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Provider - Babies Can`t Wait

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1. Provider User Manual Version 1 5 Table of Contents WECOME a A a EE A nessa Selb vas AE A 1 Online kiele mna aa ore ce a a n aE a E a a a e AEN 1 Help System OVervie Ws setadir ennnen Aa a a A a A AN A 1 Tutorial Finga Help Topics renen reinen EE EAE EEEE AERA EE i Mand ene iss 3 Calendar OON O Sa a a has aa a a a A E I E E 4 giie EEEE ENE E E N A T E E E T E A A E E 6 Telephone Numbers rosari AE E EAE RARA ee eee 7 POME aee a E EA R E A E A ee eecee creer eee g LNS ROME ads 6 gt oera EE AE A E AN 9 FIOMG eniin niaii eee avi La tev tee Mavi Pie ev ee ee ae vie N atdin g Tutorial Access the Home Page ccccccceeceeneeceeeeeeeeeeeeaeeeeeeeceaeeecaaeeeeaeeseeeeesaeeesaaeseeaaeseeeeseeeeesaeseeeeseeeeess 11 Tutorial View Resources for Your Program ssssssssssssisssinsrrsrsrnssrnssinssinsstnsstnssinttnnsstnsstnsstnnstnnnnnntnnnnen nenene 13 District LOCATIONS sisien iaie eiiiai eaa A EE Ra wide edie delat eh eaves 16 District EOcations eoa arata Lanai ein eg iad eae eee es 16 Tutorial View a List of District Locations for Your State ccecccceceeceesceeeeeeeeeeeeeeaeeeeaeeseeeeeseeesaaeeseeeseeeees 17 Message Center tivtzecuik teri dient li cessed Gi eet ee Gaede ni eect aidas dgs Leos deen a dete 18 Message Center issii iniiae ides teehee edie cue ened a a a dl t ei ee eects 18 Tutorial View Messages and Update Message Preferences cccccccessseceessneeeeeecnneeeeeeaeeeesesaeeeseneeeeeeeaas 19 My BI
2. http o2pga org roadmap insurance insurancedeemingcover htm The SSI Medicaid section contains a link to the governmental program that makes monthly payments to people with low income and limited resources who are 65 or older or blind or disabled http www ssa gov pubs 10026 html The Office of Commissioner of Insurance section contains a link to a program designed to build a well trained workforce utilizing state of the art technology to facilitate regulation coordination and uniformity among state regulators and provide public access to services and fire safety information that results in a consumer friendly and competitive market place http www gainsurance org The Department of Education Parent Mentors section contains a link to a program that builds effective family school and community partnerships that lead to greater achievement for students especially those with disabilities http Awww parentmentors org The Peachcare for Kids section contains a link to a program that provides comprehensive health care to children through the age of 18 who do not qualify for Medicaid and live in households with income at or below 235 of the federal poverty level http Awww peachcare org The Injury Prevention section contains a link to a program that provides injury prevention by empowering state and local coalitions through the provision of data training and leadership and the leveraging of resources for prevention programs
3. Periodic etc e IFSP Meeting Date displays the date on which the meeting is scheduled or occurred e Service Coordinator displays the service coordinator s first and last name The data in these columns of the table is read only PROVIDER USER MANUAL Progress Notes Due Progress Notes Due This page allows you to view a list of children that currently need progress notes To access this page complete the following steps e Display the Home page e Inthe Notes section select the Progress Notes Due link e E Provioer Progress Notes Due Child Name Child ID Effective Date Service Coordinator District John Doe CB1000000156 Good Provider Cobb Douglas Health District Jane Doe CL1000000028 07 12 2011 Good Provider Clayton County Health District Jonesboro I4 4 b 4 9 total items Progress Notes Due default view RRsmaemamancasecemagmen nee Viewing Child Records You can view the list of applicable child records as necessary See the following topic s for more information e Tutorial View a List of Children with Progress Notes Due 26 HOME Tutorial View a List of Children with Progress Notes Due Use this tutorial to view the list of children that currently need progress notes on the Progress Notes Due page Complete the following steps to perform this tutorial 1 Display the Progress Notes Due page a E Proviper Progress Notes Due Child Name Child ID Effective D
4. The Unattached Referrals table displays e Double click on a child record in the table e Click the Child ID link To perform a search select a search option enter the search criteria and then select the Search button Child ID Oe i Address Child ID Child Name a Beet Last Name First Name Child Search page default view Depending on how the page is called it may display as a popup on an existing page and contain limited search functionality CHILD SEARCH Name Child iD Last Name Child ID Child Search page default popup view Searching for Children You can enter information in one or more of the fields on this page to search for children and view detailed child information See the following topic s for more information e Tutorial Search for a Child 29 PROVIDER USER MANUAL e Tutorial Search for Unattached Referrals and Attach an Unattached Referral to a Child Record 30 SEARCH Tutorial Search for a Child Use this tutorial to enter information such as a child ID child name head of household address or head of household name to search for a child on the Child Search page Complete the following steps to perform this tutorial 1 Display the Child Search page To perform a search select a search option enter the search criteria and then select the Search button Child ID gt o Head Of Household Address Child ID Child Name BR o Head
5. 07 18 2011 12 30 2011 Special Instruction John Doe Agency Active b gt I 2 total items Authorizations page default view 2 Double click on an authorization in the Authorizations table The page refreshes and displays detailed information below the table 78 CHILD DETAIL Auth ACL1000000028 001 Auth Type Service Type Service lx Coordination Tier Service Information Method Location El Code Frequency Comments Natural Environment Describe How the Intervention will be Generalized into the Child s and Family s Daily Activities Identify Steps for a Plan to Move Intervention into a Natural Environment Provider Information Provider History John Doe ider Payee Name Jane Doe Effective Date 7 12 2011 Occupational Therapist Physical Therapist Service Coordinator Speech Pathologist 555 555 5555 Authorizations page details view 3 View the authorization details as follows e Authorization displays the identification number for the authorization e Authorization Type displays the category of activity to which the authorization applies e Service Type displays the type of service provided 79 PROVIDER USER MANUAL E In Assessment Reason select one of the radio buttons to indicate whether the assessment is to determine eligibility or for IFSP development Compensatory Service indicates that the service is being performed as a compensatory service In Relat
6. 4 View the following details e Coordinator displays the person s first and last name e Start Date displays the date on which the person or group becomes or became active or assigned e End Date displays the date on which the person or group becomes or became inactive or unassigned 40 CHILD DETAIL Tutorial View a List of Primary Service Providers for a Child Use this tutorial to view a list of Primary Service Providers for a child and or to filter the list of providers displayed in the Primary Service Provider section of the Child Detail page Complete the following steps to perform this tutorial 1 Display the Child Detail page C Primary SERVICE PROVIDER Primary Service Agency Phone Specialties Provider aii Occupational Therapist Physical Therapist Service Coordinator Service Coordinator Speech Pathologist Child Detail page primary service providers default view GOOD PROVIDER Start Date End Date 07 07 2011 07 07 2012 1 total items 2 View the most current Primary Service Provider s first and last name in the section heading 3 View the list of all Primary Service Providers in the Primary Service Providers table The table contains a list of all providers currently associated with the child Detailed information about the providers displays in the following columns of the table e Primary Service Provider displays the first and last name of the provider or if the
7. 555 5555 555 555 5555 555 555 5555 Phone link expanded view You can enter the 10 digit home work cell and fax telephone numbers as necessary Telephone numbers entered cannot begin with the following prefixes 000 911 999 900 and 555 Er E One telephone number must be designated as the primary contact number To designate the primary telephone number select the Primary radio button to the right of the appropriate telephone number field Only one telephone number is required You can click the Phone link to collapse the available telephone number fields When collapsed only the telephone number designated as the primary displays Phone 555 555 5555 Mobile Phone link collapsed view The Home Page Home This page allows you to quickly access and perform tasks within the Georgia Babies Can t Wait application lt To access this page complete the following steps The Home page is the first page that displays when the Georgia Babies Can t Wait application is initially accessed via your web browser Once the application is accessed you can navigate to the Home page at any time by selecting the Home menu option on the Home menu The Home page displays differently when you are logged into the Georgia Babies Can t Wait application Imervesion konse j le User h Passw P T BABIES CAN T WAIT User Name Password Login Babies HOME OF GEORGIA S EARLY INTERVENTION SYSTEM Forgot Password Can
8. Father Active Jane Doe Primary Contact Authorized Decision Maker Household member Mother Active K 4 gt gt 3 total items Family page default view D gemessenen Managing Family Members You can add additional family members or update detailed information for existing family members on this page as necessary See the following topic s for more information e Tutorial View a List of Family Members for a Child e Tutorial View Family Member Details 44 CHILD DETAIL Tutorial View a List of Family Members for a Child Use this tutorial to view the family members for a child and or to filter the list of family members displayed on the Family page Complete the following steps to perform this tutorial 1 Display the Family page Famy MEMBERS Name Member Role Relationship Status Jane Doe Household member Child Active John Doe Head of the Household Authorized Decision Maker Household member Father Active Jane Doe Primary Contact Authorized Decision Maker Household member Mother Active Family page default view 2 View the list of family members in the Family Members table The table contains a list of all family members for the child Detailed information about the family members displays in the following columns of the table e Name displays the person s first and last name e Role displays the role currently assigned to the person e Relationship displays the person s relationship to t
9. If the Attach Referral and Open Child s Record check box is checked the unattached referral is attached to the selected child s record and the Child Detail page displays 95 Change Password Change Password Use this page to change your user password information lt To access this page complete the following steps On the main menu bar e On the User Options menu select the Change Password menu option L least 1 upper case Llower case and 1 numeric To exit this page without changing your password select the back Current Password New Password Confirm New Password T F a Change Password page default view Changing Your Password Use this page to change your password information See the following topic s for more information e Tutorial Change User Password Information 97 PROVIDER USER MANUAL Tutorial Change User Password Information Use this tutorial to change your user password information Complete the following steps to perform this tutorial 1 Display the Change Password page Please enter and confirm your new password Passwords must be 7 to 10 characters long and contain at least Lupper case Llower case and 1 numeric To exit this page without changing your password select the back button Current Password New Password Confirm New Password l EE E Change Password page default view 2 Enter the new password information e
10. In Current Password enter the password you currently use to sign on to the application e In New Password enter your new password Passwords must be 7 to 10 characters long and must contain at least 1 upper case character 1 lower case character and 1 numeric character e In Confirm New Password enter your new password again for confirmation purposes EP 3 Click Submit A confirmation message displays at the top of the page and the Change Password page is closed However if the password was not changed successfully the Change Password page is still displayed 98 6 6 Month Review Meeting Type A 6 Month Review of the IFSP is required six months after the Initial meeting as well as six months after each Annual meeting The 6 Month Review meeting must be scheduled and finalized before the next Annual meeting may be scheduled The 6 Month Review meeting must be held during a current IFSP period During the 6 Month Review meeting the IFSP specifications for the current IFSP period cannot be changed but IFSP data may be updated and service authorizations can be added A Annual Meeting Type Every 365 days the IFSP needs to be reviewed by adding an Annual meeting Annual meetings can only be scheduled after the Initial and 6 Month Review meetings have been finalized The IFSP specifications for the next IFSP period are established during the Annual meeting and determined by the IFSP type Billing Entity Payee specific inform
11. Progress Notes for a Child e Tutorial View or Print a Progress Note for a Child e Tutorial View or Update a Progress Note for a Child 83 PROVIDER USER MANUAL Tutorial Add a Daily Progress Note for a Child Use this tutorial to add a daily a progress note for a child on the Progress Notes page Complete the following steps to perform this tutorial 1 Display the Progress Notes page E Procress NoTEs PRINT ALL Note Date Note Provider Discipline Reviewed Date 07 12 2011 ready to go Jane Doe provider 07 13 2011 07 12 2011 turned in documentation John Doe early intervention 2 total items Progress Notes page default view 2 Click the Add Daily button The page refreshes and displays detailed information below the table 84 CHILD DETAIL E Prooress Notes Note Date 06 30 2011 M Provider Name Provider Specialty Date of Service Note Provider Discipline Reviewed Date gt I 1 total items Jonny Provider 7 25 2011 Progress Summary Provider Comments Progress Notes page add daily view 3 Complete the following information as necessary E In Provider Name enter the name of the service provider At least two characters must be entered and you can enter up to 100 characters as necessary In Provider Specialty enter the specialty of the provider At least two characters must be added and you can enter up to 40 characters as necessary In Service Dat
12. date entered can be in one of several different formats but it must be valid For example you could type any of the following e 08 10 08 e 08 10 08 e 8 10 2008 Any of the dates above would be recognized by the calendar control and displayed as 8 10 2008 The values typed can be separated by forward slashes PROVIDER USER MANUAL Tables Throughout the Georgia Babies Can t Wait application tables containing search results and record lists display on various pages When a table of data is available you can click a column heading to sort the data in the table in ascending order by the selected column Once selected you can click the column heading again to sort the data in descending order At the bottom right of the table you can view the total number of records contained within the table When more than one page of records is available you can click the following buttons at the bottom left of the table to navigate through the various pages Click to display the first page of records Click to display the previous page of records Click to display the next page of records E Eog Click to display the last page of records WELCOME Telephone Numbers The Georgia Babies Can t Wait application allows you to record primary and alternate telephone numbers for better record keeping Telephone numbers are initially expanded Click the Phone link to collapse the telephone number fields 555 555 5555 555
