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ownCloud User Manual

1. Setting Your Preferences Configuring External Storage 57 61 61 62 63 67 CHAPTER ONE OWNCLOUD 7 0 USER DOCUMENTATION Welcome to ownCloud your self hosted file sync and share solution ownCloud is open source file sync and share software for everyone from individuals operating the free ownCloud Community Edition to large enterprises and service providers operating the ownCloud Enterprise Edition ownCloud provides a safe secure and compliant file synchronization and sharing solution on servers that you control With ownCloud you can share one or more files and folders on your computer and synchronize them with your ownCloud server Place files in your local shared directories and those files are immediately synchronized to the server and to other devices using the ownCloud Desktop Client Not near a device running a desktop client No problem Simply log in using the ownCloud web client and manage your files from there The ownCloud Android and 105 mobile applications enable you to browse download and upload photos and videos On Android you can also create download edit and upload any other files as long as the correct software 15 installed Whether you are using a mobile device a workstation or a web client ownCloud provides the ability to put the right files in the right hands at the right time on any device with one simple to use secure private and controlled solution After all with ownCloud
2. Bart Visscher vcf Bartek_Przybylski Jakob Sack vcf vcf i Marvin _Thomas_ Thom as M ller v Ra bewct f Figure 5 4 Selecting VCF files The interface automatically places your contacts into ownCloud Creating Contacts Manually The Contacts app enables you to create contacts manually To create a new contact 1 Click the New contact option in the Contacts information field An empty new contact configuration opens in the Application View field m Contacts v RES Display name New group T All 0 Name Organization Not grouped Email Phone Address Cancel X 2 Specify the new contact information as follows 5 1 Using the Contacts App 33 ownCloud User Manual Release 7 0 Name The name of the contact This field provides the option of specifying added information for the user by clicking the pen button to the right of the Name field Organization The organization for the contact Email The email address for the contact This field defaults to the work email address for the contact However you can specify a different email designation by clicking the Work designation to the left of the email field Phone The phone number for the contact This field defaults to the home phone number for the contact However you can specify a different phone designation by clicking the Home designation to the left
3. Create again A non functional addressbook will be added 4 Close addressbook again using Command 5 Go back to the folder window from step 2 You will now see a newly created folder with another long string as its name 6 Navigate to the newly created folder and edit the Configuration plist with your favorite text editor 7 Search for a section looking like this lt key gt servername lt key gt lt string gt http 0 null lt string gt lt key gt username lt key gt string Whatever you 8 Make it look like this Please note that the 80 after YOUR_DOMAIN is important lt key gt servername lt key lt string gt http YOUR_DOMAIN 80 owncloud remote php carddav principals userna 9 Save the file and open addressbook again It will not work yet 10 Open the preferences for your ownCloud CardDAV Account and enter your password 11 You may have to restart addressbook once more After this 1 should work If it s still not working have a look at the Troubleshooting guide There is also an easy HOWTO in the forum 5 5 Thunderbird Synchronize Addressbook 5 5 1 Addressbook As someone who is new to ownCloud New to SoGo Connector and new to Thunderbird Addressbook here is what you need in excruciating pithy detail you need to make this work for all the other lost souls out there 1 Thunderbird for your OS unless it comes with your OS distribution Linux 2 Sogo Connector latest release 5 4 Synch
4. Add Address Book Import Automatic format t Figure 5 3 Contacts app upload field 3 Choose an address book to which you want to import contacts by clicking the checkbox next to the address book 4 Select one of the options from the Import pulldown menu These options include the following 32 Automatic format Any VCF file ownCloud determines the file format and imports accordingly Gmail CSV The comma separated values file from your Gmail account Outlook CSV The comma separated values file from your Outlook account Thunderbird CSV The comma separated values file from your Thunderbird account Yahoo CSV The comma separated values file from your Yahoo account PHPLdapAdmin Idif Export The export record from your LDAP configuration Gmail VCard The V Card files from your Gmail account Standard VCard The V Card files from your Standard account Yahoo VCard The V Card files from your Yahoo account Click the upload arrow to the right of the import option that you select An Upload File window opens Navigate to the appropriate file on your system and select it for upload Note You can upload files individually or by selecting multiple files using the CTRL button and select ing them you can upload multiple files at one time Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 7 Once you have selected the appropriate files click the Open button n
5. Advanced options Delete event Save event Figure 5 20 Edit event dialog box Figure 5 21 Timezone set notification 52 Using the Calendar App 4 ownCloud User Manual Release 7 0 5 3 iOS Synchronize iPhone iPad 5 3 1 Calendar Open the settings application Select Mail Contacts Calendars select Add Account Select Other as account type Select Add CalDAV account For server type ADDRESS remote php caldav principals username Enter your user name and password Select Next 00 QN tA A N If your server does not support SSL a warning will be displayed Select Continue If the iPhone is unable to verify the account information perform the following steps e Select OK e Select advanced settings Make sure Use SSL is set to OFF Change port to 80 Go back to account information and hit Save Your calendar will now be visible in the Calendar application 5 3 2 Address book Open the settings application Select Mail Contacts Calendars select Add Account Select Other as account type select Add CardDAV account For server type ADDRESS remote php carddav principals username Enter your user name and password Select Next N QN tA A N If your server does not support SSL a warning will be displayed Select Continue If the iPhone is unable to verify the account information perform th
6. a 29 ownCloud User Manual Release 7 0 The ownCloud developers November 24 2014 CONTENTS ownCloud 7 0 User Documentation 1 MER 15 0o PMPCPL 1 1 2 Pile Access and Management 1 1 5 CONMICie ae Calend r ss ovomeag R4 9344x393 93 433 953 GEE HES 2 Lie DO UAS a te ae 3 89 9 hee 9 s 3 3 R18 Xx wo HES SEE ORES GO s 4 9 3 5 9 2 5 4 2 15 2 lO Qo 4o x9 ewe POROXORBOUE Oh ee ERE URGE OR Op 2 What s New for Users in ownCloud 7 3 21 More Shared Polder 6 4 s iess ESS ES EOS EROR m SE REESE 3 PES on Rl 3 2 9 Serverio server Sammie ux 2 6o oe Re w x o m Pox XR bK Eo 0 ee EERE RA Gom WE Wok d OE A 3 2 4 File and Activity 3 2 5 ownCloud Documents with Word 3 2 6 Mobile Web Browser Support 4 Zo Lazy Lodo Pues on ee ee ee GREE ee Eee ee GS 4 2 5 Change in Share Expiration Date 4 The ownCloud Web Interface 5 3 1 Accessing the ownCloud Web Interface 5 3 2 Navigating the Main User Interface 6 Files amp Synchronization 9 4 1 Accessing your Files Using the Web Interface a a 9 4 2 Accessing Fil
7. the avatar would dynamically change to F for that contact If you provide multiple contacts with the same name or with names that start with the same first letter the avatar uses the same letter but changes color to indicate the difference 34 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Figure 5 5 Contact picture default am Figure 5 6 Contact picture dynamic change Customizing an Avatar In addition to dynamically altering the avatar for each contact the Contacts app enables you to customize the avatar You can specify an avatar in one of the two following ways Upload new image By selecting this option ownCloud opens a File Upload window You can choose a new image by navigating to the image selecting it and clicking Open Select image from Files By selecting this option ownCloud opens the Files dialog on the ownCloud server You can choose an image by navigating to the image in the ownCloud directory selecting it and clicking Choose Cropping an Avatar Image After you have selected an image for your contact the Contacts app enables you to crop the picture To crop the image 1 Move the image crop box to the desired location and resize the box any way you like 2 Click Crop Picture in the crop image dialog box The Contacts app crops the image and replaces whatever image was originally used for the contact 5 1 2 Managing Address Books Clicking on the set
8. it s Your Cloud Your Data Your Way 1 1 Web Interface The following topic contains a general overview how to access ownCloud from a web browser like Firefox Chrome or Internet Explorer The ownCloud Web Interface 1 2 File Access and Management The following topics contain information about file access and management e Managing Big Files Managing Deleted Files Encrypting Your ownCloud Files Accessing Files Using WebDAV Accessing your Files Using the Web Interface Storage Quota ownCloud User Manual Release 7 0 Using Server to Server Sharing Desktop Synchronization e Version Control 1 3 Contacts and Calendar The following topics provide information about the Contacts and Calendar applications including usage instructions as well as how to export import and synchronization the ownCloud calendar application with different operating system calendars Using the Calendar App e Using the Contacts App iOS Synchronize iPhone iPad e Synchronizing with KDE SC e Synchronizing with OS X 1 4 Documents The following topic describes how to use the Documents application to enable multiple users to collaboratively edit rich text documents simultaneously Collaborative Document Editing 1 5 Bookmarks The following topic describes how to use the ownCloud Bookmarks application to manage your bookmarks e Using the Bookmarks App 1 6 External storage Pleasesee Configuring Extern
