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1 USER MANUAL smartATTENDANCE (V1.0.0.0 - smart-i

1. ccscscsssccscscsccccccscsccccecscncsccccecscsccececscsceceececsceseececscssescecscucesessess 111 Show AN PUMCH ES vote ye akote kipa nas eta aka eki E a m a aki ke 112 Employee Daily Summary EE 113 IN OUT FE elo IUE 114 TOUFE RODO c 115 Condone REDOT E 117 Audit ETA e e dE 118 Effective Work Hour Report ccscsccccscscsccccscsccccccscsccccececscsscececscscececcecscescececscsceccccscscesescess 119 Department Summary Report as essa ees ee 121 Transaction Report EE 122 TANM TO DONE RETE E E E E E 124 Te BaD EE 125 SALBI kUn ROS er E E si kt E dL de 125 Database Backup with Access DatabaSe cccccccssseccccesecceceesececeesececeeneceeeensecessuaeceseeneceesenes 129 A Installation Guidance Organize v Include in library v Share with v New folder Xi Favorites Name Date modified Type E Desktop K setup exe 31 12 2014 13 08 Application Downloads 5 smartAttendance msi 31 12 2014 13 08 Windows Installer Recent Places 3 Libraries Documents 2 Music Double click on EXE file il SmartAttendance 470 KB 18 265 KB The installer will quide pou through the steps required to install Smark amp ttendance on pour computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program ar any portion of i may result in severe civil ar criminal penalties and will be prosecuted to th
2. Controller Employee Employee Finger Template aoe TOL a j Name ID ID ee 0000000022 Unknown Download Show Download Template This button click will allow user to view selected Location controller Enter Card No against Downloaded Templates 5 Download From Device Template This option allow user to download Device template from selected Location Controller Note It will download those Templates which are store in Device Template Table in the database 56 smart i Smart identification Solutions Template Download Downloading Criteria Download from device template w Filter Controllers By Company Smartl M AI Location All Search Controllers Select Controller select ControllerName malad con MO ABC Delhi Pune malad cont Pune 0000000022 m m m Download Device Templates Show Downloaded Templates Refresh Exit Nore Card No ee eee dl im peze T aloo OES SVT Oca malad cont2 Download malad cont NN Download E malad cont 0000000932 703 eeel 1 001 Download malad cont2 D000002230 D009 sham 1 001 Download malad cont 0000000022 Unknown 1 001 Download malad cont2 0000000512 F0012 HEWR 1 001 Download J malad cont 0000000513 F0013 SYTRY 1 001 Download Show Download Template This button click will allow user to view selected Location controller Employee Downloaded Templates 18 Template Upload Template can be uploaded by two ways 1 Upload Templ
3. SR 0000000512 TTA cont2 malad cont Rea Access Granted 12 18 2014 13 00 08 POT SYTRY 0000000513 malad cont2 malad cont2 Rea Access Granted 12 18 2014 13 00 10 00008 02081 B FOD14 JUN 0000000514 malad cont2 malad cont Rea Access Granted 12 18 2014 _ 13 0012 00007 02082 FOOT2 REWR 0000000512 malad ont malad cont Rea Access Granted 12 18 2014 13 00 14 00006 02083 FOD11 BCVB 0000000511 malad cont malad cont Rea Access Granted 12 18 2014 13 00 16 00005 02084 F09 DGD 0000000509 malad cont malad cont Rea Unauthorized User 12 18 2014 13 00 21 00004 02085 000 Unknown 0000000000 malad cont2 malad cont2 Rea Door Closed 12 18 2014 13 0022 00003 02086 S009 omg 0000005009 malad cont malad cont Rea Access Granted 1 12 18 2014 13 00 25 00002 02087 000 Unknown DOD00D00Q0 malad cont malad cont2 Rea Door Closed 13 18 2014 13 00 30 00001 02088 5 Click on exit On clicking on exit all the transactions which are displayed on the screen will be process for the Attendance 6 in case if data is not process for Attendance software then go to Process Data Form 61 smart i Smart identification Solutions 2 Reindex Transactions Relndexing of transactions has to be done when an Employee Card is activated on the controller directly and not through in the App
4. 9 weekemp 7 10 2014 04 00 09 30 00 22 00 weekemp Finance Mayuri Software Aruna Ashok sampatkartat Software Archana IT Total No Of Employees 46 CheckAll Clear List view 107 smart i Smart identification Solutions SMARTI Over Time Report Date 1842 2014 Location MUMBAI From 01 10 2014 To 18 10 2014 Employee Name weekemp Check Out Work Hours 3 10 2074 09 30 0 22 00 00 12 30 00 70 2014 09 30 00 22 00 00 12 30 00 42 Early Going Report This report will show Employee Early Going Time base on Assign Shift out time and Employee Checkout Time Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Date Range 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report 108 smart i Smart identification Solutions Farly Going Report Select Company maril ki Select Location Mumbai Add all Employees Type All Permanant Temporary Probation Contract Status i AN Active DeActive Resigned Group Search From Date 15 10 2014 g To Date 15
5. Department Master is the form provided to serve the purpose The form structure is as shown above 1 Stepto add Department 1 Add a New Department 2 The user can also edit the details or delete the existing Departments 3 The user needs to select the Location under which to add the Department 4 Enter the Department Name which is mandatory 5 Enter other details required 6 Click ADD to save the Department details to the database Now the user will observe that the entered Department name appears in the Available Departments list Repeat the above steps for adding more Departments 2 Delete Edit Details of Existing Departments The user is also provided with the option of modifying or deleting an existing Department A List box shown on the right side of the form displays a list of the entire existing Department In order to edit delete them the user need to take following steps 1 Select Department name On selecting the details are reflected in the details section A panel of buttons gets visible as shown below Ea 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete Just click on Delete and the Department will get deleted with all its details 33 smart i Smart identification Solutions 9 Designation Master Designation Master Select Company Smart Select Location Kalyan De
6. From 01 10 2014 To 05 10 2014 Name Ganaraj ee Defaut 085500 185500 p oo 08 00 00 09 45 00 18 45 00 i 09 00 00 Total Days 103 smart i Smart identification Solutions 39 Attendance Summary Report Paid Days Present Days Leaves Taken Holidays Weeklyoff halfdays paid Present Days Full Days Half Days Tour Days This Report will shows Employee Attendance Summary Detail For selected Date Range Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Date Range 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report Attendance Summary Report Select Company mari SelectLocation Mumbai Add all Employees Type amp All Permanant Temporary Probation Contract Status Active DeActive Resigned From Date 01 10 2014 Eh To Date 05 10 2014 Eh Individual Search Cade Attendance Param Default First Name Card Mo 7 Check All 7 Check All Click Here to add Employees Select Sr Mo Mame Department T Card Mo CR Vishal Networking ult nn e All IT Default 8974561000 E ADDS ShiftDefault Finance Default 0789222000 7 A006 suraj Softw
7. 4 ShifiDefault Finance Default 0789222000 di 5 suraj Software Default 0008900000 Wi 6 weekemp Finance Default 5600000000 w 7 Mayuri Software Default 7200000000 vi 8 Aruna Ashok sampatkartat Software Default 2200000000 Si 9 Archana Default 0078000000 CheckAll Clear List a Total No Of Employees 46 a PEELE ELLE LLL Tour Report Date 18 12 2014 From Date 01 11 2014 ToDate 18 12 2014 Dm Name Ganaraj ent Present ic Name suraj ent 1 7 an 10 1 ra Present 11 11 2044 11 11 2014 Half Day 2 Employee Name Tour No O Days Mode Remak Present 24 1 Wen 24 11 2014 Present 116 smart i Smart identification Solutions 49 Condone Report This Report will show Date wise Condone Report Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type Employee Status Report Type Date Range 4 Click on View ondone Report Select Company marl E Select Location Mumbai Add all Employees All Permanant Temporary Probation Contract Type Status amp All Active DeActive Resigned From Date 01 11 2014 ly To Date 18 12 2014 is Individual Search jan Code Attendance Param C Day Shift Default Gen Shift 7 Night First Name Card No Networking 7 Check All 7 Check All Check All C
8. Attendance Param Day Shift Default Default Gen Shift z Eng Night First Name Finance Card No Networking Check All Check All F CheckAll Click Here to add Employees Select Sr No Code Name Department Category Q Al Ganaraj Default Default 7 Present Full Days Vishal Networking Default o Half Days Ali IT Default ShifiDefault Finance Default All suraj Software Default v Absent Full Days weekemp Finance Default Half Days Mayuri Software Default Single Punch V Holidays Aruna Ashok sampatkartat Software Default Irregular Days Late Coming Archana IT Default On Leave Early Going o o o o Nvv E v E 101 smart i Smart identification Solutions Attendance Report Employee Code A001 ki i 01 10 2014 Gen Shift 02 10 2014 i Day Shift 03 10 2014 Day Shift 04 10 2014 i 05 10 2014 i 38 Time Card Report From P 10 30 00 i 09 55 00 i 09 45 00 00 00 00 00 00 00 01 10 2014 ut lime 18 00 00 18 55 00 18 45 00 Smartl Ganaraj Default 05 10 2014 08 30 00 09 00 00 09 00 00 00 00 00 00 00 00 Date 18 12 2014 This report shows attendance detail for selected Date Range as shift name which has been assign in time Out Time late early time Work Hour Extra hours status Al
9. Default Jr Exe C Senior Exe General General 2 C Might Card Mo Check All Check All Check All Click Here to add Employees Select Month Select Year 2010 w smart i Smart identification Solutions Add all Employees Individual Search Select Sr Ma Code Mame Department Category Card Mo a kA Mazahir Default Default 1 d 18 aubodh Default Default DODOOOOO16 3 E1113 DG Surendran Default Default 08813708050 4 E1082 M K Sudhakaran Default Default 08815549058 5 E1120 Deepak 5 Sawant Default Default 0881490770 5 E1134 Mahesh H Shanbhag Default Detault 0861656514 7 E1228 Ganesh A arde Default Default 0551 25966 a Ele28 Mishal Admane Default Default 881747842 H E1227 Tarun M Upadhyay Default Default 881738178 e 3 Muster A3 report it will show Employee Month wise Attendance Summary E d DEO T icrosoh Excel Product Activation Failed ANN Sj Home Insert Page Layout Formulas Data Review View Developer Load Test Team a o o gg ZS amp cut um xx m Hi Fe cS AutoSum uli Calibri 8 A A w Yor gg Wrap Text General Y E dd LA Ze Se RI Ze wu AY EA deg F Format Painter LE CBE P Ek A SS SS E Merge amp Center Yo SA anregen EI Bat weg zwa Ber A Clear ech Clipboard Font Alignment Number Styles Cells Editing x19 M fe z A BIC DE ELG RL II IKTE MINIG BIGQIR S ot uv iw x v Z AAABACADAEAF AG AH Al AJ AK AL AMAN AO AP AQ AR AS E
10. Delete and the Location s will get deleted with all its details mum EE Location Master Select Company Smart Location Current Default Location Kalyan malad Set as default Location Details Available Locations Kalyan Office o Mumbai Delhi malad test 25 smart i Smart identification Solutions 5 Controller Master 1 Stepsto Add Controller 1 Click on add controller 2 Enter Controller No Name and Port No IP address Slave Id 3 Click on Save 4 A controller is added as shown in the grid 2 Communication Type TCP UDP Communication Type TCP Add Controllers Select Company Smartl Select Location malad Controller No 18 Slave ID 1 Controller Name malad con IP Address 192 168 000 238 MaxNo OfReaders 9 Port No Communication Type TCP IP ES LISE oi 50 in milliseconds Default 50 ms UDP Port Mo 0 feo Cao Controller Controller Controller No Of int inis No Name D Channels Smart _malad malad con Seen met mede ee ETE ETE 26 smart i Smart identification Solutions 3 Communication Type UDP Add Controllers 4 Select Company Smart Select Location malad w Controller No 7 Slave ID 10 Controller Name malad co ntz IP Address 192 168 0 220 Max No Of Readers gt Port Mo 12345 Communication Type UDP Response Time 2000 in milliseconds 7 Default 50 ms UDP Port No 20 z Port UDP Hesponse Swipe E E No Port No Time Frequenc
11. Deleted Punches Jaily Attendance a Attendance Details for date 18 12 2014 Select Company Smart w Select Location malad Add all Employees Type All Permanant Temporary Probation Contract Group Search Status All Active DeActive Resigned DESI Departments admin El Default Code First Name Card No T Check All E Check All E Check All Click Here to add Employees Select Sr No Name wan _ Category Card No E KEREN 2 D001 sham erum Default 3 D002 shami admin Default 0000000223 Fm 4 D003 sham admin Default 0000002224 A 5 DOD4 sham3 admin Default 0000002225 111 smart i Smart identification Solutions Daily Attendance Report Date 18 12 2014 Employee Name Default 09 30 15 17 18 31 45 Show All Punches This Report give option TO display Punches as Machine Manual Deleted All for selected Date range and selected Employee Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Punches type Date Range 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report 112 Group Search Departments admin Default smart i Smart identification Solutions Show Punches Select Comp
12. Enter Password 42 Check Enter Database password click on Check Button UN VS peine ela ya Zeit MAN pa es z cv Database Expo t backup koul mem AV L a ee e MEN 5 TIN don pa Server Name Smart Priya Database Name smartAttendance Options User Name sa Master Tables Transactions All Password D fiin Start Backup Click on Connect 125 smart i Smart identification Solutions Server Name Smart Priya Database Name smartAttendance Options User Name sa O Master Tables Transactions a All u Start Backup To take backup system will ask for 3 option as Master Tables Transactions All To start backup click on Start Backup QJ smartAttendance Save As kUp Settings Aboutus Exit Go e M Database Type SQL Server Organize v New folder dz e e ATTENDAN tabase Backup ijj Recent Places Name Date modified Type B aszip 09 12 2014 17 50 WinRAR ZI oy Libraries E Documents a Music i Pictures B Videos P Computer cx Local Disk C cw Local Disk D Jptions Master Tables Transactions 9 All E Network 1M ADMINISTRATC SS ENVIRO AKSHA 4 H File name Backup w Save as type Zip Files zip v lant Backup Hide Folders System will ask to save backup file once the data will get Export from Software system will give alert as 126 smart i Smart i
13. Organize v a Open Include in library v Share with w New folder oF e AS Favorites Name j Date modified Type Size p LD Microsoft Works 25 01 2014 16 08 File folder m peo 1 Microsoft WSE 22 04 2014 11 30 File folder 2 apps Microsoft NET 27 01 2014 12 16 File folder x dJ Mozilla Firefox 13 12 2014 11 49 File folder M Liberi Mozilla Maintenance Service 16 12 2014 09 48 File folder pic Ji MSBuild Ol smiartAttendance POPES Ji MSECache d n A MyPC Backup taa Mysearchdial Bl Videos d Photon Plus SEH J PriceMeterLiveUpdate m amp Local Disk C ca Local Disk D SR Network P ADMINISTRATOR P CHANDAN ENVIRO pM DEEPAKSMARTI pM ENVIRO AKSHAYA pM ENVIRO DEVLPRI pM ENVIRO MADHAVI E ENVIRO SANJAY1 pM ENVIRO SERVER ji GANPAT LAPTOP BS NIKHIL PC P SMART ANAND Mi CHAADT ANITA m File folder i OO gt Computer SmartAttendance Date modified 31 12 2014 14 23 gt LocalDisk C Program Files x86 Reference Assemblies Ji SAP BusinessObjects ShowMyPCService B Skype d smart I Systems WW SmartAttendance C Program Files x86 127 MB 133 357 161 bytes 127 MB 133 709 824 bytes 173 Files 16 Folders m 1 smartENGINE 30 1 smartENGINE 30_BAS Wednesday 19 November 2014 11 31 43 1 smartENGINE 3050 smartEngine PDF d smartEngine4D8R di Smartl d smartsoftADV Ji SmartSoftClassic smartSoftLite lll Read only Only applies to files in folder E Hidde
14. 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 13 Extra Hrs 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 14 Total Work Hrs 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 15 Late Time 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 16 Early Time 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 17 18 19 PP Present PA 1st Half Present AP 2nd Half Present AA Absent XX Irregular HH Holiday WO WeeklyOff Manual Entry Condone Entry Tour Outdoor Entry CompOff Late Early Penalty 20 Sh1 Day Shift Sh2 Gen Shift NSH night 21 Li seek leave Steps to add Assign Shifts 1 Select the Company amp Location s 2 Select the employee type amp status to list the employees 3 Select the employee amp dates within which to apply the shifts or weekly offs 4 Shifts can be assigned employee wise or department wise i e to all employees in a department 5 Click on assign to assign shifts Repeat the above steps for assigning shifts 6 Assign Category smartATTENDANCE provides the user with a facility to