13. http health state ga us programs injuryprevention 15 PROVIDER USER MANUAL District Locations District Locations This page allows you to view a map identifying all of the district locations for your state lt To access this page complete the following steps A On the main menu bar e On the Home menu select the District Locations menu option District Locations page default view Viewing District Locations Use this page to view a list of available reports and generate reports See the following topic s for more information e Tutorial View a List of District Locations for Your State 16 HOME Tutorial View a List of District Locations for Your State Use this tutorial to view a list of District locations for your state ae Complete the following steps to perform this tutorial 1 On the Home menu select the District Locations menu option The District Locations page displays a map identifying all of the District locations for your state District Locations page default view 17 PROVIDER USER MANUAL Message Center Message Center This page allows you to view a list of system generated messages and notifications that have been sent to you and to display detailed information for a specific message such as the message subject and date received You can also update your message preferences on this page as necessary To access this page complete the foll
14. least two characters must be entered and you can enter up to 40 characters as necessary The Last Name is required when searching by name In First Name enter the first name of the person on which to search You can enter partial information to widen your search This is an optional field You can enter up to 25 characters as necessary In Child ID enter the unique identification number of the child on which to search The complete nine digit child identification number is required to perform a search on child ID 7 Click Search The page refreshes and results found to match the search criteria display in the Children table 93 PROVIDER USER MANUAL CHILO SEARCH Name child 10 Last Name Child 1D First Name Child Status Inactive All Last First Date Of Service Referral Child ID Gender Status County Location Name Birth Coordinator Date cae 08 01 2010 ana eae eae Northwest Health District Good Provider 07 01 2011 Rome 1 total items Child Search page results found popup view When Search is clicked results found to match the search criteria specified are displayed in the following column s of the table e Last Name displays the person s last name e First Name displays the person s first name e Child ID displays the child s unique identification number e Date of Birth DOB displays the month day and year on which the person was born e Gender displays the person s sex e Status indica
15. of all eligibility sources currently associated with the child Detailed information about the eligibility sources displays in the following columns of the table e Name displays the person s first and last name e Role displays the role currently assigned to the person e Input Method displays the method in which the source was input The data in these columns of the table is read only gt eee 63 PROVIDER USER MANUAL IFSP IFSP Meetings This page allows you to view enter and update IFSP meetings for a child lt To access this page complete the following steps 15 On the Home page e Inthe Meetings section select the Meetings Scheduled link The Meetings Scheduled page displays Double click on a child record in the table On the Child Detail page e On the Child Detail menu select the IFSP menu option A sub menu displays e Select the IFSP Meetings sub menu option E IFSP Meennas Meeting Type IFSP Period Meeting Date Meeting Status 06 06 2011 06 04 2012 1 total items IFSP Meetings page default view a a Managing IFSP Meetings You can manage detailed information for IFSP meetings on this page by viewing editing and updating data as necessary See the following topic s for more information IFSP Meetings e Tutorial View a List of IFSP Meetings for a Child e Tutorial View Transition Meeting Details 64 CHILD DETAIL Tutorial View a List of IFSP Meetings fo
16. 1 12 31 2011 Serice Coordination Jane Doe Agency 07 18 2011 12 30 2011 Special Instruction John Doe Agency 2 total items Authorizations page default view Managing Authorizations You can manage authorizations for children on this page by filtering viewing and printing data as necessary See the following topic s for more information e Tutorial View Authorization Details e Tutorial View or Print a List of Authorizations for a Child 75 PROVIDER USER MANUAL Tutorial View or Print a List of Authorizations for a Child Use this tutorial to view a list of authorizations for a child on the Authorizations page Complete the following steps to perform this tutorial 1 Display the Authorizations page AutHorzanons hothorization Satis EIEN ecse a Authorization Mecting Date Date Range Provider Agency Status Cancel Date 07 12 2011 12 31 2011 Serice Coordination Jane Doe Agency 07 18 2011 12 30 2011 Special Instruction John Doe Agency 2 total items Authorizations page default view Sieemrecteasies eaaeascnggmns mercer 2 View the list of authorizations for the child in the Authorizations table The table contains a list of all authorizations associated with a child Detailed information about the authorizations for the child displays in the following columns of the table e Authorization displays the identification number for the authorization e Date Range displays the beginning a
17. An icon is a graphic representation of an object that a user can click or double click to open such as a disk drive document folder program or shortcut IFSP See definition for Individualized Family Service Plan IFSP Individualized Family Service Plan IFSP A written plan describing the infant s current level of development the family s strengths and needs related to enhancement of the infant s or toddler s development goals for the infant and the other family members as applicable including the criteria procedures and time lines used to evaluate progress the IFSP should be evaluated and adjusted at least once a year and reviewed at least every six months and the specific early intervention services needed to meet the goals including the frequency and intensity and method of delivering services the projected date of initiating services and the anticipated duration of services The IFSP is developed and implemented by the child s parents and a multi disciplinary early intervention team An assigned person also known as a service coordinator generally initiates an IFSP and works with the family to complete it as the child grows to preschool age Initial Meeting Type The Initial meeting is required for each child in the program and is used to plan the IFSP for the child and family The Initial meeting is a required meeting for each enrollment period The very first meeting that can be scheduled must be an Initial or Interim meetin
18. BS KIS iueiio a dain ed a hae een tev ee eee 22 My BIBS Kids rinira ies aul ahead avd Leeda Lena Ded heeds 22 Tutorial View a List of My BIBS KIS ccccecececeeece cece eeeaeeeeeeee sees seca ae eeeaaeseaeeseeaeeeeaaeegeaeeseeeeeseaeesaeesseeeseeeees 23 Meetings Scheduled 40 4 nu eila ean hae ee dar ch ool ed aed as a ea aaie 24 Meetings Schedulledia tiu nahh ads dai addon aiid sda e a daniaidie dade 24 Tutorial View a List of Meetings Scheduled for Children eccccceeeeeseeceneeceeeeeeeeaeeeeaeeseeeeeseaeeteaeesteeeeeeeeees 25 Progress Notes Due ainin iai aE E veces hee ce eee tea eee hd eva eel at eta ti eel Greene deta R eE 26 Progress Notos Due s stachaadt eda ee ie etter tia tat 26 Tutorial View a List of Children with Progress Notes Due c cccccceseeeeeeeeee cee eeeaeeeeeeeseeeeeseeeeseeeeeeeeeeeees 27 DCAM ntact Pe A testi Matte E A a chet a ull A haat ok et eat nto Mit at aah ati Bin ta Als Re 29 GIG S arChitse sin ete eat Acoli ot Beta etn Gas Saal hate hale td ale ial A EAE EEA EAE EES 29 Child Searchisctanvietuvaticaathele a atti tien An etait tei iA ath ltt ale 29 Tutorial Search tor acma iiaea aea enan ee ae tuts east betel ewetdevea aleelan aa at aaraa thee i RAEN 31 Child Detall ziion ntan aa Senet ated ea a tel bat at la ioe al va Mili tt fat lal elite dey aN alt 33 GIG AEE EE AAEE AAA act Arnal ed ted fosiaad teak nach eet that dosent nee AE teenie 33 Ghild Detall crut it eis tocd ETE eth oie Gee
19. EALTH SUMMARY John Doe Date Received O7 G6 2011 Health page initial health summary details view 3 Click the to expand the Physician section The section expands to display additional information Paysican Start Date Name Description Active 07 01 2011 ane poe Primary Care Physician 07 12011 a 4 4 b gt 1 total items Health page physician default view 4 Click the to expand the Neonatal section The section expands to display additional information 56 CHILD DETAIL CE NeonaTat Date of Birth 1 7 2011 Actual Due Date Gestational Age Weeks Intracranial Bleed Birth Weight Grams Vent CPAP Dependent Birth Hospital Asphyxiation Health page neonatal details view 5 Click the to expand the General Health section The section expands to display additional information E Generac HEALTH Concerns Slow development Health page general health default view 6 Click the to expand the Diagnosis section The section expands to display additional information n E Diacrosts Category ICD9Code Description StartDate 758 0 DOWNS SYNDROME 05 03 2011 1 total items Health page diagnosis default view 7 Click the to expand the Physician Script section The section expands to display additional information 57 PROVIDER USER MANUAL C PHysecian Script Service Type Physician Name Start Date End Date Assistive Techno
20. HealMees care E E E E A A a 55 E eT Ud EEEE E A A EE E AE E E E E E E E E 55 Tutorial View Health Details io E ETE ETE E ETE E E 56 ile le li ee a a a a N cence a cee a e rene cer 59 Sle lle errr ener cena eerie E E a ante saree a reece ce err cer 59 Tutorial View a Child s Eligibility Determination and List of Eligibility ReEASONS ccceeeeeeeeeteeteeeees 60 Tutorial View a List of Eligibility SOULCES 2 cccecececeeeeeeeceeeeee cee ee eeaeeeeaaeeeeeeeceeeeeaaaeeeeaaeseeeeeseaeeesaeetiaeeneneees 62 PROVIDER USER MANUAL Ss EA E tr EE EEP perce rrr AE PEA A EE E E A E errr harp Cer pr et ere ore rr T EN 64 A REE E A E A E A A enitane onehieess 64 Tutorial View a List of IFSP Meetings for a Child esesseeeeseesineisssirssrrssrrssrrssrnssrnsstisrnnssrinsrnnsnnnsnnnsnnnnnnn nt 65 Tutorial View Transition Meeting Details ececceeeeeneeeeeeenneeeeeeaaeeeeeeaaeeeeeaaeeeeeeeaaeeeeeeaaeeeeneaaeeeseaeeeeeneaas 66 Tutorial View or Print Meeting Minutes for IFSP Meetings ccccccseeceeeeceeeeeeeeaeeeeeeseeeeeseeeeeeeeseaeeeeeeees 69 IFSP Team Members morte ea e civvae at uanaetunde tes ctwelevaste aaa ae O N ehed SA tsweatteatcusteattneay 72 Tutorial View a List of IFSP Team Members for a Child ccccccccssececesneeeeeseseeeeecseeeeseaeeeseaeeeeeneneeeeeeaas 73 SENCESE h erae Bein dest eeo aeia te aa Gaites cdlteas deus herve a ee a a a devadte Aovahasts tastes adavtasts tenis dae 75 AOO S eer corte cr cy
21. Of Household Last Name Last Name First Name Child Search page default view 2 Complete information in one or more of the following fields in the Child ID and Child Name sections to perform a search by child e In Child ID enter the unique identification number of the child on which to search The complete nine digit child identification number is required to perform a search on child ID e In Last Name enter the last name of the person on which to search You can enter partial information to widen your search At least two characters must be entered and you can enter up to 40 characters as necessary The Last Name is required when searching by name e In First Name enter the first name of the person on which to search You can enter partial information to widen your search This is an optional field You can enter up to 25 characters as necessary 3 Complete information in one or more of the following fields in the Head of Household Address and Head of Household sections to perform a search by head of household e In Address enter the street address on which to search You can enter partial information to widen your search At least two characters must be entered and you can enter up to 100 characters as necessary e In Last Name enter the last name of the person on which to search You can enter partial information to widen your search At least two characters must be entered and you can enter up to 40 characters as neces
22. Progress Notes page details view 3 View the progress note details e Provider Name displays the name of the service provider e Provider Specialty displays the person s specialty 87 PROVIDER USER MANUAL Service Date displays the date on which the service was provided Created By displays the first and last name of the person who created the note Date displays the date on which the note was created Progress Summary displays the provider s summary of the child s progress Provider Comments displays the provider s additional notes of comments Reviewed Date displays the date of the review 4 Click Print to view and or print a report in PDF format ae a a CHILD DETAIL Tutorial View or Update a Progress Note for a Child Use this tutorial to view or update a progress note for a child on the Progress Notes page Complete the following steps to perform this tutorial 1 Display the Progress Notes page C Procress Notes PRINT ALL Note Date Note Provider Discipline Reviewed Date 07 12 2011 ready to go Jane Doe provider 07 13 2011 07 12 2011 turned in documentation John Doe early intervention R 4 gt gt I 2 total items Progress Notes page default view 2 Double click on a progress note in the table The page refreshes and displays detailed information below the table Created By Jane Doe Audiologist Date 7 21 2011 Date of Service 07 19 2011 Progress Summary Successful hearing
23. SP meeting attendance within 60 days of the meeting date All meeting types can be amended by case administrators only For more information about amending meetings see the Amendment Information topic Click Cancel Amendment to cancel the amendment to the IFSP meeting 70 CHILD DETAIL 5 Click the Meeting Minutes link The page refreshes and displays additional fields for entry E IFSP Meets Minutes IFSP Meeting Minutes Meeting minutes IFSP Meetings page meeting minutes view 6 View or update the meeting minutes details as follows In Meeting Minutes enter notes comments or details Up to 1000 characters can be entered as necessary E 7 Click the Print button to generate a report for the meeting minutes in PDF format EP PROVIDER USER MANUAL IFSP Team Members This page allows you to view and manage a list of members on an IFSP team for a child To access this page complete the following steps e Display the Child Detail page e On the Child Detail menu select the IFSP menu option A sub menu displays e Select the IFSP Team sub menu option Sy IFSP Team MEMBERS Filter inactive an Member Name End Special Phone Start Date Agency si Y Date Jane Doe Occupational Therapist Physical Therapist Service Coordinator Serice Agency i Coordinator Speech Pathologist Jane Doe 2 total items IFSP Team Members page default view Managing IFSP Team Members Y
