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Как се използва това ръководство - microinvest

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1. F Password for each user waiter e Frequently used items 2 Default location Code 100 Tables Locations code range 007 099 Frequently used partners VAT included Enabled When the application is ready for work and the user has logged in the main application window is activated 128 Beer Liqueur Non alcoholic Alcoholic Wine ai a a T CONDIMENTS a CUSTOMER 1 9 q 1 EUR Customer 3 mj amount L Table Customer Table 9 Table 23 Customer 3 James Smith Fanta Light Orange 250ml re Fanta Mango 250ml James Smith password 0 Restaurant Floor 1 30 03 2009 10 45 40 Microinvest Ltd The upper left part of the window contains items and group buttons These but tons contain subgroups which facilitate the work process Alcoholic Z Hot drinks Whiskey The upper right part of the window contains the following work buttons 1 Add new order Click the button to begin servicing the customer to add a new order and to select items from the list This button is used each time a new customers sits at a table When you add a new order and select an item the order is active till its final closing 129 2 Save order Click this button when the customer has made an order and it must be pre pared in the kitchen or at the bar This activates the system printers and the corres
2. Frint preview Enabled r Murnber of copies 1 copy sl Print lot list Disabled hd Operations Pin Documents skin Classic Print Select Never in the Print mode drop down list if you do not wish to print documents Select Confirmation to display a confirmation window before printing Select Always to print documents directly Enable the Print preview option to display the document before printing Enable the Print to cash register option to pass operation data to a cash register Use the Print cash receipt without payment option to define whether to print a cash receipt if no payment has been made Use the Print to client s display option to define whether to display data on an external display if such is connected Select the number of copies that will be printed in the Number of copies drop down list The Print lot list option is active only when working with lots Enable it to print lot lists when saving operations The list includes the code name measure quantity and lot of all items in the operation Use the Documents skin option to define the visual style of all documents that will be printed 104 Note Settings can be applied to users as well as to databases or for the whole application You can choose the users from the Users section To apply the new settings press the OK button 5 8 Special ic Settings a Users Special Settings i Work method Average Price a Cancel
3. Kaufland stock receipt E Stock receipt for multiple stores fer Waste Stocktaking E Sale with dues Sale on Consignment E Sales by items with lots 2 f ml Return on Consignment 3 Sale with due date E Sales by groups Offers Proform Invoi E Purchase ces Requests Warranty E Purchase by sale prices Cards Purchases Lot 3 Lotlistfor purchase i 50 Purchase by sale and purchase prices Li S t i Sales Lot Li St Tax E Delivery of items with batches invoice and Simplified diy Purchases by groups Invoice are standard old Inwoice dEn Last issued invoice document types To ge nerate such document cK Cancel _95 enter its number in the yellow field Number and press Enter The Excel documents of Turnover by Users Amounts due by Partners Sales by Groups and Purchases by Groups are generated for a specific time period To generate such documents enter the period in the yellow fields From date and To date and press Enter The Sales by Users and Sales by Locations documents are generated automatically when the report is loaded They are based on all operations and lists in the database The second page of the Reports Manager window contains the User s Reports Reports manager Excel documents User s reports Operations T a O Items a 3 E Waillability az of date with sale price a 2 Sold items for period a 3 ltem belonging to supplier boson oe Unpaid items by document
4. Settings in Microinvest Warehouse Pro EA PAEIPVELING Or OG CMO IVES sia aaa Work with Currencies and Measures E A O tan taeda chase anaes SS A O A As A A A 28 31 32 33 w 39 38 38 O o 2 7 Debit Note occ ccoo cnn co cn e Kaa ans IA A ee Ce ee pee 39 40 40 44 56 2 12 Management A S 2 12 1 Orders Offers and Proform Invoices 2 12 2 Requests 2 12 3 Auto request 2 12 4 Warranty Cards 2 12 5 Price List 213 POWME OF SAIE sinusoidal osas 49 2 14 Touch Screen ae cio ile he lote OO 2 15 Document Transformation A SO ASA A A A Ben arr A SSL AIF SCEO sia ds aida ici OO 3 Edit IL PRArtnersS essa arista adelantos ideas JO 2 Items a iio aiii dois olla alias 104 3 Users A A estes A ae T Ze OCA MON Sis ada nord dex tee eines cide Sa eee eae 99 I INCI OS a cias loca dda dee nea OZ 6 VAT Groups A O eae ea nets eee ohana marten MOS SPAMMING LOCATON danita ida DA S Payment 35 25 sic Sencie saleaa dag ale laa o di 04 9 Payment TYDES ias A sio 10 Documents a o aaa OT WL Merge DOCUMENTS asia a ais do lr OS 12 Reprint Documents a ten eo ee ge a S he ate ee acca neat OO 13 Administration _ EE A A SS 3 13 1 Change Active User 3 13 2 Input Company Data 3 3 Change Prices 3 4 Revaluation 3 5 Price Rules 3 6 Stocktaking 3 7 Total Production 3 8 Operations Exchange 3 9 Import Operations 3 de 3 3 de WWWWWWWWWW WW WwW 10 Import Items 11 Export to Accounti
5. Basic Information Additional Information Print information Groups e mail cisco yshoocom Bank name Unicredit Bulbank BIC 564456545 IBAN BLUE Bank VAT Account 3065613601 Price group Retail pice el Discount D Type Not specified Card No 4545645644 2 The application allows you to enter price groups which will be applied for the cor responding partner You must enter them in the information about client by selecting the Edit gt Partners menu and clicking the Edit button Additional Information tab Price group The price group determines which prices will be applied for the current partner You can define up to 10 price groups where item prices are deter mined through Edit gt Administration gt Change Prices or upon delivery of the corresponding item ee Price Rules Wizard Step 4 Specify additional information 3 The third method for applying of discounts uses the so called Price Rules To set the rules go Specify a name for this rule Change pre sd to Edit gt Administration gt This rule applies for Price Rules menu Sl In the Price Rules window you e Consign can enter rules for performing of PAS specific actions depending on the specific case upon performing an operation Aule options W Turn on this rule Ser ae The Price Rules Wizard allows you only to create rules To start Apply this rule if Partner is Belkin using price rules you have to ap b
6. Click OK to confirm The application logs in the new user and automatically turns on his personal settings 3 13 2 Input Company Data Use the Input Company Data window to enter data about companies on behalf of which documents will be issued Company Quick search filter New F2 Edt F3 Delete Del Locator F4 Print FE In the Sort by area you can choose how to sort the list of locations by company by code or by contact name The Quick Search option allows you to quickly position on a particular location by typing its number or by typing all or part of its name If filter is checked the application will display only locations whose names start with the symbols you entered The Locator button allows you to search company data by entering a keyword Use the New button to enter a new location 70 New company data Basic Information Additional Information Code 25 Company IMicroinvest Ltd Contact name GEORGI D YANKOW City SOFA 2 2 Address 17 11KM TSARIGRADSKO SHOSE Phone 0888793338 Fax Pe UIC 128506168 00 YAT number BGI 8506168 W Default company Cancel When Default Company is checked the current company becomes active and is colored in blue All documents will be issued on behalf of this company The name of the default company is visualized in the Status Bar after you close the Input Company Data window Use the Edit button to edit data of an existing
7. Send To OneNote Microgott PS Se ee E E oe oO E lO OOo oo oF emo oo ooo Save Enter Cancel Esc Apply F2 Default Fo Em Dave Cancel Apply Default The Print Manager allows you to specify on which of the installed printers the vari ous types of documents shall be printed The number of copies for the corresponding 20 document are filled in for each printer A single document can be printed on several printers simultaneously You can also select an Excel document which will be started automatically upon completion of the selected operation Upon completion of each operation the application requires you to confirm or cancel the printing of the corresponding document To change this setting go to Tools gt Settings and click the Print category In the Print mode field you can select Always Confirmation or Never To select whether to visualize the documents on the screen before printing go to Tools gt Settings and click the Print category Enable or disable this option in the Print preview field These settings can be applied for a specific user To do so select his username in the left part of the Settings window lt 5 Settings 3 Users Print Settings El Local Print made Confirmation Boreal by Default user L anice hy Deborah Adami paswa ore Enabled s FA Donald Hill pazeword 1 1EM a Elizabeth Walker passive A S A Karen Roberts password Frint t
8. Bulgarian again Licensing Microinvest Warehouse Pro You can license Microinvest Warehouse Pro by doing one of the following Hardware License Hardware license is an advanced method of product licensing and offers new possibilities for license management How to use the hardware license The hardware license is contained in a miniature USB device which is placed in a free USB port on the computer and is recognized by all Microinvest products The device does not require any drivers and does not make any changes in the computer configuration For products from the Pro series you must enter an individual license number of the product This number is the same for all computers on which the ap plication shall be used The number is determined by the hardware key itself The number is given to the customer by Microinvest along with the device and is valid for an unlimited period of time It is not necessary to enter a serial number for all other applications since placing this device unlocks all Microinvest products What are the advantages of the hardware license The hardware license has a number of advantages and provides new possibili ties as follows 1 Computer independence With a single license you can use the computer at work as well as the computer at home 2 Hardware independence If any of the computers is damaged you can place the key on another computer and continue work 3 It is not affected by reinstallation of the ope
9. GAs You can choose between the following actions Stop operation stop the sales operation if for example you do not wish to sell items to a partner whose liabilities are too many Stop price rules if more than one price rule is active this rule stops all other rules with lower priority and they are not executed Message display a message notifying you of certain conditions The message can contain any text you enter from the keyboard Send e mail send an e mail to a specified address Add item on promotion add an item at promotional price to each item used in the operation You can select the quantity and the promotional price of the item Change price change prices of all items used in the operation to a set value to prices from a price group or to the last sale price for the partner Change discount change discount of all items used in the operation After you select an action click the Next button to move on to the next step Click the Back button in case you want to go back and edit a condition e Price Rules Wizard Step 3 Select exceptionis Partner group Location Location group User User group ltem ltem group Price rule preview Apply this rule if group ls Belgrade Execute action Change price to Last sale price of a partner Except if Partner not is Binney Smith This rule applies for l Cancel Back Next gt You can set exceptions to the rule in
10. Address p Smith Binney Smith l Dav et ig 13 Goodies Goodies David Taylor David Taylar l i i 13 Ingenuity Software Ingenuity Software John Davie John Davis f 5l Bechtel Corporation Bechtel Corporation Thomas Davis Thomas Davis London London 657 Green La To find the group containing the item select the corresponding row and click on the OK button Click on the Cancel button to exit the Locator 3 8 Payments Use the Payments window keyboard shortcut Ctr F11 to view or perform pay ment operation based on an already issued document Partner Balance OUOOUOUUUT Bulgaria Sir ooooo0000 Sale Cosco gogoogodde Binney Smith TIL AAAS A ae A A O l CHG GHEE te eo TABLE ABECEORAFREAIC Salons sort by Document Invoice No co pearation C Partner Balance Quick Search All T filter OF Enter F Payment At 64 In the Sort by area you can choose how to sort the list of documents by document number by invoice number by operation by partner or by balance The Quick Search option allows you to quickly position on a particular document by typing all or part of the partner s name or by typing all or part of the document num ber If filter is checked the application will display only documents of partners whose names start with the symbols you entered or only documents with the corresponding number All Unpaid In the drop down list
11. Auto generate is checked the application will automat ically generate a code Enter the name and price group for the location The Groups tab is analogical to the one in Items and Partners In the Basic In formation tab you can choose a state for the location Enabled The location is frequently used sort before others or Disabled Mew location Basic information Groups Code 405 i Auto generate ate Landon Shop Display name London Shop Price group Retail pice ve State Wholesale price Le sort before others Retail price price group 1 price group 2 price group 3 price group 4 price group 5 cel price group E he mM 16 e Users are all persons authorized to use the application To add a new user go to Edit menu and select Users Click the New button to open the New User window and to enter the corresponding data Enter the name and code of the user For better security and data protection you can enter a password in the Password field and confirm it in the Confirm password field You can also set a different access level for each user in the drop down list User level In the Location field select the location in which the corresponding user will be working If the user has limited access rights he will be able to work only in this location Use the Company used field to lock the user to a specific company which is not necessarily the default company In the Basic Infor ma
12. To select a group click the button Minimum and nominal quantities are additional item parameters You can define them in the New Item window when you create the items list In the Partner field select the partner who will deliver the items In the Location field select the location in which the items will be delivered and in the User field select the user who will perform the operation Click OK to generate an operation window The new window will display all items matching the specified criteria and their quanti ties will be complemented to minimum or nominal 2 12 4 Warranty Cards The Warranty Cards operation helps you to issue warranty cards for free post sale servicing in the event of an item damage You can open the Warranty Cards window by using keyboard shortcut A lt F8 Ho Name Measure Quantity Seral No Warranty period 1 62 Plece 3087405605808 Mega Screen Microscope Set item 1 000 BER1239974 12 months tem 0 000 In the Quantity column fill in the number of sold items Press Enter to move on to the Serial Number column and fill in the serial number of the item Type in the discount for the selected partner in the Discount column if it has not been set previously Press Enter to move on to the Warranty Period column and fill in the warranty period Use the same method to enter data about each item being purchased by the client 2 12 5 Price List Use the Price List function to create an order to a client in E
13. a es ee ae a e lalala CUSTOMER Customer Customer James Smith Restauran t Floor 1 30 03 2009 10 39 52 What is peculiar in the restaurant work mode is that each time when an opera tion is completed the application returns to the user identification window Thus an 127 unlimited number of operators can work simultaneously and can service many cus tomers on different tables simultaneously This can be activated or deactivated through a specific application setting When you initially start Microinvest Warehouse Pro Light in Restaurant mode a text window appears where system check is performed whether the data base is set for work in restaurant mode If any of the options are visualized in red col or these parameters must be set in Microinvest Warehouse Pro gt E Wictoinvest Warehouse Pro Restaurant Salen A s EA naom 3 CE L Ca i E a i E F E ops A EAU D MINERO Warehou SC Pro Restaurant i Password for each userwaiter A Frequently used items A Default location Code 100 Al Tables Locations code range 007 099 ie Frequently used partners VAT included Enabled When all database settings are made the application opens the following win dow 7 a Micrainvest Warehouse Pro Restaurant m aie ia hh neki w o kaa a dl F IBERIA radhon se Pro Restaurant
14. are fulfilled You can choose between the following conditions partner partners group location locations group user users group item items group time period in hours time period by dates document amount partner s turnover document quantity and amounts due by partner days of the week unpaid amount with expired due date content of item in the operation content of item of group in the operation After you select a condition click the Next button to move on to the next step ee a Price Rules Wizard Step 1 Select condition s Partner C Partner group C Location PA Location group C User User group C kem C ltem group C Hour C Date C Document amount C Turnover C lem quantity in operation C Amount due by partner al Price rule preview Apply this rule if group is Belgrade This rule applies for Cancel Finish Step 2 contains actions which will be done if the conditions from Step 1 are fulfilled To select an action double click on it and enter the criteria oe Price Rules Wizard cm Step 4 Select action Stop operation Stop price rules Message Send e mail Add item on promotion Pal Change price Change discount Price mule preview Apply this rule it group ls Belgrade Execute action Change price to Last sale price of a partner This rule applies for All Cancel Back Next gt Finish
15. e 20GB hard drive or more e Network interface e Printer 4 Software requirements gt Operating System Windows 98 Windows 2000 SP4 Windows XP SP2 Windows 2003 Windows Vista gt If you are planning to use SQL databases you must install an SQL server MSDE MSSQL Server MySQL or Oracle on one of the computers Work with Servers Microinvest Warehouse Pro Light works with servers using the same tech nology as Microinvest Warehouse Pro For more information see the correspond ing chapter in this document Application Installation The installation process is similar to the installation of Microinvest Warehouse Pro What is particular in this case is that the installation does not require additional components and is considerably faster In order to facilitate the procedure it is neces sary that e The operation system MS Windows is stable 112 e The date format in Short Date Format is dd mm yyyy The application can be installed from a CD ROM or through an installation file which can be downloaded from our site http www microinvest net Installing from CD ROM or through the Internet Microinvest Warehouse Pro Light is installed using the same technology as Microinvest Warehouse Pro For more information see the corresponding chapter for Microinvest Warehouse Pro in this document Possible Problems During Installation The installation of Microinvest Warehouse Pro Light usually runs smoothly without a
16. operations and the payments themselves It shows the document number the date the partner the operation type the payment type and the amount of the operation When the amount has a negative value it means the document is unpaid When the amount has a positive value a payment has been made v Incomes Report The Incomes Report contains data about total unpaid documents and incomes from partners It shows the partner the operation type the payment type and the current total incomes Y Excel Documents and User s Reports The first page of the Reports Manager window contains a list of all templates of Excel documents You can use the Excel documents to present issued documents in Microsoft Excel and to create various reports To use this feature 1 You must have Microsoft Office 2003 including Microsoft Excel installed on your computer 2 You must set the Security Level to Low To do so open Excel and go to Tools Macro Security Select Low and click on the OK button Reports manager Excel documents User s reports Click on the document s name and then the OK offs Sale E Stock receipt with lots button to select it Click die Stock receipt with certificate 1 Cancel to exit without cl Let list for sale lecti d t cl METRO stock receipt J selecting a document E METRO stock receipt 2 3 EE METRO stock receipt Foods The Excel documents of E BILLA stock receipt Sales Purchases Trans
17. rately e In the User field fill in the username for access to the database e In the Password field fill in the password for access to the database Click the Test button to check whether there is a connection with the server I Starting up with Microinvest Warehouse Pro Microinvest Warehouse Pro is a modern system for warehouse management Suitable for small medium and corporate businesses It is designed to work on a sin gle computer as well as in local network or through the Internet Using in built multi tasking and module functionality the application allows full control and optimization of the work process Microinvest Warehouse Pro allows the companies to work with a large number of databases You can change the database or create new databases l2 1 Creating New Databases To create a new database working file start the application From the File menu select New Database or use keyboard shortcut Ctril N The application will display the Create New Database window in which you must enter the name of the database The name cannot contain any special symbols only Latin numbers or let ters Select the directory in which the database will be stored Save ln E Warehouse Pro B Visa E Mame Size File Type Moditied P O Backup File Folder 16 03 20095 31 18 PM Recent bg File Folder 17 03 2009 9 33 25 AM rd ah 5 de File Folder 17 03 2009 9 33 37 AM 7 el File Folder 17 03 2009 9 34 75 AM Dezktop
18. the desktop My Documents and Microinvest Warehouse Pro can facilitate your work It is advisable to use Latin characters for database filenames The newly created file becomes the active database of the application 1 2 New Template Database The New Template Database function is used for creating a new database new company which has the same items as the old one This allows you to transfer data about items partners locations users currencies VAT groups and company data without any operations and quantities with it You do not need to re enter the items but you can perform new operations with them You can use this function to create a new period for the same company to open database of a new location using the same information or to start a database of a parallel company Use the New Template Database window to choose a file for storing of the information about the new database 1 3 Open Database Open Database Ex Look in a Warehouse Pro ba at ES E Mame SIZE File Type Modified P Ey nu File Folder 17 03 2009 9 33 43 AM Recent Ey Serialization File Folder 17 11 2008 4 18 01 PM ra ah 5 Skins File Folder 17 03 2009 9 34 17 AM D gt eq File Folder 17 03 2009 9 33 54 AM Desktop ar File Folder 17 03 2009 9 33 58 AM rae C Templates File Folder 17 03 2009 11 13 59 AM gt tr File Folder 17 03 2009 9 33 49 AM Documents C UsersReports File Folder 17 03 2009 9 38 29 4M Ea MicromnwestMED 1060 KB File 09 0
19. window of the Point of Sale mode Attention When you initially start the application you must enter some additional data The application opens the Select location window You must select a location from the list To change the location use the keyboard or keyboard shortcut Ctrl J the locations list depends on the active database Then you must select a partner The database contains specific information about each partner as well as price groups and discounts for him To select a partner click in the Partner field and select one from the list When Location and Partner are already selected you can perform sales The window has the following appearance Microinwest Warehouse Pro Retail lm ee Partner CIGNA Paid 0 00 Change 000 IV Print cash order Total 1082 67 E Aue 25eMB RDRAM 800MHz 184 Pin RIMM 1 000 x 60 00 60 00 lt 2 Sale price Vae 104 Key XConcertMaster AT PS 2 Multimedia Keyboard i 22 50 108 Key PS 2 Multimedia Keyboard Black i 000 j 5 00 10 Bay ATX Computer Case No PS Black silver it H 000 13 50 13 50 10 Bay ATX Computer Case w Front Panel LED No PS Black jj ite 1 000 13 59 13 59 10 Bay ATX Computer Case w Front Panel LEDs No PS Gray i 000 z 14 90 10 Bay BIO II 20 4 Pin ATX Window Case w 450 Watt PS Black i 000 00 33 00 10 Foot 15 Pin VGA to 5 BNC Connector Cable Black i 000 50 6 50 10 in 1 USB 2 0 SD MMC Card
20. yen File Folder 17 03 2009 9 33 31 AM gt Sra File Folder 17 03 2009 9 34 06 AM r yu File Folder 17 03 2009 9 33 43 AM Documents y Serialization File Folder 17 11 2008 4 18 01 PM i Skins File Folder 17 03 2009 9 34 17 AM sq File Folder 17 03 2009 9 35 54 AM Warehouse Pro jar File Folder 17 03 2009 9 33 58 AM C Templates File Folder 17 03 2009 9 44 02 AM itr File Folder 17 03 2009 9 33 49 AM hi File Name Warehouse EN mdb DE Files of type Microinwest Warehouse Pro mdb Cancel If you are working with MSDE MySQL MSSQL or Oracle servers you must go to Tools gt Settings menu and select Database Fill in accurately all fields database type server name or IP address database name and password and click the New Database button to enter its name op Settings eal pes Database Connection Setti atabase LONnNnecion gt e20n Qs B Global Database toe SOL Server Cancel Database Path Apply Serer name localhost Repl Server Category Database name Microinvest ES TT o General User sa Visual Password e S Y y Operations l Hew Database Test em Print Special nee items When you are done you can enter all necessary lists company data partners locations users 2 Inputting Data menu Data inputting can be done by selecting the desired category from the Edit Input Company Data use this category to enter data about companies on behalf of which various ty
21. 10 in 1 USB 2 0 SD MMC Card Reader Writer Purple 11 Bay ATX Black Case w 300W Power Supply Great for P4 11 Bay ATX Case w 300W Power Supply Great for P4 gt 256MB RDRAM 800MHz 184 Pin RIMM 256MB SDRAM PC100 168 Pin DIMM Major 3rd 16 Chip 256MB SDRAM PC133 168 Pin 16X8 16 Chip Major 3rd 256MB SDRAM PC133 168 Pin DIMM Major 3rd 16 Chip 256MB USB 2 0 Wristband Flash Drive Red 26 Dell W2607C Widescreen HDTY Ready LCD T Silver 288 Disc Nylon CD DVD Case Black 28 Piece 100x 300x 600x Microscope Set 2GB USB 2 0 Portable Hash Drive Black 2 Port USB 2 0 KYMI Switch w Audio Built in Cables m nes els le De le ie ewe ee A CAPS Lets tet te fe ty te O O O a a A A CTRL ALT DEL Donald Hill password 1111 Sofia Central Warehouse 30 03 2009 10 18 02 Microinvest Ltd This visual style is optimized for work with keyboard and mouse The virtual key board adds more convenience during work in this mode 1 2 Visual Style 2 3 Microinvest Warehouse Pro Retail OS V Print cash order 288 Disc Nylon CD DVD Case Black 1 000 x 7 50 7 50 104 Key XConcertMaster AT PS 2 Multimedia Keyboard Partner MN Total 1082 67 EUR Atty 108 Key PS 2 Multimedia Keyboard Black 10 Bay ATX Computer Case No PS Black Silver 10 Bay ATX Computer Case w Front Pane
22. Card Rea item plc IDE CORM Drive Beige item BTC 48 16 48 COA W IDE Drive No item BTC 52 CD ROM IDE Orive OFF hite item BTC 52 CO ROM IDE Drive Silver item CTs USB 2 0 Standalone 32 24 40 C item Dell 242 CORM 82 DYD AOM Hotebo them Digital Cameras LG S2es2852 CD RW IDE Drive Beige item Digital Media and Carc LG 52432852 IDE CE A Drive w5 item OVO Drives Lite On 52h IDE CO ROM Drive Beige item FDD Drives Lite On 52432252 COR 168 DVD R item FLASH Drives Samsung 52 32 52 CORW16s DVO item G Hard Drives USB 2 0 Slim External Bx4x24 CDRW item Meme e Hard Drives 2 5 N USB External Teac 24 CORW DVD item Buie Search i Hard Drives 3 5 Kevboardz i filter UL W groups Hew F2 Edit F3 Delete Del Locator F4 Print Fe show all Sort by In the Sort by area you can choose how to sort the list of items by code by name by measure by purchase price by sale price or by quantity The Quick Search option allows you to quickly position on a particular item by typing all or part of its name If filter is checked the application will display only items whose names start with the symbols you entered If the groups option is enabled the structure of the items groups and subgroups is displayed v New Item a Use the New Item Basic information Additional Prices Groups window to add new items to the list Code 922 W Auto generate Name USE 2 0 Slim Exter
23. Default user Production Enable hi Donald Hill password 11 Recipes Enable dd Elizabeth Walker passwe Production Enable Ed Karen Roberts password Complex Recipes Enable I kark Bobinenn Insener Complex Production Enable i a t Custom Production Enable Categories Transfer Enable Waste Enable Wi rite ott Enable Refund Enable Hotes Enable Debit Note Enable Debit Note By Amount Enable Credit Mote Enable Credit Note By Amount Enable Invoicing Enable lssue Invoice Enable Receive Invoice Enable Yod lesued Invoice Enable Void Received Invoice Enable Hotes Enable lssue Debit Note Enable lssue Credit Note Enable od Debit Mote Enable In the Operators section select the user to which restrictions will be applied The Categories section contains all main menus of the application Each category contains its sub menus classified by pages Each menu has two states Enabled the menu is visible and accessible Disabled the menu is invisible and inaccessible You can apply restrictions for buttons in the lists as well This is similar to applying restrictions for the menus where each list contains sub categories with the corresponding buttons Click the OK button to save changes and close the window Click Cancel to close the window without saving any changes Click Apply to save changes without closing the window 3 13 14 Recalculate Average Price You can use the Recalculate Average Price
24. Forest Green Volcano Red Turquoise Blue Neutral Grey Company Logo The Matrix and Special 109 Documents Wisual Style Classic Desert Yellow Forest Green Volcano Red Turquoise Blue Meutral Grey Company Logo The Matrix Special Note You can place your own company logo on created documents To do so replace the file logo bmp in the program directory with your own company logo The file size must be 350 x 90 pixels at 96 dpi 6 4 Toolbar Enable this option to display the Toolbar on the screen You can place the Toolbar anywhere on the screen When you move the cursor over the left end of the toolbar you will be able to drag and drop it on the screen You can leave it floating or dock it to the top bottom left or right border of the screen If you choose to leave the toolbar floating you can change its width or close it The toolbar can contain large or small icons depending on the applied settings 6 5 Status Bar Enable this option to display the Status Bar on the screen Donald Hill password 1111 30 03 2009 10 02 51 Micromvest Ltd Double click on Default User to open the Change Active User window Select user name from the drop down list and enter a valid password This will change the name of the active user on the Status bar Double click on the current date to open the Calendar window Double click on Default Company to open the Input Company Data window This will change the name of the l
25. MB w Sempron item 000 6 000 36 88 10250 EUR 102 50 HP 4MP Digital Camera Kit w 128MB SD Card Tripod item 6 000 5 000 82 88 87 00 EUR 87 00 52s CD ROM IDE Drive Beige tern 6 000 5 000 5 88 7 00 EUR 7 00 BTC 52s CD ROM IDE Drive Silver iter 2 000 2 000 5 88 7 00 EUR 0 00 LG 5232252 IDE CD RW Drive w SW Beige tern 9 000 9 000 18 88 24 00 EUR 0 00 USB 2 0 Slim External 8x4x24 COR Drive Black tern 7 000 7 000 26 88 24 00 EUR 0 00 P iter 0 000 0 000 0 00 0 00 0 00 1 2 3 4 5 B T a M5 O 0 oo Search Refresh Note cave Cancel In the Quantity column fill in the number of items in stock as counted at that particular time The Availability column displays the current quantity of items as calculated by the application Press Enter to move on to the Purchase Price column and fill in the purchase price of the item if change is necessary Press Enter once again to confirm and move on to the Sale Price column and fill in the sale price of the item if change is necessary The application automatically fills in the Amount column Use the same method to enter data about each item for which stocktaking will be performed If you are working with lots you must enter a lot number in the window If you are using this method the application will split the quantity by lots after you select an item To change the quantity in a selected lot enter the counted quantity in the corresponding column To change t