15. 14 Sub Total 09 00 19 Work Hours 09 00 19 Total Work Hours 09 00 19 120 smart i Smart identification Solutions 52 Department Summary Report This Report shows Department wise Attendance Summary for selected Date Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type Employee Status Date select Department 4 Click on View Department Summary er m Department Summary Report Select Company marti Select Location Malad Employee Type amp AM Permanant Temporary Probation Contract Employee Status All Active DeActive Resigned Select Date 18 12 2014 E Select Departments a Default SMARTI Department Summary Report Location malad Date 18 12 2014 Department admin i Total Employees 121 smart i Smart identification Solutions 53 Transaction Report Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type Employee Status Date select Event 4 Click on View Transaction Report e EI m s Transaction Report Select Company Smart Search Employees Select Location AN Unknown Cards Select Controller All Select Event Al Employee Type All Permanant Temporary Probation Contract Employee St
16. Details Please select the database type you like to work with Database Type Sat Server User name adan Settings By Usemame Password w SQL Server Name IP SMART PRIYA SQL User ld Password Version 1 1 0 0 Password Master Emp Activation Template Management Transactions Reports Updation Leave BackUp Settings About us Exit Company And Location Company Location www smartisystems com 16 smart i Smart identification Solutions System will ask to Enter Company and Location name Company And Location Company Smart Location Mumbail Save Enter company name and Location name and click on Save Button Go to Master Company Master Master Emp Activation Template Management TN W ompal aster sont sa EA Transactions Reports Updation Company Name Smart Set as default Company Ph No Email ID Select Leave Accounting Year Select from Date 01 04 2014 B Select To Date 31 03 2015 Address Leave BackUp Settings Aboutus Exit Database Type SQL Server SANCE Current Default Company Smarti Available Companies ystems com By default it will create company where user can only modify the company details as Phone No Email ID Accounting Leave year date and Address 17 smart i Smart identification Solutions Note company cannot be A
17. Group Search Financial Year 01 04 2010 To 31 03 2011 Individual Search Departments O Accounts E First Name Card No Check All Click Here to add Employees Select Sr No Code Name Department CL Mazahir Default Subodh Default P G Surendran Default M K Sudhakaran Default Deepak S Sawant Default Mahesh H Shanbhag Default Ganesh R Warge Default 10 Vishal V Admane Default 10 Tarun M Upadhyay Default 6 10 mu 10 10 10 10 10 I ES ES S ST ST S SC co co co eo leo eo eo eo o heck All Clear List Total No Of Employees LI 80 smart i Smart identification Solutions 2 Leave Sanction smartATTENDANCE provides the user with a facility to sanction leaves for an employee Leave Sanction is the form provided to serve the purpose The form structure is as shown above Leave Sanction Select Company smart i Select Location borivali Type All C Permanant Temporary C Probation Contract Status All C Active C DeActive C Resigned From Date MOAD52010 sl ToDate Monson gt Leave Duration fi Leave Accounting Year 01 04 2010 To 31 03 2011 Half D Select Employee D15 Ankur Dandekar Semer Select leave Code PL Available Leave Days 19 Available Leaves Carry Leave Code Date Half Day SrNo LeaveCode Allocated F d orwar 10 5 2010 NO With this form the user can 1 Sanction leaves
18. Shit Gen Shift Gen Shift Gen Shift Gen Shift Day Shift 14 15 16 17 18 19 20 Day Shift Day Shift Night Night Gen Shift Gen Shift Gen Shift 21 22 23 24 25 26 27 Gen Shit Gen Shit Day Shift Day Shift Day Shift Might Might 28 29 30 31 Gen Shift Gen Shift Gen Shift Gen Shift Clear Shift 8 Employee Attendance With this form the User can 1 View month wise Attendance Details of an employee 2 f the user select a particular date amp click on View the user can see the shift amp punch details of that employee for that day below on the left side of the form 3 The user can also see the complete attendance details of the month which includes a Full Days b Half Days c Irregular Punch Days d Holidays e Weekly Off f Late Early Details g Overtime details 22 smart i Smart identification Solutions Personal Details Shift Structure Attendance Emp Code A001 Name Ganaraj Mon You view ay T View Mond uesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 Day Shift Day Shift Day Shift 8 9 10 11 12 13 15 16 17 18 19 20 i Night Night Gen Shit Gen Shit Gen Shift 23 24 25 26 27 Day Shift Night Night el de Holidays Weekly Of 140 1 Leaves Gen Shift Gen Shift 1 2 3 7 10 11 12 13 14 15 16 17 18 Daily time details for Shift Time Punch Time Fo lee Total Days 31 Check in Lunch Start z E Lunch End z Current Day Chec
19. Smart identification Solutions 11 Tour Entry smartATTENDANCE provides the user with a facility to make tour entry for an employee who has gone for a tour for company purpose He may be marked as present or half day The tour entry can be made employee wise department wise category wise or shift wise There is a form called Tour Entry through which you can select multiple employees under a particular company or location Select a suitable date range and thus make a tour entry for that duration Select Location borivali Add all Employees Type All C Permanant C Temporary C Probation C Contract Status AN Active C DeActive C Resigned From Dato nz s 2010 vi e Mode Present 3 Remark Banglore site attand To Date 11 05 2010 Group Search Individual Search Departments General Night Code First Name e Card No Check All Check All Click Here to add Employees SrNo Code Name Department Select Emp Code Name Date Mode Remark 21 108 Abhijeet Dhalwalkar Default Wiot Ankur Dandekar 7 5 2010 Present Banglore site attand Ankur Dandekar support Ce Ankur Dandekar 8 5 2010 Present Banglore site attand Ashish Patel Support um Dandekar 3 5 2010 Present Banglore site attand D S Infotech Default Ankur Dandekar 10 5 2010 Present Banglore site attand Devidas Mestry Default Ankur Dandekar 11 5 2010 Present Banglore site attand Dipti Mhatre Suppo
20. Time Select Company smart i Select Location borivali D Add all Em ees 30 04 2010 7 A ASA Group Search Individual Search Departments i Code L Accounts C Ces l L Default L Default i DO R amp D First Name Card No Fi Check All Check All Click Here to add Employees ct Sr No Code Name Department Category Date OT Hrs Punch T 003 Pradeepkumar Nare R amp D Ces Pradeepkumar Nare 23 03 2010 01 29 007 Supriya Todkar St D C Pradeepkumar Nare 24 03 2010 01 19 003 Vandana Rupe R amp D Pradeepkumar Nare 25 03 2010 01 27 Ashish Patel Support Pradeepkumar Nare A 8 04 2010 DI 20 Dipti Mhatre Support C Supriya Todkar 02 03 201 0 00 22 santosh Kachare Support Supriya Todkar 03 03 2010 08 41 Ankur Dandekar Support Supriya Todkar 04 03 2010 00 35 T E T Mazahir Hadiyanawala Default Supriya Todkar 06 03 2010 00 17 f Fhe aam ante nan TT llama AAAA AN lan m a E ao 09 30 19 10 39 19 10 28 18 10 43 18 laman 4n J lt 1 lt 1 lt 1 lt 1 lt 1 lt 1 af e DH ba H EN S UI M Check All Clear List s Total No Of Employees 40 l CheckAll e Eeer Approve Selected 4 Ex With this form the user can 1 Approve the over time for an employee Steps to approve Pending OT 1 Select the Company amp Location s 2 Select the e
21. When Green light glows this means Controller is connected En EE Controller Controller Controller No Of yp mpany No Name ID Channels 9300 template 1 C 29 smart i Smart identification Solutions 7 Readers Master 1 Steps To Add Reader 1 Once added controller in the controller master details will be displayed in the Reader Master in the Grid 2 In the controller master if user have selected Maximum no of reader 2 then in the Reader master user will get 2 entries in the Grid 3 As maximum no of reader selected is 2 User can t add new reader in the Reader master 4 User have to delete any 1 existing record in the reader master and after deleting user can add new Reader in the reader Master 4 User can add new reader also Click on add Headers Select Company Smartl w Select Location malad Controller No Channel Ma Controller Name IO Entry Status IN Reader Name purus NS Controller Controller xm Channel IO Entry Company Location No Name Header Name No Status Smartl malad malad con malad con Readerl ae malad malad con malad con Reader2 2 Kann T NN NN 77 M maladconi2 Readerl VTT Smart malad malad cont malad cont Reader 2 IM mou ER smart i Smart identification Solutions 2 Steps to Modify the Reader 1 Double Click any controller name in the grid user will get the option to modify 2 Click on Modify Headers Select Company Smartl Select Location ma
22. admin EjDeaur F7 Eng Finance E HR F IT Networking Software Check All Click Here to add Employees Department Category Card No Name T E SEZI Default Attendance Param DEZI 2 25 37 39 3 4 17 40 Check All ae Qe Clear List Default Attendance Param po Default Default 6 AA Default 0000000756 78 AA Default 0000000956 ADO3 Ali Default 8374561000 ADO61 Amar D Default 2974 759211 ADUGZ Amu efau Attendance Param E006 Ankur fa Attendance Param 0000950000 Q001 Archana j Default 0078000000 Total No Of Employees 46 a Exit 1 A aAa SAP CRYSTAL REPOR IN 3 10 2014 7 10 2014 20 10 2014 DN 1 11 2014 IN 11 11 2014 C 13 11 2014 20 11 2014 EECH E Departmentwise Overtime Report Location MUMBAI For Departments Multiple Total OT HRS 38 30 From 01 10 2014 To 18 12 2014 Date 18 12 2014 EmpCode Employee Name Post Date Shift Login LogOut WrkHrs OTHrs TOTOTHRS Dept Finance FO RR e a RR REECH 29999 23999 0100 CECR RECH bBept Finance EE ENEE HUEN RN REECH 220030 3230 Depi inance mann tee Ee EE Ee eet IA ee eg geg Bram ras e ana ane Tz T2 ee Dept Defaut FK LAE Am RD 9I iw ILL Dept Detaut Jo A0062 Taio 220000 080000 170000 Dept Defaut H EE UO A EU T 393536 T 253931 3195455 T oso yoo 70 106 smarti 41 Over Ti
23. as Holiday 4 Click ADD to save the Leave Rules details to the database Now the user will observe that the entered Leave Rules appears in the Available Leave Rules list Repeat the above steps for adding more Leave Rules 2 Delete Edit Details of Existing Leave Rules The user is also provided with the option of modifying or deleting an existing Leaves Rules A List box shown on the right side of the form displays a list of all the existing Leaves Rules In order to edit delete them the user need to take following steps 1 Select Leave Rule On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 41 smart i Smart identification Solutions 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete select the record and click on Delete and the Leave Rules will get deleted 14 Shift Roaster Shift Roaster is use to create or define shift pattern for creating or managing rotation of the shifts of a single or a group of employees The user can create or define 3 types of shift patterns Daily basis Weekly basis Monthly basis Pattern Type Daily In this type of pattern the shift rotates on the numbers of days specified E g there are 3 shifts that are defined in the shift master as under 1 Steps to create Daily Pattern The user needs t
24. processed till date 18 12 2014 Process Data 63 smart i Smart identification Solutions 22 Updation 1 Manual Punches smartATTENDANCE provides the user with a facility to add manual punches for an employee or a no of employees at a time Manual Punches is the form provided to serve the purpose The form structure is as shown below Manual Punches Select Company smart i From Date 21 04 2010 el To Date 21 04 2010 vi Select Location borivali Punch Times v LI lv Tyne peu oi M WI 10 00 cm 18 30 Group Search Individual Search Departments i Code Accounts Ces SE First Name zi Check All Check All Click Here to add Employees Code Name Department Select SrNo Code Date Punch Time Abhijeet Dhalwalkar Default Iv MER 015 21 04 2010 09 30 Ankur Dandekar Support 015 21 04 2010 19 00 Ashish Patel Default D S Infotech Default Devidas Mestry Default Dipti Mhatre Default Evelyn Monteiro Default _ Ganpat Shinde Default Ve La CI List Check All smartATTENDANCE works on Employee Data and their time logs and also provides facility to update the EEEN 0 OS data This software basically works on the time logs that are recorded across every employee Punch timings are these time logs i e the time the employee enter or leave the company the employee punches the card at the attendance Card machine These timin
25. tata irite tr en pitie kana M 71 EEGENEN 72 ee lge I 2u edes 73 Rolling Back ADDIOVed O VE 74 Baileed GE 75 TO ENY T TIT 77 Outdoor ENUY DRE 78 SERN Pena y Si je a tt pis ns a tk np en lt ARAA 78 Rl 80 Setting Leave Opening Balance cccscsccscscscsccscscsccccecscsccccecsceccccecscsceccecscscescececuceseccecscssessecs 80 LEAVE SANCHION ei bi 81 Leave Carry Forward si aie bio TETTE REL 82 Soe RET ll ekta a D I TL LUNES 82 Change PASS WV e areca ters wit esto E deque uM saan ka ae Mq CUI p t ta 82 Create USCIS koki M 83 Import Data from EXCE e0eveeeeeeeeeeveoeeueoeoeveoueueueveoueueoeveoueueueuevnoueueueveoueueueveoneueoeveonoueoeseveonenenonoon 84 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 smart i Smart identification Solutions Import Employee from Excel e eeeeeeeeeueoeoeoeoueueoeveoueueoeveoueueueueououeueueononeueueveoneueueveonoueuesueoeouenenonoon 85 Loe E E 87 Le ele rc X area Dee a 88 Master REPONS EE 89 Designation Le asse kit ll kiye ra ti ran vias pan kn n ie nace a a ank e n n ke a vote e PIE re at a e ke 90 Departinent REDON aran
26. 1 Muster A3 Report For Month December 2014 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 FullDays HalfDays Holidays WkOff Exception Absent OD Tour Condone Total 3 4 5 Department Default 6 A009 Autoshift Apr PP PP AA AA HH AA AP PP AP AA AA AA AA AA AA AA PAS PAS L1 L1 AA AA AA AA AA AA AA AA AA AA 3 5 1 0 0 20 0 2 1 31 A 8 PP Present PA 1st Half Present AP 2nd Half Present AA Absent XX Irregular HH Holiday WO WeeklyOff Manual Entry Condone Entry Tour S Outdoor Entry CompOff Late Early Penalty 9 Li seekleave 10 11 12 13 14 15 a 16 23 18 Li 20 21 22 23 24 25 26 27 28 29 30 31 32 33 w Hat HM Sheeti Sheet2 Sheet ZA al T Pr Ready PI e BJ 100 g smart i Smart identification Solutions 4 Employee Shift Report This Report will show Shift Detail for selected Employee for selected Month Steps to generate Report 1 You need to select the Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Month and year 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report Employee Shift Report Select Company Select Location Mumbai Add all Employees Temporary Probation Status Ac
27. 10 2014 E IndivxiuslSarch Departments egon E Code admin Attendance Param Day Shift E Default faul C Gen Shift Eng E Night First Name E Finance HR IT Card Mo Networking F Check All E Check AN El Check AN Click Here to add Employees Select Sr Mo Code Name Department Category Card Mo ADOT Ganaraj Default Default 0000568956 A002 Vishal Networking Default 0087546231 A003 Ali IT Default 8974561000 A005 E ult ils nce Tum ult UL KOR EC ADD weekemp Fina nce ult A008 Mayuri Software Default A 8 MOO Aruna Ashok sampatkartat Software Default Ei Q001 Archana IT Default C Check All Clear List DW Total No Of Employees 46 E By 4 Exit Farly Going Report Date 18 42 2014 From Date 01 09 2014 To Date 1842 2014 Employee Name ate ShiffName Shi a Early Time suraj 15 10 2014 GensShit 2000 195500 00 05 109 smart i Smart identification Solutions 43 Late Coming Report This report will show Employee Late Coming Time base on Assign Shift in time and Employee Check in Time Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Date Range 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided bel
28. Click on Modify to enable them Edit the details and click on Update This will save the changes 4 Location Master SmartATTENDANCE provides the user with a facility to maintain Multiple Locations under defined Company Location Master is the form provided to serve the purpose The form structure is as shown above With this form the user can 1 Add a new Location s 2 The user can also edit the details or delete the Location s 1 Steps to add a Location s 1 Enter the Location s Name which is mandatory 2 Enter Location s details 24 smart i Smart identification Solutions 3 Click ADD to save the Location s details to the database Now the user will observe that the entered Location s name appears in the Available Location s list Repeat the above steps for adding more Location s 2 Delete Edit Details of Existing Location s The user is also provided with the option of modifying or deleting an existing Location s A List box shown on the right side of the form displays a list of all the existing Location ss In order to edit delete them the user need to take following steps 1 the Select Location s name On selecting details are reflected in the details section A panel of buttons gets visible as shown below To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes To Delete Select Location and click on