24. System Tray is the area located at the bottom right hand side of your Windows Taskbar It contains the system clock and shortcuts to specific Windows tools that automatically start when Windows opens like the Volume control T Tab A tab is a tabbed page on a screen that has a label A tab usually displays on the upper edge of the screen with a cut away section giving the visual effect of multiple tab cards that are stacked against each other A label the title or name of the tab is displayed on the tab You can click on a tab to display the information available on the tab Table A table is a grid control that displays separate entries of information in a table index or spreadsheet format A table contains a block of text or data that is formatted in aligned rows and columns Some tables allow you to enter information directly into the cells of the table while other tables contain read only information that cannot be changed Tentative Meeting Status Meeting status of Tentative is given to all meetings when first created and saved To schedule a meeting the meeting status must be Tentative Only meetings with a status of Tentative may be deleted on the Team Meeting Planner page Tentative meeting information can be updated at any time Text Box A text box is a control that enables the user to type or enter text A text box appears as a rectangle Some text boxes allow you to enter only numeric digits and most are limited to a maximum
25. adjusted the meeting can be Rescheduled A Rescheduled meeting is saved as a new meeting with a status of Tentative The originating meeting may not be updated once it has been Rescheduled S Scheduled Meeting Status A meeting can be Scheduled if no other meeting has a status of Scheduled or Ongoing and the meeting date is within 30 days in the future of the current date If the meeting date is more than 30 days in the future the meeting status will remain at Tentative A meeting date in the past may be scheduled if it does not exceed 60 days as of the current date and does not supersede any other business rules like an Annual meeting being held prior to the Initial meeting Once a meeting is Scheduled it may not be deleted Screen A screen is the currently active window or dialog box displayed on your workstation or server Alternately the word screen may be used to refer to the display area of a monitor Site Detail A detailed listing of site specific information Specialty List A list of specialties for a provider account To make changes to the specialties associated with a provider account the provider must contact the CFO Sub tab A sub tab is a tabbed page within another tabbed page see Tab Sub tabs usually display on the right hand side of your screen A label the title or name of the sub tab is displayed on the sub tab You can click on a sub tab to display the information available on the sub tab System Tray The
26. ate Service Coordinator District John Doe CB1000000156 Good Provider Cobb Douglas Health District Jane Doe CL1000000028 07 12 2011 Good Provider Clayton County Health District Jonesboro I4 4 gt I 9 total items Progress Notes Due default view Ranta ean Saree mem cctomane 2 View the list of child records in the Provider Progress Notes Due table The table contains a list of all child records applicable Detailed information about the children displays in the following columns of the table e Child Name displays the child s first and last name e Child ID displays the child s unique identification number e Provider Name displays the name of the service provider e Effective Date displays the date on which the item becomes or became active or assigned e Service Coordinator displays the service coordinator s first and last name The data in these columns of the table is read only 27 Child Search Child Search This page allows you to enter information such as a child ID child name head of household address or head of household name to search for a child and depending on how this page is displayed select a child record for which to add to attach an unattached referral lt To access this page complete the following steps On the main menu bar e On the Child Care Management menu select the Child Search menu option On the Unattached Referrals page e Enter search criteria and click Search
27. ate to search for referrals that are not currently attached to a child record and attach an unattached referral to a child record To access this page complete the following steps e On the Child Care Management menu select the Unattached Referrals menu option E UNATTACHED REFERRAL SEARCH To perform a search Select a search option Enter the search criteria And then select the Search button _Primary Search Criteria Optional Search Criteria l Last Name Referral Date To First Name Referral Type Accepted Unattached Referrals page default view Searching for Unattached Referrals You can enter information in one or more of the fields on this page to search for unattached referrals See the following topic s for more information e Tutorial Search for Unattached Referrals and Attach an Unattached Referral to a Child Record 91 PROVIDER USER MANUAL Tutorial Search for Unattached Referrals and Attach an Unattached Referral to a Child Record Use this tutorial to enter information such as a child s name referral type and or referral date to search for referrals that are not currently attached to a child record and attach an unattached referral to a child record on the Unattached Referrals page Complete the following steps to perform this tutorial 1 Display the Unattached Referrals page E UNATTACHED REFERRAL SEARCH To perform a search Select a search option Enter the search criteria And then
28. ation based on the tax ID of the payee Billing Entity Agreements Payee specific agreements required for enrollment with the CFO Billing Entity Provider A provider accounts that uses the billing entity s tax ID number All payments for these provider accounts are paid to this billing entity Billing Entity Sites Sites or locations enrolled with the CFO under the billing entity s Tax ID number C Canceled Meeting Status The meeting status of Canceled is only used for those meetings that are not going to be held and have a current status of Scheduled CCM CCM is an acronym for the Child Care Management application CFO A Central Finance Office Check Box A check box is a control that enables the user to enable or disable one or more features or options A check box appears as a small box or square When an option is enabled a check mark or an X appears in the box Clearing a check box disables an option A check box can be selected or cleared by clicking on it with the pointer Claim Check A check performed on a claim for correction before the claim is actually submitted to the CFO database Control In a graphical user interface a control is an object on the screen that can be manipulated by the user to perform an action The most common controls are buttons which allow the user to select options and scroll bars which allow the user to move through a document or position text in a window Controls such as check boxes drop d
29. ations may not be created for a Lapsed IFSP Instead only those authorizations that existed from the previous IFSP period may be continued for the duration of the Lapsed IFSP period A Lapsed IFSP cannot be created if a current IFSP exists on the child s record Two Lapsed IFSP meetings cannot be created back to back A Lapsed IFSP cannot be the first meeting created on a child s record Link A link or hypertext link is text that can be clicked with a pointer to display a different web page or a passage of related text within the current web page Hypertext links within the help system display as bright blue underlined text List Box A list box is a control that allows you to choose one or more options from a list of many possibilities A list box appears as a box or rectangle displaying a list of available options The list has a scroll bar if the list contains more options than can be displayed at once Click on an option in the list to select or clear 101 PROVIDER USER MANUAL it Multiple options may be selected by pressing and holding down the Shift key and clicking additional options The information displayed in a list box is read only and cannot be changed Menu Bar A rectangular bar displayed in an application screen often at the top from which menus can be selected by the user Names of available menus are displayed in the menu bar choosing one with the keyboard or with a pointer causes the list of options in that m
30. ays the name of the service provider e Start Date displays the date on which the person or group becomes or became active or assigned e End Date displays the date on which the person or group becomes or became inactive or unassigned The data in these columns of the table is read only 81 PROVIDER USER MANUAL SE eennanumemgm ees 11 Double click on a provider in the table to view the provider s details The page refreshes and displays the selected provider s details as described in the Provider Information section 12 Click Print List to print a list of authorizations in PDF format aa aa 82 CHILD DETAIL Progress Notes This page allows you to view the details of all progress notes currently recorded for a child lt To access this page complete the following steps E On the Child Detail page e On the Child Detail menu select the Services menu option A sub menu displays e Select the Progress Notes sub menu option E Procress Notes Note Date Note Provider Discipline Reviewed Date 07 12 2011 ready to go Jane Doe provider 07 13 2011 07 12 2011 turned in documentation John Doe early intervention 2 total items Progress Notes page default view Managing Progress Notes You can view detailed progress notes on this page as necessary See the following topic s for more information e Tutorial Add a Daily Progress Note for a Child e Tutorial View or Print a List of
31. ck the following links in the Resources section to view a resource for your program in a new browser window e The Babies Can t Wait section contains a link to program information on the statewide interagency service delivery system for infants and toddlers with developmental delays or disabilities and their families http health state qa us programs bcw index asp e The Children 1st section contains a link to program information used to identify children who are at risk for poor health and development outcomes so that needed interventions can be made to ensure the optimal health and development of the child http health state ga us programs childrenfirst index asp e The Children s Medical Services section contains a link to a program used as a single point of entry to a statewide collaborative system of public health and other prevention based programs and services http health state ga us programs cms index asp 13 PROVIDER USER MANUAL The Universal Newborn Hearing Screening and Intervention section contains a link toa program used to develop and sustain a comprehensive coordinated system for universal newborn hearing screening and intervention http health state qa us programs unhs index asp The Parent to Parent of Georgia section contains a link to a program used to provide support and information services training and leadership opportunities for families who have children and youth with disabilities http p2p
32. clicking the following buttons e Click Active to only display results that are currently active e Click Inactive to only display results that are currently inactive e Click All to display all results available gt PEE 32 Child Child Detail This page allows you to view enter and update specific data for a child To access this page complete the following steps On the main menu bar e On the Child Care Management menu select the Child Search menu option The Child Search page displays e Enter search criteria and click Search The Children table displays e Double click on a child record in the table On the Home page e Inthe Child section select the My BIBS Kids link The My BIBS Kids page displays e Select filter criteria from the drop down lists e Double click on a child record in the table On the Child Detail page e On the Child Detail menu select the Child menu option 33 PROVIDER USER MANUAL Dee F wnan PManwis s 3 Paris w Contact Hene Jint Dee Larqvage tagish Mairg Abdon RM Man t Phrues Aden 1234 Male St Anytown USA 55555 Anytown ia S5555 Primary manon unn 6 puan tchac Olutrict Teeutisn Conntty Anticipated Een Date Ind Birthday Porsdle by tte t e Opt Out Dute enays E opting out explain Pat wre Child Detail page default view EP Managing Child Detail Information You can manage detailed information for children on this page by
33. dar days after the Annual 1 date Once the meeting is finalized the meeting date is displayed Annual 2 displays the date on which the person s second annual review is due This date is 365 calendar days from the annual IFSP meeting Once the meeting is finalized the meeting date is displayed 6 mo Review 3 displays the date the person s third 6 month review is due This date is 183 calendar days after the annual IFSP meeting Once the meeting is finalized the meeting date is displayed 6 View the information in the Transition section The Transition section displays the child s transition information School District Name displays the name and or number of the school district The Family Signed Opt Out Form check box indicates that the child has opted out and that the opt out form has been signed by a family member Parental Consent Date displays the date parental consent was given to opt out If opting out explain displays the explanation for opting out Anticipated Exit Date displays the date of the person s anticipated exit This date is 3 years from the child s date of birth 3rd Birthday Possible displays Yes if the child s date of birth is between 4 1 and 9 7 Otherwise it displays No 37 PROVIDER USER MANUAL Tutorial View a List of Coordinators for a Child Use this tutorial to view a list of service or intake coordinators for a child and or to filter the list of coordinators displayed in the Coordinator
34. delivery system for infants and toddlers with developmental delays or disabilities and their families BCW is established by Part C of the Individuals with Disabilities Education Act IDEA which guarantees all eligible children regardless of their disability access to services that will enhance their development eabies cant vite ara Babies Can t Wait BOW is Georgia s statewide 404 657 4855 m The mission of Children Ist is to identify Bibi interagency senice delivery system for infants Ch children who are at risk for poor health and 404 656 6679 Can t Wait and toddlers with developmental delays or i developmental outcomes so that needed disabilities and their families interventions can be made to ensure the optimal health and development of the child http heaith state ga us programs bow incex asp bttp health state ga us programs childrenfirst incex asp Children s Medical Services Universal Newborn Hearing Screening and Intervention Children Ist is the Single Point of Entry to a statewide 404 057 4855 404 657 4143 collaborative system of public health and other prevention based ttp health state ga us programs unhs incex asp b Programs and services This system helps parents provide their young children with a healthy start in life http bealth state ga us prograss ems in ex asp ver 0 12 2 Copyright 2011 Georgia Department Of Community Health Home page default view 2 Cli
35. dow 2 Browse through the keywords which are listed alphabetically OR Type a keyword or phrase in the text box to highlight a specific help topic You can enter partial information to narrow the results displayed 3 Click a keyword in the index to display the help topic Complete the following steps to find a help topic using the search function 1 Click the Search button to display the help system s search pane on the left side of your browser window Type a keyword or phrase in the text box Click the GO button to begin the search Browse through the list of returned topics which are sorted alphabetically Oi e Click a topic in the list to display a selected help topic T EREtanemEemam n PROVIDER USER MANUAL Calendar Controls In the Georgia Babies Can t Wait application calendar controls allow you to enter or select dates from a drop down calendar Click on a date field to display the drop down calendar and then click on a date to select it You can navigate through the months using the arrow buttons at the top of the calendar The calendar control appears as a masked edit box However a one month calendar displays when your cursor is placed in the masked edit box The month that the calendar displays is determined by the contents of the masked edit box If the box is empty the current month displays If the box contains a date the specified month displays Su Mo Tu We Th 3 15 23 39 Today J
