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Invitation for Bids for supply, testing, demonstration, installation

1. coco oooo o oo o oo ooo 39 Notes for Preparing the Schedule of Requirements ooooWoWmooWoWWoW 40 Section V Technical Specifications ooooooooooooooooooooooooooocooooooooooooooooooooo 50 Section VI Sample KOS diana 63 Notes to Bidders on the Preparation of Sample 64 Sample Porn aab pap aga aa KA 65 INVITATION FOR BIDS IFB INVITATION FOR BIDS FOR SUPPLY TESTING DEMONSTRATION INSTALLATION amp COMMISSIONING OF RADIOLOGY AND PATHOLOGY EQUIPMENTS Executive Director State Health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna Bihar India Bid Reference No SHSB 2011 12 RAD PATH 001 Date 26 Nov 2012 The State Health Society Patna name of purchaser on behalf of Governor of Bihar invites sealed bids from manufacturers or their authorized dealer distributor sole selling agent having authorization in the format Form 6 given in the bidding document for Radiology and Pathology Equipments of goods and related services as listed below Schedule Brief Description of Goods and Qty No Delivery Schedule Earnest Money No Services Deposit EMD in Indian Rupees 1 300 MA X Ray with Computed 116 Radiography System 2 500 MA X Ray machine with 37 90 days Rs 16 28 000 3 4 Colour Doppler 37 90 days Rs 13 32 000 5 Semi Auto Analyser 190 90 days Rs 9 50 000 6 2 Interested bidders may obtain fur
2. Sub Div Hosp Pupri Presentiy Working in PHC Sitamarhi 135 Ref Hosp Majarganj Sitamarhi 136 Sadar Hospital Siwan 137 Ref Hosp Maharajganj Upgraded in SDH Mahrajganj Siwan 138 Ref Hosp Siswan Siwan 139 Ref Hosp Mairwa Siwan 140 Ref Hosp Raghunathpur Siwan 141 Sadar Hospital Supaul 142 PHC Pipra Shifted in RH Raghopur 143 Sub Div Hosp Nirmali Supaul 144 Ref Hosp Triveniganj Supaul 145 Sadar Hospital Hazipur Vaishali 146 Sub Div Hosp Mahua Vaishali 147 Ref Hosp Lalganj Vaishali 148 Ref Hosp Raghopur Vaishali 149 Ref Hosp Goraul Vaishali 150 Sankramak Rog Hosp Gaya 48 151 Gardniar Road Hosp Patna 152 Gardanibag Hosp Patna 153 Rajbanshi Nagar Hosp Patna TOTAL 116 37 116 37 190 116 49 SECTION V TECHNICAL SPECIFICATIONS 50 300mA X ray machine X RAY GENERATOR 1 Type Full wave rectified 2 Max KVp 125 3 Max mA 300 4 Should have 300 mA at 100KVp X RAY TUBE 1 Type Rotating anode 2 Focal spot Dual 1 2x1 2mm and 2 x 2mm 3 Anode heat capacity 115KHU 4 Anode speed 2800 RPM at 50 Hz RADIOGRAPHY 1 KV range 40 125 2 mA range Small focus 80 to 160 mA 3 Large focus 160 to
3. Forbishgang Araria 3 Ref Hosp 1 1 1 1 Jokihat Araria 4 Ref Hosp 1 1 1 1 Raniganj Araria 5 Sadar Hospital 1 1 2 Arwal 6 Sadar Hospital 1 1 2 Aurangabad 7 Ref Hosp 1 1 1 1 Haspura Aurangabad 8 SDH Daudnagar 1 1 1 1 Aurangabad 9 Ref Hosp 1 1 1 1 Navinagar Aurangabad 10 Ref Hosp 1 1 1 1 Kutumba Aurangabad 11 Sadar Hospital 1 1 2 Banka 12 Ref Hosp 1 1 1 1 Amarpur Banka 13 Ref Hosp 1 1 1 1 Katoriya Banka 14 Ref Hosp 1 1 1 1 Baunshi Banka 15 Sadar Hosp 1 1 2 Begusarai 16 SDH Baliya 1 1 1 1 41 Begusarai 17 SDH Majhaul Begusarai 18 Ref Hosp Matihani Begusarai 19 SDH Nawgachia Bhagalpur 20 Ref Hosp Peerpainti Bhagalpur 21 Sadar Hospital Bhagalpur 22 SDH Kahalgaon Bhagalpur 23 Ref Hosp Sultanganj Bhagalpur 24 Ref Hosp Nath Nagar Bhagalpur 25 Sadar Hospital Ara Bhojpur 26 SDH Jagdishpur Bhojpur 27 Ref Hosp Sandesh Bhojpur 28 Ref Hosp Shahpur Bhojpur 29 Sadar Hospital Buxar 30 PHC Dumaraon Shifted in SDH Dumaon Buxar 31 Sadar Hosp Motihari E Chan 32 RH Raxaul Shifted in SDH Areraj E Chan 33 Sub Div Hosp Chekia E Chan 34 Sub Div Hosp pakaridayal E Ch an 35 Ref Hosp Dhaka E Chan 36 Sadar Hosp 4
4. 15 Should have a built in CD writer 16 Should have a compatible thermal printer with the unit 17 Should have high frequency probe of 4 10 MHz 18 Should have safety certificate from a competent authority CE FDA US STQC CB certificate STQC S certificate or valid detailed electrical and functional safety test report from ERTL Copy of the certificate test report shall be produced along with the technical bid Note 1 Price of each probes shall be quoted separately in the price bid form 2 Probes shall be purchased accordingly to the user institution requirements The cost of probes shall include all the associated software measurement reports packages etc 60 Semi Auto Analyser Should be microprocessor controlled general purpose bi chromatic photometer system with at least 6 filters ranging from 340 to 630 nm Temperature 37 self monitoring built in incubation systems for temperature controlled absorbance reading Light source Tungsten halogen or higher grade with one additional bulb Should have end point kinetic and two point kinetic measurement modes Should have flow cell measuring device Should have inbuilt printer Should have a measurement range from 0 001 to 2 300Abs Should have facility for reading results on LCD display Should have guality control two control test OC survey of at least 30 points Levy Jenny plot Should have a filter half bandwidth of 10nm or lesser Should have a test programme me
5. 7 Proforma for performance statement For a period of last three years Bid No Date of Opening Time Hours Name of the Firm Order Placed By Order No Description and quantity Value of order Date of completion of delivery Remarks indicating Was the supply of Goods Full address of and Date of ordered Goods As per contract Actual reasons for late satisfactory Purchaser delivery if any Attach a certificate from 73 Signature and seal of the Bidder the Purchaser Consignee 8 LETTER OF AUTHORISATION FOR ATTENDING BID OPENING To reach the Purchaser before date of bid opening To Executive Director State Health Society Pariwar Kalyan Bhavan Sheikhpura Patna Subject Authorisation for attending bid opening on __ date in the Tender of Following persons are hereby authorised to attend the bid opening for the tender mentioned above on behalf of Bidder in order of preference given below Order of Preference Name Specimen Signatures I II Alternate Representative Signatures of bidder Or Officer authorized to sign the bid Documents on behalf of the bidder Note 1 Maximum of two representatives will be permitted to attend bid opening In cases where it is restricted to one first preference will be allowed Alternate representative will be permitted when regular representatives are not able to attend 2 Permission for entry to the hall where bids are opened
6. Bidders Deviation if any 76 FORMAT OF GENERAL GUARANTEE FOR WARRANTY To be submitted on Firms Letterhead Warranty Certificate Date the Undersigned e t RR RR E E Bam hereby guarantee satisfactory operation of on supplied by us to you against your purchase order NO sse Ime for a period of calendar months from the date of commissioning and shall be responsible for failure of the equipment to conform to the standard of performance proficiency production and or out turn stipulated or implicit in the order and for any defects that may develop under proper use arising from the use of faulty materials design or workmanship in the supply made and shall remedy such defects at our cost Station Signature with Name and Designation Date Company Seal TI
7. C and relative humidity of 8096 S N Power supply Power input to be 220 240V AC 50Hz fitted with Indian plug Resettable overcurrent breaker shall be fitted for protection Spike protector of appropriate rating should be provided UPS of suitable rating conforming to 15 302 shall be supplied S N Standards and safety Should be FDA or CE approved product Electrical safety conforms to standards for electrical safety IEC 60601 15 13450 7 3 Comprehensive guarantee for 3 years of complete system S N Documentation User manual in English Service manual in English List of important spare parts and accessories with their part number and costing Certificate of calibration and inspection from factory Log book with instruction for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out 54 1 500MA X RAY MACHINE Radiography system 500mA Standard composition 1 40kW Generator or more High Frequency 200MHz or more 2 Floor mounted tube support 3 Multi leaf collimator 4 X ray tube with 50kW rating 5 Bucky table top 6 It should have automatic exposure control device 7 Exposure time should be 0 001 sec to 5 secs X ray High voltage generator Generator high frequency inverter system Rating atleast 50kW or higher Radiography tube voltage 40 150 kV at 1 kV s
8. Should work on 200 240V ac 50Hz power supply 62 SECTION VI SAMPLE FORMS 63 Notes to Bidders on the Preparation of Sample Forms The Purchaser has prepared the forms in this section of the Bidding Documents to suit the specific reguirements of the procurement In its bid the Bidder MUST use these forms or forms that present in the same seguence substantially the same information If the Bidder has a guestion regarding the meaning or appropriateness of the contents or format of the forms and or the instructions contained in them these questions should be brought to the Purchaser s attention as soon as possible during the bid clarification process by addressing them to the Purchaser in writing pursuant to ITB Clause 7 The Purchaser has provided explanatory text and instructions to help the Bidder prepare the forms accurately and completely The instructions that appear directly on the forms themselves are indicated by use of typographical aides such as italicized text within square brackets In preparing its bid the Bidder MUST ensure all such information is provided and that the typographical aides are removed 64 1 Bid Form Date insert date of bid Purchaser specify IFB No number insert name of Contract To Executive Director State Health Society Pariwar Kalyan Bhavan Patna 800014 Dear Sir or Madam Having examined the Bidding Documents including Addenda Nos insert numbers
9. 14 1 The bidder shall furnish as part of the bid documents the following documents or whichever is applicable as per terms and conditions of Bidding Documents Certificate of incorporation registration ii Article or Memorandum of Association or partnership deed as the case may be 12 15 15 1 15 2 14 2 14 3 14 4 Registration certificate from State Director of Industries iv Registration certificate from central excise and trade sales tax department v Approval from Reserve Bank of India in case of foreign collaboration vi In case of bidder other than manufacturer the manufacturer s authorization certificate in the format given in the bidding document vii Non conviction certificate an affidavit duly notarized 1 The bidder shall furnish Balance Sheet for last 3 financial years as evidence that he has financial capability to perform the contract 1 The bidder shall furnish documentary evidence about technical and production capability necessary to perform the contract In order to enable the Purchaser to assess the proven ness of the system offered the bidder shall provide documentary evidence regarding the system being offered by him The offered product may be required to be type approved demonstrated at the Purchaser s office as a part of technical evaluation of bids For this purpose the supplier shall submit a sample for type evaluation The sample would be evaluated for its
10. 27 1 27 2 27 3 PRELIMINARY EVALUATION Purchaser shall evaluate the bids to determine whether they are complete whether any computational errors have been made whether required sureties have been furnished whether the documents have been properly signed and whether the bids are generally in order Bids from representatives without proper Authorization from the manufacturer as per Section VI shall be treated as non responsive Arithmetical errors shall be rectified on the following basis If there is a discrepancy between the unit price and total price that is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price shall be corrected by the purchaser If there is a discrepancy between words and figures the amount in words shall prevail If the supplier does not accept the correction of the errors his bid shall be rejected Prior to the detailed evaluation pursuant to ITB Clause 27 the Purchaser will determine the substantial responsiveness of each bid to the Bid Document For purposes of these clauses a substantially responsive bid is one which confirms to all the terms and conditions of the Bid Documents without material deviations Deviations from or objections or reservations to critical provisions such as those concerning Performance Security GCC clause 5 Warranty GCC clause 14 Force Majeure GCC clause 21 Applicable Law GCC clause 28 and Taxes and duties GCC clause 30 along
11. 300 mA CONTROL PANEL 1 Digital display of all radiographic parameters 2 Major and minor KVp control 3 Electronic timer with range of 0 02 to 5 sec in at least 24 steps 4 Automatic tube over load protection 5 Line voltage compensator for coarse and fine adjustment MECHANICAL SPECIFICATIONS 1 Floor to ceiling tube stand 2 Fully counter balanced 3 Easy to move and handle 4 Light beam diaphragm collimator 5 One pair of high voltage cables at least 6 meters long 6 Tube head should be rotated 360 deg Extendable hand switch with cable for x ray exposure TABLE SPECIFICATION 1 The table should be horizontal type 2 Table top should be radiolucent with negligible x ray absorption stain free break resistant and water proof 3 Bucky should be movable grid type 4 Grid should be aluminum interspaced with minimum ratio of 6 1 and 60 lines inches 5 Bucky should travel the entire length of the table 6 Cassette tray should be of stainless steel auto centering of cassette with cassette lock and should be capable to accommodate cassettes of all sizes as mentioned in CR system 7 Compression band hand grip foot rest and foot step should be provided FEATURES 1 The quoted model and tube should be AERB type approved for usage up to 300mA Relevant copies of the certificate should be attached with the bid STANDARD ACCESSORIES 51 1 Three fold K ray protection barrier 2 Lead apron 0 5mm lead equ
12. Non attendance at the pre bid meeting will not be a cause for disqualification of a bidder AMENDMENT OF BIDDING DOCUMENTS At any time prior to the date of submission of Bids the Purchaser may for any reason whether at its own initiative or in response to a clarification requested by a prospective bidder or pursuant to ITB Clause 8 modify bid documents by amendments The amendments shall be notified in writing or by FAX to all prospective bidders on the address intimated at the time of purchase of the bid document from the purchaser and these amendments will be binding on them In order to afford prospective bidders a reasonable time to take the amendment into account in preparing their bids the purchaser may at its discretion extend the deadline for the submission of bids suitably PREPARATION OF BIDS LANGUAGE OF BID The bid as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Purchaser shall be written in English language However the purchaser as well as bidder may correspond in Hindi language also DOCUMENTS CONSTITUTING THE BID The bid prepared by the bidder shall comprise the following components a a Bid Form and a Price Schedule completed in accordance with ITB Clauses 12 and 13 b documentary evidence established in accordance with ITB Clause 14 and 15 that the Bidder is eligible and qualified to perform the contract if its bid is accepted c documentary evidence
