Grademaster Manual
Contents
1. results can be obtained by inserting Tally Report Form 23300 through the scanner when the batch processing is complete or by viewing results on the display window Up to 9 999 scan sheets can be processed in a single batch To enter into Data Collection Mode press the Reset Op tions button 2 or 3 times until Data Collection appears in the display window In this mode all selections for each question will be tabu lated Up to 100 questions can be tabulated in Data Collection mode When tabulating questions which are on both sides of an answer sheet scan side 1 of a sheet followed by side 2 before continuing onto the next sheet The following data collection options can be enabled by making the appropriate selection on the keyline of the first sheet scanned ia MARK THESE OPTIONS ON THE FIRST SHEET ONLY a Mm Keyck gt VeritycV gt _Rescorec R L Mark R if you will be per forming data collection on both sides of the sheet Mark V if you want a scan verification number printed in the score box of each sheet Mark K to accept only one selection per row If you select the K option when a sheet contains multiple selections on a row none of the selections for that row will be included in the tally If the K option is not marked on the first sheet scanned multiple marks will be allowed throughout batch processing To obtain the results from data collection processing insert side 12. serviceable used parts that are equivalent or superior to new parts in performance Warranty service may be ful lled by shipping user replaceable parts such as power transformer ink jet cartridges and similar components directly to you HOW DO OBTAIN WARRANTY SERVICE OR TECHNICAL SUPPORT To arrange for warranty services or to receive free technical support during your war ranty period call the Apperson Customer Support Center at 800 827 9219 In the event your scanner needs factory repair you will receive instructions on packaging and shipping WHAT IS NOT COVERED BY THIS LIMITED WARRANTY e Routine cleaning or normal cosmetic and mechanical wear e Damage from acts of God e Damage from misuse abuse or neglect e Damage from repair or replacement of warranted parts by non Apperson personnel e Damage from modification or incorporation of other products 31 Continued on page 32 TERMS OF THE WARRANTY The warranty is void on any product which the original identification marks or serial numbers have been altered All exchanged parts replaced under this warranty will become the property of Apperson EXCEPT AS EXPRESSLY SET FORTH IN THIS WARRANTY APPERSON MAKES NO OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING ANY IMPLIED WAR RANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE APPERSON EXPRESSLY DISCLAIMS ALL WARRANTIES NOT STATED IN THIS LIMITED WARRANTY ANY IMPLIED WARRANTIES THAT MAY BE IMPOSED BY LAW ARE LIM
3. Grade E Mas aS Test Scoring Machine Model 600 About GradeMaster 0ooooocoocococoonnncos 1 Scoring TESTS macia 2 ir ia 2 Preparing the Key Key Reset Options Scoring Getting a Summary of the Test Results Processing BallotS ooooooommmomo 8 Getting Elections Results Processing SUrvVeyS o oooooooommmmmoo 10 Getting Survey Results Data Collection Operati0N 12 Print Cartridge Operations 15 Installing a New Print Cartridge Removing a Print Cartridge Servicing a Print Cartridge Connecting the GradeMaster to a Computer 18 Calibrating GradeMaster 19 Cleaning the Read Sensors and Clearing Paper Path 21 Displaying Machine Information 24 Ordering Supplies ooooooooomo 25 Troubleshooting oo oooooomommomo 26 Obtaining Service for GradeMaster Problems and Solutions FCC Compliance Statement 30 Warranty Informati0N o ooooooo 31 About GradeMaster The GradeMaster scanner is a versatile mark read scan ner designed to score tests process ballots and tabulate sur veys It can perform these functions in stand alone mode or connected to a computer for advanced data collection GradeMaster uses reflective read technology for superior pencil markrecognition Always use a No 2 lead pencil when completing GradeMaster scan she