26. OVD Drives eet Subgroups ltem LG 16s USB 20 DL External DVDR AAN C F ie Click the Apply or OK button to save changes Click Cancel to exit without saving changes The application allows you to perform revaluation during operation In this case you can change only the sale and purchase prices of the items which are part of the operation Check Apply revaluation to items in stock to change prices of other items or price groups Prices will change automatically Click the OK button to save changes for all items in stock 3 13 5 Price Rules Use the Price Rules window to enter rules about particular actions depending on the sales case You should use the Price Rules window only to create rules To apply them you must save the Sales operation To activate work with price rules you must make the corresponding changes in Operation Settings El Price Rules 3 QA NewRule 1 Change Aule C Copy Rule Delete Rule Pal kel Price Group 1 Er Rule description Apply this rule if A Location 12 Shop Bucharest 1 and Time i gt 7400 and Time is lt 17 30 11 Execute action Change discount to 10 This rule applies for cancel Ao Click the New Rule button to create a rule The Price Rules Wizard will open Select a rule condition by double clicking it A separate window where you can enter criteria opens up for each condition The rules will be applied only if the selected conditions
27. Raw Material 1 1 unit Recipe item 1 1 unit Raw Material 2 1 unit Recipe item 2 1 unit Choose the recipe in Complex Production and enter 1 unit The purchase price of recipe item 1 will be 128 57 i e 1 x 300 00 se a eee 0 42857142 1 x 300 00 1 x 400 00 1 x 100 00 1 x 200 00 x 0 42857142 128 57 37 The net cost of the recipe item is the total purchase price divided by the quantity 128 57 1 128 57 in the example The net cost of recipe item 2 is 171 43 This calculation method forms a higher cost for expensive recipe items and a lower cost for cheap recipe items This ensures that some sales do not generate losses while others generate unrealistically high profits The names quantities and purchase price of raw materials used in the recipe will be displayed in the upper part of the window after you select the recipe item which will be produced Note Enter the sale price of recipe items in Items or Change Prices window 2 4 Transfer Use the Transfer window to aid you in transferring items from one warehouse to another The quantity of items in the first warehouse will decrease while the quantity of items in the second one will increase The operation reflects transferring of items from one location to another This does not affect incomes and expenses of the company since it is an internal circulation To open the Transfer window click the icon or use keyboard shortcut F5 Mo
28. Reader Writer Black i oo 5 00 10 in 1 USB 2 0 SD MMC Card Reader Writer Blue iten 1 000 00 5 00 10 in 1 USB 2 0 SD MMC Card Reader Writer Purple i y 00 5 00 11 Bay ATX Black Case w 300W Power Supply Great for P4 ite 1 000 23 00 23 00 11 Bay ATX Case w 300W Power Supply Great for P4 i 1 000 00 21 00 256MB RDRAM 800MHz 184 Pin RIMM i ql 60 00 60 00 256MB SDRAM PC100 168 Pin DIMM Major 3rd 16 Chip i 000 50 28 50 256MB SDRAM PC133 168 Pin 16X8 16 Chip Major 3rd T iter j 1 000 27 00 27 00 256MB SDRAM PC133 168 Pin DIMM Major 3rd 16 Chip item i 50 25 50 256MB USB 2 0 Wristband Flash Drive Red i 59 9 59 26 Dell W2607C Widescreen HDTV Ready LCD TV Silver item 1 000 667 00 667 00 288 Disc Nylon CD DVD Case Black i 000 7 50 7 50 28 Piece 100x 300x 600x Microscope Set ite 000 13 00 13 00 2GB USB 2 0 Portable Flash Drive Black i 000 00 42 00 2 Port USB 2 0 KYM Switch w Audio Built in Cables i j 1 000 59 34 59 The upper part of the window contains the application management controls buttons and payment fields whereas 117 Suspended save This button allows the operator to open a second bill if the first customer selects additional items to be able to serve the second customer This minimizes servicing time for a group of customers Delet
29. Report to print a detailed list of items including prices measures and codes You can use this report to generate price lists lists for stocktaking etc The report shows all fields of the items list and can be sorted by item names or item codes Y Users Report Use the Users Report to print a detailed list of users including their access level and additional data The report shows all fields of the users list and can be sorted by different criteria name code etc Y Locations Report Use the Locations Report to print a detailed list of locations You can use this report to generate lists of routes cities and regions The report shows all fields of the locations list and can be sorted by different criteria name code and access level Y Currencies Report The Currencies Report displays all currencies and their current exchange rates You can use this report to check the current state of currencies and to print the exchange rates of the day v Items Flow Report The Items Flow Report is a mathematical summarizing of item quantities by operations The current quantity for each operation is defined in a separate column for each item You can use this report for summary tracking of all operations The quantity in the report is the item quantity in all selected operations Each item is displayed on a separate row in the report for each location Y Manager s Reports Managers Reports Reports Excel documents E
30. Special Thus you will enable additional features and fields in the application and you will be able to work with lot numbers This work mode is in compliance with the normative legislation in the country Best before dates can be traced through a flexible reports system Serial numbers can be traced as well but when you work with serial numbers you must select the Select Lots work mode Thus you will be able to choose the serial number of the article which will be sold AE E Users special Settings H Local Work method Average Price Cancel Average Price Last purchase price Work with negative q Fira PE LIFO Auto production VAT included Enabled Category Tax Law Registration Enabled led General Document numbers by locations Disabled Visual Operations 4 Database ie Other 5 11 Does the application support other languages Yes Microinvest Ware house Pro supports the following languages Bulgarian English German Russian Romanian Turkish Albanian Greek and Serbian with the trend to add others You can change the language of the application from Settings gt Other Language 142 5 Global Category 3 Database A Other Other Settings Language BRarapcky E aglis ji Country Visual Style laiksi TPI server Check for updates 143 OK Cancel Apply
31. Step 3 of the Price Rules Wizard This step is optional 75 You can choose between the following exceptions partner for example if the partner belongs to a group but is not a particular partner of this group partner group for example if the partner belongs to a particular group but not to a subgroup of this group location location group user user group item and item group Click again Next to move on to the next step Step 4 Specify additional information Specify a name for this rule Last sale price of a partner This rule applies for w Sale y Consign wf Purchase Rule options W Tun on this rule Price rule preview Apply this rule if group ls Belgrade Execute action Change price to Last sale price of a partner Except if Partner not is Binney Smith This rule applies for All Cancel Back Next gt Finish Enter rule name and status in Step 4 Click the Finish button to add the rule in the Price Rules window You can edit rules in the Change Rule window by following steps one through four To copy a rule select it from the list and click on the Copy Rule button This will open the Price Rules Wizard You can change the conditions and criteria of the rule if necessary by following steps on through four To leave the rule unchanged just click the Next button Use the Delete Rule button to delete a rule Select the rule and click on the button You will be prompte
32. You can enter items through a barcode reader by scanning the item with the barcode reader 5 000 9 80 1 000 7 28 3 000 2 52 4 000 5 60 0 000 0 00 When the item quantity is insufficient or zero in the location the number in the quantity column will be filled in red color Red color means that you must check the corresponding value for example zero quantity very low price or other special feature which you must bear in mind 1 4 Completing Operations When all necessary items are selected and the corresponding sale quantities are entered you must complete the operation This can be done in several ways Each of them reflects a different payment type and entering of an amount The universal key for completing of an operation is F9 1 5 Adding New Items If a new item must be added while the system is working this is done through the Select Item menu Click the New button and in the New Item window enter the parameters of the new item Code 3003 W Auto generate Name Sobieski Barcode A 0 Measure Mum Price Po 500 WAT group Base VAT group 208 vr Click OK or press Enter to add the new item to the list After that you can select and sell the item in the point of sale This is useful when a new item arrives and the oper ators must enter it in the database without the manager or the owner 1 6 Adding New Partners When you must work with a new partner who does not exist in the database you m
33. already exist If a partner code in the imported file matches a partner code that already exists in the application you can rewrite this data by selecting Replace Thus the application will not import a new partner with the same code name or UIC If you are importing items all prices minimum and nominal quantities of items with the same codes names or barcodes will be rewritten If you select Ignore only items which have no matches will be imported A table with the specified data will be displayed in the Generate preview window You can go back and edit the table by clicking on the Back button Click on the Finish button to import the data from MS Excel to Microinvest Warehouse Pro 81 3 13 11 Export to Accounting Use this module for automatic accounting of Microinvest Warehouse PRO docu ments received invoices purchases issued invoices sales debit and credit notes in Microinvest Delta Business Navigator or Ajur L Export to accounting Cancel Application name Micronvest Deka Operation From date To date W Received invoices 0 01 2009 30 03 2009 W Purchase without invoice 01 01 2009 30 03 2009 i lssued invoices 01 01 2009 30 03 2009 W Sale without invoice 01 01 2009 30 03 2009 i Debit notes 01 01 2009 30 03 2009 i Credit notes 01 01 2009 30 03 2009 iw Export payments Select to which product the import will be done select the documents you
34. be issued If you enable this option an additional setting will allow you to print invoices upon completion of a Sales operation Add new item This option permits or prohibits operators to add new items Enable it to permit operators to add new items in the items list 135 Refund Enable this option to be able to perform refunding Print to cash register Use this option to manage the cash register Select Never if you do not wish to send data to the cash register Select Custom to display a confirmation window Select Always to automatically send data to the cash register Confirm saving data This option allows you to check data when you exit the appli cation Enable it to display a confirmation window before data is saved This eliminat ed mistakes due to accidental pressing of buttons because it requires explicit confir mation of the operation before it is saved in the database Autocomplete This option allows automatic completion of items by code or by name Enable it if you wish the application to perform an additional search of items and to automatically complete entered words Unlimited barcodes count Enable this option if you wish to perform search in all barcodes of the item This is convenient for items with more than three barcodes but work is slower since a much more extended search is performed Items grouping in check Enable this option if you wish items that were entered several times in the table to be gr
35. be more effective if you disable the assistant 2 Licensing Use the Register menu to license the application and start using all features of the product While licensing bear in mind that 1 The license of the purchased product can be used only once on a single machine 2 You must be logged in as an administrator 3 You must keep this window open during the whole registration You must read the license agreement and accept it Select whether you are registering the program or you are transferring the registration License Ex Dear Users Please enter the necessary data to licence your copy of the product To legalize this copy of the product enter the Licence key Regarding the pecullanties by changing the configuration please read the Licence Agreement To register the purchased products call up 35986 1 344304 Seral number 17237 g 1 3406 120028 11 4250 3351 E License number MHicrotvest Provide your serial number in the office of Microinvest and carefully enter the re ceived license number in the fields below If the fields are accurately filled the program will be registered and you will be able to use all its features 3 Documentation The Documentation is the help system of Microinvest Warehouse Pro and includes all program modules It is developed as an interactive document with hyperlinks and examples The screenshots display work with actual data You can open the help system at any moment b
36. button The raw materials will be filled automatically You can edit the name of the item or choose a name from the list using the F4 key as well as improperly entered quantities To delete a row in the document type O in the corresponding quantity column To delete the whole document type 0 in all quantity columns of the document When you are done with the changes press the F9 key or click on the Apply button to save the recipe 2 3 4 Complex Production Use the Complex Production window to obtain recipe items from raw materials based on previously created complex recipes In complex production a single raw material is used for the production of several recipe items or several raw materials are used for the production of several recipe items In the Quantity column enter the quantity that will be produced The Purchase Price column is automatically filled based on prices of raw materials used in production The calculation of product cost is as follows Purchase prices of all products are summed to form a calculation basis Each product forms a ratio of its sale price to this basis The purchase price of each product is obtained by multiplying the corresponding ratio by the total purchase price For example The unit price of Raw material 1 is 100 00 and the unit price of Raw material 2 is 200 00 Recipe item 1 with sale price of 300 00 and recipe item 2 with sale price of 400 00 will be produced A complex recipe is created
37. can see the structure of the program and you can easily navigate through the menu In the Index tab you can perform search by keywords for each window In the Search tab you can search information by any word in the text For example if you type in the word lot and click the List Topics button the help system will find all windows containing the word lot 4 Check for Updates The Check for updates window has two fields Updates are listed on the left while a description of the changes is displayed on the right Use this list to see new and improved features of the program All changes are listed in descending order and contain date module and change description The newly created modules are listed in the same window When you click the Update button the program downloads the latest version from our site A new package will be downloaded and saved on your hard drive You must install it over the existing application You will find the package in the Download folder which is created in the folder of the application To update the program you must use an update code or still be profiting by the free update period The free update period starts when you purchase the product It is recommended to exit the program while installing the new version All updated versions are compatible with and can read data from previous versions but not always the other way around To see the differences between your version and the latest version of the produ
38. do so select an existing group and click the New button The new group will become a subgroup of the selected one if is checked To edit a particular group select it and click the Edit button To delete a particular group select it and click the Delete button You will be prompted to confirm before the actual deletion takes place You cannot delete any groups that contain items 3 3 Users Use the Users window to select a user to add a new user and to edit users lists To select a user click on the corresponding row in the table Click on the OK button to confirm Click Cancel to exit without selecting a user You can use the New Edit and Delete buttons to add a new user or to edit and delete an existing one Before you actually edit or delete an existing user you will be prompted to confirm the action The Locator button allows you to perform an extended search for users by providing a keyword to be used as a match Use the Print button to print the list of users In the Sort by area you can choose how to sort the list of users by name by code or by user level s5 Mame User Level David Brown password 3333 User Deborah Adams password 5555 User Elizabeth Walker password 10 User Karen Roberts pazsword 6666 User i Administrators Cashiers Owner Supervizor Cancel Locator New Edit Delete Print Name C Code C User Level Quick Search filter Iw groups New F2 7 Edit
39. documents by users by dates etc without summarizing documents or items Each row in the documents corresponds to a row in the report Y Write off Report The Write off Report displays write off documents by rows where each item is displayed in a separate row You can use the report to track actual data input by documents by users by dates etc without summarizing documents Each row in the documents corresponds to a row in the report _ 86 Y Refund Report The Refund report displays the chronological order of refund documents The data is not mathematically processed or grouped Thus the report can display each separate document by rows with the corresponding items in it You can use this report to track actual data input of refunds Each row in the documents corresponds to a row in the report Y Stocktaking Report The Stocktaking Report displays the stocktaking documents by rows where each item is displayed in a separate row You can use the report to track stocktaking and data about each item for which stocktaking has been performed Each row in the documents corresponds to a row in the report Y Debit Notes Report The Debit Notes Report displays the debit notes documents by rows where each item is displayed in a separate row You can use the report to track actual data input by users by locations by dates etc without summarizing documents or items Each row in the documents corresponds to a row in the report v Cr
40. for data copying from one database to another In our case the replication provides real time data exchange between various servers in different locations of a single company whereas only data differences are transmitted through the communica tion channel This ensures fast operation of the whole system as well as protection from data loss since data is copied on the servers Microinvest Warehouse Pro supports real time work with remote locations The work scheme is the following 1 The SQL server is installed on a central computer with good Internet con nection This server contains the database 2 Local installations of the application are made in the central office of the company and the connection to the central server is made Recommendations for lists with less than 2500 items the application is installed in regional lo cations offices or stores The connection with the central server is made directly without an intermediate server for lists with more than 2500 items a local replication SQL server and the application itself are installed in the regional locations The application connection is done through the local SQL server This allows higher speed while working with lists The local SQL server becomes subordinate to the central SQL server and works in data replication mode There are numerous advantages but most importantly the system works steady and fast Connection Requirements 1 The central SQL server m
41. from the lot which was delivered first is used upon sale 4 LIFO Last In First Out the price of the item from the lot which was delivered last is used upon sale 5 FEFO First Expiry First Out the price of the item with an expiring date is used upon sale 6 Select lots upon performing a sale you can select any lot with the corresponding item price Upon performing an op eration with one of the above work methods Microinvest Ware house Pro offers you to print a document be longing to the corres ponding operation Lo Settings Users 5 Global El Local Category i General 5 Printing of Documents special Settings Work method Work with negative q FIFO Auto production VAT included Tax Law Registration Document numbers by locations Average Price Average Price Last purchase price OR Cancel Re Enabled Enabled Disabled Microinvest Warehouse Pro has an in built system for printing of all types of doc uments generated by the application Use the Print Manager module to print documents To configure the Print Manager go to Edit gt Administration gt Print Manager je Print manager Purchases Transter Wi ashe write off Consign Sales on Consign Return on Conzsig Orders Offers Proforma Invoices Requests Point of Sale Touch Screen Shock taking l ee ee ee ee ee a a l Ll a Ll l Ll L
42. function for code entering If you enter an incomplete or partially matching code the application will visualize the Items window and will highlight the row containing the item with the matching code You can use the keyboard to enter an item name If there is a complete match the item will be added to the table If there is a partial match the application will vi Sualize the Items window will highlight the row containing the item with the matching name Y Quick item selection through a barcode reader To enter an item through a barcode reader you must scan the item and if such code exists the application will automatically find the item It is important to know the following if you enter a number for example 5 before you scan the barcode the application will enter 5 as quantity of the scanned item This will save you time because rather than looking for the corresponding quantity field you can do the fol lowing Enter 5 of this item v Item selection through the mouse Double click the corresponding field for item selection to open the items list Work is analogical to pressing F4 and is described in Selecting items through the key board v Easier Item Selection For easier and faster item selection you can enter the item code in the Name field and press Enter MIE O e any mee AA The application finds the item and adds it to the list with items for sale MEA E Otty Cc Bacardi item 1 7 00 7 00 121
43. location Use the Delete button to delete a selected location You cannot delete a location in case operations have been performed in it Use the Print button to print data of an existing location 3 13 3 Change prices Use the Change 9 Change iterr prices E Code Mame Purchase Price Wholesale pric Prices window Adapters 160 24x USB External CD ROM Drive Bla keyboard shortcut ie LL rEg 528 CO ROM IDE Drive Beige A s 162 Bawden CD A and USB Card Rea Ctri R to initially 163 52432452 IDE CDRW Drive Beige 164 BTC 4841648 CDRW IDE Drive No e ME y e d i oe le o Computer Systems BTC 52 CD ROM IDE Drive OFF White prices in a price a N BTC 52x CD ROM IDE Drive Silver CTs USB 2 0 Standalone 322440 C groups The prices 2 Dell 24x CDRW 8x DVD ROM Noteb en te re d are th e Digital Cameras LG Sess2e52 CD RW IDE Drive Beige Digital Media and Card Re LG 5243252 IDE CD RW Drive 15 same for all L DVD Drives Lite On 52x IDE CD ROM Drive Beige FDD Drives Lite On 52432452 CDRW 16x DVD R oca t IONS Th e d iffe T FLASH Drives Samsung Dardo COR bs DYDD rent price groups E Hard Drives USB 2 0 Slim External Bxdx24 CORY p Reyboards USB External Teac 24 CDAW DYD refer to customers for which a price group has been Motherboards H Mouse Pointing Devices defined By default Networking Products i Networking Wireless Retail prices are Notebook Computers Printe
44. locations leia By default the application assigns document numbers at intervals of 100 Default location 000 and sorts locations in alphabetic m Shop Sofia 3 order The Default location is the last in A the list When you enter a new location ee Dae A it takes its place in the list The 9g sp Sa ene cae application will offer you to assign a Emi Shoo Athens 1 5 aai h e m mamm ee eee 1 p ON aena L antral We are HSE document number equal to the sum of Next Document No 100 000 and the first number of the Sale 0000200000 default location You can edit the next Purchase 0000200000 document number but numbers must Transfer 0000200000 be in a sufficiently large interval The Waste O000200000 application will display a warning for write off 0000200000 possible number overlapping in case the Consign OUOUZI0000 interval is less than 100 OOO Return on Consignment 000000000 Order 0000200000 Note To prevent confusion in Offer 0000200000 document numbers by locations enter all locations and then enable the option to assign initial numbers by locations After that you can perform operations Click on the Next button to move on to the next location Click on the Back button to go back to the previous location To save changes click on the Finish button Click Cancel if you wish to exit without saving changes 3 5 Currencies Use the Currencies window to select a currency to add a new currency or to e
45. mixed payment Refund Suspended save Check Prices Active database ON OFF print cash slip check Clear table Pull quantities from scale Change location About ON OFF invoice publishing Add new partner Documents manager Change active user Change active partner and clear table License Setup Control panel Delete selected row As well as the function of the buttons iB Help Hot keys i Bi Save cash F9 Save bank account F110 EPA Mic Save pos teminal F11 Save by voucher CTRL F10 Save mixed payment CTRL F11 Refund ALT F9 Change active user CTRL O Clear table CTRL C Setup CTRL S5 uspended save SHIFET F9 Control panel CTRL T mm b 116 1 Point of Sale Mode This is a special mode for work in supermarkets stores and fast food restau rants When you start the application the system parameters are checked and the main window of the application opens along with a log in window Logging in is used for identification of the user as well as for loading of the user s personal commercial operations and access rights To log in select your user name in the first field and enter your password in the field below the user account must be created in Microinvest Warehouse Pro a Identification 37 Username Donald Hill password 1111 Tj a Password When the user login is successfully completed the application opens the main
46. ponding notes for the customer the bar the kitchen etc are printed This operation can be performed multiples times because this leads to new adding of items to the selected order You must perform this operation when the customer wishes to add a new item to his order 3 Split active order If two or more customers are sitting at one table but wish to pay separate bills or if operators change and the first wishes to transfer his active orders to the second AS Split a ctive order Active order Mew order Customer Customer Customer Customer 3 Table Table 9 Dd Table Table 6 k User James Smith password 0 User James smith password Total 22 96 Total 14 11 Black welwet Power Horse Print customer s kitchen bon Enable y After the order is split new intermediate notes and orders for the bar kitchen and client are printed 4 Use this button to close the order This button contains various payment types When you select the payment type the application sends data to the active fiscal printer if connected and the op erations is completed This closes the order 130 Microinvest Warehouse Pro Light has a mechanism for quick reports You can activate this function by clicking the following button The application opens a specialized window where you can generate various reports on fiscal printers as well as generate user reports and program electronic scales C
47. production of several recipe items Recipe name Cajurn Paella En Raw materials Production Mame Meas Quantity Nams Mess Quantity garlic Cajurn Paella term 5 000 large sweet orion item 0 000 large green bell pepper cups sliced mushrooms andouille sausage medium shrimp whole cooked crawfish water dirty rice mis Apply F9 7 Cancel Esc To fill in the Complex Recipes window do the following in the Recipe name text field enter the name of the recipe which will be used for complex production 36 Enter the raw materials in the Raw Materials column Fill in the necessary quantities of raw materials in the Quantity column Enter the recipe items in the Production column In the Quantity column fill in the quantity of the item obtained from the raw materials If you wish to select more than one item open the items list using keyboard shortcut F4 hold down the Ctrl key and click on desired items You can select adjacent items by holding down the Shift key and using the up and down arrow keys Click on the Apply button or press the F9 key to save the recipe and proceed to the next recipe Click on the OK button to save the recipe and close the window Click on the Cancel button to close the window without saving any changes You can use the Complex Recipes window to edit recipe items Choose the recipe item from the list of complex recipes by pressing the F4 key or by clicking on the
48. save changes and close the window Click on the Cancel button to close the window without any changes being made Click on the Apply button to save changes without closing the window Settings can be applied to users as well as to databases or for the whole application You can select users in the Users section 5 3 Users Settings can be applied to specific users as well as to databases or for the whole ap plication Select a level in the Users section and then select the settings Global settings are applied for the whole application By default when you create a new database it will use these settings Local settings are applied only for the current database When you create a new user the active database settings are applied The priority order is user settings local settings global settings i Default user J iy Deborah Adams passwa I Elizabeth we Apply to a 4 Karen Rober Copy from Global 4 Mark Robins ia Michael T ayl Default es rr 4 I Default user Deborah Adams password 5555 Elizabeth Walker password 1010 Karen Roberts password 6666 Mark Robinson password 6050 Michael Taylor password 9999 Michelle Collins password 2222 Robert Miller password 1777 Anthony Smith password 4444 David Brown password 3333 _ 99 If you right click a level or a user in the Users section you can open a menu with three functions e Apply to contains a list of all users applies t
49. which can be downloaded from our site http microinvest net Installing from CD ROM Place the CD containing Microinvest Warehouse Pro in the CD drive of the computer Wait while installation file loads The main application window with the list of products appears Note If the installation file does not load within 30 seconds after the CD is placed you must select the CD ROM and start Autorun exe or go to Products folder and select the application you wish to install 1 The installation process consists of 3 stages e System checking and installation of the necessary additional applications Microsoft NET Framework Crystal Reports Windows Installer e Selection of working directory e Copying of files in the working directory 2 After the installation process is completed the last window contains an option to start the application Installing from the Internet Go to http microinvest net and click the Download button 1 Select Microinvest Warehouse Pro from the list 2 The installation file will be saved on your computer 3 The installation process consists of 3 stages e System checking and installation of the necessary additional applications Microsoft NET Framework Crystal Reports Windows Installer e Selection of working directory e Copying of files in the working directory 4 After the installation process is completed the last window contains an option to start the application Possible Problems During Inst
