API UAE General Aviation User Manual
Contents
1. dd fum U 9LuroJl Glogizo ypc Jy S oJl roll iul j jo un Lis a dl alt Ab LaL s l Lal Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY Table of Contents Contents PS aii gels UE Ce 9 sem 4 2 General Aviation Carrier Registration Process e eeeesee eene nenne 5 3 Add New Service on Carrier Portal 1eeceeeeeeeeesee seen nennen nennen nnn nnns 10 4 Open New Schedule 1 1 Le eceeieeeieeiienieei eene h nnne snum ENEE REENEN aues nenn 12 5 Individual Check in Process 1 1 leeeeeeeeeieesieeseen nennen nnnm nhanh nanus nnns nna annis 14 6 APP Batch Upload Pro enee EEN EE EEN EE E EE EE Kn 22 T Verify Enquire the Uploaded APP Batch ccccccccesseeeeseeeeeeeeeeeeeenseneeeeseneseeeaues 25 Appendix A APP Batch format EXE Leere eere rna ER EE 27 Appendix B APP Batch Cancellation 1 eceesee eee serere rne 33 Appeqdix C SUPPORTCO eee eeened i mecestfh Kees 34 Sep 2015 Page 3 of 35 Vorcinn 1 1 C SITA 2015 Pranrietarv and Confidential LN X vi fA UAE SR SC MY A e Lei eol Zut Gaby Eu Mu WLna Glogize yc 5 1o l ro 3 ennt n Lis a 1l gly Ab LaL s 1l Lal d Advance Passenger Information Centre United Arab Emirates GENER2. 4 Open New Schedule Please make sure before Opening new schedule you have followed Add New Service process as shown in Section 3 above To open New Schedule please follow below steps 1 Click on Open New Schedule to open a new schedule Carrier Portal User Menu Welcome To Carrier Portal Please submit correct dat a 1 Make sure Service is added BEFORE 2 Opening New Schedule Emm Open NewSchedule 1 1 11 111 J Service Flight Management and Individual APP Transactions Individual CTA Application Sep 2015 Page 12 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential CS e API LIAE cs M M Uu UM K H een 00 0 PAINS WN CHL ell Glogs c rolt j jo fe Zi un Lis a Il glj AU oa Il Lal T Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 2 Provide the Aircraft details as shown below and click on Open s p English PC Friday September 4 2015 Main Menu Logout Help Carrier Portal This is the unique call sign no which Open New Schedule _ was given at time of Opening New beet Ye pide Bi M PJ1234 TE inbound Departure Port DEL II la 04Sep2015 Format DDMMMYYYY Departure Time 1111 Format hhmm Arrival Port DXB T na ic 0435ep2015 Format DDMMMYYYY Transborder Port Transborder Date Format DDMMMYYYY Transborder Time Format hhmm Last Foreign Portz ARE S AL 3 Schedule has been Opened 4 20
3. Mandatory Comments Optional 1 VERSION 3S 2 HEADER CANCEL 4 STE 5 DIRECTION 6 SERVICE Sep 2015 Version 1 1 Transaction Type Crew Passenger Type Direction Service Identifier none Alpha 1 Alpha 1 Alphanumeric 8 Conditional Version 3S can be used for general aviation bus services and shipping with transit transfer movements Mandatory Conditional The presence of this data label indicates a Cancellation sub batch Mandatory The Crew Passenger indicator for the sub batch Permissible values are C Operating crew X Positioning crew P Passenger Mandatory The direction of the service Permissible values are Inbound O Outbound Conditional For general aviation the call sign of the aircraft For shipping services the IMO Number of the vessel For bus services the service number Page 28 of 35 SITA 2015 Proprietary and Confidential Data Label Field Name Ga Comments T DEP PORT 8 DEP DATE 9 DEP TIME 10 ARR PORT Sep 2015 Version 1 1 Departure Port Departure Date Departure Time Arrival Port Data Type amp EST Te Edel Maximum Optional Length Alpha 5 Conditional Alphanumeric Conditional 11 Format DD MON YYYY Numeric 4 Conditional Format HHMM with leading zeros Alpha 5 Conditional For general aviation Three character IATA airport code Mandatory For bus serv
4. R de E ap di A UupSluroll Glogizo pc 5 ol eelst jApo Ka Advance Passenger Information Centre n ix ca 1l gl Aal LaL s 1I Cal GENERAL CIVIL AVIATION AUTHORITY API UAE Project UAE General Civil Aviation Authority General Aviation User Manual Version 1 1 Sep 2015 d i WI d ul Ne thy EH A Za nul R MI FYNN W Cult ell ele ale pe J41oll ille all j jo AUN Advance Passenger Informalion Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY un Lis a dl alt Ab o oa lo Lal Copyright Notice SITA 2015 All rights reserved Any use republication or redistribution of content in this document is expressly prohibited without the prior written consent of SITA The SITA name the SITA logo and the following marks are trademarks service marks or registered trademarks owned by the SITA group of companies around the world Affinity AirlineConnect AirportConnect AirportVision Airport Management Solutions CUTE DesktopConnect Maestro WorldTracer Legal Notices The relevant legal notices applicable to this document can be found in the Terms and Conditions between the UAE General Civil Aviation Authority and SITA Information Networking Computing B V Document Versioning Author Version Change Reference Figure 1 Change record and references for each document version Sep 2015 Page 2 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential ZA f
