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Getting Started Chapter 1

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1. cccccccsecccseecsececeeeeceeeceeseeceseeeceeeesueeseeesueenaeees 56 Activity 3 H View Notifications and Process TasSkS ccccccecceeceeeceeeeeeseeeeeeseeeaes 58 Employment Manitoba August 2012 Job Referral System for Employers 2 Contents Job Referral System for Employers Employment Manitoba August 2012 rt Started Job Referral System Overview e Manitoba WebLink and JRS e JRS Home Page e Searching the JRS e Common Page Elements e JRS Courseware Training Design and Data e Accessing the JRS e Log into the Manitoba WebLink for the First Time e Log into the JRS for the First Time e Log out of the JRS e Log into the Manitoba WebLink Regular Usage e Log into the JRS Regular Usage e Re Log in to the Manitoba WebLink and JRS e Reset Forgotten JRS Password e Change JRS Password Learning Objective Understand the purpose of the Job Referral System and learn how to log in to search and navigate the JRS user interface August 2012 4 Getting Started Chapter 1 Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 5 In March 2007 a team from Employment Manitoba and Protegra the company awarded the development contract began construction of the new Job Referral Service system JRS The team s mandate was to ensure the new system would meet e Hydro s requirements to deliver services for all projects as per the BNA e Floodway s requirements to deli
2. 8 Select the Union from the Union drop down list Employment Manitoba Job Referral System for Employers August 2012 56 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 F Verify and Perform a 2 9 Hire Cont d 9 Click the Hire button 10 Click the OK button to confirm the hire 11 Click the OK button to acknowledge the successful hire 12 Click the Cancel button to return to the Direct Hires tab Business Processes such as layoffs recalls and FTR after recall also apply These are available Process below the Hire area Record FTR Lay Off and Recall of a Direct Hired Job Seeker 1 Locate the 2 9 Hiring Process job order 2 Locate the hired job seeker 3 Click the Details button of the hired job seeker in the Verified Job Seekers area The Hire Lay Off Failed to Report page appears Layoffs 4 Select one of Laid off subject to recall Laid off subject to recall Trainee Apprentice Laid off Trainee Apprentice in the Type of Lay Off field 5 Click the Date picker and select the date the hired person to be laid off Click the Copy NOC and Union from Hire section button or the NOC Lookup button and select the Union Click the Lay Off button Click OK to confirm the lay off If the laid off reason is subject to recall Trainee Apprentice or laid off Trainee Apprentice the job seeker will be listed in the first group on the referral list when referred to future Trainee Apprenti
3. COMMAND DESCRIPTION BUTTON Search Click this button after entering search criteria in text boxes fields as required to locate data such as job seekers projects etc Clear Click this button to clear the current search results as well as clear the current search criteria from text boxes fields Cancel Click this button to close the current page without saving any changes Save Click this button to save the changes on the current page and return to the previous page Apply Click this button to save any data additions or changes and keep the current page active Edit Click this button when the current page is not accessible read only to allow editing to take place Prey Click this button to save the changes made in this page and to jump to the previous page Note that you should not use the Internet Explorer s Back button to jump to the previous page Next Click this button to save the changes made in this page and to jump to the next page Note that you should not use the Internet Explorer s Forward button to jump to the next page Show All Click this button to clear the current search criteria from text boxes fields and return all results Page Display Users who have view access to the data the page is displayed in a light gray color The fields are not available for data entry and only the buttons for navigating through the pages are available Users who can create modify or edit data the page is displa
4. BNA 12 3 Transfer Provision When permission is given HPMA notifies the JRS Only the JRS can record the Transferee s hired information in the JRS The Employer provides the JRS with transferee s information First name last name phone number NOC and NOC Union if the occupation is not related to the BNA or Job Title Definition NOC Code and Union if the occupation is related to the BNA and the Reporting Date Note A transferee is not a job seeker The Employer can view the person recorded in the JRS and report the person as laid off subject to recall recall the laid off Transferee and report the person Failed to Report FTR Locate a Transferee 1 Point to the Job Order button on the toolbar and select Transfer In Browse The Transfer In Browse page appears Job Referral Service Transfer In Browse Build 1 0 9 2 Release 8 0 User Employer One Office Office One Logout Contact Us Help Generate Blank Skills Profile Entry required Search for a Transfer In Project Wuskwatim is Employer Benson Last Name First Name Search Clear Last Name First Name NOC Job Title Definition Reporting Date Status E 2 Select the Project in the Project list box 3 Click the Search button A list of Transfer In of your organization appears Job Referral Service Transfer In Browse User One Employer Omice Office 4 Leogonut ontech Lin j Halip Hom Entry required arch
5. Employment Manitoba Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 7 Manitoba WebLink and the JRS The Job Referral Service JRS system is an internet based application requiring two logins First using Internet Explorer you log into the Manitoba WebLink site that hosts the JRS system From here you access the JRS system and log into it using the User Id and Password you have been provided The first login step will require an additional piece of equipment provided to you for entering data into the JRS system called a Security Token FOB The use of the Security Token FOB will allow you into the Manitoba WebLink site before being given the option to log into the JRS system The successful login to the Manitoba WebLink site via the Security Token FOB will always be the first step before the option to log into the JRS system A security token is a small hardware device that the owner carries to authorize access to a network service The device used by The Manitoba Government is in the form of a commonly used object such as a key fob Security tokens FOB provide an extra level of assurance Security Token through a method known as two factor authentication the user has a personal identification number PIN which authorizes them as the owner of that particular device the device then displays a number which uniquely identifies the user to the service allowing them to log in The digi
6. Job Referral System for Employers August 2012 2008 Digital Content Factory Ltd All rights reserved No part of this user manual for Employment Manitoba may be reproduced stored in introduced into a retrieval system or transmitted in any form or by any means without the prior written permission of Digital Content Factory Ltd Pentium is a registered trademark of Intel Corporation Microsoft Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries All other trademarks are the property of their respective owners The information in this courseware is distributed without warranties While every precaution has been taken in the preparation of this courseware Digital Content Factory Ltd and or Employment Manitoba shall not have any liability to any person or entity with respect to liability loss or damage caused or alleged to be caused directly or indirectly by the instructions contained in this courseware or by the computer software or hardware products described herein All names of people or companies used in this courseware are fictitious unless otherwise noted Any similarities to real persons or companies are purely coincidental This guide contains the following items oe ne 1 Xo ex i a a D ow i A Getting Started with Word 2007 ots Understanding Word Processing Concegts a on Getting Started ri Creating and Saving Documents s
7. Opening Documents E ol ee EA Employment Manitoba August 2012 Learning Objectives Guide Chapters Supporting Materials Activities A description of the software applications and tasks that participants will gain confidence in using The course content delivered in the training session including supporting materials and procedural tasks Conceptual and procedural content is used to provide adult learners with an understanding of features and functionality These materials may also be referenced after the training session Hands on exercises developed to allow instructors and seminar participants the opportunity to practice performing real life tasks using the Job Referral System JRS for Project Managers Job Referral System for Employers Three main components are used repeatedly in each chapter of this Student Guide Each component is used in a building block approach to help participants master the skills required to later apply tasks in real life The components are listed below Concepts describe the purpose of a feature or a function of the application Other elements such as tips notes Terminology tables and graphics may also be found within the concept portion of a chapter Procedures outline general steps required to perform a task They may be used both during and after the course for reference Throughout the courseware procedures appear in the following format PROCEDURE Logging in to
8. Aeeyask Task 92950 Request for Instruction to Proceed Job Order 2615 Heavy Construction Labourer Task Position 194 remained unfilled after the 30 day Named Hire penod Please provide your instruction ta proceed 1 Reinitiate position 2 Reduce position Note This may cause the job order to be completed 3 Cancel the job order Note The job order may only be cancelled if there is no job seekers hired Access For on line users access this task trom the Task Browse page wsing Task IL S050 or access the Reterral List la S069 Girecthy For nen on ling users retum your hiring results to the JRS Job Order Unit by phone at 1 204 677 6544 or 1 866 332 5077 or by fax at 1 204 67 F 68231 or by e Mail to jobretferralsevicetegoy mb ca Employer Essential Buns Ltd Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Procej 63 Activity 3 H View Notifications and Process Tasks Cont d Perform the Task 7 Click the Perform Task button The page where action is required appears 3 When a task is completed the JRS system automatically changes the task status to Business p Completed Some tasks may allow the user to manually complete a task by clicking E onthe Complete Task button Click Cancel button to return to the Task Details page Click the Return to Task List button to return to the Task Browse page Employment Manitoba Job Referral System for Employers
9. w we b Referral Service Home a fm v Page iG Tools Job Referral Service Home User Training Sponsor Office Hydro Office Logout Contact Us Help Job Order Notifications and Tasks Reporting Hired Job Seeker Browse Referral List Browse Welcome back Training Sponsor Toolbar The toolbar contains buttons that allow you to access specific pages Point to any toolbar button to open its associated menu Then click a menu command to open the associated page An explanation of each toolbar button is located below http mail protegra com IRSInternalClient WebSite Member JobSeekerHiredBrowse aspx amp Internet Click this button to go to the Point to this button to access a Point to this button to access Job Referral Service Home command that allows you to commands that allow you to search for page change your organization s hired job seekers and referred job details seekers Note that not all project sponsors will have access to this functionality Job Order Notifications and Tasks Reporting Point to this button to access Point to this button to access Point to this button to access commands that allow youto commands that allow you to commands that allow you to either search for people within search for notifications and generate and view reports your organization or locate tasks in general your personal user details Employment