29. D button to save the pattern The Newly created pattern will appear in the Available Roaster Pattern list along side Shift Roster Shift Roster Select Company smart Select Location Barivali Pattern Type Weekly Avallable Roaster Patterns Pattern Code Vw Fattern Name vyeeklyi Weekly Pattern Select Select Select a 205 25 4 4 Refer above figure as example for setting the weekly pattern NENNEN EM In the example the pattern starts from 1st of the month 45 smart i Smart identification Solutions June 3 Pattern Type Monthly In monthly pattern the shift changes on monthly basis i e after every 30 days Steps to create Monthly Pattern The user needs to select the Company Location s to which the Pattern is applicable Select the Pattern Type Monthly from the list Enter the Pattern code Enter the Pattern Name Select the No of Weeks for the weekly pattern Select the Shifts from the list of shifts and move to the list box alongside Select the date of the month from where the shift must change 46 smart i Smart identification Solutions Click on ADD button to save the pattern The Newly created pattern will appear in the Available Roaster Pattern list alongside Shift Roster a Eg Shift Roster Select Company smart Select Location Barivali Pattern Type Monthly Available Roaster Patterns Fattern Code M
30. Description admin User admin logged in to the system admin Company details of modified admin Location Details of modified admin Modification done for Controller no 7 admin Modification done for Controller no w admin Modification done for Controller no 7 La 4 mt 51 Effective Work Hour Report Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type Employee Status Report Type Date Range 4 Click on View Report Type Including OD Excluding OD Only OD 119 smart i Smart identification Solutions Effective Work Hour Report NE EX Effective Work Hour Report Select Company Smart w Select Location malad Add all Employees amp All O Permanant Temporary Probation Contract Type Status All Active DeActive Resigned Report Type Including OD Excluding OD Only OD EE From Date 18 12 2014 J ToDate 18 12 2014 E Pedal Sea Departments Categ LI Code E admin Default First Name Card Mo Check All Check All CT Check All Click Here to add Employees select SrNo Code Name Department Category Card No diii DC n DE Ona ano DE shami admin pwen Effective Work Hours Including Out Door Entry Date 18 12 2014 Location MALAD From 18 12 2014 To 18 12 2014 Dept Defaut In Time 09 30 55 Out Time 18 31
31. Edit the details and click on Update This will save the changes 3 To Delete Just click on Delete and the Designation will get deleted with all its details 10 Leaves Code Master eave Master L E mm Leave Master Select Company L amp T Select Location Malad Leave Code S Details Available Leave Codes Seek Leave a 35 smart i Smart identification Solutions SmartATTENDANCE provides the user with a facility to maintain Multiple Leaves details The user can have multiple Leaves under each Location s maintained according to Leave Codes Leaves Master is the form provided to serve the purpose The form structure is as shown above With this form the user can 1 Add a new Leave 2 The user can also edit the details or delete the existing Leaves 1 Steps to add a Leave Code 1 the user need to select the Company and Location s under which to add the Leaves 2 Enter the Leaves Code which is mandatory 3 Enter other details that are required 4 Click ADD to save the Leaves details to the database Now the user will observe that the entered Leaves code appears in the Available Leaves list Repeat the above steps for adding more Leaves 2 Delete Edit Details of Existing Leaves The user is also provided with the option of modifying or deleting an existing Leaves A List box shown on the right side of the form displays a list of all the existing Leaves In order to edit delete them the user need to take f
32. Hadiyanawala Default iniu Dandekar 01 05 2010 Default Iv CheckAll Clear List View Category With this form the user can ajalajaa ST k 1 Assign the category for an employee employee wise or department wise Steps to assign category 1 Select the Company amp Location s 2 Select the employee type amp status to list the employees 3 Select the employees 4 Select the category to be assigned and the dates within which that category is to be applied 5 Click on Assign to assign the category Repeat the above steps for assigning the category 7 Compensation Off smartATTENDANCE provides the user with a facility to allow compensation off for an employee This is a form Compensation Off where you can select an employee of a particular company and location You can select the date for which to give compensation and also date on which to give the compensation You can also view the time log details for the selected date And then save the changes by clicking on Sanction which will apply the compensation and update the database 72 smart i Smart identification Solutions Compensation Off ao Select Location borivali er Employee Type All C Permanant Temporary Probation Contract Employee Status All Active DeActive Resigned Select Employee D03 Pradeepkumar Nare Select Date 18 04 2010 7 Sanci
33. Personal Details 20 7 EMINPIOYEE eg eet 21 8 Employee e le IN CE Site caus konkli l a a l pt Davos n at a tk ee a d UE pete ia repro a asir da 22 3 COMPANY EE 23 1 Update Cancel Details of Existing Company 24 MM er Le io E E 24 1 Steps Todd dr OC AL OMI EE EE 24 2 Delete Edit Details of Existing Locations 25 EE ege eii SENE D E LII LLL 26 1 STEPS TO ADA CONTONE by its ab kk tt e tt T ob ake da ol aa e TT 26 2 Communication Type TCP UDP rcino ale antikris boat kari ape kisa bi ie pi atak ia 26 3 COMMUMICATION Type DT 27 13 2 smart i Smart identification Solutions Steps to Update the Controller i cccccccsssccccessececcesecceeeecceeeesececeeeceeeeeeceeeeeeeesseaecetsegeceeseges 28 Steps TO delete Une COME TONG ei klate cates ban ai fe ata ke ate E 28 Steps TOF Test CONN CT ON oak rt a kb klere a ki a ay ak ki po a n n e ik kn don ouka ai a bandes isit 29 Readers NAS EBE bite a an ks ta tuu dI E ER SE RESE tin a in n fe na n ka Su a yn p n a n n a aie a be ia d 30 Steps TOUA REJ antik tes e ooo ote esse pak ion kle poo lt ele kat fa k bete io pis p pe ken epa e depa da 30 STEPSTO NMIGQI NP ENEE 31 Department Vds CON ie ia aw w ii ki ml a on k a a kk kk ENEE ot 0E Oo ERR r Oo e bar a a n k 32 SES Ona GC cel I MORTE mm 33 Delete Edit Details of Existing Departments ccccccccccccccessescseeeeeseeeeeeeeeeecesseeeeeeeeueeeeneeeeeess 33 Designation MI AS E 34 Steps to add a KENE le KEE 34 Delete Ed
34. Rules Master SmartATTENDANCE provides the user with a facility to set Leave Rules Leave Rules can be applied to a particular leave under a particular Category I Leave Rules Leave Rules Company Location Category Min Days Mas Allowed At A Allow Accumulation Allow E i D Mas Days Mas Times select Leave Code owes t Irem SE ALA Mas Daps Allow Half day Le ave Accumulation With this form the user can 1 Set Leave Rules for a particular Leave 2 The user can also edit the details or delete the existing Leave Rules 1 Steps to add Leave Rules 1 The user need to select the Location s and Category to which the Leave is applicable 2 Select the leave code to which the leave rules are to be applied 3 The user needs to enter the required details Max Days Allowed In a Year Enter the max nos of leaves assigned by the company during the current leaving accounting year Max Times Allowed In a Year The number time the employee can take leave in a year e g The value enter is 3 and if an employee takes leave for 2 days and then for 3 days and then next time for 3 days the count here is 3 times the employees has taken the leaves if the employee attempts to take the leave for 4th time the leaves shall not be sanctioned 40 smart i Smart identification Solutions Max Days Allowed at a Time The max days of leaves an employee can apply at a time e g 3 days then if an employee takes leave for 4 days
35. Time as CHECK IN Time More than 4 punches Consider Overtime for work on paid holi ge consider ork on paid holiday A For odd punches Ignore punch with diffrence of less than i 1st Punch CHECK IN 00 10 Minutes from previous punch Consider Overtime for work on weekly off Last Punch CHECK OUT Late Early Settings Other Punches Ignore Error Round up work hours Set Late Early Settings L Round up work hours on Short day Late Early Count After Every Interval Select round up type Select Time Slot a CHECK IN d amp Deduct From Leave 0 days CHECK OUT i Before Ne w ji O Deduct From Att Q B Far even punches 1st Punch Last Punch Other Ignore Consider as break times Compensation Off Setting Ar Consider Error punch day as E Set Compen sation Off Grace Late 00 20 l Hip Hr L Min IHS a anni ale in Sir Seung C Set Compensation Off Min Hours applicable to Comp Off 08 on No Of Comp Off in a Month 0 0 For No limit Prem om mn Grace Late Consider Error ER day as Irregular Day Grace Early Late Allowed Early Allowed Present Day C Absent Day 49 smart i Smart identification Solutions smartATTENDANCE provides the user with a facility to set Category Category can be prepared under a Company and Location s Category Master is the form pro
36. any Smartl Select Location malad e Add all Employees Type All Permanant Temporary Probation Contract Status All Active DeActive Resigned Select Punch Types All Machine Manual Deleted From Date 18 12 2014 ToDate 18 12 2014 Individual Search Code First Name Card Mo 7 Check All 7 Check All 7 Check All Click Here to add Employees Select SrMo Code Name Department Category Card No EI 2 D001 sham admin Default E D002 shami admin Default 0000000223 E D003 sham2 admin Default 0000002224 E D004 sham3 admin Default 0000002225 E p005 sham4 admin Default E D006 sham5 admin Default 00000022 7 T DOO sham6 admin Default 0000002228 E DOS sham7 admin Default 0000002229 C Check AI Clear List Total Mo Of Employees 10553 m L Exit SMARTI Pch ni n sl Location MALAD ES entes Punch Type All From Date 18 12 2014 To Date 18 12 2014 Employee Name geeta Department Default Uate i 18 12 2014 08 30 14 00 15 17 18 31 46 Employee Daily Summary This Report will give Selected Employee Daily Punches Detail Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 113 smart i Smart identification Solutions 2 Select all the required filter criteria like Employee type Employee Status Employee ID Date Range 4 Click on View View Daily Attendance a IS mE Employee s Daily S
37. are Default 7 weekemp Finance Default 7 ADDS Mayuri Software Default I MI Aruna Ashok sampatkartat Software Default Q001 Archana Default 7 Ch heck All Clear List View Total No Of Employees 46 4 Exit 104 smart i Smart identification Solutions Attendance Summary Report Location MUMBAI Date 18 12 2014 From 01 10 2014 To 05 10 2014 Paid Days Present Days LeavesTaken Holidays Weeklyoff halfdayspaid Present Days Full Days Half Days Tour Days mpCode mployee Name ategory Present Absent WOT HDay Holidays COFF OD Tour Paid Days Total Day Dept Default A001 Ganaraj Deat 3 2 jo 3 o 0 o o 0 15 5 40 Department Wise Overtime Report This Report will show Department wise Employee Total OT hrs With Login Logout and Work hrs OT hr detail Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select Required Department and from and to date 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report 105 Select Sr Mo smart i Smart identification Solutions Department Wise Overtime Report Select Company Smartl Select Location Mumbai Add all Employees From Date 01 10 2014 J To Date 18 12 2014 li Departments
38. ate Button With the help of this option user can Upload Template against selected Location controller selected Employee from Device Template table 57 Template Upload Filter Controllers By Company Smart Location All m O Select Controller Select ControllerName E maladcon EH ABC C De Ei Pue malad cont2 _ Pure Y Search Controllers smart i Smart identification Solutions Filter Employees By Department Al Search Employees Select EmpCode FName CardNo E 10025 www 0000010025 7 chk00 0000960000 0000960000 EK D009 sham 0000002230 Select Employees RW A mg REWR 0000000512 A mm Sim 0000000513 mm AN 0000000514 EC d d d Upload Templates Upload From Master Templates Controller Employee TI Finger Template Name Code ID ID 0000002230 D009 Card No shams Upload malad cont 2 Upload from master Template Button With the help of this option user can Upload Template against selected Location controller selected Employee from Master Template Table Template Upload Filter Controllers By Company Sman Filter Employees By Department A All Select Controller Location w Search Controllers Select Employees Select EmpCode FName Select ControllerName 10025 WWW 0000010025 3 maladcon E emo eeng _ 0000960000 A Den Pune malad cont2 Pune
39. atus 8 Active DeActive Resigned From Date 18 12 2014 rv To Date 18 12 2014 iv Individual Search Code ET Attendance Param 3I ET Default E Delhi category Gen Shi First Name Card Mo Check All Check All Check All Click Here to add Employees 122 smart i Smart identification Solutions Transaction Report Date 18 12 2014 18 Dec 2014 09 31 01 0000000000 malad cont DoorClosed m malad cont Admin User Login 18 Dec 2014 11 19 49 m 18 Dec 2014 11 20 15 mn 18 Dec 2014 11 20 54 mE 0000011111 0 did DEB sec aad 123 smart i Smart identification Solutions 54 Tally report JI ekt I HOn LII Y LC Q a Financial Year Select Company Smart NA ER ole Select Location Mumbai Type amp All Permanant Temporary Probation Contract Status i All Group Search Active DeActive Resigned Select Year 2014 i BEND Individual Search Select Month Decemt Departments Select Name Card No Sg Default cod ADOS Autoshift First Name auto Card Mo Check All Click Here to add Employees C Check All Add Selected Employees To list Code n Category A009 Autoshitt Default Attendance Param 0000004 788 m cv Fictd Selection E IESSEN A CN This Report will give month wise Attendance Detail TallyAttendance xlsx 124 smart i Smart identification Solutions 55 T Backup e SQL Backup and Restore Database Securit
40. ca 91 cider TTD UITIUM 92 Holiday Report us obit m ie EUER pa bru aaa ia yo aa en UD a Ga ke aa ae yen sis ata e S I kika youn tease 93 Leave Code ReDOLE oiii irai RE cub cues it ssa il sudes IE sp CUN DAE IR PME I I I a cM MESS IMEEM UE 94 Monthly RebDOL SEL cs se pis krie dins PERS E PERPE ISO M M e ke PIENE EN AME e ki e a e ER FINEM E MID M FINUM 95 Monthly Attendance Report 95 PV FEISS Te PO FL ei f e kanman lat ket 96 MU LET AS TODON av te kn lon ba iant 97 Employee Shift EE 98 CONTINUOUS RODS 3 sorta di eiae anba ris pel eau se Tuae URS Cop ann kin ninoi e kk n l SEAKS EESE II akn la n ES saa 99 KE YE ReDOFTS ioi mies een vite die dw iub arete ub die OKT I II SI ena INT a a d pete ki E Eng IRIS RIP rad pen d US FERREUS is 99 Leave Balance Report cccecsccscscecsccscsceccccccscscescccscnceccccecscsceccecscsceccececsceseeecscesescececscesescecs 100 ENEE 101 Time Card Report io awtik TI TU 102 Attendance Summary Report a reeeeeeeeeeeeeeseseueueueueoeoeoeoeoevevevevevevevovovovnononeueueueueueueueuevevevevevososouon 104 Department Wise Overtime Report ENEE ENEE REENEN ENEE REENEN EEN EE sese sese sesso nene 105 Over TIME Report EET UTE 107 Earvy GONE ODO L OTT 108 Late Coming Report GE 110 44 45 46 47 48 49 50 51 52 53 54 55 smart i Smart identification Solutions Daily Attendance Report
41. cility to assign shifts to employee The shifts can be assigned directly within particular dates or by using a shift calendar Weekly offs can also be assigned Assign Shifts is the form provided to serve the purpose The form structure is as shown above 67 smart i Smart identification Solutions Assign Shifts There is a form Assign Shifts where you can select multiple employees of a particular company and location directly or even department wise You can also select a suitable date range and then assign Shifts or Shift Roaster or even Weekly Off for selected employees applicable for the date range selected And then save the details by clicking on Assign which will update the database Assign Shifts Select Company smart i Select Location borivali Add all Employees Type All Permanant C Temporary Probation C Contract Status All Active DeActive Resigned Assign Shift General C Assign Shift Roaster C Assign Weekly Off From Date 11 05 2010 D To Date 01 04 2010 vi Group Search Individual Search Departments Code C Accounts Ces General C Default Default L Night R amp D C Support First Name Card No ha vi Check All Check All Check All Click Here to add Employees Select SrNo Code Name Department Category Card No D i i 003 Pradeepkumar Nare R amp D Ces HOI Iv 2 007 Supriya Todkar R a
