Acroprint ES1000 Atomic Totalizing Time Clock User Manual
Contents
1. HARDWARE Wall Mounting The ES1000 should be mounted on 1 2 inch drywall using two ST4x20 screws and fasteners 1 Install two of the supplied wall anchors and long screws into a wall 10 cm apart using the template The recommended height from the floor to the bottom of the unit is 45 CZ Be sure to keep 1 8 inch of the screw head away from the wall Install Wall Mount Screws ES1000 User s Manual 23 2 Install the wall mount brackets to the base of the unit with the two short screws Hang the unit on the wall and secure the brackets to the wall with the remaining wall anchors and long screws Mount Wall Mount Brackets Battery Installation This option allows printing in the event of a power failure Optional Battery Pack Acroprint Part Number 58 0108 000 Remove Battery Compartment Cover 24 FcroPRINT Time for Business Position Battery Attach the Connector qs Make sure the wires are not caught when replacing the cover Replace Cover ES1000 User s Manual 25 Signal Wiring Connecting an External Bell or Horn Relay If external signal s are required the addition of a relay not supplied will be necessary WARNING Please consult your local electrician for installation safety and compliance to local codes and regulations When a signal is activated the internal contacts close completing the circuit The2. i e Press to select YES e Press NEXT SIGNAL 01 OFF At this point if you press or you will scroll through each of the Signals and view their current settings e Press NEXT SIGNAL 01 DURATION OFF e Press or to select the number of seconds 1 9 e Press NEXT SIGNAL 01 DAYS MTWTF Press to turn the day on and to turn the day off As you press or you will scroll through each day e Press NEXT 12 Flc rorsnt Time for Business SIGNAL 01 TIME HOUR 12AM Press or to select the hour of the signal Press NEXT SIGNAL 01 TIME MINUTE 00 Press or to select the minute of the signal Press NEXT NEXT SIGNAL YES Press or to select YES or NO Select YES to continue to add signals or NO to exit and continue with other settings 2 You can scroll through the signals with or and press NEXT to edit the settings ES1000 User s Manual 13 The following table may be helpful in laying out your Signal Schedule Signal Schedule SIGNAL TIME DURATION DAYS OF WEEK BR Ww N Gil Ai NI Aa 11 12 13 14 15 16 17 18 19 20 21 22 23 24 14 FAcCROPRINT Time for Business SIGNAL TIME 25 26 DURATION DAYS OF WEEK 21 28 29 30 31 32 33 34 33 36 37 38 39 40
3. 41 42 43 44 45 46 47 48 ES1000 User s Manual Enable Override Switch The Override button OVR allows employees who have worked past the Day Advance Time to punch out on the same line and have their time totaled for the previous day A V is printed after the out punch for Override Enable Transfer Switch The Transfer button allows employees to change timecards without losing their time totals This feature is useful for full cards damaged cards and job cost tracking Pay Period Rules The following options are in the Set Pay Period menu e Type of Pay Period e Start of Pay Period e Week Overtime Threshold e Daily Overtime Threshold e Day Advance Time e Minute Print Format e Ribbon Color Change e Maximum Time on the Clock e Rounding Type e Rounding Unit e Auto Break Length e Auto Break Elapsed Time e Reset To Factory Defaults Changing these options will reset your timecards These options should be set before using the clock or before the start of the next pay period Type of Pay Period Set the pay period to one of the following choices e Weekly e Bi Weekly e Semi Monthly e Monthly e Off This option allows the clock to be used for alternate length pay periods or job costing 16 FcroPaINT Time for Business Start of Pay Period e Weekly Set the day of the week the pay period sta
4. _ VON A TIME CLOCK WORLD 888 534 5994 ES1000 Atomic USER MANUAL WARNING This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his or her own expense Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment THIS DIGITAL APPARATUS DOES NOT EXCEED THE CLASS A LIMITS FOR RADIO NOISE EMISSIONS FROM DIGITAL APPARATUS AS SET OUT IN THE RADIO INTERFERENCE REGULATIONS OF THE CANADIAN DEPARTMENT OF COMMUNICATIONS LE PRESENT APPAREIL NUM RIQUE NEMET PAS DE BRUITS RADIOELECTRIQUES DEPASSANT LES LIMITES APPLICABLES AUX APPAREILS NUMERIQUES DE CLASSE A PRESCRITES DANS LE REGLEMENT SUR LE BROUILLAGE RADIOELECTRIQUE EDICTE PAR LE MINIST RE DES COMMUNICATIONS DU CANADA Information contained in this manual is company private to Acroprint Time Recorder Co and shall
