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RMS User`s Guide - Government Home Page

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1. TITLE AND LOCATION OHC Overhead Cover Sys 004 GRN Master Salah Ad Din Kirkuk and Ninewa Gov ernprates 08 Nov 2007 SUBMITTAL REGISTER ER 415 1 10 CONTRACTOR Perini Corporation CONTRACT NUMBER W912ER 04 D 0008 0004 CLASSI REVIEWER CONTRACTOR CONTRACTOR GOVERNMENT TRANS SPEC FICATION SCHEDULE DATES ACTION ACTION ACTIVITY ud DESCRIPTION OF ey MITTAL a PARAGRAPH Ee eae TYPE OF SUBMITTAL EIS eum arov reme CORPS CORPS No No GA DA OFFICE NAME NEEDED NEEDED NEEDED CODE RECEIVED CODE RETURNED or CR BY BY BY DATE DATE SECTION 01015 Technical Requirements N1021248 7 1 01015 3 15 4 CLIN 0002 PX EAST 60 Prelim Design DESIGN DATA GA MORLEY J BAR 24 Mar 06 08 Apr 06 08 Apr 06 A 16 Dec 05 G 30 Dec 05 N1031448 6 4 01015 3 15 5 CLIN 0003 EAST MWR 60 Prelim Design DESIGN DATA GA MORLEY J BAR 21 Dec 05 05 Jan 06 05 Jan 06 A 16 Dec 05 G 08 Feb 06 N1031484 31 5 01015 3 15 5 CLIN 0003 EAST MWR 60 99 FINAL DESIG DESIGN DATA GA MORLEY J BAR 10 Feb 06 25 Feb 06 25 Feb 06 A 09 Feb06 G 23 Feb 06 N1041548 8 7 01015 3 15 6 CLIN 0004 WEST MWR 60 Prelim Design DESIGN DATA GA MORLEY J BAR 03 Jan 06 18 Jan 06 18 Jan 06 A 28 Dec 05 G 03 Jan 06 N1041584 32 8 01015 3 15 6 CLIN 0004 WEST MWR 60 99 FINAL DESI DESIGN DATA GA MORLEY J BAR 09 Feb 06 24 Feb 06 24 Feb 06 A 09 Feb06 G 23 Feb 06 N1051148 4 10 01015 3 15 3 CLIN 0005 PX WEST 60 Prelim Design DESIGN DATA GA MORL
2. i lap Select e Add Delete Contracts for office wnat Tod do what you WI Il have BABAN ZENA e Assign Assistant Office Administrators read write access to a BAUTISTA TERRY F R eb Remove BRICKNER MICHAEL CHEATHAM HOWARD 3 Where you do it what contracts you will have access to With this information you can be assigned to one or more groups of individuals that will jointly administer construction contracts using RMS This information can be input by your Office Administrator who will be assigned by a System Administrator The Office Administrator has total control on the access program for the individual field office and can add or delete other Office Administrators Resident Management System Office Administration Rights Varying degrees of access and rights can be assigned to Office Administrators By default when an Office Administrator is selected full rights are granted However you may also limit the rights if needed or desired Edit Office Information I Office Information Pe Select la Remove i Select E Remove Bi Select Ee Remove i Select Edit Full Rights Screen Selected Rights Screen E Close Administrators System Administratars For BHATTACHARYYA SOMNATH Freeman Fredrick 3H HAM MICHAEL L ae e Add Delete Offices ll e Assign District Library Administrators fa e Assign Office Administrators District Library Administrato
3. sesssssssssssessssessseee nennen nnn nnne nnne nnns 5 sehalndgraymenbto CEFM G uindsensie catt eni uui ere OU E Deben leones tum ee ene ete 5 Reports for Payments uaa oerte en e ue t fado lude eaae one dte a eese inu rs att tua T Chapter 12 Contractor Quality Control Planning seeeeeesseeeeseeenneernnnenn 1 What tnis Chapter presens oisi iere betae rre des e P beu Pertudulicticwrvi ai E bini pb cic oe 1 FREGUIFEd Planning ACUVITIGS icio dete Qua ee Susie cence tpe n eom rd ten re ao reda inta x cules das 1 AOMP SES LANI DENT 1 Quality Assurance Quality CODlWOL usscibesve esito int ee EE ed theta YEA PER EO CERE etit ed v n lead 1 OVEVIEW M 2 Qualy Control REGUIFGIMIC MS s scsatactn Mnt etatbdav tme eec rr a b esdua eu dme D LE Bebe n rN NEU 2 Pime Contactor Daila m PEE 2 FRESDOMSIONIY COUO T oa E a a E aE 3 CEC DUNS INO eid ads siia a a Du a Us avi e dra e eae 3 Contractor Short Name Contractor Name ccccceeccsececeeeceeeeseeeeaeeeseeeeaeeeseeeeseeeseees 3 MINI VEG C a 3 ofice to T celVe payments es ciceccca etas stum d ima ica rss equ aao etinaiuen Succeed tae etis d uet QUU 4 Contractor Representative to Review Contractor Evaluation DD2626 4 Prime Contractor Data in District Library cc ccc cccccccececeeeceeeeseeeeeeeeseeeceeeeseeeseeesaeeeseeeeeeeeseeees 4 Manually Add Contractor to District LIDrary c
4. Pay Activity P0008433 W917ER 04 D 0008 0004 OHC Overhead Cover sys 004 GRN Master i xX Ej Close Activity H N 20830650 Description Primary Erection upper roof CLIN Joong j DIAMONDBACK Px DESIGN amp CONSTRUCT OVERHES Quantity Ls Amount 103 634 00 Subcontractor PRIM 1 Feature STLSTEEL ow Contract Phase fic Project Area pa Duration 0 Work D aus CLIN 000g 1 129 525 72 Sum of Activities 1 129 525 72 0 00 Variance Mandatory Entry Elements for Pay Activities RMS will function properly financially if only the top portion of the input screen is completed The lower portion of the screen is extremely useful and you are encouraged to complete all of it in detail In any case the following three 3 items must be completed Description Enter a brief description of the activity into the Description This field allows for up to 50 characters in length However when you are using the SDEF feature the SDEF truncates the field to about 35 characters Therefore you might want to only use the first 35 characters so the description appears okay after imported from P3 be sure to use the same description in P3 CLIN The CLIN field lookup should be selected so you can choose the appropriate CLIN The Quantity field just below will automatically populate based on prior entry of the CLINS Amount The Amount of the activity is entered here If a Quantity Item were chosen the Amount fiel
5. Administrative Contracting Officer d Schedule Status Contract No Contractor QA Project Engineer Name Paid Percent Award CLINS Cost Growth BOD Original Date Re BOD Scheduled Date Contract Title Chief Con Rep Reported Percent Sum of activities git Contract Value Current CLINS Time Growth Reguit Cempleton Dere Contract Administration Office Scheduled Percent Primary Delay Code 1 575 1 920 ECC ad 720 616 825 1 075 0 00 0 ECC 0 00 0 ln Customer Status Report 21 Feb 2005 THI QAR RESIDENT OFFICE including Sub Offices GULF REGION SOUTHERN DISTRICT US Army Corps of Engineers Administrative Contracting Officer Financial and Schedule Status Contract No Contractor QA Project Engineer Name Paid Percent Award CLINS Cost Growth BOD Origjinal Deis vw BOD Scheduled Date Contract Title Chief Con Rep Reported Percent Sum of activities Current contract v alue Current CLINS Time Cromtp D ESBEIRS DICIT DIGG Contract Administration Office Scheduled Percent Primary Delay Code THI QAR RESIDENT OFFICE FA8903 04 D 8672 0011 ECC 0 73831 0 00 0 73831 73 831 00 BE 002 THI QAR SCHOOL 1801153 QANADEEL d 73831 0 02 21 2005 CEGRS TAO TQR FA8903 04 D 8672 0011 ECC 0 69101 0 00 0 69101 69 101 00 BE 002 THI QAR SCHOOL 1801176 SAIF ALL 69101 0 02 18 2005 CEGRS TAO TQR 0 FA8903 04 D 8672 0011 ECC i 41142 0 00 n 41142 GA1 142 nn
6. cccccccccescceeecceeece cece eeceeceseesaueesaeeseeeseeseeessueeaeeessaes 2 Generating Form Eelel sciences htt sd dette b o t HE o ced eins 3 Copying a Document from another Library seeeseeesseesseeeeeernnnen 4 FES CRC QUEST TOF MTOR ON eer 5 Prepare m OC Sy t PEL c DEI eee a 5 RFI Requiring Response QCS cecececcccseeccceececeececeeeeeceeceeeceseeeesueeeseeeeeeeeessueesseesanees 6 Government Response to RFI RMS ccceccceccceeeceseeseeeseeeeseeeeaeeeaeeseneeseeesseeeseeeas 6 Screen after the RFI has been exported to QCS RMS ce ecccceeceeeeeeeeeeeeeeeeneeeees 8 RELNo lication in RMS and OG S dtc nedeentbbtr dete catus a e drama ctv wat ut 8 OCS Gorrespondence MOgulesutusuisscitud i x Ula eus actu sateen ug dau ue tu eae 9 Contact DOCUMEN E TEE TTE 10 SUPPONI DOCUMEN NE E ETT DOE Tm 11 Create a library of Supporting Documents seesssessssssseseneennneene nennen 12 Adda Supporting DOCUMEN tiat voit tar Ek ehh a c Pu ead deoa ru apa t a ER O63 13 TOC 4 Resident Management System Chapter 7 CEFMS Finances and the CWE ccccccceccceeceeececeteeeceeeseeeeeeseeeseetaeetseeteeeseeeeees 1 Whatthis Chidbpter Presents xen diat Eee Ebene use dest nod Ea a e aperto s ote eiut end a pen nca 1 eau M 1 CEFMS Finances and the CVVE 5 cuo cs toc deu eu DuPe intor e pie ou OPEN EU Dua Diu Usu rnnr rran PONCe DONE aa DUEQI 1 UEPMOTI
7. Select from QA to 8 UA fo Copy G4 Punch List 0A hay x Cancel 15 9 Resident Management System Per the previous screen check ioj x gl d xe Cal Select All Clear All Close Report Item Tz BE EE NEN Deci 1014 2007 GA 00001 DFAC 3 Rebar installed on Morth foundation piers is Grade 40 instea dl 11 08 2007 o4 00002 the applicable existing QA Punch List item you desire to copy RMS automatically copies the item into your Daily Report Grade 4 reinforcing steel has been used instead of the specified Grade 60 Remove and replace with proper grade Record z of 2 Iraq Construction QA Report Number 756 11 08 2007 Thursday E e ioj xi E E Ei LA Report HC Report OA Repot HC Report Close QA Report Punch List Items Weather Weather Caused No Delay QA Narratives written Today Punch List Items 2 Issued of 1 Verified QA Tests 1 Completed Today QA Final Follow Ups O af 1 380 Completed Today Vert OC Requirements 0 of 76 Verntied Today Accident Reporting O Accidents Today GA Report Completed Not Required gi x ea Add E dit Delete Find Copy Punch List Items Issued by 04 Verify Punch List Items Date Item mee 11 08 2007 G4 00002 O005Footings Grade 4 reinforcing steel has been used instead of the spe L4 00003 Footings Grade 4 reinforcing steel has been used instead of the sp 04 00003 Not Corrected Grade
8. Pe Notes from Government Site submittal Register NAS SDEF Excel Mods List A QAS Sites x E Close gi Add Remote QAS Sites FA4ACTAXXN Perini 8433 Ed Export to GAS 3X Delete Modules Assigned To Prime Contractor Subcontractors RMS CEGAN Master Project Contracts Edi Pay Activities RMS CEGAN Master Project Contracts E Progress Payments RMS CEGAN Master Project Contracts El Daily Reports QC Requirements Equipment Activity Schedule RMS CEGAN Master Project Contracts ES Features of Work RMS CEGAN Master Project Contracts EI 3 Phase Checks RMS CEGAN Master Project Contracts Spec Sections Submittals Transmittals RMS CEGAN Master Project Contracts E The following screen will tell you the next step one at a time It first says you must enter a name for the site Remote QAS Site X Remote QAS Site Title Site ID Tou must enter a name for this site It cannot be empty ae OK X Cancel Intro 13 Resident Management System After you enter a name you must enter a Site ID You should get the name and Site ID from the person system that installed the QAS program It is unique for each of your sites Remote QAS Site B X Remote O45 Site Title Per
9. RMS Contract Menu P0008433 w S1zER 04 D 0n008 0004 OHC Overhead Cover Sys 004 GRM Master l mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export verview Reports Finances Contract Changes l gi x q en ERI Add Edit Delete Fir Copy Recompute Finances Change Change Request Title Status ds Change Change Mad JE Request Amount a E Award CWE 00001 Change In SOW MOD 0406 NUI 201 045 00 QOLDOZ Change in SOV Mad 0402 R0000 506 100 00 a Award CLINs o0003 Delete 0033 amp Add 0032 E RODDO3 0 00 D 10 Current CLINS 00004 Gable End Change SOW 0408 E Roo0o4 E 336 00 0 oO un 00010 Delete Remaining 0011 Work b pog Pay Activities Progress Payments Change Request Status PER Time x 4 Basic Change Document Completed 06 27 2006 Contractor Claims f Government Estimate Completed 06 23 2006 Contract Changes ra Contractor Proposal Completed 06 05 2006 Contract Modifications i Muse Completed 06 27 2006 CWE Changes y Funding 5 Completed Sent to District Contingency Current CWE Current Contract Remarks By selecting the Supporting Documents tab of the Change Request the user selects the document type to be added Resident Management System Change Request 00010 Delete Remaining 0011 Work x Inception Description Status Funding Supporting Documents g x 8 3 Adi Correspondence Letter to Contractor is Close Aft
10. you cannot use you normal Oracle password to access QAS OAS 2 37 1 7 16 Oct 2007 16 47 22 iol xi Enter your User ID and Password User ID LICOHFBF Site ID F4AACTAAN Password fe Database Cancel This i a DOD computer system Before processing classified information check the security accreditation level of this system Do not process store or transmit information classified above the accreditation level of this system This computer system including all related equipment networks and network devices including internet access are provided only Far authorized LI 5 Government use DOD computer systems may be monitored for all lawful purposes including to ensure their use is authorized for management of the system to facilitate protection against unauthorized access and to verify security procedures survivability and operational security Monitoring includes but is nat limited to active attacks by authorized DOD entities to test or verify the security of this system During monitoring Information may be examined recorded copied and used for authorized purposes All information including personal information placed on er sent over this system may be monitored Use of this DOD computer system authorized or unauthorized constitutes consent to monitoring Unauthorized use of this DOD computer system may subject you to criminal prosecution Evidence of unauthorized use collected during monitoring may be used f
11. Construction Start Date 01 30 2006 10 13 2005 Construction Completion 01 05 2007 Contract Required Completion 03 11 2007 03 26 2007 DFAC 3 Start Wty 09 01 42007 ggg Start Wty 11 05 2007 DFAC 3 4 Mo Wy 0101 42008 aaa 4 Mo Wty 03 05 2008 v DFAC 3 9 Mo Wty 05 30 2008 ggg 3 Mo Wy 08 05 2008 File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master E Overview Reports x wi The Milestone Schedule is also available at the Administration Contract Status Contract Description Status Issues Contract Status Active Contract Status Photo Milestones Schedule Monthly Progress Cost Time Growth Contract Setup Award Duration 514 days Current Duration 525 days Administration Contract Plans Contract Status Contract Documents E Delete a Mandatory Events Only All Events Me J ee ERES Sc h ed u le ta b Correspondence Bi Contract Award EE Request for Information NTP Acknowledged Construction Start Date User Defined Entries The information Construction Completion Contract Required Completion on this screen will 03 11 2007 12 15 2005 01 30 2006 01 05 2007 03 26 2007 10 13 2005 10 13 2005 Prime Contractor DFAC 3 Start Wty 09 01 42007
12. Delete 201940 Propane Tank for Kitchen Equipment 14 000 00 14 000 00 Totals NENNT 75 000 00 Resident Management System What this Chapter presents e Overview e Importing Contractor Pay Activities e Standard Data Exchange Format e Balancing Contractor Pay Activities e Mandatory Entries for Pay Activities Importing Contractor Pay Activities ES O am The next step in setting up our finances in RMS is to enter the Contractor s Construction Pay Activities The easiest way to accomplish this would be to IMPORT the Activities electronically via the Standard Data Exchange Format SDEF Resident Management System The Contractor s Pay Activities are located via the Contract Menu Finances RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sy p GRN Master Oj x File Help Home Administration Finances QA QC Submittals Siles Closeout Import Export _ Home Overview Reports Finances CEFMS Finances Recompute Finances Award CWE Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes Contract Modi RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master _ lol x CWE Changes File Help Contingency SSS 3 Home Administration Finances QA QC Submittals Schedules Closeout Import Export i Current CWE Overview Reports Current Contre
13. Hecereed by the Gov t Activity schedule 08 11 2006 Friday Weather Caused No Delay Completed Received by the Gov t Ens CER EHE 08710 2006 Thursday Weather Caused Mo Delay Completed Recered by the Gov t MEME 08 09 2006 Wednesday Weather Caused No Delay Completed Hecereed by the Gov t 00872006 Tuesday Weather Caused No Delay Completed Hecereed by the Gov t Warranty Items OB 15 2006 Thursday Weather Caused No Delay Completed Received by the Gov t O4 25 2006 Tuesday Weather Caused No Delay Completed Hecereed by the Gov t 04 24 2006 Monday Other Explain Completed Hecerved by the Gov t CUTE Completed Hec 15 1 Resident Management System What this Chapter presents Quality Assurance and RMS e Overview e Daily QA Report e Sample Daily QA Report Form Overview es This chapter addresses information on the Government QA Report and provides general information for utilizing the associated Quality Assurance modules of the RMS program Quality Assurance is required on all construction contracts The extent of assurance should be commensurate with the value and complexity of the contracts involved and the requirements of this regulation Elements of Quality Assurance Daily QA Report Government Staff QA Tests Required QA Verifications 3 Phase Inspection Checks Planned Labor Interviews Anticipated Adverse Weather 15 2 Resident Management System Quality Assurance Requirements These are areas tha
14. Overview Overview Adding a Payment Pay Estimate Worksheet GIG Sheet Sending Payments to CEFMS Payment Reports eo This chapter addresses instructions for processing construction contractor payments Progress Payments is located under the heading Contract Menu Finances Prior to making any progress payment you should verify that all finances are properly balanced including CLIN s and Contractor Activities Resident Management System 11 2 Adding a Progress Payment RMS Contract Menu P0008433 W912ER 04 D 0006 0004 OHC Overhead Cover Sys 004 GRA Me n File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Finances Progress Payments ol Add E di CEFMS Finances Recompute Finances this Period Award CWE 2 12 14 2005 02701 72006 312 901 088 00 3 439 483 00 3 267 508 85 ERGNUL ISO 3 02 02 2006 03 03 2006 15 718 592 56 2 81 7 504 56 2 676 629 33 Award CLINs 4 04 02 2006 0430 2006 20 392 721 00 4 674 128 44 4 440 422 02 Current CLINS 5 05 01 2006 05 31 2006 24 921 555 00 4 528 834 00 4 302 382 30 C E 06 01 2006 06 30 2006 429 497 796 00 4 576 241 00 4 118 616 90 Pay Activities 07 01 2006 07 31 2006 33 797 245 00 4 299 445 00 3 869 504 10 Progress Payments 8 08 01 2006 08731 2006 33 515 291 74 5 718 045 74 5 146 242 07 3 09 01 42006 09 30 2006 45 972 636 47 5 457 344 73 8 162 786 15 10 10 01 2006 ot Delete Fin
15. Sample DD Form 2626 Report Form Page 1 of 2 FOR OFFICIAL USE ONLY WHEN COMPLETED PERFORMANCE EVALUATION WOLDERDADODOS 0004 CONSTRUCTION 2 DUNS NUMBER 068993454 PART I GENERAL CONTRACT DATA 3 TYPE OF EVALUATION X one 4 TERMINATED FOR DEFAULT i INTERIM List Percentage yx FINAL EN AMENDED Hm 5 CONTRACTOR Name Address and ZIP code 6 a PROCUREMENT METHOD X one Perini Corporation SEALED BID NEGOTIATED 73 Mt Wayte Avenue a Framingham b TYPE OF CONTRACT X one MA 07110 FIRM FIXED PRICE C COST REM BURSEM ENT NAICS Code 262322 E OTHER Specify 7 DESCRIPTION AND LOCATION OF WORK This Master Project is for the following projects OHC Anaconda PX West OHC Anaconda DFAC 3 OHC Anaconda INdoor Gym East OHG Anaconda PX East OHC Anaconda Theatre Anaconda West MWR Anaconda East MWR Warrior PX Warrior DFAC 8 TYPE AND PERCENT OF SUBCONTRACTING 0 subcontracted a AMOUNT OF BASIC b TOTAL AMOUNT OF c LIQUIDATED d NET AMOUNT PAID 9 FISCAL DATA CONTRACT MODIFICATIONS DAMAGES ASSESSED CONTRACTOR 65 236 916 1 207 489 0 27 794 094 a DATE OF AWARD b ORIGINAL CONTRACT c REVISED CONTRACT d DATE WORK 10 SIGNIFICANT DATES COMPLETION DATE COMPLETION DATE ACCEPTED 09 28 2005 03 11 2007 03 11 2007 PART Il PERFORMANCE EVALUATION OF CONTRACTOR 11 OVERALL RATING X appropriate block UNSATISFACTORY Explain in item 20 on reverse OUTSTANDING 12 E
16. Training Exports can be created Resident Management System When you need to set up QAS or QCS for training purposes or Read Only it is quite simple to do so simply choose the appropriate radial button You will need to convey the Contract ID number and the QCS QAS Access Code to the system desiring to add the contract to their program x Export File for GAS Read Only Mode GAS Read Only Training Access Code C Export File for GAS Training Mode Gy Seti Export to file RMS POOOS60S RMS EXF sas The saved file will nat be emailed Important Information r f a Ioj x Important Information USACE Use Only fre FOlOG WAT IOOFFIEATIORI IS REGUIREL I order fo add B ReadOnly of Traing Contract fo GAS Contract ID POO006509 WAS Access Lode Y CEEWKHX Force New Access Code BS Print The program will then export the contract to the RMS SFTP repository or a file whichever you have chosen You then download the desired contract from the SFTP site or file and will be asked for the Contract ID and Access code Enter Access Code X Enter QAS Access Code to Add Read Only Mode Contract OAS Access Code JH 76K EF X cos OAS Warning OAS Warning l E AN This Contract is in GAS Training Mode Data entered in QAS for this contract is for training purposes only and cannot be exported to RMS or other QAS sites 3 6 Resident Management System You may then use the contract either for
17. be shared with Pa 11 05 2007 Subcontractors DFAC i3 4 Mo Wly ggg 4 Mo Wy DFAC 3 9 Mo wy P2 therefore it is very important 01 01 2008 03 05 2008 05 30 2008 System Milestones Milestone Event 1 of 39 that it be kept CU rrent Completion Status B District Milestones Contract Milestones 17 9 Resident Management System Milestone Schedules Summary Reports There are three Milestone related reports available from the Reports Explorer from the Summary area of RMS Report Menu 1 B x E Contract Surman Office Library Close summary Reports summary Reports Contract Status Sheet Contract Level Contract Status Sheet By Phase oummary Reports P Linking Reports USACE Project COG Metrics Custom Reports Project Listing Lostand Time Growth by Reason Military Cost and Time Growth Construction Placement by Fy US Census Bureau Placement by Er Construction Placement Summary Actual Prajected Placement vs Baseline Monthly Schedule Exceptions System Milestones Schedule All Milestones Schedule Milestone Claseaut Checklist HBuilder Custom Reports Monthly Injunes iinesses amp Exposure comall Business Distribution All Transmitals Transmittals In Rewiew Outstanding Request For Information Contractor Claims gt 17 10 Resident Management System Monthly Progress This selection should always be completed to provi
18. 06 Change I SOW MOD 0406 04 27 2006 301 049 00 D ROODD02 05 Change in SOW Mod 0402 03 26 2006 506 100 00 Award CLINS Roo 01 Delete 0033 amp Add 0032 10 11 2005 0 00 Current CLINS R DD4 08 Gable End Change SOW 0408 05 09 2006 236 336 00 a Rooo0s 09 Delete Remaining 0011 work amp Revise 0013 06 30 2006 1 117 543 00 Pay Activities ROOOOS 1D Relocate amp Alter Existing Utilities 06 1 342006 120 183 00 Progress Payments RODDDz 1D Increase SF of Marez Gym by 20 000 SF 06 13 2006 1 154 510 00 Modification Status Contractor Claims Amount Lmg Contract Changes f PR amp C Requested Completed Contract Modifications f 5F3U Signed Completed CWE Changes f Funds Obligated Completed Contingency Activities Balanced Completed Current CWE f Modification Included in Current Contract 301 049 00 D ow Current Contract Remarks 10 11 Resident Management System Other Change Orders Not all Change Orders directly impact the Contractor for time and money There are Change Orders that affect the Construction Working Estimate CWE that must also be tracked within RMS CEFMS and PD The Change Orders dealing with other CWE items are broken into five 5 categories Supporting Contract Changes Design During Construction Changes DDC Review Contractor Design Supervision and Administration S amp A Other without S amp A LE node These changes are relatively simple to complete and are usually accomplishe
19. CEGRS BAU CEBRS BAD BPR CERES BAO BRO CEGRS E Actual Complete Fiscal Scheduled Scheduled Scheduled Scheduled Scheduled Scheduled Scheduled Scheduled Original BOD Original Contract Required Completion Current Contract Required Completion Personnel Project Engineer Personnel CO Personnel ACE Personnel COR On site Personnel Chief Con Rep Contract Award NTF Acknowledged Construction Completion Contract BUD Complete Physical Contractor Evaluation AE Evaluation Complete Fiscal DPAU EEGRS TAD CEGRS TAD MR EEGRS TAUO TOR EEGRSNRAD DFI AND FUN Personnel Alternate Con Rep 4 Contracts meet criteria for currently selected office Contract Contract Contract Contract Contract Contract Contract Contract Contract Contract Contract Contract Contract Award Probability ontract Contract Contract Contract Contract Contract will CEFMS be used T M Will PROMIS be used MN Will Contractor Use CS YN Will Contractor Insurance be tracked 1 M will Contractor Labor Interviews be tracked 1 M Will Contractor Payrolls be tracked 1 7M Contract Contract m Linked ta Pe Y MJ Stage Contract Number Location Fiscal Year Program Type Primary Fund Type Contracting Method Customer Type Duration Original Duration Current Program Amount Award Contract Amour Current Contract Amount E Dos
20. CLIN and the Add Priced SubCLINs to that new CLIN You must also follow the Description SUBCLINS must be six characters in length Edit Add Contract Line tem Enter a unique nume ore ET E TU required numbering cu 201344 a 7 5 scheme for the SubCL Ns Select the Unit af Measure for the New CLIN Priced SubCLINS must use letters in the last two positions Unit Type ILS mj X ceca Resident Management System Enter the description and amount for the new Priced SubCLIN and check the box that you are ready to fund it You will then need to use the ellipsis to verify which Obligation Line Item you want to use to fund the CLIN Award CLIN Price E x x Close Priced SubCLIM 00345A Description Exterior Kitchen Equipment for Troops hat MO URI Award Unit Price Award Contract Ag 65 236 916 00 Sum of all Award CIS 55 245 915 00 Variance 10 000 00 Award Quantity Award Amount CLIN pricing complet ready to fund Obligations for this CLIN ee a Account Item Line Item at WOTSWE52702091 1 OVERHEAD COVERAGE SYSTEMS GAN o001 ee WOTSWES2702091 3 P EAST MODIFICATION TO OVERHEAD PROTECTION 0002 m 00 WOTSWEBOBIB620 41 REMOVWE REPLACE EQUIPMENT AND UTILITIES 0003 0 00 WOTSWEB1188399 41 OVERHEAD COVERAGE SYSTEM GABLE END oo04 0 00 wITSWEB1891568 41 RELOCATE AND LATER EXISTING UTIL fe Ej WST5WE61891588 1 RELOCATE UTILITIES CLIN 0016 MARE WISWES2702091 5 R
21. COASS District Focal Point User Defined Entries District Library Administrator Custom Reports SPS Contract Coordinator District wide Bead only Access to all contracts District Review Office District wide Access to Claims M Is GAS User User Holes District Prime Contractors eh Change GAS Password User Access Control District Wide Submittal Reviewer District Review Office Fredrick Freeman is an Office Administrator for the following offices ae Select Edit tow Remove Fredrick Freeman is a member of the following User Groups oo After the QAS User Role is indicated on the foregoing screen you must enter a QAS x Password on the same screen Rules for passwords are as follows Must contain at least five and at most 10 characters Only letters are allowed A 2 and a z Your password i case sensitive Set you password following the password rules Blanking out your password wall remove it and will not allow you login inta DAS indicated on the QAS Password window Password Recontinn Password a x Cancel Intro 11 Resident Management System Choose contract for using QAS The next step is to choose the contract that QAS will be used on for the QAS User we just set up Find the contract and hit the Edit button or double mouse click the contract Resident Management System File Help 10 x Home Summary Dffice Local Library District Library System Lib
22. Modifications ually Assurance Submittals Schedule lity A Contract Status Quality Assurance Contract Setu QA Report Type raa Construction z Project Engineer THOMAS L ARMSTAOD Contract Plans On Site COR DONALD E CALDWELL zj Contract Documents Number of 3 Shifts Shift Chief OA Re Altemate GA Re 1 Shift ERIC ANDREWS DOUGLAS S APPLEGA 2 Shifts Correspondence 3 Shifts Request for Information User Defined Entries Time extensions due to adverse weather per month based on 5 evan ele Prime Contractor US Units Metric Units subcontractors Anticipated adverse weather days per month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec s sf s EE EE SE Top afa Completion Status 13 3 Resident Management System QA Testing The QA Tests option is located from the main Contract Menu at QC QA QA Tests Tests are entered that are to be performed by or on behalf of the Government This information can be obtained from either the contract specifications and or the submittal register but should be coordinated with Contractor QC Plan for precise type and quantity of tests i e we should be doing at least 5 of the number of QC Tests performed by the Contractor RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Master E File Help E E Home Administration Finances AUC Submittals Schedules Clog Impart E port Home Overview Re
23. NTP Acknowledged Date the NTP for the contract is signed by the Contractor RMS and P2 use only ONE NTP for a contract even when the contract is a Design Build contract Construction Start Date Date actual construction commenced onsite This will begin the numbering system for the Daily QA and QC Reports The start date will be Report 1 and they will be sequentially numbered after that and will include non workdays and weekends Contract Required Completion calculated Uses the NTP Acknowledged date plus the original duration plus time added for options awarded after award to compute the Original Required Completion Date The NTP Acknowledged date plus the current duration including all modifications is used to compute the Scheduled Current Required Completion Date The Original Required Completion date will also be retained Construction Completion This is synonymous with the term Substantial Completion and is defined contractually as the date upon which in the opinion of the Contracting Officer the work is completed to the point at which it can be used for its intended purpose i e LD s would no longer apply Warranty starts the next day Beneficial Occupancy Date Date agreed to by the Corps of Engineers and the customer as to when the facility was to be ready original BOD will be ready scheduled BOD and is ultimately ready actual BOD for useful occupancy pursuant to the requirements of the contract For Ai
24. Options lt lt Resident Management System You will then logon to your District and arrive at the normal RMS logon screen E cRDRMS Citrix Presentation ServerChent H ini x Starting GRDRMS Checking your credentials E GRDRMS Citrix Presentation Server Client RMS 2 36 1 31 Enter Your RMS Oracle User ID and Password Login UserID LICOHFBF Password Cancel This is a DOD computer system Before processing classified information check the security accreditation level of this system Do not process store or transmit information classified above the accreditation level of this system This computer system including all related equipment networks and network devices including internet access are provided only for authorized U S Government use DOD computer systems may be monitored for all lawful purposes including to ensure their use is authorized for management of the system to facilitate protection against unauthorized access and to verify security procedures survivability and operational security Monitoring includes but is not limited to active attacks by authorized DOD entities to test or verify the security of this system During monitoring information may be examined recorded copied and used for authorized purposes ll information including personal information placed on or sent over this system may be monitored Use of this DOD computer system authorized or unaut
25. P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Maste 0 x File Help nU z re Home Administration Finances QA QC Submittals Schedules Closeout Import Export cd Overview Reports Closeout Contractor Evaluation gi x Q Real Property Add Edit Delete Find Requisitions DD1149 1 Final Satisfactory Contractor Evaluation Warranty Inspections Evaluation Status A aluation completed in RMS ready to send to CCASS Completed Evamation in CCASS awaiting Focal Point to grant User Access Not Completed Evaluati initiated waiting for Assessing Official signature Not Completed Signed by AsSWgsing Official waiting for Contractor comments Not Completed Resident Management System The DD Form 2626 Report Form You may access the report form directly from this screen by selecting the DD2626 button Edit Contractor Evaluation No 1 DD 2525 Close Evaluation Header 1 Evaluation Header 2 E valuation af Performance Evaluated Bu 1 Contract Humber Task Order BUNS Humber 2 3 Type of Evaluation 4 5 Terminated For NONE Contractor Name Home Address and ip Code Contractor Name Pern Corporation Street Address Ta Mt Wayte Avenue a State MA Zip Code Country Middlesex NAICS Code ba Procurement Method bb Type of Contract 18 13 18 14 Resident Management System
26. Schedules Contract Closeout Change Request Register Activity summery by CLIN Modification SF30 Mod Routing Slip Contractor s Pay Request vvarksheet Progress Payment ENG Farm 83 Frogress Payment History Custom Queries Construction Working Estimate CWE Contractor Claims Change Request Modification Funding Cancelled Changes CUN History Prompt Payment Certification Activity Total Earnings Activity Accrual an Completed Payments Requested Accrual on Pending Payment Projected Activity Monthhy Placement Summary Resident Management System What this Chapter presents Required Planning Activities qu 9 n m Administrative Prime Contractor Data e Subcontractor Data Quality Assurance Quality Control e Features of Work e 3 Phase Inspections e Hazard Analysis e QC Tests e User Schools e Transfer Property e Installed Property 12 2 Resident Management System Overview This chapter addresses information on the planning activities required for Contractor Quality Control and provides instructions for utilizing the Quality Control modules of the RMS program In contracts of 1 000 000 or more detailed CQC should be applied and a properly edited CEGS 01451 01 45 04 00 10 should be included in the contract Inclusion of detailed CQC in construction contracts under 1 000 000 is discretionary When construction services are obtained through an international governmental agree