42. ck AlE Clear List i Total No Of Employees 40 T CheckAll View Delete With this form the user can 1 Select save approved over time for an employee Steps to save approved OT 1 Select the Company amp Location s 2 Select the employee type amp status to list the employees 3 Click on View to the OT for an employee 4 Click on Delete to Rollback OT Repeat the above steps for View and Rolling Back Approved OT 10 Condone Entry smartATTENDANCE provides the user with a facility to condone an employee The Condone Entry form under Updation Menu provides the user with the facility called Condone This means giving consideration to the employee for being late or absent due to certain circumstances which 15 smart i Smart identification Solutions are not under control of that employee In such cases entries can be made as condone stating the consideration to be given i e whether to mark No Late or Present etc and reason etc which will be approved by the admin Condone entries can also be deleted Condone Entry Select Company smart i Select Location borivali D Add all Employees From Date 06 05 2010 To Date 06 05 2010 EI Type All C Permanant Temporary Probation Contract Condone Mode Not Late Status Condone Limit 00 00 Remark Bus Late Group Search xi Individual Search General Code C Default L Night First Name pe vi Card No Check All Chec
43. ction Report 7 Leave Opening Balance Leave Carry Forward Department Designation Controller Reader Controller Settings Trasactions Activation Deactivation Transaction Download F Activation Deactivation Reissue Transaction Exit Tl Dee en eene Mata Create Users is the form provided to serve the purpose The form structure is as shown above With this form the user can 1 Create new user for the system 2 The user can also edit the details or delete an existing User Steps to create User 1 Enter the Username amp Password 2 Select the Company amp Location s for the user 3 Select the Privileges or form rights to assign to the user 83 smart i Smart identification Solutions 4 Click on Add New User to add the user 5 Select an existing User to Update or Delete 3 Import Data from Excel smartATTENDANCE provides the user with a facility to Import Master from Excel File CH smartAttendance dee fem Master EmpActivation Template Management Transactions Reports Updation Leave BackUp Settings Aboutus Exit GOs CH gt S gt Sa SAA 3 Database Type SQL Server Import Excelsheets For Masters HONO IER Select Master Department Designation Leave Code Choose Excel File Enter Sheet Name Sheet1i Enter Column Na
44. dance Param 00000047 Here Employee Om card no 0000004789 is having Auto shift assign 69 Shifts Master Shift Name Gen Shift Shift Timings shift Start 11 00 Break Start 14 00 Break End 14 30 Shift End 20 00 Select Company Select Location smart i Smart identification Solutions m ST Shift Master Smart Mumbai ShiftCode Sh2 Note All the Timings in HH mm Format Use 24 Hour Clock Shift Work Hours 08 30 Day Start Time 09 00 oe Setthis shift as Default shift Half Day Work Hours 04 00 Day End Time 05 53 Break Time 00 30 Current Default Shift Not assigned Shift Code Shift Name Shift Start Sh fE His Punches For a dated Manual punches 1 12 2014 punches are 2 12 2014 punches are 3 12 2014 punches are 4 12 2014 punches are Machine punches 8 12 2014 punches are 9 12 2014 punches are 10 12 2014 punches are 11 12 2014 punches are 11 00 9 46 to 21 00 10 45 to 22 00 22 00 6 45 9 46 to 21 00 10 45 to 22 00 22 00 6 45 Break Start Break End Shift End Might Shift 14 00 14 30 70 smart i Smart identification Solutions HOS Autoshift xls Compatibility Mode Excel Product Activation Failed Je FILE HOME INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW Priyi sier X Cut a el O IE TH Cri rr f gt AutoSum A m do E Ger W e 4 A
45. dded or deleted from this form Company will get created once new Database has been Created and one First login System will ask to Enter Company name Masters 1 Employee Master With this form the user can 1 Search particular employee 2 Can add the new Employees 3 View details of that employee 4 Can delete the particular Employee 5 Activate the Employee on the particular Controller Suet Company Employee Type All Permanant Temporary Probation Contract Employee Status All amp Active DeActive Resigned Employee Code Select All First Name Select Code Mame Department Card Mo Category iia FI 337 Abhijeet Dhandekar sofware 0000000337 Default Pu Ashish Patel Sofware 0000000339 Default Weg Pp Son Dore sure om Det Ace 344 Deepika Shinde Accounts 0000000344 Default Active 18 smart i Smart identification Solutions 2 Search Employee 1 Enter the desired search parameters 2 Click on Search button 3 The resultant employees are displayed in the grid below 3 Add Employee 1 Click on Add employee 2 The user will be redirected to employee details where you can add employee personal details like Card No Location Department and also Attendance details etc View Details of Employee 1 Select any employee from grid 2 Click on Details button The user will be redirected to the e
46. dentification Solutions Restore Database Enter Password 4 Check OS 246i i 41 j i e a 6L p Server Name Smart Priya Database Name smartAttendance Options r Restore object structures Password Restore data Appendin existing database User Name sa Backup File m Delete existing data None Start Restore 127 smart i Smart identification Solutions Now Browser button Click select Backup File to Restore Server Name Smart Priya Database Name smartAttendance Options User Name sa IV Restore object structures Password V Restore data Append in existing database Backup File D Amruta SmartAttendance EMP B 7 Delete existing data None Click on Start Restore Button s Database Restore employee Restoring Data Server Name Smat Priya 8 3 8 Database Name smartAttendance Options User Name sa 3 2 EM IV Restore object structures Password Restore data Append in existing database Backup File D Amruta SmartAttendance EMP B Browse J Delete existing data None Start Restore 128 smart i Smart identification Solutions e Database Backup with Access Database Select Backup Backup Database gt Enter Password Enter Password 4 Check Organize e New folder Y Favorites _ Name Date modifi
47. e database will get created 3 Click on Hide Settings in the Login block and login with user name and password as admin Database Server Details Settings Default Server Hame ID SMART PREETNSGLEXPRESS User Id Password Option 2 By Username Password 1 If you select this option you will have to enter your own Server Name User Id and Password 2 The rest of the steps are same as Option 1 13 smart i Smart identification Solutions Database Server Details Settings Server Name IP User Id Password Create Database Database Server Details Settings Server Name IP SMART PREETNSGLEXPRESS 222 Password How to Create Company at First Login Create Database Click on Create Database button it will create Database and Gives Proper alert Message Box 14 smart i Smart identification Solutions smartATTEN DANCE sp updateTransactions Login Details Please select the database type you like to work with Database Type SQL Server ei User name Settings By Usemame Password SQL Server Name IP SMART PRIYA SQL User ld sa Password Create Database Version 1 1 0 0 Now Click on OK button and Enter User Name admin and Password admin and Click on Login Button 15 smart i Smart identification Solutions smartAT TENDANCE smartAttendance sp update Transactions Login
48. e maximum extent possible under the law Cancel Click on Next and Select Everyone smart i Smart identification Solutions smart i Smart identification Solutions fs SmartAttendance mee Select Installation Folder The installer will install SmartAtendance to the following folder To install in this Folder click West To install to a different folder enter it below or click Browse Folder E Fragram Files Tal S5 mart tendance Install Smart Attendance for yourself or for anyone who uses this computer amp Everyone C Just me fe SmartAttendance Confirm Installation The installer is ready to install Smart amp ttenidanice on pour computer Click West to start the installation smart i Smart identification Solutions Click on Next Option is SmartAttendance ce immi ml x Installing SmartAttendance SmartAttendance is being installed Please wait Cancel Installation Complete SmartAttendance has been successtully installed Click Close to exit Please use Windows Update to check for any critical updates to the NET Framework Cancel Once Done with Installation Go to C Program Files x86 search For SmartAttendance Folder And Right Click on it and Select Properties Go to Security tab Give Full Rights to User 10 OO gt Computer Local Disk C Program Files x86 gt smart i Smart identification Solutions
49. ed Type EE Desktop m inetpub 06 02 2014 11 38 File folder Downloads A Intel 28 11 2014 12 15 File folder El Recent Places New folder 18 11 2014 10 50 File folder PerfLogs 14 07 2009 08 50 File folder Libraries Program Files 28 01 2014 14 53 File folder Documents Program Files x86 15 12 2014 12 20 File folder gl Music smartENGINE 3017 15 12 2014 12 22 File folder ES Pictures di Users 06 02 2014 11 39 File folder BE videos 3 Windows 04 12 2014 15 15 File folder o Computer cow Local Disk C cx Local Disk Dc 4 File name ENKO CAS a Save as type Access Files Mdb d a Hide Folders Cancel 129 smart i Smart identification Solutions Backup Restore Select Backup Restore Database gt Enter Password Enter Password 42 Check Organize Mew folder e i Mame Date modified zk Favorites EE Desktop 19 Dec 2014 Mdb 19 12 2014 12 44 Downloads El Recent Places Libraries E5 Documents a Music El Pictures BE Videos Computer cow Local Disk C cx Local Disk D th Network a ADMINISTRATOR Access Files Mdb ze Database restored successfully 130
50. ee template to fill data into it Please upload an Excel file www smartisystems com _ 85 smart i Smart identification Solutions Download On click system will invoke Save as Window where Master Template will get save as Default Sample template to Download Browse Choose Excel File select Excel File to Import Master Data Enter Sheet Name same save in selected Excel Enter column name For Name Enter Column name for Description Upload Upload button click data from Selected Excel will get populate in the grid Excel Row count will show total count of Employee from Excel and Upload count will show Total Uploaded Employee count Show Error Button will give Error List as Any duplication or Invalid data from Excel from Excel Import Master Emp Activation Template Management Transactions Reports Updation Leave BackUp Settings About us Exit u Og S GB y d W Database Type MS Access ad mployeel ce Note Please click on Download to download Employee template to fill data into it Download Please upload an Excel file D Amruta SmartAttendance EMP 10000 EMPLOYEE xis See a Location Department Designation EmployeeCode CardNo DateOfBitth Default 02 12 1987 Default 02 12 1987 Default 02 12 1987 Defaut Y ag 02 12 1987 Default 02 12 1987 Default 02 12 1987 Default 02 12 1987 Default i 02 12 1987 Default 02 12 1987 Default 02 12 1987 Default 02 12 1987 Default 02 12 1987 a n
51. f U 1 n 41 Eet tems com 1152 f 29 12 2014 B x 7 We Employee upload Time for 10549 Employee Start Time 11 23 to End Time 11 49 86 smart i Smart identification Solutions 25 Log File smartAttendance ih E 4 ih E s E oO D C D x Master Emp Activation Template Management Transactions Reports Updation Leave BackUp Settings About us Exit OC Cl GR E d 2 Database Type SQL Server smartATTENDANCE Emor Log Command Log Transaction Log Duplicate Transaction Log Database Error Log www smartisystems com Log File Will allow user to Enable Disable the Logs Option Facility As If any option from this Logs are selected than Log for that selected will get created if Unselected then no log will get create 87 smart i Smart identification Solutions 26 Reports Reports Updation Leave Settings Master Monthly Continuous Reports Leave Reports Attendance Time Card Report Attendance Summary Departmentwise Overtime Report Over Time Report Early Report Late Report Daily Attendance show all punches Employee Daily Summary In Qut Report Break Exception Report Tour Report Condone Report Audit Log Report Effective Work Hour Report Department Summary Report Transaction Report smartATTENDANCE provides the user with the above displayed Reports Menu Struct
52. for an employee amp delete sanctioned leaves of an employee Steps to Sanction Leaves 1 Select the Company amp Location s 2 Select the employee type amp status to list the employees 3 Select the employee amp leave code applicable 4 Select the dates for leave amp click on sanction to sanction the leaves 5 Select a sanctioned leave to delete it in case if an error has been done on the part of the operator The Available leaves get updated in the grid shown alongside Repeat the above steps for sanctioning leaves 81 smart i Smart identification Solutions 3 Leave Carry Forward This form is used to carry the balance leaves to the next year Einrivall k Select Location Dua M Add all Employees Type All Permanant Temporary Probation Contract Status All Active DeActive Resigned Select Category Default Select Leave Code CL Financial Year 01 04 2011 To 31 03 2012 Group Search Individual Search Code First Name i Card Ma C Check All Click Here to add Employees Accurnulation Previous Current Leave Balance Balance Transfer Mazahir Subodh DG Surendran Mk Sudhakaran Deepak 5 Sawant E1134 Mahesh H Shanbhag E1228 Ganesh R Warge E1228 Vishal v Admane Clear List update Total Na Of Employees 227 l Exit 24 Setting Check All 1 Change Password smartATTENDANCE provides the user with a facility to chan
53. g are called as Punch timings These are saved date wise separately across each employee These punches are generally comes from the machine through a download Transaction into the database But there might be circumstances when you need to add them manually These punches are called Manual Punches For e g when an employee forgets to carry the cards or the finger are injured etc To handle such situations smartATTENDANCE provides the user an interface to add manual punches throughaform named Manual Punches 64 smart i Smart identification Solutions Punches Punches generally represent the following events 1 Check in 2 Break in 3 Break out 4 Check out Select Suitable Date Range Here you need to first select a date for which to add manual punches From Date 121 04 2010 To Date 121042010 e Punch Times Iv Checkin Break Stat TI Break End W Check Out Individual Search E Adding Manual Punch Timings You can select multiple employees of a particular company and location You can then add manual punches as shown You can specify Check IN Check OUT break in and also Break Out timings as required i e all or any of them And then save the details by clicking on Assign which will update the database With this form the user can 1 Add manual punches for an employee employee wise department wise or shift wise Steps to add Manual punches 1 Select the Company amp Location s 2 Select the em
54. ge the password for the User Login Change Password is the form provided to serve the purpose The form structure is as shown above Change Password ell xl User name fadmin Old Password menn New Password Po Retype Password 82 smart i Smart identification Solutions With this form the user can 1 Change your Password Steps to change Password 1 Enter the old Password and New Password Click on Change to change the Password 2 Create Users smartATTENDANCE provides the user with a facility to create users for the system and assign rights to them Create Users Select Company Available Users User Name Time Smart Password En admin Re Enter Password Thane Master Reports Updation Company Master Reports E Overtime Report Manual Punches Location E Monthly Attendance E Deptwise OT Assign Department E Employee L Muster Report Early Report Assign Shifts Muster A3 Late Report Compensation Off E Employee Shift Details Break Report OT Approval Continuous Reports IN OUT Report Condone Entry Leave Leave Register L All Punches Report E Tour Entry Holiday Leave Balance Tour Report Outdoor Entry Shift a TimeCard Report Condone Report Change Company Attendance Effective Work Hrs Assign Category F Shift Roster Att Summary Dept Summary Category E Daily Attendance Audit Log Report Daily Summary Leave Rules Leave Sanction Transa
