User`s Manual for the CIA Records Search Tool (CREST)
Contents
1. CREST UsER s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 NWH 2407 UNCLASSIFIED The Title Bar located at the top of the CREST Main Window displays the name of the open database in square brackets the Control Menu icon and the Window Sizing buttons The Control Menu icon located on the left side of the Title Bar accesses the Control menu Figure 2 which lists options for manipulating the window z Compulk I aseF iche 25 VEAR SC Hee CUR his m M d i M SE LG SGEE e1 soo7s0a O 54500157A sci CJ 64B00187A 7 66B00560R ll O 68BDD560R CO 66B00597R Ca 66B00597R O 66B00664R Ca 66B00654R O 66B00728R sd Co 66B00728R CO 66RDD548R C3 B6R O546R C357B00511R e RIRONE so FIGURE 2 CREST CoNTROL MENU The Window Sizing buttons located on the right side of the Title Bar are shortcuts to some of the options available on the Control menu The Menu Bar located immediately below the Title Bar lists the menus of functions available for use from the CREST Main Window These are File View Retrieve Tools Security Windows and Help When selected each of these menus presents a drop down list of available options Note The Tools and Security menus are for use by CREST system administrators only The Tool Bar located below the Menu Bar contains buttons that can be used to execute commonly accessed functions These buttons are simply shortcuts to the corresponding2. NARA Archivists have been trained in the use of CREST and are available to assist you in using the tool KORREKT NG ESTE OE RRE OS II KO ONE NE m te eT ETEN Gi REENERT a a tien CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 o mr gt ama ven ki UNCLASSIFIED BROWSING THE DATABASE CREST allows you to find records using the CIA job box folder and document numbers This numbering corresponds to the original CIA provenance of the material as it was retired The concatenation of job box folder and document numbers creates the Executive Standard Document Number ESDN which uniquely identifies each document e Corpulimk baserFirbe Fohler AN II E KHN DEE ERROSE HIIR ER ette SN FCAS BIETHHPTHEI M qon e dn nA eee ad ud n ri SE Sisi ies ji ii 320 ETE HE EHE EISE EE imo SU Tunt DH AE D s iti B 144 d te T S CIAKRDP54 00252A000100010001 7 TRAINING ORGANIZATION HS CUKRDP54 00252AD00100010005 3 INCREASE IN TRAINING MATERIALS STAFF TRO TABLE OF ORGANIZATION C Consolidated Translatione O General CIA Records C1 00 01456R Si C333 02415A H CUARDP54 00252AD00300010008 0 TRAINING DIVISION TABLE OF ORGANIZATION C333 02416A CIARDPS4 002524000100010010 7 TRAINING DIVISION TABLE OF ORGANIZATION 1 51 00035A Jg CIA RDP54 00252AQg01000100152 REQUIREMENTS
3. Text Searches To conduct an advanced text search 1 Choose the Advanced Search option from the Retrieve menu or click the Advanced Search button 1 4 on the CREST main Tool Bar The Advanced Search dialog box will be displayed p j E nu DUE LE SUNT Pup wo m ee ii Ais SS m m Ens PEN ELI i onse Ou ADATE J gt 01201 1 955 DOCUMENT DO CUMENT DATEK 1273171955 Docume nt Title ESDN Document Date Orig Class Document Type Pages Copyright Decision Exempt Code Parent Doc Folder Title FIGURE 9 ADVANCED SEARCH DIALOG BOX USED FOR TEXT SEARCHES 2 Enter your text search criteria in the Word Search field Use parentheses and operators as described above to clarify your search 3 Click the Fuzzy Word Search box if you would like to find words that are spelled similarly to the ones you entered Note Searches that employ the fuzzy search feature will take significantly longer to complete than those that do not use this feature 4 Click the Search button to execute the search A list of documents meeting your search criteria will be displayed in a Search Results window The Search Results window is described in Viewing Search Results below 19 CREST UsER s MANUAL REVISION NEW 30 SEPTEMBER 2002 P UNCLASSIFIED DocId 59157774 UNCLASSIFIED Date range Searches To conduct a search for documents produced within a certain date range 1 Choose the Advanced Search o tion from the Retrieve menu or
4. menu options available on the Menu Bar The following buttons are available on the CREST Main Window 1 Search iii This button initiates the Basic Search function which is used to conduct simple searches for one or two words or phrases The function is described in detail in Basic Searches below CREST User s MANUAL REVISION New 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 NW 2407 UNCLASSIFIED ze Advanced Search X31 This button initiates the Advanced Search function which is used to conduct complex searches This function is described in detail i in Advanced Searches below This button is used to print a document 3 Print 4 Help ten This button initiates the Help function The Folder Browser which is located in the center of the CREST Main Window and occupies most of the window s space displays the contents of the database The database is further divided into folders representing each of the collections Each folder contains groups of related records organized according to CIA provenance of the original records Selecting single clicking a folder in the left pane of the Folder Browser displays the contents of the folder in the right pane of the Browser Double clicking a folder in the left pane displays the contents of the folder in the right pane of the Browser and in the left pane of the Browser indented underneath the folder Standard horizontal and vertical window Sc