27. Schedules Closeout Import E port wou Id not have a ny Overview Reports W ork It ems Finances CEFMS Finances listed it would be zi x a CEFMS Finances Add Edt Delete Find blank Unique Recompute Finances er ere Award CWE 44FC33 P014751 60000 61002 w912ER 04 D 00080004 PN 63413 126 126327 C0320 ltems identify each FACER contract and each Current CLINs Work Item IS OF Pay Activities has a Parent Work Progress Payments Item From these Work Items Contractor Claims f di t Contract Changes CEFMS Database Service unal ng accounts Contract Modifications runing RMS_POCEFMS WORLD j d as dis i GWE Changes Eerie cape Work Items Import Financial Data from CEFMS e g p og Ka Contingency Purchase Requests PR amp C s payments to the Current CWE Obligation Line Items View CEFMS Financial Data contra ctor and for C C i i SUME Last Import 11 06 2006 15 11 tracki ng available funds A CEFMS Work Item must be setup for each kind of money funding source used to fund the contract Your Project Manager typically accomplishes this in P2 The Work Items are then downloaded from CEFMS into RMS following award of the contract and then periodically whenever finances change on a contract payments made to a contractor modifications issued PR amp C s issued etc Prior to downloading use the drop down menu and select the CEFMS database you wish to use If the need arises you can d
28. Submittals Schedules Closeout Import Export Overview Reports Administration Contract Setup Administration Funding Payment Modificatioris Quality Assurance Submittalz 5 chedule Contract Description Contract Status Payment Obligation e Payment Retund Final E Line Item m Terms E Contract Setup Eb Edit 0001 OVERHEAD COVERAGE SYSTEMS GAN 30 Canirari Plans 0002 PX EAST MODIFICATION TO DVERHEADffR Y 30 DOLES REMOVE REPLACE EQUIPMENT ANDAZTTILU 14 30 30 Contract Documents Modifications ACO Mod Issued By CEGAN GULF REGION NOA CEGAN GULF REGIO J BARRY MORLEY HEARN DISTRICT TURTHERN DISTRICT Correspondence Request for Information User Defined Entries Administered By SF30 Signed By Tithe Administrative Comgfacting Officer Prime Contractor TAC EQ U S Army Corps of Engineers CEAN GULF REGION NORTHERN DISTRICT MANN G BRAY LU Med Issued By Subcontractors Administered By SF3U Signed By Title Contracting Officer Completion Status Obligation Payment Terms This option allows different payment terms days for each Obligation Line Item for compliance to the Prompt Payment Act The Payment and Refund Terms days may be changed in RMS and will be uploaded to CEFMS The Final Payment terms are always 30 days x x Close Obligation Line Item MM A Terms Payment 14 days Final Payment 30 days Refund 30 days Final payment terms are
29. URI 19767 OHC URI 19768 OHC URI 23371 OHC Salah Ad Din Kirkuk Salah Ad Din Kirkuk DD FORM 2626 JUN 94 Victory DFAC Eagle s Nest DFAC Mob Demob and Ninewa Governorates and Ninewa Governorates Diamondack MWR FOB Marez DFAC FOB Endurance Dimaondback PX Diamondback Gym Marez Gym FOB Diamondback DFAC Q West FOB Speicher DFAC 18 16 Resident Management System Warranty Inspections The warranty provisions on each fixed price construction contract are described in FAR clause 52 276 21 Warranty of Construction The provisions of this clause state that the contractor must provide a warranty that the work required by the construction contract conforms to the contract requirements and is free of any defect in equipment material and workmanship for a period of 1 year after the date of final acceptance of the work or 1 year from the date the Government takes possession Further guidance on implementing instructions concerning the warranty provisions is found in ER 415 345 38 Transfer and Warranties We are required to conduct Post Completion Inspections during the period of Warranty and report any deficiencies out to the Contractor for correction These intervals of inspection are referred to a 4 9 and 12 Month Warranty Inspections You begin this process by selecting the Add button RMS Contract Menu P0008433 W917ER 04 D 000 0004 OHC Overhead Cover Sys 004 GRN Master B x Fil
30. User Defined Entries NAICS Code 252322 lolx File Help Prime Contract Gubcontractors Home Administration Finances 4 00 Submit Schedules Closeout Import Export m Se Overview Reports Contractor Insu Contractor Pay Labor Interview Contract Description Contractor Information Contractor Address Management wW ork Days Bond La 5 B Contract Status Contract Setup Government should send mail to Contractors Home Address C Contractor s Site Address ss Contract Plans Home Office Address Street Address 3345 LightningLane 0 Contract Documents 3345 Lightning Lane City winlock County Lewis Correspondence state wa Country usa User Defined Entries Zip Code 58530 Home Phane 360 354 5685 Home Fax 350 354 5693 Site Office Address Street Address City Country Contractor Insurance State Contractor Payrolls County zip Code Labor Interviews Site Phone Site Fax Administration Prime Contractor Prime Contractor Subcontractors 12 9 Resident Management System Subcontractor Data The subcontractor entry is an essential part of the RMS program for example attaching a subcontractor to each activity will link submittal items to the subcontractor With the subcontractor linked to activities RMS knows who has related responsibilities such as for Preparatory and Initial Inspections A subcontractor list is necessary to d
31. amp Edit pres site Condition U G obstruction not defined on drawings 1 500 000 00 m0 denm Remarks eee Edit In review Received by Government 10 01 2007 Action Complete File Closed Claim Type REA Claim Status In Evaluation Claim Cause ml Final Settlement requires Contract Modification Change Request No EN Mod Ref Ma EN Time days is Select Events Modification Mo Resident Management System Supporting Documents for Claims You are able to attach any number of documents and files to a claim package The following screen shows you the capabilities and selections you may make Contractor Claim M ictory Base Complex O amp M FYO6 E xj Claim Supporting Documents gi iol a Correspondence Letter to Contractor Request For Information Link to Existing Correspondence Request For Proposal to Contractor Letter En Other Agency Date QA Report Narratives QU Report Narratives Modification Document Attachment Fhoto Document etc Y Letter From Contractor Home Office Letter From Contractor Site Office Letter From Other Agency Government In House Memo Record 0 of D Resident Management System Reports for Claims From the Summary area you can view all Contractor Claims by using the Reports function Resident Management system E ziB s File Help Home Summary Office Local Library District Library System Library E Overview epuorts
32. contract If you hit the Add button by mistake you have a chance to UNDO the mistake Resident Management System The RMS program assigns the Contract Identification Number automatically and it becomes part of the Oracle database and cannot be changed The Contract Title is the name on the contract or task order notice of award or the Bid package However it is limited in length to 40 characters so you may need to be creative with the title to shorten it If you need to have the LONG title of a contract for a Report you wish to create this version of RMS has created a MACRO for the long title and will copy whatever you type in the Contract Long Title block into your report Note Older versions of RMS allowed the Contract Identification Number to be User Defined e g the Contract Number However those contracts cannot be used with the QCS or QAS programs The Contract Number and Delivery Order number MUST BE ENTERED if using CEFMS RMS Contract Men P0009609 W917BG 06 D 0006 004 MI JMMT Mail Terminal Concrete Pad B x File Help Home Finances AC I Schedules Closeout Import Export Overview Reports Administration Contract Description act Description P2 Projects Administratia antract Information Access Control Project Delivery Team Contract Description Contract Status Contract Title MIAIMMT Mail Terminal Concret Contract Setup Contract Short
33. then came to work How many manhours were lost due to threats or security issues 100 What work activities were being performed Pouring roadway concrete at H 3 PREP INITIAL DATES Preparatory and initial dates held and advance notice No preparatory or initial inspections were held today ACTIVITY START FINISH No activities were started or finished today QC REQUIREMENTS The following 4 QC requirements were completed today Requirement No Type Description Results IP 00001 Installed Property Kohler 4 sewage injection pump Completed TP 00001 Transfer Property CLIN 0011 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION Completed LAYER GOVERNMENT FURNISHED MATERIAL GFM ANACONDA DFAC 3 4 FT X8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT IS 3 TO 6 PSF TP 00003 Transfer Property CLIN 0002 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION Completed LAYER GOVERNMENT FURNISHED MATERIAL GFM ANACONDA PX EAST 4 FT X 8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT IS 3 TO 6 PSF TP 00004 Transfer Property CLIN 0003 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION Completed LAYER GOVERNMENT FURNISHED MATERIAL GFM ANACONDA EAST MWR 4 FT X8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT IS 3 TO 6 PSF QA QC PUNCH LIST Describe QC Punch List items issued Report QC and QA Punch List items corrected The following QC Punch List item was issued today Item No Location Description QC 00009 CDC Class 1 Surf
34. 1110 Memorandum of 14 April 1997 for all FYOO and future projects This policy has been 16 2 incorporated into ER 1110 345 700 Drawings Design Analysis and Specifications Most of the Design Build Contractors use the program on Iraq contracts Contract Setup During an earlier Chapter of this Manual we setup the submittal register s for our contract This was done using the Contract Setup screen shown below RMS can have as many different Submittal Registers as needed RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master Oj x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Administration Contract Setup Contract Description Contract Status Submittals Contract Setu Will there be more than one Submittal Register OnTact setup Contract Plans Compute Submittal Need Dates based on Activity Schedule Government Review Period aa 15 Days rin 15 Days Contractor Hesubmittal Period 14 Days Default Number of Copies Ga 3 Copies Fio 3 Copies Contract Documents Correspondence Request for Information User Defined Entries Default Government BARRY MORLEY m ES ERD Reachback Submittals EC T Reviewer Office Prime Contractor Contractor to send submittals to The above Default Review Office only Subcontractors The Office assigned to review the submittal f Both the Def
35. 14000 Investigation of Crimes Against Humanity 05000 Iraqi Civil Defense Corps Equipment 24000 Iraqi Civil Defense Corps Personnel 23000 Judicial Security and Facilities 09000 National Security Communications Network 25000 Penal Facilities 32000 Police Training and Assistance 10000 Public Safety Training and Facilities 15000 Reconstruction of Detention Facilities 33000 Rule of Law 06500 Technical Investigative Methods 31000 United States Institute of Peace 07000 Witness Protection Program 30000 2207 Numbers Transportation Communications Sector Sub Sector Abbreviations Civil Aviation 70000 lraq Telecommunications Business Modernization 74000 Iraq Telecommunications Systems 76000 Public Buildings Construction and Repair 81000 Railroad Rehabilitation and Restoration 72000 Roads and Bridges 82000 Umm Qasr Port Rehabilitation 71000 Resident Management System 2207 Numbers Water Sector Sub Sector Abbreviations Basra Channel Flushing 69000 Dam Repair Rehabilitation and New Construction 67000 Irrigation and Drainage 65000 Major Irrigation Projects 66000 Other Solid Waste Management 63000 Potable Water 60000 Pumping Stations and Generators 64000 oewerage 62000 Umm Qasr Basra Water Supply Project 68000 Water Conservation 61000 District Library Well not really The fifth module District Library contains the libraries maintained by the District Office However don t be misled this is really the DIVISION LIBRARY
36. 37 1207 00 Variance Line Item 0018 ADD CLIN 0043 NEVA VICTORY DFAC Previous Total withheld Es withhold this Period Refund this Pernod Total Withheld To Date Retained Percentage 0 00 0 00 0 00 Other Deductions Liquidated Damages 0 00 W ENG 93 Completed for this Pay Period Send to CEFMS CEFMS Pay Estimate Upload DE X Do vou want to upload pay estimate ta CEFMS Aye Aye X Cancel Cancel Enter your userid and password to login to The Send to the CEFMS Oracle Database CEFMS button will EEE User ID ir cohfbf present a screen to ask you if you want to p upload the pay estimate to CEFMS If you Password choose Yes RMS will ask you for your User Name and Password and log into CEFMS The M Cancel rest will be automatic and the payment will be placed into CEFMS for approval The CEFMS payment upload now sends Pay Period from and thru dates from RMS to CEFMS Instructions are also included in RMS to remove downloaded CEFMS information associated with a payment if that payment is deleted from RMS This allows the RMS user to back up to previous payments and reprocess them as the current payment if needed without having the CEFMS payments add back in automatically The CEFMS payments will however add back in with the next CEFMS download 11 7 Resident Management System Reports for Payments Reports may be accessed from the Contract Menu Push the Reports button and
37. 4 reinforcing steel has been used instead of the specified Grade 60 Remove and replace with proper gt grade Resident Management System You are also able to Replace on location with another location change the name of any location globally This will assist in having the Punch List sort correctly RMS Replace Location Replace Location 0003 Footing With Location 15 10 x Search Characters eo Location m 0003 Footing 0o04 0004 AC DODA west wkr O004Pedistal OO05Footings 0012 CDC Class 1 DFAC DFAC 3 N EAST MwA perns FO emea ni x Foatingd RMS Information X LI Location 0003 Footing has been replaced with Footings Resident Management System What this Chapter presents a w 1 E Overview e Specsintact Submittal Program e Contract Setup e Submittal Requirements e Specification Sections e Submittal Details amp Register ENG Form 4288 Transmittal Log ENG Form 4025 e Submittal Reviewers Resident Management System Overview X This chapter furnishes information on Submittals for our contracts and provides general instructions for utilizing the associated Submittal related modules of the RMS program The Specsintact Specification Production System The use of SpecsIntact Specifications Kept Intact in both Military and Civil contracts is mandatory as established within Engineering Regulation ER 1110 2 1201 and CEMP EA
38. 5 Resident Management System SOO Page MEER RT T Uu TT 3 into Ed etc JEA Eo TEMP RR 4 wlgelisllere qm E 4 vimsbHzlere d EET 4 AS re 10M 16 dub pec E C CT eres 4 po ser 10 8 61 dod me eet PEEL D M 4 Sigel du E 5 oroU ads Tab ssssstetc eii I DS ee ee ra iat aes Les ee eee eee 5 SF 30 Block 14 COD DUGd so eese ta et ao etc e du eu bb cda ecd e tta ado 5 viueltNslere qu C w 5 SFO 6161 qui P EHE PEE 5 Ride 6 mici FACUIN NSC lS NN EET Ur 8 SUPDOMING DOCUIMGINS ROO OO tees EET 9 Other Change Orders i eid setae ERR edt ap o Ra aues i al dut utu Gud ead esi o odas cola mE ach 11 Current Construction Working Estimate CWE eeeseeessesseseeeeennennn enne nnns 12 Chapter l Contractor PaytmellliSus taii Eun ect yar Reset nue innui auct e Leda e du oss udea Coco ded 1 What this Chapter presernts iusiisen tuia enkid mi enden Vani Rin vita Fide do ex s CE Paw cx cu EE ve FER PES aa 1 i i EE 1 Adding Progress q28ytmebll scu cure EIE toten i n He eI mal ees eee ds 2 Prompt Payment Pay Requests from QCS ssssssssssseeeeeennne en ennemis 2 Prompt Payment Pay Requests from QCS cccccccccsccceseeeseeteeeeaeeeseeeeaeetenetaneeneeseaeenees 3 Prompt Payment Certification Report Page 1 eseesseeeseeeseeeeneenreenennnn nnne 4 Contractor s Pay Request Worksheet
39. A Moore Kurt Danis Ash Dave Russell BILLY R MOORE Billy A Moore co og cn E to PO Beg eS After you select to manually create the report or to copy an existing report the report detail is entered on the next screen The RMS User enters the following data Report Title Author Page Orientation Landscape or Portrait The option to include the report on the Summary Report Menu If you copy another custom report these items will remain the same as the original report You can then modify them to suit your needs Order No Page Orientation Landscape or Portrait Report Columns Report Headers 1 14 Resident Management System Columns for the report can be manipulated by using the Add Edit or Remove buttons on this screen Column width Column Title and Data Field are entered here The Title name defaults from the data field but can be changed manually la xj El El rs Format Preview Close Report Title Customer Status Report Author Fred Freeman Order Ma 1 Landscape C Portrait v Include report on Summary Report Menu Report Columns m Add Column Column Width Column a Number Title Based Un Width Edit 1 Contract Contractor Contract Location Customer Type itle 1 002 2 Administrative Contracting Officer QA Project Engineer Name Chief Con F Title 1 5 5 T peris 3 Paid Percent Reported Percent Scheduled Percent Title Bar 4 Award CLINS Current CLINS Title fe 5 Sum of activities
40. A001 Notice ToProceed Performance ees Added E a y A002 50 Bldg Utility Design Added C C ADO3 Complete All Design Work Added C E A004 Design Submittals 100 Added C 4005 100 Complete Design amp Specs Added D L1 ADDE COC S afety Proj Mgmt Plan Added E O A007 Assest Abatement Plan Added D L1 ADOS Contractor Mobilization Added 1 E A001 Notice To Proceed Performance Added Current Activity Description Bid Item Quantity Amount Feature Contractor Code Area Category Proposed Activity Notice To Proceed Performance ies 1 35 000 00 PRECON GEN GEN 1 A 1 v Show only information that has changed Resident Management System QCS being Used If you have indicated that QCS was going to be used in Contract Setup you may have assigned certain items to be managed by the QCS staff In such a case you will see this screen that advises you you will not be able to import those items You must use the QCS import Import from Network Analysis System SDEF l X What would you like to import Note The Pay Actrity module is currently assigned to contractor site COE Project Office As aresultyou will not be able to import activity changes Features impor Activity Features The Feature module is curently assigned to contractor site COE Project Office As a result you will nat be able to import the features Contactor Codes ilmport Contactors Responsibility Codes The Subcontra
41. Activity N2082040 Relocate Utilities LG Activity Start Date 20672006 Requirement Lag Lead H days Requirement Needed by 11 23 2006 Description ID Manufacturer Model Seral Number Kohler 4 sewage injection pump C Edit Capacity BTU CFM KYA HP Volts PH AMPS etc 60 gpm 220 volt Ship o 18 8 Resident Management System Transfer Property Requisitions DD Form 1149 Transfer Property is that property that changes hands during the construction process Examples would include Government Furnished Property GFP that the Contractor would install or consume during the contract performance It would include spare parts and supplies that are furnished by the contractor as part of the contract requirements but not actually installed It could also include equipment or materials that were deleted as part of a contract modification and that were beneficial for the Government to retain rather than get some minimum token credit for the deletion Requisition and Invoice Screen When you choose Requisitions DD1149 this screen appears and lists all the DD Form 1149 s previously entered into the system RMS Contract Menu P0008433 W912ER 04 D 0003 0004 OHC Overhead Cover Sys 004 GRA Master B x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E Overview Reports Closeout Requisitions DD1149 al x A 1 Heal Property Add
42. Anr 06 Features Submittals Transmittals 1 Multi delete for Submittal and Transmittal screens You are able to perform multiple deletes Submittal COPY feature is available for all users Previous versions only had this option available for the System Administrators File Utilities menu RMS includes a Notify Label on the QCS IMPORT screen that lets User s know when transmittals have been imported from the Contractor so they can be timestamped in Resident Management System 16 7 Transmittal Log ENG Form 4025 The form provided by the Contractor to track submittal items is the Transmittal Log This log will include one or more submittal items for one and only one technical specification section QCS will print this form for the Contractor as part of the Submittal Control process RMS Contract Menu P0008433 W4912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRH Master File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Submittals Transmittal Log Specification Sections submittal Register Transmittal Log Transmittals in Review Submittal Reviewers gi Add 01015 1 01015 2 01015 3 01015 4 01015 5 01015 6 01015 7 01015 8 01015 5 01015 10 2 01015 11 01015 12 Edit Br 1 31 4 1 T zu 11 13 83 f Display Items Display Remark X a Delete Find Transmittal Submittal Items included on Transmittal Rece
43. CU TY EFT CERE RETE CAE 1 Contract Setup and Planning Dala 2 tri edo onov qud tuned ue peau pea od A 2 CONTAC Se UD PT ERR T 2 AGMIMIS WAGON FE UNGING l AD T rem ETE 2 CONNU FUN dS ERE Uu T m 2 Funding Track CWE s ODUOLIS dece rana odes a xcu envase soit a a aea 3 ODIOM eI 3 ODUON ted HT cc rm 3 OPIO T El 3 CONU ACTS Cl D PEE E E TEUER 4 Payment Modifications Tab ssseesssssssesseesseeeen eene nennen nnne nennen nnne sra 4 Obligauom Payment TOltflSssseisocdkniescio ta teint e oc oO e oco ab ate te obe ca Dub 4 CEFMS Set Up Tor ENG 993 Payments ote te me e cbe epp eae usua coenae nt 5 Quallb ASSURANCE Tab aciesvessexedims Forte bike iar Uu bo aem Eder db aie eh uates omeva iub iud 6 SUDMIMal SCMEGUIG TAD EL TRUE Em 7 Will there be more than one Submittal ReGister cccccceccsececseeceeeeeeeeeseeeseeeeeeeeseeeeaes T Compute Submittal Need Dates based on Activity Schedule ssss 7 Manually enter Scheduled Start Finish Dates ccccccccceecceeceeeeeeeeeseeeceeeeseeeseesaeeesaees 8 Import Scheduled Start Finish Dates from NAS cccceccseceseece cece cess cess eeeeeeeeeeeeeeeeeeees 8 chapter o COmespOndein Ce ice siete I m m O 1 VWhatthis Ghabler pressis ied reo be Deb A EE SERERE beh pa ERAI eiuiean tealaehetaetaracess tera poU 1 COVES INI MI MT 1 Adding Correspondence in RMS
44. Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRNM laster S O File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port 3 Sw vervieu eparts Closeout Contractor Evaluation gi x a Real Prope Add Edit Delete Find a 1 Requisitions DD1149 1 Final satisfactory Contractor Evaluation Warranty Inspections Evaluation Status w Evaluation completed in AMS ready to send to CCASS Completed Evaluation in CCASS awaiting Focal Point to grant User Access Mot Completed Evaluation initiated waiting for Assessing Official signature Not Completed Signed by Assessing Official waiting for Contractor comments Not Completed Signed by Contractor waiting for Assessing Official to finalize Not Completed Ratings finalized waiting for Reviewing Official signature Not Completed Evaluation completed in CCASS Not Completed RMS CCASS Interface The interface between RMS and CCASS is now available Additional information can be obtained from the ACASS CCASS User Manual at the following website CPARS lt http www cpars navy mil gt The Construction evaluation will be prepared in RMS When the evaluator has prepared the evaluation to the point it is ready to be sent to the Assessing Official it will be marked completed and ready to be sent to CCASS in RMS The evaluation will be exported
45. Contract xu automatically downloaded from the repository after amp Add Contract by downloading from RMS Center Repository ie connection to the Enter a Contract ID P0085433 erver x Cancel Import from File When you select this method you must find the file on your computer or portable media that you may have used A windows explorer will appear to start you off axi Look in E Temp t B a R MS PODDS433 RIMS EXF My Recent Documents Desktop My Documents TEE File name RMS_PO0008433_RMS EXF p Files of type FMS QS Export File Cancel E xi The file will be added to QAS One of the first things it does is provide the User Rights to use the program If the site is Highlight the file and hit Open to begin It is usually easier just to double mouse click the file and it will start immediately S Add Contract from file Select file to Import from C TEMP RMS_Poooa 33 AMSEXF a not identified in RMS prior to the export it X Cancel will not complete the process Progress Indicator Importing User Rights E 280 of 393 Records to Add Resident Management System Intro 20 Log in to QAS The QAS Logon screen will appear and be ready to receive an RMS file to enable you to access the contract using the QAS Module of RMS You will use the same User ID as you do for RMS but the password as shown previously is set within the RMS program
46. Contractor Evaluation DD 2526 Mame Claude E Olsen Email colsenGiperini com Completion Status 12 3 Resident Management System Responsibility Code This code should match the Contractor s scheduling package if one is being used It must be unique and cannot be assigned to any other subcontractor for this contract The responsibility code for the Prime Contractor is always PRIM and is automatically entered by RMS lfa subcontractor is performing more that one type feature of work enter the code for his most significant work An alpha numeric identifier is almost always used within a commercial scheduling package such as Primavera and can easily be imported into the RMS program The Corps of Engineer s Standard Data Exchange Format SDEF specifies numeric identifiers only however the RMS QCS programs will accept either or CEC DUNS No Enter the nine digit or thirteen digit Contractor CEC number DUNS or DUNS 4 as it appears on the Contractor s proposal or contract award letter A sample CEC number is 03 8074381 FAR 52 204 4 Contractor Establishment Code CEC The CEC is a 9 digit code assigned to a Contractor that contracts with a Federal executive agency The CEC system is a contractor identification coding system that is currently the Dun and Bradstreet Data Universal Numbering System DUNS The CEC system is distinct from the Federal Identification Numbering TIN system The Government wi
47. DivCon LLC 75 000 00 0 00 0 00 0 00 EGPT 12 005 00 1 200 00 1 200 00 120 00 MCC 15 000 00 0 00 0 00 0 00 N amp N Metro Plumbing 80 000 00 0 00 0 00 0 00 N amp N Metro Plumbing Inc 0 00 0 00 0 00 0 00 PLAT 12 500 00 0 00 0 00 0 00 Plateau Electrical Constructor 250 000 00 125 000 00 50 000 00 12 500 00 STW 46 500 00 0 00 0 00 0 00 THMS 33 000 00 0 00 0 00 0 00 Thomas Industrial Coatings Inc 35 600 00 0 00 0 00 0 00 Triangle Enterprises 340 000 00 0 00 0 00 0 00 A written notice of any withholding shall be issued to a subcontractor w ith a copy to the Contracting Officer of any such notice issued by the Contractor specifying 1 the amount to be withheld 2 the specific causes for the withholding under the terms of the subcontract and 3 the remedial actions to be taken by the subcontractor in order to receive payment of the amounts withheld Attach copy of notification to pay estimate Reference FAR 52 232 27 g herby certify to the best of my know ledge and belief that 1 The amounts requested are only for performance in accordance w ith the specifications terms and conditions of the contract Payments to subcontractors and suppliers have been made from previous payments received under t
48. Form 83 Progress Payment History Construction Working Estimate CWE Contractor Claims Change Request Modification Funding Canceled Changes Contract Closeout CLIN Histor Frompt Payment Certification Activity Total Earnings Activity Accrual an Completed Payments Requested Accrual on Pending Payment Projected Activity Monthly Placement Summary The worksheet report will give you a detailed listing of all items that are outstanding and or delinquent on a given Activity For example if the Contractor is missing payrolls or insurance the worksheet will list them The Contractor is also able to print out this worksheet from the Contractor s QCS Module prior to requesting payment Sending Payment to CEFMS With the Progress Payment completed you can send it to CEFMS for signature and payment to the Contractor Push the Send to CEFMS button to begin 11 6 Resident Management System Progress Payment Invoice No 11 OHC Overhead Cover Sys 004 GRN Master g X El E ENG 33 Close Invoice Activity Earnings Additional E arnings Obligations ltem in CEFMS Earnings Accruals Payment Status Period 6 069 625 90 COR Approval Required tard 207 00 301 049 00 Ho E aminas this period 506 100 00 No Earnings this period 236 336 00 Mo E arminas this pernod 155 000 00 Ho Earnings this pernod Obligations this Period 371 207 00 Aefundsithhalding Far All Si bligations Earnings this Period
49. Government Response to the Contractor Once the RFI is exported to the Contractor it can no longer be edited you can no longer uncheck the Answer Completed or Approved boxes Resident Management System Screen after the RFI has been exported to QCS RMS Request for Information RFI 0041 Ej E RFI Close Contractor Request for Information Government Response 4 Answer Completed M Approved IM Modification Required Change Request No 00017 Answer Prepared By Scott A Apple F E Administrative Contracting Officer Date Answer Requested 1E a sly Date Hecerved 09709 2007 Date Answered 5r SES Receipt acknowledged by gi REEE Government Response to Contractor Q View We concur with your recommendation to provide concrete ramps An AFP will be issued For this work nat later than tomorow i 1 Secondary Respondent S Add Respondent fal Secondary Response Due 5555s ERIS Charles M Allen us EUM Secondary Response Completed 1555s EET Response by Charles M Allen This construction is in agreement with ADAAG guidelines and should be approved View i 0 Attachments from Government Se TC Fle Size View 7X Delete FI Detail F RFI Notification in RMS and QCS Both RMS and QCS will advise the Government or the Contractor of any new or answered RFI s following the export import process Resident Management System QCS Correspondence
50. Module This module will allow the Contractor and Government to exchange correspondence letters within QCS and RMS In addition they are able to include file attachments to the letters The letters that will be able to be sent will include contractor Home H and Site S letters Basically the contractor will be able to designate a remote QCS to be either Site or Home using the current check out scheme The Government will accept the first answer to a particular letter from either the Home or Site office and will ignore subsequent answers Also the Government will be able to generate both RFP and C letters to send to the Contractor The Government RMS generated letters are able to be answered by either the QCS Home or the QCS Site office The new feature operates very similar to the existing RFI modules The choice to use the new feature must be indicated in Contract Setup the same as the RFI feature is presented Once the Contractor is designated to enter the Correspondence the RMS User will not be able to perform manual entry to the received correspondence RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead over Sys 004 GRN Master E x File Help Home Administration Finances AUC Submittals Schedules Cleo Import Export E Overview Reports NO Administration Funding Payment Madifications Quality Asaeance Administration Contract Setup Contract Description Submitt
51. Overview Reports E xit summary GULF REGION DIVISION Contract Greups gi A Manually Select Contracts Baseline Schedules Select Contracts Based on Formula Custom Reports Contract Groups MILCON CONSTRUCTION 1 Manual Selection OMA PROJECTS 2 Formula FP Projects OMA PROJECTS P amp ABOVE 750 000 LIMIT 3 Formula Contractor Claims MILCON AND OMA 4 Formula DAAG 5 Formula MJ OMA REPORT B Formula ALL OMA T Formula Add Contract Group Manual Selections P l 1 X 23 E Contracts Close Contract Group Title Created by Fredrick Freeman Description of Contract Range Order Ma 83 Contract Selection View Selected Contracts GULF REGION DIVISION H 6 PROJECTS amp CONTRACTING OFFICE an Contracts Contract Contract Contract Office ID No Tithe CEGHRH AAC ARU 31850 w O04 D D0011 0001 DOB of Airfield Ops Building T 4C CEGHRH AAC AR U W912ER 04 0 0002 0004 Equipment Support Activity E54 CEGRN AAC ARO WS12ER 04 D 0003 0011 JOC Anaconda M CEGRN AAC ARO WS12ER 04 D 0003 0011 SCIF Anaconda SEE JOC FILE for DATA M CEGRN AAC ARO WS12ER 04 D 0005 0004 Battalion and Company HO T4C CEGRN AAC ARO WS12ER 04 D 0005 0005 Repair Install Airfield Lighting CEGRN AAC ARO WS12ER 04 D 0005 0008 Construct Hot Cargo Pad M CEGRN AAD ARO WS12ER 04 D 0008 0004 OHC Anaconda PX East CLIN O002 TO 4 CEGRN AAC ARO WS12ER 04 D 0008 0004 OHC Anaconda PX West CLIN ODDS TO
