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Master Calendar User`s Manual

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1. 33FF00 Menu Buttor SERRE EES POCOOOCOCLCC IC ICAC ICIC N N NE EAren 0COUUULLL OOOCCOCCICIC ICCC I I E Ma a IT T Click the Color Picker icon to open the Color Picker dialog box and select an RGB OCCO OC OCO N N E YE a 111 color a Named Color or on the Color slider ST TT T I H lT l tab define a custom color for an item in KOU Master Calendar Time Picker icon For any time field in Master Calendar you can click the Time Picker icon to open a list from which you can select a time for the field By default the list shows 15 minute time increments for a 24 hour period Figure 1 13 Time Picker list Custom Start Time End Time E No end time g 00 aM V 5 00 pM L E End time goes into the next day 5 00 PM Time Ficker o 15 PM 3 20 PM 95 45 PM 6 00 PM 6 15 PM Type 6 30 PM Custom Field 5 45 pm Field name 9 Description Master Calendar User s Manual 23 Chapter 1 Getting Started with Master Calendar Viewing Help Text 24 Help text is text is organization specific information or hints to about how to use Master Calendar Your Master Calendar site administrator can place help text in one of two ways on specific pages in Master Calendar e Collapsed behind a Help icon on a Master Calendar page e Directly on a Master Calendar page If your administrator has collapsed the help text for your system behind a Help icon you need only
2. Event List a Week of Monday July Eric s Test HMonth 5 00 AM 10 00 AM City Park G This is Eric s Test Event Monday Tuesday Wednesc more Tbe G am 9 00 AM 1000 B00 AM 10 00 All Day 6 00 AM 10 00 6 00 AM 10 00 6 00 AM 10 00 AM MT AM MT Hardware Completion of AM MT AM MT AM MT Eric s Test Eric s Test FG for Eric s est Eric s Test Eric s Test 9 00 AM 10 00 i 9 00 AM 5 00 200 PM 3 00 AM MT Training 9 00 AM 5 00 PM CT PM CT Eric s Test Program PM MT Requestor Resume New opera Edit no Writing 4 00 PM 5 00 9 00 AM 10 00 approval_ X X Course PM CT AM MT a _ Study Eric s Test Abroad ee ed Calendar Picker All calendars that have been defined as public are organized by grouping in the Calendar Picker Both guests and users can view all public events that have been posted to these public calendars A guest or user can view events for both single and multiple calendars which you have been granted access then you must log in to Master Calendar Ta As a user if you want to view the events that are posted to the private calendars to The Calendar Picker is then updated with these private calendars 30 Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events e Click a calendar grouping to display all the calendars in the grouping in the Calendar Display area You can select multiple calendar groupings To display all calendars in all
3. Gimel Piel RP Featured Evan Test 12 2 2013 900 AM to 5 00 PM Gittinger Hall The Subscribe to the feed option is always available after you open the feed By default all notifications in all categories sorted by date most recent date first are displayed when an RSS feed first opens Optionally you can do one or more of the following e Enter a search string in the Displaying field to search for and display only those notifications that meet the search criteria The search is limited to the exact order of the characters in the string however vty the search string is not case sensitive and the search string can be found anywhere in the search results For example the search string mental returns notifications that contain either Departmental or Mental Health Department e Sort the notifications for the feed by either Title or Author e Filter the notifications for the feed by category 20 Master Calendar User s Manual Chapter 1 Getting Started with Master Calendar Required Fields and Using Icons to Enter Data A required field is a field into which you must enter data before you can save an addition or modification in Master Calendar A required field is denoted by a red asterisk to the right of it Figure 1 7 Example of a required field Many fields in Master Calendar whether required or optional have an icon next to them For some fields with an icon next to them you can manually enter dat
4. Show Cancelled Being a Better TA 7 22 2013 12 00 AM 7 22 2013 12 00 AM Approved Faculty and Staff Training Being a better lecturerer 7 23 2013 12 00 AM 7 23 2013 12 00 AM Approved Faculty and Staff Training 3 Optionally you can do one or more of the following to customize the information that you are viewing to better suit your needs e Click Show Cancelled to also view all canceled events on this page e Click the event title to open the Event Summary page and edit an event request See Managing an Event from the Event Summary Page on page 64 e Enter a complete or partial search string in the Title field and then click Go to search for a particular event by title The search is limited to the exact order of characters in the search string but the vty search is not case sensitive and the string can appear anywhere in the search results For example if you enter ball as your search string search results can include Football Baseball Ballgame and so on Master Calendar User s Manual 79 Chapter 4 Managing your Master Calendar Options e Click a column header to sort your request based on a particular characteristic for example Event Title or Event Status e Ifthe selected event is one occurrence in a series event you can click Related Events to open a list of all the event occurrences for the series When you are done viewing the event occurrences click the Return icon to close the lis and re
5. e If you indicate that you want to save the downloaded file after all the data is downloaded you can save the file to a location of your choice and then after you open the file the event opens in the Calendar view of your personal email program 4 Do one of the following e If you accessed the Event Summary page from the Manage Events page click Back to Manage Events to return to the Manage Events page e If you accessed the Event Summary page from a calendar click Back to Calendar to return to the event s calendar To view the event details You can view the event details for a single date event or for a selected occurrence of a multi date or series event 1 Click an event title from the Manage Events page or click the Edit icon Ef on the Event Details dialog box The Event Summary page opens 2 Under Actions click the View icon gg The Event Details dialog box opens See Figure 3 54 on page 75 Although this dialog box has a different appearance and layout then the Event Details dialog box that opens for an event from the Calendar Display area most of the same functions are still available including adding the event to a personal calendar sharing the event to social networking sites printing the event details and so on See Working with Event Details on page 35 You can also click View Link to open a Link dialog box that displays the actual URL for the event You can copy and paste this link into the
6. Figure 2 25 User menu Calendar Manager or administrator user Admin Panel User menu Calendar My Options Submit Event Help Option scription Admin Panel Displayed only for Calendar Managers or administrator users A Calendar Manager or administrator user must click this option to open the Master Calendar Manage Events page The Master Calendar main menu is displayed at the top of the page See Figure 2 26 on page 34 From this page you can view all the calendars to which you have access as a Calendar Manager and you can access all the Master Calendar functions and system areas that are available to you either as a Calendar Manager or as a site administrator Note For Calendar Managers see Managing Events from the Manage Events Page on page 52 Calendar Users or guests can click this option at any time to return to the Master Calendar Home page My Options Displayed for standard users Calendar Managers and site administrators See Chapter 4 Managing your Master Calendar Options on page 77 Submit Event Opens the Add Event page Users and guests use this page to submit events to calendars to which they have been granted access See Submitting an Event on page 47 Help Displayed for standard users Calendar Managers and site administrators e Contents Opens the Master Calendar Online Help e Knowledge Base Opens the EMS Support Center Knowledge Base for Master Calendar Master Calend
7. see Calendar Requestor or Calendar User Using the manual eee 9 EMS Master Calendar User s Manual
8. Location Location Locaton Uri Event Date s Event Stat Oste 122013 Event Time s S Timed event All day event If Ged event i 36167 t6d0 then siant and 65d brze must be entered StanTime 2 35AM Ho end Smp End time goes into the mat day End Tirta 100K AM Ewent image Additional Event Info Emails Atechiments Tags Type Custom Field Field name 7 Desenpion 1 Type Custom Fuld ka Fiad name Z Description 2 Master Calendar User s Manual 47 Chapter 3 Using Master Calendar 48 2 The Post Date is the date that the event is to be posted to the selected calendar or calendars The default value is the current day s date You can leave this value as is or use the Calendar Tool to enter a different date See Calendar Picker icon on page 22 3 Indicate if the event is to be a featured event See Featured Events display on page 28 4 Enter the event information on the Add Event page vty Required fields are marked with a Required icon TheMaster Calendar site administrator sets the required fields on the Add Event page Feld scription Event Info fields Event Title The title or name of the event The event title is always displayed for the calendar entry in the Calendar Display area and on the Event Details dialog box Event URL The URL website address for the event s web page Event Description Event Contact fields Contact Name Contact Email Contact Phone
9. This chapter details the procedures for opening and logging in to Master Calendar It also provides an overview of the major navigational elements and it also details application features that are common to both a Master Calendar site administrator and a Master Calendar user This chapter covers the following topics e Opening and Logging in to Master Calendar on page 15 e Master Calendar Home page on page 17 e Using Hyperlinks on a Master Calendar Page on page 19 e Required Fields and Using Icons to Enter Data on page 21 13 Chapter 1 Getting Started with Master Calendar 14 Master Calendar User s Manual Chapter 1 Getting Started with Master Calendar Opening and Logging in to Master Calendar When a guest or a user first opens Master Calendar or a user logs in to Master Calendar the Master Calendar Home page opens The page that you remain on after logging out of Master Calendar depends upon the log out option that you select To log in to Master Calendar 1 On the Master Calendar Home page click Login The Login dialog box opens You use this dialog box to enter your User Id and password to log in to Master Calendar An option is also present to select a time zone Figure 1 1 Login dialog box User Id Password Time zone GMT 07 00 Mountai Email me my password 2 Enter your User Id and password 3 Select a time zone The value that you select for time zone is automa
10. 21 2013 Wed Chemistry Medium Rooms Students am S O Organic Chemistry Lab Equipment Pickup Day 8 26 2013 Mon 8 26 2013 Mon Chemistry High Departments Students am SU C Analytical Lab Equip Pickup 8 27 2013 Tue 8 27 2013 Tue Chemistry Medium Pending O Approved O Rejected Students O Student Afffiliates ACS 8 28 2013 Wed 8 28 2013 Wed Chemistry Medium Students C Eric Roher Speaking Engagement 8 31 2013 Sat 3 14 2014 Fri Campus Activites Medium O U3A Monthly Meeting 10 13 2013 Sun 10 13 2013 Sun Campus Activites Medium O Linus Pauling Seminar 10 16 2013 10 16 2013 Chemistry High Wed Wed Students Freedman test 11 1 2013 Fri 11 1 2013 Fri Campus Activites Medium Id page ll yho R Pl Calendar Managers RSS Feeds v 2 Optionally carry out a search for the pending events that you are approving See To search for event requests on page 53 3 Select the pending events that you are approving To select all pending events on the currently opened page for approval in a single step Select Title If you have multiple pages of events to approve you must repeat this entire process on each page 54 Master Calendar User s Manual Chapter 3 Using Master Calendar 4 Under Actions click Approve A message opens asking you if you are sure that you want to approve all the selected events 5 Click OK in the message A message opens indicating that all selected events were approved 6 Click OK in the message The events are ap
11. EMS database 1 Under the Admin Panel main menu option point to Events amp Special Dates and then click Manage Events The Manage Events page opens 2 Optionally carry out a search for the pending events that you are approving See To search for event requests on page 53 3 Click the EMS tab to open it This tab shows all the events that have been pulled from an EMS database into Master Calendar via a connector Figure 3 48 Manage Events page EMS tab Admin Start Date End Date am sam 8 1 2013 Thu i i L Keyword Calendars Multiple Selected vi Event Types em vl Locations all VI Rooms All v Departments all al O B 6 O Pending W Approved _ Rejected Calendar Submit Event My Account Help Actions Delete Request Event Info Print Approved Events Updated Last C Title First Last Calendar Email Email Last Event 4 Event Sent Sent O Synthetic 7 24 2013 12 18 2013 Chemistry tvanboening yahoo com Yes Inorganic Wed Wed Students Tue Lab Analytical 98 22 2013 10 3 2013 Chemistry No Chemistry Thu Thu Students Lab 7 23 2013 No No Welcome Technical Writer Updated Calendar Managers RSS Feeds vev DUR 4 Select the event or events for which you need more information from the EMS contact and then under Actions click Request Event Info The Request Event Info dialog box opens Figure 3 49 Request Event Info dialog
12. Managers hyperlink and an RSS Feeds hyperlink are displayed at the bottom of every page in Master Calendar Figure 1 4 Calendar Managers and RSS Feeds links at bottom of Master Calendar pages Calendar Managers RSS Feeds If you click the Calendar Managers hyperlink the Calendar Managers page opens This page displays all the currently active calendars in Master Calendar and their Calendar Managers by grouping Any notes about a calendar are also displayed The email address for a Calendar Manager is a hyperlink that you can click to open a blank email that you can fill out and send directly to the Calendar Manager Figure 1 5 Calendar Managers page Admin Calendar Submit Event My Account Help Welcome Technical Writer A B Design Corporation Central Region Bryan Sorrentino bryan sorrentino idea com East Coast Bryan Sorrentino bryan sorrentino idea com Executive Trips Events Bryan Sorrentino bryan sorrentino idea com International Bryan Sorrentino bryan sorrentino idea com Web Seminars e 1 r Master Calendar User s Manual 19 Chapter 1 Getting Started with Master Calendar If your Master Calendar site administrator has configured RSS feeds then when you click the RSS Feeds hyperlink a list of all currently active RSS feeds opens Click on the RSS button below a feed to open the feed and view the information for the feed The first time that you click the RSS Feeds link you might be prompted to do
