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IMDS User Manual 8.0 EN - Easy e

1. The MDS successfully passed all checks The user may either Accept or Reject the submission by clicking on the appropriate button Accept SP Rejet Alternatively the MDS Menu provides the same options for accepting or rejecting Ap i Page 88 Accepting the MDS If the MDS has passed all system checks and is chosen the status of the MDS will change to accepted and the MDS can appear in the search and may now be attached to of the company s structures Rejecting the MDS If Reject is chosen for the MDS a reason for the rejection must be supplied This should be self explanatory or else the supplier will feel free to call with any questions Reject Recipient data Name test component ID ersion 901006347 j 1 transmitted 08 23 2011 from comp CDX llustrative Company CDX Illustrative Company on 08 23 2011 Status browsed Q Reject Cancel After a denial reason was entered must be clicked to change the status to rejected 5 3 MDS Follow up IMDS provides an option to put received MDSs on a tickler or follow up list When MDSs are placed on this list a due date for follow up must be assigned Please be aware that ALL users subscribed to follow up notifications within the company receive the message Due for Processing upon login until the Follow Up is cancelled Any user in the company can cancel the Follow Up Also please note that follow up items are NOT restricted by Org U
2. L a a A lT pa aW a helpdes Page 134 A7 Maile imde hr U Mail imds he Company specific Index Renault part P Check with your Renault designer that this part index is in use Engineering Eivy Eio im Sioa Concerned project P e mail of the designer D F Index of the standard H 7 ag Download Comment Parts for which the MDS is valid Reference HE In the enhanced company specific portion of the screen the following fields are mandatory 1 Reference part 2 Index Renault part 3 Concerned project except if the MDS is a Material 4 E mail address 5 Confirmation of the e mail address 6 Index of the standard already filled with H with Download button for the Renault substance Standard 00 10 050 H Only if all mandatory information for Renault was properly completed will the check be successful IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 135 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Here you will find a summary of all Renault checks running before an MDS is sent or proposed In the Company specific part the E Mail The two e mail addresses do not match confirmation fails In the Company specific part the Reference Please enter the reference to be added part field must be filled In the Company specific part the E Mail E mail address of the d
3. 13 Ford Motor Company Extensions 13 1 Certification to be adapted Supplying to Ford Motor Company includes the requirement of annual certification of a supplier company s products according to Ford Motor Company s Restricted Substance Management Standard RSMS WSS M99P9999 A1 Hex 9 Ford requires each supplier to certify annually it is in compliance with the substance prohibitions highlighted in the Ford Restricted Substance Management Standard WSS M99P9999 A1 except those already reported as non compliant in IMDS The user needs to certify either by individual site using the Ford GSDB code or for the entire company The certification applies to all products that a supplier delivers to Ford Motor Company This feature is only accessible to client managers or users with a User Certification profile All other users do not see this menu option For the certification all necessary information must be provided to Ford Motor Company either through the Ford Motor Company supplier network or using the IMDS In the main menu the above mentioned users will find the button Certification after reading and checking the user can check the box I agree and certify 13 2 Ford specific part numbers and supplier codes The part number for the recipient Ford Motor Company must be correct Part number in the recipient data Ford creates a file of all acceptable part numbers and IMDS performs a check against this file and wi
4. 3 3 17 Delete an MDS or delete the Recipient of an MDS The IMDS Delete function does not actually delete an MDS from the system Delete hides an MDS and blocks it from being referenced IMDS does not have an undelete function so a user must be absolutely certain before deleting an MDS An IMDS User does not have to create an MDS to delete it Any properly authorized IMDS user in the company can delete owned MDSs Un owned MDSs including MDS in the In Box cannot be deleted Extra care is needed when deleting IMDS materials as they are multi lingual with both English and German names and trade names shown in the search results Before deleting a Page 69 material check whether the material exists under another name but with the same MDS ID and Version One cannot be deleted without deleting both A deleted MDS will continue to appear on any component semi component or material to which it was attached prior to deletion If this MDS was productive released published sent Or proposed prior to the attached MDS deletion the MDS may be used in any existing or future MDS However the deleted MDS will not propagate into new versions or copies of MDSs Instead an error will be generated and the deleted MDS must be replaced Before deleting an MDS consider the following questions gt Has the MDS been attached to another MDS gt Has the MDS been sent to anyone gt Isthere more than one version of this MDS The answers to
5. IMDS Advanced IMDS Reorganization Accelerator IMDS a2 IMDS Training yp Res Rept eCenter icm2 in collaboration with our partner ECS IMDS Advanced Project Support Analysis Design Integration Support Interface IMDS AI IMDS Company Reorganization z e Trainin IMDS Services positioned around the IMDS Application ourses eCenter icm2 for Material Compliance Management He LI aana 20 1 IMDS a2 Optimizer The IMDS a2 Optimizer simplifies data input into IMDS increases productivity of IMDS users and accelerates review of incoming datasheets For years the IMDS a2 has been a proven tool to speed up the data entry for many IMDS users Now new features within IMDS a2 allow users to OPTIMIZE IMDS processes data management and quality Key features of the IMDS a2 Optimizer e Simplified User Interface and multiple simultaneous windows e Configurable checks that allow rules to be set up for different customers Examiner function e Automatically checks incoming datasheets based on User selected rules e Dashboard to easily view the status of datasheets and MDS requests e Reports to identify incomplete information and support supplier management e Improved search mechanism and drag amp drop support e Configurable search results display and export function for all search results Page 139 e Temporary local data caching to increase productivity 20 2 Advanced Interface IMDS Al The IMDS Advanced I
6. Synonym 1 My substance Synonym 1 Mein Reinstoff Substance name My new substance Synonym 2 Synonym 2 Synonym 3 Synonym 3 h Basic substance data CAS No 12 456 7 Basic Substance in final Material is Solid H Application o EU Index EINECS ELINCS No Comment Comment Log Comment need this basic substance for my product it is not yet contained in the basic substance list Delete Save Should the Chemical Service need further information the user will receive an e mail request When processing is complete after a few working days successful or not the request is closed by the Chemical Service When this occurs the user receives a request closed notification e mail Closed requests cannot be edited Total records found 0 Do you want to request a Basic Substance IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Page 36 ip 3 3 Materials and Component MDSs 3 3 1 MDS Types The following table describes and helps differentiate Components Semi Components and Materials Material Semi Component Component Represents a homogeneous structure if a slice were taken through the item there would be no layers or visible differentiation exception for electronic components Similar to a material this represents a structure that will
7. The IMDS International Material Data System is the automobile industry s material data system Initially it was a joint development of Audi BMW Daimler EDS after acquisition in 2008 now part of HP Ford Opel Porsche VW and Volvo Further manufacturers have meanwhile joined the community and IMDS has become a global standard used by almost all of the global New to IMDS OEMs Talks are being held with further manufacturers regarding their participation in IMDS REGISTER your company In the IMDS all materials used for automobile manufacturing are collected maintained analysed and archived Using the IMDS is it possible to meet the obligations placed on automobile manufacturers and thus on their suppliers by national and international standards laws and regulations About Us Copyright 2013 by Figure 5 IMDS Information Pages Login A IMDS login Once on the IMDS Information Pages click the button IMDS Login to access the IMDS system New to IMDS REGISTER your company IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 15 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com The following figure depicts a typical view of the IMDS login page Login NEWS User ID 11 14 2012 Test News 001 Password Content von Test News 001 Language English uma uman ne Login 02 04 2011 G Change of VCC supplier codes On March 7
8. dates This should require no more than 10 15 minutes per quarter 1 hour per year for all but the largest companies As with automobile Page 143 oil changes this preventive maintenance is essential for smooth operations and can help to avoid major challenges Extensive supporting documentation regarding how to perform these tasks is available elsewhere in this manual There are also several useful references including step by step instructions available from the IMDS Public Information Pages Importance of Correct Email addresses Anyone can occasionally lose or forget their User ID or Password so IMDS provides automated mechanisms for all users to retrieve their ID and or password using the Forgot ID and Forgot Password links from the login screen However these features operate only if the User s email address is correct in IMDS This is a legally required security feature A user s working ID and password is the primary mechanism to verify their identity The Company Administrators are capable to update the email address for all their company s users and so is the secondary method to re enable these users The automated links and registered email address is the tertiary backup method When none of these methods is available extensive documentation is required to re verify the user should be authorized to access the proprietary confidential information stored within IMDS This consideration requires speci
9. Certify or Publish Users with a User Profile create and send or propose material datasheets They review and accept or reject datasheets sent to the company provided the company is not an Al user They cannot perform general administration tasks yet have the capability to maintain their own name phone number and email address through the Settings option from the main menu Read Only Users This profile can be assigned to special users by the client manager With this profile the user can view but not change datasheets created by their own company view published data and view datasheets received and accepted by their company Additionally each user has the capability to update their own phone number and email address Public Users The public users do not need to be set up explicitly and have no system rights They can only view the public areas IMDS Information Pages of the IMDS site They cannot access the actual IMDS Page 114 8 6 2 Create a User Each user must have their own ID in their own name to use the system To create a user click on the Create a User button from the Search User screen A window similar to the following will appear MDS Functions Administration y Help v i S l E ft fa Search Details Company User data Administration User ID unknown Last name Last login Company ID 0 ae A State active Company HP Core Team Authorization profile User ie Organisation unit 7 Modify
10. Material Data System IMDS User Manual Version 8 0 Copyright 2013 Hewlett Packard Development Company L P For help with questions not answered in this manual please review the public pages on our internet site http www mdsystem com gt IMDS Information pages e Under FAQs Frequently Asked Questions you may find answers related to your problem which are not explicitly mentioned here as the FAQ pages are updated more frequently e Under News you can find information about changes in a new IMDS release e Onour service pages http services mdsystem com under training you can register for classroom or in house training e Technical requirements for using IMDS can be found under gt IMDS Information Pages gt IMDS System gt System requirements Page 2 Lalmdael amarirachnihan eam Iepa esK americas wnp com Revisions Apr 23 2013 New ch3 ch4 minor corrections p 16 languages and p 23 table June 18 2013 Remove term CMD under 5 2 1 2 May 24 2013 corrections with track changes IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 3 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Contents WMS Geel IME OGUCTIOI seesinane EEEE OE E EEE 8 2 IMDS Getting started eee eee nn eee ee ee ee eee ee een 9 2 1 Basic eC GEM CMC TINS sacs Ea AaS 9 Ze C ompany FO GIS UME ON sssrini aE TAE A 9 PA VONE go te eee ee 14 2
11. Org Unit If All Org Units is not checked the Administrator may choose a single Org Unit for which to see statistical information Period From to The Administrator can delimitate statistics to a defined time period Select to see the statistical dates for received sent or own MDSs Page 120 The search result table will list the quantity of MDSs for all Org Units selected with the following statuses accepted not yet browsed modified rejected and cancelled by sender MATERIAL DATS MDS Functions Administration Help v MDS specific statistics This table contains all active companies of you company registration All Org Units 7 Period Origin received ima Org Unit HP Core Team from 3 21 2013 amp to 3 21 2013 _4 Q Search View ag Export Org Unit Name accepted browsed not yet browsed modified modified rejected cancelled by sender 8 10 Report Organisation Units without Users Org Unit Report To successfully use Organization Units each Organization Unit must have a user assigned Only users with the Organisation Unit assigned can view accept or reject MDSs sent to the Org Unit The Org Unit Report screen displays all organisation units without assigned users but containing created or received MDSs The menu Administration gt Org Unit Report is used to check the Organisation Units without assigned users IMDS Service Center Europe Phone
12. View v Bg Export MDS Functions Administration Help Ingredients Supplier Data Name Test Component ID version 900980795 0 01 Node ID 900980795 Status Edit mode zip code City Country User Name User ID only root companies Q Search Company Name Org Unit zip code city Ford Component Manufacturing Ltd Ford Motor Company Ford Motor Company Leamington Plant Ford Otomotiv Sanayi A S Ford Component Manufacturing Ltd Ford Motor Company Ford Motor Company Leamington Plant Ford Otomotiv Sanayi A S NE33 55T South Shields MI 481263 Dearborn CV313NU Royal Leamington Spa 81150 Uskudar Istanbul Total records found 4 v Apply lt Cancel Search Criteria such as the company name or the first letters of a company name are recommended to limit the size of the results list For example a user may enter Vi to list all companies which begin with the letters Vi Similarly if a user enters tubos only companies with the character string tubos are returned The search is started by clicking the search button It is best to search by Company ID Org Unit ID or DUNS number There are many IMDS companies with similar names whereas IDs are unique The person asking your company for the MDS should provide an ID for their company or organization unit Search results are displayed in the lower area of the window Select the desired rec
13. i Wee rll Hamr Drg Lieut Es foc cit HOS Functor dimsa r Hep Scankh Dritani DE Gio Se eiei TA My Test Company 3052 Teri Eaei 55 baie Dp Code LAN Sty Alekha Coun erT Tel Settings Pubsuh H Linar eur Fret nae E pmi Teim hi Gheeg Aiamaa G2 Compay kena herman he con HAAS Gato Aiia D Company iona heimar Ghi iim HIA 142 4K Total records found 2 mer ye HF On the left of the screen is the company structure Add Org Units by right clicking on Edit at the bottom of the screen and selecting the company details if Add Org Unit is chosen the right side of the screen changes IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 109 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com MOS Fumies Agmneroten Hele Detni D B Gado ue Wde W HHY Test Company 3457 Drtaih O Mvfirst r nit i Starch Fral naar EMail _ Trirghonr ha Provide a meaningful name for the Org Unit to finish creation Each Org Unit receives a unique ID similar to a Company ID and this ID can be used to received MDSs from Suppliers and send MDSs to customers in much the same fashion as they are received and sent from a company However until users are assigned to an Org Unit any MDSs received would not be visible to anyone so IMDS will not permit receiving an MDS into an Org Unit until at least one user is assigned
14. 36 1778 9821 Mail imds helpdesk emea hp com Page 121 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com MDS Functions Administration Help v Org Unit Report Company Company Name IH Automotive ID 900344 Zip Code 99999 City Ruesselsheim Country Germany Org Units without users having MDSs linked to View ag Export Org Unit Name Zip Code city All organization units containing datasheets have at least one user assigne The Company Administrator needs to regularly check this report in order to assign unprocessed MDSs to Organisation Units If a supplier sends an MDS to an Org Unit without a user assigned no one will ever know that it has been received as only users with the Org Unit assigned to them can view the inbox of that Org Unit If necessary the report can be printed IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 122 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 9 Aston Martin Lagonda Extensions 9 1 Certification to be adapted Supplying to Aston Martin Lagonda AML includes the requirement for annual certification of a supplying company s products i e according to AML s Restricted Reportable and Recyclable Substance Management Standard RSMS AML requires each supplier to certify annually its products are in compliance with the substance prohibitions highlighted in the AML Restricted R
15. Telephone No e e SENM E Mail Address Valid as of e Valid until ly The appropriate information as shown in the following table must be provided Telephone No The User s telephone number including all country and dialing codes required Fax No The User s fax number including all country and dialing codes optional E mail Address The user s e mail address required Valid as of The start date when the user can use the ID Valid until The last date that the user can use the ID to access the system When complete the save Ai icon must be clicked and the User ID will be created IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 115 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com MDS MATERIAL DATA SYSTEM Information A user with the User ID ghptw001 and the e mail address testuser testuser com was created and should receive an e mail containing the password to this ID For security reasons the e mail will NOT contain the User ID Please inform the user of their new User ID For security reasons we recommend giving this information in person by paper mail telephone or voicemail and not by e mail WRITE DOWN THE USER ID For security purposes the email sent to the Administrator and the User will not include this ID The Administrator should convey this User ID to the User viaa secure non IMDS based method The Administrator and
16. company screen will look similar to the following Page 106 MDS Functions Administration Help Company Company Name IH My Test Company zip code k User Name Company ID City User ID Org Unit Country DUNS Number Q Search a View a Export Company Name Jorg Unit Highlight the company whose information you wish to edit view Then either the Edit View button can be clicked or Edit be chosen after right clicking This leads to the Details tab On the right in the Details Tab is the company registration information Company ID is a unique system assigned number and cannot be changed except via for fee company reorganization MDS Functions Administration Help v Details D Addorgunit Delete Details OFirst Org Unit 1 900429 v Org Unit Name IH Automotive Company ID 900344 DUNS Number 12 345 6789 Corporation Authorization Class Supplier v Company Address Street Street Mailbox Zip Code 99999 City Ruesselsheim Country Germany Publish MDS V Component Semicomponent Material Expiry Range 365 User View ag Export User ID Last name i l First name E Mail Telephone No mihihOO 1 Doe Jane jane doe ih automotive com 00 999 99999 gihih001 Herrmann Ilona ilona herrmann hp com 123456789 Total records found 2 D Allocate user Deallocate user For security reasons the Company Name cannot be changed directly by any
17. created o alah from 02 12 2013 Save Save can either be accessed from the MDS gt Save menu item or by using the button in the toolbar This button will not appear unless the page on which the user is working can be saved This function saves the currently open data Use this function to save MDSs requests Organization units users etc Page 23 Copy The following table describes what each of the items under Copy does accessible by right clicking New Datasheet Only available when editing an MDS Saves a a changed MDS to a new MDS ID The previously gt Py new Datasheet opened MDS is not modified Forward new version Th Create MDS Report New Version Only available when editing an MDS Saves a L Check changed MDS to a new version for the same MDS ID Convert module to MDS The previously opened MDS is not modified The user cannot create a New Version of an MDS that was not created by their IMDS company Release internally Only available when editing an MDS Releases the MDS internally so it can be used in other MDSs referenced created by the own company Forward The following table describes the options available under Forward D mon dients Supplier Forward Only available when viewing an accepted MDS for which the sa a _ Ctri s z Q sender has permitted forwarding Creates a forwarding Release Interna copy of the MDS that can be sent to other recipients but
18. in the top node the MDS cannot be sent to Nissan Polymeric Parts Marked If an MDS is released for Nissan parts marking checks are performed to ensure compliance with the following requirements Material classification 5 x are separated into the following two groups Group1 5 1 5 1 x 5 4 5 4 x 5 5 5 5 x Group2 5 2 5 3 The threshold is set against the following 2 values Sum of the weights of the materials categorized into Group1 Sum of the weights of the materials categorized into Group2 Page 131 Yes No Not Applicable Not yet answered Las Sum of Group Answer Not Applicable Not yet answered Standard IMDS Check If the component contains more than 25g of polymeric materials classifications 5 1 x 5 3 and 5 4 1 the parts marking question must have a response or a warning will be displayed Prohibited Substance Check If an MDS is sent to Nissan it is checked for prohibited substances according to GADSL If there are prohibited substances contained a Warning is displayed Material Symbol Check The entire product structure tree is checked for missing material symbols If there is a Polymer of the classifications 5 1 x 5 2 or 5 3 contained in the structure tree without a symbol the MDS cannot be sent to Nissan Error Page 132 Wildcard Check The Joker Request Hg Cr6 Cd Pb must not be used in any MDS sent to Nissan New Field in recipient specific data f
19. require further processing before it is assembled and given a final weight Examples are a steel blank or a coated wire Usage is by length by volume or by area Used to represent an assembly or component with a defined weight and used in whole number quantities Examples include a bolt an engine block a seat etc The weight of a Component MDS is defined at creation and cannot be reduced in the structure Materials Semi Components Components Semi Components Components Components Material Substance Semi Component Material Substance Component Semi Component Material Substance To make MDS management easier IMDS uses the unique symbols displayed in the table for material semi component and component icons These icons appear in tree structures and in search results These icons are modified to represent the source of the specific item The house symbolizes owned MDSs created within the user s company component semi component material mys D The globe symbolizes published MDSs available to all IMDS Users component semi component material B GA ie The envelope symbolizes received MDSs from a supplier company component semi component material Page 37 As noted previously every material in IMDS is ultimately comprised of Basic Substances represented with the icon 4 The Ingredients page of an MDS displays a tree structure which includes parent child
20. 71 4 Operating with an MDS 4 1 Data Transfer from Supplier to Recipient It is essential for IMDS users to understand how information in IMDS is managed and secured IMDS users connect to the secure IMDS Server cluster at HP Information entered or changed by an IMDS user within a non released MDS is visible only within the user s company Unless granted Trusted User access by a Company Administrator no user from another IMDS company can access the MDS or even know it exists while other users in the same company have full edit and delete rights if they have an appropriate profile When a user sends or proposes an MDS to a customer one can speak of virtual sending but the MDS is not really sent e g via e mail to the customer The MDS usually remains physically on the HP server A link is created between the user company and the recipient company for this MDS and the recipient company is granted visibility to that MDS version After receiving the MDS a customer company user can read the MDS and accept it or not The MDS information is never physically transmitted on the internet information highway but always remains within the protected area of the HP server When an MDS is sent IMDS initially ensures only the customer company named as a recipient can see the MDS No other company has any access to it When a customer attaches an MDS you have submitted to their MDS and then sends their MDS to their custo
21. 99 873 Iron V Ge ix OwnerStatusTest V 3 0g AA 3003 4 100 0 Aluminium metal Note that each layer consists of all the same type with layer one and two components layer three materials and layer four the bottom layer basic substances Basic substances cannot ever have children even other basic substances 3 3 2 Creating a Material Data Sheet MDS A user may create a new MDS via the Toolbar icons Alternatively a user may create an MDS by selecting the menu option MDS and Datasheet j Module j Y Page 38 choosing New Using the second method the user may choose between two sub menus gt Datasheet gt Module In most cases a user will wish to create a datasheet A module can be thought of as a limited partial MDS Modules can only be used within your own company and cannot be sent proposed published or assigned to an Organization Unit Modules can be added to an MDS and are useful for a set of components or materials frequently used in full MDSs For example if you produce a wide range of products which are mounted using a common set of bolts into a common enclosure the bolts and enclosure could constitute a module which you incorporate into the various MDSs which utilize these parts This same subset functionality can also be achieved using an MDS but modules are quicker and easier to create and maintain because they do not have customer or supplier information A never relea
22. After clicking the Analyse button the analysis is started for MDSs which match the selection criteria Page 99 Analysis Parameter Analysis type Analysis type GADSL Category lme TypeofMDS Component fim duty to dedare N A ie REACH SVHC N A ie EL Rule based selection E Selection Type pare prohibited NLA l Non standard selection A double click shows all the substances in the MDS according to the selection forbidden requires declaration and if possible lets the user edit the MDS A right click on the highlighted MDS shows the user several options as shown below Add selected MDS s from the result table to the MDS to analyze table E Export Add all MDSs from the result table to the MDS to analyze table s Edit gt View LP Copy ailInternally 68 A Create MDS Report MDS gt Check iDSwithBlac 7 Copy to Clipboard ViDSwBSubstances 2 Propose 6 2 9 Confidential Substance where used analysis Periodically there are changes to the GADSL substance list and the REACH SVHC candidate list While a user may not mark a substance with a flag D or P confidential a substance could be marked confidential and then be added to these lists later When this occurs the user needs to know This is the purpose of this analysis type The user can also analyze MDSs for changes resulting from the last GADSL update only Analysis type Analysis Parameter Analysis type Co
23. Classification 5 1 a filled Thermoplastis Q Norms Standards Company Norm Norm Code Supplier For Material datasheets a classification must be chosen The IMDS classifications are the VDA material classifications similar to the following Page 40 MDS MATERIAL DATA SYSTEM Classification Classification 0 undefined 1 Steel and iron materials E 1 1 Steels cast steel sintered steel LL1 unalloyed low alloyed LL highly alloyed L2 Cast iron 1 7 1 Cast iron with lamellar graphite tempered cast iron L227 Cast iron with nodular graphite vermicular cast iron L23 Highly alloyed cast iron 2 Light alloys cast and wrought alloys 21 Aluminium and aluminium alloys 211 Cast aluminium alloys 2 L2 Wrought aluminium alloys 2 2 Magnesium and magnesium alloys 22L Cast magnesium alloys Fe Wrought magnesium alloys 2 3 Titanium and titanium alloys 3 Heavy metals cast and wrought alloys 31 Copper e g copper amounts in cable harnesses 3 2 Copper alloys 33 Finc alloys 3 4 Nickel alloys 3 5 Lead Special metals 4 1 Platinum rhodium 4 2 Other special metals 5 Polymer materials 5 1 Thermoplastics Gia filled Thermnnlactre i y Apply The desired classification is chosen from this screen Then click w For some classifications a material symbol is required The symbol is the ISO standard abbreviation which helps identify the material In s