55. h Individual Search Departments Category Code admin a E Default Default First Name Card No Check AlI Check AlI Click Here to add Employees Select Sr No Code Name Department Category Card No v 1 D009 sham8 admin Default 0000002230 2 D016 sham15 admin Default 0000002237 CheckAll Clear List Total No Of Employees 2 view E nis 89 smart i Smart identification Solutions Employee Master amp rMo 1 Emp Code DOQ9 Name shams Location MALAD Leaving Date Address i Borivali Date 03 01 2015 Qualification BSCIT Emailid abc gmailcom Card Expiry Date 03 01 2016 00 00 00 CardNo gooo002230 Gender Female Ciy Mumbai emptype Contract Department admin State Maharastra Pincode 40000289 Contact Mo 9989256935 Designation Default Birth Date 0292 9987 00 00 00 Joining Date 14 11 2014 00 00 00 28 Designation Report This Report will show Designation Location wise Steps to generate Report 1 You need to select the Company and Location for to generate report 2 Click On View Button Report e m Es Designation Report Select Company Smartl Select Location malad View 90 smart i Smart identification Solutions SMARTI Designation Master Location MALAD EENAA Designation 1 Default 2 i ad j Admin 3 English Eng 4 aDMIN nETWORK l admin 5 Human resources j 6 Human reso
56. hich to add the Holiday 2 Enter the Holiday Name which is mandatory 3 Select the Holiday date Check the Checkbox provided for Fixed for All Year in case the holiday falls on the same date every year e g 26th January Republic Day 15th August Independence Day 4 Click ADD to save the Holiday details to the database Now the user will observe that the entered Holiday name appears in the Available Holidays list Repeat the above steps for adding more Holidays 37 smart i Smart identification Solutions 2 Delete Edit Details of Existing Holidays The user is also provided with the option of modifying or deleting an existing Holiday A List box shown on the right side of the form displays a list of all the existing Holidays In order to edit delete them the user need to take following steps 1 Select Holiday name On selecting the details are reflected in the details section A panel of buttons gets visible as shown below Cancel 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete select the record from grid and click on Delete and the Holiday will get deleted with all its details 12 Shift master smartATTENDANCE provides the user with a facility to set Shifts Shifts can be applied to a particular employee under a Company and Location s Shifts Master is the form provided to serve
57. hish Patel Dipti Mhatre Santosh Kachare Ankur Dandekar Mazahir Hadiyanawala Santosh Madye Clear List C Check All Department Default 0000000007 Default a000000008 Default 0000000011 Default 0000000012 Default 000000001 4 Default 0000000015 Default 000000001 Accounts Sales Software Software Software Support Sales Category Card No ADMINISTRATOR Default 0000000020 BEA Total No Of Employees 40 2 Muster Report smartATTENDANCE provides the user with a wide range of reports smart i Smart identification Solutions Individual Search le Exit Muster Report provides all the monthly attendance details of each selected employee Steps to generate Report 1 You need to select the Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Month and year 3 You can select employee list directly or department wise or shift wise 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report 6 You can also export the reports in required format 96 l Muster Report Muster Report All Permanant Temporary Probation C Contract C All Select Location Type Status Active DeActive Resigned Group Search Departments C Accounts C Default Code Lo First Mame Lo C
58. hose Employee who are activated but not have Template 54 smart i Smart identification Solutions Click on Download Device Templates Button Template Download Downloading Criteria Activated Employees Mot Having Templates e Filter Controllers By Filter Employees By Company Smartl M Department A Search Employees Location All Search Controllers O Select Employees E Select Controller Select EmpCode FName 7 D005 sham4 I D006 shamb da zum F D007 sham6 DOE sham7 000000 LED Li LE DOO9 shans OM 4 n Pune E Pune Select ControllerName Download Device Templates Controller Employee Employee Finger Template Name Euh Code Name ID ix ID 0000002230 D009 Show Download Template This button click will allow user to view selected Location controller Selected Employee Already Downloaded Templates 4 By Passing Card and Controller Number This option will allow user to enter Card no to Download template from selected Controller 55 smart i Smart identification Solutions Template Download Downloading Criteria By Passing Card And Controller Number w Filter Controllers By Filter Employees By Company Smart Department A Location All Search Controllers E Select Controller select ControllerName E malad con _ ABC Delhi Fune malad cont f Fane Card No 0000000022 Download Device Templates Show Downloaded Templates Refresh Exit
59. i Pattern Name Month r Monthly Pattern G M ES E M 32 Shit change after e Refer the above diagram for e g NEN BEE The shift in the pattern changes from 10th of every month 47 smart i Smart identification Solutions June JuLy AUgust 48 smart i Smart identification Solutions 15 Category Master Setting Attendance Policies Rules Punch Settings Category Master 2 No Punch Select Company L amp T y andheri Default Single Punch Select Location andheri e Error Mark as Present Category Code andheri 2 Punches 1 CHECKIM 2 CHECK OUT Category Name Default 3 Punches CHECK IN 1st Punch nv P ECK OUT e lanare Error E Overtime Starts after Shift Work Hours 2nd Punch O CHECK OUT Ignore Error Half day ifless than 08 00 Work Hours Work Hour Settings Overtime Settings Apply Ignore 00 00 Working hours 3rd Punch e CHECK OUT Ignore Error Absentiflessthan 04 00 Work Hours 4 Punches 4 00 00 Grace OT Hrs 1stPunch CHECK IN Check In time setting 2nd Punch Break Start 6 Ignore Use Punch time as CHECK IN time Minimum OT Hours 00 30 After Shift Minimum OT Hours 00 30 Before Shift 3rd Punch di a laxi Hi loue 04 00 4th Punch CHECK OUT Punch Time Selings Maximum OT Hours Allowed Break End Ignore O Overwrite SHIFT IN
60. ime These fields are auto generated Generally applicable work duration for any employee is considered to be 24 hours Day start Day end times are used to facilitate this duration Day Start Time It starts 1 hour before the Shift Start time Day End Time It indicates the 24 hour work duration completion 6 Night Shift The user can also set a particular shift as night shift by checking the checkbox provided 7 Default Shift The user can also set a particular shift as default A default shift is applicable in case no shift is assigned to a particular employee 8 Click ADD to save the Shifts details to the database Now the user will observe that the entered Shift appears in the Available Shifts list Repeat the above steps for adding more Shifts 2 Delete Edit Details of Existing Shifts The user is also provided with the option of modifying or deleting an existing Shift A grid shown at the bottom of the form displays a list of all the existing Shifts In order to edit delete them the user need to take following steps 1 Select the Shift On selecting the details are reflected in the details section A panel of buttons gets ETE 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete select the shift and click on Delete and the Shift details will get deleted visible as shown below 39 smarti 13 Leave
61. ion wise Shift work hours Shift Half day hours Default Shift Shift work hours Shift Half day hours Default Shift Shift work hours Shift Half day hours Default Shift 1 You need to select the Company and Location for to generate report 2 Click On View Button Report Select Location Holiday Report Select Company Smart Mumbai View Exit Date 1812 2014 93 smart i Smart identification Solutions List Of Holidays Mumbai 1842 2014 5 Holiday Name From Date Days 1 Independance day 15 08 2014 15 08 2014 1 2 Holiday 17 08 2014 17 08 2014 1 3 Test 17 11 2014 17 11 2014 1 4 test3 11 11 2014 11 11 2014 1 5 Independance Day 16 08 2014 16 08 2014 1 5 Test 28 11 2014 28 11 2014 1 32 Leave Code Report This Report will show Leave code Location wise Steps to generate Report 1 You need to select the Company and Location for to generate report 2 Click On View Button Report koul HE k Leave Code Report Select Company Smart Select Location Mumbai View 94 smart i Smart identification Solutions SMARTI Leave Master Report Date 18 12 2014 Location MUMBAI Description 1 i L1 seekleave 33 Monthly Reports Updation Leave Settings Help Log Qut Exit Master Monthly Continuous Reports Muster Report Leave Reparts Muster Aj Report Attendance Employee Shift Details Employee Attendance m L
62. it Details of Existing Designations ccccccccccccccccceeecceeeeeseeseeeeecececssseeseeesuueeeeneeeeeess 35 Leaves epu rrr qe t 35 Steps TO JOU a Leave Code sites set nen ab ka ia fs dat bk ea n a et ko e EM led a n ont a e Ede tige dep is 36 Delete Edit Details of Existing Leaves 36 Holiday Master EE 37 Steps to add d HONG E 37 Delete Edit Details of Existing Holidays 0000tvreeeeeeoooooooooooooooooooooooooooooooosooeeeeoeooooooooooooooononooooooen 38 SANTE AAS TTL IDEE 38 Steps TO AA SANTE L us cese ie e ont a a e van a pt ek n a tn e e e T e ae n e yo n a MSIE ia knn sipo 39 Delete Edit Details OF Existing SAN S ki vii ajil oi tan etat e at kan kl kek kk ea tk la ki antan Eine 39 Leave Rules E 40 Steps to add ERT 40 Delete Edit Details of Existing Leave Rules 41 smart i Smart identification Solutions 1A STATE ROS RCE ILI t LLL 42 1 Steps TO create Dally Fate EE 42 2 Pattern Type W E 44 3 Patera D A ON CA A mm 46 15 Category Master Setting Attendance Policies RUIeS cssccsscsssssscsscssccsscsscssccescessseccescsssesees 49 1 STEP TO JOUE FO PO fi kota pitie laa abo eee ee ad a a a e e ko a ka a bon ere n ont ai ki ata tate ee eee 50 2 Delete Edit Details of Existing Categories 00rrrrreeeooooooooooooooooooooooooooooonooooooeeeeoeooooooooonoooononooooooen 52 16 EmpACUVAEIO usc cia eimi vo k secs rs tems t l aa yin kle ai pak a a ek spo im n a kk a n ai ae ke ma kaba S 52 1 Steps to Deactivate The Em
63. k All Check All Check All Click Here to add Employees ct SrNo Code Name Department Categ s Emp Code Name 003 Pradeepkumar Nare R amp D Ces HOS Pradeepkumar Nare 06 05 2010 Not Late Bus Sel D 007 Supriya Todkar R amp D Ces Supriya Todkar 05 05 2010 Not Late 009 Vandana Rupe R amp D Ces Vandana Rupe D5 05 2010 Not Late Ashish Patel Support Ces Ashish Patel 06 05 2010 Not Late Dipti Mhatre Support Ces Dipti Mhatre 06 05 2010 Not Late santosh Kachare support Ces santosh Kachare 06 05 2010 Not Late Ankur Dandekar Suppan Ces Ankur Dandekar 06 05 2010 Not Late Mazahir Hadiyanawala Default Mazahir Hadiyanawala 06 05 2010 Not Late IV CheckAll Clear List pesi pe Total No Of Employees 40 Check All eee d cun L zl 1 OH IO 1 A 1 TA ke VE lt 1 1 lt 1 1 a aj col With this form the user can 1 Make condone entry for an employee amp delete existing condone entries Steps to add condone entry 1 Select the Company amp Location s 2 Select the employee type amp status to list the employees 3 Select the employee department category shift to list the employees 4 Enter Condone mode present absent no late no early and the condone limit i e the time for which condone is allowed 5 Click on Add Condone to add the condone entry 6 Select an existing condone entry to delete 76 smart i
64. k Out Next Day Overtime Details 0 45 4 gt 0 45 3 Company Master Company Master Company Name Current Default Company Smart Smartl Set as default Company Ph Mo 998877445553 Email ID Available Companies Select Leave Accounting Year Select from Date 01 04 2014 E Select To Date 31 03 2015 Address Smart Electronics Systems Pvt Ltd Top Class Enclave Unit Mo F 26 Nr Bhoidapada Bus Stop Sativali Road Vasai E Thane 401208 India 23 smart i Smart identification Solutions SmartATTENDANCE provides the user with a facility to maintain create Single Company Under single Company the user can create Multiple Locations Under Each Location Multiple Departments can be created Company Master is the form provided to serve the purpose The form structure is as shown in the figure With this form the user can 1 1 Set Leave Accounting year for that Company 1 2 The user can also edit the details of the existing Company 1 Update Cancel Details of Existing Company The user is also provided with the option of modifying an existing Company A List box shown on the right side of the form displays the existing company In order to edit that the user need to take following steps 1 Select Company name On selecting the details are reflected in the details section A panel of buttons gets visible as shown below ETE To Edit Details The textbox controls are currently disabled
65. kaa Card No SE SE SN CM PEE b 0000000509 F009 Upload bene _ DGD Geesen a F0012 REWR M oo matadcont2 0000000513 F0013 SYTRY 1 Unies maladcon2 0000000514 F0014 JUN T Upload E maladcont2 0000000515 F0015 CVBCV 1 Upload malad cont2 0000000991 02 TW 1 1 Upload 58 smart i Smart identification Solutions Show Download Template This button click will allow user to view selected Location controller Employee uploaded Templates 19 Master Template Setting 1 1 Steps to add Master Template Setting 1 Select Company 2 Select Location 3 Enter Max No of Templates Allowed To Download 4 Enter Max No of Templates Allowed To Enroll Upload 5 Click on save setting Save record will get display in the grid Master Template Setting Master Settings Copy To Master Filter Locations By Company smart Location All Max No Of Templates Allowed To Download Max No Of Templates Allowed To Enroll Save Settings Hefresh Exit DE TEM Max No Of Templates Max No Of Templates mpany Oc8701 Allowed To Enroll Allowed To Download 59 smart i Smart identification Solutions 20 Copy to Master Steps to add Copy TO Master Setting 1 Select Company 2 Select Location 3 Select Department 4 Select Controller 5 Select Employee Status 5 Click on Search Employee Select Employee from Display in the grid 6 Click Copy to Mas
66. lad Controller No 7 Channel No 1 Controller Name malad cont2 IO Entry Status IN Header Name malad cont Readeri Controller Controller ec lO Entry Company Location No Name Reader Name Otakus Smat malad 18 maladcon maladconReader GC BEL EE o be malad con Reader Smart malad malad cont2 malad cont Readerl 1 Sec mad maladconZ maladcon Reader 2 IN 3 Enter Reader name and select IO entry status from the drop down list Click on Update 31 smart i Smart identification Solutions Headers Select Company Smartl Select Location malad Controller Ma 7 Channel Mo Controller Name malad cont2 IO Entry Status Header Name malad cont2 Reader2 Controller Controller on nnel Header Name Moa Name Smart malad i18 maladcon malad con Reader 5 Mn Smatl malad i8 maladcon maladconReade2 2 H EMEN HC HN malad con Reader 1 IN Smart malad malad cont malad cont Reader 2 IN Company Location ETTH 8 Department Master Jepartment Master pum m Department Master Select Company Smart Select Location Mumbai Department admin Details Available Departments Admin a admin Finance HR IT Networking Ti Software Exit 32 smart i Smart identification Solutions SmartATTENDANCE provides the user with a facility to maintain Multiple Department The user can have Multiple Departments for employees under each Location s
67. lication and its transaction In that case the Application will not recognize the Employee Card and will be show as Unknown user in the Transactions downloaded Steps for Reindexing Transactions 1 Select Card type as Unknown from the drop down list 2 In the Card No drop down list User will get all the card no which are directly activated on the controller and so are unknown to the application 3 Select the particular card no from the Card no drop down list give a date range and Click on Show Transactions 4 All transactions are displayed of the card no To do Mapping Follow the following Steps 1 Select the Employee name from the drop down list 2 Click the Check box to assign transaction to the selected employee 3 Click on Reindex 62 smart i Smart identification Solutions From Date 01 11 2014 To Date 18 12 2014 E Transactions with red mark are unknown Select Card No x yee Name eecht Designation Date Time Controller Reader Select All Employee Name 7 7 REES Add Add Employee oyee Department Default Designation Update Location Delhi 3 Process Data for Attendance To Process Data follow the Following Steps 1 Here select the date range i e from date and to date from List 2 Click on Process Data to process the Transactions which are not processed in the Download Transactions From Date 18 12 2014 i To Date 18 12 2014 Er Data for attendace has been
68. lick Here to add Employees Select Sr Mo Mame Department Category Card No Ganaraj Default Default 00005689356 Vishal Networking Default 006 7546231 All IT Default 8974561000 ShifiDefault Finance Default n suraj E re Default Sis ET 25 ER 5600000000 Mayuri i Sofware Defaut Aruna Ashok sampatkartat Software Default 2200000000 Archana IT Default C Check All Clear List os Total No Of Employees 46 rmm 117 smart i Smart identification Solutions Condone Report Date 1842 2014 Location MUMBAI From Date 01 11 2014 To Date 18 12 2014 Employee Name 21 11 2014 Holiday 24 11 2014 Holiday 06 12 2014 Holiday ee a ba am ia e tee ba at reegen ah rt rn ege at pat a mam ban and ba aant bamn bant ham am a e ege pr rn pe 50 Audit Log Report Steps to generate Report 1 You need to select the User Name and Event to generate report 2 Select all the required filter Date Range 4 Click on Show and TO Print Click on Print Button 118 smart i Smart identification Solutions Audit Log Report Audit Logs Report Select UserName amp AN Particular All Particular From Date 18 12 2014 le To Date 18 12 2014 User Name
