AAIS User Manual - Computing & Communications
Contents
1. Select All 2 Click on View Selected Reports File Download Do you want to or save this file ps Name Placement Goals pdf leche Type Adobe Acrobat Document 16 0KB From caams peoplectick com Save F Cancel ham your computer f you do not trust the source do not open or C While files from the Intemet can be useful some files can potentially save this file What s the risk Peoplefluent Proprietary and Confidential 13 Peoplefluent Users Manual peoplefluent 3 Click on Open document to your computer Click on Cancel Plan level documents tab 1 Click on the Documents tab to view and load documents related to a specific AA plan establishment Ai Report Sets 2011 Reg 44 Reports 2011 Compliant XYZ Corporation LOS ANGELES HQ AND PLANT Plan XYZ Corporation LOS ANGELES HQ AND PLANT Reports Documents im Add Document No data is available 2 Examples of the type of documents that might be loaded here are an organization chart for the plan or copies of the establishment s EEO 1 and VETS 100A Add Document 3 To add documents click on the Add Document E hyperlink Peoplefluent Proprietary and Confidential 14 Peoplefluent Compliance Reporting Center User s Manual peoplef uent Choose file ey liye Recent Documents G Desktop i My Documents My Computer T f My Network File namie 11 XYZ Comp Los Angeles AAP Org Chait pd Places F2. 2 Enter a short description of the suggestion in the Subject field 3 You may also enter a more detailed description in the Suggestion text box 4 If you want to attach a file to further clarify your suggestion click the Add file ls Add file hyperlink at the bottom left of the page to navigate to the file Note that attachments cannot be larger than 2MB 5 Click Send Suggestion L Manager J Your suggestion will be sent to the CRC Product Peoplefluent Proprietary and Confidential 22 Peoplefluent Compliance Reporting Center User s Manual F eoplefluent Change password A Chan ge Password Change Password Active Jobs Completed Tasks Send Suggestion Change Password 1 To change your password from the My Account module click the Change Password tab 2 Enter your current password in the Old password field 3 Enter your new password in the New password field Your new password can be a maximum of 256 characters and must be different from the old password Your new password must also adhere to the password rules defined by your administrator in CRC Options 4 Enter the new password again in the Confirm password field 5 To save your new password click Save CRC Premium The CRC Premium license enhances all of the features of the basic license by adding the ability to easily enter track and document your organization s Good Faith Efforts across all of your Affirmative Action Plans
3. E Construction_Contractor_Guide pdf January Part 1 pdf January Part 2 pdf D OFCCP Final 60 2 AAP regs FR 11 13 00 pdf Desktop 9 My Computer My Network File name Places Files of type an Files 7 6 Browse to the location of the document you wish to add and click Open Qpen fA gt Documents Documents 2011 AA Plan 2011 AA Plan 1a New Folder ig Add Document OFCCP Final 60 2 AAP regs FR 11 13 00 pdf Uploading 1 file 142 KB Currently uploading OFCCP Final 60 2 AAP regs FR 11 13 00 pdf About calculating remaining lf you navigate away from the current page while documents are being uploaded the upload process will fail Please wait until the upload process has completed No data is available 7 A progress bar will be displayed Note that if you navigate away from the current page before the load is complete the load will fail Peoplefluent Proprietary and Confidential 18 Peoplefluent Users Manual peoplefluent f Documents Documents 2011 AA Plan Document upload complete 2011 AA Plan a New Folder ig Add Document Name a Description Last Update User Last Update Date OFCCP Final 60 2 AAP regs FR 11 13 00 pdf Train User 2011 05 18 05 53 22PM AB X 8 After the document has loaded it can be viewed or printed by double clicking on the document name However immediately following the load there may be a short wait before it is accessible whil
4. a plan definition by clicking on the Name of the plan definition Peoplefluent Proprietary and Confidential 24 Peoplefluent Compliance Reporting Center User s Manual l uent d Report Sets 2011 Compliant Q 4 2011 Compliant Q 4 Plan Definition 2011 Compliant Q 4 Plans Gap Analysis Dashboard Documents Plan a Description 01 10 XYZ Corporation LOS ANGELES HQ AND PLANT 01 11 XYZ Corporation HOUSTON PLANT 01 12 XYZ Corporation CHICAGO PLANT 01 13 XYZ Corporation KANSAS CITY PLANT 01 20 XYZ Corporation PHILADELFHIA PLANT 01 21 XYZ Corporation WASHINGTON DC PLANT 01 22 XYZ Corporation BOSTON PLANT 07 30 XYZ Corporation DAYTON PLANT 01 31 XYZ Corporation XYZ POLYMERS 6 On the Plan Definitions window click the Gap Analysis Dashboard tab fi Report Sete 2011 Compliant Q 4 2011 Compliant Q 4 Plan Definition 2011 Compliant Q 4 Plans Gap Analysis Dashboard Documents Select the plan and job group for which you wish to view gap analysis data Highlighted plans or job groups indicate a gap in representation Job Group 764 CRAFT Class Gap Analysis Minority Total employees 20 7 Select the Plan Job Group and Class you want to view Highlighted plans job groups and classes indicate that a gap in representation exists Peoplefluent Proprietary and Confidential 25 Peoplefluent Compliance Reporting Center User s Manual P eopleliaet Gap Analysis Minority Total emplo
