Prentifix Software User Manual
Contents
1. Auto fill images in pages according to the initial design you selected or whether you prefer to manually fill in the photos during the album edit ing step You may change the Desired number of pages as you wish The system will however recommend a suitable number of pages based on the number of selected photos and the page design you selected although you may select any number of pages from the displayed options EiC ctOLCaL COCOCOCCCOCCOCODJ UE E a e It is recommended to use a sample album for your initial layout in order to save design time and reach a profes sional result If you selected Sample album or Album designed for your initial design this step is the last step in the wizard process Alternatively the wizard will have one more step 4 Background selection E The backgrounds are organised in group folders You may select a specific group and select a background picture out of the back ground list As an alternative the list of background groups includes a list of solid background colours You may also select the Custom colours folder which will open a new screen from which you may select a new colour l E ie TI eee HENDE HEN After clicking on the button at the end of the wizard process the system will create your basic album according to the selections you have made This operation may take a while depending on the number of photos and pages sel2. Selected Area on the right hand side You may select multiple photos by clicking the left mouse button on a photo and holding the Ctrl key at the same time or by clicking on the first photo and then clicking on the last photo while holding down the Shift key You may also select all the photos in the folder at once by clicking on the Select all button If you wish to select photos from multiple folders you can select a different folder after moving the desired pictures to the selected area and repeat the move process or you can add pictures later on while editing your album Note The Zoom buttons enable you to increase O or de crease tes the size of the picture thumbnails 3 Initial page design Select your desired layout from one of the following options a Sample album design you may select one of the sam ple albums provided by your supplier within the software application b Album designed you may select one of your previ ously created albums c Page design adjust pictures to design you may se lect a page layout that will determine the basic layout for all the new pages in the album d Page design show whole picture you may select a page layout that will determine the basic layout for all the new pages in the album Your pictures are filled to fit the image place holders on the page in such a way that the whole picture is displayed Choose whether you want the system to
3. You may select the width and color of the border in the dialog box that appears after you have finished dragging the frame To remove a frame from a picture right click on it and select Remove frame or drag the Without frame tool from the Frames toolbox the first option from the list of frames to the picture If you wish to copy a frame from one picture to another right click on the picture with the frame you wish to copy and select Copy Then right click on the other picture and select Paste special frame At any stage you may cancel your last operation by selecting Edit Undo from the main menu NESS Masks determine which part of the photo will be displayed visibly and how the photo will integrate with the background To apply a mask on a photo select Masks from the toolbox and drag the required mask onto the photo To remove a mask from a picture right click on it and select Remove mask or drag the Without mask item from the Masks toolbox the first option from the list of masks onto the picture If you want to copy a mask from one picture to another right click on the picture with the mask you wish to copy and select Copy Then right click on the new picture and select Paste special mask At any stage you may cancel your last operation by selecting Edit Undo from the main menu original Effects Effects are used to alter the picture colour and als
4. a folder n a f containing the order Zip file will appear after the receipt was SIES Scag SE ee re displayed You will need to burn this file on a CD or copy it onto gt 7 IAE a flash disk and take it to your supplier solna a Note It may take a few moments for the folder with the zipped sts gt order to appear on the screen depending on the album size After saving the zipped folder you may close the software ap plication or begin designing a new order Uploading process i Started uploading order 07363437 gt Information BO 3 BA B S a If you choose to electronically send the order the system will start a new process to send the order to the printers A message will appear on the bottom of the screen displaying the order number for the order being uploaded While the upload is in prog ress you may close the software application or begin designing a new order Moving with the mouse over the Album FTP Uploader icon will open a small screen giving more information on the uploading process Order ID 07363437 Double clicking the Aloum FTP Uploader icon will open the Album FTP Uploader MRC RES PR Order Status started screen and provide further detailed information on the uploading process The Upload files and Select order buttons should only be used when you experience AE ALSA o we a difficulty or error while uploading the order Do not us
