Fiskars Supplier Portal Release 5.0
Contents
1. back Proceed to Step 2 Proceed to step 2 To navigate back y reset generateci Click back at any time to return to the previous screen Click reset to uncheck all checked items Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 6 FISKARS Fiskars Supplier Portal Release 5 0 Option A continued Option B continued 2 Click on the PO Number 2 Click on the Item Number Search Results by Purchase Order Search Results by Item Number Select a P O below to add items to or create a new Commercial Invoice Select a P O below to add items to or create a new Commercial Invoice i i ips ships To item Number t Order Date Ships To Purchase Order 10 31 13 q sunToN On a mey 14405600F BRUNTON 91786933JDS 10 21 13 LOWES Sect CARTAGE NORTHERN 1446 19173700P BRUNTON OH riari 10 31 13 LOWES CALIFORNIA CARTAGE facial ae NORTHERN 1446 The PO lines that are available to add to the P i i i 1 570 items found displaying 381 to 390 Commercial Invoice will appear on the screen First Prev 35 36 37 38 39 40 41 42 Next Last y back Tip Click the small green arrow next to Purchase Order to show the most recent PO s first ie The PO s for this item will appear on the screen 3 Check the Copy to Invoice box 3 Check on the Copy to Invoice box Copy to Invoice P O P O Line Copy to Invoice P Q P O Line FA 281882 OP 4 0000 v 281882 OP2. 4 0000 4 After selecting all PO s that are to be included on the commercial invoice click generate c i at the bottom of the screen 5 The user will be prompted to answer if items from another PO will be added If adding lines from a different PO Click Yes and the system will return to the Search Results screen Repeat steps 2 Do you want to add more items from another PO to your commercial invoice through 5 If no lines are being added Click No The Commercial Invoice is now in Pending Status Proceed to Completing the Invoice Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 7 LOWES CALIFORNIA CARTAGE FISKARS Fiskars Supplier Portal Release 5 0 Completing the Invoice The invoice will now show IN PREPRATION at the top Properly complete the Invoice Header and the Invoice Detail sections Fields not listed below are system generated and can only be changed by Fiskars Invoice Header Section Complete the following required fields Invoice Number Type the desired invoice number numbers letters or dashes are allowed If the field is left open blank the Fiskars Reference Number will be automatically filled in when the invoice is generated House Bill Number Enter the House Bill Number received from the Freight Forwarder at the time of booking For courier or express shipments such as FedEx or UPS add the tracking number in that field Do not use spaces or special char
3. Fiskars Reference Number Select the Fiskars Reference to be completed or modified Fiskars Reference 4 Supplier invoice amp Order Date Ships To Status 201302131 02713713 FISK ARS BRANDS INC SOC PEHO NG 201303081 Test 1 03 08 13 GERBER LEGENDARY BLADES JONED 201303082 testa 03 0713 FISKARS BRANDS INC GOL SOUTHAVEN SGMED 201 303121 03712713 GERBER LEGENDARY BLADES PEXO NG 201 303191 SUpplier INW123 03719713 FISKARS BRANDS INC SOC SIGHED If Search was by House Bill Number Select the House Bill Number to completed or modified House Bill Number 5 Order Date Ships To Status 113 11 04 13 FISKARS BRANDS IMC GOL SOUTHAVEN JONED 207310241 10 24713 GERBER LEGENDARY BLADES OH PENDING 201310203 10 30 13 GERBER LEGENDARY BLADES SGNED 20131034 10 30 13 FISKARS BRANDS FINLAND OY HUNGARIAN ERAN SGNED Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 16 FISKARS Fiskars Supplier Portal Release 5 0 Completing or Modifying Saved Commercial Invoices and Packing Lists continued Status definitions PENDING An invoice that has been generated or saved The user may a Change or update the following fields e House Bill Number e Freight Terms e Quantity e Manufacturer Address b Add more lines to the invoice Click the Add More PO s button c Remove a line Click on the red X next to the Manufacturers address After all changes and updates are done select complete c i The Commercial Invoi