13. add an image and or attachments to the event e select the event date on any of the three tabs All Current or Historical and then click Edit you can edit the event info the event location custom fields and with the exception of the event timezone the event times You also have the option of marking the event as a featured event or canceling the event If you are editing a multi date event you can edit either the top level event information the main event or you can edit individual dates for the event the event occurrences When you edit the main event option the same edits are applied to all the event occurrences When you edit an event occurrence the edits are applicable only for the selected occurrence No other event occurrences are affected Further any edits that you make to an event occurrence override the edits that you make to the main event For example if you attach an image at the main event level then this image is displayed for all event occurrences however you can also attach a unique image for each occurrence of a multi date event If you attach a unique image at the event occurrence level this image overrides any image that is attached at the main event level e If you are editing a multi date event to edit e the main event you must select the Edit Event option You can edit the event title the event post date the event contact information the event group priority information the event additional
14. any combination to refine the search criteria and then click Go Option scription O From To Dates Change the From date and leave the To date blank to search for all events from the From date going forward Enter a From date and To date to search for all events within the indicated date range Search for Events field Enter a modified or different search string You can select one or both of the following options e Use selected filters e Use the options on the Calendar Picker to determine the calendars that to be displayed in the Calendar Display area See Calendar Picker icon on page 22 e Use the options on the Events Filter to filter the events by Event Type Location and or Department e Use exact match The search from this field is an and search which means that only the results that contain all the words in the exact order as in the search string are returned The string can be found anywhere in the results the event title the event description and so on and it is not case sensitive For example if Alumni Festival is the search string and Use exact match is not selected then the search results could include Alumni Music Festival If Use exact match is selected then the search results could not include Alumni Music Festival You can select only one of the following options General events Selected by default when the search results are first returned Returns all the events that meet all the sea
15. cccccsescccsssecceeeecseeeecsuceeseueessaeesueeesueeeesaeeessaes 71 TO GOODY aN EVEN ces se ete eee act icin eid a a in aster dae Ys 72 To add the event to your personal email calendar sss 74 TFOPVIGW Me Gvent aT T 74 Chapter 4 Managing your Master Calendar Options 0000 77 CHANGING your PASSW ONO csis ent oeciciia este gitrerecbevedicls snltaciede tion eain ie EA A a 78 TOCAN VOUF DASSW ONO l 78 VIEWING EVENL lt e easpa eiaei sri EEr ra EEEa raei dirare iooi 79 TO VIEW YOUR eveni request S ern a E E 19 TOAVIGW YOURE TO UTIC AU ONS sessed vied vested eden ar acts educate eens 80 ING OX eds ec ea aes ee eee eae eee era ee eee ee 83 Master Calendar User s Manual 7 Master Calendar User s Manual Preface Using Welcome to the Master Calendar User s Manual The purpose of the Master Calendar User s Manual is to answer your questions and guide you through the procedures necessary for viewing submitting and managing events in the Master Calendar application efficiently and effectively the manual You will find the Master Calendar User s Manual easy to use You can simply look up the topic that you need in the table of contents or the index Later in this Preface you will find a brief discussion of each chapter to further assist you in locating the information that you need special information about the manual The Master Calendar User s Manual has a dual purpose design It can be distributed electronica
16. displayed Note Your site administrator sets the allowed file formats the maximum number of attachments and the maximum file size After you add an attachment an option to delete the attachment X is displayed An optional identifier that allows for easy searching and retrieval of any events that are marked with this identifier Separate multiple tags with either commas or semi colons 8 Optionally click Save View Event to open a preview of the event and determine if you are satisfied with the event request or if you need to make changes to the request 9 If present enter the verification code that is displayed at the bottom of the page Your Master Calendar site administrator might have enabled a function that vty requires you to enter a code that must be verified before you can submit the event 10 After you have entered all the information for the event and are satisfied with the entry click Finished A Confirmation message opens asking you if you want to add another event 11 To add another event click Yes and repeat this entire procedure otherwise click No The message closes The system processes your submission and returns you to the Master Calendar Home page If you are a Calendar User then the event is automatically posted to the selected calendars If you are a Calendar Requester then after the Calendar Manager approves or denies your request the system automatically generates an email to you informing you o
17. has configured Master Calendar you might see this field labeled something else for example Office Location URL The URL website address for the location s web page Additional Info fields Displayed if any of the calendars that you selected have associated UDQs The questions might or might not be required to submit the event Event Dates fields Single Day The default value A one time event Recurrence If the event is a recurring date click Recurrence to open the Recurrence Pattern options and the Range of Recurrence options and specify the information for the recurring event Event Start Date The date for a single event or the first date for a recurring event The default date is the current day s date You can leave the date as is or you can use the Calendar Tool to select a different date See Calendar Picker icon on page 22 Master Calendar User s Manual 49 Chapter 3 Using Master Calendar 5 Indicate whether the event is a timed event or an all day event and 1f The event is a timed event specify a start time and then do one of the following e Specify an end time for the same day e Select no end time e Select end time goes into the next day The event name is displayed on the calendar and if you e Selected an end time the beginning and end time are also displayed on the calendar e Selected no end time only the beginning time is displayed on the calendar e Selected end tim
18. information the event timezone and the event tags You can also add an image and or attachments to the event e an event occurrence you must select the event occurrence on any of the three tabs All Current or Historical and then click Edit You can edit the event info the event location custom fields and with the exception of the event timezone the event times You also have the option of marking the event as a featured event or canceling the event Master Calendar User s Manual 65 Chapter 3 Using Master Calendar For both single date events and multi date events depending on how your site vty administrator has configured Master Calendar if you edit an event that has already been approved the event might be reset to a Pending status which will require approval again by the Calendar Manager To edit a single date event 1 Click an event title from the Manage Events page or click the Edit icon Ef on the Event Details dialog box The Event Summary page opens 2 Do one of the following e Click Edit Event e Select the event on any of the three tabs and then click Edit The Edit Event page opens populated with the information for that you can edit for the selected event 3 Edit the information as needed for the event See Step 4 and Step 7 of To submit an event on page 47 for the information that vty you can edit for an event 4 Click Save 5 Do one of the following e If you accessed the Event Summary
19. of managing from the Event Summary page 64 overview of managing from the Manage Events page I2 2181 STT Te arne 47 G guest dened ay otters 47 H help text sZ e eieiei 24 viewing in Master Calendar 24 hyperlinks on a Master Calendar sile L 19 l icons see also event icon Calendar PICKer 22 GOlOr PIGG 1 L 23 Eeee 22 Time PICK c0ecececeeeeeseeees 23 83 L LOOKUP ICON insonne 22 Manage Events List report generating eee eee eee ee 59 Manage Events page overview of using to manage events in Master Calendar 52 Master Calendar Home page IAVOULOR Maxie eee 17 viewing and working with the sle 27 notification CONN CO TT 80 notifications VIGWIAG asic fees hae Sos 80 Organization of the manual 10 password STs e 78 personal calendar adding event details to 35 R related events delno daere ER 38 84 VIEWING acorar asna 38 reminder setting for an Vent ee 35 reports Manage Events List 0 59 required fields for entering data 27 S search results 13 sis llc sea iA 40 social networking sites sharing and bookmarking event details e ae eee ee 35 special date searching for from the Master Calendar Home pag 39 Special information about the aU E A 2 H RE L 9 T Time Picker ICON 0sescececeeees 23 U URL viewing for an event eee 74 user
20. page from the Manage Events page click Back to Manage Events to return to the Manage Events page e If you accessed the Event Summary page from a calendar click Back to Calendar to return to the event s calendar 66 Master Calendar User s Manual Chapter 3 Using Master Calendar To edit a multi date event 1 Click an event title from the Manage Events page or click the Edit icon E on the Event Details dialog box The Event Summary page opens 2 Do one of the following e If you want to edit the main event then click Edit Event e If you want to edit an event occurrence then select the occurrence on any of the three tabs and then click Edit The Edit Event page opens populated with the information for the main event or the selected event occurrence 3 Edit the information as needed for the event See Step 4 and Step 7 of To submit an event on page 47 for the information that vty you can edit for an event 4 Click Save 5 Do one of the following e If you accessed the Event Summary page from the Manage Events page click Back to Manage Events to return to the Manage Events page e If you accessed the Event Summary page from a calendar click Back to Calendar to return to the event s calendar Master Calendar User s Manual 67 Chapter 3 Using Master Calendar To add event dates 68 You use the Add function on the Event Summary page to add more dates including recurring dates to an existing ev
21. reject you must repeat this entire process on each page A Notes dialog box opens Enter any comments in this dialog box as to why you are rejecting the event request These comments are sent automatically to the event requestor after you complete the rejection process 5 After you enter the comments click Send A dialog box opens asking you if you are sure if you want to reject all the selected events 6 Click OK in the message A message opens indicating that all selected events were rejected 7 Click OK in the message The events are rejected and are removed from the Pending events list For each rejected request an email is automatically generated and sent to the event requestor informing them that the Calendar Manager has rejected their request as well as the reasons for the rejection See Figure 3 43 on page 57 56 Master Calendar User s Manual Chapter 3 Using Master Calendar Figure 3 43 Example of rejected event request email t Event Submission Request Not Approved from Event Office to you Request for event titled Leaming to be a Better Chemistry Lectureer was not approved for the Chemistry Students Calendar Reason given Cannot be scheduled the same day as Being a Better TA as lecturers must attend the TA event wi their TAs To have Master Calendar automatically generate and send emails indicating the event status approved or rejected your site administrator must have set the default System Configuration
22. the Current tab and the Historical tab e The Current tab shows recurring dates for the event going forward from the current day s date e The Historical tab shows recurring dates that have already posted Figure 3 52 Event Summary page Details tab Admin Calendar Submit Event My Account Help Welcome Technical Writer T Event Summary _ Details Event Id 8880 Contact Name Tammy Writer Edit Event Reservation Id 3758 Contact Email tvanboening yahoo com Copy Event Title Synthetic Inorganic Lab Contact Phone Download ics file Event Type none Department Department of Chemistry Events Actions Event Date Event Time Title Status Featured Locations Calendar o 7 24 2013 Wed 12 00 PM 5 00 PM Synthetic Inorganic Lab Approved No RP3 RM A Chemistry Students go 8 21 2013 Wed 12 00 PM 5 00 PM Synthetic Inorganic Lab Approved No RP3 RM A Chemistry Students T 8 28 2013 Wed 12 00 PM 5 00 PM Synthetic Inorganic Lab Approved No RP3 RM A Chemistry Students O w 9 4 2013 Wed 12 00 PM 5 00 PM Synthetic Inorganic Lab Approved No RP3 RM A Chemistry Students A variety of options are available to you for managing the event from the Event Summary page including e Editing the event See To edit an event on page 65 e Adding event dates See To add event dates on page 68 e Deleting event dates See To cancel event dates on page 69 e Canceling an event See To cancel event dates on page 69 e C
23. the groupings in the Calendar Display area click Check All Figure 2 22 Selecting calendar groupings To display all events on all calendars in all Calendars groupings click Check All L a Expand AB Legal A All events on all calendars in the Winter Students Sports grouping and the District Events grouping will be displayed in the Calendar Punic Display area B Associated Facilities B Contract Projects District Events General Interest Sports amp Recreation e To select individual calendars for display click Expand All All groupings are expanded to show all calendars in the groupings Select the individual calendar or calendars for which you want to view the events Figure 2 23 Selecting individual calendars Calendars Check All T A Click Expand All to expand all ae roupings that are available to you Administrative g c in the Calendar Picker and then B Internal Calendars select the calendars to display in Lesai the Calendar Display area Winter Sports Students Public Associated Facilities Calendars E Students District Events v Gann trina A The Student Organizations ma a e calendar will be displayed in the Calendar Display area Study Abroad Public Calendar of Events The Chamber of Commerce Fic baw a Cs calendar will be displayed in s the Calendar Display area City Council Associated Facilities Center for Law and Society Master Calendar User s Manual 31 Cha