5. Only turn the knob counter clockwise or the ribbon may be damaged ES1000 User s Manual 3 3 Install the ribbon cassette by threading the ribbon between the print head and ribbon mask Insure the ribbon is fully seated by pressing and snapping into place Knob Print head Install Ribbon Cassette e If it is difficult to insert the ribbon cassette insert it while turning the knob Print head Print head Correct Incorrect Install Ribbon Cassette 4 PAcROPARINT Time for Business 4 Turn the knob of the ribbon cassette counter clockwise to tighten Tighten the Ribbon 5 Close the cover letting it snap into place Close Unit ES1000 User s Manual Power the ES1000 Remove cover to insert jack into the ES1000 and route the wire as shown Replace cover and plug the transformer into the AC outlet Insert Jack Gs outlet S Power the ES1000 FcroPRINT Time for Business Atomic Synchronization The ES1000 receives the NIST WWVB Signal which will automatically set the time and date For more information about the WW VB Radio Signal Atomic Signal visit NIST s website at www boulder nist gov When the ES1000 is searching for the Atomic Signal the following characters will alternate on the display a When the ES1000 has found the Atomic Signal and set the time an
6. not be modified used copied reproduced or disclosed in whole or in part without the written consent of Acroprint Contents herein are current as of the date of publication Acroprint reserves the right to change the contents without prior notice This manual has been carefully prepared to cover all aspects of this unit However if any explanations are inadequate unclear or difficult to understand please contact Acroprint We recommend that you carefully read this manual to maximize the use of this unit 2008 Acroprint Time Recorder Co All Rights Reserved Flc rorsnt Time for Business Table of Contents Alert RT Tel PE GETTING STARTED WEEN ALES el te EE PR Package Contents in es dre net ane Ribbon Installation E Power the ES OOO EE Atomic Synchronization rrervrnrnnnnnnnnnnnnnennrrrrrrrrnnnnnnnnrrnnrrrrnrrnnnrnnnnenneeenne PROGRAM THE EEN Front Cover Removal eege Programming Methodi EE Front Cover Installation EE PROGRAM SETTINGS EEN ele E Timecard Maintenance Transferring and Resetting Time EN Daylight Saving Time E Hour Display Format E Hour Print Format EE DS PE EME Lang age RE EEE EE ce ACT NME Rs E E Signals Bells and Horns E Enable Override Switch ss Enable Transfer Switch 2 Eeg Pay Penod RUES eau Ra ere ege Pay Period Type Start ss RIV OTIS EE EEE EE se senudiceanentecaesencttones Day Advance EN Minute Prnt Format peceren eE E EEEE E ERES Ribbon
7. disconnect the plug from the outlet immediately and contact your dealer for servicing There is a danger that further use may cause a fire or electric shock Remove the line cord plug from the outlet before transferring the unit or it may damage the cord This may lead to a fire or electric shock Ifthe unit should be dropped or the case is broken unplug the unit and contact your dealer for servicing Further use may lead to a fire or electric shock ES1000 User s Manual iii iv ALERT DESCRIPTION Do not disassemble or modify the unit High voltage is present inside that may lead to an electric shock Do not use any voltage of the power source other than designated Do not share a single outlet with another plug This may lead to a fire or electric shock Do not damage break or modify the power cord Do not put heavy objects on pull or forcefully bend the cord These may damage the cord possibly resulting in a fire or electric shock Do not plug or unplug the unit with a wet hand This may lead to an electric shock Do not place the unit on an uneven or tilted surface This may result in injuries due to the unit dropping or falling off Do not put a water filled container or a metal object on top of the unit If water is spilled or the metallic object slips inside a fire or electric shock may occur Do not install the unit in a humid or dusty environment This may result in damage or malfunction Do