5. ol s l Cal Technical Support For any technical errors from the Carrier Portal the following SITA support contacts should be used SITA Contact Centre In The United Arab Emirates contact phone number is 800 0441 4089 then dial zero and enter the key 611 For other contact numbers please refer to www sita aero content call us support then dial zero and enter the key 611 For any other country not listed above please call 1 514 282 6128 then dial zero and enter the key 611 Email ssd amm gsl sita aero What to do In the below cases airlines should board passengers without completing check in e f problems with Carrier Portal system are causing a flight delay e f the Carrier Portal outage lasts for more than 20 min during the check in time In such circumstances above the passenger information should be checked in at the earliest possible time when the Carrier Portal System issues are resolved Login Support For problems related to Usernames or Passwords please contact your Carrier Portal Administrator for your airline If you are a Carrier Portal Administrator and are experiencing problems with your Username or Password please contact API UAE Centre on the following Within UAE 800 API UAE 800 274 823 Sep 2015 Page 34 of 35 Version 1 1 SITA 2015 Proprietary and Confidential WEEAPI Use AR d E Se KE QuySluoll clogiso ye pA roll mea Lull j4 o H Advance Passenger Informalion Cen
6. un isa ll alt Ab ot s l Lal GENERAL CIVIL AVIATION AUTHORITY BZ or un Lis a ll gljy ill oL ale Lal GENERAL CIVIL AVIATION AUTHORITY Help CTA Batch Internet Protected Mode On fg v 95 e Provide other details like Carrier Code Carrier Name and Data Capture and click next wr A3 ap Ka s Qu 9UoJl clo glso ype pAroll oleili j jo WAN v Advance Passenger Information Centre a English PC Saturday September 5 2015 Request Carrier Registration Glidd General Aviation r i O RAC a E EL Rak Air Charter Data Capture B Batch Copyright SITA Technologies B V 2015 All rights reserved Fields Details Field Button Data Type Description Sep 2015 Morcinn 1 1 eas United Asad Emotes Asch un ix all gljy Aal oL ale Lal GENERAL CIVIL AVIATION AUTHORITY UA N Page 6 of 35 C SITA 2015 Pranrietarv and Canfidential we At UAE CR d Fa p j Ki M D4 9luro l legale e J440 l oll Lull L i KSN Advance Passenger Information Centre Field Button Data Type Description n ix all gly Ab Ls Il 1all GENERAL CIVIL AVIATION AUTHORITY 3 Provide your Administrator s details These details are of Carrier user s who is registering the new carrier or going to use the Carrier Portal we AE DAS MA GupSLroll ologle 4 pS roll rail Lais Advance Passenger Information Centre d
7. A v d KE gluo clegiso ye pA roll mea Lull j4 o Advance Passenger Informalion Centre Appendix B APP Batch Cancellation un ix a ll yl illl LaL alte Cal GENERAL CIVIL AVIATION AUTHORITY In case there is last minute change in status of crew or passenger who is boarding the craft i e if user wishes to cancel the movement of records which he uploaded earlier he may use the below cancellation batch format and upload the file again on Carrier Portal website Please double click on the icon below to download the Sample Cancellation Batch File for reference Sample Cancellation Batch User should only include those records in the file whose movement he wants to cancel of Document Expiry Date VERSION 3S HEADER TYPE C DIRECTION l SERVICE RAC555 DEP PORT LHE DEP DATE 13 Sep 2015 DEP TIME 0900 ARR PORT DWC ARR DATE 13 Sep 2015 ARR TIME 1200 TB PORT TB DATE TB TIME WD C N On mn P 4 MM HF kA Ei ba k ba h ba zl Ou uw M CH START o Ei io ow AA9801322 AC7591033 Ke EN D Nm N m N N Fig APP Cancellation batch Format Sep 2015 Page 33 of 35 Version 1 1 SITA 2015 Proprietary and Confidential wer API une gn L Wi Go Ca pSLuroll Clogs ye Jy s 1oJl roll Sul j jpo UNT d Ak Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY Appendix C SUPPORT iall alt Ab
8. St q ixall alt ill 4_ol s le Lal GENERAL CIVIL AVIATION AUTHORITY d al English PC Saturday September 5 2015 Help Nominate Carrier Administrator TEST TEST emer acaz com Register Copyright SITA Technologies B V 2015 All rights reserved Click on Register Button 4 New Carrier is successfully registered and saved in Database Sep 2015 Page 7 of 35 Vorcinn 1 1 C SITA 2015 Dranriatarw and Confidential CS Li j M O4 9U aJl Clogs pc pAroll roll Sul j jo Ge i TS aiall gly ib ol stl irall d Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY K AP UAE ret d Ge Ws WI Ue Cd all clo goo pc p sol eat j jo KUN Wise tl gly all olLeJi irall Advance Passenger Information Centre United Arab mites GENERAL CIVIL AVIATION AUTHORITY al English PC Saturday September 5 2015 Help Nominate Carrier Administrator Carrier G C i RAC a GUI Rak Air Charter Individual APP APP Batch Individual CTA CTA Batch API Batch MACs TEST TEST 97145455677 abc xz com Transaction Type Carrier and Administrator are saved to the Database Copyright SITA Technologies B V 2015 All rights reserved Now the important step is to activate this Carrier and Administrator account created above 5 Airline Carrier needs to contact UAE API Call center Team to activate their Carrier an
