settings and or authentication methods 8 5 1 Overview On Site Admini
172. rnet or all logged in users decide carefully whether you want to display your street address and or phone number Contact Information Configure u Block Title Contact Information 1 Email Address Don tshow email address paula paulsen net Fields to show Official Website Address 3 Personal Website Address Blog Address Town Country 5 results EU ES Figure 6 25 Configure the contact information block 1 Block Title Choose a title for your block 90 Chapter 6 Blocks Mahara documentation Release 1 4 2 Email Address Decide whether to display one of your email addresses that Mahara knows 3 Fields to show Decide which fields shall appear on the page Put a checkmark in front of each one that you want to show Displayed are only the ones for which you provided content 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 5 2 My Friends Add a block that displays your friends profile pictures and their names to your profile page This is a default block on your profile page You only need to place the block into your profile page There is no further configuration possible 6 5 3 My Groups Add a block that displays your groups to your profile page It 1s a standard profile page block You only need to place the block in
173. rom other users 4 _ Do not allow anyone to send me messages 0 Allow people on my Friends list to send me messages Allow anyone to send me messages Language Site Default English gt Show controls to add and remove columns when editing a page E T Enable multiple journals 7 C By default you have one journal If you would like to keep more than one journal check this option Maximum tags in cloud 20 Maximum number of tags to display in your Tag Cloud Show information about Mahara on the home page Mobile upload token Enter a token here and on your phone to enable uploads note it wil change automatically after each upload lf you have any problems simply reset it here and on your phone Figure 7 3 View and change your general account options 102 Chapter 7 Settings Mahara documentation Release 1 4 1 Friends control Choose whether other users may add you to their friends list If you are added to a friends list the owner of that list is added to your list When you remove someone from your friends list you are also removed from their list 2 HTML editor An HTML editor is available for use on some sections of the site This is known as a What you see is what you get WYSIWYG editor This allows you to apply formatting to your text like in a word processor If the editor is turned off you can only enter plain text If you do not have this option the site admin may have disabled it 3
174. roup pages is outlined in the section on the individual artefact blocks 4 2 3 Page layout area The page layout area is the place where you arrange all your artefacts for display in a portfolio page You should know the following about this area e All artefacts are placed into it by dragging and dropping their blocks into this space e The artefacts are arranged as a series of continuous blocks per column e There are no rows only columns Blocks are placed beneath each other within a column but they do not align with blocks in another column to form a single row unless they have the same height You can drag and drop blocks by clicking on their headings e You can change the settings of a block by clicking on its Configure button a 1 Click on the block of the artefact that you want to include in your page and drag it into the page layout area 2 When you see the dotted rectangle drop the block into it to put it onto your page 3 Follow the on screen instructions on choosing the specific artefact you wish to display Please refer to the artefact block for more information on each block s settings See Also 4 2 Page editor 33 Mahara documentation Release 1 4 External content Files images and video General Journal ig blocks below this line to E i a ourtral Entry Display one journal entry Journals Fa 1274 Journal Entry Recent Journal Entries Journal Entry Configure 3 Block Titl
175. rs 2 Imu 4 mediateach 1 ple 1 pln 1 presentation 6 tutoring 1 uni Iu 2 2011 showcase Enter comma separated tags for this item Items tagged with profile are displayed in your sidebar Name display Display Name Paula Paulsen xl 5 format you want people who look at your page to see your name How do Figure 4 6 Provide as much information as possible to distinguish and to be able to search your portfolio later on You can make changes to these settings at any time 1 Page Title You must provide a title for your page Automatically every page is called Untitled 2 Page Description You can write a brief description for your page e g its purpose this description is displayed on the overview page and on the portfolio page itself 3 Tags If you have already tagged artefacts or other portfolio pages you can choose from your existing tags This makes it easy to avoid spelling mistakes 4 If you either do not yet have tags or need to use a new ones you can write them into the text box Separate multiple tags by commas 5 Name display format You must choose which name should be displayed when somebody else views your portfolio 6 Click the Save button to save your changes 4 2 Page editor 31 Mahara documentation Release 1 4 Edit layout You have 10 choices for your column layout from 1 column to 5 columns The 2 3 and 4 column layout options allow you to make certain