24. to click the Help icon to open a dialog box that displays the help text otherwise when you open a page that contains help text you can read the text directly on the page Figure 1 14 Collapsed help text Featured Events Before you submit an event to any calendar please confirm with your immediate supervisor that you are the authorized event owner Figure 1 15 Help text directly on a page Calendar Submit Event My Account User Id tammyvb spectrumwritingllc com Password Time zone GMT 07 00 Mountain Time Email me my password Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events This chapter details the procedures for viewing and working with calendars and the events that are displayed on the calendars efficiently and effectively This chapter covers the following topics e Viewing and Working with the Master Calendar Home Page Display on page 27 e Working with Event Details on page 35 e Searching for Events and Special Dates on page 39 e Subscribing to a Calendar on page 42 25 Chapter 2 Viewing and Working with the Calendar Display and Events 26 Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events Viewing and Working with the Master Calendar Home Page Display When a guest or user first accesses Master Calendar or a user logs in to Master Calendar
25. to the Event Summary page with a new event ID The newly copied event is displayed on the All tab Depending on the new starting date for the copied event it might also be displayed on the Current tab the Historical tab or both Optionally to include canceled events when you are copying select Include canceled events when copying Click Copy The Copy Event dialog box closes You remain on the Event Summary page with the newly copied event displayed on the page Edit the event as needed see To edit an event on page 65 otherwise do one of the following If you accessed the Event Summary page from the Manage Events page click Back to Manage Events to return to the Manage Events page If you accessed the Event Summary page from a calendar click Back to Calendar to return to the event s calendar Master Calendar User s Manual 73 Chapter 3 Using Master Calendar To add the event to your personal email calendar 1 Click an event title from the Manage Events page or click the Edit icon Ei on the Event Details dialog box The Event Summary page opens 2 Click Download ics file A dialog box opens asking you if you want to open or save the ics file 3 Indicate in this dialog box whether you want to open the file or save the file e If you indicate that you want to open the downloaded file after all the data is downloaded the file opens automatically in the Calendar view of your personal email program
26. A text description of the event The event description is displayed on the Event Details dialog box when a guest or user clicks More to display more information about the event On the blank Design tab enter the needed text for the event description Use the formatting options that are available to select the paragraph style Normal Heading 1 and so on font font color and font size for the description Optionally you can also do one or both of the following e Click HTML to open the HTML tab and view the HTML code for the event description e Click Preview to open the Preview tab and view the event description as it will be displayed in your Master Calender system The name of the contact person for the event Hidden by default Note If you do not want this information displayed on the Event Details dialog box make sure that Hide remains selected The email for the contact person for the event Hidden by default Note If you do not want this information displayed on the Event Details dialog box make sure that Hide remains selected The phone number for the contact person for the event Hidden by default Note If you do not want this information displayed on the Event Details page make sure that Hide remains selected Event Group Priority fields Dropdown list Available values are High Medium and Low In conjunction with the event time All Day or Timed this variable determines where the event appears in a calendar d
27. EMS Master Calendar User s Manual Version 5 0 Copyright Limit of Liability Trademarks Customer Support 2013 Dean Evans and Associates Inc All rights reserved The information contained herein is proprietary and confidential and is the exclusive property of DEA Inc It may not be copied disclosed used distributed modified or reproduced in whole or in part without the express written permission of DEA Inc DEA Inc has used their best effort in preparing this guide DEA Inc makes no representations or warranties with respect to the accuracy or completeness of the contents of this guide and specifically disclaims any implied warranties of merchantability or fitness for a particular purpose Information in this document is subject to change without notice and does not represent a commitment on the part of DEA Inc or any of its affiliates The accuracy and completeness of the information contained herein and the opinions stated herein are not guaranteed or warranted to produce any particular results and the advice and strategies contained herein may not be suitable for every user The software described herein is furnished under a license agreement or a non disclosure agreement The software may be copied or used only in accordance with the terms of the agreement It is against the law to copy the software on any medium except as specifically allowed in the license or the non disclosure agreement EMS the E
28. MS logo and EMS Regics are registered trademarks of Dean Evans amp Associates Inc Event Management Systems EMS Enterprise EMS Professional EMS Campus EMS Workplace EMS Legal EMS District EMS Master Calendar and Virtual EMS are trademarks of Dean Evans amp Associates Inc Microsoft Windows and Outlook are registered trademarks and SQL Server is a trademark of Microsoft Corporation Lotus Notes and Domino are registered trademarks of IBM Corporation Other products brands and trademarks are property of their respective owners companies Customer support is available to organizations that purchase EMS Master Calendar and that have a current Annual Service Agreement ASA Contact DEA Inc at Dean Evans and Associates Inc 6454 Greenwood Plaza Blvd Ste 600 Greenwood Village CO 80111 800 288 4565 Phone 303 796 7429 Fax support dea com www dea com Table of Contents Pror OC csecccasossecccaspacsccasaccccoecccceceastemcssusecsaacacsaceancseascesecsueteancseaconceteseeagenesees Chapter 1 Getting Started with Master Calendar seeseseeees Opening and Logging in to Master Calendar sss sees eee eee To log in to Master Calendar sss sees Ie log Out Of Master enie LT Master Calendar Home Pag 6 eisrean tertucei cece te ees erect eects Using Hyperlinks on a Master Calendar Dage sse eee eee eee Required Fields and Using Icons to Enter Data sees Keleier eT Calendar Sei ee T Color ae Ae e TRG
29. Master Calendar Options When your site administrator sets you up as a user in a Master Calendar system you are supplied with both your User Id and password You can change your own password or you can have your current password emailed to you if you have forgotten it In addition you can view a history of all the event requests that you have submitted and you can view a summary of all your calendar subscriptions and reminders collectively referred to as notifications This chapter covers the following topics e Changing your Password on page 78 e Viewing Event Requests on page 79 77 Chapter 4 Managing your Master Calendar Options Changing your Password Two options are available for working with your password If needed you can change your own password or you can have your current password emailed to you if you have forgotten it To change your password 1 Log into Master Calendar 2 On the User menu under My Options click Change Password The Change Password page opens Figure 4 56 Change Password page Technical Writer Change Password Email tammyvb spectrumwritinglic com Old Password O New Password O O Confirm Password fo O O 3 Inthe Old Password field enter your current password The option Email me my password might be displayed at the bottom of the Change vty Password page If you do not remember your current password then you can click this option to have your current password email
30. Master Calendar the Home page opens Different Master Calendar site administrators can set up their Master Calendar Home pages in different ways Although there can be variations in the different layouts a Master Calendar Home page always has the following components Ta See Figure 1 2 on page 18 e A dynamically updated display of announcements and or alerts at the top of the Home page e A scrolling display of featured events at the event by event level below the announcements alerts e An Event Title bar below the featured events display that begins by default on the Sunday of the current week The options on the title bar determine the event display on the calendar in the Calendar Display area directly below it e A specific calendar referred to as the default calendar is always displayed below the Event Date bar in the Calendar Display area when the Master Calendar Home page first opens The default display for the default calendar or any calendar that is displayed in the Calendar Display area is the Detailed List view a list of individual summarized event details one week at a time with the week set to the current week e All calendars that have been defined as public are organized by grouping in the Calendar Picker Both guests and users can view all public events that have been posted to these public calendars in the Calendar Display area below the Event Display bar A guest or user can view events for both single and multipl
31. Open the tab All Current or Historical that contains the dates that you are cancelling Master Calendar User s Manual 69 Chapter 3 Using Master Calendar 3 Select the individual dates that you are canceling To select all event dates on the currently opened page for cancellation in a single step select the blank checkbox next to Actions If you have multiple pages of event dates to cancel you must repeat this entire process on each page 4 Click Cancel A message opens asking you if you are sure that you want to cancel all the selected event dates 5 Click OK in the message A message opens indicating that the selected event dates were canceled 6 Click OK in the message The tab on the Event Summary page is updated to reflect the cancellation of the event dates The entries are not removed from the Event Summary page Instead a single line runs through each event date indicating that it was canceled 7 Do one of the following e If you accessed the Event Summary page from the Manage Events page click Back to Manage Events to return to the Manage Events page s If you accessed the Event Summary page from a calendar click Back to Calendar to return to the event s calendar To activate an event If all event dates for a scheduled event have been canceled you can activate all the event dates in a single step You cannot activate individual dates The Activate function is an either all or vty nothing fu
32. Se 210 TTT VIGWINO lt 1216 OX vesverteasrcanmotestedatanntitastsnsndepmamedsatanniustvaniutacoabiznidanssswovraeeuratsencnssetoanates Chapter 2 Viewing and Working with the Calendar Display and AT n gcse tea nsec ee es eas eee ec see ee eee Viewing and Working with the Master Calendar Home Page Display 0000 Announcements and Alerts display css sese eee Featured Events eI eUT VOM MUS Da OTT Special Ree U Calendar display ccs holes eee eae aes totals Galena MIC T Calendar FICKO TT EVEN Rn LT BOD WOFrKING WIth a 71 051211 Master Calendar User s Manual To work with the event AetallS 0 c cccccccecececcccecececececeacecsceccaeacaceseceneacscenecuauaeaeenenss 35 To share and bookmark the event details to various social networking sites 36 To send an email about the event eee eee ee ee ee 36 To send an email to the event CONTACT see eee 37 To add an event to a personal calendar css sese eee 37 To set a reminder for an event eee eee eee 37 IO VIEW related CVC AIS siunciu a lanai heen area iu enene terete ctiaeloustdae 38 Searching for Events and Special Dates encadra a N 39 To carry out a general Search for events eee ee ee eee 40 To carry out a keyword Search for specific events eee eee ee eee 40 SUDSCHIDING 10a Gale nO Al on aaae aa dedttdinainbensvans ad tuadsinmadeaines a 42 TO SUDSGEIDE tO aiGal CNGAN T 42 TO SUDSCIDE USNO CI AN axa ate ders taps a ict elec dee ete tac eden 43
33. To subscribe using an iCalendar feed sorrisi a S 44 Chapter 3 Using Master Calendat ccsssecsesseccnseecnneeeensesenseseenees 45 elesin sie AMIE VEIN sepcwasncxa wea ccitenesencseeuicea A alana eae aan 47 TO SUIDMAN ACV O 47 Managing Events from the Manage Events Page cccssscceeeeseeeeeeeeeeeeeseeeeseeeeseeens 52 THO Searchnior even reduces cerina a a a a a 53 TO approve pending event reQueStS ccccccccsecccseecececeeeceueeeueecaceseesauecsueeaeeeseeeeaees 54 To reject pending event FEQUESTHS cccccccseeeeceeeecceeeecceeeeceueeeceueecsuueessueessueessueeesaaes 56 TO delete 2110 el Seere R 57 To move a rejected event request to an approved status sese eee 58 To generate a Managed Events List report sese eee eee eee 59 To request information for AN EMS event esse ee ee e e ee eee 61 Managing an Event from the Event Summary Hage eee e ee ee eee 64 Heel CV CIN TT 65 6 Master Calendar User s Manual TO Te T SINGIC date CVEN T DD Toedramultkdate T 1 67 OAC eb Tee ert cadet ia hea nace at sees tia et dpiee Sem ciate A EREE 68 TO CanGel event eT 69 To cancel all event dates in a single SLOP ec eee eee 69 To Cancel individ al event dates s soy alan otic 99 OR roe near ane ooa Hc Ta 69 TO ACTIV ALS an CVC IN TT 70 TO delete event dalo Satara senses ser se a N eee eed ence 71 To delete all event dates in a single step e eee eee 71 To delete individual event dates
34. a into the field or you can click the icon next to the field to open a list from which you can select a value to populate the field For other fields your only option is to click the icon next to the field to open a list and select a value for the field If you must use an icon to populate a field then the field is not blank Instead a default value such as Multiple Selected or all is always displayed in the field Figure 1 8 Example fields with an icon next to them on a Master Calendar page For a date field you can enter the date manually into Start Date End Date the field or you can click the Calendar Picker icon to _ open a calendar and select the date Calendars For some fields your only option is to click the icon next Multiple Selected to the field to open a list and select a value for the field Event Types Locations Call Each icon is identified by a unique name in Master Calendar If a procedure in the Master Calendar Setup Guide or Master Calendar User s Manual refers to an icon and you are not certain as to which icon the procedure is referring then place your mouse pointer on the icon to display the name of the icon in a tooltip Figure 1 9 Viewing the name of an icon Start Date End Date 9 8 ee Keyword Calendar Picker Four icons the Lookup icon the Calendar Picker icon the Color Picker icon and the Time Picker icon are used repeatedly in Master Calendar and func
35. act Tammy Writer tvanboening yahoo com Department Department of Chemistry Event Description picture Add Image Attachments Attach File Carstom Field name 1 Type Field name 2 Description 2 Calendar Managers RSS Feeds Master Calendar User s Manual Chapter 3 Using Master Calendar following might happen After the EMS contact modifies the information for the event the event request is reset to a Pending status An automated email is generated and sent to the Calendar Manager informing the manager of the modifications by the contact and the status change to Pending for the event Ta Depending on how your site administrator has configured Master Calendar the Master Calendar User s Manual 63 Chapter 3 Using Master Calendar Managing an Event from the Event Summary Page 64 On the Manage Events page event titles are displayed as hyperlinks If you click an event title from the Manage Events page or the Edit icon on the Event Details dialog box the Event Summary page opens On the upper half of the page the Details tab on this page summarizes the current details for the event The History tab on this page shows the history for the event On the lower half of the page three tabs show the dates that are associated with the event e The All tab shows all dates for the event in Master Calendar The information that appears on this tab is the combined information from