4. FISKARS Fiskars Supplier Portal Release 5 0 Fiskars Supplier Portal Release 5 0 User Manual Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 1 FISKARS Fiskars Supplier Portal Release 5 0 FISKARS Supplier Portal Contact Forms Help Fiskars Supplier Portal an overview The Fiskars Supplier Portal FSP is a proprietary web based application that provides suppliers with a tool for viewing purchase orders and generating commercial invoices and packing lists Suppliers are required to use the FSP to generate invoice and packing list information The information is used by Fiskars to make official customs entry declarations in accordance with import rules and regulations Suppliers are required to complete the invoicing process no less than 4 working days prior to vessel sailing Supplier invoices not created in the FSP may not be processed for payment Please refer to your supplier agreement or contact Fiskars Accounts Payable for information on submitting invoices for payment Email address accountspayable fiskars com The FSP is available at all times unless it is down for maintenance If you encounter a problem accessing or using the FSP please send an email to CustomsCompliance fiskars com Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 2 FISKARS Fiskars Supplier Portal Release 5 0 This document provides instructions for using and navigating through the FSP Tab
5. acters Shipment Mode Select the mode that matches the type of transport for the shipment Freight Terms Select the term that corresponds to the PO terms Freight on Board Date Enter the sailing date ocean or departure date air date provided by the Freight Forwarder at the time of booking Invoice Type Select one of the three Invoice Types Products cannot be comingled with other types Prod uct nvoice T y pe Inygige Type rodut Physical Items products or goods Physical Items shipping sold to Fiskars sh ipped from your Examples scissors rakes knifes art cards boxes pallets or your agent s factory Service Invoice Type Invoice Type Services Charges for non product service S Service performed on Fiskars behalf mo physical product billed to Fiskars Examples Testing Fees Scrapping of material Freight Charges Minimum Order Qty Fees Rework Fees Tooling Invoice Type es as Charges for tools and tooling iteme purchased for the production of items machines molds and charg es for Examples Machinery mokds modification to current Tooting modification to tooling billed to Note If you are shipping tooling to the US or Canada then use the Fiskars Product inv Type Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 8 FISKARS Fiskars Supplier Portal Release 5 0 Completing the Invoice continued Invoice Detail Section Carefully review all information on the PO to ensure accuracy
6. before proceeding with Steps 1 through 4 If you disagree with the information shown save the invoice and contact your buyer or planner See Saving the Invoice on the following pages for instructions on saving 1 Review ltems PO s Price The following data elements are generated from the PO Review prior to proceeding e Item number e Item price e Line number e Item quantity can be changed see below 2 Enter the PO quantity The original PO quantity can be changed if needed to reflect shipment quantities Changes cannot be greater than 5 of the PO quantity If the quantity entered is greater than the original PO quantity Enter the quantity to be shipped If the amount exceeds 5 contact your buyer or planner to amend the PO An error message will appear when Message from webpage the quantity entered exceeds 5 Provided quantity cannot be greater than 5 of the original PO A quantity 1000 Click OK to return to Step 2 above and follow the instructions for making O changes in quantities If the quantity entered is less than the PO quantity the system will generate new PO line for the remaining quantity The new line will be available only after the user logs out of the FSP Allow approximately 15 minutes after logging out for the system to refresh 3 Enter Manufacture Address if missing or incorrect Choose the address from drop down or click on Other to add a new manufacture address 4 Adding Additional PO
7. ce and can proceed to creating a packing list Selecting return takes the user back to the Choose a Division screen The generated invoice remains available and can be retrieved by navigating to the Search by Fiskars Reference Number screen When saving a Tooling or Service Type invoice by either option 1 or Option 2 the user will be prompted to answer Are there any Products included on this invoice eo mM y E Confirmation Page Webpage Dialog 25 Are there any products included on this invoice simiman amsa Message from webpage A Please delete those lines If YES the user will be prompted to delete any lines for Products Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 10 FISKARS Fiskars Supplier Portal Release 5 0 Saving the Invoice continued If lines containing Products are deleted a new invoice must be created for the Products OR The invoice type can be changed to Products and the Tooling or Services lines can be deleted If this change is made a new Commercial Invoice must then be created for the Tooling or Services Selecting NO will complete the invoice saving process Proceed to Creating the Packing List Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 11 FISKARS Fiskars Supplier Portal Release 5 0 Creating the Packing List Suppliers must create a Packing List to accompany the Commercial Invoice The FSP will use information from corres