5. FOR ADDITIONAL OPERATING PERS NNEL FOR TRANING lt Q 35400177A INR teen Oe reene REQUIREMENT FOR ADDITIONAL OPERATING FERSONNEPPSRIRANNG 1 2 54 00250A Je Cia ADS ALZADO 1000100 77D ROUTINS AND RECORD SHEET HELGER L Box 0001 Z JB CU RDP54009RQQ001000100183 REVIMISALOF TRAINING DIVISION TABLE OF ORGANIZATION vm gt M CIA RDP54 00252AD00QQ100198 AREA TRANINSBRANCH 3 Felder 0002 f A ClA RDPS4 00252AD001000 8224 INSTRUCTOR PERSONNIEKQR MOBILIZATION TRAINING Co Folder 0004 4 8 CIA RDP54 00252AD00 100010023 3 NTRAL INTELLIGENCE AGENCY SEEICIAL ROUTING SLIP Folder 0005 dg CIARDPS4 0025240001000100242 UNNKED lt B CIA RDP54 00252A000100040026 0 EXPLANATION OF SUGGESTED CHANGES IN THE T NASTS TRO O Folder 0007 354003374 UE CIA RDP54 00252A000100010028 8 CHANGE IN SLOTINGJOF OSO OPC TRD V O C3 54 00338 CIA RDPS4 00252A000100010029 7 TABLE OF ORGANIZATI IMROR Classified Document O 54 00948A m CU RDP54 002524000100010031 4 STAFF MEETING RE POLICY O RUITMENT OF TRAINEES FOR Classiid Een C25440955A f D Cla RDP54 00252A000100010032 3 REQUEST FOR PCS C 55 00001A ce E CIA RDP54 00252A0001000100332 REQUEST FOR PCS gt 55 00011A BE ClA RDP54 00252A000100010035 0 OVERSEAS TRAINING SLOTS O 56 00071A di CLA RDP54 00252AD09100010043 1 Sanitized i 2 56 00403A HE ClARDP54 002524000100010044 0 CHANGE IN TRD T O gt SESOD492A BE CUKRDP54 002524
6. a document contains copyright material documents A k Desedplon o JJ ate tee sd t The unclassified title subject of the document with classified data removed If an obvious title does not exist on the original document this field will state UNTITLED The Executive Standard Document Number A unique alphanumeric string for documents The format consists of Agency ID 3 characters hyphen job number box number folder number document number up to 24 characters hyphen check digit 1 character DOCUMENT DATE The date the original document was created as indicated on the physical document ORIG CLASS I The classification of a document as indicated on the original document DOCUMENT TYPE The type of document e g Memo PAGES The total number of pages in the original document image If the original document was double sided each side will be counted as a page This field does not refer to the actual page numbers on the document but to the total number of pages in the electronic document image DECISION The final review decision applied to a document by the reviewer EXEMPT CODE A list of all annotation codes applied to a document EE 27 CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 NW 2407 MEDIA ID Represents the number of media used to load the document into CREST UNCLASSIFIE
7. click the Advanced Search button Il FAN on the CREST main Tool Bar The Advanced Search dialog box will be displayed see Figure 9 above 2 Enter your date search criteria in the Word Search field using the following format DOCUMENT DOCUMENT DATE P mm dd yyyy amp DOCUMENT DOCUMENT DATE lt mmi dd yyy For example document document date gt 01 01 1961 4 document document date lt 12 31 1961 will find all documents produced in 1961 3 Click the Search button to execute the search A list of documents meeting your search criteria will be displayed in a Search Results window The Search Results window is described in Viewing Search Results below Date range and Word Searches To conduct a search for documents produced within a certain date range and containing specific text 1 Choose the Advanced Search option from the Retrieve menu or click the Advanced Search button 1 7 E on th CREST main Tool Bar The Advanced Search dialog box will be displayed see Figure 9 above 2 Enter your date and word search criteria in the Word Search field using the following format DOCUMENT DOCUMENT DATE gt mm dd yyyy amp DOCUMENT DOCUMENT DATE lt mm dd yyyy amp search word For example document document date gt 01 01 1961 amp document document date lt 12 31 1961 amp cuba will find all documents produced in 1961 that also contain the word Cuba 3 Click the
8. information or any information that would identify individual users Your name will not be recorded the actions you perform while using the system may be The following are representative of the types of information collected and stored by CREST Number of users Length of session Files viewed Files printed Search terms used Attempts to modify or damage system information Attempts to access unauthorized portions of the system Some of this information is collected to help make the system more useful or to identify system performance or problem areas For example by monitoring the number of users and average session length the CIA can determine if the number of CREST workstations is adequate to meet user demand Other information 1s collected to determine whether unauthorized activities have been performed or attempted The CIA monitors CREST visitor traffic to identify unauthorized attempts to change information or otherwise damage the system Unauthorized attempts to modify any information stored on the system to defeat or circumvent security measures or to use the system for other than its intended purposes are prohibited and may result in criminal prosecution If monitoring reveals evidence of possible criminal activity such evidence may be provided to law enforcement personnel MG PP USE OF THE CREST SYSTEM CONSTITUTES EXPRESS CONSENT OF THE USER TO THE AUTOMATIC COLLECTION O
9. 000100010046 8 PROPOSED T O FOR TRD C357 00012A s D CIA RDP54 00252A0001000100503 CONFERENCE WITH MANAGEMENT Document 41 57 00042A f A CIA RDP54 00252A000100010054 9 JOINT OSO OPC BASIC T O Icon E 57 00259A Jg CIA RDP54 00252A000100010056 7 7 0 FOR JOINT OSO OPC BASIC TRAINING C 57 00384R B CIA RDP54 00252AD00100010059 4 REVISION OF TRAINING DIVISION TABLE OF ORGANIZATION 1 58 00039A le CIA RDP54 00252AD00100010072 9 ESTABLISHMENT OF NEW METHOD FOR PROCESSING TABLES OF ORGAN Raed orcas aba FIGURE 4 CREST MAIN WINDOW Key information available on the CREST Main Window includes Job e g 54 00252A The job number is a nine character job identifier of the group of retired documents to which a box is assigned It is a reference identifier for a set of retired records It is the first identifier in the job box folder document hierarchy The first two characters of the job number indicate the year the records were retired and characters four through nine are sequentially assigned within a year CREST USER S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NWE 2407 DocId 59157774 UNCLASSIFIED Box e g Box 0001 The box identifier is the number assigned to a specific box within a job It is a sequential number and should be unique within a job Folder e g Folder 0001 The folder identifier 1s a sequential number assigned to each folder within a box It represents the physical order in which