9. 7 2 Service discovery Some clients especially 105 have problems finding the proper sync URL even when explicitly configured to use it There are several techniques to remedy this which are described extensively at the Sabre DAV website Apple iOS Below is what have proven to work with 105 including 1 7 54 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 If your ownCloud instance is installed in a subfolder under the web server s document root and the client has difficul ties finding the Cal or CardDAV end points configure your web server to redirect from a well know URL to the one used by ownCloud When using the Apache web server this is easily achieved using a htaccess file in the document root of your site Say your instance is located in the owncloud folder so the URL to it is ADDRESS owncloud create or edit the htaccess file and add the following lines Redirect 301 well known carddav owncloud remote php carddav Redirect 301 well known caldav owncloud remote php caldav If you use Nginx as web server the setting looks something like url redirect well known carddav gt owncloud remote php carddav well known caldav gt owncloud remote php caldav Now change the URL in the client settings to just use ADDRESS instead of e g ADDRESS remote php carddav principals username This problem is being discussed in the forum BlackBerry OS 10 2 BlackBe
10. Refer to the section in the Admin Documentation that describes how to configure for big files 30 Chapter 4 Files amp Synchronization CHAPTER FIVE CONTACTS amp CALENDAR 5 1 Using the Contacts App The ownCloud Contacts app is similar to other mobile contact applications but with more functionality When you first access the Contacts app a default address book becomes available Contacts v New contact New group All 0 Not grouped You have no contacts in your address book or your address book is disabled Add a new contact or import existing contacts from a VCF file New contact Figure 5 1 Contacts app empty In the Apps Information field for the Contacts app you can choose to create a new contact or a new group This field also enables you to filter your contacts based on grouped or ungrouped contacts 5 1 1 Adding Contacts You can add contacts using one of the following methods mport contacts using a Variant Call Format VCF file Add contacts manually Importing Contacts The fastest way to add contacts is through the use of a Variant Call Format VCF file 31 ownCloud User Manual Release 7 0 To import contacts using a VCF file 1 At the bottom of the Contacts app information field locate the gear button 2 Figure 5 2 Contact settings gear button Click the gear button The Contacts app upload field opens Address books Contacts lt 9
11. To access files using Dolphin File Manager 1 Open Dolphin and click Network in the left hand Places column 2 Click on the icon labeled Add a Network Folder The resulting dialog should appear with WebDAV already selected 3 If WebDav 15 not selected select it 4 Click Next 5 Enter the following settings Name The name you want to see in the Places bookmark for example own Cloud User The ownCloud username you used to log in for example admin Server The ownCloud domain name for example example org without http before or directories afterwards Folder Enter the path owncloud remote php webdav 6 Optional Check the Create icon checkbox for a bookmark to appear in the Places column 7 Optional Provide any special settings or an SSL certificate in the Port amp Encrypted checkbox Mounting the File System and Accessing with a Command Line To mount the file system and access files using a command line 1 Install the WebDAV support using the davfs package For example on Debian Ubuntu you can use sudo apt get install davfs2 2 Reconfigure davfs2 to allow access to normal users select Yes when prompted sudo dpkg reconfigure davfs2 3 Specify any users that you want to have mount and share privileges in the davfs2 group 16 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 sudo usermod aG davfs2 user 4 Edit the etc fstab file and add the
12. files to the share or set an expiration date If you check Allow Public Upload then other users can overwrite rename and delete files in the share And that s all there is to it Your new public share is labeled with a chain link If you do not protect it with a password it is visible to anyone who has the URL ownCloud server admins have the option of requiring users to set passwords on shares in Admin Sharing 4 4 Using Server to Server Sharing 23 ownCloud User Manual Release 7 0 archives g Shared Share link http remoteserver owncloud public php service files amp Password protect Allow Public Upload Send Set expiration date 4 4 2 Connecting to a Remote Share 1 Open the share link in your Web browser remoteserver owncloud public php service Filesal w C Google HN OLU g t A 0 er Js config 24 minutes ago contents F 24 minutes ago 2 dar mo 2 Click the Add to your ownCloud button and enter the URL of your ownCloud server If you are not already logged in you will get a login window 3 After logging in you will see a dialogue asking you Do you want to add the remote share share name from remote server name 4 Click the Add Remote Share button and enjoy your new share It is marked with a share icon and the name of the share s owner and originating server 24 Chapter 4 Files amp Synchronization ownCloud User
13. following line for each user for whom you want to give mount privileges for the folder example org owncloud remote php webdav home username owncloud davfs user rw noauto 0 0 For each user for whom you wants to give mount privileges 1 Create the folders owncloud and davfs2 in your home directory 2 Create the file secrets inside the davfs2 folder and populate it with the following example org owncloud remote php webdav username password 4 Ensure that the file 1s writable by only you by using the file manager or by issuing the following command chmod 600 davfs2 secrets 5 Run the following command mount ownc Loud 6 To automatically mount the folder on login add the mount owncloud command to the bashrc file Known Issues Problem Resource temporarily unavailable Solution If you experience trouble when you create a file in the directory edit etc davfs2 davfs2 conf and add use locks 0 Problem Certificate warnings Solution If you use a self signed certificate you will get a warning To change this you need to adress the pem file of your certificate At first copy mycertificate pem to for example etc davfs2 certs After that edit etc davfs2 davfs2 conf and uncomment the line servercert add it Now add the path of your certificate In this this example servercert etc davfs2 certs mycertificate pem 4 2 2 Accessing Files Using MAC OSX Note The MAC OSX Find
14. odt 6 1 1 Create or Upload a Document In the Documents application you can upload an existing document or create a new one The New document button creates a document named New document odt The extension ODT is an OpenDocument format which is supported by most word processors including Microsoft Word LibreOffice Writer and OpenOffice Writer 6 1 2 Edit a Document To edit a document access the Documents app from your Apps menu at the top left of your ownCloud window 57 ownCloud User Manual Release 7 0 eo Document odt o O Glose Share B J U amp Liberation Serif 12 Default Style 1 Click on the file name to change it Share your document See the Share a document section Formatting toolbar Zoom in out Close and save p S xcu de Users currently editing this document Collaboratively Editing a Document To edit a file collaboratively it must be shared with everyone who needs editing permissions Multiple users can edit it at the same time and changes appear as they are made The cursor of each user is the same color as the border color of their user picture Share 8 Forma B J U Liberation Serif 112 4 Default Style 4 Lge Close r T 1 am Bdmin user check the color of my cursor admin Hey there I am altest user here T test user guest If a user is not a local user e g accessing the file using public link they will be shown as guest in
15. of them are missing on your system ask your server administrator 1 image archive New f Stats odt 4p Download Versions Edit Share 11 minutes ago sheep other side 43 minutes ago ps output 26 minutes ago Figure 4 1 ownCloud web interface Files app ownCloud version 7 can display thumbnail previews for image files MP3 covers and text files if this enabled by your server administrator Hover your cursor over a file or folder to expose the controls for the following operations Pencil icon Rename a file or folder This does not alter the filename on the original document Download Download the file to your computer Versions Displays older versions if there are any and you can revert to an older file version Edit The Edit button appears on files that are editable inside ownCloud in the Documents app Supported file formats are odt doc and docx Share Share the file or folder with a group or other users and create public shares with hyperlinks Trash Delete the selected file or folder or unshare a shared file or folder Note The Shared folder has been removed from new installations of ownCloud 7 Shares now appear in the top level of your file tree on your Files page If you are upgrading from older ownCloud versions you will still have your old Shared folder Your server administrator has the option to change this in the server s config php file with the share folder directive ownCloud User Manual
16. the connection unencrypted If you plan to use HTTP connections on devices while in public place we strongly recommend using a VPN tunnel to provide the necessary security An alternative command syntax is net use Z example org ssl owncloud remote php webdav user youruser yourpassword Appending persistent makes the connection persistent across reboots Example You can also mount your ownCloud via HTTP leaving the connection unencrypted Mapping Drives With Windows Explorer To map a drive using the Microsoft Windows Explorer 1 Migrate to your computer in Windows Explorer 2 Right click on Computer entry and select Map network drive from the drop down menu 3 Choose a local network drive to which you want to map ownCloud 4 Specify the address to your ownCloud instance followed by remote php webdav For example https example org owncloud remote php webdav Note For SSL protected servers check Reconnect at logon to ensure that the mapping is persistent upon subsequent reboots If you want to connect to the ownCloud server as a different user check Connect using different credentials 5 Click the Finish button Windows Explorer maps the network drive making your ownCloud instance available Accessing Files Using Cyberduck Cyberduck is an open source FTP and SFTP WebDAV OpenStack Swift and Amazon S3 browser designed for file transfers Note This example uses Cyberduck version 4 2 1 To use Cyb