8. ce is then considered signed Create or make the respective changes or updates to the Packing List then save the packing list Select complete packing list SIGNED A completed invoice No additional modification or additions can be made to the Invoice The user can only view print or cancel a signed invoice The User may a View Select Print pdf Cl b Print A pdf version of the invoice will be generated It can be printed or saved to a file The pdf document is the official record of what was transmitted on the Invoice Note The pdf and the screen may look different if the Invoice was completed on different days c Cancel To cancel a Commercial Invoice click the cancel c i button on the bottom of the Commercial Invoice screen CANCELLED A completed invoice that has been canceled The invoice can no longer be accessed Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 17 FISKARS Fiskars Supplier Portal Release 5 0 Completing or Modifying Saved Commercial Invoices and Packing Lists continued Pending Packing List To create or view a pending packing list navigate to the Search Results by Fiskars Reference Number Select the invoice for the corresponding packing list that required modifying or completing Once in the Packing List Creation screen refer to the Packing List Creation section in this manual for instructions for completing packing lists Deleting Packing Lists A saved draft vers
9. e Login Request Form Processing occurs during normal working hours in our US offices Allow 72 hours for your User ID and Password to be processed You will receive your FSP Login information via email once the request is processed Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 4 FISKARS Fiskars Supplier Portal Release 5 0 Using the FSP Things to know v Commercial Invoices with Purchase Orders for more than one division cannot be combined Separate invoices and packing lists will need to be completed for each specific division v PO lines that have been previously shipped and a commercial Invoice has been created will not appear v Repeated saving and returning to saved documents is not recommended Completing the process in a single session reduces the possibility of lost data Accessing your company purchase orders Your Login ID and password are associated only with the Fiskars division that issued the Purchase Order s If the division you need is not available for you to select please request a user ID and Password for that specific division Refer to the Login D section in Getting Started for Login ID instructions Begin by selecting the business division that issued you the Purchase Order You may now begin to select purchase orders and create commercial documents in the FSP Fiskars business divisions e School Office amp Craft includes Cooking and Home Living divisions e Garden Garden amp O
10. he split lines equal the original line total The system will display an error message if there is a mismatch 4 Select to save complete the packing list If save is successful this message will appear on top Of screen mmm Sf Packing List data is saved successfully PACKING LIST CREATION PAGE Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 14 FISKARS Fiskars Supplier Portal Release 5 0 This ends the Commercial Invoice and Packing List creation process If a Commercial Invoice has been saved or changes are required go to Completing or Modifying Saved Commercial Invoice and Packing Lists on the following page Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 15 FISKARS Fiskars Supplier Portal Release 5 0 Completing or Modifying Saved Commercial Invoices and Packing Lists Commercial invoices and Packing Lists that were Saved in the Portal must be completed or cancelled Searching for Saved Invoices Navigate to the Choose a Division page and select the division There are two options in the Search E a l er Search screen for viewing and selecting saved invoices Choose a criteria to find or create a new invoice Option 1 Fiskars Reference Number by Purchase order Option 2 House Bill Number i siemens o A by Fiskars Reference Number LLLL 7 by House Bill Number byltem Number back next Search results If Search was by