52. SS 05 CLINs must be Four characters in length Enter the description for the Price x Cancel Select the Unit of Measure For the New CLIN x CLIN Resident Management System the Award Amount and check the box to indicate you are ready to decide how you are going to fund the CLIN The bottom of the screen will then be populated Award CLIN Price E x Priced CLIN 0033 Description Cub House for Troops MASIMU URI Award Unit Price o ol Award Contract Amount 65 236 916 00 Award Quantity LS Sum of all Award CLINs 65 236 916 00 Variance 0 00 Award Amount on CLIN pricing complete ready to fund QD Complete CLIN pricing prior to selecting obligatid Award CLIN Price Heobligate Henumber ed CLIN 2018 D escription Club House for Troops Award Unit Price 325 000 00 Award Contract Amount 4 881 947 00 Award Quantity Ls Sum of all Award CLINs 4 881 e Variance 2H Award Amount See UI CLIN pricing complete ready to fund Obligations for this CLIN SubL LIN PH amp L Line Ma Obligation Description Obligation Obligation E Line Item Armourit 201801 WBQKZ51053963 1 FGE BONNEVILLE CONT CONTRACTS RESERVE ang 250 000 00 201802 WBBEDERZB1315284 1 MOD 10 575 REPAIRS DD 75 000 00 Funding rig Wnded G2666 9 89 7H 48871 34 D471D4 i 3270451 LN tt t Only numbers 0 9 are allowed Far numbering informatio
53. Status Active Contract Contract Setu Current Contract Including Completed Mods Contract Plans Base Award 65 256 916 00 514 days Controllab Total Options Exercised 0 00 0 days ae a Contract Documents Onginal Contract 65 236 915 00 514 days Controllable Mods 2722 90 72 1 days Current Contract 66 045 345 72 529 days Current Required Completion 3 25 2007 Request for Information uest for Information Contract Including Pending 5 Changes User Defined Entries Pending Options 0 00 days poole k Tine Controllable Changes 0 00 O days Prime Contractor Uncontrollable Changes 0 00 O days Estimated Contract 66 545 345 72 529 days Estimated Required Completion 3 25 2007 Subcontractors Contract Including Pending 4 Changes Controllable Pending Options 0 00 O days Cost Cost Time Cost Cost X Time Time Controllable Changes 0 00 O days Uncontrollable Changes 4 664 115 00 D days uie ioci La Rois 521981 228 2 529 days Estimated Required Completion 3 25 2007 Estimated Contract Completion Status Explanation of Options Contract Cost and Time Growth is computed and updated by RMS from the Award CWE and all contract changes and or modifications issued to date The ORIGINAL contract amount is the AWARDED contract amount plus OPTIONS exercised at award time When you exercise an option that was originally identified it is considered as part of the original contract am
54. TESTING X REGULATIONS X i ADEQUACY OF AS BUILTS X g PROFESSIONAL CONDUCT X j USE OF SPECIFIED MATERIALS X h REVIEW RESOLUTION OF k IDENTIFICATION CORRECTION X SUBCONTRACTORS SOUES X ier aan WORK IN A TIMELY i IMPLEMENTATION OF SUBCONTRACTING PLAN x 17 TIMELY PERFORMANCE 18 COMPLIANCE WITH LABOR a ADEQUACY OF INITIAL PROGRESS X STANDARDS SCHEDULE a CORRECTION OF NOTED DEFICIENCIES b ADHERENCE TO APPROVED X b PAY ROLLS PROPERLY COMPLETED SCHEDULE AND SUBMITTED x c RESOLUTION OF DELAYS X c COMPLIANCE WITH LABOR LAWS d SUBMSSION OF REQUIRED ATTENTION OF THE DAVIS BACON ACT AND EEO REQUIREMENTS X e COMPLETION OF PUNCHLIST X 19 COMPLIANCE WITH SAFETY ITEMS STANDARDS f SUBMISSION OF UPDATED AND X a ADEQUACY OF SAFETY PLAN x REVISED PROGRESS SCHEDULES b IMPLEMENTATION OF SAFETY PLAN x g WARRANTY RESPONSE X c CORRECTION OF NOTED DEFICIENCIES X 20 REMARKS Explanation of unsatisfactory evaluation is required Other comments are optional Provide facts concerning specific events or actions to justify the evaluation These data must be in sufficient detail to assist contracting officers in determining the contractor s responsibility Continue on separate sheet s if needed EVALUATOR REMARKS Very good contractor 7 DESCRIPTION AND LOCATION OF WORK Continued URI 19822 OHC URI 20819 OHC URI 20813 OHC URI 19931 OHC URI 19817 OHC URI 19816 OHC URI 19814 OHC
55. TN MMT Concrete Pad Contract Plans stract Lang Title Contract Documents Q Edit MIARMT Mail Terminal Concrete Pad Correspondence Contract Number w 81788 06 D 0006 Delivery Order 0004 Fiscal Year 2006 User Defined Entries Contract Office BRC VICTORY RESIDENT OFFICE Contract Location Baghdad Mansour YEC Sather Contract Scope of Work ce Edit Prime Contractor subcontractors Construct concrete pad for Tres movement of containerized mail at the Joint Military Mail Terminal JMMT The JMET is located across BI amp P Road from Camp Cropper Completion Status You are now ready to proceed to the next chapter and begin entering contract specific data Resident Management System Adding a Contract for Training or Read Only Purposes You can export RMS Contract Menu P0009609 W9176G 06 D 0006 0004 MI JMMT Mail Terminal Concrete Pad 1 3 ioj xl File Hel contracts to QAS MD and or QCS for Home Administration Finances HAC Submittals Schedules Closeout Impart E sport Overview Reports use in Training Mode or to be Remote 4 amp 5 Sites Read Only If you export a contract from RMS and have not Notes from Government Site established a Submittal Register remote QAS QCS site you NAS SDEF will receive this brief message E Import from GAS Export to GAS RMS Warning q l x AN No OAS Sites have been defined Only Read Only
56. To i ES ETSI werwrite existing submittals C Merge with existing submittals Import Submittal Register If you have made the Specsintact Excel Template import you are finished with the setup However you can still make manual entries if required or even the complete register entry SUBMITTAL REGISTER ER 4154 10 eet dine eee CATONE OHG Overhead Cover Sys O04 GAN M kr Sash Ad Din Kirk Lk ard Nie wa Gou erropie DE How 2007 CONTRACTOR Penri CONTRACTOR PelnCemealkon si CONTACT NUM BER Wus12ER D4 D DODS DOD4 Fm CONTRACTOR CONTRACTOR GOVERNMENT Fm EC H E U LE DATE ATOH ATOH DBSGAPTOM OF Bitola be Moyle te tele dln SUBMIT APPROWAL MATERIAL CORPS CORPS Bici NEEDED NEEDED NEEDED REEVE uDE RETURNED m CR BY DATE DATE CO mam N Technical Fe quir ements TE missis eLm prz Px EAST e0 Prem Design DESIGN DATA oa uomiev san pe ma o5 oe sor os oe apros a isnecos oo 30 pec os Se ooo ee eee ee wastes fat fe omisas cum coos exsruwa enes Fai resumen vata ca monier s man us ren essen oslas renos amp caren os e za rence rouse fa jmmeezies eum moi west uwe enm Feim pesun ossen ram oa WORLEY Jean m un o e sm ce mmc a aaecos e fes mos meme a fe omsais6 cm once west uwe enses FAL neso esen oaa oa MORLEV a man es ren oza Feb oele renos A renos o zs rene uere e fro jmeeszaiss eum coos mxweeer emm Pem oeren ocean vata oa monier a nan m recae ie tan e
57. W126 A 04 D 0008 000S OHC Speicher Gym CLIN 0011 TO 5 GRC A WT 2ZER 04 D 0008 0009 MW OHPYCLINOO0S Ramadi OFAC Opt 1 CEGRN AA0 A W912EA 04 0 0008 0005 OHC Anaconda CISOTS DFAC CLIN O004 TORS 1 10 Resident Management System Contract P0010213 W912ER 04 D 0008 0006 DOS Overhead Coverage Systems am iol x Placement Curve Monthly Placement Placement vs Baseline Select Edit or double mouse Projected Placement Based on Hannum 5 Lurve T click on a contract to provide a Start Date 1170172006 Based on First Payment Date schedule Finish Date Required Completion of 05706 2008 PETTETEES doct 1nn94 LIES 25 000 000 f 1 20 non nof n icu e d A AD een ria dissi pasate eer ee ene figs 15 0097000 i rF F 1 9f000 000 H Aug B Dec 2007 Mar 2008 Enter the amount of the contract via one of the choices on the popup window Projected Contract E Click on the Close button to Base Projected Contract Amount on Curent Contract Amount 28 566 122 00 C Current Contract including pending 5 mods 28 566 122 00 C Other Manually entered amount 0 00 1 11 Resident Management System Contract P0010213 W9127ER 04 D 0008 0006 DOS Overhead Coverage Sys em m ml x Proceed to the E Placement vs Close Baseline tab to Placement Curve enter the Baseline schedule Placement vs Baseline for Fv 007 Original Base
58. Warranty Inspection 02 29 2008 Fi DFAL 3 9 Month Warranty Inspection 05 30 2008 Fri DFAL 5 9 Month Warranty Inspection 08 01 2008 Fri DFAL 3 12 Month Warranty Inspection 06 29 2008 Fri DFAL 5 12 Month Warranty Inspection 10 31 2008 Fri Add Attendees participating in the 18 19 Resident Management System Warranty Inspection DFAC 3 4 Mo WEY a a OG Items Inspection Close DFAC 13 4 Month Warranty Inspection Inspection N4 Add any Warranty Items discovered during the inspection ES Add Edit 4 Delete Copy m Add A Select NE ait HI Renee 3 Diele Facility DFAC 3 Status Dates Scheduled Date MANENE Time Actual Date m Attendees for 4 Month Warranty Inspection Warranty bens for 4 Month Warranty Inspection Item Ma Item Description Status scheduled Actual Correction Correction Warranty At ndee Ej Close Attendee Name Cpt Charles Brown Organization MEF Phone Mo n 4 233 4545 E Close Location DFAC mj Waranty ltem ltem Description Wall Covering Failure tem in Review Waranty Status Undetermined Warranty Iter Nore arranty Item Date Reported by Owner 170672007 Date Contractor Matifred fi 170872007 z Date Comected Scheduled Date L orrected Actual Government Remarks ep E dit Wall covering en north wallie Falling off the North wall of the DFAC Contractor Remark
59. Wing Landing Pad Unpaved 2 AP OOO02 hhhh 11121 Rotary Wing Runway Unpaved LF Requisitions DD1149 Contractor Evaluation Edit Real Property E X ltem No faiga EE Order No i Facility CubHowe Category Code ha om Category Description Type of Construction Permanent Unit of Measure Quantit Unit Quantity 1 SF SQUARE FOOT T 2000 a l T Construction Cost 325 725 00 Fund Source 2 PRIVATE Multiple Funding Org E4 PRIVATE I Interest Cade o7 Private 7 Item Remarks Additional Item Information Fa Re order 18 4 Resident Management System Transfers DD Form 1354 Once the Real Property is entered you may prepare a DD Form 1354 and link one or more pieces of the Real Property to the form It is not uncommon on larger projects to have multiple Transfer Documents as you need to provide one for the Customer to sign with each phase or portion of the contract turned over to them RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover sys 004 GRN Master z mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E Dverview Reports Closeout Transfers DD1354 Heal Property zi X a Add Edit Delete Find ransters DD1354 A pc T Requisitions DD1149 1 1170572007 Perini Corporation Camp Stryker pa t anster noa E3 Warranty LL O DD1354 Close Header Real Property Def
60. You have completed the report and can now utilize it from the Summary Report area of RMS 1 19 Resident Management System Custom Report Summary Level If you have indicated you wish your report to appear on the Summary report menu it will show up here where you can use it in the same manner as all of the other Summary reports Report Menu E Contract Summary Office Library Close summary Reports Custom Reports summary Reports ge a Schedule NTP 2 P Linking Reports Oil Area Office Construction Status Custom Reports FINANCES 2 FI Reports S hcl Tac Print Close Preview OW Area Offrce Consfruchaon Status Lr GULF REGION DISION 7 M Include Sub Offices f All Active Contracts C Individually Selected Contracts Contracts Selected from Contract Group Sort By Dtfice Resident Management System Contract Groups This optional feature can be used to create any number of groups or selections for Management reports and tracking For example you might create a group that would include all the contracts for a particular Customer or Inspector You might create groups that contain contracts by funding types locations or about anything else you might need In this first example we will select Manually Select Contracts after hitting the Add button Resident Management System ni x File Help Home Summary Office Local Library District Library System Library GI
61. and management preferences Changes made in this library affect all contracts assigned to your office Every office including the Division and District Offices have their own unique Local Library Resident Management System pix File Help Home Summary Office District Library System Library d Overview Reports Eit Local Library VICTORY AREA OFFICE Word Documents Local Library User Defined Macros Letter Agency Codes Milestone Events Mod Routing Slip 1 32 Resident Management System User Defined Macros Required for ALL Contracts in iraq There are requirements in Iraq to report certain items on contracts administered under the Gulf Region Division CEGRD From the Local Library User Defined Macros must be created FOR EVERY OFFICE and must be used ON EVERY CONTRACT under that office The required macros and where they appear in a contract are shown below lolx File Help Home Summary Office Local Library District Library System Library GI Overview Reports E it Local Library VICTORY AREA OFFICE User Defined Macros E X q Word Documents Add Edt Delete Find User Defined Macros User Defined Contract Entries User Defined Office Entries ecto Name Description ja UD 2207 NO UD AGENCY Letter Agency Codes Project URI Number Milestone Events Executing Agency UD_DMISION_BRIGADE_AD UD FUND SOURCE UD_GOWERNORATE Mod Routing Slip Div
62. curre managed by CEGRM Master Project Contracts RMS Choose Yes unless you 9 goofed and meant another M one or if you changed your o mind POLES diFFerent site Do vou want Ea assign this module to Site Lookup j x Select a site to manage Daily Reports HC Requirements Equip Avaliable Sites a HM5 CEGAN Master Project Contracts FACTAM Fenni 8433 A list of available sites appears and you then pick your poison In this case we will choose Bonneville to manage the remote module Click the OK button and repeat for any other modules you wish to assign remotely from the RMS program You are ready to export the contract for your Remote QAS Site Intro 15 Resident Management System Remote QAS Sites FA amp CTXXN Perini 8433 gi Add Edit gt lt Delete E Prime Contractor Subcontractors AMS Pay Activities RMS Cema Progress Payments RMS CEGAN Master Project Contracts EI Daily Reports QC Requirements Equipment Activity Schedule FA amp CTXxN Pemi8433 O H Features of Work RMS CEGAN Master Project Contracts Ej 3 PhaseChecks RMS CEGAN Master Project Contracts Spec Sections Submittals Transmittals RMS CEGAN Master Project Contracts E If you have already assigned a module
63. either case the data and screens are identical Resident Management System District Library District Policy Claim Dates Various dates are controlled from the District Library to ensure uniformity throughout the entire District for claims Resident Management System E Bm x File Help Home Summary Office Local Library District Library System Library E F xi verview Reports District Library District Policy E District Policy Mod Policy District Policy g x Prime Contractors Add Edit Delete Standard Text Jrder Event Title Add Ta m No Hew Claims 7 QA QC Reports 1 2 Action Complete File Closed Yes i OMM peat Types 3 Negotiated Yes 3 Phase Inspections 4 5F30 signed by KTA 0 y Tes 5 SF3 signed by GOY Yes Specification Sections B lt 100K COD due Tes 7 gt 100K COD scheduled Tes Submittal Types 8 COD Issued mm 1354 Codes Units Milestone Events Trades f Labor Work Construction 5 Curves loxi E Close You can add event dates in the District Library by selecting E Mo Claim Event Date Description Claim being processed in ASBLA 3 wish to automatically Automatically Add to All new Claims add the new event to all NEW claims also C Other ClimEvert Date EN lt x In addition you can add the date to all existing open claims as Pi ped eerie x all csi pen t Eae well h Resident Management System Adding a Claim When you wish to ad
64. from RMS to CCASS When the evaluation from RMS is imported into CCASS the contract will automatically be registered It is not necessary to pre register contracts in CCASS when using the RMS CCASS interface 18 12 Resident Management System A status update of P for Pending means that the evaluation has been sent to CCASS but the Focal Point has not yet authorized access to it A status of I for Initiated means that the evaluation has been copied to CCASS and the Focal Point has already authorized access to it It is recommended that the CCASS Focal Point authorize access to contracts prior to the evaluation being sent to CCASS from RMS This will allow the Assessing Official Evaluator once notified that the evaluation is copied to CCASS to login to CCASS and continue processing the evaluation to the Contractor Representative It is further recommended that the Focal Point give access to not only the Assessing Official but the Contractor Representative and Reviewing Official as well The Focal Point should also include email addresses when authorizing access to allow CCASS to send the system email notifications as the evaluation is moved through the workflow process The Contract Data Entry Representative roles will not be required for evaluations being copied from RMS CCASS will provide RMS with updated status of the evaluation each time the evaluation is updated in CCASS all the way through completion RMS Contract Menu
65. gt Intro 7 Resident Management System We will assume the default installation of Server and Client QAS Setup 2 36 1 1 jiii ALY QAS Update Steps Browse ne w Update GAS Software 1 i hit C Program Files s15 5 Browse wR A Back Henst gt On subsequent installations the program will then backup your QAS database if existing and let you know where it is on your computer should you need to reinstall it This next screen shows that an empty QAS Database will be installed You will note that the default path is always C Program Files QAS QAS fdb However that can be changed and in this example we have changed it to match the Contract ID we are setting it up for P0008433 jl GAS Update Steps V Install Empty OAS Database C Program Filess amp 5 8433 3045 fdb Browse Update ODAS Software C Program Fies gas yga Browse Intro 8 Resident Management System It will then update and validate your existing database This occurs when you migrate from one version i e 2 36 to another version i e 2 37 If this is the first install it will load an empty QAS database QAS Setup 2 37 1 7 Loading Empty QAS Database Structure a BEBE qbak restoring domain RDBS357B When the program completes the installation you will see a QASSchema Log Notepad window Unless you are a geek this window will not be of any consequence or interest and can be ign
66. individual Appropriations on the bottom part of the screen as you scroll down through them Of special note is the ability to see what funds are truly available The following diagrams will help explain how RMS actually gets the funding data from CEFMS Resident Management System Construction Working Estimate e Once the Finances are properly set up in CEFMS you will use RMS to establish the Construction Working Estimate CWE e The funding accounts are used to fund the elements of the Construction Working Estimate Award CWE The Award CWE is where the initial amounts of money are set aside for each of the CWE elements RMS Contract Menu P0008433 W912ER 04 D 0003 0004 OHC Overhead Cover Sys 004 GRMN Master m x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E ELLE Overview Reports Finances Award CWE abi Award CWE PIT 4751 44F C99 0000 61 002 91 2ER 04 D 00080004 PN 863413 1253 ae 4 622 TENE Award CLINs Current CLINs Pay Activities E Progress Payments para CHE Funding Account No P014751 Contractor Claims Award Contract 655 235 316 00 C antract Cien lg Supporting Contract 0 00 Contingency 18 385 848 38 Contract Modifications GA 0 00 CWE Changes Gov t Review Contractor Design 0 00 Contingency Design During Construction 0 00 Current CWE Other Without S amp A 0 00 Award CWE 93 522
67. internet connection By selecting this option you can electronically export Files to the AMS Center SFTP repository Export to file This option will save your exports as disk files You can transfer the saved files between government and contractor using your prefered method including CD floppy disk email attachment or USB drive Path File File To Export Ta c 5temp EIN HM S P nng8433 RMS EXF Automatically E Mail Export File Email Address y OF X Cancel Check the radial button next to Export to file and use the Browse button to indicate where you want RMS to store the created file i e C temp RMS_P0000816 QCS RXF Press OK twice to begin the export 12 27 Resident Management System RMS will create the file and place it where you indicated Progress Indicator Exporting data from RMS to OCS Exporting Master work Check records RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover S s 004 GRH Master ml x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port verview Reports Import Export QCS Last data imported from QCS was exported from OCS on November 2007 10 43 am Import Export Details acs Last export to OCS fram this site was created on November 8 2007 10 44 am OCS Sites AS c Hotes from the Contractor Re mi submittal Register NAS SDEF Proposed Changes Requiring Government App
68. must be checked Resident Management System Adding Correspondence in RMS Correspondence is accessed from the Contract Menu Administration Correspondence menu as shown The screen is the primary correspondence window on which you can observe all letters at a glance As you place the cursor on a letter the letter number and brief description will appear at the bottom of the window File Help Home Administration Finances AC Submittals Schedules Closeout Import Export Administration Correspondence Contract Description Contract Status Contract Setup Contract Plans Contract Documents Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors Completion Status RMS Contract Menu P0008433 W912ER 04 D 0006 0004 OHC Overhead Cover Sys 004 GRN gi Add Edit Prepare Letter x e Delete Find Search Letters Sent Letters Received Jai i L E m Overview ioj xl oe aA Reports Answered UE 06 1 2 2006 01720 2006 01720 2006 01720 2006 01720 2006 02727 2006 04706 2006 03702 2006 05704 2006 C 0001 C 0001 C 0002 C 0003 C 0004 C 0005 C 0006 L 0007 C 0010 C 0011 Answered By H 0029 RFF Removal of HESCO Barriers amp Sand Bags Chang 02 03 2006 RFF Vanance to actual pem area requiring protect 02 03 2006 Request for Additional Information Associated with Exce 02 03 2006 RFF Deleted Warner P Cha
69. next level of tonnage say 100 500 tons would be priced at 35 00 CY File Help RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master Home Administration Finances AUC Submittals Schedules Closeout Import Export Finances Award CLINs CEFMS Finances E Add Recompute Finances ae Award Award CWE 0007 Award CLINs LIE DOLES Current CLINs DDD4 Pay Activities Dons 000E Progress Payments Progress Payments ODD DOLDS Contractor Claims aans 0010 contracti nanges Contract Changes OD Contract Modificatians 0012 CWE Changes Contingency Current CWE Current Contract Obligations for Award Contract Funding Award Award Account Ma Contract Obligations X q Edit Delete Find MOBILIZATION AND DEMDBILEZATIDN ANACONDA Ps EAST DESIGN amp CONSTRUCT OWERH ANACONDA EAST MWA DESIGN amp CONSTRUCT OVEF ANACONDA WEST MWR DESIGN amp CONSTRUCT OVE ANACONDA Pe WEST DESIGN amp CONSTRUCT OVERF MARES DFAC DESIGN amp CONSTRUCT OVERHEAD PR DIAMONDBACK DFAC DESIGN amp CONSTRUCT OVERH DIAMONDBACK Pes DESIGN amp CONSTRUCT OVERHEA SPEICHER VICTORY DFAC DESIGN amp CONSTRUCT O SPEICHER EAGLE S NEST OFAC DESIGN amp CONSTAU ANACONDA OFAC 3 DESIGN amp CONSTRUCT OVERHE ANACONDA INDOOR GYM EAST DESIGN amp CONSTRL 65 256 916 00 65 236 916 00 12 473 288 00 1 999 947 00 4 261 353 00 4 226 757 00 2 646 939 00
70. not allow any further changes to be made to the Baseline Schedules for those contracts Resident Management System 1 12 You will also be able to see who locked the baseline and on what date it was locked Baseline Schedule E ez E FY 200 Original Baseline Locked C Baseline Unlocked Baseline 5ummary Monthly Placement Monthly Monthly M anthly LUE tee wieme o aah Graph Oct DE 06 Feb 07 Apr OF Jun OF Jul OF al 520 127 056 15 204 920 5594 27 245 D45 1 27 32 1 73 111 366 50 134 033 341 72 1 128 3 3 133 74 104 315 3 0 73 38 25 531 84 Bl Actual Earnings Allow baseline ta be updated for all contracts with placement for the Fr Lock baseline schedules Far all contracts in this baseline X Reports Close Locked on 10 21 2007 by Fredrick Freeman 150 Contract with Baseline Placement Entered 1868213688 43948921 218 70 23 007 576 24 35 074 936 25 39 045 029 10 42 061 106 26 47 522112 34 45 471 055 8 55 055 235 00 45 585 103 55 45 223 511 28 Bl Projected E arminas 435 538 4 8 88 243 045 555 02 205 50 238 22 152473 341 52 125 583 254 15 90 620 000 5 3 322 304 74 93 331 Ob 08 52 043 940 56 6 534 613 199 92 453 543 288 42 6 080 963 911 50 Accumulative Difference 4 542 220 454 47 5 036 759 934 36 5 287 805 530 4l 5 545 85 830 14 5 772 375 084 3L 5 9
71. now to address Design Build Contracting Drawing and Submittal Type references Submittal Schedule section Primary Secondary Reviewer sections Activity link and Time periods section on the Submittal Schedule section Submittal Register X Section Title Section Ma v 321 3 7 Classification FIO Far Information Only GA Government Approval Item Mo C DA Designer of Record Approval CR Government Conformance Review of Design Primary Heviewe Mame p BARRY MORLEY T Office GRD Reachback Submittals EC T Secondary Reviewer Select Reviewers A lew Remove Submittal 5chedul Required Far Activit f 010055 Review amp Approve Construction Submittal need dates based on Activity Start Date m A27 2 200858 IN etwork Analysis Schedule M45 ltem Description Construction Network Analysis Schedule Paragraph f d Drawing Submittal Type oi PRECON SUBMTL Maternal Delivery Lag Lead ls Days Procurement Period 0 Days 55 Daye Material Needed by 0271172006 Approval Needed by 02 5 1 2006 0172772006 Government leroy Serie Submit Needed by Submittal Detail After all submittal items are entered a Submittal Register ENG Form 4288 can be generated as shown on the next page 16 6 Resident Management System Sample Submittal Register Form ENG Form 4288
72. original contract amount and time Therefore options exercised do not count against COST TIME growth As options are exercised the ORIGINAL contract amount will include the option as exercised Therefore OPTIONS exercised do not count against COST TIME growth Resident Management System Other Supporting Contract Enter any applicable amounts for the Other Supporting Contract Examples of this element of the CWE could be equipment purchased by the Government to be installed by the Contractor or the User A E Design services after award etc Design During Construction These costs were previously referred to as Engineering During Construction EDC and are now called Design During Construction Gov t Review Contractor Design This is for Design Build Contracts where the Government must review the Contractors design for conformance to criteria furnished by the Customer review for Code compliance etc Contingency The Contingency block cannot be changed from this screen The amount reflected here is what Is left over after funding has been provided for all the other CWE elements The amount will automatically adjust as Obligations in CEFMS are completed against the funding account The Modifications issued the Construction contractor will not be the only items causing this to change Other entities may be draining money away and you can only confirm this by refreshing the CEFMS download data prior to making any commitments or fi
73. p rog ram 14 Construction Construction Completion mu Iv 15 Post Construction Transfer Document Date E v 16 Construction Contract Required Completion E m 17 Post Construction Contractor Final Payment E v v System Milestones Milestone Event 1 of 29 mSS E District Milestones Local Milestones 17 8 Resident Management System The Milestone Schedule in the contract reflects all the milestones from the RMS Program System Milestones the District and the Local Libraries You are also able to add milestones that are unique to an individual contract but these would not be listed in the Local Library nor would they be available for other contracts Remember if you have multiple phases on a contract you can choose to use them or roll them up into only one phase Contract Setup RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master File Help Home Administration Finances QA QC Submittals Schedules Closeout Import E port Schedules Milestone Schedule Active Contract Award Duration ati days 10 x Overview Reports Milestone Schedule Current Duration E days Placement Schedule abi bd zi dA a Mandatory Events Only All Events bail Add Edit Delete Find Activity Schedule 5 Miesooten e Sete E Ime iae T Ei Contract amp ward 09 28 2005 Feature Schedule NTP Acknowledged 12 15 2005 10 13 2005
74. remos amp ienee os o fio umos 16 4 Resident Management System Specification Sections If you are using the Import feature from Specsintact this selection is not absolutely required to be used However this area is used if you need to change or modify a title of a specification section or if you need to manually enter a section that is not otherwise included Your revisions to this area will affect the current contract only and will not alter the specification sections listed in the District Library The nice feature of this area of the program is that you can have submittal section numbers and titles that do not agree and do not conflict with those in the library That is a section in the library could have the same number as a section in the contract but a totally different title assigned to it RMS District Library includes the older format of MasterFormat 1995 and also includes the MasterFormat 2004 The older version basically included 16 Specification Divisions and the new format includes 50 Divisions When downloaded from SpecslInTact you will download all of the fourteen characters available With this format we are able to link the submittal items to various other data such as QC Test or QA Tests iol File Help Home Summary Office Local Library District Library System Library E Overview Reports Eit District Library Specification Sections District Policy zi X a Add E dit Delete Find CUmIvo
75. replacement workers Job Site photographs recording concrete placement were filed in the project files Photographs of site activities were taken forwarded to the Area Office POC for inclusion in reports to Higher Headquarters Photographs depicting reconstruction effort accomplishments major events and before after shots are needed weekly Quality Assurance Representative 15 6 Resident Management System Sample Quality Assurance Report Form Page 1 of 2 REPORT NUMBER INSPECTORS QUALITY ASSURANCE REPORT QAR 756 Page 1 of 2 DAILY LOG OF CONSTRUCTION IRAQ DATE ER 1180 1 6 08 Nov 2007 Thursday PROJECT CONTRACT NUMBER OHC Overhead Cover Sys 004 GRN Master W912ER 04 D 0008 0004 CONTRACTOR WEATHER Perini Corporation Weather Caused No Delay Temperature Min 12 C Max 18 C No Precipitation 10 KPH Wind NUMBER OF PROJECT SITE WORKERS IRAQI MALE IRAQI FEMALE EXPAT MALE EXPAT FEMALE COALITION US CITIZEN 1 55 2 QA NARRATIVE S Weekly Report to Higher HQ Fredrick Freeman Accomplished Last Week All concrete slab work completed Planned Next Two Weeks Placement of E Glass Panels Significant Issues GFE Panels are not being timely delivered Construction Actual 65 complete Daily Report to Higher HQ Fredrick Freeman 1 Contractor is placing E Glass panels on metal building structure for final positioning 2 All concrete test results have been provided and all passed 3 Utilities are b
76. s activity scheduled start and finish dates Quite a variety of Schedule options have been added to this latest version of RMS as you can explore by using the selections at the bottom of the screen You do this from selecting the Generate Scheduled Progress button RMS Contract Menu P0009609 W917BG 06 D 0006 0004 M1 JMMT Mail Terminal Concrete Pad E ml x File Help E al Home Administration Finances AUC Submittals Schedules Closeout Impart E pq Overview Reports Status lssues Status Photo Milestones Schedule Monthly Fibgress Cast Time Growth Administration Contract Status Contract Description Contract Status Generate Scheduled Progress Contract Setup Contract Plans 2 Placement W Actual Placment Bl Projected Placement X Progress Actual Progress reported thru Oct O7 OF Actual vs 100 Scheduled Contract Documents EA Os 12 18x Jas Bu 455 B3 aka 100 Correspondence Request for Information User Defined Entries a 100 Prime Contractor gz 100 Subcontractors uU 1005 x 100 m 100 Oe 100 Dx 100 ioj x Completion Status Scheduled Progress must be maintained by the RMS user You may copy generate a UU progress schedule based on any of the options below Once generated you must manually adjust the scheduled progress as needed or return to this option to regenerate a new progres schedule This information MUST BE CO
77. subcontractors Beneficial Occupancy Date 10 23 2006 11 30 2006 Construction Completion 12 22 2006 C LMTP for Proposal Preparation System Milestones E District Milestones Contract Milestones Completion Status Milestone Event 1 of 30 00 In reality all Mandatory Milestones should be entered into RMS The System Mandatory Milestones HQ required will be upward reported to the P2 Portal and will be used for Consolidated Command Guidance in Command Management Reviews The dates represented on this tab may reflect only those MANDATORY dates milestones that RMS requires for management tracking and reporting If the District has entered required milestones they will also appear as MANDATORY items You may add other optional milestone dates in the Local Library and use them for all or selected contracts You can also add milestones at the contract level that will only be reflected for that contract Some Offices Resident Management System elect to enter the Key Milestones from the Contractor s scheduling program You should enter the Scheduled dates as soon as they become known As the event takes place enter the Actual date Hey Roscoe Do not enter FUTURE ACTUAL dates Definitions of Milestone Dates for the RMS System The following definitions are provided for the RMS System required Milestones Contract Award Date the Contract Award Letter is signed by the Contracting Officer