17. the following examples Let s assume you access your ownCloud web interface using the following address http ADDRESS To access your ownCloud calendars using CalDAV compatible programs like Kontact Evolution or Thunderbird you would use the following URL http ADDRESS remote php caldav To access your ownCloud calendars using Apple iCal you would use the following URL making sure to include the final slash http ADDRESS remote php caldav principals username To access your ownCloud calendars using Mozilla Lightning you would use the following URL https ADDRESS remote php caldav calendars USERNAME CALENDARNAME The following is an example showing the completed URL where the calendar name is defaultcalendar and the username is test https localhost owncloud remote php caldav calendars test defaultcalendar 5 2 4 Creating Events The Calendar app enables you to create new events To create a new event 1 Click a date in the month view or a time in either the week or day views The Create a new event dialog box opens 2 Specify a title for the event 3 Specify a date and time duration for the event 4 Optional Provide advanced option details These details can include the event location the event category and an event description 52 Using Calendar App A ownCloud User Manual Release 7 0 Create new event Eventinto Calendar Work Calendar from 08 07 2014 041 to 08 07 2014 All Day
18. the user list automatically named Guest 1 Guest 2 and so on Guests can change their nicknames at any time 58 Chapter 6 Collaborative Document Editing ownCloud User Manual Release 7 0 6 1 3 Delete a Document You can t delete a document from inside the Document app but must go to your Files page and delete it from there You ll find it in your default documents directory which is configured on your ownCloud Personal page see Setting Your Preferences 6 1 4 Share a Document Document sharing has the same options as when sharing other files While editing a document you can use the Share button to enable other users to edit the document This button will display all available options to share Share Format v B J U Liberation Serif Share link http lacalhast owncloud public php servce docum Password protect Send set expiration date By default you can enter local users or groups to share with Checking Share link will enable sharing via a public link Shares can optionally have an expiration date and password ownCloud will send the public link to users by email by typing each email address into the email field Separate multiple email addresses with a space 6 1 The main interface 59 ownCloud User Manual Release 7 0 60 Chapter 6 Collaborative Document Editing CHAPTER SEVEN USING THE BOOKMARKS APP If you want to add a bookmark to the Bookmarks application you can either use the main interface or th
19. to shared encrypted files and folders Users who have not yet created their private encryption keys will not have access to encrypted shared files they will see folders and filenames but will not be able to open or download the files They will see a yellow warning banner that says Encryption App is enabled but your keys are not initialized please log out and log in again Share owners may need to re share files after encryption is enabled users trying to access the share will see a message advising them to ask the share owner to re share the file with them For individual shares un share and re share the 4 7 Encrypting Your ownCloud Files 27 ownCloud User Manual Release 7 0 nitial encryption st take some time Please wait stashcat file For group shares share with any individuals who can t access the share This updates the encryption and then the share owner can remove the individual shares Recovery Key Password If your ownCloud administrator has enabled the recovery key feature you can choose to use this feature for your account If you enable Password recovery the administrator can read your data with a special password This feature enables the administrator to recover your files in the event you lose your ownCloud password If the recovery key is not enabled then there is no way to restore your files if you lose your login password Encryption Enable recovery key allow to recover users files in
20. 14 lt gt 1 2 3 4 5 6 a New Calendar Calendar View Options 7 9 10 11 12 13 lll Personal lt 442 8 Calendar Controls 15 16 17 18 19 20 Calendar Selection 21 22 23 24 25 26 27 28 29 30 31 Calendar Settings eo Figure 5 10 Calendar app default Calendar Settings Provides access to the calendar specific settings These settings include the calendar time zone selection time format selection week start day cache setting primary CalDAV address 105 05 X CalDAV address settings 5 2 1 Creating a New Calendar The ownCloud Calendar app enables you to create new calendars for work or other activities that you want to keep separated You can manage each calendar separately To create a new calendar 1 Access the Calendar app 2 Click the New Calendar field A dialog opens to enable you to create a new calendar 3 Specify a name for the new calendar 4 Optional Specify a color for the new calendar 5 Click the blue checkbox The Calendar app creates a new calendar using the name and color specified 5 2 2 Managing Calendar Settings The Calendar app settings provides global configuration that applies to all calendars that you have created in the Calendar app In the Calendar app settings you can modify the following e Timezone Provides an alphabetical listing of all available countries categorized by continent Time format Provides the option of using 24 hour or 12 hour tim
21. Event Advanced options Create event Figure 5 13 Create a new event dialog box Create a new event Eventinfo Repeating Calendar Work Calendar 08 07 2014 04 00 to 08 07 2014 Day Event Advanced options Create event Figure 5 14 Create a new event dialog box 42 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Create a new event Repeat Does not repeat z Advanced Create event Figure 5 15 Event Repeating tab 5 Optional Click the Repeating tab to define any repeat settings for the event The Repeating tab provides the option of not repeating the event default or repeating the event daily weekly every weekday biweekly monthly or yearly In addition by selecting the Advanced button in the Repeating tab each repeat option provides different levels of customization to better define your repeat requirements for the event The following table helps to define the options for each repeat rule Repeat Options e S Does not n a Interval Interval at which the event is repeated End never by occurrences by date Weekly Select weekdays Weekday s on which the event is repeated Interval Interval at which the event is repeated End never by occurrences by date Every Interval Interval at which the event is repeated End never by occurrences by date Week da Bi Interval Interval at which the event is repeated End never by occur
22. Manual Release 7 0 Remote share Do you want to add the remote share archives from carla remoteserver owncloud carla remoteserver MS archives y 4 Download carla 4 minutes ago Remove your linked share anytime by clicking the trash can icon This only unlinks the share and does not delete any files 4 5 Managing Deleted Files ownCloud maintains a copy of deleted files in case you need them again To ensure that individual users do not run out of memory the Files app manages the total memory size of deleted files for each user When it comes to managing deleted files keep the following in mind The total memory allocation for deleted files can never exceed more that 50 of the currently available free space for each user Once the 5096 maximum is reached for deleted files ownCloud begins to delete files starting with the oldest versions until it reaches the memory usage limit again You can view all of the deleted files by clicking on the Deleted files button 1n Files app on the web interface 4 5 1 Restoring Files To restore a deleted file 1 In the Files app click the Deleted files button The Files app shows all deleted files 2 Hover the cursor over the file that you want to restore Task options appear for the file 3 Click the Restore button The Files app restores the file to its original location on the server 4 5 2 Deleting Files To permanently delete a file 1 In the Files app click t
23. Release 7 0 4 1 1 Navigating Inside Your ownCloud Navigating through folders in ownCloud is as simple as clicking on a folder to open it and using the back button on your browser to move to a previous level ownCloud also provides a navigation bar at the top of the Files field for quick navigation documents Second dir Figure 4 2 Navigation bar The navigation bar functions as a breadcrumb locator It displays your current directory and enables you to migrate back to one of the upper directories or using the home icon to navigate back into your root folder 4 1 2 Overlay Icons Show Sharing Status Any folder that has been shared is marked with the Shared overlay icon Public link shares are marked with a chain link Un shared folders are blank Shared ee Shared If your ownCloud server is the Enterprise edition you may also have access to Sharepoint and Windows Network Drive file shares These also have special overlay icons and a red plugin means you have to enter a login to get access to the share 4 1 3 Creating or Uploading Files and Directories ownCloud enables you to create new files or folders directly in an ownCloud folder by clicking on the New button in the Files app The New button provides the following three options from which to choose Text file Creates a simple text file and adds the file to your current folder Folder Creates a new folder in the current folder 10 Chapter 4 Files amp Sy
24. al Storage GUI inthe ownCloud Administrator s manual Configuring External Storage GUI 2 Chapter 1 ownCloud 7 0 User Documentation CHAPTER TWO WHAT S NEW FOR USERS IN OWNCLOUD 7 2 1 No More Shared Folder The Shared folder has been removed from ownCloud 7 If you are upgrading from older ownCloud versions you will still have your old Shared folder but new shares will appear in the top level of your Files page and the Shared folder is no longer required You can now create your own folders for storing shared files and organize and move them around like any other files 2 2 Selective Sync The desktop client now makes it easier for users to configure which folders on their ownCloud instances should be syncing with the desktop and can easily make changes for special circumstances such as travel and special projects 2 3 Server to Server Sharing ownCloud 7 servers can now connect shares directly with each other With just a few clicks you can easily and securely connect to public shares on other ownCloud servers and optionally create public shares for sharing your own files if your admin allows it 2 4 File and Activity Notifications In ownCloud 7 you can set up automatic notifications on your ownCloud Personal page of tracked activities such as new shares and changed or deleted files 2 5 ownCloud Documents with Word Conversion You can convert Word documents on the fly open them in ownCloud for editing and live editin