24. Company Administrators should be the most trusted people who are the most familiar and work the most often in IMDS These individuals have significant responsibility authority and capabilities both within IMDS and in what they may request from the IMDS Support Centers Company Administrators may perform any action available to any other IMDS user profile In addition it is their responsibility to create and maintain User IDs and contact persons assign users to Org Units perform password resets and maintain the accuracy of the User and Contact Person e mail and phone contact information Company Administrators are company representatives and are listed by name to other IMDS companies They have all the privileges to administer the MDSs Org Units users and contact persons for the company They may request company name changes and additional for cost services from the Support Centers and can provide any IMDS user from any company access to the company s IMDS information To ensure adequate coverage and provide backup we strongly recommended each IMDS company have a minimum of two 2 Company Administrators The IMDS Service Centers are limited in account management to assisting Company Administrators The Service Centers are not permitted to add or restore user accounts while a Company Administrator is with the company and are only permitted to assign a new Company Administrator when all existing administrators have permanently left the company
25. Company IH Description My Parts Marking component Part Item No 123456789 Development Sample Report F v Dates Creation date 3 27 2013 9 Check Release Date not available G Recommendation v Amounts and Weights Measured weight per item 100 0 g ime Tolerance 0 0 Calculated weight per item 0 0 g Deviation 100 0 s Parts marked a o Parts not marked as required jot Applicable Parts do not require marking due to specifications of weight geometric restriction or surface requirements To correctly answer the question someone needs to review the design drawing and the physical part The tree must be evaluated to select the appropriate response Any of the options may be applicable When a component is added to a component tree by a reference to a material of and appropriate classification the parent of the attached component is a parts marking candidate This is the result of the parent relationship with the material In this case the parts marking information must be entered for the top component Yes should be selected if the actual physical part has been marked No should be chosen if there is a parts marking requirement on the design drawing but the part is not marked Not Applicable can be selected if weight dimensioning or surface does not permit marking When a referenced node contains a material of the relevant classification but is not a component for example a semi component parts marking in
26. Copy both lines into an application that does not modify the content such as Windows Notepad and remove the paragraph mark between the two lines to re create the correct URL then click it When the users access this URL they have the option to activate or cancel the registration with IMDS If the user elects to cancel they will not be able to return to the URL and accept Note The User has 14 days to access the URL sent If the URL has not been visited for 14 days it is no longer accessible IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 12 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com The following figure shows a typical Company Activation page Login User ID Password Language English sm Login e Online User Manual e Terms of use e User ID forgotten Request new password e Contact Registration e Register your company Company Activation Thank you for your IMDS company registration with the following data Company ID 32452 Company Name IH My Test Company Street Eisenstr 56 Zip or Postal Code 65428 City R sselsheim Country Germany Pressing the Activate button to activate your IMDS company After that you can log in to IMDS immediately using the user ID and password you received during the company registration process You have to change your password and accept the IMDS Terms of Use during your first logon
27. EINECS No gpossnsssssssssosusssossessssset E O View v Bg Export Name EU Index EINECS No Synonym ABAK ABS Basic polymer ABS ACS Basic Polymer ACS AEPDS Basic Polymer AEPDS AMMA Basic Polymer AMMA Anoher substance for testing Basic Polymer ASA Basic Polymer CA Basic Polymer CAB Basic polymer CAP Basic Polymer CF Basic Polymer CMC Basic Polymer CN Basic polymer CP Rasic Polymer CSF T Total records found 118 vo Apply lt Cancel When the substance is found it needs to be highlighted and clicked on 2 IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 46 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com The left side of the screen is now highlighting the added basic substance and the right site presents something similar to the following expanded Details Common Information Type Basic Substance Name s ABAK Basic Polymer ABAK Acrylonitrile butadiene acrylate Plastic ABAK CAS No EINECS No EU Index GADSL Category REACH SVHC No Confidential F v Amounts and Weights Portion from to iw 0 0 weighted mean 0 0 Basic substance groups Basic substance groups The following table describes the information presented Type Type of Node Basic Substance Material Semi Component Component Name s Presents the synonyms for this substance this is a view
28. If you have not registered this company or if you do not want to activate this company in IMDS please press the Cancel button to discard the company registration oy Activate Cancel Figure 4 Activation Cancellation of Company Registration By clicking Activate the IMDS Company Registration is completed and the user can log in IMDS by using the User ID and password received during the registration MDS MATERLAL DATA SYSTEM Information Your IMDS Company Registration is completed You can log in IMDS by using the userid and password you received during the registration A Company Administrator is now allowed to and responsible for e Creating users for only their own company e Changing user profiles within their company e Resetting passwords for their users e Assigning contact persons for their company e Deactivating users that have left the company e Ensuring there is always a minimum of one company administrator available in the IMDS company including vacations and leaves of absence e Accessing the MDS specific statistics for the user IMDS company IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 13 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Every time a new user is created the Company Administrator sees a window with the User ID and the associated e mail address A temporary password is generated and sent by e mail directly
29. MDSs while Detailed MDS analysis allows the user to analyze one MDS at a time MDS Functions Administration Help v N gt E Ji Where Used Analysis Ingredients Supplier Data h an Recipient data gt Analysis z MDS Request Analysis type Analysis Parameter Analysis type Basic Substance Type of MDS Component E Basic Substance Q Rule based selection z CAS No Selection Type pEr i YP Non standard selection X MDS to analyze View v Bg Epot 3 amp Name AV Part Item No Item Mat No Material No lD Version Supplier Your options 1 Select the MDS to analysis by using the above toolbar buttons 2 Drag and drop an MDS from your Clipboard here 3 If you have already executed a Where Used Analysis you can use your analysis results as input MDS for the next Where Used Analysis by using the Add buttons below Cascaded Where Used Analysis Total MDS 0 Q Analyze 6 2 3 Specific where used Analysis The user may select a basic substance using the Search button which will bring up the substance search screen This option is useful when the user must resubmit due to deleted substances as this function will identify where materials with deleted substances exist LL om m f J m F A A A m a T m AY elpdesk emea Np com Page 96 Ya fa D CAM Analysis Parameter Basic Substance Q CAS No MDS MATERIAL DATA SYSTEM Search Criteria Name Synonym GADSL Category
30. Trust User menu There are two uses for Trust User A trusted user is a user in another company anywhere in the supply chain not necessarily a direct customer to whom specific permission is granted to view all substances on your tree structures even those marked confidential no matter at what level the structure is attached This capability is granted only to that specific user and not other users within their company Trust Users can view but not download your information from IMDS It is assumed that all of the users in your own IMDS company are trusted so all users in your own IMDS company may see the complete formulation of your substances even those marked confidential Trust User is specifically for users in other IMDS companies Users in the own IMDS Company are not found in this search The other use for this function is to look up users in other companies Once Administration gt Trust User is chosen a screen similar to the following will appear MDS Functions Administration Help v Trust user Company Company Name E Mail Address Trusted User Telephone No E Mail Address Figure 14 Trust User Screen The Company Search can be used to search for a company from which to select a user If the main search in the lower right is clicked a list of all users for all companies is displayed as result limited to 500 entries Instead of this a search can be initiated by putting a string i
31. Up A window will appear similar to this mal om a E i MDS MATERIAL DATA SYSTEM Follow Up Name My Test Component 1 IH Part Item No Item Mat o Material No ID Version 33381632 0 01 Follow Up Date B Ei Comment Gjsave WoDelete E Cancel In the Follow Up detail screen a Follow Up date mm dd yyyy must be provided and a comment may be entered The Save button will save the item for Follow Up The Cancel button discards the entered changes and the system returns to the previous window An empty Follow Up date deletes the MDS from the Follow Up list Entering a previous date is allowed but the MDS is shown at the next log on Selecting the Follow Up box in the Inbox will display all MDSs in a company which are marked for Follow Up IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 90 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com MDS Functions Administration Help Ingredients Supplier Data Recipient data Analysis General Date Status Supplier Name Combined yall QyopenMDSs none Org Unit m Part Item No Item Mat No Material No Single F not yet browsed Supplier Enable search by supplier ID All versions m V browsed Gg E accepted i T Tora 1D Development Sample Report l ai Supplier ompany Org e rejected Supplier search is disabled D
32. User will receive an email similar to the following containing the password for the ID IMDS e mail Notification New user information MOF1 Message HTML amp 6 MESSAGE DEVELOPER Diagnostics E pa p ins 7 wi m ey ny M gt Ignore x f ral f ral f 3 B pa Move to AY c Rules Mark Unread at a nel oe eet i q5 3 To Manager i Mi OneNote HH Categorize E 2 Delete e e orwar ove _ ranslate lt amp o Junk ply P Ei EJ Team Email 7 EPActionss Follow Up R Delete Respond Quick Steps F Move Tags F Editing Do 21 03 2013 08 49 IMDS e mail Notification New user information MOF1 Dear Sir or Madam You were registered as user in the IMDS system by your Company Administrator He created an user account for you with the following login data User data Company ID 0 Company Name HP Core Team Last name User First name Test Telephone No 0101010101 Fax No E Mail Address Please note the emails do not contain the User ID It is HIGHLY recommended the user copy and paste the password from the email to the logon screen If the Administrator did not capture the ID generated the user can use the ID Forgotten button to retrieve the User ID via secure email from IMDS 8 6 3 Assigning Org Unit to a User ID To see Requests and MDSs sent to an Org Unit and to use the Org Unit on the Supplier Data tab the Org Unit must be assigned to a User ID When the Administrator
33. and when authorized in writing and signed by a senior company officer This can create major challenges when a company is unable to achieve PPAP completion pending an IMDS submission so sufficient Company Administrators to perform the required tasks are recommended in the strongest possible terms Page 113 User Publish Profile User Publish users do not have administrative rights and cannot Certify for the company Users with a User publish Profile may create send propose and publish material datasheets They may review and accept or reject datasheets sent to the company provided the company is not an Al user They cannot perform general administration tasks yet have the capability to maintain their own name phone and email through the Settings option from the main menu User Certification Profile User Certification users do not have administration rights but can perform Certification for the company if the company is a supplier to an OEM that requires annual certification User Certification may create send and propose material datasheets They can review and accept or reject datasheets sent to the company provided the company is not an Al user They cannot perform general administration tasks yet have the capability to maintain their own name phone number and email address through the Settings option from the main menu Users with User Profile Users do not have any administrative rights and cannot
34. clicks Modify in the _ Europe Phone 36 1778 982 1 m ds n ad nea np com Page 116 company area of the User detail a listing will appear of all Org Units in your IMDS Company Check all Org Units that should be assigned to the User ID and select Apply MDS Functions Administration Help A Search Details Company User ID gihcal01 Company ID 32452 Company IH My Test Company Organisation unit Organisation unit Organisation unit Member My frst OrgUnit 8 6 4 Deactivating a User Once a user leaves a company or no longer requires access to IMDS their User ID should be deactivated The following is the recommended process 1 Search for the User and view the Details 2 Set the Valid until date to today s date 3 Save 4 On the Search Screen uncheck the box under Active IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 117 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 8 6 5 Resetting a Password It is the Company Administrator s responsibility to reset passwords for users in their company To do so find the user using Administration gt User and view the details Verify the user s email address There will be a Reset Password button in the lower right Click this button and the system will send a new Password to the user s recorded email address 8 6 6 Trust User Only Company Administrators have access to the
35. created based on server time server is hosted in Germany Release Date Date MDS was released no more changes can be made Check Date Date MDS was checked by the system useful in tracking under what requirements it was checked Standard Material No Symbol and Classification There are two material numbers for a material datasheet The first the Internal Material Number is available for all material classifications This number is for the supplier s internal use and may contain any content desired to identify the material This field is optional and is never shared with customers The second field the Standard Material Number is available only for materials that fall into metal classifications In this case the Standard Material Number should reflect the material standard the metal is produced to usually an EN UNS or VDA number Standard Material Primarily for metals this is usually a UNS or other numbering Classification No system material identifier that uniquely identifies the substance dependent content of the material Many Norms and Standards refer to properties of the metal in addition to the material content Symbol For polymeric materials this is the ISO symbol for the material Classification dependent IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 44 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Nor
36. every 90 days or after a system password reset New passwords must be different from the previous one and contain between 8 and 20 characters capital and lower cases and include at least one numeric character Passwords are case sensitive and are limited to ISO 8859 1 characters As a base rule access to IMDS data resources is allowed for authorized users identified by unique user names and passwords Access to specific web areas and or data items is granted depending on the user s data access profile and the ownership of the data item Only users with a specific profile are allowed to execute certain actions on certain data in the application see User Profiles Page 103 8 Administration Menu The Administration Menu contains functions that concern User and IMDS Company Administration as shown in the following figure Some of the menu items are only visible for Company Administrators Personal Settings Ctrl U 4 Change Password CG Notifications Company Contact Person REACH Contacts User Trust user MDS Admin wv MDS Auto Accept lis Statistics b Org Unit Report 8 1 Personal Settings It is important to maintain the contact information in IMDS Every user can do this through the Administration gt Personal Settings option Personal Settings also provides options to request IMDS notification via e mail when certain events occur The user contact information is displayed as shown in the foll
37. from most IMDS material checks Forwarding MDS forwarding is designed for suppliers such as distributors who do not manufacturer a product but are the provider of record The forward option allows an MDS from a supplier to be proposed directly to a customer No changes are permitted to the ingredients page of the received forwarded MDS If forwarding is allowed the forwarder must populate the Supplier Data with their company information choose a recipient or several recipients on the recipients tab and pass this unchanged MDS to the customer The following rules apply if forwarding is used gt Suppliers must select the Forwarding allowed checkbox on the recipient page of the MDS Otherwise the MDS may not be forwarded Only accepted MDSs may be forwarded There may be only one forward version of an accepted MDS A forwarded MDS may be proposed but not sent or internally released A forwarded MDS may not be edited except for Supplier and Recipient Data A forwarded MDS may not be referenced except as accepted VV VV V 3 3 16 Copying an MDS and Copying an MDS with a logically deleted reference To copy an owned MDS search then select the MDS and select Copy In the resulting window choose to create a new copy Copy Copy or a new version Copy New Version If Page 68 Copy Copy is used the new MDS gets a new IMDS ID and the initial name is as Copy_ lt name of copied material datasheet gt Normally the onl
38. gt s to MD a een is i Forward Forward cannot be modified in the ingredients tree This function a can be used only one time per accepted MDS piecemeal ti Le Check Original MDS Forwarded MDS Only available when viewing an accepted MDS that has ae already been forwarded Opens the forwarding copy of the MDS Delete Q Log off Original MDS Only available when viewing a forwarding copy of an accepted MDS Opens the original accepted MDS Y Page 24 Print The user can either use MDS gt Create MDS Report or the button on the toolbar to access this function This menu item allows the user to print an MDS report from the data of the MDS either with a view on the data of the own company or the company this MDS is sent to MDS MATERIAL DATA SYSTEM Please select a company view for the generated MDS Report Point of view My Test Company IH A My Test Company IH Ford Motor Compan y Test Company IH y OK K Cancel PS Functions Administration Create MDS Report Only available when viewing or editing an MDS Creates an MDS Report for the MDS The MDS Report lists the substances of assemblies and materials contained within the MDS Release Internal J Convert module to MDS AJ Create MDS Report Le Check oy Accept a Reject w Delete C Log off Check Only available when viewing or editing an MDS Performs a check on the MDS and reports all found i
39. has not been determined When a parts marking candidate is copied or if a new version is created its parts marking information will also be copied 3 3 10 IMDS Substance Application Codes The IMDS system contains many basic substances Some are marked duty to declare or prohibited Basic substances marked as prohibited should not be used in the automotive industry except for certain applications valid for a defined time based on legal requirements Not all prohibited substances have defined applications Applications are also defined for some basic substances that are marked duty to declare The application information is necessary for the OEMs to comply with ELV Annex Il and other environmental regulations Since release 3 0 when using a restricted substance you must also declare how you are using it by supplying an Application Code Application codes are required for lead and all of its compounds hexavalent chromium and all of its compounds mercury and all of its compounds and cadmium and all of its compounds as well as for Nickel and Polycyclic Aromatic Hydrocarbons PAHs Application codes are only displayed in English regardless of the language the IMDS user is using IMDS data should reflect the actual structure of the product as sold If the product contains a prohibited substance this must be reported in the MDS and the supplier should be re engineering the product to eliminate the prohibit
40. hidden substance no warning message will be generated nor will the substance be removed from the tree structure Hidden substances are typically questionable and may at some future date become deactivated In other words a hidden substance is a cue to start looking for a new substance to replace the hidden substance A deleted substance is a cue to replace the deleted substance now When recommended replacement substances are available for deactivated or hidden substances a hint will appear in the substance details The user may use the replace function to substitute the suggested substance for the old one Existing substance groups provide filters for use when searching for basic substances With the Functions gt gt Basic Substance changes gt gt Search Basic Substance changes option a user can search for hidden deleted or active basic substances and view the change history In Page 34 the change history screen the user may select a time period for which to review executed changes The result list will contain change information categorized as in the following gt Details name synonym CAS No etc gt GADSL REACH SVHC gt status active hidden deleted The user may obtain a detailed description of the change history by clicking any of the listed substances However history remarks are available only for the period since this function was introduced i e Release 2 2 December 2004 3 2 4 Requesting the additi
41. ignored Customers may also use IMDSa2 or IMDS Al which allows for checks beyond those incorporated in core IMDS If no issues are found the check results window will display check successful The user may then use Internal Release Send Propose or in some cases Publish successfully IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 63 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com MDS Functions Administration Help b o T y gts i MDS Module Search Ingredients Supplier Data Recipient data Pipe PENEN Name My Test assembly ID version 33381634 0 01 Node ID 33381634 Status Edit mode d amp nd Propose Release Internal 3 Publish There are no redpients assigned to this MDS yet Details Transfer Information Company Adam Opel AG 104 Organisation unit Recip Status editmode Supplier Code 12 345 6789 7 Z Name My Test assembly MDS MATERIAL DATA SYSTEM PartiitemNo Z Transmission Check Date not available Check results F Forwarding alowed MDS successfully passed all checks You are about to release this MDS for internal use Drawing No Continue Drawing Drawing dated Drawing Change Level yi Purchase Order Purchase Order No Bill of Delivery No Report No Date of Report Check results 0 Error s 0 Warning s No Type Tab Node Recipient Messag
42. made non editable 2 The YY represents the Edit portion of the MDS version This indicates how many times the MDS has been changed since it was last released One can determine a lot about an MDS from the current version number Some examples e Version 0 1 is the first draft of an editable MDS e Version 1 0 is the first released un editable version of an MDS e Version 3 5 is the fifth edit to the third released version of an MDS Page 31 3 1 3 Tree like Structure peasic Substances ss me RO T ate Basic apaan aE lt IMDS models the composition of an automobile as a tree like structure as shown in this drawing with the following representations e Leaves represent basic substances e Twigs represent materials e Small branches represent components e Branches represent smaller assemblies e Main branches represent main assemblies e Trunk represents final products vehicles 3 1 4 MDS References An automobile contains thousands of materials and tens of thousands of components It would be nearly impossible to create a single MDS for even a large assembly Thus IMDS allows a large MDS to include by reference the MDSs of the items higher in the tree To illustrate consider the following imaginary but representative example Each auto manufacturer receives component assemblies from perhaps one hundred tier one suppliers each of whom provides an MDS for each component assembly The
43. never use publish for an MDS containing proprietary information As with accepted MDSs published MDSs cannot be deleted Many customers prefer suppliers to not use Publish or non IMDS Committee published items There are three primary reasons for this 1 No one accepts a published MDS except the creating company The standard IMDS checks are the only validation upon these MDSs rendering quality questionable Page 67 2 Customers have no option to accept or reject a published MDS 3 Published materials are difficult to access from some offline systems Company Administrators decide whether a company may publish MDSs and if so of what types component semi component material Company Administrators may restrict publishing to specific Organization Units If allowed Company Administrators and users witha User publish profile may publish User and User Certification profiles may not publish The special checks mentioned on the previous page do not apply to IMDS Committee materials Committee MDSs are published by the companies IMDS Committee 423 IMDS Committee IL Metals 18986 and Stahl und Eisenliste 313 These materials can and should be used for Standard materials Those MDSs are authored by IMDS experts screened extensively for valid content and are considered the Gold Standard for published standard materials Committee materials as well as ZVEI RecO19 datasheets are excluded
44. not be able to change the code Purchase Order No Check the box if required You may also enter a value The supplier will not be able to change the code Bill of Delivery No Check the box if required You may also enter a value The supplier will not be able to change the code Report No Check the box if required You may also enter a value The supplier will not be able to change the code Date of Report Check the box if required You may also enter a value The supplier will not be able to change the code Measured Weight Check this box if you require the value of Measured Weight per Item to per Item be entered on all Components in the tree structure Parts Marking Check this box if you require the Parts Marking question to be answered on all Components in the tree structure Page 78 Specific Weight Check this box if you require the Specific Weight to be given on all Semi Components in the tree structure Symbol Check this box if you require a Symbol on all materials in the tree structure Standard Material Check this box if you require a Standard Material Number on all No materials in the tree structure 4 3 7 Creating Projects Projects group Requests and are valid company wide Projects are created on the Create Request screen Start by clicking on the edit next to the Project field Anew popup window will appear To create a project click 4 new Another new popup window will appear Enter the Project name To exit thi
45. number days before the due date to be notified MDS Request Received When the company receives an MDS Request Received MDS Request due When a request received within the company is due Select the number of days before the due date to be notified MDS Rejected When a sent or proposed MDS from user company is rejected Page 105 MDS Accepted When a sent or proposed MDS from user company is accepted MDS Received When an MDS is received within the company Newsletter When a new release of the periodic IMDS newsletter containing important user information is available MDS Expiry Notification When a user account is at the Valid until date Company Administrators and is about to expire 8 2 Password Change Every IMDS user can change his her current password from this menu selection 8 3 Notification This menu item will display current messages from the system Select the appropriate button to either receive the notification at next log on or to confirm the announcement was read The users choices are saved when the OK button is pressed 8 4 Company This menu item permits display and editing of company information such as name address DUNS number and Org Units Company Administrators are the only type of User with access to this menu item Company Administrators can and are responsible to maintain all company administrative information Org Units are optional and are explained in the next section The