9. Version 1 1 Data Type amp Maximum Length Alphanumeric 14 Alpha 3 Alpha 1 Alpha 3 Alpha 24 Alpha 24 Alphanumeric 11 Alpha 1 Alpha 3 Alphanumeric 11 Mandatory Optional Conditional Mandatory Conditional Conditional Mandatory Mandatory Optional Format DD MON YYYY Optional Optional Optional Format DD MON YYYY Ge Comments Travel document number Required unless the UAE Government has given permission to board a person with no travel document Three character ICAO nationality code Type of travel document Permissible values are P Passport default if data item is blank O Other N None only if there is no travel document Mandatory if Document Type O The date separator may also be or or omitted completely This applies to all date fields in this format For date of birth ONLY the day OR the day and the month may be omitted if not included in the travel docurr Examples DEC 1975 or 1972 Permissible values are M Male F Female X Unspecified Three character ICAO country code of country of birth Document expiry date as shown in the travel document Page 31 of 35 SITA 2015 Proprietary and Confidential 11 12 13 Field Name Travel Type Override Response Sep 2015 Version 1 1 Data Type amp Mandatory Maximum Optional Length Alpha 1 Optional Alpha 1 Condition
10. aS Lured Glogizo ye v tellelstuull j o KSN un ix a ll gll aLe Lal T Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 2 Search for the schedule you have opened in Section 4 Carrier Portal Search For Schedules Daai All el Aircraft Call Sign Service Status Any EN Departure Date Format DDMMMYYYY Departure Time Range Format hhmm Arrival Date Range Format DDMMMYYYY Arrival Time Range Format hhmm a gt ET 3 i lt ES c D 2 m Y D S als E ab Click on radio button to select 1 Aircraft Call Sign Departure Port Arrival Port Foreign Port Departure Date Time Arrival Date Time DXB ARE Pen i9 PJ1234 I INBOUND OPEN DEL 04 09 2015 11 11 04 09 2015 22 22 Close Cancel Update Manifest Copyright SITA Technologies B V 2015 All rights reserved 3 Select the schedule and click on manifest button as shown below Carrier Portal Search For Schedules aig Tei All el Aircraft Call Sign Service Status ANY EN Departure Date Range Format DDMMMYYYY Departure Time Range Format hhmm Arrival Date Range Format DDMMMYYYY Arrival Time Range Format hhmm a x gt D B 5 3 Y D 6 o E ech Click on radio button to select ES Aircraft Call Sign Departure Port Arrival Port Foreign Port Departure Date Time Arrival Date Time DXB ARE Lo PJ1234 I INBOUND OPEN DEL 04 09 2015 11 11 04 09 2015 22 22 Close Cancel Update Manifes
11. combination Select Batch The file path location of the batch file File You may enter the file path directly or use the Browse button to locate the required csv xls or xlsx batch file Figure Submit Batch of APP Transactions To get a sample batch file for GA carrier Please see APPENDIX A APP Batch Format Page 26 Sep 2015 Page 23 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential Be h A Dik A MIT X j ez Ca pSluroll Clogs pc v tellelstuull j jo axi DR Advance Passenger Information Centre United Arab Emirates 3 If the batch file is in correct format the file will be uploaded as shown below xar AT es O Oe Luol Glogles ye roll roll sul jo Advance Passenger Information Centre Gg United Asad Emotes em lt lt H al English PC Saturday September 5 2015 Carrier Portal Submit Batch of Transactions Batch Batch Reference File PJ1234 Batch 0000001671 GCA at C en Lis a Il elt ub oLs ll Lal GENERAL CIVIL AVIATION AUTHORITY e a Wise gl _ibU ot s 1I Lait GENERAL CIVIL AVIATION AUTHORITY Main Menu Logout Help n e Incase there is last minute change in status of crew or passenger who is boarding the craft i e if user wishes to cancel the movement of records after the upload he can upload a cancellation batch again to cancel the crew passenger s movement e Please refer Appendix
12. 15 Carrier Portal Open New Schedule aigzteiturill INBOUND Viger ia ud BI PJ1234 A E Delai Le OSSEP2015 Departure 1111 Arrival Dortfez Tisi CB IC OASEP2015 Arrival i 2222 tat Foreign Porte Schedule has been opened Sep 2015 Page 13 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential wr APluae ge D AY INI 9 VA d WI Ach UepSLuroll Gloglzo Yc j ro eat jo Gaz nis a Il gl Aal oL stl amp _ipall h Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 5 Individual Check in Process After the schedule has been opened as shown in Section 4 above user can submit individual APP records on carrier portal 1 On Main menu page click on Service Flight Management and Individual APP transactions as shown below Carrier Portal User Menu Add New Carrier User List and Modify Carrier Users List Carrier Users Audit Log Add New Service List and Modify Services Open New Schedule Service Flight Management and Individual APP Transactions Individual CTA Application Visa CTA Status Enquiry Submit Batch APP CTA Transactions quire on Submitted APP CTA Batches Information for Carriers Change Password v A 3 b o D 3 DU s D DI in C c d et 3 D a a a Sep 2015 Page 14 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential WRAP UAE acm S W m PAY INI OR m PANN WN