25. aling with Thunderbird addressbook are left to the reader First thing I learned 1s dragging a contact to a different addressbook is a move operation If you are worried about losing the contact save it to a VCF file using ownCloud Or LDIF using Thunderbird Addressbook first Like dragging from ownCloud Addressbook to Personal Address Book removes the contact from ownCloud Server deleting it from all the other synchronized installations and puts it in your Local Machine only Address Book So be careful or you ll have unintended consequences where you might have intended a operation Contact Pictures are also sync ed 50 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 5 6 Synchronizing with KDE SC From KDE SC 4 8 and forward setting up ownCloud is very easy From System Settings Personal Information Akonadi Resources Configuration select DAV Groupware resource Enter your ownCloud username and password and click Next 5 6 Synchronizing with DESC sss ownCloud User Manual Release 7 0 Select ownCloud in the drop down list and click Next Enter the host name and installation path If you do not use SSL remember to de select Use secure connection 52 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Click Finish and you will be able to change the displa
26. case of password loss Recovery key password Repeat Recovery key password Enabled Disabled 4 7 3 Removing Encryption If your ownCloud administrator elects to disable the Encryption app you will be prompted to go to your Personal page and enter your password on the Encryption form to decrypt your files 28 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 Encryption The encryption app is no longer enabled please decrypt all your files Log in password Your encryption keys are moved to a backup location If something went wrong you can restore the keys Only delete them permanently if you are sure that all files are decrypted correctly Restore Encryption Keys Delete Encryption Keys If your files decrypt successfully you can click Delete encryption keys button There is no reason to save them after disabling decryption because if encryption is enabled again you ll generate a new set of keys Your keys are preserved in case something goes wrong with the decryption and you need your keys to access your files Which is not likely to happen 4 7 4 Files Not Encrypted Only the data in your files is encrypted and not the filenames or folder structures These files are never encrypted Old files in the trash bin mage thumbnails from the Gallery app Previews from the Files app The search index from the full text search app Third party app data There may be othe
27. cations below Profile picture Enables you to specify a new avatar profile image that identifies you on the ownCloud server By default the profile picture is the first initial of your username You can choose to keep the letter designation 64 Chapter 8 Setting Your Preferences ownCloud User Manual Release 7 0 Full Name Reginald Merryweath Email reggie owncloud com upload a new image from an external source or select an image from any existing images in your ownCloud folders Profile picture Upload new Select new from Files Remove image Either png or jpg Ideally square but you will be able to crop it e Language Enables you to change your web interface language if you want to override the browser settings Notifications Enables you to specify what notifications you receive for activities on your ownCloud instance You can choose to receive messages through an email notification or online stream notification In addition the Notifications settings enable you to exclude changes that you make yourself and obtain only changes made by others on your account You can obtain notifications hourly daily or weekly Documents Enables you to specify a location folder to which newly created documents are saved Version Specifies the ownCloud software version that you are using along with links to the ownCloud com munity source code and licensing information 65 ownCloud User Manual R
28. cations that are enabled by the administrator However some of the default settings for this page include the following Usage and available quota Appearing at the top of the page this information provides the amount of space used and available for the user in Megabytes 63 ownCloud User Manual Release 7 0 Get the apps to sync your files D k Available on the esktop gt i Windows d Google play g App Sto re If you want to support the project join development or spread the word Show First Run Wizard again You have used 5 8 MB of the available 23 3 GB Password Change password Full Name admin You have used 5 8 MB of the available 23 3 GB e Password Enables you to change your password To change your password you must provide your current password along with your new password When creating a new password ownCloud provides a dynamic pass word strength indicator for your assistance Password TETT Change password Note If you would like the ability to recover your password through e mail specify your email address in the Email field see below Full Name Enables you to specify your full name This name appears at the top of the Personal Settings Menu Email Enables you to specify an email address for use by the ownCloud server and administrator in sending you notifications For information about setting email notifications see Notifi
29. com Send Set expiration date 2014 9 9 00 00 00 The public link will expire no later than days after it is created Figure 4 6 Public share box This creates a public URL that anyone can use to access the share You have the options to send an email notification protect it with a password and put an expiration date on it Your ownCloud administrator has the option to require passwords and expiration dates 4 1 Accessing your Files Using the Web Interface 13 ownCloud User Manual Release 7 0 4 1 10 Change in Share Expiration Date In older versions of ownCloud you could set an expiration date on both local and public shares Now you can set an expiration date only on public shares and local shares do not expire when public shares expire The only way to expire a local share is to click the trash can icon to un share your files 4 2 Accessing Files Using WebDAV Web Distributed Authoring and Versioning WebDAV is a Hypertext Transfer Protocol HTTP extension that facili tates collaboration between users in editing and managing documents and files stored on web servers Using WebDAV you can access your ownCloud instance on every platform using the web interface You can also optionally integrate your ownCloud access with your desktop Note In the following examples You must adjust example org to the URL of your ownCloud server installation 4 2 1 Accessing Files Using Linux You can access files in Linux operating systems u
30. d Solution Windows limits the maximum size a file transferred from or to a Web DAV share may have You increase value FileSizeLimitInBytes in HKEY LOCAL MACHINESYSTEMZCurrentControlSetServicesWebClientParameters by clicking on Modify To increase the limit to the maximum value of 4GB select Decimal enter a value of 4294967295 and reboot Windows or restart the WebClient service Todo 4 2 Accessing Files Using WebDAV 21 ownCloud User Manual Release 7 0 document registry keys on file size limit and not complaining in no network cases 4 2 4 Using the Desktop Sync Client to Access Files Some applications enable you to only save to a local folder To circumvent this issue you can install the ownCloud sync clients 4 2 5 Using Mobile Apps to Access Files Todo Needs updating To connect to your ownCloud server with any ownCloud mobile apps use the base URL and folder only example org owncloud Note There is no need to add remote php webdav as you do for other WebDAV clients Mobile apps currently exist for both Android and webOS Feel free to contribute if you can In addition to the mobile apps provided by ownCloud you can use other apps to connect to ownCloud from your mobile device using WebDAV WebDAV Navigator is a good proprietary app for Android devices iPhones and BlackBerry devices The URL for these is example org owncloud remote php webdav 4 3 Version Control ownCloud supports
31. e bookmarklet 7 1 The main interface 7 1 1 Add a bookmark In the bookmark application enter a URL into the top left area of the content section After adding an address click on the pencil button to edit fields for the given address The main ownCloud bookmark interface contains 3 fields at the top where you can enter the website address or URL the title of your bookmark and a set of tags separated from each other by a space Wikipedia http wikipedia oarg learn x dictionary x E Save Cancel Figure 7 1 Adding a bookmark manually In this example we have added the page Attp wikipedia org with the title Wikipedia and some tags describing what Wikipedia is for an easier search later on 7 1 2 Edit Delete a bookmark You also have the possibility to edit or delete a bookmark To edit a bookmark hover over the bookmark and click on the pencil icon The bookmark details will then be filled into the 3 fields at the top of the screen Modify your bookmark to your needs then click the save button to persist the change To delete a bookmark hover over the bookmark and click the cross icon 61 ownCloud User Manual Release 7 0 7 1 3 Search If you click on a tag ownCloud will only display the bookmarks that are described with this tag You can also use the search bar of ownCloud in the top right of your screen Simply click on the Bookmarks menu in the sidebar to come back to the default view 7 2 The B
32. e following e Select OK Select advanced settings Make sure Use SSL is set to OFF Change port to 80 Go back to account information and hit Save 48 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Now should now find your contacts in the address book of your iPhone If it s still not working have a look at the Troubleshooting guide 5 4 Synchronizing with OS X To use ownCloud with iCal you will need to use the following URL http ADDRESS remote php caldav principals username The setup is basically the same as with 1OS using the path ADDRESS remote php caldav principals username to sync with ownCloud For OS X 10 7 Lion and 10 8 Mountain Lion everything works fine but OS X 10 6 Snow Leopard and older needs some fiddling to work A user contributed the following 1 Make sure addressbook is not running If it is select the windows and press Command to terminate it 2 Navigate to User YOUR USERNAME Library Application Support AddressBook Sources If you have all ready some kind of addressbook setup it is likely you will see some folders named like this BEA92826 FBF3 4E53 B5C6 ED7C2B454430 Note down what folders there are now and leave the window open 3 Open addressbook and try to add a new CardDav addressbook At this point it does not matter what information you enter It will come up with the same error message you mentioned before when you click Create Ignore it and click