176. rt using the bulk export functionality on the other Mahara instance Then the bulk export file already contains all necessary files and mappings 2 Institution Choose the institution in which the users shall become members 3 Bulk export file Choose the bulk export ZIP file which contains all users that shall be created A new user account will be created for each of them 4 Email users about their account Check this option if the new users shall receive an email about their new account This is especially important if you change their username and if they do not know that their account has been moved 5 Click the Jmport button to start the process Please be patient as the import may take some time Note Before importing these new user accounts you can change the usernames for these new accounts in the usernames csv file that is included in the bulk export file 156 Chapter 8 Site administration Mahara documentation Release 1 4 Bulk import from scratch If you want to import user portfolios into one institution using their Leap2A files that you did not receive via the bulk export functionality you can still import them in bulk L 2 3 Un CO N 10 11 Note Create a folder e g mahara bulk import Create the CSV file usernames csv in the folder mahara bulk import Create a line for each user that you are importing that contains the username and the name of the ZIP file that contains the correspon
177. rtefact file You can select a file from your computer to upload by clicking on the Browse button Make sure that the file is not larger than the allowed upload size When the file was uploaded successfully it appears in your file list You can edit it by clicking on the Edit button to e change its file name but leave the file extension e add a description which will help you to identify the file easily e add tags which you can use to search your portfolio content e allow comments directly on the artefact Upload file He Browse Max upload size 32MB 1 ft Home Name Description size images presentations portfolio bibliography html bibliographic references to portfolio articles and books 22 6K D Edit file Name portiolio_bibliography html 6 Description bibliographic references to portfolio articles and books 6 Tags Show my tags bibliography portfolio research 7 Allow comments ef Save changes Cancel 1 Upload a file Create a folder Edit a file continue with Step 5 Delete the file Change the name of the file Nn On A W N Give the file a description to find it again more easily 14 Chapter 3 Content Mahara documentation Release 1 4 7 Give the file one or more tags You can choose from your existing tags 1f you wish Separate your tags with commas 8 Decide if users should be allowed to comment directly on the file 9 Save the changes You c
178. s 8 3 Users 133 Mahara documentation Release 1 4 Note Depending on your server settings and or the size of your installation you may not be able to upload all user accounts at once You may wish to upload them in bunches of 100 instead 8 4 Groups In the Groups menu of the Site administration you can e add administrators to groups e delete groups e manage group categories 4 1 Overview The first page you see when you click on the Groups menu is the Administer Groups page 1 Search a group by its name or category Group name The table is sorted alphabetically according to the group names Number of group members Number of group administrators Group type Group category NON ON A N Visibility 8 Click the Manage button 2 to add or remove group administrators 9 Click the Delete button 2 to delete a group 8 4 2 Add remove group administrators You can add to or remove administrators from a group by clicking on the Manage button 2 on the Administer Groups page Group administrators for Feedback Discussions Use the form below to promote and demote admins for this group If you remove a group administrator they will remain a group member Group admins potential Admins 3 Current Admins James Jetts james j Admin User admin Paula Paulsen paula Percy Pearle Percy Pearle percy a Petra Petterson petra Polly Potter polly Search 2
179. s in their user management It is a great function for troubleshooting a user account because you see everything as the user would without having to know his password Warning This function can easily be misused by an administrator because he can make changes to the user s portfolio and artefacts as well as participate in groups while logged in as that user Users should be aware of this function and that an administrator can enter their account Sites should have clear policies around the use of this function so that the privacy of users and their portfolios and collaborative work is protected Therefore there should also not be many users within an institution who have administrator rights 1 Click on the user s name to go to his profile page 2 Click on the Login as button to become that user You see a red bar at the top of the browser window telling you that you are masquerading as another user 124 Chapter 8 Site administration Mahara documentation Release 1 4 Account settings Paula Paulsen paula Login as Site account settings 2 Here you can view and set details for this user account Below you can also suspend or delete this account or change settings for this user in the institutions they are in Qu NOTE Saving the account changes will cause the user to be logged out if currently logged in Change username Reset password Force password change on next login Site Staff Site Administrator
