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User Manual Booking Seafreight

1. To create a container just click on the FY icon Add container Container Details FCL Container Entry Requested Container Type Please select v Pick Up by KN F Delivery at KN F Destination Total Weight kg Total Volume cbm i Eg Customer Reference Detail Cargo Description P Commodity Save and Close and create enter quantity fi containers You will be presented with the Add Container Container Details window In this window you need to complete the data entry on the mandatory fields first before working on the optional entries Pick up Delivery Customer Reference Detail FCL Container Entry Container Type per aat Select the required Container Type from the drop down Pase Selec ANGE I 20 ft Container table which is customised 4J0GE t 40 ft Container 40HC 40 ft High Cube Total Weight kg 19 500 OG and enter the Total Weight and Volume max 26 760 00 kgs Total Volume chm 56 400 imax 67 300 chr The maximums displayed for weight and volume are based on the selected container type 40GE in this case KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 28 of 66 Copyright Kuehne Nagel 2008 2013 Special Data Entry for Reefer Containers In case you are creating a booking for a shipment requiring working reefer containers and select a Reefer under Container Type three additional f
2. 2 3 4 Charges Insurance Documents E Charges Insurance Documents Terms of Delivery Flease select v Terms of Delivery Location oy Freight Payment collect prepaid Shipping Documents Forwarders certificate of receipt v Insurance by KN O Simply click on the radio button to select either Letter of Credit C collect or prepaid for Freight Payment Dangerous Goods F Shipment contains solid r wood packing material Two selections are mandatory in this section The Terms of Delivery including the location and the Freight Payment collect or prepaid Charges Insurance Documents Terms ofDelivery Peace selec Choose the Terms of Delivery from the drop Pi Please select Freight Payment CFR Cost and Freight down table arg Shipping Documents CIF Cost Insurance and Freight CIP rCarriage and Insurance paid to Insurance by kN DAF Delivered at Frontier DOF t Delivered Duty Paid JET ETER EXO I Ex Quay duty paid Dangerous Goods ER I Ex Works FAS Free Alongside Ship Shipment contains solid FOR Free on Board wood packing material FCA f Free Carrier DEU Delivered Duty Unpaid CPT f Carriage Paid To DES f Delivered Ex Ship DEG Delivered Ex Quay Info Message More than 100 results found Lookup Location and select the location from the Lookup Location table city Mame v begins with a Should the required location not be avail
3. Product Ready for Shipment Date Planned Collection Date Planned Delivery Date Part value Status Created Created By Alert w Dangerous Goods Terms of Delivery Vessel w Place of Receipt w Place of Delivery w Planned Delivery Date w Shipper City w Consignee City w KN Office w Pgs w Pkg Type w Weight kg w Volume chim w Pick Up w Delivery Images Upload Images w Additional References Mote Search criteria always visible You will be presented with this table of available information columns in the Booking Overview screen Tick those boxes for information you wish to see respectively un tick those you do not wish or need to see Certain check boxes are greyed out indicating that these columns cannot be taken out of the Overview screen KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 63 of 66 Copyright Kuehne Nagel 2008 2013 These two sections are shown underneath the Booking Overview View Options if active and applicable Additional Booking References Please selectthe references to be displayed on the booking overview screen ho separate combined display column column Customer specific ref 2 fa i E Invoice number ite Cc c Additional Container References Please select the references to be displayed on the booking details screen ho separate combined display column column AES confirmation for US customs fa C Cc
4. Import CSV file Transmit Booking Roadfreight Partially or completely allocated to Container Road Collection Order only Booking Seafreight FCL only Print Labels Booking for B Print Packing List Booking for Roadfreight only Roadfreight only Print Manifest Booking for Information available Roadfreight only If you move your mouse over such an icon a tool tip will appear providing you with the information which action will be performed does not apply to icons 1 1 2 Save your Work For security reasons the system will automatically log you out after being idle for 60 minutes you need to log on again Therefore please ensure that you always click on the lt Save gt button before leaving your desk Please also do that whenever you exit a KN Login Booking screen and want to save the entered data KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 6 of 66 Copyright Kuehne Nagel 2008 2013 1 2 Navigation Where to find Booking KUEHNE NAGEL KN Portal Services View Interact Report HOME gt Booking Overview 171 Booking My Bookings My Templates SEE PIANE s Booking can be found in the menu Interact Clicking on the menu item lt Booking gt will take you to the Search for Bookings screen KUEHNE NAGEL KN Portal Services View Interact Report Configure Support 6 lt HOME Booking Overview 171 DEBKGO1 BOOKING
5. 2 3 3 1 Ports and Places of Receipt Delivery Lookup Location Port Name v begins with Filter hong Lookup Hong Kong HKHKG Hongai YNHON Accept and Return Cancel Lookup KN Login v 4 1 gt gt Shipment Then select the Port of Loading and Port of Discharge mandatory as well as if a Through Bill of Lading Point B L is required Place of Receipt and or Place of Delivery using the respective look up table Simply select the location information from the look up table Should the required location for Place of Receipt or Place of Delivery not be available a free text entry will be possible Search for the location using the available filter options then click on the location and on lt Accept and Return gt Booking Seafreight User Manual Nov 2012 Page 22 of 66 Copyright O Kuehne Nagel 2008 2013 2 3 3 2 Dates Lookup Calendar June 2010 Mon Tue Wed Thu Fri Sat 1 2 3 4 5 8 9 10 11 12 14 15 16 17 18 21 22 23 24 25 28 29 30 July 2010 Mon Tue Wed Thu Fri 7 5 6 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 August 2010 Mon Tue Wed Thu Fri 2 3 5 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 4 6 21 28 The entry of the Ready for Shipment Date is mandatory while the Estimated Departure Date and Estimated Arrival Date are for information purposes only To select the dates you can click on the nm icon which will open
6. Ham MV T Judith Guthoff My Bookings My Templates gt a Search for Bookings Creation Date is between om al Reference Filter Booking ID begins with Booking Status equals Please select Order Reference Purchase order number begins with G Advanced Search Options New Booking Search Reset lt HOME Booking Overview 171 From this screen you can search for any of your Bookings already created and get access to those of your Bookings which you have saved as Templates And you can also create a New Booking KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 7 of 66 Copyright Kuehne Nagel 2008 2013 2 Create a new Booking My Bookings hiy Templates GC 1 fi j 3 Search for Bookings To create a new Booking Creation Date is between oy ra Reference Filter Booking ID begins with either click on lt New Booking gt or the FY icon Booking Status m l Pe 8 Order Reference Purchase order number begins with E Advanced Search Options Create new Booking What kind of booking do you want to create C Airfreight Seafreight LCL i C Seafreight FEL C Roadfreight OK Cancel In order to create a booking for a Seafreight FCL or LCL shipment click on the respective radio button Then click on lt OK gt Note to users working with different Business Area
7. X Shipping Instructions Container Details FCL Container Entry Container Type 20GE Gross Weight kg 18 000 00 Container Number foo Cargo Volume cbm 29 000 Seal E Shipping Instructions Cargo Description Marks amp Numbers Packages Package Type Cargo Description HS Code Weight kg Volume cbm Test Marks Test Goods 1 250 Type 250 CTN Carton Mgs B 112233 18 000 00 29 000 Totals 250 Copy cargo description to other containers Save Container Details Cancel Enter the data for Marks amp Numbers add or edit the Weight and Volume and if necessary amend the Cargo Description and the HS Code When your data entry is completed click on lt Save Container Details gt After the initial transmission of your Booking details to Kuehne Nagel the HS Code should not be changed anymore as this information may already have been advised forwarded by the ocean carrier to the respective concerned authorities If you have changed the HS Code this window will appear after you have clicked on lt Save Container Details gt Confirmation Carrier may charge an amendment fee for correction of HTS code Please confirm acceptance Accept Cancel Undo all changes Click on lt Accept gt to save the changes you have made lt Cancel gt takes you back into the Container Details screen lt Undo all changes gt also takes you back into the Container Details screen where it s
8. and Time for the Pick up respectively Delivery Date only To create the Pick Up Location or Delivery Location click on the 4 icon KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 23 of 66 Copyright Kuehne Nagel 2008 2013 Edit Pick Up Location Pick Up Location Pick Up Location Zip Code Country i Please select by State Province Contact Fhone Fax Email Save Cancel For the creation of a Pick up Delivery Location you have the same three options as described above for the Booking Parties Option 1 If you wish to create an address which you do not intend to re use on future bookings enter the address and contact information directly in the Edit Pick Up Location window Data fields marked with a red asterisk are mandatory Option 2 If the required pick up location has been created before and saved in the address database as described below for option 3 you can select the address from the Party Lookup table by clicking on the Am icon Proceed as described above for the Booking Parties Option 3 If you wish to create a new pick up address which you do intend to re use on future bookings click on the icon which takes you to the Booking Party Master Search window and proceed as described above for the Booking Parties KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 24 of 66 Copyright Kuehne Nagel 2008 2013
9. section Create new Booking Template In order to create a booking for a Seafreight FCL or LCL shipment click on the respective radio button and enter Please provide more details on the new template the name of the new template Name Then click on lt OK gt Mode Of Transport Ajrfreight Roadtreight seafreight FEL th SeafreightiLeL Mee OK cancel Note to users working with different Business Areas oe 3 Depending on your user rights you may be able rk oon to work with different parties called Business Vendor Areas Factory KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 58 of 66 Copyright Kuehne Nagel 2008 2013 Booking Details Shipping Instructions Save amp Refresh E Shipper 7 Consignee 7 Shipper Street Consignee Street Zip Code City Zip Code City State a a State Country Please select Font EG Country Please select Provinca Contact Ham MV T Judth Guthott Phone ruse Contact phone The Booking Details screen aA sos Email fonouromanumeneieen Fax Sima will open up Enter the T Notit party 19757 T Motif party 2 4 37 required information for future Bi Cargo Routing bookings click on lt Save gt Sending Once Foose sa 38 and repeat this in the Ocean Vessel TE Place of Recep a Shipping Instructions Port of Loading 2 Port of Discharge Estimated Depar