46. of the Basic Substance List CAS No Chemical Abstract Number for the Substance this is a view of the Basic Substance List Einecs No Einecs Number for the Substance this is a view of the Basic Substance List EU Index EU Index number for the Substance this is a view of the Basic Substance List Confidential Checking this box will limit visibility to the substance to Optional those with IDs in your company and to those given Trust User Status into your company Portion Indicates whether the content specifies a Fixed amount a Yes Range from to or the system is calculating the remaining Rest It is highly recommended not to use Rest on a joker wildcard Basic Substance Indicates in which groups the Basic Substance is a member IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 47 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Process Chemical If this substance is a Process Chemical indicate awareness Dependent on and whether in this instance it is a Reaction Residue or the substance Impurity 3 3 5 Creating a module The creation of a module is similar to the creation of an MDS However a module cannot be sent proposed or published Additionally since a module does not have Supplier data assigned it cannot be assigned to an Organization Unit Most users use modules for items that are frequently used in the
47. of contact persons for the company These are created by the company administrator under Administration gt Contact Person gt New The Contact Person lists and the User IDs are separate lists A Contact Person may not have a User ID and a User may not be a Contact Person If the correct Contact Person does not appear in the pull down contact your company administrator to have them added Contact persons are company wide contacts i e there is no contact person assigned to Organisation Units When the Contact person is selected their information will automatically populate the boxes at the bottom of the frame If the user determines this information not to be correct wrong e mail address person no longer with the company etc the Company Administrator needs to be contacted to update the information The Company information at the top of the frame will always be that of the parent company although this MDS may be assigned to any Organizational Unit to which the user has access The user may only select Organization Units to which the user has access The Organization Unit default is the parent company If an expected Organization Unit is not available the company administrator needs to be contacted to add the Organization Unit to the User ID If an MDS is assigned to an Organization Unit that Org Unit is shown as the sender in the customer s Inbox Only users within the Organization Unit can see what is sent from the Organization Unit I
48. open or save this file Name MDS Report 33382433 1 pdf Type Adobe Acrobat Document 20 0KB From 199 42 248 73 While files from the Intemet can be useful some files can potentially ham your computer f you do not trust the source do not open or save this file What s the risk TI ail imds h elpdesk emea hp com Page 82 The standard report format is from the perspective of the sending However in some cases the report may also be displayed from the recipient s point of view the customer s point of view If an MDs Report is created from the Outbox the user may choose which view the pdf file displays either from the sender s perspective or the recipient s perpsective Wj rejected Recipient se V modified Indude V cancelled by sender Vin process at recipient F forwarded only MDS MATERIAL DATA SYSTEM Please select a company view for the generated MDS Report Point of view My Test Company IH ime My Test Company IH IH My Test Compan My Test Company IH 3 Org Unit ID No fest Company 32452 fest Company 32452 y OK K Cancel The recipient view provides only the information visible from the recipient perspective i e on the Supplier and Recipient pages only the headers and not the detailed ingredients view A message in red clarifies and explains the limitations of this view The following example illustrates the recipients view Exception Section 3 Characteriza
49. overwritten If they are empty the MDS supplier has the option to enter his own values 4 3 4 Administrative Data Administrative data is data referring directly to the Request This is data the Requestor MDS Recipient uses to manage the requests in their company such as 1 Project Used to group requests Projects are created by Company Administrators and are valid across MDS Recipient s company 2 Company Org Unit ID of MDS Recipient and Contact person 3 Deadline Date The date by which the Recipient expects to receive the MDS 4 Comment Mandatory for a rejection 5 4 3 5 MDS Request Statuses The Request status describes gt Anew Request status new gt The request is sent to an MDS Supplier status received for MDS Supplier sent for Requestor Page 76 v The MDS Recipient replies amp sends Request status sent for Requestor received for MDS Supplier The MDS Supplier has assigned an MDS but not sent it yet status attached The MDS was sent status waiting for acceptance The MDS has been accepted status completed The Request receiver MDS Supplier rejected the request status rejected or The Request was cancelled status deleted VV VV Y MDS request reject reason end assign al unassign MDS 4 3 6 Creating Requests As noted above Projects provide a means for the MDS Recipient to group related MDSs The first step in using
50. projects is to create a project For the purposes of this section it is assumed either projects are not being used which are optional or the project is already created All User profiles except Read Only may create Requests Attributes are as follows Type Project Type Type of MDS expected Component Semi Component or Material Supplier The MDS supplier who will receive this request Page 77 Company System generated IMDS name of company generating the request and where the supplier will send the response to the request Organization Unit Drop down list of possible Organisation Units to receive response Contact Person System generated from User ID of person creating request Supplier Code Enter the specific supplier code if it is required The supplier will not be able to change the code The Name is required You may also enter the specific name The supplier will not be able to change the code Part Item No Check the box if required You may also enter a value The supplier will not be able to change the code Forwarding Allowed Check the box if you require forwarding to be allowed Drawing No Check the box if required You may also enter a value The supplier will not be able to change the code Drawing Dated Check the box if required You may also enter a value The supplier will not be able to change the code Drawing Change Check the box if required You may also enter a value Level The supplier will
51. relationships Layers are represented by indentations Many sub elements may visually separate items at the same layer Although IMDS will permit different element types at the same layer recommendations specify having only one element type per layer The MDS types have a hierarchy which allows only certain children under a specific parent node e Components may have components semi components and materials as children e Semi Components may have other semi components and materials as children e Materials may have other materials or basic substances as children e Basic substances may not have children The following figure displays a representative component tree structure In this figure owned component My Test Assembly is the parent of owned V G My Test assembly component My Test Component 1 IH and V 1 My Test Component 1 IH published component Owner Status Test V 65 0g 24130 hot dip zinc aluminium coated My Test Component 1 IH and Owner 4 0 0 0 01 Lead Status Test are therefore child nodes of My 4 0 0 0 001 Cadmium Test Assembly 4 4 0 6 0 Aluminium metal ae 7 4 Rest 94 9945 zinc Continuing My Test Component 1 IH is V o95 0q St 37 2 G S235R CR the parent node of published material amp 0 0 0 17 Carbon ZA130 hot dip zinc aluminium coated 4 0 0 0 009 Nitrogen and published material St 37 2 G 4 0 0 0 04 Phosphorus 4 0 0 0 035 Sulphur Rest
52. the both Send and Propose are available If the MDS was released only Propose is available If the list contains more than one recipient the Send command is disabled because this function is valid for one recipient only If the MDS is internally released only Propose can be selected To add more recipients the process must be repeated A user may add as many recipients as desired to the recipient data page provided the Send command was not performed Remember an IMDS parent or roof company can appear only once If an MDS needs to be sent multiple times please use Copy Copy To delete one or more of the recipients use the Delete command The action is carried out for highlighted entries only A recipient can be deleted only if the MDS has not been accepted by the recipient Once accepted the MDS cannot be deleted see also section 3 3 17 Immediately after adding a new recipient another window will appear to enter the company data recipient company data Adding the recipient specific information at this time provides the capability to enter the MDS once and send it to different companies with different part numbers The part number or material number entered here along with the description or name is what the customer sees on the MDS Ingredients page when they receive the MDS If they reject for number or Page 59 description the information may be corrected on the recipient page without creating a new versi
53. these issues are described in the following paragraphs Has the MDS been attached Whether attached or not the MDS will only be logically deleted It is marked deleted and cannot be searched or referenced but remains visible in MDSs where it has been used Has the MDS been sent to anyone An unaccepted sent or proposed MDS is logically deleted and the receiving company or companies are notified of the deletion but are still able to see this MDS in the received list with Status cbs i e cancelled by sender The MDS is no longer available for attachment ls there more than one version of the MDS If an MDS has more than one version the user has the opportunity to delete all versions at once This can be convenient for example if a production run has been replaced Upon deletion confirmation of the highlighted MDS the system logically deletes the highlighted MDS and if there more versions exist asks if the user would like to delete all versions Deletion of a Recipient also see section 3 3 12 Frequently an MDS may be sent to the incorrect company When this occurs rather than delete the MDS it often makes sense to simply delete the recipient Use the Search option to find the MDS and select Modify Go to the recipients tab highlight the incorrect recipient and click Delete The status of the MDS at the incorrect recipient will change to cbs Cancelled by sender Note there is no way to remove the deleted MDS s from
54. to the Org Unit Instructions on adding Users to Org Unit appear in the section titled Administration User IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 110 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 8 4 3 Deleting Organization Units To delete an Organization Unit from the Company screen right click upon the Org Unit to delete then select Delete from the resulting menu Note if the Delete option does not appear the structure must first be saved The Delete option should then appear 8 5 Contact Person REACH contacts If persons are entered as a Contact Person they appear to other companies in the contact list on the MDS Supplier Data Tab MDS Functions Administration Help f Contact Person Details Contact Person Company Name IH Automotive Lastname Doe First name John Department Mailbox E Mail john doe company com Phone Fax No Responsibility V IMDS V REACH active V Contact Person Check the box if this user should appear as a contact person on the Supplier Data Screen REACH Contact Check this box if this user should be listed as a REACH contact shows if the contact person is active IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 111 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com If they are entered as a REACH C
55. to the new user This e mail only contains the new password not the User ID so it is necessary that the Company Administrator informs the user about his IMDS user ID MDS MATERIAL DATA SYSTEM Information A user with the User ID gihea 0 and the e mail address ilona hberrmann hp com was created and should receive an e mail containing the password to this ID For security reasons the e mail will NOT contain the User ID Please inform the user of their new User ID For security reasons we recommend giving this information in person by paper mail telephone or voicemail and not by e mail Siodicbconiennenecaccnonc Each new user must read and accept the IMDS Terms of Use at first login Note Each user has the capability and responsibility to maintain their e mail and phone number The Company Administrator can also maintain this data For system security all users must use their own ID user name and email address Password resets will only be communicated to the e mail on the ID 2 3 System Access The IMDS system is accessed from the IMDS Information web pages www mdsystem com After navigating to the IMDS Information Pages the user will find several tabs at the top of the page Under IMDS System gt Help the user will find our Frequently Asked Questions FAQs which presents answers to common questions The following picture presents the IMDS homepage Page 14 Home IMDS PUBLIC PAGES Eventing a amp
56. user including Company Administrators However Company Administrators are the only persons authorized to request a company name change There is no fee associated with a company name change IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 107 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com unless the change includes moving IMDS information to or from the company registration as part of a re organization The process for a simple company name change is as follows 1 Verify any Org Units within the company either have names which reflect the new company name or are company name neutral 2 If possible ensure all email address domains match the proposed company name and not the old company name 3 Verify the proposed company name is not the same or very similar to any existing company names 4 Newcompany names may use only Standard English characters Verify there are no non English characters such as a etc 5 Verify the proposed name is less than 80 characters in length 6 From the email address registered in IMDS a Company Administrator may send a written request to an IMDS Service Desk clearly requesting a simple company name change and stating the IMDS Company ID existing company name and requested company name In most cases company name change requests meeting these criteria are processed within 1 2 business days The Company Expir
57. viewed but has not made a decision Status accepted Find transmitted items where the recipient has accepted Status rejected Find transmitted items the recipient has rejected Status modified Find items returned to your company s control for editing corrections Status cancelled by Find items deleted by your company or deleted by the recipient sender Only Forwarded Limit your search to items which are forwarded copies Org Unit Find items sent to a specific Org Unit the User s ID must be assigned to that Org Unit or the User must be a Company Administrator Enable Search by Check this box to look for items for from a specific recipient Recipient Recipient List of recipients for whom to find results this box is disabled unless the Enable Search by Recipient check box is selected Include all Org Units Find items transmitted to the recipient companies regardless of Org Unit the User s ID must be assigned to the Org Units or the User must be a Company Administrator Own MDS Requests Type Type of MDS Component Semi Component or Material Project Project name number to which the Request is assigned Initiates the search on deadline dates If entered from is the earliest searched and to is the last date searched Deadline date from tO Status Filter on the status of the request new sent rejected awaiting acceptance completed Only one status may be selected per search Check t
58. 273197 3 HP Core Team Rows Selected Seal Tota A right click on a selected MDS displays options as shown in the screenshot above The result list shows the substances contained in the selected MDS which are part of the selected substance list 6 2 5 Substance Group where used Analysis The user may select a substance group for analysis In the second tile the basic substance group may be chosen Filter options may be chosen in the middle tile Clicking the Analyze button starts the analysis and the result list shows all material datasheets which contain substances from the selected group Analysis type Analysis Parameter PEPEN maner ee eno A RS par 5 A EFA Tara ore AENEON EEOSE E Z Basic duromers R ee Rule based selection i SECON YPE Non standard selection Basic elastomers Basic polymers Basic polymers Danie Ciihatanea rari 11 Tae 6 2 6 Classification where used analysis The user may select a classification for analysis In the second tile the code may be chosen with a click on the search button Filter options may be chosen in the middle tile After clicking the Analyze button the analysis is started and all the material datasheets will be listed that contain material of this classification Code 1 2 i Where Used Analysis S Or Ue Supplier Data Recipient data Analysis MDS Request Analysis type Analysis type Classification Type of MDS Component a Rule based
59. 3 1 User ID Forgotten Request new PaSSWOMd u c ccc cccessccsccsscccssccsssscesscssssscssscsstsessscsssesesseesaes 17 2 3 2 Accept the Terms of USe vsiniecssetccdusisersdcesncuvctadssaesausteiapdesdeisudebsesusstuddeawneanaadvededseviebadasdesddeheneucsiuess 19 2 3 3 Change Temporary PaSSwOld cccccssssssssssssssssssesececccccceeecccssssssesseceeseecesceeeeeecsssseessceseeeeeeeess 20 2 3 4 Review and Acknowledge Notifications eeeeeeeeeeeeeeeeeeeeeeeeeeceeeceseeccseessesseeeseseeeeeseeeseeeseeseesee 21 2 3 5 Navigating IMDS sssessssisrcsneostssersesrsavenestuasssnnsavasn trarne E SESEK DONA EEA EE EEEa aoe 22 3 Material Data Sheet MDS sca cccvecsncveveesvecanscvercnveesnctnneornasavgaseaset eotatavdeonseeeoertetee te marten eos ae 30 BN AMIS VGC EN OW eases cnet sos cate sce ee eee ec ese datav ac ceneco ee tohevoep cas conatictevocneon ended sonestiteeneeaesact eee 30 3 1 1 Whati NIA S ecese cece ce neu EE E E E E E 30 Be Version COMMON sssusa enan E EEE E NA E ENEE EEE EARN EE 31 3 1 3 OG U SOCIE nouire E E tae ceeeconeceumen aaeectene 32 SoM MIDS REP CMOINCAS airne n a a A Ea a EE a aaa a ai 32 3 2 Basic SUBSTANCES in IMDS serea a E E 33 3 2 1 General formatio asec betes tre scecces cnt na reai E N Ea a N e naa ae EN 33 3 2 2 Legislative Flag S srne E EEE E E A T EN 33 3 2 3 SLUG ssoi riro N a A ed tiaunensateeotias 34 3 2 4 Requesting the addition of a basic substance eeeeeeeeeoeoeeeeeeeeeeeeeeesees
60. 428 R sselsheim State Province Mailbox Country Germany DUNS Number Company Administrator Last name Administrator 01 First name Company Telephone No 0049 6142 9999 Fax No E Mail Address ilona herrmann hp com Contact Person Last name Person 01 First name Contact Department Mailbox Telephone No 0049 6142 9999 Fax No E Mail Address _ ilona herrmann hp com Clicking the following link to activate your IMDS company After that you can log in to IMDS immediately using the user ID and password you received during the company registration process You have to change your password and accept the IMDS Terms of Use during your first logon Please click on the following link in your browser to activate your company in IMDS http 199 42 248 73 imdsnt faces login op reg amp l en amp i e3FI4b0e3yvWRui MatFEeyY Important For security purposes the above link can only be used once and will only be valid for the next 14 days If you do not activate within 14 days you will need to contact the IMDS Service Desk to activate your company How to continue You can access IMDS using the link below http 199 42 248 73 imdsnt SO a a Figure 3 IMDS Company Registration e mail Note Some e mail applications will insert a carriage return instead of wrapping the URL If the URL doesn t work there are probably random characters on the line below the URL These are part of the key
61. After viewing a received Request in the lower right of the screen you will see three 3 options IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 80 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com MDS Functions Administration Help v MDS Request Type Component m Supplier IH My Test Company 32452 Q Contact Person Deadline date 4 12 2013 Eo 5 Project My Project Assigned MDS Status received ib Received Requests C nn Supplier Data ae Transfer Information Company My Test Company IH Organisation unit My Test Company IH 32449 Contact Person Supplier Code 12345 Name Supplier Part Item No 123456789 Drawing Drawing No Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report Report No Date of Report By Sa Se e oe Assign MDS Create MDS Reject To reject the Request the Reject button must be used The reject reason for the Request must then be entered 4 3 10 Assign Existing MDS to Request There are two possibilities to respond to a request creating a new MDS or assigning an existing MDS In this example an existing MDS is assigned Once Assign is selected a window is opened to permit a search for an MDS of the correct type It is only possible to attach an existing MDS created by the user s IMDS Company After assigning and s
62. DSs Artide Name Part Item No ID Version Supplier Total records found 0 Shift MDS to Org Unit Please select an Org Unit A DUNS Number Company Address IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 119 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com lf Search for own MDSs is clicked the typical search screen will open and you can search for Owned MDSs In this situation the accepted check boxes will be disabled Select the MDSs in question by clicking on them multiple selections require the Administrator hold the CTRL key while clicking and then click Apply The selections will appear at the top The MDSs to be moved are then highlighted Then the Administrator may use the pull down menu beside Org Unit to select the Org Unit into which to move the MDSs The Administrator then clicks Move 8 8 MDS Auto Accept If agreed upon in a company the Company Administrator can allow a global auto accept for MDSs If not allowed this option is hidden MDS MATERIAL DATA SYSTEM MDS Auto Accept Auto Accept Mode O Auto Accept On Auto Accept Off y Apply g Cancel 8 9 MDS Statistics In MDS specific statistics within the Statistics menu the Company Administrator can filter different statistical dates which are described in the following table All Org Units Select the Checkbox to search for MDS statistics in all Org Units of your IMDS company
63. EACH Substances of Very High Concern REACH SVHC or other legislative indicators Page 33 There are two GADSL flags duty to declare D and prohibited P By default the Ingredients tab of an MDS highlights all GADSL substances with either of these flags in the displayed tree structure Both the GADSL category and the flag for REACH SVHC are displayed in IMDS In the ingredients screen REACH SVHC substance names will always be underlined in the product structure tree regardless of which filter is selected Declarable and prohibited substances in a tree structure are distinguished in the Ingredients page with the following colour differences gt Declarable substances D appear in blue in the product structure tree gt Substances which are prohibited P or both declarable and prohibited D P appear in red 3 2 3 Status A basic substance will have one of the following statuses gt active gt deactivated deleted gt hidden A deactivated substance in an MDS leads to a warning message in the check procedure Ina copy of a material the deactivated substances are removed Most often a substance is deactivated when it is judged inappropriate for continued IMDS use To reduce substance deactivation resubmissions substances are often hidden A hidden substance will not appear in a search for basic substances except when a duplicate substance was removed However when copying a material containing a
64. Group e CAS No duty to dedere z REACH SVHC e EU Index prohibited Status active FINECS Na x Q Search A View v ax Export Name CAS No evindes EINECS No Synonym hig i Columns Hidden Columns Frozen z 0 The search can be limited using filters found in the middle tile After selecting the substance and appropriate filters the user clicks the Apply button MDS to analyze Name ID Version Date Name Part Item No ID Current versions Development Sample Report z Date F published accepted internally released E created own MDSs from 02 22 2013 to 03 22 2013 x All MDSs which contain the specified substance are displayed In the results The User can Supplier MDSs Own MDSs Modules accepted MDSs f published MDSs own MDSs own Modules Enable search by supplier Lj Supplier Company Org ID Supplier search is disabled last edited by me Assigned Org Unit Assigned Contact proceed to a Detailed MDS Analysis by double clicking the selected result in the bottom tile In the Detailed Analysis the MDS can be checked for all substances materials or classifications by selecting the measuring unit percentage or weight g IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Page 97 6 2 4 Substance List
65. ION SOC EY can ns apsauaaesonsuanent aus runceagsaunadepaaeounveneeaaneetenesansainers 103 Administration MGI ssccecescscbachade cpa ceeseseasecdenexdancecbecdsuecaucedseusdeetaessuds des cbedheuesteneduceeneevzcentandecbedetestasedaceeseuenxd 104 8 1 Personal Settings cee ss cesateve ses asu ie iescgneasecaus cece sees uusceanasncuseocessaueesseseuavesseauauacaas onsasvesneeunsesaessesieess coda 104 82 Password Change oaiccrcssac aes nc ava ve seceasns asco name panaaausdteunesueneeo sansa sumoonasounueessucansveseaasancsieououasessenendunsemsesaues 106 Ba NOUN CUO esa E S E E 106 oA LOND e E E E AE AA 106 8 4 2 Adding Organization Units soivsieosascccsweseveonassevessenaiveisensaneusiesaveous seuss yenntes daupeeseenteaubereesaupnteenstownnes 108 8 4 3 Deleting Organization Units o ee eccseeccessesssscceeecececccceeeeecccssssesesssceeseeeesseeeeeescessseessesess 111 8 5 Contact Person REACH contacts cscccsscssscscssscssecsessecesscessecssscssesseeceeseeeeesseseecsescseseaeeseeseneeass 111 ISO oionn cece ans nbessnnee teapdevoeacencepaaceonseacsannsadecouksen coanug E 113 8 6 1 User Pron Goerina i E E E AE E E 113 8 6 2 RT St E E E E aces E A E E E E A E E A A E T 115 8 6 3 Assigning Org Unit to a User ID eooeeeeeeeeneeeeeeeeeensesssseeeessssssseerssssssecersssssseeerssssseeeersssssseeeersssssse 116 8 6 4 Deactivating AIS Clee sree Sorc tis terscastetewes eae teiecaie dese esseaeaeaunssusnesaesuimausececaesteaeeaeuaecassensec
66. Menu items are described in the following table aa Online User Manual Opens the User Manual pdf file in a new window ia Video Tutorial b oe Tutorials Shows a list of Video Tutorials available for the different functions Release Dd Opens the the Release Information for the current IMDS Release pdf file in a new window Opens the IMDS Terms of Use pdf file in a new window Recommendations Lists all Recommendations including all previous versions in a separate screen Shows information about the current version of IMDS Information Details _ 2 Release Information a Terms of use C Recommendation G About TS linken to The Details area is where input is inserted or is shown Action Area In this area the buttons Search Cancel Create etc are located Clicking on the buttons in this area produces result lists below this area or lists details of an MDS Request MDS IMDS user etc Shortcuts from the Search Results Windows View ag Export In addition to all of the above mentioned buttons and menu Type name items if the user highlight an MDS in a Search Results screen and a right click the user will have available shortcuts to frequently used functions such as the menu below generated from a a component search D CLIPBOARD_COPY_TO Page 29 3 Material Data Sheet MDS 3 1 MDS Introduction 3 1 1 What is an MDS The Material Data S
67. ODOORDODOROOOONO pesni i Ses CEEEEEEERRESEESEREREERE berets Figure 13 Outbox The results can be exported to MS Excel using the as Export command Please note that with MS Excel 2007 or higher versions the following message might appear The file you are trying to open SearchResult_MDS 1 xds is in a different format than specified by the file extension Verify that the file is not corrupted and is from a trusted source before opening the file Do you want to open the file now es If so please click Yes to be able to open the file Additionally columns in the display can be turned off and or reordered by using options in the View menu With all these items a double click displays the Ingredients tab of the submission IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 87 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 5 2 Accepting Rejecting in the Inbox The Inbox c2 shows all MDSs and MDS Requests sent to the company If Organization Units are used in a company the User ID must have the Org Unit assigned in order to view it The search parameters are the same as for the Outbox as are the columns in the display What is different about the Inbox is the MDS must be viewed and accepted before it can be attached to one of the structures Begin by selecting the MDS or MDS Request to review by double clicking it This will dis
68. SPECIFIC where used ANALYSIS ccccccccccccceceseeeeeceeeeeeeseseseeeseeeseseeesesseeeeseseeseseseseeeeceseeeeseseeness 96 6 2 4 Substance List where uUsed Anal ySiS ccccccccccccceccsssssssssesceseeeeecccceeeeececssssessseceeseeseseeeeeeeeees 98 6 2 5 Substance Group where uUsed Anal ySiS cccccccccccccssssssssssssssseescecceceeeeecccssssesesseeeeeesesseeeeeeeees 98 6 2 6 Classification Where USeEd ANALYSIS cccsscsssscecscsccceceeeeeeesseeseeeeseesesseseeeeeessesseeeseeseseeesseseeseess 99 6 2 7 MDS Module where uUsed Analysis cccccccccccssssscsscsssssccsscssssscssccssescesscssssscssccsstssesscesssseesecenes 99 6 2 8 GADSL REACH SVHC Classification where Used Analysis ccccccccccsssssccsccsssscsscssseesseseees 99 6 2 9 Confidential Substance where USed ANALYSIS cccccccseccsecseececseessesessecsseseseseseseeseeeseeeeeesesens 100 6 2 10 Application Code where used analysis ccccccccccccssssssssssssessceeseecccceeceeeeccssssssssseeeeeeeeeees 101 MOS SC UUW ete secssect EE op cteredonee EEA E OEE 102 7 1 Physical Security ccccccecececccccccecccssssssesssseeseeesceeeeeeececscssesseseeeseesececeeeceseessscessceseeeeeeeseeeeeesseees 102 7 2 Operating System SECULILY cccccccccssssseccccccccsssssccccceceesssseeccececcesssececeseeceaceseceeseeeeeussseceeseeeeeeeess 102 T3 Database SOC sinc cs conse sacs cna scott nN ESEA SES a is 102 TA PAPC A