180. s will receive an email each time the activity occurs e Email digest your primary email address will receive an email each day with a list of the activities of the last 24 hours Typically this email is sent at around 6 p m but this can be changed e Inbox your notifications area will display a list of activity notifications received e None This is only available to administrators for notifications that are only intended for administrators They can opt to not receive any notifications for certain types Chapter 7 Settings Todo Mahara documentation Release 1 4 Where can you change the setting for when the email digest is sent Note If you select either email or email digest all activities will also be recorded in your inbox as they happen They will all be marked as already read These notifications automatically expire and are removed from your inbox after 60 days 7 3 Inbox You can view your notifications for your account in your Inbox which you access from the top right corner next to Settings and Logout Inbox Activity type All types AdO 2 3 Read Delete Subject Date Select all Select all by has requested membership of 2 04 02 2012 by has requested membership of l 04 02 2012 New contactus 03 02 2012 sr has requested membership of 03 02 2012 by i has requested membership of 03 02 2012 by has requested membership of 03 02 2012 sr i has requested membership of Eo 03 02 2012 sr has
181. select institution settings search for users within their institution s suspend users within their institution s add users one by one or per csv file invite users to their institution remove users from their institution grant institution members staff and administrator roles create and share institution pages upload institution files Most of the functionality is very similar to what site administrators can do for users and in institutions 159 Mahara documentation Release 1 4 160 Chapter 9 Institution administration CHAPTER 10 Mobile Mahara You can user Mahara to a certain degree from a mobile device such as a smartphone or tablet that has internet browser capabilities Depending on the device not all functions may be available to you When you have an Android device or an iPhone you can use an application to upload files directly from your device to Mahara 10 1 MaharaDroid The open source software MaharaDroid enables Android devices to share upload content to a Mahara instance This can basically be any content that you can share on your Android mobile phone ot tablet You do not have to install any additional software for Mahara in order to use this functionality Follow the instructions on the MaharaDroid site for more information on how to set up the application and link it to your Mahara 10 2 PortfolioUp PortfolioUp is an image uploader for Mahara that can be used on the iPhone You need to install an a
182. ser not the real Mahara username 8 5 Institutions 141 Mahara documentation Release 1 4 Administer Authorities Institution attribute contains demo fs 1 Institution value to check against attribute 2 Ps Do partial string match with institution shortname User attribute Match username attribute to Remote username Update user details on login 6 g We auto create users 50 field for First Name 550 field for Surname 550 field for Email Figure 8 50 SAML 2 0 authentication 6 Update user details on login Check this box to update the first name last name and email address with the corresponding IdP values passed through at each login 7 We auto create users Check this box to create user accounts on Mahara automatically when a user autheticates successfully but does not yet have an account 8 SSO field for First Name Enter the name of the attribute passed by the IdP that contains the user s first name 9 SSO field for Surname Enter the name of the attribute passed by the IdP that contains the user s last name 10 SSO field for Email Enter the name of the attribute passed by the IdP that contains the user s email address 11 Click the Submit button to save your changes 12 Click the Cancel button to abort your changes Warning This security issue only affects sites which make use of the SAML authentication plugin and have more than one SAML identity provider By default SAML authentication insta
183. sonal files In contrast to the files in your personal files area there is an additional permissions setting When you have the permission to upload a file you can also determine additional permissions of who can view the file and edit its metadata An administrator has all rights but you can restrict them to regular group members or tutors in a course group e View You can see the file in the group files area and add it to a page e Edit You can edit the file name description tags and permissions e Publish You can include a group file in your personal portfolio pages 5 4 Inside a group 61 Mahara documentation Release 1 4 Name Description Size Date wizard pdf 209 1K 0201 2012 Edit file Name wizard pdf Description Tags Show my tags Permissions Role View Edit Publish re Admin Tutor Ej T E Member 7 Allow comments Figure 5 16 Setting permissions on a group file 5 5 My friends Your friends are special group on Mahara You can share your portfolio pages easily with them and get in touch with them quickly by going to this page They differ from a regular group in that they do not have discussion forums pages or share files If you do wish to do that with your friends you have to create a regular group for them You can request other users friendship in a couple of ways e Go to their profile page and click the Request friendship link e Go to the Find friends page and search for potential friends there