78. to Higher Headquarters NOTE QCS is fully implemented in Iraq for our Contractors such labor will be reported via the normal method of the QC Daily Report as shown on the QC report in the previous chapter Sample Daily QA Report Form Worksheet Iraq Construction The following pages present guidance on the content desired on the Daily Quality Assurance Reports in Iraq Of special note is the input required under Narratives Daily Report to Higher HQ and Weekly Report to Higher HQ Also G3 in Iraq regularly views the two Security narratives issues and lost manhours in both the QA and QC reports 15 4 Resident Management System INSPECTORS QUALITY ASSURANCE REPORT QAR DAILY LOG OF CONSTRUCTION IRAQ CONTRACT NO W916QW 04 C D 0007 Add project unique identifying number PROJ ECT PMO BILLETING Specific project when Contract has multiple projects DATE 11 08 07 Date of the site observations WEATHER SUNNY NO DELAY Important to note delay or no delay TEMPERATURE MIN MAX 18C 20C Enter temperatures in Celsius NO OF IRAQI MALES 75 Be observant of contractor s supplied numbers NO OF IRAQI FEMALES 2 Same as above NO OF EXPAT MALES 15 Non lragi non multinational force non U S NO OF EXPAT FEMALES 1 Same as above MULTINATIONAL FORCE 10 Uniformed Personnel non U S non lraqi U S CITIZENS 2 Uniformed and non uniformed OTHERS 0 In cases where it is unclear and not covered by the above Weekly
79. to P2 W Use P2 data prior to award 7 V Use only one Phase v Do pou want to use GAS with this contract o 5 IY Do you want to use GCS with this contract Contractor mi cres Contractor gt IY Do you want to anzwer RFI z with two way AFI Form Do you want to track Contractor s Insurance in RMS Do pou want to track Contractor s Payrolls in RMS Do pou want to track Labor Interviews in RMS v Will this contract require a 001354 Transfer Document Category Codes for ARMY Funding Continuing Funds f Track CWE for each Funding 4ccount pre plan Obligations for payments CLINS Track CWE at Project Level compute Obligation amounts for pausfffit based on available funds Track CWE at Project Level manually enter Obligation ags tints for payment Currency Type us DOLLAR Pragram Amount 23 500 000g The Continuing Funds box should be checked if it applies to your contract This will cause RMS to recognize that your contract is not fully funded and will keep track of contingency including negative contingency Resident Management System Funding Track CWE Options RMS will accommodate three basic methods to enter and track funding for the contract Option 1 Track CWE for each Funding Account pre plan Obligations for payment on all CLINS This option allows you to pre plan how you are going to pay for the Contract Award Changes and Modifications This option gives you complete co
80. used for administrative criminal or other adverse action Use of this system constitutes consent to monitoring Far all lawful purposes Database RMS2 WORLD Resident Management System Logging Into the System Via the RMS Website and Citrix If you log into RMS by way of the RMS Website or other CITRIX portal you will need to sign into CITRIX prior to seeing the RMS logon screen discussed above You will need to be on the Corps network to do so If you are not actually on the Corps network you will need to use a VPN program to gain access see your IM staff for installation and configuration Typical VPN screens may look like the following status Disconnected VPN Client Version 5 0 00 0340 Joj x Connection Entries Status Certificates Log Options Help Import Modify Delete cisco ee CEEIS VPN CPC 140 154 The server has requested the following information to complete the user authentication atl Usemame IT cohtbt FN Password m You connect to the appropriate CEEIS portal and your credentials will be verified If you have access the following banner appears YPN Client Banner i X WARNING This i a U S Government DoD Network By connecting you agree to the Following You are not using wings 38 ar ME OS ou are an authorized v PM user Tour computer has the latest security patches installed our computer has approved Anti virus application updated with the late
81. x 1 Resident Management System P2 Projects Contractor Claims This feature allows Management to track and review any claims that may exist in any contract in the District You may select to review Open Claims or All Claims and may also choose to view those claims assigned to an individual by name the claims associated with an Office or Sub office and may also limit the claims to a particular contract At this Summary level ALL claims for ALL contracts may be reviewed ioixi File Help Home Summary Office Local Library District Library System Library GI Overview Reports E it Summary CEGRN Master Project Contracts Contractor Claims A gi X gj Baseline schedules Add Edt Delete Claims Custom Reports Range fan Claims for GULF REGION DWISION Including Sub Offices E Sort Field Office Contract Groups E Pe Projects ADDISON KEVIN M A31 FBE 06 C 0037 CLH O002 750 155 00 Contractor Claims MERCADO CELESTINO C 12345678901 23456 CLM 0003 350 750 00 Interface Schedules Contractor Claims ial x E Preview Frint Close CEFMS Interface Log P2 Interface Log lt d Confiracfor Clans Open Claims Claims may be added Claims for Office GULF REGION DIVISION tl liste Sutra Hero ene SHITIDIOEY C Claims Assigned to EET Module or at the individual contract level Claims for Contract ej listed under the Finances selection In Sort report by Field Office
82. 0 06 UTILITIES 03 08 064 01 12 07 UTILITIES 7 Anaconda 03 07 06 4 0308 06 4 Feature MOBILIZE First Activity H1010010 Project Activation Mobilizatio Start 107137270054 Last Activity N1011010 Mobilize DG Geotech Teams to Finish 02711720064 Feature start and finish dates computed from the activity schedule Preparatory and Initial Inspection Dates from Daily QC Reports j es s Y Resident Management System What this Chapter presents e Overview e Closeout Activities e Real Property e Installed Property e Transfers DD Form 1354 e Requisitions DD Form 1149 e Contractor Evaluations DD Form 2626 e Warranty Inspections 18 2 Resident Management System verview S This chapter addresses requirements for Transfer of Completed Facilities Y and Warranty enforcement procedures as addressed in ER 415 345 38 30 June 2000 The referenced Engineering Regulation is the basic regulation that prescribes USACE policy and procedures for transfer of completed construction projects We will discuss how the RMS program is setup to assist us in closing out a contract Closeout Activities in RMS RMS provides the following input screens and forms for closing out a construction contract and more are under consideration for future releases Real Property Screens Transfers DD Form 1354 Input screens and reports Requisitions DD Form 1149 Input screens and reports Contractor Evalu
83. 07 C 0007 NA CEGRN AAO ARC w 312BU 07 C 0007 NA CEGRN AAO ARC w 312BU 07 C 0007 NA CEGRN AAO ARC w 312BU 07 C 0027 NA CEGRN AAQ ARC w 312BU 07 C 0023 NA CEGRN AAD ARC w 312ER 04 C 0005 NA CEGRN AAD ARC w 312ER 04 D 0002 0004 CEGRN AAD ARC w 312ER 04 D 0003 0001 CEGRN AAQ ARC w 312ER 04 D 0003 0011 CEGRN AAQ ARC w 312ER 04 D 0003 0011 CEGRN AAO ARC w 312ER 04 D 0005 0002 CEGRN AAO ARC W931 2ER 04 D 0005 0003 CEGRN AAD ARC W391 2ER 04 D 0005 0004 CEGRN AAO ARC W391 2ER 04 D 0005 0005 CEGRN AAO ARC W931 2ER 04 D 0005 0008 Archive Complete Municipal Incinerator Anaconda Incinerator amp Waste Management Y ard Compl Storage Warehouse Class 1 Material Complete Const Frwrd Redist Pt Warehouse Complete Multi Class Warehouse Anaconda Corps Distribution Center Complete DS Maintenance Facilities Complete DFACH5 Anaconda Corps Dist Center part 1of 2 T4C Equipment Support Activity ESA Strategic Air Force Parking Ramp JOC Anaconda SCIF Anaconda SEE JOC FILE for DATA Air Force Tactical Airlift Ramp Air Force Helicopter Parking Ramp Battalion and Company HO T4C Repair Install Airfield Lighting BPF Construct Cargo Marshaling Area Resident Management System Menu Bar Options Summary Module The SUMMARY module is provided to allow you to set Baseline Schedules for all contracts in the database create Custom Reports establish Groups of contracts for reporting and tracking purposes to manage P2 Projects to manage C
84. 11 02 06 11 06 06 11 13 08 1121 06 11 2706 11 16 06 E Overview iol xl E Reports Activities Mot Started n6 02 07 05 27 07 06 03 07 05 2 07 06 03 07 01 04 07 01 06 07 01 08 07 017 10 07 01 25 07 12 1706 12 21 406 12 1706 12 24 06 12 24 06 01 15 07 0102 07 Activity Activity Early E arly Late Late Number Description Start Finish Start Finish 06 1640 06 0207 067 16 07 06 0207 06 16 07 0105 07 0107 07 0109 07 URES HIH URES HIN 12 23 05 13 23 05 12 23 05 18 31 06 017053707 01 4707 01 04 07 Total a Float 206 198 198 198 198 58 58 46 46 46 46 50 46 46 46 51 Ty This is the schedule used at the jobsite to forecast projected need dates for submittals materials equipment work crews testing schedules 3 Phase inspections etc The level of detail i e form footings set re bar place concrete is not very useful for the customer or those not tasked with the day to day scheduling operations at the jobsite It would not make sense to duplicate this schedule in P2 17 5 Resident Management System Feature Schedule As part of the contractor s QC Plan Definable Features of Work for a construction contract are identified by the contractor to plan Preparatory Initial and Follow Up inspections of the work RMS generates a feature schedule by finding the first activity scheduled to start under a feature and the last activity scheduled to be finished under a fea
85. 12 887 335 n 3 713 553 00 11 127 275 0 2 5 5 530 0 2043 575 0 i3 557182 5 250 353 a Award Contract Award CLINs Varnance _ ni xi E gA Dverview Reports Award Obligations 12 475 298 00 1 993 947 00 4261 353 00 4 225 757 00 2 845 333 0l 2 887 335 00 3 713 553 00 1127 276 00 2 57 5 630 00 2043 575 0 3 657 192 00 5 250 363 00 v 155 235 315 00 155 235 315 000 0 00 Resident Management System After all CLINS are balanced the next step in setting up the finances in RMS are to enter the Contractor s Construction Activities which is covered in the next Chapter Adding CLINS in RMS You add CLINS from Finances Award CLINs selection Your options will be to add either a Priced CLIN or a Priced SubCLIN for payment We will add the Priced CLIN first RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC D erhead Cover Sys 004 GRM Masi ter File Help Home Administration Finances AUC Submis Schedules Closeout Impart E port Finances Award CLINs G CEERMS Finances g i T Add Priced CLIN for Payment Recompute Finances 4dd Priced SubCLINs for Payment CLIN Description Award CWE 0001 MOBILIZATION AND DEMOBILIZATION Award CLINs 0002 ANACONDA PX EAST DESIGN amp CONSTRUCT OVERH 0003 ANACONDA EAST MWA DESIGN amp CONSTRUCT OVEF Current CLINs 12 473 288 00 1 999 947 00 4 261 353 00 ono4 ANACONDA WEST MWR DESIG
86. 16 is complete Prime Contractor Subcontractors amp View Contractor Insurance Contractor Payrolls i ae VI Labor Interviews Bien F2 Project Issues Customer P Project Issues USACE Resident Management System Status Photo Tab e This tab has been added to permit a photo depicting the contract to be filed within RMS The photo can be updated as progress is made e You are cautioned to limit the size of the photo to around 150KB or less e To update the photo use the Update Photo button and then use the Delete button on the following screen to delete your current picture then you can use the Select button to update change your photo Only one photo at a time can be used RMS Contract Menu P0009609 W917BG 06 D 0006 0004 MI JMMT Mail Terminal Concrete Pad ml x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Status Cantar Desecration Status Issues Status Photo Milestones Schedule Monthly Progress Cost Time Growth _Ontact Vescripuon Contract Status Active Contract Contract Setup Contract Plans Contract Documents Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors Completion Status Resident Management System Milestones Schedule Tab It is essential that you have the following critical information populated e Origin
87. 17 Schedules amp the Standard Data Exchange Format SDEF 1 Whatrthis Chapter DreSeblts s seen mii iced roe Frons Evae Pere tevg ut Cult anrbis icr viec Mee seawensvartuadtegndenerah 1 Contractor Schedule Requirements cccceccsececeeceeeceeeeeeeseeeteeeeeeesuecseeeseetseetseetseeeeeenaes 1 Scnedules amd ME SDE NORTE DTI M 2 OVOEVIOW ae ee ee ee Cm ecd M Ceu ED M DM I M CM Sd EK ET AE 2 RMS maintains four types of schedules leeseeessessssesseeeneee nennen nnne nnns 2 Milestone Schedule ovis tivi miedo ed heure A eta nec v a FRE eiu bonu Maa Me Erin 2 Flacement Schede ccc ies pent dis ee xi bts ice rette aut Fia a mia aU iebe unb E E cH ERIS ss 3 Activity Schedule sse eun daga e E uo ducit sc bemus eser 4 Feature ScHedule csse ta anc voce vena E ie ben duet band qu une DcVE ance eae Vo D tae E been NE 5 Standard Data Excnange Format SDEEF i pi tI Ue dram etieioeiei 6 Feature Ol the SDEPsndi etudes ibat ore ts a ean teas qutdem dora en A 6 RNS Bre Mig e D d ona UTENTE 6 Contract Specified Project Schedule errora EE 6 District Milestone Events District Library 2 2 0 0 ceccceecc cece sees cece eeseeeaeeeeeeeeeesaeeseeeeeeenes 6 Milestone Events LOCall LIDA y mie dsddesed tetto ean entacet sated Desks alice T T Milestone Schedules Summary Reports eessessessssssssseeeee nennen nennen 9 IGM YF TOOL OSS v ue
88. 3 JCS ODODInd CS Decem E pDHEbUBIUADSSINIURUNISSEKPUNIUI REURLURIERUP EA DNIDUDEEUNIUUDEpIn MUS IE 24 Nee RSEN EE 24 RV Ch Ke RENT 24 RMS CENG ASS CG E errore EE SDN PM LUN IUE EM PLIMCIenepUM eT RU PUMP UN E 25 Chapter 1 Overview Basics and Logging In eeeeeseesssessssesseeeneeennennen nenne 1 Aco rel a dg cler e cic MR TT 1 LOGGING Mothe SY ie ERR TE UEM 1 Logging Into the System Via the RMS Website and Citrix 0 ceccccccceeceeeeeceeeeeeeeeeeeeaeeeeeees 3 Menu Bar OPIONS esien en ER EA ETES E EE ETRA EEE DTE ESE 8 Sma MOGUC oera E E 8 Baseline SchedileSisees eimi Ean EE mibaeseynseanetscaeaeiameaarenionmeted 9 Custom REDONS in ciccacesasnenexnanteestusad ernceagssoncuinadsiusipinauslenosaneuitaeaneipenuheontecousiesientesponeumeendens 13 Custom Report Summary Level sesssesssssssssseeee nennen nennen nnn nnn nns 19 TOC 2 Resident Management System CONMWACE GIOUDS senserunt enr BUG DOO fad uirturd astu funt N 20 PARTO CCO RR OON NT SC NOE DE UENIRE 22 foTeiiizie e METIRI a a a 22 District Library District Policy Claim Dates cc cece cccceeecceeceaeeeceeeeseeesenesaeeesaees 23 Adn fre e Piin E E ere See cree 24 ouppor ng Documents TOF CIAIMS sissano everti vea id a detis 26 FRE DONS TOM GIANNIS iube suet ioci pb a Tu iud Dear epu a ma up voies eM Lec qu SM DUE 2f Interface ocledules scen
89. 3 The third part adds the Reference Number and creates the modification package 4 The final step is the identification of the package through the Standard Procurement System SPS referred to as PD Procurement Desktop Defense which will provide the A or P modification number Prefix Code for Change Requests Edit Office Information Ei Close Office Infarmation Administrators Office Type RESIDENT OFFICE x Office Symbol CEGRN AAD ARO Parent Office CEGRN AAD Office Code Resident Engineer ANDERSUN THOMAS mi P Org Code P1 L1 200 T Office Marne ANACONDA RESIDENT OFFICE Address Anaconda Area Office JaPO AE 09391 CT Time Zone GMT 03 00 Baghdad Kuwait Masco Phone Ha v Observe daylight savings time Fax Ma Prefix Code for Change Reques JAR Pp Y You must ensure the proper code is entered here Contract Change Requests A Change Request is generated in anticipation of a potential or real Modification to the Contract The process generates what is known as a Basic Change Document BCD The BCD describes the change the reason it is necessary the initial estimated cost and time impact and may also be used to evaluate AE liability if Design Errors or Omissions cause the change The process of adding a Change Request is a matter of following logical steps and tracking to completion In the example screen below you can see that all steps have been completed as is indicated by the presence of
90. 351D 1021505 FFI GENERATOR s 02 19 2006 3 Phase Inspections ooooo003 HATZ ANP 1850 _ To FFI VIBRATING PLATE COMPACTOR Y 027 1 3 2006 a ool inl x QC Requirements onono ee Equipment Checks poggi Exposure Hours DUE Close DOO DOO Equipment ID OOOOO001 Serle 10916 EE Required Verifications 90000 QA Tests 00000 Make and Model LIMKBELT ATC 8665 Note Description B5 TON CRANE Initial Inspection rm 2205 Last Day On Site Last Reinspectian 09721 200 ml Equipment In Sate Condition W Hours authorized between inspections 1240 Hours run since last inspection Remaining hours authorized 240 Hotes The automatically come to the jobsite every Thursday unless we call them earlier 12 18 Resident Management System Exposure Hours The Contractor will enter the employee work hours in QCS Exposure Hours and transmit that information to RMS with each QCS to RMS export After the hours are imported the Government needs to decide to Accept the hours as submitted or return to the Contractor for corrections these selections are along the bottom of the screen RMS Contract Menu P0008433 W4912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRM Master mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E Home Overview Reports QA QC Exposure Hours QA QC Daily Reports Ed QA UC Summan Manth Exposure Hours Exposure Hours Exposur
91. 360 262 3583 E Mail address freemansfunnyfarm hughes net Alternate Point of Contact Name Phone E Mail Address Request Export File for Adding Contract As above when you push the Add button on the main menu select Request Export File if you have not yet been provided one by the Government The next screen will provide instructions on getting the export In either of the cases you will need to have your site registered to be able to import a contract x Adding New Contract to GCS amp l aE Use this option i hS OCS has uploaded a file to the RMS center SFTP server for D ou adding a gfitract to ponr site Use this option if you have received a file from AMS GCS for adding a new contract bo your site IFAMSVOCS have not uploaded or sent you a file you must give them your GCS Site ID and then request that they send vou an export x Cancel 12 31 Resident Management System Export Request E A Request Export for adding contract If this is the first QCS site to add this contract You need to request the Government assign your QCS Site ID 5G7MJSY as the Master QCS site for this contract and export a contract file from RMS If this contract has been added to a Master QCS site Y ou need to request the Government Master QCS site add your site ID 5G7MJSY to the list of QCS sites for this contract and export a contract file to you Automated Import and Export RMS can p
92. 4 0 0029 Anaconda Wastewater Treatment Plant CEGRM 440 4R0 W917 BG wi 04 C 0020 Design Build Repair of Control Tower CEGRN AAL ARE W917 6G 05 D 0005 0002 Class Vill Medical Logistic Warehouse CEGRN KAD z W9126G 04 D 0002 0005 O0 002 P PI NOC GOSP Saralu CEGRN EAD z W9126G 04 D 0002 0006 O 008 P PII NGC Security Lighting CEGRN M Ww 317BE D5 P 0112 CERPS 91 YBEOBPUT12 Master Project CEGRN 2 JO 03 053 02 Bay Thermal Power Plant 1 2 3 6 CEGRS 4HAO BB WS14N5 04 D 0017 0003 ED 016 Al Talayee Substation CEGRS5 AHA D BB WS14N5 04 0 0011 0003 ED O15 Al Thawra Substation CEGRS5 AHAD BB wV814N5 05 C D00 TR Babil Village Roads Segment 1 LEBGRS AHAD BB ww 314N5 D05 E D0L 2 TR Babil Village Roads Segment 2 CEBGRS AHAD BB 91 bO 05 D 001 2 0004 SJ 1HEF Hillah SWAT Facility Display e Contracts Projects CEGRS 4H40 66 W S1 76K 05 C 0001 SW Police Station Seif Sa ad Aqdiva v Include Contacts of Sub Olfices LEBGRS AHAD BB w31 BE 05 L D02 S rolige SENS Al Jibal l E T E E E E O E eater eae CEGRS 4H4A0 BB W91 FBE 05 C 00035 SJ Police Station Al Hospital IPS Archive Contract X EGZEG O0 Generation Rehab Doura GT Contract Mo W971 2ZER 04 D 0004 Delivery Order 0001B z Archive this Contract x Cancel Intro 3 Resident Management System Progress Indicator Archiving contract ee Archiving Contractor Site Responsibility Chart records Archive Contract X EG EG O0 Generation Rehab Doura GT Contract
93. 6 Subcontractors Bb2243883 Khudair Trading Co v 91 4050038 Meet hae Hassan _ SS DUB53565432 Perini Corp Framingham Contractor Payrolls 3EE483741 Completion Status Column ta Search By DUNS Ho Record 3 af 5 X Cancel Prime Contractor 1 X Copy Copy Duns DUNS You then decide to either copy just the DUNS number or all of the information on the screen DUNS No Contractor Short Mame Pe SETS SI RISE If you ve chosen all of the data your work is streamlined and the Prime Contractor information is completed Contractor Hame ETSI TESTI RIS e RR IHRER IR Home Office Address Street Address BEEF DEDE RTI ETT State ERE Country Home Phone Ooo OE C 12 8 Resident Management System Prime Contractor Data is Copied to Contract The information copied will spread across two screens tabs to complete the information on the Prime Contractor RMS Contract Menu G2000306 B File Help Home Administration Finances 4 00 Submital Schedules Closeout Import Export m verview Reports Administration Prime Contractor Contract Description Contractor Information Contractor Address Management wW ark Days Bond Co SBA Contract Status Prime Contractor Contract Setu Contract Plans Responsibility Code PRIM Contract Documents DUNS No 634567722 d Contractor Short Mame Sparks Contractor Name Sparks Electric LLC Correspondence
94. 61 003 970 15 5 994 250 747 9 6 046 402 562 52 h Resident Management System Custom Reports 1 13 Using data fields from RMS users now have the option of creating their own Custom Reports and adding them Summary Custom Report menu Custom Reports can be added manually or by copying an existing Custom Report For you to have access to this feature you must be granted access by an Office System Administrator Office Personnel File Help Resident Managemen System Home Summary Office Local Library District Library System Lira E Overview Reports iol x Gi E xit summary GULF REGION DIVISION Custom Reports Baseline Schedules Custom Reports Contract Groups FP Projects Contractor Claims Interface Schedules CEFMS Interface Log FPF Interface Log mi m Add Edit X Delete fe d Schedule NTP 2 Oil Area Office Construction Status FINANCES 2 PMI Reports Vickeys Test Contracting Leadership Divizion Offices amp Closeout Projects TAC Cities OFI Closeout DF Closeout 2 MOORE Contract Greup A B AL Project Progress IRRF Use Contract Group IRRF Contract For GAC MNSTC USACE Issues Dave Test BORDER FORTS Contract Group BF OMA William Meloy Sandy Havl Washington Gar Weiler Vickey Richard Thompson Billy A Moore Hobbes Billy A Moore Prescott BILLY R MOORE Billy A Moore BILLY A MOORE Bily
95. 754 38 Current Contract Resident Management System Funds for Construction Working Estimate ini xj Ex E Report Close Funding Account Mo EIES f Funds for Construction working Estimate Funded Work Item No 60000 61 002 w 91 2ER 04 D 00080004 PN 63413 1 7 Funds for Management Reserve e 2D Award CWE Enter the Total Award CWE Amount Then enter the award contract amount and the other award cwe element amounts The award contingency will be computed by subtracting the CWE elements from the total award CWE Award CWE Shared Funding Account Award Contract 65 236 916 00 Other Supporting Contract 13 500 000 00 Enter Total Award CWE Amount for this Funding Account 83 522 754 38 Design During Construction 0 00 Gov t Review Contractor Design 35 000 00 Current authorized amount in CEFRMS for this account iz 4 115 848 38 Contingency 5 kA 455 000 00 Other wn 5 amp A 250 000 00 76 941 977 62 Total Award CWE 83 622 764 38 Current Contract Obligations for Payment Total Award CWE Amount This amount will typically be the same as the Current Authorized Amount that is downloaded from CEFMS Award Contract This amount as is indicated on the Award Letter or Delivery Task Order The ORIGINAL contract amount is the AWARDED contract amount plus OPTIONS exercised at award time When you exercise an option that was originally identified it is considered as part of the
96. All Items DAC Daily Reporis Add E dit Find Copy GA QC Summary pore un OC Tests User Schools Installed Property Transfer Property 3 Phase inspuchinnt 4 77 06 0012 ajae test for backfill of sewer line at T CT 00007 0005Footnas 315 06 0005 Compressive Strength Test For Concrete M Hazard Analysis 03300 CT O0002 Footings Air Content Testing QC Requirements 03300 CT O0003 Footings Slump Test for Concrete 3300 CT 00005 O005Footings 3718706 O005 Compressive Strength For Concrete Molded Equipment Checks 03300 CT 00006 ODD4Pedistal 3 18 06 0004 Compressive Strength for Concrete at place Exposure Hours 03300 CT 00011 D04 3 20 06 0004 Compressive strength test for pedistalls 09 1 3300 CT O0013 Sidewalks 3 22 05 EMT A 0004 Molded 4 compressive strenght tes XM 03300 CT 00015 pedistalls 3 23 06 OO05 Molded compressive strength samples for c Required Verifications 93390 CT O0017 Footings 3 24 06 0004 Molded compressive strength samples for bi OA Tests 03300 CT 00019 Pedestals 3 25 06 EMTA 0004 Molded 5 compressive Strength sam 03300 CT O0021 sidewalks 326 06 7Co 0005 Molded compressive strenght sample gt Description Sector 02531 Paragraph 4 1 7 5 0012 Compaction test For backfill of sewer line at footing 12 relocated fram tank to building Moisture of a 17 5 2 and density of 85 Quality Control Tests Quality Control Tests are defined in the Contract and are based on engineering and construction judgment as to th
97. At the top of the screen is the REPORT NUMBER for this particular date E g 184 This report number coincides with the DAY construction commenced onsite It is computed from the Milestone identified as Construction Start Date The date entered will result in the report being QA QC Report Number 1 Both the QA and the QC report use the same number for a particular calendar day Non work days are included in the tabulation therefore the report numbers will not always be sequential 14 3 Resident Management System The contractor will complete each of the items shown on the left of the screen and can print out or view the QC Report as needed A HARD COPY with QC Signature and Superintendent initials of the report should be supplied to the Government to be included in the Contract File ini xi E Ej E GA Repot HC Report Clase Iraq Construction QA ReporF amber 755 11 07 2007 Wednesday LA Report OC Report QA Report Return to Contractor for corrections Weather Weather Caused No Delay QA Narratives D written Today Punch List Items Olesued O of 1 Verified QA Tests 0 Completed Today QA Final Follow Ups O af 1 380 Completed Today Verity OC Requirements 0 of 76 Venfied Today Accident Reporting O Accidents Today Not Required If QCS is being used you will have the option of returning the QC Report to the contractor for needed corrections 14 4 Resident Management System Sample Q
98. Balkowitsch Sr 360 694 8564 Fax 503 285 6907 621 630 00 Amount Subcontracted v Are Insurances required to be sent to the Government v Are Payralls required to be sent to the Government Contractor is a Second Tier Sub AES s p 12 11 Resident Management System QC Planning Data The next area of Contract planning activities can be found on the Contract Menu QA QC and includes the Features of Work 3 Phase Inspections Hazard Analysis and QC Requirements as required by the contract Features of Work In accordance with the terms of the contract the Definable Features of Work are required to be listed in the contractors Quality Control Plan Using RMS to create that list is an easy way for the Contractor to meet these requirements However even more importantly Features of Work are tied to the contractor s pay activities providing both the Government and the Contractor invaluable information and report capability Press the Add button to create each Feature of Work Then enter the data in the pop up screen by using the lookup provided or by typing directly into the cells Close the window when completed and repeat as needed Features of Work can also be entered in QCS and really should be if your Contractor is using QCS Features of Work are general categories of construction work that are referenced in the contract specifications A feature can be thought of as a phase of work requiring a separate Pre
99. C O224 MLConstruct Math Storage Warehouse 4776 06 0 0005 003 MV Const Two At Michigan Obsery tower WSL BG 06 D0 0006 0004 MEAT MIT Mail Terminal Concrete Pad O GRC District Managed Projects 138388 H E AD AREA OFFICE 139736 l ven f GAC Completed Projects 140013 H E MEF AREA OFFICE EE VICTORY AREA OFFICE GRCM Pw B RESIDENT w STNBG DE C 0137 ML Stransky Rd Upgrade amp Intersection OE BBC VICTORY RESIDI WT 7Ng 06 C 0209 ED CERPE AI Mahmoudipa 11k OHL Net E GAGS 2 10 MTN Bl WOT 7BRQD6 D 0007 0003 BE CERP6 Alawsaat School Renovation p GULF cipal PETIT w917BG Ns D 0D05 07CC BC BK11 Al Rasheed PHC FOWA 5 P M E E e EE URP w 81GXY 0Np 0002 0018 ED ED 400 Dist Feeders BIAP ee HEBES WS12ER 04 DQ0008 0003 ML OHP CLINDOT 4 Pegasus IronHorse DFAC EB DIVISION AMS TRAINING OFFICE w 912ER D4 D Igns 0010 MR RPC O amp M FYO6 Task Order LE BRE Proiects Managed by Uther W1 BG 06 C 00 ML PS 8 and 2 Repair O amp M ee ee an WT FBG 06 C 01 70 BC BKO3 Al Mahmoudiyah PHC E w91Gx 06 D 0002 W921 ED ED 503 Const Sadr Latifiva 33kV UG Display Contracts Projects W917BG 06 C 0183 DUM MV ECP 9 Road Widening Iv linelude Contacts of Sub Offices wW S31rBi Ob5 L 0158 MY Construct 4 Sea Huts at Freedom Vlg ink eie nM et ri a wil FBG O6 C 0182 Drainage Pump O amp M for BC Include Contracts with Access Denied RMS 9 A From the Contracts Explorer push the Add button to begin the process of adding a new
100. CEGRN AAC ARO WS12ER 04 D 0008 0004 OHC Anaconda East MWR CLIN OO03 TO CEGRN 4AC ARO WS12ER 04 D 0008 0004 OHC Anaconda Gym E ast CLIN 0012 TO M CEGRN AAD ARO W S12ER 04 D 0008 0004 OHC Anaconda West MWA CLIN DOD4 TO 1 CEGRN AAD ARO WS12ER 04 D 0008 0004 DHC Anaconda Theatre CLIN 0013 TO 4 j CEGRN A40 4R0 Ww 312GB 05 C O002 HA Hospital Facility L54 Anaconda T4C CEGRN AAC ARO w5912GB O05 C D045 NA CMU Barracks Blds Anaconda T 4C 5 Contracts Selected E Resident Management System You may also create groups based on a formula you can create as shown below If you can picture it in your mind you can probably create it depending on the data elements you need X Edit Contract Group Formula Selection E Close l Contracts Contract Group Tite AEE Created by FREDRICK E FREEMAN Descriptigg of Contract Range LEX Basis for Contract Selection Date Date Actual Contractor Evaluation Actual amp E Evaluation Date Date Date Date Date Date Date Date Date Date Date AMD BJORC A Date ection Formula x Edit Delete View Selected Contracts E Add Contract Selection Criteria A Contract Primary Fund Type equals 10 Contract Selection Formula Epes A AMD B A SELECT FROM CONTRACT WHERE DFFICE SMB L IN ISRGRES EEBRS AHAU CEG WRU LEEBRS AHAU UIPU
101. Denied GRC V S W912ER 04 D 0005 0016 MB Construct Secure RSOI Facility BIAP X cones RMS 2 x ontrack W912ER 04 D 0004 0016 Add Claim tg Ore vau ser m Resident Management System You are then automatically taken to the Contractor Claim selection in the desired contract to enable you to complete the entry information regarding the claim If you enter the claim within the contract level the same screen appears The next sequential Claim ID number is automatically linked to the new claim and the contract information heading is already populated as shown on the following screen The Claim ID numbers are assigned by RMS without regard to the contract that is the sequential number is for all claims for all contracts within the District database Otherwise it would be difficult to sort them at the Summary level across all contracts The following screen is provided with many of the fields completed and should be self explanatory for the most part Contractor Claim MV Victory Base Complex O amp M FYO6 x Claim Supporting Documents el E Hd d4 bb DB Claims Docs Close Contract Mo BRN RS eee Sea ERN Claim iD EBENE Claim Reference Mo vao 0034 Contract Tithe MORET RUE s EA BOT ER ES M d US Evaluation POC CHAR LES w ANTHONY Customer sala Counsel JESSE AUGUSTINE me Field Office EElzI E matrig ats a be oD a E DAVID E CARTE Claim Description Amount Claimed Time Claimed
102. EMOVE HESCO BARRIERS D BACKDE P ig you want to use obligation line item 0001 to Fund CLIN 201944 Obligations for Award Contract Funding Funded Award Award Account Mo Work Item Contract Obligations i P01 4751 44FC99 65 236 916 00 55 235 315 00 L1 a ee Em Award CLIN Price Priced SubCLIM 00345A Description Exterior Kitchen Equipment for Troops Mat MO LIBI Award Unit Price Award Contract Amount 65 236 916 00 Sum of all Award CLINs 55 245 915 00 Variance 1 0 000 00 Award Quantity Award Amount W CLIN pricing complete ready to fund Obligations for this CLIN SubELIN PR amp C Line Ma Biarin Eleserfel er Obligation Obligation E Line Item Amount OOS4A4 WOTSWESSFO2097 71 JOYVERHEAD COVERAGE SYSTEMS GAN 10 000 00 Obligations for Award Contract Funding Funded Award Award a 4 amp ecount Ho Work Item Contract Obligations CLIN 0001 Amount 10 000 00 CLIN 0001 Obligations 10 000 00 Variance 0 00 FReobligate CLIN PUT4751 J4FL33 55 235 31 b Resident Management System You repeat this process for adding additional Price SubCLINs as needed Award CLIN Price E xj Info CLIN 2019 with Priced SubCLiNs Description Kitchen Equipment for Ready Building Priced 5ubCLIN s zw m E dit 201944 E terior Kitchen Equipment for B B L Area 18 000 00 18 000 00 201946 Interior Kitchen Equipment 43 000 00 43 000 00
103. EY J BAR 30 Dec 05 14 Jan 06 14 Jan 06 A 16 Dec 05 G 10 Jan 06 N1051184 10 2 11 01015 3 15 3 CLIN 0005 PX WEST 60 99 FINAL DESIGN DESIGN DATA GA MORLEY J BAR 27 Jan 06 11 Feb 06 11 Feb 06 A 30 Jan06 G 10 Feb 06 N1062448 11 13 01015 3 15 11 CLIN 0006 DFAC 60 Prelim Design DESIGN DATA GA MORLEY J BAR 18 May 06 02 Jun 06 02 Jun 06 A 03 Jan06 G 08 Feb 06 N1071948 20 16 01015 3 15 12 CLIN 0007 DFAC 60 Prelim Design DESIGN DATA GA MORLEY J BAR 03 Feb 06 18 Feb 06 18 Feb 06 A 30 Jan06 G 17 Feb 06 N1071984 65 17 01015 3 15 12 CLIN 0007 DFAC 60 99 Final Design DESIGN DATA GA MORLEY J BAR 05 Apr 06 20 Apr 06 20 Apr06 A 10Apr06 G 19 Apr 06 N1082048 14 19 01015 3 15 13 CLIN 0008 PX 60 Prelim Design DESIGN DATA GA MORLEY J BAR 03 May 06 18 May 06 18 May 06 A 09 Jan06 G 25 Jan 06 N1082084 75 20 01015 3 15 13 CLIN 0008 PX 60 99 Final Design DESIGN DATA GA MORLEY J BAR 03 May 06 18 May 06 18 May 06 A 28 Apr06 G 17 May 06 N1093248 52 22 01015 3 15 17 CLIN 0009 DFAC 60 Prelim Design DESIGN DATA GA MORLEY J BAR 18 May 06 02 Jun 06 02 Jun 06 A 27 Mar 06 G 07 Apr 06 N1093284 85 23 01015 3 15 17 CLIN 0009 DFAC 6096 9996 Final Design DESIGN DATA GA MORLEY J BAR 18 May 06 02 Jun 06 02 Jun 06 A 18 May 06 G 01 Jun 06 N1103348 53 25 01015 3 15 18 CI IN 0010 FAGI FS NFST DFAC 60 Prelim DESIGN DATA GA MORI FY J BAR 31 Mav 06 15 Jun 06 115 Jun 06 A 27 Mar 06 G 07