69. Tanri EN Taek vitals We trea hia Rashes Tee Ernst Rame ID Version Date Sooper MDS Oven Aa Modules Lar eccepied Mira pikih ata eer dee a eer eae Partitem h n Tiem Pit fin aera ha Carrere eres el as Rat TI Doppie math ii bidapi Larne Eh jae bah ected eve Cesc l publed eceepted maona itip dangned fing List respi oer MSs aape Contac D Figure 10 IMDS application start page IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 21 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 2 3 5 Navigating IMDS Once the user enters IMDS the user will see a window that consists of several parts The following figure illustrates the various parts Main Menu and buttons MATERIAL PALA Supplier MDSs Own MDSs Modules E accepted MDSs published MDSs own MDSs own Modules Enable search by supplier ID Current versions Supplier Compan y Org ID Development Sample Report m TEER TT Language English guage Engish e FOE Date Elpubished Working area Details fo 5 E created 0 Action area ontact from View a Export Type Name Part Item No Item Mat No Material No lD Version Supplier Columns Hidden Columns Frozen Total records found 0 Figure 11 Working areas in IMDS User Information Area Log o
70. a view only function and the view cannot be saved for sharing with a recipient another user in the company or the next time you log in if changed from the default REACH SVHC are always underlined regardless of the filter chosen Page 48 Appl rel subst Conflict Minerals Renault Orange 3 3 7 Replace Function This functionality allows the IMDS user to select certain referenced nodes in MDS trees in edit mode and replace these by other suitable nodes This concerns referenced MDS modules and substances W amp h Comp with Semi f gt 80 0 D520 Mo 10 0 EpFejZn electroc Delete E eRest 10 0 Passivation t ie Replace 6 Component Move reference node F Semicomponent lt gt View 4 Material a Edit 49 Basic Substance H Convert node to module Collapse Expand All Below Collapse All Below Show as Top The system is guiding the user to replacements for deactivated or hidden substances after copying a material which contains this kind of substances When replacement substances are available for deactivated or hidden substances a hint will appear in the substance details The user can then use the replace function to use the suggested substance instead of the old one IMD oe rvice Center Europe Phone 36 1778 9821 Mail helpdesk emea n p com Page 49 pe aa Americas Phone 1 972 403 3607 Mail il inds helpdesk americas hp com ip 3 3 8 Recyclate Inform
71. a quality Our solution will be customised according to your specific requirements after a thorough analysis of your company s existing IT systems Page 140 20 4 Project Support HP provides IMDS Integration and Consulting Services to support IMDS users in the design and implementation of best practice processes and solutions surrounding IMDS data integration HP can help minimize the cost and effort involved with data preparation entry and reporting when using the IMDS system IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 141 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 21 IMDS Useful Information The following section contains important supplemental information about IMDS Automatic Log Out after 60 Minutes Inactivity To provide improved data security optimum performance and system availability IMDS users that have not saved updated within the last 60 minutes are automatically logged out Please note Generally speaking entering information into a screen without pressing save or another action does not register as activity To avoid losing the information entered on your screen always remember to save or update before discontinuing use Terms of Use for IMDS The IMDS Terms of Use are an agreement between IMDS Users and the IMDS System providers providing a summary of the rights and responsibilities of each Every user is require
72. additional checks are carried out for this recipient Part number The Scania part number shall be specified with numbers only no special characters no leading 0 allowed Drawing change level The data field Drawing Change Level refers to the Scania Engineering Change Order ECO number which is used to specify different versions of parts The ECO number can be found on the Scania part drawing This field is mandatory When no ECO applies a 0 shall be entered in the field The ECO number shall be specified with only numerical digits no special characters no text Supplier code Specify the Scania supplier number 7 numerical digits Example 0123401 This field is mandatory The supplier number will be checked by the Scania in house system against a list of contracted suppliers for the Scania part If the user does not know the 7 digits supplier number contact the Scania purchaser Page 137 19 Toyota Extensions If a company delivers to Toyota Motor Corporation some additional checks are carried out for this recipient gt Toyota part numbers and supplier codes requests are checked against the Toyota database even if both do not match the MDS can be sent to Toyota gt The part number format must comply with the Toyota specified part number format gt Atleast one standard or Toyota in house norm must be selected for material MDSs when sending to company 10674 only gt The tree struc
73. ages Users may select to have labels menu options buttons etc displayed in the following languages English German Chinese Japanese Spanish French Italian Portuguese and Korean However all data entry must be performed in English only IMDS does not translate user entries in text fields The language displayed is based upon the language selected during logon Popups need to be enabled in the Browser settings as the User Manual is displayed as a PDF document in the user s browser Online help is available in English only Page 145 Faded Icons Symbols If the symbol of nodes in the product structure is displayed in a faded colour the referenced MDS or Substance was deleted Selecting an Item Double clicking on an item brings up the Details of the item The user may also right click and select the Edit View option Exporting results to an xls file The results in a result table can be exported to MS Excel using the aglExport command Please note that with MS Excel 2007 or higher versions the following message might appear The file you are trying to open SearchResult_MDS 1 ds is in a different format than specified by the file extension Verify that the file is not corrupted and is from a trusted source before opening the file Do you want to open the file now If so please click Yes to be able to open the file Additionally columns in the display can be turned off and or reordered by using
74. al attention following a company sale merge or name change resulting in a change in email domains as failure to update the email addresses may result in all users within a company losing the capability to regain access IMDS Support Centers and User Accounts Many have grown accustomed to contacting Support Centers when having Website account issues This model does not apply for IMDS The information in IMDS is confidential and or proprietary and there are extensive EU regulations regarding access to an entity s confidential proprietary data Think of the Support Center providing access to IMDS information as analogous to your Accountant giving access to your financial records or your Doctor sharing your medical records Support requesters know they are authorized to access the information but without the appropriate verification the Support Center does not and cannot and should not provide access without appropriate and in some cases legally required safeguards Users should be aware most account support issues are not within the scope of the IMDS Support Centers The Support Centers are contracted to ensure system outages are reported and resolved and to answer questions regarding IMDS usage Managing User IDs and ensuring accounts do not expire is the responsibility of the Customer Administrators Only when a company has two or more Customer Administrators and all are no longer with the company is the Helpdesk authorized and respo
75. alysis tab and the output is presented by either of two selected measuring units percentage or weight g The user may select several MDSs for analysis The selection can be either rule based using search options or a non standard selection from a user list of MDSs via MDS Module search This list of MDSs can be analysed from the following perspectives Substance Substance List Substance Group Classification MDS Module GADSL Categories REACH SVHC Confidential Substances 6 1 Detailed MDS Analysis A user may analyse a single MDS or Module for materials classifications and basic substances by weight or percentage based on the calculated weight The user can choose the desired analysis type in the select box 1 Calculated weight is used because an MDS may reference MDSs without measured weights Therefore measured weight cannot be the basis for calculations Page 92 CI Amalyne 6 1 1 Material This option gives the user a breakdown by either weight or percentage of all the materials by IMDS ID in an MDS If the same IMDS ID is used more than one place in the tree the values are summed so each IMDS ID appears only once However if the same material is represented by multiple IDs they will be listed multiple times IMDS analyses by IMDS ID and not by name 6 1 2 Classification This option gives the user a breakdown by either weight or percentage of the material classifications used in an MDS Different ma
76. ample Report _ gt 65 0g ZA130 hot dip zinc aluminium coated Dates gt Ro 95 0g St 37 2 G S235JR CR Creation date 4 2 2002 Check Release Date 4 2 2002 Recommendation v Amounts and Weights Weight 5 0 g Material Information Std Mat No Symbol ZA130 Classification 4 2 Other special metals Norms Standards et Norm Norm Code EN 10214 EN 10292 Supplier Data from VDEh Verein Deutscher Eisenhuettenleute yx Recyclate Does the material contain No recydate Content of post ndustrial pre consumer recydate see ISO 14021 Post Industrial Recyclate that has been dis o m the waste stream during a manufacturi ippen Excluded is reutilization of materials such 2 ork n ion ap generated in a process capable of being reclaimed within the same process ot ai wad ki home scrap recycling 0 0 00 Content of post consumer recyclate see ISO 14021 Post Consumer Recyclate has been generated by households or by commercial industrial and institutional facilities in their role as end users of the product which can no longer be used for its intended purpose This y Application Component My Test Component 2 IH Application Basic Substance cE AL Bes ID Lead on termi Cadmium ae ntration within acc Remark Standard Coating for hot dip zinc aluminium coated steel strip and sheet discribed in EN 10214 and EN 10292 D The application for a specific basic substance can be selected on anoth
77. andard material you order a new IMDS Committee material may be requested from an IMDS Service Center by submitting a written support request detailing the material the standard and the composition IMDS Page 39 Committee materials are always preferable to manually creating a new custom material if a Norm or Standard was used to procure the material Some customers even require the use of IMDS Committee materials for standard materials If your company does not produce a material your company should not create an MDS for the material IMDS Committee materials should never be used for materials with custom non industry standard composition For custom materials the supplier creating the new material must provide an MDS If the supplier does not have an MDS for the material a new material MDS must be created 3 3 4 Creating a Material MDS A material is the most basic type of MDS a user can create directly As IMDS is a material reporting system the purpose of creating a material is to inform the customer what substances are present in the material Note that an MSDS Material Safety Data Sheet is not usually suitable to create an MDS because an MDS requires entry of 100 of the substances in the final material and an MSDS rarely provides this information The material classification is mandatory for material type datasheets The information is stored in this area v Material Information Std Mat No Symbol ABS BDSPFR
78. application code depend on the substance the material classification and the percentage of the substance in the material The user is still responsible to verify this suggested application code is correct As Application codes are related to where a material is used the Application code is entered whenever a new material is attached to a component in the tree of an MDS Application codes may be viewed by selecting the material within the component where it is attached Application codes may be changed as long as the MDS is in edit mode version number is not a whole number e g 01 This also applies to application codes entered for older material MDS references Page 54 During the check procedure missing Application Codes may generate either an error or a warning For all material MDS references that do not have applications assigned because it is historic data the user must complete the application codes before sending the MDS to an OEM The detailed view of each material will have additional Application information This section contains all substances of the material that require Application Codes When the user clicks on the application field all possible Application Codes for that substance on that material will be displayed MDS Functions Administration Help v Component Search Ingredients Supplier Data Recipient data Analysis MDS Request G E Filter GADSL ie QQ V my Test Component 2 IH Development S
79. as a Microsoft Word document is a container that holds text tables illustrations etc organized into headers footers and bodies with specified format size font etc an IMDS MDS is a container which holds components materials and basic substances organized into a tree like structure with specified names part numbers norms and standards weights etc Page 30 3 1 2 Version Control An MDS typically evolves over time so every MDS is managed under version control Please take the time to understand version control or IMDS will be very frustrating to use The mechanics underlying MDS version control is complex but the fundamentals are easy to understand with a few basic rules An MDS version may be editable released or archived e When editable an MDS version may be changed but cannot be used in other MDSs or normally shared outside your company e When released an MDS may not be changed but may be used in other MDSs and shared outside your company e When archived an MDS is no longer active It may be viewed or copied for use ina subsequent version but is no longer editable It can be shared as is sometimes necessary when providing a service part for an older model An MDS has a version number This number is presented in the format XX YY 1 The XX represents the Release portion of the MDS version This indicates how many times the MDS has been released or
80. asesteteescieets 117 8 6 5 Resetting a Password occas iaseusteescacsptpectud otis cdanieisaaunauaas cussle sats busiesecaneupiniesuduausvoulebamnadesaentasnsncouiets 118 OO TIS IS ON etic crip ot cata E nut sausages ce cane ee eaves see nessa E issue verses net 118 87 WIS AOM iarrainn E ATOE T OE E 119 NID FIO FG areca states inc teers an decor E E 120 89 MDS StatistiCS sessirnir iaiia cniieuanteaeesdeeansesnienassecieasees 120 8 10 Report Organisation Units without Users Org Unit Report eeeeeeeeoeoonnnnnseseessesseseseeersssssssss 121 9 Aston Martin Lagonda Extensions ccccccccccsssscecsssssssssseesececcccceeeeeccsssssescseeeeeeeseeseeeeeccescsssssseceeeeeeeess 123 9 1 Certification to be adapted ooo eee eecesecccescccssccccssccecscccecsccecsccecssccscscccecscccecssececseesecseececseeeees 123 9 2 AML specific part numbers and supplier codes to be adapted ce cece seesstesseesseeseesseessssseeeees 123 10 Chrysler Group LLC Extensions to be adapted oo ee ccc cecccsccsecsssecsssssscsssssscsscssesscsssssessssesecees 124 11 Daimler FG EXTENSIONS synmi E E 125 12 Fiat EXTENSIONS syprina EE E SN 126 13 Ford Motor Company ExtensiOn ccsccsccccccccccccccssssssssssssseeeeccecseeeeccccssssessseeseeeessseeeeeescesssssessess 127 13 1 Certification to be adapted ec cccsccsccscsssescsscscssscscssscscssscssssscsssesssssssesssssessessssssssesseeseees 127 13 2 Ford specific part numbers a
81. ate F transmitted sent proposed modified J Indude all Org Units last status changed E cancelled by sender from 03 20 2013 a to 03 25 2013 zt Plin process at redpient F Follow Up Q Search a Part Item No Item A user may right click upon a Follow up notification item to edit a Follow up The Follow Up date and the comment can then be changed With the Delete button the item can be removed from the Follow Up list This does not delete the associated MDS The Cancel button discards any changes and the system re displays the previous screen IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 91 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 6 IMDS Analysis The Analysis function is a very powerful and valuable tool It can determine whether an MDS has any substances that are on a restricted substance list or to perform a where used for a specific basic substance or MDS provided the basic substance or MDS has not been deleted One of the most common uses of the Analysis function is to check the compliance of an MDS or a group of MDSs with the GADSL or substance group The user may start the analysis for one MDS using the MDS Module Search function in the Functions Menu from the toolbar or by pressing Ctrl 4 The selected MDS can be analyzed for all substances materials or classifications by clicking the An
82. ation Most of the fields on the right have been covered in a previous section There is a new field Recyclate If you check the box Does the material contain recyclate the box changes and is editable yv Recyclate Does the material contain recydate Content of post industrial pre consumer recycate see ISO 14021 Post Industrial Recyclate that has been diverted from the waste stream during a manufacturing process Excluded is reutilization of materials such as rework regrind or scrap generated in a process and capable of being reclaimed within the same process that generated it home scrap recycling 0 0 0 0 Content of post consumer recyclate see ISO 14021 Post Consumer Recyclate has been generated by households or by commercial industrial and institutional facilities in their role as end users of the product which can no longer be used for its intended purpose This includes returns of material from the distribution chain 0 0 0 0 Another name for Recyclate is Recycled Content In many areas of the world there are requirements that a certain portion of the material be from recycled content In some other parts of the world companies may get rebates by having a certain portion of recycled content Post Industrial recyclate is recycled content from industry Post consumer recyclate is recycled content from consumer waste The definitions used for post industrial and post consumer recyclate are from the ISO 14021 def
83. aving the status becomes working Should Create MDS be elected a message will appear that the new MDS has been assigned to this request The requested MDS recipient data is inserted automatically The MDS needs to be created as explained in previous sections Once the MDS is completed the Recipient Data Screen is chosen and any other required information must be supplied The user may then Send Propose to the Recipient in the normal fashion 4 3 11 Completing the Request Sending the assigned MDS to the MDS recipient changes the Request status to waiting for acceptance If an assigned MDS is sent a Request specific test is done to determine whether all mandatory fields are populated If the assigned MDS is rejected the Request status changes back to working If the assigned MDS is accepted the Request status changes to completed 4 4 MDS Report The MDS Report provides a pdf file overview display for all MDSs created received or sent Initiate MDS report creation by right clicking an item such as own MDSs in the search result table View ag Export Type Name AY Part Item No Item Mat No Material I amp My material 001 h My Test assembly iRREEEGAR My Test Component 1 IH amp Edit View D copy SC Delete 5 Create MDS Report gt Check D5 2 2CLIPBOARD_COPY_T0 After report initiation a message such as the following appears File Download Do you want to
84. c Administrative data The following figure depicts the workflow associated with an MDS Request MDS Request States ee tev creale save deach MDS nepect MOS send propoce MDS delete accept MOS WAITING FOR i Fi ACCEPTANCE Request Owner action Request Receiver action 4 3 2 Request Terms Recipient vs Supplier An MDS Recipient creates a Request to an MDS Supplier Thus an MDS Recipient is the Request Owner and the MDS Supplier is the Request Recipient To avoid confusion the terms MDS Recipient and MDS Supplier are used 4 3 3 MDS Attributes Requested attributes can be segmented into two types Base Attributes and MDS Recipient Specific Attributes The Requestor MDS Recipient indicates what data they expect in the request Most information is optional However the MDS attribute Name and the Due Date are required Page 75 Base Attributes refer directly to the product and are the same for all MDS recipients Base Attributes are gt MDS type gt Entered weight gt Calculated weight MDS Recipient Specific Attributes are data items that are associated with the Recipient Data tab on the MDS gt Part Item No mandatory gt Name gt Drawing No gt Drawing Change Level gt Purchase Order No Do not put any guidance information in the Attributes when creating a request Requested values of attributes are automatically inserted into the assigned MDS data fields and cannot be
85. check procedure will incorporate the following checks 1 IMDS Steering Committee materials from companies IMDS Committee 423 IMDS Committee ILI Metals 18986 and Stahl und Eisenliste 313 are excluded from material checks 2 Depending upon the chosen material classification a material must contain one or more specified substances in a defined minimum concentration Other substances must not exceed a defined range 3 If a material contains certain substances with a content of more than certain percentages it has to possess a certain classification connected to this substance Material Classifications 7 3 Other compounds e g friction linings and 8 x Electronics Electrics are valid for all substance compositions 4 If a material contains a liquid or a gaseous substance with a content of more than 1 and does not possess a classification 9 x or if the material contains a special basic substance with a content of more than 1 a corresponding warning will be displayed Water can be contained in material of classification 7 1 Modified organic natural materials in any percentage without warning 5 Ifa material consists of one or more sub materials the top level material is checked and the percentages calculated accordingly for the total amount 3 3 15 Publishing and Forwarding an MDS Publishing Published MDSs are accessible and completely visible to all IMDS users Everyone in IMDS can see all substances included in the MDS so
86. clude the country dialing code in the phone number Last name First name Telephone No Fax No E Mail Address Repeat e mail Address Figure 1 Company Registration screen The person registering the company can enter the company data and one Company Administrator at this time All fields with a red are required When the form is submitted the system will check whether another company with the same name is already registered This operates only if the name matches exactly character for character and should not be relied upon to determine whether their company is already registered For those companies wanting to centralize their compliance operations we have a deny list which rejects any submission that contains a restricted word or phrase It is strongly recommended that the person registering the company be the initial Company Administrator as the system will e mail the registration information including a link to the ID to the Company Administrator If the Company Administrator is not the one registering the company they are likely to ignore or delete the message Note Please ensure the e mail address field is filled with the correct address as this is where the confirmation mail is sent User IDs are assigned to individuals and not to companies The only authorized user of the ID also has the names and e mail address associated with the ID We require each person working in IMDS have their own User ID On the same
87. ct You may add additional recipients at a later time It the MDS was in edit mode when you propose itis Released atthe time of Proposing Afer the recipient accepts the MDS can no longer be deleted From Edit mode you can Internally Release Propose Send Send allows your customer to review and accept your MDS The MDS remains in edit mode and handshake mode until accepted Once accepted other recipients may be added andthe MDS Proposedto them After acceptance the MDS cannot be deleted Decide Internal External 1 customer Used by more than One company but Propose Product is not shipped to customer Only one customer Limited customer base Internally Release Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com IMDS Service Center Page 61 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com How Send Receive Works Data sheet version 0 01 Status not yet browsed Data sheet version 0 01 Status browsed Vi ew lig sheet Customer version 0 01 Status browsed Data sheet version 1 Status accepted Data sheet Rejected status version 0 01 on Received Status rejected list Modify Search or Sent gt Modily make Remove Rejected status on list Resolve problem Supplier Save As New Version or Save As New MDS make changes and send Should no
88. ct Person REACH Contacts Company Only available to Company Administrators Opens the search t screen for organization units of the user s company a User l amp Trust user Contact Person Only available to Company Administrators Opens the administration screen for Contact Persons LA MDS Admin REACH Contacts Only available to Company Administrators Opens the lik Statistics administration screen for REACH contacts A Org Unit Report User Only available for Company Administrators Opens the search screen for users within the user s company Trust User Only available for Company Administrators Opens the search screen for trusted and distrusted users in other companies Allows the company administrator to trust or distrust them MDS Only available for Company Administrators Opens the MDS Administration screen allowing the company administrator to move multiple MDSs from one organization unit to another Account Balance Shows the current account balance of the user s company Company administrators can place an order for credit points Statistics Only available to Company Administrators Shows MDS specific statistical data for their company Org Unit Report Shows all Org Units of the own company without having users assigned IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 28 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Help Menu The Help
89. d interface to off line systems In order to protect the material datasheet from unauthorized access data access is limited within the system and the system itself is protected from unauthorized infiltration The following section describes the system s protection from external tampering and the mechanisms within the application which guarantee authorised data access only 7 1 Physical Security IMDS computers are kept in the HP s own Service Management Centre SMC The HP SMC ensures the servers physical safety and provides the appropriate infrastructure network availability protection against system failure etc Only authorised persons operating and system administrators have access to these machines making physical manipulation or impairment of the operating system extremely difficult and unlikely 7 2 Operating System Security The IMDS system uses the UNIX operating system Only HP administrators are allowed to access at an operating system level HP standard procedures guarantee protection against external attempts to gain access to the system 7 3 Database Security The IMDS system uses an Oracle database Access to this database is only allowed to system and database administrators All persons are subject to data secrecy as per 85 BDSG German Data Privacy Act Page 102 7 4 Application Security Companies in IMDS have to register their users with the system The users get passwords which need to be changed
90. d own MDSs Assigned Org Unit fr 02 22 2013 03 22 2013 om eee to 03 22 2013 Assigned Contact Q Analyze View ag Export Name Part Item No Item Mat No Material No D Version Supplier Rows Selected Columns Hidden Columns Frozen Total MDS found 0 In the top left tile marked with 1 in the Screenshot the user specifies the analysis type the type of MDS and type of the selection In the top right tile marked with 2 the user specifies an analysis parameter This tile is context sensitive meaning the content is dependent upon the selections previously made in the Analysis type tile In the middle tile marked with 3 additional parameters can be specified This view is also dependent upon the selections previously made in the first tile Analysis Types GADSL Category REACH Finds where substances with a specific GADSL Classification are SVHC used where REACH SVHC are used Confidential Substances Analysis for substances marked as confidential and became part of the GADSL list Application Code Analysis for substances in materials which are marked with a certain application code Page 94 Users may choose between a rule based selection or a detailed selection of MDSs using the radio button All further analysis will check the set of MDSs based upon the previous selection The user may select only one type of analysis at a time After initiation of an analysis requ