184. stitution request sent to administrator Group message automatically generated by the system e g user request for joining a group Feedback notification of any feedback or comments received on any pages artefacts or journal posts New forum post notification about new posts in forums to which you are subscribed Contact us messages to administrators that are sent via the Contactu us form Objectionable content messages to administrators that contain complaints by users about objectionable con tent Repeat virus upload messages to adminsitrators about users who repeatedly upload virus infected files Virus checking must be turned on Virus flag release messages to administrators about files that were released by the virus scanner You may select how you receive notifications for each activity type To do so go to Settings gt Notifications Notifications lf you select either of the email options notifications will still i System message Email l 1 Message from other users Email l Watchlist Email l New page access Email digest l Institution message Email l Group message Email l Feedback Email l New forum post Email l Contact us Email l Objectionable content Email l Repeat virus upload Inbox l Virus flag release None l Figure 7 4 Notifications 1 Select the notification type for each type of activity There are four notification types 104 e Email your primary email addres
185. stitution under Site administration gt Institutions gt Share Share Institution Career Service gt 1 Pages 2 Access list 3 Edit Access Secret URLs Career planning Logged In Users 4 5 Figure 8 59 Share institution pages 1 Select the institution from the drop down menu for which you want to see the institution pages 2 Pages All institution pages for that institution are listed here 3 Access list View the access permissions for the pages 4 Click on the Edit Access button to change the permissions of who can view and copy a page 5 Click the Secret URL edit button to define a secret URL for a page Sharing an instution page is very similar to sharing a portfolio page The only difference is that you can allow new institution members to receive a copy of an institution page immediately upon joining the institution 1 When you clicked on the Edit Access button on the Share page for institution pages click on the check box Allow copying under Advanced Options 2 Once you have put a check mark into that box the line Copy for new institution members will appear and you can place a check mark into that box if you wish all new institution members to receive that page automatically 8 5 Institutions 149 Mahara documentation Release 1 4 Advanced Options Allow comments Ti f checked users will be allowed to leave comments Mndernte comments will r Prem copy EZ o LECER ME e RE
186. stration gt Institutions gt Institutions you see an overview of all institutions that exist on this Mahara installation Admin home Configure Site Users Groups Extensions Return to Site Institutions Members Institution Staff Institution Administrators Pages Share Files Administer Institutions 80 Institution 2 Members Maximum Staff Admins 7 College 0 0 0 x School 2 o 1 University 2 200 o 1 No Institution 2 Edit Members Edit Staff f Edit Admins 9 4 Institutions 11 Figure 8 46 Overview page for institutions 1 Search for a particular institution by its name Institutions are listed alphabetically Number of registered members in this institution Maximum allowed members in this institution Number of institution members with staff rights oe eS Sl Number of institution members with institution administrator rights 7 Click the Edit button li to change institution settings 8 Click the Delete button 2 to delete an institution You can only delete an institution when there are no members in it 136 Chapter 8 Site administration Mahara documentation Release 1 4 9 Click the Add Institution button when you want to create a new institution 10 Click the Edit Members button when you want to add or remove members from an institution 11 Click the Edit Staff button when you want to add or revoke staff rights for an institution member 12 Click the Edit Admins button when
187. t folder Parent folder edmedia_square png Edit Low sun over the Sounds jpeg Edit Point Bonita jpg Edit Show Description Width specify the width for your image in pels The image will be scaled to this width Leave it blank to use the original size of the image Figure 6 10 Configure the image block 78 Chapter 6 Blocks Mahara documentation Release 1 4 Display an embedded video or audio file from your uploaded files You can display mp3 mp4 and flv files Embedded Media Configure Block Title Embedded Media 1 Media Name Description 7 E DataPortability and Me fiv My Files Site Files 2 Upload file Browse Max upload size 214MB 3 Upload ft Home media 4 Name Description Tags Parent folder Parent folder 5 6 DataPortability and Mefilv ET Preacher Man mp3 Edit Select Width Height Figure 6 11 Configure the media block 1 Block Title Choose a title for your block 2 Files area Choose from which area of Mahara you would like to select a file If you are not a member of a group and not an admin you may only see My Files If you have access to files elsewhere these contexts are shown as well e g the Site Files 3 Upload file You do not have to go back to your Files area in Content in order to upload a file You can do so directly from this screen 4 Folder path The breadcrumbs show in which folder you are