104. Edi Delete Find Transfers DD1354 TransNo Dae m kippe Ta E Requisitions DD1149 1 z 2 2006 United States Department of Defense Perini Management Services 2 05 06 2006 United States Department of Defense Perini Management Services Contractor Evaluation Warranty Inspections The DD Form 1149 is used to document the transfer of property to the customer and should include transfers to from the Contractor and the Corps of Engineers This transfer may take place in more than one stage if so you will do one DD Form 1149 for each transfer 18 9 Resident Management System DD 1149 Input Screens The screens are pretty much self explanatory and are used to compile the actual report The information should be as complete as necessary to provide on audit trail of where each piece of transferred property actually was delivered Transfer No 1 E Ej E DD1143 Close DD 1143 Header Part 1 001149 Header Part 2 Transfer Property Date 04 28 2006 zm Fram Prime Contra Bites E gb MI Bonneville Ta Requisition Date Ej Fs DD1143 Close 001149 Header Part 1 001145 Header Part 2 Transfer Property 04 28 2006 mi Hequisitions 2006 193 ii Ship te Mark for Eric Arnett Date Material Required 04 28 2006 m Priority Low Authority or Purpose EE Spare Parts in Contract Signature Dupree Youcher f 33 20 Date Shipped 04 7202006 Voucher Date 4 7202006 d Transfer No 1 5j Gi DD1143 Clos
105. Eit summary GULF REGION CENTRAL DISTRICT Contractor Claims g X Ej Baseline Schedules Add Edit Delete Claims Custom Reports Range jal Claims for GULF REGION OMISION Including Sub Offices Sort Field Office foo DT BASRAH PALACE RESIDENT OFFICE 91 YBE 06 C 0037 me 750 155 00 30 DIVISION AMS TRAINING OFFICE 12345678901 23456 CLM O003 350 750 00 g0 GACY Pw B RESIDENT OFFICE wST2EB D4 D D004 0018 CLM 0004 41 500 000 00 2r Report Menu g i Bl x Inter Gl l antract 5 ummary Office Library Close summary Reports summary Reports Contract Groups FP Projects Contractor Claims Contract Status Sheet USACE Project CCG Phase etrics summary Reports FP Linking Reports Project Listing Custom Reports Costand Time Gro by Reason RBuilder Custom Reports Miltary Cast and Tife Growth Construction Placgimaent by Fy LS Census Burau Placement by Fr Construction Plagement Summa Actual Frojecteg Monthly Scheglile Exceptions System Milegfones Schedule All Milestongs Schedule Milestone faseaut Checklist Custom Queries Placements Baseline Monthhy Inffries linesses amp Exposure omall Buginess Distribution All Trangimittals Trans Outstagiling Request For Information Contractor Claims Change Request Register als In Review Resident Management System You can then proceed to indicate what precisely you would lik
106. FAC 100 DIOS CLIN 0007 DFAC 60 Pre CLIN 0007 DFAC 60 992 05 CLIN 0007 BFAC 100 0705 CLIN 000S Pis BO Prelim 05 Alternatively you may push the Update and have the following choices Assign Primary Reviewer For Unassigned Submittals Assign Primary Reviewer For Selected Office With Replace Invalid Reviewers With a Valid Reviewer Replace Reviewer Set Government Review Period lol xl Resident Management System What this Chapter presents Contractor Schedule Requirements e Overview e Standard Data Exchange Format SDEF e RMS and the SDEF e Contract Specified Project Schedule e Milestone Schedule e Monthly Schedule e Activity Schedule e Feature Schedule 17 2 Resident Management System Schedules and the SDEF Overview Qe This chapter furnishes basic information on the Schedules and the Standard Data Exchange Format and provides general instructions for utilizing the associated modules of the RMS program RMS maintains four types of schedules Milestone Schedule RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRH Master mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E Overview Reports Schedules Milestone Schedule Milestone Schedule Active Contract Award Curation 5814 days Current Duration 225 days Ciesraznb
107. GAD REPORTS WRITING OFFICE DIVISION AMS TRAINING OFFICE GAC Projects Managed by Other GRC Non Reported Projects GAN Non Reported Projects H E PROJECTS amp CONTRACTING OFFICE 3 TMEF FINANCIAL User Roles bom User Access Control ee District Review Office GULF REGION DIVISION has amp contracts 225 employees and 13 sub offices Resident Management System Office Information Administrators Tab This tab reflects all personnel that have access rights and privileges that affect that particular office If you desire something be accomplished in areas you have no access contact one of the listed people for assistance The bullets to the right of each window explain the abilities of the listed members Edit Office Information Q P E JA What the heck is all this Close A C C E S S C O N TR O L a b ou t Office Information Administrators r PTT System Administrators for and why is it so difficult ses ETETEN ADe tices 2 122 Freeman Fredrick Lal e Assign District Library Administrators E eb Remove GRAHAM MICHAEL L E e Assign Office Administrators RMS access control is really STE quite simple when you analyze it RMS iad Select ARMSTRONG THOMAS L g a needs to know three basic things for iad Remove access control to be put to use WHO WHAT WHERE Ie eb Remove 1 Who you are your name and office Read access to all contracts in District affiliation
108. GE IN DRAWINGS The Contractor will revise the as built drawings to accurately reflect the actual construction performed as a result of this change item CHANGE IN SPECIFICATIONS The table included in Technical Specification Section 01015 APPENDIX A entitled Milcon Priority List amp Facility Square Footages is hereby changed from reading Pri 13 3 TIME EXTENSION YES X NO CALENDARDAYS 0 4 TOTAL 10 000 00 5 NECESSITY FOR CHANGE Attach a copy of Directive letter of authority from OCE or Using Service and brief statement as to necessity of contract action Include any special construction requirements or known quantitities Include any information regarding status of work in progress and future activities that will be affected by this change 1 Increase the Size of the Line Item 0013 Facility This Change has been coordinated with and approved by Authorized User Representatives 10 1 Resident Management System What this Chapter presents e Overview Contract Modifications e Current Construction Working Estimate CWE Overview es This chapter furnishes instructions for processing construction contract modifications and other changes to the CWE You are encouraged to review and follow your own District guidelines if a procedure or recommendation herein conflicts with your District policies 10 2 Resident Management System Contract Modifications A modification allows th
109. ION ps A Office Office Description Edit Delete Find Office Personnel Ems GULF REGION DIVISION g ps CEGAN Master Project Contracts Office Poli BG CEGAN Recycle Bin dus GAS MASTER PROJECTS Office Plans MEME Se REIS aA P Close User Roles ice Information Administrators pe DIVISION OFFICE 7 Parent Office Office Symbol Office Code wat Eg ode POUOOOU TR Office Hame GULF REGION DISION Address EPA U SALE GRD A he Office Symbol is the official office Time Z symbol for your T ime Zone office and was p entered when the us If bser office was first Prefix Cade for Change Requests Po added to the program If the symbol is incorrect or changes you are now able to change it without deleting the entire office as was the case in prior versions This symbol is assigned by your District or Center and should be unique for your individual office Some Districts may refer to the symbol as the Routing Symbol and others as the Mailing Symbol 03 00 Baghdad Kuwait Masco light savings time B he Office Code is utilized by some Contracting Offices and is presented on this screen It will print directly on the SF30 when entered If left blank the SF30 block will also be blank It is a ten 10 character cell Some offices may refer to this as the SF30 Office Code Resident Management System C The Prefix Code for Cha
110. ISIHEBS no md LS ndm en peste ver viden MM M MI iM ae ees 2 CEFMS Work Item Cod85 uiideedu ovr E APER a a dnt Abiti dvi rici ad 3 Construction Working Estimate llseessesssesssssseseseeen eene nennen nnne nne nnns nnne ns 5 Edi zn 5 Funds for Construction Working Estimate ccccccccccceccceececeeeeeeeeseeeseeeesueeseeesaueeseeesseeeseeees 6 Total Award CVE AMOUNT E m 6 PON ANG OMUACE MT a 6 Other ubpporihhg Cont aCi aussen er each a ta in ta qq A T Design DUNNO CONS UU CUO MEE EN T Govt Review Contractor DESIGN sese E T COMINGENCV mt tsm T oir RIE A T Ea 7 ONE r WO ice eases s T Total Award E W E ae in 8 Funds for Management ReSEPrve ccccsccccesccseccceeeeeeeecececeecesseesauecsacesseeeseeeseeessaeeseessueeeeess 8 AWard Contract LING IENS rriei esi aiteacd aes 8 PO GING E eo BI AI NS eels 10 ENV OF Wia xX IMO VR OCC cL 12 Sample table of Baghdad Numbers and Project URI numbers 13 Adding Priced SUDCLINS in RMG cccccscccseeceseeceeeceeeecaseeeucesaeecaueesaeeseusesseesaueeneeess 14 Chapter S Contractor Pay ACUVINGS ioi occu io bti ete ebd verde E eatesdecadetdes 1 What this Chapter presents sss ctbes erai Blpa blab detta ovd qc d sued cte e en ut i Od 1 Importing Contractor Pay ACIIVIIGS mcus omite rude dene ee
111. Interim 200 e C Capital Improvement C Partial Beneficial Occupancy Final Other Sees Financial Completion C Other eect 24 Transfered By Blaine Brillaard 25 Accepted By Emerson Eskeets Title Project Engineer Title Tribal Chief 18 I O Resident Management System Sample Real Property Form DD Form 1354 Transfer and Acceptance of Military Real Property Page 1 of 2 Forni Anpm ved TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY PASE 1 OF 3 PAGES a reu enu ard C omm nicali me perce Beclue crue Epor D dmi Dr Fir Cc CBOnco nic mes gd I pore ch 7 Ci Sac TJ dem Soar re ue aren rra lar Serd camm eris reg ilg Hs ird mesimale a a OPET mz pei oris cdlectonarireamalir crure ay pas lone te i ea E ere Ee Birecbrak EDD ES Rerperdenir zbeakd De aae rel robbe ayahe prodadion cf Es operoms be feded kosy p ir lrg bi PL EASE GO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGAN E ATION 1 FROM Chebflaioractwivtls Hoard Zip Cakes 2 DATE PREPARED 3 PROJ ECTHIOEB 4 8ERIAL NUMBER 3 TRANSACTION DETAILS COPEAU NUMBER Perini Corporation 20071105 CLBS7B 2007 032 a NEW CONST b X PHYS COM AVAL Site Office Deper reni i i ym hace ciao nir mol d roldb pg sored yee OM B conirol rember E SITE INSNO 7 CONTRACT 8 DRAWNG HAME NUMBER S NUMBER S OTHER Spacity DF AC 3 1 2 ER DA D DO DS K 9 thru K 13 DRAFT FINAL d EFFECTIVE DATE YY PROD INTERIM 20071105 10 1 13 a m
112. MPLETED for placement C Copy Actual Projected Placement projection reports and is i ite uno Dee FOR epe o6 e tune ore uploaded to HQUSACE Via the 1 eere P2 module The initial schedule is typically based on a Sin curve If you are importing the contractor s NAS via the SDEF you should use the selection Contractor s activity scheduled start and finish dates for more accurate reporting s activity scheduled start and finish dates Early start C Mid float start C Late start Jf OK X Cancel Resident Management System Cost Time Growth Tab Information screen only no changes can be made from this screen You should first complete your AWARD CWE before using this screen You must have an NTP Date scheduled or actual and a contract DURATION entered before you will be able to access this tab The information on this screen depicts a succinct snapshot of the contract as it was originally at Award how it currently stands and finally what it is estimated to be in the future RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master Ioj x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Status Pantrai Diescptian Status Issues Status Fhoto Milestones Schedule Monthly Progress Cost 4 Time Growth Contract
113. MT The JMET is located across BI amp P Road from Camp Cropper Subcontractors Completion Status Resident Management System P2 Projects Tab Contract Information Tab This screen is essential to complete as this will separate your contracts into the proper programs for your placement reports and any Contract Groups you might create RMS Contract Menu P0009609 W917BG 06 D 0006 0004 MI JMMT Mail Terminal Concrete Pad Oj x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Description Contract Description P Projects Contract Information Access Control Project Delivery Team Contract Description Contract Status Primary Fund Type f 4 Operation and Maintenance Army Contract Setu Contracting Method JOC Contract Plans Eueiannen Ar M Y U5 ARMY Contract Documents Contract Location Longitude example 117 171261 Correspondence Latitude example 34 500465 Request for Information f In House Design User Defined Entries Design Type Contractor Design Build Design Cost 255 550 00 Architect Engineer Design Pome Contractor Subcontractors Designer Name Address Completion Status Resident Management System Contract Status The Contract Status selection contains THE information used to update P2 for upward reportin
114. Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 C Ma ter E Oj x File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export Overview Reports Import Export NAS SDEF Import from Network Analysis System Proposed Changes Requiring Government Approval Excel Mods List Last Import Data Date N A Resident Management System Click on NAS SDEF to begin importing the contractor Activities Then determine if you wish to import all Activity Changes or select just those items you need to import If imports have already been made this is the screen from which you would import the contractors Pay Request also Selecting the Import from Contractor s NAS button will send you to a window on which to select the items you with to import Then you will need to locate and highlight the SDEF file from the Contractor Once selected you can double click on it and the import process will begin 9 Import from Network Analysis System SDEF X What would you like to import IY Activity Changes Add Deleted Edited Activities Activity Change Option Select the items you Import ELIN wish to Import from the Contractor Import Activity Amount Import Responsibility Code Import Feature of Work Import Contract Phase Import Project Area Import Work Category Import Curation i Activity Schedule Scheduled Actual start amp
115. Mo W971 ZER 04 0 0004 Delivery Order 0001B Archiving Contract Please wait How the Archive Feature Works Only a System Administrator an Office Administrator with full Office Administration Rights or an Office Administrator with Add Restore Contracts and Delete Archive Contracts will be able to utilize the Archive feature l0 x Office Administrator Permissions Close Office Administration righ for TERRY F BAUTISTA at GULF REGION DIVISION Full Office Administration Might Add ktoe Contracts Office Description User Roles Milestone Events Dalete Archive Contracts ffice Personnel User Access Control Mod Routing Slip Edit Any Contract Office Policy Word Documents P2 Projects Office Plans User Defined Macros Interface Schedules User Defined Entries Letter Agency Codes Se There will be a single archive database for the entire Corps of Engineers offices and it will reside at the WPC Portland Oregon Once a day a service will run at the WPC and will pull any archived contracts from the normal RMS database into the RMS Archive Database The RMS Center is tasked to run all program updates on the RMS Archive Database as they are Intro 4 Resident Management System released to ensure that the archived deleted contracts will be able to be added back to the live RMS database Once you Archive a contract it will be removed from your database Archive Users will a
116. Modifications J Do you want to use QAS with this contract Contractor Correspondence Entered By Contractor w Use only one Phase Contract Documents J Do you want to use OCS with this contract Correspondence J Do you want to answer RFI s with two way AFI Form Do you want to track Contractor s Insurance in RMS Do you want to track Contractor s Payrolls in RMS Do you want to track Labor Interviews in RMS v Will this contract require a DD1354 Transfer Document Category Codes for AR MY Continuing Funds Funding Track CWE for each Funding Account pre plan Obligations for payment on all CLINS C Track CWE at Project Level compute Obligation amounts for payment based on available funds C Track CWE at Project Level manually enter Obligation amounts for payment Program amp mount 23 500 000 00 Currency Type us DOLLAR Completion Status Now it is time to export the contract to QAS from RMS Intro 12 Resident Management System Assign Remote QAS Site You will then proceed to the Import Export screen in RMS to export the chosen contract to the QAS User Choose the QAS Module accordingly RMS Contract Menu P0008433 W912ER 04 D 0006 0004 OHC Overhead Cover Sys b 4 GREN Master l ml x File Help Home Administration Finances AUC Submittals Schedules Closeout Import E port E Overview Reports Import Export QAS Remote QAS Sites
117. Musis T fate GI Opton Disabled Under CONTRACT SETUP this Contract has been set up fo manually enter activity start and finish dates Submittal Register Notice As you click on the NAS SDEF Import Export item Excel Mods List NAS SDEF you may see the following picture if your contractor will use the QCS program Resident Management System Turning Off QCS from Contract Setup If you have previously indicated you wanted to use QCS and later decide to unclick that option a log entry will track your doing so You will see this message box Note There are times when you may really need to turn off QCS and import the Contractor s SDEF file in that case ignore the message and face the consequences Confirm QCS Shutdown X AUTHENTICATION REQUIRED SHUTDOWN QCS Support Turning off support for GCS may result in the loss of data It is recommended that the contractor provide you with a final export prior to turning off QCS support Below you will find the date of last export for each GCS site Never received an export from No name entered WCGW3RHJ A log entry will be made indicating the time date and person performing this action User Login ID Li LOHFBF User Login Password T Import SDEF File As previously stated the easiest way to enter the Contractor activities is by utilizing the Import Export features of RMS From the top menu push Import Export RMS Contract
118. N amp CONSTRUCT OVE 4 226 757 00 Pay Activities nnns ANACONDA Fi WEST DESIGN amp CONSTRUCT OVERF 2 846 939 00 Fates Pamens ON06 MARES DFAC DESIGN amp CONSTRUCT OVERHEAD PR 12 887 335 00 3 3 ond DIAMONDBACK OFAC DESIGN amp CONSTRUCT OVERH 3 719 553 00 jogg DIAMONDBACK P DESIGN amp CONSTRUCT OVERHEA 11 127 27b D0 Contractor Claims Qn603 SPEICHER VICTORY DFAC DESIGN amp CONSTRUCT O 2 575 53D DU Custer DERE 0010 SPEICHER EAGLE S NEST DFAC DESIGN amp CONSTRU 2 043 576 00 Ee ee 0011 ANACONDA DFAC 3 DESIGN amp CONSTRUCT OVERHE 3 B55 132 0 Contract Modifications 0012 ANACONDA INDOOR GM EAST DESIGN amp CONSTAL 5 250 369 00 CWE Changes Obligations for Award Contract Contingency Award a Award Contract rs Account Ma Contract Obligations Award CLIN 65 235 315 00 i55 235 315 Varance Current Contract Di xi E eA Overview Reports a Award Award a Amaunt Obligations 12 473 299 00 1 993 947 00 4 261 353 00 4 225 757 0l 2 646 939 00 2 567 335 00 3 713 553 00 1127 276 00 2 57 5 630 00 2043 575 0 355 132 5 250 369 00 65 236 516 00 65 236 516 00 0 00 Add Contract Line Item Enter a unique number for the new Contract Line Item CLIN 0033 RMS will automatically default to the next CLIN number but it can be changed if desired Enter the Unit Type and select OK Unit Type Ls zx x CLIMs must begin with four numeric digits
119. OJECTS aT Contract Contract al GRC Non Reported Project A ID No Title Lv 4D FINANCIAL GRS Project Holding Area d ae GRC PROJECT HOLDI B GULF REGION CENTRAL DISTRICT 130299 W391 7BG 05 C g 05 MT Training Facility T aji I a ucxinmenneBALEOE Be GRC District Managed Projects ue 0010 0014 ET ET 010 400KV S S Extension Bag North amp 4D AREA OFFICE U4 D 0013 0004 BP Renovation of Al Rasheed Hotel Display Contracts Proie E GRC Completed Projects W917 s w 04 D 0013 0002 BA Academy of Health and Science A EE IER om H 6 MEF AREA OFFICE ud 6O W 04 D 0011 0005 ED ED 500 LONA Sadr City Sector 13 a PERS EAE eas H 0 VICTORY AREA OFFICE 91GXY 06 D 0002 0012 ED ED M843 Electrical Network Include Contracts with Access amp i GULF REGION NORTHERN DISTRI w917BG 05 C 0131 WW CERP5 M881 Sewer Water amp Road Net H 0 GULF REGION SOUTHERN DISTRI WS17BG 05 C 0093 WS CERP5 Mahala 966 Combined Sewer ett npn W917BG 05 C 0108 WS CERP5 Mahala 754 Combined Sewer va UN leji WSIGXY 06 M 0087 EG EG 052 Central Monitoring Facility a GRIC Projects Manaced by Oth W91GXY 06 C 0078 ED ED 500 Abu Ghriab 33 11kV SS amp Far Las GAE Won Peuated Poed WS17BG 06 C 012344 5J 5J 083 Central Court Rusafa P IHNEN W91GXY 06 D 0002 0024 ED ED 503 M881 LV Network Rehab E P W917BG 06 D 0007 0012 BE Dsgn Cnstr Doura M848 Intermdte Sch f GRC PROJECT HOLDIN EA i ER CAIN DDORDAM OAC Ma W91G2 06 C 0043 TT Shalchiya Shops Upgradin
120. OOOOS CLN DD12 E GLASS LAYEF 3 198 00 0 00 0 00 0 00 Exposure Hours 01015 TF 00007 CLIN 0013 E GLASS LAYER 1 686 00 0 00 0 00 0 00 D1015 TP OO008 CUN 0014 E GLASS LAYER 2 250 00 0 00 0 00 0 00 l o D1015 TP O0009 CLIN 0015 E GLASS LAYEF 657 00 0 00 0 00 0 00 Required Verifications mms5 TP D0010 CLIN DODE E GLASS LAYER 2 575 00 0 00 0 00 0 00 QA Tests 01015 TP OO011 CUN OOO E GLASS LAYEF 1 999 00 0 00 0 00 0 00 01015 TF 00012 CLIN 0008 E GLASS LAYEF 923 00 0 00 0 00 0 00 Description Section 01015 Paragraph 4 3 9 CLIN 0011 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION LAYER GOVERNMENT E FURNISHED MATERIAL FM ANACONDA DFAC 3 4FT SFT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT I 3 TO 6 PSF 12 17 Resident Management System Equipment Checks All Contractor equipment that requires a mechanic s inspection should be entered here not hand tools The entries will then be available to report their use and standby time on the Contractor Daily Quality Control Report QCR RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master 2 mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import E port E home verview Reports QA QC Equipment Checks QA QC Daily Reports Y an 2 jal Equipment A C Summa nspected Esstisch UT JCB 3C SLP3CXTS4EQ0843 PPI BACKHOE LOADER Y 02 19 2006 OOOUN002 GE RGX
121. PA Requested Earnings Completed Yes Resident Management System 11 4 Prompt Payment Certification Report Page 1 Prompt Payment Certification And Supporting Data For Contractor Payment Invoice Page 1 of 13 pages 1 Contract No DACW27 01 C 0030 NA Olmsted Illinois 2 Location and Description of Work Maintenance and Operating Bulkheads 3 Estimate No 42 4 Invoice Date 10 26 2005 5 Contractor Official name and address to whom payment is to be sent Massman Construction Co 8901 State Line Road Kansas City MO 64114 6 Discount Terms O Days O Percent 7 lf Notice of Assignment has been filed enter name of Assignee to whom payment is to be sent Robert Brow ne Ow ner 909 234 5679 1254 West Avenue Upland CA 92506 8 Name Title phone number and mailing address of person to be notified in event of a defective invoice 9 Subcontractor Name 10 Total Amount Subcontracted 11 Previous Subcontractor Payments Excluding Deductions 12 Subcontractor Amount Included in this Payment Estimate Excluding Deductions 13 kk Subcontractor Earnings Deducted by Contractor Total to Date BART 43 000 00 24 000 00 4 000 00 2 400 00 Bar Tie 23 445 00 0 00 0 00 0 00 COE 13 253 00 0 00 0 00 0 00 DivCon LLC 160 000 00 0 00 0 00 0 00
122. Point af Contact Name Phone E Mail Address e aaam Intro 22 Resident Management System Contract is now added to the QAS Program You can now hit the Home button and go to the contract controls center to use your newly added contract Once you are into your contract the procedures are the same as if you were in the main RMS program OAS Perini 8433 Site ID F4ACTXXN E mJ x File Help Home Library E E Overview Reports E xit alii zi x RN Jal Contracts si Add Edit Delete Find Contract Contract W91ZER 04 D 0008 0004 OHC Overhead Cover Sys O04 GAM Master Salah Ad Din Kirkuk and Minewa Governorates Intro 23 Resident Management System Updating the QAS Program You should periodically check for software updates to ensure you have the latest and greatest This feature is built in to automate the process If you are connected to the internet QAS will automatically check for updates each day you log on to the program the opening screen will time out in just a few seconds QAS Bonneville Site ID HTRWDX76 l c ml x File Help nee for Software Update E m Ei Overview Reports E xit wv System Administrator Backup Database Utilities k Exit ES Active Contracts i n ST Find inl xl Contract n Contr ID Ma Titl TS EP Ww g1z7MN O05 C D025 Bonneville FGE amp v BS Modifications USACE District GRD South District QAS Software Version 2 35 2 3 is avai
123. Report to Higher HQ Added to the report Dated for Friday Accomplished Last Week Bullets on major items Planned Next Two Weeks Bullets on goals for next two weeks Significant Issues Items that Higher HQ needs to made aware Construction Actual Judgment on amount of project complete On the ground judgment of contract work accomplished Percentage will lead the contractor s invoiced amount Percentage can be used to estimate Work In Place Dollars Construction Actual X Project Value WIP Dollars Example Accomplished Last Week Contractor placing concrete for building foundation Planned Next Two Weeks Finish placing foundation concrete Removal of forms for foundations placed last week Preparatory meetings for masonry walls Significant Issues Work force reduced due to terrorist s threats Construction Actual Percent 15 complete Daily Report to Higher HQ Paragraph on today s activities Contractor is placing concrete for the building foundation Slump tests were taken and all passed Cylinders were made and taken to the lab What Contractors were on the Jobsite today Prime Contractor Watkinson IPM 15 5 Resident Management System Subcontractor ABC Concrete User IT Contractor XYZ Installations Did anything occur today that may lead to a Claim or Change Order General Rule for RMS Reporting If nothing to add leave blank What equipment was being used Backhoe D6 Dozer Honda G
124. Resident Management System RMS User s Guide Software Version 2 37 SPECIAL EDITION FOR CEGRD BAGHDAD IRAQ Resident Management System U S Army Corps of Engineers RMS Center 760 247 0217 Voice 760 247 2547 Fax Resident Management System Written under contract for Stanley Baker Hill Gulf Region Division U S Army Corps of Engineers Author Fred Freeman Owner Freeman s Funny Farm While every precaution has been taken in the preparation of this manual the U S Army Corps of Engineers and the author assume no responsibility for damages resulting from the use of information contained herein Trademarks Windows 98 Windows ME Windows 2000 Windows NT and Windows XP are registered trademarks of the Microsoft Corporation HP and LaserJet are registered trademarks of the Hewlett Packard Corporation TOC 1 Resident Management System Table of Contents HOCU TON P 1 What Is RMS QAS and OCS 2 1 Disk of Knowledge A resource cccccccceeccceecceeeeseeeeneeeeeeceeceseeeseeessueeseeeeseeeseeetseeesaeeseeeseees 1 Opening SCIEENS ccccccceeccceeeceeeceeeeceeeseeeceeecsaeecaeeseeeseeeseeseeessueesaeessueesaeesaueesaeessueeaneesaeesags 2 Biene gae SNC ON NR 2 hiec Ncc RTI 2 How the Archive Feature WOorks ccccccceccseeceeceeeeneceeceeeceeceeeceeteeeeeeseesseeseeseeeseeneeeaes 3 OAS ODS ING Sor elis caasa dina utUE vto D UM Sq TUPDHLS
125. S TOs orcorceraz pleare do bother Iste incallorr WET COTA Chon Reprere state Errori Ebo m ars notdedimd at Error okma not ce fire d n Bookmark not de ins d a Z Use the drop down menu to select the office followed by the Document Type you would like to import As you select the Document Type all the available documents will then be reflected in the middle window You can select a particular document from the middle window then click on it in the extreme right window to get a full screen view If no documents appear it is a sign that you or someone else has alread copied the documents from that library Check each document in each Document Type you wish to import when you are completed select CLOSE and they will be imported Resident Management System HFl s Requ est for Information The Request for Information RFI module in QCS and RMS allows the contractor to request clarification of contract information or to pose questions regarding the contract through the RMS QCS interface The RFI is transmitted between RMS and QCS using the import export function Prepare RFI QCS The contractor prepares the RFI in QCS When the Contractor checks that it is completed the RFI is then submitted to the Government and includes the following key items Will the Information requested Date response Required Contractor s Recommendation Contractor s Recommendation increase cost or time of the contract Attachments fro
126. ST MWR DESIGN amp CONSTRI ANACONDA WEST MWR DESIGN amp CONSTF ANACONDA PX WEST DESIGN amp CONSTRUC MAREX DFAC DESIGN amp CONSTRUCT OVER DIAMONDBACK DFAC DESIGN amp CONSTRUC DIAMONDBACK PX DESIGN amp CONSTRUCT SPEICHER VICTORY DFAC DESIGN amp CONST SPEICHER EAGLE S NEST DFAC DESIGN amp C ANACONDA DFAC 3 DESIGN amp CONSTRUC ANACONDA INDOOR GYM EAST DESIGN amp ANACONDA THEATRE DESIGN amp CONSTRUI WARRIOR DFAC DESIGN amp CONSTRUCT OV WARRIOR PX DESIGN amp CONSTRUCT OVER MAREZ GYM DESIGN amp CONSTRUCT OVERE DIAMONDBACK GYM DESIGN amp CONSTRUC T 1 73 00 4 334 237 00 4 350 531 00 3 016 257 00 3 012 347 00 3 723 195 39 1 123 525 72 2 603 403 00 2 071 349 00 1 828 032 00 5 334 427 00 3 761 573 00 3 337 551 00 1 312272 00 3 243 847 00 1 987 492 00 2427 E 73 00 4 334 237 00 4 350 531 00 3 016 257 00 3 012 347 00 3 723 195 39 1 129 525 72 2 603 403 00 2 071 343 00 1 828 032 00 5 334 427 00 3 761 573 00 3 997 551 00 1 312272 00 3 243 847 00 1 387 432 00 B al anc ed Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Resident Management System Add activities for each CLIN until the Sum of Activities equals the amount designated for the CLIN Continue through all CLINS until the Sum of Activities equals the amount of the contract
127. THE TOP OF THE FOOD CHAIN We are set up different than the rest of the world over here in Iraq To compare our organization with those Stateside our Division Office would be compared to a District Office and our District Offices would be compared to REALLY BIG Area Offices and so forth This Library provides uniformity of field offices in areas considered appropriate Changes made in the library affect all contracts within the database that fall under the Division Office Our Districts GRN GRC and GRS will use the LOCAL LIBRARY for their offices and flow down requirements to their sub offices to include in their own local library Resident Management System ri x File Help Home Summary Office Local Library System Library E Overview Reports E xit District Library District Policy District rary Prime Contractors Standard Text QA QC Reports Feature Types 3 Phase Inspections opecification Sections submittal Types 1354 Codes Units Milestone Events Trades Labor fork Construction 5 Curves 1 38 Resident Management System System Library The sixth module System Library contains the libraries maintained by the RMS Center These libraries include HQUSACE policy driven selections that will seldom change and are considered critical enough that uniformity throughout all USACE Offices is required Also there are Word Document samples such as plans memorandums and form letters t
128. Title a25 B Curent contract value Title 1 054 T Cost Growth Time Growth Title B16 Available width Total width Used Odd Width Remaining Header above a group of columns Add Group First Last a a Yr E dit g Financial and Schedule Status la Remove Headers may also be added above a group of columns 1 15 Resident Management System After you Add or Edit the Report Columns the data fields are entered by clicking on the ellipsis which opens up the Custom Report Field Lookup Characters You should notice that you can have as many as FOUR fields under each column These are in addition to a Header if you need one 1 16 Resident Management System On the Custom Report Field Lookup the user opens the tree to find the fields to display in the report The fields are titled the same as six of the buttons in an RMS Contract Menu Administration Finances QA QC Submittals Schedules Closeout Custom Report Field Lookup Ioj x Administration E E Finances a b Er HU Alternate Can Rep Shift 1 E Alternate Con Rep Shift 2 A Alternate Con Rep Shift 3 As Chief Con Rep Shift 1 A amp Chief Con Rep Shift 2 i Chief Con Aep Shift 3 eee LIA Project Engineer Name B amp Submittals Ae Default government Submittal reviewer A Default submittal reviewer name oo tX Default submittal reviewer office B a see XA Contract Scheduled Award Date A amp Contract Award Actual Date A Aw
129. Training Mode or Read Only purposes While in Training Mode you are able to enter and manipulate data but you are not able to export any files to QCS or RMS QAS Contract Menu P0009609 W9176G 06 D 0006 0004 MI JYMMT Mail Terminal Concrete Pao mJ x File Help Home Administration Finances HA IL Submittals Schedules Closeout Import E part Overview Reports Administration Prime Contractor dend Onie Canbedifiascmituan Contractor Information Contractor Address Management ork Days Bond Co SBA Correspondence Prime Contractor FRIM DUNS No nnn F NUGTC Prime Contractor Responsibility Code Subcontractors Contractor Short Name Contractor Mame SFr mele ee ee NAICS Code XX Office to receive payments Payee Office ID Payee Name DOD OVERSEAS MILITARY BANKING PROGRAM Payee Address NASEEM URUK GENERAL TRAD AND CONTRE CO LT Contractor Representative to Review Contractor Evaluation DD 2626 Module Managed by RMS Similar screens and procedures exist for the QCS program also Resident Management System What this Chapter presents e Entering Contract Information Contract Description P Providing Contract Dates tt Contract Status Entering Contract Description and Status This chapter may be considered the true contracts control center for our work within the RMS program RMS segregates specific tasks under this selection as can be