91. d to read understand and accept the Terms of Use during their first login The Terms of Use are also available from a link on the IMDS Login window Failure to comply with the Terms of Use may be grounds for censure up to and including being barred from using IMDS and in some cases may subject violators to legal action Highlights from the Terms of Use include e IMDS may not be used for any purpose other than those explicitly stated e IMDS IDs are issued to a specific individual ID sharing is never permitted e IMDS Company Administrators formerly Client Managers are responsible to create and maintain User accounts It is not the responsibility of the IMDS system provider or maintainer to perform these tasks except in limited cases with extensive documentation when all Company Administrators have permanently left the company e Information entered into IMDS must be correct to the User s knowledge Duplicate Registrations In IMDS a company is permitted to register multiple physical locations either as multiple Org Units under a single umbrella registration or to register multiple physical locations separately However when one physical location is registered for a company more than once using similar names this may be a duplicate registration There is one and only one legitimate use for two registrations with the same address and similar names If a company has distinct separate processes which share a physical location b
92. e The MDS successfully passed all checks Most IMDS check rules derive from The IMDS Steering Committee Recommendations describing the rules which apply to MDSs Note In the users mind it might be appropriate to substitute the word mandates for Recommendations as OEMS rarely if ever accept an MDS which is not completely compliant with the Recommendations One topic addressed extensively in the Recommendations pertains to the permissible tolerance for the weights of substances in a material or of materials in a component Depending on the situation there are different requirements on the maximum separation between the minimum and maximum values of the range 1 For materials attached to materials or semi components and for semi components attached to semi components If the material or semi component is not from an MDS published by the IMDS Steering Committee the following values apply Range from Lower Limit LL to Upper Limit UL Maximum M UL LL 2 For basic substances attached to materials If the basic substance is not part of an MDS material published by the Steering Committee or ILI and the substance is attached to a material all classifications the following applies Page 64 Range from Lower Limit LL to Upper Limit UL Maximum M UL LL 7 5 lt LL lt 20 M lt 5 3 Substances There are 3 types of substances 1 Substances listed by specific CAS Chemical Abstract Servic
93. e Number 2 Pseudo substances substances that do not have a CAS number there is a in the CAS number field that completely describe the cured substance 3 Jokers wildcards A highly confidential non declarable non prohibited substance replacement containing the word system as the CAS number These do not describe the substance used Recommendation 001 states all IMDS materials except select IMDS Committee materials must be 90 declared In other words says no material may contain more than 10 unspecified or confidential substances An item which displays Not specified is a joker wild card If the portion of a substance is declared as a range the upper limit of the range is used The sum of the maximum portions shall not exceed 10 for each material in an MDS unless the MDS has been published by ILI or Steering Committee the exception being if the structure and product type falls into the materials described in Recommendation 010 If the sum exceeds this 10 limit IMDS generates a warning Recommendation 010 appears at first glance to have an exception to the 90 Declarable limit for materials of classification 5 1 a 5 1 b 5 4 and 5 5 This recommendation specifies that in a material on material structure a material with sub materials the sub material may have more than 10 undeclared substances This recommendation was amended in IMDS Release 6 1 The amount of undisclosed substances of these mater
94. e legal requirements must already understand the exact content of the entire vehicle In the future national and international environmental legislation may require every supplier of a product to be responsible for the product for its entire life operations use removal disposal etc Examples of these legislations include the EU Directive on End of life vehicles hazardous material legislation etc In addition to this suppliers may have to provide information about all materials used in the product to permit deconstruction of the commonly used materials provide input for scientific analysis of the composition and provide classification of the levels of danger related to the materials This requires a detailed knowledge of the composition of the materials used In a joint venture project the companies Audi BMW DaimlerChrysler Ford Motor Company Opel Porsche Volvo VW and EDS EDS was acquired by HP in 2008 therefore now referred to as HP formed the team Material Datasheet EDI EDI Electronic Data Interchange This team uses Information Technology IT to collect the required material data sheet MDS information from all suppliers The concept was realised with the internet based International Material Data System IMDS HP hosts this central secure cloud based database that permits the Automobile manufacturers and parts suppliers to standardise the process and to enables efficient data collection This concept supports jus
95. ecting a Request rs cece gsteate accesses eneiteinnc actu enteastcaucel coscoascamaevacnansuessasteconseisinndseubrencesseasmanesteavar 80 4 3 10 ASSIGN Existing MDS to REQUEST cccccssssscccccssssecceccsssecceccessecceccssecceccssecceecesseceeseasseees 81 4 3 11 Completing th ROG SE sects se pnnecvsnsaunievacesoceteensdveatcsnens unceseuenaceenwesuusadeoseennnseamdeaeersesauseveevaunces 82 Ta MO REPO eei E E ntwossaowsnsens namauceeusmasedenteorarn 82 IMDS O UE OOK and MOOK siae E E 85 Il ODOR ir E T E A E E 85 5 2 Accepting Rejecting in the INnbOX 0000000000000000000o000essoeessssreessssseessssseesesssreesssseesesesreeesssseesessseeeesesee 88 PGCE D CIN EMD S errre NEA EAE E E EAA AE AA EAE 89 R jecung the MUS serpo S EN 89 oc MUSEOON O e E 89 IMDS ANAYSSI eorna E E EE 92 6 1 Detailed MDS Analysis cccccesnnasssscevasesnsensacsesoundesadssseoasevasesensndaswessousedebiensssasiivecndasouabusestuvbilsssoessseesenaceseses 92 6 1 1 Matera oannes 93 7 6 1 2 US SE CNOA asna cans teelensasivsanubteesnccdsieanaasatuudeusiiessacsituesnentversaesoteedeosases 93 6 1 3 Basic SUBSTANCES scepter se ccce inven cemer scenes cnetee sa cman aoe RE Riean AR EEN RR AEN 93 VS gcc cc eec E E R 93 6 2 1 R le Based Select I esse ceo ces be ete nape ses etd te voc tepucsd ce otenem con E 95 6 2 2 Non standard Selection ccsssscccsssscecessscesessscesesssnescessncesessncesessanessesncesessneesessaneseeseneesenens 96 6 2 3
96. ed substance If an undeclared prohibited substance is found later there may be added legal and financial ramifications Sale of a part with prohibited substances creates liability not the corresponding valid IMDS entry The valid IMDS entry helps to manage and mitigate the liability The application information is based on the current Annex Il regulations and requirements Annex II can be found on IMDS Information pages gt FAQ gt Where can find the ELV Directive Page 52 and the latest version of Annex II This document is revised yearly and the latest version available will be posted Application codes have different requirements based upon the supplier s position in the automobile supply chain Since IMDS Release 3 0 any new component containing a material using an application relevant substance must have an application code before releasing However a lot of legacy components created prior to Release 3 0 exist These need application codes added The IMDS check function determines where an IMDS company is in the supply chain Tier 1 suppliers cannot send an MDS to an OEM without completing all required application codes Tier 2 to Tier n Suppliers receive a warning of missing application codes yet may still send received MDSs without application codes The following table summarizes the handling of application codes Note There may be a difference between the IMDS requirements for your company and the requirements fo
97. eeeseeeseeeeeeesseeeseesessse 35 3 3 Materials and Component MDSS socciccsacssincccsisicassesdepdesvavennncpbtewsscsdoaneaunedewasavaseesaepedevssuetsbessunaieuaenousesteas 37 3 3 1 MDS TYDE enia E AE O EE E E E E EE A 37 3 3 2 Creating a Material Data Sheet MDS wou ccs cccescssescssescssescssesssssscssescssescssescssescssesesseseneesens 38 3 3 3 IMDS Committee Materials atte cosecocetoeceteescscadedececnatccnectetectce etcenseoetectevoccconccocteonevoopcascenstectetoetace 39 3 3 4 Creating a Material 1109 Sirsa caeasusuasessgaesosaanausso ses a A a 40 3 3 5 Creating GINO GUNG scssi eaa a E AEE 48 aaO TAMU NCU OU aos sts E EE A O O sees 48 3 3 7 REDA CO FUNC Oesa E E 49 3 3 8 Recyclate Information eeeeeeeeeeeeeeeeeeeeeeeeeeeseesesseeeseseeeseeeeessseeeseeeeseeeeeeeesssseeeeseeeeeeseeeeeeeeeeeessee 50 3 3 9 Polymeric Parts MAPK ING vac co5scesssesieesiss vena wntucceosoncebaseesuescsssnsuns ssuesnunseeaseGasessanuasses seed oetuesaoseesebasunieee 50 3 3 10 IMDS Substance Application Codes cc ceecssscsecccccccssssceccccccecsscccesecscceccsescesesessecaecseeeeess 52 3 3 11 S pplier BY rc Seen anne ee oS ee ee 56 3 3 12 Recipient Dala soen i 57 3 3 13 Internally Release or Send Propose an MDS uu ce eeecescccsssccsecssssscssscssssscssscsssscesssesseeesees 60 3 3 14 EV POC EOU cog oct T E A E 63 3 3 15 Publishing and Forwarding an MDS cccccsssssssscsscececccccceceecccssssssesseeeeeeeseeseeeeeeeesssssssse
98. een All of the information is drawn from the information on the User list of the company If there is missing or incorrect information the Company Administrator must correct it on the Administration screens The appropriate contact needs to be selected from the drop down list The IMDS system then goes to the Contact List for the company and displays the E mail Telephone and Fax information stored on the Contact List Once the correct contact is displayed on this page the Recipient Data can be entered 3 3 12 Recipient Data The recipient the customer of the MDS is added in this tab window At least one recipient must be added to enable the Send and Propose buttons Prior to adding a recipient only the options Internal and in some cases Publish are available These two processes are described later and are not directly associated with a recipient It is possible to internally release the MDS within the company without naming any recipient Some users can also Publish an MDS to all users of IMDS The recipient must be selected to send the MDS to one particular IMDS user company or to several customers propose The process is started by selecting the Add button on the upper left Page 57 MDS Module Search aient assigned to this MDS yet A window in which to perform a company search will be displayed MDS MATERIAL DATA SYSTEM Company Company Name ford Company ID Org Unit DUNS Number
99. en their company and their customers and suppliers We ask that the user check first with the IMDS Service Desk before registering their company online Once registered any Company Administrator can create users and other Company Administrators As people within a company frequently change jobs or leave the company we strongly suggest a minimum of two 2 Company Administrators per IMDS company A company can be registered on our homepage IMDS Information Pages gt IMDS Login gt Registration gt Register your company General information on Registering can be found on our IMDS Information Pages Page 9 Login Company Registration User ID Company Data Password Please enter your company data in the following fields Each field marked with a red asterisk is mandatory Language English ima ee Login Street Zip or Postal Code City Online User Manual Mailbox S tne eel DUNS Number e Request new password Country in e Contact prenre Company Administrator ration Enter the Company Administrator s data here This user is responsible for the administration of your company He creates organizational units and administers your company s users THIS NEEDS TO BE AN EMPLOYEE OF e Register your company YOUR COMPANY AND NOT YOUR CUSTOMER Make sure the Company Administrator s e mail address is correct because your company registration data will be sent to it Since IMDS is an international system please also in
100. eportable and Recyclable Substance Management Standard except those already reported as non compliant in IMDS The user needs to certify using the AML GSDB code The certification applies to all products that a supplier delivers to AML This feature is only accessible to client managers or users with a User Certification profile All other users do not see this menu option For the certification all necessary information must be provided to AML either through the AML supplier network or using the IMDS In the main menu the above mentioned users will find the option Certification after reading and checking the user can check the box I agree and certify 9 2 AML specific part numbers and supplier codes to be adapted The part number for the recipient AML must be correct Part number in the Recipient Data AML creates a file of all acceptable part numbers and IMDS performs a check against this file and will not allow the user to send with an incorrect part number If the part number is not in the file please contact the AML helpdesk and not IMDS to have your part entered Similarly if IMDS is not accepting your supplier code please contact AML to get your supplier code added to the file As there is no cross check between IMDS company GSDB and part number in IMDS the user is responsible to ensure the part number submitted is actually one that AML expects to receive from your company If these numbers are not chosen from the
101. er window Note while application codes may always be viewed they can only be changed when the component the material is attached to is the top node or a child of a component created in a tree and in edit mode When application data is missing or selected applications are invalid errors or warnings are created by the check procedure depending of the owner of the data Prior to Release 3 0 an implementation of application ID was implemented for certain OEM recipients Since Application codes are implemented entirely differently since Release 3 0 than in the previous releases data created prior to Release 3 0 cannot automatically be transferred to the MDS Page 55 m vr This Module MDS cannot be edited because it is a full version 1 The functionality of hiding applications is possible for any ARS Application relevant substance application and their relations As a consequence data that was previously entered will be shown but will be marked as legacy data Hidden application data will not be available for new datasheets The legacy data is considered valid and can still be used no error or warning messages are generated 3 3 11 Supplier Data The Supplier Data tab is where contact information for the MDS is entered and the Organization Unit selected if those are used in a company In IMDS terms the MDS creating company is the supplier of the MDS The Contact drop down list in this screen lists the entries
102. es 67 3 3 16 Copying an MDS and Copying an MDS with a logically deleted reference 68 3 3 17 Delete an MDS or delete the Recipient of AN MDS 00000000000000000000000000000000000sssssessssssseeeeeeee 69 pe ROO 121 0s 0 asa ee eee ne ee eee ET 71 Operating with an Sic sroaasse vans sais icenectionsuhe see sevieasea said ues aesncitonsnta sungeaseasancend asian seadessubeseessnvacses seenanetsneentuesssasuniees 72 4 1 Data Transfer from Supplier to Recipient 0 cccceteeeesscssccccscccecccccccccececsssscscecececeeecesceeeeeeesaes 72 4 2 MDS Confidentiality sssssssssssssssssssssssssssssssssssssssssssnsssssssssssssssssssssssssssssssssssssssssssssssssssssssesess 73 AdS MDS REGUCS Eor vancanseniesaasaunocnutcacncsnmshomanseunecanveniacneras 74 4 3 1 Parts 00 eh OC QUOSE senon ER NEE O ANTANN ENA 74 4 3 2 Request Terms Recipient vs Supplier 0000000000000000000000000000000000000ssssseeeorsssssssecossssssseeersssssssesee 75 4 3 3 MES ADULTES oer a E E esa ose caseeevecthvaes catene 75 ASA Administrative Dala ssepe EERE Ea 76 4 3 5 MDS RegueSt StatUSES sissi aaa iaa 76 4 3 6 Creating FOC SUS aac cece cenncahsce saa n2 sca hads oacaheseasssuarecueconss nceatadesaesueniceenadeaesanadssseebedsecactanboscsnusieses 77 4 3 7 Creating ProjECIS reac sss ccs inea ge sa EEE E OEA 79 4 3 8 Completing the Request vai ccsscsscassecessersvessnscsasdecnecaaeogsonequvnnsnsaonneiasasususvessuesanegisonmnaponnseueieesesvenunes 79 4 3 9 Rej
103. esigner has to be address of the Designer must be filled entered In the Company specific part the index of the Please enter a correct index of the Renault Renault part must be filled in a correct format part In the Company specific part the Substances Please enter a correct index of the standard must be filled in a correct format standard In the Company specific part the Concerned Please enter the concerned project project field must be filled In the Company specific part a correct Renault Please enter a correct reference of the reference with 10 alphanumeric characters Renault part must be filled out The tolerance between measured and The deviation between measured and calculated weight must not be larger than calculated weight per item must not 13 exceed 13 The constellation Material under Material is Material below another material is not generally not allowed in a Renault MDS tree allowed chapter 1 Sending semi component MDSs to Renault is The recipient does not accept MDSs of type not allowed semi component Renault will not accept an MDS marked as Development Sample Report Therefore if Renault is the intended recipient of such an MDS an error message will be generated For any MDS which will be submitted to Renault we highly recommend adding Renault as the recipient before running the check procedure Page 136 18 Scania Extensions If a company delivers to Scania some
104. est clicking the Analyze button in the lower right the user receives information about its processing status The following screen is displayed N BVETEN MDS Functions Administration Help J Where Used Analysis Ingredients Supplier Data Recipient dat Analysis type Analysis Parameter Analysis type Classification Type of MDS Component iy Code 1 2 4 Rule b Selection Type ule based selection z Name Castiron Non standard selection i MDS to analyze Your analysis request is currently executed on the IMDS server You can continue to work in IMDS and come back later to view the result Clicking the analyze button schedules the analysis processing Based upon the complexity of the analysis request and the current system load analysis may take significant time minutes for complex requests The user can continue working elsewhere in IMDS and view the analysis result later Only one analysis may be scheduled by a single user at one time After IMDS user log off the analysis result will no longer be available The analysis result lists in this section can always be exported into an xls file 6 2 1 Rule Based Selection Users may select MDSs for analysis according to different criteria e g all MDSs in a particular Organization Unit or created between certain dates If the user s company has a very high quantity of complex datasheets the analysis may exceed the time permitted If this occurs we suggest the
105. ewly created MDSs Modules of type semi component in Edit mode is generated if the weight type is missing or specific weight entered equals to zero for all MDSs since Feb 16th 2010 Semi component MDSs created by ZVEI Rec0O19 Company ID 102677 are excluded from the following checks gt No check of 10 rule for confidential substances including wildcards for highly confidential substances gt No material substance checks known as SC90 checks gt No substance range checks These checks may be conducted for received datasheets before acceptance Owned MDSs may be checked before being proposed published or referenced in another MDS In these circumstances the check icon on the toolbar will appear active enabled Until IMDS Release 6 0 internally released MDSs which passed all checks when released could be proposed or published even when containing elements that did not pass check rules in force at the time This is no longer the case When preparing to propose or publish an older released MDS run a check to ensure the MDS meets current check requirements Page 66 The following checks are performed against referenced items and may generate warnings a Range of portion must not exceed allowed percentage b 10 Rule for not specified substances c Different node types on same level 7 Special checks when creating materials If anew material is created or an existing material is referenced the IMDS
106. f Delivery No Report Report No Date of Report Es Company specific Referenced Wildcard F Substances do not refer to GADSL Substances E Page 133 17 Renault Extensions If a company delivers to Renault a note appears in tab 4 at on the top of the company data screen telling the user the MDS will be converted automatically into an Excel Sheet MCV file and will be sent to a Renault designer The converting job is processed once a day every day typically during the morning CET time Additionally the following checks for this recipient are carried out in the form The supplier must complete the Part Item No and Supplier Code of this screen as these fields are mandatory The Part Item No must have 10 alphanumeric characters and the Supplier Code 6 digits Selecting the blue colored links provides help Details Transfer Information Company RENAULT 10753 Organisation unit Recip Status edit mode Supplier Code 127 345 6789 Name My Test assembly Part ItemNo 7 p Transmission Check Date not available Forwarding allowed E Drawing Drawing No Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report Report Na Date of Report After scrolling down additional details appear for Renault suppliers This is an enhanced Renault company data screen with fields only required by Renault 12m fantar ice center aru erv 1N
107. f the two different languages may produce different search results depending on the language As a general rule if it has the same ID Version it is the same location in the database Figure 12 Create a Material w Domnann Iino teen Type Marherial even MES iD veron 130247 00i Hame Peay beri 11S Trate nare Taberma iat fie Oraciegment Sampe Repat i Dates Creation dale 36 9019 7 Chrckh Reina Dabe not vasile F 3 Recommendation Pl bere behorra tion Sic Mat Ti Eria ASAD FPR Caseficsten 5 1 8 fled Thenmoplasncs O Norns stndards O Common Information Let s take a closer look at the Common Information Common Information Type Material own MDS ID Version 33382478 0 01 Node ID 33382478 MDS Supplier My Test Company IH Name Material33382478 D Trade name P Internal Mat No Development Sample Report The following table gives a description of each of the fields in this area IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 42 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Type System Generated Type of MDS Material Semi Component and Not Applicable Component You cannot change from one type of MDS to another because different types of MDSs have different information requirements ID Version System Generated The first set of numbers represents the ID of Not Applicable the MDS As eac
108. ff upper left corner In this area of the screen the user s name and the company name and IMDS ID are displayed For signing out there is a Log off button next to the User name Main Menu and Buttons The Main Menu and Buttons present all options to which the user profile currently has access This menu is interactive meaning the cursor highlights the chosen menu options Upon clicking an option the results will be displayed in the working area Menu items which are not available at this time are displayed in faded color The following section describes each of the menu items Page 22 MDS Menu Toolbar Buttons Datasheet Module b These functions are available under the MDS menu item 2 MDS Request New The user can either use the MDS gt New menu item or the button in the toolbar The button will allow a menu to appear which contains the same actions as the MDS gt New option in the menu From the button on the toolbar vee ME Factors s aannames j Datasheet Component Create and opens a new component MDS O save crl4s oie Semi component Creates and opens a new semi component MDS EE gi MDS Request Convert m Name Material Creates and opens a new material MDS Forward terial No Creates and opens a new module either component ID semi component or material e en EReport ee anguage English i MDS Request Creates and opens a new MDS request Reject ica Date published
109. formation must be entered for the parent component The IMDS check window will contain a warning which still allows the MDS Module to be released if the parts marking candidate fulfils the following condition gt The part contains materials with the classifications 5 1 5 1 a 5 1 b 5 3 and 5 4 1 that sum to a weight of more than 25g The IMDS check window will indicate an error which will prevent the MDS module from being released if the parts marking candidate fulfils one of the following conditions gt The part contains materials with the classifications 5 1 5 1 a and 5 1 b that sum to a weight of more than 100g gt The part contains materials with the classifications 5 3 that sum to a weight of more than 200g Page 51 If a component is a Parts Marking candidate a component with a 5 material classification and the IMDS check window does not indicate an error the parts marking information is optional All MDSs modules released prior to IMDS Release 3 0 do not and will not have parts marking information The IMDS check window will indicate a warning if the MDS module to be released references a released MDS where the Parts Marking information is mandatory but is not answered referenced datasheet was created prior to Release 3 0 The referencing MDS module can be released A future IMDS release may replace this warning with an error which will prevent the MDS module from being released yet a a date for this conversion
110. h new version is created this first portion ID will not change but the version in the second portion 0 01 does change When the MDS is released more about that later the version will become a whole number to indicate further editing is not allowed for this release Node ID System Generated This refers to the actual location in the Not Applicable database where information about this MDS is stored For the 0 01 version of the MDS it will be the same as the ID MDS Supplier System Generated the IMDS company name of the creating Not Applicable company How your company refers to this MDS in their own terms Yes You must change from the default name Each Industry may have naming requirements and conventions Internal Material No How your company refers to this Material in numeric terms Optional Development Is the MDS representing the preliminary information for a Optional Sample report development sample IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 43 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Dates Sometimes it is very important to know when the MDS was created and the dates of the last change The next section contains system generated information Creation date 3 26 2013 F Check Release Date not available 7 Recommendation The following table explains what these fields mean Creation Date Date MDS was
111. haracters and can be up to 20 characters Passwords may only contain ASCII or Latin 1 ISO 8859 1 characters and must contain at least one numeric character TI ail imds h elpdesk emea hp com Page 20 2 3 4 Review and Acknowledge Notifications If there are notifications they will be displayed immediately after login and the user can decide to either mark them as read or to be displayed again at next login The notification screen may not appear if the user had to change the password will appear with the next login The user cannot ignore this screen the user MUST acknowledge that the user has read the message in order to proceed The following figure depicts typical notifications CDX Compliance Data Exchange Notification Important information might be available for you Please carefully read all news items below They will popup every time you log on until you confirm that you have read each news entry 12 09 2011 Rare Earth Show this announcement again A new basic substance group was added Rare Earth Elements and their Compounds Ihave read this announcement 05 24 2012 Administrator Show this announcement again company Ihave read this announcement vy OK Figure 9 Notification screen Once the user clicks lt OK gt the user sees the IMDS main screen The following figure presents the primary view of IMDS BOS Punco Aonmeiawcen heb F E ee POP Micedhede eraech
112. he open requests box to return all requests that have not been closed or cancelled Enable Search by Check this box to search by customer Recipient Recipient List of recipients for which results should be found this box will be disabled unless the box Enable Search by Recipient is checked Requester Selects a provider for whom to search for Requests Q g 1778 9821 Mail imds helpdesk emea hp con Page 86 Assigned MDS Find own Requests to which a certain MDS has been assigned by Name Number MDS selection name or number When selecting the Supplier Recipients a modal dialog pops up displaying the Company Org Unit Search panel General Date Skates name Combined Qha Ghom noe ntema number o Dmae Jingi yet beyne External mumba ick i F end Bemerdogacecn Dargie fryer Frejm mied F conceded bye serde Ein process at recent 9 forwarded only Li ea eerie rg Let pe Pao Mubchengon Gor Sir sway apiapi Fritz Muller Geisha Ki 11 Cepit Frite Muller GHiioe KGA i Venire Arter kre FONG MIT ALL Gmbr Ca KG 339 ities Thirst nanana f LED CAMPUS Mase 757 oot hanal Gb 13 Lenan Iresustree Sa 500 ad Decre Gmbh 400 WET datomotret Spader AG X3 f 7 Keune A Lauber Gmbh 07 aa Halberg Guns GmbH 0s Hrsg Umiem Gebi H Petung inc 0 Woco Mekaio GmbH Laf f 7 F ige Gren 204 120070 AAT 20783 ES SESSESES SESE ST HUNNERNE i IER