8. not place the unit near a kitchen counter or humidifier Oil smoke or steam generating from them may cause fire or electric shock Do not yank the power cord to disconnect from the outlet Hold the plug with your hand to do so or the cord may be damaged This may lead to a fire or electric shock Do not insert or drop any other timecard than specified into the slot Such misuse may result in damage or malfunction Do not come in contact with the print head This may result in personal injury Flororsnt Time for Business GETTING STARTED Introduction Thank you for purchasing an Acroprint Model ES1000 Totalizing Payroll Recorder We are confident this unit will give you full satisfaction Items such as the time and date are preset at the factory Acroprint recommends reading this manual before you start using this unit GG Refer to the Product Registration Card in the back of this manual to register your ES1000 Features Atomic Synchronization Sets Time and Date Automatically Automatic Daylight Saving Time DST Automatic Date Month Year Change to 2099 e Durable Snap in Ribbon Cartridge e Prints in three languages e Two color printing showing early and late punches e Prints in standard AM PM hours or 24 hour format with date or day of week e Totals are formatted to minutes or 1 100 hours e Calculates actual rounded time e Automatically calculates time between punches and totals time e Calculates we
9. then totaled Hours To calculate the total time the punches are subtracted and the total is rounded Examples Punch Rounding with a Five Minute Rounding Unit Rounds OUT 12 02PM gt 12 00PM IN 7 53AM gt 7 55AM 4 05 Total Hours Rounding with a Five Minute Rounding Unit OUT 12 02PM IN 7 53AM 4 09 gt 4 10 Total Rounds Rounding Unit You may select from the following Rounding Units e None e 5 Minute e 6 Minute 10 Minute 15 Minute The time rounds forward if the time is greater than half the rounding interval otherwise the time rounds back Six Minute Examples 5 01 5 02 5 03 rounds to 5 00 5 04 and 5 05 rounds to 5 06 an SN Time for Business Auto Break Length When an employee has been punched in for at least the Auto Break Elapsed Time or longer the Auto Break Length will be subtracted from the worked time total When an Auto Break is taken an will print next to the resulting day total Example Auto Break After 6 Hours Auto Break Length 60 Minutes IN OUT DAILY TOTAL 8 00A 5 00P 8 00 Reset To Factory Defaults Restores the ES1000 settings to the factory defaults warning You will lose all programming and timecard data 7 Ifthe clock malfunctions and you would like to restart the ES1000 without losing the gt program settings and timecard data press the Restart Button as shown on the next ees page RESTART BUTTON If the ES1000 malfunctions p
10. Color Change Luse Maximum Time on the Clock ss ROT E AUG Break Length EE Reset To Factory Defaults rrrrrnnnnnnnnnnnnnnnnnnrrnnrrrnnnnnnnnnnnnnnennnennrrennnr ES1000 User s Manual ooo JO ND RESTART BUTTON NEEN 21 EMPLOYEE OPERATIONS su 22 Clocking In and Out E 22 Working Across the RE 22 Transter a Hi ME 22 Symbols ona an 22 HARDWARE sst 23 NAMI E 23 SELEN 24 STEVE E 26 APPENDIX see 29 Job Costing and Alternate Length Pay Periods 29 Troubleshooting kronen e rE EEEE 29 Specifications EEN 30 PRODUCT REGISTRATION ii Alert Definitions For your safety and the protection of the ES1000 the following alerts are used throughout this manual READER ALERT MEANING 7 Alerts you to supplementary information and helpful tips EE m warning Alerts you to possible data loss or that failure to take or avoid a specific action might result in physical harm to you or to the hardware S Alerts you do not perform an action Precautions ALERT DESCRIPTION e Insert the power plug as far as it will go Improper insertion of the plug may result in fire or electric shock e If any anomaly occurs for example heat or smoke is generated or an odor is emitted unplug the unit immediately and contact your dealer for servicing There is a danger that further use may cause a fire or electric shock e If foreign matter should get in the unit including a piece of metal water or liquid