10. 04 16 Brookins 201 0 0 1 6 Dreakes Helen Heleri 201 0 04 07 Brooke Dchbic Deb 2070 04 19 Employment Manitoba Job Referral System for Employers August 2012 12 Getting Started Chapter 1 Common Page Elements As you select commands from the toolbar and perform searches to locate records you begin to navigate the JRS While navigating you will see various page elements that you will use to continue to navigate the system In addition you will see other page elements that are indicators to draw your attention to specific requirements Some pages contain tabs along the top of the page Some pages contain a icon next to a data field In this Click a tab to view a different page that pertains to the example it is the Phone 1 data field When the mouse Same task or process as the current tab For example pointer is positioned over the icon a box appears the Details tab below is active which allows the entry or providing contextual help or specific instructions as they editing of the data pertaining a person Clicking the pertain to the data tl tab allows specific office details to be entered or edited gt Job Referral Service Maintain Person Windows Internet Explorer O v http mail protegra com IRSInternalClientWebSite Member PersonBrowse aspx Pi gt w amp wbR ferral Service Maintain Person i mm Page iG Tools User Training Sponsor Office Hydro Office L
11. Activity 2 A Review Your Organizational Offices Data Cont d 3 Review Office details and its members a Click the Details button in the record associated with the Office b Scroll down to display and review the office details and the contact information c Click the Members tab to display the users from the Office Your screen will appear as follows Manitoba Build 1 0 5 1 Release 4 0 Job Referral Service Maintain Office Logout Contact Us Help User Vita Arguello Office JRS Centre Job Order Job Seeker Notifications and Tasks System Administration Reporting Office Office 1 Organization Benson Details Members Members Person Id Name 4 Employer One 9597 Details 9598 Details Employer Two d Click the Details button of your name Your Persons details appear e Review the offices user and user roles details 4 Click the Cancel button when finished The list of members reappears 5 Click the Cancel button again Your organization details reappear Alternate Point and click the Home button on the toolbar Method O O O Job Referral System for Employers Employment Manitoba August 2012 Chapter 2 Activity 2 B Review and Edit Your Own Data Perform Administration Tasks 33 As an on line user you can review your own data 1 Point to the Person button on the toolbar and then select Person Details The Maintain Person page appears Or
12. Administration Tasks 31 Activity 2 A Review Your Organization Offices Data On line users can review their organization setup including offices and users to determine its configuration Only appointed Employment Manitoba staff will be responsible for the setup of your Note organizational details You can make only make changes to your person details and password 1 Point to the Organization button on the toolbar and then select Organization Details Your Organization Details page appears LPLP F T Jr Ug User Vita Arguello Office JRS Centre Logout Contact Us Help Organization Project Job Order Notifications and Tasks System Administration Reporting Browse Organization Details Organization Benson Details Projects Entry required Organization Details Organization ld 104 Organization Name Benson Legal Name Benson Business Number Apply Save Cancel Offices Office 4 Address Primary Contact Contact Phone Status si 2 Review your organization details and projects a Scroll down to display and review the organization details and the offices b Click the Projects tab to display the projects c Click the Details tab to return to the previous page AVEETERENE Point and click the Home button on the toolbar Method Employment Manitoba Job Referral System for Employers August 2012 32 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3
13. Government Any changes to your organization staff using the Manitoba WebLink FOB should be reported to the JRS Each FOB is the responsibility of your organization Each authorized user that requires access to the JRS system will be provided their own personal FOB based on personal information submitted through the JRS registration form It is important that you return the Manitoba WebLink FOB to the JRS at the expiration of your contract on the project or changes to the JRS user in your organization Security Token FOB Precautions 1 Never reveal the PIN that you created Do not write it down 2 If you think someone has learned your PIN notify the Job Referral Service by email at jobreferralservice gov mb ca or phone 1 866 332 5077 3 Do not let anyone access the Manitoba WebLink under your identity i e log in with your User Id PIN and the Passcode number from your Security Token 4 Always logout of the Manitoba WebLink when you are finished using it 5 Your Security Token contains delicate and sophisticated instrumentation The casing LCD and silicon chip will break if abused Do not immerse it in liquids expose to extreme temperatures or bend tt If you have connectivity issues or forget your Manitoba WebLink User Id and Passcode or any other issues with the Manitoba WebLink contact Business Hours Monday to Friday 8 30 a m to 4 30 p m JRS Email jobreferralservice gov mb ca Phone 1 866 332 5077 Off Busin
14. Lay Off Failed to Report page appears Job Referceal Serwice Micecactt Internet fupiorer STSlEy Pike Boho i 1 T Tel Laer F anere ee Ert i Project Wuekwatins Jol Orci r Iel IF7TG Statue In Progress Papi asfi w dob Serka Cal G ooke a Also Mow As Big Guy Reference w S340 Dest Pie Ese rine Leet Lipso al Crewe ZOO 1 Pies pecen igg Ce swt eee MEE parse AO baraki ETE Dej e m L Ei Wray I gud i tf LEITE l E l at Prt A cancel gt E Pace E AE jamei 4 Click the Reporting Date date picker button and select the date the job seeker is expected to report to the site in the Report Date field 5 Click the NOC Lookup button The NOC Lookup page appears i a Beck z Po 2 Search wre Favorites lt 4 5 kanm J h AD htp Aina peter a CrP Te 2 Sinar aE Bert Vets Site Aen D ct Dat ails ange Gu gt S amp S seoot wo J Manitoba Job Referral Service NOC Lookup Rs AID 1 0 0 1 Release 4 0 timer Vite Argolio OMica JRS Conte L ot 1 Tenet us Naip LEES LA oer Semch Show An Ctear Cancel lt gt 2 T D imaret 6 Click the Show All button or type the NOC in the NOC Code field or type in the NOC name in the NOC Title field or type the job title in the Job Title field and click the Search button 7 Click the Select button to select the occupation the job seeker is hired for lt
15. Manitoba Job Referral System for Employers August 2012 10 Getting Started Chapter 1 Searching the JRS Job Seeker Data and Reports Upon selecting a command from one of the toolbar buttons you will likely notice that the page that appears is form like in appearance This is a common occurrence because the JRS is used to review data enter data and edit data Much of the functionality that you will use in the JRS involves locating data records in the form of job order hired or referred job seekers assuming that you have been provided with that level of functionality and reports As a result you may find yourself performing searches in the JRS which will require you to enter search criteria to locate the desired job order job seeker s and or reports There are a few search guidelines that you can follow to more effectively locate the records e Generally you will enter or select criteria within a browse page to query the data that you wish to display A search is initiated by clicking the Search button e Search criterion is not case sensitive For example using benson to locate a last name would return records containing uppercase characters lowercase characters or both such as benson Benson BENSON e You need not enter the entire text string or words for the data you wish to locate For example using ben to locate a last name would return records such as Ben Benson Benjamin Corben etc Such searches
16. Started 11 JRS will return up to 500 search results Search results will be displayed in a grid with rows and columns with 10 results per page The searches are generally sorted based on the first column e g Last Name column in the Job Seeker Browse page You can change the sort base by clicking on title of the column you want the sorting to be based e g Reference The ascending or descending order of the sorting can be changed by clicking on the title of the sort base column 9 Job Referral Service Job Seeker Browse Microsoft Internet Explorer Joes File Edit View Favorites Tools Help i GD back gt 2c El Pi A Y Severe he Favorites e A m sl k Acke 48 http imal protege a com rph IR Sinbernaiclent WebSibe Member JobSeeherBrowee asp be Manitoba gt Job Referral Service Job Seeker Browse Bail 4 0 5 4 Rel 2 0 Wiser Win Argelio Office JRS Centre Molmicalion Browse Loam Contact Ue Hal System Administration Reporting Task firawen Search for a J b S k Seal ee cee ae Meterence F Fin et Harve Account Status al Lasi Hanra Alao Himen AA dob Senker User ki Registration Renewal Status a JSE Created Dy User kl Fron SS Ta Pr orm l T Michiel Ey User KE Register a7 search result s toured jet af esa yw Last Name First Name Also Known As Reference e Account Registration tole rt Expiration Changes Areokos Big Guy 2010
17. acceptance or rejection of the recall To record the Failed to Report FTR Laid off subject to recall L O STR or request recall of a laid off job seeker the employer must first locate the hired job seeker by one of the following options 1 Locate the Job Order click the Position tab and click the Details button of the hired job seeker 2 Select the Hired Job Seeker Browse from the Job Order menu type in the job seeker last name first name or the reference click the search button and click the Details button of the job seeker 3 Follow 3 H View Notifications and Process Tasks steps to access the recall task through the Task Browse Record a Failed to Report 1 Perform a search to locate the hired job seeker a Point to the Job Order button on the toolbar and select Hired Job Seeker Browse The Hired Job Seeker Browse page appears si Select the Project from the Project drop down list c Select the job order id the failed to report job seeker was hired on Click the Search button The list of hired job seekers of this job order appears Q 2 Locate the failed to report job seeker and record the event a Click the Details button in the record pertaining to the hired job seeker who failed to report The Job Order Position Details page appears b Scroll to the bottom of the page c Click the Failed To Report button in the Failed to Report FTP area d Click OK to acknowledge that the job seeker has bee
18. another device Would you like to end that session canca Activity 1 G Re Log in to the Manitoba WebLink 1 Click the Transfer button on the Transfer Logon message JRS Logon page appears 2 Login to the JRS Employment Manitoba Job Referral System for Employers August 2012 26 Getting Started Chapter 1 PROCEDURE Reset Your Forgotten JRS Password Activity 1 H Reset Your Forgotten JRS Password 1 Log on the JRS through the Manitoba WebLink site 2 Click the Forgot your password link The Forgot Password page appears 3 Type your User Id in the text box and click Continue The Forgot Password page appears gt Job Referral Service Forgot Password Windows Internet Explorer fe Bk O v http mai protegra com IRSInternalClientWebSite LoginForgotPassword aspx vil r X pP gt gt w k Job Referral Service Forgot Password fm dh Page i Tools Job Referral Service Forgot Password Login Contact Us Help User ID Deanmayer Challenge Questions You must answer the following challenge questions These challenge questons are used to confirm your identity if you forget your password Question 1 Who was your most memorable school teacher Answer 1 Entry required Question 2 Whatis your Fathers mothers maiden name Answer 2 r Reset Password Please choose a password that New Password is a minimum of 7 characters case sensitive Cons
19. are called fuzzy searches e Enter more criteria as required to perform more specific searches thus resulting in few records returned Such searches require that all criteria match e Use the most effective criterion to locate the records you desire For example using a job order number to locate a job order is more effective than using the job order type Below is an example of a search where a hired job seeker named Debbie Brookes was located In the example below you will see that deb a shortened text string was entered in the First Name field and that brookes was entered in the Last Name field In both instances lowercase characters were also entered Also you will notice that Wuskwatim was selected from the Project drop down list and ABC Corp 01 was selected from the Employer drop down list FIs Job Referral Services Hired Job Seeker Higar Microsoft Internet Explores Ais Loe fi Ed Sie Povorites Lond Pimi T m F Ph P Search GP Favoriten Ei As vj laa Ea 20 Bete 10 16 24 a2 Sinera bentwrebS te amber JobSsskerHir odbra ase Go io Gp Snack py a D Project Whisk wt atin J Dirngahryari i ABC Gere Gi Level Muara First Mian Poet a JJO fits Tygi Sabana ITE Recall Eepiry Date Sage Brookes Debbie 7729 1570 regular Hired Bethy Dump Driver Morthar Manitoba _ Details Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting
20. for a Transfer tet Praect G Lasi Hame Firat Hmmm starch result s foune Last Name First Mane HOC Reporting Date Status Hiina Expiry Harma Second B253 Spora OMcaia and Reterana 2000 41 20 Mine ceme Tranater in barr 7202 Commercial Divers 2000 11 20 Mira Detain Mmm a Golfer a271 Hairstylists and Barbers 2009 11 19 Hired Details Employment Manitoba Job Referral System for Employers August 2012 58 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 G View a Transfer In Cont d Record FTR Lay Off and Recall of a Transferee 1 Locate the Transferee 2 Click the Details button of the hired job seeker in the Verified Job Seekers area The Transfer In page appears Job Referral Service Transfer In Details User Employer One Office Office One Hom e er T v on ot Logout Contact Us Help Entry required Cancel Type of Lay Off Laid ON Date E Layon I Failed t Report FIR Failed to Report Layoffs 3 Select one of Laid off Laid off subject to recall in the Type of Lay Off field 4 Click the Date picker and select the date the hired person to be laid off 5 Click the Lay Off button 6 Click OK to confirm the lay off Recall a Layoff 7 Click the Date picker and select the date the laid off job seeker is to report on site 8 Click the Request button A task is
21. if there is no change to the job requirements JRS system will create and approve a new job order starting in stage 1 If job seekers are found JRS system sends out the referral list to the employer for processing If job order changes are required the employer submits a new job order Employment Manitoba Job Referral System for Employers August 2012 48 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 C Register and Process Named Hire Cont d Complete a Job Order by Reducing Number of Positions 1 To complete the job order after at least one position is filled change the number of positions a Locate the job order b Click on the Details button The Maintain Job Order page appears c Change the current number of positions to be same as the number of positions filled The Employer may only decrease the number of positions but cannot increase To complete the job order if there is already at least one job seeker hired the Employer can reduce the number of positions to the number of hired Notes After a position is filled in the Named Hire stage and there is unprocessed referral in one of the previous stages the Employer must report the hiring result of the unprocessed referral before the job order can be cancelled by reducing the number of positions d Click the Apply button and then click OK to acknowledge that the changes have been saved e Click the Submit button and then cl
22. m p lt contains a mix of upper and lower case special characters and numbers ee does not contain your user id firstname or lastname Save Cancel 4 Type the answer to the first question in the Answer 1 text box 5 Type the answer to the second question in the Answer 2 text box Business If you forget your User Id or the challenge question you will need to contact the JRS by Process email at jobreferralservice gov mb ca or call 1 866 332 5077 6 Type the new password in the New Password text box Remember that the password should be a minimum of 7 characters case sensitive It should contain a mix of uppercase lowercase special characters and numbers Also it should not contain your User Id first name or last name 7 Type the new password again in the Confirm New Password text box 8 Click the Save button If the answers to the challenge questions are correct and the new password conforms to the guidelines a message indicating that your password was successfully changed appears 9 Click OK You can now return to the Job Referral Service page to log in using the new password O O O Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 27 PROCEDURE Change Your JRS Password lt is a good security practice to change your passwords periodically The JRS maintains functionality that allows you to perform this task You will be prompted to change your passw
23. seeker is registered in the JRS system e The job seeker registration is active e The job seeker is verified by the JRS as an Aboriginal person and a northern resident P can direct hire a job seeker within the 6 month period after the job seeker is verified To verify a job seeker or to record a verified job seeker is direct hired the Employer must first locate the 2 9 hiring process job order Locate a 2 9 Hiring Process Job Order 1 Select Browse from the Job Order menu The Job Order Browse page appears Note Your organization name is inserted in the Employer field 2 Type in the job order number in the Job Order Id field or select the Project and select Direct Hire from the Job Order Type drop down list 3 Click Search button The Direct Hire job order appears 4 Click the Details button of the Direct Hire job order Verify a Job Seeker for 2 9 Direct Hiring 1 Locate the 2 9 Hiring Process job order 2 Click the Details button of the 2 9 Hiring Process job order 3 Click the Direct Hires tab The Verified page appears 2 lob Refertal Service Maintain Job Order Microcell Internet Explores Fite Echt Miki Poavoribes Tees Hele gt Tack J Pi i D Shear ih he Pryorin a cd 42 Steps final protogra cern 7 Sinana kenes ob oo tebe ober dor et ai wage fa he TO Manitoba m T m a smoot i o Lorian Cainc le beter CPs aes PSs e i a y Project Wus
24. the JRS 1 Start your computer and log in to the domain according to the normal process 2 Double click the Internet Explorer icon on your Desktop to start Internet Explorer Internet Explorer appears on the screen 3 Log into the JRS a Type the URL address https jrs weblink gov mb ca in the Address bar and press ENTER The WebLink page appears b Type the User Id that has been assigned to you c Type your personal pin and passcode Click Login The Welcome page appears L L L Activities provide a real life scenario and instructional steps to help the participant perform tasks during the course This practical application of tasks allows you to gain confidence in performing similar tasks in a real life situation Throughout the courseware exercises appear in the following format Activity 2 A Entering Organizational Office and User Data In this activity as an Employment Manitoba staff member you are required to enter organizational details on behalf of ABC Corp an employer into the JRS You first enter the organization s name and its two branch offices You then enter the details of four users from those offices including their User Ids and user roles which will permit access to the JRS Then you specify the primary contact for ABC Corp The organizational details to be entered are 1 Point to the Organization button on the toolbar and then select Browse 2 Perform a search to confirm that ABC Corp has not been en
25. 1 Logout Contact Us Help Project Wuskwatim Job Order id 1776 Status In Progress Details Direct Hires History Enter SIN and Name Enter Reference and Last Name SIN Reference 5349 Last Name OR Last Name brookes Verify for Direct Hire Verify for Direct Hire Verified Job Seekers Last Name First Name Also Known As Reference Status Recall Date Last Updated Brookes Cal Big Guy 5349 Verified 2009 10 19 12 55 08 Details View JS v z Internet Direct hires can only be verified with people who have already been entered into the JRS While performing the direct hire if a SIN is entered with a mis matched last name a Business message will appear indicating that the SIN is invalid Process Once a candidate has been verified the employer can hire them as required Processes such as layoffs recalls and FTR apply according to the normal process These options are available by clicking the Details button All verified and unverified candidates are logged in the Direct Hire History Report Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Proce 55 Activity 3 F Verify and Perform a 2 9 Hire Cont d Hire a Verified Job Seeker Locate the 2 9 Hiring Process job order Locate the verified job seeker Click the Details button of a verified job seeker in the Verified Job Seekers area The Hire
26. 10 Complete or update Step 8 Declare Eligibilities page by enabling the Evidence of Identity check box Entry required and select from applicable drop down list of Aboriginal Ancestry Band Hydro Project CBNR Hydro Project Residency Union Membership Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Proce 47 Activity 3 C Register and Process Named Hire Cont d 11 Click the Next button Step 9 Supporting Documents page appears Blisiness The Evidence of Identity is required for all job seeker registrations in the JRS Protas Other documents are required based on the selections from the Skills Profile and the Declare Eligibilities page 12 Complete or update Step 9 Supporting Documents page by entering the required fields of each required document and in the Send by field select from the drop down list Fax In person Mail Upload Cannot Provide Note The following file format is acceptable for the upload Excel Image Open Office PDF Qie Rich Text Text Word Word Perfect or XML document up to 5MB in size 13 Click the Next button Step 10 Submit Named Hire page appears 14 Complete Step 10 Submit Named Hire page a Using the date picker specify the reporting date b Click the Hire Job Seeker button The Referral List page appears The JRS performs a match between the named hire job seeker s skills and the job order requiremen
27. Activities bold characters represent buttons or menu commands that are to be clicked or selected Attention Element Tables These tables appear throughout the courseware material to highlight items of importance Business Reference Located below each activity title it indicates the section and document you may reference concerning business process content not directly related to the use of the JRS Business Please see Section A of the Business Reference Guide for business Reference reference details pertaining to this topic Business Process Located anywhere in the courseware it explains each generic business process as it relates to the functionality of the JRS You must perform a search for an organization before you can enter it into the JRS This process helps to ensure that duplicate organizations are not entered into the JRS Business Process Alternative Method Located anywhere in the courseware it explains other options or buttons which if selected may result in the task following a different path or result Alternate Note that you could click the Save and Return to SP List button instead to Method select another skills profile and specify the details Job Referral System for Employers Employment Manitoba August 2012 V Job Referral System for Employers Through your participation in this class you will gain confidence in your ability to perform the following tasks Chapter 1 Understand the purpose of t
28. August 2012
29. TIRSInternalChentwebSite Member JobOrderPositionDetalls aspx s Ta i 7 3 amp Sra od i Project Wuskwatim Job Orderld 1771 Status Completed with Reduced Positions 7 of Positions 1 Original of Positions 9 of Filled Positions 1 The Recall Expiry nha OO saa eine isishi sil Date is the last date in we BES Reena BUH diia i which an employer 4 RI l View Job Seeker nid I may recall the laid off referral Assuming ore that a worker Is Type of Lay orn required after this seen es I al date expires a new ee job order must be i created 1 cease aca Expiy Die a 0 02 16 Raportin Deter ae A T Internet After a job seeker has been laid off within 60 calendar days the employer may log into the JRS to specify a recall date and click the Request button This Business action would generate a task that would be sent to the JRS where they would Process contact the referral to determine if he she would like to be recalled to the job If so they would click the Approve button If not they would click the Refuse button 2 Click the Cancel button to return to the list of hired referrals to review the result of these actions O O O Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Proce 51 Activity 3 D Record Layoff Recall and FTR Contd Record Laid Off Subject to Recall Accepted or Reject 1 Perform a search to locate the laid off sub
30. ails Number of Positions 9 Original Number of Positions 0 Location North Road Site English Wage As per the collective bargaining agreement English Benefits English Terms English Estimated Start Date 2009 10 29 TE Estimated Duration 6 months English Comment English x Entered Date 2009 10 15 Activation Date Apply Cancel Submit Cancel Job Order f i i 4 Specify the job profile details Note a Click the Job Profile tab b Enable all applicable check box of the job requirements in the categories of the occupation e g credentials language experience specific skills etc Job Referral System for Employers It is not mandatory to have any job requirements in a job order In this case the JRS will provide you with all job seekers who have completed a skills profile Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Procej 39 Activity 3 A Create a 12 1 Hiring Process Job Order Cont d c If applicable type additional requirements in the Additional Instructions text box JRS system does not match job seekers to the Additional Instructions text Employer may interview job seekers on this additional requirement The following specification are not allowed in the additional requirement 1 Dam or dam dykes 2 Must have fall arrest training or certificate or fall protection training or Busines