188. test comment on the page as well as its author and the date are displayed 5 7 Shared pages 65 Mahara documentation Release 1 4 6 By clicking on the View comment button you can read the entire comment 5 8 Topics Topics is a list of the discussion topics from all the groups in which you are a member The topics are sorted in reverse chronological order starting with the latest comment Topics Recently updated topics in your groups Topic Posts Last post First meeting 1 1 Hello The first meeting of the Portfolio Task Force at the unversity will Portfolio task force gt General Discussion Paula Paulsen 02 Jan 20 16 Peer feedback in ePortfolios 2 4 Hi agree with Paula This is an important ePortfolio feedback method Feedback Discussions gt Feedback methods Petra Petterson 07 Jan 18 26 2 results Figure 5 23 The latest posts in discussion forums 1 The title of the forum topic as well as the group and the forum in which this topic is discussed are shown They are all linked so that you can easily go to them 2 The number of posts in this discussion topic is displayed 3 The beginning of the latest comment in the topic is displayed as well as the name of the author linked to the author s profile page and the date and time when the comment was made 4 The total number of forum topics is displayed When there are many forum topics 10 are displayed per page and the rest can be reached via a navigatio
189. the necessary changes 5 3 Set up a group 53 Mahara documentation Release 1 4 Warning You can change the group type to a different one Please be careful if you do so especially from a controlled course group If users have submitted portfolio pages to that group they remain locked eve when you change the group type 5 4 Inside a group Note It depends on your role in the group whether you can access change certain functionalities that you see in the screenshots and described in the text 5 4 1 Group homepage The group homepage is the central space for a group There you can get a quick overview of the group and reach all the places that you wish to take a look at in a group You see a few things per default on the group homepage Intern sh j p prep arati on 1 You a se a member of this group About Members Forums Pages Share Files Group admins Re Petra Petterson 4 Group type Invite Only Created 20 November 2011 Members 2 Pages 2 Files 0 Folders 0 Latest Forum Posts 5 There are no posts in this group yet Go to forums View all Members of this Group Figure 5 7 Group homepage for an Invite only group 1 Group name 2 If you are a member in the group you see your status and whether you can leave the group or not If you are an admin of the group you see the Edit and Delete buttons 3 Group navigation 4 Basic information about this group e Group administrators so that you
190. ther system that already provides this functionality or if you do not wish your users to use that func tionality However the decision about hiding a functionality should be considered thoroughly as it may also mean that users may not be able to have as many artefacts available to them In the following only the plugins that have additional settings are discuessed Blocktype File internalmedia Configure which file types users can embed into the Embedded Media block If you disable a file type that has already been used in a block it will not be rendered any more 150 Chapter 8 Site administration Mahara documentation Release 1 4 Mahara comes with Flowplayer a media player that can play flv mp4 in H 264 format and mp3 files Videos are embedded and audio files played with the help of this player Other video file types can be enabled but users must have the appropriate software installed on their computers and the respective plugin enabled in their browsers to play them Plugin Administration blocktype file internalmedia Configure which file types users can embed into this block If you disable a filetype that has already been used AVI Video File FLY Flash movie gy MP3 Audio File MP4 Video File 7 MPEG Movie Quicktime Movie 7 SWF Flash movie WMV Video File 7 Figure 8 61 Configure the Embedded Media block 1 Select the file types that you wish your users to be able to show on their portfolio pages
191. tion Install and configure plugins HTML Filters Enable new filters for HTML Purifier Figure 8 2 Site admin overview page Register your Mahara Site You can choose to register your Mahara Site with mahara org and help us to build up a picture of the Mahara installation base around the world Registering will remove this notice You can register your site and preview the information that will be sent on the Site Registration page Figure 8 3 Register your Mahara site 108 Chapter 8 Site administration Mahara documentation Release 1 4 e When your site was installed e How big the database is e How much sitea data has been accumulated e Which version of Mahara you are running e Whether your cron is running or not Mahara Site Information ul View Full Site Statistics Site Installed 19 January 2011 Database Sie 12MB Disk Usage 27MB Mahara version 1 4 1testing latest version is 1 4 1 Cron Running normally Figure 8 4 Site information If you have problems with your Mahara instance and you request information from the community in the forums this information esp about your version and the cron are useful to have Furthermore the version number allows you to check that you have the latest security release of your Mahara version installed Note The cron job is very important in Mahara as a number of vital tasks are only performed when it is running You can find more information of how t
192. tion click the Remove button 6 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 6 2 3 Image Gallery Select a folder with images or individual images to show in a gallery 1 Block Title Choose a title for your image gallery block 2 Image Selection You can choose to display all images from a specific folder or you can select the images individually 3 Files area Choose from which area of Mahara you would like to select a file If you are not a member of a group and not an admin you may only see My Files If you have access to files elsewhere these contexts are shown as well e g the Site Files 4 Folder path The breadcrumbs show in which folder you are currently 74 Chapter 6 Blocks Mahara documentation Release 1 4 Image Gallery Configure 6 Block Title Image Gallery D Image Selection Display all images from one of my folders will include images uploaded later 2 O will choose individual images to display Folder Name Description p images My Files Site Files 3 Name Description Tags Style Thumbnails O Slideshow Width 75 Specify the width for your images in pixels The images will be scaled to this width Figure 6 8 Configure the image gallery block 6 2 Files images and video 75 Mahara doc