50. will not be produced but will only decrease with the number necessary for production of the main recipe If their quantity becomes negative another total production must be performed i e for each included level a new total production must be performed Note The Total Production function affects only normal production It does not affect complex production 3 13 8 Operations Exchange Use the Operations Exchange window to exchange operations between databases For that purpose certain operations must be exported on the emitting computer by setting an initial and end number of the operations or by setting an initial and end date for each type of operation Enable the Copy file from USB Flash or floppy disk option when copying operations using these devices The application offers you to copy files to floppy disk when no USB Flash is found Enable the All operations to be copied as purchases option to copy sales or writing off as purchases to the target database Click on the Daily export button to copy all operations performed during the day During operation export a file named TRANSFER LOG is created All selected operations and the corresponding partners are saved in this file 78 You must import the data from the remote computer after saving Import Export Tax documents export this file To do SO use Os Document No TF e STOO the Import function and the application will Purchases from Document No 1
51. window to O ME enter a new payment type or to edit Bank order To bank account ae or delete an existing one Debit Credit card By Card a Payment by voucher Other Edit Delete Click the New button to add a new payment type In the Name field fill in the name of the payment and in the Type field select the payment type In cash To bank account By card or Other _65 Add new payment type Ex Mame Payment In Cash Type In cash co To edit a payment type select the corresponding row and click the Edit button To delete a payment type select the corresponding row and click the Delete button or press the Delete key The default payment types Cash Cheque Credit Card and Voucher cannot be deleted or edited 3 10 Documents Y Edit Documents Use the windows for selection of documents to edit or delete an already performed operation sales Select Document Document Ho OOOOOO000 OOOOOO0005 OOOOOU0004 O000000005 OOOOOO0008 OOOOOU000 DOD00D000s O000000003 000000007 0 O00000001 1 DO0000007 2 OO0000007 3 DO0000001 4 0000000015 O00000007 6 00000007 7 OOOOOU001 g O00000001 3 Partner Emcor Group Capital One Halliburton Conseco Emcor Group Interstate Batteries Browser Media Browser Media Interplay Entertainment Doria Dorani Bechtel Corporation Interplay Entertainment Emcor Group Halliburton Ingenuity Software FLORENTINA Binney Smith Location Shop Belgrade
52. wish to ex port and select their corresponding period The application will create an Import txt file in its directory Copy this file in the corresponding directory of Microinvest Delta Business Navigator or Ajur L 3 13 12 Print Manager Use the Print Manager window to specify which of the installed printers will be used for printing of documents Enter the number of copies that should be printed by each printer You can print a single document on several printers at a time je Print manager m 553 xX Send To OneNote Microsoft HPS E Purchases Transfer Waste write off Consign Sales on Consign Return on Coneig Orders Offers Proforma Invoices Requests Point of Sale Touch Screen Stock baking a Oe AN Oe ee PA O a EN EN ee Oe Oe Oe OO OO OOO oO A O ooo oOo Y Save Enter Cancel Esc Apply Fe Default F3 Save Cancel Apply Default Click on the Default button to use the standard scheme in which all documents are printed by the default printer 82 3 13 13 Permissions Use the Permissions window to limit the access of any user to certain features and menus of the application Only owners or administrators can apply any restrictions Follow these steps A Permissions Esa Operators Ed Anthony Smith password Ec Enable OF Es David Brown password Sales Enable amp amp Deborah Adams passwol Purchases Enable uli amp
53. 0 to 500 execute the operations Transfer trom DocumentNa Saul assigned by the emitting computer Waste from Document No 1 to 10 Enable the Copy file to A Document No El J e ue USB Flash drive or Offers from Document Ho ha Foo floppy disk option when copying the Requests fram Document Ho 1 to FOO TRANSFER LOG file using de Document No A to 0 these devices Cash Ledger from Date 01 01 2009 L J to E0 03 2009 Ll Enable the Copy pur 7 copy the file ta USB flash or floppy disk chase price from the Daily export All operations to be copied as purchases exchange and Copy sale price from the ex change options when prices have been chan ES ged Copy invoices Notes 1 The application checks whether the items necessary for the import exist They are automatically added in case they are not found 2 The application checks whether the partners necessary for the import exist In case they are not found they are automatically added with all data sent during export A partner is considered new if any different symbol is found 3 A transfer file can be imported unlimited number of times 3 13 9 Import Operations Use the Import Operations window to import operations from Import operations MS Excel to Microinvest Ware Please choose an Excel file containing the house Pro import data Import File To Import operations do the follow C Program Files Microinv
54. 04 2008 03 04 2008 03 04 2008 Purchase Mz Purchase Mz Purchase Mz Purchase Ni Purchase Mi Purchase Mi Purchase Mi OO00000000 0000000003 0000000004 000000005 OOOOO00006 OOOOO0000 OOOOO00008 Sale Ne 0000000001 Sale Ne OOOO000002 Sale Ne ODO0000003 Sale Ne OOOO000005 Sale Ne OOOOO00008 Sale Ne OOOO000003 Sale Ne 000000001 0 Soha Central warehouse Bucharest Central ware Bucharest Central ware Belgrade Central Wareh Belgrade Central W areh Athens Central W areho Athens Central Wfareha Shop Belgrade 1 Shop Belgrade 1 Shop Bucharest 1 Shop Bucharest 1 Shop Bucharest 2 Shop Belgrade 2 Shop Bucharest 2 Mew E dit Delete Print 44 Expense Purch Expense Purch Expense Purch Expense Purch Expense Purch Expense Purch Expense Purch Profits ale Profits ale ProfitS ale ProfitS ale ProfitS ale ProfitS ale Profits ale 10025 10 19756 61 6630 14 2671 25 3262 52 18597 06 17205 36 0 00 0 00 0 00 0 00 0 00 0 00 0 00 E y Monthly Weekly Daily Filter 7 Date a Period Incomes Expenses Balance a Total mug yerl so ste Location All Opening Ba 320 50 9434496 67 024 46 Type All ll Use the New button to add a new income or expense You can enter a date short description amount and type for each new element The standard types are Expense Purchase Expense Materials Expense Salary Expense Rent Expense Other No
55. 1 Shop Belgrade 1 Shop Bucharest 1 Shop Belgrade 1 Shop Bucharest 1 Shop Bucharest 1 Shop Belgrade 2 Shop Bucharest 2 Shop Belgrade 2 Shop Bucharest 2 Shop Bucharest 2 Shop Belgrade 2 Shop Bucharest 3 Shop Bucharest 3 Shop Bucharest 3 Shop Sofia 1 Shop Sofia 1 Shop Sofia 1 Shop Sofia 2 OR Enter Cancel Esc 03 04 4008 03 04 2005 03 04 2008 03 04 005 03 04 005 03 04 2008 03 04 005 03 04 005 03 04 005 03 04 2008 03 04 005 03 04 005 03 04 2005 03 04 005 03 04 005 03 04 005 03 04 2008 03 04 006 03 04 005 Cancel Delete Sort by f Document f Partner f Location f Date Quick Search filter In the first window select the document you wish to edit and click the OK button If you wish to delete the entire document click the Delete button In the Sort by area you can choose how to sort the list of issued documents by number by partner by location or by date The Quick Search option allows you to quickly position on a particular document by typing its number or by typing all or part of the partner s name If filter is checked the application will display only documents of partners whose names start with the symbols you entered 66 The Partner field allows you to edit the client company name You can type a name or choose one from a list Press the F4 key or click the L button on the form to visualize the list The Location field allo
56. 2 2009 5 23 53 FM a E new mdb 1172KB File 08 07 2009 6 20 00 PM Warehouse Pro El new mdb 2984 kB File 17 11 2008 4 12 55 PM El news mdb 3024 KE File 17 11 2008 4 14 15 FM E newad mde 3008 KE File 04 12 2008 2 39 53 FM v File Mame Microinvest MDB Open Files of type Microinvest Warehouse Pro mdb Cancel Use the Open Database function to change the active database This allows you to change the company you are working with and load data and operations about another company Generally each database stores data about a single company and opening a new database will change the active company Databases are independent and can be stored in one or several different folders 29 You can use the Open Database window keyboard shortcut Ctr O to select a database from the already created through New Database or New Template Data base databases Select the desired database and click the Open button Confirm your choice in the pop up window 1 4 Show Active Database Each database contains information about one company Use the Show Active Database function to check which file you are currently working with The Show Active Database window keyboard shortcut Ctri A gives you information about the folder location and filename of the last file opened through Open Database The Show Active Database window keyboard shortcut Ctrl A tells you which is the active database opened through the Open Database window Active
57. Back button Click Next to move on to the last screen Click on the Finish button to import the data from MS Excel to the selected operation in Microinvest Warehouse Pro For example if you select purchase the data will be imported in the Purchase window where you can edit it Then you can save the operation by pressing F9 and print the document 3 13 10 Import Items Use the Import Items window to import items and partners Import lists from MS Excel to Microinvest a ae e Fase CHODE A Cacel Mie containing t Warehouse Pro To import A items and partners do the follow ing g Import File C Program Files Micromnvyvest y arehouse Prosgooc Open P f ae Browse In the Import file field fill in the Bessa name and path of the Excel file or File contents click on the Browse button to Partners search for the file Click on the Items Open button to open the file that will be imported In the File Contents section select whether to import items or partners and click on the Next button to move HA Next _ Finish on to the next step 80 22 Import lists a Please fill import parameters Parameters Values ltems Sheet Sheet First Row z Last Aow AOU Group Lode Hame Barcode Barcode 2 Barcode 3 Catalogue Ho Catalogue No 2 Import Mode Add x Cancel Back Next Finish In the next window fill in the name of the Excel sheet containing the data the first and last row th
58. Database O Active database name is Ci ALlsers Remote DesktopWarehouzse_ EN mdbr 1 5 Backup Restore Database Use the Backup function to save a copy of the active database This operation allows you to store important information in case of database damage or system crash To restore the database use the Restore function On database backup Microinvest Warehouse Pro compresses the file and reduces its size This allows you to sore the database more effectively and transfer it more easily On database backup the data is stored exactly as it is when the process is started The system offers you two options depending on backup settings e Automatic backup upon a previously set time period e Manual backup upon user request The Restore function reverts the database company to the time of the last backup A common mistake is to restore data and lose operations and changes made after backup Data Restore should be applied only in case of a system crash or when you wish to revert the database to a previous time regardless of changes This is appropriate in case of wrongly input data when database restoring is easier than editing data Note When using MSDE MySql or Microsoft SQL servers Database Backup is done by the server or by Microinvest Archi Pro 1 6 Exit Use the Exit menu to close the program This operation will save the current state of the application and will release all system resources This allows other users to have e
59. EEE 1394 Firewire Cable Conseco Shop Belgrade 1 David Brown password 3333 2 000 item 0000000001 03 04 2008 752 Linksys WUSB11 802 116 Wireless B USB Network Adapter Conseco Shop Belgrade 1 David Brown password 3333 1 000 item 2000000001 0304 2008 76 terasys 802 119 4 Port Cable DSL Wireless Router Conseco Shop Belgrade 1 David Brown password 3333 1 000 item 4000000001 0304 2008 299 Pump 2 Power Generator for LG Cell Phones LED Light Conseco Shop Belgrade 1 David Brown password 3333 2 000 item 0000000001 03 04 2008 452 Bluetooth GPS 16 Channel Receiver Conseco Shop Belgrade 1 David Brown password 3333 1 000 iter 0000000002 03 04 2008 749 GigaFast 802 11b g Wireless LAN USB Adapter Emcor Group Shop Belgrade 1 David Brown password 3333 1 000 item 0000000002 03 04 2008 765 US Robotics USA5410 802 119 Wireless Turbo PC Card Emcor Group Shop Belgraded David Brown password 3333 1 000 item 2000000002 03 04 2008 604 128MB 1664 PE133 168 pin DIMM Memory 8 Chip Emcor Group Shop Belgrade 1 David Brown password 3333 2 000 item 0000000002 03 04 24008 742 802119 54M bps Wireless LAN PC Card Emcor Group Shop Belgrade 1 David Brown password 3333 1 000 tern 0000000002 03 04 2008 774 4 Port USB 1 1 Non Powered Mint Hub Gray Emcor Group Shop Belgrade 1 David Brown password 3333 1 000 item 2000000002 03 04 24008 338 33 BOmm Case Fan 3 pin ME or 4 pin power supply Emcor Group Shop Belgrade 1 David Brown password 3333 1 000 item
60. F3 7 Delete Del Locator F4 Print FE show all The Quick Search option allows you to quickly position on a particular user by typing all or part of his name If filter is checked the application will display only users whose names start with the symbols you entered If the groups option is enabled the structure of groups and subgroups of the users list is displayed v New User Use the New User window to add new users to the list Basic Information Groups Code EM M Auto generate User name Jane Smith Display name Jane Smith Password SD Confirm password A t COCS Y User level User tsi Location Shop Bucharest2 Company used MictoinvestLtd Card No ETA State CA Lancel 58 Click on the Basic Information tab to enter basic details about the user code user name password password confirmation and user level If you select The user Is frequently used sort before others in the State field the user will appear at the top of the list regardless of his code name and the selected sorting order The first user that is added to the list automatically receives Owner access level The access level for other users can be selected from a predefined list and may be any of the following User Manager Administrator and Owner The Location field contains a list of all locations in the application Only owners and administrators can select a location The Location and User fields are l
61. Name Measure Quantity Purchase Price Sale Price Currency 1 ACZUSB Power Adapter Charger iter 2 000 2 00 3 00 EUR 2 IDE to SATA Adapter Converts IDE Drive to SATA Interface item 3 000 9 28 11 00 EUR In the Quantity column fill in the number of items being transferred The Purchase Price and Sale price columns will be filled in automatically upon selecting an item and cannot be edited Press Enter to confirm The application automatically fills in the Amount column Use the same method to enter data about each item which will be transferred to the second location If you are working with lots you must enter a lot number in the window You must enter a quantity and press Enter The application will split the quantity by lots depending on the method set in Special Settings Fill in the serial number the best before and production dates and the position of each lot in the warehouse in the textfields in the upper part of the window 2 5 Waste and Write off Use the Waste operation to aid you in writing off of waste items The operation decreases the quantities of these items in the corresponding warehouse The items leave the warehouse but sales incomes remain unchanged Use the Write off operation to aid you in writing off of items for company s own needs for example when part of the available items is needed for internal operations or for own consumption The operation is similar to Sales but no incomes are generated Mo N
62. Payments Cash payments for the day Day payments via bank transter Card payments for today Other payments for today i Amounts due Er Financial Sales incomes for the day Other incomes for the day Total incomes for the day Purchase expenses for the day 2 Other expenses for the day Total expenses for the day E Turnover gt Dap tumover Day turnover by users Application Log User s reports Amount of the fully paid documents Other ok cma 89 The Manager s Reports is a set of the most useful reports for ana lysis of the current state of the company and the location You can use these reports to track the current balance of the company the daily incomes the reports by users the turnover etc Each report is generated for the current date you cannot specify a date and contains the essen tial data about the busi ness activity The Manager s Reports window contains the most frequently used reports for the day divided in categories To generate a report select the desired category and report and click on the Search button The Manager s Reports window contains five main report groups payments amounts due financial turnover and other which give you a precise and direct information about the most frequently tracked business processes Payments This report displays information about the three payment types for the corresponding day It summarizes separately the re
63. QOOUO00011 Dorani Shop Bucharest 2 03 04 2006 OUOOO0001 Dorani Shop Belgrade 2 03 04 008 Sort by OODO000 0 3 Bechtel Corporation Shop Bucharest 3 03 04 008 f Document A000000074 Interplay Entertainment Shop Bucharest 3 03 04 008 C Partner ADO000001 5 Emcor Group Shop Bucharest 3 03 04 008 Location OOOU00001E Halliburton Shop Sofia 1 03 04 2008 Date OOOOO000TY Ingenuity Software Shop Sofia 1 03 04 2008 Quick Search O0000000178 FLORENTINA Shap Sofia 1 03 04 2008 O000000079 Binney Smith Shap Sofia 2 03 04 2008 filter OR Enter Cancel Esc If you wish to select more than one document hold down the Ctrl key and click on desired documents You can select adjacent documents by holding down the Shift key and using the up and down arrow keys The merged document is saved under the largest number of all documents and has the date of the last issued document Sales documents that are invoiced are colored in red If you wish to merge an invoiced document you must void its invoice first Note Documents can be merged only if they are issued to the same partner and for the same location 3 12 Reprint Documents You can use the reprint windows to reprint existing operations In the Select Document window select the document you wish to reprint and click OK After you select the document that will be reprinted you will be prompted to confirm your choice You will be able to preview or directly print the document depen
64. The customer pays the whole amount In this case the amount in the Paid field is equal to the amount in the Amount field 2 The customer does not pay the whole amount In this case the amount in the Paid field is less than the amount in the Amount field The Balance field displays the remaining amount due by the partner The Remaining days field displays the remaining days to the due date Payment The rest of the modules in Domino Microinvest Warehouse Pro are analogical to the Sale 0000000042 Sales module Besides a wide range of Payment type In cash Amount 380 25 operations Microinvest Due date 17 03 2009 Advance F 000 Warehouse Pro provides several work methods which Remaining days e 80 00 differ on a syntactic level Card No Balance 025 This allows you to choose the most precise and most suita ble method necessary for the Cancel business and for the customi zation of the product i Print payment document To access the various work methods go to Tools gt Settings and select Spe cial In the Work method drop down list you can select one of the following 1 Average price the price of the item is the average of the remaining quantity from a previous purchase and the amount of the item from the last purchase made 2 Last purchase price the price of the item from the last purchase made is used upon sale 19 3 FIFO First In First Out the price of the item
65. U Bay 47 Computer Case No PS Black Silver Barcode 2000000000268 2000000000269 2000000000270 Catalogue I RFOBGF J KPETAT PORSBES Descriptions Computer Case Stabe Frequently used Y Cancel Click the Additional tab to enter additional details about the item basic and additional measure transformation ratio from one measure to another minimal and nominal quantity for the corresponding item Thus the application performs a constant control on the availability of this item and alarms you if the quantity is below or above the defined parameters In the VAT group field you can en ter the VAT for the corresponding group of the item _15 Mew Item Basic information Additional Prices Groups Basic measure item Ratio ee Additional measure box ar Minimum quantity AD Nominal quantity PD Type Standard YAT group Base WAT group 01 Lancel The Prices tab allows you to organize items in various price groups Items as well as locations can be grouped The number of groups and subgroups is unli mited In the Basic Information tab you can choose a state for the item Avail able Frequently used or Discontinued e Locations these are all locations of the company from which operations are performed To add a new location go to Edit menu and select Locations Click the New button to open the New Location window In the Code field fill in the code of the location If
66. Use the Restore function to restore the backup data You can use either the last backup of the Backup database or any one of the previous backups Restore Depending on the settings made the application provides the following options Automatic backup upon a previously set time period Manual backup upon User request Backup Restore Settings To continue please choose an action and T C 77 then click on the Mest button as If the database is stored in one of the servers automatic backup can only be done through Microinvest Archi Pro Only a system administrator can perform a manual backup 140 5 2 What should I do if reports are generated slowly If the database is ad ministered using Access and contains large lists it is recommended to switch to any of the servers Another solution is adding more RAM 5 3 Can I use the application through the Internet How One of the main features of the application is the possibility of real time work through the Internet This feature requires the following database administration on one of the possible servers static IP of the main computer the port on the main computer is not ob structed by antivirus protection or by the Internet supplier When working through the Internet it is recommended that the main computer has enough resources in order to ensure normal work of remote workstations and that no hindering application are in Stalled on it 5 4 If the connection f
67. Use the buttons in the upper left corner to print or export the report to EXCEL WORD HTML and other standard formats You can also specify work with several reports at a time and you can set the report to work in background Y Sales Report The Sales Report displays the chronological order of sales documents and items whereas no grouping or mathematical data processing is done Thus each document can be displayed by rows and all documents can be displayed together You can use the report to track actual data input by documents by users by dates etc without summarizing documents or items Each row in the documents corresponds to a row in the report Y Purchases Report The Purchases Report displays the chronological order of purchase documents whereas no grouping or mathematical data processing is done Thus each document can be displayed by rows containing the corresponding items You can use the report _85 to track actual data input by items by documents by users and by dates Each row in the documents corresponds to a row in the report v Recipes Report The Recipes Report displays the recipe documents by rows where each raw material and recipe item is displayed in a separate row You can use the report to track items that are used in recipes Each row in the documents corresponds to a row in the report Y Production Report The Production Report displays the production documents by rows where each raw material and recip
68. User Manual Microinvest Warehouse Pro and Microinvest Warehouse Pro Light 2009 CONTENTS Introduction E Hardware and Software Requirements Work with Servers Application Installation Possible Problems During Installation Licensing Microinvest Warehouse Pro E WO TA NSTC OT nar aia A I Starting up with Microinvest Warehouse Pro o ee coo ono cee ce cee ct tee tee res nen ene Creating New Databases serian AO AAA ton i us sue sar tot res met Pee ida Inputting Data Operations in Microinvest Warehouse Pro Discounts and Price Groups Invoicing Payment WOON AUABRWNF 10 Editing Deleting z and Reprinting of Documents 11 Administration II Work with Microinvest Cknan Pro 1 File 1 1 New Database 1 2 New Template Database 1 3 Open Database 1 4 Active Database 1 5 Backup Restore Database 1 6 Exit 2 OPerFacIONS quiste De A pase th Footed dey Cette A EE EA Ha ate eet sow TE ad ee a E DZ SPURS A ee 2 3 Production 2 3 1 Recipes 2 3 2 Production 2 3 3 Complex Recipes 2 3 4 Complex Production 2 4 Transfer F 2 5 Waste and Write off 2 6 Refund 2 9 Invoicing 2 9 1 lesti Invoice 2 9 2 Receive Invoice 2 9 3 Void Issued Invoice 2 9 4 Void Received Invoice 2 9 5 Notes 2 9 5 1 Debit Note 2 9 5 2 Credit Note 2 9 5 3 Void Debit Note 2 9 5 4 Void Credit Note 2 10 C 2 11 C 2 11 1 Consign 2 11 2 Sales on Consignment 2 11 3 Return on Consignment
69. Work with negative quantity Enabled App Auto production Disabled VAT included Enabled a Category Tax Law Registration Enabled lod General Document numbers by locations Disabled Attention Apply special settings only when you start the application It is not recommended to apply them while working as this can lead to changes in already entered data You can choose between the following Work methods e Average price lots are disabled and an average purchase price is formed e Last purchase price lots are disabled and the last entered purchase price is used e FIFO lots are enabled and items are written off following the rule first in first out i e the first incoming lot is the first to be written off e LIFO lots are enabled and items are written off following the rule last in first out i e the last incoming lot is the first to be written off e Select lots lots are enabled and items can be written off from a selected lot 105 Use the Work with negative quantity option to determine whether to allow work with negative item quantities in databases You can enable the Auto production option only when working with negative quantities The products recipes are automatically produced upon sale without having to perform the operation Production When the production operation is performed the raw material recipes used for the main recipe are automatically produced Enable the VAT in
70. ails while the application works through the Internet can subordinate workstations continue work Yes but data replication must be enabled The support team of Microinvest will determine how to enable this mode as this depends on the server 5 5 Can I export data to the accounting application of Microinvest Yes From the Edit gt Administration menu select Export to Microinvest Delta A text file with all data necessary for the accounting application is created It is not neces sary that Microinvest Delta is installed on the same computer as Microinvest Warehouse Pro The text file can be sent vie e mail or an electronic data carrier Export to accounting j Application name Microinvest Delta Microinvest Delta Operation Business Navigator i Received invoices EL dia Ayur L Purchase without invoice mL esport if lesued invoices Sale without invoice Debit notes Credit notes xl Esport payments 5 6 Can Microinvest Warehouse Pro work with barcodes and barcode readers Definitely yes One of the main principles of the application is to facilitate users work and this is the reason why Microinvest created Microinvest Barcode Printer Pro This application facilitates work with Microinvest Warehouse Pro and also allows you to create labels with barcodes thus making the business process easier 5 7 Can Microinvest Warehouse Pro work with a fiscal printer The latest trend in the organization of a point of sa
71. allation The installation of Microinvest Warehouse Pro usually runs smoothly without any complications After starting of the installation disk it might be necessary to in stall several components needed by the application in case they have not been in Stalled previously e Microsoft Installer e NET Framework e Microsoft Data Access Components MDAC e Crystal Reports After that the actual installation of the application begins Several problems are poss ible during installation e Ona hardware level there may not be enough free disk space on Local Disk C where the application is installed by default It is recommended to have free disk space of 1GB or more Please provide enough free disk space in case it is insufficient e The installation must be performed by a user with administrative access rights and not by a user with restricted rights such as User or Guest e After the installation is completed and the program is started it is possible to have problems connecting to the database In this case the problem is localized in Microsoft Data Access Components MDAC and the operating system or MDAC itself must be reinstalled e Upon selecting Bulgarian from menu Language it is possible that illegible cha racters appear on the screen To solve this problem go to Control panel and select Regional and Language options From the drop down list select Bulga rian and from the Advanced button select
72. ally You can edit the name of the item or choose a name from the list using the F4 key as well as improperly entered quantities To delete a row in the document type 0 in the corresponding quantity column To delete the whole document type 0 in all quantity columns of the document When you are done with the changes press the F9 key or click on the Apply button to save the recipe 2 3 2 Production Use the Production window to aid you in producing items based on already saved recipes You can open the Production window by clicking the 7E icon In the Quantity column fill in the quantity of items that will be produced The Purchase Price column is filled automatically based on prices of raw materials The names quantities and purchase price of raw materials used in the recipe will be displayed in the upper part of the window after you select the recipe item which will be produced E 3 Production SubTotal 4 20 EUR Location Shop Athens 2 E VAT 0 84 EUR Operator xpucro Merkos napona 1111 E Total 5 04 EUR Raw material Quantity Amount Measure Quantity Purchase Price Amount 1 Tomato Salad l 2 Search Refrezh Note Save Cancel 2 3 3 Complex Recipes Use the Complex Recipes window to create recipes which will later on be used for complex production In complex production a single raw material is used for the production of several recipe items or several raw materials are used for the
73. ame Measure Quantity Purchase Price Currency Amount 1 ACUSE Power Adapter Charger item 1 000 00 EUR 2 00 2 Notebook Hard Drive to Desktop Adapter 4 5 to 3 5 item 1 000 208 EUR 2 09 38 In the Quantity column fill in the number of discarded or written off items The Purchase Price column filled in automatically upon selecting an item and cannot be edited Press Enter to confirm The application automatically fills in the Amount column Use the same method to enter data about each item which will be discarded or written off If you are working with lots you must enter a lot number in the window Then enter a quantity and press Enter The application will split the quantity by lots depending on the method set in Special Settings Fill in the serial number the best before and production dates and the position of each lot in the warehouse in the text fields in the upper part of the window 2 6 Refund Refunding represents returning of items from a customer to your warehouse The operation is similar to Purchase it increases the quantity of available items in the warehouse of the company and generates expenses but sale and purchase prices of the items remain unchanged In the Quantity column fill in the number of items returned and press Enter to move on to the Sale Price column There you can enter a sale price of the item which will apply for the price group of the partner or the location if no price group is set it wi
74. and display the report by pages E Brint Preview DB gt o 00 6 EN E Close 97 Click the button to print the report wo Auto SO 200 150 100136 T5 a les 20 Click the nue button to zoom the document from 10 to 500 Click the button to display the report by pages Click the button to display two pages of the report Click the button to display three pages of the report Click the W button to display four pages of the report Click the button to display six pages of the report Click the _ button to close the report 5 Settings 5 1 Calendar The Calendar window displays the current date Mon Tue Wed Thu _ 98 To set a current date select it on the calendar and click the OK button This will add the date in the Status Bar You can set the date by double clicking on it as well Click Cancel to close the Calendar window without any changes being made Click the Today button to activate the current date and close the window You can type a date in the empty field at the bottom of the window The program will automatically position the calendar to the selected date 5 2 Settings You can use the Settings window to configure the application based on your specific needs click on the we icon to open it The information is divided into categories placed in the bottom left part of the screen Select a category to display all its settings Click on the OK button to