11. IBBON COLOR CHANGE MENU NO e Press to select YES e Press NEXT COLOR CHANGE 01 OFF At this point if you press or you will scroll through each of the Color Changes and view their current settings Press NEXT to edit the settings fy Press or to select RED BLACK or OFF e Press NEXT RIBBON COLOR 01 TIME HOUR 12AM Press or to select the hour of the color change e Press NEXT RIBBON COLOR 01 TIME MINUTE 00 Press or to select the minute of the color change e Press NEXT NEXT COLOR CHANGE YES Press or to select YES or NO Select YES to continue to add color changes or NO to exit and continue with other settings 18 Flc rorsnt Time for Business You can scroll through the color changes with or and press NEXT to edit the settings Use the following table to set up Color Changes Color Change Schedule COLOR CHANGE RED BLACK TIME BR Ww N Vi Gil SJ Oh Nn 11 12 ES1000 User s Manual 19 20 Maximum Time on the Clock Limits the total hours an employee can be clocked in before applying it as a missed punch If the Maximum Time on the Clock is exceeded the punch is moved to the next line as an In punch and the previous line is not totaled Rounding Type The following options are available Punch To calculate the total time each punch is rounded and
12. d date the Atomic Symbol will remain on L If the Atomic Symbol is not on and steady try repositioning the ES 1000 for better signal reception If no symbol is on you will need to set the time and date manually G Set your time zone refer to Time Zone on page 10 for the Atomic Synchronization to fr perform properly m m m The Atomic Synchronization will automatically adjust for the Daylight Saving Time DST ES1000 User s Manual 7 PROGRAM THE ES1000 Front Cover Removal You must remove the front cover to change settings 1 Insert key and turn counter clockwise to unlock 2 Remove Front Cover as shown Front Cover Remove Front Cover Programming Method The three buttons used to program the ES1000 are Programming Buttons The and buttons change the value of the setting The NEXT button scrolls to the next setting ZZ LL Reinstall the cover at anytime to return to normal operation Flc rorsnt Front Cover Installation Fit the tabs on the bottom of the cover into the holes on the ES1000 Press the top of the cover closed as shown Holes Holes Replace Front Cover ES1000 User s Manual PROGRAM SETTINGS The ES1000 provides on screen guidance for programming We have summarized the settings and how they can be useful to your business When needed additional details are provided Reports Press so the display show
13. eature of the ES1000 will automatically adjust for Daylight Saving Time e Manual Ifyou are not receiving the Atomic Signal this option allows you to manually set Daylight Saving Time The ES1000 uses a perpetual calendar and will not need to be reset each year Press to enter the start end date for DST e Off If you do not observe Daylight Saving Time this option turns DST off G LI An is printed after the daily total when Daylight Saving Time affects this total Hour Display Format The hour can be displayed as e AM PM e 24 Hour Format Hour Print Format The hour can be printed as e AM PM e 24 Hour Format Day Print Format The day can be printed as Day of week e Date Language The Display and Timecard Print will show the selected language Choose from the following languages e English e Spanish e French ES1000 User s Manual 11 Date and Time If the ES1000 is unable to receive the Atomic Synchronization signal you will need to set the time and date manually Plug in the ES1000 and set the Time Zone refer to Time Zone on page 10 Leave the ES1000 plugged in overnight If the Atomic Symbol is showing steady in the morning I the time and date are set correctly Signals Bells and Horns The signal menu schedules the ringing of bells or sounding of horns Up to 48 signals can be set with different times durations and days of the week SIGNAL MENU NO