5. begun yet due to pending information Peoplefluent Proprietary and Confidential 30 Peoplefluent Compliance Reporting Center User s Manual peoplef uent o Active Activity is currently underway o Completed Activity has been completed Once the status of an activity has been updated to Completed a Completed date field will be enabled e Category At least one category must be selected e Activity date Select the date the activity started e Status date Automatically updates when the activity s status field is updated e Due date The date the activity is due to be completed This is an optional field but it is recommended that a due date be set in order for CRC to send alert notifications to remind you to update your Good Faith Effort activities A gt Report Sets 2011 Req AA Reports gt 2011 Compliant gt XYZ Corporation LOS ANGELES HQ AND PLANT Plan XYZ Corporation LOS ANGELES HQ AND PLANT Reports Documents Good Faith Efforts Good Faith Efforts Documents Type all v Status all Last update user all Add New Activity 9 Export to PDF re pa Last Update Type Activity Date Description Category Status Status Date Due Date Last Update User Date External 2011 05 17 Exihibit at Women in Female Pending 2011 05 17 2011 07 14 Admin User 2011 05 17 P Business conference 11 05 56 AM External 2011 05 17 University job fair Female Completed 2011 05 17 2011 03
6. else needing access to Affirmative Action reports can view and download reports graphs and charts they have been granted permission to see from this central location Login and navigate w all tog in Home 7 fj Feec fb Print E Page v Toc Please enter your username password and organization key below Peopleclick Authoria vsemme O oi Password Organization Key Login Peopleclick Authoria solutions help you achieve sustainable business results through a consistent integrated talent management process Powered by Peopleclick Authoria Privacy Policy Copynaht 2010 Peoplectick Inc Peoplectick is a registered trademark of Peopleclick Inc All Rights Reserved 1 To log in enter the Username and Password provided by your CRC Administrator The Organization Key will be provided for you and cannot be edited 2 Click on Login 4 Peoplefluent Proprietary and Confidential 4 Peoplefluent Compliance Reporting Center User s Manual uent a Home 4 Reports a Documents g5 My Account PEE A You have 3 alerts Reports Documents My Account Good faith efforts reports Documents and folder management Jobs tasks suggestions and help and dashboards 3 Navigate CRC by clicking on a module icon or a link on the home page aar age Home F Reports 1 Documents gE My Account Authoria CRCS Report Sets 2011 Reg AA Reports 2011 Compliant X
7. eoplefluent Compliance Reporting Center v 3 0 User s Manual Copyright 2011 Peopleclick Inc All Rights Reserved Peoplefluent Proprietary and Confidential Peoplefluent Compliance Reporting Center User s Manual eoplefluent Table of Contents IEFOCUCTION cccccccecceeeceeeceeececeeeteueeeeeseeesueeeneneeeeueeeueeeeeteeeseetaueteeeseeetaeess 4 What is the Compliance Reporting Center ccccccccseeeccseeeeseeeeaeeeesaeceeeeseeseueeseeeesseeeeseeesseeeseeeesaaees 4 SA WTA AVI AUG E E E AEE A E E EE AOE E EOE E EE E AT 4 Modules OVENI N eaa E E A E E idimnomicoukinn 5 ORO BASO aa AEE EO EEA AEA NEEE ARA 6 REDS MOUIE irora E E A EA EEE E E A ERS 6 E ED EE E EE E E E IE E A E E E E E E 6 Report sets documents taD ve snctiecinescautarnscaumacantninacvia sp ai a Ea aa a a Ea EA ENEE NSA 7 FANN CLS CNIS eana E E E E 9 Plan definitions documents tab cccceececeecceeeccececeueeceeeceueeseeecsueeseeesuessaeesseeeseeesseeeneeeseeesaaeenaees 10 ERE e CCI CHOY Cl T E A E EE O E E E E E E E sana 12 A WO VW IONS a0 e E A E EE 13 Plamleveldocumeme ta Derennes E ERNE 14 Doc MENS MOUIE sarrin R E E E E EE a O EE 16 Folders and adding AG GUN SFIS aspris ia ea na iiaia 16 View or save documents iia scacieuecaissitacdaieisanrcanGsactespnsarciieitaditasdotainttae snaslagewis and actgeisieeiacaestiulietasneeieederaspiooaitesinnnics 19 NY PC UII cect cree ce E E E E 20 PATI SO Seascale aaa E E A etn E E E E A E AS 2