5. wish to duplicate and click on the Duplicate page button from the Fi Page amp General design buttons panel or select the Pages Duplicate page button from the main menu To remove a page select the page and click onthe Remove page button from the Page amp General design buttons panel To remove multiple pages simultaneously hold the Ctrl key down click on the required pages and then click on the Remove page button Changing the page order To change the order of selected pages click on the page you wish to move and then click on one of the Relocate page buttons on the Page amp General design buttons panel B Move page forward or M Move page backward You may click on the button a few times until the page is placed at the desired location Advanced design If you wish to design your current page more accurately by setting the exact position or size of each element on the page click on the 45 Advanced button from the Page amp General design but tons panel The selected page will be opened in a special display window with grid and snap to grid options To set an accurate size and location for a picture double click on it and then type in the numerical values This option is only available to selected installations Zoom If you wish to view the page on the working space in further detail you may use the zoom options Click on t
6. 5 General buttons top managing buttons such as New Open and Order buttons General buttons The general buttons on the top of the screen are New Opens the New album wizard to create a new album order Open Opens the Open album screen Use it to open delete or rename an album order Order Opens the Order wizard to complete the album order ATS A HAS NS Prices Displays pricing information amp os Gy CONSE AL Seer Site Links to the Prentifix web site eg Help Displays the help file Changing the working space To change the sizes of the different sections on your screen you can move the 3 window splitters on the edges of the working space Double clicking on the left splitter will hide the Toolbox double clicking on the right splitter will hide the photo list and double clicking on the bottom splitter will hide the pages list Double clicking again on a splitter will unhide the hidden section Flipping through your pages Ge mp m page 2 3 of 16 1 T Editing is done on the page displayed in the working area of the screen except for a few operations that alter all the pages in the album at the same time To change or view a page click on the reguired page sample in the page list at the bottom of the screen To flip between your pages you may click on the flip ping buttons previous next first last on the Page amp General design button
7. User Manual Version 6 0 Pret CREATE YOUR OWN LEGEND renin CREATE YOUR OWN LEGEND General Prentifix software is an easy to use photo publishing application that can be used for digitally creating photo books to be printed and bound as well as various other creative products such as photo calendars posters and gift cards Using the Prentifix software application you can design your own album or calendar by filling in photos inserting text selecting page backgrounds setting frames masks and clip art and applying various effects to your photographs The User Manual contains the following sections 1 Installation 2 Creating a new album order 3 Album editing and design 4 Ordering process 5 Changing and removing albums 6 Useful tips 7 FAQ s Prentifix software may be installed on Windows 2000 Windows XP and Windows Vista operating systems It is recom mended for the screen resolution to be set to either 1024x768 or 1280x1024 To install the software double click on the setup file and follow the instructions on the screen When the installation is finished the application will perform a few more operations which may take a few minutes to complete the setup For first time use of the Prentifix software application you will need to enter the user ID number assigned to you by your supplier For subsequent use the application can be accessed from the shortcut icon on your desktop Creating a
8. ancel your last operation by selecting Edit Undo from the main menu Clip art To add a clip art item select Clip art from the toolbox and drag the required clip art onto the page If you have your own clip art file that you wish to add to the page select the Design Clip arts add clip art from file item from the main menu and select the required clip art file When you click on OK the clip art will be added to the selected page You can now drag the clip art and place it where you wish a EE a L ii RE ee EPT TT tt Texts Bi BE ety et fro f a se Image Cusbty You can flip a clip art item by right clicking on it and selecting Flip horizontally or vertically You may also copy and paste clip art from one page location to another To do this select the item you wish to copy right click on it and select Copy then right click on the page background where you wish the new clip art to appear and select Paste Adding and removing pages To add new pages to your album select the page after which you wish the new pages to be added and click on the Add page button from the Page amp General design buttons panel A dialog box will appear displaying the pre defined page layouts Select the layout you wish to use and click on the OK button The page will now be added to the list of pages Alternatively you may duplicate an existing page Select the page you xt rem