31. ancel the job order To hire a job seeker on the referral list or to register a named hire job seeker the Employer needs to access the referral list by one of the following methods 1 Locate the Job Order click the Activity View tab and click the Referral list button on the page 2 Select the Referral List Browse from the Job Order menu search for the job order to locate the stage referral list or perform a direct search of the referral list by the referral list 3 Follow 3 H View Notifications and Process Tasks steps to access the referral list through the Task Browse When the named hire referral list is located the Employer may perform one of the following Hire from the Referral List 1 Locate the Referral List 2 Select Hired from the Status drop down list 3 Click the Date Picker button associated with the referral 4 Select the date the job seeker is expected to report at the security desk in the Reporting Date 5 Click the Apply button click OK to confirm that you want to hire the referral and then click OK to acknowledge that the data has been saved Add and Register a Named Hire 1 Locate the Referral List 2 Click the Add Named Hire button The Select a Job Seeker for Named Hire page appears 3 Type the named hire social insurance number in the SIN text box of the Enter SIN and Last Name area 4 Type the named hire last name in the Last Name text box of the Enter SIN and Last Name area Em
32. anitoba WebLink for the first time you will need to create a PIN This PIN will be created once during this process and will be used every time you access the JRS Activity 1 A Log in to the Manitoba WebLink for the First Time 1 Open your Internet Browser e g Internet Explorer 2 Type the URL address hitps jrs weblink gov mb ca in the address bar and press Enter If presented with a Webpage error indicating There is a problem with this Webpage _ website s security certificate The User is to click on the option Continue to this Error website not recommended and they will get the correct page for logging in to Weblink The Manitoba WebLink page appears WebLink Manitoba Please log on to continue User name Pasecode j Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 17 Activity 1 A Log in to the Manitoba WebLink for the First Time Cont d 3 Enter your assigned User name and the Passcode which is the digital 6 digit number displayed on the Security Token FOB Click the Log On button If either is incorrect the following red error box will be displayed The Passcode will be the digital 6 digit number displayed on the le Security Token FOB Please log on to continue Passcode The credentials you typed are incorrect Please try again or contact your help desk or system administrator lf entered correctly the
33. ce job order in the NOC they were laid off Business Process Recall a Layoff 9 Click the Date picker and select the date the laid off job seeker is to report on site 10 Click the Request button A task is sent to the JRS to contact the laid off job seeker The JRS will record if the Business laid off job seeker has accepted or rejected the recall The laid off job seeker contacts Process the Employer directly to negotiate the reporting date The Employer must notify the JRS of new reporting date and to accept the recall Failed to Report 11 Click the Failed to Report button 12 Click OK to confirm O O O Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Proce 57 Activity 3 G View a Transfer In Transfer In is a process by which individuals are hired without having to go through the 2 9 or the 12 1 hiring processes The Employer may request that certain persons in their employ be transferred in for the purposes of securing Supervisory personnel personnel with skills of a specialized nature personnel with skills necessary for the effective operation of an Employer s on the job training program or key personnel required for work on contracts of short duration and in which the craft or skills required to perform the work are generally limited to one or two trades The Employer must obtain permission from the HPMA before transferring in an individual
34. cess Tasks e Create a 12 1 Hiring Process Job Order e Process Northern Union and Manitoban Referrals e Register and Process Named Hire e Record Layoff Recall and FIR e Create a 2 9 Hiring Process Direct Hire Job Order e Verify and Perform a 2 9 Hire e View a Transfer In e View Notifications and Process Tasks Learning Objective Learn how to create job orders process referrals perform direct hires and view notifications August 2012 36 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Proce 37 Activity 3 A Create a 12 1 Hiring Process Job Order Employers can create a 12 1 Hiring Process job order to recruit workers That is enter the job order details define the job profile and then submit the job order to the JRS It is recommended that employer performs a job order search before creating a new job order 1 Point to the Job Order button on the toolbar and select New Job Order The Maintain Job Order page appears Job Referral Service Maintain Job Order User Training Empoyer Office Office 1 Manitoba Ws B 1 0 6 1 Rel 40 Notifications and Tasks Project Job Order Id of Positions O a st Original of Positions O of Filled Positions O D tails Job Profile Referral Agems Positions Job Posting History Entry required J
35. count Information page and click the Next button Step 2 Contact Information page appears When the Received Notifications By Fax is selected and saved a Fax number field appears The field must be completed and saved before advancing to the next page Once the field is completed on Account Information page JRS system automatically enters the fax number in the Contact Information page Fax field To delete a fax number user is required to change in Step 1 Account Information page the Received Notification by selection to mail e mail or system delete the fax number clicks the Apply or Save button Deleting the fax number on the Account Information page does not delete the fax number in the Contact Information page User also needs to access Step 2 Contact Information page and delete the fax number Note 7 Complete or update Step 2 Contact Information page and click the Next button Step 6 Choose Projects page appears 8 Complete or update Step 6 Choose Projects page by enable the Project check box enable the On behalf of job seeker check box and click the Next button Step 7 Complete Skills Profiles page appears Note Only the skills profile relating to the job order appears 9 Complete or update Step 7 Complete Skills Profiles page by enabling the named hire project check box and the individual s skills check boxes and click the Save and Continue button Step 8 Declare Eligibilities page appears
36. ctivity 3 B Process Northern Union and Manitoban Referrals After the job order is approved and in the stages where qualified job seekers are found the JRS system generates a referral list and sends to the Employer by the preferred method of receiving notifications The Employer must process this referral list and record the results in the JRS system in a timely fashion To process the referrals in the referral list the Employer needs to access the referral list by one of the following methods 1 Locate the Job Order click on the Activity View tab and click the Referral list button on the page 2 Select the Referral List Browse from the Job Order menu search for the job order or perform a direct search of the referral list 3 Follow 3 H View Notifications and Process Tasks steps to access the referral list through the Task Browse Process the Referral List 1 Locate the job order 2 Click the Activity View tab Project Wuskwatim Job Order Id 2396 Status In Progress of Positions 10 Original of Positions 10 of Filled Positions oO Details Job Profile Referral Agents Job Profile Rules Pre Match Acctiwity Whew Positions Job Posting Notes History Es Pause Job Order Clock l l Refresh l Stage Morthem Manitoba Stage 1 Stage Status Active Stage Clock 48 hrs Type of Clock Business Days Looping Interval 6 hrs Current Positions of Positions of Unfilled Positions Current Referral List of Referral
37. d until the JRS prompts Note you to make a change JRS will prompt for a password change after 90 days If you need your JRS password reset please contact JRS at jobreferralservice gov mb ca or Call 1 866 332 5077 The Manitoba Government ICT Service Desk cannot reset JRS passwords If you forget login Password click on the Forgot your password link to reset your password You will need your User ID and answers to your challenge questions Also see Activity 1 H Resetting your Forgotten JRS Password Forgotten Password O O O Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 25 PROCEDURE Log out of the JRS When you are no longer using the JRS it is a good security practice to log out of the JRS and the Manitoba WebLink Note that you will be logged out of the JRS automatically after approximately 60 minutes of inactivity Activity 1 F Log out of the JRS 1 Click the Logout link located at the upper right corner of a page 2 Close the Window Logging out of the JRS will automatically log you out of Manitoba WebLink also O O O PROCEDURE Re Log in to the Manitoba WebLink and JRS As you log out of the JRS and close the Window the Manitoba WebLink continues to run for another 10 minutes When you try to log in to the Manitoba WebLink within that time frame you will receive a Transfer Logon message WebLink You are cumently logged on to the Access Gateway on
38. e Be ee pe eed cere te tee et OUM ie Ee eet Pre I rehi b UM hlm 8 ee o pan jand eer ha D UM d hap hhe M ir lr pel bet oamya bP eed ge pp oe l Ped we eo cee he ee ew ol oo Be er pee s Cid ePaper e h b Deed be piye lr Be Penge ip oe ee fl Cie ed ee el ii ek eo gee Le Bers cei ol ee oe ee 4 dee OO Cee ee eg rl eb rp ees eer y be Be li pl el s Cbd bedeek e 8 b b airte ir P pd Og Mpd By p l pee b UM hl mi hiri ri ee Er te he geet ow Mere el ee UM hldk Be A Ce ee OO Cop hinein a Be OF geri ehn Ret See ecto ce easy Deed be phe e lur Be Pe ger By pe er DP renee Brel dd re he ce fe nl Re Beer Se Bey eee 48 Ooo gt ws marnupr AY are s tumory RAL be ate Ns ive sae i e eT e T Ur E UM hlrekirk esihe rih pp e M ar p Ae de be airte bP ajai pp epee e l s I gt e bsa e t V8 os Attention Element Table Job Referral System for Employers Keyboard Actions Names of keys are bold For example Press ENTER Key combinations are also bold For example Press CTRL HOME Mouse Actions Click Press and release the left mouse button Double click Press and release the left mouse button twice in quick succession Right click Press and release the right mouse button Double right click Press and release the right mouse button twice in quick succession Drag Hold the left mouse button down while moving the mouse Right drag Hold the right mouse button down while moving the mouse Note that within
39. ess Hours The Manitoba Government ICT Service Desk Phone 926 3400 or 1 888 281 1139 Contacting the Manitoba Government ICT Service Desk lf you require assistance with the Security Token passcode reset or connectivity issue with the Manitoba WebLink after business hours you need to contact the Manitoba Government ICT Service Desk When calling the ICT Service Desk you need to identify yourself as authorized third party user or external user You will also need the following 1 Your user name 2 The Security Token serial number located on the back of the FOB The ICT Service Desk cannot reset your JRS password Please contact the mote JRS to reset your JRS password Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 9 JRS Home Page The JRS home page is the point of entry into the JRS It is central to navigating the system as it contains various links and a toolbar from which commands are selected to access other pages It also displays specific user information The browser s Back button and Forward button should not be used to navigate the j Note JRS Browser s Back and Logout link Click to log out of Help link Click to obtain help Forward buttons the JRS information pertaining to the J RS gt Job Referral Service Home Windows Internet Explorer J gt bd http mail protegra com JRSInternalClientWebSite Login aspx Pir n 3