10. the Template Name fastest option Mode of Transport Port of Loading and or Discharge Shipper and or Consignee or Notify Some filter options are only available for other modes of transport e g Product Service Level and Neutral Shipper for Roadfreight My Bookings My Templates FY Search for Templates Template name begins with Mode Please select Departure City Code begins with og Destination City Code begins with oF Shipper AA 3 Consignee WO Notify Party 1 WO New Template Search Reset h Search Result _ Template Service Dangerous Terms of Place of Place of Shipper Consignee E Tlname Departure Destination Mode Level Shiper 3 Goods Delivery Receipt Delivery City City KN Office Contains Hamburg FP 9 T HkgtoMel HongKong Melbourne Seatreight AShipper 08M4r12 Dangerous FOPHOMG Hongkong Geelong CityA Melbourne OMS Test Ae Verne Goods Kong Karen TEST In order to use the template which you have found to generate a new Booking click on the F icon This will take you to the Booking Details screen where you can complete the data with new dates weights volumes etc KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 60 of 66 Copyright O Kuehne Nagel 2008 2013 D 3 7 Working with Copy Booking Another way to create a new Booking from an existing one is to create a copy If you have to create a more or
11. Seafreight User Manual Nov 2012 Page 53 of 66 Copyright Kuehne Nagel 2008 2013 3 2 Change Modify your Booking If you need to change modify the details of a Booking which you have saved and possibly even transmitted already you can re enter the Booking Registration and make the required changes Bt Search Result Ready for Planned Terms es Shipper H AWB Shipment Service Shipment Collection Created Dangerous of z Tid Booking ID Reference Number KN Reference Number Departure Destination Mode Level Product Date Date Shipper Y Status Created gt By Alert Goods Delivery ga Seafreight Booking 11Mar11 GER m Es i 254509877 Hamburg Hong Kong HFCL Global Markets Inc ee 15 54 hammsciss No ka Seafreight Booking 11Mar11 SIE F m ia I 254508931 2220 0103 104 011 Hamburg Hong Kong HFCL Global Markets Inc synchronized 15 44 hammsciss No oe Simply clicking on the 3 icon will take you into the Booking Details screen An agreement has been made between your company and Kuehne Nagel on the latest export process step by which a Booking Modification via KN Login Booking Is still possible The corresponding system setup has been made As stated before in this document after the initial transmission of your Booking Details to Kuehne Nagel the HS Code should not be changed anymore as this information may already have been advised forwarded by the ocean carrier to the respective concerned authorities The ca
12. Shipment Booking Seafreight User Manual Nov 2012 Page 41 of 66 Copyright Kuehne Nagel 2008 2013 2 4 2 2 Cargo Routing Cargo Routing Ocean Vessel Voyage Combined Transport Place of Receipt Port Of Loading es Port Of Transshipment Port Of Discharge Combined Transport Place Of Delivery es If so required e g to match Letter of Credit requirements and if you have ticked the check box next to Letter of Credit in the Booking Details screen you can amend the naming of various locations e g Place of Receipt Port of Loading Port of Transshipment Port of Discharge Place of Delivery Example You can change the spelling from Hong Kong to Hongkong Depending on when the Shipping Instructions are prepared the fields for the locations may be empty In that case enter the location information as needed If the tick box on Letter of Credit has not been ticked the data fields will be greyed out For your information The information Ocean Vessel and Voyage will be supplied by Kuehne Nagel s operational system after your booking registration has been received KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 42 of 66 Copyright Kuehne Nagel 2008 2013 2 4 2 3 Cargo Description FCL Booking f Shipping Instructions Cargo Description Copy from Booking Details Type Container No Seal Weight kg Volume chm 3 20
13. less identical Booking as far as the Cargo Details go working with Copy Booking makes good sense If the Cargo Details differ significantly it is recommended to rather work with a template To create a copy b gt Ge Shipper H AWB Shipment a iil Booking ID Reference Number KN Reference Number Departure Destination E ra 259645658 ON 6787587 Le Havre Hong Kong r mn Till 258995568 Hamburg Hong Kong Click on the En copy selected booking icon This will take you to the Booking Details screen where you can complete the data with new dates weights volumes etc Copy Booking does not save the following data Delivered by Kuehne Nagel e Booking ID e Voyage Ocean Vessel Data from the customer e Valid until Letter of Credit Ready for Shipment Date Estimated Departure Date Estimated Arrival Date Pick Up Date Pick Up Time from Pick Up Time to Remarks Shipper s Reference Customer Reference Detail IJ A Container Number Seal KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 61 of 66 Copyright Kuehne Nagel 2008 2013 4 Customise your View Options through My Profile The My Profile function of KN Login allows you to also customise the view of the Booking Overview screen Search Result Shipper H AWB Shipment Service onde En T Booking 1D Referen
14. prepare your Shipping Instructions at the time of your initial booking you should SKIP THIS TAB and go straight to Booking review you then create and send your Shipping Instructions at a later stage Please refer to the further instructions provided below under Postpone Preparation of Shipping Instructions lt HOME BOOKING OVERVIEW Booking Tab Navigation 177 DEHAM 7 Shipment Booking Test Ham MV T Judith Guthoff info Message Screenshot for FCL Booking Booking is saved Booking ID 393789667 Origin KN Reference Created on by 08 Oct 2012 10 41 judith guthoff Booking Details ping Instructio soe m Booking Review Save amp Refresh Transmit IT include Shipping Instructions tee Shipping Instructions GE Address Detail Shipper Consignee i 2nd Notify f Cargo Routing Ocean Vessel Combined Transport Place of Receipt Port Of Loading eee Port Of Transshipment Port Of Discharge Combined Transport Place Of Delivery GE Shipping Instructions Cargo Description f Special Handling Instructions in Local Character Set e g Chinese Place of Receipt Local Characters Port of Discharge Local Characters HEER EEE Port of Loading Local Characters Place of Delivery Local Characters lt HOME NG OVERVIEW Booking Tab Navigation 177 KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 40 of 66 Copyright
15. will be able to change the spelling of the port name s in the Shipping Instructions screen Cargo Routing section Dangerous Goods PUpload Dangerous Goods Declaration If the shipment contains any Dangerous Goods please tick the respective check box Upload Dangerous Goods Declaration will appear Click on the 5 upload icon KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 26 of 66 Copyright Kuehne Nagel 2008 2013 Document Upload Document Type File Dangerous Goods Declaration 8350 C Browse Upload Cancel In the Document Upload screen click on lt Browse gt to search for the document file on your computer Once you have found it click on lt Upload gt Special handling procedures will apply and the Kuehne Nagel employee will contact you to discuss the details e If the shipment contains solid wood packing material please tick the respective M check box Please note this line will only be displayed if a special setup has been made in our system wood packing material KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 27 of 66 Copyright Kuehne Nagel 2008 2013 2 3 5 Container Overview FCL Booking f Container Overview Pick Up Time Requested T Container Type Total Weight kg Total Volume cbm Commodity HS Code Pick Up Date from to Pick Up Location Delivery Date Requested Delivery Location
16. 0 Proforma invoice number fa If you tick the radio button under separate column you will see how many references of the specific type have been registered against the booking If you choose combined column there will be one column and you can toggle between the different reference types using a drop down list in the table header Save Save amp Return Once you have made your selection click on lt Save gt and then choose the function you wish to work with from the Navigation menu e g Booking under Interact Or click on lt Save amp Return gt which will take you to the KN Login Homepage KN Login v 4 1 gt gt Shipment Booking Seafreight Page 64 of 66 User Manual Nov 2012 Copyright Kuehne Nagel 2008 2013 5 Notes KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 65 of 66 Copyright Kuehne Nagel 2008 2013 6 Change Record Ham MV T Updated version of manual Dec 2009 Apr 2010 Sep 2010 Dec 2010 May 2011 Jun 2011 Aug 2011 Mar 2012 May 2012 July 2012 Nov 2012 KN Login v 4 1 Version NO OT oO ice ice oO O ice N oO oO gt gt Shipment Ham MV T Ham MV T Ham MV T Ham MV T Ham MV T Ham MV T Ham MV T Ham MV T Ham MV T Booking Seafreight Page 66 of 66 Updated version of manual Booking Details New procedure for entry of Booking Parties Shipp
17. GE foot 18 000 00 29 000 3 20GE oz i7 000 00 27 500 Copy from Booking Details Button The usage of this button overwrites the whole section with the data from the Booking Details Any already manual entered data will be lost when you click on this button The button is available as long as the address details are editable Click on Copy from Booking Details if you want to inherit the Address Details from the Booking Details screen If so required e g to match Letter of Credit requirements you can amend the Cargo Description To do so click on the icon Edit Container lt Shipping Instructions Container Details E FCL Container Entry Container Type 20GE Gross Weight kg 18 000 00 Container Number fooi Cargo Volume cbm 29 000 Seal E Shipping Instructions Cargo Description a ees amp Numbers Packages Package Type Cargo Description HS Code Weight kg Volume cbm Totals Copy cargo description to other containers Save Container Details Cancel You will be presented with the Shipping Instructions Container Details screen If the container loading is completed enter the complete Container Number and Seal Number To add and or edit information in the Cargo Description section click on the icon KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 43 of 66 Copyright Kuehne Nagel 2008 2013 Edit Container
18. KUEHNE NAGEL KN Login Shipment a oe sn se Peet USER MANUAL KN LOGIN BOOKING SEAFREIGHT VERSION 4 1 NOVEMBER 2012 Table of Contents LPO 5 1 1 Booking General Information a arannrvaunnannnnnnnnnnnnnnnnnnnnnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnvnnnnnnen 5 eee Te AEDO I EEE EEE EEE PE 5 VP NU E ne E ne A E a ae eee 6 1 2 Navigation Where to find Booking ararrarnannannunnunnunnunnunnuneunnnnnaneunnnnnnnnunnnnnnnnernunnennennnnr 7 Zs Creat a NeW BOOTS 8 2 1 Overview of Steps for FCL BOoKING ammsnnmsmesnmmenbanennsneddn d senk r knr dr m ark 9 2 2 Overview of Steps for LCL Booking aar nranurvannnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen 11 23 BOOKING Desken diss 13 2 3 1 Progress Bar for Booking ProOC SSe S cccccecccsecseeseeeceeceeeceeeaeecseceuecaeeceeceueseeeseeseueseeeseeseseeees 14 LASTE eo 58 10 101 ON EE 16 2 3 2 1 Creating a Booking Party Address rrrrrrnnnnnnnrrnnnrnnnnnnnnnnnennnrnnnrnnnrrnnnnnnnennnenneennnnnnnnennsennnennee 16 2 3 2 2 Maintaining Booking Party Addresses rrrnrnnnnnnanennnrnnnrnnnnnnanrnnnrnnnnnnnennnrnnnrnnnnnnnnennnennnnnnnnennee 20 2 3 2 3 Uploading Importing Booking Party Addresses rrrrrrrnrrrarevanrvnnrnnnrrnanrnnnrnnnennnennernnnrnnnnennee 21 EG A am 2116 8 ROUNO EEE eer tne ne ene nn eee eee eer 22 2 3 3 1 Ports and Places of Receipt Delivery rrrarnnnnrnnnnnnnnnnnnnnnnrnnnrnnnrnnnrnnn