8. 1 COMME TSC TAS KS a T E sa qimasactasacteantecenciereantens 21 SENA UGE O eei EE 22 chamo DS WO ee E E 23 CRCP FSO oenar EES aE ENE E E e ONEAN EEE EEEREN 23 Eiaa E e E AN ERA E A A E A EE A AEE A A A EA EN ERIA E 23 Good iaia CORN see ai a E a sbhamiatmenatenens 26 Good iain eiorns dashboard sasoiean EEE E a 27 Plan specific good faith efforts icscscisinncsnenissinsawoacnit Paap aseaguannuareeacnsduncaehscunseaxqiesdecansatvensimenasantoarsGleentuaan 28 Add a new good faith effort activity lt isuseccravsraanchanitseneraginuernewiedecauGqunaanluntskanondmmnsawnbadanadacaiamedsbenweteanmtes 29 Expor Good faith efforts to a PDF sssrinin nia A i a eniai Eriin Naai 33 00d Tait SiOMS documents TaD ssisssrscusduicosvenccusinndnouiiashisiecnsdivnd a 33 Copyright 2011 Peopleclick Inc All Rights Reserved Peoplefluent Proprietary and Confidential 3 Peoplefluent Compliance Reporting Center User s Manual eoplefluent Introduction What is the Compliance Reporting Center Peopleclick Compliance Reporting Center CRC is a comprehensive report and documentation management system It provides an efficient way to store and distribute the numerous reports generated by Peopleclick CAAMS or other applications to the responsible managers CRC is a web based application that provides secure paperless publishing of reports and charts in PDF format through the internet intranet Report recipients managers human resource staff and anyone
9. 15 Admin User 2011 05 17 11 12 34 AM Internal 2011 05 20 Internal training for managers Female Minority Pending 2011 05 20 2011 04 22 Train User 2011 05 20 A A red icon next to the due date indicates that the item is past due w de Compliance Reporting Center train user ff Home N Feeds dh Print i Page GT Welcome to the Compliance Reporting Center Log off Help Peopleclick e RCE Home a4 Reports Fae Documents ga My Account Authoria Ay You have 1 alert et A Reports Documents My Account If an item is past due an alert will also be displayed on the CRC Home page Peoplefluent Proprietary and Confidential 31 Peoplefluent Compliance Reporting Center User s Manual F eoplefluent 10 11 12 13 A yellow icon indicates that the item is due within 15 days Clicking on the alert will display the Alerts page where you can select any of the Report Sets Plan Definitions associated with a Good Faith Effort activity that is past due or is up coming and drill down directly to the activity e Description Enter a description of the activity This is a required field For recommended outreach sources and recommendations that can be used to build or define your external good faith effort click the What are some examples of effective Outreach sources hyperlink at the bottom of the window to connect to Peoplefluent s EEOSource website Click Save to save your changes or Cancel l 2 to exit
10. 6 After the document has loaded it can be viewed or printed by double clicking on the document name However immediately following the load there may be a short wait before it is accessible while it is scanned for viruses 7 Click on the Edit or Delete 7X icons at the far right to edit the document name or delete the document Plan definitions Fi Report Sets 2011 Req AA Reports Report Set 2011 Reg AA Reports Plan Definitions Documents Name Description Last Update User Last Update Date Me 2011 Compliant Admin User 2011 05 18 04 39 46 PM 1 From within a report set click the Plan Definitions tab if not already selected 2 Click on a plan definition listed in the Name column to view a list of the specific plans in the structure Peoplefluent Proprietary and Confidential 9 Peoplefluent Users Manual peoplefluent Plan definitions documents tab al Report Sets 2011 Reg 44 Reports 2011 Compliant Plan Definition 2011 Compliant Plans Documents lig Add ocumernt No data is available 1 Click on the Documents tab to view and load documents related to a plan definition 2 Examples of the type of documents that might be loaded here are the internal company deadlines for plan preparation your corporate EEO policy or employee handbook 4dd Document 3 To add documents click on the Add Document Eg hyperlink Peoplefluent Proprietary and Confidential 10 Peoplefluent Compliance Reporti
11. Gap Analysis The Gap Analysis Dashboard provides external census demographics applicant pool representation and current representation metrics by establishment and job group This helps you determine whether Peoplefluent Proprietary and Confidential 23 Peoplefluent Compliance Reporting Center User s Manual peoplefluent your external good faith efforts sourcing and outreach programs are having a positive effect on your applicant pool representation and your current representation Note In order to view the Gap Analysis Dashboard monitoring reports must have been loaded into CRC 1 To access the Gap Analysis Dashboard from the CRC Home page click Reports f Report Sets Report Sets Name Description Last Update User Last Update Date 2011 Req AA Reports Admin User 2011 05 18 04 28 29 PM 2011 Compliant Support Rpts Admin User 2011 05 18 04 28 38 PM 2011 Compliant Q 2 Admin User 2011 05 20 07 21 22 PM 2011 Compliant Q 4 Admin User 2011 05 20 07 21 28 PM 2011 Diversity Admin User 2011 05 18 04 28 52 PM 2 The list of report sets loaded into CRC displays 3 Select a report set Note The report set must contain monitoring reports AA gt Report Sets 2011 Compliant Q 4 Report Set 2011 Compliant Q 4 Plan Definitions Documents Name Description Last Update User Last Update Date ae 2011 Compliant Q 4 Admin User 2011 05 13 02 58 36 Ply 4 A list of associated plan definitions will be displayed 5 Select