40. etails button pertaining to your task The Task Details page appears fo Jeb Referral Servo lank Details Wine g E Mir nel_protey a cun Eriona en Wen e e T a Bree _ op baii EEr S Wr a dob Referral Serice Tark Detale fe amp fh i Pegs EF tools Manitoba gt Job Referral Service Task Details Uee Treig Employer Office OMtice Ornar Lomi Corset Us HEL Hinir 1 WP ee bani LAP ER An ee ae Fepam heats TB Task KE TIO Tite Protege Refamal List 1044 St30 1 Honam Job Order 1720 7271 Canpenter Joumeyperson Other Dia Status Chien Carpenter and 4fprentce Praecl Wuik Crediti Date 2000 12 14 1S 420 Dare Dote 2008 17 14 68 30 00 Dale Compartir Retum to Task List 3 Click the Take Ownership buiton 4 Click OK to acknowledge that you have taken ownership of the task When taking ownership of such a task it is your responsibility to assess and process Business the referrals Process Click the Remove Ownership button if you need to disown a task which then becomes available for other users to take View Task Details 5 Click the View Task Details button The Task details in pdf format appears Job Referral Service View Notification Muid 1 4 2 0 Release 11 0 User Hugh Bios OMice Gilburt Creed Inc L ogpul Corte iss Aoi Organization Notifications and Tasks Click the printer icon to print this report
41. ganization Project Job Order Job Seeker Notifications and Tasks System Administration Reporting Person One Employer Details Offices User Person Id FirstName Middle Name s Last Name Status Job Title Receive Notifications Via Reporting Level E mail Phone 1 User Roles 9597 Employer Active v Email v v employerone benson mb ca Work Phone iv Extension Organization Benson Entry required Primary contact number 204 111 1111 Phone 2 Cellular Phone v Q Extension Phone 3 Cellular Phone Extension Fax a Extension Apply Save Cancel 2 Review your details offices User and User Roles a Scroll down to display review and edit your personal details b Make changes to your personal details and click Apply button c Click the Offices tab to display the offices you are associated to d Click the User tab to display User Id to review and edit Challenge Questions and Answers and to change Password D Click the User Roles tab to display and review your role in a project f Click the Cancel button Your Home page appears Employment Manitoba August 2012 Job Referral System for Employers 34 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Job Referral System for Employers Employment Manitoba August 2012 Perform Job Order Tasks View Notifications and Pro
42. he 6 digit numeric readout on the Security Token FOB e g 5226XXXXXX The JRS Log in page appears If you forget your Manitoba WebLink User name or Passcode you will need to contact Business Hours Monday to Friday Password or JRS Reset Email jobreferralservice gov mb ca Phone 1 866 332 5077 Off Business Hours The Manitoba Government ICT Service Desk Phone 926 3400 or 1 888 281 1139 O O O Employment Manitoba Job Referral System for Employers August 2012 24 Getting Started Chapter 1 Log in to the JRS Regular Usage This process will be the first step required every time you log on to the JRS Note You must be successfully logged into the Manitoba WebLink Activity 1 E Log in to the JRS 1 Log in to the Manitoba WebLink The Job Referral Service Log In page appears http mail protegra com IRSIrnternalCientWebSite Login aspx WW De xb Referral service Job Referral Service Login Contact Us Help Manitoba News Departments Disclaimer Copyright Privacy Contact Us 1 866 626 4862 Manitoba a Type the User Id that has been assigned to you Type the password that has been changed by you c Click Login The Welcome page will appear The first time you log in to the JRS you will do so with a temporary password As instructed above in Activity 1B Logging into the JRS the First Time you were required to create a new password This new password is what will be use
43. he Job Referral System and learn how to log in to search and navigate the JRS user interface Chapter 2 Learn how to edit your organization details including offices and users Chapter 3 Learn how to create job orders process referrals perform direct hires view transfer ins view notifications and process tasks Employment Manitoba Job Referral System for Employers August 2012 vi Job Referral System for Employers Employment Manitoba August 2012 Contents 1 Contents 1 0 Getting Started 2 0 3 0 Job Referral System and Training OVErVieW cccccccssececseecesceteeeeseeeeteueessneeteneeees 5 Manitoba WebLink and the JRS ccceccceccsecceeceeeceeeceeeseeeseee seeeeeeeeseeesseeecsseeeeeel JRS PION CACC crac seis caidas assess sa eeneociaddehad AR 9 Searching the JRS Job Seeker Data and Reports cccccccseeeseeeeeeeeeeeeseeeeseeeeaes 10 Common Page Elemen Sectiei n ead 12 JRS Courseware Training Design and Datta ccccccccseececseeeceeeeseeeeeseeeeseeeeeseeeesaaes 14 Accessing the JRS Regular USaQe cccccccsscccseecceecceeeceueeceeeceuceseeeeeeeecauseneeessess 15 Activity 1 A Log In to the Manitoba WebLink for the First Time ccceeeeeeeees 16 Activity 1 B Log In to the JRS for the First Time cccccecccseeeeceeeeeeeeeeaeeeeseeesaaees 19 Activity 1 C gt LOG Que Of Whe JRS ersen E E EREE ENNEA 22 Activity 1 D Log In to Manitoba WebLink Regu
44. ick OK to acknowledge that changes were made to the job order A task is sent to the JRS when job order changes are submitted After the JRS approves the changes the job order status will change to Completed with Reduced Positions Upon displaying the job order details the employer will see the status displayed at Business the top of the page as shown below Process gt Project Wuskwatim Job Order Id 1804 Status In Progress of Positions 5 Original of Positions 10 of Filled Positions 1 L L L Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Procej 49 Activity 3 D Record Layoff Recall and FTR lf a hired job seeker failed to report to the job site before or after the reporting date the Employer must report this event in the JRS system When the job seeker is reported Failed to Report the position becomes open or unfilled The Employer may cancel reduce the number position to cancel or continue with the job order to fill the position If a hired job seeker is laid off subject to recall by the Employer the Employer must report this event in the JRS system The Employer has 60 calendar days from the laid off date to initiate the recall of the laid off job seeker To recall a laid off job seeker the Employer must submit a request including a tentative recall date to the JRS The JRS will follow a recall process and record the job seeker s
45. ick the Details button of the referral list you wish to process The referral list appears 4 Process Referral List The Employer may perform the same task by locating the Task from the Task Browse follow steps outlined in Activity 3 I Processing Tasks O O O Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Proce 45 Activity 3 C Register and Process Named Hire When unfilled positions advanced to the named hire stage JRS sends a task to notify the Employer to perform named hires The task notification also includes a list of qualified job seekers who were not referred in previous stages and job seekers who were referred in previous stage but were reported by the Employer as unable to contact The Employer has 30 calendar days to hire from the list or named hire a job seeker from other sources This named hire person must be registered in the JRS system and mark as hired to obtain a referral slip to be allowed on the work site In addition the Employer may submit a request electronically to the JRS to advertise for the vacant positions in the JRS Job Opportunities and the Service Canada Job Bank site Any interested job seekers will contact the Employer directly The Employer may cancel the job order anytime before at least one position is filled After at least one position is filled the number of positions must be reduced to the number of hired to c
46. ject to recall job seeker and record the acceptance of rejection of the recall a Click the Details button in the record pertaining to the job seeker who is being recalled The Job Order Position Details page reappears b Select Accept or Reject in the Recall A Layoff area c Click OK to confirm JRS system generates and sends a notification when the recall is accepted or Business rejected by the job seeker ProceSS The Employer may update the recall date at any time O O O Employment Manitoba Job Referral System for Employers August 2012 52 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 E Create a 2 9 Hiring Process Direct Hire Job Order An Employer who is deemed as a Northern Aboriginal Employer and is awarded a contract by Manitoba Hydro under the BNA article 2 9 is eligible to recruit workers through the 2 9 hiring process Direct Hire The Employer needs to create a direct job order and the Employer can then verify job seekers as northern Aboriginal to qualify for hiring through the 2 9 hiring process Only one 2 9 hiring process job order is allowed for each 2 9 contract awarded to the Employer The Employer should perform a search in the JRS to confirm the existence of a direct hire job order for the contract before creating a new direct hire job order The Employer will continue to use this direct hire job order to verify job seekers to record hire and to process failed to
47. kwatinmn Hoh Order ld wre Status In Progress Details Direct Hirss Hotes History Lowen Soli sree 1 Palo bee Lite Met fice an litt Meee N I EELT iom Penna iL ETTET wWeorrity for Direct Hire wariy for Direct Hire Saute a a Sea CE ml Pll mil Pa cal fli Koonin Jim alae LETTES aa U eee 2 aP intone Employment Manitoba Job Referral System for Employers August 2012 54 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 F Verify and Perform a 2 9 Hire Cont d 4 Type the job seeker s reference number in the Reference text box of the Enter Reference and Last Name area 5 Type the job seeker s last name in the Last Name text box of the Enter Reference and Last Name area Alternate A direct hire may also be verified by entering a SIN and a last name in the Method Enter SIN and Name area Click the Verify for Direct Hire button Click OK to acknowledge that the job seeker has been verified as a candidate for direct hire Job seekers who are verified as a northern Aboriginal appear in the Verified Job Seekers area and available for hiring within a 6 month period ae sack z x EA P Search P Favorites C4 gt lt wl 7 Lud i Address G http mail protegra com RPTIRSInternalclientWebSite Member JobOrderDetails aspx v Go Links 7 Snagit ET Job Referral Service Maintain Job Order Build 1 0 5 1 Release 4 0 User Lexie Pagan Office Office
48. lar Usage ccccseeceseeeseeeeeeees 23 Activity 1 E Log In to the JRS Regular Usage ccccscccsseeenseeeseseeeseeeensesensaees 24 ACUVILY E OG OUt Tied RS we stecceesetsee hart E dened 25 Activity 1 G Re login to the Manitoba WebLink and the JRS ccceeceseeeeeeeeeeees 25 Activity 1 H Reset Your Forgotten JRS PaSSWOIM ccccceccseeceeeeeeeeeeeeeeeeeeeeeeees 26 Activity 1 1 Change Your JRS Password ccccseccseeeceeceseeeeseeeeaeeeseeeeseeeseeesaeeeneees 27 Perform Administration Tasks Activity 2 A Review Your Organization Offices and Users Data 00 00000000000n 31 Activity 2 B Review and Edit Your Own Data cccccccccseeeceeeseeeeceeeeeeeesaeeeneeeeaees 33 Perform Job Order Tasks View Notifications and Process Tasks Activity 3 A Create a 12 1 Hiring Process Job Order ccccccseeeceeeceeeeeeeeceeeeneess 37 Activity 3 B Process Northern Union Referral and Manitoban Referrals 40 Activity 3 C Register and Process Named Hire ccccseccesseeeceeeeeeeeeeeeeeeseeeesaaees 44 Activity 3 D Record Layoff Recall and FIR ccccecccseceseeeeeeeeeeeeeeeeeeeeeeseeeneeenes 48 Activity 3 E Create a 2 9 Hiring Process Direct Hire Job Order ccccccseeeeeeees 51 Activity 3 F Verify and Perform a 2 9 Hire cccceccseccecceeeeeesceueceesseseseeeseeeneeenes 52 Activity 3 G View a Transfer I1
49. ll be approved Employment Manitoba Job Referral System for Employers August 2012 40 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 At approval the job order will not be available for five minutes to complete processing of the transactions such as notifications Employer may view their job orders at any time after the five minutes by performing a job order search from the Job Order Browse page Note Employer may generate and print blank job titles from the Generate Blank Job Profile function located at the Job Order menu toolbar A base contractor can access view and manage their sub contractor s job orders The Job Profile and selected options may not be changed after the job order is approved A new job order can be created by using the Copy function of an existing job order 5 Select Browse from the Job Order menu 6 Locate a job order similar to the one to be created 7 Click the Copy button Alternate Review and update the Details e g the Contract Job Order Type the JTD Method the Union the number of position etc 9 Review and update the requirements in the Job Profile 10 Review and update the contents in the Additional Instructions area 11 Review and update the contents in the Additional Rules area 12 Submit the job order L L L Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Proce 41 A