193. to view or hide this infor mation 3 5 R sum 21 Mahara documentation Release 1 4 3 5 3 Achievements In Achievements you can collect information on e certifications accreditations and awards e g Chartered Accountant Registered Nurse Award for Best Actress e books and publications e professional membership e g in the American Philosophical Society The process of adding editing and moving entries is similar to the process for Education amp Employment L 2 ON a A Click the Add button to start a new entry Fill in all the fields that are marked in red and with an These fields are required to have a minimum of information Fill in the other fields if they are relevant for you Click the Save button right below the Description to save your entry Click the Add button to add more items Use the up and down arrows to change the order of the individual items in your history Click the Delete button s to remove an entry from your list Certifications Accreditations and Awards Date Title January 2001 Certified trainer July 2009 Blended learning facilitator Add Books and Publications Date Title 2011 The ePortfolio in Higher Education Facilitating the transfer from K 12 to university Add Professional Memberships Start date End date Title 2010 AACE Figure 3 9 Achievements provided in the R sum Note Click the title of your certificat
194. to your profile page There is no further configuration possible 6 5 4 My Pages Add a block that displays your pages to your profile page It is a standard profile page block This block should stay on your profile page because it is an easy way for other users to access your pages You only need to place the block into your profile page There is no further configuration possible Note When a user views your profile page he only sees the pages to which he has access That also means that you see all your pages while others may see none or just a few 6 5 5 Profile information Add a block with profile fields to your page Note Only display as much information as you wish anybody to see Especially when you make your pages available to the public 1 e everybody on the internet or all logged in users decide carefully whether you want to display your street address and or phone number 6 5 Profile 91 Mahara documentation Release 1 4 1 Block Title Choose a title for your block 2 Fields to show Decide which fields shall appear on the page Put a checkmark in front of each one that you want to show Displayed are only the ones for which you provided content 3 Profile Picture Choose to display one of your profile pictures or none 4 Email Address Decide whether to display one of your email addresses that Mahara knows 5 Introduction Text If you do not want to display the introduction text from your profile you
195. tsize Format photography hiking sailing debate ese ee Figure 3 12 Example of interests for a r sum 24 Chapter 3 Content 3 6 Mahara documentation Release 1 4 Plans Plans are simple ToDo lists They are particularly well suited to plan medium and long term endeavours A plan can consist of a number of individual activities with which completion dates are associated 3 6 1 Create a new plan L Go to Content gt Plans Click the Create new plan button Give your plan a title 2 3 4 5 Give your plan a description It is visible when you select a plan for inclusion into a portfolio page Click Save plan Now you can add individual tasks to your plan 3 6 2 Add tasks to a plan There are several ways to add a task to a plan e Click on Add task right after you saved your plan e Click on Content gt Plans gt the title of the plan gt New task e Click on Content gt Plans gt the Manage tasks button 22 gt New task Once you are in the New task screen you can create your new task L Plan Presentation on Mahara tasks Enter a title for your task Provide a completion date This is compulsory and allows for tasks to be marked overdue You can provide more detailed information about the task in the Description field 2 3 4 5 6 If you have already completed the task you can tick the checkbox Click Save task Add more tasks or com
196. u can see in which institution s you are a member when you go to Settings gt Institution membership You may be able to leave your current institution and join other institutions if they allow self registration If you cannot leave your institution you must ask your institution administrator to remove you Note Leaving an institution does not mean that your account will be deleted You keep your content and portfolio pages Dashboard Content Portfolio Groups Settings Notifications Institution Membership Institution Membership If you are a member of any institutions they will be listed here You may also request mem or decline pending membership invitations Memberships You are a member of School 2 Requests You have requested membership of Career Service Cancel request Request membership of an institution Institution University l Institution ID optional Ex Figure 7 6 Check on your institution membership 1 Click on Settings gt Institution Membership to view your institution membership 2 Memberships Here you see to which institution s you belong Click on the Leave institution button to remove yourself from the institution If you do not see this button next to an institution you cannot remove yourself but must ask an institution administrator to do so 3 Requests If you have already requested membership in an institution it will be listed here You must wait for an institution ad