10. 6 p 10 nkness how brought Hitler into power Hitler ONot did Osame Thyssen pu p 10 Hitler into power Hitler CINot did Osame Thyssen published a book in wh 9 7 9 10 yssen and Krupp pay Hitler bat also his followers Wall Sirest monopolists 4 p 10 yssen Thyssen paid Hiklar Hitler prepared for a blaody war of nations D 19 p 10 hyssen paid Hitler Hitter prepared for a bloody war of nations CI Several o HO p 11 0 spost by Hitler Ix 1943 The AmsricafQu spen ton pleasant days i 1511 destruction the Hitter cartelst to revive old ties with them and estab s 9 182 p 11 penly advocated tha Hitler Ntheoryn that war supposedly represents Otha no 0 13 p 13 eder president of Hitlers Reichibank Walter Funk minister of the German 4 p 13 maxW and acted as Hitlers rapresentative under the nickname Pauls DDal 415 p 13 tion Re peating Hiere nonsense Dulles deciared that tha expansion of zing an attempt on Hitler s ie azd staging a coup in Bariin For this pu FIGURE 1 0 SEARCH RESUL TS WINDOW The Search Results Window is divided into two panes The top pane displays the documents meeting the search criteria The documents are ranked in descending order from those containing the most hits to those containing the fewest hits The bottom pane of the window displays for the selected document in the top pane the actual hit criterion met along with the number of the p
11. D A Para s fab eic iani Er ser javiti gal 1 M W Tack Otter ftir miNl te re IE meter DEE aed Eise riba etra CERS KEE Tartt lee gt PARENT DOCH The ESDN of the parent document to which this document is attached FOLDER TITLE The unclassified title of the folder with classified information removed JOB NUMBER reference identifier defined by the Agency for a set of records retired by an Information Management Officer The first two characters of the job number indicate the year the records were retired and characters four through nine are sequentially assigned within the year BOX NUMBER The number assigned by the Agency to a specific box HN RN FOLDER NUMBER A sequential number assigned to folders within a box It represents the physical order in which the folders DOCUMENT NUMBER A sequential number assigned to documents within a folder It represents the physical order in which the documents appear in the folder D m DEET dad Sp KE LAUR ER me In Z st TE TEE H mrp bbe Seg La s ua Eg MN terea g be LOT SLT n Tid cjut E vere GRAAT H Rap D BE D E Leif Frid A HEH EGRET ES COLLECTION Identifier for the collection which corresponds to the name of the primary folder in the browser Available to allow users to search for records by collection Identifier for the fiscal year the documents were released Available to
12. F INFORMATION ON AND MONITORING OF ALL ACTIONS PERFORMED ON THE SYSTEM CREST User s MANUAL REVISION A 30 SEPTEMBER 2003 UNCLASSIFIED NWit 2407 DocId 59157774 NW 2407 UNCLASSIFIED A a e r PPP o THIS PAGE INTENTIONALLY LEFT BLANK D AAA X T CREST User s MANUAL REVISION A 30 SEPTEMBER 2003 UNCLASSIFIED DocId 59157774 NW 2407 UNCLASSIFIED TABLE OF CONTENTS OFRE CREST CONTENTS geneet dE GETTING STARTED sa The Crest Mam Wi i TE Getins Help With CREST sia ia BROWSING THE DATABASE rnonervnnsnenonnesnnovsevnnsasernnonsensrosvnnnnensnnntornnanenvnnsunene Using The Broren See Opening DoCultientio nichts Qiu ids BOT UT ein CONDUCTING SEARCHES SA see ce esta baat tetas 13 Search Overview LEST ESTE ETTE TELT IN ETT TT TETT IT TT NT ITS TT TITTET LEIT LITE LE LIE EG LL LITE TITTET LITT TITT TITT TETT Usine Ok E UE Case A MEY RE A Nu PRIR DE ET ODA Basie Se3POES eoi aje pepe See Single Word or Phrase Searches sees rara ronrr arrancan tatnen nana Multiple Word or Phrase Searches eee esee eines etna tna ra nao th aetas EE lee Advanced Searches Se gg neetp b egdegs ggsd d t epg gtget egtggeedte sege tttegettig gegg bb dggesgg g egggegng e t eeeee
13. F THE HIGHEST LEVEL IN THE TREE EASIER e 10 TE Nr SETI TBS PTE H tee MAT eg fe mn EE ea a E EE MERE Papi a Ss z re EET ser eae esc oand b Voam ose a CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NWH 2407 DocId 59157774 UNCLASSIFIED Opening Documents When you have located the document for which you were looking double click the desired document title in the right pane to open the Document Window Figure 5 nem mms m DEAR DICK m MW eee nonem bie uic TER Deny Oc E X would liht la Aarre fociber dema of the juura ma Za a poma na ons e Dear Dick E Wriernbon vesbieg si ed sarme fugite Chal tavet Drraredil Le ose sime a zen MO denn I Au set kome if Jaha me Tona ranavrtivd toe agroractbi Ava furina ide POJO I 66 I wendd lihe EEN ME 9 k SE RET i eamm n Wo thingy I thank we agreed fos SEDA priva kr r j I would like to discuss further some of the items on the ag Ralrecing to the insi moving Math 7 URA Mosa communis ard 2 November meeting including some thoughts that have OR Bastel Sie an senda n costos deem 8 1 that time I do not know if John or Gene recorded the apres at ilag equi ao ko mer Eer Den sch o during this period 50 I would like to start this very lene a summary of some of the things I think we agreed to witho rn dat MOREM Se A A ee gr NA EH un rm airplane mearp a E m SE o c aft lengthy technical discuss