13. as on hard copies Show full image in the X Ray room for preview purposes Read and Write in CD DVD for data Storage and review Appropriate technology to provide uniform and thick slice thickness S N Technical Specifications Image Reader will have the following Cassete Mechanism to Load and Unload IP Scanning mechanism to read erase and process the images from the imaging plate IP Including autorouting newly acquired images to desired preview monitor IP processing rate gt 50 plates hr Panel for indicating online status of the CR Reader in case of machine malfunction Emergency Mode for accepting exposed cassettes without patient demographics for casualty trauma workflow requirements Capability of retrieving at least 10 scanned images and quick check of the exam data and the image of aat least the last four cassettes scanned at the X Ray room Verification of the connectivity status of configured image destination 56 Spatial resolution of digital image 6 10 pixels mm Scanning resolution for all the IP Plates should be specified in the quote Should enable 12 bit images X Ray Generator compatibility Image matrix at standard resolution 14 x 17 2000 x 2500 Row x Column Image matrix at standard resolution 14 x 17 3000 x 4000 Row x Column CR Workstation will have the following Capable of Archieving and printing selected images to a standard DICOM
14. bidder accepting the request and granting extension will not be permitted to modify his bid FORMAT AND SIGNING OF BID The bidder shall prepare single stage two part bids i e a Technical bid un priced in duplicate and b Price Bid in duplicate clearly marking them as ORIGINAL and COPY and in addition shall enclose Earnest Money Deposit EMD in a single separate envelope In the event of any discrepancy between the copy bid the original shall govern 1 The copy of quality manual and Article or Memorandum of Association may be provided in the original bid only The original and copy of Bid shall be typed or printed and all the pages numbered consecutively and shall be signed by the bidder or a person or persons duly authorized to bind the bidder to the contract The letter of authorization shall be indicated by written power of attorney accompanying the bid All pages of the original bid except for un amended printed literatures shall be signed by the person or persons signing the bid The bids submitted shall be sealed properly The bid shall contain no interlineations erasures or overwriting except as necessary to correct errors made by the bidder in which case such corrections shall be signed by the person or persons signing the bid SUBMISSION OF BIDS SEALING AND MARKING OF BIDS The bidder shall seal the original and copy bids in separate envelopes duly marking the envelopes separately as Cover A
15. listed in the schedule of requirements and the evaluation of bids will be conducted on per item basis The bidder must quote at least for the full quantity of one schedule 7 10 11 The bids must be submitted delivered at the address given in para 2 on or before 13 00 hrs on 26 Dec 2012 All bids must be accompanied by a Earnest Money Deposit EMD as specified in the bidding document Late bids will be rejected The Pre bid meeting shall be organized at the purchaser s office given at para 2 on 5 Dec 2012 at 11 00 hrs In the Pre bid meeting the prospective bidders may clarify any issues related to terms and conditions and technical specifications given in the bidding documents Bids will be opened in the presence of bidder s representatives who chose to attend at Conference Hall State health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna 800014 on 26 Dec 2012 at 3 00 PM The Purchaser reserves the right to cancel annul the bidding process without assigning any reason thereof In the event of the date specified for the bid receipt and opening being declared as a closed holiday for purchaser s office the due date for submission of bids and opening of bids will be the following working day at the appointed time Executive Director State Health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna Bihar India INSTRUCTION TO BIDDERS ITB TABLE OF CLAUSES A Introduction ii AKA Ai a 9
16. of law shall be initiated for which the concerned bidder shall be solely responsible Furthermore bidders shall be aware of the provision stated in Sub Clauses 19 4 and 22 1 d of the General Conditions of Contract ELIGIBLE BIDDERS The eligible bidder should be registered with appropriate authorities in India to manufacture supply the tendered item against Technical Specifications given in the bid document and should have successfully executed orders of similar nature in past In case of imported goods the Indian agent bidder should be duly authorized by the manufacturer of Goods in the format given in the bidding document A firm declared ineligible by the Purchaser in accordance with ITB Sub Clause 2 1 b and GCC Sub Clause 19 4 shall be ineligible to bid for a contract during the period of time determined by the Purchaser 3 3 Pursuant to ITB Sub Clause 11 the Bidder shall furnish as part of its bid documents establishing to the Purchaser s satisfaction the Bidder s eligibility to bid 6 1 6 2 6 3 7 1 72 8 1 ONE BID PER BIDDER A firm shall submit only one bid either individually or as a partner of a joint venture A firm that submits either individually or as a member of a joint venture more than one bid will cause all the proposals with the firm s participation to be disqualified COST OF BIDDING The bidder shall bear all costs associated with the preparation and submission of the bid The Purchase
17. oral applications 4 Should have 4 8 Mhz broadband Trans vaginal Trans rectal probe Note 1 Price of each probes shall be quoted separately in the price bid form 2 Probes shall be purchased accordingly to the user institution requirements The cost of probes shall include all the associated software measurement reports packages etc 59 Ultrasound Machine 1 State of the art and all digital beamformer general purpose stand alone ultrasound machine with integrated light weight mobile cart 2 Should have a flat panel screen size from 12 to 15 inches 3 Should have a Trans vaginal transcavity probe of 5 8 Mhz 4 Should have a convex probe of 2 5 Mhz 5 Should have two active ports 6 Should have B mode M mode B M mode and dual B mode 7 The display should be swiveling type 8 Should have an alpha numeric keyboard with easy access scans controls and track ball and status display 9 Should have gynecology Obs Abdominal urology and general package software and dedicated reporting page for all applications 10 The system should have extensive calculation software package for Ob Gyn and general imaging 11 The system should have provision for measurement and calculation of distance area volume and circumference on the image 12 The unit should have minimum 256 gray scales 13 Unit should function with 200 240 Vac 50 60 Hz input power supply 14 Unit should be supplied with suitable UPS with a minimum 30 minutes back up time
18. performance in whole or in part by either party of any obligation under this contract is prevented or delayed by reasons of any war or hostility acts of the public enemy civil commotion sabotage fires floods explosions epidemics quarantine restrictions strikes lockouts or act of God hereinafter referred to as events provided notice of happenings of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against other in respect of such non performance or delay in performance and deliveries under the contract shall be resumed as soon as practicable after such an event come to an end or cease to exist and the decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and conclusive Further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days either party may at its option terminate the contract Provided also that if the contract is terminated under this clause the Purchaser shall be at liberty to take over from the Supplier at a price to be fixed by the purchaser which shall be final all unused undamaged and acceptable materials bought out components and stores in course of manufacture which may be in p
19. required to supply to the Purchaser under the contract g Services means services ancillary to the supply of the Goods such as transportation and insurance and any other incidental services such as installation commissioning provision of technical assistance training and other obligations of the Supplier covered under the Contract h End User means the consignees stated in the Schedule of Requirements i The Notification of Award means the intention of the Purchaser to place the Purchase order on the bidder or to enter in to contract with the bidder The Contract means the agreement entered into between the Purchaser and the Supplier as recorded in the Contract Form signed by the parties including all the attachments and the appendices thereto and all documents incorporated by reference therein k The Contract Price means the price payable to the Supplier under the contract for the full and proper performance of its contractual obligations D Validation is a process of testing the equipment as per the specifications including requirements for use in hospital is carried out in simulated field environment 1 1 Application The General Conditions shall apply to the extent that they are not superseded by provisions in other parts of the contract 2 STANDARDS The goods supplied under this contract shall conform to the standards prescribed in the Technical Specifications mentioned in sec
20. the Bank Signed Date in the capacity of insert title or other appropriate designation Common Seal of the Bank 71 6 Manufacturer s Authorization Form Manufacturer s or Producer s letterhead To Executive Director State Health Society Pariwar Kalyan Bhavan Sheikhpura Patna WHEREAS name of the manufacturer or producer hereinafter we or us who are established and reputable manufacturers or producers of name and or description of the Goods requiring this authorization hereinafter Goods having production facilities at insert address of factory do hereby authorize name and address of Bidder hereinafter Bidder to submit a bid and sign the Contract with you against IFB title and reference number of the Invitation for Bids including the above Goods produced by us We hereby extend our full guarantee and warranty for the above specified Goods against these Bidding Documents For and on behalf of the Manufacturer or Producer Signed Date In the capacity of title position or other appropriate designation and duly authorize to sign this Authorization on behalf of name of manufacturer or producer Note This letter of authority should be on the letter head of the manufacturers and should be signed by a person competent and having the power of attorney to legally bind the manufacturer This should be included by the bidder in it s bid 72
21. the Supplier notice setting forth details of such defects or failure and the supplier shall make the defective equipment good or alter the same to make it comply with the requirements of the contract forthwith and in any case within a period not exceeding three months of the initial report These replacements shall be made by the supplier free of all charges at site Should it fail to do so within this time the purchaser reserves the discretion to reject and replace at the cost of the supplier the whole or any portion of equipment as the case may be which is defective or fails to fulfill the requirements of the contract The cost of any such replacement made by the purchaser shall be deducted from the amount payable to the supplier When the performance tests called for have been successfully carried out the inspector ultimate consignee will forthwith issue a Taking Over Certificate The inspector ultimate consignee shall not delay the issue of any taking Over Certificate contemplated by this clause on account of minor defects in the equipment which do not materially affect the commercial use thereof provided that the supplier shall undertake to make good the same in a time period not exceeding two months The Taking Over Certificate shall be issued by the ultimate consignee within six weeks of successful completion of tests In this case a Consignee Receipt Certificate issued by the consignee as per the Format given in Section VI shall be equ
22. the due date If due to administrative reason the venue of Bid opening is changed it will be displayed prominently on the notice board of the Purchaser s office If both the envelopes are not sealed and marked as required at ITB Clause 20 1 and 20 2 the bid shall be rejected DEADLINE FOR SUBMISSION OF BIDS Bids must be received by the Purchaser at the address and up to the due date and time specified under ITB Clause 20 2 The Purchaser may at its discretion extend this deadline for the submission of bids by amending the Bid Documents in accordance with clause 6 in which case all rights and obligations of the purchaser and bidders previously subject to the deadline will thereafter be subjected to the deadline as extended LATE BIDS Any bid received by the purchaser after the deadline for submission of bids prescribed by the purchaser pursuant to clause 21 shall be rejected and returned unopened to the bidder MODIFICATION AND WITHDRAWAL OF BIDS No bid may be modified subsequent to the deadline for submission of bids The bidder may modify or withdraw its bid after submission provided that written notice of the modification or withdrawal is received by the purchaser prior to the deadline prescribed for submission of bids along with a written power of attorney authorizing the signatory of the withdrawal 17 23 2 23 3 23 4 24 24 1 24 2 24 3 24 4 24 5 25 The bidder s modification or withdrawal notic
23. the satisfaction of the Purchaser f Spares i The supplier shall be required to provide a list and rates of spare parts recommended for maintenance for three years after the end of Guarantee period of three years The purchaser may elect to purchase the recommended spares from the supplier at any time including at the end of warranty AMC provided that such purchase shall not relieve the supplier from any warranty AMC obligations under the contract ii The cost of spares shall be discounted 15 over warranty AMC period if there is a provision for AMC in the contract to arrive at the final price of the equipment for the purpose of tender evaluation iii Over a period of three years starting from the date of final acceptance of the equipment or after the procurement of spares supplier shall supply at his own cost spare parts needed which have not been included in the offer These spares should be supplied within a maximum period of thirty days from the notification by the purchaser of his need without demur iv In the event of termination of production of the equipment spare parts the supplier shall notify the purchaser at least two years in advance of the impending termination 20 28 28 1 28 2 to enable the purchaser to procure life time spares The supplier shall also provide at his own cost to the purchaser the blue print drawings and specifications of spare parts if and when g Repair of faulty equipm
24. 1 Scope OF Bid ai Wa kaaa 09 2 Fraud and Corruption AA amanah 09 3 Eligibile Bidders Lee tan sean ea EN EN nak 09 4 One Bid per Bidder Ia Li 10 5 Cost of Bidding aa endang 10 B The Bidding Documents oooocococoooooooooooooooooooooooooooooooooooo ooooo 10 6 Content of Bidding Documents Jon 10 7 Clarification of Bidding DocumentsS eeaannnnnnnanannnnnn ene 10 8 Pre bid Meeting eet eerie os ste eite voters edu etate eh ote AAA AA 10 9 Amendment of Bidding Documents esses he ee eene 11 C Pr paration of Bids EN eI en erase etes Ne P Eras de 11 10 Language Of ema anang rrr eer es ER aa 11 11 Documents Constituting Bid oeeamnnnneneannnnnnnnwwaa 11 12 Bid FORM c RR 12 13 Bid Prices thuc Arte ro i eom o p E RU ATE erie 12 14 Documents to be submitted by the Bidder cese 12 15 Documents establishing Bidder s Oualification 13 16 Documents establishing Goods Conformity to Bidding Documents 14 17 Earnest Money Deposit EMD scence cece ence nets HII e me s hehe nhe 15 18 Period of Validity of Bi se I e eere 16 19 Format and Signing of BId oo oorr net A eet ade Eileen exe Ad 16 Submission Of Bids CEU 16 20 Sea