14. ekly and daily overtime e Handles up to 100 employees on weekly bi weekly semi weekly or monthly pay periods e Automatically deducts break time from totals e Signal control for external bells or horns Available reports from payroll recorder o Hours Summary o Clock Rules o Timecards in Use Desktop or Wall Mount e Optional battery backup for printing during power outages e Requires ES1010 timecard ES1000 User s Manual 1 Package Contents Unpack the ES1000 and check its contents to ensure the time recorder and all accessories shown below are included If equipment has been damaged in transit immediately report the extent of damage to the transportation company and to Acroprint Order replacement equipment if necessary Equipment 1 D ES1000 Manual 1 Power Supply 1 oo gE I e Ribbon Cassette 1 may be installed Wall Mount Screws Brackets and Template Wall mounting holes Card slot Key hole Front cover Display External signal and full operation battery optional compartment Front View Back View Function buttons Flo rorsnt Time for Business Ribbon Installation 1 Insert key and turn counter clockwise to unlock Pull top of card slot up and towards you CZ The ribbon may be pre installed in the ES1000 Open Unit 2 Turn the knob on the cassette as indicated and tighten Make Ribbon Taut WARNING
15. erting the card ERROR SAVING DATA Call Acroprint at 800 334 7190 USA auer ERROR CARD SENSOR Remove ribbon turn knob counter clockwise to insure no CHECK RIBBON jamming reinstall properly ERROR PRINT MOTOR CHECK RIBBON ERROR COLOR CHANGE CHECK RIBBON ERROR CARD MOVEMENT CHECK RIBBON ERR PRINT HEAD MOTOR CHECK RIBBON ERROR Check timecard for damage retry card if error persists transfer BAD CARD card ERROR Wait at least one minute before punching Out DUPLICATE PUNCH MEMORY FULL Reset one or more unused cards to free up memory RESET UNUSED CARDS CARD IS FULL Use the Transfer feature to move Totals to a new card TRANSFER TO NEW CARD ERROR The employee is either not In or has exceeded Maximum Time NOT CURRENTLY IN Press Out to force an Out punch and manually calculate the time ERROR Change to a new timecard or reset timecard MAXIMUM HOURS ES1000 User s Manual 29 Specifications Clock Accuracy Monthly accuracy 15 sec at room temperature Calendar Year up to 2099 No adjustment required for Leap Year Start or Month or Daylight Saving Time Printing System Dot matrix 9 Pin Power Failure Three years of cumulative power failure hours after the date of Compensation shipment Print at Power Failure Optional battery 100 time printing or 24 hours Acroprint part number 58 0108 000 Battery Back up Internal Lithium Timecards Acroprint timecard For
16. m Number ES1010 Part Number 09 9111 000 External Bell Horn Control External time signal Dry Relay Contacts no voltage supplied 30 V Class 2 Settings Duration from 1 9 seconds Operating Environment Temperature 5 to 45 C 25 to 113 F Humidity 20 to 80 no condensation The unit operates at temperatures of 5 C 25 F or below but the print density and display are inferior to those at normal temperature operation Dimensions 7 17 w x 9 53 h x 5 51 d 182 w x 242 h x 140 d mm Weight Approx 4 9 Ibs 2 2 kg Rating The ES1000 is rated 12 VDC 4 W The external power supply rating is typically 100 240 VAC 50 60 Hz 0 55A Input and an Output of 12 VDC 2A 30 ACROPAINT Time for Business
17. ress the Restart Button This will restart the ES1000 but you will not lose your settings and the timecard data Restart button Restart Button ES1000 User s Manual 21 EMPLOYEE OPERATIONS Clocking In and Out Typically the employee can clock In and Out by simply dropping their timecard into the slot However if an employee forgets to punch Out for lunch or In for the day they may want to force their next punch to an In or Out To accomplish this the employee must press IN or then insert their timecard Override It is a special case when an employee works across the Day Change If this occurs the employee must press then insert their timecard to punch Out A V will print next to the Out punch to indicate Override The Override feature must first be enabled in setup Transfer a Timecard If an employee s timecard is full prior to the end of the Pay Period they can extend punching to a new card Select TRANSFER insert the original full card then insert the new timecard The time card totals will transfer to the new timecard a The Transfer feature must first be enabled in setup Symbols on a Timecard Symbols are used on the timecard to indicate certain features A V is printed after the Out punch for Override An is printed after the Daily Total for Auto Break The is also used when Daylight Saving Time effects the total 22 FcroPRINT Time for Business