12. Veteran 01 08 33 PM Version 3 0 0 14 Internet 1 To add anew Good Faith Effort activity click the Good Faith Efforts tab Plan XYZ Corporation LOS ANGELES HQ AND PLANT Reports Documents Good Faith Efforts Good Faith Efforts Documents Type al o tatus sll Last update user all a 2 Click Add New Activity dd New Activity Peoplefluent Proprietary and Confidential 29 Peoplefluent Compliance Reporting Center peop le fluen t Users Manual Good Faith Effort Activity Activity type Activity date 2011 05 20 G Status Due date as Female Black C Minority C Asian Disabled C Native American veteran Hispanic L_ Pacific Islander L_ Two or More Races Description m mT What are some examples of effective Outreach sources 3 The Good Faith Effort Activity box will be displayed 4 Fill in the fields as follows e Activity type Indicate whether the activity is internal to your organization or external o Internal Examples are internal training opportunities or internal communication of opportunities encouraging minorities and women to apply for those positions o External Examples are participation at job fairs use of specific recruitment sources targeting women minorities or college recruitment e Status Enter the status of the activity o Pending Activity has not
13. YZ Corporation LOS ANGELES HO AND PLANT 4 The breadcrumb links found in the upper left of the page display the path you took to get to the current page Click one of the links to go back to that page Modules overview CRC modules take you to major functional areas of CRC Reports The Reports module allows you to view download and print report sets that have been loaded into CRC and their associated plan definitions and documents Peoplefluent Proprietary and Confidential 5 Peoplefluent a peoplefluent ff i y Documents The Documents module allows you to load and work with documents in addition to CAAMS reports in CRC my aceon The My Account module allows you to view your own active jobs processes that are currently executing or pending and completed tasks such as loading documents You can also change your password and send suggestions for improving the CRC application to Peoplefluent CRC Basic The CRC 3 0 basic license allows you to both load and view reports documents and other artifacts and to easily share those items throughout your organization With CRC being web based granting wide spread access is made simple with nothing to install on a user s computer Report recipients managers human resource staff and anyone else needing access to Affirmative Action reports can view download or print reports graphs and charts Furthermore permissions to specific reports and plans c
14. an be controlled via security settings in the administrator module Reports Module Reports The Reports module allows you to view report sets that have been loaded into CRC and their associated plan definitions and documents View report sets z 1 To view report sets click Reports rt from the CRC Home page Peoplefluent Proprietary and Confidential 6 Peoplefluent Compliance Reporting Center User s Manual peoplefluent AA gt Report Sets Report Sets Name Description Last Update User Last Update Date 2011 Req AA Reports Admin User 2011 05 18 04 28 29 PM 2011 Compliant Support Rpts Admin User 2011 05 18 04 28 38 PM 2011 Compliant Q 2 Admin User 2011 05 20 07 21 22 PM 2011 Compliant Q 4 Admin User 2011 05 20 07 21 28 PM 2011 Diversity Admin User 2011 05 18 04 28 52 PM 2 The report sets currently loaded in CRC will be displayed 3 Click a report set name to view its associated plans and documents Report sets documents tab AA Report Sets gt 2011 Req AA Reports Report Set 2011 Req AA Reports Plan Definitions Documents im Add Document Name Description Last Update User Last Update Date Peopleclick CAAMS 4 2 Reports Manual pdf Train User 2011 05 18 06 56 16PM AX 1 Click on the Documents tab to view and load documents related to a report set 2 Examples of the type of documents that might be loaded here are the Peopleclick CAAMS Reports Manual general AA plan preparation in