9. another copy Help Menu Show help About Adds a new empty place holder to the current page Opens the Select pictures screen and selects new images to add to the picture list Removes the selected images from your album as well as from the picture list Removes all the images from the album and from the picture list Rotates the selected images in the picture list to the right Rotates the selected images in the picture list to the left Select a configuration ZIP file that contain new prices and content definitions products frames masks effects clip arts and backgrounds and update the system accordingly Check the www prentifix co za for price and con tent updates and update the system accordingly Opens the ordering wizard for the current album Creates a new album order based on the current order identical to Create another copy in the File menu Opens the help file Displays information about the Prentifix soft ware application 4 Ordering Process When you have finished editing your album and wish to order it you will need to fill in the order and shipment details and make a payment While the album is opened in the main edit ing screen click on the Order button The ordering process is done by following the prompts of the Order wizard moving from one step to the
10. cally sending the order may take a while depend ing on the album size as well as the type of internet connection you have Note If for some reason the electronical upload is not enabled or it was not completed the system will allow you to create a ZIP file from the order files and take it to your supplier yourself Shipment and Payment screen According to the number of copies you have selected to order in the second screen the sys tem will guide you to fill in Copies Shipment method and Ship ment details for your order In certain installations you may need to select the payment method and accordingly you will be required to fill in your credit card details on this screen In other installations you might be di rected to the shop s internet site to perform the payment When you have completed click on the Order button T et EE ina ai Ps mi et i He ee Pra re Lazi mar Finis aie Ii Furs Gre Li Taj Fuzi Gani em TT E a Ti Teorija pel ga amin hope rim be ee faen ra Pa pren Ae Ee When you have completed the ordering process a receipt will be displayed on the screen You may also view the receipt by ae fa fr Ce ale wees opening the album and selecting the View Show report from the menu It is recommended that you print a copy of the receipt and keep it until you have received your printed order in Ode Ha TD If you choose to take the order to your supplier yourself
11. ceholders and landscape photos to landscape placeholders in order to minimize the cropping of the photo Al ternatively you may also select the photo and click on the H Fit button on the Page amp General design buttons panel The photo will then view without cropping inside the placeholder although the photo may also appear slightly smaller To return to the default click on the Fill button on the Page amp General design buttons You may select the manner in which the photo will be cropped by double clicking on a photo and dragging the cropping frame until you reach the optimal result If you wish to crop the photo even further you can resize the cropping frame by clicking on one of its borders or corners and dragging it to the required size Quality warning On occasion when filling in a photo a warning sign will appear on the border of the picture This warning indicates that the quality of the photo may not be high enough for printing purposes It is recommended that the photo be made smaller until the warning sign disappears best quality or slightly bigger than this size if it is required for your page layout design A red flag warning sign indicates that the picture quality is significantly lower than recommended for printing purposes the im age therefore needs to be reduced considerably in size or replaced with another image F RES practice i AS Ask yourself the secret o
12. e pages than the default amount the price will increase proportionally At any stage you may add or remove pages from the main editing screen by using the Add page and Remove page buttons above the pages list Question Can I change a background that have selected from the New Album Wizard Answer Yes You can change any selection that you have made during the album creation process To change a background select the required page and click on Backgrounds in the toolbox Then drag the background you wish to use to the working space If you want to use the selected background for all the pages in the album right click on the background and select Copy background then right click again and select Paste background on all pages For more details see the Backgrounds section Question Why are my photos cropped Answer By default the photos are cropped to fit the size of the placeholder on the page You can change the crop by selecting a photo and clicking on the Fit button on the Tools General toolbox For more details see the Fill crop and arrange photos section Question Can I add more photos to the album after I have created a new album with the New Album Wizard Answer Yes When the album is opened on the main screen click on the button above the photo list on the right hand side of the screen and select the photos you wish to add Technical Support support prentifix c
13. e these buttons unless directly instructed to do so by Prentifix technical support fe er Note If you shut down or restart the computer during the uploading process the Album FTP Uploader process will automati cally start up again when the computer is switched on again From the time that the order has been uploaded to the printers or taken to your supplier Dal until you have received the printed album you should follow the procedures as commu re nicated by your software application supplier TOUTE re ar or You will be able to view or edit an order even if you have closed or restarted the software application in the middle of the editing process In order for you to edit an existing album you will need to select the Edit album button from the dialog box displayed immediately after the application is started FO EG Ef ES RR The following Open album screen will appear In this screen you will need to select the album you wish to edit and then click on the Open button The dialog box will close and the selected album will be displayed on the main screen for editing If you wish to delete an existing album you need to select the album s and click on the Remove button You may also change the name of an existing album by selecting the album and clicking on the Rename button Note If you have already ordered an album you will still be able to edit it although the printed album already submitt