69. me For Name Enter Column Name For Description www smartisystems com Cy e vm Download Template On click system will invoke Save as Window where Master Template will get save as Default Sample template to Download Select Master This will give Radio button to select Master as Department Designation and Leave code Master Selection Choose Excel File select Excel File to Import Master Data Enter Sheet Name same save in selected Excel Enter column name For Name Enter Column name for Description Load Data load data button click data from Selected Excel will get populate in the grid to save that click on save button 84 smart i Smart identification Solutions Template Management Transactions Reports Updation Leave BackUp Settings Aboutus Exit bod L3 Val d Database Type SQL Server Import Excelsheets For Masters Select Master O Department Designation Leave Code Suec Lact Choose Excel File D Amruta Smart Attendance Department Dept Access xls Select Company Enter Sheet Name Sheet1i Enter Column Name For Name A Enter Column Name For Description A Save 4 Import Employee from Excel smartATTENDANCE provides the user with a facility to Import Employee from Excel File SL mmm WEIT X Master Emp Activation Template Management Transactions Reports Updation Leave Back Up eos seh J BOY Note Please click on Download to download Employ
70. me Report This Report will show Employee date selected Check In Checkout and total work hrs Base on this his Total OT Hours Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Date Range 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to view OT Hrs 5 Click on Print button to print Report Approved Over Time Select Company Add all Employees Select Location From Date 01 10 2014 Jr To Date 18 10 2014 B Individual Search Type All Permanant Temporary Probation Contract Status All Active DeActive Resigned Group Search Departments Category Shift F admin Attendance Param Day Shift Default Default Gen Shift Eng Night Finance Code First Name Card No Networking CheckAll Check All Check All Click Here to add Employees Select Emp Code Name Date OT Hrs Punch Times I A007 weekemp 3 10 2014 04 00 09 30 00 22 00 Select SrNo Code Name Department 1 A001 Ganaraj Default 2 A002 Vishal Networking 3 A03 A T A005 ShifiDefault Finance 5 A006 suraj Software 6 7 8
71. mp D Ces 0000000007 M 3 09 Vandana Rupe R amp D Ces 0000000009 mola 011 Ashish Patel Support Ces 0000000011 I 5 012 Dipti Mhatre Support Ces 0000000012 m e 014 Santosh Kachare Support Ces 0000000014 w 7 nie Arlon Mandaleor Ciunnan Pan nnnnANNNN1F With this form the user can 1 Assign shifts 8 weekly offs for an employee using a shift calendar or directly 5 Assign Auto Shift Auto shift Logic If there are some shifts defined in the system amp employee can come in any shift then in this case auto shift will be applied to him in which the shift which is nearby to his check in time assigned to him for that Day 68 Shift Assign Assign Auto Shift From Date 20 12 2014 Er To Date 20 12 2014 H Default E Eng Finance C HR F T E Networking 7 Check All smart i Smart identification Solutions mu EH x Ji Assign Shifis Select Company Smati mi Select Location Add all Employees Permanant Temporary Probation Contract Status All Active DeActive Resigned Shift shift Roaster Assign Weekly Off Code Attendance Param O Day Shift Default 7 Check All Code Name Gen Shift l E night First Name Card No 7 Check All Click Here to add Employees Card No m WO055 Attendance 00000050 IT Tomy T Attendance Param 00000052 ADOS Autoshift Default Atten
72. mployee details page where the user can view employee s Personal details Shift Details and also Attendance Details 4 Delete An Employee 1 Select any employee from grid 2 Click on Delete Employee button 5 Activate Employee 1 On clicking on EmpActivation it will take you to the Activate Deactivate Employee form 2 Select any controller from the grid and click on Load Employees 3 So you will get all the employees in the grid activated on the particular controller 19 6 Add Employee Personal Details With this form the user can 1 View Personal Details of an employee 2 Update details smart i Smart identification Solutions 3 Add the image of the employee by clicking on Add Picture This will help to browse the image to be displayed in the picture box shown Employee Personal Details Shift Structure Employee Code Name Display Number Gender Date Of Birth Qualification Company Location Department Designation Category Card Number 337 Abhijeet Dhandekar 337 Female 01 03 2013 Enable Smart Thane Software Software tester Default 000000033 KS Lol ei m Permanent Address Click here if both are same Address Current Address an State Pincode E Mail Phone No Date Of Joining 22 02 2013 Resign Date 01 03 2013 Enable Status Active Employee Type Consider Expiry Date For Card Expiry Date 01 03 2013 Back 4 User can Click on Modif
73. mployee type amp status to list the employees 3 Click on View to the pending OT for an employee 4 Select the records amp select on Approve Selected to approve the overtime Repeat the above steps for Pending OT 9 Rolling Back Approved OT smartATTENDANCE provides the user with a facility to View and Rolling Back approved overtime for an employee Approved OT is the form provided to serve the purpose The form structure is as shown above 74 smart i Smart identification Solutions Approved Over Time Select Company mati sl Select Location borivali D Add all Employees Type All C Permanant C Temporary C Probation C Contract From Date 01 01 2010 z To Date 03 05 2010 Status All Active DeActive C Resigned m Group Search Individual Search Category Code Departments Accounts 1 Default R amp D General C Night mem First Name L Support x l Check All Click Here to add Employees Check All Code Name Department Select Emp Code Name Date OTHrs Punch Times 003 007 Supriya Todkar R amp D 009 Vandana Rupe R amp D 011 Ashish Patel Support on 2 DiptiMhatre Support 014 Santosh Kachare Support joi 5 Ankur Dandekar Support 01 Mazahir Hadiyanawala Default 020 Santosh Madye Default n b ir Bee men a oo D MONN AN ON AN ON yon t CO CO 7 Che
74. n d smartVisitor 14 25 31 12 2014 Re VO dx Organize v Open Include in library Share with w New folder gaz v e Jr Fenix Name Date modified Type Size 4 Microsoft Works 25 01 2014 16 08 File folder Microsoft WSE 22 04 2014 11 30 File folder Libraries Bi i Microsoft NET 27 01 2014 12 16 File folder Mozilla Firefox 13 12 2014 11 49 File folder Computer m 3 Mozilla Maintenance Service 16 12 2014 09 48 File folder MSBuild 04 12 2014 13 35 File folder asa MSECach i che e d P MyPC Bac J SmartAttendance Properties A eege SmartAttendance Date modified File folder Mysearchdia Reference As di smart Visitor Object name C Program Files 86 NSmartAttiendance Group or user names 2 SYSTEM 2 Administrators Smart Priya VAdministrators 3 AR Users Smart Priya Users a Tasstacliret ullnr 4 Allow v Dy For special permissions or advanced settings click Advanced Leam about access control and permissions ko Cancels Aoo Senn Object name C Program Files 86 NSmartAtiendance Group or user names 2 CREATOR OWNER 82 SYSTEM 2 Administrators Smart Priya VAdministrators Users Smart PriyaNUsers m 14 27 LEPE MT 11 smart i Smart identification Solutions 1 How to Use smartATTENDANCE Ma
75. n Default 0000000223 FI 4 DO003 shame admin Default 0000002224 FI 5 DD004 sham3 admin Default 0000002225 I je D005 sham4 admin Default Date 18 12 2014 In Out Report Location MALAD Report Type Outside From Date 18 12 2014 ToDate 13 12 2014 Employee Name geeta ate 18 12 20 Current Status Outside Premises In Time 09 30 55 Qut Time 18 31 14 48 Tour Report This Report will show Date wise Tour Record Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type Employee Status Report Type Date Range 4 Click on View 115 smart i Smart identification Solutions Tour Report Select Company Smartl Select Location Mumbai Add all Employees Type All Permanant Temporary Probation Contract Status 9 All Active DeActive Resigned From Date 01 11 2014 ix ToDate 18 12 2014 yr Group Search Individual Search Ka asm Category Shift Dade admin Attendance Param a C Day Shift Default E Default E Gen Shift IT Eng E Night First Name Finance 3 HR TIT Card No F Networking T CheckAll T Check All Check All Click Here to add Employees Select Sr No 1 Ganaraj Default Default 0000568956 di 12 Vishal Networking Default 0087546231 vi 13 Ali IT Default 8974561000 MJ
76. o select the Company Location s to which the Pattern is applicable Select the Pattern Type Daily from the list Enter the Pattern code Enter the Pattern Name Select the Shifts to create the pattern Enter the numbers of days for the shift to run Click on ADD button to save the pattern The Newly created pattern will appear in the Available Roaster Pattern list smart i Smart identification Solutions MENU Shift Roster Sia Shift Roster Select Company Select Location Pattern Type Available Roaster Patterns Pattern Code Pattern Mame select ohit Cade chift Mame No CF Days General General 2 Might For the purpose of explanation the pattern starts on 1st may M T W T F S S 43 smart i Smart identification Solutions The first cycle of the daily pattern is completed on 16th of May and the next cycle begins on 17th May and continuous up to 1st June This how the daily pattern continuous June 2 Pattern Type Weekly In weekly pattern the shift changes on weekly basis Steps to create Weekly Pattern The user needs to select the Location s to which the Pattern is applicable Select the Pattern Type Weekly from the list Enter the Pattern code Enter the Pattern Name Select the No of Weeks for the weekly pattern Select the Shifts for week for different weeks in the grid Select the Week off 44 smart i Smart identification Solutions Click on AD
77. ollowing steps 1 Select Leave code On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete select leave and click on Delete and the Leave details will get deleted 36 smart i Smart identification Solutions 11 Holiday Master smartAttendance N I Master Emp Activation Template Management Transactions Reports Updation Leave BackUp Settings About us Exit y gt qe a o Database Type SQL Server c im f iday Master pum er kee Holiday Master A N q E Select Company L amp T Select Location Fixed for all years Holiday Name Holiday Date 9 Single Date 24 12 2014 fv Date Range From 24 12 2014 To 24 12 2014 Hoilday Name FromDate To Date 24 12 2014 24 12 2014 jystems com e SmartATTENDANCE provides the user with a facility to maintain Multiple Holiday details The user can have multiple Holidays under each Location Holiday Master is the form provided to serve the purpose The form structure is as shown above With this form the user can 1 Add a new Holiday 2 The user can also edit the details or delete the existing Holidays 1 Steps to add a Holiday 1 The user need to select the Location s under w
78. on Select Date for Compensation Off 217047201 0 Day Summary Check In B330 Lunch Start Lunch End enn Check Out hem Total Work Hours Ba Day Status Preset Compensation Off Summary Select Date Comp Off Date Punch Times 09 30 Manual Punch 19 00 Manual Punch CheckAll 4 Exit With this form the user can 1 Allow compensation off for an employee amp shift his punches to another date on which he is absent Steps to assign category 1 Select the Company amp Location s 2 Select the employee type amp status to list the employees 3 Select the employee 4 Select the date for which he has worked on a holiday or weekly off 5 Select the date for which he is given compensation off 6 Click on Sanction to sanction compensation off for that day Repeat the above steps for allowing compensation off 8 Approve Pending OT smartATTENDANCE provides the user with a facility to approve the overtime for an employee The employee may have done overtime but it requires to be approved for taking it into account Approve Pending OT is the form provided to serve the purpose The form structure is as shown above Approve Pending Overtime Here you can view the pending overtime records of various employees under a particular company and location You can select multiple entries and approve the overtimes simultaneously 73 smart i Smart identification Solutions Approve Pending Over
79. orm 1 Monthly Attendance Report smartATTENDANCE provides the user with a wide range of reports Monthly Attendance Report provides all the month wise attendance details of each selected employee Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status 3 You can select employee list directly or department wise or shift wise 4 Select all the required employees You can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report 6 You can also export the reports in required format 95 Group Search Departments Select Company smart Select Location Borivali Monthly Employee Attendance Report v Add all Employees Type 9 All Permanant Temporary Probation Contract Status All Active DeActive Resigned Select Month August d Select Year 2010 vi Category Shift Code C Accounts C Default C Default C Jr Exe C Senior Exe C General C General 2 Night First Name Card No C Check All Select Sr Mo S S S EST S ST ST E e heck All Code 007 009 011 012 014 015 C Check All Click Here to add Employees Name Supriya Todkar Vandana Rupe As
80. ours applicable to Comp Off It indicates that compensation off would be considered only 50 smart i Smart identification Solutions after the user work for the specified hours Also specify no of comp offs allowed in a month Overtime settings 1 Select radio button in order to apply or Ignore Overtime Settings 2 Set time interval after amp before the shift work hours to start overtime Select to indicate time after Shift Work Hours Select to indicate time before Shift Work Hours 3 Select Grace Overtime Hours This indicates the time interval that would be given as grace to the employee for Overtime consideration 4 The user can also provide settings for compulsory overtime before or after shift Minimum OT hours Before Shift If the user check this checkbox and specify certain time interval Overtime will be calculated only if the employee works for that time before shift Minimum OT hours After Shift If the user check this checkbox and specify certain time interval Overtime will be calculated only if the employee works for that time after shift Late Early settings Grace Late Time It is time that employee is allowed to come late from the scheduled shift start time without any marking on a day s attendance Grace Early Time It is same as above except it denotes early going from the scheduled end time Late allowed Limit Late allowed limit is the time that an employee is allowed to come late with the da
81. ow every list 5 Click on View to generate the report Late Coming Report Select Company Smart Select Location Mumbai Add all Employees Type All Permanant Temporary Probation Contract Status e All Active DeActive Resigned Els From Date 12 11 2014 To Date 12 12 2014 E Individual Search Code E Attendance Param E Day Shift E Default E Default E Gen Shift 7 Eng E Night First Name Finance E HR m IT Card Mo Networking 7 Check All 7 Check Al Click Here to add Employees Select Sr Mo Mame Eed Category Card Mo UNEEM NE e n EE Vishal vann Default 0087546231 A003 Ali IT Default 8974561000 7 A005 ShifiDefault Finance Default 0789222000 T ADOG suraj Software Default 8 T A007 weekemp Finance Default 7 ADDS Mayuri Software Default fl M001 Aruna Ashok sampatkartat Software Default E Q001 Archana Default 7 Ch neck All Clear List Total No Of Employees 46 7 View Exit 110 smart i Smart identification Solutions Late Coming Report Date 18 12 2014 Location Mumbai From Date 12 11 2014 To Date 12 12 2014 Employee Name i 1 A001 Ganaraj 12 11 2014 Day Shift 9 30 09 35 00 00 05 2 j A001 j Ganaraj 18 11 2044 Day Shif 0830 093500 00 05 44 Daily Attendance Report Attendance Details for Date Sysdate This Report will show selected employee Current date all Punches manual machine