36. e default view Logging In To log in to the Georgia Babies Can t Wait application enter your User Name and Password in the fields at the top right of the Home page and press Enter PROVIDER USER MANUAL cao Meenncs My BIBS Kids Meetings Scheduled E Notes Progress Notes Due Home page logged in user If you have forgotten your password click the Forgot Password link a a Once you are logged into the Georgia Babies Can t Wait application you can access the help system For more information about the help system see the Help System Overview topic Accessing Information on the Home page The Home page provides shortcuts to commonly used tasks and specialized child lists throughout the application See the following topic s for more information e Tutorial Access the Home Page Before you log into the application you can complete the following tasks on the Home page e Tutorial View a List of District Locations for Your State e Tutorial View Resources for Your Program After you log into the application you can complete the following tasks on the Home page e Tutorial Find a Help Topic e Tutorial View a List of Meetings Scheduled for Children e Tutorial View a List of My BIBS Kids e Tutorial View Messages and Update Message Preferences 10 HOME Tutorial Access the Home Page Use this tutorial to access the Home page of the Georgia Babies Can t Wait application Complete the fol
37. e enter the month day and year on which the service was administered For more information about entering dates see the Calendar Controls topic Created By displays the first and last name of the person who created the note Date displays the date on which the note was created In Progress Summary enter the provider s summary of the child s progress At least 1 character must be entered and up to 1000 characters can be entered as necessary In Provider Comments enter additional notes or details At least 1 character must be entered and up to 1000 characters can be entered as necessary In Reviewed Date enter the month day and year on which the review occurred For more information about entering dates see the Calendar Controls topic 4 Click the Save button The page refreshes and displays the new information in the table 85 PROVIDER USER MANUAL Tutorial View or Print a List of Progress Notes for a Child Use this tutorial to view or print a list of all progress notes that have been recorded for a child on the Progress Notes page Complete the following steps to perform this tutorial 1 Display the Progress Notes page E Procress Notes Note Date Note Provider Discipline Reviewed Date 07 12 2011 ready to go Jane Doe provider 07 13 2011 07 12 2011 turned in documentation John Doe early intervention I4 4 gt gt I 2 total items Progress Notes page default view 2 View the list of progress no
38. e helpful in supporting your child Who do you know in your Community Where do you go when you need help Tell me about your priorities and concerns related to your child s growth and development Tell me about your hopes and dreams for your child Intake page family assessment details view 54 CHILD DETAIL Health Health This page allows you to view enter and update health information for a child lt To access this page complete the following steps On the Child Detail page e On the Child Detail menu select the Health menu option E Pxysican HEALTH Summary PHYSICIAN NEONATAL GENERAL HEALTH PHYSICIAN SCRIPT Health page default view Managing Health Information You can manage detailed health information for children on this page by viewing editing and updating data as necessary See the following topic s for more information e Tutorial View Health Details PROVIDER USER MANUAL Tutorial View Health Details Use this tutorial to view data on the child s health information on the Health page Complete the following steps to perform this tutorial 1 Display the Health page n E Pxysican HEALTH SUMMARY 4 PHYSICIAN NEONATAL GENERAL HEALTH E Dicnoss E Puysican Script Health page default view EP 2 Click the to expand the Physician Health Summary section The section expands to display additional information s E Pxysican H
39. ed Domains select one or more check boxes to indicate the domain s to which the transition issue is related Authorization Status displays the current status of the authorization Start Date displays the date on which the activity begins End Date displays the date on which the activity is or was completed Cancel Date displays the date on which the activity was discontinued or canceled 4 View the authorization details in the Related Outcomes section Related Outcomes displays a list of outcomes defined for the IFSP and indicates which were associated to the authorization 5 View the authorization details in the Service Information section If Assistive Technology was selected in Service Type the following controls appear HCPCS Code displays the selected HCPCS code for the service Description displays additional descriptive information Type displays the service type User Description displays additional descriptive information Quantity displays the numeric quantity for Purchase or Repair service types Price displays the dollar amount for the purchase or repair Total Amount displays the total of the Quantity multiplied by the Price If Occupational Therapy Service Coordination Special Instruction Speech Language Pathology or Trans amp Related Cost was selected in Service Type the following controls appear Method Location displays the selected method and location of the service or meeting Frequency displays t
40. enu to be displayed Menu Option A choice on a menu selectable by either the keyboard or a pointer In some instances a menu option that is not available is grayed dimmed in comparison to the valid menu choices Minimize Maximize Minimizing a screen is a quick way to make a screen as small as possible or to reduce the screen to its representative icon or button on the Windows Taskbar Maximizing a screen is a quick way to enlarge a screen to the maximum allowable size depending on your current monitor resolution settings Screens can be maximized to the full size of your monitor s display area N Neonatal Intensive Care Unit NICU An intensive care unit designed with special equipment to care for premature low birth weight or seriously ill newborn children NICU See definition for Neonatal Intensive Care Unit NICU O Ongoing Meeting Status The meeting status is updated from Scheduled to Ongoing when the meeting date is the same as or prior to the current date The status remains at Scheduled until the first meeting attendance record is updated and saved to the system Once a meeting is Ongoing it cannot be Canceled or Rescheduled A meeting will remain in Ongoing status until it is finalized P PAM PAM is an acronym for the Provider Account Management application Provider Account Agreements Agreements required between the provider and the CFO for the enrollment of the provider account Provider Account Sites S
41. ere cheer err E renter tery errr E a cer E AE a A A cetrecrer rect S 75 Tutorial View or Print a List of Authorizations for a Child ccccecsccceceeneeeeeeeneeeeecnaeeeeseaaeeeeeaeeeeesenaeeeeeeaas 76 Tutorial View Authorization Details 0 ccccccccececeeeeeeeeeaeeeeeeeeeeeeeaeaeceeeeeeaaeaaeaeeeeeseseseaaaeaeeeeeeeecaaaaeaeeeeeeeeees 78 Progress NOLCS ares sete tie since ee festa aad acl ons ae E hdd ate a A ees T Ga seos aa E aE 83 Tutorial Add a Daily Progress Note for a Child ccceccsccecesseeeeeeesneeeeeeaeeeesesaeeesscaeeeeeesaeeeesesaeesesssteeessaes 84 Tutorial View or Print a List of Progress Notes for a Child ccceeeceeeeeeeeeeceeee eee aeeeeeee scenes saeeeseeeteeeseeeees 86 Tutorial View or Print a Progress Note for a Child ecccecececeeeeeeeeeeeeeeeeeeee eee eeceaeeeeaeeseneeeseaeeesaeeseeeseeeeees 87 Tutorial View or Update a Progress Note for a Child ceecceeeeeeeeeeeeeeeeeeeee eee eeeaaeeeeaeeseeeseeeeeesaeeeeeeseeeees 89 Perea rE EE E E E ONE errr eererercrraateeerrrarrrr E T errr cree 91 Unattached Referrals cccccccccssscecesescceeeceeeeeeeseeeeeeeseeeaeeseesaaeesseeeaeesseesaeseseeeaesseesaaeeeseesaeeeesesaeeessesaeeesenaeeseneaas 91 Unattached Referrals cccccccccccseceeceeeeeeeecseeceeecsneceeecseeeeeceeeeeeeeseaeeesesaeaeeeseeecsseceaeeesceeseeeesensaeesseeeeesseeeaaees 91 Tutorial Search for Unattached Referrals and Attach an Unattached Referral to a C
42. ess displays the street address city two letter state abbreviation and zip code at which the person resides Phone displays the telephone numbers at which the person or primary contact can be contacted 4 View the child s milestones The Milestones section displays the following recorded dates Referral Date displays the date on which the referral was first viewed at the El location 45 day Timeline displays the date 45 days from the Referral Date 45 day Counter displays the number of days between the current date and the person s Referral Date Eligibility Date displays the person s eligibility determination date Initial IFSP displays the date of the person s first IFSP team meeting Transition Meeting displays the date the transition meeting is due This date is 180 calendar days before the child s 3rd birthday 5 View the child s meetings The Meetings section displays the due dates for the following meetings 36 CHILD DETAIL 6 mo Review 1 displays the date the person s initial 6 month review is due This date is 6 months from the initial IFSP meeting Once the meeting is finalized the meeting date is displayed Annual 1 displays the date on which the person s initial annual review is due This date is 365 calendar days from the initial IFSP meeting Once the meeting is finalized the meeting date is displayed 6 mo Review 2 displays the date the person s second 6 month review is due This date is 183 calen
43. g An Annual Inter periodic or 6 Month Review meeting cannot be scheduled if the Initial meeting has not been finalized IFSP specifications are established during the Initial meeting and determined by the IFSP type Inter periodic Meeting Type A parent or other team member may call a team meeting at anytime When this occurs an Inter periodic meeting needs to be created Inter periodic meetings are held at any time during an IFSP period During the Inter periodic meeting the IFSP specifications for the current IFSP period cannot be changed but IFSP data may be updated and service authorizations can be added Interim Meeting Type The Interim meeting type is designed only for those children who require immediate Early Intervention services prior to the Initial meeting The Interim meeting can only be held one time and it must be the very first meeting on a child s enrollment period The very first meeting that can be scheduled must be an Interim or Initial meeting L Lapsed IFSP If a meeting cannot be held due to scheduling requirements causing a gap in the services that can be delivered to a child the Case Administrator may create a Lapsed IFSP to cover these services for a maximum of 45 days until the meeting can be held A Lapsed IFSP does not require a meeting be scheduled because the Case Administrator uses the Location Administration menu option on the Child Care Management menu to create a Lapsed IFSP automatically New service authoriz
44. ga org The Women Infants and Children section contains a link to a program in service of women infants and children in families with income at or below 185 of the federal poverty level or enrolled in Medicaid and who are at risk for nutritional deficiencies http health state ga us programs wic The Newborn Screening for Metabolic and Sickle Cell Disorders Program section contains a link to a program used to screen for some genetic disorders endocrine conditions and hearing loss http www health state ga us programs nsmscd index asp The American Academy of Pediatrics section contains a link to an organization of 60 000 pediatricians committed to the attainment of optimal physical mental and social health and well being for all infants children adolescents and young adults http www aap org The Governors Council on Disabilities section contains a link to a program promoting public policy that creates an integrated community life for persons with developmental disabilities their families friends neighbors and all who support them http Awww gcdd org The Georgia Dental Association section contains a link to the premier professional dental organization in the state dedicated to promoting and upholding the highest standards of dentistry and patient care for all Georgians through education advocacy and professionalism http www qgadental org The Georgia Department of Early Care and Learning section contains a lin
45. gh Color 16 bit color depth or better Screen areas less than 800x600 pixels and color schemes less than High Color 16 bit are not supported by the help system therefore displaying the help system at a screen resolution of 640x480 pixels or less or at a color depth of 256 colors or less is not recommended For more information on how to change your computer s screen resolution and color depth refer to your operating system s help files Displaying Help Panel level and tutorial help topics display in this content pane of the help system Within the application the help system is displayed by clicking the Online Help menu option on the Help menu available on the Georgia Babies Can t Wait application s menu bar just as you did to display this help system overview Specific help topics can be accessed through help system s table of contents index or search functions For your convenience the help system also includes a glossary of terms that contains definitions of the terms most commonly used within the application and this help system Navigating Help Within the help system navigation buttons are displayed in the pane along the top of your browser window The contents index glossary and search functions are displayed in a pane on the left side of your browser window when clicked The following list describes each of the navigation buttons e Click the Contents button to access the help system s table of contents e Click the Index bu
46. gs check box to send all system generated messages and notifications related to meetings to the specified email address 20 HOME 7 View the list of children with progress notes due in the Provider Progress Notes Due table Detailed information about the children displays in the following columns of the table Child Name displays the child s first and last name Child ID displays the child s unique identification number Effective Date displays the date on which the item becomes or became active or assigned Service Coordinator displays the service coordinator s first and last name District displays the person s district name and number 8 Click the Save button 21 PROVIDER USER MANUAL My BIBS Kids My BIBS Kids This page allows you to view a list of child records currently assigned to you On the main menu bar e On the Child Care Management menu select the My BIBS Kids menu option On the Home page e Display the Home page e Inthe Child section select the My BIBS Kids link To access this page complete the following steps My BIBS Kins Last Name First Name Child ID Gender Status Service Coordinator Doe John L1000000191 02 24 2009 Good Provider Doe Jane CL1000000192 02 25 2009 Good Provider I4 4 b rt 17 total items My BIBS Kids page default view Viewing Child Records You can view the list of applicable child records as necessary See the following topic s for more inf