13. AL CIVIL AVIATION AUTHORITY 1 Introduction This document is intended to be a user guide for the Carrier Portal which is a component of the API UAE Project as provided to UAE General Civil Aviation Authority GCAA by SITA INC The purpose of this document is to describe the registration process of General Aviation Carrier The document will also describe various functions of Carrier Portal which can be used by General Aviation Carrier 1 General Aviation Registration Process 2 Add open a new service 3 Open a new Schedule 4 Individual Checkin Process of GA carrier 5 Batch Upload Process of GA carrier 6 Verify Enquiring the uploaded batch This volume is prepared and will be maintained by SITA on behalf of GCAA Control of its release is the responsibility of GCAA Sep 2015 Page 4 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential Goa eh a Ak ail MTM SG Lee Goy RINN N d O4 9UaoJI Glogizo ye pAroll roll sul j jo oe un Lis a Il gly sb oL stl a _irall t Advance Passenger Informalion Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 2 General Aviation Carrier Registration Process The Registration process will allow a new carrier to register details of their company and of the administrator who will manage users within the company 1 Open Carrier Portal Website from your browser site https carriers apiuae gov ae UCP login form And click on the Request Carr
14. B APP Cancellation batch format Page 32 for details Sep 2015 Morcinn 1 1 Page 24 of 35 C SITA 2015 Pranrietarw and Confidential ee 5 wr APlua Ou 9UaoJl logis ye pAroll roll sil L n Advance Passenger Informalion Centre d UE X d TI JT TM in L dl W d Ca United Arab Emirates un ix a 1l yl Ab a ot alte Lal GENERAL CIVIL AVIATION AUTHORITY 7 Verify Enquire the Uploaded APP Batch Carrier Portal User Menu Add New Carrier User List and Modify Carrier Users List Carrier Users Audit Log Add New Service List and Modify Services Open New Schedule Service Flight Management and Individual APP Transactions Individual CTA Application Visa CTA Status Enquiry Submit Batch APP CTA Transactions Information for Carriers Change Password v A o o j d o ae o ben 3 D H D Cu Wi b i c c 3 v Q a Cy cet Sep 2015 Vorcinn 1 1 1 To enquire regarding the submitting batch file Click on Enquire Submitted APP CTA Batch button as shown below Page 25 of 35 C SITA 20115 Dranriatarw and Confidential de AP ap ge va dr MOOD Ham WN O4 9LuoJlI lo gAso ye p rolt L n j UN un Lis a Il glj sb oL s Il a _irall Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 2 Click on the search button Identify your batch reference which you provided at time of upload Click on the hyperlink as
15. Logout Help Carrier Portal Add Service General Aviation STITT GENERAL AVIATION E Rak Air Charter Viger idend i i P1234 DST TT Private Jet Copyright SITA Technologies B V 2015 All rights reserved 4 Service is created WAP LJAE rer G Whe db A Alan ell lege Ge Asil eat jo gees unix all alt sb oL l Lait Advance Passenger Information Centre Untied Asad Emiotes GENERAL CIVIL AVIATION AUTHORITY IZA 4 English PC Saturday September 5 2015 Main Menu Logout Help Carrier Portal Add Service General Aviation Cl dEr GENERAL AVIATION STEE car Charter P Xrrer iden Ein PJ1234 Ngoc diei Ted dt Private Jet Service has been saved Copyright SITA Technologies B V 2015 All rights reserved Service has now been opened 1 If user now wants to do individual APP check in of passenger via Carrier Portal he may follow Section 4 and Section 5 below i e To open a Schedule first and then submitting individual APP Records OR ELSE 2 If user wants to perform Batch APP check in i e to upload Batch file containing many records he may follow Section 6 Page no 21 below Sep 2015 Page 11 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential WAFAP use ge 0 m v ere Up Sluroll Lo glo ye parol pleit j jo Wh eg ar Ca T Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY un Lis a 1l yl Ab a ot alte Lal
16. a Jeep in Scal cho dan E td Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 3 Add New Service on Carrier Portal Before opening any schedule or to submit any APP records of either crew or Passenger User needs to To Add new Service 1 Login to Carrier Portal website 2 In the Main Menu Page Click on Add New Service to register a GA carrier Add New Carrier User List and Modify Carrier Users List Carrier Users Audit Log Open New Schedule Service Flight Management and Individual APP Transactions Individual CTA Application Visa CTA Status Enquiry Submit Batch APP CTA Transactions Enquire on Submitted APP CTA Batches Information for Carriers Change Password Welcome To Carrier Portal Please submit correct d ata Sep 2015 Page 10 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential CS A Ze dr ez O 9LuoJI vleelsa ye prio roll iul j o ias N un Lis a Il gly ub oL stl irall T Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 3 Enter the unique call sign number Aircraft number Enter the Aircraft Description and click on create button HAP uae M d VINN updlurell cloglso ne pS roll wa Aal j jo ees a i allgh det as Ne tan Advance Passenger Information Centre United Ava mites GENERAL CIVIL AVIATION AUTHORITY al English PC Saturday September 5 2015 Main Menu