19. Kuehne Nagel 2008 2013 i 2 4 1 Postpone Preparation of Shipping Instructions If you are not yet ready to prepare and submit your Shipping Instructions it is best to skip this screen and go straight to Booking Review as stated above If you have performed any data entry in the Shipping Instructions screen Shipping Instructions E Booking Review Save amp Refresh Transmit E but some mandatory information is are still missing you will in any event not be able to transmit your Shipping Instructions the check box Include Shipping Instructions will be in active greyed out 2 4 2 Create your Shipping Instructions If and when you are ready to create and submit the Shipping Instructions you should proceed as described in following 2 4 2 1 Address Detail 2 Shipping Instructions E Address Detail Copy from Booking Details Shipper Consignee Notify 2nd Notify Copy from Booking Details Button The usage of this button overrides the whole section with the data from the Booking Details Any already manual entered data will be lost when you click on this button The button is available as long as the address details are editable Click on Copy from Booking Details if you want to inherit the Address Details from the Booking Details screen Adjust amend the party addresses if so required e g because of Letter of Credit requirements KN Login v 4 1 gt gt
20. able a free text entry will be possible Lookup NEYY MILLS GBLLS Mew Albany IM Indiana USKMYYS Mew Albany MS Mississippi USKHAM Mew Albany OH Ohio USCVYBI Mew Alrestford HAM Hampshire GBARL Mew Amsterdam GYNAM Mew Annan PE Prince Edward lsland CANE Mew Baden IL illinois USMON Accept and Return Cancel Lookup KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 25 of 66 Copyright O Kuehne Nagel 2008 2013 Bill of Lading l Select the type of ET Shipping Document you require Forwarders certificate of receipt The standard setting is on Sea Way Bill SWB If you choose Bill of Lading Shipping Documents i i iw Originals Copies Insurance by KN Insurance Value Insurance Currency If you wish Kuehne Nagel to arrange for insurance coverage please tick the respective check box and then stipulate the shipment value to be insured and the respective currency Please state the commercial invoice value the Kuehne Nagel operations employee will then calculate the actual Insurance Value on the basis of CIF 10 or whatever basis for the Insurance Value has been agreed upon with you Letter of Credit Vv Valid until a If a Letter of Credit is involved please tick the respective check box and then enter the expiration date of the Letter of Credit either manually or using the Calendar look up If this check box is ticked you
21. ailable at the time of your initial booking you can return to this screen at a later stage and enter the reference information then 2 3 8 Remarks H Remarks Characters 1000 If you wish to supply additional remarks to the Kuehne Nagel operations employee handling your shipment you can do so by using Remarks Just enter your message into the text box The field allows for the entry of maximum 1000 characters KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 37 of 66 Copyright O Kuehne Nagel 2008 2013 2 3 9 Additional Instructions customer specific only By default this section is collapsed not displayed To open expand it click on the icon E Additional Instructions customer specific only Handling Instructions Characters max 256 characters allowed 256 International Freight Forwarding Special Invoice Payer GUI Characters max 256 characters allowed 255 Commodity Description Characters max 256 characters allowed 256 Bill of Lading Mailing Address Characters max 256 characters allowed 256 FCECS Foreign currency exchange controlling sheet MailingAddress Characters max 256 characters allowed 256 All data fields in this section Handling Instructions Bill of Lading Mailing Address International Freight Forwarding Special Invoice Payer FCECS Mailing Address Commodity Description are for optional use none are mand
22. arty window and click on lt Save gt Previous bookings will not be affected by this change Party Master Maintenance Configure My Profile For added convenience in maintaining Booking Party addresses you can also access the Booking Party Maintenance screen via the menu item Party Master Maintenance in the Configure menu KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 20 of 66 Copyright Kuehne Nagel 2008 2013 2 3 2 3 Uploading Importing Booking Party Addresses Subject to user rights you will be enabled to Upload Addresses and or Download the address data into MS Excel Uploading and Downloading of address data is done by Party Type Shipper in the case shown below Booking Party Master Search and Overview a Booking Party Master Search Party Type Shipper Search by Name Filter Search Clear Cancel vil Booking Party Master Overview Customer ID Name I Name 2 Street 1 Street 2 Zip Code City Country Is Validated VE m Fernanda Test Florence ay UBS2LE Uxbridge UNITED KINGDOM r w T Freeport Supplier Hatentor 1 7 20459 Hamburg GERMANY 7 Ei Egi Hafencity Express Grolf er Grasbrook 11 20457 Hamburg GERMANY B EJES Ham M F Supplier vendor Lane 1 11111 Shanghai CHINA Fr U cee i To download the data into MS Excel simply click on the amp icon To upload import address data into the Party Master table click on the all import addresses
23. as Mode of Transport e g Seafreight Port of Loading and or Discharge Shipper and or Consignee or Notify Again either use these filter options to find a specific Booking or a group of Bookings Leaving all filter options unused will give you a complete listing of all your Bookings If you do not have user rights to create bookings for all transport modes Air Sea Road your Advanced Search Options filters will differ from what is displayed in the screenshot shown above Search Result Ee Search Result Ready for Planned ji Terms le Shipper H AWB Shipment Service Shipment Collection ME Created Dangerous of E i Booking ID Reference Number KN Reference Number Departure Destination Mode Level Product Date Date Shipper z Status Created By Alert Goods Delivery Seafreight Booking 11Mar11 Sil 7 i ll 254509877 Hamburg Hong Kong HFCL Global Markets Inc ated 15 54 hammsciss No Aid ga Seafreight Booking 11Mar11 Sik E mets lif 254508931 2220 0103 104 011 Hamburg Hong Kong HFCL Global Markets Inc synchronized 15 44 hammsciss No oe The result of your search will be a listing of Bookings matching your chosen search criteria Clicking on the icon will take you go into the respective booking for viewing and or editing of the booking details You can also easily copy a Booking Registration by ticking the respective check box and then clicking on the ER icon KN Login v 4 1 gt gt Shipment Booking
24. at your address details are correct and the booking will be saved with your address information Clicking on lt Cancel gt takes you back to the Booking Party Master Overview screen without making any alterations to the address record ES t Booking Party Master Overview Is CustomerID Name 1 Name 2 Street 1 Street 2 Zip Code City Country Validated YF Tl Ava Corp oo 07302 Jersey City UNITED STATES d y Z i Baxter 2 Baxter Way 3000 Melbourne AUSTRALIA A Booking Party address which has been validated against our address database can be recognised by the tick in the check box under Is Validated If such a validated address is used in subsequent bookings without any editing the address check will not be performed against it anymore KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 18 of 66 Copyright Kuehne Nagel 2008 2013 After completion of this process you will be taken back to the Booking Party Master Search and Overview screen Booking Party Master Search and Overview 5 Booking Party Master Search Party Type Shipper 7 Search by name Filter Search Clear Cancel hd hm Booking Party Master Overview CustomerID Name1 gt Name 2 Street 1 Street 2 Zip Code City Country Is Validated EA Til Fernanda Test Florence Vay UBS2LS Uxbridge UNITED KINGDOM E v Egi Freeport Supplier Hafentor 1 7 20459 Hamburg GERMANY IV E Ti Hafencity Express Gro er Grasbroo
25. atory The information registered in this section will NOT be transmitted to Kuehne Nagel s operational system It is additional information which will be appear in the Booking Registration message in PDF which is sent to the Kuehne Nagel operations employee Information in this section may be entered in local language 2 3 10 Save the Booking Information Ba sir Cet all Shipping instructors EH Shipper FY Save to Party Master end LID gt Pii High Emen Shipper EE Street er Zip Code Eisi City London _ _ J States Country LMTED Koon E i iry Province 7 ross ees eran apse ti SavetoPartyMaster Notify party 2 Contact f dames Phana Fax add 7455 Ernail E Notity party 19994 Tango Pooling Charges nsis ance Documents HE amp Container hernie Booking Rater ences Pemarks Additional h tnuctioins Customer pecite ok HA E KN Login v 4 1 gt gt Shipment Booking Review r enst include Shipping instructions U GE Consignee TE z fi Mv T Transperts k Consignee Steet Zip Code frase City T Sisia I County CERAN Province Contact fe anh Prone Fax ra 23456 Email I save to Party Master roller Ormio TBE p aring 2 Pumas Hat MV Tier pair for l Save to Party Master Booking Seafreight Page 38 of 66 Once you have completed the entry of booking details click on lt Save gt or on lt Save amp Refresh gt or move to anothe
26. cccceccccseccceeecceeeeceeeceueeceuceseueesaueesaueesueesueeseeeeaeeeseas 43 2 4 2 4 Cargo Description LCL Booking ccccsecccseeeeeeeeeeeeeeseeeseeeeceuceseueeseueeseueeseueeseueeseueeaeeesaes 46 2 4 2 5 Cargo Description Using local Characters ccccccccsececeeeeeeeeeeeeeeeeeeeseeeeseeeeseeeeseeeeseeeeseeess 47 2 4 2 6 Save your Shipping Instructions cccccecccceeeceeececeeeeseeeceeeceuceseeceseueeseueeseueeseueesaueeseeeseneesaes 47 2 BOO HEN nosso E m ener seers E E 48 2 5 T Review Booking IMO atO EEE NN R 48 5 DOCUMEN anM a e EEEREN 49 2 5 9 Create gt 1010 119108 EEE EEE 49 NESTE 50 2 5 5 Transmit your Booking Registration Shipping Instructions rrrrnrrrnnernnrrnnrnnnnrvanrrnnrranrrnnernnrnnnnn 50 2 6 Visibility from Booking Overview SCreen nxrxaxxnannnnnnaunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnvnnnnnnrnnnen 51 3 Working with existing BOOKINGS nr rnannnennnnnnennnnnnennnnnnnnnnnnennnnnvennnnnnnnnnnnennnnnnennnnnennnnnnenn 52 3 1 SEAN TOF BOOKINGS ssiisice cantina saecrtecee vena nanaunseuisuictvatedus Tice LEEENA ATEA AEiG 52 KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 2 of 66 Copyright Kuehne Nagel 2008 2013 D 3 2 Change Modify your Booking arrnuxnarvarvannnnnnnnvannannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnrnnnnnnnnnnnnnnnnnn 54 3 3 Cancel Delete your BOOKING veciniiinsesenscotisunsceszanrdesntintisuenssnsuetecniereesesioume
27. ce Number KNReference Number Departure Destination Mode Level Product Date Date Sep Status M Cy Til 259645658 ON 6787587 LeHavre Hongkong Seatrelatt Marianne Fuessel Booking april r En Til 2589005568 Hamburg Hong Kong se eight Global Markets Inc Books DIARI Started 12 10 You can add certain information columns to your view or take out certain columns which you do not require to see View Interact Configure KUEHNE NAGEL KN Portal Services Report X Support lt HOME gt Booking Overview 171 My Profile In the Configure menu choose the menu item lt My Profile gt My Profile User Shipment View Container View Booking View Settings Options Options Options Booking Overview View Options Please selectthe additional columns to be displayed on the booking overview screen Then click on the tab for lt Booking View Options gt KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 62 of 66 Copyright Kuehne Nagel 2008 2013 My Profile _ User Shipment View Container View Booking View Settings Options Options Options Booking Overview View Options Please select the additional columns to be displayed on the booking overview screen Booking ID gs Collection Order ID Shipper Reference Template Name vw HANE Number KM Reference Order References List Shipment Number Departure Destination Mode Service Level