14. Fuzzy Word Search box if you would like to find words that are spelled similarly to the ones you entered Note Searches that employ the fuzzy search feature will take significantly longer to complete than those that do not use this feature 4 Clickthe Search button to execute the search A list of documents meeting your search criteria will be displayed in a Search Results window The Search Results window is described in Viewing Search Results below 20 CREST UsER s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 NWi 2407 gt UNCLASSIFIED Index Searches To conduct an advanced search of CREST index data 1 Choose the Advanced Search option from the Retrieve menu or click the Advanced Search button 1 on the CREST main Tool Bar The Advanced Search dialog box will be displayed 2 Select the Document template from the Template drop down list on the upper right side of the screen The General template is not used 3 Enter search criteria in any of the fields on which you want to search Use the arrow keys or the TAB key to move from one field to the next 4 Click the Search button to execute the search CREST will return documents that meet all the criteria entered The documents will be displayed in a Search Results window which is described in Viewing Search Results below Note You can use the Date field only to search for documents produced on a single date No wildcar
15. N CIARD 04 01 S REP 141 N RIFPUB 7 CIA RDP91 D0901R00050001000 3 26 FEW BRIGHT SPOTS CIA MIGHTY CIA RD 12 307 K NSPR ix2 Y RIPLIM JE CIA RDPB0 01601R000500190001 9 14 CIA REPORT STARTED HUACK ROW CARD 11 057 K NSPR 17 Y RIPUM xy CIA RDP84 0D429RDOO200010003 3 12 FIRING LINE WILLIAM F BUCKLEY CIA RD 01 214 K TRANS 31 Y RIFLIM i 48 M CIA RADP78 02 71R000100300012 2 9 MILITARISM IN EAST GERMANY CIA RD 0401 K REP 12 N RIFPUB JE CU RDP76 02771R0001003000276 39 TRANSMITTAL OF REPORT CIA RD 04 08 S MF 13 N RIPPUB v E CIA ROP77 00432ROOD100060DO1 0 8 DIRECTOR S MESSAGE CARD 10 017 K BULL 59 Y RIPUM B CA RDP77 00432R0001001700018 8 ARCHIBALD COX APPOINTED PROS CIA RD 05 19 K NSPR 45 Y RIPLIM I CU RDP80 01601R0011000700015 8 SOVIETS TO THE WEST TRADE Y CIARD 11 08 K NSPR 227 Y RIPLM 5 CIA RDP77MD0144R0008001100654 7 THE BILL H R 214 THE RIGHT TO P CARD D4 277 K OPEN AN RIFPUB D CIA ROP6C 01 446R000100080015 3 7 UNTITLED CIARD 0101 K REP 43 N RIPPUB 7 a Cu Neel FO 7 TOWARD LEGISLATIVE GONTROL A CIA RD 12014 K NSPR 135 Y RIPLM X inf zou TTT Da sor n Un ANE ME a m S Dog n MNA Hon P Si he Germans do under Hitler to prevent the 23 Approved For Relesse 200147772 tha concem sent Hitler a congratulatory telegram In 1938 Hitler awarded 9 M p8 y telegrarn in 1938 Hitler awarded a medalto Mooney vice president of Ga 4
16. SIFIED the Agency to document scientific research in the Soviet Union and Eastern Bloc countries The STAR GATE collection contains records from a 25 year Intelligence Community effort that used remote viewers who claimed to use clairvoyance precognition or telepathy to acquire and describe information about targets that were blocked from ordinary perception The records include documentation of remote viewing sessions training internal memoranda foreign assessments and program reviews CREST USER S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 v zemmer en o em re enh a eee r pwu H ren muse ro m H UNCLASSIFIED GETTING STARTED The Crest Main Window The CREST Main Window Figure 1 is organized into five major sections Title Bar Menu Bar Tool Bar Folder Browser Status Bar M Title Bar Icon Compulink LaserFiche Declassitication Database i wi RECH E E ve diss x EEA pore tat HE a E y A MEMO E m EIER ERE PTS ERE EH 5 Consolidated Translations CO Consolidated Translations M L1 CJ General CIA Records O General CtA Records ToolBar C3 Ground Photo Caption Cards C3 Ground Photo Caption Cards EI NIMA Records CI NIMA Records O Scientific Abstracts Ca Scientific Abstracts C3 STAR GATE C3 STAR GATE Tool Bar Scroll Bars Folder Browser IS OO IE OEP ATT TFS TELT OH Lt FIGURE 1 CREST MAIN WINDOW
17. UNCLASSIFIED Screened By Joseph Scanlon Date 2 02 2011 DOCID User s Manual for the CIA Records Search Tool CREST I3 Luc 154 7 xsa lab dL yea E PHI ARA BHAA Pen nni S ALTE HII RE Dot ET Hs aan SE ra lo K LA AH L t Hit Hoc H 130 GO si Ee A tool for searching and viewing records released by CIA and NIMA under Executive Order 12958 Section 3 4 Revision 30 September 2003 UNCLASSIFIED NWit 2407 DocId 59157774 NW 2407 DocId 59157774 UNCLASSIFIED UNCLASSIFIED MT et LE ME ov mdr EE Pa AR aar a qup o AJ bs BS I 2 UNCLASSIFIED CHANGE LOG TITLE CREST User s Manual RevisionNew 00 REV APPROVAL REV PARAGRAPHS REMARKS BY AFFECTED gt APPROVAL 021 02315 THIS PAGE IS TO BE REMOVED FROM THE DOCUMENT DESIGNATED FOR USE BY CREST USERS UNCLASSIFIED NW 2407 DocId 59157774 UNCLASSIFIED UNCLASSIFIED NWH 2407 DocId 59157774 o n i IAS riter vk geg CA re mr dmm Ea Hm mam Ae UNCLASSIFIED NOTICE TO CREST USERS The Central Intelligence Agency CIA Records Search Tool CREST is owned and maintained by the CIA Its purpose is to provide storage of and access to declassified U S government records To ensure optimal system performance and data integrity CREST automatically collects and stores information on system use CREST does not record personal
18. age on which the hit is found Note Hits are displayed in the bottom pane of the Search Results Window only for text searches EE i ee 22 CREST UseR s MANUAL REVISION New 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 UNCLASSIFIED Viewing Hits To view the hits in a document without opening the document 1 Select the document of interest in the top pane of the Search Results Window The hits in that document along with the context in which the hits are found will be displayed in the lower pane of the Search Results Window 2 Use the arrow keys in the lower pane of the window to scroll through the hits for the selected document Viewing Documents To view a document on the hit list 1 Double click the document you would like to view in the top pane of the Search Results Window The first page of the document will be displayed Figure 11 Hits will be highlighted where they appear in the document kometer i x 6 November 1959 Dear Dick 3 E I Men Ve t Eon turer eom al tbe Ramen me ga Bd f r es P Dear Dick m t Like vary lengthy vplete mita n S 2 P n ORITUR WENN EES Y I would like to discuss further some of the items on the ag Badeerrng to the bei tet nq agenda I WAR Mara esos apple 1 2 November meeting including some thoughts that have o get ES ba time I do not know if John or Gene recorded the agre imeni SE e Zeg Zei zen u during this period so I would like t