17. al Alphanumeric Conditional May include a series of error messages BG Comments Permissible values are N Normal Default T Transit X Transfer Override code indicating that an earlier directive denying permission to board is being overridden after consultation with the UAE Government or assessment of the situation against published information Only applies to Check in transactions Permissible values are A Override based on a decision by the airline using published rules G Override based on specific advice from the UAE Government When a processed batch is downloaded from the APP System the result of the APP transaction is placed int this column Possible responses from the AP are described in detail in the Airline GG Interface Specification Version 6 76 For general aviation bus and shipping services the text of the responses differ from the standard airline responses because there is no check in process as used for scheduled air services The possible responses APP OK equivalent to OK to Board APP Not OK equivalent to Do Not Board Cancelled No Record APP OK If Docs OK equivalent to Board if Documents OK Contact Government Insufficient data Override Accepted or various validation error messages Page 32 of 35 SITA 2015 Proprietary and Confidential Goa we At UAE Qc D Lj u M v xo L
18. cument Individual names must be separated by a blank If the given names are not known a hyphen may be entered You must enter a value in this field Only letters hyphens apostrophes and spaces are allowed The name must start and end with a letter You cannot enter combinations of hyphens and apostrophes The date of birth of the person as indicated on the travel document Must be a valid date The entered date must be less than or equal to current date and no more than 120 years old If the day of the month is not known the day may be replaced by two hyphens In addition if the month is not known the month may be replaced by three hyphens Gender of person as indicated on the travel document Sep 2015 Morcinn 1 1 Page 18 of 35 C SITA 20115 Dranriatarw and Confidential Gap SLurol Glogizo ypc Jy S oJl roll iul j jo e A I Use ge G TATV aen LW Ga i ai Aas t un ix a dl alt Ab _olestilad_isall Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY Country of Birth System Code Record Locator Type of Arrival Country of birth of the person as indicated on the travel document May be typed directly or selected from the dropdown list If you type in the Country of Birth the drop down list is automatically populated with the entered Country of Birth Reservation reference number as supplied by the carrier This is an optional field Refer
19. d Modify Services Open New Schedule Service Flight Management and Individual APP Transactions Individual CTA Application Visa CTA Status Enquiry Enquire on Submitted APP CTA Batches Information for Carriers Change Password v A O o j v 4 o b al D ine Y H a D S b n Cr 3 et o o 3 D a a T rr Sep 2015 Page 22 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential ZA E Uu NUT af D j E O4 9U aJl Glogs pc pAroll roll Sul j jo Go LN N un Lis a Il gly ib ol etl irall T Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 2 Provide your batch reference to the submitting batch Click on Browse button and locate your batch file Click submit wr AA ap sw d K ll od S un isa 1l glj ill ol aa Lal if a Advance Passenger Information Centre United Avcb Emietes GENERAL CIVIL AVIATION AUTHORITY eo b W gyll ologleo Ge amp xoll rou j4yo oo is English PC Saturday September 5 2015 Main Menu Logout Help Carrier Portal Submit Batch of Transactions L isi P1234 Batch EE dE Ed D L2IUCPISsepiSample Batch for GA Browse _ Copyright SITA Technologies B V 2015 All rights reserved Complete the following fields Your Batch A description entered by you to identify the batch file Reference This field is optional You may enter any number or character
20. d provide the Administrator account details by dropping mail to callcenter apiuae gov ae mail id 6 The API Call center team will provide the login credential for the carrier portal User can then be logged into to Carrier Portal Website with these login details and use the Carrier Portal s functionalities like submitting batches opening schedule creating new carrier user accounts CP login Details Carrier Code RAC User Id RACOO1 Password Provided by UAE API Call center Team Sep 2015 Page 8 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential WAPI use dy L re Wilo loglso pc pAroll rolls uJl L n DC K Advance Passenger Information Centre m C MIT Uh Ga d ZA d un Lis a 1l yl Ab LaL alte Lal GENERAL CIVIL AVIATION AUTHORITY wr FAP I Log Q4 9UuioJI ologleo ype pAroll rela Lull j4 o Advance Passenger Information Centre fe fo 9 i2 pi English PC Saturday September 5 2015 T Tm HUNN Carrier Portal Log in to Secure Site sen This application is for official use only 4 SC n is a yl oL s 1l Lal GENERAL CIVIL AVIATION AUTHORITY Request Carrier Registration Help n Sep 2015 Vorcinn 1 1 Page 9 of 35 C SITA 2015 Pranrietarv and Confidential Goa NS DNA all dh SC 4 LJ M 9 af bM w f KNN O AAD e i Y WM Quydbnali cloglzo Oe 4toll olei j