4. ITED TO THE TERMS OF THIS EXPRESS LIMITED WARRANTY LIMITATION OF REMEDY Apperson is not liable for any damages by the Scanner or the failure of the scanner to perform including any lost profits lost savings incidental damages or consequential damages Apperson is not liable for any claim made by a third party or made by you for a third party This limitation applies whether damages are sought or a claim made under this war ranty or as a tort claim including negligence and strict product liability a contract claim or any other claim This limitation cannot be waived or amended by any person This limitation of liability will be effective even if Apperson or an authorized representative of Apperson has been advised by you of the possibility of such damages Copyrights O 2000 2003 Apperson Print Management Services Inc All Rights Reserved Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws First Edition September 2002 Second Edition July 2003 Printed in USA Advantage is the property of Apperson Print Management Services Inc 577 Industry Drive e Tukwila Washington 98188 3405 800 827 9219 www appersonprint com e www appersonedu com 32 Maximize GradeMaster s features Interface GradeMaster with your PC with DATASLINK E Featuring E Data can be saved in ASCII format which can be imported into many popular d
5. age 20 Calibrating GradeMaster Ifyou are experiencing irregular test scoring take correc tive action by calibrating the scanner In most cases this will resolve the problem We recommend cleaning the scanner read sensors prior to calibration refer to page 21 To calibrate GradeMaster follow the instructions printed on the calibration sheet Calibration Sheet E a Wy K A u S Ey i Ha WHALE lt it E I E Fl 20 Cleaning the Read Sensors and Clearing Paper Path Paper dust or erasure debris can interfere with normal operation of the read sensors If you are experiencing incon sistent scoring or a blocked paper path take the following steps to correct the problem After cleaning always calibrate the scanner refer to page 19 Removing Cover Assembly 1 Unscrew the thumbscrew errr te ere OC Power Suppiy Only on the backside of the seuentservices inc 00 827 3219 scanner Fig 1 2 Remove the cover assem bly from the back chas sis Figure 1 Cleaning the Scanner 1 Using a slightly damp tissue clean any paper dust or ink spray on the back chassis Fig 2 pg 22 2 Use canned air spray to clear any dust particles on the 21 Continued on page 22 read sensors Fig 3 3 If there is dust build up in the printer slots then remove the print cartridges and clean slots with an un folded paperclip and tissue Fig 4 Figur
6. and side 2 if necessary of Tally Report Form 23300 through the scanner This form will provide a tabula tion of all marks entered during batch processing The Tally Report Form can be inserted at any time during or after batch processing without interruption of the tabulation process Warning pressing the Reset Options button will clear all data collection information 13 Continued on page 14 Data Collection Operation In the event an Tally Report Form 23300 is not available the results can be viewed in the display window To view the results press the Summary Display button after batch pro cessing and follow the instructions displayed in the window for viewing the tabulated results Print Cartridge Operations GradeMaster uses a disposable Hewlett Packard ink cart ridge for print operations Under normal operating conditions the cartridge should provide reliable service for up to two years Installing a New Print Cartridge 1 Squeeze the print cartridge cover and firmly press in the tab located on the right side to disengage the cover Fig ure 1 Lift the cover away fromthe scanner Figure 2 page 16 2 Remove the protective tape Figure 1 that covers the silver nozzle plate of the cartridge Fig ure 3 page 16 3 Insert the print cartridge into the scanner Figure 4 page 16 15 Continued on page 16 4 Replace the printer cover by aligning the locking tabs with their correspo
7. atabase amp spread sheet applications E DataLink includes several reporting options for detailed evaluation of test results w term Analysis Report Vv Class Roster Y Frequency Chart V Student Report DataLink survey analysis tools provide for tabulation of basic item analysis reports of data Design your own data entry template E Preset templates for existing OMR documents E Windows compatible Get Connected With DataLink Today To order DataLink or to obtain more information call 800 827 9219 To order online go to www appersonedu com DataLink is a product of Apperson Print Management Services Inc 33
8. d report of the test The Item Analysis report will provide a frequency distribution of scores in 5 increments The report also lists the number of wrong answers selected for each test question Item Analysis Questions 1 100 Form 23140 29 Total 5 Scans to 4 9 to 9 99 a3 6 3 114 gt 5 81 31 41 0 2 Clase vg 6 30 35 to 14 9 to 19 9 to 24 9 to 29 9 to 34 9 to 39 9 846 1 15 9 2 7 2 2 3 5 Class Avg If Item Analysis Form 23140 is not available the number of wrong answers per question can be viewed in the display 6 window To view the number of wrong answers for each ques tion press the Summary Display button twice Follow the instructions displayed in the window for viewing the tally of wrong answers While viewing this information you can con tinue processing additional answer sheets at any time Tally of all Marks Made Use Tally Report Form 23300 to get a report listing a tally of all marks entered by students This report can be useful for a detailed analysis of student selections on frequently missed questions The scanner will keep a tally of all marks selected for up to 100 questions Tally Report questions 1 50 Form 23300 wo 8 N o ab o N 3 alk o gt a 68 6c 6D 5 o a 8 N o d N o Processing Ballots Ballot Form 23120 is specifically designed for proces sing ballots wit