28. cetiierasendesteseasas 55 3 3 1 Deletion of Booking Record raravnurnnnnrnanennnrvnnnnnnnenanernarnanennnennnnnnnnnnanennenneennnnnnnsennnnnnsennnennsennnsne 55 3 3 2 Request Cancellation of BOOKING ccccccccseccceeeceeeecaeeeeeeeeseeeeseeeeseeeeseeeeseueesaeeeseeeseeseeeeseneesaes 56 34 T AnS MISSION FUSION eee e E E EEE i 57 3 5 Create a new Booking Template annnnnnnnnannnnnnunnnnnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnvnnnnnnnnnnnnnnnnnn 58 3 6 Working with Booking Templates annarnarnannannannunnannnnnunnunnunnunnunnunnnnnnnnnnannannannnnnnnnnnnnnnnnnn 60 3 7 Working with Copy Booking nurrauannrvnnnvannnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 61 4 Customise your View Options through My Profile rrerrnannnvevnnnnnnvnnnnnnnvennnnnuvennnnnner 62 I NOTES dd 65 6 Change RECON Lene 66 KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 3 of 66 Copyright Kuehne Nagel 2008 2013 i Notice of Confidentiality Proprietary and Confidential Material This document and all information contained herein are property of the Kuehne Nagel group comprising of its affiliates and subsidiaries No part of this document may be reproduced by any means or transmitted without the prior written permission of the Kuehne Nagel group comprising of its affiliates and subsidiaries except with respect to copies made or transmitted internally by the recipient o
29. cription TI Marks amp Numbers HS Code Weight kg Volume cbm a op 0 crc E 11 om f 000 Totals 0 00 0 000 If required a special setup can be made in our system which will enable you to enter information under Cargo Description in local e g Chinese characters 2 4 2 6 Save your Shipping Instructions Booking ID 393789667 Origin KN Reference Created omby 08 Oct 2012 10 41 judith guthoff Booking Detalls af Supping Instr ant Booking Review Save amp Refresh Transmit F Include Shipping Instructions Foe Shipping Instructions EG Address Detail Copy from Booking Details Cargo Routing Ocean Vessel Voyage Combined Transport Place of Receipt Port Of Loading Port Of Transshipment Port Of Discharge Combined Transport Place Of Delivery E L____SSS_ L _ _ _ LL L__ G Shipping Instructions Cargo Description Copy from Booking Details EG Special Handling Instructions in Local Character Set e g Chinese 2 HOME BOOKING OVERVIEW Booking Tab Navigation 177 BOOKING OVERVIEW When you do not have to amend the data anymore and all Shipping Instructions information is entered tick the Include Shipping Instructions checkbox and click on lt Transmit gt Otherwise click on lt Save gt and transmit later to Kuehne Nagel KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 47 of 66 Copyright Kuehne Nagel 2008 2013 2 5 Book
30. d for you Please contact your Kuehne Nagel office to get this arranged Please note that the entry of the HS Code is mandatory you have to enter 4 to 10 digits of the applicable HS Code numerical characters only KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 34 of 66 Copyright Kuehne Nagel 2008 2013 After the initial transmission of your Booking details to Kuehne Nagel the HS Code should not be changed anymore as this information may already have been advised forwarded by the ocean carrier to the respective concerned authorities If you have changed the HS Code this window will appear after you have clicked on lt Save gt Confirmation Carrier may charge an amendment fee for correction of HS code Please confirm acceptance Accept Cancel Undo all changes Click on lt Accept gt to save the changes you have made lt Cancel gt takes you back into the Container Details screen lt Undo all changes gt also takes you back into the Container Details screen where it sets back all changes you have made KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 35 of 66 Copyright Kuehne Nagel 2008 2013 Add package line Package Details No of Packages 30 Package Type r BOX 7 Box Dimensions UWI H in cm Total Weight kg Total Volume cbm HS Code 223344 Commodity frest Product Save Once the
31. dditional Customer References Remarks Additional Instructions Initial Booking Shipping Instructions Prepare Shipping Instructions Bill of Lading Instructions as required o Address Details o Cargo Routing o Cargo Description Can also be done at later stage see below Initial Booking Booking Review Review Booking Information If applicable Upload Commercial Documents Request Receiving Booking Registration Confirmation via E mail if required Save Booking Information as Template if required Transmit Booking Registration to Kuehne Nagel In many cases Booking Details and Shipping Instructions will be supplied in one go Updating of Package Information may be required after the cargo has departed from your premises KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 11 of 66 Copyright Kuehne Nagel 2008 2013 Up to deadline Booking Details Amend Booking Details if necessary export rocess i pee Some Data Fields will no longer be available for Update upon with e g Cargo Routing Details Kuehne Nagel Up to deadline Shipping Instructions If not done yet Prepare Shipping Instructions Bill of export process Lading Instructions as required ste agreed pen ster o Address Details o Cargo Routing Kuehne Nage o Cargo Description Up to deadline Booking Review Review Booking Information export process step agreed upon with Save Booking Information as Te
32. ddress which you do intend to re use on future bookings click on the icon which takes you to the Booking Party Master Search window and proceed as described above for the Booking Parties KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 32 of 66 Copyright Kuehne Nagel 2008 2013 Add container Info Message Container s saved Container Details FCL Container Entry Requested Container Type 20GE 20 ft Container v Pick Up by KN V Delivery at KN Destination Total Weight kg f13 500 00 Pick Up Date h7 wut 2011 oF max 19 500 00 kgs Pick Up Time from 8 00 to f10 00 Total Volume cbm 27 000 Pick Up Location Baxter Warehouse 1 The Street Le Y max 33 500 chm 7 Customer Reference Detail Packing List Number Purchase order number PL 2468 ABC 55779 Cargo Description r Commodity Y Test Goods Save and Close nd create enter quantity fi containers Once the data entry in this window is completed click on lt Save and Close gt Creating multiple Containers for one Shipment Option 1 te papp PI SND pt sm ppt PEIS PP Esra PIP fn pg PYNT tt RV A P tr AP PP RE NE pe pate PP JIP POE RD EY PI Cargo Description y Commodity HS Code x 7 Test Goods 112233 Save and Close and create enter quantity 3 containers If you wish to create identical Container Details for several containers enter the respective number of containers before clicking
33. ease tick the check box KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 50 of 66 Copyright Kuehne Nagel 2008 2013 When you are ready to transmit the booking information to Kuehne Nagel click on lt Transmit gt If the transmission has been successful and the respective check box is ticked you will shortly receive a Booking Registration Confirmation e mail 2 6 Visibility from Booking Overview Screen Once the Kuehne Nagel operations employee has opened the export file with your Booking details you will see the KN Origin Reference Number in the Booking Overview screen As shown in the screenshot below the KN Reference will be displayed as a hyperlink et Search Result Ready for Planned Terms Shipper H AWB Shipment Service Shipment Collection l a Created Dangerous of a ii Booking ID Reference Number KN Reference Number Departure Destination Mode Level Product Date Date Shipper Y Status Created D By Alert Goods Delive za Seafreight Booking 11Mar11 ae F EG Cs jill 254509877 Hamburg Hong Kong HFCL Global Markets Inc ae 15 54 hammsciss No ie Seafreight Booking 11Mar11 CFR F Eg fn IN 254508931 2220 0103 104 011 Hamburg Hong Kong HFCL Global Markets Inc synchronized 15 44 hammsciss No Hah Na a Seafreight Booking 11Mar11 3 E yoy in 254474844 fFCL Bere 11 51 ana gutierrez If you click on this hyperlink you will be taken to the Shipment Detail screen where y
34. eld value in Changed by on version Changed by on version Field name version 1 0 version 2 0 version 1 0 version 2 0 judith guthoft judith guthoft Consignee Line 2 Gro er Grasbrook 11 13 Mon Oct 08 12 03 17 UTC 2012 Mon Oct 08 12 06 55 UTC 2012 judith guthott judith guthott Consignee Line 3 Gro er Grasbrook 20457 Hamburg GERMANY Mon Oct 08 12 03 17 UTC 2012 Mon Oct 08 12 06 55 UTC 2012 judith guthoft judith guthoft Consignee Line 4 WAS Mon Oct 08 12 03 17 UTC 2012 Mon Oct 08 12 06 55 UTC 2012 judith guthoff juaith guthoff Consignee Line 5 20457 Hamburg GERMANY Mon Oct 08 12 03 17 UTC 2012 Mon Oct 08 12 06 55 UTC 2012 judith guthoft judith guthotf Seal 223 224 Mon Oct 08 12 03 17 UTC 2012 Mon Oct 08 12 06 34 UTC 2012 Save The Booking Details table will appear and show you the results of the comparison between the two selected Booking versions KN Login v 4 1 gt gt Shipment Booking Seafreight Page 57 of 66 User Manual Nov 2012 Copyright Kuehne Nagel 2008 2013 3 5 Create a new Booking Template Ny Bookings My Templates Search for Templates Ternplate name begins with Mode Please select H Departure cay Code E begins with Destination city Code E beginswith RA Shipper 0 MM 4 Consignee MG Notify Party 1 ma When you work with recurring data in your bookings the creation of a booking template is a useful help Click either on lt New Booking gt or on the Fl icon in the My Templates
35. er Consignee Notify Pick up and Delivery addresses Updated version of manual 1 Booking Details Shipper Contact Details 2 Booking Details Dangerous Goods Upload Image 3 Booking Review Note on Add Upload Image Updated version of manual 1 New lay out of banner and menu headers of pop up windows 2 Added information on Address Upload and Address Validation 3 Changed information and screenshots on Search and Overview screens Updated version of manual 1 Replaced Shipping Document ECB with SWB 2 Changed information on entry updating of HTS HS code Updated version of manual 1 Container Details Changed information on order of data entry added replaced screenshots 2 KN Login Icons Added several icons Updated version of manual 1 Party Addresses Changed information regarding creation of booking party addresses Updated version of manual 1 FCL Container Entry in Booking Details Added information regarding entry of reefer settings Updated version of manual Shipping Instructions New Button Copy from Booking Details Renaming HTS HS Code to HS Code Search Result screen Deletion of the Create new Booking icon beneath the MS Excel icon Save as Template and Copy Booking definition of the fields which will be taken over Updated version of the manual 1 Progress bar was included in the tabs of t
36. ers Oty Package Type Cargo Description ETF section click on the Eg 10 Box icon Totals 10 E Shipping Instructions Cargo Description Marks amp Numbers Oty Package Type Cargo Description HS Code Weight kg Volume cbm Test Product 10 Box 22446677 350 00 1 250 10 350 00 1 250 Enter the data for Marks amp Numbers and if necessary amend the Cargo Description HS Code as well as the Weight and Volume pre filled with data from Package Details entry After the initial transmission of your Booking details to Kuehne Nagel the HS Code should not be changed anymore as this information may already have been advised forwarded by the ocean carrier to the respective concerned authorities If you have changed the HS Code this window will appear after you have clicked on lt Save gt Confirmation Carrier may charge an amendment fee for correction of HS code Please confirm acceptance Accept Cancel Undo all changes Click on lt Accept gt to save the changes you have made lt Cancel gt takes you back into the Container Details screen lt Undo all changes gt also takes you back into the Container Details screen where it sets back all changes you have made KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 46 of 66 Copyright Kuehne Nagel 2008 2013 2 4 2 5 Cargo Description Using local Characters amp Shipping Instructions Cargo Des