19. allow users to search records by year YEAR RELEASED 28 CREST UseR S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 UNCLASSIFIED THIS PAGE INTENTIONALLY LEFT BLANK EE ee 29 CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 m aa TO ue met een AD Sa emet ie re uhi iem inne eme mf in a Hm NOVA quii nus n re de MN ums a qmm user mag Z n a me s av a t ei O e ri a n S ta e
20. and is presented with all other documents meeting the search criteria on a hit list From the hit list you may open each document to view its image 13 CREST USER S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 220 A P oll bta MM trgam i ret A Aa pete HN Ean me el a m UNGLASSIFIED Using Wildcards Because the accuracy of OCR text and index data varies it is wise to use the shortest possible character set that uniquely identifies your topic of interest This approach maximizes the number of hits you will receive To accomplish this goal you may want to use wildcards in your search strings Wildcards are special characters used in place of other characters that may be in the text you are trying to find CREST offers four wildcards e Asterisk The asterisk is used to indicate that zero or more characters may be in the location in which the asterisk is typed For example searching on assass will find documents containing assassin assassins or assassination e Question Mark The question mark is used to represent any single character that may be in the location in which the question mark is typed For example searching on RDP33 0241540001000 will find all documents in the first nine folders of the specified job box combination e Brackets The brackets are used to indicate that any one of a series of specified characters may be located in the spot in wh
21. character recognition which is an automated process used to translate the image of a document into searchable text Every document image in CREST has been put through the OCR process The accuracy of the OCR text depends on factors such as the age of the scanned document the type of paper on which the document was printed and the extent of staining or other marking that obscures text on the document image Because OCR text may not be completely accurate word or phrase searches may not find all documents meeting the search criteria Though word and phrase searches can yield invaluable results you may want to augment these searches with other types of searches to get the best possible results e Index Searches You can search for documents having certain index information Index information is basic information about a document such as document title or document date that has been entered into CREST database fields This includes two fields that are used to assign each document into a collection and to assign the year that the document was released to the public Appendix A contains a description of the document index information stored in CREST e Combination Searches You can use CREST to locate documents that contain certain words or phrases and have certain index information For example you can search for all documents that contain the word Cuba and were created in 1961 Each document meeting your search criteria is called a hit
22. cles of intelligence interest The collection is organized by author and each document covers a single subject The General CIA Records collection contains records from the CIA s archives that are 25 years old or older These records include a wide variety of finished intelligence reports field information reports high level Agency policy papers and memoranda and other documents produced by the CIA The Ground Photo Caption Cards collection holds cards used to identify photographs in the NIMA ground photograph collection Each caption card contains a serial number that corresponds to the identical serial number on a ground photograph The master negatives of the ground photography collection have been accessioned separately to NARA The caption cards provide descriptive information to help identify which master negatives you may wish to request This set of records can be used in conjunction with the MS Access database called CIA Electronic Ground Photography Search Tool available at NARA The NIMA Records collection contains records from NIMA s archives that are 25 years old or older These records are primarily photographic intelligence reports The Scientific Abstracts collection contains abstracts of foreign scientific and technical journal articles from around the world This collection represents a significant effort by CREST USER S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 NWH 2407 UNCLAS
23. ds or operators can be entered in this field only numbers If you would like to search for documents produced during a certain time period use the date range formulas described in Merge Searches and Date range and Word Searches above The values in the Collection field correspond to the six collections defined on pages 3 4 This allows the user to focus a search on only one collection such as STAR GATE Also the Year Released field corresponds to the fiscal year in which the records were released to the public This allows the user to search against just the most currently released records for example SEE APPENDIX FOR A DESCRIPTION OF EACH OF THE INDEX FIELDS CREST UsER s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNGLASSIFIED DocId 59157774 NW 2407 UNCLASSIFIED Viewing Search Results After executing a search any documents meeting the search criteria will be presented in hit list in the Search Results Window Figure 10 MT m inr AAN hi Seuchfie m i siala gt GE ER p ii He Dee AENA Zoe d SIS E EE TUE oe td litre i PEGE D I te SET i SR Fer ir j En ES Hrs da ae E p H 4 g t pep ES uu E e E is nji GE SE SS ves S SE e fre E ti S CA ROP7 A OO2ABAOOOBOMJ2JCO 5 THE SHIELD AND SWORD K Y RIFLIM CIA RDP70 00058RODO3000 10059 3 THE SECRET SURRENDER BY ALL CIARD K h 13 Y RIPUM CIA RDP65 00756R000400030003 2 44 RUSSIAN METHODS OF INDOCTRI