33. e format 52 Using the Calendar App 1 1 8 ownCloud User Manual Release 7 0 7 MA AREE July 2014 lt gt Day Week Month lll Personal Co 4 Figure 5 11 New calendar Timezone Luxembourg Y Update timezone automatically Time format Start weekon Monday v Primary CalDAV address http localhost owncloud2 owncl 105 05 X CalDAV address http localhost owncloud2 owncl Figure 5 12 Calendar app settings 40 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 e Start day Provides the option of starting the calendar week on Monday Sunday or Saturday Primary CalDAV address Provides the primary CalDAV link URL e 10S OS X CalDAV address Provides the 105 05 X CalDAV link URL 5 2 3 Synchronizing Calendars Using CalDAV Calendaring Extensions to WebDAV referred to as CalDAV enables clients to access scheduling information on remote servers As an extension to WebDAV CalDAV defined by RFC 4791 uses the iCalendar format to manage calendar data CalDAV enables multiple clients to access the same information for use in cooperative planning and information sharing The Calendar app provides both the Primary CalDAV address and the 10S OSX CalDAV address Using these ad dresses you can use CalDAV compatible programs for example Kontact Evolution or Thunderbird using the ad dress provided To better understand the URL creation consider
34. e synchronization options For Android devices you can use an official Android app You can find this app here For iOS iPhone and iPad devices you can use their official app You can find this app here 5 1 5 Troubleshooting Are you having problems using the app Have a look at the Troubleshooting guide 5 2 Using the Calendar App The ownCloud Calendar app enables you to create and edit events synchronize to other calendars you might use and create new personalized calendars By default when you access the Calendar app for the first time you get a Personal calendar that you can use or modify as you like The Calendar app contains the following fields and controls Calendar Date Field Provides the current date or enables you to select a date that you want to view Calendar View Options Enables you to choose between a day week or month view for the main Calendar app window Also provides a quick jump button to access the current day Today Calendar Selection Enables you to choose the calendar that you want to view Calendar Controls Provides controls for each individual calendar These controls include sharing obtaining an external URL link to the calendar an export function an edit function and a delete trash button 38 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Ll d Calendar Calendar Date Field Mon Tue Wed Thu Fri Sat Sun July 20
35. elease 7 0 Language English M Help translate Notifications V v A file or folder has been shared A new file or folder has been created V A file or folder has been changed P file or folder has been deleted V Notify about my own actions Send emails Hourly Documents Save new documents to 66 Chapter 8 Setting Your Preferences CHAPTER NINE CONFIGURING EXTERNAL STORAGE The External Storage application allows you to mount external storage services such as Google Drive Dropbox Amazon S3 SMB CIFS fileservers and FTP servers in ownCloud Your ownCloud server administrator controls which of these are available to you Please see Configuring External Storage GUI in the ownCloud Administrator s manual for configuration howtos and example Configuring External Storage GUI 67
36. election Menu Located in the upper left corner of the user interface this bar contains apps that are configured on the ownCloud server The icons in this bar enable you to launch the different apps available and navigate between them within the ownCloud user interface Note ownCloud supports a number of apps that can be installed and used for various features and functions Not all apps are installed and enabled by default For example the Apps button is visible only to administrators This button allows administrators to enable or disable installed applications Apps Information field Located in the left side bar this field provides filters and tasks associated with the chosen app For example using the Files app you can use the filters in the apps information field to view only files that have been shared with you files that you have shared with others files that you have shared through the use of a link or an option to delete files Other app specific information fields might provide tasks for creating new documents or modifying calendar entries 6 Chapter 3 The ownCloud Web Interface ownCloud User Manual Release 7 0 Apps Bookmarks Apps Selection Menu All files Li New f Search Field Personal Settings Menu Shared with you Y Shared with others as Sharec 8 hours ago Application View photos Sharec 13 hours ago Shared by link documents 13 hours ago music 13 hours ago Apps In
37. er it will flow across the others using these desktop sync clients Always have your latest files with you wherever you are Its usage is documented separately in the ownCloud Desktop Client Manual 26 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 Furthermore it is possible to synchronize your ownCloud calendar and your address book with a variety of different operating systems and devices It is also possible to mount your ownCloud storage via WebDAV which is also documented in the next chapters 4 7 Encrypting Your ownCloud Files ownCloud includes an Encryption app and when it is enabled by your ownCloud administrator all of your ownCloud data files are automatically encrypted Encryption is server wide so when it is enabled you cannot choose to keep your files unencrypted You don t have to do anything special as it uses your ownCloud login as the password for your unique private encryption key Just log in and out and manage and share your files as you normally do and you can still change your password whenever you want Its main purpose is to encrypt files on remote storage services that are connected to your ownCloud server such as Dropbox and Google Drive This is an easy and seamless way to protect your files on remote storage You can share your remote files through ownCloud in the usual way however you cannot share your encrypted files directly from Dropbox Google Drive or whatever remote service y
38. er suffers from a series of implementation problems and should only be used if the ownCloud server runs on Apache and mod php To access files through the MAC OSX Finder 1 Choose Go gt Connect to Server The Connect to Server window opens 2 Specify the address of the server in the Server Address field 4 2 Accessing Files Using WebDAV 17 ownCloud User Manual Release 7 0 a Finder File Edit View Window Help Back do Forward 8 Enclosing Folder 881 El All My Files DEF 1 Documents i380 Ed Desktop 32D Downloads XSL 5 Home 4 38H Computer HC AirDrop OPER Network Pek Applications v Utilities TWU Recent Folders S Go to Folder Connect to Server dK For example the URL address used to connect to the ownCloud installation from the MAC OSX Finder 18 http example org owncloud remote php webdav 18 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 Connect to Server Server Address http your ownCloud com Favorite Servers Remove Browse Connect 3 Click Connect The device connects to the server For added details about how to connect to an external server using MAC OSX check the respective vendor documen tation 4 2 3 Accessing Files Using Microsoft Windows When using Microsoft Windows a separate WebDAV client is recommended to access the files from your server You can choose a suitable WebDav client from the WebDav Projec
39. erduck Specify a server without any leading protocol information For example example org 2 Specify the appropriate port The port you choose depends on whether or not your ownCloud server supports SSL Cyberduck requires that you select a different connection type if you plan to use SSL For example 20 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 Map Network Drive What network folder would you like to map Specify the drive letter for the connection and the folder that you want to connect to Drive Fc Folder w yourserver com owncloud remote php webday Example server share W Reconnect at logon Connect using different credentials Figure 4 7 Mapping WebDAV on Windows Explorer 80 for WebDAV 443 for WebDAV HTTPS SSL 3 Use the More Options drop down menu to add the rest of your WebDAV URL into the Path field For example remote php webdav Cyberduck enables file access to the ownCloud server Known Problems Problem Windows does not connect using HTTPS Solution The Windows WebDAV Client might not support Server Name Indication SNI on encrypted connections If you encounter an error mounting an SSL encrypted ownCloud instance contact your provider about assigning a dedicated IP address for your SSL based server Problem You receive the following error message Error 0x800700DF The file size exceeds the limit allowed and cannot be save
40. es Using WebDAV i o saseda data see Ee ee X x key 14 4 3 22 4 4 UsingServer to Server Sharing 23 4 5 Managing Deleted Files 25 45 Desktop Synchronization 2 uu ss es OS OE XC wR doy 26 4 7 Encrypting Your ownCloud Files 27 43 IIO oon oes 9 o ewa kekka 4 do nh rox eo ec eA d d 20 49 Manasina Big Piles so 30 Contacts amp Calendar 31 5 1 Using the Contacts App 3l 25 2 Using the Calendar App ss esos ssr ox x BeroE Wo Y 3 o4 E ewo atuna daa 4 bon o 38 5 3 1 1 48 54 Synchronizes WITS uso ne ea deem dean X ee we A 49 5 5 Thunderbird Synchronize AddresSDOOK 49 5 6 Df lt ZPOUDIGSHOOUNG 2 vc mnegesse debe Collaborative Document Editing 6 1 Using the Bookmarks App 7 1 _ 7 2 The Bookmarklet gt o a4 wo Sa OS ewe Se EROR ke
41. formation Field BEN ownCloudUserManual 13 hours ago Deleted files o Figure 3 3 Navigating the main user interface Application View The main central field in the ownCloud user interface This field displays the contents or user features of the app selected in the Navigation Bar By default this field shows the files and directory Files view of your user account Navigation Bar Located over the main viewing window the Application View this bar provides a type of breadcrumbs navigation that enables you to migrate to higher levels of the folder hierarchy up to the root level home of your ownCloud instance New button Located in the Navigation Bar the New button enables you to create new files new folders or upload existing files from a specified link Note You can also drag and drop files from your file manager e g Windows Explorer or your Mac OS X Finder into the ownCloud Files Application View to upload them to ownCloud Upload button Located next to the New button in the Navigation Bar the Upload button enables you to upload files from your system to the ownCloud server Clicking this button launches a file picker e g Windows Explorer or Mac OS X Finder window with which you can choose files for uploading Search field Residing in the upper right hand corner of the Main User Interface window the Search field enables you to search for files and folders stored in ownCloud The ownCloud sea