25. 2 W Champaran M J K Bettiah 37 Sub Div Hosp Bagha W Chan 38 Sub Div Hosp Narkatiyaganj W Chan 39 Ref Hosp Lauriya W Chan 40 Ref Hosp Gaunaha W Chan 41 Ref Hosp Jale Darbhanga 42 Ref Hosp Manigachhi Darbhanga 43 SDH Benipur Darbhanga 44 Sadar Hospital Gaya Pilgrim Hosp 45 SDH Sherghati Gaya 46 Lady Elgin Zanana Hosp Gaya 47 Ref Hosp Dumaria Gaya 48 Ref Hosp Tekari Gaya 49 Sadar Hospital Gopalganj 50 SDH Hathua Gopalganj 51 Ref Hosp Kateya Gopalganj 52 Ref Hosp Phulwaria Gopalganj 53 Ref Hosp Bhore Gopalganj 54 Sadar Hospital Jehanabad 55 Ref Hosp Makhdumpur Jehanabad 43 56 Ref Hosp Ghoshi 57 Sadar Hosp Jamui 58 Ref Hosp Jhajha Jamui 59 Ref Hosp Chakai Jamui 60 Ref Hosp Laxmipur Jamui 61 Sadar Hospital Kaimur 62 Ref Hosp Ramgarh Kaimur 63 Sub Div Hosp Mohania Kaimur 64 Ref Hosp Adhoura Kaimur 65 Sadar Hoapital Katihar 66 Sub Div Hosp Barsoi Katihar 67 Sub Div Hosp Manihari Katihar 68 Ref Hosp Barari Katihar 69 Sadar Hospital Kahagaria 70 Ref Hosp Gogri Khagaria 71 Sad
26. Auto detection of cassette Mechanism of writing reading data on from RF Tag HIS RIS DICOM Compatibility Preview scanned images on predefined preview terminal Retrieving capality of last 10 patient ID on the terminal Identification of overexposure on preview module Mechanism for user release in case of autorouting images to predefined DICOM destinations System should be able to support minimum 5 review terminals Preview display time lt 45 sec Color dry view imaging printer film based with the following Print Images from CR workstation In DICOM 3 format 53 Mechanism to print images to 14x17 and 8x10 film sizes simultaneously Docked in processor Resolution 600 DPI Multiple Image and slide printing capability Shall be able to switch between Receiver Mode and Processor mode S N System Configuration Accessories spares and consumables IP Cassettes size qty 35 cmx35 cm 03 24cm x 30 cm 03 15 cmx 30 cm 03 20 cmx 25 cm 04 25 cmx 30 cm 08 Image Reader system 01 CR Workstation 01 RIS Interface 01 Remote ID and Preview stationn 01 Archieving System 01 Color dry view imaging printer film based Black and white thermal video printer Black and white laserjet printer for reporting S N Environmental factors The unit shall be capable of operating continuously in ambient temperature of 30
27. BIDDING DOCUMENTS FOR Procurement of Pathology And Radiology Eguipment Bid Reference SHSB 2011 12 RAD PATH 001 STATE HEALTH SOCIETY BIHAR PARIWAR KALYAN BHAWAN SHEIKHPURA PATNA 800014 BIHAR INDIA State Health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna 800014 Bihar India Telephones 7488270145 Fax 0612 2290322 e mail hr statehealthsocietybihar org INVITATION FOR BIDS FOR PROCUREMENT OF MEDICAL EQUIPMENTS IModify as appropriate to indicate general description of items under procurement BID REFERENCE DATE OF COMMENCEMENT OF SALE OF BIDDING DOCUMENT LAST DATE FOR SALE OF BIDDING DOCUMENT LAST DATE AND TIME FOR RECEIPT OF BIDS TIME AND DATE OF OPENING OF BIDS PLACE OF OPENING OF BIDS ADDRESS FOR COMMUNICATION SHSB 2011 12 RAD PATH 001 26 Nov 2012 26 Dec 2012 26 Dec 2012 till 1 00 PM 26 Dec 2012 at 3 00 PM State health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna 800014 Bihar State health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna 800014 Bihar CONTENTS OF BIDDING DOCUMENT MVI NO AN a mba a 4 Section T Instractions to nn na A AA amen 7 Table of ia 8 Section II General Conditions of Contract ooocooocoooooooooooooooooooooooo 23 able E aa 24 Section III Special Conditions of Contract ooocooooooooooooooocooooooooooooooooooo 37 Section IV Schedule of Reguirements
28. The Contract shall be written in English language All correspondence and other documents pertaining to the Contract that are exchanged by the parties shall be written in the Hindi English language 28 APPLICABLE LAW 28 1 The Contract shall be interpreted in accordance with the laws of Union of India 29 NOTICES 29 1 Any notice given by one party to the other pursuant to this Contract shall be sent to the other party in writing or by cable telex or facsimile and confirmed in writing to the other party s address 29 2 A notice shall be effective when delivered or on the notice s effective date whichever is later 30 Taxes and Duties 30 1 The Supplier shall be entirely responsible for all taxes duties octroi road permits license fees etc incurred until delivery of the contracted Goods to the Purchaser 36 SECTION III SPECIAL CONDITIONS OF CONTRACT 37 SPECIAL CONDITIONS OF CONTRACT 1 The special conditions of contract shall supplement the Instructions to the Bidders as contained in Section I amp General Conditions of the Contract as contained in Section II and wherever there is a conflict the provisions herein shall prevail over those in Section I and Section II 2 The small scale industries registered with National Small Scale Industries Corporation NSIC for the tendered item under single point registration scheme and desirous of claiming concessions available to such units inclusive of Earnest Money Depos
29. ability to meet the technical specifications manufacturability reliability testability ease of installation maintainability etc Necessary documents to substantiate these attributes will have to be submitted at the time of application for approval by the supplier for obtaining type approval Or In case it is not possible to get accord type approval the bidder has to make necessary arrangements for inspection at the place where the equipment is installed and functioning or at the manufacturer s premises Or In case goods offered have already been type approved validated by the Purchaser documentary evidence to this effect shall be submitted by the bidder DOCUMENTS ESTABLISHING BIDDER S QUALIFICATION Pursuant to ITB Clause 11 the bidder shall furnish as part of its bid documents establishing the Bidder s qualification to perform the Contract if its bid is accepted The documentary evidence of the Bidder s qualifications to perform the Contract shall establish to the Purchaser s satisfaction that a The bidder should be a manufacturer who must have manufactured tested and supplied the equipment s similar to the type specified in the Schedule of Requirements up to at least 80 of 13 b d e 5 15 3 the guantity reguired of the last 3 years should be satisfactory operation for 6 months as on date of bid opening Bids of bidders guoting as authorized
30. after delivery of the Goods under the Contract The dispute resolution mechanism to be applied shall be as follows a Incase of Dispute or difference arising between the Purchaser and a domestic supplier relating to any matter arising out of or connected with this agreement such disputes or difference shall be settled in accordance with the Arbitration and Conciliation Act 1996 The arbitral tribunal shall consist of 3 arbitrators one each to be appointed by the Purchaser and the Supplier The third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties and shall act as Presiding arbitrator In case of failure of the two arbitrators appointed by the parties to reach upon a consensus within a period of 30 days from the appointment of the arbitrator 34 25 3 254 26 26 1 appointed subseguently the Presiding Arbitrator shall be appointed by the Medical Council of India b Where the value of the contract is Rs 1 crore and below the disputes or differences arising shall be referred to the Sole Arbitrator The Sole Arbitrator should be appointed by agreement between the parties failing such agreement by the Medical Council of India c In case of Dispute with a foreign supplier the dispute shall be settled in accordance with provision of UNCITRAL United Nations Commission on International Trade Law Arbitration Rules The Arbitral Tribunal shall consist of 3 Arbitrators one each to be appointed by the Pur
31. and test the goods as per prescribed test schedules for their conformity to the specifications Where the Purchaser decides to conduct such tests on the premises of the supplier or its subcontractor s all reasonable facilities and assistance like Testing instruments and other test gadgets including access to drawings and production data shall be furnished to the inspectors at no charge to the purchaser The supply will 26 6 2 6 3 64 6 5 6 6 7 2 7 3 ii be accepted only after guality assurance tests are carried out by the Purchaser as per prescribed schedule and material passing the test successfully Should any inspected or tested goods fail to conform to the specifications the purchaser may reject them and the supplier shall either replace the rejected goods or make all alterations necessary to meet Specification reguirements free of cost to the purchaser Notwithstanding the pre supply tests and inspections prescribed in GCC Clause 6 1 amp 6 2 above the equipment and accessories on receipt in the Purchaser s premises will also be tested during and after installation before take over and if any equipment or part thereof is found defective the same shall be replaced free of all cost to the purchaser as laid down in GCC Clause 6 4 below If any equipment or any part thereof before it is taken over under GCC Clause 6 5 is found defective or fails to fulfill the requirements of the contract the inspector shall give
32. ar Hospital Kishanganj 72 PHC Thakuraganj Shifted in RH Chattargachh Kishanganj 73 Sadar Hospital Lakhisarai 74 PHC Surjagarha Shifted in RH Barahaiya Lakhisarai 75 Sadar Hospital 44 Madhepura 76 PHC Murliganj Shifted in SDH Udakishang anj Madhepura TT Sadar Hospital Madhubani 78 Sub div Hosp Jhanjharpur Madhubani 79 Sub Div Hosp Jainagar Madhubani 80 Sub Div Hosp Phulparas Madhubani 81 Ref Hosp Pandaul Madhubani 82 Ref Hosp Madhepur Madhubani 83 Ref Hosp Andharathadi Madhubani 84 Sadar Hospital Munger 85 Sub Div Hosp Tarapur Munger 86 Sadar Hospital Muzaffarpur 87 Ref Hosp Sakra Muzaffarpur 88 Sadar Hospital Bihar Sharif Nalanda 89 Sub Div Hosp Hilsa Nalanda 90 Sub Div Hospital Rajgir Nalanda 91 Ref Hosp Islampur Nalanda 92 Ref Hosp Asthawan Nalanda 93 Ref Hosp Chandi Nalanda 45 94 Sadar Hospital Nawada 95 Sub Div Hosp Rajouli Nawada 96 Ref Hosp Kauwakol Nawada 97 Ref Hosp Barsaliganj 98 Sub Div Hosp Barh Patna 99 Sub Div Hosp Danapur Patna 100 Sub Div Hosp G G S Patna City 101 Sub Div Hosp Masau
33. be a mounted on heavy duty casters 3 Should have 1 5mm thick lead equivalence 4 Should have a viewing window of 1 5 mm thick lead eguivalence 5 The centre part should have 3 feet width and 6 feet height The sides should be 1 5 feet width and 6 feet height Turnkey The bidder will carry out the installation on turnkey basis To assess the turnkey costs the bidder may visit the sites before guoting for eguipment TECHNICAL SPECIFICATIONS OF COMPUTED RADIOGRAPHY SYSTEM S N Description of function Radiography system to replace conventional Film Screen based K Ray processing technigues with Photostimulable Phosphor Plate technology based digital technology S N Operational reguirements The system shall be able to record X Ray images on Imaging Plates IP The IP shall be housed in CR Cassettes that have a Radio Frequency Tag to store demographic data Operationally and functionally equivalent to and better than the present film based system Convert these images from the IP into digital values and transfer these values to an image evaluation computer with predefined Image Processing Parameters Should record Patient Identification data on the on the image Maintain and manage data bank of all patient and image data Retrieve and reproduce accurate high quality high resolution images from stored data without loss of image quality Present CR images on a workstation as well
34. cceptance of the tender should be deemed to be the essence of the contract and delivery must be completed not later than the dates specified therein Extension will not be given except in exceptional circumstances Should however deliveries be made after expiry of the contracted delivery period without prior concurrence of the purchaser and be accepted by the consignee such delivery will not deprive the purchaser of his right to recover liquidated damage under GCC Clause 20 2 below 20 2 Should the supplier fails to deliver the store or any consignment thereof within the period prescribed for delivery the purchaser shall be entitled to recover 0 5 96 of the value of the delayed supply for each week of delay or part thereof for a period up to 20 Twenty weeks In the case of package supply where the delayed portion of the supply materially hampers installation and commissioning of the systems L D charges shall be levied as above on the total value of the concerned package of the Purchase Order Quantum of liquidated damages assessed levied by 32 21 21 1 21 2 22 22 1 22 2 22 3 the purchaser shall be final and not challengeable by the supplier However when supply is made within 21 days of QA clearance in the extended delivery period the consignee may accept the stores and in such cases the LD shall be levied upto the date of QA clearance FORCE MAJEURE If at any time during the continuance of this contract the
35. chaser and the Supplier The third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties and shall act as presiding arbitrator In case of failure of the two arbitrators appointed by the parties to reach upon a consensus within a period of 30 days from the appointment of the arbitrator appointed subsequently the Presiding Arbitrator shall be appointed by the Medical Council of India d If one of the parties fails to appoint its arbitrator in pursuance of sub clause a and c above within 30 days after receipt of the notice of the appointment of its arbitrator by the other party then the Medical Council of India both in cases of the Foreign supplier as well as Indian supplier shall appoint the arbitrator A certified copy of the order of the Medical Council of India making such an appointment shall be furnished to each of the parties e The venue of Arbitration shall be the place from where the contract is issued i e Patna and the language of the arbitration proceedings and that of all councils and communications between the parties shall be English f The decision of the majority of arbitrators shall be final and binding upon parties The cost and expenses of Arbitration proceedings will be paid as determined by the arbitral tribunal However the expenses incurred by each party in connection with the preparation presentation etc of its proceedings as also the fees and expenses paid to the arbitrator appointed by
36. destination in DICOM 3 0 format Storing images in the local disk for predefined period Mechanism for accepting new images when the local disc is full Sorting of patient image based on name date exam etc Advance Processing Software Using predefined parameters or user defined and stored image parameters Correcting typographical in patient demographic module in case RIS connection was down and manual data entry was done Capability of changing R L Flipping Rotating Zooming Collimating annotating the incoming image Multi image and slide formats Capability of storing in CD DVD Software for Advance Image processing applications display and quality monitoring Connectivity and compatibility to communicate to RIS HIS and DICOM Compatible devices such as MR CT DSA Work station Shouild provide for HL 7 compatible interface Output grayscale resolution 16 bits pixel Remote ID and Preview station Should have the following Auto detection of cassette Mechanism of writing reading data on from RF Tag HIS RIS DICOM Compatibility Preview scanned images on predefined preview terminal Retrieving capality of last 10 patient ID on the terminal Identification of overexposure on preview module Mechanism for user release in case of autorouting images to predefined DICOM destinations System should be able to support minimum 5 review terminals Preview display time 45 sec Color dry view imagi