75. antity Sale Price Discount Currency 1 z Rearview In Car TFT LEO Monitor kerr 1 000 164 00 O 0 EUR 2 b2 Plece 304050802 Mega Screen Microscope Set item 1 000 2 00 0 0 EWR In the Quantity column fill in the number of items which are part of the operation Press Enter to move on to the Sale Price column The application will automatically fill in the sale price of the item according to the selected price group for the client or the location the price for the client has a priority If no price group is set for the client and or the location the application will fill in the retail price The sale price can be edited and the change will affect only the current document Type in the discount for the selected partner in the Discount column Press Enter to confirm The appli cation automatically fills in the Amount column Use the same method to enter data about each item that the client wishes to purchase 2 12 2 Requests The Request is a document your company uses to request items from a supplier The request contains a list of items that you are willing to purchase from the supplier You can use the request to calculate the forthcoming purchase expenses and to plan your financial resources Requests do not change quantities of items in stock and do not generate expenses They only provide information about the forthcoming transaction The request document can be automatically transformed into a purchase document No Mame Measure Quanti
76. application automatically fills in the Amount Description El column Use the same Place xl method to enter data about each item which is Cancel part of the operation _ 39 After you save the operation the application may offer you to specify the payment type depending on the payment settings When you are done with the Payment window you must fill in the Issue Debit Note window You can use it to enter general and additional data in the issued invoice document number date of issuing ext invoice from date recipient recipient s UCN the name of the person issuing the document number of print copies originals and copies date of fiscal event reason for the transaction description and place of the deal as well as payment method cash cheque credit card or voucher 2 8 Credit Note A credit note is a fiscal note indicating the amount decrease based on an issued document as well as tax details The reason for the transaction is also indicated in the credit note A credit note is issued only based on an issued invoice The Credit Note operation increases the quantities of items in stock and forms an average purchase price In the Quantity column fill in the number of items which are part of the operation Press Enter to move on to the Purchase Price column and fill in the purchase price of the item In the Sale Price column fill in the sale price of the item In the Dis count column fill in the discount fo
77. artner and to generate sales When the partner takes items on consignment he owes you the total amount of the consigned items When you report sales on consignment the application indicates the consigned items as sold to the partner The partner pays the total amount and generates an income for you Thus quantities of items in stock remain unchanged they have decreased upon consigning but the partner ceases to owe you the total amount of the consigned items and your incomes increase To open the Sales on Consignment window click the icon or use keyboard Shortcut Ctrl F6 No Name Measure Consign Quantity Currency Amount 1 IDE to SATA Adapter Converts IDE Drive to 5474 Interface item 2 000 1 000 EUR 11 00 2 b2 Plece 30 40 60 80s Mega Screen Microscope Set item 2 000 1 000 EUR 22 00 In the Sold column you can see the consigned quantity of each item which is part of the operation In the Quantity column fill in the quantity of items sold by the custo mer What is left when you subtract Quantity from Sold remains with the customer 2 11 3 Return on Consignment Returning on Consignment is a process in which the partner is unwilling or unable to sell the items and returns them to the warehouse The partner ceases to owe you the total amount of the consigned items and the quantities of these items in your warehouse increase P To open the Return on Consignment window click the shortcut A t F6 icon or use keyboard In t
78. aster server and the items prices and reports are obtained from the local slave server It is necessary that the central server and the local slave servers are connected to the Internet e MSSQL Server supports an unlimited number of workstations There are four types of MSSQL servers Express Workgroup Standard Enterprise Express Edition can be used independently or as subordinate server Subscriber during repli cation The other types can be used independently and during data replication can be used as central servers Publisher or as subordinate servers Subscribers During replication with such server type even if connection to the Internet temporary fails users can work with Microinvest Warehouse Pro If a Pocket PC is used this is the most suitable base for building up of a system and database management Application Installation The installation process is the most wayward moment in the introduction of a com puter system During this process the application gets to know the computer system on which it shall work and configures its features The memory processor and disk space are tested as well as the availability of local network printer and oth er peripheral devices In order to facilitate the procedure it is necessary that ae e The operation system MS Windows is stable e The date format in Short Date Format is dd mm yyyy The application can be installed from a CD ROM or through an installation file
79. at will be imported and the names of columns in Excel that will be imported For example if you are importing partners and the partner code is in column B type in B next to Partner code The Company parameter is required All other parameters are optional You can go back and select another file by clicking on the Back button To move on to the next step click Next 37 O MM A n N 0 You can select in which group to transfer the corresponding item or partner To do this you must have already entered groups in the application and created a column with groups in the Excel file The Excel file must contain the name or path to the group in case it is a subgroup For example if the main group is Beverages and contains a subgroup Soft drinks and you wish to import item Coca Cola in Soft drinks you must fill in Beverages Soft drinks in the group field in the Excel file If there is no matching group or if a group is not specified the items will be transferred in the de fault group Import of items allows you to specify whether a partner or an item is frequently used If the Frequently used column in the Excel file is filled with Yes or 1 the applica tion considers it is frequently used All other cases are considered as not frequently used From the drop down list Import mode you can select how partners and items will be imported Import will import all items no matter whether there are codes or names that
80. ategory Discount calculation Standard Oj General Combined payment Disabled j Visual Full stack taking Disabled Operations a Additional columns in Code Barcode Catalogue hd t Print operations Spatial Working with price rules Enabled 4 Database Preview applied price rules Enabled A Ethe Hide purchase price Disabled Hide items quantity Disabled This type of invoicing is useful for warehouses and locations with a larger percent of corporate customers and requirements in compliance with the latest market trends in Bulgaria and the European Union You can also use quick invoicing in locations with intense work and several workstations with Microinvest Warehouse Pro One or more of the workstations can _24 be set to work with this method All customers who wish to receive an invoice shall be serviced at these workstations This leads to a faster business process and facili tates the work of the users This is the principle of work in hypermarkets and whole sale markets 3 Issuing of notes is an inseparable part of the invoicing process which is ne cessary for correction of an already issued accounting document The options in the application are in compliance with the normative acts and allow you to edit the amount as well as the quantity In order to create a note you must perform the cor responding operation and then generate the document which must follow the num bering of already issued invoice
81. atio Addition al measure etc By default Basic measure item the basic and _ additional So A measure fields contain the addtional measure oR most frequently used meas a Minimum quantity F ures but you can write any measure unit which will au Nominal quantity 10 tomatically be added to the Type Standard x list The ratio determines the YAT group Base WAT group 20 connection between the ba sic and the additional meas ure of the item for exam ple the number of bottles in OK ca a crate or the number of boxes in a cardboard box or a stack The measure unit choice does not affect the work of the application 8 Invoicing Invoicing is necessary for each product related to commercial activity It is in compliance with all requirements of the normative legislation in the country Invoicing covers the following operations Issue Invoice Receive Invoice Void Issued In 92 voice Void Received Invoice and Notes Debit Note Credit Note Void Debit Note Void Credit Note Invoice issuing in Microinvest Warehouse Pro is easy and can be done in two ways 1 The first and most frequently used invoicing method while using warehouse software is after performing of the operations sale and purchase First you must issue a sales or purchases document stock receipt and then go to Operations gt Invoic ing menu and specify whether the invoice will be issued or received It is important to note
82. ave controls state option to save the windows position size text fields etc before closing the application Enable the Confirm saving data option to display a confirmation window before Saving data in operations Enable the Highlight invalid values option to display invalid values in red color a sale price that is less than the purchase price insufficient quantity in stock etc Enable the Numerical sorting option to sort lists using numeric codes 2 lt 10 Disable this option to sort lists using symbols 10 lt 2 Enable the Limit document count option to determine the number of documents which will be displayed in Select document windows Note Settings can be applied to users as well as to databases or for the whole application You can choose the users from the Users section To apply the new settings press the OK button 5 6 Operations 20 Settings Ea Users Operations Settings Local Payment type Automatically filled window rc toy Default user A EA Capa pame passo Stock taking prices By Sale prices Appi a Donald Hill password 11 hy Elizabeth Walker passw z Karen Roberts password Print transfer dacurment by sale price Disabled ra i a Mark Robinson passwon hay Michael Taylor passwore Quick invoicing Disabled 4 Pit p Categor Discount calculation Standard E Combined payment Disabled Full stock taking Disabled Additional columns in opera
83. cation el y User PG Iw Quantity Equalta i m Frice Equal to PO Note Pn E Operation Sales fv Report type Standard Sort by Input Order You can choose a filter in each field by doing one of the following type in the whole name in the field use keyboard shortcut F4 click the L button _ 84 type in any part of the name in the field preceded by For example if you type in ro in the item name field the application will generate a result for all items containing ro in their names You can limit the report to a single criterion or you can apply several criteria at a time You can also select sorting criteria for the report If you are working with lots the application will add filters about the lot number serial number best before and production dates and location ET ras E To remove all specified filters click the Clear button The report will display all opera tions without any restrictions Lat Serial Number Production date Best before Lot position Click the OK button to generate the report using the specified criteria Click the Can cel button to exit the window E Sales Report bs AE El Results 16 rows Document No User Partner Location Date Code ltem Quantity Measure David Brown password 2333 1 000 ite 5 hop Belgrade 1 1115 Robotics USAS410 802 119 wireless Turbo PC Card 0000000001 03 04 2008 E8 Adaptec 6 6 pin to 6 pin I
84. ceived funds Cash payments for the day Day payments via bank transfer Card payments for today Other payments for today Amounts due This report displays information about unpaid or partially paid documents by custom ers and or suppliers Amounts due as of today Amounts due as of the current month as well as Overdue payments Financial This report displays information for the corresponding day Sales incomes for the day Other incomes for the day payments and incomes registered in the Cash Ledger Total incomes for the day Purchase expenses for the day Other expenses for the day payments and expenses registered in the Cash Ledg er materials salaries rents etc Total expenses for the day Turnover This report displays information about the net incomes in cash via bank transfer and via POS terminal for the corresponding day Day turnover Day turnover by users Amounts of the fully paid documents Other Application log This report displays information about document editing and shows the document type and number the date and time of editing and the user who performed it v Items in Stock Report This report displays quantities of items in stock by locations purchase and sale prices as well as purchase and sale amounts In the Report type specify the contents of the 90 report Stocktaking with quantity displays only quantities and an empty colum
85. cluded option to include VAT in all prices Disable the option to display VAT on a separate row Use the Tax Law Registration option to determine whether the application will include VAT Enable the Document numbers by locations option to allow selection of initial document number in Locations for each document type Note Special settings cannot be applied to particular users You can apply special settings for the application or for the database To apply the new settings click the OK button and confirm your choice in the pop up window 5 9 Database Users Database Connection Settings Database type IMS Access a rc aCe Database Path jc Program Files Micromnvestitan Server name Repl Server Category Database name Microrvest 155 u ii led General uo wi a u llzer Password Hew Database Test Use the Database type option to define the database type in the application You can choose between MS Access MSDE MySQL SQL Server or Oracle 106 The Database path option shows the database path when MS Access database type is selected If you select a database type other than MS Access the Server name Repl Server Database name User and Password fields display the parameters of the server connection and the database name Click on the New Database button to open the Create New Database window Click on the Test button to test the connection with the database of the selected typ
86. ct which can be downloaded from our site do the following 1 Go to Help About and check the date and version of your product 2 Go to our site and activate latest changes 139 3 Check for updates of your product Update the program if you find any new features you would like to use 5 Microinvest on the Web This function will take you to the company site where you can find additional information about the program new modules and auxiliary products user forum where you can discuss new features of the products updates information about new features to be developed solutions for some cases and all resources available to our clients 6 About This window contains information about the product version package date and license status Demo version or Registered version 5 Frequently Asked Questions 5 1 How are databases stored If the database is administered using Access the application automatically backs up the database but you can use the File gt Backup Restore menu to manually back up the database The backup files are saved in the Backup folder of the application directory You can use an external drive to store backup files as well el Back up Restore Welcome to Back up Restore ou can use the Backup function to create and Choose action keep a copy of pour current database in order to store important data that can be restored in case of database damage or operation system crash You can
87. d the State Enabled l partner will appear at the top of the list Cancel regardless of his code name and the selected sorting order Click on the Additional Information tab to enter additional details about the partner e mail Dank Mew partner Ea name BIC IBAN bank VAT account Basic Information Additional Informatior Print information Groups price group discount eet ltecrtei amp yahoocom partner type and card Bank name Barclays Bank Ple 0 number ae meer The price group AN Eas2NcRa6601002033503 determines which Bank VAT Account 19065613601 price list the partner Price group Retail price el belongs to You can Discount define up to 10 price Tone Cient mame groups Use the Padia 564564564545 Change Prices mo dule to define prices 53 You can specify the Partner Type in the last drop down list a client a supplier or not specified Click on the Groups tab to create a structure of groups and subgroups The newly added partner will become a part of the currently selected group Mew partner Basic Information Additional Information Print information Groups Partners New i Deliveries Edit di Delete Cancel You can add subgroups to already created groups To do so select an existing group and click on the New button The new group will become a subgroup of the selected one if H is checked New Group Group name VIP Client
88. d item and click the OK button to confirm To close this window without selecting an item click the Cancel button Please note the following e You can select several items at a time Hold down the Ctrl or Shift key and click the corresponding rows 120 e Items can be sorted by several criteria In the drop down list you can sort the items by code name quantity or price e If you enter symbols or numbers from the keyboard the application will find all items matching the data you have entered e If you check Filter you can filter only items matching the entered symbols For example if you enter Coca Cola the application will display only items of this company e You can enter a new item by clicking the New button This is useful when operators receive a new item which does not exist in the list and they wish to sell it Click the OK button to close the Items window and transfer the selected items to the main application window New rows are added to the table and data for the cor responding items is filled Y Quick item selection through the keyboard The application features quick item selection methods through the keyboard The easiest and most intuitive method is by entering of the item code in the window Fill in the item code and press Enter The application will find the desired item This method is quick easy and convenient for the operators because they can use only the num lock keys There is an additional
89. d to confirm before the actual deletion takes place Use the arrow buttons to sort rules by priority Only checked rules are active and will be executed upon saving of an operation You can activate the rules in the Price Rules window by double clicking on them _76 Click the Apply button to save new rules and changes without closing the window Click the OK button to save changes and close the window Click Cancel to close the window without saving any changes 3 13 6 Stocktaking Ko To open the Stocktaking window click the Y icon or use keyboard shortcut Ctr i J You can select the location user and item following the same steps as in any other operation 3 Stock takings co ee Stock taking SubTotal 246 67 EUR Location Sofa Central Warehouse E VAT 49 33 EUR Operator Mark Robinson password 6988 Es Total 296 00 EUR Name Measure Quantity Availability Purchase Price Sale Price Currency Amount AC USB Power Adapter Charger tern 000 6 000 2 00 3 00 EUR 3 00 IDE to 5474 Adapter Converts IDE Drive to SATA Int item 5 000 4 000 9 28 11 00 EUR 11 00 Notebook Hard Drive to Desktop Adapter 25 to 3 5 item 3 000 3 000 2 06 400 EUR 0 00 SCA 80 to SCS 50 68 Pin Converter w Terminator ern 6 000 000 4 25 5 50 EUR 5 50 USB 2 0 to IDE Adapter Cable tern 12 000 12 000 7 58 9 25 EUR 0 00 Biostar MIG 400 Socket A m amp T MB wA amp MD Sempr item 3 000 2 000 54 88 91 00 EUR 91 00 Biostar YIA 8M800 Socket 754 ATs
90. date 18 03 2009 co Advance E 0 00 Remaining days O Paid 64 00 Card No Balance 0 00 Print payment document Cancel 2 2 Purchases Purchases represent the receiving of new quantities of items in your warehouse The quantity of items in stock in the warehouse of the company increases and their average or lot prices are calculated To open the Purchases window click the Y icon or use keyboard shortcut F3 Mo Name Measure Quantity Purchase Price Sale Price Discount Currency Amount 1 Brother 5 in 1 USB Parallel Network BY Laser Printer item 10 000 132 58 139 00 0 0 EUR 1326 80 2 Brother HL 2460N Parallel USB Bf Laser Network Printer item 10 000 430 50 446 00 0 0 EUR 4308 80 In the Quantity column fill in the number of items being purchased Press Enter to move on to the Purchase Price column and fill in the purchase price of the item In the Sale Price field you can fill in the sale price of the item which will apply to the price group of the partner or the location if no price group is set it shall be saved as retail price In the Discount column fill in the discount for the selected partner Press Enter to confirm the information The application automatically fills in the Amount column Use the same method to enter data about each item which shall be delivered by the partner 33 If you are working with lots you must enter a lot number in the window You can enter the serial number the best before and
91. ding of the commercial activity of companies using the software product Microinvest Warehouse Pro This feature is Payment very well developed and is in com pliance with the latest trends in Cosico this field The application can track in vale Me 0000000042 stallment payments and payment Payment type Debit Credit card mount 64 00 a cartaare po Due date 18 03 2009 Advance O00 documents Remaining days 0 Paid 64 00 Upon ending of any of the cardio Balance 0 00 main commercial activities sale Or purchase the application opens the payment window unless the Genie user has selected as payment set tings that the total amount remains due or that the whole operation is automatically accepted as paid Print payment document In the Payment window you can specify the amount paid by the customer and if there is an amount due the due date and the payment method in cash via bank 052 account or via POS terminal If payment will be made in more than one installment a payment document can be printed for every installment made by checking Print payment document Upon each payment this document will contain the new amount and will display the previous amounts due This allows to both the user and his cus tomer to track what is the remaining amount due The menu with reports related to the Payment operation includes the main set of reports which contain thorough in formation about cash flows i
92. ding on your Print Settings Y Preview Document Use the buttons in the upper left corner to select zoom and export documents 68 Click the i4 button to go to the first page Stock receipt K d gt Nog amp Click the lt button to go to the previous page Click the gt button to go to the next page Click the Di button to go to the last page Click the gt button to print the document Click the E button to refresh the document in case it has been changed by another user Click the Ss button to export the document in one of the following formats Adobe Acrobat Excel Word or Rich Text Format To export the document you must enter a filename and select the desired format File name export Save as type Crystal Reports rpt Lrystal Reports 9 rpt Adobe Acrobat par microsoft Excel 97 2000 7 ls Microsoft Excel 97 2000 Data Only xls Microsoft Word doc Microgot Word Editable rtf Rich Text Format rtF aj 400 300 200 150 100 15 50 25 Click the Custom button to zoom the document from 25 to 400 Click the e button to exit 3 13 Administration 3 13 1 Change Active User Use the Change Active User window keyboard shortcut Ctr l 0 to change the user currently logged in the application Select a user name from the drop down list User name and enter a valid password in the Password field 69 User name Password
93. dit the list of currencies Description 1 8450 Pound 0 1250 Yene 1 3250 US Dollar _ Cancel _ Locator Fat _ Delete Pim ES Sort by G Currency Co Rate C Description Quick Search New F2 Edit F3 Delete Del Locator F4 Print FE T filter You can use the New Edit and Delete buttons to add a new currency or to edit and delete an existing one Before you actually edit or delete an existing currency you will be prompted to confirm the action The Locator button allows you to perform an extended search for currencies by providing a keyword to be used as a match Use the Print button to print the list of currencies In the Sort by area you can choose how to sort the list of currencies by name by exchange rate or by description Mew currency The Quick Search option allows you to quickly position on a particular currency by typing all or part of its name If filter is checked the application will display only currencies whose names start with the symbols you pia 1 0000 ente red Description Eurdl Y New Currency Basic information Currency EUR Use the New Currency window to add new currencies to the list 62 Fill in the currency name and exchange rate in the first two fields The Description field is optional 3 6 VAT Groups Use the VAT Groups window to add a new VAT group or to edit the list of VAT groups Mame Value Base WAT group Fara TWA TWA B 9 procen
94. e Note Database settings cannot be applied to particular users You can apply database settings for the application To apply the new settings click the OK button and confirm your choice in the pop up window 5 10 Other Settings ES Settings e Other Settings Language English Cancel Country Bulgaria Appi Visual Style Classic Mail SMTP serer OO Check for updates Enabled Categor 4 General q Visual a Operations Database a Use the Language option to set the interface language Use the Visual Style option to define the visual style of windows and icons Use the Mail SMTP Server option to define the SMTP server for sending of e mail messages It is recommended that only administrators use this option 107 Use the Check for updates option to enable or disable Internet updating of the application from the Help menu Note Other settings cannot be applied to particular users or databases You can apply them for the whole application To apply the new settings click the OK button and confirm your choice in the pop up window 6 View 6 1 Customize Toolbar Right click on the toolbar to open the Customize menu ToolB ar rie Ye yr c2eo nr a 28072 BDO Praia FEE Ma You can open the Customize window from the View gt Customize toolbar menu as well Customize Settings Buttons Dock Top e i Show toolbar Use small icon i Show tooltip Reset Use
95. e suspended save If for some reason the first customer rejects his order this button deletes the se lected items and a new bill can be opened Refunding is done when the item has expired or its integrity is broken Refund ing in Microinvest Warehouse Pro Light Point of Sale is done through standard item selection described in this manual You must complete the refunding items list and use keyboard shortcut A E F9 this is the keyboard shortcut for saving of refund ing The refunding is completed and the item is saved in the database and the cor responding quantity is returned in the warehouse The bottom part of the window contains a table with a list of the selected items and their parameters The point of sale mode can be started in two visual styles 1 1 Visual Style 1 3 Microinvest Warehouse Pro Retail Amount 108267 67 Partner CIGNA Paid 0 00 e V Print cash order Soe 256MB RDRAM 800MHz 184 Pin RIMM 1 000 x 104 Key XConcertMaster AT PS 2 Multimedia Keyboard 108 Key PS 2 Multimedia Keyboard Black 10 Bay ATX Computer Case No PS Black Silver 10 Bay ATX Computer Case w Front Panel LED No PS Black 10 Bay ATX Computer Case w Front Panel LEDs No PS Gray 10 Bay BIO II 20 4 Pin ATX Window Case w 450 Watt PS Black _ 10 Foot 15 Pin VGA to 5 BNC Connector Cable Black 10 in 1 USB 2 0 SD MMC Card Reader Writer Black 10 in 1 USB 2 0 SD MMC Card Reader Writer Blue
96. e Point of sale mode is suitable for work in supermarkets stores or fast food restaurants In this mode operators can quickly perform sales payments and apply the corresponding discounts to customers The procedure is very simplified creating of a bill closing payment and then following the same sequence The Restaurant mode has a specific interface and is suitable for work in res taurants coffee shops and other similar shops This work mode has a technology for opening of an order intermediate closing of an order adding of new items to an exist ing order and final closing of the order For these processes the corresponding inter mediate notes are issued and data is sent to various kitchen and fiscal printers You can start the two work modes of the application by clicking the correspond ing icons on the desktop The icon of the Point of sale mode is PRUE Microinvest Crnaa Pro Light The icon of the Restaurant mode is Ae Microinvest Cunaa Pro PectopaHt Please note that the system setting is common for both and if changes are made in one of the modes this affects the application and the other mode as well You can open the help system in the two modes by pressing F1 This window contains a description of the keyboard shortcuts in the application 115 Help Focus table Select item Select entire row Enter amount Save cash Save bank account Save card Save cash Unofficial Save by voucher Save
97. e computer and permission is given in Windows Firewall for the corresponding port of the selected server MSDE port 1433 MySQL port 3306 MSSQL port 1433 The information necessary for work on other computers is the IP address of the server the username and password for access to the database On the computers in the network open Microinvest Warehouse Pro go to Tools gt Settings gt Data base menu and select the database type Fill in the fields as follows aike 153 Settings al Users Database Connection Settings E Giba Database type SOL Server c MS Access See MSDE hd Apply Database Path Server name Repl Server Category Database name Mictorwest feo General hee a a aee k HHKHHMHRA RS Password New Database Test e In the Server name field fill in the name or the IP address of the computer on which the SQL server is installed If you are working with MySQL replication fill in the IP address of the central server master in this field If you are using MSSQL replication fill in the IP address of the subordinate server Subscriber in this field e In the Repl Server field fill in the IP address of the subordinate server slave Note Fill in this field only if you are using MySQL replication e In the Database name field fill in the name of the database or click the button to the right to select an existing database if all other fields are filled in accu
98. e current document In the Discount column fill in the discount for the selected customer Press Enter to confirm The application automatically fills in the Amount column Use the same method to enter data about each item purchased by the customer 39 If you are working with lots you must enter a lot number in the window Then enter a sale quantity and press Enter The application will split the quantity by lots depending on the method set in Special Settings Fill in the serial number the best before and production dates and the position of each lot in the warehouse in the text fields in the upper part of the window In case you do not provide lot information the Lot column is filled in automatically with NA Sale Partner Costco z SubTotal 177 50 EUR Location Bucharest Central Warehouse EN VAT 35 50 EUR Operator Donald Hill password 1111 fl Total 213 00 EUR Mo Name Measure Quantity Sale Price Discount Currency Amount 1 HPUSB All in One Photo Center Printer w4 OMF Digital GAM item 1 000 149 00 0 0 EUR 2 Kodak EasyShare Printer Dock Seres 3 for EasyShare Camera item 1 000 64 00 0 0 EUR Biter 0 000 0 00 0 0 When you save the operation the application may offer you to specify the payment type and whether the document or part of it is paid or remains due in case the payment window is enabled in the Program Settings Fayment Costco Sale e 0000000042 Payment type Debit Credit card Amount 64 00 Due