42. g with other users and when you close it reverts to its original Word format with all of your changes embedded ownCloud User Manual Release 7 0 2 6 Mobile Web Browser Support ownCloud 7 is friendly to small screens and can be used on most tablet and mobile browsers without requiring the use of a native mobile app This provides support for devices that do not have a native app like Microsoft and Blackberry 2 7 Lazy Loading Files Viewing your Files page is faster now thanks to lazy loading which loads files as you scroll down the page instead of loading all of them when you open the page 2 8 Change in Share Expiration Date In older versions of ownCloud you could set an expiration date on both local and public shares Now you can set an expiration date only on public shares and local shares do not expire when public shares expire The only way to expire a local share is to click the trash can icon to un share your files 4 Chapter 2 What s New for Users in ownCloud 7 CHAPTER THREE THE OWNCLOUD WEB INTERFACE You can connect to your ownCloud server using any web browser To access the ownCloud server using a web browser specify the uniform resource link URL address of the server in the browser navigation bar This can be the URL address of your personal ownCloud setup or a URL address that you have received from your company or your service provider Note If you are administering the server yourself we recommend t
43. hat you read the ownCloud Administrators Guide 3 1 Accessing the ownCloud Web Interface To access the ownCloud web interface Enter the URL address of the ownCloud server into your browser navigation bar The ownCloud login window opens d OUK Figure 3 1 ownCloud login window ownCloud User Manual Release 7 0 2 Enter your valid username and password The username and password combination can be those that you set up yourself when creating your ownCloud server setup or those provided by your company or your service provider If you have set up the server yourself or are administering the server you can add additional users by configuring a user backend for example LDAP 3 Click the Log in button The ownCloud main interface opens Apps Bookmarks All files Lj New f Shared with you Y Shared with others Wsu as X Sharec 8 hours ago Shared by link documents 13 hours ago music 13 hours ago e photos share 13 hours ago ownCloudUserManual 13 hours ago Deleted files eo Figure 3 2 ownCloud main user interface 3 2 Navigating the Main User Interface Once you have accessed the ownCloud Server main web interface you can add files remove files and make changes based on the access privileges set by you if you are administering the server or by your server administrator The ownCloud Main User Interface contains the following fields and functions Apps S
44. he Deleted files button See the Deleted files image above 4 5 Managing Deleted Files 25 ownCloud User Manual Release 7 0 All files 1 Shared with you A Shared with others Android Phone 1 10 hours ago Shared by link Actions 1 10 hours ago Deleted files Fr daily owncloud com master owncloud index php Figure 4 8 Deleted files 2 Hover the cursor over the file that you want to delete Task options appear for the file 3 Click the Trash can button The Files app permanently removes the file from the server 4 5 3 Modifying the Deleted File Age Out Value Each time a file is added to the deleted files directory ownCloud checks the age of the deleted files By default deleted files remain in the deleted files directory for 180 days The administrator can adjust the age out in config php setting trashbin retention obligation value Files with ages that exceed this value are deleted permanently 4 6 Desktop Synchronization For synchronizing files with your desktop computer we recommend using the ownCloud Client for Windows Mac OS X and Linux The ownCloud Desktop Client enables you to connect to your private ownCloud Server You can create folders in your home directory and keep the contents of those folders synced with your ownCloud server Simply copy a file into the directory and the ownCloud desktop client does the rest Make a change to the files on one comput
45. ion app takes care to never use more that 50 of the users currently available free space If the stored versions exceed this limit ownCloud deletes the oldest versions until it meets the disk space limit again 4 4 Using Server to Server Sharing ownCloud 7 introduces a powerful new feature server to server sharing With just a few clicks you can easily access shares from other ownCloud 7 servers link them to your account and create your own shares This feature enables you to Selectively share files or directories Combine two private clouds into a single public cloud Eliminate the need to create user accounts on multiple ownCloud servers View files in a Web browser or ownCloud client Note Server to server sharing requires that both servers are running versions of ownCloud that support this feature currently this is ownCloud 7 4 4 1 Creating a New Share Server to server sharing is enabled on new or upgraded ownCloud 7 installations by default See Configuring Server to Server Sharing in the Administrators Manual Follow these steps to create a new share 1 Go to your Files page and hover your cursor over the file or directory you want to share to expose your adminis tration options Check the Share Link checkbox to create the share and to expose all of your sharing options 2 Set any options that you want to apply to your new share send an email notification add password protection allow users to upload
46. les count against your quota If you re share a file that another user shared with you that file does not count against your quota but the originating user s Encrypted files are a little larger than unencrypted files the unencrypted size is calculated against your quota Deleted files that are still in the trash bin do not count against quotas The trash bin is set at 5096 of quota Deleted file aging is set at 30 days When deleted files exceed 50 of quota then the oldest files are removed until the total is below 50 When version control is enabled the older file versions are not counted against quotas If you create a public share via URL and allow uploads any uploaded files count against your quota 4 9 Managing Big Files There are a few default configuration settings that you will want to change to enable ownCloud to operate more effectively as a self hosted file sync and share server When uploading through the web client ownCloud is governed by PHP and Apache By default PHP 15 configured for only 2 megabyte uploads As this default upload limit is not entirely useful we recommend that you increase the ownCloud variables to the sizes you want to support on your server Modifying certain ownCloud variables requires administrative access If you require larger upload limits than have been provided by the default or already set by your administrator Contact your administrator to request an increase in these variables
47. n any of the filter options to view the files as follows 4 1 Accessing your Files Using the Web Interface 11 ownCloud User Manual Release 7 0 All files The default view displays all files that you have access to Shared with you Displays all files shared with you by another user or group Shared with others Displays all files that you have shared with other users or groups Shared by link Displays all files that are shared by you via public link External Storage Files that you have access to on external storage devices and services such as Dropbox Google and Amazon 53 4 1 6 Previewing Files You can display uncompressed text files OpenDocument files and image files from the ownCloud server by clicking on the file name There may be other file types you can preview if your ownCloud administrator has enabled them If ownCloud cannot display a file it starts a download process and downloads the file to your computer 4 1 7 Moving Files Using the ownCloud web interface you can move files and folders by dragging and dropping them into any directory 4 1 8 Sharing Files Locally When enabled by your administrator you can share files or folders on ownCloud with a local user group or any person online with a public link Shared files and folders are labeled with the triangular share icon and the status Shared in the file or folder row To create a local share with other users or groups on your ownCloud server 1 Hover your cu
48. nchronization ownCloud User Manual Release 7 0 20 ca New Text file Folder From link Figure 4 3 New button options From link Downloads a file from a URL that you type or copy into the form field and places it into the current folder Up arrow The upward point arrow is for uploading files from your computer into ownCloud You can also upload files by dragging and dropping them from your file manager 4 1 4 Selecting Files or Folders You can select one or more files or folders by clicking on the small thumbnails or icons that represent them When you select a file or folder a small checkbox is populated with a check to indicate that it is selected To select all files in the current directory you can click on the checkbox located at the top of the Files app field above the first file or folder on the list If you select multiple files you can delete all of the selected files or download them as a ZIP file by using the Delete or Download buttons at the top right side of the Files app field Note If the Download button is not visible the administrator has disabled this feature Contact your administrator for further guidance 4 1 5 Filtering the File Application View ownCloud enables you to view files in the File Application View using filter options located in the Apps Information Field This feature enables you to quickly and easily view and manage files based on their share status You can click o
49. of the phone field Address The address for the contact This field defaults to the work address for the contact However you can specify a different address designation by clicking the Work designation to the left of the address field Notes Any notes you want to add about the contact Note The Email Phone and Address fields provide the option of specifying a contact method as preferred Editing Contact Information The Contacts app enables you to edit or remove contact information To edit contact information Navigate to the specific contact that you want to modify 2 Select the information in the field that you want to edit 3 Make your modifications Changes that you make to any contact information are implemented immediately Removing Contact Information The Contacts app enables you to remove contact information To remove contact information Navigate to the specific contact that you want to modify 2 Locate the contact information field that you want to remove 3 Click the trash bin to the right of the contact information Changes that you make to any contact information are implemented immediately Defining a Contact Avatar By default new contacts receive a letter avatar picture of U for User When you specify the name of a contact the avatar reflects the name by adopting the first letter of the name you provide For example if you were to specify the name of Frederick