37. dia namely Prevention of Corruption Act 1988 We confirm that we comply with the eligibility requirements as per ITB Clause 3 of the bidding documents We understand that you are not bound to accept the lowest or any bid you may receive Dated this insert number day of insert month insert year Signed Date In the capacity of insert title or position Duly authorized to sign this bid for and on behalf of insert name of Bidder 65 PRICE SCHEDULE 1 2 3 4 5 6 7 8 Sch Item Countr Qua Ex factory Ex Excise Packing Inland Inciden Customs Unit Total Price Sales amp No Descriptio y of ntity warehouse ex duty 6 transport tal Duty Price per Other taxes n origin Showroom ifany Forward Insurance amp service schedule payable if off shelf ing Incidental costs s as for delivery contract is incidental to listed A B at final awarded delivery in GCC C D destination A B D E F E F 4X6 Unit Price 6 Rs In words AMC Charges Labour only Equipment AMC CHARGES name 4 YEAR 51H YEAR 61 YEAR 7H YEAR 81H YEAR 91H YEAR 1017 YEAR TOTAL CMC CHARGES Equipment AMC CHARGES name 4 YEAR 51H YEAR GIH YEAR YEAR 81H YEAR 91H YEAR 1017 YEAR TOTAL Note i Incase id discrepancy between unit price amp to
38. e provision for measurement and calculation of distance area volume and circumferences on the image 13 The system should have dedicated reporting pages for all the applications 14 Should have patient reporting page with embedded images 15 The system should have minimum 256 grey scales or more 16 The system should have facility to store more than 2000 images 17 Unit should function with 200 240V AC 50 60 Hz input power supply 18 Should have an inbuilt DVD Blue ray writer 19 Should be supplied with built in thermal printer and pack of thermal paper and the units should have an option to connect external printer 20 DICOM output facility without additional Hardware or software 21 Should be a latest generation system with minimum 1024 Processing channels 22 Should supply pure sine online UPS of sufficient capacity with minimum 2 5 hours backup to connect all the equipments supplied 23 Should have safety certificate from a competent authority CE FDA US STQC CB certificate STQC S certificate or valid detailed electrical and functional safety test report from ERTL Copy of the certificate test report shall be produced along with the technical bid 24 One month training shall be provided to Sonologist on the machine Probes 1 Should have 2 5 MHz broadband Convex probe for general imaging 2 Should have 8 12 MHz broadband Linear Array probe for Vascular imaging 3 Should have 10 16 MHz broadband probe for intra
39. e shall be prepared sealed marked and dispatched as required in the case of bid submission in accordance with the provision of ITB Clause 20 A withdrawal notice may also be sent by FAX e mail but followed by a signed confirmation copy by post not later than the deadline for submission of bids Bids requested to be withdrawn in accordance with ITB Clause 23 1 above shall be returned unopened to the Bidders No bid may be withdrawn in the interval between the bid submission deadline and the expiration of the bid validity period specified in ITB Clause 18 Withdrawal of a bid during this interval may result in the forfeiture of the Bidder s Earnest Money Deposit EMD pursuant to ITB Clause 17 7 BID OPENING AND EVALUATION OPENING OF BIDS BY PURCHASER The purchaser shall open the technical bids in the presence of bidders or their authorized representatives who chose to attend at the due date and time of bid opening The bidder s representatives who are present shall sign in an attendance register Authority letter to this effect shall be submitted by the bidders before they are allowed to participate in bid opening A Format is given in Section VI A maximum of two representatives of any bidder shall be authorized and permitted to attend the bid opening The bidder s names modifications bid withdrawals requisite Earnest Money Deposit EMD and such other details as the purchaser at its discretion may consider appropriate will be an
40. e with all documents if not received the Supplier will be responsible for any consequent expenses Note In the event that the documents presented by the Supplier are not in accordance with the Contract then payment will be made against issue of the Consignee Receipt Certificate to be issued in accordance with GCC Clause 6 above 82 8 3 The delivery of the goods and documents shall be completed within 3 months from the date of issue of Notification of Award First month is for lead period and evenly distributed supplies are expected in remaining two months The actual delivery schedule will be given in Notification of Award All Technical assistance for installation commissioning and monitoring of the eguipment shall be provided by the Supplier at no extra cost during laboratory evaluation validation type approval and field trial if any Hint Generally three months delivery time is envisaged The delivery period will be decided on case to case basis considering specific requirement The delivery period for procurement will be two months for store items where no trial run and installation amp commissioning is required 28 9 1 9 2 9 3 9 4 10 10 1 11 i TRAINING The bidder shall demonstrate and provide training on use and maintenance of the Equipments to the consignee s personnel the purchaser free of cost where required The bidder shall specify in his bid the number of trainees quantum of prop
41. ent and setting up of Repair Facilities i The supplier shall establish adequate repair facilities for repair of faulty equipment in India within a period six months from the date of purchase order The number and location of repair facilities should be such as to meet the requirement of repairs and turn around time provided in the special conditions in Section IV The performance bank guarantee shall not be released until the purchaser is satisfied that sufficient repair facilities have been established in addition to the fulfillment of other conditions of the contract The purchaser reserves the right to blacklist a supplier who does not meet the repair obligation as per the conditions of contract CONTACTING THE PURCHASER Subject to ITB Clause 25 no bidder shall try to influence the Purchaser on any matter relating to its bid from the time of the bid opening till the time the contract is awarded Any effort by a bidder to modify his bid or influence the purchaser in the purchaser s bid evaluation bid comparison or contract award decision shall result in the rejection of the bid AWARD OF CONTRACT 29 29 1 29 2 29 3 30 POST QUALIFICATION The Purchaser will determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily in accordance with the criteria listed in ITB Sub Clause 15 amp 16 The determination w
42. erned Department The small scale units located in Bihar shall not be liable to deposit earnest money The Earnest Money Deposit EMD shall be in the form of a Bank Draft drawn in favor of Purchaser or FDR or Bank Guarantee issued by a scheduled bank in favour of the purchaser valid for a period of 45 days beyond the validity of Bid The bank guarantee for Earnest Money Deposit EMD or NSIC certificate for claiming exemption from submission of bank guarantee against Earnest Money Deposit EMD as prescribed in ITB Clause 17 1 of Section 1 of the bid document shall be submitted along with the bids in a separate cover The bank guarantee so submitted shall be as per the format given in Section VI on prescribed judicial paper with stamps of proper value and should contain full address of the issuing branch of the bank with its telephone number and FAX number This cover should be superscribed as EARNEST MONEY DEPOSIT EMD FOR TENDER NoSHSB 2012 13 RAD PATH 001 issued on 26 Nov 2012 1 In case where the document of Earnest Money Deposit EMD is not submitted in the manner prescribed under clause 2 1 above cover containing the commercial technical and financial offers SHALL NOT BE OPENED AND THE BID SHALL BE REJECTED AND RETURNED TO THE BIDDER UNOPENED A bid not secured in accordance with para 17 1 and 17 3 shall be rejected by the Purchaser being non responsive at the bid opening stage and returned to the bidder unopened The Earn
43. est Money Deposit EMD of the unsuccessful bidder will be discharged returned as promptly as possible but not later than 30 days after the expiry of the period of the bid validity prescribed by the purchaser pursuant to ITB Clause 18 The successful bidder s Earnest Money Deposit EMD will be discharged upon the bidder s acceptance of the advance purchase order satisfactorily in accordance with GCC Clause 5 and furnishing the performance security The Earnest Money Deposit EMD may be forfeited a If the bidder withdraws his bid during the period of bid validity specified by the bidder in the Bid form or 15 18 19 D 20 20 1 b Inthe case of successful bidder if the bidder fails i to sign the contract in accordance with ITB Clause 29 or Gi to furnish performance security in accordance with ITB Clause 30 PERIOD OF VALIDITY OF BIDS Bid shall remain valid for 150 days from the date of opening of bids prescribed by the purchaser pursuant to ITB Clause 24 1 A bid valid for a shorter period shall be rejected by the purchaser being non responsive In exceptional circumstances the purchaser may request the consent of the bidder for an extension to the period of bid validity The request and the response thereto shall be made in writing The Earnest Money Deposit EMD provided under ITB Clause 17 shall also be suitably extended The bidder may refuse the request without forfeiting his Earnest Money Deposit EMD A
44. est for the clarification of the Bid Documents which it receives not later than 10 days prior to the date of opening of the Tenders Copies of the query without identifying the source and clarifications by the Purchaser shall be sent to all the prospective bidders who have received the bid documents Any clarification issued by the Purchaser in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to an amendment of relevant clauses of the bid documents Pre bid Meeting The bidder or his representative is invited to attend a pre bid meeting which will take place in the office of the Purchaser on 5 Dec 2012 at 11 00 hrs 10 8 2 8 3 84 8 5 9 1 9 2 9 3 10 11 The purpose of the meeting will be to clarify issues and to answer guestions on any matter that may be raised at that stage The bidder may submit any question in writing or by FAX e mail to reach the purchaser not later than one week before the pre bid meeting The Minutes of the pre bid meeting including the text of the questions raised and the responses given will be transmitted without delay to all purchasers of the bidding documents Any modification of the bidding document listed in ITB Clause 6 1 which may become necessary as a result of the pre bid meeting shall be made exclusively through the issue of an Addendum pursuant to ITB Clause 9 and not through the minutes of the pre bid meeting
45. established in accordance with ITB Clause 16 that the goods and ancillary services to be supplied by the Bidder conform to the bidding documents and d Earnest Money Deposit EMD furnished in accordance with ITB Clause 17 11 e Tender Document fee in the form of Demand Draft in favour of Ezecutive Director State Health Society Pariwar Kalyan Bhavan Sheikhpura Payable at Patna or Money receipt of Tender Document cost if purchased by hand 12 BID FORM The bidder shall complete the Bid Form and appropriate Price Schedule furnished in the Bidding Documents indicating the goods to be supplied brief description of the goods guantity and prices as per section VI 13 BID PRICES The bidder shall give the total composite price inclusive of all Levies amp Taxes i e Sales Trade Tax amp Excise packing forwarding freight octroi entry tax and insurance etc The basic unit price and all other components of the price need to be individually indicated against the goods it proposes to supply under the contract as per the price schedule given in Section VI Prices of incidental services should also be quoted The offer shall be quoted in Indian Rupees No Foreign exchange will be made available by the purchaser 13 2 Break up of the prices indicated in the Price Schedule shall be entered in the following manner The Basic Unit price Ex Factory Price of the goods Excise duty Sales Tax Freight octroi entry tax Forwarding Pack
46. hall be provided by the purchaser on the request of the bidder as and when asked for ii No payment will be made for goods rejected at the site on testing Payment for goods shall be made in Indian Rupees as follows a No advance payment is payable b 100 payment will be made against supply and Installation of equipments at the respective sites against certification from the consignee in the format provided in schedule VI PRICES i a Prices charged by the supplier for goods delivered and services performed under the contract shall not be higher than the prices quoted by the Supplier in his Bid b In the case of revision of Statutory Levies Taxes during the finalization period of tender the Purchaser reserves the right to ask for reduction in the prices ii a Prices once fixed will remain valid during the schedule delivery period Increase and decrease of Taxes and other statutory duties will not affect the price during this period b Any increase in taxes and other statutory duties levies after the expiry of the delivery date shall be to the supplier s account However benefit of any decrease in these taxes duties shall be passed on to the Purchaser by the supplier CHANGES ORDERS The purchaser may at any time by a written order given to a supplier make changes within the general scope of the contract in any one or more of the following a drawings designs or specifications where Goods to be supplied under the c
47. he spare parts the supplier shall give advance notification to the purchaser pending termination not less than 2 years in sufficient time to enable the purchaser to procure life time spare and ii following such advance intimation of termination furnish at no cost to the purchaser the blue prints drawings and specifications of spare parts if and when reguested Over a period of three years starting from the date of final acceptance the supplier shall supply at his own cost all necessary spares which have not been included in the offer as part of the reguirement These spares should be supplied within a maximum period of 30 days from the notification by the purchaser of his need 29 12 13 14 14 1 14 2 14 3 14 4 15 15 2 INSURANCE The Goods supplied under the Contract shall be insured in an amount equal to 11090 of the EXW value of the Goods from warehouse to warehouse on all risks basis including war risks and strikes TRANSPORTATION Where the Supplier is required under the Contact to transport the Goods to a specified place of destination defined in Consignee list transport to such place of destination including insurance and storage as shall be specified in the Contract shall be arranged by the Supplier and related costs shall be included in the Contract Price WARRANTY The supplier shall warrant that the goods to be supplied shall be new and free from all defects and faults i
48. i Technical Bid original ii Technical Bid copy iii Earnest Money Deposit EMD Cover B i Price Bid original ii Price Bid copy 16 20 2 20 2 21 21 1 21 2 22 23 23 1 All the envelopes mentioned above should be enclosed in another sealed outer envelope duly marked by the personal seal of the bidder a The envelopes shall be addressed to the purchaser at the following address State Health Society Pariwar Kalyan Bhavan Sheikhpura Patna 800001 Bihar b The envelope shall bear the name and address of the Purchaser the tender number and the words DO NOT OPEN BEFORE due date amp time c The inner and outer envelopes shall indicate the name and address of the bidders to enable the bid to be return unopened in case it is declared late or rejected d Bids may be sent by registered post or delivered in person on above mentioned address address is given in Clause 20 2 a above The responsibility for ensuring that the bids are delivered in time would vest with the bidder e Bids delivered in person on the day of bid opening shall be delivered up to 26 Dec 2012 by 13 00 hrs to Executive Director State Health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna of the bid opening The purchaser shall not be responsible if the bids are delivered elsewhere f Venue of bid opening Bids will be opened at State health Society Bihar Patna at 15 00 Hrs on