15. dd Document No data is available 1 You can create folders to facilitate organization of your documents and artifacts ew Folder 2 To create a folder click on New Folder ta N Peoplefluent Proprietary and Confidential 16 Peoplefluent Compliance Reporting Center User s Manual peoplefluent Edit Folder Properties Name New folder Pp Description 3 On the Edit Folder Properties window enter a Name and an optional Description for your new folder 4 Click Save to save your changes or Cancel to exit without saving AA gt Documents Documents 1a New Folder ig Add Document Name a Description Last Update User Last Update Date 2011 AA Plan 2011 AA plan documents Train User 2011 05 18 05 46 33 PM P x 5 To add a document click on the name of the folder to which you want to add the document and click Add Docum nt im Add Document Peoplefluent Proprietary and Confidential 17 Peoplefluent Compliance Reporting Center User s Manual peoplef uent Choose file Look in gt Federal Contract Compliance Manual aa A chptri General pdt T 4 chptr2 Desk Audit pdf My Recent E chptr3 Onsite Review Pracedures pdf oes chptr4 Construction Industry Compliance Program pdf 2 JE chptr5 Corporate Management Reviews pdf _ chptr Complaint Investigation pdf chptr Indentificaton and Remedy of Employemnt Discrimination pdf chptra Resolution of Noncompliance pdf
16. e it is scanned for viruses 9 Click on the Edit 7 icon at the far right to edit the document name 10 Click the Move ps icon to move the document to a different folder 11 Click on the Delete x icon to delete the document f gt Documents Documents 2011 AA Plan 2011 AA Plan qa New Folder ig Add Document Name a Description Last Update User Last Update Date Data Files Train User 2011 05 18 06 02 44 PM P xK OFCCP Final 60 2 AAP regs FR 11 13 00 pdf Train User 2011 05 18 05 53 22PM ABX dal New Folde 12 You can add subfolders by clicking on the New Folder hyperlink within an existing folder View or save documents 1 To view a document or other artifact loaded into CRC browse to the location of the document in CRC 2 Click on the name of the document Peoplefluent Proprietary and Confidential 19 Peoplefluent Compliance Reporting Center User s Manual T eoplefluent File Download Do you want to open or save this file Name EMPLOYEE 2011 12 31 csv Type Microsoft Office Excel Comma Separated Values Fil line a From caams peopleclick com Cancel Open While files from the Intemet can be useful some files can potentially ham your computer f you do not trust the source do not open or save this file What s the risk to view the document 3 Click on Open Pet 4 Click on Save to save a copy of the document or artifact to your local computer Canc
17. el to exit 5 Click on Cancel My Account The My Account module allows you to view your own active jobs processes that are currently executing or pending and completed tasks such as loading documents You can also change A Co your password and send suggestions for improving the CRC application to Peoplefluent To access My M My Account My Account Account from the CRC Home page click on My Account Peoplefluent Proprietary and Confidential 20 Peoplefluent Compliance Reporting Center User s Manual F eoplefluent Active jobs As Active Jobs Active Jobs Active Jobs Completed Tasks Send Suggestion Change Password Ne data is available The Active Jobs list displays all jobs in the database that are actively executing pending or failed You You can cancel any job Completed tasks f Completed Tasks Completed Tasks Active Jobs Completed Tasks Send Suggestion Change Password Start date 2011 05 18 Include Data Changes Job History No data is available The Completed Tasks log lists activities that have completed execution Two types of activities are listed Data Changes and Job History An example of a Data Change entry is edits to a Good Faith Efforts activity An example of a Job History entry is merging two Report Sets 1 Select a Start date to display activities beginning on that date through the current date A maximum of 1000 records will be displayed 2 To
18. ets 2011 Reg AA Reports gt 2011 Compliant Pian Definition 2011 Compliant Plans Documents Plana Description 01 10 XYZ Corporation LOS ANGELES HQ AND PLANT 01 14 XYZ Corporation HOUSTON PLANT 01 12 XYZ Corporation CHICAGO PLANT 01 13 XYZ Corporation KANSAS CITY PLANT 01 20 XYZ Corporation PHILADELPHIA PLANT 04 21 XYZ Corporation WASHINGTON DC PLANT 01 22 XYZ Corporation BOSTON PLANT 01 36 XYZ Corporation DAYTON PLANT 01 31 XYZ Corporation XYZ POLYMERS Version 3 0 0 Copyright 2010 Peopleclick inc Peopleclick is a registered trademark of Peopleclick inc All Rights Reserve Privacy Poli From the Plan Definition window click on a specific plan name to view plan specific reports or documents Peoplefluent Proprietary and Confidential 12 Peoplefluent Compliance Reporting Center User s Manual peoplef l uent Plan level reports tab pi Report Sets 2011 Reg 5A Reports 2011 Compliant XYZ Corporation LOS ANGELES HQ AND PLANT Plan XYZ Corporation LOS ANGELES HQ AND PLANT Reports Documents Required Reports F awo rk Force Analysis F awo rk Unit Analysis al FB Vork Force Analysis Included and Excluded Employees F Fa ob Group Analysis F BB job Group Analysis Included and Excluded Employees F Fa ncumbency vs Availability CI Placement Goals d P Narrative 1 To view a report or reports click on the check box next to each report you wish to view or click on Select All