14. ected for the album When the album is ready it will open on the main editing screen the photos will be dis played in the photos list on the right hand side of the screen the list of pages will be displayed at the bottom of the screen and the selected page in the center Now you are ready to flip through the pages and begin designing your pages one by one 3 Album editing and design Main screen edit and design your album From the main screen you can edit and design the album pages by filling in pictures and placing them on the page se lecting backgrounds setting frames masks or effects on your photos adding clip art and text adding removing pages or changing the page order You may also rotate fill crop and arrange your photos on the album pages You may wish to work in more detail this can be done by zooming in on the album page or by changing the working space size In addition you may also use the advanced design mode for fine tuning your album design In the menu section you will find a short summary of all available operations The screen is composed of the following parts 1 Working space center the page you are now editing including Page amp General design buttons 2 Toolbox left contains tools for editing and design 3 Pages bottom thumbnail samples of the album pages 4 Photos right all the photos already in the album as well as those which are not filled in yet
15. ed order will not contain the new changes If you delete an already ordered album it will be removed from your computer al though the order you placed will not be cancelled If you wish to make changes that will be reflected in the printed album you will need to start the Reorder album process see details below although the order you have already placed will not be cancelled Reorder album You may order another copy of an album that you have already ordered as follows open the album and select Order Order another copy from the main menu The following question will appear Question Would you like to make an exact copy of the album 6 Useful Tips i 7 FAQ s Question Which types of albums can I order Answer The album types are defined by Prentifix and displayed in the Album type selection dialog box when creating a new album The album types differ in size orientation landscape or portrait as well as cover type Question How many pages will my album contain Answer When you create an album using the New Album Wizard you can select the number of pages in the Initial page design screen The default number is included in the basic album price but you can change it to any other num ber from the displayed options The system will recommend the number of pages for you to select by considering the number of photos as well as the page design you have selected If you select mor
16. ent page set the opacity on the current page background or clear the background from the current page Texts Enables you to add text to the current page or edit the selected text Clip art Enables you to add clip art from a file Advanced Opens the advanced screen for editing of the current page Pages Menu bils 244069171 Me en Poplap EU RES LE AI TE I E Et 4 L Li Bi ti M Ve Format Des Set selected layout for this page changes the page layout to the selected layout in the Page Cover Layout toolbox TTT Display first page Displays the first page on the working space Display previous page Displays the previous page on the working space aa Display next page Displays the next page on the working space Display last page Displays the last page on the working space Add page Opens a dialog box to select a layout for a new page to be added to the album after the current page Duplicate page Duplicates the current page of your album Delete page Deletes the current page from your album Move page right Moves the current page of your album to the right Move page left Moves the current page of your album to the left Images Menu Add image place holder to the page Add Remove selected images Remove all images Rotate right Rotate left Configuration Menu Manually update files Check web for latest files Order Menu Order album Order
17. f YOUR success Listen to your answer and practice it d Editing near the edge of the page Safe area A dotted line see example below appears near the edge of the page this indicates that the area between the dotted line and the edge of the page might either be cut off or folded according to the specific album finishing lt is therefore recommended to refrain from placing important elements in this area also called safe area has x Text design and placement Aah yournell thw secret ol on gure ars k i YOUR DUE oublie mar NE and practice a ifn te L as LI amp Se Oy A SE wa Se or To edit your text double click on the text box on the page and enter the new text in the text editing dialog box that will appear In addition to the standard text options you may also select Automatic font size which will allow you to change the size of the text by changing the size of the text box By clicking on the Preview button you can preview the text changes without closing the text editing dialog box When you have finished editing the text click OK If you wish to add text where there is no text box right click on an empty space on the page and select Add text or click on the j Add text button on the Page amp General design buttons panel and then click on the page The text editing dialog box will appear After entering your text and c