36. address field of any browser to go to the event in Master Calendar See Figure 3 55 on page 75 74 Master Calendar User s Manual Chapter 3 Using Master Calendar Figure 3 54 Event Details dialog box from the Event Summary page Share Remind Print J Email Location Tw ALOOL Thursday August 22 2013 8 00 AM 1 30 PM AKT Calendar Chemistry Students Contact Jane Doe Department Department of Chemistry TAMMY UDF cool Event Date Event Time Title Tocaton 8 29 2013 Thu 8 00 AM 1 30 PM AKT Analytical Chemistry Lab Tw A1001 eh 9 5 2013 Thu 8 00 AM 1 30 PM AKT Analytical Chemistry Lab Twa A1001 om 9 12 2013 Thu 6 00 AM 1 30 PM AKT Analytical Chemistry Lab Tw ALOOL E 9 19 2013 Thu 6 00 AM 1 30 PM AKT Analytical Chemistry Lab Tv ALOOL 9 26 2013 Thu 8 00 AM 1 30 PM AKT Analytical Chemistry Lab Twa A1001 10 3 2013 Thu 8 00 AM 1 30 PM AKT Analytical Chemistry Lab Tw ALOOL ie Figure 3 55 View Link option on Event Details dialog box Share Remind Print Email Bye Wiweet g Analytical Syemistry Lab Event Type L none Location ALOOL Th Uhe d sv August 22 2013 8 00 AM 1 30 PM AKT http www dea_com VHOUS 1251501964 EventDetailsAdmin aspx data hHro003M J6FzsiF5hc7 ZelJ0eSLO4IE 7 SEW EFGNsK2v24G F bf a LZ Master Calendar User s Manual 75 Chapter 3 Using Master Calendar 76 Master Calendar User s Manual Chapter 4 Managing your
37. amiliar with web based applications and basic web functions and navigational elements e You are familiar with basic Windows content formatting and layout tools Organization of the manual In addition to this Preface the Master Calendar User s Manual contains the following chapters and appendices e Chapter 1 Getting Started with Master Calendar on page 13 details the procedures for opening and logging in to Master Calendar It also provides an overview of the major navigational elements and it also details application features that are common to both a Master Calendar site administrator and a Master Calendar user 10 Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events on page 25 details the procedures for viewing and working with calendars and the events that are displayed on the calendars efficiently and effectively Chapter 3 Using Master Calendar on page 45 details the procedures for viewing submitting and managing events in Master Calendar efficiently and effectively Master Calendar User s Manual 11 Preface 12 Master Calendar User s Manual Chapter 1 Getting Started with Master Calendar Master Calendar provides instant online access to a centralized calendar of events that not only provides date time and location but also displays a detailed event description directions to the venue and any other important information you choose to enter
38. and select the event types Locations A list of all currently active event locations in Master Calendar Click the Lookup icon to open the Locations dialog box and select the locations Rooms A list of all currently active sub locations in Master Calendar Click the Lookup icon to open the Rooms dialog box and select the room Note Rooms is a default label for a sub location Depending on how your Master Calendar site administrator has configured Master Calendar you might see this labeled as something else such as Fields Offices and so on No options are available on the Rooms list and the Lookup icon is not available unless you have selected a location for which active rooms have been configured Departments All list of all currently active departments in Master Calendar Note Department is a default label Depending on how your Master Calendar site administrator has configured Master Calendar you might see this labeled as something else such as Business Units for example Pending Approved The status of the events for which to search You can select only one Rejected value Master Calendar User s Manual 53 Chapter 3 Using Master Calendar 3 Click Search A list of all events that meets your search criteria appears on the Manage Events page A single line runs through any event for which all the event dates have been canceled Figure 3 39 Example of a canceled event Admin Calenda
39. ar User s Manual 33 Chapter 2 Viewing and Working with the Calendar Display and Events 34 Figure 2 26 Master Calendar Manage Events page with main menu Co Tithe First Evert O Fed Hockey Camp B 1 32013 Lee O Siegen Aaies of the ACS Organ Merling mien Thu O Communi Preyer Time 9239013 Wed DO SMA Training Managers Roundiane W203 Thu O SOMALIA LECTURE eTa Thu Master Calendar User s Manual Last Event S142053 Wed eas Thu BT 12013 Wed S222013 Thu B2D2003 Thy Faculty and Siafi Training Latures amp Seminars Lectures amp Seminars Chapter 2 Viewing and Working with the Calendar Display and Events Working with Event Details Multiple options are available for working with the details for an event that is displayed in the Calendar Display area All of these options are available from the Event Details dialog box To work with the event details 1 In the Calendar Display area do one of the following For the List view click the Expand icon _j Ta If the List view is set to Detailed List you can also click More For the Calendar view click More in the Event Summary dialog box The Event Details dialog box opens The dialog box displays the details for the event This dialog box also has the options that are needed to work with the event details Figure 2 27 Event Details dialog box Prepping for Chemistry Graduate Degrees Series ee Chemistry Students Monday Au
40. arts your email program and opens an email that contains the event information and a link to the event details 2 Select the recipients and enter the content for the email as you typically would for any other email and then send the email 36 Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events To send an email to the event contact 1 Click the contact s email address in the Event Details dialog box Master Calendar starts your email program and opens an email that contains the event information and a link to the event details 2 Select the recipients and enter the content for the email as you typically would for any other email and then send the email To add an event to a personal calendar 1 Click Add The Event Details dialog box is refreshed with a list of personal calendars to which you can add the event opens iCal Google calendar Yahoo Calendar and Windows Live Figure 2 29 Personal calendars list 2 Click the appropriate calendar and then complete the calendar specific steps to add the event to the calendar You can add the event to as many personal calendars as needed 3 After you have added the event to all the necessary calendars click the Close button to close the Personal Calendars list The Event Details dialog box remains opens To set a reminder for an event When you set a reminder for an event you will also be notified of any changes to the even
41. aster Calendar Home page click Notifications iCal Feeds The Subscription dialog box opens The calendars to which you can subscribe are displayed in the Available Calendars list and they are based on their Subscription status Off Authenticated Users or All Users Your User Id the email that you used to sign in to Master Calendar is displayed in the Email field By default both subscription options emails for new events and emails for even changes cancellations are selected and Email is selected as the subscription method Figure 2 34 Subscription dialog box Subscription To subscribe select your calendaris enter your email address choose your subscription option and click the Subscribe button You will be sent an email with a link that will allow you to confirm your subscription Select the calendaris to subscribe to Available 13 Selected 0 Executive Trips Events gffd International Lectures amp Seminars Staff amp Faculty Student Organizations Tested Indium Choose Subscription Method Email WlSend me an email notification for new events WlSend me an email notification for event changes cancellations 42 Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events 2 Select the calendar or calendars CTRL click to select multiple calendars to which you are subscribing and then click the Add button to move them to the Selected list 3 Choose your su
42. b Equip Pickup 8 27 2013 Tue 8 27 2013 Tue Chemistry Medium E Pending Approved Rejected Students C Student Affiliates ACS 8 28 2013 Wed 8 28 2013 Wed Chemistry Medium Students C Eric Roher Speaking Engagement 8 31 2013 Sat 3 14 2014 Fri Campus Activites Medium C U3A Monthly Meeting 10 13 2013 Sun 10 13 2013 Sun Campus Activites Medium C Linus Pauling Seminar 10 16 2013 10 16 2013 Chemistry High Wed Wed Students 2 Do one of the following e To generate a Manage Events List report that lists all pending events for all calendars to which you have access as a Calendar Manager click Print e To generate a Manage Events List report for events with different statuses carry out a search for these events see To search for event requests on page 53 and then click Print e To generate a Manage Events list report for all EMS events for which you are the Calendar Manager click the EMS tab to open it and then click Print An onscreen preview of the Manage Events List report opens in its own window A variety of options are available from this preview including from left to right at the top of the onscreen preview the options to search the report results print the report in its entirety print the currently displayed report page and export the report to a file and save the file See Figure 3 47 on page 60 PDF is the default format for exporting to a file Other allowed formats are XIs XlIsx Rtf Mnt Text Image and C
43. box ou would like to include to the event contact Enter any comments Calendar Managers RSS Feeds Master Calendar User s Manual 61 Chapter 3 Using Master Calendar 5 Enter any questions that you would like to request of the EMS contact and then click Send 6 Click OK in the prompt about sending an email to request more information 7 Click OK in the confirmation message The email is sent to the EMS contact for the selected event The email contains a Fill out more info link that the EMS contact can click to open an Event Info Request page on which they can enter or edit the requested information and then submit the information This action essentially allows the EMS contact to work directly with the event in Master Calendar and prevents you from having to manually enter the information that you have requested from the EMS contact Figure 3 50 Email sent to EMS contact Reguert for more eformanon Troms The event pR Sythates imonganig Lob YG eed i eer Wed Sprite epee AD Bal Gee eT erg OS ed t eee ee Tre loco ee Pet eel 80 cide Ia Pa Mager Cece 7 piu eee ie S pad ee ed geen ed 3 PO ey ep ee Biz Ch Ea ee ee store ble bi Baz for Sater orig ai in honor een A96 biol TA md ree inf Figure 3 51 62 Event Info Request page Event Details Synthetic inorganic Lab Event Type none Location RP3 RM A Wednesday July 24 2013 12 00 PM 5 00 PM MT Calendar Chemistry Students Cont
44. bscription method Email the default value or iCalendar feed e Email To receive a confirmation email that contains a link that you must click to activate or edit your subscription If you select this option go to To subscribe using email e iCalendar feed To automatically add the selected calendars to your email program and subscribe to updates to the calendar If you select this option the Email field and email options are removed from the page Go to To subscribe using an iCalendar feed To subscribe using email If you subscribe to multiple calendars using email then you receive only a single daily digest email 1 If you are a guest enter the email that is to be used for your subscription in the Email field Optionally as a user you can edit this email address if needed 2 By default both of the options for email subscriptions are selected Optionally clear the option by which you do not want to receive email notifications Ta At least one option must remain selected 3 Click Subscribe A message opens indicating that an email has been sent to the indicated email address and that you must click on the link in the message to confirm your subscription request Figure 2 35 Subscription message Subscription An email to confirm your request has been sent to tammyvbwspectrumwad rniingiic com You must click on the link in the email to activate your subscription 4 Click Close to close the messag
45. e and return to the Master Calendar Home page Master Calendar User s Manual 43 Chapter 2 Viewing and Working with the Calendar Display and Events To subscribe using an iCalendar feed 1 Click Subscribe A dialog box opens asking you if you want to allow this website to open a program on your computer 2 Click Allow A dialog box opens asking you if you want to add this Internet Calendar to your email program in this example Microsoft Outlook and subscribe to updates Figure 2 36 Dialog box that opens for an iCalendar subscription Microsoft Office Outlook ch Add this Internet Calendar to Outlook and subscribe to updates http www dea com MCTW iCalFeed aspx data Ai6R 2a 1 4RVOZPhirsGlvO To configure this Calendar dick Advanced re 3 Optionally click Advanced to open a Subscriptions dialog box and customize the settings for your subscription on your email program 4 Click Yes to add the calendar or calendars to your email program 44 Master Calendar User s Manual Chapter 3 Using Master Calendar This chapter details the procedures for viewing submitting and managing events in Master Calendar efficiently and effectively This chapter covers the following topics e Submitting an Event on page 47 e Managing Events from the Manage Events Page on page 52 e Managing an Event from the Event Summary Page on page 64 45 Chapter 3 Using Master Calendar 46 Mas
46. e calendars Calendars can be displayed in the List view or in the Calendar view events are displayed in calendar date cells As a user if you want to view the events that are posted to the private calendars to which you have been granted access then you must log in to Master Calendar The Calendar Picker is then updated with these private calendars e For the default List view a Special Dates indicator is displayed above the list of events Any dates that have been designated as Special Dates in Master Calendar are highlighted in a gray circle In the Calendar view Special Dates are denoted with a Star icon in the calendar date cell e If your site administrator has defined event types then events of these types are denoted by differently colored indicators e An option to display events in the local timezone e After you log into Master Calendar your User Name is displayed in the upper right corner of the Home page A dropdown menu the User menu is available for the name Master Calendar User s Manual 17 Chapter 1 Getting Started with Master Calendar 18 A Sidebar is always displayed on the right or left side of the Master Calendar Home page Both guests and users can use the options on the Sidebar to search for events and special dates from the Master Calendar Home page See Searching for Events and Special Dates on page 39 Figure 1 2 Master Calendar Home page example A dynamically updated display of announc