21. ence number This is an optional field Type of Arrival is only requested if the user selected P for Passenger Type in the Crew Passenger Type and Flight screen The following options are available in the dropdown list Normal Arrival in UAE The passenger is leaving the aircraft and entering UAE Transit on same aircraft out of UAE The passenger is departing on the same aircraft and is not entering UAE Transfer to other flight out of UAE The passenger is departing on another flight and is not entering UAE For Land and Sea Carriers this will be Normal Arrival in UAE Figure Travel Document Details Page 19 of 35 C SITA 20115 Dranriatarw and Confidential ZA E aN API uae or Y KE DANS he Q i RAW GA OHA la ell vlealaa c pAroll puei j 4 0 AAN un ix a ll alt Aal aLe Lal T Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 5 Individual APP record has been submitted successfully and Passenger has received the positive boarding Directive as well Carrier Portal Check in Traveller Service Type Service ID Departure Date Departure Port Arrival Port Direction DXB GENERAL AVIATION PJ1234 04 09 2015 11 11 DEL INBOUND bic i maui Passenger fern Passport t Australia are uiid lies 12345679890 TTT d SC TNL OSOLP 2016 IET EE Australia ar FT tele LIN enia Eure MARK e 111 9 14M Male e irs mm et Australia Re
22. format Please click on the icon below to download the Sample Batch File for GA Carrier you can refer e Sample Batch for General Aviation xls Below is the sample batch format for General Aviation carrier oon On un E WN r kA bah N e oO 13 Document Type Issuing State Family Document Number Nationality Name VERSION 3S HEADER TYPE C DIRECTION l SERVICE PH24 0000 DER PORT DEL DEP DATE DEP TIME ARR PORT ARR DATE ARR TIME TB PORT 5 Sep 2015 4000 DXB 5 Sep 2015 2200 14 r8 DATE 15 16 17 18 19 20 21 TB TIME START Given Date of Country of Sex Birth s un i3 a ll yl illl LaL alte Cal GENERAL CIVIL AVIATION AUTHORITY be MIT D Ki K United Arab Emirates Travel Type Document Expiry Date Override Response A9876542 sau P ae mest Das MOT F JOSDEC2UI IN 58754896 Pp sau P ae mest Record j 17MAYI93 F m N TT END Figure Sample Batch for GA xlsx Sep 2015 Version 1 1 Page 27 of 35 SITA 2015 Proprietary and Confidential GA d ai d Lutellvleelsn vr JS Lol roll sci 13 se AH jo po a Advance Passenger Informatio n Centre Fields Description GZ United Arab Emirates Below is the description of the fields mentioned in above GA excel batch file Data Label Field Name Data Type amp Maximum Length
23. ices Five character UN LOCODE Mandatory For shipping services Five character UN LOCODE Mandatory for Outbound Optional for Inbound Scheduled departure date from Departure Port The date separator may also be or or omitted completely This applies to date fields in this format in the batch Can be today one day prior to today or up to 29 days after today Mandatory if Departure Port is provided Scheduled departure time from Departure Port Mandatory if Departure Port is provided Value must be 0 if time is not known For general aviation Three character IATA airport code Mandatory For bus services Five character UN LOCODE Mandatory For shipping services Five character UN LOCODE Mandatory for Inbound Optional for Outbound Page 29 of 35 SITA 2015 Proprietary and Confidential Data Label Field Name Data Type amp EET Te Edel Maximum Optional Length dd Comments 11 ARR DATE 12 ARR TIME 13 TB PORT 14 TB DATE 15 TB TIME Sep 2015 Version 1 1 Arrival Date Arrival Time Trans border Port Trans border Date Trans border Time Alphanumeric Conditional 11 Format DD MON YYYY Numeric 4 Conditional Format HHMM with leading zeros Alpha 5 Conditional Alphanumeric Conditional 11 Format DD MON YYYY Numeric 4 Conditional Format HHMM with leading zeros Scheduled arriva
24. ier Registration hyperlink as shown in below screenshot K t Ww AP UAE MAN d Up Sluroll logs yc pAroll veau j jo n ix a Il glj_ibU oa l Lal S Advance Passenger Information Centre United Arab Emisates GENERAL CIVIL AVIATION AUTHORITY i English PC Wednesday August 12 2015 y Esso Carrier Renistration Help Carrier Portal Log in to Secure Site Exit Secure Site This application is for official use only 2 In the next Screen Specify the Carrier type of your carrier Air General Aviation Ship Bus e Select Carrier Type General Aviation from the drop down menu for Private Airline Jets as shown below Sep 2015 Page 5 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential PAPI use M en O4 9U aJl Clogs pc pAroll roll Sul j jo AAG d Advance Passenger Information Centre wr API UAE Ge VE GapSluroll e laglae j pAroll ma Lu j4 0 ye 4 Advance Passenger Information Centre ise English PC Friday September 4 2015 Request Carrier Registration Carrier Type IE mma ir Bus Coach Carrier Cod Carrier Name General Aviation Ship Cruise Vessel API Batch Data Capture P Batch Individual CTA Copyright SITA Technologies B V 2015 All rights reserved NUT j 4 TIU Ki VINN United Arab Emirates WAN KON United Asad maen A Done ZA dd