18. rts e Bi Weekly Set the start date of the pay period e Semi Monthly Set the start date of the first pay period and set the start date of the second pay period You may select the last day of the month by select ing LAST there are also options for LAST 1 through LAST 5 e Monthly Set the start date of the pay period start You may select the last day of the month by selecting LAST there are also options for LAST 1 through LAST 5 Week Overtime Threshold Set the total regular hours worked per week after which the hours are calculated as overtime typically 40 hours time over this setting is calculated as overtime Daily Overtime Threshold Set the total hours worked per day after which the hours are calculated as overtime typically 8 hours time over this setting is calculated as overtime Day Advance Time Allows you to change the time when the day advances to the next day Punches after the Day Advance Time are new punches open punches from the previous day will not be totaled This is useful if you have shifts employees who work through the night Minute Print Format Controls hows the totals are printed e Minutes e Hundredths AZ Hundredths print allows for simpler payroll calculations however it can be 1 confusing to employees ees ES1000 User s Manual 17 Ribbon Color Change The Ribbon Color Change menu sets up color changes that help identify irregular punches Up to 12 color changes can be set R
19. s YES Press NEXT to scroll through the options The following reports are available e Current Hours Summary Prints a summary of active timecards e Previous Hours Summary Prints a summary of timecards that have been closed out e Timecards in Use Report Provides a list of the timecard numbers that are active e Clock Setup Report Provides a summary of the current settings in the ES1000 L In the Previous Report all timecards are marked with a P except an individual timecard CH that was reset during the current pay period Timecard Maintenance Transferring and Resetting Press so the display shows YES Press to scroll through the following options e Transfer a Timecard Allows you to move data from a full lost or damaged card to a new card e Reset a Timecard Allows you to manually reset the timecard so that it can be reused Reset All Timecards Can be used with alternate length pay periods or job costing Time Zone Select your time zone for the Atomic Clock Synchronization Example Time Zones DISPLAY DESCRIPTION TIME ZONE 04 Atlantic Standard Time ES 05 Eastern Standard Time Default CS 06 Central Standard Time 07 Mountain Standard Time PS 08 Pacific Standard Time AS 09 Alaska Standard Time HS 10 Hawaiian Standard Time 10 CACROPRINT Time for Business Daylight Saving Time The following Daylight Saving Time options are available Automatic The Atomic F
20. se internal contacts are dry and supply no voltage Voltage applied to these contacts must not exceed 30 volts An external relay must be used to activate signaling devices Acroprint Relay An Acroprint Relay Part Number 01 0230 000 should be used for external signal s 120VAC Neutral Neutral se Fl Felde Relay elay ve 30V Class 2 Connections Shown for Acroprint Relay Part Number 01 0230 000 qs Be sure to unplug the unit from the wall outlet before wiring Improper connection may cause a malfunction of the unit Also make sure to secure wires with the wire clamp 26 FcroPRINT Time for Business Remove Two Screws Holding Wire Clamp ES1000 User s Manual 27 Secure Wire Clamp with Screws CZ 1 Make sure the wires are not caught when installing the cover Replace Cover 28 an SN Time for Business APPENDIX Job Costing and Alternate Length Pay Periods When Pay Periods is turned OFF the timecards will no longer periodically reset For Alternate Length Pay Periods use the Reset All Timecards in Timecard Maintenance at the end of the Pay Period You can also reset an individual timecard This is helpful when using timecards to represent jobs with independent durations Troubleshooting ERROR MESSAGE CORRECTIVE ACTION ERROR Insert the card correctly REVERSE CARD MISFEED Insure the card is aligned properly and try ins
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