Section 4.3 - Printing PO
Contents
1. to be available on the users PC using the printing process instructions in this section Version 1 0 553 Section Four February 2010 Page 1 Agresso User Manual Purchasing Officer University of Glasgow 4 3 Printing a Copy of a Single Purchase Order 1 Access the Entry Amendment of a Purchase Order screen by clicking on PI P003 Print copy purchase order 1PX 3 Show fixed parameters Create report template Log level parameter Tmp table parameter Company E mail confirmation 3 Variant Ww pt Param name Value 1 Copies 1 gt 5 Serial Report Queue Ea Priority 0 4 Printer DEFAULT E mail confirmation L 6 E mail distribution L i 9 Start time 10 4uto select 14 Order number from 1060235 Order number to 60255 E Responsible IAN BROWN SSD TEAM MEMBER fw Press Save al or press F12 gt 5 Agresso will allocate an order number to the report Note this down 6 To check on the progress of this ordered report click on the Maintenance of Ordered Reports icon 7 The screen will look like this Version 1 0 553 Section Four February 2010 Page 2 Agresso User Manual Purchasing Officer University of Glasgow lt D VIA VERITAS VITA ve AGRESSO Business World Maintenance of ordered reports File Edit Data Tools View Format Links window Help OG AV ATL Oly gt nji pMaj Ase2. Agresso User Manual Purchasing Officer University of Glasgow 4 3 Printing Copy Purchase Orders by Different Purchasing officer All Requisitions once converted into a Purchase Order will be automatically be emailed or faxed to the supplier There are a number of suppliers excluded from this automated option see training manuals website for supplier list and in these circumstances the order will have to be printed off and sent to the supplier by the Purchasing officer The purpose of this section allows the person to print off a copy of any Requisitions that have been and approved by a different Purchasing Officer and converted into Purchase Orders Automatic Emailing Faxing Process There is an automatic process that converts all Requisitions to a Purchase Order This process takes place every 10 minutes After this the order is emailed or faxed to the supplier depending on the supplier contact details If the email or fax has been unsuccessful the Data Control section within General Ledger will check to see the reason why it has not been sent and re send the Purchase Order Printing Process There is an automatic process that converts all Requisitions to a Purchase Order This process takes place every 10 minutes Only once this has been done can any orders that have not been automatically Emailed or Faxed to the supplier be printed off The details of the order are held centrally on a University Server which must be requested
3. ivery Address Invoice Address Wellcome Surgical Institute amp Finance Office Hugh Fraser Neuroscience Labs Main Building University of Glasgow East Quadrangle Garscube Estate Bearsden Road Glasgow GLASGOW G12 8QQ G61 1QH United Kingdom 12 To print the order click on the print icon at the top of the window Click OK The order will print at your local printer N B If required the order can also be saved or emailed 13 Click on the X box in the top right hand corner to close the Window Version 1 0 553 Section Four February 2010 Page 3
4. wo i Maintenance of ordered reports Purchase Orders Automatic Numbering T 7 Setup Template Printreporttlocal Print report tserver Printlog Show report printout Show log text format Show loa taml Format Show message New link Z f Scheduled Ended Server queue ot Wy 02140712006 DEFAULT 8 Ifthe status is still N in queue W working on the request T Finished the system has completed your request To check the status wait a few moments and then click on ni or press F7 again until the status changes to T 9 When the Status is T double click on the line or select Tools Show Report Printout 10 The order will be shown on the screen 11 Please Note the Purchase Order will have the word COPY appearing on the order B swvea cory SG P search 4 Th sea a GIE rm T Di Oee ss e Opti 2 DS 1020658 lt va University COPY a i of Glasgow Purchase Order from the University of Glasgow VAT Registration Number GB 671 798 093 Order Number 1020558 Order Date 14 02 2008 GENERAL ANAESTHETIC SERVICES Our Reference Ann Marie Colquhoun WORTH VALLEY HOUSE Our Contact Marie McColl an BRIDGE BUSINESS PARK Your Reference Dept 19313 Sade Please quote the order number and Our Reference in full or United King En Despatch Note amp Invoice otherwise the invoice will not be p Page Del
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