18. he Zoom in button from the Page amp General design buttons panel The current page on the working space will increase with each click on the zoom in button The zoom level will be kept when moving on to other pag es Use the page sliders to display the part of the page you wish to see To reduce the zoom level click on the EX Zoom out button To set the zoom to an exact level you may use the Zoom options from the View Zoom menu You can set the zoom level to one of the predefined values such as Page size screen size or to 100 percent print size or to Custom from where you can view the current zoom value in percentages and define a new zoom value Menu items View Menu URE Prentilis 744091 71 Me en Poplap File Menu Show album preview Shows the final album pages in a full screen mode You may flip through all the pages in your album New album Opens the New album wizard to create a new album order Show report Shows an HTML page that includes both the thumbnails Open album Opens the Open album screen Use it to open delete or re of your pages and the order information name an existing album order Layout selects the Page layout view from the toolbox Delete album Opens the Delete album dialog box Clip art selects the Clip art view from the toolbox Close Closes the current aloum and clears the w
19. licking OK the text will be added to the page at the loca tion where you clicked the mouse You may change the size and location of the text box by dragging it in the same manner as changing the size and location of photos Special fonts The system supports a limited selection of fonts If a font does not appear in the list of fonts even though the font is installed on your computer it means that your supplier and or the printer does not support this font 3 You may also use the Crop tool to crop the background image Right click on the background image and select Crop image to open the crop dialog box 4 You may flip a background by right clicking on a background and selecting Flip horizontally or vertically Quality warning On occasion when selecting a picture as a background a warning sign yellow flag will appear on the border of the page This means that the background photo quality might not be good enough for printing purposes It is recommended to select another background picture lf the flag is red as it implies that the background quality is definitely not good enough Frames Frames are graphic elements that surround a photo like actual photo frames To apply a frame to a photo select Frames from the toolbox and drag the required frame to the photo The second option from the list of frames is solid color frame this sets border with equal width around the photo
20. new album is done by using the New Album Wizard The wizard enables you to create a basic album in 4 simple steps To start the wizard select New Album from the first screen displayed after running the Prentifix software Moving from one step to the next is done by clicking on the gt button on the top of the wizard screen Moving to the previous step of the wizard is done by clicking on the button By moving the mouse over the button a tool tip appears describing the selection you need to perform in the current step Important Note The wizard helps you create a new basic album by automating some of the tasks although you can change any selec tion made from the wizard later from the main editing screen New Album Wizard Steps 1 Album name and album type selection Fill in the album name in the Album Name field in the top To select an album type first select the album group then click on the album type you want to use After selecting an album type you may view the album details and price on the right hand side of the screen You may also select a specific cover for this album type Biri pee TT 15 pages Adi som nd poor Ti ipa AA Phare eek perai sath pencorakgus Sard enr 2 Photo selection To select pictures for your album select the required folder on the left hand side of the screen select the photos in the middle section of the screen and click on the button to move them to the
21. next is done by clicking on them button at the top of the wizard screen Moving to a previous step is done by clicking on the button You may view an interactive preview of the album pages during any step of the wizard by clicking on the Interactive preview button Order wizard prompt screens First screen Displays the order preview A preview of your album pages is available on this screen in order for you to view the general look of the album You may also view an interactive preview of your album pages by clicking on the In teractive preview button Second screen Displays a Summary of your order details You may select a Cover from the list of available covers se lect a Finishing method from the list fill in your Comments select the number of Copies you wish to order and select the Colour correction method The colour correction price is cal culated according to the number of pictures in the album Depending on the installation and the album type some choic es may not be available For example Finishing method is usually not available and is therefore hidden in the above screen shot Third screen Select the File sending method and fill in your Contact details File sending enables you to decide whether you prefer to take the order to your supplier yourself or whether you wish to electronically upload the order over the internet Note Electroni