25. l date at Arrival Port The date separator may also be date fields in this format in the batch Can be today one day prior to today or up to 29 days after today Mandatory if Arrival Port is provided or or omitted completely This applies to a Scheduled arrival time at Arrival Port Mandatory if Arrival Port is provided Value must be 0 if time is not known The port at which the service will cross the border of the UAE For general aviation Three character IATA airport code For bus services Five character UN LOCODE For shipping services Five character UN LOCODE Mandatory for bus services For other services the Trans border port will only be required if it is different from tl Arrival Port for an Inbound service or different from the Departure Port for an Outbound service Scheduled arrival date at Trans border Port for Inbound service or scheduled departure date from Trans border Port for Outbound service Only required if Trans border Port is provided Scheduled arrival time at Trans border Port for Inbound service or scheduled departure time from Trans border Port for Outbound service Only required if Trans border Port is provided Page 30 of 35 SITA 2015 Proprietary and Confidential 10 Field Name Document Number Nationality Document Type Issuing State Family Name Given Names Date of Birth Sex Country of Birth Document Expiry Date Sep 2015
26. on System Code Record Locator Sep 2015 Morcinn 1 1 Service Type Service ID Departure Date Departure Port Arrival Port Direction EL DXB INBOUND Format DDMMMYYYY Format DDMMMYYYY Page 16 of 35 C SITA 2015 Pranrietarv and Confidential CS Au mm u gt ATAN MIT EH e e Vel NN s E O4 9U aJl Glogs pc pAroll roll Sul j jo un Lis a Il ylj sb oL s Il a _irall T Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY Fill the required details Carrier Portal Check in Traveller Service Type Service ID Departure Date Departure E Arrival Port Direction GENERAL AVIATION PJ1234 04 09 2015 11 11 DEL INBOUND Traveler Type P Passenger submit Crew data click on drop down and select C Crew option Beilurzu udsi P Passport ACLIS g AUS or Australia Le Document Number 1234567890 Peete clla AMICI OSSEP2016 Format DDMMMYYYY ICI EI AUS or Australia e zr TH HM Trid LIN ena Eure MARK DICKA laia 1 JAN1970 Format DDMMMYYYY mod M Male SEET AUS or Australia e TE WENNT Ee S D Ee Eed SYD Complete the fields as follows Traveler Type Traveler type Passenger Operating Crew or Position Crew Document Type The type of travel document Valid values are P Passport O Other Travel Document N No Document Nationality Nationality as indicated on the travel document You must enter a value in this field May be typed directl
27. servation System Code 8 Record Locator BOARD IF DOCS OK 6 Click on back button above The injected record will be displayed under the service as shown below Carrier Portal Service Manifest Service Type Departure Date Departure Port Arrival Port PJ1234 DXB 04 09 2015 11 11 DEL INBOUND ST E Oxo Boara s Search Back Print New Check in Click on radio button to select Family Given Document Departure Arrival P um MARK AUS M 17014970 P PASSPORT 1234567890 DEL pp OKTOBOARD Cancel Check in Sep 2015 Page 20 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential WA API use T d WX Xx W D CH K l ell vleelsace v zellelstaall jo T Advance Passenger Information Centre United Arab Emirates E a eu Se Kindly Note The Boarding directive can be positive like OK TO BOARD BOARD IF DOC OK or negative as well like DO NOT BOARD CONTACT UAE GOVERENMENT The following figure provides a summary list of all the messages which may be sent in response to a check in request and a description of what you should do in response to this message Message Group Directive and Description APP Error An attempt was made to send a message to the AP but no Communications connection was able to be made Revert to manual process Error Error An attempt was made to send a message to the AP and that was successful However no response was received back wi