47. he following steps e Display the Home page e Inthe Meetings section select the Meetings Scheduled link E MEETINGS SCHEDULED Child Name Child ID IFSP Meeting Type IFSP Meeting Date Service Coordinator aneooe fmmtoooooores imerPerioe forran Good Provider 1 total items Meetings Scheduled page default view Viewing Child Records You can view the list of applicable child records as necessary See the following topic s for more information e Tutorial View a List of Meetings Scheduled for Children 24 HOME Tutorial View a List of Meetings Scheduled for Children Use this tutorial to view the list of meetings that have been scheduled for children on the Meetings Scheduled page Complete the following steps to perform this tutorial 1 Display the Meetings Scheduled page E MEETINGS SCHEDULED Child Name Child ID IFSP Meeting Type IFSP Meeting Date Service Coordinator JneDoe fommocoooones inter Peroae orava Good Provider Meetings Scheduled page default view E 2 View the list of child records in the Meetings Scheduled table The table contains a list of all child records applicable Detailed information about the children displays in the following columns of the table e Child Name displays the child s first and last name e Child ID displays the child s unique identification number e IFSP Meeting Type displays the meeting type Initial Annual Review 6 Month Review Inter
48. he frequency of the activity Per defines the frequency of the activity Intensity displays the intensity of the activity Max Miles displays the maximum number of miles for the transportation authorization Comments displays additional notes or details 6 View the authorization details in the Team Meeting Information section Method Location displays the selected method and location of the service or meeting El Code displays the El identification number and description Frequency displays the frequency of the activity Per defines the frequency of the activity Intensity displays the intensity of the activity Comments displays additional notes or details 7 View the authorization details in the Related Domains section for an Evaluation Assessment authorization 80 CHILD DETAIL e Thinking Learning indicates that a person s thinking or learning ability is related to the activity e Communication indicates that a person s communication skills are related to the activity e Self Help indicates that a person s ability for self help is related to the activity e Movement indicates that a person s mobility is related to the activity e Social Behaviors indicates that a person s social skills or behavior is related to the activity e Vision indicates that a person s vision is related to the activity e Hearing indicates that a person s hearing is related to the activity 8 View the authorization details in the Evaluation amp As
49. he household e Status indicates whether the individual is currently active or inactive The data in these columns of the table is read only 3 Filter the results in the Family Members table by clicking the following buttons e Click Active to only display results that are currently active e Click Inactive to only display results that are currently inactive e Click All to display all results available gt eee 45 PROVIDER USER MANUAL Tutorial View Family Details Use this tutorial to view the details for a family member on the Family page Complete the following steps to perform this tutorial 1 Display the Family page 7 E Famy MEMBERS Member Role Relationship Status Child Active Household member Head of the Household Authorized Decision Maker Household member Father Active Primary Contact Authorized Decision Maker Household member Mother Active gt gt i 3 total items Family page default view 2 Double click on a family member in the table The page refreshes and displays detailed information below the table Family Member First Name Jane Last Name Doe Pae ON E NRE Head of Household Start Date 7 14 2011 End Date Household Member Authorized Decision Maker Primary Contact Interpreter Needed Relationship Mother Language English Employer Mailing Address Physical Address Copy from Head of Household Address f Copy from Mailing Address 1234 Main St Add
50. her When applications are minimized to the Windows Taskbar simply click on the representative icon or button displayed on the Windows Taskbar to restore the applications to their previously displayed state 104
51. hild Record 92 WSOP QODUONS ai Give dacs E Gd cai a a baad died dua cvva aaea aiae a e A E i ae A E A 97 Change Password ascii aits el ten a d ae ae Rl aden iila anus Eaa iia EEEa 97 ChangePassword iins heidi noticed ieee aidi TAAA E oan Aa et ede ev a a 97 Tutorial Change User Password Information cccccccccssecesesneeeececsneeeesecaeeeceeaeeeecaeeeeessaeeseseaeeeeseneesssaaes 98 GIOSS ANY ii eae end Sa aa al eee a oe le ae a eS at ae ve eave 99 vi Online Help Help System Overview The Georgia Babies Can t Wait help system contains two types of help topics page level help topics and tutorial help topics These page level help topics contain information about application pages found within the Georgia Babies Can t Wait web application Each page level topic describes a specific web page and includes the following information e The purpose of the page e How to navigate to the page e The controls found on the page and e The tasks that can be started from the page The tasks listed for each web page include links to tutorial help topics A tutorial help topic contains instructions that walk you through individual tasks step by step Preparing to Display Help The Georgia Babies Can t Wait help system is designed to support a screen resolution of 800x600 pixels and a High Color 16 bit color depth We recommend you display the help system with a screen resolution of 800x600 or better and a Hi
52. ibility page E Evicieiumy DETERMINATION Activation Period 03 31 2011 Present Child Is Eligible Child Is Not Eligible Eligibility Date 05 03 2011 Statement of Elgibility Down s Syndrome Eligibility Reason Description Category 1 Medical Condition 738 0 DOWN S SYNDROME Eligibility page default view 2 View or select the Activation Period in the Eligibility Determination heading If only one Activation Period exists for the child the Activation Period is read only and cannot be selected or changed 3 View the child s eligibility determination e Child Is Eligible is selected if the is currently eligible for participation e Child Is Not Eligible is selected if the child is currently ineligible for participation e Eligibility Date displays the person s eligibility determination date e Statement of Eligibility displays a description of the child s eligibility determination e Eligibility Diagnosis displays the person s ICD9 eligibility diagnosis code e Description displays additional descriptive information e Deactivation Reason displays the text Part C Ineligible if the child is not eligible e ineligibility Reason displays the reasons why the child was deemed ineligible The data in this section of the page is read only 60 CHILD DETAIL EP 4 View the list of eligibility reasons for the child in the table 2 Rp eames esterase ers The table contains a list of all elig
53. ibility reasons currently associated with the child One eligibility reason must be designated as the primary reason Detailed information about the eligibility reasons displays in the following columns of the table e Eligibility Reason displays the reason for the person s eligibility determination e Detail displays the eligibility reason detail The data in these columns of the table is read only cr 61 PROVIDER USER MANUAL Tutorial View a List of Eligibility Sources Use this tutorial to view a list of eligibility sources in the Eligibility Sources section of the Eligibility page Complete the following steps to perform this tutorial 1 Display the Eligibility page FS Euicieiuty DETERMINATION Activation Period 03 31 2011 Present Child Is Eligible Child Is Not Eligible Eligibility Date 05 03 2011 Statement of Elgibility Down s Syndrome Eligibility Reason Description Category 1 Medical Condition 758 0 DOWN S SYNDROME 1 total items Eligibility page default view 2 Click the to expand the Eligibility Sources section The page expands to display a table E Eticiearry Sources Name Input Method Physician or Authorized Designee Evaluator or Authorized Designee Parent Guardian Eligibility page eligibility sources default view 3 View the list of all eligibility sources for a child in the table 62 CHILD DETAIL a sees The table contains a list
54. ic Action s Responsible Start Date End Date 07 27 2011 08 31 2011 I4 4 k gt I 1 total items IFSP Meetings page transition steps view 6 View the transition steps displayed in the Transition Steps section k E LOCAL SCHOOL SYSTEM INVITATION Was a representative from the child s local school system invited to the transition meeting Yes No Why was the local school system representative not invited Did a representative from the child s local school system attend the transition meeting Yes No IFSP Meetings page local school system invitation default view 7 View the other programs and services displayed in the Other Programs and Services section n E OTHER PROGRAMS AND SERVICES Specific Action s Responsible Start Date End Date f Information for action 07 28 2011 08 19 2011 K 4 gt rl 1 total items IFSP Meetings page other programs and services default view 68 CHILD DETAIL Tutorial View or Print Meeting Minutes for IFSP Meetings Use this tutorial to view print meeting minutes in PDF format on the IFSP Meetings page Complete the following steps to perform this tutorial 1 Display the IFSP Meetings page IFSP Meerincs Meeting Type IFSP Period Meeting Date Meeting Status Inia f6062011 00472012 06 06 2011 1 total items IFSP Meetings page default view 2 Double click on a meeting in the IFSP Meetings table The page refreshes and displays detailed
55. iew and update intake details for a child on this page as necessary See the following topic s for more information e Tutorial View Intake Details 49 PROVIDER USER MANUAL Tutorial View Intake Details Use this tutorial to view data on the intake coordinator s information on the Intake page Complete the following steps to perform this tutorial 1 Display the Intake page INTAKE Activation Period 03 31 2011 Present _ Observations y Parental Consent y Vision Information y Hearing Intormaton Family Assessment E INTAKE COORDINATOR OBSERVATIONS Intake Coordinator Jane Doe Observations Discussion of Development Would you like information about the following Would you like assistance in getting more information for your family or others regarding the following If other describe Intake page default view 50 CHILD DETAIL 2 Click the Parental Consent link The page refreshes and displays detailed information in the Parental Consent section PARENTAL Consent Parental Consent Signed for Initial Syaltselon End Assessment Consent Date 5 3 2011 Intake page parental consent details view 3 Click the Vision Information link The page refreshes and displays detailed information in the Vision Screening section 51 PROVIDER USER MANUAL z E VISION INFORMATION E Child Has Had a Vision Tas Date Of Exam 5 4 2011 Address 1234 Main St Screener Name J
56. information below the table 69 PROVIDER USER MANUAL y Family Assessment y Parental Consent v Authorizations Z MEETING PLANNER Meeting Date Meeting Time Meeting Type Location Home Meeting Status 7 12 2011 03 00 AM Finalized E IFSP DEVELOPMENT TEAM AND CONTRIBUTORS y Health amp Medical y Routines amp Activities y Outcomes y Other Senices y Transition y Meeting Minutes IFSP Information Type FSF Period 7 12 2011 7 10 2012 Primary Setting Special Purpose Facility Select the checkbox next to an active team member to invite them to this meeting Mother Baby Good Provider Good Provider Good Provider Method of Participation Duration IFSP Meetings page meeting planner view 3 View the selected meeting date and status in the IFSP Meetings section heading 4 Use the function buttons to manage the IFSP meeting Click Cancel Meeting to cancel a scheduled IFSP team meeting Click Reschedule Meeting to reschedule a scheduled IFSP team meeting Click Household Worksheet to display the Household Date Worksheet in PDF format Click Print IFSP to display the Individualized Family Service Plan in PDF format for finalized meetings Click Finalize IFSP to finalize an on going IFSP team meeting Click Delete Meeting to delete a scheduled IFSP team meeting Click Schedule Meeting to schedule a tentative IFSP team meeting Click Amend IFSP to modify IF
57. ites or locations used by the provider account Pull down Menu A pull down menu is a menu that is accessed using the menu bar on a screen in the application Pull down menus provide additional methods of navigation within the application Each menu contains a list of menu options that can be selected to perform various actions R Radio Button A radio button is a control that enables the user to choose from a group of mutually exclusive options A radio button appears as a small circle and is always grouped with one or more other radio buttons When a radio button is selected a smaller filled circle appears inside it A radio button can be selected by clicking on it with a pointer Selecting one radio button in a group clears the previously selected radio button so that only one option in a group can be selected at a time Read only Information Read only information is information that can be retrieved viewed or printed but it cannot be updated altered or changed in any way 102 GLOSSARY Required Information Required information is information that is required by the application before you can proceed Required information must be entered or selected to continue the current process beyond the current web page Rescheduled Meeting Status The Reschedule option is available if the meeting status is Scheduled and the meeting date or primary meeting type must be changed If the primary meeting type or meeting date needs to be
58. k to a program responsible for meeting the child care and early education needs of Georgia s children and their families http Awww decal ga gov The Division of Family and Children Services DFCS section contains a link to the governmental office of DHS that investigates child abuse finds foster homes for abused and neglected children helps low income and out of work parents get back on their feet assists with childcare costs for low income parents who are working or in job training and provides numerous support services and innovative programs to help troubled families http www dics dhr georgia gov The Georgia Department of Behavioral Health amp Developmental Disabilities DBHDD section contains a link to a program providing treatment and support services to people with mental illnesses and addictive diseases and support to people with mental retardation and related developmental disabilities http dbhdd georgia gov portal site DBHDD The Energy Assistance Section 8 Housing Food Stamps section contains a link to a program that pays for some home heating and cooling costs for low income eligible families including crisis http www team georgia gov portal site DHS DFCS 14 HOME The Katie Beckett Deeming Waiver section contains a link to the Deeming Waiver providing ways for parents to get Medicaid for their child with a disability when their income is too high to qualify for Supplemental Security Income SSI
59. last name e First Name displays the person s first name e Date of Birth DOB displays the month day and year on which the person was born 92 REFERRALS EP Gender displays the person s sex Status indicates whether the individual is currently active or inactive County displays the name of the county in which the person resides or practices Referral Date displays the date on which the referral was first viewed at the El location 4 Double click on an unattached referral in the Unattached Referrals table The page refreshes and displays the Attach Child Referral section below the table E UNATTACHED REFERRALS First Name Date of Birth nde Status County Referral Date 06 13 2011 Accepted Floyd 07 04 2011 1 total items Child ID C Attach Referral and Open Child s Record Attach Child Referral mi Child Name Current Enrollment To save ad Unattached Referrals page attach child referral view 5 Inthe Attach Child Referral section click the Child ID link to search for and select the specific child for which to attach the unattached referral The Child Search page displays when clicked CHILD SEARCH Child 1D Child ID EZI Child Search page default popup view 6 Complete information in one or more of the following fields to perform a search by child In Last Name enter the last name of the person on which to search You can enter partial information to widen your search At