50. n marked as failed to report The Job Order Position Details page appears Business The status of the position filled by the FTR job seeker is now Unfilled The employer Process may fill this position or cancel the job order 3 Click the Cancel button to return to the list of Hired Job Seeker Browse page Employment Manitoba Job Referral System for Employers August 2012 50 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 D Record Layoff Recall and FTR Contd Record job seeker Laid Off Subject to Recall 1 Perform a search to locate the hired job seeker to be laid off subject to recall a Click the Details button in the record pertaining to the hired job seeker who is to be laid off The Job Order Position Details page reappears b Select Laid Off Subject to Recall from the Type of Lay Off drop down list in the Layoffs area c Click the date picker button next to Laid Off Date and select a date after the reporting date Note the x on the dates This indicates that you cannot select those dates Click the Lay Off button Click OK to confirm that you wish to lay off this referral Notice that the status of this position is still filled but indicated Laid Off as the referral may be recalled to the job order Your screen will appear as follows j ar ED tact x Fi P Search qr Fayvuri Les pa e Leal el Buel aie http imail protegra com RP
51. ntact Ls Hae Ciick hae Erir ioe fo ri Pim Papert Pete tart op D ai E oa eee Ol i EL Piano I ET birus hwa tirri Hoatice of Job Seeker Hirecif Fec alleeci Adch Order 1810 Carpenter Journey pertan Other Carpenter or Apprentice Matic Hirt eecalid Jon Sarener Position Ai AJAS Brtierence fi i arm Fte partig Ota a SAT Smith Jack Hovenmnber 27 2000 Errn ploy er Denson Conlacl person One Ernmployer Work Pihan 204 179 1744 oma employe ron a bpensom mb om i Pata Fra aa 1 4 Click the Cancel button The Notification Browse page appears 2 Internet To remove a notification from the list click the Remove button This action Business Only removes the notification from the view but not from the JRS system Process To view a Removed notification enable the Include removed notifications check box located below the Project field and click Search button Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Proce 61 Activity 3 H View Notifications and Process Tasks Cont d 1 Employment August 2012 Process Tasks Locate a Task Point to the Notifications and Tasks button on the toolbar and select Task Browse The Task Browse page appears User Hugh Rios Gilburt Creed Inc Logout Contact Us Help Organization Notifications and Tasks Search for Tasks Id Project All Y Title Stat
52. ob Onder tdentitic atic vee Job Order Ki Date and Time Recetved Q Project w Employer Contract Job Order Type Job Tithe Detinition NOC Code Original Number of Postions OD g IE M I g Activation Date Apply Cancel 2 Specify the job order identification details a 0Q20 0 r Employment Manitoba August 2012 Note that the date picker button adjacent to the Date and Time Received field is not accessible The date and time will be stamped when the job order is submitted Select the Project from the Project drop down list Note that your organization is already selected in the Employer drop down list Select the contract from the Contract drop down list Select the job order type from the Job Order Type drop down list Click the Lookup button The Job Title Definition Lookup page appears Type the job title in the JTD Names text box Only the first three letters is required Click the Search button Click the Select button of the job title you need The title you selected is now listed as the Job Title Definition select Union from the Union drop down list Job Referral System for Employers 38 Perform Job Order Tasks View Notifications and Process Tasks Activity 3 A Create a 12 1 Hiring Process Job Order 3 Specify the job order details ao 5 p expected to start work P Type the number of position in the Number of Positions te
53. ogout Contact Us Help Job Order Notifications and Tasks Reporting Person Donnie Osmond Organization Manitoba Hydro Details Offices Entry required Person lid 56 First Name Donnie Middle Name s Last Name Osmond Status Active Job Title Big Cheeses Receive Notifications Via System y Reporting Level Office v E mail precontaadjt projsponser sys hydrc Phone 1 work Phone 204 111 1111 Extension Primary contact number Phone 2 Cellular Phone v Extension Phone 3 Cellular Phone Extension Fax Q Extension Apply Save Cancel amp Internet Some pages contain an asterisk ymbol This symbol Command buttons are one of the most common page indicates that a data selection or data entry is required in elements They are used to perform a variety of tasks In that data field this example the Apply button saves any data additions or changes and keeps the current page active The Save button saves any data additions or changes and navigates to the previous page The Cancel button navigates to the previous page without saving any changes Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 13 Command Buttons As you work with the JRS you will see various command buttons on the pages The table below describes the function of the most common command buttons
54. oken code to change inen enter the new passcode change in the display shown on this Security Token FOB D f Sm y Caoa Subd Remember to enter the 4 8 digit PIN that you created followed by the 6 digits on the Note Socurity Token FOB If the example above in 4 was used and the PIN created was 5226 successfully then the Passcode to be entered to access the Please type your response below Manitoba WebLink would be 5226 followed by the new digital readout on the Security len cofeto crags ten 5226032848 Token FOB The entry to the left is based on what is displayed on the Security Token FOB readout below but the numbers you see will be different on the Security Token FOB The JRS Log In page appears On the Security Token FOB to the left of the digital number display there are six horizontal bars The bars indicate the amount of time remaining before the Security Token FOB refreshes the digital numerical Passcode As the Passcode gets Frequency Of closer to refreshing the bars decrease one at a time until the next code is Change of displayed This helps the user to see how much time is left for that current numerical display passcode before the next one will display If there are only one or two bars on the Security remaining it is recommended that the user wait until the number refreshes before Token FOB trying to enter their unique PIN and digital numerical Passcode just to ensure
55. ord Question 1 Answer 1 Question 2 Answer 2 Change Password z Old Password Please choose a password that New Password is a minimum of 7 characters case sensitive contains a mix of upper and lower case special characters and numbers does not contain your user id first name or last name Confirm New Password s a Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 21 Activity 1 B Log in to the JRS for the First Time Cont d 4 Complete the Change Password page by selecting your challenge questions and entering your Answers enter the temporary password and new password and confirm new password Click the Save button The JRS Log On page with message appears Address http mail probegra comRPTIRSIntermalCientebSite LoginChangePassword aspx v gt E Links snaalt ea Job Referral Service Build 4 0 5 4 Release 4 0 Login Contact Us Help Login User ID Password Microsoft Internet Explorer Login A Your password has been successfully changed Forgot your pa Government Business Residents Tourism Services Search GO Manitoba News Departments Disclaimer Copyright Privacy Contact Us 1 966 626 4962 Manitoba spirited energy 5 Log in using your assigned JRS User Id and new Password Click the Login button Your Home page with message appear
56. ord every 90 days assuming that you have not already done so within that period Activity 1 1 Change Your JRS Password 1 Log on the JRS through the Manitoba WebLink site Point to Person on the toolbar and select Person Details Click the User tab and then click the Change Password button The Change Password page appears 4 Type the current password in the Current Password text box 5 Type the new password in the New Password text box Remember that the password should be a minimum of 7 characters case sensitive it should contain a mix of uppercase lowercase special characters and numbers Also it should not contain your User Id first name or last name 6 Type the new password again in the Confirm New Password text box Click the Save button If the new password conforms to the guidelines identified in step 5 a message indicating that your password was successfully changed appears Click OK Employment Manitoba Job Referral System for Employers August 2012 28 Getting Started Chapter 1 Job Referral System for Employers Employment Manitoba August 2012 Perform Administration Tasks Review Your Organization Offices and Users Data Review and Edit Your Own Data Learning Objective Learn how to view your organization data and manage your own data August 2012 30 Perform Administration Task Chapter 2 Job Referral System for Employers Employment Manitoba August 2012 Chapter 2 Perform
57. ployment Manitoba Job Referral System for Employers August 2012 46 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 C Register and Process Named Hire Cont d 5 Click the Next button Step 1 Account Information page appears if the named hire has not been registered in the JRS system a blank page is presented for completion If the job seeker is registered in the JRS review the information and update if necessary If the SIN is invalid a message appears You have entered an invalid SIN If the SIN exists in the JRS system and does not match the last name entered a message appears The last name for this Job Seeker does not match the SIN you Business have entered Process if the SIN is removed in the job seeker registration a message appears Job seeker does not have a SIN number entered Please contact JRS at 1 866 332 5077 Employer is required to contact the JRS to provide a valid SIN and a copy of the SIN card JRS does not enter the SIN without a copy of the SIN card Type the Reference and Last Name in the Enter Reference and Last Name area If the Last Name does not match the Reference a message appears The last name for this Job Seeker does not match the reference you have entered If the Reference does not match the Last Name a message appears There is no Job Seeker that matches this reference Alternate Method 6 Complete or update Step 1 Ac
58. report recalls and lay offs until the contract is completed Create a New 2 9 Hiring Process Job Order 1 Point to the Job Order button on the toolbar and select New Job Order The Maintain Job Order page appears 2 Specify the direct job order identification details a Select the Project from the Project drop down list b Note that your organization is already selected in the Employer drop down list c Select your contract from the Contract drop down list d Select Direct Hire from the Job Order Type drop down list e Click the Apply button and then click OK to acknowledge that the data has been saved Note that the status is set to In Progress Also the Direct Hires tab appears on the page Your screen will appear as follows g tol ss dere cal Ser wia Aaltola Seeks Cha ches Aie colt Doves aret Eagelion sre Il e Pyke Eu Wha Pavurie Tois Heip DF e E Daah j a e amih Pr Pari ha 7 n za AEJ bebe ire protegr a comsRPT Aerma eni ob Sits PMomber JobtedorDst ailn aopK cacho yor i Ant Snagit 6 nt Manitoba S Hia Project Weuskw atir Job Order id iTTe Status m Progress im Gera Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Procej 53 Activity 3 F Verify and Perform a 2 9 Hire The Employer before hiring a job seeker through the 2 9 hiring process must verify that e The job
59. s User JO Notification Receiver Office Office 1 Logout Contact Us Help Home Notifications and Tasks Welcome back JO Notification Receiver Employment Manitoba Job Referral System for Employers August 2012 22 Getting Started Chapter 1 PROCEDURE Log out of the JRS Activity 1 C Log out of the JRS Logging out of the JRS will automatically Log Out of the Manitoba WebLink as well 1 Click the Logout button at the top right corner to logout of JRS The JRS Login page reappears 2 Close the Window Logging out of the JRS will automatically log you out of Manitoba WebLink also O O O Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 23 Log in to Manitoba WebLink Regular Usage Follow this process if this is not the first time you are accessing the JRS and if you have already completed the steps in Activity 1 A to create a Manitoba WebLink PIN and have been prompted to change your JRS Password Activity 1 D Log in to the Manitoba WebLink 1 Log in to the Manitoba WebLink a Type the URL address hittps jrs weblink gov mb ca in the Address bar and press ENTER The Manitoba WebLink page appears WebLink Manitoba Please log on to continue A SN k 4 User name Passcode b Type your User name in the User name box c Inthe Passcode box type the personal PIN e g 5226 you created in Activity 1 A followed by t