130. UBERENEUPM IN DAPINTUI LEVA upFUPIT IMMO EUREN MIE FU TH 4 Review the Steps to Install and use QAS ssessesseee nennen 4 Actual Installation of QAS ascssaessvazavunvera vien Uaks wax reed viae xipnne aiii Rr i rdruipumoesi sace ti Dou v pet 5 Assign QAS User Role and Password ccccccccsscceeceeseeceeeeseeeseceseeeceeeeseeeseneesaeesens 10 Choose contract for using QAS sessssssssssssssssseseseeen enne nenne nnn nnns nisse nnns 11 Contac CUPIT OQA PR 11 Assign Remote QAS Site 2 0 ccccccccececeeeceeeeceeeceseeseceseeeeeaeeseeeseaeesaeeesaeeseesaneeseeessass 12 Assign one or more RMS Modules to the Remote QAS Site 14 Export the Contract to the Remote QAS Site 0 0 0 ccccccseceeeseeeseeseeseeeaeeesseeeeeseeees 16 Add a new contract to the QAS Program cccccecccesccceeeeeeeeseeesaeeeeeeeeaueeseeeesneesaeeeaes 18 PS SOS SE uo dele gd RR RR T Em 18 APO TODOS TIPP sus seceacapanteonzeas raid E DEUM DIN IMUNEDN SEITEN MNA DIL DUPPE I NM 19 MAPON Om B mil EE 19 POT OP dee ee 20 Enter Contact Information in QAS cccccccccecccceececeeceeeeeeeeeeceseeeeseecessueeesaeeesseeesseeeens 21 Contract is now added to the QAS Program cccccccceccceeeeeeeeceeecaeeeseeeeseeeseeeeaeeseeeeaes 22 Updating the QAS Program esssesssssssesseeeeeeee enn nnne nennen nenas n senses rna sse nnns 2
131. URI numbers are rolled up for reporting to Higher Headquarters to review total costs of an individual project Modification No 06 RO0001 Change In SOW MOD 0406 x SF30 1 SF30 2 SF30 3 Release Mod Pay Activities Supporting Docs x Close Change Requests included in this Modification Change Change Change al PE Select Edit 5 Remove _ Add oj Edit 7 amp Delete Funding for this Modification Account PO14751 60000 61002 912ER 04 D 00080004 PN 63413 125327 Modification Funding 301 049 00 10 4 Resident Management System SF30 Page 2 Tab SF30 Block 2 The modification number entered initially i e R00019 will be replaced via SPS when the Modification is completed by Contracting However in most all cases the Contractor will use this temporary number and may not even be aware of the final number SF30 Block 4 The Requistion number is typically the PR amp C number and will be automatically populated by RMS in most cases It may be changed if desired or needed SF30 Block 12 The Accounting and Appropriation Data memo field is an optional field if required by your District or this modification There is a lookup if you choose the EDIT button that may include standard wording if this feature is used in your District Library SF30 Block 13 Select the manner in which the Modification is being issued and select the appropriate FAR Clause s from the look
132. VALUATED BY a ORGANIZATION Name and Address Include Zip Code b TELEPHONE NUMBER Include Area Code CEGRC 540 665 5012 c NAME AND TITLE d SIGNATURE e DATE ERIC ANDREWS MAJ Project Manager 13 EVALUATION REVIEWED BY a ORGANIZATION Name and Address Include Zip Code b TELEPHONE NUM BER Include Area Code c NAME AND TITLE d SIGNATURE e DATE 14 AGENCY USE Distribution etc ABOVE AVERAGE X SATISFACTORY MARGINAL DD FORM 2626 JUN 94 USAPPC V 1 01 EXCEPTION TO SF 1420 APPROVED BY GSA IRSM 6 94 PART Ill EVALUATION OF PERFORMANCE ELEMENTS N A NOT APPLICABLE O OUTSTANDING A ABOVEAVERAGE S SATISFACTORY M MARGINAL Resident Management System Sample DD Form 2626 Report Form Page 2 of 2 FOR OFFICIAL USE ONLY WHEN COMPLETED CONTRACT NUMBER W912ER04D0008 0004 U UNSATISFACTORY 18 15 15 QUALITY CONTROL NA Ol A S M U 16EFFECTIVENESS OF MANAGEMENT NA O A S M U a QUALITY OF WORKMANSHIP xX a COOPERATION AND RESPONSIVENESS X b ADEQUACY OF THE CQC PLAN X b MANAGEMENT OF RESOURCES c IMPLEMENTATION OF THE CQC X PERSONNE X pe c COORDINATION AND CONTROL OF TORRT z SUBCONTRACTORS x DOCUMENTA TION d ADEQUACY OF SITE CLEAN UP X e STORAGE OF MATERIALS x e EFFECTIVENESS OF JOB SITE f ADEQUACY OF MATERIALS x SUPERVISION X g ADEQUACY OF SUBMITTALS X f COMPLIANCE WITH LAWS AND h ADEQUACY OF QC
133. ace veneer has released The following Punch List item was corrected today Item No Location Description QA 00001 DFAC 3 Rebar installed on North foundation piers is Grade 40 instead of the specified Grade 60 Remove and Replace CONTRACTORS ONSITE Report first and or last day contractors were on site Today was the first day on site for the following contractor Resident Management System Sample Quality Control Report Form Page 2 of 2 REPORT NUMBER CONTRACTORS QUALITY CONTROL REPORT QCR 755 Page 2 of 2 DAILY LOG OF CONSTRUCTION IRAQ DATE 07 Nov 2007 Wednesday PROJECT CONTRACT NUMBER OHC Overhead Cover Sys 004 GRN Master W912ER 04 D 0008 0004 Army Corps of Engrs Today was the last day on site for the following contractor EMTA Anaconda LABOR HOURS The following labor hours were Reported today Number of Hours Employer Labor Classification Employees Worked 77 CO Anaconda IRAQ IRAQI MALES 2 0 20 0 Al Hamra Kuw ait WLL IRAQ EXPAT MALES 0 0 0 0 Al Hamra Kuw ait WLL IRAQ IRAQI FEMALES 0 0 0 0 First Kuw aiti IRAQ EXPAT FEMALES 0 0 0 0 Perini Corp IRAQ OTHERS 1 0 10 0 Perini Corp IRAQ US CITIZENS 8 0 80 0 Perini Corp IRAQ MULTINATIONAL FORCE 0 0 0 0 Prime Proj Anaconda IRAQ OTHERS 26 0 205 0 Total hours worked to date 196 656 5 Total 37 0 315 0 EQUIPM ENT HOURS The following equipment hours were Reported today Standby Operating Serial Number Descript
134. al PROJECT TITLE AND LOCATION 01 Main Register CHECK ONE THIS TRANSMITTAL IS 03300 Cast In Place Structural Concrete OHC Overhead Cover Sys 004 GRN Master Salah Ad Din Kirkuk and Ninew a Governorates FOR X FIO GA DA DESCRIPTION OF ITEM SUBMITTED MFG OR CONTR NO CONTRACT REFERENCE FOR VARIATION Ty pe size model number etc CAT CURVE OF DOCUMENT CONTRACTOR See DRAWING OR COPIES USE CODE Instruction d 5 Perini Corporation BROCHURE NO SPEC DRAWING No 6 See instruction no 8 PARA NO SHEET NO e f 4 Mixture Proportions for Concrete Test Reports for Concrete Qualifications of CQC Personnel NO a REMARKS certify that the above submitted items have been reviewed This submittal is for Camp Anaconda CLINs 2 3 4 5 11 12 13 in detail and are correct and in the strict conformance with the ee contract drawings and specifications except as otherwise stated NAME AND SIGNATURE OF CONTRACTOR SECTION II APPROVAL ACTION ENCLOSURES RETURNED List by item No NAME TITLE AND SIGNATURE OF APPROVING AUTHORITY ENG FORM 4025 R MAR 95 ER 415 1 10 EDITION OF SEP 93 IS OBSOLETE SHEET 1 OF 1 Proponent CEMP CE Resident Management System Transmittals in Review Imported Transmittals 16 9 If you have imported transmittals from the Contractor they will be listed here until such time as they are logged in If they have all been logged in RMS wil
135. al Contract Duration days e Contract Award Scheduled date e NTP Acknowledged Scheduled date If you have not input that OO 9w xj information you will not be able to prepare the monthly progress of work or anticipated placement of work and will not be able to complete your Milestones Schedule AN 4 scheduled or actual NTP date needs to be entered in order to access the monthly schedule RMS Contract Menu P0009609 W917BG 06 D 0006 0004 MI JMMT Mail Terminal Concrete Pad mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export verview Reports Administration Contract Status Cintact Deserptisn Status Issues Status Fhoto Milestones Schedule Monthly Progress Cost Time Growth Contract Status Active Contract Contract Setu Award Curation 120 days Current Duration jS daps Contract Plans E X q Contract Documents Add Edt Delete Find Booo SAREN T Original Scheduled Scheduled Actual A a Meet oue A pue Stee Dae Correspondence m contractor Proposal Submission 05 30 2006 05 30 2006 Request for Information Contract Award 06 1 272006 06 14 2006 ien bretinest bees Pre Construction Meeting 06 20 2006 06 20 2006 PX EIE HTF Acknowledged 0630 2006 06 27 2006 Construction Start Date 077072006 07 08 2006 Prime Contractor Construction OF IU 42006 OF 08 2006 cub Contract Required Completion 1072572006 10 25 2006
136. als 5 chedule Lonraci Pescripuon Contract Status Administration Contract Setu v will CEFMS be used for downloading Finances and uploading Payments xUniract setup e Will this contract be linked ta P2 W Use P2 data prior ta award Use only one Phase Will FO be used for downloading Award CLIN s amp uploading Modifications J Do you want to use GAS with this contract Contract Plans Contract Documents v Do you want to use GCS with this contract Contractor Correspondence l Ernteredp ontractor Correspondence v Do you want ta anzwer RFI z with two way AFI Form i Do you want ta track Contractor s Insurance in RMS Y Request for Information Do pou want to track Contractor s Payrolls in RMS User Defined Entries Do pou want to track Labor Interviews in RMS e Will this contract require a DD 1354 Transfer Document Category Codes for ARMY Prime Contractor Funding Continuing Funds Subcontractors f Track CWE for each Funding 4ccount pre plan Obligations for payment on all CLINS Track CWE at Project Level compute Obligation amounts for payment based on available funds Track CWE at Project Level manually enter Obligation amounts for payment Program Amount 23 500 000 00 Currency Type Jus DOLLAR d Completion Status Resident Management System Contract Documents This module will allow the RMS User to add various types of contract documents to a particular cont
137. always 30 days m Resident Management System CEFMS Set Up for ENG 93 Payments You need to enure that CEFMS has been set up to make Progress Payments ENG 93 Now would be a real good time to take a look at the CEFMS screens to verify proper indication Fl CEFMS Test database using test_ver code Sele Action Edit Black Field Record Query ESIG Help Window fe v2 1 88 Obligation Create Update Screen 2 40 Obligation Humber irs1266 05 c n001 Delivery Order Humber na Continuing Contract Clause Ind B Constructive Acceptance Days ri Advance Payment Code Fast Pay Indicator E Prompt Payment Act Exemption B Hoge To Proceed Letter Cosfe v B Release of Chaima ode B Progress Payment Indicator Cert of Conformance Required Vendor For Credit Card Purchase Clause Humber Country _ Authorized Receivers _ Obligation Discounts Prev Page Prev Hext Query List Save Exit Hext Page Enter the obligation constructive acceptance days i Record 14 Resident Management System Quality Assurance Tab This is where you begin identifying assigning and otherwise setting up the QA features for the contract The type of report to be used here in Iraq must be changed from the default Military to the special report labled IRAQ Construction Personnel are identified RMS will accommodate up to 3 shifts and you enter the weather data from within the contract Contract Setup Window RMS Contract Men
138. and Status cc eccceccceceeeeeeeeeeeeceeeeeeeeeeeeeeeeeseeeeess 1 Whatthis Ghabpter presents aseo a bM kate in asa ts mu a quta cx fale acra vus ib eed PR situs 1 Entering Contract Description and Status 1 seessssssssssseseeeeeneee nennen nnns 1 Contact DesscripHer Tabpssasscseesaetsd e vende tener vacd cet eep extet e net eret par d eati bun da rires 2 P2 Projects Elo mE EET 3 TOC 3 Resident Management System CONUACE Information TaD iiss ceadenvavestanendunecetacucdsnaydunradaneiamnieg S E 3 OAC E E E ao eee oh aparece ale Tr 4 Contract Status Future Contact iita ei i e tee Uo tod udeletd da Dd etu lee uada ad 4 elc XA cua T ET 4 Contract Slats JACUVe PIIASB voee aet eiue a dI Se Ee ddr need 5 otatis Photo Tab ptus detiu scu Da Mb tau e I MM IM IM 6 Milestones Schedule Tab ccccccscssccesscesscerscesscerscersescnsscnsectesenesenerscersacenseenseensenses T Definitions of Milestone Dates for the RMS System ccccccccecceeeeeeeeeeeeeeseeeseeeeeeeees 8 Examples of District Defined Milestones seeeseeeseeeeenn 9 Monty FOG IOS i i TET EET 10 Go REICHEN RE 11 Explanauon or ODUOFPS saecu oit ans deca dabei es Corset as car n cca UE Mr Pe tn imp us 11 Chapter 5 Contract Setup and Planning Data seeseeseessesseeeneenneneeenennn nenne 1 What This Chapter presen coesa atu mi tread etd ec n Ee P Ee et Ru ath a Ciel oa rao
139. ard Date Scheduled or Actual A A Contract BOD Scheduled Date ta Original BOD Date Contract BOD Actual Date AZ BOD Date Scheduled or Actual iz X Cancel You simply select the lookup you need for your report and choose OK at the bottom of the window Let your imagination be your guide as you create reports 1 17 Resident Management System You choose the column width using one of the three choices at the top of the screen which should be self explanatory The field window will be populated with your prior selection and the Title will be the default title of the macro You will normally want to change the title Characters When completed with your column selection close this window 1 18 Resident Management System From this window you can check the format of your new report or preview what it will look like at the summary level The format selection is useful to adjust the width of the columns for better appearance Bi x 5j 5j Gl Format Preview Clase Report Title Customer Status Report Author Fred Freeman Order Ma 1 Landscape C Portrait v Include report on Summary Wfeport Menu Heport Columns oOo r eaa b Dah ea A Custom Report ihe Customer Status Report 21 Feb 2005 THI QAR RESIDENT OFFICE including Sub Offices GULF REGION DIVISION US Army Corps of Engineers
140. ary Response Completed ps 3 2007 Response by Charles N Allen Edit construction is in agreement with ADAAG guidelines and should be approved D Attachments from Government FieSize Jal amp i Add E dit 3X Delete FI Detail R When the Government Response is marked as Answer Completed it is ready for approval All entries become read only and cannot be changed unless the completed box is unchecked Request for Information RFI 0041 RFI Close Contractor Request for Information Government Response Date Received 09 03 2007 Date Answered EAA MM ENT v Approved Receipt acknowledged by i fe JIE v Modification Required Change Request No 00017 Answer Prepared By Scott A Apple P E Administrative Contracting Officer Date Answer Requested 1 31 51 Government Response to Contractor SP View We concur with your recommendation to provide concrete ramps amp n RFP will be issued for this work not later than tomorrow zl 1 Secondary Respondent ES Add O Respondent ja Secondary Response Due 1552 yn yy Charles N Allen 5 Remove Secondary Response Completed 1 52 51 111 Response by Charles N Allen TER construction is in agreement with ADAAG guidelines and should be approved 0 Attachments from Government ALE E FleSze jal View J lt Delete FI Detail R The Approved box is checked when the Government is ready to export the
141. as not been imported QA Tests 1 Completed Today QA Final Follow Ups O af 1 380 Completed Today Vert OC Requirements 0 af 76 V enfied Today Accident Reporting O Accidents Today Not Required zi 14 8 Resident Management System Contractor QC Report Imported Opportunity to Return If you have imported the Contractors QC Report and have identified items that need to be corrected you can click on the Return to Contractor for Corrections box and it will be returned with your next RMS to QCS export Iraq Construction QA Report Number 755 11 07 2007 Wednesday z ioj x OA Repot QC Report Betum to Contractor for corrections m a s d T bod QA Report Weather Weather Caused No Delay QA Narratives written Today RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonn wille FGE amp VB5 Modifications B x Eile Help Punch List tems e ME Home Administration Finances 04 00 Submittals SchedMes Closeout Impart E part s bores 0 Completed Today QAf QC QA QC Daily Reports WIFE UTD T QA QC Daily Reports E nan m CwiPepots C Dredge Reports Verify QC Requirem DAC Summary QC Report al Accident Reporting Features of Work 0972172007 Friday Weather Caused Ma Delay Not Completed Not Received 0 Accidents Today 3 Phase Inspections OB 26 200 Tuesday Weather Caused No Delay Completed Heturned for corrections Qa 27 2007 Monday Weather Caused N
142. at 28 days 3 15 06 0005 Test was for concrete place at footing Gridline A2 to A9 Received 10 trucks of concrete 5 Cylinders were molded from concrete from load number 4 The cylinder breaks will be as ENG FORM 2538 1 Aug 89 Facsimile The QCR will be attached to or filed with the QAR 15 7 Resident Management System Sample Quality Assurance Report Form Page 2 of 2 REPORT NUMBER INSPECTORS QUALITY ASSURANCE REPORT QAR 756 Page 2 of 2 DAILY LOG OF CONSTRUCTION IRAQ DATE ER 1180 1 6 08 Nov 2007 Thursday PROJECT CONTRACT NUMBER OHC Overhead Cover Sys 004 GRN Master W912ER 04 D 0008 0004 follows 1 3days 2 7 days and 2 28 days Test result of 3 day break w as 2278 PSI 7 day break was 3088 PSI 14 day break 3555 PSI 28 day breaks 6252 6136 PSI CT 00002 Complies Air Content Testing QA PUNCH LIST Describe QA Punch List items issued verify QA Punch List items reported corrected by contractor The following QA Punch List items were issued today QA Punch List Item Location Description Status QA 00002 0005Footings Grade 4 reinforcing steel has been used instead of the specified Not Reported Corrected Grade 60 Remove and replace w ith proper grade QA 00003 Footings Grade 4 reinforcing steel has been used instead of the specified Not Reported Corrected Grade 60 Remove and replace w ith proper grade QA TESTING Include test description and results The following QA test was per
143. ations DD Form 2626 Input screens and reports Warranty Inspection screens and reports RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master Joj xj File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E home Overview Reports Heal Property Transfers DD1354 Requisitions DD1149 Contractor Evaluation Warranty Inspections Resident Management System Real Property 18 3 For Military construction contracts Real Property is required to be documented by use of the DD Form 1354 Transfer and Acceptance of Military Real Property This form is used to transfer a facility or part of a facility to the Using Service prior to either partial or complete occupancy This form may be supplemented by DA Form 2877 Real Property Recora on Army construction contracts As shown above Real Property is accessed from Contract Menu Closeout Real Property This screen will show all items of Real Property that have been entered during the planning phases of the contract RMS Contract Menu P0008433 W4912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRH Master File Help Home Administration Finances AUC Submittals Schedules Closeout Import E port Vvervie lol x Reports Closeout Real Property gi X a Real Property Real Prope Add E dit Delete Find 1 AP 00001 qag 11131 Hotary
144. ault Office and the Office assigned to review the submittal Activity Schedule Manually enter Scheduled Start Finish Cates Import Early and Late Start Finish Dates from Contractor s Network Analysis System MAS Completion Status Administration Funding Payument Madificationis Quality Assurance Submittals Schedule E Reports 16 3 Resident Management System SUBMITTAL REQUIREMENTS Submittal requirements can and should be imported from the Specsintact system The Import Export feature is shown from the main Contract Menu Import Export by highlighting Submittal Register However for you remaining neophytes that continue to insist on using an Excel Spreadsheet for submittal registers RMS has the capability to import such antiquated and unofficial data format If you have multiple submittal registers be sure to select the correct Import To register _ RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VES Modifications Joj xj File Help Home Administration Finances AIC Submitals Schedules Closeout Impart E port Overview Reports Import Export Submittal Register acs Import Submittal Register OAS Submittal Sections Submittal Item Nurnbers P2 Submittal Descriptions Section Paragraphs submittal Register Submittal Types GA or FIG NAS GDEF Excel Mads List Import From Specslntact Excel Template Import
145. back to the main RMS program Intro 17 Resident Management System The preferred and recommended way to EI exchange data between MERE ldzlli RMS QAS QCS is by use of the RMS This option i recommended i the sender and receiver have an internet connection By Cen ter SFTP reposi to ry t is pre tty selecting this opion you can electronically export files to the RMS Center SFTP repository much automatic and you don t have to worry about exchanging files and won t make the mistake of importing an older file The re posito ry only holds the last ctor using your prefered method including CD floppy disk email attachment or USB drive exchange the new one in overwrites the old one Automatic Import Export Export an RMS update for GAS to the repository and import an GAS update from the repository on a nightly basis until Final Payment This version of QAS allows you to have the program automatically update your contract from RMS on a nightly basis until Final Payment of the Contract You will need to check the box to enable this function in xi C Export to RMS Center SFTP repository for electronic download Jf OK X Cancel This option is recommended if the sender and receiver have an internet connection By selecting this option you can electronically export files to the RMS Center SFTP repository There could be occasion you might wish to Export to File and that is also an option If such is the ca
146. chedules Closeout Impart E port E Home Overview Reports QA QC Hazard Analysis QA QC Daily Reports it QA QC Summary Feature of Work Number of Number of Status m Principal Steps Hazards Features of Work Barriers EMTA Mare CONCRETE 3 Phase Inspections CONCRETE Anaconda Hazard Analysis DECKING QC Requirements DEMUE DESIGN Equipment Checks ELECTRICAL Exposure Hours EQUIPMENT EQUIPMENT 7 Anaconda EXCAVATION Required V erifi O x OA Tests NV E Ba j E Add View Delete opu Hazard Close T B a eee SHEER EE IIS Principal Step Equipment Excavation i Potential Hazard Underground Overhead Utilities P Potential Hazard Struck By amp gainst Heavy Equipment sf Potential Hazard Sharp Objects P Potential Hazard High Noise Levels g Potential Hazard Slips Trips and Falls g Potential Hazard Handling Heavy Objects High Low Ambient Temperature Excavation Wall Collapse H E Principal Step Manual Excavation sf Potential Hazard Struck Struck By gP Potential Hazard Overexettion Government Remarks ta Contractor cee View I Hazard Analysis Completed Resident Management System 12 14 Hazard Analysis Report Sample L l Bonnaville FGE amp VES Modifications US Army Corpa WS12TH 05 C D025 HA of Engineers Hazard Analysis FEATURE Excavation 24 Jun 2006 Partiand Resident Ofc Excavation Vall Collapse Excavadon Vi Han
147. ck off Mtg for Design Concep 0001 0 00 Contract Changes N1010030 USACE Gives Notice to Proceed 0001 0 00 ES N1010040 Develop Prototype Design Solut 0001 0 00 Contract Modifications w1010042 USACE Reviews amp Comments on Pr 0001 0 00 x CWE Changes Contingency CLIN 0003 4 394 297 00 Current Contract 66 845 343 72 Current CWE ines Aem Sum of Activities 4 394 297 00 Sum of All Activities 66 845 343 72 Current Contract TR Variance 0 00 Variance 0 00 If you need to manually add or adjust the individual Activities from the Contract Menu Finances Pay Activities screen you can select either the Add or Edit button at the top of the screen as appropriate You can also Delete individual Activities from this screen The second tab of this screen will list all the CLIN s used for the contract RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master File Help Home Administration Finances 04 0C Submittals Schedules Closeout Import Export Home M Subnitaks Schedules Closeout Overview Reports Finances Pay Activities sar a a All CLINS z Add Edit Delete Find ini x CEFMS Finances Recompute Finances Award CWE Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes Contract Modifications CWE Changes Contingency Current CWE Current Contract ANACONDA PX EAST DESIGN t amp CONSTRUC ANACONDA EA
148. contingency the amount of the contingency if used this way will need to be manually reduced with each Modification issued Award Contract Line Items From the Contract Menu select Finances Award CLINS These are currently referred to as CLINS and were formerly called Bid Items in many Districts and field offices At this point a short discussion of CLINS would be useful to define what we really mean when dealing with the finances in RMS Resident Management System A Priced Parent CLIN will include Unit Price Unit of Measure Quantity and CLIN Amount If a Priced CLIN is funded by one Obligation Line Item the Priced Parent CLIN may be funded directly When a Priced Parent CLIN is funded by multiple Obligation Line Items separate Information SubCLINs must be added for each Obligation Line Item These Information SubCLINs are entered without unit price unit of measure or quantity they simply identify the Obligation Line Item and obligation amount required to pay for the Parent CLIN An Information Parent CLIN is used when there is a need to have different unit prices for parts of a CLIN An Information Parent CLIN can have multiple Priced SubCLINs when the elements of Unit Price Unit of Measure or Quantity differ for the same Parent CLIN For example if we had a Parent CLIN for Excavation we could use a Priced SubCLIN to indicate the first 100 tons of material at 40 00 CY and use another Priced SubCLIN to indicate the
149. ction C uppoo Secondary Erectiangf lower roo JELE Pre Final Inspection Pre omplete Punchlist Itemzs 32 USACE Final Inspection 32 CUN 32 Facility Construction 08 08 064 08708 064 05 30 064 05 30 064 10 31 06 10 24 7064 12721 06 11 18 05 12 0706 12 21 06 12 23 06 01 08 07 Scheduled and Actual Dates Imported from HAS 18 098 054 10 06 01 08 07 03 30064 11 0106 D3 30 058 13 23 0545 10 27 0545 11 17 06 11 25 06 13 28 05 12 20 06 12 06 06 12 22 06 12 27 06 01 08 07 A 04 1140 067 10 07 4 23 07 05717707 05 31 07 05 12 07 06 1640 Pe livities Activity Activity Early I Late Late Humber Description Start J Start Finish 05 30 07 067 16 07 04712707 4 28 07 5 2340 067 16 07 05 30 07 05 16 07 06 01 0 05 15 07 06 1640 067 16 07 Mun Total A Float 0 158 159 153 159 177 169 159 159 159 169 159 EE This is a Read Only screen if the Contractor is using the QCS program and no changes can be made from this screen The scheduled dates are either imported from the Contractor s NAS or manually updated The actual dates are imported or manually extracted from the Contractor s Daily QC Report By using the drop down menu at the upper righthand side of the screen you can view the activities sorted by any of the following All Activities Default Critical Activities Activities Not Started Activities in Pro
150. ctor module is currently assigned to contractor site COE Project Office As a result vau will not be able to import the Subcontractor codes Activity Schedule Scheduled Actual start amp tinish dates The Activity Schedule module i currently assigned to contractor site COE Project Office As a result vau will not be able to import the Activity Schedule Pay Requesto 5 Completed The Progress Payments module is currently assigned to contractor site COE Project Office amp s a result you will not be able to import the Pay Activities Resident Management System Contractor Pay Activities RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master B xj File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export Ad verview eports Finances Pay Activities zi x a CEFMS Finances Add Edit Delete Find Recompute Finances X EE CLI N S X Award CWE Award CLINs Procure Pool T able and Supplies a1 a1 0B Install Pool T able 0003 x 500 00 Current CLINs N1010001 Contract Award 0001 0 00 Pay Activities N1010002 Project Start 0001 0 00 Progress Payments N1010010 Project Activation Mobilizatio 0001 3 387 307 00 N1010012 Project Mobilization 31 to 60 0001 4 346 918 00 N1010014 Project Mobilization 61 to 90 0001 1 919 405 00 Contractor Claims N1010020 Ki
151. ctrical Year To Date JH KELLY Serv ices Manpower Totals 12 20 Resident Management System Exchanging Data between RMS QAS and QCS Export from RMS Using SFTP Server The procedures to exchange files with the Contractor has been significantly streamlined and made easier to use We will start by selecting the Import Export QCS function from the main contract menu and push the Export to QCS button at the bottom of the window The procedure for importing or exporting from QAS is the same as from RMS This is how the screen appears after you have exchanged data with QCS RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover S s 004 GRH Master y z ml x Eile Help Home Administration Finances 04 00 Submittals Schedules Closeout Overview Reports Import Export QCS Last data imported from QCS was exported from OCS on November 2007 10 43 am Import Export Details acs Last export to OCS fram this site was created on November 7 2007 10 47 am OCS Sites AS Irnprort E port c Hotes from the Contractor S k submittal Register NAS SDEF Proposed Changes Requiring Government Approval Excel Mods List Import from QC5S Export to C5 EO 4 12 21 Resident Management System If the Cont
152. ctually log into the archive RMS just like they would log into their normal live RMS database It will basically be like logging into another Corps District s RMS program When you elect to Add a contract to your normal RMS you will be given choices to add a new contract restore an archived contract or to restore a deleted contract If you choose to restore a deleted or archived contract you will see a listing of all available archived and deleted contracts for your District These features are still under construction QAS Opening Screen 045 Perini 8433 Site ID F4ACTXEN ioj x elp e n 7 E eA Ps Site title and ID ilis o bay Overview Reports E xit PContracts ts number on zi x Active Contracts Add E dit Delete Find Contract Contract a W9TZER 04 D 0008 0004 OHC Overhead Cover Sys O04 GAM Master Salah Ad Din Kirkuk and Minewa Governorates Review the Steps to Install and use QAS 1 Download the QAS program QASSETUPTAHHHHHHI exe from the RMS Center 2 Launch the exe File to begin the installation of QAS 3 Upon completion of the QAS installation import a contract from RMS a RMS must indicate that you will be a QAS User Office Office Personnel Staff Assignments and Administration User Roles You must also have a QAS password b RMS must indicate that the contract will use QAS Administration Contract Setup and Administration Funding Intro 5 Resident Management System Actual Installa
153. d Invoice Earnings Earnings 10 31 2006 4 512 735 563 Due Contractor lol x oe aA Overview Reports Contractor Claims Contract Changes Contract Modifications Payment Status f Invoice Received Received Invoice Received JUS E s CWE Changes f Eng33 Completed Completed Payment Due ae Contingency Contractor Paid Not Paid Date Paid pm Current CWE Payment overdue 354 days Payment Details Current Contract The Progress Payments screen is used to review and or add pay periods You begin the process by pushing the Add button at the top of the screen If a payment already exists you can also Edit it from this location RMS will accommodate processing a payment and a refund on the same ENG Form 93 11 3 Resident Management System Prompt Payment Pay Requests from QCS In accordance FAR 52 232 5 Payments Under Fixed Price Construction Contracts RMS and QCS have been provided with screens to accommodate the information specified to be furnished by the Prime Contractor relative to any Subcontractor used on the contract Key items to be provided on Subcontractors a Listing of amount for work accomplished by each subcontractor b Listing of the total amount of each subcontract 1 Tier Only c Listing of amount previously paid to each subcontractor includes any deductions against the subcontract per the Prompt Payment Act PPA Contractor Requested Earnin
154. d would be gray and you would enter the Quantity Resident Management System What this Chapter presents e Overview e Prefix Code for Change Requests e Contract Change Requests e Basic Change Document BCD e gt For military projects When an appropriation is made contingency funds are generally allocated to cover modifications that arise As modifications are proposed and funding entered the necessary funds are automatically subtracted from the contingency amount and added to the unawarded estimated amount for status 5 mods on the Construction Working Estimate screen When a modification is designated as Complete status 6 mods the funding amount is added to the award contract amount Overview For civil projects and many projects in Iraq Contingency funds are not generally allocated for the contract When modifications need to be funded additional money is added to the contract RMS looks at modifications in four distinct parts 1 The first part defines the change and tracks actions before the change becomes an official contract modification During this time RMS refers to the change by Change Request Number using your Office Prefix Code for Change Requests and a sequential number The Prefix Code for Change Requests is identified on the Office Office Description screen as shown below 2 The second part begins once all actions on the Change Request are complete Resident Management System