19. filter the activities displayed click on the Data Changes or Job History check box 3 To sort the display click a column heading to sort by that column Clicking the column heading a second time reverses the sort order Peoplefluent Proprietary and Confidential 21 Peoplefluent Compliance Reporting Center User s Manual Send suggestion eoplefluent Compliance Reporting Center train user Windows Internet Explorer File Edit View Favorites Tools Help Google Gr Y E https caams peopleclick com CRC30 MyCRC SendSuggestion aspx v 4 9 X Pir v J search More gt gt Z Sign In el 5 7 A Home 7 J man Print Page v GF Tools w amp Compliance Reporting Center train user Company name Contact name Title Phone Email Subject Suggestion Attachment Note If you have a support issue please contact customer support This form is for sending suggestions for improving future versions of CRC required 2 MB maximum size Send Suggestion Internet 100 Peoplefluent is very interested in hearing suggestions from you on how to improve our products and services You can use the Send Suggestion module to provide feedback to the CRC Product Manager 1 To send a suggestion from the My Account Send Suggestion tab enter your contact information in the fields provided This information is optional
20. idential 28 Peoplefluent Compliance Reporting Center User s Manual peoplef uent Add a new good faith effort activity Go v https caams peopleclick com CRC30 Editors GoodFaithEffortActivities aspx RptSetId 9 amp PlanId 4 heal gt File Edit View Favorites Tools Help Google v J Search More gt gt Sign In i 4 rics rs pes gt w we e Compliance Reporting Center train user fpHome BY Feeds 0 f Print Page lt Q Tools Welcome to the Compliance Reporting Center Log off Help A Peopleclick E Home a4 Reports ol Documents My Account Authoria CRC Compliant XYZ Corporation LOS ANGELES HQ AND PLANT Plan XYZ Corporation LOS ANGELES HQ AND PLANT Reports Documents Good Faith Efforts Good Faith Efforts Documents Type all v Status all i Last update user fall v Add New Activity 8 Export to PDF ae Last Update Typea Activity Date Description Category Status Status Date Due Date Last Update User Dat External 2011 05 47 Exihibit at Women in Female Pending 2011 05 17 2011 07 44 AdminUser 2011 05 17 Business conference 11 05 56 AM External 2011 05 47 University job fair Female Completed 2011 05 17 2011 03 45 Admin User 2011 05 17 11 12 34 AM Internal 2011 05 20 Internaltraining for managers Female Minority Pending 2011 05 20 2011 04 22 Train User 2011 05 20 on their AA reponsibilites Disabled
21. iles of type an Files t 7 Cancel Pe 4 Browse to the location of the document you wish to load and click Open a 5 A progress bar will be displayed Note that if you navigate away from the current page before the load is complete the load will fail A gt Report Sets 2011 Reg AA Reports 2011 Compliant XYZ Corporation LOS ANGELES HQ AND PLANT Plan XYZ Corporation LOS ANGELES HQ AND PLANT Reports Documents Document upload complete E Add Document Namea Description Last Update User Last Update Date 2011 XYZ Corp Los Angeles AAP Org Chart pdf Train User 2011 05 18 04 54 01 PM x 6 After the document has loaded it can be viewed or printed by double clicking on the document name However immediately following the load there may be a short wait before it is accessible while it is scanned for viruses Peoplefluent Proprietary and Confidential 15 Peoplefluent Users Manual peoplefluent 7 Click on the Edit or Delete AX icons at the far right to edit the document name or delete the document Documents module i Documents The Documents module allows you to load and work with documents and other artifacts in addition to CAAMS reports To access Documents from the CRC Home page click on Documents a i Documents The list of documents if any currently loaded into CRC will display Folders and adding documents di Documents Documents dal New Folder mg A
22. ity but no documentation has been provided in support of the activity The owners of these plans should be contacted to determine why good faith effort activities are not being updated Peoplefluent Proprietary and Confidential 2 Peoplefluent Compliance Reporting Center User s Manual peoplefluent Review process 6 The Review Process indicator shows those plans where no recent activity has occurred 7 To view the good faith efforts for a specific plan click on the plan code hyperlink next to the plan name The good faith effort activities can be recorded and managed for each plan in CRC Plan specific good faith efforts F Report Sets 2011 Reg AA Reports 2011 Compliant Plan Definition 2011 Compliant Plans Good Faith Efforts Dashboard Documents Plan Description 01 10 XYZ Corporation LOS ANGELES HQ AND PLANT 01 11 XYZ Corporation HOUSTON PLANT 01 12 XYZ Corporation CHICAGO PLANT 01 13 XYZ Corporation KANSAS CITY PLANT 01 20 XYZ Corporation PHILADELPHIA PLANT 01 21 XYZ Corporation WASHINGTON DC PLANT 01 22 XYZ Corporation BOSTON PLANT 01 30 AYZ Corporation DAYTON PLANT 01 31 XYZ Corporation XYZ POLYMERS To enter track and document Good Faith Efforts for a particular Affirmative Action Plan from the either Reports Report Sets Plan Definition or the Good Faith Efforts Dashboard select the plan you wish to edit by clicking on the plan code in the Plan column Peoplefluent Proprietary and Conf