60. ld Detail page primary service providers default view 2 Double click on a provider listing in the Primary Service Providers table The table contains a list of all Primary Service Providers currently associated with the child The page refreshes and displays detailed information below the table Jane Doe Payee Name 555 555 5555 Child Detail page primary service provider details view 3 View detailed information about the provider in the following controls e Name displays the person s first and last name e Agency displays the name of the agency with which the person is associated if applicable e Phone displays the telephone numbers at which the person or primary contact can be contacted e Start Date displays the date on which the person or group becomes or became active or assigned e End Date displays the date on which the person or group becomes or became inactive or unassigned The data in this section of the page is read only 43 PROVIDER USER MANUAL Family Family This page allows you to view update and add family members for a child To access this page complete the following steps e Display the Child Detail page e On the Child Detail menu select the Family menu option Famy MEMBERS Filter inactive an Name Member Role Relationship Status Jane Doe Household member Child Active John Doe Head of the Household Authorized Decision Maker Household member
61. logy JohnDoe feaeznt oroso o I4 4 b gt i 1 total items Health page physician script default view 58 CHILD DETAIL Eligibility Eligibility This page allows you to view enter and update eligibility data for a child To access this page complete the following steps e Display the Child Detail page e On the Child Detail menu select the Eligibility menu option Activation Period 03 31 2011 Present a E Evicisiuity DETERMINATION Child Is Not Eligible Eligibility Date 05 03 2011 Child Is Eligible Statement of Elgibility Down s Syndrome Eligibility Reason Description Category 1 Medical Condition 758 0 DOWN S SYNDROME I4 4 d gt 1 total items Eligibility page default view Managing Eligibility Information You can manage detailed eligibility information for children on this page by viewing editing and updating data as necessary See the following topic s for more information e Tutorial View a Child s Eligibility Determination and List of Eligibility Reasons e Tutorial View a List of Eligibility Sources 59 PROVIDER USER MANUAL Tutorial View a Child s Eligibility Determination and List of Eligibility Reasons Use this tutorial to view a child s eligibility determination and list of eligibility reasons in the Eligibility Determination section of the Eligibility page Complete the following steps to perform this tutorial 1 Display the Elig
62. lowing steps to perform this tutorial while logged out of the application 1 Launch the Georgia Babies Can t Wait application The Home page displays BABIES CAN T WAIT User Name Password Babies HOME OF GEORGIA S EARLY INTERVENTION SYSTEM Forgot Password Can t Wait W elcome to the Georgia Babies Can t Wait website Babies Can t Wait BCW is Georgia s statewide interagency service delivery system for infants and toddlers with developmental delays or disabilities and their families BCW is established by Part C of the Individuals with Disabilities Education Act IDEA which guarantees all eligible children regardless of their disability access to services that will enhance their development Babies Can t Wait ss Samanten Babies Can t Wait BOW is Georgia s statewide 404 657 4855 The mission of Children Ist is to identify Babies interagency senice delivery system for infants Ch Idren children who are at risk for poor health and 404 056 6679 Can Babig Lite and toddlers with developmental delays or ST developmental outcomes so that needed disabilities and their families interventions can be made to ensure the optimal health and development of the child http health state ga us programs bow incex asp http health state ga us programs chiicrenfirst index asp Children s Medical Services E Universal Newborn Hearing Screening and Intervention i Children Ist is the Single Point of E
63. nd ending dates for the activity If the status of the authorization is Canceled the ending date of the date range displays the end date of the authorization e Service Type displays the type of service provided e Procedure displays additional details about the service e Provider Agency displays the name of the agency or provider with which the service is associated e Status displays the current status of the activity The data in these columns of the table is read only 3 Filter the results in the Authorizations table by clicking the following buttons e Click Active to only display results that are currently active e Click Inactive to only display results that are currently inactive e Click All to display all results available 76 CHILD DETAIL c 4 Click Print List to print the list of authorizations currently displayed in the Authorizations table for the child in PDF format S ESRAR 77 PROVIDER USER MANUAL Tutorial View Authorization Details Use this tutorial to view the details of authorizations for a child on the Authorizations page Complete the following steps to perform this tutorial 1 Display the Authorizations page a C AutHorzaTions Muthorizstion Sat BEES tc an Authorization Mecting Date Date Range Service Type Provider Agency Status Cancel Date ACL1000000028 001 07 12 2011 07 12 2011 12 31 2011 Serice Coordination Jane Doe Agency Active ACL1000000028 002 07 12 2011
64. ntry to a statewide 404 657 4855 404 657 4143 collaborative system of public health and other prevention based http health state ga us programs unhs ingex asp Programs and services This system helps parents provide their young children with a healthy start in life Nttp health state ga us programs cms index asp ver 0 12 2 Copyright 2011 Georgia Department Of Community Health Home page default view Complete the following step to perform this tutorial while logged into the application 1 Click the Home link on the top menu bar The Home page displays when clicked 11 PROVIDER USER MANUAL cao My BIBS Kids E Notes Progress Notes Due C Meetings Meetings Scheduled Home page logged in user 12 HOME Tutorial View Resources for Your Program Use this tutorial to access resources for your program from the Home page c oe Complete the following steps to perform this tutorial 1 If you are currently logged into the Georgia Babies Can t Wait system select the Logout link at the top left of the page You are logged out of the system and the Home page displays aamen j h Passw i uy we BABIES CAN T WAIT User Name assword Logi Babies HOME OF GEORGIA S EARLY INTERVENTION SYSTEM Forgot Password Can t Wait W elcome to the Georgia Babies Can t Wait website Babies Can t Wait BCW is Georgia s statewide interagency service
65. number of characters Toolbar A toolbar is a row of toolbar buttons or icons that normally displays at the top of a screen beneath the menu bar When you click on one of the options in the toolbar a specific function in the application is activated 103 PROVIDER USER MANUAL Toolbar Button A toolbar button is a command button in the toolbar on a screen that performs a specific function Tree List A tree list is a list of information that can be expanded or collapsed by clicking on a plus sign or a minus sign Information displayed in a tree list is generally read only information Tutorial Topics Tutorial help topics contain direct step by step instructions that you can use while learning how to perform specific tasks within the application Tutorial help topics show you the quickest easiest method for completing a particular application task They contain the steps required to complete a task W Windows Desktop The Windows Desktop is the large area you see on your screen when Windows starts The Start button and the Windows Taskbar are available on the Windows Desktop You can customize the Windows Desktop by adding shortcuts to your favorite programs Windows Taskbar The Windows Taskbar is the bar at the bottom of the Windows Desktop that contains the Start button the System Tray and a shortcut icon or button for each program that is currently open The Windows Taskbar can be used to switch from one application to anot
66. ohn Doe Results Anytown USA 55555 Risk Factors for Vision Loss zur if child is older than 6 months Parent Caregiver Concern or Observation Intake page vision information details view 4 Click the Hearing Information link The page refreshes and displays detailed information in the Hearing Screening section 52 CHILD DETAIL 7 E HEARING INFORMATION E Child Has Had a Hearing Seroening Date of Exam Screener Name John Doe Left Ear Results Right Ear Results Phone Email Newborn Hearing Screen Has the child passed the Newborn Hearing Screening es No Unknowr Newborn Left Ear Newborn Right Results Ear Results Risk Factors for Hearing Loss y history of per Parent Caregiver Concern or Observation Intake page hearing information details view 5 Click the Family Assessment link The page refreshes and displays detailed information in the Family Assessment and Child Care sections 53 PROVIDER USER MANUAL avy Assessment I choose to share information about my concerns priorities and resources and or include this information in the IFSP understand that If my child s eligible he she can still receive services if do mot complete this section Family Permission t Date All about our Child and Family i tetthedellowing are Ascuired Tell me about the strengths resources your family has for meeting your childs needs What family strengths ar
67. on or group becomes or became inactive or unassigned The data in these columns of the table is read only EP 4 Filter the results in the Coordinator table by clicking the following buttons e Click All to display all results available 38 CHILD DETAIL e Select Intake Coordinator to only display results for intake coordinators e Select Service Coordinator to only display results for service coordinators 39 PROVIDER USER MANUAL Tutorial View a Coordinator s Details Use this tutorial to view a service or intake coordinator s details in the Coordinator section of the Child Detail page Complete the following steps to perform this tutorial 1 Display the Child Detail page E Service CoorpmaTor Gooo ProviperR 913 999 8888 Fiter EI ake coorinsor Coordinator Type Coordinator Name Agency Name Phone Start Date End Date Senice Jane Doe Payee Name 913 999 8888 07 01 2011 Intake Jane Doe Payee Name 913 999 8838 07 01 2011 07 14 2011 I4 4 gt gt I 2 total items Child Detail page service coordinator default view EP 2 Double click on a provider in the Coordinator table The table contains a list of all providers associated with the child The page refreshes and displays detailed information below the table John Doe 741 2011 Child Detail page service coordinator details view 3 View the name and phone number of the currently assigned coordinator in the section heading
68. on s sex Date of Birth DOB displays the month day and year on which the person was born Adjusted Age displays the person s age in weeks up to 1 year Chronological Age displays the person s age in months and days as calculated from birth to the current date Referred by CAPTA indicates whether the person was referred to Babies Can t Wait by CAPTA County displays the name of the county in which the person resides or practices Child ID displays the child s unique identification number GTID displays the state provided identification number Race displays the race identified for the person Hispanic Latino displays whether the person s ethnicity is Hispanic or Latino Directions to Home displays the directions to the person s home The Duplicate Child check box indicates whether the child record is the duplicate of another record The Duplicate Of check box and text box identifies the Child ID of the duplicate record 3 View the child s primary contact person The Primary Contact section displays the name of the child s primary contact person and includes the following details Contact Name displays the first and last name of the contact person Language displays the person s primary language Interpreter Needed indicates whether an interpreter is needed for verbal communication Mailing Address displays the street address city two letter state abbreviation and zip code at which the person receives mail Physical Addr
69. onsent y Family Assessment vy Authorizations MEETING PLANNER Meeting Date 7 12 2011 Meeting Time 09 00 AM Meeting Type tial Transition Meeting Summer Service Coordination 3 Compensatory Meeting Status IFSP DEVELOPMENT TEAM AND CONTRIBUTORS Select the checkbox next to an active team member to invite them to this meeting Mother Baby Parent or Guardian Good Provider Good Provider Good Provider oY Health amp Medical y Other Senices CHILD DETAIL y Routines amp Activities y Outcomes y Transition y Meeting Minutes IFSP Information Type Period Primary Setting IFSP 7 12 2011 7102012 Special Purpose Facility Method of Participation Duration In Person Via Conference Call In Person In Person IFSP Meetings page meeting planner view 3 Click the Transition link The page refreshes and displays an Transition section 4 View the transition information displayed in the Transition section 67 PROVIDER USER MANUAL 7 E Transmon na n Transition Transition Topic RTE Activities Ongoing discussion with and training of parents regarding future placements and other matters related to the child s Transition activites transition 4 4 gt rl 1 total items IFSP Meetings page transition default view 5 View the local school system invitation information displayed in the Local School System Invitation section E Transmion STEPS Specif
70. ormation e Tutorial View a List of My BIBS Kids 22 HOME Tutorial View a List of My BIBS Kids Use this tutorial to view the list of child records on the My BIBS Kids page gee ae ee Complete the following steps to perform this tutorial 1 Display the My BIBS Kids page o o Sameer My BIBS Kins Last Name First Name Child ID Gender Status Service Coordinator 17 total items DOB Doe 11000000191 02 24 2009 Female Good Provider Doe L1000000192 02 25 2009 Female Good Provider My BIBS Kids page default view 2 View the list of child records in the My BIBS Kids table The table contains a list of all child records applicable Detailed information about the children displays in the following columns of the table e Last Name displays the person s last name e First Name displays the person s first name e Child ID displays the child s unique identification number e Date of Birth DOB displays the month day and year on which the person was born e Gender displays the person s sex e Status indicates whether the individual is currently active or inactive e Service Coordinator displays the service coordinator s first and last name The data in these columns of the table is read only EP 23 PROVIDER USER MANUAL Meetings Scheduled Meetings Scheduled This page allows you to view a list of meetings that have been scheduled for children g To access this page complete t
71. ou can view existing team members add new team members or update detailed information for existing team members on this page as necessary Depending on whether the team member is Associated with the child record Activated in the system or Deactivated the page displays differently and some information may be disabled or unavailable See the following topic s for more information e Tutorial View a List of IFSP Team Members for a Child 72 CHILD DETAIL Tutorial View a List of IFSP Team Members for a Child Use this tutorial to view a list of IFSP team members for a child and or to filter the list of team members displayed on the IFSP Team Members page Complete the following steps to perform this tutorial 1 Display the IFSP Team Members page IFSP Team MEMBERS Filter Reo Inactive An Member Name End Agency Jane Doe Agency i Jane Doe Specialty Phone Start Date Date Occupational Therapist Physical Therapist Service Coordinator Service Coordinator Speech Pathologist 2 total items IFSP Team Members page default view Sinaia ae essa er 2 View the list of team members in the IFSP Team Members table The table contains a list of all team members currently on the child s IFSP team Detailed information about the team members displays in the following columns of the table Member Name Agency displays the first and last name of the person and the name of the agency with