47. e goes into the next day the beginning and end time are displayed on the calendar with a Next Day icon K displayed next to the ending time The event is an All Day event you must specify only a date for the event The phrase All Day Event is displayed above the event name on the calendar 6 The time zone that is displayed is the time zone that you selected when you logged in to Master Calendar Optionally select a different timezone for the event 7 Optionally do one or both of the following a To add an image to the event click Add Image and in the Choose File to Upload dialog box scroll to and select the image and then click Open The phrase Uploaded lt Image Name gt is displayed The image is displayed on the Event details dialog box The maximum image size is 2 MB After you attach an image to an event an option to Remove the event is always displayed Add custom fields email addresses attachments and or tags for the event Option scription Custom Fields This tab is opened by default when the Add Event page opens e Type Select the field type If you select any type other than Custom Field or Custom Link then the Field Name is automatically populated with a default value but you can always select a different value from a list of preset field names Field Name lf you select Custom Field or Custom Link for Type then enter a name that describes or provides hints about the information t
48. ed to you at the email address that is associated with your user account 4 Inthe New Password field enter your new password Ta No special rules apply to your password 5 In the Confirm Password field re enter your new password exactly as you entered it in the New Password field 6 Click Update Your new password is saved The message Password Saved is displayed at the top of the page 78 Master Calendar User s Manual Chapter 4 Managing your Master Calendar Options Viewing Event Requests You can view a history of all the event requests that you have submitted and you can view a summary of all your calendar subscriptions and reminders collectively referred to as notifications To view your event requests 1 Log into Master Calendar 2 On the User menu under My Options click View My Requests The View Requests page opens By default the Current tab 19 the opened tab The Current tab shows all your event requests going forward from the current day s date The Historical tab shows all your past event requests The request was approved for all calendars to which you submitted it Approved The request was denied for all calendars to which you submitted it Disapproved The request has not previously been approved for any calendar or it was Pending previously denied for any calendar and it is currently pending on one or more calendars Figure 4 57 View Requests page Contract Writer Historical Title
49. elect a different month for a given year or a different year for a given month or you can use the dropdown list options to select a different month and or year If you manually enter a date in a date field you can enter the date in any month day year format mm dd yyyy m d yy and so on The application always displays the date based on the language that is specified for your web browser and you cannot modify this Figure 1 11 Calendar Tool Manually enter a date in a blank date field End Date Scroll backwards through the months for a given year Select a different month Scroll forwards through the years for a given month Select a different year Click a date to select it Master Calendar User s Manual Color Picker icon Chapter 1 Getting Started with Master Calendar If you can specify a color for a selected item in Master Calendar for example an event label then a Color Picker icon appears next to the item You can manually enter an RGB or HEX value for the color in the field you can click the Color Picker icon to open the Color Picker dialog box and select an RGB color or a Named Color or you can define a custom color on the Color slider tab After you use the Color Picker dialog box to select a color the dialog box closes automatically and the Font Color field is populated with the RGB or HEX value for the selected color Figure 1 12 Color Picker dialog box Menu Color
50. ements and or alerts User menu access guest PB July v 2013 v S ANNOUNCEMENTS A Senior Recitals Senior recitals this weekend Buy tickets now bef reatured Events Mo Tu We Th Fr Su Scrolling display of Film BENEATH THE SOUTH 1 2 featured PACIFIC 10 eve nts Presented by the MSU Biology Department Beneath The 17 South Pacific shows the importance of the reef community 3 24 25 and introduces viewers to many of the great number of unique and fascinating creatures which live around the reefs 29 3 21 and sand flats of the tropical Pacific Thursday August 15 2013 oo 6 00 PM 7 30 PM L Search for Events Notifications iCal Feeds Calendars Check All Film BENEATH THE Food Drive and Tasting IS Cultural Events SOUTH PACIFIC Faire Arts amp Culture Event da Title bar Events lt 4 Week of Tuesday July 16 2013 gt monn Music Department Students c List Calenda as Speci al Campus Activites D at es _ __ Special Dates Week of Tuesday July 16 2013 Student Organizations 14 15 16 17 18 19 20 indicator ee 7 14 2013 B Public Hardware Calendar of Events Event All day event WAH Technologies LLC Type E Technical Writing indicator 7 15 2013 Requestor Edit no approval Event Types Select Multiple Calendar all v Displa J 9 00 AM CT City Park play Locations Select Multiple 7 17 2013 Hardware Departments Select Multiple a
51. eminder for 35 79 sharing details about on social networking Sites sse eee 79 tweeting a link for to your telle 79 viewing the URL for 74 event contact emang s rran 35 event dates activating all when canceled for an adding to an event single date or multi date sss 68 canceling all for an event ina single Step eee 69 canceling individually 69 deleting all for an event in a single SLO D a a 71 deleting ndividually sss sss 71 event details adding to a personal calendar 35 emailing anene 35 Printing scsteestsies cai ice Moc naedSeaslame 35 sharing and booking to social networking Sites eee 35 viewing and working with for an event from the Calendar Display viewing and working with for an event from the Event Summary HAJO ener A E 74 event request approving when pending 54 deletihg s tessoactsensteieneeveroas 57 moving from a rejected status to an approved Status eee 58 reject when pending 56 searching for a 74 e 2 a este 53 VICWING sse eee eee 79 Event Summary page overview of using to manage events in Master Calendar 64 EMS Master Calendar User s Manual events adding to your personal email Calendar sese 74 COD VINO esses aa 2 a 72 editing a multi date event 67 editing a single date event 66 editing overview Of see 65 generating a report for 59 overview
52. ent whether the event is a single date event or a multi date event When you add more dates to an existing event you can also modify the event information and the event location and with the exception of the event timezone the event times You can also add an image to the event and you have the option of marking the event as a featured event The Add option is a quick and convenient way of adding more dates to an event that has recurring dates without having to edit all the information for each event date 1 Click an event title from the Manage Events page or click the Edit icon Ei on the Event Details dialog box The Event Summary page opens 2 For either a single date event or a multi date event click Add 3 Modify the information as needed for the event See Step 4 and Step 7 of To submit an event on page 47 for the information that vty you can edit for an event 4 Click Save 5 Do one of the following s If you accessed the Event Summary page from the Manage Events page click Back to Manage Events to return to the Manage Events page e If you accessed the Event Summary page from a calendar click Back to Calendar to return to the event s calendar Master Calendar User s Manual Chapter 3 Using Master Calendar To cancel event dates You can cancel all dates for an event in a single step or you can cancel dates on an individual basis When you cancel an event the event is no longer active in Master Calenda
53. f the Calendar Manager s decision If the Calendar Manager approves your request the event is posted to the selected calendars Master Calendar User s Manual 51 Chapter 3 Using Master Calendar Managing Events from the Manage Events Page When a guest or user requests to submit an event to a calendar as the Master Calendar manager you are responsible for managing the event in your calendar system do you approve the event request do you reject the event request and so on Managing event requests in Master Calendar consists of approving event requests rejecting event requests deleting outdated event requests and moving a previously rejected event request to an approved status You can also generate a Manage Events List report and you can request information from the EMS contact for events that have been pulled into Master Calendar from an EMS database You use the Manage Events page to manage events in Master Calendar When this page first opens the list of events that appears is a list of all pending events for all calendars to which you have access as a Master Calendar manager To manage events with different statuses you must refine this list by carrying out a search for events that meet only specific criteria For all procedures in this section you must be logged in either as a Calendar Manager or as the site administrator Figure 3 38 Manage Events page Admin Calendar Submit Event My Account Help Welcome Technical Wri
54. gust 26 2073 7 00 PM 9 00 PM MT Waring Physical Sciences Building Event Type Extracurricular Contact tvanboeninggmail com Department Chemistry 2 Continue to any of the following To share and bookmark the event details to various social networking sites on page 36 To send an email about the event on page 36 To send an email to the event contact on page 37 To add an event to a personal calendar on page 37 To set a reminder for an event on page 37 To view related events on page 38 Master Calendar User s Manual 35 Chapter 2 Viewing and Working with the Calendar Display and Events Ta You can also click the Edit icon IE to open the Event Summary page and edit the event See Managing an Event from the Event Summary Page on page 64 To share and bookmark the event details to various social networking sites e To like the event on Facebook click the Facebook Like icon Falke e To tweet a link for the event to your followers click the Twitter icon Tweet e To publicly recommend the event on Google click the Google icon 4 1 e Click Share to open a popup menu with options for sharing the event details on a multitude of social networking sites Figure 2 28 Social Networking Sites menu TIETEET 6 M To send an email about the event You can email the event information to any number of recipients of your choosing 1 Click Email Master Calendar st
55. hat is to be entered in the Description field For example if the Description field is to contain information about event parking then you could enter Parking Info 50 for the field name Master Calendar User s Manual Chapter 3 Using Master Calendar Option scription O Note If you select any value other than Custom Field or Custom Link for Type then the Field Name is automatically populated with the same value as the selected Type but you can click the Hint icon to open a list of preset custom field hints and select a different value Note If you select Custom Link for Type then the Field Name becomes the active link for the URL that you specify Note Even if you select Custom Field or Custom Link for Type you can still click the Hint icon to select from the list of preset values e Description field Enter additional information about the event in this field e URL Displayed only if you select Custom Link for Type Enter the URL for the website that provides additional information about this event Email addresses A list of email addresses for the event invitees Separate multiple email addresses with either commas or semi colons Attachments A file that is attached to the event Click Attachments to open the Attachments tab Click Attach a file to and in the Choose File to Upload dialog box scroll to and select the attachment and then click Open The phrase Uploaded lt Image Names is
56. have viewed all the related events click the Close button C to close the Related Events list The Event Details dialog box remains opens 38 Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events searching for Events and Special Dates A Sidebar is always displayed on the right or left side of the Master Calendar Home page The Sidebar consists of a Calendar Tool a blank keyword Search field and an Event Filters dialog box If your Master Calendar site contains public facing calendars then a Calendar Picker is also available You use the options on the Sidebar to search for events and special dates from the Master Calendar Home page You can carry out a general search for events and special dates from the Master Calendar Home page or you can carry out a keyword search for specific events and then filter the results to search for special dates To search for the events that are posted to the private calendars to which you have been granted access you must log in to Master Calendar to update the Calendar Picker with these private calendars Figure 2 32 Sidebar on the Master Calendar Home page Calendar Tool Keyword search field gt Calendar Picker Event Filters _ gt Master Calendar User s Manual July 2013 Mo Tu We Th Fr Sa 18 8Search for Events NotificationsviCal Feeds Calendars Check All Alumni Association Cultu
57. ick Manage Events The Manage Events page opens Figure 3 42 Manage Events page Admin Calendar Submit Event Start Date End Date 8 1 2013 Thu Keyword E 12 31 2013 Tue E My Account Help Actions Delete Approve Reject Print Welcome Technical Writer Pending Events Calendars Title First Event 4 Last Event Calendar Priority Multiple Selected vi C Becoming a Better Chemistry TA 8 12 2013 Mon 8 12 2013 Mon Chemistry High Event Types Students a SI 7 Student Affiliates of the ACS Organizing 8 15 2013 Thu 8 15 2013 Thu Chemistry Medium Locations Meeting Students em VI 7 Inorganic Lab Equip Pickup 8 21 2013 Wed 8 21 2013 Wed Chemistry Medium Rooms Students cal v C Organic Chemistry Lab Equipment Pickup Day 8 26 2013 Mon 8 26 2013 Mon Chemistry High Departments Students a vl O Analytical Lab Equip Pickup 8 27 2013 Tue 8 27 2013 Tue Chemistry Medium Pending L Approved Rejected Students O Student Affiliates ACS 8 28 2013 Wed 8 28 2013 Wed Chemistry Medium Students 2 Optionally carry out a search for the pending events that you are approving See To search for event requests on page 53 3 Select the pending events that you are reject 4 Under Actions click Reject To select all pending events on the currently opened page for rejection in a single step select Title If you have multiple pages of events to