49. iation in Payment Schedule The General Conditions of Contract clause 15 indicate the payment schedule offered by the Purchaser If a bid deviates from the schedule and if such deviation is considered acceptable to the Purchaser the bid will be evaluated by calculating interest earned for any earlier payments involved in the terms outlined in the bid as compared to those stipulated in this invitation at a rate of 1290 per annum d Spare parts and after sales service facilities in India The cost of the Purchaser of establishing the minimum service facilities and parts inventories as outlined elsewhere in the bid invitation if quoted separately shall be added to the bid price e Annual Maintenance Contract AMC G The Purchaser desires to have separately comprehensive maintenance charges for a period of 7 years after the expiry of free maintenance period clearly indicating year wise comprehensive maintenance charges which shall be added to the bid price at a discount rate of 8 per annum Bids without this charges will be considered as non responsive Gi Any major repair pointed out by the Purchaser shall be rectified by the Supplier from the date of intimation within a period of 3 calendar days and commission the equipment to the satisfaction of the Purchaser failing which the purchaser has write to levy a penalty on the Supplier a sum of Rs 2 500 per day or part thereof for each equipment until the equipments are repaired and commission to
50. ications demonstrating substantial responsiveness of the goods and services to those specifications or a statement of deviations and exceptions to the provisions of the Technical Specifications 14 17 17 6 For purposes of the commentary to be furnished pursuant to ITB Clause 16 2 c above the Bidder shall note that standards for workmanship material and eguipment and references to brand names or catalogue numbers designated by the Purchaser in its Technical Specifications are intended to be descriptive only and not restrictive The Bidder may substitute alternative standards brand names and or catalogue numbers in its bid provided that it demonstrates to the Purchaser s satisfaction that the substitutions ensure substantial eguivalence to those designated in the Technical Specifications EARNEST MONEY DEPOSIT EMD Pursuant to ITB Clause 11 the bidder shall furnish as part of his bid a Earnest Money Deposit EMD for an amount of mentioned in Section TV Schedule of Reguirements in the form of Demand Draft or Bank Guarantee The Earnest Money Deposit EMD is required to protect the purchaser against the risk of bidder s conduct which would warrant the forfeiture of Earnest Money Deposit EMD pursuant to ITB Clause 17 7 No ezemption from payment of EMD is permitted except those who are registered with the Central Purchase Organistaion State Purchase Organistaion National Small Scale Industries Corporation NSIC or the conc
51. ihar hereinafter referred to as Purchaser invites bids for the supply testing installation commissioning of Radiology and Pathology Equipments as specified in the Schedule of Requirements FRAUD AND CORRUPTION It is required that the Purchasers as well as Bidders Suppliers Contractors observe the highest standard of ethics during the procurement and execution of Contracts In pursuance of this policy the Purchaser a defines for the purposes of this provision the terms set forth below as follows G corrupt practice means the offering giving receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in Contract execution and Gi fraudulent practice means a misrepresentation of facts and or concealment of fact in order to influence a procurement process or the execution of a Contract to the detriment of the Purchaser it includes collusive practices among bidders prior to or after bid submission designed to establish bid prices at artificial noncompetitive levels and to deprive the Purchaser of the benefits of free and open competition b will declare a firm ineligible and debar the firm either indefinitely or for a stated period of time to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for or in executing a contract In such cases appropriate legal action as per court
52. ill evaluate the Bidder s financial technical and production capabilities It will be based on an examination of the documentary evidence of the Bidder s qualifications submitted by the Bidder pursuant to ITB Sub Clause 15 amp 16 and the information submitted by the Bidder in the Proforma For Performance Statement for the period of last 5 years given in Section VI as well as other information the Purchaser deems necessary and appropriate An affirmative post qualification determination will be a prerequisite for award of the contract to the lowest evaluated Bidder A negative determination will result in rejection of the Bidder s bid in which event the Purchaser will proceed to the next lowest evaluated Bidder to make a similar determination of that Bidder s capabilities to perform satisfactorily AWARD CRITERIA Subject to ITB Clause 32 the Purchaser shall award the Contract to the Bidder whose bid has been determined to be substantially responsive and has been determined to be the lowest evaluated bid and whose goods have been type approved validated by the purchaser 2 31 32 34 34 1 34 2 34 3 35 35 1 PURCHASER S RIGHT TO VARY OUANTITIES The Purchaser reserves the right at the time of Contract award or within the stipulated last date of delivery to increase or decrease by 2596 the quantity of goods and services beyond that originally specified in the Schedule of Requirements without any change in unit p
53. ing Insurance and any other Levies Charges already paid or payable by the supplier shall be quoted separately item wise 1 The supplier shall quote as per price schedule given in section VI for all the items given in schedule of requirement 13 3 The price quoted by the bidder shall remain fixed during the entire period of contract and shall not be subject to variation on any account A bid submitted with an adjustable price quotation will be treated as non responsive and rejected 13 4 The prices quoted by the bidder shall be in sufficient detail to enable the Purchaser to arrive at the price of equipment system offered 13 5 DISCOUNT if any offered by the bidders shall not be considered unless specifically indicated in the price schedule Bidders desiring to offer discount shall therefore modify their offers suitably while quoting and shall quote clearly net price taking all such factors like Discount free supply etc into account 13 6 The price approved by the Purchaser for procurement will be FOR destination which will be inclusive of all Taxes Levies packing forwarding freight and insurance as mentioned in Para 13 1 above Breakup in various heads like excise duty sales trade tax insurance freight and other taxes paid payable as per clause 13 2 i is for the information of the purchaser and any change in these shall have no effect on price during the scheduled delivery period 14 DOCUMENTS REQUIRED TO BE SUBMITTED
54. it EMD should submit their latest NSIC certificates and documents in respect of their monetary limit and financial capability duly certified by NSIC 3 Rate Contract The tender is also a Rate Contract The bidders are expected to quote their best rates for the equipments The rates quoted by the bidder shall remain valid for one year from the date of signing of contract and the bidder will have the option to extend the period of price firmness for a further period of upto 1 year during which State health Society or any of the user Institutions under the Government of Bihar may place order for the supply and installation of same equipments procured under this tender If the tender inviting authority user institutions choose to place the orders for supply installation and commissioning the successful bidder is bound to supply the same make model of the equipment at the same rate and same terms and conditions of this tender to such agencies institutions placing the repeat order The rate contractors can withdraw at any point of time after the minimum price firmness period of six months but not after accepting the Letter of Intent or entering into Agreement with State health Society or any other user Institution under the Government for the Quantity for which it has entered into Agreement with State health Society User Institutions during the minimum price firmness period State health Society User Institutions can also withdraw from rate at any p
55. ivalence with thyroid guard 1 no 3 Channel type hanger each size 5 nos 5 Should be supplied with chest stand and cone for skull x rays POWER SUPPLY REQUIREMENTS 380 to 440Vac Three phase 50 60 Hz SPECIFICATION OF LEAD APRON 1 Should be AERB approved 2 Should be light weight 1mm lead equivalent 3 Should be hook and loop type Velcro 4 Should be supplied along with thyroid guard BARRIER 1 Should be a three fold mobile lead protective barrier 2 Should be a mounted on heavy duty casters 3 Should have 1 5mm thick lead equivalence 4 Should have a viewing window of 1 5 mm thick lead equivalence 5 The centre part should have 3 feet width and 6 feet height The sides should be 1 5 feet width and 6 feet height Turnkey The bidder will carry out the installation on turnkey basis To assess the turnkey costs the bidder may visit the sites before quoting for equipment TECHNICAL SPECIFICATIONS OF COMPUTED RADIOGRAPHY SYSTEM S N Description of function Radiography system to replace conventional Film Screen based X Ray processing techniques with Photostimulable Phosphor Plate technology based digital technology S N Operational requirements The system shall be able to record X Ray images on Imaging Plates IP The IP shall be housed in CR Cassettes that have a Radio Frequency Tag to store demographic data Operationally and functionally equivalent to and better than the
56. ivalent to Taking Over Certificate issuance of which shall certify receipt of goods in safe and sound condition However they shall not discharge the supplier of their warranty obligation The Consignee Receipt Certificate in respect of last consignment against the Contract will be equivalent to Taking Over Certificate Nothing in GCC Clause 6 shall in any way release the Supplier from any warranty or other obligations under this contract PACKING The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination as indicated in the Contract The packing shall be sufficient to withstand without limitation rough handling during transit and exposure to extreme temperatures salt and precipitation during transit and open storage Packing case size and weights shall take into consideration where appropriate the remoteness of the Goods final destination and the absence of heavy handling facilities at all points in transit The packing marking and documentation within and outside the packages shall comply strictly with such special requirements as shall be provided for in the Contract including additional requirements if any specified in SCC and in any subsequent instructions ordered by the purchaser Packing Instruction The supplier will be required to mark separate packages for each consignee Each package will be marked on three sides with proper
57. ling and Marking of Bids ion 16 21 Deadline for Submission of 5 eee 17 22 I ate Pu re nes ES 17 23 Modification and Withdrawal of 5 as 17 Bid Opening and Evaluation oooooooooocoooooooooooooooooooooooooo oWo o 18 24 Opening of Bids by Purchaser MA SA ee me he hene 18 25 Clarification of b ag a am Gg jaga aba etta Ego tues qe bee ban obs 18 26 Preliminary Evaluation ae I e e e e me hene Sepat ag 27 Evaluation and Comparision of Substantially Responsive Bids 19 28 Contacting the Purchaser Jia 21 Award of da AA Ia e Na Cre 21 29 Post qualific ation ATUMIA KUOA KUNA ER Pe RUE NERA UU Se d dis 21 30 Award a A a Aa E Rie Es 21 31 Purchaser s Right to vary OuantitieS wwwwe emet 22 32 Purchaser s Right to Accept Any Bid and to Reject Any or All Bids 22 33 Issue of Notification of Award cesses ee e he hehe ne 22 34 f Contract reais res NN de HERRERA EET ERR REST 22 35 Performance SecUtlty o cere vod EE ob Rex Meee Cu am 22 INSTRUCTIONS TO BIDDERS A 1 2 1 2 2 3 1 YA INTRODUCTION SCOPE OF BID The State Health Society Bihar on behalf of Governor of B
58. may be refused in case authorization as prescribed above is not recovered 74 9 CONSIGNEE RECEIPT CERTIFICATE Installation Report To be given by consignee and the user of the item The following equipments has have been received in good condition Name of item supplied Name of the Supplier Manufacturer Quantity supplied Purchase Order reference no Serial Nos of equipment supplied Place of destination Name and Address of the Consignee along with tel no and fax no Date of receipt by the Consignee Date of Installation Installation Location at Hospital Accessories supplied and the serial numbers of Accessories Training satisfactorily completed Yes No Name and Designation of Personnel trained Date of commencement of warranty Date of expiry of warranty Stock Book page no where the items have been entered Signature of Authorized Representative of Consignee with date Name and designation of the authorized representative Seal of the consignee Note In case of Hospital the Incharge of the hospital concerned would be treated as consignee In case of office other than hospital the office incharge of the office would be treated as consignee 75 Hospital Office Incharge User Department Statement for technical Deviation Sr No Specifications desired by State health Society Bidders specifications
59. mory of 50 or more Should be provided with sample carry over prevention facility Should be supplied with 1 variable 10 100jl and one fixed volume 500 ul pipettes Aspiration should be based on Bellow Peristaltic Pump Vacuum pump Should provide 500 ml of reagents for urea S creatine S bilirubin sugar cholesterol and Quality control 5ml one each for normal abnormal Should be supplied with on line pure sine wave UPS of sufficient capacity for a minimum back of 30 minutes Should be provided with calibration certificate issued by the manufacturer at the time of installation and calibration certificate should be issued for the machine by the supplier during preventive maintenance visit in the warranty AMC period if demanded by the end user Should have safety certificate from a competent authority CE FDA US STQC CB certificate STQC S certificate or valid detailed electrical and functional safety test report from ERTL Copy of the certificate test report shall be produced along with the technical bid 61 COLORIMETER 1 Should have 8 no of filters wave length from 400 nm to 700 nm 2 Should have a 3 digit display calibrated directly in optical density 3 Detector should be encased spill proof photocell 4 Should provide standard accessories a turret mounted filters b 10 cuvettes 2 test tube stand c 3 standby lamp 5 Should have facilities for concentration calculation percentage transmission and optical density 6
60. n accordance with the Instructions to Bidders or 2 If the Bidder having been notified of the acceptance of its bid by the Purchaser during the period of bid validity a fails or refuses to sign the Contract Agreement when required or b fails or refuses to issue the performance security in accordance with the Instructions to Bidders We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will note that the amount claimed by it is due it owing to the occurrence of any one of the two above named CONDITIONS and specifying the occurred condition or conditions This guarantee will remain in full force up to and including insert the date that is 30 days after the period of bid validity and any demand in respect thereof must reach the Bank not later than the above date For and on behalf of the Bank Signed Date in the capacity of insert title or other appropriate designation Common Seal of the Bank 67 Form 4 Form of Contract Agreement THIS CONTRACT AGREEMENT is made the day of month and year purchase and between the State Health Society Patna Name of Purchaser on behalf of Governor of Bihar hereinafter referred to as the Purchaser and Name of Supplier having its principal place of business at address of Supplier hereinafter referred t