22. o its level of contrast and brightness To apply an effect to a picture select Effects from the toolbox select Color effects from the drop down menu and drag the required effect onto the photo black white green a A special effect is further available which you may use to dynamically set the colouring or tinting as well as the transparency level of a picture To use this tool select the required photo select Special effects from the drop down menu and drag the Opacity item onto the picture From the displayed opacity tool select the transparency level by moving the slider and the tint by clicking on the Color button Check the transparent but ton check box to integrate the photo with the background The result is displayed immediately on the page before clicking on the Close button although it may take a few seconds to refresh After reaching the desired result click on the Close button Hmmm gt gt Clear Close Transparent To remove an effect from a picture right click on it and select Remove ef fect or drag the Without color effect tool from the Effects toolbox the first option from the list of effects If you wish to copy an effect from one picture to another right click on the picture with the effect you wish to copy and select Copy then right click on the other picture and select Paste special effect At any stage you may c
23. om support prentifix com www prentifix com PrentifiX CREATE YOUR OWN LEGEND
24. orking area Frames selects the Frames view from the toolbox Save Saves the current album The album is also automatically saved Masks selects the Masks view from the toolbox during the editing session Effects selects the Effects view from the toolbox Create another Backgrounds selects the Backgrounds view from the toolbox copy creates a new album order based on the current order Zoom Enables you to zoom in or out on the working space Exit Exits the software application Format Menu Edit Menu Image size Changes the selected image size according to the fol Undo Undo the last operation lowing options Copy Copies the selected item picture text box etc Original image Undoes cropping on the selected image Paste Creates a new item picture text etc based on the last Crop image Opens the cropping tool on the selected image mo CU 0 copied item Copybedyround OH Show full image in frame Fits the selected image in the place holder while _ Ciip rg sio Delete Deletes the selected item ce keeping the original image proportions Fram Fo Copy background Copies the background of the current page g L Crop image to frame Fills the selected image into the place holder mt Paste background Pastes the last copied background to the current page changes the image proportions to fit the place holder P Effects Paste special Pastes the last copied item s de
25. s panel the working space Double clicking on the left splitter will hide the Toolbox double clicking on the right splitter will hide the photo list and double clicking on the bottom splitter will hide the pages list Double clicking again on a splitter will unhide the hidden section Rotate photos 90 degrees You can rotate your pictures in the photo list by right clicking on the photo and selecting Rotate right or Rotate left You may also select the image on the page and use the Rotate Left button or Rotate Right button on the Page amp General de sign buttons panel It is recommended to rotate your photos be fore filling them in the album Fill crop and arrange photos Filling in photos is done by dragging the photo from the photo list onto the working page Releasing the mouse when the cur sor is over an empty placeholder will fill the placeholder with the dragged photo Releasing the mouse when the cursor is over an empty space on the page will add the photo on the space where the mouse was released Photos that are filled in the album are marked with a special sign see left photo below Right clicking on a filled in photo will dis play the list of pages where the photo has also been placed I11nogabday0009 jpg gy 6_0111nogabday0011 jpg By default the photos are cropped to fit the space inside the placeholder It is recommended that portrait photos are dragged to portrait pla
26. sign frame mask or ef proportions fect to the selected item Set as page Paste special on all background sets the selected image as background for the current pages Pastes the last copied design on all the items in the al page bum pages Align Aligns the selected elements according to location of Select all selects all the items in the page the first selected element left top etc Make same size Changes the size width height both of the selected elements according to the first selected element Center in page Centers the selected element s on the page Spacing Sets egual spacing or no spacing between the select ed elements Order Changes the order of the selected elements on the page relative to the other elements on the page Rotate Rotates the selected element left or right Flip Flips the selected images horizontally or vertically Design Menu Frames Enables you to apply the selected frame to the selected image s or to remove the frame s from the selected image s Masks Enables you to apply the selected mask to the selected images or to remove the mask s from the selected image s Effects Enables you to apply the selected effect on the selected Chrarts Frames Macks images or to remove the effect s from the selected image s or to apply clear opacity for the selected image s Backgrounds Enables you to set the background colour for the curr
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