50. ookmarklet io Bookmarklet Drag this ta your browser bookmarks and click it when you want to bookmark a webpage quickly Add to ownCloud Export amp Import Export Import Figure 7 2 Bookmarklet link The creator of this app understands that people won t want to open the ownCloud boorkmarks page to add a bookmark every time they see a cool site This is why they have made this cool bookmarklet A bookmarklet is small button that you can drag and drop in your bookmarks The next time you see a cool new site click on this special bookmark to add the site to your ownCloud bookmarks To find this bookmark click on the gear button at the bottom of the bookmarks app 62 Chapter 7 Using the Bookmarks App CHAPTER EIGHT SETTING YOUR PREFERENCES As a user you can manage your personal settings To access your personal settings Clicking on your username in the top right corner of your ownCloud instance The Personal Settings Menu opens admin Personal Admin Help Log out a n A23 minutes aen Personal Settings Menu 2 Choose Personal from the drop down menu The Personal Settings Page opens in the main viewing window Note If you are an administrator you can also manage users and administer the server by using the related links in the Personal Settings Menu However these links do not appear to a normal user The options listed in the Personal Settings Page depend on the appli
51. ou are using because the encryption keys are stored on your ownCloud server and are never exposed to outside service providers If your ownCloud server is not connected to any remote storage services then it is better to use some other form of encryption such as file level or whole disk encryption Because the keys are kept on your ownCloud server it is possible for your ownCloud admin to snoop in your files and if the server is compromised the intruder may get access to your files Read How ownCloud uses encryption to protect your data to learn more 4 7 1 Using Encryption ownCloud encryption is pretty much set it and forget it but you have a few options you can use When your ownCloud admin enables encryption for the first time you must log out and then log back in to create your encryption keys and encrypt your files When encryption has been enabled on your ownCloud server you will see a yellow banner on your Files page warning you to log out and then log back in When you log back it takes a few minutes to work depending on how many files you have and then you are returned to your default ownCloud page Note You must never lose your ownCloud password because you will lose access to your files Though there is an optional recovery option that your ownCloud administrator may enable see the Recovery Key Password section to learn about this 4 7 2 Sharing Encrypted Files Only users who have private encryption keys have access
52. r files that are not encrypted only files that are exposed to third party storage providers are guaran teed to be encrypted Change Private Key Password This option is only available if your log in password but not your encryption password was changed by your admin istrator This can occur if your ownCloud provider uses a external user back end for example LDAP and changed your login password using that back end configuration In this case you can set your encryption password to your new login password by providing your old and new login password The Encryption app works only if your login password and your encryption password are identical 4 8 Storage Quota Your ownCloud admin has the option to set a storage quota on users Look at the top of your Personal page to see what your quota is and how much you have used It may be helpful to understand how your quota is calculated 4 8 Storage Quota 29 ownCloud User Manual Release 7 0 You have used 70 6 MB of the available 5 GB Metadata thumbnails temporary files cache and encryption keys takes up about 10 of disk space but is not counted against user quotas Some apps store information in the database such as the Calendar and Contacts apps This data is excluded from your quota Only files that originate with users count against their quotas and not files shared with them that originate from other users For example if you upload files to another user s share those fi
53. rch function provides a full text search However for searching to function administrators must enable the app in the search app settings Personal Settings menu Located to the right of the Search field the Personal Settings dropdown menu provides access to your personal settings page and the ability to log out of your ownCloud user session The personal settings page provides access to the following Activity notifications Server usage and space availability Password management Name email and profile picture settings Interface language settings 3 2 Navigating the Main User Interface 7 ownCloud User Manual Release 7 0 WebDAV URL for receiving files using WebDAV see next chapter Mozilla Sync information for creating a synchronization to a Mozilla Firefox account ownCloud Version information You can see Setting Your Preferences section to learn more about those settings In addition to these standard settings administrators have access to user management Users apps settings Apps and administrative settings Admin including access to the ownCloud log files 8 Chapter 3 The ownCloud Web Interface CHAPTER FOUR FILES amp SYNCHRONIZATION 4 1 Accessing your Files Using the Web Interface You can access your ownCloud files with the ownCloud web interface and create preview edit delete share and re share files Your ownCloud administrator has the option to disable these features so if any
54. rences by date Weekly Monthly Day choice by monthday or by weekday Events week of month Weekday selection only week of month on which event occurs Select weekdays Weekday s on which the event is repeated Interval Interval at which the event is repeated End never by occurrences by date Yearly Date option by event s date by year days by week number by day and month Interval Interval at which the event 15 repeated End never by occurrences by date Note If you choose all days Monday through Friday in the weekview menu the repeating option automatically sets the repeat rule to every weekday If you can divide the interval of the weekview by two the repeating option automatically sets the repeat rule to Bi Weekly 5 2 5 Sharing Events Once an event has been saved a new tab appears for the event that enables you to share it The options available in the Share tab include the following e Share with user or group field Enables you to specify users or groups with whom you want to share the event 52 Using the Calendar App 4 ownCloud User Manual Release 7 0 Edit event Mot shared with anyone Send Email shared via calendar Mot shared with anyone via calendar Visibility to people shared wih Show full event Delete event Figure 5 16 Event Share tab e Share visibility pulldown menu Enables you to specify the level of information that is shared The possible le
55. ronizing with OS X 49 ownCloud User Manual Release 7 0 3 Lightning a Thunderbird calendar add on At the time Aug 14 syncing your contacts only works with this add on installed With an installed Thunderbird mailtool an installed SoGo Connector and an installed Lightning add on 1 Thunderbird Addressbook is in the Thunderbird Tools Menu 2 In the Thunderbird Addressbook application e File gt New gt Remote Addressbook SoGo Connector added this Name is the name you want to give your Addressbook in the Thunderbird addressbook bar area URL is found in your ownCloud Contacts area that little Gear symbol 5 in the bottom left of the Contacts View same symbol as found in the top right in the Calendar view Then look for a little impeller symbol rab which will display the URL you need for your installation to work e uis Remote Address Book Properties uw e ios Name craig mydomain com URL Read Only P OK Cancel Once installed synchronize right click on your newly made remote address book and select Synchronize You ll see your address book populate from ownCloud Don t click read only above unless you don t want to modify your ownCloud server addressbook like it contains a listing of corporate contacts and is shared with lots of people and you don t want a new user dragging it somewhere unintended The rest of the details of de
56. rry OS up to 10 2 2102 does not accept a URL with protocol https in front of the server address It will always tell you that it cannot login on your server So instead of writing https address remote php carddav principals username in the server address field you have to write address remote php carddav principals username 5 7 3 Unable to update Contacts or Events If you get an error like PATCH https ADDRESS some url HTTP 1 0 501 Not Implemented it is likely caused by one of the following reasons Outdated lighttpd web server lighttpd in debian wheezy 1 4 31 doesn t support the PATCH HTTP verb Upgrade to lighttpd gt 1 4 33 Using Pound reverse proxy load balancer As of writing this Pound doesn t support the HTTP 1 1 verb Pound is easily patched to support HTTP 1 1 5 7 Troubleshooting 55 ownCloud User Manual Release 7 0 56 Chapter 5 Contacts amp Calendar CHAPTER SIX COLLABORATIVE DOCUMENT EDITING The Documents application supports editing documents within ownCloud without the need to launch an external application The Documents app supports these features Cooperative edit with multiple users editing files simultaneously Document creation within ownCloud Document upload e Share and edit files in the browser and then share them inside ownCloud or through a public link Supported file formats are odt doc and docx 6 1 The main interface New document Upload example
57. rsor over an item on the Files page 2 Click the Share icon The Share dialog box opens to show the following options ra annas files 4 Download Shared layla notify by email uU wcanshare iz can edit create update delete stashcat notify by email WU can share can edit M S create g update delete Figure 4 4 Share dialog box 12 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 Type the name of the user or group that you want to share with If you want to share with more than one you have to create each share separately Check the permissions you want the user or group to have and optionally send them an email notification Note Users must enter their email addresses on their Personal pages for email notifications to work Your new share appears on user s Files pages marked with a Share icon and the name of the file owner annas files lt annabelle 39 m Figure 4 5 Shared file When you want to revoke a share simply click the Trashcan icon next to the name of the appropriate user or group in the Shared dialog 4 1 9 Creating a Public Share You can share files outside of your organization with people who are not users on your ownCloud server by creating a public share link Open the Share dialog and check Share Link Share link http studio owncloud publicphp service files amp t 32a5f7968c Allow Public Upload user example