61. n materials used workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards for materials of the type ordered and shall perform in full conformity with the specifications and drawings The supplier shall be responsible for any defect that may develop under the conditions provided by the contract and under proper use arising from faulty material design or workmanship such as corrosion of the equipment inadequate quantity of material to meet equipment requirements inadequate contact protection deficiencies in circuit design and or otherwise and shall remedy such defects at his own cost when called upon to do so by the Purchaser who shall state in writing in what respect the stores are faulty This warranty shall survive inspection or payment for and acceptance of goods but shall expire except in respect of complaints notified prior to such date three years after the goods have been taken over under GCC Clause 6 5 above This warranty shall remain valid for three years after the goods or any portion thereof as the case may be have been delivered to and accepted at the final destination indicated in the contract If it becomes necessary for the Supplier to replace or renew any defective portion s of the equipment under this clause the provisions of the GCC Clause 14 1 shall apply to the portion s of the equipment so replaced or renewed or until the end of the above mentioned
62. ng printer film based with the following Print Images from CR workstation In DICOM 3 format Mechanism to print images to 14x17 and 8x10 film sizes simultaneously Docked in processor Resolution 600 DPI Multiple Image and slide printing capability Shall be able to switch between Receiver Mode and Processor mode S N System Configuration Accessories spares and consumables IP Cassettes size qty 35 cmx35 cm 03 24cm x 30 cm 03 37 15 cmz 30 cm 03 20 cmz 25 cm 04 25 cmx 30 cm 08 Image Reader system 01 CR Workstation 01 RIS Interface 01 Remote ID and Preview stationn 01 Archieving System 01 Color dry view imaging printer film based Black and white thermal video printer Black and white laserjet printer for reporting S N Environmental factors The unit shall be capable of operating continuously in ambient temperature of 30 C and relative humidity of 8096 S N Power supply Power input to be 220 240V AC 50Hz fitted with Indian plug Resettable overcurrent breaker shall be fitted for protection Spike protector of appropriate rating should be provided UPS of suitable rating conforming to IS 302 shall be supplied S N Standards and safety Should be FDA or CE approved product Electrical safety conforms to standards for electrical safety IEC 60601 15 13450 7 3 Comprehensive guarantee f
63. nounced at the time of opening No bid shall be rejected at the time if bid opening except for late bids which shall be returned unopened to the bidder pursuant to ITB clause 22 The price bids of bidders whose Technical bids are found technically responsive and comply with the bid documents will only be opened at a later date The date of opening of financial bids shall be communicated to such bidders whose Technical bids are found technically responsive The bidder s representative may be present at the time of opening of price bid at the pre appointed time date and venue The date fixed for opening of bids if subsequently declared as holiday by the Government the revised date of schedule will be notified However in absence of such notification the bids will be opened on next working day time and venue remaining unaltered CLARIFICATION OF BIDS To assist in the examination evaluation and comparison of bids the purchaser may at its discretion ask the bidder for the clarification of its bid The request for the clarification and the response shall be in writing Unless the purchaser asks for change in price due to clarifications sought the bidder is not permitted to alter the price furnished in Price Bid Cover B The change in price shall be submitted in a separately sealed covers with marking in the cover Supplemental Price Bid before opening of the Original Price Bid 18 26 26 1 26 2 26 3 26 4 26 5 27
64. o as the Supplier on the other part WHEREAS the Purchaser invited bids for certain goods and ancillary services viz insert brief description of goods and services and has accepted a bid by the Supplier for the supply of those goods and services in the sum of insert contract price in words and figures hereinafter called the Contract Price NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 Inthis Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to 2 The following documents shall constitute the Contract between the Purchaser and the Supplier and each shall be read and construed as an integral part of the Contract a This Contract Agreement b General Conditions of Contract c Special Conditions of Contract d Technical Requirements including Functional Requirements and Implementation Schedule e The Supplier s original Techno commercial and Price bid f The Schedule of Requirements g The Purchaser s Notification of Award h Add here any other documents 3 In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract 4 The Purchaser hereby covenants to pay the Supplier in consideration of the provision
65. o purchase balance unsupplied item at the risk and cost of the defaulting vendors 19 2 Delay by the Supplier in the performance of its delivery obligations shall render the Supplier liable to any or all of the following sanctions forfeiture of its performance security imposition of liquidated damages and or termination of the contract for default 19 3 If at any time during the performance of the contract the supplier encounters condition impending timely delivery of the goods and performance of service the Supplier shall promptly notify to the Purchaser in writing the fact of the delay its likely duration and its cause s As soon as practicable after receipt of the supplier s notice the Purchaser shall evaluate the situation and may at its discretion extend the period for performance of the contract by not more than 20 weeks subject to furnishing of additional performance security by the supplier 5 of the total value of the Purchase Order Hint Each case of delivery extension shall have to be examined a fresh vis vis the prevailing market prices 19 4 If supplier fails to perform its contractual obligations pursuant to GCC Clause 19 3 above the purchaser may consider debarring the firm for the period of 1 5 years for participation in future invitation of bids The period of debar as stated above shall be at the sole discretion of the Purchaser 20 LIQUIDATED DAMAGES 20 1 The date of delivery of the goods stipulated in the a
66. o the Purchaser PERFORMANCE SECURITY Within seven 7 days of the receipt of notification of award from the Purchaser the successful Bidder shall furnish the performance security in accordance with the Conditions of Contract using the Performance Security Form provided in the Bidding Documents or in another form acceptable to the Purchaser Failure of the successful Bidder to comply with the requirement of ITB Clause 34 and ITB Clause 35 1 shall constitute sufficient grounds for the annulment of the award and forfeiture of the Earnest Money Deposit EMD in which event the Purchaser may make the award to the next lowest evaluated bid submitted by a qualified Bidder or call for new bids 22 SECTION II GENERAL CONDITIONS OF CONTRACT 23 19 00 0v a Table of Clauses Definitions and AHA 26 Standard ETT 26 Use of Contract Documents and Information Inspection and Audit by the Purchaser 27 Patent Rights NA Wa Nusa 27 Performance Security IA IA 27 Inspections and Testi nn AA en nan Ea A ATE A AAA 27 Packing eec eere urere eae eor A in ec Ur 28 Delivery and Doctmerits na an ehe exa ee ER NAGA Ban 29 eee tree ORE EE RAP RU e p OO e FER CAREAT Ae ERR 30 Incident l IA itae etes nive a 30 Spares Ai TT 30 INSUTANCEs ea ae EIC ER NR EFIE Tun 31 Tampa THEE 31 Warranty nn ae an WA ah 31 Payment Term sin ass ann ag AG Shot Se
67. ods to their final destination ii the Comprehensive Annual Maintenance Charges for a period of 7 years subsequent to free guarantee maintenance period of 3 years b delivery schedule offered in the bid c deviations in payment schedule from that specified in the Special Conditions of Contract d The availability in India of spare parts and after sales services for the equipment offered in the bid Pursuant to ITB clause 27 2 the following evaluation methods will be applied 19 a Inland transportation ex factory from port of entry insurance and incidentals i Inland transportation insurance and other incidentals for delivery of goods to the Project site as stated in ITB clause 13 2 These costs will be added to bid price b Delivery schedule The Purchaser desires to have delivery of the goods covered under the invitation at the time specified in the schedule of reguirements The estimated time of the arrival of the goods at the project site should be calculated for each bid after allowing for reasonable transportation time Treating the bid offering the scheduled time of arrival as the base a delivery adjustment will be calculated for other bids at 290 of the exfactory price for each month of delay beyond the base and this will be added to the bid price for evaluation No credit will be given to earlier deliveries and bids offering delivery beyond 2 months of stipulated delivery will be treated as unresponsive c Dev
68. of the Goods and Services and the remedying of defects therein the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract Brief particulars of the goods and services which shall be supplied provided by the Supplier are as under SL BRIEF DESCRIPTION QUANTITY TO UNIT TOTAL DELIVERY NO OF GOODS BE SUPPLIED PRICE PRICE TERMS 68 TOTAL VALUE Delivery Schedule For and on behalf of the Purchaser Signed in the capacity of insert title or other appropriate designation in the presence of For and on behalf of the Supplier Signed in the capacity of insert title or other appropriate designation in the presence of CONTRACT AGREEMENT dated the insert number day of insert month insert year BETWEEN the State Health Society Patna the Purchaser and insert name of Supplier the Supplier 69 5 Performance Security Bank Guarantee unconditional Date insert date IFB insert name or number IFB Contract insert name or number of Contract To Executive Director State Health Society Pariwar Kalyan Bhavan Sheikhpura Patna Dear Sir or Madam We refer to the Contract Agreement the Contract signed on insert date between you and insert name of Supplier the Supplier concerning the supply and delivery of insert a b
69. oint of time after minimum price firmness periods of six months but not after entering into Agreement with the rate contractor for the Quantity for which the Contract is already signed by both parties 38 SECTION IV SCHEDULE OF REQUIREMENTS 39 SCHEDULE OF REOUIREMENTS The delivery schedule expressed as weeks months stipulates hereafter a delivery date which is the date of delivery at EKW premises In order to determine the correct date of delivery hereafter specified the Purchaser has taken into account the additional time that will be needed for transit to the Project Site or to another common place 40 Schedule Brief Description of Goods and Delivery Schedule Earnest Money No Services Deposit EMD in Indian Rupees 1 300 MA X Ray with Computed 90 days Rs 46 40 000 Radiography System 2 500 MA X Ray machine with 90 days Rs 16 28 000 Computed Radiography System 3 477 Colour Doppler 37 5 Semi Auto Analyser 190 6 Consignee list Table of consignee list to be inserted in the bidding document by the Purchaser to indicate the quantity of each Goods to be delivered at every consignee location Sr Consignee Name Equipment Name no 300mA 500mA Ultrasound Colour Semi Photo X ray Xray Doppler Auto Electric with C R with C R Analys Colorimeter System System er 1 Sadar Hospital 1 1 2 Araria 2 RH Forbishganj 1 1 1 1 Upgraded in SDH
70. ontract are to be specifically manufactured for the Purchaser b the method of transportation or packing c the place of delivery or d the services to be provided by the supplier If any such change causes an increase or decrease in the cost of or the time required for the execution of the contract an equitable adjustment shall be made in the contract price or delivery schedule or both and the contract shall accordingly be amended Any proposal by the supplier 31 for adjustment under this clause must be made within thirty days from the date of the receipt of the change in order 18 SUBCONTRACTS The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this contract if not already specified in his bid Such notification in his original bid or later shall not relieve the supplier from any liability or obligation under the Contract 19 DELAYS IN THE SUPPLIER S PERFORMANCE 19 1 Delivery of the Goods and performance of the services shall be made by the Supplier in accordance with the time schedule specified by the purchaser in its purchase order In case the supply is not completed in the stipulated delivery period as indicated in the Purchase Order purchaser reserves the right either to short close cancel this purchase order and or recover liquidated damage charges The cancellation short closing of the order shall be at the risk and responsibility of the supplier and purchaser reserves the right t
71. or 3 years of complete system S N Documentation User manual in English Service manual in English List of important spare parts and accessories with their part number and costing Certificate of calibration and inspection from factory Log book with instruction for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out 58 Color Doppler Machine 1 The system should be state of the art model and all digital beam former for superior image guality with integrated light weight mobile cart 2 The system should have General Sonographic and Vascular applications 3 Should have 15 or more high resolution TFT LED monitor with tilt and swivel facility and should be able to view in all angles and all light conditions 4 Should have three active ports switchable electronically for Probe selection 5 Should have an alpha numeric keyboard with easy access scan controls and track ball 6 Should have independently selectable gain control 7 Should have 2D M Mode power Doppler Pulsed Wave Doppler and colour Doppler 8 Triplex imaging display modes on all probes 9 Should have Tissue Harmonic Imaging 10 Should have color flow imaging 11 The system should have extensive calculation software package for General ultrasonographic imaging and vascular imaging 12 The system should hav
72. osed training pre training qualifications required of the trainees and duration of the proposed training The bidder shall provide all training material and documents Conduct of training of the purchaser s personnel may be at the supplier s plant and or on site in assembly start up operation maintenance and or repair of the supplied goods INCIDENTAL SERVICES The supplier may be required to provide any or all of the following services a Performance or supervision of on site assembly and or start up of the supplied Goods b Furnishing of tools required for assembly and or maintenance of supplied Goods c Performance of supervision or maintenance and or repair of the supplied Goods for a period of time agreed by the parties provided that this service shall not relieve the supplier of any warranty obligations under this contract d Furnish detailed operations and maintenance manual for each appropriate unit of supplied goods SPARES The supplier shall be required to provide a list of the following material and notifications pertaining to spare parts manufactured or distributed by the supplier of spares including cost and quantity considered for arriving at the price of spares in ITB Clause 9 a Such spare parts as the purchaser may elect to purchase from the supplier provided that such purchase shall not relieve the supplier of any warranty obligation under the contract b In the event of termination of production of t
