PBS archive add on CCO - Manual Part C - User Manual -
Contents
1. Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CPCA discussed in this manual runs with the basis pro grams of SAP AG D 69190 Walldorf Baden system R 3 Release 4 0 4 5 4 6 R 3 Enterprise mySAP ERP 2004 mySAP ERP 2005 correction levels a to z PBS software PBS archive add on CPCA User Manual 7 2 Display Transactions 2 1 Overview The archive add on CPCA enables profit center line items which were already re moved from the R 3 database during reorganization with the transaction SARA to be available to the user for online processing In version 1 1 the following transac tions are available which read both line items from the operative tables of the SAP system as well as line items from the PBS index PBS SAP Explanation of the transactions PBS KE5Z KE5Z Profit Center Actual line items PBS 2KEE 2KEE Profit Center Totals Records PBS CPCA CPCA area menu Table 1 Transactions of the PBS archive add on CPCA with the correspond ing original S2. AP transactions PBS KE5Y KE5Y Profit Center Plan line items All transactions that display the archived data are based on the standard SAP transactions This ensures that users are immediately able to work with the archive transactions without requiring training first The names of the archive transactions are shown in Table 1 The transactions can be started by entering the PBS trans action code but can also be incorporated in the Profit Center menu In the list display all line items that originate from the PBS archive add on CPCA are marked with an asterisk You do not have to remember the names of the transactions because all PBS transactions can also be called up via the menu If you are using several PBS program packets you can start the transactions in re leases 4 0 to 4 5 via the main menu transaction PBS MAIN and from there via the menu path Accounting gt Profit Center in the sub menu for control of the PBS ar chive CPCA If you are only using the PBS archive CPCA this can also be started directly via the menu transaction PBS CPCA PBS software PBS archive add on CPCA User Manual 8 Accounting Logistics Personnel Masterrecord changes Utilities System Help Financial accounting H Cee Bl H ee a afa E Controlling o E Profit center t PBS archive add on PE J eag cupan Profit Center Load data Admin table Archive tools From 4 6 the main menu PBS PBS an
3. Accounting _ Cost Center Accounting _ Internal Orders _ Activit Based Costing Product Cost Controlling _ Profitability Analysis 7 Profit Center Accounting gt gt O Master Data gt Planning p J Actual Postings 3 Information Syster 3 Reports for Profit Center Accounting 3 Interactive Reporting a S ALR 8YO1 S326 Profit Center Group PlaniActualvariance EA C wl R 87012277 Profit Contor Cnmnarican Planiactoraltstari Diagram 4 Generated Report Painter reports PBS software PBS archive add on CPCA User Manual 14 ee es te oe Execute Drilidown Report Profit Center Plan Actu Halse AG ears oe Profit Center Actual Line Items Profit Center Plan Line Items Lost Centers Actual plansvariance Area Cost elements A Technical names ontot IE ma Diagram 5 Branching to line item display The technical name can be displayed in the report selection if you wish to see the transaction in which it is branched to Profit Center Actual Line Items Profit Center Plan Line Items Lost Centers Actual plan vyariance Cost elements A Technical names onfott IEJ Diagram 6 Is the PBS transaction used PBS ca software
4. PBS a software CPCA the PBS archive add on for Profit Center Line Items Manual Part C Display Evaluation Transactions Compatible with SAP R 3 4 x SAP ERP 5 0 SAP ERP 6 0 SAP Certified Powered by SAP NetWeaver April 14 2015 1999 2015 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany Phone 49 6251 174 0 f Partner Fax 49 6251 174 174 ma email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP SE Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS archive add on CPCA User Manual 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compli ance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during inter nal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requirements that were described above for a stringent and succes
5. S ca software PBS archive add on CPCA User Manual 11 2 3 Transaction Totals Records The transaction PBS 2KEE Totals records does not read any data records from the archive The archiving object EC_PCA_SUM Profit Center invoice Totals Records is not supported by the PBS archive add on CPCA If you double click in an output table line you can branch to the transactions PBS KE5Z or PBS KE5Y The PBS parameter 1 is used for the call up Thus data from the database and the archive is displayed for the line items Profit center Totais records HA EEE ojo a ojo mmes 1712893296 CAR po osef ___3 773 70 CAR ol CAR Tee Frofit centercurrency In co code currency z Quantity 143 556 3546 270 Jie oa a alll 592 704 EETA 12048914 Call transaction PESMESZ EE M a y y OD Diagram 3 Calling the transaction PBS KE5Z from PBS 2KEE PBS ca software PBS archive add on CPCA User Manual 12 3 Modification of Custom er Reports 3 1 Access via Conversion Tool ABAP reports which access the R 3 database via the SELECT command can be modified using the PBS Conversion Tool in such a way that they can also access data from the PBS archive add on For this the function module PBS SELECT INTO TABLE is used It accesses the archive add on and returns the data records of t