58. in the Calendar 9 00 AM CT City Park Display area 7 17 2013 Hardware 8 00 AM MT WAH Technologies LLC Master Calendar User s Manual 29 Chapter 2 Viewing and Working with the Calendar Display and Events You can change the view for the calendar in the Calendar Display area you can choose which calendars to display in the Calendar Display area and you can display the event time based on a different timezone See e Calendar view below e Calendar Picker on page 30 e Event Timezone on page 32 Calendar view The default view in the Calendar Display area is the Detailed List view Click Calendar to change the calendar display to the Calendar view The events are displayed by title as individual entries in calendar date cells Every event title is a hyperlink that opens the Event Summary dialog box for the event Any combination of List view or Calendar view and Day Week Month is allowed vty Note however that the different display combinations might display the same information differently For example in the default List view a Special Dates indicator is displayed above the list of events Any dates that have been designated as Special Dates in Master Calendar are highlighted in a gray circle In the Calendar view Special Dates are denoted with a Star icon in the calendar date cell Figure 2 21 Calendar display Calendar view Week display with Event Summary dialog box showing for an event
59. isplay at the top in a List view or at the top of the calendar date cell in the Calendar view For any priority the order is All Day Event and then Timed Event Master Calendar User s Manual Chapter 3 Using Master Calendar Feld scription O O Calendars A dropdown list of all public facing calendars that are currently active in Master Calendar as well as any active private calendars to which you have been granted access You can select a single calendar or you can click Select Multiple to open a list from which you can select multiple calendars at the same time Note The selected calendars are displayed on the Event Details dialog box Event Type The type of event that you are submitting Note The calendar or calendars that you select determine the event types that available for selection Department The department that is hosting or sponsoring the event Note Department is a default label Depending on how your Master Calendar site administrator has configured Master Calendar you might see this field labeled something else for example Business Unit Location fields Location The location where the event is to take place You can manually enter a location or you can select a location from a Locations dropdown list Room The sub location for the event Displayed only if the selected location has associated sub locations Note Room is a default label Depending on how your Master Calendar site administrator
60. lendar click Back to Calendar to return to the event s calendar To copy an event 72 If you want to duplicate an event to another date or if a new event contains the same information as a previously existing event you do not have to enter all the event information as new information Instead you can use the Copy Event function to copy an existing event l Figure 3 53 Copy Event dialog box Click an event title from the Manage Events page or click the Edit icon on the Event Details dialog box The Event Summary page opens Click Copy Event The Copy Event dialog box opens The option to Copy this Event is selected by default Copy Event Copy this Event IR Ga py to a new Event New event will be loaded to the screen New Start Date fume L Include cancelled events when copying Ws z S i i Master Calendar User s Manual Chapter 3 Using Master Calendar Do one of the following To copy the existing event as is enter a new Start date and then click Copy The Copy Event dialog box closes You return to the Event Summary page The newly copied event is displayed on the All tab Depending on the new starting date for the copied event it might also appear on the Current tab the Historical tab or both To copy the event to a new event select Copy to a New Event enter a new start date and then click Copy The Copy Event dialog box closes You return to the Event Summary page The new event is loaded
61. ll Ka 8 00 AM MT WAH Technologies LLC Calendar Managers RSS Feeds Powered by Kill Local timezone option Calendar picker Sidebar For detailed information about working and viewing with the Home page display see Viewing and Working with the Master Calendar Home Page Display on page 27 Master Calendar User s Manual Chapter 1 Getting Started with Master Calendar Using Hyperlinks on a Master Calendar Page On any Master Calendar page any item that appears in blue or is underlined such as an event title on a calendar is a hyperlink Different links have different purposes For example a link might open a blank email or a page on which you can view the information for the selected item In addition if the link is for an event depending on how you are logged in to the system you might also be able to edit the information for the selected event and carry out other actions If the link is a column header then you can click the link to sort the displayed information based on the column header and then click on the link again to reverse the sort order Figure 1 3 Example of a hyperlink on a Master Calendar page Art Show Thursday July 11 2013 6 00 AM 9 00 AM Ballroom Click an event hyperlink to open an Event popup which displays information about the event Attend the amazing art show 12 All Day 9 00 AM 5 00 Field Day PM UST Check Edit 8 00 AM 5 00 function PM UTC The Calendar
62. lly and then printed on an as needed basis or it can be viewed online in its fully interactive capacity If you print the document for best results 1t is recommended that you print it on a duplex printer however single sided printing will also work If you view the document online a standard set of bookmarks appears in a frame on the left side of the document window for navigation through the document For better viewing decrease the size of the bookmark frame and use the magnification box to increase the magnification of the document to your viewing preference If you do print the document using a single sided printer you might see a single vty blank page at the end of some chapters This blank page has been added solely to ensure that the next chapter begins on an odd numbered page This blank page in no way indicates that your book is missing information Conventions used in the manual The Master Calendar User s Manual uses the following conventions e Information that can vary in a command variable information is indicated by alphanumeric characters enclosed in angle brackets for example lt Calendar Name gt Do not type the angle brackets when you specify the variable information e A new term or term that must be emphasized for clarity of procedures is italicized Preface e Page numbering is online friendly Pages are numbered from to x starting with the cover and ending on the last page of the index Alth
63. nction 1 Click an event title from the Manage Events page or click the Edit icon Ef on the Event Details dialog box The Event Summary page opens Remember the event that you are selecting must have all its event dates canceled vty not just some 2 Click Activate Event A message opens asking you if you are sure that you want to activate all the event dates 70 Master Calendar User s Manual gt Chapter 3 Using Master Calendar Click OK The message closes All previously canceled event dates are returned to an active state To delete event dates Just as with canceling a date you can delete all dates for an event in a single step or you can delete dates on an individual basis however unlike canceling a date a deleted date is removed from the Manage Events page and the Event Summary page which means that you cannot view the entry for the deleted event If you want to remove all the dates for an event but still be able to view the entry for the event then you must cancel the event dates See To cancel event dates on page 69 To delete all event dates in a single step l Click an event title from the Manage Events page or click the Edit icon E on the Event Details dialog box The Event Summary page opens Select the blank checkbox next to Actions Click Delete A message opens asking you if you are sure that you want to delete all the selected event dates Click OK in the message A me
64. ndar Display area Figure 2 18 Event Display bar display options Events 4 Week of Thursday July 18 2013 P Scroll through Scroll through Set the event display previous dates upcoming dates on the default calendar e If the view is set to Day then the current day s date is displayed on the title bar for example Thursday July 18 2013 and only the events that occur on the current day s date are displayed on the calendars in the Calendar Display area e If the view is set to Week then the Week of lt current day s date gt is displayed on the title bar for example Week of Thursday July 18 2013 and only the events that occur for the current week are displayed on the calendars in the Calendar Display area e If the view is set to Month then the current month is displayed on the title bar for example July 2013 and only the events that occur for the current month are displayed on the calendars in the Calendar Display area 28 Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events If the first day of the month does not begin on the default start day of the week then the monthly display might include events for the previous month in the Calendar view You can click the Previous and Next buttons on either side of the displayed date to move to the previous or next date respectively Special Dates display For the default List view a Special Dates indicator is dis
65. ng with the Calendar Display and Events Featured Events display A scrolling display of featured events on a feature by feature basis is located below the announcements alerts To view the information for a specific featured event click the entry for the event To move through the display manually click the Previous and Next arrows on the scroll bar To play or pause the scrolling display click the Play Pause buttons To expand collapse the scrolling display click the Expand Collapse button Figure 2 17 Viewing Featured Events Featured Events y 2 Film BENEATH THE SOUTH Expand collapse PACIFIC Featured Events Presented by the MSU Biology Department Beneath The display South Pacific shows the importance of the reef community and introduces viewers to many of the great number of unique and fascinating creatures which live around the reefs and sand flats of the tropical Pacific Thursday August 15 2013 6 00 PM 7 30 PM o Pause play Featured Events Film BENEATH THE Teacher Certification Mobile Testing Food Drive and Tasting SOUTH PACIFIC Meeting Faire display Manually move To view the information for a specific featured Manually move backward through event click the entry for the event forward through the display the display Event Title bar An Event Title bar is located below the Featured Events display The options on the Event Title bar determine the display of the events on a calendar in the Cale
66. nt Afffiliates ACS 8 28 2013 Wed 8 28 2013 Wed Chemistry Medium Students C Eric Roher Speaking Engagement 8 31 2013 Sat 3 14 2014 Fri Campus Activites Medium T U3A Monthly Meeting 10 13 2013 Sun 10 13 2013 Sun Campus Activites Medium _ Linus Pauling Seminar 10 16 2013 10 16 2013 Chemistry High Wed Wed Students O Freedman test 11 1 2013 Fri 11 1 2013 Fri Campus Activites Medium 2 Optionally carry out a search for the pending events that you are approving See To search for event requests on page 53 3 Select the events that you are deleting a entire process on each page Master Calendar User s Manual Welcome Technical Writer To select all events on the currently opened page for deletion in a single step select Title If you have multiple pages of events to delete you must repeat this Chapter 3 Using Master Calendar 4 Under Actions click Delete A message opens asking you if you are sure that you want to delete all selected events 5 Click OK in the message A message opens indicating that all selected events were deleted 6 Click OK in the message The appropriate tab Approved Reject or Deleted is updated to reflect the deletion of the event requests To move a rejected event request to an approved status If you accidentally reject an event request you can always move the rejected request to an approved status In this case an email is NOT automatically generated and sent to the requesto
67. nts List report which lists all the events to which you have access as a Calendar Manager You can generate a report that lists all the pending events for all calendars to which you have access as a Master Calendar manager or you can generate a report for events with different statuses l Under the Admin Panel main menu option point to Events amp Special Dates and then click Manage Events The Manage Events page opens When this page first opens the list of events that appears is a list of all pending events for all calendars to which you have access as a Calendar Manager Figure 3 46 Manage Events page Admin Calendar Submit Event My Account Help Start Date e End Date 8 1 2013 Thu sam sa ue E 12 31 2013 Tue D Keyword Actions Delete Approve Reject Print Welcome Technical Writer Pending Events Calendars C Title First Event 4 Last Event Calendar Priority Multiple Selected aay C Becoming a Better Chemistry TA 8 12 2013 Mon 8 12 2013 Mon Chemistry High Event Types Students em vi 1 Student Affiliates of the ACS Organizing 8 15 2013 Thu 8 15 2013 Thu Chemistry Medium Locations Meeting Students mn Y 7 Inorganic Lab Equip Pickup 8 21 2013 Wed 8 21 2013 Wed Chemistry Medium Rooms Students am C Organic Chemistry Lab Equipment Pickup Day 8 26 2013 Mon 8 26 2013 Mon Chemistry High Departments Students em xI 1 Analytical La
68. opying an event See To copy an event on page 72 e Adding an event to the calendars in your personal email program for example Microsoft Outlook See To add the event to your personal email calendar on page 74 e Viewing the event details See To view the event details on page 74 Master Calendar User s Manual Chapter 3 Using Master Calendar To edit an event If an event that you are editing was imported into Master Calendar from EMS vty then any information that was originally entered for the event in EMS is not editable Only the information that was entered for the event in Master Calendar event description tags and so on is editable If you need to edit information for the event that was originally entered in EMS you must edit this information in EMS and then reimport the event into Master Calendar from EMS Two options are available for editing an event from the Event Summary page You can use the Edit Event option or you can use the Edit option The information that you can edit is different for these two options In addition you must consider whether you are editing a single date event or a multi date event e If you are editing a single date event and you e select the Edit Event option then you can edit the event title the event post date the event contact information the event group priority information the event additional information the event timezone and the event tags You can also