37. est Goods 112233 on the Eg Icon wf EEE KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 29 of 66 Copyright O Kuehne Nagel 2008 2013 Please note that the entry of the HS Code is mandatory you have to enter 4 to 10 digits of the applicable HS Code numerical characters only After the initial transmission of your Booking details to Kuehne Nagel the HS Code should not be changed anymore as this information may already have been advised forwarded by the ocean carrier to the respective concerned authorities If you have changed the HS Code this window will appear after you have clicked on lt Save Container Details gt Confirmation Carrier may charge an amendment fee for correction of HTS code Please confirm acceptance Accept Cancel Undo all changes Click on lt Accept gt to save the changes you have made lt Cancel gt takes you back into the Container Details screen lt Undo all changes gt also takes you back into the Container Details screen where it sets back all changes you have made KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 30 of 66 Copyright Kuehne Nagel 2008 2013 Customer Reference Detail Container If you wish to register your own or your trading partner s references against the container Ee Customer Reference Detail you can do so by clicking on the icon next to Customer Reference De
38. ets back all changes you have made KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 44 of 66 Copyright Kuehne Nagel 2008 2013 Copy cargo description to other containers save Container Details Cancel To apply the same Cargo Description details for other containers in the same shipment click on lt Copy cargo description to other containers gt Multiple lines of Cargo Description Clicking on the T icon Shipping Instructions Cargo Description Marks amp Numbers Packages Package Type Cargo Description HS Code Weight kg Volume chm a MEN Test Goods Til hi 400 l 100 Carton mase 2 112233 7 000 00 10 000 Test Marks Test Godds E ili 00 200 P 100 Carton EE F 223344 7 000 00 Test Marks Test Goods Ti 201 250 50 BOX Box Typec 445567 4000 F Totals 250 allows you to generate an additional set of Cargo Description details Gross Weight ko 18 000 00 Make sure that the total weight and volume of the sets you create Cargo Volume cbm 29000 matches the figures shown in the top right corner of the Shipping Instructions Container Details window KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 45 of 66 Copyright O Kuehne Nagel 2008 2013 2 4 2 4 Cargo Description LCL Booking Shipping Instructions Cargo Description To add and or edit information in the Cargo Description Marks amp Numb
39. f this document for the purpose of evaluating the contained information In any event shall this document and any copies thereof be held in strict confidentiality KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 4 of 66 Copyright Kuehne Nagel 2008 2013 D 1 Booking 1 1 Booking General Information The Booking functionality can be used to generate bookings for four types of shipments Sea Freight FCL Sea Freight LCL Airfreight and Road Freight This version of the user manual applies to bookings for Seafreight FCL and LCL It will show you how to create the Booking review it and then send the Booking Registration to Kuehne Nagel s operational system 1 1 1 Icons used in KN Login This table shows you the icons used for different actions in KN Login m omr eo creme ee em me Ree mi Show expand Section Panel BE Modiyintomaton Hide collapse Section Panel By Coymomaton omer 8 mm Send Document Images via E mail e mm gt se Copy to all Add a on ip e overview screen DA ORS L Add a Field Remove Fields Data Extract Field Remove all selected Fields Data dene Extract Field Selection KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 5 of 66 Copyright Kuehne Nagel 2008 2013 Add new Filter Condition Data Add new Filter Group Data Extract i Extract Filter JA Filter Settings Export to MS Excel
40. formation Type No No kg chm Commodity HSCode PickUpDate from to Location ry Date Delivery Location amp 20GE CMAL1234567 223 17 000 00 33 000 Tools 123456 Total 1 Container s 17 000 00 33 000 Cargo Description Shipping Instructions not ready for transmission yet Marks amp No Oty Pkgs Description of Goods Gross Weight kg Volume chm CMALH 234567 1 20GE CONTAINER SAID TO CONTAIN 17 000 00 33 000 223 Tools 123456 Total 1 17 000 00 33 000 E Addresses Shipper Consignee Notify Party 1 Notify Party 2 Bond LTD Ham MV T Transports 310 High Street Gro er Grasbrook 142 1 13 E15 1AJ London 20457 Hamburg UNITED KINGDOM GERMANY Customer Reference Detail a Documents and Images GE Create Booking Documents FF a Janis He 5 z Ted i KNLogin Booking Registration Preview r Er KNLogin Shipping Instructions Preview And add the following copy receivers Please send me a booking registration confirmation Vv Please provide a comma separated list of email addresses Save as template Transmit E Include Shipping Instructions KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 48 of 66 Copyright Kuehne Nagel 2008 2013 2 5 2 Documents and Images Subject to special user rights you will be enabled to upload document images to KN Login via the Add Image function Depending on your company s requirements and the corresponding setup in our system specific document types wil
41. formation directly in the Booking Details screen and do not tick the respective party check box Save to Party Master The address information will only be used for the current booking It will not be saved in your address database for Booking Parties for future bookings This Info Message will be shown when you save the data on the Booking Details screen Info Message Please be informed that the modifications to the address record done are only assigned to the booking at hand you wantto apply the changes to the db record please create a new address record or edit an existing record using the master data lookup button Hooking is saved KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 16 of 66 Copyright Kuehne Nagel 2008 2013 Option 2 SAVE new address information If you want to create a booking and you do intend to use the Shipper Consignee and or Notify address information again on future bookings enter the address information directly in the Booking Details screen and then tick the respective party check box Save to Party Master The address information will be saved in your address database for Booking Parties see below for more details Booking Party Master Search and Overview Another method of creating and saving addresses with the additional feature subject to user rights that allows you to edit or delete your addresses that were previously created and saved
42. g Overview 171 Note to users working with different Business Areas aoe 3 Depending on your user rights you may be able MM E to work with different parties called Business Areas Standard Search Options Creation Date lis between dl ean Reference Filter Booking ID r begins with Booking Status equals Please select hul The available filter options for searching are Booking Creation Date Reference Filter Booking ID KN Reference Shipment Number and your Shipper Reference and Booking Status Enter the search value against one or more of these filter options to find a specific Booking or enter a date range or just the first characters of a reference for a group of Bookings or possibly leave all fields empty to get a complete overview of all your Bookings KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 52 of 66 Copyright Kuehne Nagel 2008 2013 Advanced Search Options E Advanced Search Options General Mode Please select v Departure city Code begins with R Destination City Code begins with RN Imported Manually Please select Documents Attached Please select M Parties Shipper MY 2 Consignee ME 3 Consignee City M Consignee Country Peaseselect O M Notify Party 1 MMM 88 Notify Party 2 ncn 9 New Booking Search Reset In the Advanced Search Options you will find filters such
43. gt to proceed Container Pick up Delivery FCL Container Entry Requested Container Type 40GE 40 ft Container v Pick Up by EN M Delivery at KN O Destination Total Weight ikg 22 500 00 Pick Up Date i 29 APR 2010 ll max 26 760 00 kgs Pick Up Time from 03 00 to 11 00 Total Volume cb 55 500 Pick Up Location i RPS Location 123 ABC Street Test Ee max 67 300 chm Choose the date Calendar look up or entered manually enter the time from to and the Pick up respectively Delivery location To create the Pick up Delivery Location click on the icon Edit Pick Up Location Pick Up Location Pick Up Location Zip Code Country Please select bd State Province Contact Fhone Fax Email Save Cancel For the creation of a Pick up Delivery Location you have the same three options as described above for the Booking Parties Option 1 If you wish to create an address which you do not intend to re use on future bookings enter the address and contact information directly in the Edit Pick Up Location window Data fields marked with a red asterisk are mandatory Option 2 If the required pick up location has been created before and saved in the address database as described below for option 3 you can select the address from the Party Lookup table by clicking on the jus icon Proceed as described above for the Booking Parties Option 3 If you wish to create a new pick up a
44. he booking 2 Booking Details Sending Office filter Please select will be shown when multiple consol center are available User Manual Nov 2012 Copyright O Kuehne Nagel 2008 2013
45. icon Import Addresses Import Consignees Please choose file to import C Documents and Settings Sralph peter schulz Desktop Browse Duplicate addresses will not be imported Accept Cancel Select the respective file containing the addresses which you wish to upload and click on lt Accept gt The required file format for the address upload is CSV comma separated value 50 if your address table is in the XLS format you need to save the file in the CSV format first KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 21 of 66 Copyright Kuehne Nagel 2008 2013 2 3 3 Cargo Routing E Cargo Routing Sending Office 7 Please select v Shipment Type Ocean Vessel Place of Receipt Voyage Place of Delivery Port of Loading Estimated Departure Date Ready for Shipment Date Port of Discharge Estimated Arrival Date Select the Kuehne Nagel sending office which shall handle the shipment for you If you work with several different Kuehne Nagel offices there will be a drop down list showing the respective offices Once your Booking information has been saved and transmitted to Kuehne Nagel you can no longer change the selection of the Kuehne Nagel office one If a wrong office was chosen you need to delete the Booking and create a new Therefore please make sure that you do select the correct Sending Kuehne Nagel Office