60. s 45 of Unprocessed Referrals 45 of Filled Positions oO of FIR Positions oO Wiewr Referral List Position Groups Initial Position s Current Position s Stage Start Status Time Remaining Time to Next Loop 14 3 4 4 6 7 S amp 10 1 2 3 4 5 6 7 8 9 10 2011 02 07 155720 Running 1 d 2354 B54 Referral Requests Created Date Act wity Type Referrals Requested Referrals Added 2011 02 07 13 5749 Search Oo 45 Cancel T Cancel Job Order 3 Process the referral list a Click the View Referral List button of the stage The Referral List page appears Note that the unreported job seeker referral status is Referred Alternate You may also access and process the referral list using the Task Browse page or the Method Referral List Browse page For Regular and Trainee Apprentice job order types you must process the list in the Business order it is presented For Foreperson job order type you can process the referral list Process in any order Please note that unfilled positions does not automatically advance to the next stage after stage expires if there are unprocessed referral remain on the list Employment Manitoba Job Referral System for Employers August 2012 42 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 B Process Northern Union and Manitoban Referrals Cont d b Contact the referrals at the contact numbers provided selec
61. s Northern Union and Manitoban Referrals Cont d 3 Record Notes related to the referral a Click the Notes button beside the referral and type the text in the text box A Details area appears with the referral s reference and a Notes text box appear This list must be processed top down Job Seeker Also Ref Phone Numbers Source Status Rejection Reason Known As Reporting Date Search Referred v4 A Esp Notes H 5134773813 12301 Estell Galvan C 8094951256 Details Ref 12301 Notes Print Preview Print Preview with Notes Apply Save Cancel Business Feferral Notes button is for you to record interview notes This is accessible Process by Manitoba Hydro only b Click the Apply button and then click OK to acknowledge that the changes have been saved Bieiness As long as there is at least one unfilled position in the stage you may hire or Process change the reject reason of a referral that is marked as Unable to Contact or Refused Job Offer 4 Repeat the Report a Hired or Report a Reject job seeker to record the results of the referrals 5 Print referral list a Click the Print Preview with Notes button to view the notes entered The Referral List with the notes appearing in a paf form b Click the Cancel button to return to the Referral list page Alternate You can print the referral list without the Notes by clicking the Print Preview Method bu
62. s Sabet certification Process 3 Hydro electric generating experience 4 Must have first aid training or first aid certification Job order with these specifications will not be approved Employers can replace dam experience with other general requirements such as experience erecting scaffolds of two stories or more d If applicable type additional rules e g Will consider hiring an individual skilled in either rough carpentry or framing in the Additional Rules text box Entering a note such as the above indicates to the JRS that the Job Profile Rules Buel should be manually changed to accommodate the employer s reduced requirement oo Bie matching is more flexible Process This note is for the JRS use and will be displayed to the job order Employer job order Local Union e Click the Apply button to save the data entered on this page and then click OK to acknowledge that the changes has been saved 5 Submit the Job Order a Click the Submit button b Click OK to acknowledge that the job order has been submitted Note that the status is now changed to Pending Notifications are sent to the JRS indicating that the job order has been submitted Business The JRS will review the job order perform pre match and make adjustments as Bronce required For example the JRS may need to adjust the profile rules to allow for matching as per step 4d above Once the job order is valid and complies with requirements it wi
63. screen requesting Additional Information will be displayed requesting the creation of anew PIN You will use this screen to create a personal PIN Please type your response below Enter a new PIN having from 4 to 8 digits 4 Create and enter a personal or unique PIN that is 4 to 8 digits example 5226 and then Click Submit As the example above Please type your response below shows the digits that were entered here were Enter a new PIN having from 4 sh ct 5226 Create your own unique identifying PIN You will need to remember this 4 8 digit PIN from now on to access the Manitoba WebLink service This 4 8 digit PIN that you create will always be the first sequence of digits of your Passcode followed by the 6 digital numbers from the Security Token FOB Note Employment Manitoba Job Referral System for Employers August 2012 18 Getting Started Chapter 1 Activity 1 A Log in to the Manitoba WebLink for the First Time Cont d 5 PIN Accepted screen displays The following page will be displayed to notify that the PIN has been accepted It is important to wait until the next change in digital readout on the security Token FOB before proceeding on this screen ki It is important to note that the User must wait for the digital readout on the Security Token FOB to change from the original numerical value used in Step 3 Notice the Please iype your response be Pi Qccepted Wait for the t
64. sent to the JRS to contact the laid off job seeker The JRS will record if the Business laid off job seeker has accepted or rejected the recall The laid off job seeker contacts Process the Employer directly to negotiate the reporting date The Employer must notify the JRS of new reporting date and to accept the recall Failed to Report 9 Click the Failed to Report button 10 Click OK to confirm Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Procej 59 Activity 3 H View Notifications and Process Tasks When actions are taken in a job order the JRS generates and sends notifications or tasks to the Employer by their preferred method of receiving notifications They can be sent to multiple people within an organization Notifications are for information only and no action from the Employer is required Tasks which require actions from the Employers are attached to notifications If the task is received by multiple recipients within your organization an individual can take ownership of the task and follow it through to completion If required the owner of a task may relinquish ownership if he she is unable to follow the task through to completion A copy of the notifications and tasks sent to the Employer are stored in the JRS The employer can access these notifications and tasks at any time View Notifications 1 Point to the Notifications and Tasks bu
65. ss to the JRS Internal Web Site All users access the JRS by entering a JRS User Id and Password Each user performs certain functions based on their assigned role s For example individuals who only perform job seeker registrations have limited read only access to job order activity However Employment Manitoba staff in Thompson Centre has access to both registration and job order activities along with some administrative functions which would include password resets and employer organization creation Employment Manitoba Job Referral System for Employers August 2012 6 Getting Started Chapter 1 The structure of the JRS is hierarchical The top of the hierarchy begins with the creation of a project such as Wuskwatim Each project involves various organizations such as employers unions and job seeker registration agencies Each organization may be involved in multiple projects such as the unions One of the key things users will learn about is the workflow component of the JRS which is very important in their JRS activities This new feature is based on a notification and task process triggered by a specific event in the system For example when a job order is approved the employer the union specified in the job order will receive a notification advising them that there is a new job order We hope you find this manual helpful and easy to follow Please contact your support services about any questions or concerns you may have
66. t Rejected or Hired from the Status drop down list You can view the employment history and skills profile of the job seeker you are contacting by 1 Business Process D 3 4 Click the Ref Link of a referral Job seeker s Employment History page appears Review the Employment History page Click the Next button to review the Skills Profile Click the Cancel button to return to the Referral List page Report a Hired Job Seeker 1 To report a job seeker on the list to be hired select Hired from the Status drop down list 2 Click the date pick button associated with the referral 3 Select the date the job seeker is expected to report at the security desk in the Reporting Date 4 Click the Apply button click OK to confirm that you want to hire the referral and then click OK to acknowledge that the data has been saved Report a Rejected Job Seeker 1 To report a job seeker on the list not hired select Rejected from the Status drop down list 2 Select one of the following from the Rejection Reason drop down list 1 Unable to Contact 2 Not Qualified 3 Refused Job Offer 4 Previously Resigned 5 Previously Discharged 6 Previously warned suspended 7 Other Reasonable Grounds 8 Already Employed Job Referral System for Employers Employment Manitoba August 2012 Chapter 3 Perform Job Order Tasks View Notifications and Procej 43 Activity 3 B Proces
67. tal numbers for each user is changed frequently usually every minute or so A Security token FOB is practical and easy to carry and thus easy for the user to protect Even if the key fob falls into the wrong hands however it can t be used to gain access because the PIN which only the rightful user knows is also needed Requirements for Logging into Manitoba WebLink The first time you log into Manitoba WebLink you will be required to create a PIN to be used together with the digital numbers from the Security Token FOB to get to the JRS system login screen Prior to being able to log into Manitoba WebLink 1 You have a provided JRS with a signed registration from your organization agreeing to the use of the JRS system on line and your user information b been issued a Manitoba WebLink Security Token FOB and User Id by Manitoba Entrepreneurship Training and Trade ETT 2 You will need a Access to the Internet Hi speed e g DSL internet access is recommended b A 32 or 64 bit version of Windows Windows XP Vista Windows 7 c Access to the Internet Explorer Safari or Fire Fox web browser If you have any questions please contact the JRS 3 It is recommended that your monitor resolution be set at a minimum of 1024 by 768 pixels Employment Manitoba Job Referral System for Employers August 2012 8 Getting Started Chapter 1 The Manitoba WebLink Security Token FOB is the property of The Manitoba
68. ter 1 Activity 1 B Log in to the JRS for the First Time Cont d 2 Type in your assigned JRS User Id and your temporary Password The Change Password page with message appears Manitoba BR Job Referral Service Change Password Build 1 0 5 1 Release 4 0 Login Contact Us Help User ID sponsor2 a Entry required Challenge Questions Microsoft Internet Explorer You must answer the following challeng et your password A You have been assigned a temporary password You must set your password Question 1 insent Question 2 Answer 2 Change Password Old Password Please choose a password that New Password is a minimum of 7 characters case sensitive contains a mix of upper and lower case special characters and numbers does not contain your user id first name or last name Confirm New Password lt if i nm l gt 3 Click the OK button on the message The Change Password page remains Address amp http mail protegra com RPTIRSInternalClientWebSite Login aspx ReturnUrl 2FRPTIRSInternalClientWebSite 2FMain aspx x Go Links G SnagIt Sy 6 i Manitoba Ps Job Referral Service Change Password Build 1 0 5 1 Release 4 0 Login Contact Us Help User ID sponsor Entry required Challenge Questions You must answer the following challenge questions These challenge questions are used to confirm your identity if you forget your passw
69. tered previously a Click in the Organization Name field and type ab b Click the Search button No search results are found which confirms that ABC Corp is currently not entered in the JRS E E E Job Referral System for Employers Employment Manitoba August 2012 The following example displays two sample pages with annotations indicating different components and elements of the guide Clear presentation of concept with associated graphic z lw Baw ay gt Haws Page be PD ree oo pegs ep et et et h Alha herri or od eer oe tL ll Maa opt gel k ce harr Pe be ed hke ee ee ere hrai aara halip 2 eee tse k e pr iln 5 Spee mr ee er emma atl met ne es aen rra d oe mr Seer Si Laaa Midh s a ip kp i l 3 I gt ne avew e V8 os Annotations organized with images to create a clear and meaningful illustration Employment Manitoba August 2012 Activities are identified with a numbered and named title Below each activity title there is a scenario which describes the role you are to assume and the task that will be performed Main step and substep methodology clearly identifies the task that is to be performed and also details the actions required to perform the task n m emre mn ap Ici POO A greet how oe a Meer Boyer co Fr OLe meer 2 aol Re ec Wea 307 eT a ee sary tare re i po pel Pe Ute te Ph ad ceed ee hee we be ee oe ee ceed Bs ere HALET 8 ee peo pee J D e