24. e 2 fields for example Phrase 1 stalin Or Phrase 2 hitler finds documents that contain either Stalin or Hitler or both Stalin and Hitler Not Finds documents that contain the word or phrase entered in the Phrase 1 field but not the word or phrase entered in the Phrase 2 field for example Phrase 1 korea Not Phrase 2 north finds documents that contain the word Korea but do not contain the word North Enter a word or phrase in each of the Phrase fields Click the Fuzzy Word Search box if you would like to find words that are spelled similarly to the ones you entered in the Phrase field Note Searches that employ the fuzzy search feature will take significantly longer to complete than those that do not use this feature Click the Search button to execute the search A list of documents meeting your search criteria will be displayed in a Search Results window The Search Results window is described in Viewing Search Results below 16 CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 NWH 2407 UNCLASSIFIED Proximity Searches A proximity search retrieves documents that contain words or phrases located within a certain number of words from each other To perform a proximity search l Choose the Basic Search option from the Retrieve menu or click the Search ga button The Basic Search dialog box Figure 8 will be displayed 2 Click the Within button The Phrase field wil
25. e field 4 Click the Fuzzy Word Search box if you would like to find words that are spelled similarly to the ones you entered in the Phrase field Note Searches that employ the fuzzy search feature take longer to complete than those that do not use this feature 5 Click the Search button to execute the search A list of documents meeting your search criterion will be displayed in a Search Results window The Search Results window is described in Viewing Search Results below Multiple Word or Phrase Searches To perform a basic search for two words or phrases l Choose the Basic Search option from the Retrieve menu or click the Search SPEI button The Basic Search dialog box will be displayed See Figure 6 above CREST USER S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 NW 2407 UNCLASSIFIED 2 Click the And Or or Not button depending on the type of search you want to conduct The Phrase field on the Basic Search dialog box Fi igure 7 will be replaced with a Phrase 1 field and a Phrase 2 field Basic Search FIGURE 7 BASIC SEARCH DANG Box AND OR OR erg SE And Finds documents that contain both words or phrases entered in the Phrase 1 and Phrase 2 fields for example Phrase 1 stalin And Phrase 2 hitler finds documents that contain both Stalin and Hitler Or Finds documents that contain at least one of the words or phrases entered in the Phrase 1 and Phras
26. ge Advanced Search Features eese a 18 EE See DAME SET SO to A edle det d Cure AR Date range and Word Searches esee ane EN Inaex E Viewing Search Results is e EE Viewino Domene Eeer e CREST UseR s MANUAL REVISION A 30 SEPTEMBER 2003 UNCLASSIFIED DocId 59157774 a S a NW 2407 UNCLASSIFIED LIST OF FIGURES Figure T CREST Main le e Figure 2 CREST Control Menu amrreroseranvovsvnarnernnavsennrnvenansrnennanansarenasvenerere Figure 3 On Line LaserFiche CREST User s Manual Figure 4 CREST Main Window E Figure 5 Document Window EE Figure 6 Basic Search Dialog BOx rirrnnarerrnnarerrannvnvnneverenanvenennnunernnnsgnnne Figure 7 Basic Search Dialog Box AND OR or NOT Search Figure 8 Basic Search Dialog Box Proximity Zearch Figure 9 Advanced Search Dialog Box Used for Text Searches Figure 10 Search Results Window nenne ntn Figure 11 Document Window eese esee nana Figure 12 Hit List Printout Dialog Box MOREJO LIST OF TABLES Table Index Information kana CREST User s MANUAL REVISION A 30 SEPTEMBER 2003 UNCLASSIFIED Docid 59157774 e Mace uem mera br mia ert zebe UNCLASSIFIED OVERVIEW This document is the user s manual for the Central Intelligence Agency CIA Records Search Tool CREST system at the National Archives and Records Admin
27. ich the brackets are typed For example searching on 7 fk will find documents containing only RFK and JFK e Dash The dash is used in combination with the brackets to represent a range of characters For example CJA RDP5 0 9 will find all documents retired in the 1950s Case Sensitivity CREST is not case sensitive When entering search criteria anywhere in CREST you may use all lowercase letters all capital letters or any combination of lowercase and capital letters CREST will find all documents meeting your search criteria regardless of Casc Basic Searches The basic search tool is intended for most searches The user may search for a single word or phrase two words or phrases or words or phrases within a certain number of words of each other 14 CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 NW 2407 UNCLASSIFIED Single Word or Phrase Searches To perform a basic search for a single word or phrase 1 Choose the Search option from the Retrieve menu or click the Search button The Basic Search dialog box will be displayed Basic Search kr rni TRER 4 eg 2 24 20 GJEVEN p S s tt o IR 121 K a weten Hi dios UM kan e amet iss ag EES 944430 chon apo Ph Ac aloe vk AS oda ga FIGURE 6 BASIC SEARCH DiALOG BOX 2 Click the Phrase button 3 Enter the word or phrase you want to find in the Phras