99. e item is displayed in a separate row You can use the report to track actual data input by documents by users by dates etc without summarizing documents or items Each row in the documents corresponds to a row in the report Y Complex Recipes Report The Complex Recipes Report displays the complex recipes documents by rows where each raw material and recipe item is displayed in a separate row You can use the report to track items that are used in complex recipes Each row in the documents corresponds to a row in the report Y Complex Production Report The Complex Production Report displays the complex production documents by rows where each raw material and recipe item is displayed in a separate row You can use the report to track actual data input by documents by users by dates etc without summarizing documents or items Each row in the documents corresponds to a row in the report v Transfer Report Use the Transfer Report to track and control transfer documents Each row in the document corresponds to a row in the report Thus the report shows items flow from one location to another The transfer report contains data about transferred quantities from one location to another It shows the document number the date and the user who performed the operation v Waste Report The Waste Report displays waste documents by rows where each item is displayed in a separate row You can use the report to track actual data input by
100. e rt mE Cisco Systems Inc Purchase NY 0000000003 Payment type Plata prin vaucher Amount 18290 40 Due date 18 03 2009 Advance E og Remaining days D Faid 1829040 Card No 45645465 Balance o0 i Print payment document Cancel 2 3 Production 2 3 1 Recipes Use the Recipes window to enter and edit recipes which will later on be used for production JA n Recipes Recipe item Tomato Salad pes Faw materials SubTotal 3 00 EUR Name Measure Quantity Purchase H Tomato kg 1 000 3 00 Cheeze kg 0 200 E 00 Apply F3 Cancel Esc To fill in the Recipes window do the following in the Recipe tem column fill in the item for which a recipe will be created You can choose an item from the list of complex recipes by pressing the F4 key or by clicking on the L button In the Raw Materials column fill in the raw materials which will be used in the recipe In the Quantity column enter the quantity needed for production of one recipe item Click on the Apply button or press the F9 key to save the recipe and proceed to the next recipe Click on the OK button to save the recipe and close the window Click on the Cancel button to close the window without saving any changes The created recipe is colored in blue You can use the Recipes window to edit recipe items Choose the recipe item from the list by pressing the F4 key or by clicking on the button The raw materials will be filled automatic
101. e stock receipt contain a list of the same items and are for the same amount 40 Issue invoices Select Document Document OOOUO00001 O00000000 D000000005 DO00000004 OOOUOOO005 O00000000 O00000000 OOOOOO0008 DO00000003 000000001 0 0000000011 DO0000007 2 000000007 4 000000001 s 0000000071 6 000000007 0000000018 000000001 3 Partner Conseco Emcor Group Capital Une H alliburtor Conseco Emcor Group Interstate Batteries Browser Meda Browser Meda Interplay Entertainment Donan Dorian Bechtel Corporation Interplay Entertainment Emcor Group Halliburtori Ingenuity Software FLORENTINA Binney Smith Location Shop Belgrade 1 Shop Belgrade 1 Shop Bucharest 1 shop Belgrade 1 Shop Bucharest 1 shop Bucharest 1 Shop Belgrade 2 shop Bucharest 2 Shop Belgrade 2 shop Bucharest 2 Shop Bucharest 2 shop Belgrade 2 Shop Bucharest 3 shop Bucharest 3 shop Bucharest 3 Shop Sofia 1 Shop Sofia 1 Shop Sofia 1 Shop Sofia 2 Date 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2006 Lancel Sort by Document C Partner C Location C Date Quick Search 04 50 196 00 i filter OR Enter Cancel Esc In the Select Document window select the sales document based on which the invoice will be issued To merg
102. e two or more sales documents hold down the Ctrl key and click on the desired documents The invoiced documents will be colored in red Issue Invoice Main Copies Number 0000000017 Date igo32009 Cops SO C Original Recipient Thomas Brown C Onginal 2 copies UCH 7605236097 a re iw teme grouping Issued by Donald Hill al Te eii i Electronic Invoice Additional Payment Bank order Tax date 18 02 2009 Reason Description Ps Place P You can use the Issue Invoice window to enter general data in the issued invoice document number date of issuing ext invoice from date recipient recipient s UCN the name of the person issuing the document You can enter additional data as well payment method cash cheque credit card or voucher date of fiscal event reason for the transaction description and place of the deal You can choose the number of print copies originals and copies _4 If To cash register is checked the data will be sent to the cash register and a cash register receipt will be printed If Items grouping is checked items with the same names and prices will be printed in a single row in the issued invoice This is useful when you merge documents in which a single item is used multiple times If you are working with lots the quantity of all lots is printed in a single row Data about the issuer is automatically filled from the selected Company Data 2 9 2 Receive Invoice You can use t
103. edit Notes Report The Credit Notes Report displays the credit notes documents by rows where each item is displayed in a separate row You can use the report to track actual data input by users by locations by dates etc without summarizing documents or items Each row in the documents corresponds to a row in the report Y Operations Report The Operations Report displays the operations documents by rows where each item is displayed in a separate row You can use the report to track rows of a particular operation or of all operations and to track data about each item in the operation Each row in the documents corresponds to a row in the report Y Consignments Report The Consignments Report displays the item flow consigned reported and returned items by documents Each row in the document shows the corresponding item prices dates quantities and amounts You can use the report to track consigned items flow as well as all consignment operations In the Operation drop down list select the operation that will be visualized in the report Consign Sales on Consignment Return on Consignment Y Consignment Turnover Report The Consignment Turnover Report is a summarized consignment report containing three columns about each item consigned reported and returned You can use the report to track items profile Each item is displayed in a separate row and each column shows the quantity in the corresponding operation You can use t
104. ei ply the necessary settings To do Change price to Price Group 5 so go to Tools gt Settings This rule applies for menu and select Operations cat All egory Working with price rules These settings can be ap plied for a specific user by select Cancel lt Back Next gt Finish ing his name in the upper left part of the Settings window J Ia 7 Work with Currencies and Measures e Currencies Microinvest Warehouse Pro is a contemporary software product and allows you to work with various currencies Go to Edit gt Currencies menu to open the Currencies window where you can add edit and delete necessary currencies The application has a default currency which can be edited but cannot be deleted Thus the application can work accurately upon currency selection de Currencies Lo fot Es Currency Exchange Rate Description O _ EUR 1 0000 Euro 3 0000 British pound 1 6000 United States dollar Cancel Locator Sort by f Currency Rate C Description Quick Search Mew F27 Edit F3 Delete Del Locator Fa Print FE filter e Measures The convenience of item measures imposes the creating and using of many of them To enter measure units in the application go to Edit gt Items menu and click the New button Additional tab In the Additional tab you can enter additional parame Edit item Ex ters of the item Basic Basic information Additional Prices Groups measure R
105. er best before and production dates the position of each lot in the warehouse items in stock in each lot and quantity used in the operation Use the Quick Search option to find lots faster by typing parts of their names The Select Lot window is displayed when you enter items and quantities in ope rations By default the quantity is allocated by chronology of lots 3 Edit 3 1 Partners Use the Partners window keyboard shortcut Ctr P to select a partner to add a new partner and to edit the partners list To select a partner click on the corresponding row in the table Click the OK button to confirm Click the Cancel button to exit without selecting a partner th Partners Partners Code Compary Contact MEMES Air Inc Brian Hall 30 Bechtel Corporation Thomas Br 8 Binney Smith Robert Davis a0 Browser Media Mark Allen A Bulgaria Sir James Moore Ner 45 Capital One Steven Far df CIGNA Edward Col AD Conseco Ronald Ew 41 Costco George ro F Domina Anthony 5 Print 39 Doriani Donald Nel 25 Emcor Group William Th E FileMaker Inc Daniel Joh sort by 29 Global Insight Joseph Ma Partner 13 Goodies David Taylor l Code 43 Halliburton Kenneth C Contact 33 Honeywell Christopher Quick search eleres Cancel Locator Edit Delete 14 Ingenuity Software John Davis 18 Interplay Entertainment Charlez Ha filter 10 Interstate Batteries Michael Mil i groups Hew F2 7 Edit Fax Delete De
106. es 1 Point of Sale Mode una aii dd asr kes wu AO oe aie daw daa ween PS VS Cle SMS iria aad A aeeoaaoeie 2 VISUAL SO 2 at Ny ok a vein DAC 1 3 Selecting Items F 1 4 Completing Operations 1 9 Issue Invioce 2 Restaurant Mode Add new order a ae ieee au ao eco A A EN Split active order Closing active order 3 Program Settings 3 1 Main Settings 3 2 Cash register Settings bcn radiata 34D pecial SENOS ad ARA A A AS IV Help 1 Microinvest Assistant 2 Licensing rca 3 Documentation 4 Check for Updates 5 Microinvest on the Web 6 About k 7 Frequently Asked Questions 112 a AZ 112 113 113 114 116 117 118 120 121 Fe PAGE GAG NeW ITENS sieges iets etna aeons aida 1 6 Adding New Partners iia is ii a A dae E CHECK PCOS ainia ai 1 8 Change Active User E EEEE AE AE NE ANA A S E E E ee eee T 122 122 123 123 o 124 Visual SES is ASA 126 129 130 2 od ue LOD 134 135 140 140 eu 140 aye LAL pa 142 142 142 Introduction Urged by the increased introduction of novelties on the Bulgarian market and by the new challenges after Bulgaria became a member state of the European Union Microinvest created an innovative warehouse application which conforms with the increasing requirements of its customers and features the latest trends in this class of products Microinvest Warehouse Pro is a flexible system for management of ware house availab
107. est W arehouse Pro Upen ING In the Import file field fill in the name and path of the Excel file or P Purchase i click the Browse button to search 3 et for the file Click the Open button wi MEL to open the file that will be Location Athens Central Warehouse imported Fill in the Operation perator Anthony Smith password 4444 Partner Location and User fields and click on the Next button to move on to the next step Cancel Next _79 Ye Inport operations Please choose import parameters Every Excel column contains separate data If a parameter is not filled default value is set for this column Parameters First Aiow Last Row Barcode Code Hame Luantity Purchase Price Sale Price P Discount Cancel Back HM ext Finish In the next window fill in the name of the Excel sheet containing the data the first and last row that will be imported and the names of columns that will be imported For example if you are importing a purchase and the item code is in column C type in C next to Item code The Quantity parameter as well as one of the Item or Item code parameters is required In case Purchase price and Sale price are left blank the application uses the current database prices and fills in O in Discount Click on the Next button to generate data A table with the specified data will be displayed You can go back and edit the table by clicking on the
108. f you are working with lots the quantity of all lots is printed in a single row Data about the issuer is automatically filled from the selected Company Data 2 9 5 3 Void Debit Note The Void Debit Note window contains a list of all documents based on which a debit note has been issued To void a debit note select the document and click the OK button Click Cancel to exit without selecting a document 2 9 5 4 Void Credit Note The Void Credit Note window contains a list of all documents based on which a credit note has been issued To void a credit note select the document and click the OK button Click Cancel to exit without selecting a document 2 10 Cash Ledger The Cash Ledger is a chronological diary of cash flows in the company Each row represents an operation income or expense and contains the amount the date the type and a description You can use the Cash Ledger to trace cash flows and to obtain information about the current financial status of the company All sales and purchases are automatically filled in the Cash Ledger with their total amounts or the amounts that have been paid upon saving an operation in the Payment window or by using the Payment module of Cash Ledger Cash Ledger Description Location Expense 03 04 2008 Sofa Central Warehouse Expense Purch 05 04 2008 05 04 2008 05 04 2008 05 04 2008 05 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03 04 2008 03
109. function only when the corresponding special setting is selected as a work method 83 This function must be used carefully since this could lead to changes in the incomes and expenses of the company and this could affect the total profit It is advisable that this function is used only by the manager of the company or by the system adminis trator Use this function when the purchase price or the discount in a purchase document has been edited This prevents inconformity in the total purchase amounts of items in var ious reports due to the fact that the item price has been changed only in the edited document After you select the Recalculate Average Price option from the menu the applica tion will open the Purchases Select Document window Select the edited docu ment and click OK The average price of all items in the document will be recalculated and all amounts will be equalized For operations performed after the purchase has been edited the purchase price will be replaced with the new recalculated price 4 Reports In the first window of the report specify the filter criteria and the fields that will be visualized Only rows that are checked are visualized in the report Sales Report Date 20 07 2008 20 06 2008 Cancel Document Ho ltem code al i Clear ltem name 24x USB External CO ROM Drive Black Barcode E Catalogue E Group V Partner EG e Iw Group PO ne Lo
110. h Walker passive H Karen Roberts password Print transfer document by sale price Disabled hd ds Karen Roberts password Ay Mark Robinson passiwon T Quick invoicing Disabled a ii i Category Discount calculation Standard leu General Combined payment Disabled Full stack taking Disabled Additional columns in Code Barcode Catalogue operations Working with price rules Enabled Preview applied price rules Enabled ka Hide purchase price Disabled Hide items quantity Disabled 4 Operations in Microinvest Warehouse Pro Microinvest Warehouse Pro is a comprehensive product developed to fully cover operations necessary for the management of the contemporary dynamic busi ness The application is able to perform low level functions necessary for the existing of a warehouse purchases sales production etc as well as high level operations necessary for the management orders price lists customs declarations etc The integrated modules have an entirely different functionality but use a similar interface for easier organization and improving of local business climate The Sales module is the most frequently used one You can open the Sales window from the Operations gt Sales menu from the Sales icon or by pressing the F2 key It allows you to perform sales by selecting the partner with whom the deal is concluded the location from which the operation is performed and the operator re sponsible for
111. have a JPG extension and must be saved in subfolder Pictures which must be created in the installation folder of Microinvest Warehouse Pro Light Please note that the names of the JPG files must match the code of the corresponding items Their resolu tion depends on the resolution of the Touch Screen 800x600 1024x768 unn 1280x1024 For example The item code of Amstel is 1 the name of its picture file must be 1 JPG The Pictures folder can contain files with an avi extension This is an attractive new feature and allows watching of commercial clips when the application is in stand by mode the operator is logged off This is one of the latest trends in restaurant software and allows playing of sponsors commercial clips or advertising of promotions in the restaurant It is recommended to use smaller size files i e shorter clips other wise this could additionally load the computer and impede the application Work Mode 3 is the latest visual style of Microinvest Warehouse Pro Light This is a visual editor of tables and is a new advanced system for creation of restau rant models with table position schemes It facilitates the users work and the cus tomers can get a better idea about the restaurant 126 DERE ABRE H After the table scheme is modeled and the user logs in the application visualizes the scheme and the user can choose which table to serve i UD aaa m 7 P Altdo oholic E Eji AIT
112. he Receive Invoice window use keyboard shortcut Ctrl F7 to open it to transform a selected purchases document into an invoice The sequence is as follows 1 Create a purchases document stock receipt 2 Attach a new document to the first one The new document will be the invoice You can use the first document stock receipt to represent the expenses from the item and its delivery into the warehouse The second document is a tax representation of the deal and determines the type of the official document Generally an invoice can be issued only based on an existing stock receipt The invoice and the stock receipt contain a list of the same items and are for the same amount In the Select Document window select the purchase document based on which the invoice will be issued The invoiced documents will be colored in red Purchase invoice Number 0000000004 Date 18 03 2009 Cancel Paymerit In cash Type Invoice Use the Purchase Invoice window to enter document number date of is Suing payment and type 2 9 3 Void Issued Invoice The Void Issued Invoice window keyboard shortcut Alt F7 contains a list of all invoiced sales documents To void an issued invoice select the document and click the OK button Click the Cancel button to exit without selecting a document After you void an invoice you can issue a new invoice with the same number from the Issue Invoice window as well as edit the sales document in the Edi
113. he Sold column you can see the consigned quantity of each item which is part of the operation In the Quantity column fill in the quantity of items returned by the customer What is left when you subtract Quantity from Sold remains with the customer 46 2 12 Management 2 12 1 Orders Offers and Proform Invoices The Order is an operation in which you receive an inquiry from a customer and regis ter his interest towards your items and products You can use the order to plan a future deal with your customer The order does not change quantities of items in the warehouse no incomes are generated and it serves only as information about the forthcoming deal It is useful when analyzing warehouse status and provides information whether all items are in stock The Offers module can be used to create a representative price list of selected items for a particular partner Offers do not change quantities of items in stock and no incomes or expenses are generated They are used only as an example of how the customer can purchase the items The Proform Invoices module is used to generate a sample sale of selected items to a particular partner Proform invoices usually precede sales and determine transaction parameters price quantities amounts and bank accounts precisely Proform invoices do not change quantities of items in stock and no incomes or expenses are generated They are used only as a template for the transaction Ho Name Measure Qu
114. he current settings of the se lected user level to a selected user from the list e Copy from contains a list of all users and levels copies the current settings of a selected user level from the list to the selected user level e Default applies the default settings to the selected user Click the OK button to save the settings for the selected user or level 5 4 General Le Settings Users 5 9a General Settings S Global z as El Local Autocomplete Enabled kd 3 Default user A Cancel pd Deborah Adams passwwo ped Donald Hill password 11 by Elizabeth Walker passw Auto backup 1h ka hy Karen Roberts password Max backups allowed 200 hd 3 Mark Robinson pazswon hy Michael Taylor passworc T Maximum discount 100 4 pr h Category Price format Standard Quantity format Standard Use the Autocomplete option to select items in operations faster When you type a part of the name the application automatically fills in the first matching name with common root For example if an item Whiskey glasses exists in the database the application will automatically find it when you type whiskey Use the Auto Backup option to set an interval for automatic backup of the current database Use the Maximum Discount option to define the maximum discount in percents that a particular user can indicate in operations 100 Use the Price Format option to define the format of prices in operations F
115. he price lot or item data enter O in the quantity column of the corresponding lot and select the item in a new row Enter the new values in the corresponding columns Thus the old lot will be replaced by the new one You can use the Stocktaking operation to enter initial states of items 71 When you save the operation the application may offer you to print the stocktaking document depending on the Print Settings If the Payment window is enabled from the application settings you can define the payment type and whether the corres ponding document or part of it is paid or remains due 3 13 7 Total Production Use the Total Production function to produce all recipes with negative quantities in the warehouse without performing the Production operation This allows you to sell recipe items even if you do not have enough of them in stock You can use total production only if the following special settings are enabled 1 Work method Average price or Last purchase price 2 Work with negative quantity Enabled 3 Auto production Disabled The Total Production function works as follows 1 Checks database for recipe items with negative quantities 2 Produces as many recipes items as necessary to equalize their quantity to zero for all created locations 3 Saves all operations in the database so they can be tracked in Reports Production Production 4 In case automatically produced recipes contain other recipes they
116. he report to track items flow and their availability in the warehouse or by partners You can also check the current state of items for a particular partner _ 87 v Amounts Due by Consignees Report The Amounts Due by Consignees Report is a summarized report by partners It shows the amounts due by each consignee for the remaining consigned items You can use the report to track amounts due by partners Each partner is displayed in a separate row of the report This report contains data about partners to which items were consigned It shows the location from which the items were taken the user who has performed the operation and the amount of the remaining quantity Y Orders Report The Orders Report displays items ordered by customers The items are divided by rows and by documents You can use the report to track actually ordered items and you can filter the data by users partners and dates Each row in the order corresponds to a row in the report v Offers Report The Offers Report displays items offered to customers The items are divided by rows You can use the report to track actually offered items in documents and you can filter the data by users partners and dates Each row in the offer corresponds to a row in the report v Proform Invoices Report The Proform Invoices Report displays items included in proform invoices Each row in the report displays an item and its price quantity amount and date of the operatio
117. he text field If you are working with lots you can select an item by lot or by serial number If you wish to select more than one item open the items list using keyboard shortcut F4 hold down the Ctrl key and click on desired items You can select adjacent items by holding down the Shift key and using the up and down arrow keys 3i ke Sales kabe eae Sale Partner Domina eral SubTotal 316 88 EUR Location Sofa Central Warehouse L VAT 63 37 EUR Operator Donald Hill password 1111 ie Total 380 25 EUR Name Measure Quantity Sale Price Discount Currency Amount AC USB Power Adapter Charger item 1 000 0 EUR IDE to SATA Adapter Converts IDE Drive to SATA Interface iter 1 000 D EUR Notebook Hard Drive to Desktop Adapter 2 5 to 3 5 item 1 000 0 EUR SCA 80 to SCSI 50 68 Pin Converter wT erminator item 1 000 E 0 EUR USB 2 0 to IDE Adapter Cable item 1 000 0 EUR Biostar MIG 400 Socket A m T ME wtAMD Sempron 2200 CPU iter 1 000 0 EUR Biostar YIA K8M8D0 Socket 754 ATs MB Sempron W 3000 CPU iter 1 000 EUR HP 4MF Digital Camera Kit w 125MB 50 Card Tripod Morel item 1 000 0 EUR 52 CD ROM IDE Drive Beige term 1 000 O EUR BTC 522 CD ROM IDE Drive Silver tern 1 000 0 EUR LG 5232852 IDE CD RW Drive w S W Beige tern 1 000 0 EUR USB 2 0 Slim External 8424 COR Drive Black term 1 000 D EUR iter 0 000 co MD om Pe wW Pi Search Refresh Note Save Cancel To save the document press the F9 key or clic
118. ilities and cash flows of companies on the Bulgarian market It is capable of responding to all needs of control over the movement of items in companies The application is capable of controlling all processes connected with management of pro duction and commercial activity of the companies Different ideas and proposals of our customers are accepted and implemented during application development which has led to further development and expanding of the product As a result an entirely complete highly effective and convenient ap plication was created and functions in full compliance with the regulations in the coun try The requirement for universality of such system type led to the creation of addi tional modules Warehouse Pro Light POS and Warehouse Pro Light Restau rant and the more specific Warehouse Pro Mobile application for mobile devices of Pocket PC type which practically gives indefinite possibilities of the application The policy of Microinvest not to restrict the implementation of single copies of its applications but to create complex business solutions of universal character in spired the development of subsidiary applications directly communicating with Microinvest Warehouse Pro such as Microinvest Barcode Printer Pro Microinvest Archi Pro and connection with the accounting application Microinvest Delta which is already well known on the market Respecting the latest interface requirements for this product class Mic
119. int of Sale window by clicking the or do the following The Location and User fields are filled in only once when the corresponding user starts work and they remain filled after the operation is saved This is done to optimize the work time in the location icon To fill in the window If you are working with lots you must enter a lot number in the window In the upper part of the window you can trace the serial number the best before and production dates and the position of each lot in the warehouse 49 2 14 Touch Screen The Touch Screen is a highly specialized trade module in which you work without a mouse keyboard and any additional controls All operations are extremely simplified and are done by touching the screen The module is essentially the same as Sales and it works faster This facilitates the process and is particularly important in conveyer work in a store for example Quantities of items in the warehouse decrease and company incomes increase inl The Touch Screen window click on the icon to open it can be used on Touch Screen monitors and sales can be processed without using the mouse and keyboard All necessary functional keys are displayed as buttons and can be pressed directly on the monitor To fill in the Touch Screen window do the following Fill in the items ordered by the customer in the Name field To select an item do one of the following type the initial letters of the item the field wil
120. into a Sales document upon payment and then into a Warranty Card You enter document data only once in this process and the other documents are created very quickly _50 Document Transformation Transform from Sale Document Ho Fartner OOOOOO0002 Q000000003 0000000004 O000000005 O000000006 Q00000000 Q00000000s 0000000009 000000007 0 000000007 1 000000007 2 Q00000007 3 Q00000007 4 Emcor Group Capital Une Halliburton Conseco Emcor Group Interstate Batteries Browser Media Browser Media Dorian Doriani Bechtel Corporation Delete source document Interplay Entertainm Interplay Entertainm Warranty Card Location Shop Belgrade 1 Shop Belgrade 1 Shop Bucharest 1 Shop Belgrade 1 Shop Bucharest 1 Shop Bucharest 1 Shop Belgrade 2 Shop Bucharest 2 Shop Belgrade 2 Shop Bucharest 2 Shop Bucharest 2 Shop Belgrade 2 Shop Bucharest 3 Shop Bucharest 3 03 04 2008 03 04 2008 03 04 2005 03 04 2005 03 04 2005 03 04 2008 03 04 2005 03 04 2005 03 04 2008 03 04 2005 03 04 2005 03 04 2008 03 04 2005 03 04 2005 OK Enter Cancel ESC Amount 136 18 Cancel Sort by f Document t Partner C Date C Amount Quick Search 33303 T fiter From the drop down list Transform from select the document type you will be transforming and from the drop down list to select the transformed document type In the Sort by area you can choose how to sort the list of issued documen
121. invest Warehouse Pro The main purpose of the application is speed ing up of the business process and facilitating of the work 3 Program Settings Microinvest Warehouse guring of the application ac cording to specific user needs To activate the settings click Pro Light has a powerful settings system for confi e E Jouantity format amd restrict mode pe atole ate items arouping in Hed pe 5 the ot icon or use keyboard Shortcut Ctrl S Settings are visible only to owners or admin istrators Users with lower access level cannot open them for better system protection Settings in Restaurant mode do not affect the work of the base module Microinvest Warehouse Pro and are ap plied for convenience of specific operators The main settings are for specific activities C Pomet ET TJiccationsrange oeo O O M e C rousen ete Soundnotiication r Happy hour The Cash register tab allows you to work with various peripheral devices and you can specify what shall be printed on them and in what order Setup Mair giste Special Fiscal device RENE gt Kitchen printer O OOOO Kitchen printer CCOO IN Y CI IS E CS CS Encoding MK Test fiscal device Default Lm The above window con tains two buttons The Test fiscal device button tests the connection with the fiscal device and the Default but ton restores default settings If an additional prin ter is selected the app
122. ity Report The Best Selling Item by Quantity Report contains data about sold items and their total quantity It shows the name code and barcode of the item the date the lo cation the company the user who performed the operation and the quantity that has been sold v Items Below Minimum Quantity Report The Items Below Minimum Quantity Report contains data about items with quantities below the ones set as minimum in the warehouse for them It shows the name code and barcode of the item the item group the availability as of the time being the minimum quantity and the location Y Minimum Quantities Set Report The Minimum Quantities Set Report contains data about minimum quantities set for items It shows the name code and barcode of the item the item group and the minimum quantity Y Balance of Items Report The Balance of Items Report calculates the total quantity of items by operations and displays the difference between this quantity and the quantity of items in stock The Balance of Items Report contains data about performed operations depending on the applied filter by items users partners or locations depending on the applied filter It shows the quantity used in the specified operation the total availability at the location and the difference between the quantity in stock and the quantity used in the operation Y Sales by Partners Report The Sales by Partners Report contains data about sale amounts of specified pa
123. ity of zero for all items not included in stocktaking Use the Additional columns in operations option to add selected columns in operation tables Enable the Working with price rules option to allow work with price rules You can enable the Preview applied price rules option only when working with price rules When you save an operation the application opens a window containing a list of price rules applied to the corresponding operation and showing how they affect the operation Enable the Hide items quantity option to hide item quantities for the selected location in the operations table Enable the Hide purchase price option to hide purchase prices in the items list when performing an operation as well as to hide them in all reports containing purchase prices and purchase amounts Note Settings can be applied to users as well as to databases or for the whole application You can choose the users from the Users section To apply the new settings press the OK button 103 5 7 Print Co Settings Y Users Local Print mode Confirmation i Default user J pelea i Deborah Adams passwa iy Donald Hill password 11 hy Elizabeth Walker passive a Karen Roberts password Printto cash register Disabled iy Mark Robinson passwort E Michael Taylor paseworc T Print cash receipt without payment Enabled d nr j Categor Printto client s display Disabled m fo General Print Settings