11. ion packing list can be deleted by clicking the Cancel Packing list button at the bottom of the Packing List Creation screen A signed packing list can be deleted by canceling the associated Commercial Invoice Note Cancelling a commercial invoice will require the user to start the Invoice creation process from the beginning if the Commercial Invoice is needed Note Packing lists can be saved only after the corresponding Invoice is in the Signed status Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 18 FISKARS Fiskars Supplier Portal Release 5 0 Forms and Documents The following forms are available by selecting Forms on any screen FSP Login Request Form Required form for requesting new user passwords and removing user names passwords ISF Advance Data Form Required for providing shipment information when the Commercial Invoice cannot be completed on time Must be completed and sent to Fiskars Trade Services no less than four calendar days prior to Sailing Exporters Statement of Origin Form Required for shipments to Fiskars Canada where goods qualify for Canada free trade The form must be provided to the freight forwarder with other required shipping documents Supplier Routed Air Freight Notification Form Required for Air shipments arranged by the Supplier s freight forwarder for product shipped to Fiskars US or Canada Must be completed and sent to Fiskars Trade Services prior to booking Supplie
12. le of Contents Fiskars Supplier Portal an overview Getting Started Using the FSP Creating the Commercial Invoice Creating the Packing List Completing and Modifying Saved Commercial Invoices and Packing Lists Forms and Documents Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 3 FISKARS Fiskars Supplier Portal Release 5 0 Getting Started Minimum System Requirements Access to the internet is required Microsoft Internet Explorer 8 http www microsoft com windows internet explorer default aspx Mozilla Firefox 11 0 http www mozilla com en US firefox firefox html Adobe Acrobat Reader required to view and print documents Please install the latest version of your web browser Please find updated information in the Help section on the FSP start page FSP Internet address Access to the FSP site http supplierportal fiskars com Terms of Use Agreement You must agree to the terms and conditions before gaining access to the FSP After logging in you will be prompted to read and accept the Terms of Use Agreement Refer to the Forms and Documents section for additional information forms and instructions Logging in All users are required to obtain and sign on to the FSP using a unique User ID and Password provided to you by Fiskars Request User ID s and Passwords by completing a Login Request Form and submit to CustomsCompliance fiskars com Select Forms on the FSP login screen to access th
13. n received from the Freight Forwarder Examples Fiskars Ship to Port of Destination Southaven MS 2006 Memphis Memphis TN 2006 Memphis Madison WI 3901 Chicago Portland OR 2904 Portland Peoria IL 3901 Chicago Independence MO 4501 Kansas City Ship Method Select the option that corresponds to the type of shipment Options CY Ocean shipment full container loaded by supplier at factory CFS Ocean shipment freight tendered to forwarder AIR Air freight shipment Courier Courier or Express services example FEDEX DHL or UPS Packing List Detail Section 1 Enter Container number s and Seal numbers s that correspond to how the goods are loaded The Auto fill method allows the user to populate selected lines The Line by line method allows the use to enter information one line at a time The user may use a combination of the two based on their preference Auto fill method Line by line method 1 Enter container and seal numbers in the Do not enter data in the Auto fill Auto fill data boxes above the line detail data boxes 1 De select any lines that may be selected in the Auto fill check box 2 Enter the container number and seal number on each line cm vol in m3 Containers Seal The user may use the Auto fill method in combination with the Line by line 2 Check the Auto fill check box s at the end of each item line to Auto fill De select uncheck lines you do not want Fiskar
14. ponding saved or completed invoice In this step user will enter information to allow the FSP to create a separate packing list for each container The following information is required to complete the Packing List e Port of Destination e Container numbers e Gross weight for each carton in e Shipping method e Container seal numbers kilograms KG e Carton count e Dimension of each carton in centimeters cm gt Begin by selecting create packing list retum Y print preliminary create packing list save Ci Y complete ci gt Packing List Header Section Use the drop down boxes on the PACKING LIST CREATION PAGE see below to select the Port of Destination and Ship Method PACKING LIST CREATION PAGE SOLD TO FISKARS BRANDS INC SOC fi Supplier Invoice Humber ererertest SHIP TO FISKARS BRANDS INC SOC Fiskars Reference Number 201371075 FISKARS SCHOOL OFACE amp CRAFT 330 STATEURME ROAD EAST Invoice Date 0771172013 SOUTHAVEN MS US 32471 Payment terme Het 30 SELLER FORVESOHNH CORP Freight terms FOS hujiane China 322 0 EDWARD A DAVE GREEMSRORD MC Freight on Board date 11 14 2014 a a US 17409 House Bill dedededeedtest Port of Destination Selek Ship Method Ts Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 12 FISKARS Fiskars Supplier Portal Release 5 0 Creating the Packing List continued Port of Destination Select the port of destinatio