9. e 2 Figure 3 Figure 4 1 Insertthe tab located atthe lower right of the cover into slot in the back chassis and pivot the cover downward and ush Fig 5a and 5b pg 23 2 Tighten the thumbscrew Fig 1 pg 21 securely and 22 EEE Figure 5a Figure 5b inspect to ensure the cover is secured flush onto the back chassis 3 Always calibrate the scanner after cleaning refer to page 19 Displaying Machine Information To display information about your GradeMaster scanner power on the scanner and press the Summary Display button Successively pressing Summary Display will show additional information The following information will be displayed The machine serial number The GradeMaster version of your scanner The total number of sheets processed The number of sheets processed since the last calibration E The number of sheets processed since the last factory service Ordering Supplies You can order GradeMaster supplies from Apperson Print Management Services General supplies available from Ap person include Standard GradeMaster compatible forms Customized GradeMaster compatible forms Print cartridges Serial computer cables DataLink software Calibration sheets For a detailed description of test answer sheets ballots surveys and supporting forms call your Apperson representa tive or visit our web site at www appersonedu com GradeMaster Supplies 800 827 9219 w
10. ets The scanner will not read marks from ink pens or markers even if the marks are black 20 HB ly A large selection of GradeMaster compatible answer sheets ballots surveys and analysis forms are available from Apperson Print Management Services These forms have been specifically designed to utilize the advanced features of Grade Master including paper skew detection and reading student ID numbers The classic 888 style answer sheets ballots and surveys can also be scored using GradeMaster TThe subjective score box on the classic 888 style forms is a patented process of the Scantron Corporation therefore GradeMaster will not add subjective scores to the objective portion of classic style answer sheets 1 Scoring Tests GradeMaster must be programmed with the correct answer pattern prior to scoring answers sheets To program the scanner simply insert the teacher key When properly keyed GradeMaster will display the number of questions keyed on the display window and you may begin inserting answers sheets for scoring GradeMaster will score up to 200 questions keyed KESEDESO Preparing the Key To designate an answer sheet as a key mark the Key bubble K in the keyline as shown below Key mujan Verify V Rescorec R2 When the Verify V option is marked on the keyline correct answers are printed on individual student answer sheets Ifthe Verify V bubble is not marked a dash prints 2 next to
11. ey immediately followed by side 2 the Key K bubble must be marked on each side of the key in order to key multiple sides When scoring multiple sides each side of a test answer sheet must be processed before processing another answer sheet You may score up to 200 questions in this manner As student forms are fed through GradeMaster the total number of correct answers for each student appears in the window display and is also printed inside the Score box at the bottom of the form or inside the Rescore box if the Rescore R bubble was marked 4 If an answer sheet is rejected by the scanner check the window display for the cause of the problem Take corrective action and reinsert the answer sheet If the problem persists refer to the Troubleshooting section of the user manual Getting a Summary of the Test Results There are several summary options available once a test has been scored Summaries can be printed using an Item Analysis report form or viewed on the display panel When viewing summary information you may insert additional answer sheets for continued scoring at any time Class Average Press Summary Display on the display panel to view the class average and number of sheets processed PROCESSEQ ek AVE W7 e 5 Continued on page 6 Scoring Tests Tally of Incorrect Answers amp Frequency Distribution Report After processing a batch of answer sheets use Item Analy sis Form 23140 to get a detaile