197. ugin Administration interaction forum Post Delay 30 1 The minimum time in minutes that must pass before a new post can be mailed ou Figure 8 66 Set the edit time before the forum post is finalised L 1 Set the time in minutes before a post is finalised and further edits are marked 2 Click the Save button to keep your changes 8 6 2 HTML filters Mahara uses HTML Purifier to filter out malicious code that could threaten the security of the system If you have code e g iFrames or javascript that you wish to use and that otherwise gets filtered out you will have to write a filter to circumvent that Filters should always be specific to their purpose and not give carte blanche to ensure security as much as possible Mahara already comes with a number of installed filters Others can uploaded and then be installed If you have downloaded a new set of HTML filters you can install them by unzipping the file into the folder htdocs lib htmlpurifiercustom and then click the Install button 8 7 Experimental features As site administrator you have two experimental features available to you e bulk export of Leap2A files e bulk import of Leap2A files You cannot access these features from any navigation but must type in the URL directly Warning The export and import of portfolios uses quite a lot of computing power Therefore these bulk options require even more memory Please try them first out on a test installat
198. umentation Release 1 4 You can edit any component of the folder i e its name description and tags by clicking on the Edit button Choose the folder you wish to display by clicking on the Select button If you want to revert your selection click the Remove button OO N ON NN Style Decide to show all selected images as thumbnails or as slideshow where you only see one image at a time 9 Width Specify the width in pixels for your images The images are scaled to this width 10 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts Note If you selected to display an entire folder in your image gallery new images that you upload to that folder are added to your gallery automatically 6 2 4 Some HTML Display the content of an HTML file in a page some HTML Configure Block Title some HTML 1 File No files found Name Description E book_chapter html chapter on Portfolios Rene My Files Site Files 2 Upload file Browse Max upload size 32MB G3 Name Description Tags 5 6 images ET presentations book_chapter html chapter on ePortfolios research eportfolio portfolio_bibliography html bibliographic references to portfolio articles and bibliography portfolio books research Save Cance
199. unt settings of a user 1 Change username Give the user a different username This field is not available when the account is managed by an external authentication method 2 Reset password Change the password for this user account This field is not available when the account is managed by an external authentication method 3 Force password change on next login Check this box if the user shall change his password when he next logs in This field is not available when the account is managed by an external authentication method 4 Site staff Check this box if the user shall be able to create controlled groups 5 Site administrator Check this box if the user shall have full administrative rights 126 Chapter 8 Site administration Mahara documentation Release 1 4 6 Email Check this box to disable the sending of emails for this user If email is disabled notifications and messages can only be viewed in the internal inbox Depending on your setup if emails are bounced back to the sender then email may be automatically disabled 7 Account expires Choose the date on which the user s login is automatically disabled The default setting is that the date is not specified You always see the current date in the greyed out date fields You can set an automatic account expiry date for all users in the account settings of the site configuration 8 File quota MB Change the storage allowance for a user s personal files area The def
200. up If a group is publicly available you do see the forum discussions 5 3 Set up a group You can create a number of different groups depending on your role on Mahara e All user roles Open membership Any user of the site can become a member simply by visiting your group page and clicking the Join button Request membership Any user can request to join your group However as owner you can choose to accept or decline this request The requesting member will be notified of your decision automatically Invite only Only users that you explicitely invite may join your group They can accept or decline your invitation e Staff and administrators Standard controlled membership You can add users directly to your group The members cannot leave this group Course controlled membership You can add users directly to your group The members cannot leave this group You can assign tutors to the group They can only add new members Group members can submit portfolio pages for feedback assessment These pages are locked until released by an admin or tutor Course request membership Any user can request to join your group However as owner you can choose to accept or decline this request The members can leave this group You can assign tutors to the group They can only add new members 5 3 Set up a group 51 Mahara documentation Release 1 4 Group members can submit portfolio pages