73. ossession of the Supplier at the time of such termination or such portion thereof as the purchaser may deem fit except such materials bought out components and stores as the Supplier may with the concurrence of the purchaser elect to retain TERMINATION FOR DEFAULT The Purchaser may without prejudice to any other remedy for breach of contract by written notice of default sent to the supplier terminate this contract in whole or in part a ifthe supplier fails to deliver any or all of the goods within the time period s specified in the contract or any extension thereof granted by the purchaser pursuant to GCC Clause19 b if the supplier fails to perform any other obligation s under the Contract and c ifthe supplier in either of the above circumstances does not remedy his failure within a period of 15 days or such longer period as the purchaser may authorize in writing after receipt of the default notice from the purchaser d the Supplier in the judgment of the Purchaser has engaged in corrupt and fraudulent practices in competing for executing the Contract pursuant to ITB Clause 2 In the event the purchaser terminates the contract in whole or in part pursuant to GCC Clause 22 1 the purchaser may procure upon such terms and in such manner as it deems appropriate goods similar to those undelivered and the supplier shall be liable to the Purchaser for any excess cost for such similar goods However the supplier shall contin
74. paint indelible ink the following Purchaser Contract No 27 8 1 iii iv 8 Supplier Name Packing List reference Number DELIVERY AND DOCUMENTS Upon or before delivery of the Goods the Supplier shall notify the Purchaser in writing and deliver the following documents to the Purchaser i Gi iii iv v vi vii two originals and two copies of the Supplier s invoice showing Purchaser the Contract number Goods description quantity unit price and total amount Invoices must be signed in original and stamped or sealed with the company stamp seal two copies of delivery note railway consignment note road consignment note truck or air waybill or multi modal transport document showing Purchaser the State Health Society enter correct name of Purchaser for excise purposes and delivery through to final destination as stated in the Contract copy of the Insurance Certificate showing the Purchaser as the beneficiary three copies of the packing list identifying contents of each package one original of the manufacturer s or Supplier s Warranty certificate covering all items supplied original copy of the Certificate of Inspection furnished to Supplier by the nominated inspection agency other procurement specific documents required for delivery payment purposes The above documents shall be received by the Purchaser before arrival of the Goods except where it is handed over to the Consigne
75. period of three years whichever may be later If any defect is not remedied by the supplier within a reasonable time the Purchaser may proceed to get the defects remedied from other supplier etc at the supplier s risk and expenses but without prejudice to any other rights which the purchaser may have against the supplier in respect of such defects Replacement under warranty clause shall be made by the supplier free of all charges at site including freight insurance and other incidental charges PAYMENT TERMS The method and conditions of payment to be made to the supplier under the contract shall be specified in the Special Conditions of Contract The Supplier s request s for payment shall be made to the Purchaser in writing accompanied by an invoice describing as appropriate the Goods delivered and Services performed and by documents submitted pursuant to GCC Clause 8 and upon fulfillment of other obligations stipulated in the Contract 30 15 3 Payments shall be made promptly by the Purchaser but in no case later than sixty 60 days after Hint 16 17 17 1 submission of an invoice or claim by the Supplier The actual payment conditions for new products or procurements having installation and AMC services may be decided on case to case basis and incorporated in special conditions of the contract 1 Form C and also a certificate stating that the tendered item stores are meant for the use of Govt Hospital s
76. present film based system Convert these images from the IP into digital values and transfer these values to an image evaluation computer with predefined Image Processing Parameters Should record Patient Identification data on the on the image Maintain and manage data bank of all patient and image data Retrieve and reproduce accurate high quality high resolution images from stored data without loss of image quality Present CR images on a workstation as well as on hard copies Show full image in the X Ray room for preview purposes Read and Write in CD DVD for data Storage and review Appropriate technology to provide uniform and thick slice thickness S N Technical Specifications Image Reader will have the following 52 Cassete Mechanism to Load and Unload IP Scanning mechanism to read erase and process the images from the imaging plate IP Including autorouting newly acquired images to desired preview monitor IP processing rate gt 50 plates hr Panel for indicating online status of the CR Reader in case of machine malfunction Emergency Mode for accepting exposed cassettes without patient demographics for casualty trauma workflow requirements Capability of retrieving at least 10 scanned images and quick check of the exam data and the image of aat least the last four cassettes scanned at the X Ray room Verification of the connectivity status of configu
77. r will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process THE BIDDING DOCUMENTS CONTENTS OF BIDDING DOCUMENTS The goods required to be supplied bidding procedures and contract terms and conditions are prescribed in the Bidding Documents The Bidding Document include the following Section I Instructions to Bidders ITB Section II General Conditions of Contract GCC Section III Special Conditions of Contract SCC Section IV Schedule of Requirements SOR Section V Technical Specifications Section VI Sample Forms The Invitation for Bids does not form part of the Bidding Documents and is included as a reference only In case of discrepancies between the Invitation for Bid and the Bidding Documents listed in 6 1 above said Bidding Documents will take precedence The Bidder is expected to examine all instructions forms terms and specifications in the Bid Documents Failure to furnish all information required as per the Bid Documents or submission of the bids not substantially responsive to the Bid Documents in every respect will be at the bidder s risk and may result in rejection of the bid CLARIFICATION OF BID DOCUMENTS A prospective bidder requiring any clarification on the Bid Documents shall notify the Purchaser in writing or by FAX e mail at the Purchaser s mailing address indicated in the invitation of Bid The Purchaser shall respond in writing to any requ
78. red image destination Spatial resolution of digital image 6 10 pixels mm Scanning resolution for all the IP Plates should be specified in the quote Should enable 12 bit images X Ray Generator compatibility Image matrix at standard resolution 14 x 17 2000 x 2500 Row x Column Image matrix at standard resolution 14x 17 3000 x 4000 Row x Column CR Workstation will have the following Capable of Archieving and printing selected images to a standard DICOM destination in DICOM 3 0 format Storing images in the local disk for predefined period Mechanism for accepting new images when the local disc is full Sorting of patient image based on name date exam etc Advance Processing Software Using predefined parameters or user defined and stored image parameters Correcting typographical in patient demographic module in case RIS connection was down and manual data entry was done Capability of changing R L Flipping Rotating Zooming Collimating annotating the incoming image Multi image and slide formats Capability of storing in CD DVD Software for Advance Image processing applications display and quality monitoring Connectivity and compatibility to communicate to RIS HIS and DICOM Compatible devices such as MR CT DSA Work station Shouild provide for HL 7 compatible interface Output grayscale resolution 16 bits pixel Remote ID and Preview station Should have the following
79. representative of a manufacturer meeting with the above reguirement in full can also be considered provided i The manufacturer furnishes authorization Gi in the prescribed format given at Section VI assuring full guarantee and warranty obligations as per GCC Clause 14 for the eguipment offered and iii The bidder as authorized agent has supplied installed commissioned and provided after sales services satisfactorily at least 8070 of the guantity specified in the Schedule of Reguirements in any one of the last 3 years which must be in satisfactory operation for at least 6 months on the date of bid opening The bidder should furnish the information on past supplies and satisfactory performance for both 15 2 a and b above in the proforma given under Section VI Form No 7 Bidders shall invariably furnish documentary evidence in support of the satisfactory operation of the equipment issued from the end user as specified above The bidder should clearly confirm that all the facilities exist in his factory for inspection and testing and these will be made available to the Purchaser or his representative for inspection The Bidder shall furnish data to support that he has the financial and production capacity to perform the contract and complete the supplies within the stipulated delivery period The bidder should furnish profit and loss statement balance sheets and auditor s report for the past three years banker s certificates e
80. required PATENT RIGHTS The supplier shall indemnify the purchaser against all third party claims of infringement of patent trademark or industrial design rights arising from use of the goods or any part thereof in India PERFORMANCE SECURITY The supplier shall furnish performance security to the purchaser for an amount equal to 5 of the value of purchase order within 7 days from the date of issue of Notification of Award by the Purchaser The proceeds of the performance security shall be payable to the Purchaser as compensation for any loss resulting from the supplier s failure to complete its obligations under the contract The performance security denominate in Indian Rupees shall be in the form of Bank Guarantee issued by a Scheduled Nationalized Bank and in the form provided in Section VI of this Bid Document or in the form of cashiers cheque certified cheque or demand draft The performance security should be valid for the period beyond sixty 60 days following the date of completion of the Supplier s performance obligations under the Contract including any warranty obligations The performance security will be discharged by the Purchaser and returned to the Supplier not later than thirty 30 days following the date of completion of the Supplier s performance obligations under the Contract including any warranty obligations INSPECTION AND TESTS The Purchaser or his representative shall have the right to inspect
81. rhi Patna 102 Ref Hosp Bihta Patna 103 Ref Hosp Mokama Patna 104 Ref Hosp Naubatpur Patna 105 Ref Hosp Paliganj Patna 106 Sadar Hospital Purnia 107 RH Dhamdaha Upgraded in SDH Dhamadaha Purnia 108 Sub Div Hosp Banmankhi Purnia 109 Ref Hosp Amour Purnia 110 Ref Hosp Rupauli Purnia 111 Sadar Hospital Sasaram Rohtas 112 Sub Div Hosp Bikramganj Rohtas 113 Sub Div Hosp Dehari Rohtas 46 114 Ref Hosp Nasariganj Rohtas 115 Ref Hosp Nauhatta Rohtas 116 Sadar Hosp Saharsa 117 PHC Simri Bakhtiyarpur Shifted in SDH Simri Bakhtiyarpur Saharsa 118 Sadar Hospital Samastipur 119 SDH rosera Samastipur 120 SDH Dalsinghsarai Samastipur 121 SDH Pusa Samastipur 122 SDH Patori Samastipur 123 Ref Hosp Tajpur Samastipur 124 Sadar Hospital Chapra Saran 125 SDH Sonpur Saran 126 Ref Hosp Baniyapur Saran 127 Ref Hosp Traiya Saran 128 Ref Hosp Marauraha Saran 129 Sadar Hospital Sheikhpura 130 Ref Hosp Barbigha Sheikhpura 131 Sadar Hospital Sheohar 132 Ref Hosp Tariyani Sheohar 133 Sadar Hospital 47 Sitamarhi 134
82. rice or other terms and conditions PURCHASER S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds of purchaser s action ISSUE OF NOTIFICATION OF AWARD The issue of Notification of Award shall constitute the intention of the Purchaser to enter into contract with the bidder Prior to the expiration of the period of bid validity the Purchaser will notify the successful Bidder in writing by registered letter or by cable to be subsequently confirmed in writing by registered letter that its bid has been accepted The bidder shall within 7 days of issue of the Notification of Award give his acceptance along with performance security in conformity with Section VI provided with the bid document SIGNING OF CONTRACT The issue of Notification of Award shall constitute the award of contract on the bidder Promptly after the Purchaser notifies the successful Bidder that its bid has been accepted the Purchaser will send the Bidder the Contract Form provided in the Bidding Documents incorporating all agreements between the parties Within seven 7 days of receipt of the Contract Form the successful Bidder shall sign and date the Contract Form and return it t
83. rief description of the Goods By this letter we the undersigned insert name of bank a bank or company organized under the laws of insert country of bank and having its registered principal office at insert address of bank hereinafter the Bank do hereby jointly and severally with the Supplier irrevocably guarantee payment owed to you by the Supplier pursuant to the Contract up to the sum of insert amount in numbers and words This guarantee shall be reduced or expire as provided for by GCC Sub Clause 5 4 We undertake to make payment under this Letter of Guarantee upon receipt by us of your first written demand signed by your duly authorized officer declaring the Supplier to be in default under the Contract and without cavil or argument any sum or sums within the above named limits without your need to prove or show grounds or reasons for your demand and without the right of the Supplier to dispute or question such demand Our liability under this Letter of Guarantee shall be to pay to you whichever is the lesser of the sum so requested or the amount then guaranteed under this Letter in respect of any demand duly made under this Letter prior to expiry of this Letter of Guarantee without being entitled to inquire whether or not this payment is lawfully demanded This Letter of Guarantee shall be valid from the date of issue until the date of expiration of the guarantee as governed by the Contract Except for the documen