15. r Routed Ocean Shipment Form Required for Ocean shipments arranged by the Supplier s freight forwarder shipped to Fiskars US or Canada Must be completed and sent to Fiskars Trade Services no less than four calendar days prior to sailing Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 19
16. s if necessary Additional PO s and PO lines can be added at this time Select add more P O s The system will return the user to the search results selection screen If adding PO lines return to Selecting Purchase Order Lines and repeat all steps If no lines are being added proceed to Saving the Invoice Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 9 FISKARS Fiskars Supplier Portal Release 5 0 Saving the Invoice There are two invoice options save or complete 1 If the invoice is partially done and will be completed at a ater time it can be saved and re opened Choose Option 1 save c i The FSP will prom for required information er ee Bee een RN LO he i retum print preliminary create packing list complete ci 2 If all required data is entered accurately and complete the invoice can be completed Choose Option 2 complete c i Option 1 save c i Option 2 complete c i This option saves a draft version of the This option saves a permanent electronic invoice You may close your browser and version No changes can be made re open the saved invoice when ready to complete This action puts the invoice in Signed status See Modify section to cancel a This action keeps the invoice in Pending Signed invoice status See Modify section for additional information Note The user may select print preliminary to view or print a draft version of the invoi
17. s Brands Inc FSP 5 0 User Manual September 2015 Page 13 FISKARS Fiskars Supplier Portal Release 5 0 to auto fill continued 3 Click the Auto fill Submit button to auto fill the container info in the selected lines 4 Repeat process with new containers until all lines are complete Important Each time the Auto fill submit button is clicked the information in the Auto Fill data boxes will populate all selected lines 2 Enter Weights and Dimensions The system will complete the CTN Wt and LxWxH in cm fields based on information stored in the Fiskars PO system Review the data for accuracy Enter correct information if the PO system data is different than the actual carton weight and dimensions being shipped CTN Wt weight of each carton in kilograms KG LxWxH in cm carton dimensions length width height in centimeters cm The FSP will calculate net weight N W and cubic meters for each line and the total for the packing list Splitting Quantity on Packing Lists If shipping two different carton sizes for the same product or if shipping a PO line in two or more ocean containers the FSP will allow the user to create separate Packing List lines To do this 1 Click on the symbol on the far right side of the Packing list line to be split The FSP will create a new line with the same PO and Item 2 Fill out all required information for the second line 3 Verify that the total for t
18. utdoor Living e Outdoor Recreation Gerber Choose a Division Each commercial invoice can only apply to a single division AS FISKARS SCHOOL OFFICE CRAFT COOKING OUTDOOR RECREATION Fiskars Brands Inc FSP 5 0 User Manual September 2015 Page 5 FISKARS Fiskars Supplier Portal Release 5 0 Creating the Commercial Invoice This section will guide the user to select purchase orders select purchase order lines and complete the Commercial Invoice Selecting Purchase Order PO Lines The user must select the PO lines to be included on the Commercial Invoice Two search options are available to view and select PO s and PO lines Both options allow the user to select the items to be included on a commercial invoice Note PO lines that have been previously shipped and the commercial invoice has been created will no longer be available to view and select Option A Select by PO number Option B Select by Item Number Follow these steps for Option A Follow these steps for Option B 1 Select by Purchase Order box on the Search 1 Select by Item Number box on the Search screen screen and click next and click next Search Search Choose a criteria to find or create a new invoice Choose a criteria to find or create a new invoice by Purchase Order by Purchase Order DJ by Fiskars Reference Number by Fiskars Reference Number C by House Bill Number by House Bill Number by Item Number amp by Item Number
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