28. ion Ke Manion Mi We ngrovi T the DRGODOLIP for delia the zadjet alamamis um 3 iem leere le Ga names purus si be postas krem ZS 2 tha gale Von ad 19A na seni lege his i to in E a l eferring to the basic meeting agenda I think these com ID 1 baligya t y 490404 pobulare fue alat Tiarn pi 19 gn the var Eo dal LL 233 GA sa ost sei m ae FIGURE 5 DOCUMENT WINDOW The Document Window displays the image of the selected document in the left pane and its OCR text in the right See Viewing Documents below for more information on using this window CREST USER S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 P E zeen 8 H UNCLASSIFIED THIS PAGE INTENTIONALLY LEFT BLANK 12 rm M E Popma it eh oem CREST USER S MANUAL REVISION New 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 UNCLASSIFIED CONDUCTING SEARCHES Search Overview One of the main features of CREST is the capability to search for documents meeting certain criteria CREST offers a number of ways to search for documents e Word or Phrase Searches You can search for documents containing specific words or phrases For example you can search for documents that contain the word Stalin or the phrase Soviet Union When you use CREST to find documents containing certain words or phrases the system searches OCR text files OCR stands for optical
29. istration NARA CREST is based on a commercial off the shelf application called LaserFiche and is used to search view and print declassified records released by the CIA and National Imagery and Mapping Agency NIMA under the guidance of Executive Order 12958 Classified National Security Information This CREST User s Manual presents a basic introduction to CREST and the key document search and retrieval capabilities of the application It highlights what most users need to know to search retrieve and print records from the database CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NWH 2407 DocId 59157774 UNCLASSIFIED CREST UsER s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 NW 2407 UNCLASSIFIED CREST CONTENTS The CREST system contains all year s worth of records released electronically by CIA and NIMA under their 25 year review programs New releases are generally made once a year at the end of the fiscal year Data available within the system indicates the year of release To facilitate using the system the records on CREST have been sub divided into six collections of released records as described below Consolidated Translations General CIA Records Ground Photo Caption Cards NIMA Records Scientific Abstracts STAR GATE The Consolidated Translations collection contains translated reports of foreign language technical arti
30. l be replaced by three fields Phrase 1 Within and Phrase 2 TT 8 BASIC SEARCH WS Box PROXIMITY SEARCH Within Finds documents in which the word or phrase entered in the Phrase 2 field is located within a specified number of words of the word or phrase entered in the Phrase 1 field for example Phrase 1 stalin Within 25 Words of Phrase 2 hitler finds documents i in n which the word Stalin appears within 25 words of the word Hitler Enter a word or phrase in each of the Phrase fields In the Within field enter the maximum number of words that can separate the words or phrases entered in the Phrase 1 and Phrase 2 fields Click the Fuzzy Word Search box if you would like to find words that are spelled similarly to the ones you entered in the Phrase field Note Searches that employ the fuzzy search feature will take significantly longer to complete than those that do not use this feature CREST USER S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 NW 2407 UNCLASSIFIED 6 Click the Search button to execute the search list of documents meeting your search criteria will be displayed in a Search Results window The Search Results window is described in Viewing Search Results below Advanced Searches In addition to offering a simple way to conduct basic searches CREST offers the capability to design complex searches via its Advanced Search function Advanced searches find documents
31. lick Yes if you would like to include information from the lower pane of the Search Results window see Figure 12 Select No if you would like the printout to include only the list of responsive documents Conducting Multiple Searches It is possible to conduct another search directly from the Search Results Window by selecting the Basic or Advanced Search function However it is advisable to close the Search Results Window when you have finished reviewing the documents on the hit list If too many windows are left open at one time CREST will stop conducting searches and return the following error message Search error Failed to initialize search 6550 7824 NOTE YOU CAN USE STANDARD CUT AND PASTE FUNCTIONS TO COPY SEARCH CRITERIA FROM ONE SEARCH DIALOG B BOX TO ANOTHER 25 CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 R OG UNCLASSIFIED THIS PAGE INTENTIONALLY LEFT BLANK m n_n e VE 26 CREST User s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NWH 2407 DocId 59157774 UNCLASSIFIED APPENDIX A In addition to a document image and OCR text each document in CREST has a number of associated index fields that identify and provide descriptive information about the document The following table describes the index information stored on CREST NW 2407 Table Index Information COPYRIGHT A flag used to indicate whether or not
32. m of the Document Window a Click the up arrow BS to display the previous page of the document b Click the down arrow n document c Click the Page X of Y button Faga 1of2 and enter the desired page number to display a specific page of the document Choose the Close option from the File menu to close the document and return to the hit list Viewing Hits in Context To view the place in the document in which a hit is found 6 Double click the hit you would like to view in the bottom pane of the Search Results Window The document will open to the page on which the hit is located The selected hit as well as any other hits on that page will be highlighted where it appears in the document Choose the Close option from the File menu to close the document and return to the hit list Printing Documents To print a document Select one or more documents on the Search Results Window or double click to open the desired document 2 Click the Print button Ab on the Tool Bar 3 Complete the Print dialog box and click OK Printing Hit Lists To print a hit list NW 2407 KEREN REENEN Se 4 ve HEET CREST User s MANUAL REVISION New 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 UNCLASSIFIED 1 From the Search Results Window choose the Print Hit List option from the File menu The LaserFiche Hit List Printout dialog box will be displayed FIGURE 12 HIT LIST PRINTOUT DIALOG BOX 2 C
