Year One Phonics 170512
Contents
1. Year One Phonics M y User Manual UNC Serving You Year One Phonics User Manual 2012 Management Information Page 1 of 9 Year One Phonics User Manual Contents 1 User Defined Groups 3 2 Downloading the Year 1 Phonics Wizard 4 3 Importing the Year 1 Phonics Wizard into Assessment Manager 4 4 Running the Year 1 Phonics Wizard 5 5 Entering Results on the Marksheet 6 6 Creating an XML CTF in SIMS net 7 7 To transfer results to Management Information 8 Management Information Page 2 of 9 Year One Phonics User Manual Assessment Manager Please note that you will have to have at least version 7 144 to carry out this return To check this you need to complete the following steps Help About SIMS net If you do not have this version your SIMS will need to be upgraded 1 User Defined Groups You have pupils who are not of normal Year 1 age who are eligible for Year 1 Phonics OR If you have pupils who left your school after they took the Phonics Screening Check all pupils who take the screening check in your school must have their results submitted If the previous two points do not apply to you continue to Section 2 Downloading the Year 1 Phonics Wizard Otherwise please follow the guidance below Go to Focus Groups User Defined Groups and the following screen should appear Click on the New button EE SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help 3 G2. Attendance Summary O Looked After O FSM History E O L Year One Phonics User Manual Please make sure that only the following options are ticked Once the data on this screen is correct select the Save Close The CTF now needs to be created Go to Routines Data Out CTF Export CTF The following screen will appear SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help ga Back 7 BPZJBBCeSOABE S Export CTF 1 Data to be Exported 2 Student Options 3 Students 4 Exception Log 1 Data to be Exported Student Basic Details Student Address Student Contacts O Assessment Data 7 SEN Information B Include KS1 Tasks Tests O School History O Attendance Summary 0O Looked After O FSM History O Optional Data Descriptor for a partial CTF Please enter free text e g Update to KS2 assessments for QCDA arci a cave in dhe Desens iptor tag within the CTF 2 Student Options Effective Date 3 Students UPN Preferred Surname Preferred Forename Reg G Year Grp Year Taught Previous Destination Destination LA Other Destination School r1Q873000110036 Formichella Reset D820200109046 Mario Luigi ELM 1 1 F823200110001 Panktar Henna OAK E 1 820200108003 Pill Gus PINE E E gt s m Include students E View Current and Leavers this year M already exported 2 The Year 1 Pupils will now be filtered as shown below SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports
3. CTF S87LLLL_O02 xml CTF The Exceptions Log will now appear Please check that within this screen the Number of students in file matches the Number of students processed and that it is what you expect Number of students not exported should be zero All errors relating to UPNs or KS1 teacher assessment must be corrected within your MIS and a new file created If there are any errors relating to EYFS they can be ignored and you can process to the next step You will now need to encrypt this data using a zip file To obtain the relevant software and help on adding the XML CTF file to the zip file you will need to contact your schools ICT support The zip file will need to be sent to Management Information via maninfo medway gov uk by no later than 4 July 2012 with a second email containing the password to extract the data If you experience any problems or would like further advice please call Management Information on 01634 331047 331048 or 331068 Management Information Page 9 of 9