72. owing steps e Display the Home page e Click the Message Center button E MESSAGE CENTER Date Subject Open 07 13 2011 Finalized IFSP Meeting 1 total items E Forwago Future MMessaces To EMAIL Email Address jdoeBemail com Message Category Evaluation and Assessments C Authorizations Cl meetings Provioer Procress Notes Due Child Name Child ID Effective Date Service Coordinator District Jane Doe cB1000000156 Good Provider Cobb Douglas Health District 4 b a I4 1 total items Message Center page default view Viewing Your Messages You can double click on a message displayed or update your message preferences as necessary See the following topic s for more information e Tutorial View Messages and Update Message Preferences 18 HOME Tutorial View Messages and Update Message Preferences Use this tutorial to view a list of all system generated messages or notifications that have been sent to you to view detailed information for a specific message or to update your message preferences on the Message Center page gt Seer renee Complete the following steps to perform this tutorial 1 Display the Message Center page MESSAGE CENTER Date Subject Open 07713 2011 Finalized IFSP Meeting Babies Can t Wait 1 total items C Forwagp Future Messaces To EMAIL Email Address jdoeBemail com Message Category E Evaluation and Assessments C authorizations Cl Meeting
73. own lists list boxes radio buttons tables and text boxes are also referred to as fields within the content of this help system D 99 PROVIDER USER MANUAL Default A default is the selection value or text that the application automatically makes or places in a field when you display a screen Defaults are used to help you complete a screen more quickly For instance many date fields default to today s date so that you do not have to type it on every screen You can change a field from its default if necessary Drop down List A drop down list is a control that enables the user to choose one option from a list of possibilities A drop down list appears as a box displaying the currently selected option next to a button marked with a down arrow When the user clicks on the button a list appears The list has a scroll bar if the list contains more options than can be displayed at once The user can select an option from the list by clicking on it with the pointer E Early Intervention El This is a term which in general means identifying and effecting treatment for a problem as early as possible Educationally it means that children with disabilities or handicapping conditions of some sort are identified at an early age and actions are taken to help these children as soon as identification occurs Early intervention can range from prescribing glasses for a two year old years before the child needs to use the glasses for school wo
74. r a Child Use this tutorial to view a list of IFSP meetings for a child on the IFSP Meetings page Complete the following steps to perform this tutorial 1 Display the IFSP Meetings page IFSP Meerincs Meeting Type IFSP Period Meeting Date Meeting Status Inia f606 2011 050472012 06 06 2011 1 total items IFSP Meetings page default view 2 View the list of meetings in the IFSP Meetings table The table contains a list of meetings currently associated with a child Detailed information about the meetings displays in the following columns of the table e Meeting Type displays the type of activity e IFSP Period displays the beginning and ending dates of the IFSP period e Meeting Date displays the date of the activity e Meeting Status displays the current status of the activity The data in these columns of the table is read only ee eer 65 PROVIDER USER MANUAL Tutorial View Transition Meeting Details Use this tutorial to view the transition meeting details on the IFSP Meetings page Complete the following steps to perform this tutorial 1 Display the IFSP Meetings page IFSP Meerincs Meeting Type IFSP Period Meeting Date Meeting Status Inia f606 2011 050472012 06 05 2011 IFSP Meetings page default view 2 Double click on a transition meeting in the IFSP Meetings table The page refreshes and displays detailed information below the table 66 y Parental C
75. rated message or notification was generated e From displays the name of the person that generated the message or notification e Subject displays the subject of or reason for the message or notification e Message displays the descriptive text of the message or notification e Email Forward Address displays the email address to which future messages will be forwarded if one exists e Date displays the date on which the system generated message or notification was generated e Message Category indicates whether the category is Evaluation and Assessments Authorizations or Meetings The data in this section of the page is read only 5 Click the Delete button to delete the message The message will no longer display in the table 6 View or update your message preferences in the Forward Future Messages to Email section as necessary e In Email Address enter the electronic mail address to which your messages or notifications should be sent Email addresses must be entered in the format of name xxx zzz At least 10 characters must be entered and you can enter up to 50 characters as necessary e Select the Evaluation and Assessments check box to send all system generated messages and notifications related to evaluation and assessments to the specified email address e Select the Authorizations check box to send all system generated messages and notifications related to authorizations to the specified email address e Select the Meetin
76. re is no PSP Team serving the child the text Child Not Being Served e Agency displays the name of the agency with which the person is associated if applicable e Phone displays the telephone numbers at which the person or primary contact can be contacted e Specialty displays the individual s specialty e Start Date displays the date on which the person or group becomes or became active or assigned e End Date displays the date on which the person or group becomes or became inactive or unassigned The data in these columns of the table is read only EP 4 Filter the results in the Primary Service Providers table by clicking the following buttons e Click All to display all results available 41 PROVIDER USER MANUAL e Click Active to only display results that are currently active e Click Inactive to only display results that are currently inactive ee 42 CHILD DETAIL Tutorial View a Primary Service Provider s Details Use this tutorial to view detailed Primary Service Provider information in the Primary Service Provider section of the Child Detail page Complete the following steps to perform this tutorial 1 Display the Child Detail page C Primary SERVICE PROVIDER Good PROVIDER Primary Service Agency Phone Specialties Start Date End Date Provider Occupational Therapist Physical Therapist Service Coordinator Service Coordinator Speech Pathologist Chi
77. ress Anytown USA 55555 Primary Household ID 170 2 Fax Email fdoe email com Text Message OK Preferred Method Family page details view 46 CHILD DETAIL 3 View the family member s details The Family Member section contains the family member s demographic data First Name displays the person s first name Middle Name displays the person s middle name Last Name displays the person s last name Date of Birth DOB displays the month day and year on which the person was born SSN displays the social security number for the person Start Date displays the date on which the person or group becomes or became active or assigned End Date displays the date on which the person or group becomes or became inactive or unassigned Interpreter Needed indicates whether an interpreter is needed for verbal communication Language displays the person s primary language Role displays the role currently assigned to the person Relationship displays the person s relationship to the household Employer displays the name of the person s employer 4 View the family member s mailing address The Mailing Address section contains the location at which the family member receives mail Address displays the street address city two letter state abbreviation and zip code ZIP displays the complete five digit ZIP code in which the residence or office is located Phone displays the telephone numbers at
78. ries of employees a pension provided by their employer after a certain period of employment F Field A field is a control that allows a user input select or view information Within the content of this help system any of the following types of controls may be referred to as a field a check box a drop down list a list box a radio button a table or a text box Filter A filter is a tool used to control the results displayed when a search is performed Filtering search results prevents the application from working overtime and speeds the search process For example on some web pages you can enter filter criteria to narrow a search and display a shortened list of search results or maybe the exact result for which you are searching H Help Desk The help desk is a part of the Covansys team The individuals who make up the help desk team know a lot about the application and can help solve problems you may encounter when working with the application When taking an action that may affect other workstations or servers and databases other than your own you are directed by the application to contact the Help Desk in order to complete the action properly 100 GLOSSARY Hypertext Link A hypertext link or link is text that can be clicked with a pointer to display a different web page or a passage of related text within the current web page Hypertext links within the help system display as bright blue underlined text Icon
79. rk to developing a daily physical therapy program for a three month old child with cerebral palsy so the child does not begin to lose the potential use of his arms and legs as muscles develop unevenly In an educational setting early intervention can mean offering special education to children as soon as the child is diagnosed These programs offer a high staff ratio with specialists trained in a variety of areas ranging from special education to speech and physical therapy See terms for definitions They often include components to train parents through parent seminars and self help groups to build on the work done in the school In cases where the children have physical handicaps or serious health problems the programs frequently tie in with hospitals or health centers whose professionals work with the teaching staff to minimize the physical limitations of students while maximizing their growth potential El See definition for Early Intervention El Email notifications Notifications that are sent to a specified email address for a provider account or billing entity If an email notification is selected and a corresponding email address exists an email notification is sent to the specified email address ERISA ERISA is the Employee Retirement Income Security Act of 1974 or a Federal law that establishes legal guidelines for private pension plan administration and investment practices ERISA is a major U S law that guarantees certain catego
80. s E Proviwer Procress Notes Due Child Name Child ID Effective Date Service Coordinator District Jane Doe cB1000000156 Good Provider Cobb Douglas Health District 4 b rr I4 1 total items Message Center page default view 2 View the list of messages and notifications in the Message Center table The table contains a list of all system generated messages or notifications that have been sent to you Detailed information about the messages displays in the following columns of the table e Date displays the date on which the system generated message or notification was generated e Subject displays the subject of or reason for the message or notification e Open displays the system that generated the message or notification The data in these columns of the table is read only 19 PROVIDER USER MANUAL EP Date 7413 2011 Message Category Meetings 3 Double click on a message or notification in the table The page refreshes and displays detailed information below the table Date 7 13 2011 From Jonny Provider Subject Finalized IFSP Meeting Message This is to notify you that an IFSP meeting for RM1000000168 has been finalized by your Local District Representative If you have any questions please contact John Doe jdoeBemail com Email Forward Address Message Center page details view 4 View the message or notification details as follows e Date displays the date on which the system gene
81. sary The Last Name is required when searching by name e In First Name enter the first name of the person on which to search You can enter partial information to widen your search This is an optional field You can enter up to 25 characters as necessary 4 Click Search The page refreshes and results found to match the search criteria display in the results table 31 PROVIDER USER MANUAL E ChHeLoren Child Status Last First Date Of Service Referral Child ID Gender Status County Location Name Name Birth Coordinator Date Dublin 1 total items Child Search page results found When Search is clicked results found to match the search criteria specified are displayed in the following column s of the table e Last Name displays the person s last name e First Name displays the person s first name e Child ID displays the child s unique identification number e Date of Birth DOB displays the month day and year on which the person was born e Gender displays the person s sex e Status indicates whether the individual is currently active or inactive e County displays the name of the county in which the person resides or practices e Location displays the name of the District location e Service Coordinator displays the service coordinator s first and last name Referral Date displays the date on which the referral was first viewed at the El location aT 5 Filter the results in the table by
82. section of the Child Detail page Complete the following steps to perform this tutorial 1 Display the Child Detail page E Service CoorpmaTor Gooo ProviperR 913 999 8888 rater EEE rete Coorate Coordinator Type Coordinator Name Agency Name Phone Start Date End Date Senice Jane Doe Payee Name 913 999 8888 07 01 2011 Intake Jane Doe Payee Name 913 999 8888 07 01 2011 07 14 2011 I4 4 gt gt I 2 total items Child Detail page service coordinator default view 2 View the most current service or intake coordinator first name last name and contact number in the section heading 3 View the list of all service or intake coordinators in the Coordinator table The table contains a list of all coordinators ever associated with the child The Coordinator Type is based on the assignment to the child Names are displayed based on Start Date in descending order Detailed information about the coordinators displays in the following columns of the table e Coordinator Type displays whether the coordinator is a Service or Intake coordinator e Coordinator Name displays the person s first and last name e Agency displays the name of the agency with which the person is associated if applicable e Phone displays the telephone numbers at which the person or primary contact can be contacted e Start Date displays the date on which the person or group becomes or became active or assigned e End Date displays the date on which the pers