33. o start this very ve iz ds SES A ona mes caj summary of some of the things I think we agreed to witho y y BE SE ad lengthy technical discussion uz Hi We IM tp the BACOBRIES Sou dtisanan sh gra i EEN EEGEN sondiguredou Ing id 4 egenen km he non matni lio zarte onn be pse tl Maro referring to the basic meeting agenda I think these commi Me vidt Gear of TA b amp POVEL OC Wang which mili be pping irr ward ID Ll b iers gr Yopesiny rocas bna dark Thara 941 be Og FIGURE 11 DOCUMENT WINDOW 2 To increase the magnification of the document image click the Zoom In button Ln or choose the View Scale Image Enlarge menu option To decrease the magnification of the document image click the Zoom Out button IB or CREST UsEn s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED NW 2407 DocId 59157774 a m CH AE andit Z 7 be il a pen EP SP EE PP E inen s ren saca 80 or a yema e mm um sp snm m ramen TELE UNCLASSIFIED choose the View Scale Image Reduce menu option Double click the document image to return it to its original scale To rotate a page image 90 degrees clockwise click the Rotate button E Or choose the View Image Rotate menu option This page orientation remains in effect until the image is rotated again however it will not affect the orientation of the page if it is printed To navigate though the document use the Page Navigation buttons at the botto
34. roll Bars are present when the contents of the pane continue past the viewing area The Status Bar located along the bottom of the CREST Main Window provides messages to tlie user on the status of the system along with document counts for search results Getting Help With CREST If you have questions about how to use CREST or encounter problems while using it you have two primary tools outside of this User s Manual 1 Use CREST s on line help manual which can be accessed from the CREST Menu Bar or Tool Bar a Choose the Help menu or click the Help E button The LaserFiche User s Manual Figure 3 will appear CREST UseR s MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 UNCLASSIFIED S ene eide dren m Ge t HM y Sus Un IHE Hur rum EE SKI vir e Great Tours C3 Africa by Bus C America by Rail C3 Expenses and Prices C3 BlueSky Airlines H Ca Sidetrips C3 Canary Cruises Foods ofthe Philippines 3 Caribbean Tours E How to open a coconut C3 European Holidays Map of the Philippines O Germany E Sightseeing in Panglao 3 Pacific Paradises Transportation O Hawaii we Fhilppinez FIGURE 3 ON LINE LASERFICHE CREST USER S MANUAL b Use the help text that is presented or click the Contents or Index buttons to search for help on other topics c Choose the Exit option from the File menu to close the LaserFiche User s Manual 2 Enlist the assistance ofa NARA Archivist
35. that contain three or more words or phrases or documents that contain certain words or phrases and also meet other search criteria For example you can search for documents that contain the word Korea and were created within a three year timeframe Advanced Search Features Unlike the Basic Search function the Advanced Search function allows the use of parentheses and embedded operators to compose searches Parentheses permit the nesting of search terms within other search terms which can be nested to any level Advanced search operators and their keyboard equivalents are shown below e AND amp ampersand OR vertical bar e NOT minus sign e WITHIN i caret followed by the number of words that may separate the terms For example if you want to find all documents pertaining to either Khrushchev or Eisenhower and also related to the U 2 you can enter the following search term Khrushchev Eisenhower U 2 The vertical bar represents OR and the ampersand represents AND You can also perform proximity searches by entering a caret followed by the maximum number of words separating the two phrases For example if you are interested only in documents in which U 2 is located within 25 words of either Khrushchev or Eisenhower the query would read Khrushchev Eisenhower 25 U 2 18 CREST USER S MANUAL REVISION NEW 30 SEPTEMBER 2002 UNCLASSIFIED DocId 59157774 NW 2407 UNCLASSIFIED
36. the folders are arranged within the box and should be unique within a box The job box foider and document numbers are embedded within the ESDN as shown in the example below CIA RDP 54 00252A 0001 0001 0015 2 Agency Job Number Box Folder Document Prefix Number Number Number The document number is the sequential identifier of the document within the folder Using The Browser As shown in Figure 4 the CREST Main Window opens with a listing of collections within the database In each collection you can drill down to identify the jobs in a simple tree directory format Clicking a job produces a branch listing of boxes in that job Clicking a box produces a branch listing of folders in the box Clicking a folder produces a branch listing of documents in the folder The documents within that folder will appear in the right pane along with several columns of index information on the documents listed in the folder To expand branches in the tree structure in the left pane 1 Double click the job identifier to view boxes available within the job 2 Double click the box identifier to view folders available within the box 3 Double click a folder identifier to view the documents available within the folder The documents will appear in the right pane of the window 2 io A PPP Pb e M A ee PP Z m M M NOTE DOUBLE CLICKING AN OPEN BRANCH IN THE TREE WILL CLOSE THE _ BRANCH MAKING VIEWING O
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