113. he following table gives the definition of the Recipient Data Screen icons hl Add Recipient This button opens the company search screen where the user can find the recipient Only companies registered in IMDS can be found in the company search screen 9 Remove When a Recipient is highlighted this button will not be disabled greyed Recipient out and you can use it to remove a Recipient E Propose If there is at least one recipient in the Recipient list that has not received the MDS this button will not be disabled greyed out This button initiates the Propose activity which includes internally releasing the MDS so no more changes can be made except to add Recipients 3 3 13 Internally Release or Send Propose an MDS A user must Send or Propose an MDS to a customer or the customer will never see the MDS The following pictures explain how Internal Release Send and Propose work Page 60 What to do with MDS in Edit Mode Internally Release Internally Release This is for your company s use only a customer will not be able to see it unless attached to a tree structurethat is Proposed or Sent or the MDS is proposed to your customer Afer Internally Releasing an MDS may be Proposed MDS Edit Mode Propose Propose you may propose an MDS to one or more recipients but only one recipient per roof company Your customer then needs to perform areview of the MDS and either accept or reje
114. heet or MDS is a core element of IMDS As the name material data sheet implies an MDS is an organized list of characteristics which describe a physical material In everyday language if you think of everything we manufacture as having a recipe the MDS is the list of ingredients for the recipe and their amounts Every company which uses IMDS will have occasion to create edit and manage MDSs Even if a company only uses IMDS to pass information from suppliers to customers they still need to create MDSs to attach reference a supplier MDS and send to a customer It is important to distinguish between a Material Data Sheet MDS and a Material Safety Data Sheet MSDS MDSs require 100 of the materials in the final form and do not include volatiles present in the raw form An MDS can be thought of as a container holding pieces of information as shown here MDS Structure of a Component or Material Composition Substance Substance Group Filter Information SVHC etc Norms and Standards Additional Attributes as required per Industry NMED LOE DISINNI Address Part No etc Sender Data Contact Part No etc Worktlow and Request Information IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com An MDS is somewhat analogous to a document in Microsoft Word Just
115. ial branch Basic substances are created and maintained by the IMDS Chemical Service Basic substances have universal characteristics such as name CAS number and EINECS number Every material in IMDS is ultimately comprised of Basic Substances represented by AA basic substance can be either a chemical element examples iron copper or a standard compound examples acrylic resin zinc oxide Basic substances are defined by either a specific Chemical Abstract Number CAS or generically by function Generally they fit in three distinct categories CAS numbered basic substance This is a basic substance with a CAS assigned to it meaning it is a clearly defined substance example Iron CAS 7439 89 6 Pseudo Substance A pseudo substance gives an accurate description of the substance or the substance group but does not have a CAS assigned to it example Acrylic resin It is important to know these substances are accepted as real substances and are not considered as wildcards Joker or Wildcard These substances do not define a specific substance There are a very limited amount of wildcards available and all have system in the CAS field Examples are Miscellaneous It is not allowed to use a Joker or Wildcard in place of a substance that is declarable or prohibited 3 2 2 Legislative Flags A basic substance may be flagged with indicators from the Global Automotive Declarable Substance List GADSL R
116. ials is calculated on top material level when releasing or accepting instead for each sub material individually A warning will still be generated if the total of the undisclosed substances on the top material level exceeds 10 Only substances present in the product when on a dealership showroom floor should be entered in an MDS Processing chemicals should not to be entered unless residuals remain in the finished product as sold to consumers IMDS provides a special MDS Development Sample Report flag As the name implies an MDS with this flag is a prototype or test product and is allowed certain liberties The wildcard Page 65 not yet specified is allowed only in development sample MDSs This joker wildcard is not permitted in materials for final PPAP Initial Sample Report MDSs When an MDS top node does not have the Development Sample Report flag set but one or more referenced items have the flag set a warning message is generated 4 Material and substance on the same level A basic substance on the same level as a material and will lead to an error 5 Different MDS types at the same level If different node types appear at the same level of an MDS a warning is generated stating Siblings must be all of same type 6 Special Check for Semi Components In semi components created since release of IMDS 7 0 the usage weight type kg m kg m or kg m of the semi component must be entered An error for n
117. ing confidential substances The Trust User option is available to the client manager on the Administration link The client manager can search for specific users and grant them visibility of confidential substances If there is no permission granted the system behaves as normal i e outside the MDS establishing company the confidential substances are masked One result worth noting Imagine the following scenario of a supply chain with three business partners sends the MOS with the reference of tierz references MDS of tiero tier Mo user of tieri has permissio granted by tierz One or more users of tieri have access granted by tierz Page 73 In this scenario specific IMDS Users at the Tier 0 company have been granted Trust User access into the company at Tier 2 but no IMDS users at the Tier 1 company enjoy Trust User access into the company at Tier 2 The Tier 2 MDS contains confidential substances When a Tier1 user establishes their own MDS and references the received MDS of Tier2 The Tier 1 company cannot see Tier2 s confidential substances in the MDS because no access is granted After Tier O receives the Tier1 MDS Tier O can see the confidential data in the sub tree referenced MDS of Tier2 because tier2 granted access to the user of Tier 0 In other words once your company grants Trust User access to IMDS users of a company those trusted users see the confidential substances in all your MDSs rega
118. initions that are commonly used in many industries If you have recycled content we highly recommend entering it here 3 3 9 Polymeric Parts Marking To improve the quality and benefits of IMDS data polymeric parts are marked according to ISO 1043 1 2 ISO 11469 or ISO 18064 If an MDS is created or modified the Parts Marking information will need to be supplied if the MDS meets all of the following criteria gt The parent node is a component gt Atleast one child node of the component parent node is a material with one of the 5 classifications Depending on the weight of the component the Parts Marking question may be optional or mandatory If the component does not meet the above criteria the Parts Marking question will not be available When a new or edited unreleased MDS or module fits the Parts Marking criteria an additional question appears in the details of the material s parent component If the answer is mandatory the question must be answered before the user may release the MDS module internally or send propose it to a recipient If the entry is mandatory and the answer is No the user will receive a warning message Page 50 MDS Functions Administration Help Ey ee ingredients G Filter GADSL WA G H4 OrB V My Parts Marking component Details D gt 50 0g My material 002 pmarking T Giidi i Type Component own MDS ID Version 33382518 0 01 Node ID 33382518 MDS Supplier My Test
119. ion among company registration names or requiring DUNS Ultimate DUNS numbers for each registration Each of these methods creates barriers to registration of legitimate entities and has therefore been declined Avoidance of duplicate registrations is therefore on the Honor system All companies are required to take precautions to prevent and eliminate registration duplication User Account Maintenance As explained in the Terms of Use each IMDS Company is required to assign at least one and preferably two or more Company Administrators formerly Client Managers to create and maintain user accounts All users are responsible to maintain their names phone numbers and email addresses for their individual logins and to log in at least once a year to keep their accounts active Company Administrators are responsible to verify this information is maintained and address any gaps In addition Company Administrators are responsible to maintain the privileges granted each user to ensure that users Valid Until dates are maintained and to deactivate any users that are no longer associated with the company s material reporting either through reassignment or because of separation of employment or extended leave Company Administrators are strongly encouraged to verify all user accounts within the company at least once a quarter paying special attention to user names email addresses Active status assigned roles and Valid Until
120. ional List of Reportable Substances ILRS ILRS was implemented in IMDS during 2004 and combined the different OEM requirements for reportable substances into one list ILRS and other sources evolved to create the foundation of GADSL In March 2005 the IMDS ILRS was replaced with GADSL GADSL is the work of automotive OEMs and suppliers and chemical and plastics industries who organized the Global Automotive Stakeholders Group GASG GASG s purpose is to facilitate communication and the exchange of information regarding substances in automotive products throughout the supply chain The GADSL only contains substances expected to be present in a material or part remaining in a vehicle at point of sale GADSL is independent of IMDS and has been incorporated into OEM standards since 2005 For IMDS users this means GADSL is the only list that must be checked regarding reportable substances Currently all IMDS recommendations as well as other IMDS documentation reflect this fact Page 147 If you have questions about GADSL or want to view the GADSL documents please visit http www gadsl org for more information The term GADSL Classifications identifies materials in GADSL requiring special handling This should not be confused with IMDS material classifications which identify a material grouping Meaning of GADSL Classification P Prohibited in all applications D P Prohibited in some applications and declarable in all o
121. ipient company or Org Unit and click Apply to make the highlighted company an MDS recipient IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 58 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Note A word about Organizational Units A user must know where to send an MDS It may be appropriate to send either to an Organisation Unit or to the roof company It is always good to verify the IMDS recipient ID before sending as many companies have multiple registrations for the OEM recipients please check for special instructions on the IMDS Information Pages under FAQ gt OEM specific If sending to an Organization Unit only users in the receiving Organization Unit can accept the MDS and only users in the receiving Organization Unit will be able to view the MDS in the Outbox A single MDS version may be sent within a single roof company only once If the user must send to multiple Organization Units within the same roof company they will need to make multiple copies Copy Copy of the MDS and send copies to subsequent Org Units The IMDS Company to which the sender belongs cannot be a recipient Select the recipient and click Apply to display the Recipient data screen containing the chosen recipient Once a recipient is added the buttons Send and Propose are no longer disabled greyed out If the MDS was not released
122. ir other assemblies although MDSs can also be used for this purpose Modules are quicker to create because they do not have Supplier or Recipient information and can be internally released from the Ingredients view For components which only vary slightly from one another recreating the component each time in different MDSs is unnecessarily time consuming A company can design its own construction kit within the system using modules For instance when an electronic circuit board with exactly the same components is used the producing company can construct a module for the circuit board If the company wants to use this circuit board in a Material Datasheet the module can be attached through a link The module is not copied onto the tree and cannot be changed within the MDS As long as the module is in initial edit mode version 01 it can be converted into an MDS by clicking the button gt MDS after performing a module search However the module cannot be converted to an MDS if it is internally released or if more versions exist 3 3 6 Filter Function With the filter function in the Ingredients screen the various basic substances filters can be chosen for display The ingredients contained in the respective list will the be displayed in red in the structure tree with the exception of the GADSL list where prohibited substances are listed in red and the declarable substances in blue The default list is the GADSL list This is
123. l Oe Purchase Order Purchase Order No Bill of Delivery No Report Report No Date of Report E IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 129 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 15 Mazda Extensions If a company delivers to Mazda Motor Corp the following check for this recipient is carried out gt Mazda creates a part number file and a supplier code file and IMDS checks both before allowing the user to send If the part number or code is not found please contact Mazda to correct the problem Redpient Mazda Motor Corporation 3100 Redp Status edit mode Supplier Code Only if all required information for Mazda Motor Corporation is valid will the check will be successful IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 130 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 16 Nissan Motors specific enhancements Part Item No Supplier Code Check Nissan Suppliers must enter a combination of Supplier and component number which is predefined by Nissan in IMDS If the number entered by the supplier does not match a Nissan value the user receives a Warning At a not yet specified later point in time this warning will be changed to an error Nissan specific Tolerance Error 5 If there is a tolerance higher than 5
124. le Forwarding alowed Drawing Drawing No Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report Report No Company specific SC1 supplementary code1 SC supplementary code DGL drawing geometry technical level IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 125 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 12 Fiat Extensions IMDS verifies the supplier Code has been entered There is an additional recipient specific field with confirmation for Fiat allowing one or many reference part numbers referring to the same MDS Details Transfer Information Company FIAT AUTO 1316 Name My Test assembly Part Item No E l i Transmission Check Date not available Forwarding allowed Drawing Drawing No Drawing dated E P Drawing Change Level p P Purchase Order Purchase Order No Bill of Delivery No Report Report No Date of Report E Company specific Parts for which the MDS is valid Do you have drawing numbers that are identical in term of material and weight to the referenced one that 7 can be linked with this MDS Reference IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 126 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com
125. list and are not correct the check procedure before sending the MDS delivers an error message If the user is having problems with the part number the user may enter a partial number and click search for help identifying the correct format Page 123 10 Chrysler Group LLC Extensions to be adapted If a company delivers to Chrysler Group LLC some additional checks are carried out for this recipient The following 3 fields are available in the recipient screen when Chrysler Group LLC has been selected as MDS recipient gt SC1 supplementary code1 4 characters gt SC2 supplementary code2 4 characters gt DGL drawing geometry technical level 3 digits IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 124 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 11 Daimler AG Extensions If a company delivers to Daimler AG the following 3 fields are available in the recipient screen when Daimler AG has been selected as MDS recipient gt SC1 supplementary code1 4 characters gt SC2 supplementary code2 4 characters gt DGL drawing geometry technical level 3 digits Additional checks are performed for these fields Details Transfer Information Company Daimler AG 101 Organisation unit Recip Status edit mode Supplier Code 123 345 6789 Name My Test assembly Part Ttem No D Transmission Check Date not availab
126. ll not allow a user to send with an incorrect part number If the part number is not found please contact the Ford helpdesk and not IMDS to have the part added Similarly if IMDS is not accepting your supplier code please contact Ford to get the supplier code added As there is no cross check between IMDS company GSDB and part number in IMDS the user are responsible to ensure the part number submitted is actually one Ford expects to receive from your company Page 127 If these numbers are not chosen from the list and are not correct the check procedure before sending the MDS delivers an error message If the user is having problems with the part number entering a partial number and clicking search may help identify the proper format Only if all information required for Ford Motor Company is entered will the check be successful IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 128 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 14 General Motors Extensions If a company delivers to one of the General Motors or Opel companies a check is made to ensure that the part number meets the General Motors numbering schema Details Transfer Information Company General Motors NA Vehice Operations 5751 Organisation unit Recip Status edit mode Supplier Code 12 345 6789 F s Drawing Drawing No OO Drawing dated OO Drawing Change Leve
127. mer their customer may see the structure of your MDS However they will not see information about your company For the most part it will appear as though their supplier your customer created and submitted the entire tree structure The only exception is if an attached MDS is published in which case everyone in the supply chain can see who supplied the data This is one of many reasons Publish should be used rarely if at all and never without good reasons for doing so Some companies Tier 1s and OEMs have in house systems to manage their IMDS data and product lifecycle and have paid for the capability to download IMDS information visible to them into their in house systems Even with download capability these companies may only view the supplier information from their direct suppliers unless a lower tier MDS is published All companies who download have signed a separate license agreement that protects IMDS data security IMDS has been operational with downloads for over a decade without us being aware of a single severe client data breach We are proud of this record and will continue to do everything possible to maintain it Page 72 4 2 MDS Confidentiality A company may guarantee the confidentiality of specific MDS information through use of the confidential flag When this flag is set for specific basic substances these substances are replaced with a generic confidential substance label when the MDS is sent or prop
128. ms Standards IMDS contains a substantial quantity of standard materials especially for metals These are typically materials available from a variety of sources according to specific industry standards If the material is a metal and produced to a Norm or Standard it is preferable that users leverage one of the IMDS Committee published materials If your company does not produce the material then your company should not create the MDS for the material The producer of a material should always create the MDS or if it is to a publishable standard IMDS Committee material datasheets should be used Norms Standards O Company Norm Norm Code _ Supplier If a Norm or Standard can be added creating a material MDS the will display a window similar to the following MDS MATERIAL DATA SYSTEM Add Norm Inhouse Norm Company public norms Norm NS EN Norm Code NS EN ISO PREN QQ SAE Society of Automotive Engineers SAE AMS SE SEW Stahl Eisen Werkstoffblatt published by VDEh SIS Swedish Industrial Standard SS Swedish Standard SS EN SS EN ISO SS ENV SS ISO TLDB Technische Lieferbedingungen Deutsche Bahn UIC Union Internationale des Chemin de Fer UNE Spanish Norm UNE EN ISO UNE ENV Not yet specified UNS Unified numbering system within SAE VDA Verband der Automobilindustrie German Automobile Industry Association WL Werkstoffleistungsblatter des Bu
129. n Ap Page 118 the Company and or User pane and clicking Search Once a list is returned any entry can be right clicked on the trusted user box next to the name and designate that user as a trusted user MDS Functions Administration Help v Trust user h Company Company Name hp china Last name Organisation unit First name E Mail Address Trusted User F Q Search 4 View ag Export Last name First name Company Name Huang Jing HP China i Li HP China Li HP China Mi HP China Organisation unit Telephone No E Mail Address Trusted User 123456789 jing huang3 hp com 86 11111111111 jia hp com 486 111111111 jia hp com F 123456789 mi luo hp com Tutus 8 7 MDS Admin This option is only available to Company Administrators and allows the Administrator to move MDSs both Own and Received between Org Units This can be used if a supplier has sent the MDS to the wrong Org Unit or if one of the users in the Administrator s company has assigned the MDS to the wrong or no Org Unit Additionally this is used if the company has experienced a sell off and the company needs to be reorganized The MDS Admin screen will look similar to the following MDS Functions Administration Help i S Efi MDSAdmin Thoredente Sonpher Data Recipient date NEIES Noenequect Selection of MDS View RgJExport Org Unit All Org Units Search for own MDSs Search for received M
130. nbox Generally the IMDS search screens for material datasheets show datasheets for all organisation units From the Outbox menu option all users will have access MDSs sent from the parent company Users with access to an Organization Unit will also have access to MDSs sent from that Organization Unit in the Outbox For example if one user has access to the parent company and another an Organization Unit the number of items in the Outbox of the 2 user will be greater than the number of items in the Outbox of the 1 user provided the MDS was assigned to an Organization Unit on the Supplier Data page Page 56 This screen provides the customer with information on who to contact outside of IMDS should there be questions about the datasheets The Supplier Data Screen looks similar to the following MDS Functions Administration Help v MDS Module Search Ingredients Supplier Data Recipient data Analysis MDS Request Name My Test assembly ID version 33381634 0 01 Node ID 33381634 Status Edit mode Company Company My Test Company IH Organisation unit My Test Company IH So Company ID 32449 Company ID 32449 c w n ADES prn Sedin DUNS Number 12 345 6789 ompany ress My Stree 78956 Ruesselsheim Company Address My Street 78956 Ruesselsheim DE Germany DE Germany Contact Person Contact Person Herrmann Ilona w E Mail ilona herrmann hp com Telephone No Fax No This is NOT an editable scr
131. nd Supplier codes 0 ccceeeeeeeessscscccccsccccecccccceeecssssssscsceseeeeeeesess 127 14 General Motors EXTENSIONS siesena anner aE EOE AE ETENE RS 129 15 Ma d a ExXtENSIONS cc osssteecnestveesncacteesicuedy ne ensyetvesecasninesaqeetucseseiniw bases evsnestsiveneasteadousuueesnevatucenestveensenetenineas 130 16 Nissan Motors Specific enhancements ccc cccccccccccccessssssscscscccecceccccececscsccsssscccseceeeesssceeeeescscscsssseess 131 17 PSMA UIE ENS ONS cece a ose astecen pap ec cect gece ons eseuscces vino cccnetes cde ve ureevunaescess perexcuspen nce eoneseeene sical 134 18 S Cea EXTEN IONS a usec ts ca are nse cnnigncooenamaieaneecg E A 137 19 WOO Ca EXtENSIONS suprana a aa 138 20 IMDS Add on Services onenneoneneeseeeessessssesseseessssesseseessseesssseesssressssesseseessesesssseessssesseseeesssesseseessseessesee 139 20 1 MDS a 2 OPM E corie E E E EEE E E 139 20 2 Advanced Interface IMDS AI 0nnonnoenneeoeessessesoeseseeseeseesessessesseseeseesessessessessesseseeseeseesessessesseses 140 20 3 OZ oeoo E E 140 20 4 PrO SUPP OT a E E A AA 141 21 MDS Userful In ormMatiO siena EE E E T E O S 142 22 GOSS e O E AA EE A A 147 23 COMICU aeara E E T E 153 Page 7 1 IMDS General introduction By the year 2015 as a result of legislation in some parts of the world it is expected that 95 of an automobile will be recyclable Any company which wants to re use 95 of a vehicle in accordance with thes
132. ndesamtes fiir Wehrtechnik und Beschaffung WL2 Not yet specified a ee WW Werkstoffhandbuch der Wehrtechnik After you select your norm you return to the window where you can enter the specific code mandatory MDS MATERIAL DATA SYSTEM Add Norm Inhouse Norm Company public norms Norm EN European Standard published by CEN European Committee for Standardisation Norm Code x y Add K Cancel IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Page 45 Remark This is a free text area where you may want to include some information about the material This field is optional Remark Remark Add the Ingredients Once the basic information is given the ingredients need to be added Focusing in on the available MDS types see section 3 3 1 the only choices for a material are other materials and substances as the others are greyed out disabled Adding a material is only possible using referencing This means the MDS will be linked to another MDS or substance which is attached by performing a Search Attaching Substances In this case we re going to add a Basic Substance 4 We have searched in the Basic Polymer Group MDS MATERIAL DATA SYSTEM Search Criteria or GADS Category Group Basic polymers CAS No duty to declare REACH P EU Index prohibited ia SVHC
133. nfidential Substances Type of MDS Material A E GADSL ee Confidential Substances z Giai e Last GADSL REACH SVHC update only Non standard selection iil imds helpdesk emea hp con Page 100 6 2 10 Application Code where used analysis This analysis allows the user to find all MDSs with a special Application Code e g Lead in Bearing Shells within a group of MDSs The concentration of the application relevant Basic Substance percentage value can also be specified All MDSs containing the selected Application Code and a concentration of the application relevant substance greater than the value entered will be displayed Analysis type _ Analysis Parameter Analysis type Application Code Type of MDS Material 3 Application q Rule based selection Portion of Basic Substance gt 0 0 Selection T Secon YPE S Non standard selection IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 101 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 7 IMDS Security One of the car manufacturers basic requirements is the ability to view and analyse all data of a material datasheet MDS sent to them It is important that a maximum amount of information is displayed and at the same time provide the required data security in order to protect the suppliers The data needs to be available in an on line system as well as for the data downloa
134. nit every subscribed user in the company receives these notifications regardless of whether the notification originates in an Org Unit to which other subscribed users do not belong A Follow up due date and associated information may be entered by choosing Follow up from the right click menu in the Inbox screen the MDS in question must be right clicked and Follow up chosen Page 89 MDS Functions Administration Help v x Received MDSs Ingredients Supplier Data Recipient data Analysis moe Request General Date _ Status _ Supplier Name Combined yall QyopenMDSs none Org Unit m Part Item No Item Mat No Material No Single F not yet browsed Supplier Z Enable search by supplier ID All versions ie browsed Development Sample Report we meee Supplier Company Org ID rejected Supplier search is disabled Date F transmitted sent proposed modified Indude all Org Units last status changed F cancelled by sender from Dama gt to ona Bh Jin process at recipient E Follow Up Q Search a View a6 Export Part Item No Item Type Name ID Version Mat No Material transmitted from comp Org Unit ID No Status last status changed Follow Up Date No My Test Component 11H vce 56789 3 25 2013 My Test Company IH 32449 browsed 3 25 2013 X Create MDS Report gt Check D CLIPBOARD_COPY_TO SHOW_REJECT_REASON Follow
135. nsible to assist with client account management This has Page 144 as much to do with legal requirements as it does expenses Most companies using IMDS and the Service Centers do so without any direct cost or expense beyond the not insignificant time and effort of creating and maintaining their MDSs Please help maintain this relatively low cost by maintaining user accounts as agreed in the Terms of Use as well as the MDSs Browser Versions for IMDS Use The following browsers have been tested and when properly configured support the full functionality of IMDS Browsers and Browser versions not listed below have either not been tested sufficiently or have been found to have issues Microsoft Internet Explorer Release 8 0 Firefox current version Most IMDS functions should work with other browsers Explicitly excluded from support is Microsoft IE 6 0 or older versions which does not support adequate security or functionality and is actively discouraged All browser versions supported by the IMDS application can be found on the Public Pages www mdsystem com under IMDS System gt Release Notes Substances Substances cannot be created the same way as components semi components or materials If you do not find the substance you need please use unique identifiers such as the CAS number for searching the particular substance Should a substance need to be added to the list the substance request function must be used Langu