12. first survey the scanner allows only one mark per horizontal row After each survey is scanned a verification number is printed inside the Survey Verification box 10 For information on how to process surveys with more than 40 questions or when using a standard GradeMaster answer sheet for surveys refer to the section titled Data Collection Operation on page 12 Getting Survey Results To obtain the results of a survey insert side 1 and side 2 if necessary of Item Analysis Form 23140 or Tally Report Form 23300 through the scanner The ltem Analysis Form can be inserted at any time during or after batch processing without interruption of the tabulation process Warning pressing the Reset Options button will clear all survey results In the event an Item Analysis Form 23140 or Tally Report 23300 are not available the survey information can be viewed in the display window To view survey results press the Sum mary Display button after batch processing and follow the instructions displayed in the window for viewing the results ROCESS ETEEN SEI ei MARKS Data Collection Operation Placing GradeMaster in data collection mode disables stan dard test scoring operations This can be useful when process ing surveys evaluations or ballots with standard GradeMaster test answer sheets or customized scan forms When in data collection mode the scanner will create a tally of all marks made on the sheets The tabulation
13. h GradeMaster This form tabulates the votes for up to 100 candidates Election results can be obtained by inserting Item Analysis Form 23140 through the scanner when the batch processing is complete or by viewing results on the display window Up to 9 999 ballots can be processed in a single batch Ballot response bubbles are labeled 1 through 100 As sign each candidate a unique number which corresponds to a number on the ballot form You have an option of allowing multiple votes per row or accepting only a single selection per row Allowing only single selections per row can restrict students from voting for more than one candidate for an of fice The GradeMaster default option allows multiple selecti on per row To accept only one selection per row you must mark the first ballot processed as indicated below In this mode if a ballot contains multiple selections on a row none of the FOR OFFICE USE ONLY When this box is marked on the first ballot the scanner allows only one mark per horizontal row 8 selections for that row will be included in the tally After each ballot is scanned a verification number is printed inside the Ballot Verification box For information on how to process elections with more than 100 candidates or when using a standard GradeMaster answer sheet for elections refer to the section titled Data Collection Operation on page 12 Getting Election Results To obtain the results of an electio
14. incorrect responses Mark the Rescore R bubble in the keyline to rescore a previously scored test Rescoring a test automatically enables the verify option After marking the keyline fill in the correct answer pattern for each question on the test Multiple marks may be keyed as the correct answer for a question Questions keyed with multiple marks will be indicated with an X printed next to the question for verification purposes 1cA2 mae cC gt cD gt cE2 cBa cCa cpa cE3 3 CA gt cB2 ma cp cEz 4 cA3 cB gt cC gt maga cE 5cAx3 cB gt mas cDa cEz 6cA2 cB gt cC gt cD gt Teen i Key Reset Options There are two key reset options available for test scoring When GradeMaster is powered on it automatically enters into the Score Mode option Pressing the Reset Options button 3 Continued on page 4 Scoring Tests will put the scanner in Rescore Mode Rescore Mode has the identical effect as marking the Rescore R bubble in the keyline The scanner must be in either Score Mode or Rescore Mode to score answer sheets Scoring When the key has been marked with the correct answers insert it through the scanner Always verify the key has been properly recorded before inserting student answer sheets Once keyed begin processing student answer sheets Up to 9 999 answer sheets can be processed in a single batch If the test includes questions from both sides of the answer sheet first process side 1 of the k