84. such party or on its behalf shall be borne by each party itself g The Arbitration and Conciliation Act of 1996 the rules herewith and any statutory modification or reenactment thereof shall apply to arbitration proceedings Notwithstanding any reference to arbitration herein a the parties shall continue to perform their respective obligations under the Contract unless they otherwise agree and b the Purchaser shall pay the Supplier any monies due the Supplier The contract shall be governed by and interpreted in accordance with the laws of India from the time being in force All disputes arising out of this tender will be subject to jurisdiction of courts of law in Patna LIMITATION OF LIABILITY Except in cases of criminal negligence or willful misconduct and in the case of infringement pursuant to GCC Clause 4 a the Supplier shall not be liable to the Purchaser whether in contract or otherwise for any indirect or consequential loss or damage loss of use loss of production or loss of profits or 35 interest costs provided that this exclusion shall not apply to any obligation of the Supplier to pay liguidated damages to the Purchaser and b the aggregate liability of the Supplier to the Purchaser whether under the Contract in tort or otherwise shall not exceed the total Contract Price provided that this limitation shall not apply to the cost of repairing or replacing defective equipment 27 GOVERNING LANGUAGE 27 1
85. tal price Unit price shall prevail ii This price schedule should be placed in separate envelope sealed Cover B Place Signature of Bidder Date Name ucccescesessuecseeseoe ss Address 66 3 Earnest Money Deposit EMD Form Date insert date IFB insert name and number of IFB Contract insert name and number of Contract To Executive Director State Health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna WHEREAS insert name of Bidder hereinafter called the Bidder has submitted its bid dated insert date bid for the performance of the above named Contract hereinafter called the Bid KNOW ALL PERSONS by these present that WE insert name of bank of insert address of bank hereinafter called the Bank are bound unto insert name of Purchaser hereinafter called the Purchaser in the sum of insert amount for which payment well and truly to be made to the said Purchaser the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this insert number day of insert month insert year THE CONDITIONS of this obligation are the following 1 If after the bid submission deadline the Bidder a withdraws its bid during the period of bid validity specified by the Bidder in the Bid Form or b does not accept the Purchaser s corrections of arithmetic errors i
86. tc in support of its financial standing If an agent submits bid in behalf of more than one manufacturer unless each such bid is accompanied by a separate bid form for each bid and bid securities when required for each bid and authorization from the respective Manufacturer all such bids will be rejected as non responsive In order to financially evaluate each equipment separately the price bid for bidders quoting for more than one equipment shall be enclosed in separate envelope for each of the equipment quoted by the bidder as per the price schedule form 16 DOCUMENTS ESTABLISHING GOODS CONFORMITY TO BIDDING DOCUMENTS Pursuant to ITB Clause 11 the Bidder shall furnish as part of its bid documents establishing the conformity to the bidding documents of all goods and services which the Bidder proposes to supply under the contract The documentary evidence of conformity of the goods and services to the bidding documents may be in the form of literature drawings and data and shall consist of a a detailed description of the essential technical and performance characteristics of the goods b alist giving full particulars including available sources and current prices of spare parts special tools etc necessary for the proper and continuing functioning of the goods for a period of three years following commencement of the use of the goods by the Purchaser and c an item by item commentary on the Purchasers Technical Specif
87. ted and the date upon which such termination becomes effective The Goods that are complete and ready for shipment within thirty 30 days after the Supplier s receipt of notice of termination shall be accepted by the Purchaser at the Contract terms and prices For the remaining Goods the Purchaser may elect a to have any portion completed and delivered at the Contract terms and prices and or b to cancel the remainder and pay to the Supplier an agreed amount for partially completed Goods and Services and for materials and parts previously procured by the Supplier SETTLEMENT OF DISPUTES If any dispute or difference of any kind whatsoever shall arise between the Purchaser and the Supplier in connection with or arising out of the Contract the parties shall make every effort to resolve amicably such dispute or difference by mutual consultation If after thirty 30 days the parties have failed to resolve their dispute or difference by such mutual consultation then either the Purchaser or the Supplier may give notice to the other party of its intention to commence arbitration as hereinafter provided as to the matter in dispute and no arbitration in respect of this matter may be commenced unless such notice is given Any dispute or difference in respect of which a notice of intention to commence arbitration has been given in accordance with this Clause shall be finally settled by arbitration Arbitration may be commenced prior to or
88. tep Tube current upto 500mA at 12 5 steps Anatomical program memory User programmable 50 Programs or more LED readout for parameter display X ray tube High speed rotating anode tube 9000 rpm or more Anode heat capacity 200kHU or more Focal spot size small focus 0 8mm or better Large focus 1 6 mm or better Collimator Multileaf collimator should have halogen lamp with auto shut off Field lamp with automatic switch off function Tube support Floor mounted tube stand X ray table Motorised X ray table with minimum patient capacity of 200 Kg or more Should be provided with bucky which can hold all standard sizes of cassettes as mentioned in CR system Vertical Bucky Vertical Bucky with grid ratio of 10 1 Should have valid AERB type approval and CE FDA certificate Bucky should travel entire length of the table STANDARD ACCESSORIES 1 Three fold X ray protection barrier 2 Lead apron 0 5mm lead equivalence with thyroid guard 1 no 3 Channel type hanger each size 5 nos 5 Should be supplied with chest stand and cone for skull x rays POWER SUPPLY REQUIREMENTS 380 to 440Vac Three phase 50 60 Hz SPECIFICATION OF LEAD APRON 1 Should be AERB approved 2 Should be light weight 1mm lead equivalent 55 3 Should be hook and loop type Velcro 4 Should be supplied along with thyroid guard BARRIER 1 Should be a three fold mobile lead protective barrier 2 Should
89. the receipt of which is hereby acknowledged we the undersigned offer to supply and deliver the Goods under the above named Contract in full conformity with the said Bidding Documents for the sum of Rs hereinafter called the Total Bid Price or such other sums as may be determined in accordance with the terms and conditions of the Contract The above amounts are in accordance with the Price Schedules attached herewith and are made part of this bid We undertake if our bid is accepted to deliver the Goods in accordance with the delivery schedule specified in the Schedule of Requirements If our bid is accepted we undertake to provide an advance payment security and a performance security in the form in the amounts and within the times specified in the Bidding Documents We agree to abide by this bid for the Bid Validity Period specified in Clause 18 of the ITB and it shall remain binding upon us and may be accepted by you at any time before the expiration of that period Until the formal final Contract is prepared and executed between us this bid together with your written acceptance of the bid and your notification of award shall constitute a binding Contract between us We understand that you are not bound to accept the lowest or any bid you may receive We undertake that in competing for and if the award is made to us in executing the above contract we will strictly observe the laws against fraud and corruption in force in In
90. ther information from and inspect the bidding documents at the office of the Ezecutive Director State Health Society Pariwar Kalyan Bhavan Sheikhpura Patna Bihar India 3 The Bidding Document may be purchased from the office of the Executive Director State Health Society Bihar Pariwar Kalyan Bhavan Sheikhpura Patna Bihar India from 26 Nov 2012 to 26 Dec 2012 during office hours from 10 00 hrs to 17 00 hrs on all working days either in person or by post 4 A complete set of bidding documents may be purchased by interested bidders upon submission of a written application to the address given in para 2 and upon payment of a nonrefundable fee of Rs 10 000 in the form of a cash or Demand Draft or banker s Cheque in favor of Executive Director State Health Society Pariwar Kalyan Bhavan Sheikhpura Patna The tender document can also be downloaded from the website www statehealthsocietybihar org Such bidders are required to submit non refundable tender document cost in the form of Demand draft in favour of Executive Director State Health Society Pariwar Kalyan Bhavan Sheikhpura Patna 5 The biding documents requested by mail will be dispatched by registered post speed post courier service on payment of an extra amount of Rs 250 The Purchaser will not be responsible for postal delay if any in the delivery of the bidding documents or of the non receipt of the same 6 Bidders are free to quote for any or all of the items
91. tion VI and when no applicable standard is mentioned to the authoritative standard appropriate to the Goods Country or origin and such standards shall be latest issued by concerned Institution 25 3 1 3 2 3 3 3 4 5 1 52 5 3 5 4 6 1 USE OF CONTRACT DOCUMENTS AND INFORMATION INSPECTION AND AUDIT BY THE PURCHASER The Supplier shall not without the Purchaser s prior written consent disclose the Contract or any provision thereof or any specification plan drawing pattern sample or information furnished by or on behalf of the Purchaser in connection therewith to any person other than a person employed by the Supplier in the performance of the Contract Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance The Supplier shall not without the Purchaser s prior written consent make use of any document except for purposes of performing the Contract Any document other than the Contract itself enumerated in GCC Sub Clause 3 1 shall remain the property of the Purchaser and shall be returned all copies to the Purchaser on completion of the Supplier s performance under the Contract if so required by the Purchaser The Supplier shall permit the Purchaser to inspect the Supplier s accounts and records relating to the performance of the Contract and to have them audited by auditors appointed by the Purchaser if so
92. ts herein specified no other documents or other action shall be required notwithstanding any applicable law or regulation Our liability under this Letter of Guarantee shall become null and void immediately upon its expiry whether it is returned or not and no claim may be made under this Letter after such expiry or after the aggregate of the sums paid by us to you shall equal the sums guaranteed under this Letter whichever is the earlier All notices to be given under this Letter shall be given by registered airmail post to the addressee at the address herein set out or as otherwise advised by and between the parties hereto We hereby agree that any part of the Contract may be amended renewed extended modified compromised released or discharged by mutual agreement between you and the Supplier and this security may be exchanged or surrendered without in any way impairing or affecting our liabilities hereunder without notice to us and without the necessity for any additional endorsement consent or guarantee by us provided however that the sum guaranteed shall not be increased or decreased No action event or condition that by any applicable law should operate to discharge us from liability hereunder shall have any effect and we hereby waive any right we may have to apply such law so that in all respects our liability hereunder shall be irrevocable and except as stated herein unconditional in all respects 70 For and on behalf of
93. ty iets these e saung anna na 31 PHAGES ER 32 Change Orders domna te o e PG Rei emet ne Per Nida 32 EH 33 Delays in the Supplier s Performance WWW Wanna 33 Taquidated Damages ute teet eue eth Gre eee re be tex senos 33 P M 34 Termination for Default NE es eene 34 Termination for Insolvency WAAMA WERE 35 Termination for an an A AAE 35 Settlement of Disputes 39 Limitation IA A DA A AA ter AAA A na an anna 36 Governing Language eidem AAA AA AAA AA AAA AAA BNN 37 Applicable Lawa AA na NN 37 hop nan A a 37 Tasers and DIEE aa y AAA RP Sa ga ega tanaman 37 24 SECTION HI GENERAL CONDITIONS OF CONTRACT 1 DEFINITIONS In this Contract the following terms shall be interpreted as indicated a The Purchaser means the State Health Society Pariwar Kalyan Bhavan Sheikhpura Patna the organization purchasing the Goods b The Bidder means the individual or firm who participates in the tender and submits its bid c Days means calendar days d GCC means Conditions of Contract e The Supplier means the individual or firm supplying the goods and Services under the contract f The Goods means all equipment machinery and or other materials which the Supplier is
94. ue the performance of the contract to the extent not terminated In the event any sums found due to the Purchaser Government under or by virtue of the fulfillment of contractual obligations these shall be recoverable from the Supplier and his its 33 23 24 24 1 24 2 25 25 1 25 2 25 2 1 25 22 properties movable and immovable under the provisions of the Revenue Recovery Act for the time being in force as tough as they are arrears of land revenue or in any manner and within such time as the Purchaser Government may deem fit Any sum of money due and payable to the Supplier from Government Purchaser may be adjusted against sum of money due to the Supplier under any other contract TERMINATION FOR INSOLVENCY The Purchaser may at any time terminate the Contract by giving written notice to the Supplier without compensation to the supplier If the supplier becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the purchaser TERMINATION FOR CONVENIENCE The Purchaser by written notice sent to the Supplier may terminate the Contract in whole or in part at any time for its convenience The notice of termination shall specify that termination is for the Purchaser s convenience the extent to which performance of the Supplier under the Contract is termina
95. with deviation in Technical Specifications will be deemed as material deviation The purchaser s determination of bid s responsiveness shall be based on the contents of the bid itself without recourse to extrinsic evidence A bid determined as substantially non responsive will be rejected by the purchaser and shall not subsequent to the bid opening be made responsive by the bidder by correction of the non conformity The Purchaser may waive any minor infirmity or non conformity or irregularity in a bid which doesn t constitute a material deviation provided such waiver doesn t prejudice or affect the relative ranking of any bidder EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS The Purchaser shall evaluate in detail and compare the bids previously determined to be substantially responsive pursuant to ITB Clause 26 The purchasers evaluation of bid will take into account in addition to the bid price ex factory ex warehouse off the shelf price of goods offered from India such price to include all costs as well as duties and taxes paid or payable on components and raw materials incorporated or to be incorporated in the goods and excise duty on finished goods if payable and price of incidental services the following factors in the manner and to the extent indicated in ITB clause 27 3 and in the Technical Specifications a i cost of inland transportation insurance and other costs within India incidental to the delivery of go

Invitation for Bids for supply, testing, demonstration, installation

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