201. wish to display in your page 3 Choose the desired artefact block and drag it into the content editor area 27 Mahara documentation Release 1 4 Studies Internship http link Figure 4 1 The same artefacts can appear in multiple pages Pages Create Page Copy a page Search Title description tags gt Dashboard page 4 Your dashboard page is what you see on the homepage when you first log in Only you have access to it Profile page Your profile page is what others see when they click on your name or profile picture 123 G0 A Daily Blogs IE Presentations over the years E List of presentations gave at conferences Work and interests E Figure 4 2 The landing page of your portfolio 28 Chapter 4 Portfolio M a ot eS 10 Mahara documentation Release 1 4 Follow the on screen instructions for selecting the content you wish to display and click the Save button Choose further artefact blocks and configure them Cick on the tab Edit Title and Description to give your page a title description and tags Click the Save button to return to the page editor Click the tab Edit Layout to change the layout for your page from the standard 3 columns to 2 columns or another choice Click the Save button to return to the editor Click the Done button at the bottom of the page to finish editing this page You are taken back to the overview page See Also See Page editor for detailed information o
202. you cannot change the role or remove a user from a group 5 4 3 Forums The forums are visible to all group members If you created a public group anybody online would be able to see the forum discussions However they would need to log in to participate Forums in public groups receive an RSS feed so that users can subscribe to them e g the mahara org community forums 1 If you have appropriate rights you can create a new forum by clicking on the New forum button 2 Name and brief description of the forum 3 Forum administrators and moderators if appointed 4 Number of forum topics 5 Unsubscribe Subscribe button if the forum admin allowed for this option 5 4 Inside a group 55 Mahara documentation Release 1 4 About Members Forums Pages Share Files Forums 4 1 Forum Topics General Discussion 2 0 Unsubscribe Internship preparation general discussion forum Group admins Re Petra Petterson 3 Figure 5 9 Group forum overview page 6 Edit button for making changes to the forum settings for group admins and moderators Delete button x for making changes to the forum settings for group admins and moderators Set up a new forum A group administrator can set up forums in a group Add forum Description BiuUs w A BS3P322 O87 Z rm S amp GS Ge IF Font family Font size Paragraph Forum indent Mode Fullyexpand E Specify how top
203. you want to add or revoke institution administrator rights for an institution member Note The institution No Institution is the default institution It cannot be deleted as it is the standard Mahara site 8 5 2 Add an institution When you want to add an institution by clicking on the Add button on Site Administration gt Institutions gt Institutions you need to fill in basic information You can change all the settings except the institution name later on Administer Institutions Add Institution Institution name OG Institution display name JO Institution expiry date j l l or amp Not specified 3 The date at which this institutions membership of Mahara will be suspended Registration allowed g 4 Whether users can register for your site for this institution using the registratio membership of the institution and members cannot leave the institution or dele Default membership period No end date l a 5 How long new members remain associated with the institution Theme Site Default Default gt 6 The default theme for the site if your theme is not listed check the error log Maximum User Accounts Allowed 7 The maximum number of user accounts that can be associated with the institu gt Locked fields 8 Figure 8 47 Add a new institution 1 Institution name This field is required It is the unique identifier of this institution in the database It must only be
204. you want to use 3 Block copy permissions You decide what shall happen with this block when you allow other users to copy your page Options are e Skip this block entirely when copying the page e Others may display your journal entry in their page e Others will get their own copy of your journal entry 4 Click the Save button to accept your changes or click the Cancel button to leave the block s content as it is The Remove button is shown only when you place the block into the page and have not yet added any artefacts 88 Chapter 6 Blocks Mahara documentation Release 1 4 Journal Entry Configure Block Title Set a block title If you leave this blank the tite of the journal entry will be used Journal Entry Browse Search The Crazy and Curious Ignite and Nerdnite Ignite and Nerdnite are two events that have ma The Crazy and Curious What I learned at Kiwicon Kiwicon took place in Wellington from 5 6 Novem 2 results More options Block copy permission skip this block entirely when copying the page If you allow other users to copy this page you may choose how this block will be copied Figure 6 23 Configure the journal entry block 6 4 3 Display recent journal entries Display an entire journal in your portfolio page Ta zd Recent Journal Entries Configure Block Title Recent Joumal Entries 1 Journals Browse Search 2 The Crazy and Curious Learning is about discov

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