23. ng Center User s Manual peoplef l uent Choose file My Recent Documents Desktop r k My Documents My Network File name AAMS4 2 Reports_Manual pat Places Files of type an Files Cancel 4 Browse to the location of the document you wish to load and click Open pen 5 A progress bar will be displayed Note that if you navigate away from the current page before the load is complete the load will fail A gt Report Sets 2011 Reg AA Reports 2011 Compliant Plan Definition 2011 Compliant Plans Documents Document upload complete E Add Document Namea Description Last Update User Last Update Date 2011 XYZ Corp AA Plan schedule pdf Train User 201 1 05 18 04 46 10 PM Ax 6 After the document has loaded it can be viewed or printed by double clicking on the document name However immediately following the load there may be a short wait before it is accessible while it is scanned for viruses Peoplefluent Proprietary and Confidential 11 Peoplefluent Compliance Reporting Center User s Manual peoplef uent 7 Click on the Edit or Delete AX icons at the far right to edit the document name or delete the document Plan specific level we k e Compliance Reporting Center train user fn Home W Feeds dh Print Page v GET Welcome to the Compliance Reporting Center Logoff Help Peopleclick e RC aS Home 2 Reports aa Documents 55 My Account Authoria gt Report S
24. structions or overall roles and responsibilities for AA planning within your organization ocument 3 To add documents click on the Add Document isp Add D hyperlink Peoplefluent Proprietary and Confidential 7 Peoplefluent Compliance Reporting Center User s Manual peoplef uent Choose file Lookin Documents Documents G Desktop My Network File name CAAMS4 2 Reports Manual pdf Open Places Files of type fan Files t 7 Cancel Pa 4 Browse to the location of the document you wish to load and click Open Report Set 2011 Req AA Reports Plan Definitions Documents E Add Document CAAMS4 2_Reports_Manual pdf Uploading 1 file 2 36 MB Currently uploading CAAMS4 2_Reports_Manual pdf About 4 seconds remaining SE If you navigate away from the current page while documents are being uploaded the upload process will fail Please wait until the upload process has completed No data is available 5 A progress bar will be displayed Note that if you navigate away from the current page before the load is complete the load will fail Peoplefluent Proprietary and Confidential 8 Peoplefluent Compliance Reporting Center User s Manual peoplefluent Report Set 2011 Reg AA Reports Plan Definitions Documents Document upload complete im Add Document Name a Description Last Update User Last Update Date caasa Repons Manualpdl Admin User 2011 05 17 04 06 26PM 7K
25. the current page before the load is complete the load will fail Peoplefluent Proprietary and Confidential 34 Peoplefluent Compliance Reporting Center User s Manual peoplefluent A gt Report Sets gt 2011 Reg AA Reports 2011 Compliant gt Good Faith Efforts XYZ Corporation LOS ANGELES HQ AND PLANT Plan Good Faith Efforts XYZ Corporation LOS ANGELES HQ AND PLANT Reports Documents Good Faith Efforts Good Faith Efforts Documents Document upload complete fm Add Document Namea Description Last Update User Last Update Date 2011 05 17 Receipt for exhibitor fee Women in Bus Conf pdf Train User 2011 05 20 01 21 09 PM Ax 5 After the document has loaded it can be viewed or printed by double clicking on the document name However immediately following the load there may be a short wait before it is accessible while it is scanned for viruses 6 Click on the Edit or Delete EP icons at the far right to edit the document name or delete the document Copyright 2011 Peopleclick Inc All Rights Reserved Peoplefluent Proprietary and Confidential 35