4. Contacts O 5 Assessment Data v 3 SEN Information 0 Include KSI Tasks Tests O School History oO Attendance Summary oO Looked After g FSM History L Optional Data Descriptor for a partial CTF Please enter free text e g Update to KS2 assessments for QCDA which will appear in the DataDescriptor tag within the CTF header 2 Student Options see a e t pe Effective Date 04 05 2012 View Current and Leavers this year alana piscine Z 2 Refresh Students 3 Students UPN Preferred Surname Preferred Forename Reg G Year Grp Year Taught Previous Destination Destination LA Other Destination School A PDT oe Ibe de eee ee D820200109046 Mario Luigi ELM 1 7 Medway F823200110001 Panktar Henna OAK 1 1 Medway 820200108003 Pill Gus PINE 1 1 Medway If you have had pupils leaving your school during or after the May half term you must also return these assessments to us A destination will now need to be added to these pupils too When all the relevant pupils have been selected scroll to the bottom of the screen To complete the CTF process click on the Export CTF button A message may appear about an Address Tidy and Merge Click on the Yes button to proceed This will export the CTF to your chosen file location and may take a few seconds Once the file has been created the following screen will appear Please make a note of the file name as you will need this later and then click on OK Export complete CTF file s created 9 8235001
5. Routines Tools Window Help S Gon SI BPPZJBBC2ZLOSBAS Export CTF 1 Data to be Exported 2 Student Options 3 Students 4 Exception Log 1 Data to be Exported Student Basic Details Student Address iv Student Contacts Oj 3 Assessment Data vi SEN Information O Include KSI Tasks Tests O School History L Attendance Summary 0O Looked After a FSM History oO Optional Data Descriptor for a partial CTF Please enter free text e g Update to KS2 assessments for QCDA which will appear in the DataDescriptor tag within the CTF header 2 Student Options cad 7 m j t ts F Effective Date l View Current and Leavers this year iready canara z 2 Refresh Students 3 Students UPN Preferred Surname Preferred Forename Reg G Year Grp Year Taught Previous Destination Destination LA Other Destination School Boece Ah conc LO a a laaa erea D820200109046 Mario Luigi ELM 1 1 F823200110001 Panktar Henna OAK i 1 820200108003 Pill Gus PINE E E 7 To transfer results to Management Information Left click once in the Destination LA box for the first pupil Right click in the same box and choose Select All The grid will now be outlined in blue Click on the down arrow in the Destination LA box for the first pupil Scroll down the list of LA s until you find Medway the list should be in alphabetical order Firstly make sure the view is for Current and Leavers this year Tick the Include Students already expo
6. SIMS during import may cause a system crash AMPARK Resources Tracking Templates and Grids M Reesseees Yes No Remind me later X Management Information Page 4 of 9 Year One Phonics User Manual Select the magnifying glass and the following screen should appear Open ajx Lookin 9 SIMS net ix gt F regrm ANA E CESEW_Configuration xm WD jacr LR ChosenCodesftezortschen The system should default to My Recent DinnerMoney Z ClassAndYearGroupSchem Documents InTouch z ClassRegisterReportSchen S M S N et Plugins z ConnexionSchemeCourseS 3 SystemManager 2 ConnexionSchemeSchema i Desktop Jed AddressList xml Ea ConnexionsSchemeStuden If th IS does n ot h ap pe n yo u WI h ave bed ASCIS_ErrorResolution xml CourseAndYearGroupSche i F 7 AttendanceCodeSchema xml z CourseSchema xml to n avigate to It by C icki ng on th e d ro p AttendanceReturnErrorResolution xml CoursesSchema xml My od 4 i AttendanceYearSchema xmi DENIErrorResolutions xml d own arrow a l AttRet_Configuration xml DENI Lookup xml CensusErrorResolutions xml z DMHistor yOfAttendanceSc cil li My Network Ral Places File name x Files of type _ Xmi files xml mA _ Open as read only Within the screen shown above you should see an AMPA folder Double click on this and then open the following folders England Primary and M
7. ade for KS1 Y1 Phonics Check column and validate the data Please make sure that all pupils have OK in the first Data Check column Once all data entered is complete and correct click the Save and Close 6 Creating an XML CTF in SIMS net From the SIMS net main page go to Tools Setups CTF The following CTF defaults page will appear dey SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help M nyo cs ake a note of GA Back ar 9 a ee P ki R IE iz D z these two file onfigur CTF Defaults faut mi row paths here as 1 Directory Details 2 Data to be Imported by Default 3 Data to be Exported by Default 4 Alternative Destinations you will need to know what they are later on in the process 1 Directory Details This report contains sensitive information CTF import directory C SIMS CTFACTF IN fF Security Message CTF export directory C SIMS CTF CTF OUT E Default Message CTF Import Directory CTF Export Directory If the boxes are blank you will need to set up the directories Click on the magnifying glass next to each box and navigate to where the SIMS net directory is e g Program Files SIMS SIMS net CTFIN Management Information Page 7 of 9 The third section on the page is entitled Data to be Exported by Default 2 Data to be Imported by Default Student Basic Details wl Student Address W Student Contacts SEN Information O Assessment Data k School History