46. ields for the Reefer settings will appear F L Container Entry Container Type 40RE 40 ft Reefer Pick Up by KN O Enter the required reefer settings as shown in this Total Weight ikg 18500 example max 30 480 00 kgs Total Volume chm fas mas 55 500 chm Temperature C Ventilation fcbm h Dehumidification setting 95 65 E Container Overview Pick Up Container Total Weight Total Volume HTS Pick Up Time Pick Up Requested Delivery Requested Delivery Temperature Ventilation Dehumidification setting Type kg cbm Commodity Code Date from to Location Date Location C cbmh 95 65 gt E ii 40RE 15 500 00 45 000 Ledere ere T 4 10 75 7 Reefer After completion of the data entry in the FCL Container Entry window the entered values for the reefer settings will be displayed in the Container Overview section of the Booking Details screen Cargo Description Next you need to enter the Cargo Description information as stated above this needs to be done before you enter Customer References or details for Container Pick up and or Delivery Cargo Description Enter the commodity description and the t Commodity respective HS Code customs tariff code re Cargo Description To generate additional Cargo Description Commodity details click on the kai Icon Test Goods Cargo Description EG z Arge To modify Cargo Descriptions details click 7 T
47. im to Syd Please enter a template name mto Sy click on lt Save gt Save Cancel Save as Template does not take over the following data Delivered by Kuehne Nagel e Booking ID e Voyage and Ocean Vessel Data from the customer e Valid until Letter of Credit Ready for Shipment Date Estimated Departure Date Estimated Arrival Date Pick Up Date Pick Up Time from Pick Up Time to Remarks Shipper s Reference Customer Reference Detail Container Number Seal 2 5 5 Transmit your Booking Registration Shipping Instructions Create Booking Documents E Template Document tod Da KNLogin Booking Registration Preview G ta Dal KNLogin Shipping Instructions Preview And add the following copy receivers gt AAA Ga ia m1 lease provide a comma separated 2 pfesonA ABC con prsonB OEF con list of email addresses Save as template Transmit M Include Shipping Instructions 1 By default you will receive a Booking Registration Confirmation e mail from our system If you do not want to receive the Booking Registration Confirmation email please remove the tick from this check box 2 If other parties shall receive a copy of this Booking Registration Confirmation e mail please enter their e mail addresses here comma separated no gaps 3 Ifthe imaged Shipping Instructions shall also be attached to the e mail pl
48. ing Details Amend Booking Details if necessary Loading l Some Data Fields will no longer be available for Update e g Cargo Routing Details After Container Shipping Instructions Prepare Shipping Instructions Bill of Lading Loading Instructions as required o Address Details o Cargo Routing o Cargo Description KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 9 of 66 Copyright Kuehne Nagel 2008 2013 After Container Booking Review Review Booking Information Loading If applicable Upload Commercial Documents Save Booking Information as Template if required Request Receiving Booking Registration Confirmation and Shipping Instructions via E mail if required Transmit amended Booking Information Shipping Instructions to KN a ee At any Time after Transmission History e View Comparison on Details of different Transmissions on transmission of your Booking Information Updates Up to deadline All Tabs Modify Booking Information as required necessary export process step agreed upon with Kuehne Nagel KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 10 of 66 Copyright Kuehne Nagel 2008 2013 2 2 Overview of Steps for LCL Booking Which Tab Which Action Initial Booking Booking Details e Create all Booking Details Shipment Parties Shipper Consignee Cargo Routing Charges Insurance Documents A
49. ing Review 2 5 1 Review Booking Information i amp HOME NG OVERV Booking Tab Navigation 178 HAM met cave Info Message Screenshot for FCL Booking Booking is saved Once you have completed the Booking ID 393792147 Origin KN Reference Created oniby 08 Oct 2012 12 47 f Judith guthoff entry of your Booking Details Booking Details Shipping instructions wy Review DONEER pene I include Shipping Instructions you can in this screen review the data you have entered Booking Review Booking and KN Reference Information Booking ID 393792147 Origin KN Reference If you detect errors which need mr to be corrected go back to the Booking Details screen or Booking Status Booking started 08 Oct 2012 1047 00 judith guthoft Shipping Instructions and make E Shipping information the required changes EH Cargo Routing Sending Office Hamburg OMS Test Karen TEST Shipment Type FCL Ocean Vessel Voyage Place of Receipt Place of Delivery Port of Loading London Port of Discharge Hamburg Estimated Departure Date Estimated Arrival Date Ready for Shipment Date 10 Oct 2012 EH Charges Insurance Documents Terms of Delivery FOB s Free on Board lye Delivery London Freight Payment prepaid Shipping Documents ECB Insurance by KN No Letter of Credit valid until No Dangerous Goods No Shipment contains solid No wood packing material Additional Instructions customer specific only GE Container in
50. ion is saved either by clicking on the lt Save gt button at the top or the bottom of the respective page or by changing to another tab The progress bar is then updated bie ane af Sa PASEO Booking Review Save Transmit F Include Shipping Instructions A filled progress bar with a light blue tick indicates all mandatory data fields have been completed and the user will be able to transmit the Booking information provided all mandatory process steps have been completed as described on the following pages Before that the lt Transmit gt button is greyed out a E af Shipping ee Booking Review Save Transmit F Include Shipping Instructions When all mandatory information of the Shipping Instruction has been entered they can get transmitted Therefore you have to tick the check box Include Shipping Instructions and click on lt Transmit gt KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 14 of 66 Copyright Kuehne Nagel 2008 2013 Subject to a specific setup in our system you may see the additional text line agree to the Terms and Conditions to the right of the lt Transmit gt button save amp Refresh Transmit M D Save amp Refresh Transmit W agree to the Terms and Conditions T Include Shipping Instructions Once the lt Transmit gt button is active the check box becomes active as well However if you remove the tick from I agree to the Terms a
51. is the Booking Party Master Search and Overview screen To create and save a new address to be used again for future bookings click on the icon You will be taken to the Booking Party Master Search and Overview window Booking Party Master Search and Overview 5 Booking Party Master Search Party Type Shipper Search by Name Filter Search Clear Cancel sE Booking Party Master Overview Customer ID Name 1 gt Name 2 Street 1 Street 2 Zip Code City Country Is Validated EAEg Fernanda Test Florence Way UB82LS Uxbridge UNITED KINGDOM E YT 7 Freeport Supplier Hafentor 1 7 20459 Hamburg GERMANY Vv E Egi Hafencity Express Gro er Grasbrook 11 20457 Hamburg GERMANY m vm Ham MY IP Supplier vendor Lane 1 11111 Shanghai CHINA F nn All mh Si in SPO In order to create a new address click on the t icon Ty Create booking party OG Party Type Consignee v Customer ID Tr rr t i H i RN In the Create Booking Party window enter the required address data Zip Code City i Country Please select v State Province aa Road Default Address does not have contaci Prana any impact on Seafreight bookings Fax Email Opening Time Closing Time Road Default Address F Is Validated F Save Reset Cancel KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 17 of 66 Copyright Kuehne Nagel 2008 2013 If you a
52. k 11 20457 Hamburg GERMANY VP Th Ham MV IP Supplier Vendor Lane 1 11111 Shanghai CHINA E To select address from this table click on the Ei select icon in front of the respective address line Consignee 9 7 ss Baxter i 2 Baxter Way t Street Consignee ZipCode f eity Meboune ss County AUSTRALIA State Province Contact The Contact Phone fa 939 43300 8 Fax 3 939 433 33 Email TheEmail com ss S The address will be copied into the Booking Details screen Working with saved address information via Look up Party table If you wish to use an address which you created and saved either via Direct Entry in the Booking Details screen or via Booking Party Master Search and Overview options described above you can use the Look up Party table by clicking on the icon shown next to Shipper Consignee and Notify Party 1 and 2 Lookup Party Party Type Shipper You will be presented with a table of all addresses saved so far under the selected party type Search By Filter Partner Code City Postal Code A Shipper Adg Country Code A amp F Dundee H Customer ID Adrian Dunne Chemist U11 The Tesco S C ASHBOURNE IE Airport Pharmacy Dublin Departures Level DUBLIN IE Alauddins Company JAFZA Jebel Ali AE Athenry Pharmacy Old Church Street Athenry IE Aylwyn Investments Ltd tel 00353 16774359 DUBLIN IE Search for the respecti
53. l have been activated for you va Documents and Images These documents can be uploaded from this section in the Booking Review screen Uploading your commercial documents into KN Login provides easy access to these documents to the Kuehne Nagel operator handling your shipment You will find details about this tool in the user manual chapters on Add Image 2 5 3 Create Booking Documents Depending on the setup for your company and your personal user rights you can generate a PDF copy of your Booking Details in this panel E Create Booking Documents Template Document Ta Da KNLogin Booking Registration Preview EH please sendimea booking p dal aaoo registration confirmation list of email addresses By clicking on the Ea icon in the line for Booking Registration you generate a PDF document draft of your Booking Registration Click on the Lae icon in the line for Shipping Instructions to generate a PDF copy of your Shipping Instructions KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 49 of 66 Copyright Kuehne Nagel 2008 2013 i You can also save the Booking as a Template by clicking on the lt Save as template gt button at the bottom of the Booking Review screen 2 5 4 Save as Template Save as template This window will pop up Save As Template Simply enter a name for your Booking Template and R
54. mer ID Mame 1 Street 1 Street 2 Zip Code City Country WET Ava Corp Ao P 07302 Jersey City UNITED STATES NE mm Baxter 2 Baxter Way 3000 Melbourne AUSTRALIA A Booking Party address which has been validated against our address database can be recognised by the tick in the check box under Is Validated If such a validated address is used in subsequent bookings without any editing the address check will not be performed against it anymore Info Message Please be informed thatthe modifications to the address record done are only assigned to the booking at hand you vwantto apply the changes to the db record please create a new address record or edit an existing record using the master data lookup button Booking is saved If you have created or edited a Party address directly in the Booking Details screen this Info Message will appear at the top of the screen KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 39 of 66 Copyright Kuehne Nagel 2008 2013 2 4 Create Shipping Instructions Shipping Instructions also commonly known as B L Instructions can be generated at time of booking often applicable for LCL shipments or later typically applicable for FCL shipments e g after container loading is completed These Shipping or B L Instructions are your instructions to Kuehne Nagel on how to prepare the required transport document If you are not yet ready to