26. ur Affirmative Action plans 1 To view the Good Faith Efforts Dashboard from the Reports module main window select a Report set and a Plan definition to display w k E cioa R go Center train user fe Home R Feeds Q dh Print Page v GF Toc Welcome to the Compliance Reporting Center Log off Help Peopleclick C RC gt Home 24 Reports C Documents My Account Authoria AA ReportSets gt 2011 Reg AA Reports 2011 Compliant Plan Definition 2011 Compliant Plans Good Faith Efforts Dashboard Documents Filter by activity indicator Vle Active Documentation opportunity M Review process Plana Description 01 10 XYZ Corporation LOS ANGELES HQ AND PLANT 01 11 XYZ Corporation HOUSTON PLANT 01 12 XYZ Corporation CHICAGO PLANT 01 13 XYZ Corporation KANSAS CITY PLANT XYZ Corporation PHILADELPHIA PLANT 01 21 XYZ Corporation WASHINGTON DC PLANT 01 22 XYZ Corporation BOSTON PLANT 01 30 XYZ Corporation DAYTON PLANT eeeeoeeds 01 31 XYZ Corporation XYZ POLYMERS Filter by activity indicator Vl Active 4 Documentation opportunity ui Review process 3 To filter the display click on the check box next to the type of activity you wish to view 4 The Active indicator Attive shows plans where recent Good faith efforts activity has been entered 5 Those plans with the Documentation Opportunity 4 Documentation opportunity indicator are plans where there has been recent activ
27. without saving You will be returned to the main Good Faith Efforts window where a list of good faith effort activities that have been recorded is displayed Click on the Edit or Delete 7K icons at the far right to edit or delete the activity Type all v Status all v Last update user all v F Add New Activity DS Export to PDF a y Typea Activity Date Description Completed Category Status Status Date Due Date Last Update User Last Update Date External 2011 05 17 Exihibit at Women in Business Female Pending 2011 05 17 2011 07 14 Admin User 2011 05 17 11 05 conference AM To filter the display click on the drop down arrow next to Type Status or Last update user list boxes and select the item by which you wish to filter Click Refresh L The activities that meet the filter selected will be displayed To sort activities click on the column heading of the field you want to use to sort the data An arrow is displayed indicating the direction of the sort Click on the column heading again to reverse the sort order To sort by a different field click on the column heading of that field Peoplefluent Proprietary and Confidential 32 Peoplefluent Users Manual peoplefluent Export good faith efforts to a PDF 1 To export a list of the good faith efforts activities shown to a PDF file from the Good Faith Efforts tab click the Export to PDF E por to PDF hyperlink File Download Do
28. yees 20 External availability C Applicant pool F Current representation 8 The Gap Analysis chart displays the external availability applicant pool and current representation for the selected plan job group class combination indicating where you need to revise and concentrate your good faith effort activities Good faith efforts Federal contractors are required to define and implement specific programs to address the goals and objectives outlined in the Affirmative Action Plan for each establishment These programs are commonly referred to as Good Faith Efforts and are captured in the Development and Execution of Action section in narrative documents If these programs and activities are not recorded an organization is at risk of non compliance There are two types of good faith efforts e Internal Examples of internal efforts are internal training opportunities or internal communication of opportunities encouraging minorities and women to apply for positions e External Examples of external efforts are participation at job fairs use of specific recruitment sources targeting women or minorities or college recruitment Peoplefluent Proprietary and Confidential 26 Peoplefluent Compliance Reporting Center User s Manual peoplef uent Good faith efforts dashboard The Good Faith Efforts Dashboard is designed to provide a high level quick look at the good faith effort activity levels for all of yo
29. you want to open or save this file F Name 01 10_ExportedGoodFaithActivities pdf ek Type Adobe Acrobat Document 1 52KB From caams peopleclick com Open Cancel While files from the Intemet can be useful some files can potentially ham your computer F you do not trust the source do not open or save this file What s the risk 2 Click on Open or Save to save the PDF file or Cancel to exit without saving Good faith efforts documents tab 1 Click on the Good Faith Efforts Documents tab to view and load documents related to the good faith efforts for a specific AA plan establishment Plan Good Faith Efforts XYZ Corporation LOS ANGELES HQ AND PLANT Reports Documents Good Faith Efforts Good Faith Efforts Documents im Add Document No data is available Examples of the type of documents that might be loaded here are documentation of participation at job fairs or other conferences Peoplefluent Proprietary and Confidential 33 Peoplefluent Users Manual peoplefluent Add Document 2 To add documents click on the Add Document La hyperlink Choose file My Recent Documents Desktop My Documents iF My Computer _ I My Network File name 2011 05 17 Receipt tor exhibitor fee Women in Places Files of type All Files 3 Browse to the location of the document you wish to load and click Open 4 A progress bar will be displayed Note that if you navigate away from
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