58. simple version control for files Versioning creates backups of files which are accessible via the Versions link This link contains the history of the file where you can roll back a file to any previous version Changes made at intervals greater than two minutes are saved in data user versions and made accessible using the above pages To restore a specific version of a file hover your cursor on a file and click Versions link If any version is available you should see a list like the image below Son Mert i Testtxt Download 49 Versions Share Soman Z 2 hours ago Restore Clicking on Restore next to any version will revert the file to that version back 22 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 The versioning app expires old versions automatically to make sure that the user doesn t run out of space Following pattern 15 used to delete old versions For the first second we keep one version For the first 10 seconds ownCloud keeps one version every 2 seconds For the first minute ownCloud keeps one version every 10 seconds For the first hour ownCloud keeps one version every minute For the first 24 hours ownCloud keeps one version every hour For the first 30 days ownCloud keeps one version every day e After the first 30 days ownCloud keeps one version every week The versions are adjusted along this pattern every time a new version gets created Beside that the vers
59. sing the following methods Accessing Files with Gnome 3 and Nautilus File Manager The URL that you have to use to connect to the ownCloud installation using Nautilus File Manager is davs example org owncloud remote php webdav Note If your server connection is not HTTPS secured use dav instead of davs 14 000 Chapter 4 Files amp Synchronization New Window Places Recent Connect to Server Enter Location Bookmarks dd Music Pictures Videos 0 Trash Preferences Devices About Files e Computer Bookmarks Im florian on 19 Im ray on 192 1 Help Quit Network ge Browse Net ownCloud User Manual Release 7 0 Fri Feb 8 18 14 am am classes re general images earchindex Js AB Po e ee m Connect to Server Server Address dav localhost files webdav php Recent Servers Browse o Cancel Connect Accessing Files with KDE and Dolphin File Manager To access Files using KDE Click in the address area and enter webdav example org owncloud remote php webdav 4 2 Accessing Files Using WebDAV 15 ownCloud User Manual Release 7 0 ll webdav localhost owncloud remote php webdav Documents folder Uni Work folder folder PDF document invoice 2012 1 pdf invoice 2012 2 pdf invoice 2012 3 pdf invoice 2012 4 pdf PDF document PDF document PDF document PDF document
60. systems Synchronizing With Android To synchronize with an Android device 1 Install CardDAV Sync free from the Google play store by visiting this link This app supports auto configuration Note Following the installing visit carddavs example org remote php carddav to auto configure the app 3 Enter your login details 4 After the app has checked your login details select the Sync from server to phone only option PortKnox Contacts Sync from server to phone only Synchronizing With Apple iOS To synchronize with an Apple iOS device 1 Open the settings application 5 1 Using the Contacts App ownCloud User Manual Release 7 0 2 3 4 5 6 7 8 9 10 1 2 3 4 5 Select Mail gt Contacts gt Calendars Select Add Account Select other as the account type Select Add CardDAV account For server enter http example org remote php carddav principals username Specify your username and password Select Next If your server does not support SSL a warning is displayed Select Cont inue If the iPhone is unable to verify the account information perform the following Click OK Select advanced settings Make sure Use SSL is set to OFP Change the port to 80 Return to account information and click Save Your contacts appear in the address book of your iPhone Using Other Synchronization Options ownCloud provides the following alternativ
61. t page If you must use the native implementation you can map ownCloud to a new drive Mapping to a drive enables you to browse files stored on an ownCloudserver the way you would files stored in a mapped network drive Using this feature requires network connectivity If you want to store your files offline use the ownCloud Client to sync all files on your ownCloud to one or more directories of your local hard drive Note Prior to mapping your drive you must permit the use of Basic Authentication in the Windows Registry The procedure is documented in KB841215 and differs between Windows XP Server 2003 and Windows Vista 7 Please follow the Knowledge Base article before proceeding and follow the Vista instructions if you run Windows 7 Mapping Drives With the Command Line The following example shows how to map a drive using the command line To map the drive Open a command prompt in Windows 2 Enter the following line in the command prompt to map to the computer Z drive net use Z https drive path remote php webdav user youruser yourpassword where drive path is example org owncloud 4 2 Accessing Files Using WebDAV 19 ownCloud User Manual Release 7 0 For example net use Z https example org owncloud remote php webdav user youruser yourpassword The computer maps the files of your ownCloud account to the drive letter Z Note Though not recommended you can also mount the ownCloud server using HTTP leaving
62. tings gear button at the bottom of the Apps Information field provides access to the Contact app settings This field shows all available address books certain options for each address book and enables you to create 5 1 Using the Contacts App 35 ownCloud User Manual Release 7 0 Edit profile picture L17 ie 3L Crop photo Figure 5 7 Cropping contact image new address books T Address books v Contacts Laver Add Address Book Import Gmail VCard 7 t Figure 5 8 Contacts settings The Contacts settings enables you to share export edit and delete address books Note Hover your cursor over each icon to see a brief pop up description 5 1 3 Adding an Address Book To add an address book 36 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 1 Click the Add Address Book option in the Contacts settings field A field opens requesting you to enter a display name for the new address book Address books Contacts Import Automatic format f Figure 5 9 Adding an address book 2 Specify a display name for the address book 3 Click the checkbox icon to create the new address book 5 1 4 Synchronizing Address Books One of the most important features in any contact application is the ability to keep it in sync The ownCloud Contacts app enables you to sync your address books to external devices that use the Android or Apple 1 operating
63. ure 5 18 Exporting calendar 52 UsingtheCalendarApp sss ownCloud User Manual Release 7 0 Importing Events Import a calendar file m Please choose a calendar Personal Y Femove all events from the selected calendar Import Close Dialog Figure 5 19 Importing events You can import your calendar as an iCal file using the Files app The Calendar app enables you to import the calendar into a new calendar or into an already existing calendar To import your calendar click the calendar file to open the import dialog Note If the progress bar does not work properly the folder apps calendar import tmp might not have write permission 5 2 7 Deleting an Event The Calendar app enables you to delete any event that you create To delete a calendar event Click the event in the Calendar app The Edit event dialog box opens 2 Click the Delete event button The Calendar app deletes the event 5 2 8 Calendar App FAQ Question Why does the Calendar app request my current location Answer The calendar needs your current position to detect your timezone Without the correct timezone a time offset exists between the events in the ownCloud calendar and the desktop calendar to which you are synchronizing You can also set the timezone manually in the personal settings 46 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Edit event test from 09 09 2014 to 09 09 2014 All Day Event
64. vels include Show full event Displays full event details to those with whom the event is shared Show only busy Displays only that you are busy during this event no event details are provided Hide event Hides the event from the users or groups specified To share an event 1 Specify the users or groups with whom you want to share or hide the event 2 Define the level of visibility that you want the users or groups to have 3 Optional Click the Send Email button to share the event details using an email 4 Click the Save event button to save your changes The Calendar app saves and closes the event window 5 2 6 Exporting and Importing Events The Calendar app enables you to export and import event or entire calendars to or from other calendars Exporting Events and Calendar You can export either a single event or an entire calendar If you want to export a single event click on the event select Advanced and press the Export Event button in the bottom left corner If you want to export an entire calendar use the icon next to the calendar name as shown in the figure below 0000000 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Edit event test from 09 09 2014 to 09 09 2014 All Day Event Export event Delete event Figure 5 17 Exporting an event May 2014 gt Day Week Month Today Mew Calendar Bl Personal cd t Down load Fig
65. y name and refresh interval Syncing Folder Default calendar 100 5 6 Synchronizing with KDE SC 53 ownCloud User Manual Release 7 0 Now you should see the Akonadi resource doing the first synchronization You can find the Contacts and Calendars in Kontact or KOrganizer K Addressbook if you run the programs separately v ownCloud v Default calendar lt Address Books ownCloud E default i Arthur Schiwon Bart Visscher 8 Cornelius Schumacher wa Craig Roberts Florian Jacob Hi Frank Karlitschek Georg Ehrke mU Jakob Sack Ex Jan Christoph Borchardt mo Klaas Freitag Ea Michael Gapczynski Michael Grosser Robin Appelman Tom Needham 5 Troubleshooting 5 7 1 Debugging the issue In a standard ownCloud installation the log level is set to Normal to find any issues you need to raise the log level to All from the Admin page Some logging for example JavaScript console logging needs manually editing the configuration file Edit config config php and add define DEBUG true lt php define DEBUG true SCONFIG array configuration goes here hy For JavaScript issues you will also need to view the javascript console major browsers have decent developer tools for viewing the console and you usually access them by pressing F 12 For Firefox it 1s recommended to install the Firebug extension 5

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