69. ough numbering begins on the cover page this number is not visible on the cover page or front matter pages Page numbers are visible beginning with the first page of the table of contents e Master Calendar has been designed using responsive web design This manual documents the tabs fields menus and the available functionality from a full browser view As a result the labels that are displayed and the functions that are available on a menu or page when viewing the application in another device might be different than what is shown in this manual e Different site themes which include the locations of Calendar Filters and color schemes are available for a Master Calendar site The theme that has been chosen for the screen captures in this manual might not be the same as the theme that your Master Calendar site administrator has chosen for your organization s site e The main menu can be customized for a Master Calendar site The menu options that are shown in the screen captures in this manual might not be the same as the menu options that your Master Calendar administrator has set up for your organization s site e This manual is intended for both print and online viewing e If information appears in blue it is a hyperlink Table of Contents and Index entries are also hyperlinks Click the hyperlink to advance to the referenced information Assumptions for the manual The Master Calendar User s Manual assumes that e You are f
70. played above the list of events Any dates that have been designated as Special Dates in Master Calendar are highlighted with a gray circle Click a Special Date to display the Special title description A Star icon is displayed next to the title to indicate that the date is a Special date Figure 2 19 Special Dates indicator Special Dates Week of Thursday July 18 2013 Special Date is July 18 2013 The 14 15 16 1 a title description is displayed for the ie i date ompletion of FG for Training Program Celebrate Calendar display A specific calendar referred to as the default calendar is always displayed below the Event Title bar in the Calendar Display area when the Master Calendar Home page first opens The default display for the default calendar is the Detailed List view a list of individual summarized event details one week at a time with the week set to the current week Figure 2 20 Default calendar default display List view Week display Calendar display options Day Week or Month Event Timezone option Event List lt 4 Week of Thursday July 18 2013 P gt Calendar display options List view default value or Special Dates Week of Thursday July 18 2013 Calendar view gs 14 15 16 17 19 Completion of FG for Training Program Celebrate 7 14 2013 Hardware 8 00 AM MT WAH Technologies LLC 7 15 2013 Requestor Edit no approval XX Detailed List view pH
71. proved and are removed from the Pending Events list For each approved event an email is automatically generated and sent to the event requestor informing them that the Calendar Manager has approved their request Figure 3 41 Example of approved event request email Event Submission Request Approved from Event Office to you Request for event titled Prepping for a Graduate Degree Series has been approved for the Chemistry Students Calendar Date approved 7 23 2013 11 47 AM Event Un http www dea com VHOU81251501984 EventDetailsAdmin aspx data hHr8003M7J5UIrHnhMbhyA tavi8gCGkTiF wmmvKm5X 276Ab3ZCWhtON4Z7vu8GiL Request for event titled BS Chemistry Careers has been approved for the Chemistry Students Calendar Date approved 7 23 2013 11 47 AM Event Uri http Avww d event status approved or rejected your site administrator must have set the default System Configuration settings for email name of sender SMTP server and address of sender If your system is not automatically sending and generating emails after you approve or reject an event request work with your site administrator to ensure that the necessary default settings have been specified Ta To have Master Calendar automatically generate and send emails indicating the Master Calendar User s Manual 55 Chapter 3 Using Master Calendar To reject pending event requests 1 Under the Admin Panel main menu option point to Events amp Special Dates and then cl
72. pter 2 Viewing and Working with the Calendar Display and Events Event Timezone By default the event times are displayed based on the timezone in which they were created The Display as timezone option lets you display the events in your local timezone Just select the appropriate timezone on the Display as timezone dropdown list and the event times are dynamically updated on the display Figure 2 24 Displaying event times in a user s local timezone Ad Display as CCLRC TB z x List Calendar Special Dates Week of Thursday July 18 2013 14 15 16 17 19 20 Completion of FG for Training Program Celebrate 7 14 2013 Hardware 8 00 AM MT WAH Technologies LLC more List Calendar Special Dates Week of Thursday July 18 2013 14 15 16 17 19 20 Completion of FG for Training Program Celebs 7 14 2013 Hardware 9 00 AM CST WAY Technologies LLC more 32 Master Calendar User s Manual Event created in Mountain timezone Add Event Event displayed in user s local timezone Chapter 2 Viewing and Working with the Calendar Display and Events User Menu After you log into Master Calendar your User Name is displayed in the upper right corner of the Home page A dropdown menu is available for the name The options that are available on this User menu depend on whether you are a standard user a Calendar Manager or an administrator user also referred to as a site administrator
73. r however the entry is not removed from the Manage Events page or the Event Summary page On the Event Summary page and on the event s calendar a single line appears through each event date that was canceled If you cancel all the dates for an event then a single line also runs through the event on the Manage Events page To cancel all event dates in a single step l Click an event title from the Manage Events page or click the Edit icon E on the Event Details dialog box The Event Summary page opens Click Cancel Event A message opens asking you if you are sure that you want to cancel all the selected event dates Click OK in the message A message opens indicating that all the selected event dates were canceled Click OK in the message The Event Summary page is updated to reflect the cancellation of the event dates None of the entries is removed from the Event Summary page Instead a single line runs through each event date indicating that it was canceled Do one of the following e If you accessed the Event Summary page from the Manage Events page click Back to Manage Events to return to the Manage Events page s If you accessed the Event Summary page from a calendar click Back to Calendar to return to the event s calendar To cancel individual event dates l Click an event title from the Manage Events page or click the Edit icon E on the Event Details dialog box The Event Summary page opens
74. r vty indicating that their request was approved 1 Carry out a search for the rejected events that you are approving See To search for event requests on page 53 Figure 3 45 Manage Events page Rejected Event Request Admin Calendar Submit Event My Account Help Welcome Technical Writer C me Delete Approve Print Start Date End Date eT r Keyword Rejected Events Calendars O Title First Event Last Event Calendar Priority Multiple Selected yi C Eric Roher Speaking Engagement 8 31 2013 Sat 3 14 2014 Fri Campus Activites Medium ari C U3A Monthly Meeting 10 13 2013 Sun 10 13 2013 Sun Campus Activites Medium all v Locations 2 Select the rejected events that you are approving To select all events on the currently opened page for approval in a single step select Title If you have multiple pages of events to approve you must repeat this entire process on each page 3 Under Actions click Approve A message opens asking you if you are sure that you want to approve all selected events 4 Click OK in the message A message opens indicating that all selected events were approved 5 Click OK in the message The events are approved and are removed from the Rejected Events list They are now displayed on the Approved Events list 58 Master Calendar User s Manual To generate a Managed Events List report Chapter 3 Using Master Calendar You can generate a Manage Eve
75. r Submit Event My Account Help Welcome Technical Writer AEM Da lata Apna Beigct Frit FIGE Ged Dita Tl Dg EMS arrz0i3 wed E i Al Rara Pending Everts pae L aa f aa Eim l O Tie First Event Last Event Calendar Priority Te Std T O Becoming a Better Chemkin TA BI22013 Mon 97122013 Mon Chemisty Sudenis igh T e H af Teter minaret rears Store 6099 Tey PETAEN EE EN CRORING Pere ers TEN O Inenganic Lab Equip Pickup H271 9012 Wed 2013 Wed Chemisiy Siders Medium i O Organs Chemistry Lab Equipment Pickup Day B262013 Mon 9262013 Mon Chemisty Students High Bosma 7 Anahytical Lab Equip Pickup BST0413 Tue MT 3013 Tug Chemisity Students Medium To approve pending event requests 1 Under the Admin Panel main menu option point to Events amp Special Dates and then click Manage Events The Manage Events page opens Figure 3 40 Manage Events page Admin Calendar Submit Event My Account Help Welcome Technical Writer es 7 Hitters Delete Approve Reject Print Start Date Pr End Date oe Ce cme EMS Keyword J Calendars C Title First Event 4 Last Event Calendar Priority Multiple Selected YI C Becoming a Better Chemistry TA 8 12 2013 Mon 8 12 2013 Mon Chemistry High Event Types Students a O Student Affiliates of the ACS Organizing 8 15 2013 Thu 8 15 2013 Thu Chemistry Medium Locations Meeting Students i adp O Inorganic Lab Equip Pickup 8 21 2013 Wed 8
76. r or as the site administrator you can 52 Master Calendar User s Manual Chapter 3 Using Master Calendar To search for event requests 1 Under the Admin Panel main menu option point to Events amp Special Dates and then click Manage Events The Manage Events page opens 2 Enter the search criteria for the events Field scription Start Date End Date Search for events that occur on or after the indicated start date on or before the indicated end date or within the specified date range Leave these fields blank to search for all pending event requests for which you are the Calendar Manager regardless of the date Keyword The search string The search is limited to the exact order of the characters in the string however the search string is not case sensitive and the search string can be found in any information that is associated with the event the event title the event description and so on For example the search string mental returns notifications that contain either Departmental or Mental Health Department Calendars A list of all active calendars to which you have access as Calendar Manager By default all calendars to which you have access are selected as the search criteria You can click the Lookup icon to open a Calendars list and refine the list of calendars to search Event Types A list of all currently active event types in Master Calendar Click the Lookup icon to open the Event Types dialog box
77. ral Events Students Public Associated Facilities Contract Projects District Events General Interest Sports amp Recreation Filters Event Types Select Multiple alll v Locations Select Multiple all vw Departments Select Multiple all bd 39 Chapter 2 Viewing and Working with the Calendar Display and Events To carry out a general search for events On the Master Calendar Home page use any combination of the options that are available on the Sidebar to search for events You can e Use the options on the Calendar Tool to select a different date month and or year See Calendar Picker icon on page 22 e Use the options on the Calendar Picker to determine the calendars that are to be displayed in the Calendar Display area See Calendar Picker on page 30 e Use the options on the Events Filter to filter the events by Event Type Location and or Department Departments is a default label Your Master Calendar site administrator can configure this value to best suit your organization s needs For example the value might be displayed as Business Units The Calendar Display area is dynamically updated with all the events that meet your search criteria In the List view a Special Dates indicator is displayed above the list of events Any dates that have been designated as Special Dates in Master Calendar are highlighted in a gray circle In the Calendar view Special Dates a
78. rch criteria Special dates Returns all the special dates that meet all the search criteria 3 After you have completed the search you can do any of the following as needed e Fora general events search you can expand the click the Expand icon _ for any search result to open the Event Details dialog box and view the details for the event See Working with Event Details on page 35 e For any general events search or special dates search click Export to export all the search results to a comma separated values csv file The default name that Master Calendar assigns to the exported data file is Export csv You can change the filename as well as specify the location in which to save the file 4 To return to the Master Calendar Home page click Back to Calendar or on the User menu click Calendar Master Calendar User s Manual 41 Chapter 2 Viewing and Working with the Calendar Display and Events subscribing to a Calendar To receive a system generated email or to have the calendars in your email system automatically updated when events are added to selected calendars or when events are modified or canceled for selected calendars you must subscribe to the calendars You can also use the Subscription page to unsubscribe to one or more calendars Simply follow the procedure described in To subscribe to a calendar below but instead of clicking Subscribe click Unsubscribe To subscribe to a calendar 1 On the M
79. re denoted with a Star icon in the calendar date cell To carry out a keyword search for specific events 1 In the blank Search for Events field enter a search string and then click Go not only the search string but also other information can be returned The string can be found anywhere in the results the event title the event description and so on and it is not case sensitive For example if ball is the search string then search results can include Football Little League Baseball Ballgame and so on Ta The search from this field is an or search which means that results that contain All the events that meet the search criteria from the current day s date going forward are displayed on the Search Results page Figure 2 33 Event keyword Search Results page Search Results From 8 5 2013 Tof SAC S C Use Selected Filters V Use Exact Match General events Special dates Your search for ACS returned 19 result s 8 26 2013 6 00 PM Student Affiliates of the ACS Waring Physical Sciences Campus Activites Building 8 29 2013 6 00 PM Student Affiliates of the ACS Weekly Waring Physical Sciences Campus Activites Study Hall Building 9 5 2013 6 00 PM Student Affiliates of the ACS Weekly Waring Physical Sciences Campus Activites Study Hall ildi 40 Master Calendar User s Manual Chapter 2 Viewing and Working with the Calendar Display and Events 2 Do any of the following in
80. settings for email name of sender SMTP server and address of sender If your system is not automatically sending and generating emails after you approve or reject an event request work with your Site administrator to ensure that the necessary default settings have been specified ge To delete event requests You can delete an event request of any status pending approved or rejected 1 Under the Admin Panel main menu option point to Events amp Special Dates and then click Manage Events The Manage Events page opens Figure 3 44 Manage Events page Admin Calendar Submit Event My Account Help ters Ee Delete Approve Reject Print Start Date End Date 8 1 2013 Thu P 12 31 2013 Tue P All EMS Keyword Pending Events Calendars LT Title First Event 4 Last Event Calendar Priority multiple Selected wj C Becoming a Better Chemistry TA 8 12 2013 Mon 8 12 2013 Mon Chemistry High Event Types Students em 2 O Student Affiliates of the ACS Organizing 8 15 2013 Thu 8 15 2013 Thu Chemistry Medium Locations Meeting Students m vl O Inorganic Lab Equip Pickup 8 21 2013 Wed 8 21 2013 Wed Chemistry Medium Rooms Students all S 1 Organic Chemistry Lab Equipment Pickup Day 8 26 2013 Mon 8 26 2013 Mon Chemistry High Departments Students em _ J C Analytical Lab Equip Pickup 8 27 2013 Tue 8 27 2013 Tue Chemistry Medium Pending Approved Rejected Students ca O Stude