124. ize File Type Modified E the user has no direct access P Ey Backup File Folder 16 03 2009 5 31 18 PM to the file The file is Recent bg File Folder 17 03 2009 9 33 25 4M h A E de File Folder 17 03 2009 9 33 37 4M processed by the server and er Gel File Folder 17 03 2009 9 34 15 AM has a logical name Desktop Gen File Folder 17 03 2009 9 33 31 AM N Ero File Folder 17 03 2009 9 34 06 AM gt Eyru File Folder 17 03 2009 9 33 43 AM Use the Create New Data Documents 5 Serialization File Folder 17 11 2008 4 18 01 PM base window click Skins File Folder 17 03 2009 9 34 17 AM a Esq File Folder 17 03 2009 9 33 54 AM Warehouse Pro je File Folder 17 03 2009 9 33 58 4M th e icon or use key 5 Templates File Folder 17 03 2009 11 13 59 AM board shortcut Ctri N to ES tr File Folder 17 03 2009 9 33 49AM open it to create a file for File Name Microinvest mdH OF storin g of the information Files of type Microinvest Warehouse Pro mdb Cancel about the new database 28 You can open a file by choosing the folder and filename By default the program works with files with MDB extensions and you cannot choose a different file type you can choose a different database type in Database Settings Filenames on the screen show the already existing files in the folder The structure of the directories is also displayed and you can choose a different folder to store the new database Icon shortcuts to recently used databases
125. k on the Save button To cancel the operation press Esc or click the Cancel button To refresh item quantities without closing and opening the window click the Refresh button You can add a note to the current operation by using the Note button When you save the operation the application may offer you to print the document depending on the Print Settings 2 1 Sales Sales are the most frequently used operation They represent the production and distribution of goods and services to clients or partners Sales decrease quantities of chosen items in your warehouse and transfer them to the partner The operation is completed by payment and issuing of a document To open the Sales window click the Y icon or use keyboard shortcut F2 Ho Mame Measure Quantity Sale Price Discount Currency Amount 1 HPUSB All in One Photo Center Printer 4 0MmP Digital COM item 1 000 145 00 0 0 EUR 149 00 2 Kodak EasyShare Printer Dock Seres 3 for EasyShare Camera tem 1 000 64 00 0 0 EUR 64 00 In the Quantity column fill in the number of items being purchased Press Enter to move on to the Sale Price column The sale price of the item will be filled in automat ically according to the price group of the customer or the location the price group of the customer has a priority If no price groups are set for the partner and or the lo cation the application will fill in the retail price The sale price can be edited and the change will be applied only to th
126. l Locator F4 Print FE show all You can use the New Edit and Delete buttons to add a new partner or to edit and delete an existing one Before you actually edit or delete an existing partner you will be prompted to confirm the action The Locator button allows you to perform an extended search for partners by providing a keyword to be used as a match Use the Print button to print the list of partners In the Sort by area you can choose how to sort the list of partners by company name by code or by contact person The Quick Search option allows you to quickly position on a particular partner by typing all or part of his name If filter is checked the application will display only partners whose names start with the symbols you entered If the groups option is enabled the structure of the partners groups and subgroups is displayed v New Partner Use the New Partner window to add new partners to the list Mew partner Click on the Basic Basic Information Additional Information Print information Groups Information tab to enter basic details Code 51 lw Ato generate about the Da rtner Company B echtel Corporation code company Contact Mame Thomas Davis contact name city Ela Da address phone fax UIC and VAT number Address 657 Green Lanes A If you select The Orie 0871 371 6263 partner is Fax 0871 971 5638 frequently used UIC 1130566425 sort before others AT Number 126130566425 in the State fiel
127. l LED No PS Black 10 Bay ATX Computer Case w Front Panel LEDs No PS Gray 10 Bay BIO II 20 4 Pin ATX Window Case w 450 Watt PS Black 10 Foot 15 Pin YGA to 5 BNC Connector Cable Black 10 in 1 USB 2 0 SD MMC Card Reader Writer Black 10 in 1 USB 2 0 SD MMC Card Reader Writer Blue 10 in 1 USB 2 0 SD MMC Card Reader Writer Purple 11 Bay ATX Black Case w 300W Power Supply Great for P4 11 Bay ATX Case w 300W Power Supply Great for P4 256MB RDRAM 800MHz 184 Pin RIMM 256MB SDRAM PC100 168 Pin DIMM Major 3rd 16 Chip 256MB SDRAM PC133 168 Pin 16X8 16 Chip Major 3rd 256MB SDRAM PC133 168 Pin DIMM Major 3rd 16 Chip 256MB USB 2 0 Wristband Flash Drive Red 26 Dell W2607C Widescreen HDTY Ready LCD TY Silver _ 288 Disc Nylon CD DVD Case Black 28 Piece 100x 300x 600x Microscope Set 2GB USB 2 0 Portable Flash Drive Black 2 Port USB 2 0 KYM Switch w Audio Built in Cables en ialolalelininia is imimimio mmm a MM UL MM MMM caps a os da dida dadidr did SHET Lala lee ale lo os PON O CTRL ALT DEL EN i Donald Hill password 1111 Ji Sofia Central Warehouse F 30 03 2009 10 18 46 Microinvest Ltd This visual style is suitable mostly for work with Touch Screen and POS terminals The most frequently used functions are brought as buttons which are optimized for fas
128. l be filled with the first item containing the initial letters press the L button in the window type the code of the tem in the text field type the barcode of the item in the text field In the Quantity column fill in the sold quantity Press Enter to confirm The amount will be automatically filled by the application Use the same method to enter data about each item purchased by the client Press the Finish button to save the document By default the application uses Default partner as partner or company purchasing items The first location entered in the database is the location from which default quantities are taken Sales cannot be performed unless such location exists The active user is filled in automatically as User 2 15 Document Transformation Use the Document Transformation window keyboard shortcut Ctrl T for quick and easy document type transformation For example you can transform a Request document into a Purchase document or an Offer document into a Sales document This allows you to use the system more efficiently A typical example is when a customer orders items from your company You create an Order document and you can create an Offer document to attract the customer The offer can be created based on the order by using transformation If the customer approves the offer you can use the Document Transformation option again to create a Proform Invoice document The proform invoice can be transformed
129. le is the creation of complex solutions Microinvest has created the auxiliary product Microinvest FPServer which allows direct connection of the warehouse application to all Bulgarian fiscal and peripheral device such as scales client displays POS printers etc 5 8 Can Microinvest Warehouse Pro perform highly loaded operations Microinvest Warehouse Pro Light allows conveyer work You can complete a sale in maximum three operations If a barcode reader is attached to the computer this could speed up servicing of customers and processing of a larger number of items 141 5 9 Can Microinvest Warehouse Pro work in restaurants Microinvest created and developed Microinvest Warehouse Pro Light to meet its customers needs and also created a module of the application which is specifically intended for restaurants and facilitates the staff The interface of this application is in compliance with the latest trends in restaurant applications It facilitates users speeds up the process and optimizes the work of the restaurant Microinvest also created Microinvest Warehouse Pro Mobile for mobile devices of Pocket PC type This ap plication allows highest quality servicing in restaurants 5 10 Does the application work with lot numbers Does it trace best before dates and serial numbers of items A large number of Microinvest Warehouse Pro users use this work method To enable the work method with lots you must open Tools gt Settings
130. lication vi sualizes the default settings of the manufacturer depen ding on the model You can define item groups which will be printed on the correspon ding device In the Special tab you can define the interface the language and the database connection type These settings are thoroughly described in the main application Microinvest Warehouse Pro There are no differences or peculiarities in the settings of Microinvest Warehouse Pro Light Setup Main Cash register Special Database type Database path Test IC Program Files Microinvest arehouse Pro Restaurant EM Server Pe Replication Server Pe Database name Pn Database user name Pe Database password Fe Language English Country Bulgaria a Visual style Maant2 ae Color scheme Default License Permissions Programming hot keys Save Cancel 133 The Special tab contains a Programming hot keys button This allows you to customize the keyboard n Broorar Selec perme om O OF Cancel it Default el OF ENTER Cancel ESC The Settings window is displayed on the screen Cash register Special Disable rice format Standard a as cr y uantity format Standard alculation method Standard 7 Print mode _ Print preview Always Print stock reciept to TS etn Document copies count A Restrict mode Show only very used items Hide items quantity Enable Invoice publishing Wo
131. ll be saved as retail price Press Enter to confirm The application automatically fills in the Amount column Use the same method to enter data about each item which will be returned by the customer If you are working with lots you must enter a lot number in the window Fill in the serial number the best before and production dates and the position of each returned lot in the warehouse in the text fields in the upper part of the window In case you do not provide lot information the Lot column is filled in automatically with NA 2 7 Debit Note A debit note is a fiscal note indicating the amount increase based on an issued document as well as tax details The reason for the increase is also indicated in the debit note A debit note is issued only based on an issued invoice The Debit Note operation reduces the quantities of items in stock T Issue debit note In the Quantity column Main Copies fill in the number of items Number 0000000017 Date 18 03 2009 z e which are part of the op Ext invoice NONO0N0003 From date 02042008 e e and eration Press Enter to Recipient Jennifer Brown Original 2 copies abe on to the S ale ae Price column and fill in Hes ee I i Items grouping the sale price of the item Issued by Donald Hill arena In the Discount field fill iM Electronic Invoice in the discount for the se Additional lected partner Press Payment In cash Tax date 18032009 Enter to confirm The TENA ss
132. n Counted Stocktaking without quantity displays only the column Counted Brief displays only item quantities Y Availability as of Report The Availability as of Report displays availability of items as of a selected date Microinvest Warehouse Pro recalculates quantities by adding operations in which items are taken in purchase return on consignment etc and subtracting operations in which items are taken out sale waste write off etc The result is the availability in the warehouse as of the selected date v List of Items Report The List of Items Report displays a list of items by codes and names v Invoiced Items Report The Invoiced Items Report displays all items which are part of issued or received invoices depending on the selected operation filter The report contains information about the invoice number the location of the operation the partner who has received the invoice the operator who has performed the operation the name and quantity of the item the purchase and the sale price Y Sales Purchases per Items Report The Sales Purchases per Items Report displays information about sales or purchases of items depending on the filter It shows the date the item barcodes the measures the sale or purchase amount and quantity the location and the user who performed the operation Y Operations per Period Report The Operations per Period Report contains information about performed operations sales pu
133. n You can use the report to track documents and you can filter the data by users partners and dates Each row in the proform invoice corresponds to a row in the report v Requests Report The Requests Report displays items included in requests The items are divided by rows and by documents You can use the report to track actually requested items and you can filter the data by users partners and dates Each row in the request corresponds to a row in the report v Warranty Cards Report The Warranty Cards Report displays items for which warranty cards have been issued The items are divided by rows and by documents You can use the report to track issued warranty cards and you can filter the data by users partners and dates Each row in the warranty card corresponds to a row in the report Y Recent Reports Use Recent Reports for quick access to the last reports that have been generated The application places a report in this menu after it is displayed on the screen When you activate a report from the Recent Reports menu it will be displayed with the same filters that have been applied before Y Partners Report Use the Partners Report to print a detailed list of partners You can use this report to generate lists of routes cities and regions and to print tax numbers of partners 88 The report shows all fields of the partners list and can be sorted by different criteria name code etc Y Items Report Use the Items
134. n the company payments history and payments due dates This facilitates the users and leads to better control of cash 10 Editing Deleting and Reprinting of Documents Microinvest Warehouse Pro allows you to edit any information related to lists entered by you You can edit all issued documents whereas this will change the status of cash amounts or quantities in the warehouse If you wish to delete the whole document go to Edit gt Documents menu select the desired document and in the new window click the Delete button to delete the selected row This operation will automatically restore the quantities in the warehouse but the Cash Ledger will still contain the corresponding income or expense i e you must delete it afterwards Eo Es Location OK sales Select Document Document Ho Partner 000000000 OOOOOO000 0000000004 0000000005 OOOOOO0006 O00000000 0000000008 0000000003 000000007 0 0000000014 000000001 2 000000007 3 000000001 4 000000001 5 000000007 6 OOOOOO001 000000007 8 000000001 3 Emcor Group Capital One Halliburton Conseco Emcor Group Interstate Batteries Browser Media Browser Media Interplay Entertainment Dorani Dorani Bechtel Corporation Interplay Entertainment Emcor Group Halliburton Ingenuity Software FLORENTINA Binney Smith Shop Belgrade 1 Shop Belgrade 1 Shop Bucharest 1 Shop Belgrade 1 shop Bucharest 1 Shop Bucharest 1 Shop Belgrade 2 Shop Bucharest 2 Shop Belg
135. nal 8424 CORY Orive Black Display name USE 2 0 Slim External 8x424 CORM Drive Black Click on the Basic B de 2000000000268 2000000000269 2000000000270 Information tab to dis lt enter basic details Catalogue POTI R4556 T RE 45546 EWF 45665 about the item code Mesias name barcode cata er State avaiable logue and description PE Available Click on the button to enter additional barcodes of the item Each item can be Cancel associated with three catalogue numbers If you select Frequently used in the State field the item will appear at the top of the list regardless of its code name and the selected sorting order Mew Iter Basic information Additional Prices Groups Basic measure item Ratio PD Additional measure box y Minimum quantity a Nominal quantity P10 Type Standard YAT group Base WAT group 0 Cancel Click on the Additional Information tab to enter additional details about the item basic measure transformation ratio additional measure minimum quantity nominal quantity item type and VAT group The Basic Measure and Additional Measure fields are initialized with a list of the most commonly used measure units You can type a different measure unit in the field and it will be automatically added to the list Ratio determines the correlation between the basic and the additional measure the number of bottles in a crate or the number of boxes in a stack for e
136. ng 12 Print Manager 13 Permissions 14 Recalculate Average Price 4 Reports gt Manager s reports or OS Excel Documents and User s reports O ont OD Reports Results A O E E A O AIREA A gt Review Reports Results sn a a a sue sar ton mes mee mee sar mon mes mee ser see mor res mee are OZ 5 Settings 5 1 Calendar A E 5 2 Settings O Uncaiinn ine Women sinew age en acres ale cae rien 206 USES SOTUNOS vere ii ti ye Sl Sabet ti do panas OO 34 General SCEUINGS ta ta ai LOO 9 Visual SetUNGS a as LOL 5 6 Operations settings a o EE A A Oe 5 7 Print settings A O SO SPECAL Sert S irnos 105 ia Datapa se SCLUNGS iaa iaa LOC 5 10 Other settings EEA AO 6 View o a OO 6 1 Customize Toolbar 6 2 Skin WWWWWW WWW WW W I 1 sl zal a vl pl 1 val ol 1 vl sl 6 3 Document Visual Style 6 4 Toolbar 6 5 Status Bar 6 6 Window Microinvest Warehouse Pro Light I Introduction to Microinvest Warehouse Pro Light 2 0 aaa ee ce coo coo ee Hardware and Software Requirements WOK Wit SE VSN Sic rons gr a tds bats nt aia ah ae an cece ade il a ij ls BE Licensing of Microinvest Warehouse Pro Light A A ENE ak oe EE WOT RAY INE ON Application Installation Possible Problems During Installation II Starting up with Microinvest Warehouse Pro Light o o ocoooocioccocoocoo cee cee ee III Work Modes in Microinvest Warehouse Pro Light aaa aaa ee ce cee cee co
137. nt Currency Price Amount To open the Consignments window click the icon or use keyboard shortcut F6 1 IDE to SATA Adapter Converts IDE Drive to SATA Inte item 1 000 17 00 0 0 EUR 11 00 item 0 000 0 00 0 0 In the Quantity column fill in the number of consigned items Press Enter to move on to the Sale Price column The application will automatically fill in the sale price of 45 the item according to the price group of the client or the location the price group of the client has a priority If no price groups are set for the client and or the location the application will fill in the retail price The sale price can be edited and the change will affect only the current document Type in the discount for the selected partner in the Discount column if it has not been set previously Press Enter to confirm The application automatically fills in the Amount column based on the sale price and the discount Use the same method to enter data about each consigned item If you are working with lots you must enter a lot number in the window Enter the quantity and press Enter The application will split the quantity by lots depending on the method set in Special Settings You can trace the serial number the best before and production dates and the position of each lot in the warehouse in the upper part of the window 2 11 2 Sales on Consignment Use the Sales on Consignment option to decrease quantities of items in a selected p
138. ny complications The installation is considerably shorter than the installation of the main application Several problems are possible during installation e Ona hardware level there may not be enough free disk space on Local Disk C where the application is installed by default It is recommended to have free disk space of 1GB or more Please provide enough free disk space in case it is insufficient e The installation must be performed by a user with administrative access rights and not by a user with restricted rights such as User or Guest e If the application will be used with a user account as well it must be installed under this account too The corresponding access rights of this user must be given for example transferring of the user in the Power User section e Upon selecting English from the Language menu it is possible that illegible characters appear on the screen To solve this problem go to Control panel and select Regional and Language options From the drop down list select English and from the Advanced button select English again Licensing of Microinvest Warehouse Pro Light Licensing of Microinvest Warehouse Pro Light can be done through Hard ware license Online activation Licensing through the Internet site and Li censing by phone The technology is the same as with Microinvest Warehouse Pro and is described in the corresponding instructions for Microinvest Warehouse Pro in this doc
139. o cash register Disabled iy Karen Roberts password Lay Mark Robinson passwon 7 Print cash receipt without payment Enabled 4 pr b Category Printto clients display Disabled led General Mumber of copies 1 copy e Visual Print lot list 18 Operations Documents skin Classic If you cancel printing of the document upon completion of the operation or the appli cation does not prompt you to print if Print mode is set to Never you can always print the corresponding document later To do so go to Edit gt Reprint Documents Select the operation type Purchases Sales Refund Waste etc select the al ready issued document and confirm printing 6 Discounts and Price Groups There are several methods for selection of work with discounts in Microinvest Ware house Pro various schemes for automatic discount for specific amounts specific amounts total amount of the operation partner s turnover discount for specific prod ucts for specific partners partners group location locations group user of the appli cation users group item items group etc These methods can be combined upon performing of the corresponding operation sdl 1 You can enter a discount for the customer To do so go to Edit gt Partners menu and open the Additional Information tab in the Edit partner window The discount has a value between O and 100 and is applied to the customer upon performing a se lected operation for him
140. ocation on the Status bar 6 6 Window 1 Close Active Window Use this menu to close the active window This function is useful when you do not wish to search for the Close button of the window You can use it multiple times if more windows are open 110 2 Close All Windows Use this menu to close all open windows in the application This function is useful when you wish to simultaneously close all open windows in the program The application remains active 3 Cascade Use the Cascade menu to optimize window size and stack windows so that each window title bar is visible You can activate a window by clicking on its title bar Furthermore this function allows you to find a hidden window in the application 4 Tile Windows Horizontally Use this menu to arrange windows top to bottom on the screen All title bars are visible and you can activate each window by clicking on its title bar This function is useful if you wish to work with the whole width of the desktop 5 Tile Windows Vertically Use this menu to arrange windows left to right on the screen All title bars are visible and you can activate each window by clicking on its title bar Furthermore this function allows you to find a hidden window in the application 6 Restore Default Window Settings Microinvest Warehouse Pro stores the settings of each window the way the user left it the last time he used the application size window placement filters etc Use
141. ocked when a user is logged in and all operations for other locations become automatically invisible The Company used field contains a list of all companies entered in the application You can choose the name of the company on behalf of which documents will be issued it can be different from the default company Documents are issued by the active user and not the one performing the operation Click on the Groups tab to create a structure of groups and subgroups The newly added user will become a part of the currently selected group You can add subgroups to already created groups To do so select an existing group and click the New button The new group will become a subgroup of the selected one if W is checked To edit a particular group select it and click the Edit button Hew User Basic Information Groups leer Mer Administrators E dit g Cashiers H Daner 2 Supervisors di Delete Lancel To delete a particular group select it and click the Delete button You will be prompted to confirm before the actual deletion takes place You cannot delete any groups that contain users 3 4 Locations Use the Locations window to select a location to add a new location and to edit loca tions list To select a location click on the corresponding row in the table Click the OK button to confirm Click Cancel to exit without selecting a location _ 59 co ae es New EIN A ES o Location
142. of intermediate notes is necessary Attention All purchases in Microinvest Warehouse Pro are performed in the loca tion defined with code 100 Thus quantities decrease accurately There are three work modes Work Mode 1 is oriented towards fast work with the mouse and the keyboard ME Microinvest Warehouse Pro Restaurant All Lee ee p 701 Absente 2 66 Absolut 7 95 After shock 2 69 Almus 1 68 Amaretto 2 63 Amstel 1 68 Anchor 2 52 Energy Bacardi 7 00 Beer Liqueur Baileys 2 80 Non alcoholic Balblair 9 80 Ballantines T26 Alcoholic Bass 2 52 Beaujolais Villages 5 60 Wine Becks 1 68 _ oefeater Sfm N CONDIMENTS Hot drinks CUSTOMER Table 1 Customer X Table Customer User 4 gt as m James Smith password 0 Restaurant Floor 1 30 03 2009 10 38 00 Microimvest Ltd Work Mode 2 is oriented towards work with a Touch Screen 125 We Microinvest Warehouse Pro Restaurant aiiis CONDIMENTS ig y CUSTOMER y Customer mm a f Of2 b l 0 TT James Smith password 0 Restauran t Floor 1 30 03 2009 10 38 43 A new feature in Work Mode 2 in Microinvest Warehouse Pro Light Restaurant is the adding of item labels This facilitates the operators and completes the Touch Screen interface of the restaurant module The picture files of the items must
143. oice Enable al old Issued Invoice Enable Miro Void Received Invoice Enable Motes Enable Help lssue Debit Mote Enable lssue Credit Note Enable Void Debit Note Enable The function Permissions in this submenu allows a user with unrestricted access rights to set the access rights of other users In the Print Manager submenu you can specify several printers on which var ious documents can be printed If you are using the application for production purposes you can use the Total Production function to produce products which are sold but have not been pro duced beforehand The Change Prices function allows you to change all prices in the database ex cept for the purchase price The purchase price can be set only through purchase or stocktaking OD Price scheme Purchase Price extra price Sale Price 1 3 56 0 00 3 58 Price Group 2 E appreciation Price Group 2 appreciatior Revaluation is an identical function to the above described but the user can affect one price through another not only for a single item but for a group of items or for all available items in the database OTe The direct connection of the application with tems Revaluation Microsoft Excel allows you to import opera mena tions partners lists and items lists directly in a OK the database Import is very useful for the EE xl Cancel initial administration of the database i e if Retalpice you have a
144. ontrol panel Tumower By users Active orders Fiscal device Zeka FP 03 Customer s display WFD Firish Flectronic scale CAS LP v1 6 Test fiscal device Z REPORT X REPORT ECT CTRL 7 CTRL CTRL E j PRINT Daily 7 report with clear CTRL P PAY IN PAY OUT Amount 0 00 CTRL I CTRL 0 To extract operators turnover data by date and time you must activate Turnover The bottom left part of the window displays selected items from one active order E C ontro p 3 ri el ECR Reports O A Oe From date time 709 2005 gt 00 00 A YE To date time 09 11 2010 23 59 Print to standard printer Bs a DANIEL HARRIS PASSWORD cash bank account card voucher TOTAL DAYID MILLER PASSWORD 123 131 Black velvet Ballantines Red Bull Corona The bottom right part of the window contains a list of all active orders by tables for the corresponding operator that are not yet closed ME Customer AO Table 9 Customer James Smith Each operator can see only his own orders and cannot see the orders of other operators This is made to protect the orders Owners and managers can see all or ders and can edit them This option allows correction of wrongly input orders or other data Microinvest Warehouse Pro Light is suitable mainly for operators with lower access level than owners Reports and data management are done through the main module Micro
145. operation as well as the items quantity v Edit Stocktaking You can type a new value in the Difference field if you wish to modify the current entry You must enter the difference between the old quantity and the quantity en tered in stocktaking When you are editing stocktaking you can change prices of items This operation de letes the old prices and saves the new ones When you are working with lots you can not change prices because the edited row would be considered a new lot Warning Editing of prices and discounts affects only the current document This does not change prices of items Note You can edit sales documents purchase documents debit notes and credit notes only in case invoices have not been issued for them _67 3 11 Merge Documents Use the Merge Sales and Merge Consignments windows to merge two or more documents Merge sales select Document Ee E aa Document Ho Partner Location shop Belgrade 1 03 04 005 0000000002 Emcor Group Shop Belgrade 1 03 04 2008 Lancel ADOOOOO000S Capital One Shop Bucharest 1 03 04 008 ODOD000004 Halliburton Shop Belgrade 1 03 04 008 DUOOOO0005 Conseco Shop Bucharest 1 03 04 008 ODOOOOOD06 Emcor Group Shop Bucharest 1 03 04 2008 QUUUO00007 Interstate Batteries Shop Belgrade 2 03 04 008 ODOOOOD000s Browser Media Shop Bucharest 2 03 04 008 ODOOOD00009 Browser Media Shop Belgrade 2 03 04 2008 ADO00000 0 Interplay Entertainment Shop Bucharest 2 03 04 2005
146. or example if you select 0 00 a price of 3 will be visualized as 3 00 Use the Quantity Format option to define the format of quantities in operations For example if you select 0 000 a quantity of 20 1 will be visualized as 20 100 Note You can choose the user to whom settings will be applied from the Users section To apply the new settings press the OK button 5 5 Visual Eso Settings Visual Settings OF Asisstant Enabled ma Cancel a Default user id Deborah Adams eae DR TENE z 4 Donald Hill password 11 hy Elizabeth Walker passw lth y hy Karen Roberts password show toolbar Enabled Y dd Mark Robinson passwor A La Michael Taylor passwore T Show Status Bar Enabled 4 Th Category save controls state Enabled i y General Contirm saving data Enabled Y Highlight invalid values Enabled vl Special interface All available Numerical sorting Enabled Limit document count No limit Enable the Assistant option to display screen tips when holding the mouse over controls buttons text fields etc Enable the Tip of the day option to display a randomly selected tip when the application starts Enable the Show toolbar option to display the toolbar when the application starts The application remembers the size and position of the toolbar as well as the order and number of buttons in it Enable the Show Status Bar option to visualize the status bar 101 Enable the S
147. oup partner type supplier client etc and to enter a discount percentage and card number of the client Partners can be grouped for faster and more convenient work Groups have a tree structure and can be an unlimited number as well as to contain an unli mited number of subgroups In the Basic Information tab you can choose a state for the partner Enabled Partner is frequently used sort before others or Disabled 14 New partner Basic Information Additional Information Print informatica Groups Code 52 i Auto generate Company Global Insight Contact Name Mark Allen City London Address 9 Adam Street Phone 08450945195 Faz 0845 0945 523 UIC 101598207 VAT Number BGIMS9820q 000 State Partner is hequenlly used son before chars Cancel Items this is the list of items or services offered by the company Items are generated by selecting Items from the Edit menu You can visualize the New Item window by clicking the New button or by using keyboard shortcut Ctr i S In the Basic information tab enter the name code if Auto generate is checked the application will automatically generate a code for the correspond ing item barcode catalogue numbers and additional information about the item in the Description field Mew Iter Basic information Additional Prices Groups Code S16 W Auto generate Mame U Bay ATS Computer Case No PS Black Silver Display name 1