8. ee S22 ereabRCeSoOBsts W Maintain User Defi ned G roups mia Active State cfu eed Description Short Name Active State Include in Discover 1 Group Details Group Description Yt Phonics 2012 __ Active State Add a relevant Short Name Curent Main Supervisor L JE Group Description amp Notes Pupils eligible for Yr1 Phonics 2012 Short Name Make sure the Active State Is Active Include in Discover O If you wish add a brief 2 Membership Effective Date Range Academic Year Academic Year 2011 2012 note Then click on the Action Cursor Date button and click Add Member Zoom 484 Action Member o Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug e Management Information Page 3 of 9 Year One Phonics User Manual Change the Group Type filter to National Curriculum Year then click Search All the pupils in your school will now be displayed To ensure that all pupils in each year group are shown together click on the Current Group header This will sort the pupils by Year Group Select all the relevant Year 1 pupils by clicking on them while holding down the CTRL key If you have a pupil s leave who also need to be reported please click on Action Add Member button again This will return you to the Select Members screen From here click on the Group Type filer and select All then Search Find the relevant pupil s and highlight then click on OK You will now be
9. iddle Deemed Primary and then Assessment Manager The following screen should be displayed with the wizards included Click on KS1 Year1 Phonics Screening Wizard 2012 Open we Assessment Manager xi ES My Recent En KS1 Templates xml Documents En KS2 Templates xml EYFS Profile Detail Wizard 2012 xml E EYFS Profile Summary Wizard 2012 xml Key Stage 1 Wizard England 2012 XML Key Stage 2 Wizard England 2012 XML KS1 Year 1 Phonics Screening Wizard 2012 xml Desktop _ Wg Z P Scale Templates Key Stages 1 3 2012 xml T QCDA Test Templates KS2 2012 xml My Computer _ My Network Places File name Files of type Xml files xml C Open as read only The import screen will now be shown Please make sure that the Overwrite with default values box is ticked and the select Finish followed by Yes to start the import process and finishing by selecting Close 4 Running the Year 1 Phonics Wizard Click on Tools Performance Assessment Wizard Manager and the following screen will appear Wizard ajx Select Wizard Filter Incomplete iy Name Edit Date Complete EYFS Profile Detail Wizard 2010 01 01 2010 oO EYFS Profile Detail Wizard 2011 01 01 2011 oO EYFS Profile Summary Wizard 2010 01 01 2010 oO Key Stage 1 England 2010 01 01 2010 oO Key Stage 1 Wizard England 2011 01 01 2011 O Key Stage 1 Wizard England 2012 0101 2012 oO Key Stage 1Yr1 Phonics Screen
10. ing 01 01 2012 o Key Stage 2 England 2010 01 01 2010 oO Key Stage 2 Wizard England 2011 01 01 2011 oO Key Stage 2 Wizard England 2012 owowz012 o Y A list of all the Wizards on your system will be displayed Make sure the filter says Incomplete Click on the KS1 Yr1 Phonics Screening Wizard 2012 and click on the Next button Management Information Page 5 of 9 Year One Phonics User Manual A group of pupils will now need to be selected To do this click on the magnifying glass If you followed Section 1 User Defined Groups click on the symbol next to User Defined Groups and select the relevant name e g Yr1 Phonic 2012 and then apply then next OR If you did not create a User Defined Group select the symbol next to National Curriculum Year Group and select Curriculum Year 1 then apply then next sms Group Selector Be Select the effective Group date rom STATIC to E amp National Cumiculum Year lA Year 1 J Cumiculum Year 2 Cuniculum Year 3 Cuniculum Year 4 Curiculum Year 5 Cuniculum Year 6 Cuniculum Year R Cuniculum Year N2 Assessment User Defined Exam Performance Cohort User Defined Groups C amp L Kev Stace One 2012 Yr1 Phonics 2012 Discover House You will be returned to the wizard screen where your selected group will now be displayed Click on the Next button 5 Entering Results on the Marksheet On the screen below there should be one statutory marksheet available for