82. ox Calibri 8 A A E 7 e Wrap Text Custom A ES i EH EE lal l zY ik Pade 07 Conditional F Cel 1 Delete Forr Sin Sort amp Find amp aste B IU ra A Z Z E Merge amp Center 9 Ki 00 onditional Format as e nsert elete Format ort t Find amp M 7 Format Painter B v La 3 abs Formatting Table Styles M M M Clearv Filter Select Clipboard LE Font LE Alignment E Number LE Styles Cells Editing 111 M fx 00 00 00 A B C D E F G H l J K L M N O P Q R 5 E U V w X Y Z AA AB AC AD AE AF 1 SMARTI MUMBAI 2 Attendance For Month December 2014 3 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 T 4 5 Department Default 6 A009 Autoshift Designation Default 7 Shift F 8 DayStatus AA AA HH AA AA AA AA AA AA AA AA PAS PASS L1 L1 AA AA AA AA AA AA AA AA AA AA H 9 Check In 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 xX 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 P 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 A 00 00 00 00 00 00 00 00 00 00 00 00 00 00 G0 001 10 Check Out 11 Break Time 12 Working Hrs 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00
83. plovees 54 2 Success COUNT Failure e e GEN 54 3 SEO Dy ACU A die M 54 17 Template Management ccccsccscscsssccccscsccccccscsccecccscsceccececscssescecscnceseecececesescecscuceccececscesescess 54 1 Template DOWN LOTO EE 54 2 DOWN LO ATAKE NI NE E T UU Um 54 3 Activate Employee Not Having Templates 54 4 By Passing Card and Controller Number 55 5 Download From Device Template 56 18 TEM PILE UN IO JO KEE 57 L Upload Template BUC te E 57 2 Upload from master Template Button 0iteeeeeereeeeeoseoooeeooseooooeooseoooooooosooooooooooooooooooooooooooonnn 58 19 Master Template ug Un TEE 59 ZU REES Pad t PEN SERE ERR CH EO EIE eli ra ERO A EV ea ete GRIS 60 21L KC Teen di kakados 61 1 Download Transactions su sit kt atan a tk Ca Reset tt a visit EUN NUR Editi v PUE esti LAUR QNT MUR QURE kaa 61 2 3 10 11 12 13 23 smart i Smart identification Solutions REINGEX eire LP 62 Process Data Tor Attendant kek kaa a il HH 63 Bet E ON TEE 64 Manual UNC SS RE Em 64 AGE LOCA uge RTT tant rel ok kn aka on aa it aso tn e a ao n ke bn ek apa aste ane Mn kep ya ian 65 Assign Department and DeSIBgnatlOD uceesi ues s an ii kaa ak n kal pal kb e ka n aa e ka ia eta ake piske 67 ASI SA SANS EE 67 ASSIBBHAULO S DITE E 68 Assien Catel ONY kitan
84. ployees for which to add manual punches 3 Enter the punch timings 4 Click on Assign to assign manual punches Repeat the above steps for adding more manual punches 2 Assign Location Smart Attendance provides the user with a facility to assign Location The user can assign Location s to an employee or a number of employees at a time Assign Company is the form provided to serve the purpose The form structure is as shown above Change Employee Location There is a form Change Employee Location where you can search employees by Employee Code or Name Then you can select multiple employees and assign any other Location to them 65 smart i Smart identification Solutions As shown aside you can choose your search criteria The search results are shown in a grid at the bottom From this grid you can select multiple employees Select a particular Company and Location to assign and then click on Assign This will update the company and location for all those employees in the database Assign Location rz m E Assign Location to Employees Employee Code A001 e T amc menn First Name Select Company to assign Smart vi Select Location malad vi Select Emp Code Name Company Location m Tam I NENNEN C NNNM NN L Check All With this form the user can 1 Assign Location s for an employee Steps to Assign Company 1 the user can search the employee according to employee code first name or last name 2 Selec
85. re currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete Just click on Delete and the Shift Calendar details will get deleted 16 EmpActivation Use This form user can Activate Deactivate Employee 1 Select location from the Drop down list 2 User will get all controllers with location in the grid 3 Select Particular controller from the grid 4 Click on Load Employees 52 smart i Smart identification Solutions Activate Deactivate Employees Select All Select Controllers on which Employees to be activated Select Location UDPPortNo Controller Name i Activated Cnt Success S andheri 0 iContoller LS3 0A28 0 EL landhei am template UDP Jaen Pue O template9300 ANB57A32 15001 no om pu 0 X j Tempate BLS3 0A25 602 Load Employees Selected Employee will be get Activated on Selected Location MEET E EAn Select EmpLocation Ctrl Name A 7 E Active Status Department Categoria template93l andheri emplate300 ABS 0000005 cx 0 m Activate DeActivate Stop Activation Show Status Exit 5 All the employees are displayed in the Grid as shown below 6 User can select Particular employee from the grid and then Click on Activate 7 In the Active Status Column User will get the Activate sta
86. rt Evelyn Monteiro Default Ganpat Shinde Default Tour Entry Select Company smart i With this form the user can 1 Make tour entry for an employee amp delete existing tour entries for an employee Steps to add tour entry 1 Select the Company amp Location s 2 Select the employee type amp status to list the employees 3 Select the employee amp date for which to make tour entry 4 Select the mode i e present or half day amp click on Add Entry to make the tour entry 5 Select an existing entry to delete it Repeat the above steps for adding tour entry 77 smart i Smart identification Solutions 12 Outdoor Entry smartATTENDANCE provides the user with a facility to make outdoor entry for an employee i e punches can be selected to make outdoor entry There is a form provided named Outdoor Entry where you can select an individual employee of a particular company or location Select a particular date for which to make Outdoor entries You can see all the punches of that employee for that date in the form of a list as shown aside You can select one or multiple punches made and then click on Assign to mark those punches as Outdoor punches E Outdoor Entry Select Company smart i D Select Location borivali Select Employee D15 AnkurDandekar sisstsi lt is sSS select Date fiaos2010 e All Punches OD Punches Select Punch P
87. select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report SMARTI Leave Balance Report Location MUMBAI Date 18 12 2014 Leave Accounting Year 2014 2015 1 A001 Ganaraj L1 36 4 p 100 smart i Smart identification Solutions 37 Attendance Report This report will show Attendance of selected Employee for selected date range with below selection criteria AN E Pres ent Full Days Half Days All Absent Full Days Half Days Single Punch Holidays E Irregular Days C Late Coming On Leave Early Going C Weekly Off Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Date Range 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report Attendance Report Select Company Select Location Add all Employees Type Q All Permanant Temporary Probation Contract Status 9 All Active DeActive Resigned Group Search From Date 01 10 2014 Jr To Date 05 10 2014 Jr Individual Search Departments Category Shift Code admin
88. set a category to an employee which contains the settings for the employee Assign Category is the form provided to serve the purpose The form structure is as shown above Set Category There is a form Set Category where you can select multiple employees of a particular location and department wise You can select the required Category to assign You can also select a suitable date range and then save the changes by clicking on Assign which will update the database 71 smart i Smart identification Solutions Set Employee Category Select Company smart i D Select Location borivali D Add all Employees Emp Type All C Permanant Temporary Probation C Contract Emp Status All C Active DeActive Resigned Select Category Ces D Group Search From Date 11 05 2010 EI Individual Search Departments Accounts Ces C General Default _ Default Night R amp D LI Support First Name Code zl Card No Check All Check All Check All Click Here to add Employees Department EmpName Date Category Pradeepkumar Nare B efi 003 Pradeepkumar 11 05 2010 Ces Supriya Todkar R amp D Supriya Todkar 11 05 2010 Ces vandana Rupe R amp D Vandana Rupe 11 05 2010 Ces ss CFO Suppor Ashish Patel 11 05 2010 Ces VIE e aka GERS DiptiMhatre 11 05 2010 Ces Santosh Kachare Support T f a YANN EN E D ze Santosh Kach 11 05 2010 Ces Ankur Dandekar Support Mazahir
89. signation Tester Details Available Designations Tester SmartATTENDANCE provides the user with a facility to maintain Multiple Designations The user can add multiple designations for employees under each Location Designation Master is the form provided to serve the purpose The form structure is as shown above With this form the user can 1 Add a new Designation 2 The user can also edit the details or delete the existing Designations 1 Stepsto add a Designation 1 the user need to select the Location s under which to add the Designation 2 Enter the Designation Name which is mandatory 3 Enter other details required 4 Click ADD to save the Designation details to the database Now the user will observe that the entered Designation name appears in the Available 34 smart i Smart identification Solutions Designations list Repeat the above steps for adding more Designations 2 Delete Edit Details of Existing Designations The user is also provided with the option of modifying or deleting an existing Designation A List box shown on the right side of the form displays a list of all the existing Designation In order to edit delete them the user need to take following steps 1 Select Designation name On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them
90. smart i Smart identification Solutions USER MANUAL smartATTENDANCE V1 0 0 0 RELEASE DATE 31 12 2014 Disclaimer The instructions in this document have been carefully checked for accuracy and are presumed to be reliable Smart Electronics Systems Pvt Ltd and its writers assume no responsibility for inaccuracies and reserve the right to modify and revise this document without notice It is Smart l s goal to supply accurate and reliable documentation If you discover a discrepancy in this document please e mail your comments to support smartisystems com smartATTENDANCE User Manual Version V1 0 0 0 Release Date 31 12 2014 smartATTENDANCE Version V1 0 0 0 smart i Smart identification Solutions Index A Installation Guidi siena cimi pli ka n eoa e a vo n usq x ik UDIN SI UDIN CARIUS el pl SENE CEDE EAR e e aaa 8 1 Howto UsesmartAITENDANLCE TE 12 Z HOW TO Cheate Data ase EE 12 Bieden DETA LE key dote kilot ea NR 13 Option 2 Bv Usernatme Pa3ssWOEFQ EEN 13 How to Create Company at First Login 0eeeeeeeeeeeeeeeesesveveseveueuenenenveveveueueuenenenvevevoueueueuenonoooovovoneueuenoonen 14 1 agree Tad Es C RR E 18 2 SEEN EMO e an ia etik akoste I TT 19 3 AGO ael i c tat bobis et debi ab ra bonjan sac re bo io Ra ae e ata a aa b a D ki eta ate ki bo pite 19 4 Delete An EmplOVBO sies Beers ainti pd a ai a exeo daos ty a tens s ples istae pin fitta ro foula n kad iii 19 5 ACHA De ele 19 6 Add Employee
91. so shows Total days present absent Etc Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Date Range 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report 102 smart i Smart identification Solutions Time Card Report Select Company Smart Select Location Mumbai Add all Employees Employee Type All Permanant Temporary Probation Contract Employee Status 19 Active DeActive Resigned Group Search From Date 01 10 2014 ie To Date 05 10 2014 Jr Individual Search Departments 7 admin E Attendance Param Day Shift Default El Default Gen Shift F Night First Name Code Card No E Networking 7 Check All CT Check All Check All Click Here to add Employees select Sr Mo Code Name Department Category Card No LEER uL eue ife A TE Vishal Minn Default pg Ali IT Default 6974561000 E A005 ShiftDefault Finance Default 0783222000 m suraj Software Default 0008900000 7 weekemp Finance Default 7 Mayuri Software Default E Aruna Ashok sampatkartat Software Default CT ei han t O CheckAll Clear List Time Card Report Date 18 12 2014
92. ster Emp Activation Template Management Transactions Reports Updation Leave BackUp Settings About us Exit wy Ga M 9 Ya Database Type SQL Server smareAT TENDANCE Install smartATTENDANCE on your M s For the first time Create Database A Assign Company N L N Mi WW Ad Add company CO Assign Location and update Master data d Add location e r d Assign Shifts and Shifts VW ilis E calendar Update Employee data Add shifts and shifts i ES calendar Assign Category A Assign Leave Types and um 4 rules Add Reader Add Leave types and rules www smartisystems com Generate Required Reports 2 How to create Database When you have freshly installed this application you will have to create the Database To do so follow the steps below smart i Smart identification Solutions Double click on the smartATTENDANCE icon which has now appeared on your desktop In the Login block click Show Settings You will get two options SQL Setting Option 1 Default 1 If you select this you will not have to enter any user name and password When the set up runs it installs SQL Server if is it not present The SQL instance that is created is as PC Name SQLExpress or SQL server Name e g SMART SQLEXPRESS This same instance name will be used as Server Name IP 2 Click Save and then on Create Database th
93. t the Location s to assign to employee 3 Select the employees for which the user wants to assign Location s 4 Click on assign to assign Location s to employees Repeat the above steps for assigning Location 66 smart i Smart identification Solutions 3 Assign Department and Designation Assign Department and Designation CzS resi Assign Department and Designation Select Company Smart Select Location malad Add all Employees Type All Permanant Temporary Probation Contract EES RE ees Status 5 All Active DeActive Resigned Code Select Department admin First Name Select Designation Card Mo select SrNo Code Name Deparment Dostonalion Category Card No Ham Dog shama admin Admin Default 0000002230 D016 sham15 admin Admin Default 0000002237 7 Check All Clear List Total No Of Employees 2 Assign With this form the user can 1 Assign Department and Designation s for an employee Steps to Assign Company 1 the user can search the employee according to employee code first name or last name 2 Select the Department amp Designation s to assign to employee 3 Select the employees for which the users want to assign Department amp Designation s 4 Click on assign to assign Department amp Designation s to employees Repeat the above steps for assigning Department amp Designation s 4 Assign Shifts SmartATTENDANCE provides the user with a fa
94. ter Table to save Template in Master Template Table Master Template Setting Master Settings Copy To Master Filter Employees By Company Smart T Location Mumbai ki Department HR VM Controller ABC w Employee Status All Search Employee Copy To Master Refresh Exit 7 Select All select CardNo ControllerName EmpCode FName Templateld Upload Status Status 0000000512 ABC FOD12 REWR 001 Download 0000000513 ABC FOD13 aa Download 0000000514 ABC FOD14 Download E KONO ABC CECR E 0000000515 ABC F0015 CVBCV 001 Download E 0000000509 ABC FOO9 DGD 001 Download IF 0000000509 ABC F009 DGD 001 Download 60 smart i Smart identification Solutions 21 Transactions 1 Download Transactions With this user can download all transactions 1 Select any controller from the grid if controller is connected it will show Status as Active in green color and if controller is not connected it will show status as Not connected in Red color Downloading Data from controller 1 Click on Start Download 2 User can select multiple controllers from the grid and Click on Check all All the transactions will be downloaded from the controller 3 While downloading data Employee Name Employee Code Card No and other details are displayed on the screen Download Transaction TE E Version Status Tm Ratio ES Controller So 81 L he A0 maldcort Wi 9 kx usn e kk d
95. the purpose The form structure is as shown Below smartAttendance e X Master Emp Activation Template Management Transactions Reports Updation Leave BackUp Settings About us Exit f 3 gt eel zz l A S ia NA FS SS a Database Type SQL Server B shit Master el amp x E Shift Master Select Company L amp T Select Location andheri ShitCode Shl Shifi Name Shift Master Shift Timings Note All the Timings in HH mm Format Use 24 Hour Clock Shift Start 09 e SE Shift Work Hours 08 00 Day Start Time 08 30 DI Night Shift Break Start 13 30 7 Setthis shift as Default shift BreakEnd 14 00 Half Day Work Hours 04 00 Day End Time 08 29 ShiftEnd 18 00 Break Time 00 30 Current Default Shit Notassigned Add Shift Code Shift Name Shift Start Break Sta Shift Details Added Successfully 38 smart i Smart identification Solutions With this form the user can 1 Add a new Shift 2 The user can also edit the details or delete the existing Shift 1 Steps to add Shifts 1 The user need to select the Company and Location s to which the Shift is applicable 2 Enter the Shift name and Shift Code which is mandatory 3 The user also need to enter the shift start end time and Break Start End time Shift work Hours are generated automatically 4 The user needs to specify work Hour duration for Half Days 5 Day Start Time amp Day End T