70. the number does not refresh in the middle of this process The numbers will be refreshed every 60 seconds O O O Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 19 PROCEDURE Log in to the JRS for the First Time Prior to being able to log into the JRS System you will be required to 1 have successfully logged into the Manitoba WebLink using the Security Token FOB o Change your temporary PIN to a 4 to 8 digit PIN that you will use in addition to the numerical readout on the Security Token FOB 2 have been issued a JRS user ID and a temporary Password o Change your temporary password in the JRS System This password will be the one that will be used for 90 days until you are prompted by the JRS to change your password again Note You must be successfully logged into the Manitoba WebLink Activity 1 B Log in to the JRS for the First Time 1 Log into the Manitoba WebLink The Job Referral Service Log On page appears Zo fob Referral Service Windows Internet Explorer e wo eZ amt dy Faverites Job Referral Service H BG wm Pager Safety Took ites access govomb ca prs yrsent E f Login UserID Covemnmrnent Business Resident Taunsm Se nices Search Go Ss F i _ E l a n F Done Intemet Protected Mode On Fa vr 3100 Employment Manitoba Job Referral System for Employers August 2012 20 Getting Started Chap
71. ts If the named hire job seeker s skills match the job order requirements the JRS records the job seeker as hired and sends out a Notice of Hired with the name and Business reporting date to the security desk AHC the job order Union Manitoba Hydro Process Ifthe named hire job seeker s skills do not match the job order requirements message appears and the hire is not recorded The JRS does not update the named hire job seeker s skills profile to match the job order requirements It is the responsibility of the employer to resubmit the named hire individual s skills information for the job requirement matching Notice to the security desk is sent three business days prior to the reporting date If Note the reporting date is within three business days of recording the hired the JRS sends out the notification immediately 15 Repeat steps 1 to 14 to add another Named Hire The Referral List Details provides users with the status of referrals and positions for Notes the current stage number of positions available number of referrals provided number of hired and number of unfilled positions When the positions are all filled and the job order has been satisfied its status is marked as Completed If the position remains unfilled after 30 calendar days in the named hire stage the employer Business 1 May reduce the number of positions Process 2 May e initiate the position from the Position tab of the job order
72. tton Employment Manitoba Job Referral System for Employers August 2012 44 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 B Process Northern Union and Manitoban Referrals Cont d 6 View the positions to review the processing details of the job order a Click the Position tab and scroll down to view the list of positions in the job order Note the details of all the Positions status match stages match stage status iri sis Erm Business Process Alternate Method itetresin It is the responsibility of employers to process all referrals that are provided by either hiring them or rejecting them with a reason as to why the referral cannot be hired Once all of the positions defined for a job order have been filled the job order is satisfied and its status changes to Completed Note that employers will not receive a notification or task when the job order moves from stage 1 to stage 2 until the referral agent or Employment Manitoba on behalf of the employer adds a job seeker to the referral list and submits the referral The Employer may perform the same task by locating the Referral List from the Referral List Browse 1 Point to the Job Order button on the toolbar and select Referral List Browse The Referral List Browse page appears 2 Type in the Job Order ld click the Search button A list of incomplete Referral List of the job order appears 3 Cl
73. tton on the toolbar and select Notification Browse The Notification Browse page appears Job Referral Service Motificatiom User Training Empower Office Onmce One 2 Perform a search to locate your notifications by selecting one of the following e Click the Search or Show All button Up to 500 results appears e Select the Project from the Project drop down list and click the Search button Notifications related to the project selected appear e Click the From and To date picker button to select a date range and click the Search button Notifications that were generated and sent with the date range appear e Type the Notification Id located on the top right corner of the notification in the Id field and click the Search button The specific notification appears e Type a partial or complete Title in the Title field and click the Search bution A list of notifications which title contains the partial or complete title appears Note The latest notifications appear first Employment Manitoba Job Referral System for Employers August 2012 60 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 H View Notifications and Process Tasks Cont d 3 Click the View button that pertains to the record The notification appears in a pdf format Baits 4 0 2 0 a Hj Job Referral Service Views Notification WS Ta Ee LIS Lac T Lau Lab
74. us Open Date Received Ee To Eal Search Show All Clear Task Title Id Created Date Due Date Project Status Owner search for the tasks by one of the following e Click the Search or Show All button Up to 500 results appears e Select the Project from the Project drop down list Tasks related to the project selected appear e Click the Date Received and To date picker button select a date range and click Search button Tasks that were generated and sent with the date range appear e Type the Task Id located on the top right corner of the task in the Id field and click Search button The specific task appears e Type a partial or complete Title in the Title field and click Search button A list of tasks which title contains the partial or complete title appears Note that a name listed in the Owner column indicates that a user has taken ownership of that task Tasks with no name in the Owner column have not been assigned to a specific user Business Process The oldest tasks appear first Note The JRS defaults to displaying tasks that are not completed or Open To view tasks that are completed select All or Completed from the Status drop down list Manitoba Job Referral System for Employers 62 Perform Job Order Tasks View Notifications and Process Tasks Chapter 3 Activity 3 H View Notifications and Process Tasks Cont d Take Ownership of a Task 1 Locate the task 2 Click the D
75. ver services for the Manitoba Floodway Authority project In terms of functionality the team also worked to ensure that the system maintained e On line capability for job seekers and third parties e Flexibility to add future projects e A managed workflow component to assist users in doing their JRS work e Reporting capability The JRS system has been designed with all users in mind and while the underlying makeup of the system is intricate this is transparent to the users Our goal in development of the JRS was to ensure that all fundamental activities such as registration and job order creation would become more efficient and effective as users became more and more familiar with the tool This manual focuses on the Internal Web Site where some of the job seeker registrations and all job order activities are performed The Public Web Site is accessed by job seekers wishing to complete their own on line registration and is for the most part an identical reproduction of the registration activities found in the Internal Web Site Manitoba WebLink for Third Parties Public Web Site Gna for Job Seeker Registration Database Activities Internal Web Site for Employment Manitoba and Third Parties The JRS system is an internet based application Third Party users such as employers unions registration agencies access the JRS Internal Web Site through the Manitoba WebLink Employment Manitoba staff has direct acce
76. xt box Chapter 3 Con d Type the location where the worker is required e g Wuskwatim in the Location text box Type the wage or As per the collective bargaining agreement in the Wage text box Click the Estimate Start Date date picker button and select the date the worker is Type the duration e g weeks months in the Estimated Duration text box f Click the Apply button to save the data entered on this page and then click OK to acknowledge that the data has been saved Note that the status is set to Draft The job order will remain in this state until it is submitted to JRS Job Referral Service Maintain Job Order Build 1 0 5 1 Release 4 0 User Training Employer Office Office 1 Project Wuskwatim of Positions 9 Original of Positions O Notifications and Tasks Notification Browse Task Browse Job Order Id 1758 Status of Filled Positions O Draft Logout Contact Us Help Details Job Profile Referral Agents Positions Job Posting History Entry required Job Order Identification Job Order ld 1758 Date and Time Received gaje i Project Wuskwatim Employer Contract 14002 Ben 10 Ben Carpentry a Job Order Type Regular a Job Title Definition Carpenter Journeyperson Other Carpenter or Apprentice E Lookup Clear NOC Code 7271 Union 343 147L Carpenters amp Lathers v Job Order Det
77. y after approximately 60 minutes of inactivity If you forget your JRS login password you can reset it by creating a new one You will need to know your User Id as well as the answers to challenge questions in order to verify your identity If you forget your User Id or the answer to the challenge question you will need to contact the JRS by email jobreferralservice gov mb ca or at 1 866 332 5077 You can also obtain the required e mail or phone number by clicking the Contact Us link located in the upper right corner of the Job Referral Service Login page lt is a good security practice to change you passwords periodically The JRS maintains functionality that allows you to perform this task You will be prompted to change your password every 90 days assuming that you have not already done so within that period Due to the many layers within the JRS application there may be time delay between actions It is recommended that users allow up to 2 minutes in between each action to complete the data processing Insufficient time in between actions j NOES may cause events to fail for example when recording a job seeker being Laid off Subject to Recall and requesting the recall of the same job seeker less than a minute apart will cause notifications not to be generated Employment Manitoba Job Referral System for Employers August 2012 16 Getting Started Chapter 1 Log in to the Manitoba WebLink for the First Time If you are accessing M
78. yed in a darker color The fields are available for data entry and command buttons are available for saving the data and navigating through the pages Employment Manitoba Job Referral System for Employers August 2012 14 Getting Started Chapter 1 JRS Courseware Training Design and Data This manual has been revised to be used in the JRS system training and as a reference guide for users on daily operation of the JRS system Using this manual and training exercise data JRS users will have hands on activities to effectively learn how to navigate and perform activities in the JRS system The training exercises are based on scenarios describing mainly realistic situations where users will need to view records or perform tasks using the JRS System Job Referral System for Employers Employment Manitoba August 2012 Chapter 1 Getting Started 15 Accessing the JRS The JRS application is available seven days at week It is maintained nightly between 2 00 a m and 6 00 a m If you access the JRS between those times you may experience some problems You may try to logon after 6 00 a m It is important to note that business and technical support for the JRS shall be available between 8 30 a m and 4 30 p m Monday to Friday excluding weekends and statutory holidays When you are no longer using the JRS it is a good security practice to log out of the JRS and the Manitoba WebLink Note that you will be logged out of the JRS automaticall

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