136. nterface IMDS Al allows companies to leverage data in current systems and receive productivity improvements by reducing the effort required for data gathering formatting and entering data into IMDS The IMDS Al enables companies to automatically exchange material datasheets from any in house system to IMDS through XML code thus more closely integrates IMDS with local processes The IMDS Al gives a company the ability to transfer all visible data from IMDS to an in house system This includes published datasheets internally released datasheets and received datasheets Depending on existing requirements the IMDS AI interface allows companies to download the received datasheets prior to acceptance so automated checks can assist in accepting and rejecting MDSs or accepting and rejecting can be done in the browser version and just the received and accepted datasheets be download Through the upload functionality companies can create datasheets in IMDS 20 3 Iicm2 The Integrated Corporate Material Management System eCenter icm2 is an application for offline collection administration and control of material datasheets within a company The eCenter icm2 solution enables automatic integration of the material data from existing systems The result is high quality data input into IMDS and efficient data management Significant advantages of the eCenter icm2 are savings through avoidance of manual data input online and an improvement of the dat
137. ome cases the classification selection will result in a symbol definition wizard screen which will prompt the user for additional information necessary to create the correct symbol MDS MATERIAL DATA SYSTEM Composition of the material symbol The selected material dassification permits creation of Name and Symbol field entries using dropdown selections derived from the IMDS Basic Polymer List Therefore please select the symbols abbreviated terms suitable for the material Classification filled Thermoplastics Basic polymers ISO 1043 1 ABS am Fillers reinforcing materials ISO 1043 2 BD iw 5 w Plasticizers ISO 1043 3 optional Flame retardants ISO 1043 4 optional Composed symbol ABS BD5 P FR It is also possible to adapt the symbol manually lowermost input field This is necessary for materials with more than one filler e g glassfibre GF and mineral powder MD Example PA6 GF15 MD10 here you can add H D10 manually y OK IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com Page 41 After the classification was chosen a screen similar to the following is displayed In this example all the areas on the right are expanded to simplify this explanation All mandatory fields are marked with Material names are bi lingual English and German Carrying out a search in one o
138. on provided the MDS has not been accepted Should copy new version be chosen for the MDS all the recipient information including that specified above are copied to the new version Customer information must be entered in the correct format Some recipients have offline systems that perform some error checking While a human eye will accept minor variations most computer systems cannot Slight differences such as an extra dash or a missed space often result in rejection DUNS No as supplier identification number sending to GM Opel Saab and Volkswagen Created in 1962 by Dun amp Bradstreet D amp B the Data Universal Numbering System or DUNS Number is used to uniquely identify business entities on a location specific basis Assigned and maintained solely by D amp B this unique nine digit identification code has become the standard for keeping track of the world s businesses IMDS uses the DUNS syntax published by Dun amp Bradstreet D amp B of XX XXX XXXX If your company does not have a DUNS number and you need one you need to get one from Dun amp Bradstreet www dnb com If the company administrator has entered a DUNS number on the company or Org Unit profile the Supplier Code field is pre populated with this number If the DUNS number is not available the field will be left blank This field is editable for customers using a different numbering system and for companies with multiple sites using the same IMDS Company ID T
139. on of a basic substance mos EINE Aciristraton Heb Users may search the basic substances available in IMDS If 12 SomPorentsexch cist Semicomponent Search Ctrl 2 a specific basic substance is not found a user may submit a Nam Material Search cirl 3 request to add the substance Basic substance requests are Dmos Module Search Ctrl 4 g Part KA In Box accessed from the Basic Substance Request option on the rye Functions menu 24 Where Used Analysis Several actions are available from the resulting Basic ea Substance Request screen Selecting the Search button L Clipboard displays all requests the user has created which meet the specified filters The result list shows the name and CAS No of each substance the date the request was submitted and the state of the request new sent enquiry modified closed Existing requests may be modified and all past requests can be viewed If a Basic Substance Search is unsuccessful a button to start the Basic Substance Request Workflow is provided The user must populate the appropriate fields in the request form Once completed and saved the request generates a notification email to the IMDS Chemical Service The requester and the IMDS Chemical Service may view the request in the form as shown below Page 35 MDS Functions Administration Help Basic Substance Request Details General Info FAQs English _ German Substance name Mein neuer Reinstoff
140. ontact they appear to other companies in a search of the company REACH contacts We recommend at least one user can be identified as a REACH contact MDS Functions Administration Help REACH Contacts GEE Search Criteria Company Name HP RMC Troy TQ Person ID Last name First name View a Export Last name First name Double clicking leads to the details tab in which the details for this REACH contact can be viewed f REACH Contacts Details REACH Contacts Company Name HP RMC Troy Lastname Smith Department Mailbox E Mail kdphipps mydomain com Phone 248 555 1212 Fax No Responsibility VJIMDS V REACH active IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 112 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 8 6 User The User administration option is only available to users with a Company Administrator profile To ensure adequate backup we strongly advise a minimum of two 2 Company Administrators per company It is the responsibility of the Company Administrator to manage users and profiles including password resets 8 6 1 User Profiles There are five 5 types of explicit User profiles in IMDS Company Administrator Company Administrators have the greatest responsibility and hold the most elevated privileges of all IMDS User types In all companies except the very largest the
141. options in the View menu The turned off columns will not appear in the exported file IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 146 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 22 Glossary Basic Substance Basic substances are chemical elements or chemical combinations as they naturally occur or are produced This includes all agents necessary to maintain stability This excludes solvents which can be separated from the material without reducing its stability or changing its composition In IMDS every MDS path from the top of the tree structure must terminate in a basic substance or substances for the datasheet to be valid and allowed to be released Most basic substances are identified by a Chemical Abstract Service CAS number Chapter The different IMDS screen tabs for an MDS i e Ingredients Supplier Data and Recipient Information are referred to as chapters IMDS also contains some OEM specific chapters Component A component is an assembly or a piece part usually assigned a lot number or part number One component can consist of several different components or may be composed of materials or occasionally of basic substances In the extreme a component can represent a complete vehicle and consist of thousands of other components GADSL Global Automotive Declarable Substance List The GADSL substance list replaced the Internat
142. or sending proposing to Nissan All Jokers have been used for non GADSL substances only This field yes no is only available when sending the MDS to the Nissan Motor Corporation 13662 By selecting Yes you confirm that neither you nor your suppliers used GADSL substances and hid them by referencing a basic substance joker When performing a check on the MDS not selecting Yes results in an error and thus prevents you from sending the MDS to Nissan Note It is never acceptable to include GADSL substances in an MDS as jokers GADSL substances must always be reported unless below the tolerance threshold usually 0 1 and not deliberately introduced into the material Even then these materials must not be masked as Jokers Nissan requires the explicit confirmation Jokers have not been used to mask GADSL substances but this requirement is inherent through acceptance of the IMDS Terms of Use in every MDS submitted MDS MATERIAL DATA SYSTEM Details Transfer Information Company NISSAN MOTOR CO LTD 13662 Organisaton unit Reap Status edit mode Supplier Code Validation Recpient NISSAN MOTOR CO LTD 13662 Recip Status edit mode Supplier Code Supplier Code 2 e Name My Test assembly y OK g Cancel Part ItemNo Q pP Transmission Check Date not available Forwarding allowed E Drawing Drawing No Drawing dated F Drawing Change Level 7 Purchase Order Purchase Order No Bill o
143. ormation There are many good reasons not to share your ID and password All that is needed to access IMDS is a computer connected to the Internet and an ID and password An internet computer is easily located so it is of great importance to protect your ID and password ID and password sharing is a violation of the IMDS Terms of Use and is not permitted IMDS Support Center agents may not provide help to anyone but registered IMDS Users IMDS agents will never ask you for your password Process Chemicals Process chemicals are chemicals used during the manufacturing of an item but not present in the finished product In IMDS only chemicals present in the final product should be entered Therefore process chemicals should not be entered Common Process chemicals are summarized in a new Process Chemicals basic substance group Process chemicals present in the IMDS basic substance list should be used only when contained in a final part When the user adds a new substance to a material a warning message will appear if the substance is contained in the Process Chemicals substance group and is present in the material above a certain limit This limit is typically 0 1 The user must confirm the use of the process chemical and chose a reason for its use intended use reaction residue or impurity REACH SVHC Substances of Very High Concern Ap Page 150 REACH SVHC is an additional flag for Basic Substances similar to the GADSL flag
144. osed to a customer Confidentiality restricts display of these substances to the company which created the MDS and to those from other companies granted Trusted user access This protects certain ingredients and recipes A supplier must not mark any declarable or prohibited substance as confidential or highly confidential joker wildcard Many customers will not accept an MDS with more than 10 of the materials using undeclared substances including those marked confidential IMDS will not permit an MDS with more than 10 of the substances marked highly confidential joker wildcard Confidentiality is not applied to basic substance analysis or to a basic substance where used analysis as these analyses do not reveal information about the structure of the MDS When a user in another IMDS company requires visibility to substances marked confidential the client manager of the company that creates the material MDS can grant specific users in another IMDS company visibility through the Administration gt Trust User option Only trustworthy employees of a company should be granted IMDS IDs as all users within an IMDS company can view the company s confidential substances Outside of IMDS two companies may exchange a statement of confidentiality stating named IMDS users may see the confidential substances in the received material datasheets Only users specifically granted trust user status can see the true substances underly
145. owing image To preserve privacy all user information has been removed P h ee dha na a center aib mAs halnrAdaecb amasah 7 Mail imds helpdesk emea I p Page 104 N A al e 1 eo oo e E la gt m Mail imds help User data Company ID O Company Name HP Core Team User ID Authorization profile Company Administrator Last name First name Telephone No Fax Mo E Mail Address t It is important the Telephone and Fax numbers include all country dialing codes as IMDS is a global system and users in another country may not know your country code The right side requests subscriptions to email notification alerts for specific event types Subscribe e mails for the following events MDS Request rejected No Own MDS Request due No Days o MDS Request received F Received MDS Request due Days 0 MDS Request deleted F MDS rejected MDS accepted MDS received Follow up due F Conf GADSL Information V IMDS Expiry Notification V Newsletter V Select the checkbox associated with the following events to receive the specified emails MDS Request rejected Select when any request created within the company is rejected or when any request created by this user is rejected Own MDS Request due Select when any request created within the company is due or when any Request created by this user is due Select the
146. ox The Outbox 2s permits users to track and maintain status information for the MDSs sent to recipients as well as owned MDS Requests The search parameters and the search result table are combined in one screen for each selectable type This screen is divided into a top area and a bottom area The top area is used to show the search parameters and the bottom area displays the search results table The following table provides a description of the Search Parameters Sent MDSs Name MDS name or description Number ltem material number from your Ingredients page NOT the Recipient Data page MDS ID Version Limit the results to the Current Version or display All versions Node ID System Generated This is the unique identifier for this version of this MDS For the 0 01 version of the MDS it will be the same as the ID This is useful for reporting issues to IMDS Support but is not generally available in search criteria or other selection fields and is of limited use during normal operations Date Transmitted Search by date range of transmission to recipient Date Last Status Search by date range of last status change Change Combined All Find transmitted items in any status Combined Open Find transmitted and Open items all but cancelled by sender and MDS accepted Status not yet Find those transmitted items the recipient has not viewed browsed Status browsed Find transmitted items where the recipient has
147. page a Contact Person must be named The Contact Person and the Company Administrator can be different A Contact Person may not have a User ID and a User may not be a Contact Person The correct Contact Person is the person in a company legally responsible for IMDS data Page 10 Contact persons are company wide contacts i e there is no contact person assigned to Organisation Units After completing the fields and clicking Next a window is displayed asking the user to confirm the registration request in IMDS After accepting in this window the user will see a screen with their IMDS Credentials User ID Password Company ID Company name Please copy the IMDS credentials and store them in a safe place They will not be displayed again so make sure to copy them correctly MATERIAL PALA IMDS Credentials User ID Please copy your IMDS credentials below and store them in a safe place They will not be displayed again so make sure you copy them correct Password Language English Login Next you will receive an e mail containing a link to activate any in IMDS After that you can use your user ID and password to log in the IMDS application ase be t the link can weeks for security reasons te your new comp Please be aware tha can only be used once and will get invalid after 2 V I confirm that I have copied the above IMDS credentials Figure 2 IMDS Credentials After the person registering the compan
148. play the Ingredients Details page The structure and all information can be explored and reviewed see Navigating the Tree according to the existing rules in the company Also the information in the Recipient Data tab should be reviewed After viewing the submission Accept and Reject are available in the MDS menu If the user selects Check IMDS will run system checks to determine whether there are violations of any of the standard verification issues The resulting screen will look similar to the following MDS Functions Administration Help w Received MDSs Recipient data Analysis rine enes Analysis type amp MDS MDS Weight Calculation of the top node weight Sum calculated weight of the sub nodes base for analysis 100g Type Component MDS Sum pos deviation of the sub nodes 0g ID version 33381632 0 01 Sum neg deviation of the sub nodes Og MDS Supplier My Test Company IH Calculated weight of the top node 100g Name My Test Co nent t IH 7 shop Further top node data not analysis relevant P 123456 ar pi iw E Measured weight per item 100g Weig g Tolerance 0 Analysis type Classification iw Deviaton 0 MDS MATERIAL DATA SYSTEM Check results MDS success fully passed all checks p Q Analyze wN Classifica j Percent Weight peen Columns Hidden Columns Frozen Total records found 0 Check results 0 Error s 0 Warning s No lType Tab Node Recipient Message
149. pted and published aan pe Out Box Material Search Opens the search screen for material MDSs own accepted da Where Used Analysis and published d Substance Search hee Basic Substance Changes MDS Module Search Opens the search screen for all MDSs own accepted and ja Basic substance Request published and for own Modules M clipboard In Box Opens the search screen for received MDSs and MDS Requests Out Box Opens the search screen for sent MDSs and MDS Requests Where Used Analysis Opens the analysis screen allowing to find MDSs with specific contents Substance Search Opens the search screen for substances Page 26 Basic Substance Opens the search screen for changes to Basic Substances Changes Basic Substance Opens the search screen for Basic Substance Requests Request Clipboard Opens the Clipboard Administration Menu The Administration Menu contains options that are associated with company administration Depending on the User Profile not all options may be available The following table explains what options are available this menu Personal Settings Shows all data of the user such as e mail address and phone Personal Settings Ctrl U number and allows him to change his personal information k Change Password Change Password Allows the user to change his password QG Notifications os ee a Company Notification Shows all currently visible and not yet confirmed pany notifications Conta
150. r your customer s company Your customer may require resubmission due to missing application codes Page 53 Handling after 1 March 2006 within Supply Chain Error need to create new MDS versions MDS can be sent but new versions foreign Warning should be requested Tier1 sends to OEM need to create new MDS versions ee a Ln Application codes are assigned when attaching the material to a component MDS Application codes are set ONLY on components Please do not contact your material supplier and ask them to add an application code They cannot Since application codes are dependent upon how the material is used the best person to determine how the material is being used is the person adding the material to the component If the material requiring an application code is attached to a semi component when the semi component is attached to a component an application code is required For materials or semi components application codes do not have to be provided Depending upon the substance and the classification of the material where the substance is used the system will provide a list of available Application codes In certain instances when the most likely application code is easily determined the system will pre select a suggested Application code For example it will select impurity as the Application Code where certain thresholds are not exceeded such as 0 1 for Hg Pb Cr6 and 0 01 for Cd The options for the
151. rdless of whether the MDS has been sent directly or indirectly as a reference in another supplier s MDS This also applies for published MDSs This scenario applies everywhere in the supply chain even through a chain of several business partners here only 3 at the end of the chain car manufacturer as last element and at the beginning raw material producers as first element Note The IMDS Company Administrator of an MDS creating company decides whether any IMDS users at other companies can see confidential substances in their materials 4 3 MDS Request The IMDS MDS Send and Propose functions both begin with a supplier transmitting an MDS to a customer The MDS Request function is a mechanism by which a customer sends a request for an MDS to a supplier Before using MDS Request the customer and their suppliers must establish a dialogue outside of the IMDS system to agree the MDS Request function will be used to communicate requirements and to identify the lead supplier to whom Requests will be sent This section details how to use the MDS Request function 4 3 1 Parts of aRequest A Request tells a supplier which attributes the MDS must have mandatory and the expected value of select attributes The Request itself consists of gt Aset of mandatory MDS attributes base and recipient specific Ap Page 74 gt Requested values optional for mandatory MDS attributes recipient specific only gt Request specifi
152. re subject to revision control If there is a data change a new MDS version needs to be generated If a 4 0 0 0 045 Phosphorus version has been sent and accepted it is no longer amp 0 15 0 3 Lead possible to make changes to the MDS without re amp 0 0 0 045 Sulphur versioning 0 15 0 35 Silicon amp Rest 99 015 Iron An IMDS Material Data Sheet MDS is not the Vrp same thing as a Material Safely Data Sheet MSDS V e 100 09 D 1 An MDS describes 100 of the basic substances amp 36 0 40 0 Nickel present in a material in its final form excluding a ae d O b EE maximum of 10 which are attested as non declarable or prohibited and are masked A Material Safety Data Sheet MSDS typically contains only those basic substances that are of safety concern and often contain substances that are not present in the final form of the material Requirements for an MDS and an MSDS are very different Module A module is a streamlined MDS which may be used only within a user s IMDS company A module contains the tree structure and all information concerning the materials and substances contained in the item but cannot have supplier or recipient information Modules are subject to revision control Once released a module cannot be modified without re versioning There are three ways to create a module via the menu item Create Module as a copy of another module or by copying part of a received or published MDS If c
153. reated via copy a module retains information regarding the MDS from which it was copied Users can enter additional references to other MDSs manually While a module is in edit mode version 01 it can be converted into an MDS by clicking the button gt MDS after performing a module search Node Page 149 A module or MDS consists of a tree structure with information regarding the contained components materials and substances Each component material substance represents a node in the tree structure In the IMDS Ingredients tab a click upon one of these nodes displays the information about this component material substance node to the right Passwords IMDS requires a minimum of eight characters in passwords with at least one numeric Passwords should also contain a mixture of upper and lower case characters A new password may be requested either using the new password button or from the Company Administrator who will use the PW reset button in Administration gt User gt Profile Passwords may not be reset twice in a row without a successful intervening login Passwords are sent ONLY to the email address recorded for the user in their IMDS Profile so maintaining the registered email address is essential There is no charge associated with an IMDS account and no good reason for each user not to have their own ID and password All users within the same company and Org Unit with the same privileges see the same inf
154. red The VDA Materials to be Declared Substances in Components and Raw Materials publication lists substances substance categories present in automotive materials and which based on current knowledge represent potential risks for man and environment These substances appear in the list if the substance is a risk during the vehicle s usage in recycling and or in disposal This was the original list upon which IMDS was based It has been superseded by the GADSL Page 152 23 Contact Choose the IMDS Service Center for your region Monday Friday 36 1 2981536 imds helpdesk 8 00h 16 30h GMT 1 emea hp com Europe French Monday Friday 33 55 69 7860 imds helpdesk 8 am 4 30 pm GMT 1 emea hp com Monday Friday 1 972 403 3607 imds helpdesk 8 00h 17 00h CST Aeria S Gap com Monday Friday 81 3 45309270 jpimds 9 00h 17 00h JST perpaeen np coln GMT 9 Monday Friday 82 221990203 4 imdsk 9 00h 17 00 Seoul helpdesk hp com GMT 9 Monday Friday 86 23 87431668 imds helpdesk 9 30 am 12 30 pm china hp com 1 30 pm 5 00 pm BST GMT 8 Hewlett Packard GmbH HP Enterprise Services EisenstraBe 56 65428 Ruesselsheim Germany http www hp com enterprise services Page 153 A pn Fa aan ga ay ge A AAA i j AIAJ E a au 7 Ai l e 7 AA TIC L D aA AAP A ana m A la A PANA Americas P IOI T J 2 4U5 300U IV idil IM d oTe 1 SK ame
155. ricasS a np comM
156. rmation within IMDS If changes are made to the file and saved without using Save as the user may see a message similar to the following Microsoft Office Excel SearchResult_MDS xds may contain features that are not compatible with Web Page Do you want to keep the workbook in this format To keep this format which leaves out any incompatible features cick Yes To preserve the features cick No Then save a copy in the latest Excel format To see what might be lost dick Help Page 151 In most cases users will wish to follow the instructions under the second bullet Click No and then perform a Save as as directed above Semi Component A semi component is used for items when the chemistry will not change but the item will undergo further cutting shaping or forming before use Semi components are managed by unit of measure as contrasted to components which are used in unit quantities Examples of a semi component include a wire cut from a spool or paint used by the gram Tree Structure In IMDS a module is expressed graphically as an inverted tree with a top level trunk dividing into smaller branch content and ultimately to individual leaf basic substances The tree structure is most obvious in the structure of one or more components made of materials and ultimately basic substances but the analogy applies for all IMDS constructs VDA Publication Materials to be decla
157. s duty to declare and prohibited User may search or filter for items containing REACH SVHC or analyse MDSs Modules for contained REACH SVHC using the certificate of expenditure screen As all REACH SVHC relevant for the automotive industry are added to the GADSL the GADSL category and the flag for REACH SVHC are displayed collectively in IMDS In the ingredients screen REACH SVHC substance names are always underlined in the product structure tree regardless of what filter is selected All SVHCs even if not yet part of GADSL must not be marked confidential Result list Export Several IMDS screens provide an export function Name My material 001 My Test assembly My Test Component 11H Type a7 If using Excel 2007 or greater the user may see a message similar to the following when exporting from IMDS The file you are trying to open SearchResult_MDS 1 xls is in a different format than specified by the file extension Verify that the file is not corrupted and is from a trusted source before opening the file Do you want to open the file now IMDS exports may be opened without any concern To export from IMDS click Yes in the message above Once the exported information has opened in Excel Select Save as and assign a file name for the exported information Specify to save the file as the most recent version of xls The file may then be manipulated in Excel Changes will not impact the info
158. s last check is to prevent the user from constantly requesting a password reset when the user cannot receive e mails from the system If the user is having issues receiving e mail from the IMDS server then she he should work with the IT department and the User ID Forgotten link to trace why the user cannot receive e mails from the system If the user cannot receive e mails from the IMDS system the user cannot use the system Page 18 2 3 2 Accept the Terms of Use At first login using the temporary password received by e mail a user must accept the Terms of Use and change the temporary password in order to proceed The following figure shows the typical Terms of Use screen MDS MATERIAL DATA SYSTEM Terms of use To use the IMDS system itis mandatory that you agree without any changes or additions to the terms of use as described below IMDS Terms of Use V 3 0 HP A a 0 The IMDS Purpose IMDS International Material Data System was developed and is operated by EDS Operations Services GmbH subsequently called EDS on behalf of various international car manufacturers with the purpose to enable the gathering of environmentally relevant information on parts and materials along the automotive supply chain by using the internet as the most cost efficient enabler for this process On November 1 2009 the business operations of EDS were transferred to Hewlett Packard GmbH subsequently called HF Do you agree without any change