81. ssage opens indicating that all the selected event dates were deleted Click OK in the message Do one of the following e If you accessed the Event Summary page from the Manage Events page click Back to Manage Events to return to the Manage Events page s If you accessed the Event Summary page from a calendar click Back to Calendar to return to the event s calendar To delete individual event dates l Click an event title from the Manage Events page or click the Edit icon E on the Event Details dialog box The Event Summary page opens Open the tab All Current or Historical that contains the dates that you are deleting Master Calendar User s Manual 71 Chapter 3 Using Master Calendar 3 Select the individual dates that you are deleting To select all event dates on the currently opened page for deletion in a single step select the blank checkbox next to Actions If you have multiple pages of event dates to cancel you must repeat this entire process on each page Click Delete A message opens asking you if you are sure that you want to delete all the selected event dates Click OK in the message A message opens indicating that the selected event dates were deleted Click OK in the message Do one of the following e If you accessed the Event Summary page from the Manage Events page click Back to Manage Events to return to the Manage Events page e If you accessed the Event Summary page from a ca
82. ster Calendar User s Manual Chapter 4 Managing your Master Calendar Options Figure 4 60 My Notifications page Reminders tab Subscriptions Being a better General Chemistry lecturerer 8 7 2013 9 00 AM 8 7 2013 8 45 AM Faculty and Staff Training Being a better General Chemistry lecturerer 8 14 2013 9 00 AM 8 14 2013 8 45 AM Faculty and Staff Training 3 Optionally you can do one or more of the following to customize the information that you are viewing to better suit your needs e Sort your notifications based on a particular characteristic for example Event Title e Under Actions click the Delete icon next to a notification to delete a subscription or a reminder Master Calendar User s Manual 81 Chapter 4 Managing your Master Calendar Options 82 Master Calendar User s Manual Assumptions for the manual 10 C calendar subscribing IO see 42 unsubscribe from sese 42 unsubscribing from 00c00 42 Calendar Picker icon 00 22 Calendar Requester dened TT 47 Calendar User denned oreraa aE A 47 Color Picker icon 0 0000008 23 Conventions used in the manual 9 E eTel al 3 E EMS event requesting information for from the EMS COMACK since cata earar 61 event adding to a calendar 79 emailing information about 79 liking on Facebook 00 79 publicly recommending on Google 79 searching TOP eee eee 39 setting a r
83. sv Master Calendar User s Manual 59 Chapter 3 Using Master Calendar 60 Figure 3 47 Onscreen preview for a Manage Events List report SA http www dea com VHOU81251501984 ManageEventsRpt aspx sdt 7 23 2013 Tue amp edt amp Calendarlds 142 76 amp EventTypelds amp LocationIds amp SubL ocationIds amp Departmentlds amp Keyword amp ApprovedType e 8 8 Page 1 EMS Master Calendar Demo Start Date 7 23 2013 End Date Title First Event Learning to be a Better 7 30 2013 Chemistry TA Student Affiliates of 8 15 2013 the ACS Organizing Meeting Community Prayer 21 2013 Time Linus Pauling Seminar 10 16 2013 WORSHIP AND 4302014 MUSIC COMM Development Meeting 5 26 2014 Conference at 5 27 2014 Moorpark Community Prayer 8 20 2014 Time Last Event 7 30 2013 8 15 2013 8 21 2013 10 16 2013 qo ogee 3 26 2014 3 27 2014 8 20 2014 Master Calendar User s Manual Search Type Pending Calendar s Chemistry Students Faculty and Staff Training Calendar Chemistry Chemistry Students Faculty and Staff Training High Medium Medium Low Medium Medium Manage Events Report T 100 Chapter 3 Using Master Calendar To request information for an EMS event You use the Request Event Info option on the Manage Events page to request information from the EMS contact for a selected event that has been pulled into Master Calendar from an
84. t 1 Click Set Reminder The Event Details dialog box is refreshed with options for setting a reminder for the event The email is set by default to your Master Calendar User Id Figure 2 30 Reminder options Reminders include change notification Email john doe acme com Remind me before event starts E Set Reminder for all occurrences of this event 2 Leave the reminder email address as is or enter a different address Master Calendar User s Manual 37 Chapter 2 Viewing and Working with the Calendar Display and Events 3 Select the reminder time To clear a reminder set the Remind me time to U minutes before the start of the SL event 4 If the event is a single occurrence in a series event you can click Set Reminder for all occurrences of this event If you do not select this option then the reminder is set only for this specific occurrence 5 Click the Set Reminder icon set Reminder The reminder is set The Event Details dialog box remains open To view related events If an event is a multi date or series event then you can view the individual occurrences or related events from the Event Details dialog box 1 Click Related Events A list of the related events opens on top of the Event Details dialog box Figure 2 31 List of related events Event Date ee EO 13 2013 6 00 PM Being a better test writer 9 00 PM Being a better test writer a Related Events 2 After you
85. ter Actions Delete Approve Reject Print Start Date End Date a 8 1 2013 Thu _ 12 31 2013 Tue f Keyword Pending Events Calendars C Title First Event 4 Last Event Calendar Priority Multiple Selected aay C Becoming a Better Chemistry TA 8 12 2013 Mon 8 12 2013 Mon Chemistry High Event Types Students ce VI T Student Affiliates of the ACS Organizing 8 15 2013 Thu 8 15 2013 Thu Chemistry Medium Locations Meeting Students cat ly 7 Inorganic Lab Equip Pickup 8 21 2013 Wed 8 21 2013 Wed Chemistry Medium Rooms Students Lan C Organic Chemistry Lab Equipment Pickup Day 8 26 2013 Mon 8 26 2013 Mon Chemistry High Departments Students sR xI T Analytical Lab Equip Pickup 8 27 2013 Tue 8 27 2013 Tue Chemistry Medium E Pending Approved J Rejected Students C Student Afffiliates ACS 8 28 2013 Wed 8 28 2013 Wed Chemistry Medium Students C Eric Roher Speaking Engagement 8 31 2013 Sat 3 14 2014 Fri Campus Activites Medium C U3A Monthly Meeting 10 13 2013 Sun 10 13 2013 Sun Campus Activites Medium C Linus Pauling Seminar 10 16 2013 10 16 2013 Chemistry High Wed Wed Students always open the event by clicking the event title on the Manage Events page You can then easily review the event specifics as well as edit the event details See Managing an Event from the Event Summary Page on page 64 Ta If you are logged in as the Calendar Manage
86. ter Calendar User s Manual Submitting an Event Chapter 3 Using Master Calendar A guest can submit a request to post an event to a public calender A Calendar Requester is a user can submit a request to post an event to a public calendar and to any private calendars to which they have been granted access The Calendar Manager can approve or deny the request If the Calendar Manager approves the request the event is posted to the calendar After the Calendar Manager approves or denies request the system automatically generates an email to the requestor informing them of the Calendar Manager s decision A Calendar User is a user who can post events directly to a public calendar and to any private calendars to which they have been granted access without the Calendar Manager s approval To submit an event 1 Do one of the following e On the Master Calendar User menu click Submit Event e On the Master Calendar Home page click Add Event The Add Event page opens Figure 3 37 Add Event page Post Dang 8 0 122012 Featured Event Set as Featured Event Event Info Evini Title Event Url Event Desoipton S amp I BS ag H hanal Arial Font Ste I E Ae Bf U 5 Design HTML Trena Event Contact Contac Mame Technical Winter Hide Contact Email witer comesstnet d nde Contact Phone Hide Event Group Priority Priority Mednrn Dabenkim Select Multiple Eveni Type none lt Department
87. the Master Calendar Home page opens A variety of options are available for viewing and working with the Master Calendar Home page display and events See e Announcements and Alerts display below e Featured Events display on page 28 e Event Title bar on page 28 e Special Dates display on page 29 e Calendar display on page 29 e User Menu on page 33 Announcements and Alerts display A dynamically updated display of announcements and or alerts is located at the top of the Home page To view all the announcements alerts in a single Announcements dialog box click View The number of announcements alerts that will be shown in the single view is indicated in parenthesis Click the Close x button to close the dialog box Figure 2 16 Viewing Announcements Alerts ANNOUNCEMENTS Tour De France Watch Party The 17th Annual Team Pump Friction To Announcements A Wedding Submission Rules Engagements and marriages are reported in the Weddings Celebrations pages in the Sunday Style section of the Denver Post To submit news of your engagement or wedding to the Denver Post go to www denverpost com wedding_announcements to access the form t Tour De France Watch Party The 17th Annual Team Pump Friction Tour De France Watch Party nightly 6 to 9 pm Downtown Breckinridge Brewery 6 9 pm Sunday July 29th through Sunday July 20th Master Calendar User s Manual 27 Chapter 2 Viewing and Worki
88. tically set as the default value for the time zone for any event that you submit You can always change this value for an event 4 Press ENTER or click Login The Master Calendar Home page remains open Additional options are displayed on the User menu to reflect your login and the Calendar Picker is updated with the private calendars to which you have been granted access See Master Calendar Home page on page 17 In addition if you are a Calendar Manager and there are pending events 0 k r awaiting approval a flashing alert icon L P is displayed above your user name Place your mouse pointer on the icon to open a message that indicates the number of pending events that require your approval You can also click this message to open the Manage Events page to view and work with these pending events See Managing Events from the Manage Events Page on page 52 Master Calendar User s Manual 15 Chapter 1 Getting Started with Master Calendar To log out of Master Calendar e If you are on the Master Calendar Home page then simply click Log Out next to your User Name The Master Calendar Home page remains open e If you are on the Add Event page then simply click Log Out next to your User Name The Add Event page remains open 16 Master Calendar User s Manual Chapter 1 Getting Started with Master Calendar Master Calendar Home page When a guest or user first accesses Master Calendar or a user logs in to
89. tion the same way regardless of the page on which they are used Master Calendar User s Manual 21 Chapter 1 Getting Started with Master Calendar Lookup icon Click the Lookup icon to open a list of from which you can select one or more values to populate a field To select all values in a single step click All After you make your selections click Apply to close the dialog box If you select more than one value from the list but not all values then the phrase Multiple Selected appears in the field after you make your selections and close the list If you select all values on the list then the field is populated with the phrase All Figure 1 10 Example of using the Lookup icon to populate a field Calendars Multiple Selected Click the Lookup icon next to a field to open a list from which you can select values for the field Calendar Picker icon 22 Calendars LJ Fi Test A W lt Arts amp Culture gt W Auto Create Buildings m Basketball Women s W Board of Education m Calendar of Events W Calendar URL check wr Campus Activites W Zl aaia a er E A For any date field in Master Calendar you can enter manually enter the date or you can click the Calendar Picker icon to open the Calendar Tool from which you can select a date for the field The Calendar Tool shows the current day s date when it opens You can click a date to select it you can use the scroll features on the tool to s
90. turn to the Event Details dialog box e Under Actions click the View Event Details icon to open the Event Details dialog box and view the details for the event See Working with Event Details on page 35 Figure 4 58 Event Details dialog box Being a Better TA Fluke 9 Tweet g Monday July 22 20413 Calendar at 9 00 AM 5 00 PM MT Faculty and Staff Training Dale Hall Towers Event Type Class Contact Jane Chemist chemisi ou edu Department Chemistry Leaming how to be a first time teaching assistant in the Department of Chemistry To view your notifications A notification is one of two types of Master Calendar system generated emails that you can receive e Subscriptions Emails about new modified or canceled events for calendars to which you have subscribed See To subscribe to a calendar on page 42 e Reminders Emails that alert you about the start of or changes to specific events See Add Reminder in Working with Event Details on page 35 1 Log into Master Calendar 2 On the User menu under My Options click My Notifications The My Notifications page opens By default the Subscriptions tab 19 open Figure 4 59 My Notifications page Subscriptions tab ssilestere iv Reminders m Chemistry Students Modified or Canceled Events Chemistry Students New Events Faculty and Staff Training Modified or Canceled Events Faculty and Staff Training New Events 80 Ma
91. wnload an RSS feed reader and carry out other activities before you can view a feed Figure 1 6 Viewing an RSS feed Admin Calendar Submit Event My Account Help Point your news reader to an address below to subscribe You may subscribe to multiple feeds Arts andN ciences News p www dea com VHOU81251501984 RSSFeeds aspx data VXLCORHADCFSBYILWAXiINZwCY220nXgRMwKXCTsvX8a3jDKi e2b3hDw 3d Click the RSS link to open and 2 view the information for the selected RSS feed http www dea com VHOU81251501984 RSSFeeds aspx data tA 2bhCNXmZerO 2bijV3wfOHTCMkzBvNAz6 CNN News Feed http www dea com VHOU81251501984 RSSFeeds aspx data mLinoRCrG11 2fLTuo7OuVKO4BK43xx77QqKOrvVoEsmZw 3d Demonstration Test Feed http www dea com VHOU81251501984 RSSFeeds aspx data E6dodmaNJSNKdXCNLg2VPtwYEIWYOZ3uwSCmtSWzEb6FBAMZxbLiWOQ 3d9 Aris and Sclences Hras Displaying 9 PBA You are viewing feed that comtaied frequently opdlated content When pou tubpcribe fo a feed d ri added te the Common Feed Litt Ledred infigermuntion Inam the iiad n automatically downloaded io yow compulit aed can be viewed in intemet Exper and other programs Lear more about feeds Suburbs to thes feed feet by RP Featured Ewart Test 12 01 2013 2 00 AM te 500 PM Gltiimgar Hall Filter by categen Cinge baH N RP Featured Event Test 12 20 2013 9 00 AM te 5200 PM Gittinger Hall seiner Pail RP Featured Ewent Test 12 9 2013 900 AM te 5 00 PM Grttinger Hall

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