155. d 1 3 KB sec Upload of Export File is Completed ees oS Abort The contract is now placed on the RMS SFTP server and is available for the Contractor 12 24 Resident Management System Import from RMS QAS to QCS Using SFTP Server When the Contractor is ready to import the project into his QCS program he must first be advised of the Contract ID number i e P0004537 The Contractor will then add the contract to his program after importing your file from the SFTP site as follows 4dding New Contract E s G Adding New Contragi6 QCS Use this option fF AMS OCS has uploaded a file ta the AMS center SFTP server For adding a contract to your site Use this option if you have recereed a file from AMS QCS for adding a new contract ta your site z t Ewmort Fi IFAM S VOCS have not uploaded or sent you a file you must give them your LES Site Request Export File ID and then request that they send you an export X L ancel Enter the Contract ID here Add Contract m x amp Add Contract by downloadingNrom RMS Center Repository Enter a valid Contract ID P0004537 x Cancel Push OK 12 25 Resident Management System QCS will complete the import and it will then appear on the Contract Menu of the program Opening screen RMS Secure File Transfer E File Upload Stats Transtered 949 KB of 343 KB Buffer Size 4 KB Time Lett 00 00 Average Speed 1 3 KB sec Upload of Ex
156. d a claim from the Summary level select the Add button to select the contract the claim is for from the popup window Resident Management System File Help Home Summary Office Local Library District Library System Library _ Bi xl E Ex x Overview Reports Eit summary GULF REGION CENTRAL DISTRICT Contractor Claims Baseline Schedules Custom Reports Contract Groups FP Projects Contractor Claims Inte rt C zem CEFMS P Inte When you find your desired contract and push the OK button you are asked to confirm that you want to add the claim to the selected contract Edit A Add Range Al Record 1 of 53 ains for GULF REGION DIVISION Including Sub Dffices Ej Claims Field Office X Delete Sort BASRAH PALACE RESIDENT OFFICE WS 76K 06 C 0037 CLM 0004 750 155 00 30 DIVISION RMS TRAINING ONCE 12345578901 234565 CLM 0003 950 750 00 gn Select Contract x S S GULF REGION DIVISION t CEGRN Master Project Contracts Fd NN Active Contracts 7 CEGAN Recycle Bin GRS MASTER PROJECTS Contract al j GRS Project Holding Area Mia 1E d GULF REGION CENTRAL DISTRICT GRC i 312ER 04 D 0004 0018 MV Aictory Base Complex O amp M FY 06 Gr GRC District Managed Projects TEN W912ER 04 D 0005 0010 MR RPC D amp M FYOS Task Order 4D AREA OFFICE GRCV Pw B W912ER 04 D 0008 0003 ME OHP CLINDODS Seitz DFAC GRC Completed Proj
157. d in RMS after they have actually taken place However they can be entered any time during the funding stages Unfunded Funded and Complete The financial information on these changes will typically originate with the Project Manager PPMD or Contracting Division The screen on which to accomplish these other Change Orders is located under Finances CWE Changes RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Over ead Cover Sys 004 GRH Master m x File Help Home Administration Finances AUC submittal Schedules Closeout Import Export E ae EIVIEW eparts gi ES Add Edit flete Find Finances CWE Changes CEFMS Finances Recompute Finances Supporting Contrag DDC Review Contractor Design SRA Other Without 5 amp A Change Change In m amp 4d Furniture for Pool Haam 22 000 00 Award CWE Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes Contract Modificadfans CWE Changes Contingency Award Supporting Contract 13 500 000 00 Current CWE Completed Changes 6 727 000 00 Current Contract Current Supporting Contract 413 522 000 00 e III 10 12 Resident Management System Current Construction Working Estimate CWE Selecting the Current CWE will reflect the impacts of ALL changes and modifications issued RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Mas
158. de either scheduled or projected earnings for the monthly projections The Monthly Progress shows earnings to date figures that are automatically posted from each Contractor pay estimate You can generate the Scheduled Progress from this selection RMS Contract Menu P0008433 W912ER 04 D 0003 0004 OHC Overhead Cover Sys 4 GRH Master B x File Help Home Administration Finances gA UC Submittals Schedules Closeout Administration Contract Status eo a Overview Reports YT Status lssues Status Photo Milestones Schedule Monthly PriSgress Cost Time Growth nort E port Contract Description Contract Status Contract Setup Contract Plans Generate Scheduled Progress 2 Placement W Actual Placment Bl Projected Placement Contract Dacaments Progress Actual Progress reported thru Nov OF fo Actuals 100 Scheduled Month Placement Proges Scheduled Correspondence P Sep 05 MI 0 af i Oct OF 0 x Request for Information Nov O5 i TA g User Defined Entries Dec 05 145 div Jan 06 14 4 100 Generate Scheduled Progress Bl x Prime Contractor Subcontractors oCheduled Progress must be maintained by the RMS user You may copy generate a progress schedule based on any of the options below Once generated you must manually adjust the scheduled progress as needed or return to this option to regenerate a new progres schedule Completion Status Cop
159. ding Heavy Objects High Nolse Lewes High Nalse Levels 1 Collapse Handing Heavy Objects 1 Construct diversion diches or dikes to prevent surtace water tom entering excavation 2 Provide good drainage of area adjacent to excavation Store excavated material at least 2 feet from tne edge of the excavation prevent excessive loading of fne excavation face Provide eutmcient stairs ladders or ramps when workers enter excavations ower 4 feet Treat excavations over 4 feet deep ae confined spaces Complete confined space permit entry procedure Monitor atmosphere for fammabletoxic vapors and oxygen deficiency Slope bench shore or sheet excavations over 5 feet deep If worker entry Is required Assign a competent persan to inspect decide soll classification and proper sloping 10 Inspect excavations when personne entry ts required dally amy time conditions change 11 Provide at least two means of exit tor personnel working In excavallons Observe proper ing techniques Review proper IMing posluretechniques regulary at safety meetings Obey sensible Iing limite ED Ib Maximum per person manual lifting 4 Use mechanical Iing equipment hand carts tucks to mowe large awkward loads 5 Avold carrying heavy objects above shoulder level E Warm up muscles before engaging In manual Iing Use nearing protection when exposed to excessive nolee levels greater than 65 dBA over an E hour work period 2 Assess noise level with sound level met
160. doieucdexi a nnnc iso dcaastedediezu a oi mi dudas dedcdirs ud mec UpP E Ud LIE 10 PAC UIV ITY ere g 19 8 ERRARE 11 Feature OCNed le sina 12 CHAPTER To Closeout ACUVIUGS scria inae a POI BU TL EU 1 Whattnis Ghablter Dl SSS ES one deu diae bar Co rs vua oim dudes e Du LU Dee pees dca 1 COWS VIS W MM En 2 CIOSEOUTACHVINES RIMS soe devas a vox OFF C Ex SLxTa cd C vag t e Marr EVE Veo ET deaperehoiuwedadeaas eae 2 Real uolo iA NEN CT 3 Transfers DD Fort 1954 aetate a bb deo wand ce ec D b oc a t do 4 Sample DD Form 1354 Report Form 2 0 0 ccececcsseeceeteeeteeeteeeseeesaeeseeeeseteeeteeeteeeteeees 5 Sample Real Property Form DD Form 1354 sesseeseeeseeeeeeernn 6 Transfer and Acceptance of Military Real Property Page 1 of 2 6 stale d Prone Y oesosdiodoat m ttuiuhteseote E fodbesm ti Mes dede a dutesduu a acted T Transfer Property Requisitions DD Form 1149 0 0 cccccccceceeeeeceeeeeeeeeeeeeseeeseeeeaneees 8 REQUISITION and Invoice Screen cece seceeeeeeeeceeeceeeceeececeseeeseecueceseceeeeseetseetseeteeeneeenaes 8 TOC 8 Resident Management System DOTA Input DCI eeliS susupetexam irpadaqeditdid em nk Tan du PR a a dea cde t YR FOE R REC M FREE UE 9 Sample Transfer Property Form DD Form 1149 seseeeseeeeeeeen 9 Sample Transfer Property Form DD Form 1149 se
161. e 2 Enter each staff member in the office created 3 Setup roles for the office can be for an individual staff member by title function etc 4 Assign staff members to the roles created 5 Create one or more User Groups for the office and assign the staff to the Group s 6 Assign contracts to the User Group created Resident Management System Office Module E In this option you will define the specifics of your office that will be used across aaa m Em um all your office contracts You will enter your Office Symbol your Parent Office Symbol Office Type and Office Name This information is used for various reports and is the tool RMS uses to position your contract in the Contract Explorer Information required for input into this option will be obtained primarily from office records Resident Management System ri x File Help Home Summary Local Library District Library System Library E Overview Reports E xit Office GULF REGION DIVISION Office Description Office Personnel Office Policy Office Plans User Defined Entries User Roles User Access Control District Review Office Resident Management System Office Description Most of the items on this screen are self explanatory Resident Management System Pi x File Help Home Summary Local Library District Library System Library E Overview Reports E xit Office GULF REGION DIVIS
162. e DD1143 Header Part 1 DD1143 Header Part 2 Transfer Property ll ee Include Transfer UR CUM Supply Container Container Quantity m Property P Action Type Mo Regueste PU 33 ew Remove 7P 00001 Provide 3 spare air compressor Pallet SE 1 Transfer Properties have been included 18 10 Resident Management System Sample Transfer Property Form DD Form 1149 Requisition and Invoice Shipping Document Page 1 of 2 SHIPPING CONTAINER TALLY 1 2 3 4 5 Bb 7 H B8 I H DE E NE ore REQUISITION AND INVOICE SHIPPING DOCUMENT Expires Dec 13 1996 P blt repartii Binder forti colbe ton of lk formatior k estimated D ze EE 1 korr per RipoliB bch dig tie time Tor reu E wi g Itn col iearcilig exitii ir SOEs gaerig aid mslitalilig te c igecb d aid Eno Pu Jil the colb cio of Irfermatior Seid cm m erts re ranig tk r esti ate AN mier ga UE colbectbi of lito m ation iic hd itus jor medic tib bt cki Vias e He adqia rte s lito mater Operators aid Reports 1215 Jette E Hpi siie T4 AMNION VA SEM ASCE and w the Otte of Manageme at avd Gidget Pape mak Rechction P Eject UL Ce te War thin OC ASO pin SE OO NOT RETURN OUR COM PLETED FORM TO EITHER OF THESE ADDRESSES RETURN COMPLETED FORM TO THEA DDRESS IN ITEM 2 LEME Qrckge ZIP Coie zzi a IEEXIETWE E T DATE MAE MAL PCR egus o Perini Management Services L ANRETT CHI LT a 73 Mt Wayte Ave E Glass for Ove
163. e bottom you will get this popup message You should then balance the activities prior to exiting the modification area if you push Yes If Yes is pushed the next screen appears from which you enter the activities Modification No 06 RO0001 Change In SOW MOD 0406 x SF30 1 sr30 2 SF30 3 Release Mod Pay Activities Supporting Docs Push the Ed it button and then the 3 Add or Edit button on the next CLINs Changed by this Modification screen to enter Or mod ify activity mwe details ANACONDA Px Ea DESIGN amp CONSTRUCT OVERHEAD PROTECTIG 2 421 173 00 2 421 179 00 CLIN 0002 2 421 179 00 Sum of Activities 2 421 179 00 Variance 0 00 10 8 Resident Management System Pay Activity P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master E N2023050 Primary Erection upper roof 0002 ANACONDA PX EAST DESIGN amp CONSTRUCT OVERH 1 0000 160 969 00 Pay Activity Screen This is the same Contractor Activity Screen ES that was discussed in Chapter 8 of this Manual This screen will be filled in automatically with this limited data if you choose to let RMS automatically add activities to balance the CLIN Perini Corporation 10 9 Resident Management System Supporting Documents You can add documents for reference that include the following Correspondence Request For Information QA Report Narratives QC Report Narrativ
164. e E Deb ene retard dia ebeecun essct Gd 1 Turning om OCS Tom Contract eiu uio itor hood stel det eicit EE deb a denso itn 3 Import 9DBE FIG e sec ot n Ear oca eet Fem iei a can AO ade niet aea tuno atoque 3 OCS ee Io 7 COnUaACtOr iP AV ove IO ETE 8 Mandatory Entry Elements for Pay Activities cccccccccceccceeeeeeeeeeeeeaeeeseeeeseeeseeesseeesaees 9 Benedetto TE Tr 9 SE a CENTER EE 9 PAIOUING IR INTE TU OE Te 9 Chapter 9 Contract Change Requests ccccccssccssecseeceeeteeeseeeceeeseeesseceueeseeeseetseetseeteeeteeeeaes 1 Whatthis Chapter presents cei rre en ECrx e rtl ds been bunc Her I E EE tbe nite uda 1 VIS VIG sosisoniciiu ciao a MM CI CAM M ID EID ID MM IU PEDDPDMNUE IDEM CM EE 1 Prem Code for change IROQUCSIS cuota etienne a Diod ode Cte Ee UU oe cud ec elt 2 Contract Change Requeste assie mo Lo ER 2 M d TRE AS OMG OG CS hte T 3 PII CODUOFDIS us wsetdunteretteit ei aevi Racsb cde tete uve atatu Fatis iut a dus UD teen OIN iis 3 COMMONS TETTE TID TT 3 REDE G OV MUN CON AION ars ET TTE TTD 3 Sample Basic Change Document BCD Form Partial Only 4 Chapter 10 Contract ModiliCallORiS sto us dei ce vanes i Rae las turaund dod adest tare ee C eta fire usted 1 What this Chapter Dresehlsis asciende ade reo tpe ri up VUELO Du Us cnt Diam zu EU ev Le E opb dan GcN RETE 1 ec m T 1 COMtract MOCITICATIONS NE ETE 2 TOC
165. e Government to add or change information and or requirements of the contract RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover sys 004 GRA Master ml x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E Overview Reports Finances Contract Modifications gi a e GENE Fiances Add Edit Delete Find No Ma Date Amount Award CWE HUDUUT b Change In SO MOD 0406 04 27 2006 301 049 00 R ODO02 05 Change in SOW Mod 0402 03 26 2006 506 100 00 Award CLINs R000023 0 Delete 0033 amp Add 0032 10 11 2005 0 00 Current CLINS R DODOD4 n8 Gable End Change SO w 0408 05 09 2006 236 336 00 as Roos 09 Delete Remaining 0011 work amp Revise 0013 06 30 2006 1 117 543 00 Pay Activities ROOOG gh Relocate amp Alter Existing Utilities 06 13 2006 120 183 00 Progress Payments ROOO gy 10 Increase SF of Marez Gym by 20 000 SF 06 1 342006 1 154 510 00 Aodification Status Amount Time Contractor Claims Contract Changes f PR amp C Requested Completed Contract Modifications f SF30 Signed Completed CWE Changes f Funds Obligated Completed Contingency ra Activities Balanced Completed Current CAVE i Modification Included in Current Contract 307 049 00 g Remarks Current Contract Like the Change Request to add a Modification you follow logical steps and track the Modification until it is complete The example screen above shows num
166. e Help Home Administration Finances Submittals Schedules Closeout Impart E port E home Overview Reports Closeout Warranty Inspections E X Real Property Heal Prope Add E dit EL Transfers DD1354 Facilities Warranty bens Warranty Inspections Ww tu Period Mw tu Period eamm AN ERE 1d OFAC 3 JHF Dining Facility 09701 2007 0970172008 Contractor Evaluation Warranty Inspections Warranty Inspect ons Add Waranty Inspection for completed facility Facility Short title DFAC H3 Waranty Period Start Date 1 01 2007 EE X Cancel Give the Facility a Short Title and enter the date the Warranty Period commences Select the OK button If you have more than one phase you will need to choose which phase to add the Facility to 18 17 Resident Management System Warranty Facility o a a G3 tem Inspection Close You will then be able to enter and track deficiencies identified during the Faire DFAC 5 Facility Short Tile DFAC S OOO inspection These Facility Description work ve ry si milar to gt Edit OHC Dining Facility Overhead Coverage System des QA Punch List Items Waranty Period Start Date rm A200F Duration 12 4l Months End Date BI EIEPIENS You enter the Warranty Items on the Tab labelled Warranty Items RMS Contract Menu 0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GEN Master inixi Fi
167. e Hours Status al otal o Late nr the Tear or the fant Total To D Far the r For the Month Pears of Work Apr DE 13 083 12 843 6 599 Gov t Accepted May OB 22943 16 703 3 660 Returned for carrectians 3 Phase Inspections Jun OB 27 603 21 363 4 660 In Review by Gov t Hazard Analysis Safety Exposur Hours for April z006 x QC Requirements E B FS Equipment Checks Oe Exposure Close Exposure Hours S Contractor Contractor Prime Exposure Hours Exposure Hours Exposure Hours SIE NEC NN ESTEE ES Required Verifications Fe Perini Corporation QA Tests Ms ff west Subcontractor p ff CO Speicher Subcontractor ut Tr CO Anaconda Subcontractor F Al Hamra Kuwait WLL Subcontractor pu Butler Manufacturing Company Subcontractor Se EMTA Marez Subcontractor 7 EMTA Anaconda Subcontractor Excavation Demolition Subcontractor Subcontractor N First Kuwaiti Subcontractor Framing Sub Contractor Subcontractor General Contractor Subcontractor Totals 8 399 8 399 Government Remarks to Contractor amp View In Review f Hours Accepted Hours not accepted Return ta Contractor for corrections The Safety and Health Requirements Manual EM 385 1 1 at section 01 Program Management Paragraph 01 D Accident Reporting and Recording sub paragraph 01 D 05 requires the Prime Contractor to provide a monthly record of all exposure and accident experience of the Prime Contractor and all Subcontractors relative to the work The information is ca
168. e rec h OOSIn g th e Request for Information Request for Proposal to Contractor d ocume nt type th e QA Report Narratives Letter to Other Agency QC Report Narratives S DFAC 3 CLIN user se e cts Modification Document No Answer Required M Letter from Contractor Home Office Erducted in Wine RAT CPCS BONER RECN 2 Answer Due 06 16 2006 _ Pr Sis Eku eana e cee Duce with Line Item OC Generate ocean tel avd c Letter from Other Agency Document on this 06 26 2006 00010 Attachment MERE 06 27 2006 00010 Negotiations Negotiations Completed SCreen Modification Document ji oT Ea Close Document Generation Status Document Date os 30 2004 Generate Document Import Document re Edit 9 GGumTernt C 0007 Letter to Con RFP Change ltem Deletion of Ana BS Delete Document Answered By H 0042 Lt Title Test Proposal to Delete Remaining Work Assoc Brief Summary gt Edit Test Document for Supporting Documents The document template is selected from this screen to add a new supporting SOCIIS ET Close The user selects Create Document which will open MS Word and allow the user to create a document After the document is complete it is saved in the RMS database fiesta Dacumneri Show AMS macros in Blue E template documents to choose fram Resident Management System What this Chap
169. e to view by using the numerous range and sort selections presented by the ellipsis lookups Contractor Claims f xl 8 E Preview Print Close Contractor Cams Open Claims Al Claims Claims for Office GULF REGION DIVISION v Include Sub Offices C Onin Ace ooo C Claims for Contract T Sort report by Field Office US Army Corps of Engineers Contract No Project Name Contractor Customer Field Office Claim Type Claim Status Claim Cause Description CONTRACTOR CLAIMS 21 Oct 2007 Open Claims for GULF REGION DIVISION including Sub Offices Claim ID Claim Ref No Evaluation POC Contracting Officer Counsel POC Project Manager W917BK 06 C 0037 NA SJ 082 Courthouse New Basr Al Dayer United Ccmpany OTHER AGENCIES BASRAH PALACE RESIDENT OFI COD Request Amount Claimed Time Claimed CLM 0002 Received by Government Action Complete File Closed gt 100K COD scheduled COD Issued KEVIN N ADDISON 750155 30 Days Contract No Project Name Contractor Customer Field Office Claim Type Claim Status Claim Cause Description Claim ID Claim Ref No Evaluation POC Contracting Officer Counsel POC Project Manager 1234567890123456 NA STUDENT TWO Test Contractor Full Name DIVISION RMS TRAINING OFFICE REA In Evaluation Amount Claimed Time Claimed Spend more than w e bid is not fair and reaso
170. e type and number of tests to be accomplished After the award of the contract the Contractor will further define the method and quantity of tests based on the material quantity and or equipment options he has chosen to incorporate into the work The tests should also be addressed in the Contractor Quality Control Plan for the contract User Schools User Schools represents the Training or Instructions the Contractor must provide the Customer on equipment or systems provided and installed as part of the contract As each 12 16 Resident Management System session of the Training or Instruction is completed it is reported as such within the Contractor s Daily QCR Installed Property Installed Property is those items of equipment that are incorporated into the design of a facility These are typically acknowledged as those pieces of equipment that may require maintenance have serial numbers and can be accounted for individually It is the Designer that specifies the equipment based upon Design guidance provided by the Government Design or Using Agency These items are given the prefix IP by RMS and take the form of IP for numbering and tracking purposes As the Installed Property arrives at the jobsite it is compared to approved Shop Drawings for conformance to the contract the serial number and other information is recorded and reported within the Contractor s Daily QCR Transfer Property Transfer Property is that property t
171. ea _ omer 21 2 33 ITEM FACILITY CATCODE Hs UNM 16 TOTAL 17 UNIT 18 TOTAL uag ATER ITEM NG NO DESCRIPTION THES Or SRM TITRES us Har AE ET cone REMARKS 24 STATEMENT OF COMPLETION Ihe Tacilties Isted hereon are in accordance w rt 23 8 ACCEPTED BY aT Name i gna de b DATE 8SKSNED ITBps drawings and specifications and change orders approved by the authorized Ae representative of the using agency except for the deficiencies listed an the reverse side a TRANSFERRED By ELEC Name ma oi b DATE SIGNED Eme Eos Eskeet er rnm Bahe Brilhar t TITLE fee Engr Base EngrJEP Vj Project Ewglieer DD FORM 1354 20040303 PREWOLS EDI TONIS OBSOLETE 26 PROPERTY VOUCHER NUMBER 18 7 Resident Management System Installed Property Included in the category of Installed Property are those items of equipment that are incorporated into the design of a facility These are typically acknowledged as those pieces of equipment that require maintenance have serial numbers and can be accounted for individually This property is printed out on a separate report and is meant to accompany the DD Form 1354 for the Customer Installed Property is not entered on the DD Form 1354 directly but rather is one of the QC Requirements addressed earlier OC Installed Property E ml x Close Installed No Location Sewer Fit Section 02531 Unit Type EA m Paragraph E Unit Cost 750 00 Performed by Dsmasis Inc Required for
172. ece cece eeeeceeeeee cece eeeseseeeeeeeeseseetaeeesees 4 Copy Prime Contractors From Existing Contracts ccccccccccccssceceeeeeeeceeeeeeeeseeeeaeeeseees 6 Copy Prime Contractor Data From District Library eseeeeeeeeeeeneeeereene 7 Prime Contractor Data is Copied to COntract 0 0 0 0 cccccccceccceeesseeeeeeeseeeeeeeeeteeeteeeseeeneeens 8 SUDGOMU AGO ccm 9 SI NMAC A eases nt beset etat noL canteen toegestaan tufe tete uen T A 11 Features OD WOK eT 11 3 nasce InsDecHODS somessa a a a a cc d ME dag 12 TOC 6 Resident Management System Hazaid ANALY SIG ane iia estasten re ceadeeuacotve r a i 12 Hazard Analysis Report Sample ccccccccccseccceeeeeeeeceeeseeeeseeeseceseesegeesaeessueesseeeeeeees 14 OC IRSQuiremelblts uude pau iu essvtiu futu pads atom udedudteue ra Ead v sui U OM do isin unit lieshounts 15 e ACeedi EKIIMM R 15 VS SS COO Sit as E T 15 Iristalled med oe 61 NY ee ta sean a ee nee en Ip etE cU 16 Transfer PVODC IY ER Te TEE ERER 16 EgHipmeht CIeOKSxEs io disbesuts eo pesvepaee doe Dente a iebdoa S 17 EXpoSure HOU S seeds des it cM D ita sped agen indeed ub duo hc rl cued b e fes lc a EE 18 Monthly Injuries Illnesses amp Exposure Report eeeeeeseeeeeeeeeeeereeee 19 Exchanging Data between RMS QAS and QCS sessesssssssesssseeeeenee renes 20 Export Trom RMS Using SF TP SENET aiia non
173. ect W914NS 05 W 2016 CERPS w 314NS05w2015 Master Project W9160 W 04 D 0011 0001 W9160 W04D00110001 Master Project Display Contracts Projects W917BE 05 C 0024 CERPS W391 7BEO5C0024 Master Project W917BE 05 C 0025 CERP5 w 31 7BEO5C0025 Master Project W917BE 05 C 0026 CERP5 W931 7BEO5C0026 Master Project v Include Contracts of Sub Offices Include Contracts with amp ccess Denied Contract Setup for QAS Before you can export the contract from RMS for use with QAS or QCS for that matter you will need to indicate that you wish to do so Proceed to the first tab of Administration Contract Setup after entering the contract You must ensure that Do you want to use QAS with this contract is checked RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master ini x File Help Home Administration Finances QA QC Submittals Schedules Closeout Import E port Home Finances ORAE Submit Schedules EL mE Reports Administration Contract Setup Administration Funding Payment Modifications Quality Assurance Submittals Schedule Contract Description Contract Status Contract Setup Contract Plans Administration J Will CEFMS be used for downloading Finances and uploading Payments v will this contract be linked to P2 Use P2 data prior to award Will PD be used for downloading Award CLIN s amp uploading
174. ection under Request for Information The RFI module must be turned on in Contract Setup by checking the box that asks Do you want to answer RFI s with two way RFI form These screens show all RFI s that have been received by the Government for this contract OCS Contract Menu P0008433 W912ER 04 D 0006 0004 OHC Overhead Cover Sys 004 GRM Ma ster z mJ x File Options Help Home Administration Quality Control Submittals Import E part Overview Reports Administration Request for Information Contract Description A View Find Action Items Prepare RF SERS E NC Prime Contractor Requested Answered 12 21 2005 AFI 0001 Force Protection 01 06 2006 Subcontractors 12 22 2005 RFI D002 Protection Coverage Area Increased 01 06 2006 12 22 2005 RFI QUU Protection Coverage Area Increase 01 06 2006 eee uU 027 2172006 RFI O004 O4 00 RFI 001 E Glass Handling 03 06 2006 SOMES POnGeENCe 03 13 2006 AFI OO08 Waste Water Holding Tank Relocation 03 20 2006 Request for Information Pay Activities Progress Payments RFI 0001 Information Requested In accordance with Contract section 01010 1 paragraph 1 Perini is required to relocate the existing T Barriers as necessary to perform construction activities However existing Hesco Barriers and varous sand bag Force Protection materials were encountered at several facilities which will impact our work at various sites under Task Order OOS As discussed during o
175. ects GRCA Pw B W912ER 04 D 0008 0003 ML OHP CLINOO11 De Fleury DFAC amp j 3 MEF AREA OFFICE GRCA Pw B W912ER 04 D 0008 0003 ML OHP CLINDOT2 Blizzard Striker DFAC C VICTORY AREA OFFICE GRCA Pw B wS12ER 04 D 0008 0003 ML OHP CLINOO1 3 Liberty BX PX GULF REGION NORTHERN DISTRICT GRC v Pw B wS12ER 04 D 0008 0003 ML OHP CLINDOT4 Pegasus IrenHorse DFAC GULF REGION SOUTHERN DISTRICT aRCA Pw B WwS12ER 04 D 0008 0003 MV OHP CLINDDODS Dasis DFAC Cj MNSTC Non GRD GRCM Pw B W912ER 04 D 0008 0003 MV OHP CLINOO10 Coaliltion DFAC O REPORTS WRITING OFFICE GRCM PwW B W917BG 05 D 0001 T014 MV Victery Complex Lake Maintenance Ci DIVISION RMS TRAINING OFFICE GRCy PwW B W917BG 06 C 0037 NA ML PS 9 and 2 Repair O amp M a piis iaraa GRCV PW B W917BG 06 C 0101 NA MV Lift Stations Y3 Y4 Y11 O amp M GRC V Pw B Ww 317BG D06 C 0148 N MV Victory Complex Drainage Canal O amp M GAN Non Reported Projects E PROJECTS amp CONTRACTING OFFICE GRCV Pw B W917BG 06 C 0182NA MV Drainage Pump O amp M for VBC GRC V Pw B W917BG 06 C 0220N4 ML Construct Incinerator Facility GRC V Pw B W917BG 06 C 0224 N ML Construct Matl Storage Warehouse GRCA Pw B W917BG 06 D 0005 0008 MV UPS System Maint Repairs MND B HQ GRC V Pw B W917BG 06 D 0008 0012 MV Construct Palace Operations Center IV Include Contracts of Sub Offices GRCV S W912ER 04 D 0005 0014 MB Construct Temp Cantonment Area BIAP Display Contracts with Access
176. edule Tab On the Submittals Schedule tab default submittal information is provided in order to generate the Submittal Register RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Master File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export _ Ci xi E a Overview Reports Administration Contract Setup Contract Description Contract Status Submittals Contract Setup Contract Plans Contract Documents Government Aier Pernod GA 15 D raus Administration Funding Paument Madificatioris Quality Assurance Submithals S chedule Comput Submittal Need Dates based on Activity Schedule rin 15 Days Contractor Resulnittal Period 14 Days Correspondence Request for Information User Defined Entries Default Government Reviewer Prime Contractor Contractor to send sub Subcontractors Activity Schedule BARRY MORLEY Default Number of Wopies Ga 3 Copies Fa 3 Copies Default Review GRD Reachback Submittals EC T Office als ta The above Default Review Office only The Office assigned to review the submittal f Both the Default Office and the Office assigned to review the submittal Manually enter Schedule Start Finish Dates Import Early and Late Start Completion Status Will there be more than one Submittal Register On the left side of the Submittal Schedule tab RMS defaults t
177. eeceeeeseeeeeeegeeeneeseeteeeseeeeeeeneeeseeesetseeteeeees 4 Sample Quality Control Report Form Page 1 of 2 eeeeeeeseeeeeeeeeeree 5 Sample Quality Control Report Form Page 2 of 2 eeesseesseeeeeeeeeeeeennns 6 Contractor QC Report Not Imported ssessesssssssssesesenennen nennen nnne nennen nnn nnn nns 7 Contractor QC Report Imported Opportunity to Return eeeeeeeeeeeseeeeeeeeeeeee 8 CHAPTER 15 Government QA Dally IRGDOFL e trt Eo ER rt ate v tre o hee 1 What this Chapter DreSeniscassaassveca us preis apodo Lm Ton iube ht EU a nlt utr EON MER Ede Pu DR Er TA HP TE 1 Quality Ass rance andisMS escis se tel Oca ae ue D aS ras Oi Pu areata aes 1 aca pete ELE T 1 Elements of Quality Assurance elssssssesssessseeeeeee nennen nennen nnns nnns rna nnns nns 1 Quality Assurance Requirements ccccceccceccceseecececeeeeseeeseneesaeeseueceaeeseeessueeseeeseueeseeesageeaes 2 Creating a Dally QA REPOR Tuc npud doo eost eder d ome by ede eoa tie od utens uiu 2 Iraq Gonstrucuon QA IReDOBaneescucdiiwesepdaduimd van a etel va o mevac uiuo iut 3 Sample Daily QA Report Form Worksheet Iraq Construction 3 Sample Quality Assurance Report Form Page 1 of 2 eeeeeseesereee 6 Sample Quality Assurance Report Form Page 2 Of 2 eseseeseeseee
178. eeeeese 7 mise UU T UU T Punem RISE NGS aada a a a a A he 8 TOC 7 Resident Management System CHAPTER 16 Contract Submittals and Specslntact cc cccecceeeeeeeeeeeeeeeeeteeeeeeeseeeaeeeaees 1 Whatihis Chapter preSelllS sosta ine enean dest tod En pow Rd brin pacto e ts ue Knit del t erint a 1 eau TE L total 2 The SpecsIntact Specification Production SYStOM ccccccsecceeceeeceeeseeeeeeesseeeeeeaeeeaeees 2 2 girs el E E LUTTER 2 SUBMITTAL REQUIREMENTS 33 3 sid prot EH EUN a Iac P is pevictetartee 3 opecilicatlor SecHori9xcssstcsris eiv x pl s RE bM B mcs dare t bia do d ERU wwe suied ected us n ner VE dekYD dT EUDS 4 Submittal Details and REQUIFEMENMS cccccseccseeceeeceeeceeeseeeceeeseecsuecseeeeeeteeeeeeetseeseeenaes 5 Submittal Requirements Window sisses a 5 Sample Submittal Register Form ENG Form 4288 6 Features otubmittals Trarismlilttals 2 59 1 pa ERE SbR Reto ebstedieticieieciu 6 Transmittal Log ENG FOLHTE 40295 ait na pos n cs clsnat rne urea Mu noa admet atque T Sample Transmittal Form ENG Form 4025 c cc ccccccccceccceeeeeeeeceeeseeeseeeeaeeeseeeseneesees 8 Transmittals Jh REVIEW vrse ena aer EE 9 Imported Trapnsmilttals 2 b ete e vi edle torus cu e cuo hos iud vnb a bau e 9 REVIEW SAUS ioraa a pu Miu MEE ana E P IU MC Ii LcI eC ME PE MEET 10 oubrnitalTseviISWBLIS ccs tical ee Mie oet arem aah ete edel ached at eee LoT A anal te MGE 11 Chapter
179. eek on v w w Ww w fw fe C Run every month on day mS DUE I E Contract Groups P Projects Contractor Claims Interface Schedules Import Projects from P Import Schedule Run After 12 00 am midnight ga CM gus AS f Runevery week on T C C Run every month on day Im DUE IE IE CEFMS Interface Log P Interface Log 1 30 Resident Management System Office Module The third module Office tracks data pertaining to the offices and staff that will interface with RMS for all contracts This is where individuals are given access and permissions to work in various areas of RMS and is where you assign staff members access to particular contracts or portions of contracts Thank goodness most of us need not be concerned with setting up access somebody else has probably alread drawn the short straw for this chore Resident Management System E ml x File Help Home Summary Office Local Library District Library System Library E ET Overview Reports E xit Office GULF REGION CENTRAL DISTRICT Office Description Office Personnel Office Policy Office Plans User Defined Entries User Roles User Access Control District Review Office 1 31 Resident Management System Local Library The fourth module Local Library contains the libraries maintained by your local office This allows you to customize the libraries to fit the requirements of your local practices
180. eing re routed per plans How did security issues affect the jobsite activities Fredrick Freeman Workers were delayed arriving at jobsite due to terrorist threats outside of the IZ Workers waited to enter until they felt is was safe to do so They were detained approximately 3 hours How many manhours were lost due to threats or security issues Fredrick Freeman Terrorists threats delayed entry of 53 workers outside the IZ They arrived approximately 3 hours late for work This equates to 159 lost hours What Contractors were on the Jobsite today Fredrick Freeman Prime Constractor had 6 workers on site and 1st Tier sub had in the neighborhood of 50 workers What equipment was being used Fredrick Freeman Forklift being used to move E Glass Panels Crane being used to lift Panel to structure Welders being used in 3 locations QA FINAL FOLLOW UPS Evaluation of Contractors performance on activities reported finished Final follow up inspections were held today on the following Activities Activity Contractors QC Performance N2323020 Foundations 32 Satisfactory QC N2323030 Start Butler Building Erection Satisfactory QC N2323040 Primary Erection lower roof Satisfactory QC QA VERIFICATIONS Verification of QC requirements reported completed by the Contractor The following 2 QC Requirement were verified today Requirement Results CT 00001 Complies 3 15 06 0005 Compressive Strength Test for Concrete Minimum of 27 5 MPa