96. then only 3 days shall be sanctioned as leaves and 1 day shall be marked as absent or apply separate leave for a single day Allow Half Day Leave Tick mark if the half is allowed for this leave Min Days Allowed at a Time Enter min nos of days of leave that can be taken if half allowed is tick marked then min nos of days shall be 0 5 Allow Accumulation This indicates whether the user want your leaves to be forwarded to the next year if not used If YES the user needs to check the provided Checkbox The user can also specify the max No of leaves that can be accumulated Max Accumulation Days The max days that can be accumulated over the period The nos of days more than the max accumulation days will be lapsed or can be Encashed Allow Encashment This indicates whether the unused leaves can be encashed If YES the user needs to check the provided Checkbox Allows Negative Balance This indicates whether the user can take extra leaves than allocated i e Negative Balance If YES the user needs to check the provided Checkbox The user can also specify the number of leaves allowed for negative balance Accordingly the user needs to make all the settings Treat IN between Week Off as Leave If tick marked then any leave falling on week off shall be treated as leave else shall be treated as Week off Treat IN between Holidays as Leave If tick marked then any leave falling on Holiday shall be treated as leave else shall be treated
97. tive tivi 5 Resigned Select Month December Select Year 2014 w Individual Search Select Code Name E admin Attendance Param Cod iieri M RN Rr E Default E Default s A007 weekemp First Name wee Networking Card Mo 7 Check All Check All Click Here to add Employees F CheckAll Add Selected Employees To list Select Sr Mo Name Dopcsiment L Category Card No EUR MN Ce A007 5600000000 Monthly Shift Details Report Location Mumbai Date 18 12 2014 Month December Year 2014 Code Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 A 25 26 27 28 29 30 31 A007 weekemp Sh1 Sh1 Sh1 Sh1 Sh1 Sh1 WO Sh1 Sh1 Sh1 Sh1 Sh1 Sh1 WO Sh1 Sh1 Sh1 Sh1 Sh1 WO WO Sh1 Sh1 Sh1 Sh1 Sh1 Sh1 WO Sh1 Sh1 Sh smart i Smart identification Solutions 34 Continuous Reports Updation Leave Settings Help Log Qut Exit aster H Monthly A Continuous Reports Absentee Leave Reports Late coming Attendance Early Going Continues Report provides Record as Continues Absentee Late Coming and Early Going Employee Report for selected Date Range Steps to generate Report 1 You need to select the Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Month and year 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox pro
98. tus 8 User can also Click on Select all Check box to activate all employees 9 User will have Filtration as Employee Location Select Controller and Select Type 53 smart i Smart identification Solutions 1 Steps to Deactivate The Employees 1 Select Particular employees from the grid and Click on Deactivate 2 On the Selected Employees Status will change into Deactivate as shown Above which means after clicking on deactivate the employee is deactivated on the application and from the Controller also 2 Success Count Failure Count 1 If controller is not connected Select any employee from the grid and click on Activate 2 In the Active Status User will get the status as Pending Activate Activated Count This Will Show Activated Employee Count Success Count 1 So In the Success Count it will display as O as Selected Employee is Not activated on the controller Failure Count 1 Failure Count the number of employees in the Pending Activate Status And in the Failure Count it will Display as 1 which means employee is on the Pending Activate Status 3 Stop Activation On click Activation Process will get stop 17 Template Management 1 Template Download 2 Download Criteria 3 Activate Employee Not Having Templates This Option is use to download Employee Template whose status is Activate but who don t have Template Select Company location selects Controller Click on search Employee to view T
99. ummary Select Company Smart Select Location malad Employee Type 9 All Permanant Temporary Probation Contract Employee Status Y AN Active DeActive Resigned Employee ld Z30 geeta Date 18 12 2014 B Check In Shift Name Not assigned Lunch Start Shift In time Lunch End Shift Out time Check Out 18 31 14 Punches 09 30 Machine Punch 14 00 Deleted Punch Total Work Hours 09 00 19 15 17 Machine Punch 18 31 Machine Punch Day Status Present Late Mo Over Time 47 IN OUT report This Report will show Punches of selected Employee with Report Type In and Out Premises or Both Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type Employee Status Report Type Date Range 4 Click on View 114 smart i Smart identification Solutions In Out Report Select Company Smartl w Select Location malad Add all Employees Type ug All Permanant Temporary Probation Contract Status All Active DeActive Resigned From Date 18 12 2014 ToDate 18 12 2014 Reporttype Inside Individual Search gon Code E Default First Name Card No Check All Check All Check All Click Here to add Employees select Sr Mo Code Name me Depa riment Category Ca rd No A e ET Zo E E sham admin Default E shami admi
100. unch Type Select Punch LIN mo 1915 DUT With this form the user can 1 Make outdoor entry for an employee 13 Late Early Penalty smartATTENDANCE provides the user with a facility to make Late Early penalty manually This penalties are generated as per the late early rules set in the category Master for a particular category to which the employee belongs Late Early Penalty is the form provided to serve the purpose The form structure is as shown above 18 smart i Smart identification Solutions Late Early Penalty ll x Late Early Penalty oo NK Select Location oia sl Month March Year 2010 Select Employee 015 Ankur Dandekar Full Leave Deduction Half Day Deductions O e as Penalty Details C E PP 8 PP Deduction Type From Leave SL 9 PP 10 PP Total Penalty fi EJERE L 15 PP Apnli kr 17 PP pplied Penalty n RA Remaining Penalty m 19 PP emaining Penalty 1 7 20 pP 22 PP L 23PP 24 PP 25 PP With this form the user can 1 Execute the late early penalty for a particular employee The form shows the total number of penalty The type of Penalty whether from the deduction is to be done from Attendance or form Leave The Balance Penalty to be executed Steps to make Late Early Penalty 1 Select the Company amp Location s 2 Select the Month in which the Late Early penalty is to be executed 3 Select the emplo
101. urce HR 29 Department Report This Report will show Department Location wise Steps to generate Report 1 You need to select the Company and Location for to generate report 2 Click On View Button Report ele Department Report Select Company T Select Location malad ETE eco 91 smart i Smart identification Solutions SMARTI Department Master Location MUMBAI Hec qe Department Name Default Finance Networking Software IT admin j Admin HR HF Eng Eng CO osi in P GA Ki 30 Shift Report This Report will show Shift Location wise Steps to generate Report 1 You need to select the Company and Location for to generate report 2 Click On View Button Report roll amp mE Shift Report Select Company Smart Select Location Mumbai View Exit 92 smart i Smart identification Solutions SMARTI Shift Master Report Sr No Shift Code Shift Name Night Shift Sr No Shift Code Shift Name Night Shift Sr No Shift Code Shift Name Night Shift 31 Steps to generate Report 1 Sh1 Day Shift no a She Gen Shift no Location MUMBAI Shift Start Time Lunch Start Time Lunch End Time Shift End Time Shift Start Time Lunch Start Time Lunch End Time Shift End Time Shift Start Time Lunch Start Time Lunch End Time Shift End Time Holiday Report This Report will show Holiday Locat
102. ure It includes various sub Menus like 1 Master Reports This section allows user to view all the master details 2 Monthly Reports This section allows user to view monthly attendance and shift details of the user 3 Other Detailed Reports as shown in the menu above Shown below are the snapshots of the forms generating various Report Please refer the sample report formats available separately 88 smart i Smart identification Solutions 27 Master Reports lpdation Leave Settings Help Log Out Exit Employee Monthly Designation Continuous Reports Department Leave Reports anift Attendance Holiday Time Card Report Leaves tte seen Ceres ess Employee Report This Report will show Selected Employee master detail Information Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report Employee Report Lol e e Employee Report Select Company Smartl w Select Location malad Add all Employees Type 9 All Permanant Temporary Probation Contract Status All 9 Active DeActive Resigned Group Searc
103. vided below every list 5 Click on View to generate the report 35 Leave Reports Reports Updation Leave Settings Help Log Qut Exit Master Monthly Continuous Reports Leave Reports V Leave Register Attendance Leave Balance Report Tirma ard Dance Leave Register Report will show Leave name OP Balance Apply From and To Date Date Balance leave and Reason Steps to generate Report 1 You need to select the Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Date Range 3 You can select employee list directly 4 Select all the required employees User can directly select all employees with Check All checkbox provided below every list 5 Click on View to generate the report 99 smart i Smart identification Solutions SMARTI Leave Register Location MUMBAI Date 1842 2014 From Date 01 09 2014 To Date 18 12 2014 Name Ganaraj Op Bal Apply Date From fo Days Balance Lu ose i0 inon emu ment a pos 36 Leave Balance Report This Report will show Leave code Opening of Leave and Total no of Leave used Balance Leave for selected date range Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 Select all the required filter criteria like Employee type and Employee Status Month and year 3 You can
104. vided to serve the purpose The form structure is as shown above With this form the user can 1 Add Category for a particular Company and Location s 2 The user can also edit the details or delete the existing Category 1 Steps to add Category 1 The user needs to select the Company and Location s to which the Category is applicable 2 Enter the Category Code and name which is mandatory Work Hours Settings Specify Half Day Work Hours i e if the user work for less than the specified work hours it will be treated as Half Day Specify Absent Settings i e if the user work for less than the specified work hours it will be treated as absent Check In Time Settings 1 Specify whether to consider Punch timing for Check In time consideration or to overwrite Shift In time as Check In time 2 Punch Time Setting Specify time Interval within which punches would be ignored ie if specified 10 minutes then punches within 10min range would be ignored Round up work hours 3 The user can also provide time round up facility Select criteria before or after Specify the time Accordingly the punch times would be rounded up E g If the user punch time is 8 30 with the settings shown in the image the punch time would rounded up to 08 00 Compensation off Settings If the employee works on holidays and weekly off those work hours can be transferred to some absent day For that the user need to set the compensation off Specify Min h
105. y Wgd 192 158 0 220 12345 20 2000 BLS3 0A26 UDP Version TypelD mm mm gm Set Controller No Modify Steps to Modify a Controller 1 Select the controller from the grid 2 Click on Modify You will get the below screen 27 Controller Mo Controller Name UDF Port No Test Connection Smart malad y Add Controllers Select Company Smartl Select Location malad malad cont 5001 Controller Mo Slave ID IP Address Port Mo HesponseTime Controller smart i Smart identification Solutions 10 192 168 000 238 1234 2000 in milliseconds Default 50 ms No Of Channels Controller malad cont2 4 Steps to Update the Controller ETE 1 User can change Controller name IP address Port no Response Time Communication Type etc Click on Update 2 Click on Test Connection to check whether controller is Connected or not 5 Steps to delete the controller 1 Select particular Controller from the grid 2 Click on Delete 28 smart i Smart identification Solutions 6 Steps for Test Connection 1 To check whether Controller is connected or not 1 Click on Test Connection When red Light glows this means Controller is not connected Test Connection rimi Controller Controller Na Of Name ID Channels EE Smart malad malad cont 10 192 168 Company Location C Select All 2 Click On Test Connection
106. y s attendance showing late mark If the employee comes later than the specified time then the first half is marked absent for the employee Early Allowed Limit It is same as above except it denotes early going from the scheduled end time If the employee leaves earlier than the specified time then the second half is marked absent for the employee 1 Check the Checkbox at the top to Apply Early Late Settings 2 Set Late Early Count as interval If After every interval check box is checked then the following conditions are applied only after those many late counts 3 The user can either deduct leave or attendance days for late counts If Deduct from Leave is true then specified no of leaves would be deducted from specified leave type 4 If Deduct from Attendance is True specified no of days would be deducted from attendance Other settings are same as Late Early settings Repeat the above steps for adding more Categories 51 smart i Smart identification Solutions 2 Delete Edit Details of Existing Categories The user is also provided with the option of modifying or deleting existing Categories A list shown on the left side of the form displays a list of all the existing Categories In order to edit delete them the user need to take following steps 1 Select the Category On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Edit Details The textbox controls a
107. y to do some changes then Click on Save 20 Personal Details Shift Structure Shift Structure Attendance smart i Smart identification Solutions Permanent Address 4 Add Picture Picture E Click here if both are same Address Current Address Employee Code 337 i Name Abhijeet Dhandekar Display Number 337 City Gender Female w State n l Pincode Date Of Birth 01 03 2013 Enable E Mail Qualification SSL Phone Mo Company Eit Date Of Joining 22 02 2013 Location Thane Hesign Date 01 03 2013 Enable Department Software Status Active Designation Software tester e Category Default E Employee Type X Consider Expiry Date For Card Card Number 0000000337 Expiry Date 01 03 2013 ES Rn 7 Employee Shift Structure With this form the user can 1 The user can view month wise Shift Structure of an employee 2 Assign Shifts Shift Roaster or weekly off to the employee for a selected date range 3 The User can also remove Shifts Shift Roaster or weekly off to the employee for a selected date range 21 smart i Smart identification Solutions Personal Details Shift Structure Attendance Employee Code A001 Name Ganaraj From Date 01 12 2014 H To Date 18 12 2014 Er amp Shift Shift Roaster Assign Weekly Off Month December Year 2014 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Day Shift Day Shift Day Shift 7 8 9 10 11 12 13 Night Gen
108. yee from the list 4 Mark the date alongside in the list box from which the penalty is to be effected The First list shows the dates of full day present and the second list shows the date on which the employee was present for half day 79 smart i Smart identification Solutions 5 Click on Add Button Repeat the above steps for the other employees 23 Leave 1 Setting Leave Opening Balance In case of new installations this form assigns number of pending leaves to each employee Opening Leave Balance Set Leave Opening Balance Select Company Smart b Select Category Default Add all Employees Group Search Financial Year 01 04 2010 To 31 03 2011 Individual Search Departments Default C Marketing Code First Name Card No C Check All Click Here to add Employees Select Sr No Code Department Pradeepkumar Nare Default Supriya Todkar Default Vandana Rupe Default Ashish Patel Default jDipti Mhatre Default Santosh Kachare Default Ankur Dandekar Default Mazahir Hadiyanswala Default E 020 SantoshMadye Default C Check All Clear List EE Total No Of Employees 38 La Fxit lm ES ES S S ST SI SP S Company smart v Location Borivali a Type All Permanant Temporary Probation Contract Status All Active DeActive Resigned Select Category Default v Add all Employees

1 USER MANUAL smartATTENDANCE (V1.0.0.0 - smart-i

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