159. s or additions to the terms of use as described above yf Accept Dedine Figure 8 Acceptance of the Terms of Use required In some browsers or some screen resolutions the user may need to scroll to the right to view the Accept and Decline buttons The user will need to Accept after reading the Terms of Use to proceed Decline takes the user back to the IMDS start page and the user will not be able to use IMDS fantar c E i Europe Mail imds helpdesk en ea np 607 A A al e T AA el Cc la l N Mail imds help 2 3 3 Change Temporary Password As anext step the user will have to change the initial password The user may also change it through the Administration gt Change Password option For security reasons the user will need to change the password at least every 90 days or after a system password reset either through the Request new password from the IMDS login screen or by the IMDS Service Desk MDS MATERIAL DATA SYSTEM Change Password For security reasons your password has to be changed every 90 days A valid password has to consist of 8 to 20 characters Capitals and lower case characters are allowed as well as numbers At least one number has to be used Old password New Password Retype password yf OK 2 Cancel When changing the password the user will have to enter the old password and create a new password The password must be a minimum of 8 c
160. s window click Save The new project will be in the list at the bottom of the window Click it to highlight the project and then Apply The Request window appears 4 3 8 Completing the Request i After all data are entered use the icon on the toolbar The system will perform a check After the Request is saved successfully a Send icon will appear on the lower right of the screen This Send icon must be used to send the Request to the supplier Page 79 MDS Functions Administration Help v Own Requests Tnorediente Cnn Date Reaprent wate LUNGS MDS Request MDS Request _ Recipient data Type Component im Transfer Information Company My Test Company IH Organisation unit My Test Company IH i Supplier IH My Test Company 32452 Q Contact Person Herrmann Ilona Supplier Code 12345 Deadline date 4 12 2013 7 Name Supplier Project My Project al amp Edit Part Item No 123456789 Drawing Status new Drawing No Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report Report No Date of Report Ry j 4 3 9 Rejecting a Request Anyone who can create a Request or MDS can reject a Request When a received Request cannot be handled by the MDS supplier he may reject it and add a comment It will get the status rejected for the MDS supplier and the MDS recipient If the Request is rejected a reject reason by the MDS supplier is mandatory
161. se MDSs are incorporated into a vehicle MDS by reference resulting in a single Component vehicle MDS including one hundred Component MDSs Each of these tier one supplier receives component assemblies and components from one hundred tier two suppliers each of whom provide an MDS for their components which are in turn referenced by the tier one MDSs and thus included in the overall vehicle MDS In just two tiers we have ten thousand MDSs included in the vehicle MDS with each company having produced only one MDS This continues down the tiers until all the components the materials used to produce those components and the basic substances used to produce those materials have been provided Of course in the real world each company probably supplies more than one item and therefore creates more than one MDS Yet this example illustrates how the IMDS referencing Page 32 structure permits identification of entire vehicle content without placing too high an overhead upon any individual company This concludes the introduction to MDSs Each of the components of an MDS and the details of how to use IMDS to create and maintain MDSs are described in the following sections 3 2 Basic Substances in IMDS 3 2 1 General Information An IMDS Basic Substance is an elementary chemical building block In the IMDS tree like structure basic substances comprise the leaves that occur at the end of every mater
162. sed module in edit mode can be converted to an MDS but this capability is lost once the module is internally released or if other versions exist More information on modules is provided later in this document see 3 3 1 Once Datasheet or Module is selected the menu opens a submenu from which to choose the type of MDS or module From this submenu the user may choose to create a component a semi component or a material Once chosen the type cannot be changed The two most commonly created MDS types are Material and Component Let us start with Material 3 3 3 IMDS Committee Materials IMDS materials are unofficially divided into two basic categories Standard and Custom Standard materials are typically available off the shelf in specific formulations sizes and shapes from a variety of sources according to specific industry standards Some of these standard materials do not follow the normal material rules and should in fact be components For example a zinc coated steel is not homogeneous and should technically be a component However if this zinc coated steel is specified under one or more industry standards which adequately specify the material composition there is a good chance it is available as an IMDS standard material These materials are known as IMDS Committee Materials IMDS contains thousands of IMDS Committee materials especially for common metals If an existing IMDS Committee material does not exist for a st
163. selection B Selection Type Non standard selection i Analysis Parameter Q Name Cast iron A right click on the selected MDS gives the user options as shown in the screenshot below 47 Add selected MDS s from the result table to the MDS to analyze table 4P Add all MDSs from the result table to the MDS to analyze table 2 Edit View Py copy F Create MDS Report ean i Export aN aN gt Check Name D Copy to Cipboard Part Item No Item Mat No Material No lID Version Supplier 0 63SQ PIN L GOLD FOR 115P 1 0368148 4 AIR BAG CAP ASSY 22P YELLOW 353042 7 Schraube 3452 Teil_2273197 Rows Selected EaR 6 2 7 MDS Module where used Analysis 758338 1 758656 1 815192 1 2273197 3 HP Core Team HP Core Team HP Core Team HP Core Team Tota The user may select an MDS or module to analyze where this MDS or Module is used In the second and middle tile further filters may be entered After clicking Analysis all the material datasheets which contain the selected module MDS are displayed 6 2 8 GADSL REACH SVHC Classification where used Analysis The user may analyse for substances contained in the MDS which are part of the GADSL list and require declaration or are forbidden or both The analysis can be conducted for REACH SVHC Based upon the type of MDS to be analyzed the middle tile adjusts the displayed options to provide appropriate filters
164. ssues The Check function may also be initiated by using the button in the toolbar Accept Only available when viewing a received MDS that has not yet been accepted rejected or cancelled Brings the Accept Reject buttons into view so the MDS can be accepted Reject Only available when viewing a received MDS that has not yet been accepted rejected or cancelled Brings the Accept Reject buttons into view so the MDS can be rejected Delete Deletes the currently viewed data This might be an MDS an MDS Request or an organization unit only available for Company Administrators This option is not available for received MDSs Additionally the user cannot delete any data that does not belong to the own company Log Off Logs the user off IMDS and opens the log in news page The user may also Log Off by using the button on the upper right of the window Functions Menu Buttons The Functions menu gives the user a list of functions that can be used in IMDS Most of these also have a button on the toolbar These functions are detailed in the following table Menuitem Description l P Administration Help Lo Component Search Ciri i Component Search Opens the search screen for component MDSs own semicomponentSearch Ctrl 2 accepted and published Material Search Cirl 3 e gt MDS Module Search Ctrl 4 Semi component Opens the search screen for semi component MDSs own In Box Search acce
165. t in time data collection Over the years the original team has expanded to include almost all automobile manufacturers regardless of where they are located Page 8 2 IMDS Getting started 2 1 Basic Requirements To access IMDS the user needs an internet connection and a supported browser Technical constraints make it necessary that the user please use one of the browser versions supported by HP the user can find these versions on the IMDS Information Pages http www mdsystem com gt IMDS System gt Release Notes e g the Microsoft Internet Explorer Version 8 0 or Firefox in its current version There may be other browsers and versions that will work with IMDS but the Helpdesks can only assist if the user has issues while using the supported browsers In all cases in the internet options of the browser the user must enable Java Scripting If their browser does not have the correct options enabled the user will not be able to perform required actions within the application In IMDS as with many other transactional web applications browser navigation keys and buttons such as Back interrupt the IMDS system control and do not have the desired effect The user will need to use the IMDS buttons and functions within the main portions of the IMDS screens to navigate 2 2 Company Registration Note Each company or company site is allowed one IMDS registration This is done to prevent confusion within their own company and betwe
166. t use qs leaves exiraneous ML os in system instead modify rejected MUS IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 62 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com How Propose Receive Works Data sheet version 1 Status Not yet browsed Data sheet version 1 Status browsed View data sheet Customer version x Status browsed Data sheet version 1 Accept Status acceoted N P Data sheet version 1 Status rejected lew Version and make changes Version 1 Propose again Version 2 if more than one customer suggest Sdve As New MDS to make it easier for your customer to find after acceptance Status not yet browsed MDS copies of product on both sent and customer s received list Supplier 3 3 14 Check Procedure When MDS gt Check is chosen from the menu or toolbar the check procedure is initiated This compares the MDS against all the general and recipient specific rules and error messages The results are displayed in the Check Log na Execute check W Errors must be corrected before the MDS can be internally released sent or proposed Warnings do not prevent continued MDS transactions However depending on the Warning the customer may require the MDS creator to fix the warning before accepting the submission The customer may also run a check upon an MDS in the Inbox to see what warnings may have been
167. ted that although the field prompts are presented in different languages all field entries must be made in English as this is the agreed upon language of IMDS Additionally IMDS does not translate field entries from one language to another Login User ID Password Language English A Login 2 3 1 User ID Forgotten Request new password Anyone may occasionally forget the ID and or password especially if the user does not enter the system frequently IMDS has built in functionality to assist users in retrieving their ID and resetting their password However the most important information is the e mail address associated with the ID in the system It is imperative that the user keep their e mail address current within the system If the user has forgotten the ID the user can easily retrieve their User ID s from the IMDS Application login screen by using the User ID Forgotten link as shown below Help Online User Manual Terms of use User ID forgotten Li E Request new password Contact When using the link the user will be asked to enter their e mail address MDS MATERIAL DATA SYSTEM User ID forgotten Please enter your e mail address and press the Send Button then the IMDS user ID s referencing this e mail address will be sent to you E Mail yf Send Cancel And the system will send the user a list of all User IDs associated with their e mail address Once the user has the ID the user can
168. terials may have the same classification The values are Summed so each classification appears only once 6 1 3 Basic Substances This option gives the user a breakdown by either weight or percentage of the basic substances used in an MDS The analysis is performed using the index of the basic substance so several substances in the same family for example several lead substances may appear in the analysis and each is summed separately 6 2 Where used The where used feature of analysis is a powerful tool which can be applied to data maintenance as well as reporting The function can be found either in the toolbar 4 or in the Functions menu After starting the menu the following screen will be visible Ap Page 93 MDS Functions Administration Help v 2 Where Used Analysis Ingredients Supplier Data Recipient data Analysis type Analysis type Classification Type of MDS Component whee Rule based selection ee Non standard selection MDS to analyze Name ID Version Date Name Part Item No MDS Request Analysis Parameter Code Q 2 Name Supplier MDSs Own MDSs Modules E acceptedMDSs F published MDSs V own MDSs own Modules Enable search by supplier ID Current versions S lier Company Org ID Development Sample Report uppiier ompany Org Supplier search is disabled Date F published accepted internally released Mast edited by me create
169. th 2011 Volvo Car Corporation will switch from Ford Motor Company GSDB supplier codes to VCC Partner supplier codes in IMDS More information and a cross reference list with Ford VCC parent codes and a list with VCC parent site codes can be found in VCC s public IMDS FAQs link e Manual 09 22 2009 Contact Address of Chinese Helpdesk has changed e Terms of use e User ID forgotten The Contact Address of the Chinese Helpdesk has changed into IMDS HP Helpdesk China hp com e Request new password Registration e Register your company Figure 6 IMDS Application start screen before Login At this point the user enters their User ID and password The User ID is not the same as the Company ID which is numeric User IDs follow a pattern comprised of information from the company name and user assigned to the ID User IDs usually contain 5 lower case letters followed by 3 numbers User IDs and passwords are case sensitive meaning SPRING or Spring is not the same as spring To avoid lockouts we suggest at first login that the user copy lt CTRL gt lt C gt and paste lt CTRL gt lt V gt from the e mail System generated passwords only contain lower case characters and numbers They will not contain o 0 l or 1 Prior to logging in the user may select the language in which the prompts appear Currently available languages are English German Chinese French Italian Japanese Korean Portuguese and Spanish It should be no
170. the sent or received list except by filtering to exclude MDSs with status cbs from these screens Page 70 3 4 Recommendations The IMDS Steering Committee has published several Recommendations pertaining to MDS creation Recommendation 001 applies for all MDSs with other Recommendations focusing upon MDSs in specific classifications The Recommendations can be found in the Help menu mo n Online User Manual F1 F CP Terms of use E Recommendation About Alternatively the Recommendations screen can be accessed from the right side of every IMDS MDS details window Details Common Information Type Component fown MDS a ID Version 33382433 1 Node ID 33382433 MDS Supplier My Test Company IH Description My Test Component 2 IH Part Item No Development Sample Report _ Dates Creation date 3 25 9013 Check Release Date 3 25 3013 O Recommendation _ Amounts and Weights Quantity Measured weight per item 100 0 g Tolerance 0 0 Calculated weight per item 100 0 g Deviation 0 0 As previously noted while referred to as Recommendations OEMS rarely if ever accept an MDS which is not completely compliant with the Recommendations We highly recommend reading the recommendations that pertain to your products Recommendations are frequently added and updated it is a good idea to check for updates each time you login Mail imds h elpdesk emea hp com Page
171. then use the Request new password link to reset the password Ap g 1778 9821 Mail imds helpdesk emea hp con Page 17 When the user uses the link a window similar to the following will appear MDS MATERIAL DATA SYSTEM New Password Please enter your user ID and for security reasons also the e mail address associated with this user ID in IMDS After checking your input the new password will be sent to this e mail address User ID E Mail vy Send K Cancel Figure 7 Request new password screen When the user requests a new password the correct e mail address for the ID needs to be entered This e mail address has to match the e mail address already available in the system for this User ID in order to be able to reset the password The system performs a check and if it is allowed i e the ID is not expired and the user has had a successful login since the last password reset anew password will be sent to the e mail address associated with the ID in the system We strongly suggest that since the system generated password will be a random string of characters the user copy paste from the e mail into the password field The user will need to change the password at first login see 2 3 3 If the user get an error message then either the ID is incorrect the user does not have the correct e mail address for the ID the ID is expired or the user has not had a successful login since the last password reset Thi
172. ther cases Please review the GADSL documents for more information D Substance must always be reported however the substance is not prohibited for use in automotive parts Important GADSL does not supersede contractual agreements between a supplier and an OEM Material A material is a stable combination of basic substances in the final chemistry present in a component at the time the finished product is sold Materials must be described in terms of basic substances Simple components are most often composed of materials Many users are not required to enter materials as ideally a material is entered only by users in companies that manufacture the material and who know 100 of the chemical composition in final form Most materials manufactured to a public norm or standard may be found as published IMDS Committee materials and this is the preferred source for standard materials Some materials are not manufactured to a public norm or standard and some public norms or standards do not describe 100 of a material s substances Page 148 MDS Material Data Sheet An MDS constitutes a complete information par nce ge package for the chemistry of a finished part An MDS gt Ox a always contains at least two nodes a minimal gt ox B material MDS would contain a top node and a basic V ixc V Me 100 09 C 10 Pb C10GPb 4 0 06 0 12 Carbon amp 0 25 0 5 Manganese substance and may contain hundreds MDSs a
173. tion of the component shows the creators view your view of the decomposition Therefore senders may see confidential substances the receiver cannot see Z MOs nepor 31842430 a1 pa SLCURED Adobe Acrobat Po Ae o gt Ble drt es Qocument Commens Forma Too Advanced Widow Help fa E Combing ia Sonoma im sue BP san Eem iy Mutimedia ws Arnment ine Jeltes no Ree Ja go we MG iD i Venn SEHEMSIS 4 MDS Report Substances of assemblies and materials 1 Company and Product Name 1 1 Suppfer Date 12 Product identificabon My Teal Company FH pm DE cial Durserisem tniernally reinard enri 4 Page 83 Bie fot View Document LPEE Farn m ast VWedow Help op cues dip Combing gy Collaborme gt jij Secures a Sgn 5 Forme iy Humea e SP Comment j oOrAsue 2 2 th ED RR Bw ee i guj m i TEE MDS Report Substances of assemblies and materials Muboist which me subject io iepa peohilions musi nel be mele Dangercu subadances trend co released Garng use musi alee be declares Pigs nese GADAL list for Sais thas require Seca 2 Charactenzation of the Component Parir Ho Sel Pi By Teal C mpinsni 7M BAIG 1D P Vaiia ww 1 Hosa O WAHM Pinwiet Seiad ambi PAM t X77 BPS Wee PM IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk emea hp com Page 84 Americas Phone 1 972 403 3607 Mail imds helpdesk americas hp com 5 IMDS Outbox and Inbox 5 1 Outb
174. ture component semi component material substance structure must be correct as specified in IMDS Recommendation 001 Details Transfer Information MDS MATERIAL DATA SYSTEM Company TOYOTA MOTOR amp CORPORATION 10674 Organisation unit Supplier Code Validation Redp Status edit mode Redpient TOYOTA MOTOR amp CORPORATION 10674 Supplier Code 2 Pd Recip Status edit mode Name My Test assembly Supplier Code Part itemNo O g Q Transmission Check Date not available yf OK fC Cancel Forwarding allowed awing Drawing Na i Drawing dated Drawing Change Level li ked Purchase Order Purchase Order No Bill of Delivery Na Report Report Mo Date of Report By Only if all required information for Toyota Motor Corporation is entered will the MDS pass the checks Page 138 20 IMDS Add on Services IMDS capabilities extend beyond the basic services available in the standard offering This chapter introduces these additional services More information on additional IMDS services can be found on the IMDS Advanced Solution pages under www mdsystem com services Stem E 7 MDSSystem IMDS Advanced Solutions OOo Hp O IV Scare Home IMDS Advanced Solutions IMDS ADVANCED SOLUTIONS The IMDS Advanced Solutions cover many aspects of IMDS processes IMDS a2 IMDS Advanced Accelerator IMDS REACH Report Service News IMDS AI IMDS Advanced Interface
175. user perform multiple searches with fewer results per search using the date range filters found in the middle tile Page 95 Ji Where Used Analysis Ingredients Supplier Data Recipient data Analysts MDS Request Analysis type Analysis Parameter Analysis type Classification Type of MDS Component pe Code 1 2 Q paces Rule based selection Ee Name Cast iron election Type YPE Non standard selection MDS to analyze Name ID Version Date Supplier MDSs Own MDSs Modules Name accepted MDSs published MDSs own MDSs own Modules Part Item No Enable search by supplier ID Current versions m Supplier Compan y Org ID aaa e z Supplier search is disabled last edited by me created own MDSs Assigned Org Unit Assigned Contact x Q Analyze Clicking the search button in the Analysis Parameter tile allows the user to specify several search filters which reduce the number of MDSs in the final result 6 2 2 Non standard Selection Should the user desire to search a few items the user may create a list of MDSs to analyze through this option Using the Add buttons G amp the user may include a Component Semi component Material or MDS to the set of items for analysis A where used Analysis differs from a detailed MDS analysis because where used allows the user to analyze a group of
176. ut operate upon different materials parts for different customers from different suppliers using different personnel Page 142 this is essentially two facilities occupying the same physical address and is permitted In all other instances this is a duplicate registration and is not permitted If a company has a duplicate registration the IMDS Helpdesks will work to resolve the duplicate registration before providing any other support There are several reasons duplicate registrations are not permitted mostly for the registering company s protection First and foremost under the strict European Union EU privacy and data confidentiality laws which govern IMDS which operates from Germany under some circumstances duplicate registrations can violate EU law Duplicate registrations can also lead to unnecessary expenses as the only ways to merge duplicate registrations involve either contracting with the IMDS Supplier to perform a for cost data merge operation or to perform a potentially time consuming send propose upon each MDS in the secondary registration Duplicate registrations also unnecessarily increase system maintenance costs artificially inflate the number of reporting entities in IMDS and potentially create confusion among customers and suppliers There have been proposals for IMDS to implement system protections to prevent duplicate registrations using schemes such as more flexible searches for repeating informat
177. where used Analysis The user may search for substances on a certain list Currently available selections include substances requiring an application code and substances on the Renault lists MDS Functions Administration Help v AN J Where Used Analysis Ingredients Supplier Data Recipient data Analysts MDS Request Analysis type Analysis Parameter Analysis type Basic Substance List Type of MDS Component Basic Substance List Appl rel subst x selection T Rule based selection B EIG rel su nl alnk SecHon TYPE S Non standard selection v Renault Blac Renault Complete Renault Gray MDS to analyze Renault Orange The user can use the options in the middle tile to filter the search result using a time period or specifying the origin for the MDSs The analysis is started for material datasheets containing substances on the selected substance list by clicking the Analyze button 47 Add selected MDS s from the result table to the MDS to analyze table 4P Add all MDSs from the result table to the MDS to analyze table amp Edit View D5 Copy gt t E Create MDS Report View ag Export T WZ Check Name D Copy to Gipboard f Part Item No Item Mat No Material No IID Version Supplier 0 63SQ PIN L GOLD FOR 115P 1 0368 148 4 758338 1 HP Core Team AIR BAG CAP ASSY 22P YELLOW 353042 7 758656 1 HP Core Team Schraube 3452 815192 1 HP Core Team Teil_2273197 2
178. y Range specifies the default time newly created user accounts are valid User accounts created after setting this field will have an initial Valid Until date the number of days specified after creation Valid options are currently 90 180 365 or 730 days Near the screen bottom is an authorized user list with contact information for the IMDS Company To help with user account management the user list can be exported The exported list contains information such as the user last login date For security purposes we strongly recommend Company Administrators inactivate users who do not need access to the system As noted above users can change their own e mail address If a Company Administrator does not deactivate the account these users can change their email address and retain access to company IMDS data even after leaving the company For instructions on how to inactivate a user see Administration User 8 4 2 Adding Organization Units Organization Units Org Units provide a means by which company information can be organized and separated Org Units can follow any organizational structure you find useful Typical scenarios include geographic Org Units region country state plant and functional Org Units Electronics Fluidics Structural Page 108 MOE Funcire Miama Help Onan i Conmparny Campeny Hame H My Test Compor ale Lies Maer Compay ID or ier ng Un Cirit f l OLS Murer Q Seach aa Wew
179. y available option for a non owned MDS is Copy Copy The one exception is a received and accepted MDS on which the supplier allowed forwarding In this instance a Copy Forward option is also provided When copying an MDS containing references to other MDSs these references remain intact complete with version information present in the original MDS An MDS new version or copy does not update referenced MDSs to newer versions than existed on the original MDS There are occasions when a referenced MDS may be deleted Perhaps the most common of these is the case of expired IMDS Committee material MDSs which are purged when a standard material changes in composition to eliminate a prohibited or declarable substance Once deleted this MDS cannot be used Therefore when copying an MDS with a deleted MDS attached the deleted MDS is removed from the copy and the deleted node is replaced with a placeholder dummy node containing text describing the deleted information MDS MATERIAL DATA SYSTEM Copy Placeholder set for deleted MDS s Module s in copy process Module MDS ior Parent node delete Example semi component 901869230 1 component_with_deleted_semi Similarly when copying an accepted MDS which contains substances marked confidential these unknown confidential substances are replaced in the copy with new modules which must be edited After creating these modules the user is returned to the copied datasheet
180. y confirming the IMDS credentials are copied this person will receive an e mail containing a link to activate the new company in IMDS The Company Administrator will need to use this URL to activate the company before any user can log into IMDS From that time the Company Administrator may use the user ID and password to log in the IMDS application The following is an example of the e mail the Company Administrator will receive after registering a company Please note that the e mail is sent from the IMDS system and the user may have to work with their IT department to ensure delivery to their inbox Sometimes these are blocked at the firewall level and sometimes they are routed to the junk or spam folder As this e mail is sent from a computer it cannot respond to arequest to click ona link and enter a set of characters to allow the e mail to go through Page 11 ail Notification Company Registration MOF1 Messag 7 F Dem Be Bee lJ Related Reply Reply Forward amp Gall Delete Moveto Create Other Block J Not Junk Categorize Follow Mark as to All older Rule Actionsy Sender v Up Unread k Select Respond Actions Junk E mail El Options fa Find IMDS Info Sent Sa 23 03 2013 14 03 Herrmann Ilona IMDS e mail Notification Company Registration MOF1 i Dear Sir or Madam we received your company registration with the following data Company Data Company Name IH My Test Company Eisenstr 56 65

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