6. d the menu PBS CPCA Profit Center func tions can be incorporated in the existing activity group 4 6B and or roles from 4 60 gt __ Favorites I Role PASIPBS 4 PBS archive add ons EH Accounting gt J Financial accounting 3 Controlling gt 0 PBS archive add on CCO J PBS archive add on CPCA i List display a Actual line items G2 Plan line items C Archive G2 Construct PAS archive A Admin table G2 Archive tools PHS archive add on COO PHS archive add on CCOPA Project System Logistics Human resources Waster data changes Ltilities PBS software PBS archive add on CPCA User Manual 9 2 2 Transaction Actual Line Items In this section the archive transaction PBS KE5Z which displays the actual line items is discussed as way of an example Diagram 1 shows the request screen of transaction PBS KE5Z Profit Center Actual Line items cE t P oo E E oo E7 oo E two E a E az E it E E w 3 E 2 2 _ tI 2 2 wma 2 az E iE E Display Variant 15AP Standard Display with Reference Doc Mo Diagram 1 Initial screen of transaction PBS KE5Z In addition to the standard delimitations the screen mask contains an addition de limitation that is specifically for the archive add on PBS ca software PBS archive add on CPCA User Manual 10 The transaction PBS KE5Z can display data from the archive and the SAP data base Th
7. e parameter 1 DB Database archive 2 DB 3 Archive can be used to select the data source By entering the appropriate number 1 2 or 3 actual line items are either displayed from the R 3 database from the archive or from both data sources For example if you want to search for old transactions this parame ter should be set to 3 so that database accesses to the SAP files can be avoided thus enabling the general load on the system to be reduced lf all delimitations have been entered correctly the system displays a list of the re quired actual line items Diagram 2 shows such a list Profit Center Actual Line items SF Lol r c a ajoo fioo 231500 _ Loss own prodpraf _11 651 65 EUR _ AE a opimo rota 231800 Lossow prodpraf 7464 90 EUR fF Tera roto fason Lose own prodpraif 186942 EUR F ae D _ RerDocNo ttm A via a z A TaT fa a aivo fio 29 600_ Lose own prodpraif 300054 EUR F Diagram 2 List for transaction PBS KE5Z The list screen is structured in the same way as transaction KE5Z but is extended to include the archive indicator The last column shows you whether the display order is located in the archive add on or in the SAP database If it is located in the archive the last column should contain the indicator Otherwise this column is empty Diagram 2 therefore shows both resident data and data from the archive add on PB
8. he required table in an internal table The features and use of the PBS Conversion Tools is described in a separate manual 3 2 Access via Function Modules As shown in Chapter 3 1 the PBS Conversion Tool uses the function module PBS SELECT_INTO_TABLE to select the archive This function module is sup plemented by the following two function modules e PBS CPCA_ARCHIVE SELECT GLPCA e PBS CPCA_ARCHIVE SELECT _GLPCP If you adapt your program manually these function modules should be preferred to the PBS SELECT_INTO_TABLE as the selection criteria is more flexible In addi tion the creation and the transfer of selection criteria is simpler The structure RSDS_TRANGE is used for the transfer The structure is set up using the follow ing function modules e FI UTIL MAKE_TRANGE e PBS CPCA_MAKE_TRANGE_REP_SEL The dynamic selection criteria of a logical database can be transferred directly De tailed examples are provided in the PBS archive access tutorial transaction PBS PBS UTIL_ACCESS_ARC PBS software PBS archive add on CPCA User Manual 13 4 Report Painter Reports In the generated Profit Center invoice reports you can go to transactions KE5Z and KE5Y If you wish to go to the corresponding PBS transactions it is necessary to change a reference table Please contact your system administrator see CPCA manual part B St Accounting p O Financial Accounting _ Treasury 3 Controlling p O Cost Element
9. o day business The unrestricted data access Is realized by an intelligent indexing concept It extends the SAP ar chive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive in dex is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar PBS ca software PBS archive add on CPCA User Manual 4 transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into ac count the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled by performing data archiving Thus time is saved for the da
10. sful ILM concept PBS is considered as an expert for complex integrated data access es to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out suc cessfully This is the basis for a permanently high performing SAP system In prin ciple you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily access your archived data even after data archiving during your day t
11. ta backup PBS software PBS archive add on CPCA Table of Contents 1 Introduction 2 Display Transactions 2 1 Overview 2 2 Transaction Actual Line Items 2 3 Transaction Totals Records 3 Modification of Customer Reports 3 1 Access via Conversion Tool 3 2 Access via Function Modules 4 Report Painter Reports PBS software User Manual O NN OO 12 12 12 13 5 PBS archive add on CPCA User Manual 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules Fl SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This manual on the display transaction and application programs was written to Support you when using the PBS archive add on CPCA Please see the administra tion manual part B regarding construction and administration of the PBS archive add on CPCA The modular user manual of each PBS archive add on is composed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application
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