55. mplate if required Kuehne Nagel If applicable Upload Commercial Documents Request Receiving Booking Registration Confirmation and Shipping Instructions via E mail if required Transmit amended Booking Information Shipping Instructions to Kuehne Nagel a SE SE At any Time after Transmission History e View Comparison on Details of different Transmissions pr transmission of your Booking Information Updates In following we will describe the different steps in full detail KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 12 of 66 Copyright Kuehne Nagel 2008 2013 2 3 Booking Details Having selected the Transport Mode you will be presented with the Booking Details screen this screenshot relates to an FCL booking Booking ID 393547701 Origin KN Reference Created ony 05 Oct 2012 15 30 judith guthoff Booking Details Shipping Instructions n H ad A Booking Review Save amp Refresh Transmit Include Shipping Instructions S Shipper m Eg I Saveto Party Master Consignee al kg I Saveto Party Master oe HI 7 CT Shipper EE 0 m Consignee mm ZipCode City ZipCode City Ka Country Please select gj State Y Country Please select gj State a Province _ Province Contact fam MV T Judith Guthoff Phone zi 49 40 30333 1 396 Contact Phone Fax 49 40 30333 44 1396 Email Judith guthotf kuehne nagel com Fax Email G N
56. nd Conditions the lt Transmit gt button will no longer be active M fan icon is displayed next to the text line move your mouse over it and a tooltip relating to the terms and conditions will be shown KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 15 of 66 Copyright Kuehne Nagel 2008 2013 2 3 2 Address Information In this section you enter the Shipper Consignee and if applicable the Notify party 1 and 2 name and address information Shipper 4 7 I Save to Party Master Consignee 4 7 I Save to Party Master Shipper m Street o Consignee o Street m Zip Code City ZipCode City gl Country Please select vj State Province a County Please select vj State Province y Contact Ham Mv T Judith Guthoff Phone a 49 40 30333 1 396 Contact Phone Fax 49 40 30333 44 1396 Email g judith guthotf kuehne nagel com Fax Email E Notify party 19 7 I Save to Party Master 2 3 2 1 Creating a Booking Party Address There are several ways to fill in save and work with address information Regardless of which method of data entry is used data fields marked with a red asterisk are mandatory Direct Entry in the Booking Details Screen Option 1 DO NOT SAVE new address information If you want to create a booking and you do not intend to use the Shipper Consignee and or Notify address information again on future bookings enter the address in
57. nnnnneranennnrnnannnnnennsennsnnee 22 NNN 23 2 3 3 3 Cargo Routing for LCL including Information for Pick up Delivery cccccceecceeeaeeeeeeees 23 2 3 4 Charges Insurance Documents ssicsseccdscadcccssecdnascaascamscasscasesenecseectennsandcasecahdseddadbccddecsesboneeientdnans 25 2 3 5 Container Overview FOL Booking cccccccccceececeeeeeeeeeeeeeeseeeeseeeeseeeeeeeeesaeeeseeeeseeeeseeeeeeeseneesees 28 2 3 6 Package Overview LCL Booking rrrarrrnnnnrrnnnrrnnnrvnnnnnnnnnnnnennnnennnnennanennanennanennasennanennunnnnssnnnnssnnn 34 2 3 7 Booking References Shipment Booking cccceecceeeeeeeeceeecueceeeceeeeeueeeeeeseeesseesueeeeeneeeneeess 36 20 FEAR 37 2 3 9 Additional Instructions customer specific only rrrrrrrnrrrnnrrnnrrnnrrnarrrarrrnnrnarernnennrnnnrrnnnernrennnennnne 38 2 3 10 Save the Booking Information ronnrrnnnnrnnnrrnnnnrnnnrrnnnnrnnnernnernnnennnnennnnennanennaennasennanennusnnnsennnssennn 38 2 4 Create Shipping Instructions sisxe nites ccesiasecevecsossesenenbceresiebensadeusevsnsnnwencenadecussassoswcereniaisecas 40 2 4 1 Postpone Preparation of Shipping INStructions rrrrrrarrrnnevnnrrnnrrrarrrarernrrranernnernnrnnnnnnanennrennsennnnn 41 2 4 2 Create your Shipping Instructions rrrrarernnrrnnrrrnrrranrrnrrnnnrnarrnnnrnnnrnranrnnnennnrnnnsnnanenaennnrnaennnennnene 41 EE Are S DEl EEE EN 41 MT 42 2 4 2 3 Cargo Description FOL BOOKing
58. on lt Save and Close gt Option 2 Container Overview Copy the details defined for one container by clicking on the B icon Container Type Total Weight kg Total Volume cbm Meaning of the other icons m MAE 40GE 13 050 00 55 400 To create new container details click on the 1icon m SEY ace 11 550 00 56 200 To edit container details click on the icon To delete container details click on the Til Icon KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 33 of 66 Copyright Kuehne Nagel 2008 2013 2 3 6 Package Overview LCL Booking amp Package Overview HofPackages Package Type Total Weight kg Total Volume cbm Commodity HS Code To create the package information click on the Y icon You will be presented with the Add Package Line Package Details screen Add package line Package Details No of Packages 4 Package Type Box Box x Dimensions UWI H in cm Total Weight kg Total Volume cbm HS Code Commodity Enter the number of boxes of the same package type and dimensions select the package type from the drop down list Then enter the dimensions per package the total weight of these packages the HS Code which is mandatory for Seafreight and the Commodity cargo description When you enter the individual dimensions the system will automatically calculate the total volume of the packages The available package types can be customise
59. otify party 1 5 7 I Save to Party Master Notify party 2 9 2 I Save to Party Master E Cargo Routing Sending Office F Please select Shipment Type FCL Ocean Vessel Voyage Place of Receipt 4 Place of Delivery Fr Port of Loading PP Port of Discharge ee Estimated Departure Date TT Estimated Arrival Date NT Ready for Shipment Date ES Charges Insurance Documents Terms of Delivery Peaseselect 7 Terms of Delivery Location EE d Freight Payment C collect prepaid Shipping Documents Sewwa 3 Insurance by KN E Letter of Credit E Dangerous Goods E Shipment contains solid O wood packing material E Container Overview Pick Up Time Container Type Total Weight kg Total Volume cbm Commodity HS Code Pick Up Date from to Pick Up Location Requested Delivery Date Requested Delivery Location Booking References Shipper s Reference f Customer Reference Detail kg E Remarks Characters fic 00 E Additional Instructions customer specific only lt HOME BOOKING OVERVIEW gt Booking Tab Navigation 173 In following we will address the individual segments of this screen All information entered into KN Login Booking must be in English except for the section on Additional Instructions in the Booking Details screen and if so set up in our system in the Cargo Description section on the Shipping Details screen All Data Fields marked with a red asterisk m
60. ou can view the transport progress of this shipment up to final delivery or release to a third party Alert Symbol O PT Ti 254508931 2220 0103 104 011 Hamburg Hong Kong Seafreight Booking 11Mar11 i I FCL Global Markets Inc synchronized 15 44 hammsciss e No You may find an alert symbol in some of the Booking lines This signal alerts you to an important piece of information Changed Booking Data Simply click on it to view a short notice about the Booking The booking data has been changed Please open the line Details can be found under the tab Transmission History for detailed information History Close KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 51 of 66 Copyright Kuehne Nagel 2008 2013 3 Working with existing Bookings 3 1 Search for Bookings If you wish to find an existing Booking you can use the Standard Search Options or the Advanced Search Options KUEHNE NAGEL KN Portal Services View interact Report Configure Support x lt HOME Booking Overview 171 DEBKGO1 BOOKING Ham MV T Judith Guthoff My Bookings My Templates 3S he Search for Bookings Creation Date is between om os Reference Filter Booking ID begins with Booking Status equals Please select Order Reference Purchase order number begins with Advanced Search Options New Booking Search Reset HOME Bookin
61. r tab to update the progress bar which will then show the booking details as complete User Manual Nov 2012 Copyright O Kuehne Nagel 2008 2013 Address Check Address Check After you have clicked on lt Save gt Shipper Address Check KN Login also automatically checks the combination of company name The combination of street city and zip code is incorrect Please choose from one of the following suggestions street city and zip code of the Name Street Zip Code City Country addresses Callaway Germany Neuer Jungfernstieg 11 13 20354 Hamburg DE Callavay Germany Heuer Wandrahm 1 7 20457 Hamburg DE if no match can be found in our Callaway Germany Meuer Wandrahm 2 4 20457 Hamburg DE Callavay Germany HMeustaedter Heuer Veg 2 38 20459 Hamburg DE custom er add ress database the Callaway Germany Neuer Jungfernstieg 21 20347 Hamburg DE Address Check window will open ET up and display available alternative addresses registered in our system You can select one of these addresses by clicking on the L icon Click on lt Ignore gt if you are certain that your address details are correct and the booking will be saved with your address information Clicking on lt Cancel gt takes you back to the Booking Details screen without making any alterations Change the address information there or use the Booking Party Maintenance process described earlier in this document ET Booking Party Master Overview Custo
62. re creating a Shipper address The contact information is pre filled with your user information registered in My Profile If required this contact information can be overwritten State Province For certain countries e g USA and Canada the data field State Province will become mandatory You can then select the respective state province from the look up table When you have completed the entry of the address details click on lt Save gt Address Check After you have clicked on lt Save gt KN Login automatically checks the combination of company name street zip code city and country of the addresses Address Check If no match can be found in our customer address database the Address Check window will open up and display available alternative Shipper Address Check The combination of street city and zip code is incorrect Please choose from one of the following suggestions Name Street Zip Code City Country i H E Calaway Germany Neuer Jungfernstieg 11 13 20354 Hamburg DE add resses reg istered In ou r system E Calaway Germany Neuer Wandrahm 1 7 20457 Hamburg DE E Callaway Germany Neuer Wandrahm 2 4 20457 Hamburg DE E Calaway Germany Neustaedter Neuer Weg 2 38 20459 Hamburg DE You can select one of th ese add OSSES by E Calaway Germany Neuer Jungfernstieg 21 20347 Hamburg DE cl icki n g O n th e E icon anore _ Cancer Or click on lt Ignore gt if you are certain th
63. required information is entered click on lt Save gt In the Package Overview you can now see the package information You can add further packages by clicking on the Fl icon If you wish to copy the package details simply click on the Ciy icon To edit the package details click on the 2 icon To delete package details click on the Ti icon 2 3 7 Booking References Shipment Booking If you wish to register references against the Shipment you can a enter a single reference under Shipper s Reference which you can use to search for your booking and which therefore should be a unique number Er Booking References Shipper s Reference gt E Customer Reference Detail Ej b add further references under Customer Reference Detail To enter further references click on the Eg icon next to Customer Reference Detail KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 36 of 66 Copyright O Kuehne Nagel 2008 2013 List of References Booking 258268971 Created Reference Name Value input Mode on by i Packing List Number 1234567890 Free Text 29 Mar 2011 ralph peter schulz You will be presented with the List of References screen Select the reference type from the drop down table and enter the reference value The reference types you can select in this table are pre defined and set up in accordance with your needs If the required reference is not yet av