15. n insert side 1 of Item Analysis Form 23140 through the scanner The Item Analy sis Form can be inserted at any time during or after batch processing without interruption of the tabulation process Warning pressing the Reset Options button will clear all election results In the event an Item Analysis Form 23140 is not available the election information can be viewed in the display window To view election results press the Summary Display button after batch processing and follow the instructions displayed in the window for viewing the results CANDIORTE es 127 VOTES Processing Surveys Survey Form 23100 is specifically designed for proce ssing surveys with GradeMaster This form can be used for surveys with up to 40 questions It includes 5 choices for each question Survey results can be obtained by inserting Item Analysis Form 23140 or Tally Report 23300 through the scanner when the batch processing is complete or by viewing results on the display window Up to 9 999 surveys can be processed in a single batch Design your survey questions and selections to match the bubble pattern on the survey form On Survey Form 23100 you can choose to accept multiple marks per question or accept only single marks Mark your selection on the top of the first survey scanned as shown below If no selection is made then the scanner will accept multiple marks for each question FOR OFFICE USE ONLY When this box is marked on the
16. nconsistent Scoring Check the marks that are being scored inconsistently Make sure the marks are dark and fill in the entire bubble area Check erasure marks for completeness If you continue to experience inconsistencies clean the read sensors and 27 re calibrate the scanner refer to page 19 Calibrating GradeMaster Paper Jams Check the paper path for materials that may be lodged between the plastic plates If you see an object blocking the pathway carefully remove it by inserting a stiff sheet of paper or an unfolded paper clip through the plates Invalid ID Number Check the ID number marked by the student for accuracy An invalid ID number message will appear if two or more marks have been detected in a row If you receive an invalid ID mes sage for a form that does not have an ID grid try re calibrating the scanner refer to page 19 Calibrating GradeMaster Paper Misfed There may be an object interfering with the paper path which is causing the scan sheet to skew If there is an object between the paper path carefully remove it with a stiff sheet of paper or an unfolded paper clip If you are unable to remove the object refer to page 21 to remove the front cover Always make sure the guideedge of the scan sheet is laying flat in the insertion channel If scan sheets are fed crooked a paper misfed message will appear If this error message continues try re calibrating the scanner If this error message persi
17. nding holes on the scanner housing Firmly press in the tab on the right side of the cover and press into the housing until the tabs lock into place Figure 4 Figure 3 1 Squeeze the print cartridge cover and firmly press in 16 mAUIHA lt lt lt gt _ _________ E___ the tab located on the right side to disengage the cover Figure 1 page 15 Lift the cover away from the scan ner Figure 2 page 16 2 Remove the cartridge from the scanner Figure 5 Servicing a Print Cartridge 1 Remove the cartridge using the in structions listed on page s 15 and 16 2 Gently wipe the silver nozzle plate of the cartridge with a slightly damp tissue Figure 6 Inspect the plate to ensure all dust and lint has been removed Figure 6 3 Replace the cartridge following instructions 3 and 4 on page s 15 and 16 Installing a New Print Cartridge and as shown in Figure 4 and 5 If a cartridge continues to print poorly after wiping the nozzle plate a new print cartridge may be necessary 17 Connecting the GradeMaster to a Computer GradeMaster 600 can con nect to a computer through USB or with a standard 9 pin serial cable To use the USB connection itis first necessary to install the USB driver on the computer This driver can be downloaded from www apper sonedu comidownloads Using your GradeMaster scanner with DataLink software you can create ASCII files of data
18. s equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two condi tions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Industry Canada Regulations This Class A digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Cet appareil num rique de la classe A respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada Warranty Information WHAT IS THE WARRANTY FOR MY SCANNER Your Scanner is covered by a 1 year limited warranty You are entitled to the following services while your scanner is under warranty coverage e Unlimited telephone support e Free parts and labor for repair work e lf necessary a loaner machine will be provided while your scanner is being repaired Loaner machines are subject to availability and freight charges min 50 00 WHAT ARE THE TERMS OF THIS LIMITED WARRANTY Apperson warrants that the Scanner you have purchased is free from defects in materi als or workmanship under normal use during the warranty period The warranty period commences on the 1st of the month following the shipping date for 1 year During the warranty period Apperson will repair or replace defective parts with new parts or with