148. ouped in the check Items grouping in document Enable this option if you wish to enter items with the Same name in a single row If the same item is entered it will not be added in a new row but the quantity of the same item will increase Mixed payment If you enable this option part of the amount can be paid via card or bank account and the other part in cash This allows mixed payment and amounts are combined in cash via bank account via POS terminal and other Qtty default When you enter a new row in the table you can define the quantity filled in by the application If you specify a quantity of 1 the application will automati cally fill 1 for quantity of each added item A t 28 81 Check amount Use this option to define whether the ad application should require entering of an amount upon Paid 30 00 operation completion If you enable this option the opera change 1 19 tion cannot complete if payment amount is zero Locations range If you enable this option the locations range will be filtered and only items from the selected locations range will be listed This is done when there are two or more floors in a restaurant and the corresponding terminal can manage only the specified range in this case tables p Locations range E 2001 100 136 Items can be grouped according to the user s needs This allows only most fre quently used items to be visualized Groups items pez ea
149. pes of documents will be issued To do so go to Edit menu and select Administration gt Input Company Data Click the New button to open a window in which data for the corresponding company can be entered You can enter the following parameters company name contact per son address telephone numbers UIC and VAT number as well as e mail ad dress bank accounts and bank name of the company If Default Company is checked the current company becomes active and is colored in blue this is your company on behalf of which all documents will be issued When you close the Company Data window the name of the default company is visualized in the Status Bar Edit company data Basic Information Additional Information Code 25 Company Microinvest Ltd Contact name GEO Al OYANEOY City SOFA Address FlIKMTSARIGRADSKO SHOSE Phone 0886793338 000 Fax o29554411 UIC 128506168 YAT number BGT 26506168 i Default company Cancel Partners these are all contracting parties companies or physical persons your company is working with To enter new partners go to Edit menu and se lect Partners or use keyboard shortcut Ctri P Click the New button to open a window in which to enter data for the corresponding contracting party com pany name contact name address telephone numbers UIC and VAT numbers e mail address bank numbers and accounts bank name Click the Additional Information tab to select a price gr
150. play this document on the screen before printing This allows you to check for mistakes but the work speed is Slower Print stock receipt to Use this function to directly manage matrix printers The stock receipt and the invoice can be sent to a different printer depending on the setting Direct management of matrix printers is fast documents use smaller fonts The print method is defined according to the selected value in this field It is advisable that this setting is modified only by an expert Document copies count Use this option to determine the number of copies which will be printed Usually one or two copies of the document are printed Restrict mode When this option is enabled operators cannot exit the application cannot change parameters and cannot change application settings Only an adminis trator or an owner can exit the application or change the settings Auto lock This is an additional protection for operators upon operation completion Enable this option to visualize the Change active user window each time an opera tion is completed Hide items quantity use this option to hide or display current item quantities in the items table If you enable this option the Quantity column will be hidden and opera tors will not be able figure the quantity of items in stock This is done for data protec tion from operators Invoice publishing This option manages invoice issuing If you disable this option invoices will not
151. production dates and the position of each purchased lot in the warehouse in the upper part of the window You can open the Calendar window by clicking on the L button or by pressing the F4 key when filling the Best Before and Production Date fields Purchase Partner Cisco Systeme Inc EN SubTotal 15370 08 RO Location Shop Athens 4 Serial No Best before Production date Lot position VAT 2920 32 RON Operator Donald Hill password 1111 A MVOOT 10254 Total 18790 40 RON Mo Name Measure Quantity Purchase Price Sale Price Discount Currency Lot 1 Brother 5 in 1 USBrParallel Metwork B Laser Frin item 10 000 132 88 139 00 0 0 EUR 4 2 Brother HL 2460N Parallel USB Bw Laser Network item 10 000 436 68 446 00 0 0 EUR B The application allows you to automatically split item quantities by lots To do so enter the total quantity in the corresponding field and press the F12 key The application will add as many rows as the total quantity where each row has a quantity of 1 By default the lots will be automatically filled in with NA Then you can change lot names and data in the other fields In case you do not provide lot information the Lot column is filled in automatically with NA When you save the operation the application may offer you to specify the payment type and whether the document or part of it is paid or remains due in case the payment window is enabled in the Program Settings Payn
152. r places feer OOOO O pea nae pes ace pes Wee poer pts OOO OO es ooo Types In the Cash register tab you can manage the following settings for cash registers e Cash register model e Connection parameters for the cash register e Document type and symbol encoding In the example below the model of the fiscal device is specified From the drop down menu you select the model of the fiscal device and fill in the parameters of the connection with the computer which are usually provided in the documentation of the cash register Use the same method to set the client display and the electronic scales p Fscaldevice HARE zeka FP 03 Custom 21 When you are done with the settings click the Save button or press Enter Settings will be saved and the application will restart i Setup p Fiscal device ABE Kitchen printer PO Kitchen printers Fiscal device eka FF 03 speed Serial number Header 2 e Clears Password Save Cancel 137 IV Help 1 Microinvest Assistant Microinvest Assistant allows you to view information in ScreenTips about each button and text field When the assistant is enabled the program follows the mouse movement To view a ScreenTip describing a specific button hold the mouse pointer over the button for about 3 seconds This function is very convenient when you are learning how to use the program Your actual work process however will sometimes
153. r the selected partner Press Enter to confirm The application automatically fills in the Amount column Use the same method to enter data about each item which is part of the operation After you save the operation the application may offer you to specify the payment type depending on the payment settings When you are done with the Payment window you must fill in the Issue Credit Note window You can use it to enter general and additional data in the issued invoice document number date of issuing ext invoice from date recipient recipient s UCN the name of the person issuing the document number of print copies originals and copies date of fiscal event reason for the transaction description and place of the deal as well as payment method cash cheque credit card or voucher 2 9 Invoicing 2 9 1 Issue Invoice You can use the Issue Invoice window click on the icon or use keyboard shortcut F7 to open it to transform a selected sales document into an invoice The sequence is as follows 1 Create a sales document stock receipt 2 Attach a new document to the first one The new document will be the invoice You can use the first document stock receipt to represent the incomes form the item and its writing off The second document is a tax representation of the deal and determines the type of the official document Generally an invoice can be issued only based on an existing stock receipt The invoice and th
154. rade 2 Shop Bucharest 2 Shop Bucharest 2 Shop Belgrade 2 Shop Bucharest 3 shop Bucharest 3 Shop Bucharest 3 Shop Sofia 1 Shop Sofia 1 Shop Sofia 1 shop Sofia 2 OR Enter Cancel Esc 03 04 008 03 04 008 03 04 2008 03 04 008 03 04 008 03 04 2008 03 04 008 03 04 008 03 04 008 05 04 2008 03 04 008 03 04 008 03 04 008 03 04 008 03 04 008 03 04 008 03 04 2008 03 04 008 03 04 008 Cancel Delete Sort by f Document C Partner C Location C Date Quick Search i filter You must be especially precise when you are editing a document if you are working with lots because otherwise this could lead to total confusion in available lots and you will not be able to use them When you are working with lots we recommend you to use reverse transferring and not to edit transfer documents The only documents which cannot be edited and are not listed in the Edit menu are invoices and notes This is in compliance with the laws regarding these documents They can only be voided from the Operations menu where you issue them as well What is more specific about notes is that they can be edited but only if just the Notes operation is performed You can void notes if they have been created as a document and attached to Notes operation from the Invoicing submenu in Op erations menu You can work with invoices in a similar way but you manipulate them only from the Opera
155. rating system The key contains the license and even a full reinstallation of the operating system will not affect the registration of the applications Who can benefit from such key All customers who have more than one computer and wish to have a license on all of them can benefit from the hardware key At the same time all customers who change computers frequently or wish to reinstall the operating system have their in vestment protected and do not need to obtain new serial or license numbers When is it compulsory to use a hardware license All customers of Microinvest who have not kept the standard procedure for transferring of serial numbers or have had a computer damage are recommended to use hardware key protection This rule protects customers against repeated computer damages and also protects Microinvest against illegal distribution of products by other companies 10 Online Activation Upon online activation a key for one time activation for the product is given Upon purchasing of Microinvest Warehouse Pro you will be given a 25 digit code After accepting the terms of the license agreement you must enter the code from menu Help gt Register In order for the activation to run smoothly you must be connected to the Internet at the time of licensing Licensing through the Internet Site For this type of licensing the customer is given a username and password for access to http register microinvest net The cu
156. rchases waste or stocktaking depending on the filter for particular months or days It shows the name and code of items the location of the correspond ing operation and the quantities for the corresponding month or day Y Grouped Operations Report The Grouped Operations Report calculates the total quantities and amounts of items in a selected operation grouped by item partner location or user depending on the applied filter The filter for items locations users and partners has two fields in which you must specify the group and the name of the list Y Grouped Transfer Report The Grouped Transfer Report calculates the total quantities and amounts of all items which are part of the transfer operation The report contains data about trans ferred items from and to locations It displays the quantity the amount the VAT and the total amount of items v Most Profitable Items Report The Most Profitable Items Report contains data about sold items and the generated profit in descending order It shows the name code and barcode of the item the date and location depending on the applied filter and the company that generated the profit 91 Y Best Selling Item by Amount Report The Best Selling Item by Amount Report contains data about sold items and their total sale price It shows the name code and barcode of the item the date the location the company and the user who performed the operation Y Best Selling Item by Quant
157. rk with discounts Add new item Print to cash register Working with price rules Preview applied price rules Highlight invalid values Cancel A PR m cu SE T mni e _ E Print stork reciept to _ a O oS items OO e Bi invoice publishing __ REESE Add new item __ a yy HE JB Highlight invalid values 134 After the Settings window is visualized the desired changes in the application functions can be done In the Main tab you can modify the following settings Price format This setting determines the format of item prices Here you can define the number of digits after the decimal point in the item price which are displayed processed and saved The most frequently used format is 0 00 This is the default format Quantity format This setting determines the format of item quantities Here you can define the number of digits after the decimal point in the item quantity Usually in Point of Sale mode quantity format is 0 000 while in Restaurant mode quantity format is O only integers are sold there are no fractions Print mode Use this setting to determine when the application should print the doc ument on a standard Windows printer Select Never if you do not wish to print documents Select Confirmation if you wish the application to open a print confirmation window Select Always if you wish documents to be printed directly Print preview If you enable this option the application will dis
158. rocessor Pentium II 433MHz e RAM 128MB e HDD 10GB gt Recommended e 1 2 GHz processor or faster e 512MB RAM or more e 20GB hard drive or more e DVD ROM Drive e Network interface e Printer 2 Software Requirements gt Operating System Windows 2000 SP4 Windows XP SP2 Windows 2003 Windows Vista gt If you are planning to use the in built Excel documents in Microinvest Ware house Pro or the in built feature of the application for export of reports to Microsoft Excel or Microsoft Word you must install Microsoft Office 2003 or Microsoft Office 2007 gt If you are planning to use SQL databases you must install an SQL server MSDE MSSQL Server MySQL or Oracle on one of the computers Work with Servers Microinvest Warehouse Pro uses an entirely new database architecture The ideology is identical to the one used in large ERP systems By default the application is installed for work with MS Access databases The advantages of work with SQL server are quick operation stability work with larger lists and possibility to work through the Internet Microinvest Warehouse Pro supports work with five server types MSDE MySQL MSSQL Server and Oracle In order to increase the speed while working with remote offices and large lists it is recommended to use the so called data replica tion Short explanation of the term Replication Replication is a set of resources of the contemporary computer technology used
159. roinvest Warehouse Pro is an adaptive and intuitive application allowing the users to learn it quick Microinvest Warehouse Pro may be installed on Touch Screen terminals it allows communication with barcode readers and direct connection with all fiscal devic es distributed on the Bulgarian market This facilitates the user in case the work process is more loaded We are convinced that in becoming acquainted with Microinvest Warehouse Pro and this user manual Microinvest customers will quickly experience the actual possibility of increased development speed and acceleration of business processes in their companies and that the application shall become an irreplaceable assistant in their busy schedule The support and servicing of Microinvest Warehouse Pro is done by a specially trained highly qualified and well motivated team How to use this user manual This user manual will help you in Installing of the application Licensing of the application Creating of new databases Entering of lists Settings of the application Editing canceling and reprinting of documents Administration Generating of reports The user manual presents the menus and work modes of the application and gives answers to the most frequently asked questions Before you start you must check whether your computer complies with the system requirements of Microinvest Warehouse Pro Hardware and Software Requirements 1 Hardware Requirements gt Minimum e P
160. rs applied to custo comicas BP ars Quick Search mers for which no inci price group has been defined V Filter OK Enter Cancel Esc Apply F2 Scheme F3 lv Groups di Fie Click the Apply button to save changed prices Click Cancel to exit without saving changes D Price schere DR Purchaze Price 2 extra price Sale Price 1 es A ARTS Cancel ddil Price Group 2 4 appreciation Price Group 2 appreciation Click on the Scheme button to enter the appreciation percent for the selected price group You can enter the appreciation percents for the Purchase price and Wholesale price in the Price Scheme window thus obtaining prices of selected price groups 3 13 4 Revaluation Use the Revaluation window to automatically change prices of items and services To change prices of a particular item or group of items select the corresponding fields by clicking on the L button or by pressing the F4 key Check Subgroups if you wish to include the items from the subgroups of the selected group Select a revaluation scheme by doing the following e Select prices which will be changed e Define the type of change Added to Multiplied by Subtracted by or Divided by e Enter the numeric value of the revaluation in the corresponding field ltem Revaluation Action nk wholesale price Cancel Retail price Apply Added to i Round Group
161. rtners It shows the partner s name the total quantity and the sale amount of the operation The report groups data by partners thus showing each partner on a single row Y Purchases by Partners Report The Purchases by Partners Report contains data about purchase amounts of specified partners It shows the partner s name the total quantity and the purchase amount of the operation The report groups data by partners thus showing each partner on a single row Y Partners by Profit Report The Partners by Profit Report contains data about profits of specified partners It shows the partner s name and the profit amount for the selected period The report groups data by partners thus showing each partner on a single row 92 Y Partners by Turnover Report The Partners by Turnover Report contains data about turnovers of specified partners It shows the partner s name and the turnover for the selected period The report groups data by partners thus showing each partner on a single row Y Sales by Locations Report The Sales by Locations Report contains data about sale amounts of specified locations It shows the name of the location the total quantity and the sale amount of the operation The report groups data by locations thus showing each location on a Single row Y Purchases by Locations Report The Purchases by Locations Report contains data about purchase amounts of spe cified locations It shows the name of the location the
162. s Code MET Athens Central Warehouse Belgrade 202 Shop Athens 1 Cancel Boe 203 Shop Athens 2 04 Shop Athens 3 205 Shop Athens 4 Locator Sort by f Location f Code Quick Search filter W groups New F2 7 Edit F3 Delete Del Locator F4 Print FE show all You can use the New Edit and Delete buttons to add a new location or to edit and delete an existing one Before you actually edit or delete an existing location you will be prompted to confirm the action The Locator button allows you to perform an extended search for locations by providing a keyword to be used as a match Use the Print button to print the list of locations In the Sort by area you can choose how to sort the list of locations by name or by code The Quick Search option allows you to quickly position on a particular location by typing all or part of its name If filter is checked the application will display only locations whose names start with the symbols you entered If the groups option is enabled the structure of groups and subgroups of the locations list is displayed v New Location EA Ea Use the New Location Basic information Groups window to add new locations to the list Click on the Basic Infor Code 404 A Att Generate mation tab to enter basic era Shop Landa details about the location E code name and price ais Shop London group If you select The F ese seur Retail pice location is frequently S
163. s W Subgroup of Clients Cancel To edit a particular group select it and click the Edit button To delete a particular group select it and click the Delete button You will be prompted to confirm before the actual deletion takes place You cannot delete any groups that contain partners 3 2 Items Use the Items window keyboard shortcut Ctr S to select an item to add a new item and to edit items list To select an item click on the corresponding row in the table Click on the OK button to confirm Click on the Cancel to exit without selecting an item If you are performing an operation Sales Purchases etc and you wish to select more than one item hold down the Ctrl key and click on desired items You can select adjacent items by holding down the Shift key and using the up and down arrow keys 54 You can use the New Edit and Delete buttons to add a new item or to edit and delete an existing one Before you actually edit or delete an existing item you will be prompted to confirm the action You can open the Edit window by double clicking on the desired item as well The Locator button allows you to perform an extended search for items by providing a keyword to be used as a match Use the Print button to print the list of items D tems Measure Purchase Sale Price p Adapters a 24 USB Extemal CD ADM Drive Black iter m Bunoesand Promotion _ 52x CD ROM IDE Drive Beige item kabe 52432452 CD RW and USB
164. s The sequence is as follows perform the operation from Operations gt Notes menu The operation will change the amount with a plus Or minus sign i e it will affect the Cash Ledger or will change the quantities in the selected location again with a plus or minus sign depending on whether the customer has selected a debit or a credit note After that create the actual document related to the correcting operation To do so go to Operations gt Invoicing gt Notes menu Select the submenu for the corresponding type of note and based on the performed operations generate a document which like invoices will be an original or a copy The Original is for the customer whose items or amounts in the invoice are changed In the window for issuing of notes you must specify the number of the invoice which will be changed This option of the application can be automated to a certain degree i e the ap plication allows you at the time of performing of the operation to generate a note im mediately after the document This is not always recommended since it is advisable such operations to be controlled directly by the business process manager or another competent person generally the accountant Voiding of already issued notes is analogical to voiding of already issued invoic es A note cannot be edited it can only be voided It is important to note that re ceived notes are not reflected in the application 9 Payment Payment is the natural en
165. s ied oli Avallability by location fev 3 Items in stock from start to end date han 2 Uninvoiced items jaca 3 Discounts by price groups 2 Expired items l e Documents ES Notes e e Invoices 3 fe Unpaid invoices E Unpaid documents a Partners i Tree view Description The report displays the available quantity of items az of selected date ordered by locations Mm Cancel User s Reports are individual reports for each user You can generate any report de pending on your needs To select a report double click on it or click the OK button The report looks and works as uSual The Description field contains a short description of the report s contents Y Report Results Use the buttons in the upper left corner to print or export the report to EXCEL WORD HTML and other standard formats You can also specify work with several reports at a time and you can set the report to work in background Click the EJ button to close the report 06 Click the gt button to print or preview the report depending on the selected Print Settings 2 Text file Excel Word HTML Click the 9 button to export the report to a text file EXCEL WORD HTML or XML After you select the desired format specify a file name to export the report Click the a button to set one or more reports to work in background v Review Report Results Use the buttons in the upper left corner to print zoom
166. stomer must enter the username and password in this site on every computer which will be licensed The advantage of In ternet licensing is complete independence from Microinvest office Licensing can be done at any time and does not require contact with a company s employee Work in Network 1 Work in network with MS Access database Work in network of several workstations with Microinvest Warehouse Pro and MS Access database is done through Map Network Drive The folder containing the database on the computer containing the database must be shared On the rest of the computers My Computer must be opened From the Tools menu select Map Net work Drive In the Drive field select the letter of the drive which shall be seen in My Computer Click the Browse button to select the computer and the shared network folder Click the Finish button to confirm the settings After that open Microinvest Warehouse Pro and go to File gt Open Database menu From the drop down list Look in select the letter of the device which is set in Map Network Drive and select the database you will be working with This can be done from Settings gt Data base menu as well Specify the database type as MS Access and in Database Path click the button to the right of the field and select the letter of the device specified in Map Network Drive and select the database you will be working with 2 Work in network with SQL database SQL server is installed on on
167. t TWA C 0 procent dir Locator Hew Edit Delete E E on 2 Tr Quick Search filter Hew F2 Edit F3 Delete Del Locator F4 Print Fe You can use the New Edit and Delete buttons to add a new VAT group or to edit and delete an existing one Before you actually edit or delete an existing VAT group you will be prompted to confirm the action The Locator button allows you to perform an extended search for VAT groups by providing a keyword to be used as a match Use the Print button to print the list of VAT groups In the Sort by area you can choose how to sort the list of VAT groups by code by name or by value The Quick Search option allows you to quickly position on a particular VAT group by typing all or part of its name If filter is checked the application will display only VAT Basic information groups whose names start with the Code 5 symbols you entered eee Manr oS Y New VAT Group Value 5 E Use the New VAT Group window to add new VAT groups to the list Fill in the code name and value of the VAT group in the text fields 63 3 7 Items Locator Use the Locator window to search items by any symbol or by a combination of symbols Click on the Search button to perform the search in all items in the lists Matching symbols are colored in red Locator day a Code Company Display company Contact Name Display contact Name City Display city
168. t Defined Profit Other Profit Sale and Fuel You can print a cash note if Print cash note is checked in the New income expense window You can print a Cash disbursement note or a Cash receipt note depending on the selected type of note Hew Income expense bate fama L Descriptio Rett Location Shop Athens 1 Type Profit0ther Amount OR Cancel To edit incomes or expenses select the desired row and click the Edit button You can edit all fields To delete incomes or expenses select the desired row and click the Delete button or press the Delete key You must confirm the deletion in the pop up window You can print the Cash Ledger by pressing the F9 key or by clicking the Print button 2 11 Consignments 2 11 1 Consign Consigning is a process in which you write off items from your warehouse and account them to a selected partner The quantities of these items in the warehouse decrease and the partner owes you the total amount of the consigned items When the partner sells the items you generate a report using the Sales on Consignment option and the application increases your incomes If the partner returns the items you use the Return on Consignment option The partner ceases to owe you the total amount of the consigned items and the quantities of these items in the warehouse increase because the application registers them in the warehouse once again No Name Measure Quantity Sale Price Discou
169. t Sale window 2 9 4 Void Received Invoice The Void Received Invoice window contains a list of all invoiced purchase documents To void a received invoice select the document and click the OK button Click the Cancel button to exit without selecting a document After you void an invoice you can issue a new invoice with the same number from the Receive Invoice window as well as edit the purchase document in the Edit Purchase window _42 2 9 5 Notes 2 9 5 1 Debit Note You can use the Debit Note window to select a document which will be used to issue a debit note The sequence is as follows 1 Create a debit note document 2 Attach the debit note to an invoice Generally a debit note can be issued only based on an existing invoice The debit note and the invoice contain a list of the same items In the Select Document window select the document based on which the invoice will be issued The invoiced documents will be colored in red You can use the Issue Debit Note window to enter general data in the issued invoi ce document number date of issuing ext invoice from date recipient recipient s UCN the name of the person issuing the document You can enter additional data as well payment method date of fiscal event reason for the transaction description and place of the deal You can choose the number of print copies originals and copies If Items grouping is checked items with the same names and prices
170. table containing the items or the Apply n n a zA partners you can import them in the appli Increased by y 20 Found cation After that through an identical table you can import operations like stocktaking or Bue FDD Dives E purchases to obtain the initial quantities of Subgroups items tern Brother MFC 8220 USB Parallel Network B L i Import operations Please choose an Excel file containing the mes The service functions Rebuild pete items in stock and Recalculate aver EAUsers Remote Desktop Micoinvest Waret Open age price allow you to amend inconfor mity in reports due to incorrect editing Operation Purchase o by the user Partner Binney Smith Location Athens Central Warehouse Operator E Smith paseword 4444 Cancel Next II Work with Microinvest Warehouse Pro 1 File 1 1 New Database Data about the processed company is stored in a file or group of files called Database Using the New Database function you can create a file for a new company containing data similar to or different from the existing company Generally each database is a single file containing data about a single company This is valid when you use MS Access to create databases When you use an SQL server the database is stored in the server and consists of one or Create New Database caj several files What IS Save lr o Warehouse Pro E Tian ES peculiar in this case is that I s
171. tate Enabled used sort before others in the State field the location will appear at the top of the list regardless of E its code name and the 60 selected sorting order The Price Group determines which price list will be applied to the location when no price group is specified for the partner You can define up to 10 price groups Use the Change Prices module to define prices Click on the Groups tab to create a structure of groups and subgroups The newly added location will become a part of the currently selected group New location You can add subgroups to already created Basic information Groups groups To do SO E 1 pe Locations TR select an existing Athens i group and click the z Belgrade Edit New button The new pre Bucharest E Delete group will become a Subgroup of the selected one if is checked To edit a particular group select it and click the Edit button To delete a particular OK oa group select it and click the Delete button You will be prompted to confirm before the actual deletion takes place You cannot delete any groups that contain locations Y Document Numbers by Locations Use the Document Numbers by Locations window to assign numbers to documents of each location The window is active when the Document numeration by locations option is enabled To open it click on the Numeration button in the Locations window Document numbers by
172. ter and easier work with the module Banknote denomination selection in the Point of Sale mode Through the denomination buttons you can speed up the completion of operations You can select a denomination and the applica tion will automatically calculate the change The lowest left button is used for mixed payment Mixed payment allows entering of selected amounts defined in Microinvest Warehouse Pro Mixed payment Payment In cash Bank order Debit Credit card Payment by voucher 0 00 AMOUNT 1082 07 PAID 1082 07 CHANGE 6 00 Pransaciton 564545456416546 1 3 Selecting Items The main part of the work with the application is the selection of items You can do this in several ways through the keyboard the mouse a barcode reader or another device The various methods for selection of items are optimized for speed Y Selecting items through the keyboard and the Items window You can select items through the keyboard The most universal way is by press ing F4 in the items field This will visualize the items window with a table of all availa ble items and their additional parameters code name price quantity etc J Items selection co ees eo Code Name 0 Mea Salle price p 701 Absente item 2 66 102 Ammer ros amaretto ema 103 Amstel e MC IE E A CIO iem O 2mo i Hame Z ll w IET 601 Beaujolais vilages tem a 0K ENTER Cancel ESC New Fe Click the desire