83. select the Search button Primary Search Criteria Optional Search Criteria Last Name Referral Date To First Name Referral Type Accepted Unattached Referrals page default view 2 Complete information in one or more of the following fields to perform a search e In First Name enter the first name of the person on which to search You can enter partial information to widen your search This is an optional field You can enter up to 25 characters as necessary e In Last Name enter the last name of the person on which to search You can enter partial information to widen your search At least two characters must be entered and you can enter up to 40 characters as necessary The Last Name is required when searching by name e In Referral Type select the type of referral on which to search from the drop down list e In Referral Date enter the beginning and ending dates of the date range on which to search For more information about entering dates see the Calendar Controls topic 3 Click Search The page refreshes and results found to match the search criteria display in the results table E UNATTACHED REFERRALS Last Name First Name Date of Birth Status County Referral Date 4 4 gt gt I 1 total items Unattached Referrals page results found When Search is clicked results found to match the search criteria specified are displayed in the following column s of the table e Last Name displays the person s
84. sessment Information section for an Evaluation Assessment authorization e Reason indicates whether eligibility is being determined or the person is in IFSP e Method Location displays the selected method and location of the service or meeting e El Code displays the El identification number and description e Frequency displays the frequency of the activity e Per defines the frequency of the activity e Intensity displays the intensity of the activity e Comments displays additional notes or details 9 View the provider details of the authorization in the Provider Information section e Provider No Provider Available indicates whether provider information was available e Provider Name displays the name of the service provider e Specialty displays the individual s specialty e Phone displays the telephone numbers at which the person or primary contact can be contacted e Payee Name displays the name of the person or group to which payment is made e The date displayed is the effective date of the provider s assignment 10 Click the Provider History link to view all providers previously associated with the authorization The page refreshes and displays a table with provider details Start Date 07 12 2011 12 31 2011 Authorizations page provider history details view The table contains a list of all providers for a child Detailed information about the providers displays in the following columns of the table e Provider Name displ
85. t Wait amp elcome to the Georgia Babies Can t Wait website Babies Can t Wait BCW is Georgia s statewide interagency service delivery system for infants and toddlers with developmental delays or disabilities and their families BCW is established by Part C of the Individuals with Disabilities Education Act IDEA which guarantees all eligible children regardless of their disability access to services that will enhance their development Babies Can t Wait Childran 15t en Babies Can t Wait BOW is Georgia s statewide T seed hil Istis toi m P Babies interagency service delivery system for infants 404 657 4855 Ch Idren ies farara pehari riled eer and 404 656 6679 j Can t Wait ee delays or Si developmental outcomes so that needed interventions can be made to ensure the optimal health and development of the child http heaith state ga us programs bew ingex asp http health state ga us programs chiirenfirst index asp Children Ist is the Single Point of Entry to a statewide iiSena ZS Sa collaborative system of public health and other prevention based 404 657 4855 http health state ga us programs unhs ingex asp 404 657 4143 Programs and services This system helps parents provide their young children with a healthy start in lfe a ae ver 0 12 2 Copyright 2011 Georgia Department Of Community Health teeniti ttp health state ga us programs cms index asp Home pag
86. tes in the table The table contains a list of all progress notes for the child Detailed information about the progress notes displays in the following columns of the table e Note Date displays the date on which the note was recorded e Note displays the first 50 characters of the note e Provider Name displays the name of the service provider e Discipline displays the service provider s discipline or specialty e Reviewed Date displays the date of the review The data in these columns of the table is read only 3 Click the Print All button to generate a report containing all of the progress notes that currently exist for the child in PDF format S SARERA 86 CHILD DETAIL Tutorial View or Print a Progress Note for a Child Use this tutorial to view the details of a progress note on the Progress Notes page Complete the following steps to perform this tutorial 1 Display the Progress Notes page C Procress Notes PRINT ALL Note Date Note Provider Discipline Reviewed Date 07 12 2011 ready to go Jane Doe provider 07 13 2011 07 12 2011 turned in documentation John Doe early intervention R 4 gt gt I 2 total items Progress Notes page default view 2 Double click on a progress note in the table The page refreshes and displays detailed information below the table Created By Jane Doe Audiologist Date 7 21 2011 Date of Service 07 19 2011 Progress Summary Successful hearing test
87. tes whether the individual is currently active or inactive e County displays the name of the county in which the person resides or practices e Location displays the name of the District location e Service Coordinator displays the service coordinator s first and last name e Referral Date displays the date on which the referral was first viewed at the El location EP 8 Double click on a child in the Children table to select the child The Unattached Referrals page refreshes and displays the selected child s details in the Attach Child Referral section below the table E UNATTACHED REFERRALS First Name Date of Birth Sende Status County Referral Date 06 13 2011 ale Accepted Floyd 07 04 2011 bi Attach Child Referral l Child ID RM 1000000179 Child Name Joan Doe C Attach Referral and Open Child s Record Current Enrollment 771 2011 To Unattached Referrals page child selected 9 View or update the following information as necessary to attach the child referral 94 REFERRALS e Child ID displays the child s unique identification number e Child Name displays the child s first and last name e Current Activation displays the beginning and ending dates of the child s current Activation Period e Select the Attach Referral and Open Child s Record check box to attach the unattached referral to the selected child s record and open the Child Detail page when Save is clicked i a 10 Click the Save button
88. test Progress Notes page details view 3 View or update the progress note details as necessary e In Provider Name enter the name of the service provider At least two characters must be entered and you can enter up to 100 characters as necessary 89 PROVIDER USER MANUAL In Provider Specialty enter the specialty of the provider At least two characters must be added and you can enter up to 40 characters as necessary Created By displays the first and last name of the person who created the note Date displays the date on which the note was created In Service Date enter the month day and year on which the service was administered For more information about entering dates see the Calendar Controls topic In Progress Summary enter the provider s summary of the child s progress At least 1 character must be entered and up to 1000 characters can be entered as necessary In Provider Comments enter additional notes or details At least 1 character must be entered and up to 1000 characters can be entered as necessary In Reviewed Date enter the month day and year on which the review occurred For more information about entering dates see the Calendar Controls topic 4 Click the Save button The page refreshes and displays the new information in the table 90 Unattached Referrals Unattached Referrals This page allows you to enter information such as a child s name referral type and or referral d
89. tha cia te tot Pa cera edt A hahah eo a 33 Tutorial View Child Detailseite enreta aadete aa ataa aa a eaea ad aa eaaa aa aeaeaei 35 Tutorial View a List of Coordinators for a Child sssssssessesrnsissirssirssirssrnssrnsstnsstnsrinstnnnstnnstnnsnnnsnnnsnnnnen nnt 38 Tutorial View a Coordinator s DetailS cccccceeecceceeeeeeeeeeeeeee eee cece ae eeeaaeeeaeeseeaeeeeaaesseaeeseeeeesceesiaeesseaeeseeeeess 40 Tutorial View a List of Primary Service Providers for a Child 0 c cccceeeeeeeeeeeeeeeeeeeeeeseeeeeteaeeesaeetaeeseeeees 41 Tutorial View a Primary Service Provider s Details eeeeseeessiesesriresirssrissrrssrnssrnestinsinstrnssnnsstnntnnnsennnenn nt 43 AMY oo ea se ye te bets tet ce con ett e a gn et eaters cee cee tte adda othe a eel delta ead ty tthe eRe eth O 44 POM 218 AT tp cota hited ath voit dh A A ated altel ent phil in tt alten tuetat eats 44 Tutorial View a List of Family Members for a Child cccecececeeeceeeeeeeeneeeeeeee sees eeseaeeeeaeeseaeeseaeeesaeeseeeseeeees 45 Tutorial View Family DetailS cccccccceceeeceseeeeeeeeeeaeeeeaaeeeeeee cease ceaeeeseaaeseeeeesaeeeeaaesseaeeseeeeeseaeeesiaeeseaeeseneeee 46 Dlaka oaasi a tee eae tah a cote at coke ate aed le nM cea Beit see del tt coved tune obi len dit aces bvek OS 48 MINCE Gs E E ERE EE ae wa aaa este daa va duce gua cascada bese sh E ede ccs oceans hunt aden cota eeaies 48 Tutorial View Intake Detallls eare serrare E REE TATE 50 P
90. tton to access the help system s index e Click the Search button to access the help system s search function e Click the Glossary button to access the help system s glossary of terms PROVIDER USER MANUAL To navigate to a previously displayed help topic click your browser s Back button For more information on navigating web pages refer to your browser s help file To print the currently displayed help topic click your browser s Print button For more information on printing web pages refer to your browser s help file See the following topic s for more information e Tutorial Find a Help Topic WELCOME Tutorial Find a Help Topic Use this tutorial to find a help topic quickly and easily within the Georgia Babies Can t Wait help system Listed below are four unique ways of locating a help topic Use the method that you find most useful Er EAA eee Complete the following steps to find a help topic using the table of contents 1 Click the Contents button to display the help system s table of contents pane on the left side of your browser window Browse through the help topics which are displayed by category 3 Click a book to open it and display the help topics contained within it 4 Click a page to display the contents of the selected help topic Complete the following steps to find a help topic using the index 1 Click the Index button to display the help system s index pane on the left side of your browser win
91. une 9 2011 Calendar control day view The left arrow 4 at the top left corner of the calendar displays the previous month when clicked The right arrow gt at the top right corner of the calendar displays the next month when clicked Any day of the displayed calendar month can be selected by clicking it Alternately the current date can be selected by clicking the Today link at the bottom of the calendar Click the Month Year link at the top of the calendar to display all months in the year The left arrow 4 at the top left corner of the calendar displays the previous year when clicked The right arrow gt at the top right corner of the calendar displays the next year when clicked Any month of the displayed calendar year can be selected by clicking it Once selected the day view will be displayed Today June 9 2011 Calendar control month view Click the Year link at the top of the calendar to display all years in the decade The left arrow 4 at the top left corner of the calendar displays the previous decade when clicked The right arrow gt at the top right corner of the calendar displays the next decade when clicked Any year of the displayed decade can be selected by clicking it Once selected the month view will be displayed WELCOME 2010 2019 b 2010 311 12 2014 2015 2016 Today June 9 2011 Calendar control year view If you prefer not to use the mouse a date can be typed directly in the box The
92. viewing editing and updating data as necessary See the following topic s for more information e Tutorial View a List of Coordinators for a Child e Tutorial View a List of Primary Service Providers for a Child e Tutorial View a Primary Service Provider s Details e Tutorial View a Coordinator s Details e Tutorial View Child Details 34 CHILD DETAIL Tutorial View Child Details Use this tutorial to view data on the child s details primary contact member milestones meetings and transition information displayed in the Detail section of the Child Detail page Complete the following steps to perform this tutorial 1 Display the Child Detail page AKA Rane Center Ferie Dare OF Bith wnawn pdjwned Age PMancis s 25 Payis w Teeetlon Dur CORE Primary Contact Comtact Hene dane Dow Language taghan Malling Aden LEM Main St Phytical Addrew 12M Male St ngoen USA S5555 Primary Anton ia S585 orano vazn 1 puan chacot Oiurict Treutien County Acticgoed EnA Date Ind Crthday Porsdle ly Ste i e Opt Out Dute GALLEG TE E opting out explain Child Detail page default view E 2 View the child detail information in the Detail section e First Name displays the person s first name e Middle Name displays the person s middle name 35 PROVIDER USER MANUAL Last Name displays the person s last name AKA Name displays the person s nickname Gender displays the pers
93. which the person or primary contact can be contacted Email displays the individual s electronic mail address Text Message OK indicates whether it is acceptable to send text messages to the phone number listed Preferred Method displays the person s preferred method of contact 5 View the family member s physical address The Physical Address section contains the family member s residence information Address displays the street address city two letter state abbreviation and zip code ZIP displays the complete five digit ZIP code in which the residence or office is located Household ID displays the household s identification number 47 PROVIDER USER MANUAL Intake Intake This page allows you to view and update the intake details for a child To access this page complete the following steps e Display the Child Detail page e On the Child Detail menu select the Intake menu option Activation Period 03 31 2011 Present Observations y Parental Consent Vision Information y Hearing Information E INTAKE COORDINATOR OBSERVATIONS Intake Coordinator Jane Doe Observations Discussion of Development Would you like information about the following Would you like assistance in getting more information for your family or others regarding the following If other describe Intake page default view Family Assessment 48 CHILD DETAIL EP Managing Intake Information You can v
94. which the person is associated Role displays the role currently assigned to the person Specialty displays the individual s specialty Phone displays the telephone numbers at which the person or primary contact can be contacted Start Date displays the date on which the person or group becomes or became active or assigned End Date displays the date on which the person or group becomes or became inactive or unassigned The data in these columns of the table is read only F Remnent 3 Filter the results in the IFSP Team Members table by clicking the following buttons Click Active to only display results that are currently active Click Inactive to only display results that are currently inactive 73 PROVIDER USER MANUAL e Click All to display all results available o E 74 CHILD DETAIL Services Authorizations This page allows you to view and filter for a list of authorizations for a child and to generate an Authorizations report containing a filtered list of authorizations that currently exist for the child in PDF format To access this page complete the following steps a e Display the Child Detail page e On the Child Detail menu select the Services menu option A sub menu displays e Select the All Authorizations sub menu option AutHorzanions hothorization satus EEN maese a Authorization Mecting Date Date Range Service Type Provider Agency Status Cancel Date 07 12 201

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