11. returned to the Membership screen where all chosen pupils will be displayed The membership panel should now be completed with your current Year 1 pupils and any other pupil selected within the previous step 2 Membership Effective Date Range 01 09 2011 31 08 2012 Academic Year Academic Year 2011 2012 x Cursor Day EE 01 01 0001 TqjZoom 4 Action Member o Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Click on the Save button near the top of the screen and close 2 Downloading the Year 1 Phonics Wizard All Key Stage Wizards will be imported on to your system when you install the 7 144 release If you have any problems with the AMPA files please contact EIS Helpdesk on 01622 672779 if you have a current support contract 3 Importing the Year 1 Phonics Wizard into Assessment Manager Go to Routines Data in Assessment Import and the following screen should appear Please Note If the screen below appears please select how you see Select the file to import from nN as fit If you have any problems please contact EIS on Berran 01622 672779 or by emailing eis support medway qov uk sws Import Assessment Manager Resources Ea x There are new updated Assessment Manager Resources available for import Do you wish to update your system Please note that this may take some time Do not close SIMS until this import process is complete Using some areas of
12. rted box Click the Refresh Students Now click on the Year Group arrow and select Year 1 Click on Medway and all pupils will now have this destination The Destination School column does not need to be completed Check that all pupils have been given Medway as a destination Whilst testing the software it has been found that pupils at the bottom of the screen have been assigned a different destination or no destination at all Management Information Page 8 of 9 Year One Phonics User Manual To do this left click once on the Destination LA Other heading This will sort the column into Ascending order an up arrow will appear next to the header Any pupils who have not been assigned to an LA will now be at the top Click on the down arrow for each blank pupil and select Medway manually Now left click once again on the Destination LA Other heading This will now sort the column into Descending order a down arrow will now be displayed next to the header Any pupils who have been assigned to an incorrect LA will now be at the top Again click on the down arrow for each incorrect pupil and select Medway manually SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help S eon 3 GPM BROZ20 B08 gt Back ba re a E Z 2 D o a S Export CTF L 1 Data to be Exported 2 Student Options 3 Students 4 Exception Log 1 Data to be Exported Student Basic Details T Student Address Ti Student
13. your completion KS1 Y1 Phonics Screening SE Wizard Key Stage 1 Yr1 Phonics Screening Wizard Bey Marksheets Filter Incomplete Please select a Marksheet and click on the pencil to enter edit data Template Group a Last Used Complete KS1 Y1 Phonics Screen Yr1 Phonics 2012 o Click on the marksheet name and select the green pencil this will open the marksheet ready of data input and shown on the following page Management Information Page 6 of 9 Year One Phonics DY Marksheet Entry User Manual Marksheet Entry KS1 Y1 Phonics Screening Yri Phonics 2012 amp Print gt Export he Calculate 1 Basic Details 2 Marksheet 1 Basic Details ee Last Used C Data entry for this Marksheet is complete O 2 Marksheet Result Date 04 05 2012 E Group Membership Date 04 05 2012 EL Refresh Summary Narrow Gl Zoom w ooo i g if if if f f n i 8 8 x lt lt m O Z Z Z 3 2 2 2 zs a F s 5a amp E amp Se 2 5 ree 2 gt a 2 gt gt 3th 2n Sip Lin wn Ow 6 Ow eS FORMICHELLA Rosetta ss MARIO Luigi PANKTAR Henna PILL Gus In this marksheet the column headed Mark for KS1 Y1 Phonics Check is the only column that will need completing for each pupil Valid entries are 0 40 Once all pupils have a mark within the Mark from KS1 Y1 Phonics Check column you are ready to click the calculate button This will calculate the Gr
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