19. sts 28 Troubleshooting even though the sheet is being fed properly you can press the Next Display button after the error occurs to override the error on the next sheet Pressing Next Display twice will disable this error for the remaining batch Take care to insert sheets properly after disabling this error detection GradeMaster Will Not Power On Check the power supply to ensure it is firmly inserted into the scanner s power socket and into the electrical outlet Make sure the power supply is labeled with the GradeMaster logo The power supply should be rated as 24 volts DC 400mA Rows in Sheet Differs from Key This error generally occurs when the student answer sheet does not match the form used as a key If the answer sheets differ from the key either remark the answer sheets onto forms which match the key or remark the key to match the form used on the answer sheets If the sheets are identical erase any extraneous marks made on the answer sheet or the key that appear near the black timing marks on the left edge or the black markings at the top of the sheets If the problem persists try re calibrating the scanner refer to page 19 Calibrating GradeMasier Motor Runs Continuously Power off the scanner by unplugging the power supply Wait 5 seconds and replug the power supply If the motor contin ues to run call Apperson for service at 800 827 9219 29 FCC Compliance Statement FCC Compliance Thi
20. transmitted from the scanner DataLink is a soft ware application developed by Apperson for retrieving data from Apperson s line of test scoring scanners DataLink also includes test analysis reports and a survey tabulation report Data collected using DataLink can be saved and used by spreadsheets databases or statistical applications DataLink is a PC application GradeMaster transmits ASCII data in a variety of formats you are building a customized interface for a specific applica tion contact Apperson for documentation on communication specifications dE Calibrating GradeMaster To ensure consistent and accurate pencil mark recogni tion your GradeMaster scanner should be calibrated annually or after every 7 500 sheets processed which ever comes first A calibration sheet has been provided with your scanner for this purpose Please keep the calibration sheet in a convenient location for easy retrieval as needed To determine how many sheets have been processed since last calibration press the Summary Display button 3 times The display window will show how many sheets have been scanned since the previous calibration If 7 500 sheets have been processed since your last calibration the following message will appear on your display window whenever the scanner is powered on This message will no longer display after the scanner has been calibrated READY RECOMMEND CALIBRATION SOON 19 Continued on p
21. ww appersonedu com 25 Troubleshooting Obtaining Service for GradeMaster Ifyou are experiencing inconsistent operation or irregulari ties with GradeMaster try re calibrating the scanner using the calibration sheet provided with the machine In many cases a simple calibration will resolve the problem Use the following guide to troubleshoot basic operational problems that you have encountered If you are unable to resolve the problem or have service questions please call the GradeMaster service department For Service and Repair call 800 827 9219 Troubleshooting Problems and Solutions Poor Print Quality Refer to page 15 Print Cartridge Operations 1 Remove the print cartridge cover 2 Remove the print cartridge from the scanner 3 Gently wipe the silver nozzle plate of the cartridge with a tissue Inspect the plate to ensure all dust and lint has been removed 4 Replace the print cartridge and the print cartridge cover Make sure the print cartridge cover is securely seated and locks into place Marks are Not Detected Very light or thin pencil marks may not be recognized by the sensors If the marks are made in ink blue black or other color the scanner will not detect the marks Mark over the intended marks with a No 2 pencil If the marks appear to be valid but are not recognized try cleaning read sensors and re calibrating the scanner refer to page 19 Calibrating GradeMaster I
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