173. that the numbering of stock receipts is separate from the numbering of invoices and notes After you select the corresponding menu you must specify the number of the document which will be invoiced Thus the primary document stock receipt represents the incomes expenses from the item and the writing off or adding of the item in the warehouse The invoice is a tax representation of the deal and determines the type of the deal This means that a single invoice can contain one or more stock receipts Generally an invoice can be issued only based on an existing stock receipt The invoice and the stock receipt contain a list of the same items and are for the same amount You cannot edit or delete part of the rows of an invoice after it has been is sued based on a stock receipt 2 In the second invoicing method you must activate the corresponding option in the application settings Tools gt Settings Operations category Quick invoic ing This allows you to automatically create the accounting document without going through the above steps Users Operations Settings Local Payment type Paella 00 aaa c 4 Default user abc A A Adams pasen Stock taking prices Ey Sale prices Apply af Donald Hill password 11 A by Elizabeth Walker paz A Karen Roberts password Print transfer document by sale price Disabled hd ra a Karen Roberts password ped Mark Robinson passwon 7 Quick invoicing Disabled d ay p C
174. the location the user who issued the document the payment type and the total amount Y Credit Notes Report The Credit Notes Report contains data about invoices for which notes were issued It shows the date and number of the note the number of the invoice the partner the location the user who issued the document the payment type and the total amount Y Payments by Documents Report The Payments by Documents Report contains data about documents all or of a single operation depending on the applied filter that are fully and or partially paid It shows the paid document the date the operation the partner the payment type the amount due the balance income and expense v Payments by Partners Report The Payments by Partners Report contains data about payments by customers and suppliers It shows the date the operation type the payment type the amount due the balance the income and the expense Y Cash Ledger The Cash Ledger Report contains data about all records in the cash ledger It shows the operation type the location the income or the expense 94 Y Payment Due Dates Report The Payment Due Dates Report contains data about unpaid documents and incomes from partners It shows the document date the due date the partner the operation type the payment type the amount due and the remaining amount v Payments History Report The Payments History Report contains data about unpaid and or partially paid
175. the Restore Default Window Settings function to restore window settings the way they were after the initial installation of the application You need to confirm the operation in the confirmation window 111 Introduction to Microinvest Warehouse Pro Light Microinvest Warehouse Pro Light is a specialized product for automation of operators workstations The work of cashiers and waiters is covered on a professional level through a separate and highly specialized application The need for an additional product for these activities is determined by the specifics of the field and the support of a broader set of additional hardware This module contains a number of specific requirements for fast and quality servicing effective work and a number of operations accelerating customer servicing processes and generating of reports Microinvest Warehouse Pro Light is in the Front Office category i e this is the application which serves customers directly Due to work specifics Microinvest Warehouse Pro Light introduces addition al concepts and expands part of the standard characteristics Computer requirements are lower for this application which allows cheaper computer configurations and re duces the price for the whole system Hardware and Software Requirements 3 Hardware requirements gt Minimum e Processor Pentium II 500MHz e RAM 128MB e HDD 10GB gt Recommended e 1 2 GHz processor or faster e 256MB RAM or more
176. the first tab of the Customize window to select how to place and view the toolbar You can dock the toolbar top bottom left or right or leave it floating on the screen To hide the toolbar uncheck Show toolbar Check Use small icons to reduce the size of the toolbar and the buttons Check Show tooltip to display screen tips when holding the mouse over buttons Click the Reset button to restore the default button settings of the application Use the second tab of the Customize window to add buttons Simply drag the button and drop it on the toolbar 108 Customize Ez Settings Buttons Categories Buttons Operations Lists Administration Reports Tools Create New Databaze ta al 2 Ner Template database Open Database Active Database Backup Hestore a Exit To add a button drag the button name trom the Buttons list and drop the button on the toolbar Close Right click on any button on the toolbar to open a pop up menu with two options e Reset analogical to the Reset button loads the default buttons e Delete deletes the selected button 6 2 Skin You can change the skin of all windows and icons in the program by selecting one of the following options a Classic Business Fashion Microinvest Toon Vision 6 3 Document Visual Style Choose the document visual style created with the program by selecting one of the following options Classic Desert Yellow
177. the operation To open the lists with locations partners and operators click the L J icon or press Enter To visualize the items list press F4 or fill in part or the whole information about the desired item code name in any of the fields To save the operation press F9 or click the Save button 18 ke Sales kabe eae Sale Partner Domina eral SubTotal 316 88 EUR Location Sofa Central Warehouse L VAT 63 37 EUR Operator Donald Hill password 1111 ie Total 380 25 EUR Name Measure Quantity Sale Price Discount Currency Amount AC USB Power Adapter Charger item 1 000 0 EUR IDE to SATA Adapter Converts IDE Drive to SATA Interface iter 1 000 D EUR Notebook Hard Drive to Desktop Adapter 2 5 to 3 5 item 1 000 0 EUR SCA 80 to SCSI 50 68 Pin Converter wT erminator item 1 000 E 0 EUR USB 2 0 to IDE Adapter Cable item 1 000 0 EUR Biostar MIG 400 Socket A m T ME wtAMD Sempron 2200 CPU iter 1 000 0 EUR Biostar YIA K8M8D0 Socket 754 ATs MB Sempron W 3000 CPU iter 1 000 EUR HP 4MF Digital Camera Kit w 125MB 50 Card Tripod Morel item 1 000 0 EUR 52 CD ROM IDE Drive Beige term 1 000 O EUR BTC 522 CD ROM IDE Drive Silver tern 1 000 0 EUR LG 5232852 IDE CD RW Drive w S W Beige tern 1 000 0 EUR USB 2 0 Slim External 8424 COR Drive Black term 1 000 D EUR iter 0 000 co MD om Pe wW Pi Search Refresh Note Save Cancel The application will open the Payment window The options are as follows 1
178. tion tab you can choose a state for the user Enabled The user is fre quently used sort before others or Disabled Mew User Basic Information Groupe Code 2 Auto generate User name David Brown Display name David Brown Password ee Confirm password eS User level Manager Location Shop Athens 1 Company used MicroinvestLtd Card No A State The user is frequently used sort before others Cancel 3 Settings in Microinvest Warehouse Pro To open the Settings window go to Tools gt Settings You can use this win dow to configure the application based on your specific needs The information is di vided into categories placed in the bottom left part of the window When you click on a category it becomes active and all of its settings are displayed Click the OK button to confirm changes and close the window Click the Cancel button to close the win dow without any changes being made Click the Apply button to apply changes with out closing the window Settings can be applied to various users as well as to data bases or to the whole application You can select the level for applying of settings in the Users section of the window f7 21 Settings E Users Operations Settings cuba pe Local Payrnent type Automatically filled window x E i Default user ua z Secs sale passa Stock taking prices By Sale prices r App in Donald Hill password TTE ds Elizabet
179. tions gt Invoicing menu You can only reprint invoices from the Edit menu In the Edit menu you can create VAT groups depending on the client s needs as well as to define various currencies This does not lead to automatic conversion in the application but a main currency is tracked 26 Microinvest Warehouse Pro allows you to reprint any issued document If a document has been lost or if you have not been able to print the document upon per forming of the operation go to Edit gt Reprint Documents and reprint the docu ment The most specific part of the Edit menu is the Administration submenu There you can perform service functions which directly affect the work of the application A Permissions Operators E Anthony Smith password E David Brown password Operations Enable OR Sales Enable ce A Deborah Adame passwoll Purchases Enable Sal A Default user Production Enable E Donald Hill password 11 Recipes Enable Ea Elizabeth Walker passan Production Enable A Karen Roberts password Comples Recipes Enable I karan Bohorto Inassimnrd Comples Production Enable a m f Custom Production Enable Categories Transfer Enable Waste Enable iL write off Enable y padia Refund Enable Notes Enable z Edi Debit Hote Enable Debit Mote By Amount Enable Y Reports Credit Hote Enable Credit Note By Amount Enable ral Poole Invoicing Enable we lesue Invoice Enable E ian Receive Inv
180. tions Working with price rules Enabled Preview applied price rules Enabled Hide purchase price Disabled Hide tems quantity Disabled Use the Payment type option to select one of the following payment types 102 e The total amount is paid no payments remain due e Manually filled window displays a payment window in which amounts are filled manually e Automatically filled window displays a payment window in which amounts are filled automatically e The total amount remains due the amount remains due no payment is made upon the operation Use the Stocktaking prices option to define what prices will be used when perform ing stocktaking Enable the Print transfer document by sale prices to print transfer documents by sale prices Disable the option to print transfer documents by purchase prices Enable the Quick Invoicing option to generate invoices upon saving of operations Use the Discount calculation option to define the discount calculation method The standard method uses the formula Discount Price Discount 100 The alternative method uses the formula Discount Price Discount 100 Discount Enable the Combined payment option to define combined payment via POS terminal and in cash Disable the option to define payment only via POS terminal in which case any remaining amount is due The Full stocktaking option can be enabled only when working without lots This allows you to set a quant
181. tos This is normal because the application is not set Ser and there is no connection with the database Click the OK button The application opens a new window Attention it is important to select No because you do not wish to exit the application If you click No the application opens the Settings window 2 Setup Main Cash register Special Database type MS Access Database path C Program Files Microinvest warehouse Pro warehouse_Eb Server Pe Replication Server Database name Database user name Pe Database password Language English Country Bulgaria Visual style MarantD Color scheme Default Licenze Permissions Programming hot keys PA Fh rv E Yi ut A Generate barcodes Save Cancel This window is completely analogical to the corresponding window in Microinvest Warehouse Pro and contains the same settings When you select the 114 corresponding database or server you must fill in the data in the corresponding fields You will find a full description of this window in the section about Microinvest Ware house Pro in this document The system settings are made only upon initial starting of the application After that Microinvest Warehouse Pro Light automatically loads the selected database III Work Modes in Microinvest Warehouse Pro Light Microinvest Warehouse Pro Light has several work modes The most impor tant ones are e Point of Sale e Restaurant Th
182. total quantity and the purchase amount of the operation The report groups data by locations thus showing each location on a single row Y Locations by Profit Report The Locations by Profit Report contains data about profits of specified locations It shows the name of the location and the profit amount for the selected period The report groups data by locations thus showing each location on a single row Y Locations by Turnover Report The Locations by Turnover Report contains data about turnovers of specified locations It shows the name of the location and the turnover for the selected period The report groups data by locations thus showing each location on a single row Y Sales by Users Report The Sales by Users Report contains data about sale amounts of specified users It shows the user s name the total quantity and the sale amount of the operation The report groups data by users thus showing each user on a single row Y Purchases by Users Report The Purchases by Users Report contains data about purchase amounts of specified users It shows the user s name the total quantity and the purchase amount of the operation The report groups data by users thus showing each user on a single row v Users by Profit Report The Users by Profit Report contains data about profits of specified users It shows the user s name and the profit amount for the selected period The report groups data by users thus showing each user on a single ro
183. ts by document number by partner by date or by amount The Delete source document is active only for management operations offer or der proform invoice and request If you check this option the old document will be deleted from the database after the document transformation is completed 2 16 Note To open the Note window click on the Note button in any operation window You can use it to add any text to an operation The note can be an explanation to a column in the operation or can be a supplement to the operation itself Mote IS Motel Permanent note OK Cancel 2 17 Select Lot If Permanent Note is checked the note will be added to all subsequent operations of the same kind which are performed without closing the window of the corresponding operation You must enter a new note if you open a different operation or close and open again the Same operation The Select Lot window is displayed only when you work with lots You can use it to enter quantities of lots in sales transfer waste write off consign and debit note operations _5 Choose lot 4 Pin D LA Analog to 15 Pin SYGA Video Adapter Price Serial No Best before Production date Lot position Availability Quantity Ok 220 POT4568 456614 10 000 r i 2 20 POT4569 456815 10 000 0 000 Cancel Quick Search The window contains the following information name of the lot item price item serial numb
184. ty Purchase Price Sale Price Discount Currency Amount 1 6 Piece 3087 408 608 80s Mega Screen Microscope Set item 1 000 17 88 22 00 0 0 EUR 17 58 2 7 Rearview In Car TFT LED Monitor item 1 000 154 88 164 00 0 0 EUR 154 88 In the Quantity column fill in the number of requested items Press Enter to move on to the Purchase Price column and fill in the purchase price of the item In the Sale price column you can fill in the sale price of the item which will apply for the price group of the partner or the location Type in the discount for the selected partner in the Discount column Press Enter to confirm The application automatically fills in the Amount column Use the same method to enter data about each requested item _47 2 12 3 Auto request Use the Auto request window to automatically create a request or purchase of items which have below minimum up to nominal or below nominal quantities T Auto request Operation Request e Criteria Below Minimum Quantity Items group Consumer Electronics Partner Binney Smith Location Athens Central Warehouse wl Operator Anthony Smith password 4444 Lancel In the Operation field select whether to request or to purchase items In the Criteria field select which items will be part of the operation those below minimum up to nominal or below nominal quantity In the Ttems group field you can select a particular items group for which the opera tion will be performed
185. ument The only difference is that the licensing window is opened by keyboard shortcut Ctrl R Work in Network The work in network with Microinvest Warehouse Pro Light is the same as the work in network with Microinvest Warehouse Pro The necessary information is provided in the description of Microinvest Warehouse Pro in this document All principles are analogical and there are no differences in the settings or using of the application compared to Microinvest Warehouse Pro 113 II Starting up with Microinvest Warehouse Pro Light Microinvest Warehouse Pro Light is a modern system for warehouse man agement It is suitable for automation of the workstations of cashiers and operators The system is highly optimized for quick and convenient work Special attention is paid to customer servicing regarding work speed and management of additional hard ware like fiscal printer cash register client display barcode scanner scales etc 1 Open Database Microinvest Warehouse Pro Light cannot work independently and build an integral system This is the so called Front Office and Microinvest Warehouse Pro Light works only with specific operations like Sales Orders Refunds and Customer Receipts For this reason you cannot create databases in this application You must create them in advance in Microinvest Warehouse Pro When you start Microinvest Warehouse Pro Light for the first time the fol lowing message appears Attention x e ri
186. ust add a new Partner Use keyboard shortcut Ctrl N The application will open the New Partner window Fill in the necessary data and click OK The partner will be added to the list 122 Code hor M Auto generate Company Mictoinvest MAP John Smith City London Address Pe Phone PO Eurostat 5644121514 VAT number 45645665456 Frice group Price group iw Partner is ver used 1 7 Check Prices This module is developed for convenience in servicing of customers It allows you to check the current price of an item The information is displayed on the screen and on the client display You can edit the item price if necessary To open the Check Prices window press F12 You can enter the following parameters code name bar code or other identification parameter For example you can check item prices by barcode Enter the barcode of the item and press Enter or scan the item directly with a barcode reader The item parameters will be visualized on the screen Check prices Almus 1 000 x 1 68 EUR 1 66 EUR sarcodo 5001 020 verw e 1 8 Change Active User The change of the active user is necessary when the current user finishes work It might also be necessary if several users work simultaneously because in Microinvest Warehouse Pro Light each user performs operations individually To change the active user click the button or use keyboard shortcut Ctrl 0 In the Change active user window select a user name and enter a
187. ust have a real static IP address and 10 Mbit s symmetric data channel 2 Local SQL servers must have 1 Mbit s symmetric data channel for access to the central server and real IP address while using MSSQL replication Such system guarantees the simultaneous real time work of an unlimited num ber of locations and access to all data in the central office The data from the whole organization is collected in the central office with real time merging No import export of operations is necessary The system is highly reliable since through replication on servers the data is copied on various servers and its integrity is guaranteed The server types which Microinvest Warehouse Pro works with are the fol lowing e MSDE supports up to 5 workstations with Microinvest Warehouse Pro which operate simultaneously It cannot be used a as main server for database repli cation Publisher but it can be used as a subordinate server Subscriber of MSSQL server 2000 In the event of work through the Internet the server and the worksta tion must both be connected to the Internet If the connection to the Internet fails on either one of them the database cannot be used e MySQL supports an unlimited number of workstations with Microinvest Warehouse Pro It can be used for one way database replication with another MySQL server of master to slave type While working with this server type during replication all workstations save operations on the central m
188. valid password Click OK or press Enter to confirm The active user is changed and the ap plication returns to the main screen 123 2 Change active user User name James Smith password O peen Password H WG Besides all standard documents Microinvest Warehouse Pro Light can issue invoices if the corresponding setting is activated and the invoice option is selected To do this select the partner by using keyboard shortcut CTRL P This will clear the partner field and you can select a new one from the list The partner must be fre quently used in order to be visible in Microinvest Warehouse Pro Light Customer 2 Customer 3 WIP Customer DOMINO FLORENTINA IMPULSE 36 Ltd MEGATE Ltd ABSOLUT METRO CASH AND CARRY Ltd After you select the partner you must perform the sale Instead of a stock re ceipt the application visualizes an invoice window analogical to the one in Microinvest Warehouse Pro Issue Invoice Main Mumber 0000000001 Date 30 03 2009 Recipient Mohn Smith EGNASS5N ON Supplier James Smith a 0 Additional Tax date 30 03 2009 Payment type Payment ln cash Reason of deal o Place of deal Pe Description of deal ee Print Print to Standard printer bi Attention Please note that invoice numbers document date and tax date cannot be changed 124 2 Restaurant Mode This mode has a more specific interface which facilitates work in restaurants where issuing
189. w Y Users by Turnover Report The Users by Turnover Report contains data about turnovers of specified users It Shows the user s name and the turnover for the selected period The report groups data by users thus showing each user on a single row 03 Y Sales by Amount Report The Sales by Amount Report contains data about performed sales by total amounts of the corresponding document It shows the document date and number the partner and the sale amount Y Purchases by Amount Report The Purchases by Amount Report contains data about performed purchases by to tal amounts of the corresponding document It shows the document date and number the partner and the purchase amount v Issued Invoices Report The Issued Invoices Report contains data about sales for which invoices were issued It shows the date and number of the invoice the date and number of the document the partner the location the user who issued the document the person who received the invoice and the total amount v Received Invoices Report The Received Invoices Report contains data about purchases for which invoices were received It shows the date and number of the invoice the date and number of the document the person who received the invoice and the total amount Y Debit Notes Report The Debit Notes Report contains data about invoices for which notes were issued It shows the date and number of the note the number of the invoice the partner
190. will be printed in a single row in the issued invoice This is useful when you merge documents in which a single item is used multiple times If you are working with lots the quantity of all lots is printed in a single row Data about the issuer is automatically filled from the selected Company Data 2 9 5 2 Credit Note You can use the Credit Note window to select a document which will be used to issue a credit note The sequence is as follows 1 Create a credit note document 2 Attach the credit note to an invoice Generally a credit note can be issued only based on an existing invoice The credit note and the invoice contain a list of the same items In the Select Document window select the document based on which the invoice will be issued The invoiced documents will be colored in red You can use the Issue Credit Note window to enter general data in the issued invoice document number date of issuing ext invoice from date recipient reci pient s UCN the name of the person issuing the document You can enter additional A data as well payment method date of fiscal event reason for the transaction description and place of the deal You can choose the number of print copies originals and copies If Items grouping is checked items with the same names and prices will be printed in a single row in the issued invoice This is useful when you merge documents in which a single item is used multiple times I
191. ws you to edit the name of the location from which the items were taken You can type a name or choose one from a list Press the F4 key or click the t button on the form to visualize the list The Operator field allows you to edit the name of the user who has performed the operation You can type a name or choose one from a list Press the F4 key or click the Ll button on the form to visualize the list The Name field allows you to edit the name of a particular item You can type a name or choose one from a list Press the F4 key or click the L button on the form to visualize the list To add a new item add a new row to the list by pressing the Enter key You can type a new value in the Quantity field if you wish to modify the current entry To remove a particular row from the document change its quantity to zero To delete the entire document set all quantities to zero Double click on the document s issue date to modify the current value The Calendar window will pop up You can choose a new date by double clicking it or by clicking the OK button When you close the Calendar the selected date will replace the old one in the Edit window Press the F9 key or click the Save button to save all changes v Edit Production Production and complex production cannot be edited They can only be deleted v Edit Consign In the Consign Sale on Consignment and Return on Consignment operations you can edit only the user who has performed the
192. xample Minimum Quantity predefines the critical minimum quantity of the item Item Type determines whether the item is standard or it has a fixed price VAT of items with fixed prices is fixed to retail prices in Sales and Purchases and does not depend on the partner s price group Selecting an item type allows you to generate grouped reports by type The VAT Group field contains a list of all VAT groups in the application from which you can select a VAT percent for the item Mew Item Basic information Additional Prices Groups Wholesale Price 1 400 Price Group 4 6 21 Retail Price 16 00 Price Group 5 6 23 Price Group 1 1610 Price Group E E 30 Price Group 2 16 15 Price Group 6 33 Price Group 3 16 200 O Price Group 6 6 40 kkk Cancel _ 56 Click on the Prices tab to enter all sale prices of the item You can enter values for Wholesale Price Retail Price Price Group 1 Price Group 2 Price Group 3 Price Group 4 Price Group 5 Price Group 6 Price Group 7 and Price Group 8 Click on the Groups tab to create a structure of groups and subgroups The newly added item will become a part of the currently selected group Mew Iter Basic information Additional Prices Groups p Items a Mew Adapters Bundles and Promotions Edit Wi di Delete pa Computer Systems Consumer Electronics Digital Cameras Cancel You can add subgroups to already created groups To
193. xcel format 4g The initial window of the operation contains filtering criteria and fields which can be added to the price list Only fields marked with are added to the price list Export price list ltem code PO Item name Pe Cancel Sale price group Retail price ve lEqualto ve pO G oe Quantity Equalto vw Pe e Barcode 1 o ne of 3f Catalogue 1 y 2o M3 Pp Group Pd Location Athens Central Warehouse You can choose a filter for each field by using keyboard shortcut F4 or by clicking on the l button The Clear button removes all filters and adds all fields without any restrictions Click on the OK button to start the operation with the specified criteria Click on the Cancel button to cancel the operation If you choose to start the operation the Export Price List window opens Type a filename and select folder in which to save the list The default filename is PriceList xls and it is stored in the program directory The created Price List contains separate help documentation which will give you details how to use the list 2 13 Point of Sale The Point of Sale is a highly specialized trade module It is essentially the same as Sales but requires detailed data specification and works faster This facilitates the process and is particularly important in conveyer work in a store for example Quantities of items in the warehouse decrease and company incomes increase ay You can open the Po
194. xclusive access to the database 30 2 Operations Fill in the windows in Operations in the following way In the Partner field fill in the name of the client company To select a partner do one of the following use keyboard shortcut F4 in the partners list use the Enter key in the partners list click the L button type the partner s name in the text field type the partner s code in the text field type the partner s UIC in the text field In the Location field fill in the name of the location to take items from To select a location do one of the following use keyboard shortcut F4 in the locations list use the Enter key in the locations list click the L 4 button type the name of the location in the text field type the code of the location in the text field In the Operator field fill in the name of the operator who will perform the operation To select a user do one of the following use keyboard shortcut F4 in the users list use the Enter key in the users list click the t button type the user s name in the text field type the user s code in the text field In the Name field fill in the items To select an item do one of the following use keyboard shortcut F4 in the items list use the Enter key in the items list click the LJ button type the name of the item in the text field type the code of the tem in the text field type the barcode of the item in t
195. y pressing F1 The system will show you help for the active screen and function 138 El Microinvest Warehouse Pro pu la J Hide Locate Back lard clon Contents Index Search i Microinvest Warehouse Pro i Fail 0 Operations jej Sales E Purchases H Production Ber 3 Transfer B Waste B Write off 3 Notes C Invoicing fl 2 Cash Ledger E Consignments E aa Management E Orders E Offers 8 Proforma Invoices E Requests 15 Warranty Cards bu Price SE be E E ELE TI Refresh Home Frint Options Point of Sale The Poimt of Sale is a highly specialized trade module It is essentially the same as Sales but requires detailed data specification and works taster This facilitates the process and is particularly important in conveyer work in a store for example Quantities of items in the warehouse decrease and company Incomes increase ZET z To fill in the Point af Sale window click on the s icon to open it do the following The Location and User felds are fled in only once when the corresponding user starts work and they remain filled after the operation is saved This is done to optimise the work time in the location In the Partner field fll in the name of the company purchasing the items a il To navigate through the help use the mouse and the scroll boxes All active hyperlinks appear in blue font In the Contents tab you
196. you can choose whether to view all documents or only paid or unpaid ones To perform a payment operation select the desired document and click on the Payment button You can register payment of the whole amount or part of it The number of partial payments related to a given document is unlimited In the Payment window you can specify the payment type cash cheque credit card voucher You can specify an end date of the payment If the Print payment document option is enabled the payment will be printed out Click the Group payment button for payment of all unpaid documents of the same type for a specific partner Select an operation and a partner and click Group pay ment You can pay the whole amount or part of it The amount will be distributed fol lowing the order of the documents Click on the Edit button to edit a payment You can change payment due dates and amounts You can print the document as well Documents paid in cash full or partial payments are automatically registered in the Cash Ledger To trace all payments of a particular partner that are overdue select any document of this partner and click on the Notice button In the Notice window you can specify a filename and folder in which to save the notice By default the filename is Due_Notice xls and is saved in the application folder The file contains all payments of the partner that are overdue 3 9 Payment Types PF Payment types Type Use the Payment Types

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