64. rrier may charge an amendment fee for the correction of the HS Code KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 54 of 66 Copyright O Kuehne Nagel 2008 2013 3 3 Cancel Delete your Booking 3 3 1 Deletion of Booking Record You can delete the Booking record if your booking information has not been transmitted yet w Search Result Ready for Planned Terms Shipper H AWB Shipment Service Shipment Collection Dangerous of a TW Booking ID Reference Number KN Reference Number Departure Destination Mode Level Product Date Date Shipper gt Status Alert Goods Delivery mes ro ris Seatreight Booking 11Mar11 GR r ZES 254509877 Hamburg HongKong fen a started 15 54 hammsciss No Hong dl Kong rm Kra Seatreight Booking 11Mar11 ER X US Ul 254508931 2220 0103 104 011 Hamburg Hong Kong IFCL Global Markets Inc x orized 15 44 hammsciss No HONG EN KONG You can recognise such a booking by its status In the Booking Overview screen the status of the booking will be shown as Booking started In this case just click on the Till icon Cancel Booking In this pop up window click on lt OK gt to proceed with the deletion Are you sure you wantto delete the Bookingis process or on lt Cancel gt to stop the operation Booking ID 163868966 OK Cancel The record will be deleted from KN Login Booking KN Login v 4 1 gt gt Shipment Booking Seafreight U
65. rture Destination Mode Level Product Date Date rue Pin 3 Seatrenght r yy Ti 236446460 Hamburg New York ser In the status column of the Booking Overview screen Booking cancellation requested will be shown Your action will trigger a Request for Cancellation e mail message to the Kuehne Nagel operations employee who will then cancel the respective record in Kuehne Nagel s operational system Once the cancellation is effected the status of the booking will change to Booking cancelled KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 56 of 66 Copyright Kuehne Nagel 2008 2013 3 4 Transmission History If you have modified a booking and transmitted this updated information you can use this function to compare different booking versions Click on the tab Transmission History select the versions you wish to compare and click on lt Go gt kin il hipping Instruction TA 3 Booking Details Shipping Instructio 4 Booking Review Save amp Refresh Transmit M Include Shipping Instructions Transmission History Filter Compare 10 7 with Version 20 Version 60 E Booking Details Field value in Field value in Changed by on version Changed by on version Field name version 1 0 version 2 0 version 1 0 version 2 0 judith guthott judith guthott Container 1 Seel 223 224 Mon Oct 08 12 03 17 UTC 2012 Mon Oct 08 12 06 51 UTC 2012 f Shipping Instructions Field value in Fi
66. s AEE Depending on your user rights you may be able ar e EES ae to work with different parties called Business Vendor Areas Factory If your user setup in our system does not cover bookings for all modes of transport this window will only show the applicable modes KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 8 of 66 Copyright Kuehne Nagel 2008 2013 2 1 Overview of Steps for FCL Booking Which Tab Which Action Initial Booking Booking Details e Create all Booking Details Shipment Parties Shipper Consignee Cargo Routing Charges Insurance Documents Container Overview Additional Customer References Remarks Additional Instructions Initial Booking Shipping Instructions e Skip this Tab important information not available yet Initial Booking Booking Review e Review Booking Information e If applicable Upload Commercial Documents e Request Receiving Booking Registration Confirmation via E mail if required e Save Booking Information as Template if required e Transmit Booking Registration to Kuehne Nagel The information required for the action items listed above can and in many cases will be supplied based on plans e g estimated number of packages weights and volumes The information for the action items mentioned below should be supplied once actual facts are available firm figures After Container Book
67. ser Manual Nov 2012 Page 55 of 66 Copyright Kuehne Nagel 2008 2013 3 3 2 Request Cancellation of Booking If your booking has already been transmitted a simple deletion of the booking record via KN Login Booking is no longer possible mv Search Result Ready for Planned Shipper HAWB Shipment Service Shipment Collection _ a T Booking ID Reference Number KN Reference Number Departure Destination Mode Level Product Date Date Shpper Status CFR r Cy T 254509877 Hamburg HongKong gt eatreigtt Global Markets Inc Booking Marit hemmsciss No Hong started 15 54 x CFR Booking 11Mar11 mme pi hammsciss No fees B cae i 4508931 You can recognise such a booking by its status as well In the Booking Overview screen the status of the booking will not be shown as Booking started it will rather be shown as e g Booking requested Booking synchronized Booking modified etc In this case you need to request the booking to be cancelled The procedure in KN Login Booking looks the same as for the deletion Just click on the T Icon Cancel Booking In this pop up window click on lt OK gt to proceed with the deletion Are you sure you wantto delete the Bookingis process or on lt Cancel gt to stop the operation Booking ID 163868966 OK Cancel Ready for Planned Shipper HAWB KN Shipment Service Shipment x TI Booking ID Reference Number Reference Number Depa
68. tail When you do that you will be asked to first save the information entered Just click on lt Yes gt to proceed List of References Container 292303321 Created Last Update Reference Name Value Input Mode on hy on by History Till Packing List Humber fi 1225566 Free Text 31 Aug 2011 ralph peter schulz please select Z Save Cancel You will be presented with the List of References screen Select the reference type and enter the reference value The reference types you can select in the drop down table are pre defined and set up in accordance with your needs If the required reference is not yet available at the time of your initial booking you can return to this screen at a later stage and enter the reference information then If you wish to enter multiple references you can do so in one go Click on lt Save gt once all references are entered 4 Customer Reference Detail Proforma invoice number 3456 You can of course also enter additional references afterwards by clicking on the 4 icon again KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 31 of 66 Copyright Kuehne Nagel 2008 2013 i If you wish to have the container pick up and or delivery arranged through Kuehne Nagel you need to tick the respective check box When you do that you will be asked to first save the information entered unless you have saved it already Just click on lt Yes
69. the Calendar click on a date and then on lt Accept and Return gt You can also enter the date manually Either enter the date in the format DDMMMYYYY or use T for today respectively T n for n days after today Ready for Shipment Date Is typically the date when the goods are ready to be picked up from your premises or to be delivered to a defined receiving site at origin e g a Kuehne Nagel Container Freight Station CFS d Returni Cancel Lookup E Cargo Routing Sending Office Ocean Vessel Place of Receipt Port of Loading Estimated Departure Date Ready for Shipment Date Pick Up by KN Requested Delivery at KN Destination Shipment Type Hamburg OMS Test Karen TEST v Voyage NY 3 Place of Delivery dl Port of Discharge gj ya Estimated Arrival Date The Cargo Routing section for an LCL Booking looks very similar to the one for FCL however the section in this case includes time and address information for the pick up and the delivery Pick Up by KN Iv Pick Up Location Eg Pick Up Date a AY Pick Up Time from to Requested Delivery at KN ae w Desiinstion v Delivery Location kg Delivery Date If you wish Kuehne Nagel to arrange the pick up and or delivery of this shipment please tick the respective check box Additional data fields will appear which you need to fill Enter the Date manually or through the Calendar look up
70. ture Date II Estimated Arrival Date Ready for Shipment Date TT Charges Insurance Documents Terms of Delivery reaseseect wy Terms of Delivery Location TOO Freight Payment collect prepaid Shipping Documents samer wy Insurance by KN D Letter of Credit a Dangerous Goods D Shipment contains solid wood packing material f Container Overview LCL Bookings have a Pick Up Time Package Overview instead Container Type Total Weight kg Total Volume chm Commodity HSCode PickUpDate from to Pick Up Location Requested Delivery Date Requested Delivery Location of the Container Overview Booking References ShippersReference m Customer Reference Detail L E Remarks Characters fi 000 Additional Instructions customer specific only KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 59 of 66 Copyright O Kuehne Nagel 2008 2013 3 6 Working with Booking Templates As described above you can easily save a Booking as a Template My Bookings My Templates tT Search for Templates Template name begins with Mode Please select Departure City Code begins with og Destination City Code begins with om Shipper H Consignee nm 3 Notify Party 1 wm oD New Template Search Reset To find a template you wish to use for a new Booking click on the tab lt My Templates gt Several filter options are available for the search e g
71. ust be filled KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 13 of 66 Copyright Kuehne Nagel 2008 2013 2 3 1 Progress Bar for Booking Processes To ensure full transparency on process steps already completed versus those which still need to be worked upon KN Login Booking provides individual tabs with progress bars for the individual process steps These progress bars provide a visual display regarding the entry of mandatory data BO OE Suu su Booking Review Save Transmit F Include Shipping Instructions A blank progress bar indicates that no data has been entered on the respective page yet Booking Details Shipping Instructions l r DAA i D EE Booking Review Save Transmit Include Shipping Instructions As soon as any type of data is entered on the page and saved a half filled progress bar indicates that mandatory data is still missing which needs to be entered before the booking information can be transmitted Booking Details Shipping Instructions fm Booking Review Save Hovering your mouse over a half filled progress bar a tooltip window will appear and display which mandatory data fields have yet to be completed i The field Ready for Shipment Date is mandatory Shipper The field Terms of Delivery is mandatory The field Terms of Delivery Location is mandatory Updating of the data entry progress bars The entered informat
72. ve Party using the Filter options shown in this screenshot click on the party and then on lt Accept and Return gt ye BOURKES PHARMACY North Main Street Kildare IE Bairds Pharmacy 101 107 High St Bangor IE Balbriggan Phrmcy Lenny s Medical Hall Dublin IE vi Cancel Lookup KN Login v 4 1 gt gt Shipment Booking Seafreight User Manual Nov 2012 Page 19 of 66 Copyright Kuehne Nagel 2008 2013 2 3 2 2 Maintaining Booking Party Addresses Subject to user rights you will be enabled to also modify and delete Booking Party addresses Booking Party Master Search and Overview Booking Party Master Search Party Type Shipper Search by Mame Filter Search Clear Cancel ee F Booking Party Master Overview Customer ID Name 1 Name 2 Street 1 Street 2 Zip Code City Country Is Validated E in Fernanda Test Florence Var WBS2LS Uxbridge UNITED KINGDOM i NTE im Freeport Supplier Hafentor 1 7 20459 Hamburg GERMANY 7 E Zi Tin Hafencity Express Grater Grasbrook 11 20457 Hamburg GERMANY F m m a Ham My IP Supplier vendor Lane 1 11114 Shanghai CHINA To delete the address record click on the Ti delete icon and on lt YES gt in the Confirm Action window The address record will be deleted from the address database previous bookings will not be affected To modify update an address record click on the Br edit icon make the required changes in the Edit Booking p

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