28. shown in below screenshot D luoi clo goo ys pAroll olleil L un is a 1l glj ill ot ale Lal Advance Passenger Information Centre GENERAL CIVIL AVIATION AUTHORITY a English PC Saturday September 5 2015 Main Menu Logout Help Carrier Portal Batch Enquiry vs Sele Sea a Date Range Format DDMMMYYYY m RAC001 RAC PJ1234 Batch 1671 xlsx Sat05 Sep 2015 16 01 54 Processing complete 3 You can see the uploaded records k UAE S WO Ce Slarell lo gJ sto ye pAroll roll sull j jo Y 1 II jl Ab ua l Na Lal Advance Passenger Information Centre GENERAL CIVIL AVIATION AUTHORITY iael English PC Saturday September 5 2015 Main Menu Logout Help Carrier Portal Batch Detail Enquiry Your Batch Reference Batch Reference Date Time Sent PJ1234 Batch 1671 Sat 05 Sep 2015 16 01 54 Select Transactions All Successful Unsuccessful General Aviation PJ1234 EE Doc Type Document Number Date of Expiry State E Date r SE Country of lt A9876542 03DEC2017 DATA 17MAY1982 BOARD IF DOCS OK E B8754896 03DEC2019 SS Se RECORD Sn 17MAY1983 E BOARD IF DOCS OK Back IL Print Copyright SITA Technologies B V 2015 All rights reserved Sep 2015 Page 26 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential ef ke we A Plue Oe SlLurol wlogleo ye pAroll plein j jo H Advance Passenger Information Centre Appendix A APP Batch
29. t Copyright SITA Technologies B V 2015 All rights reserved Sep 2015 Page 15 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential A AP UAE eV 09 9 0 9 99 Ze 0 MUT N vd PANN Ce United Arab Emirates OH ell Logis pc pAroll puei j 4 0 d Advance Passenger Information Centre 3 Click on New Checkin Tab to checkin the Record API usc ro Well Gloglso ye roll oli L n vw T Advance Passenger Information Centre e Ze S i M X KUN United Asad Emectes is P English PC Friday September 4 2015 Carrier Portal Service Manifest Service Type Departure Date Departure Port Arrival Port DXB GENERAL AVIATION PJ1234 04 09 2015 11 11 DEL INBOUND Any Okto Board s No Record found Search Back p Format DDMMMYYYY E CS f dd un isa ll yl Ab ot s 1l Lal GENERAL CIVIL AVIATION AUTHORITY SS Wwn_is_ot alt Ab a ol s 1l Lal GENERAL CIVIL AVIATION AUTHORITY Main Menu Logout Help 4 Fill the details of the Passenger Crew Carrier Portal Check in Traveller GENERAL AVIATION PJ1234 04 09 2015 11 11 D i i Mics maui P Passenger Da P Passport Nationality or Select v Document Number Document Expiry Date Issuing State or Select Le Family Name Given Name s Date of Birth 134 M Male Country of Birth D or Select Reservati
30. thin the configured timeout period Try again within operations guidelines AP Error Error An attempt was made to send a message to the AP and that was successful However the message contained an error the type indicated by the value of the 6 series error code Insufficient Data Insufficient Data If the AP does not receive all the data it requires for the check in transaction it will return an 8516 message and an Insufficient Data directive Complete the data Normal OK to Board Allow to travel Response Positive Board if Docs OK Allow to travel if travel document is OK Override accepted Allow to travel Please go through with the CP User Manual APPENDIX D to understand the error messages code in details Sep 2015 Page 21 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential xer API UAE SCH d 9 OK MUT TUM dee ag VAL Mi NN Cup SLuroll Glogivzo pc parol pleit j jho Mer git ni Hait ab amp _ol sl amp iral T Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY 6 APP Batch Upload Process Please make sure before submitting APP batch you have followed Add New Service process as shown in Section 3 above To upload APP Batch file 1 In the Main menu page Click on Submit Batch APP CTA Transactions Carrier Portal User Menu Add New Carrier User List and Modify Carrier Users List Carrier Users Audit Log Add New Service List an
31. tre Outside UAE 00971 800 API UAE 00971 800 274 823 un i3 a ll yl illl LaL alte Cal GENERAL CIVIL AVIATION AUTHORITY Registration Support For any registration enquiries please contact API UAE Centre on the following Within UAE 800 API UAE 800 274 823 Outside UAE 00971 800 API UAE 00971 800 274 823 Sep 2015 Page 35 of 35 Version 1 1 SITA 2015 Proprietary and Confidential
32. y or selected from the dropdown list If you type in the Nationality the drop down list is automatically populated with the entered Nationality Document Document Number of the travel document Number You must enter a value in this field unless the person has no travel document Sep 2015 Page 17 of 35 Vorcinn 1 1 C SITA 20115 Dranriatarw and Confidential uf vAr API UAE ATN es Wd ZA EM WU dk AN FIUNN E e Cd u all Glogivzo c Js 1oJl roll Sul j jo Liese n Lis a ll alt Ab oL s 1l Lal Advance Passenger Information Centre United Arab Emirates GENERAL CIVIL AVIATION AUTHORITY Document Expiry Date Issuing State Family Name Given Names Date of Birth The date on which the travel document will expire as indicated on the travel document This is an optional field Issuing State as indicated on the travel document Mandatory if Document Type is set to O and the traveler is a passenger May be typed directly or selected from the dropdown list If you type in the Issuing State the drop down list is automatically populated with the entered Issuing State Family name or surname of person as indicated on the travel document You must enter a value in this field Only letters hyphens apostrophes and spaces allowed The name must start and end with a letter You cannot enter combinations of hyphens and apostrophes Given names of person as indicated on the travel do
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