181. em Ma D escription scheduled Actual Correction Correction Features of Work WI OO001 Welding Failure 10 18 2007 10 15 2007 a Picos Nen WI OO002 wall Covering Failure 11 09 2007 11 08 2007 2 Phase Inspections koi Ais Wall Covering Failure 11 08 2007 11 08 2007 Hazard Analysis Pump P 3 leaking 1120972007 11 08 2007 QC Requirements Equipment Checks Exposure Hours Activity schedule Feature Schedule Warranty Items 18 21 Resident Management System The Contractor should address the Warranty Items and return the results findings electronically to close out the action Warranty ttem Jw 9 n E Close Warranty Item H WL OO005 Location Description Pump P 3 leaking Date Reported by Owner 11 08 2007 m Date Contractor Notified U aL ES m Dates Date Corrected Scheduled i 1203 2007 ml Date Corrected Actual 1208 2007 m Government Remarks Circulating Water Pump F 3 is leaking around the packing cee View Contractor Remarks Plumber fired leak by tightening packing gland This should have been done during narmal ad C Edit maintenance and is indicated in the O amp M Manual page 24 The Government RMS receives the Warranty Item response from the Contractor and Evaluates the Contractor s performance on completing the item Facility DFAC 3 Warranty Item H Wwl OOU0S Location DFAC z ltem Description Pump P 3 leaking ltem i
182. enerator How did Security Issues effect the jobsite activities Contractor employees continue to receive threats against them and their families causing a reduction in contractor personnel on jobsite How many manhours were lost due to threats or security issues Delay during entry caused 58 workers to be detained for 3 hours 174 Manhours lost Were any Preparatory or Initial Phase Meeting held today Attach results of meeting inspection to QC Report Preparatory Site utilities Initial Steel Erecting Were any Materials received on the Jobsite Received 100 cubic yards of concrete Five 5 pallets containing 400 bricks each Did the Contractor perform tests today If so what tests and results Contractor QC performed slump tests on the concrete delivered All results are documented on the contractor s QC report All tests were taken and passed per contract specifications Were there any Safety Issues on the Jobsite today Contractor employee was not wearing a hard hat Notified Contractor QC of the violation Worker was given a hard hat and received a warning from the contractor Conflicts in the Plans or Specifications Specifications for pipe call for a 200mm PVC while the plans call for 300mm PVC The COR was contacted and verified with the designer that 200mm is acceptable Contractor will use the 200mm PVC General Remarks Despite the reduction in workforce the contractor is on schedule and actively recruiting
183. er 3 Do not altempt verbal communication in high noise backgrounds l j Bonneville FGE amp VBS Modifications US Army Compe WS127IN D5 C 0025 MA of Engineers Hazard Analysi 5 24 Jun 2006 Partiand Resident Oike Sips Struc Excavator Shovelb LELIC2 patential Sound Level Meter to read dBA scale Bs ks Pi F E nciudes Waming vests Hard Hats Safely Glasses Steel toes work boots Leather Gloves T Ear Plugs ID corps ET Bg TJ Daily equipment Inspections as per Manufacturers requirements A Review AHA with all take personnel including all warserg 2 Excavallon inspection permit 3 Review operations safety manuals for all equipment utilized for Confined space permit potential Excavation in amp pecton of all emergency equipment L first ald alts fre C Review site specific chemical hazards and MSDS xlinguishers Page iga 12 15 Resident Management System QC Requirements QC Requirements include four 4 separate items for control and tracking Each of the items is located under a separate Tab as can be seen below QC Tests User Schools Installed Property Transfer Property RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Mas ter B x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E Home Overview Reports QA QC QC Requirements gi x qQ hen Af y p
184. ere Ului A oc otk 2 ny Apple d Scott A Apple Secondary Reviewer 0 Secondary Reviewer Review Completed a Y IIIN Resident Management System 16 11 Submittal Reviewers This feature allows you to revise and or reassign Submittal Reviewers to a particular submittal item to a section and so forth You may modify the screen directly by selecting the Reviewer or Review Days on the main screen shown RMS Contract Menu P0008433 W912ER 04 D 0006 0004 OHC Overhead Cover Sys 004 GRN Master File Help Home Administration Finances AUC Submittals Schedules Closeout Import E port E Home Overview Reports Submittals Submittal Reviewers e Update Find ltem SD Infa Review al J BARRY MORLEY Specification Sections submittal Register Transmittal Log Transmittals in Review Submittal Reviewers CLIN 0002 Ps EAST 60 05 CLIN 0002 Ps EAST 604905 CLIN 0002 P EAST 100305 CLIN 0003 EAST MMA 6105 J BARRY MORLEY JOANN G BRAY J BARRY MORLEY J BARRY MORLEY JOANN G BRAY J BARRY MORLEY J BARRY MORLEY JOANN G BRAY J BARRY MORLEY J BARRY MORLEY JOANN G BRAY J BARRY MORLEY J BARRY MORLEY J BARRY MORLEY J BARRY MORLEY J BARRY MORLEY JOANN G BRAY J BARRY MORLEY CLIN OO04 WEST MwA amp CLIN OO04 WEST Miah B CLIN 0005 Pes WEST 1004 CLIN 0006 DFAC Bn Pre CLIN 0006 DFAC 60 799 05 CLIN 0006 D
185. erform automated imports and exports for QCS Users that use the SFTP repository option will have exports automatically sent to the SFTP repository on a nightly basis In order for this function to operate the Export Settings and Import Settings must indicate that you are using the SFTP transfer method as opposed to the Export to File option Also the box entitled Automatic Import Export must be checked iol xj This is beneficial to users Export to RMS Center SFTP repository for electronic download that are working on multiple This option is recommended if the sender and receiver have an internet connection By contracts because RM S WI ll selecting this option vau can electronically export files to the AMS Center SFTP repository send exports for all contracts M Automatic Import Export Export an AMS update for GCS to th it di ta OCS that have the settings set to or Ee t ona mem basis until Final Payment use the SFTP repository This feature will do C Expor to file This option will save your exports as disk files You can transfer the saved files between government and contractor using your prefered method including CD floppy disk email attachment or USB drive automated imports from the Contractors QCS if the Contractor has manually sent an export from QCS to the RMS Center SFTP repository The imports exports will be done during off hours Users will still have the option of doing manual imports and expo
186. erous Modification packages The Modification Status at the bottom of the screen reflects the current progress of the entire effort for the Modification package It should be noted that the Modification Number will be assigned by the Standard Procurement System SPS called pp following completion of all signatures and processing through SPS In accordance with the FAR Modifications signed by an ACO will begin with the letter A and those signed by the Contracting Officer Procurement Officer will begin with the letter P 10 3 Resident Management System SF30 Page 1 Tab There are two things to be accomplished from this screen 1 Select Change Request s to be included on this Modification You select one or more existing Change Requests to be included in this new Modification package 2 Add Edit Contract Line Item s to equal the Modification Amount You have the choice to either Automatically add a CLIN equal to Modification Manually Add a New CLIN or to Revise an existing Lump Sum CLIN The latter will present you with a listing of the existing CLINS to choose from NOTE IT IS RECOMMENDED FOR IRAQ CONTRACTS THAT YOU ALWAYS MODIFY AN EXISTING LUMP SUM CLIN There will be of course cases where it only makes sense to add a new CLIN but not often The issue we have in Iraq is that RMS feeds information into other Information Systems and a unique MAXIMO URI number must be indicated on each CLIN screen These
187. es Modification Documents Attachment Photos Documents etc The listing of such Supporting Documents can be created and attached to the package when finalized You can view the attachment by pushing the Docs button Modification Mo R000019 RO0019 Provide Crane to Unload VB5s WS 2 X Release Mod Pay Activities Supporting Docs gt A Ej x Add E dit Delete Docs Close CN NR equest 092172007 00019 Nego tations Nego tations Li ampleted G2000185 Attachment m Supporting Documents for Modification R00001 28 Mar 2005 e a 1ST CAVALRY HQ BUILDING Camp Victory Iraq US Army Corps W912ER 04 C 0007 NA Record 1 of 1 of Engineers Document Status Description 02 01 2004 BCD BCD Completed This change was initiated by the User and is not considered necessary by th 03 14 2005 Mod Document Statement of Disagreement The Resident Office does not feel the change should be issued and provides herewith their rationale for disagreeing with the User 10 10 Resident Management System You have now completed the Modification RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Master B x File Help Home Administration Finances AC Submittals Schedules Closeout Impart E port Es vervieu eparts Finances Contract Modifications gi X a CEFMS Finances Add Edit Delete Find Ma Ma Date Amount Award CWE R0001
188. f Work 11 08 2007 Thursday Weather Mot Entered Not Received S pisei nensi 1170772007 Wednesday Weather Caused Mo Delay Completed Returned for corections 10 14 2007 Sunday Weather Caused Mo Delay Completed Mot Hecerved Hazard Analysis 08 19 2006 Saturday Weather Caused No Delay Completed Received QC Requirements 08 18 2006 Friday NA Not Required Recewed 08717 2006 Thursday NA Mot Required Received Equipment Checks 08 16 2008 Wednesday NA Not Required Received Exposure Hours 08 15 2006 Tuesday MA Mot Required Received 08 14 2006 Monday MA Mat Required Received a 06 13 2006 Sunday MA Mot Required Received Required Verifications 0842 2006 Saturday MA Not Required Received OA Tests 08 11 2006 Friday MA Mot Required Receved 08710 2006 Thursday NA Not Required Hecerved 08 09 2006 Wednesday NA Not Required Recewed 06 06 2006 Tuesday NA Not Required Received OB15 2006 Thursday NA Mot Required Hecaeived 04 25 2006 Tuesday Weather Mat Entered Mot Completed Hecaeived 04 24 2005 Monday Weather Mat Entered Mat Completed Received 04 23 2006 Sunday Weather Mot Entered Mot Completed Received 15 3 Resident Management System lraq Construction QA Report The only difference in thelraq Construction QA Report and the Civil and Military formated QA Reports used elsewhere throughout the Corps of Engineers is reflected on the Weather option of the QA Report All other elements are identical At the top of the screen is the REPORT NUMBER for this partic
189. finish dates Iv Pay Request No 6 Completed Cancel Next gt gt Resident Management System Import from Network Analysis System SDEF l x Select Standard Data Exchange Format SDEF file to Import c foe CS Z2 AMS Files gt SDEF Files ue Import to Wins OTa TT Windows Explorer of SDEF Folder and Files lt lt Back Import NAS SDEF SDEF Import Confirmation E x SDEF File Header Information Data D ate Contractror Hame Confirmation 04 30 2006 Perini Corporation Screen Project Name G ult Region South L Project Master Project Start Date Project End Date 09 28 2005 031 62007 M Contigue with Import X Cancelthe import Push the Continue with Import button when ready When RMS completes the import process the data fields on the screen will be completed reflecting the particulars of the import Resident Management System To review the activities imported double mouse click on any changes shown in the field in the above screen The next screen is used for approving or disapproving the changes proposed by the contractor You can use the buttons at the top of the screen for approval action on ALL items or alternatetively you can individually approve or disapprove each item by using the check boxes on the right side of the screen Compare Records IOl xi i Approve All Disapprove All Clear All Find Close pte scription hace
190. formed today QA Test Description Results AT 00001 300 psi pressure test on hydraulic lines to OH crane Aw aiting Results INSPECTOR S SIGNATURE SUPERVISOR S INITIALS ENG FORM 2538 1 Aug 89 Facsimile The QCR will be attached to or filed w ith the QAR 15 8 Resident Management System Punch List Items You are able to Copy punchlist items from one location to another This is especially beneficial in contracts such as dormitories offices etc where the same comment is applicable to various locations 15 x Ej Ej E GA Repot HC Report Close Iraq Construction QA Report Number 756 11 08 2007 Th day LA Report HC Report QA Report Punch List Items oom x a 9 Weather Add E dit Delete Find Copy Weather Caused No Delay Punch List Items Issued by GA Verify Punch List Items QA Narratives U written Today Date Item Location Description Issued Ma Punch List Items Grade 4 reinforcing steel has been used instead of the spe 1 Issued O of 1 Verified QA Tests 1 Completed Today QA Final Follow Ups O af 1 380 Completed Today Verity OC Requirements 0 of 76 V enfied Today Accident Reporting O Accidents Today 04 00002 Grade 4 reinforcing steel has been used instead of the specified Grade 60 Remove and replace with proper gt grade GA Report Completed Not Required QA Punch List Copy i B x Location Footings Select fram all DA Punch List item
191. g of our contracts to Higher Headquarters The Contract Status selection provides an easy way for management to keep up with the status of a contract therefore it is critical that the data be consistent and accurate This selection includes four 4 Tabs Status Issues Milestone Schedule Monthly Progress and Cost Time Growth for active contracts only Contract Status Future Contract Status Issues Tab All information on this screen should remain current at all times RMS Contract Menu POO03865 W914NS 04 D 0027 NA WT Water Treatment Plant Majal ml x File Help Home Administration Finances HAC Submittals Schedules Closeout Import Export E Overview Reports Administration Contract Status Ponteact Heschotion Status Issues Status Photo Milestones Schedule Monthly Progress Cost Time Growth Contract Status Future Contract Contract Setup Contract Plans Contract Status H Concept Design Completed Final Design Authorized Mat Started Contract Documents Primary Delay Code D2 AWAITNG ISSUANCE OF DIRECTIVE TO PROCEED Remark Project Is ready to advertise award Correspondence RMS Contract Issues Customer lesuesRemarks as of 1 10 2007 Funds are being processed by the User We are advised that this may take an additional 30 j Edit Request for Information Kp Edi aala dane User Defined Entries Prime Contractor AMS Contract Issues USACE Subcontractor
192. g Statement The Closing Statement should reflect your District or Office policies A lookup is available in the Edit screen to import statements already prepared These can be found in your District Library under Standard Text SF30 Block 15A At the bottom of the screen indicate the name of the Contractor representative that will sign this modification SF30 Block 16A At the bottom of the screen indicate whether the Contracting Officer or the Administrative Contracting Officer will sign this Modification and use the lookup to populate the fields Resident Management System Modification No 06 R00001 Change In SOW MOD 0406 N x SF30 1 SF30 2 SF30 3 Release Mod Pay Activities Supporting Docs 5j E SF30 Close SF30 Block 14 Change in Contract Price Optional Additional Notes lt p Edit l Change in Contract Time Optional Additional Notes Exclude standard time text on SF30 Change in Schedule gt Edit Closing Statement gt Edit 4 SF30 Block 15A Contractor Signature Name of Signer CO Title FO SF30 Block 16A Government Signature MEME rl C Contracting Officer eon Administrative Contracting Officer Title Release Mod Tab This screen is to record the administrative progress of the modification You must obtain a PR amp C from CEFMS for funding and all required signatures must be entered with the appropriated date fields completed Notice the instructi
193. g and Repairs b W917BG 06 D 0005 0016 TR Construct Fire Station Roads Display Contracts Projects W917BG 06 D 0007 0006 WS CERP6 Ropr 2 Ghazalivah Sewage Lift St I Include Contracts of Sub ffices W991 7BG 06 P 0064 4 BC BRO2 Al Tamoz PHC Punchlist Ww 317BG 06 C 0151 SD Amil Civil Defense Building Include Contracts with Access Denied 3 2 Resident Management System Adding a New Contract You should enter a new contract into RMS as soon as you have reason to believe that the contract is valid the sooner the better A contract can be entered with as little information as a title contract type customer type contract dates estimated duration and an estimated cost A SCHEDULE MUST BE GENERATED after the contract is entered Only an Office Administrator can ADD a new contract to RMS Resident Management System B x File Help Home Summary Office Local Library District Library System Library E Overview Reports E xit Contracts VICTORY AREA OFFICE GULF REGION DIVISION A Im 0 ify CEGAN Master Project Contracts zi i A n Active Contracts E Ad E dit Delete Find Archive AF CEGAN Recycle Bin A NN E GAS Project Holding Area ID ID Na Title ir GULF REGION CENTRAL DISTRICT 132405 WoT 2ER 04 0 0004 001S M Victory Base Complex O amp M FY W971 2ER 04 D 0005 0014 MB Construct Temp Cantonment Area BIAP W S 2ER 04 0 0005 0016 MB Constuct Secure ASO Facility BIAP 91 76G 06
194. g prior to award Construction Events occurring during construction Post Construction Events occurring following construction 17 7 Resident Management System IBi xd File Help Home Summary Office Local Library District Library System Library E Overview Reports Eit District Library Milestone Events o gi A GO Lirstrict rFalicy l fan Events m z nas Add Edi Delete Find Prime Contractors Jrder Event E Even Record Fhase Event ME Standard Text 1 Construction L antract Award a 2 Design LATP for Proposal Preparation O QAfOC Reports z 3 Design Hough Order of Magnitude ROM 1 Feature Types Ci 4 Design Contractor Proposal Submission O 5 Design D efinitization O 3 Phase Inspections E Construction Pre Construction Meeting O T fication Secti T Construction NTP Acknowledged Bi SBEEIHCBHUDTLOECTOTIS Ci 8 Construction Contractor Mabilieed on Site 1 Submittal Types 3 Construction Construction Start Date mi 10 Construction Hed one Meeting E 1354 Codes Units I 11 Construction Commissioning O 12 Post Construction Beneficial Occupancy Date n Milestone Events 13 Post Construction Physical Completion i Trades Labor Wirk 14 Construction Construction Completion n 15 Post Construction Transfer Document Date F Construction S Curves 16 Construction Contract Required Completion i 17 Fost Construction Contractor Final Payment r System Mi
195. gineering Changes Includes possible and confirmed A E Fault 8 Value Engineering Changes G Deficient Government Furnished Property Corrections S Suspension of Work T Termination of Work V Construction Changes Necessary to Complete Contract U ncontrollable User Changes Discretionary Miscellaneous Changes Differing Site Conditions not readily identifiable by thorough Site Investigation Administrative Changes Fund Cite Paying Station Address etc Adverse Security Conditions Excusable Delay for No Fault Weather or Act of Nature 15 0 00 Resident Management System Q Variations in Estimated Quantities R Revaluation Foreign Currency Sample Basic Change Document BCD Form Partial Only BASIC CHANGE DOCUMENT BCD Page 1 of 3 MOD SERIAL NO CONTRACT NO INCEPTION DATE DATE COMPLETED 00011 W912ER 04 D 0008 0004 27 Jun 2006 27 Jun 2006 PROJECT OHC Overhead Cover Sys 004 GRN Master CONTRACTOR LOCATION Salah Ad Din Kirkuk and Ninewa GovernoratePerini Corporation PART A 1 DESCRIPTION OF CHANGE 2 SPEC DWG Ijn c rjefa sije Slijlzie olf Liiln e Item 0 01113 FE se fe a LS Increase the Size of the Line Item 0013 Facility Increase the size of the facility from 18 000 sf 1 672 sm to 25 120 sf 2 334 sm Initial Estimate 10 000 00 Time Extension O Days CHAN
196. gress Activities Not Finished Activities Finished 17 12 Resident Management System Feature Schedule As Definable Features of Work are required to be identified by the Contractor as part of his Quality Control program this Feature Schedule of RMS is used to track and report when the Preparatory and Initial 3 Phase Inspection Control Meetings are scheduled and actually conducted The Feature Schedule can be accessed from the main Contract Menu Schedules Feature Schedule as shown below If the contractor is using the QCS program this will be a READ ONLY screen The Preparatory and Initial dates on this screen are taken from the Contractors Daily QC Report If the contractor is not using QCS entries may be manually entered here RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Mast ar ml x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E home Overview Reports Schedules Feature Schedule Milestone Schedule Edi Find Placement Schedule a ELECTRICAL KONN EQUIPMENT 0308 06 A 12 07 Activity Schedule EQUIPMENT 77 Anaconda O3 01 06A 03 08 06 A EXCAVATION 03 09 06 A 03 09 06 4 Pica Elbeduala EXCAVATION 77 Anaconda 03 01 064 03 09 06 A MECHANICAL MOBILIZE 5h 2711 5 4 1 05 05 4 10 05 05 4 PLUMBING STL STEEL 03 09 06 A 05 08 07 STL STEEL 77 Anaconda 037 18 06 A 04 1906 A STRULCTRLIAL STEEL ANACONDA 04 70 06 A 042
197. gs E m xj g x Request Close Activity E amings Subcontractor Earnings Additional E amings Payment POCs Update Previous Subcontractor Payments Subcontractor Amount Included in this Payment Estimate Excluding Deductions Subcontractor Earnings Deducted by Contractor Total to Date Previous Subcontractor Payments Excluding Deductions Total amp mount Subcontractor Name Cornici P Erectors LLC IRE ELECTRIC H KELLY 521 930 00 0 00 216 400 00 117 828 00 Contractor Requested Earnings nj x amp EK Request Close Activity Earnings Subcontractor Earnings Additional Earnings Payment POCs Discount Terms Certification by Discount Days 0 hereby certify to the best of my knowledge and belief that Discount Percent 0 Notice of Assignment If Notice of Assignment has been filed enter name of Assignee to whose payment Thru 09 21 2007 Payment No 21 Invoic is to be sent Name rT screens are available to provide data we for Assignments and Notification of Defective Invoice Phone Address e m MNotice of Defective Invoice Name Title phone number and mailing address of person to be notified in event of a defective invoice Name Robert Browne Title President Phone 909 234 5435 Address fi 254 West Avenue Upland CA 92506 1 The amounts requested are only for per formance i
198. hat changes hands during the construction process Examples would include Government Furnished Property GFP that the Contractor would install or consume during the contract performance It would also include spare parts and supplies that are furnished by the contractor as part of the contract requirements It could also include equipment or materials that were deleted as part of a contract modification and that were beneficial for the Government to retain rather than get some minimum token credit for the deletion It may also include EQUIPMENT that the contractor will leave for turn over to the Iraqi Government as the conclusion of the work RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master B x File Help Home Administration Finances AUC Submittals Schedules Closeout Import E port Overview Reports QA QC QC Requirements abf ES QA QC Daily Reports zi z X a ED Add Edit Delete Find Copy QAfQC Summary soo Summa OC Tests User Schools Installed Property Transfer Property Unit Features of Work Price 3 Phase Inspections CLIN 0011 E GLASS LAYER 2 0 00 i 7 aE TP 00002 CUN 0005 E GLASS LAYEF 1 641 00 0 00 0 00 0 00 Hazard Analysis 01015 TP O0003 CLIN 0002 E GLASS LAYER 1 567 00 0 00 0 00 0 00 QC Requirements 01015 TP OO004 CUN 0003 E GLASS LAYER 2 092 00 0 00 0 00 0 00 01015 TP OOO05 CUN 0004 E GLASS LAYER 2 598 00 0 00 0 00 0 00 Equipment Checks 005 TP
199. hat you are able to copy into your Local Library and modify them as desired in your particular office The following selections in the System Library are able to be tailored for your Division If the data does not apply to your Division or if your Division chooses to not use these selections simply uncheck the Include in Lookup boxes Program Types Fund Types Contract Status Codes Primary Delay Codes If unchecked those items will not appear in the various lookup tables within RMS Resident Management System ml x File Help Home Summary Office Local Library District Library 3 3 Library Gl Overview Reports E xit System Library USACE sample Documents Word Macros Program Tyr EE Bl x Fund Types File Help Contract Sta Home Summary Office Local Library District Library System Library E Overview Reports E xit Primary Deli System Library USACE Program Types Mod Reasor q sample Documents FAR Referer Find Word Macros m ee Originating A ram Twn regen possesion NN rte A Program Types Type Lookup CSI Index Nu ANA Afghan National Arme Fund Types ANP Afghan National Police Work Types BMICNP Border Management InitiativeCounter Narcotics Program Contract Status Codes CERF Commanders Emergency Response Program CIV D 8M Civil Diperation and Maintenance CON GEN Crvil Censtructian General Three Phase Primary Delay Codes Mod Reason Codes DERP Defense Environ
200. he 3 Phase Inspections within the QCS program and the Government RMS program utilize checks that are numbered generally following the CSI specification format The CSl based numbering system is used in such references as Sweets Catalogs MEANS Estimating Books Military Specifications and so forth This is done in QCS and RMS to categorize various comments and items where they can easily be remembered and found and to minimize duplication of comments in various areas The linking of 3 Phase Inspection checks to the Features of Work is discussed extensively in the separate QCS Manual and will not be repeated here Once the links have been made you will see a screen similar to the following which depicts the number of Checks linked for each of the 3 Phase Inspection periods RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Maste F File Help 5 x Home Administration Finances AC Submittals Schedules Closeout Impart E port ig vervieu eparts QA QC 3 Phase Inspections QA QC Daily Reports a Edit a QA QC Summary Feature of York Number of Number ot Features of Work Preparatory Checks Initial Checks BARRIERS D 3 Phase Inspections BARRIERS 77 CO Anaconda 5 Hazard Analysis BARRIERS EMTA Anaconda l D Qc Requirements Barriers EMTA Mare 0 CONCRETE 77 33 Equipment Checks CONCRETE 77 Anaconda 39 26 Exposure Hours DECKING 0 DEMDB 1 1 DESIGN D D Requi
201. he Search field RMS will find the contract and immediately open it for you Note you can ignore the EROC District identifier i e PO in this example For Contract ID numbers that are longer than 4 numbers you will have to use the entire number including the EROC identifier Resident Management System File Help Home Summary Office Local Library District Library Syshagn Library Contracts GULF REGION DIVISION BRE clr HEGIUN DIVISION zi m Ej CEGAN Master Project Contracts A AF CEGAN Recycle Bin of GAS MASTER PROJECTS E GAS Project Holding Area E 3 GULF REGION CENTRAL DISTRICT j H E GULF REGION NORTHERN DISTRICT H E GULF REGION SOUTHERN DISTRICT j e Ej MNSTC Mon GAD Ej REPORTS WRITING OFFICE lf DIVISION RMS TRAINING OFFICE j j LE Ej GAC Projects Managed by Other E 3 GAC Hon Aeported Projects H E GAN Non Aeported Projects ff PROJECTS amp CONTRACTING OFFICE LEBGRN KAD Z LEBRN KAD z CEGRN KAD Z CEGRN KAD Z LEBRN KALD Z LEBRN KAD Z LEBRN KAD Z LEBGRN KAD Z LEBGRN KALD Z LEBGRN KAD Z LEBGRN KAD Z CEBRHN EACDZ CEGRN KAD Z LEBRN KAD Z LEBRN KAD Z CEGRN M CEGRN M CEGRN M CEGRN M Display Contracts Projects v Include Contracts of Sub Offices Include Contracts with Access Denied X Edit Delete _ ni xi E Ex x Overview Reports Eit b active Connects il Active Contracts Find Archive Contract r Contract Office ID No Ti
202. he contract and timely payments w ill be made from the proceeds of the payments covered by this certification in accordance w ith subcontract agreements and the requirements of Chapter 39 of Title 31 United States Code and This request for progress payments does not include any amounts w hich the prime contractor intends to w ithhold or retain from a subcontractor or supplier in accordance w ith the terms and conditions of the subcontract This certification is not to be construed as final acceptance of a subcontractor s performance Signature John Mayberry Superintendant Typed Name and Title 11 5 Resident Management System Contractor s Pay Request Worksheet Each pay period a Contractor s Pay Request Worksheet aka Gig Sheet can be printed from the Reports menu This worksheet shows the total amount for each activity what has already been paid and any outstanding items that might impede or impact the amount the Contractor requested This should be reviewed prior to making any final determination on the amount of the pay request to be processed The Contractor s Pay Request Worksheet is accessed from the Reports menu Report Menu a Ioj Xl Gi Contract Summary Office Library Close Administration Change Request Register Finances a Activity Summar by CLIN QA QC Modification SF30 Submittals Nus Mod Routing Slip Schedules Contractors Pay Request Worksheet Progress Payment ENG
203. horized constitutes consent to monitoring Unauthorized use of this DOD computer system may subject you to criminal prosecution Evidence of unauthorized use collected during monitoring may be used for administrative criminal or other adverse action Use of this system constitutes consent to monitoring for all lawful purposes Database GRD_RMS WORLD Resident Management System You should now be within the RMS program 2 GRDRMS Citrix Presentation Server Client Resident Management System Ee x File Help Admin mE Summary Office Local Library District Library System Library Exit e Overview Reports Contracts ANACONDA AREA OFFICE fan Contracts GULF REGION DIVISION o 3 CEGAN Master Project Contracts H E CEGAN Recycle Bin 3 GRAS MASTER PROJECTS E GRS Project Holding Area H E GULF REGION CENTRAL DISTRICT 1 GULF REGION NORTHERN DISTRICT amp C ANACONDA AREA OFFICE ff KIRKUK AREA OFFICE H E MOSUL AREA OFFICE of X NON AREA OFFICE GULF REGION SOUTHERN DISTRICT MNSTC Non GRD REPORTS WRITING OFFICE DIVISION RMS TRAINING OFFICE GRC Projects Managed by Other 6 GRC Non Reported Projects GAN Non Reported Projects PROJECTS amp CONTRACTING OFFICE Display Contracts with amp ccess Denied gi Add m Edit x Delete EX Find CEGRN AAO ARC w 812BU 06 C 0027 NA CEGRN AAO ARC w 312BU 06 C 0027 NA CEGRN AAO ARC w 312BU 07 C 0007 NA CEGRN AAO ARC w 312BU
204. i 8433 Site ID Tou must enter a Site ID for this site x cons It will let you know if you enter an invalid Site ID also Remote AS Site X Remote O45 Site Title Perini 6433 Site ID hwDD4449 The Site ID For this site is not valid x cesa When or if you finally get it right you can push the OK button to proceed to the next step See almost fool proof Remote QAS Site Remote O45 Site Title Perini 433 Site ID FAACTSxh X Cancel Intro 14 Resident Management System Assign one or more RMS Modules to the Remote QAS Site Once you Add your Remote QAS Site select the ellipsis to the right of a module We are going to assign the Daily Report stuff to the remote site OAS Sites Remote QAS Sites amp 1 Add ah Edit 3 Delete Modules Assigned To Contractor Insurance OCS Home Office Partland Contractor Payrolls OCS Home Office Portland Prime Contractor Subcontractors AMS Portland Resident Office Pay Activities AMS Portland Resident Office Progress Payments AMS Portland Resident Office Daily Reports OC Requirements Equipment Activity Schedule AM5 Portland Resident Office Features of Work AMS Portland Resident Office 3 Phase Checks AMS Portland Resident Office a a SRI ER ER ER Spec Sections Submittals Tranzmittals AMS Portland Resident Office Ex The Daily Report group of modules is
205. ic a Dd visi d Est bO at Mebtaueidsu fc cu eae 29 TICS Mod le me 30 ace B E TOU OE 31 User Defined Macros Required for ALL Contracts in lraq esssusssuse 32 Definition of Critical Pieces of Information ccc cceccc eee seeeeeeeeeeeeeeeeeeeeeeneeeeeeeseeeeneeaaes 33 Sector Name Abbreviations cccccccecccecceeeceeeceeeeeeeceeeceeeteeeeeeceuecsueeseeeseetseetseenseenaes 33 Division Brigade AO AbbreviatiOns c cccccceccceecceseecceceeeeeeeseneesueeseeeeseeeseeesaueesaees 33 Executing Agency ADDreviatloris oru ono tu eoe dI tour uode uod udbe das actua o dope Mta 33 Governorate ADDIeviIalloliS ue iie eite ea tae talubrie S ep ane LA s DE RU TEM EMEN 34 FUN GING Source v ADDFeVIAlIOLiS 3225 5 9 o e a e ed eei a D Ee Dried la rtata ad bald acnsel 34 ZZOT NUMDET S NER T T uu 35 2207 Numbers Buildings Health S Ctor cc cccceccccccceeeceeeeeeeeseeeeeeseeeeeseeeeseeeeseeens 35 2207 INUIMDCTS ElECUIC SOCION 5 udi eben db EHE ERO er EU ba teet ter dut dog ou 35 220T Numbers Oll SeGto ote Porzsavisda hse a al ro ure e rapi pru E PUR C HIN LU KP M 35 2207 Numbers Security and Law Enforcement Sector sseusssus 36 2207 Numbers Transportation Communications Sector eese 36 2207 Numbers Water Sector ereire niona ean apa eeeeeeseeeseeseeeeeeesee
206. iciencies Remarks 1 Fro Installation Perini Corporation Activity Site Office 2 Date Prepared i 1 05 2007 l Service zip 0791 3 ProjectJob Ma cuse76 zi 4 Serial Mo 2007 032 Installation Camp Stryker A ETT racm SSS Activity DM B Drawing Numbers ks thru K 13 Service zip 09386 9 Transaction Details a New Construction b amp Physical Completion Available c Draft d Effective Date C Existing Facility Beneficial Occupancy Interim 170572007 e Capital Improvement Partial Beneficial Occupancy i Final Other Sees Financial Completion Other Seedy 24 Transfered By Blaine Brillaard 25 Accepted By Emerson Eskeets Title Project Engineer Title Tribal Chief 18 5 Resident Management System Sample DD Form 1354 Report Form You may view and print the form itself by selecting the DD1354 button at the top of the screen Edit Transfer Ma 1 DD13954 Close Header Real Property Deficiencies Remarks 1 Fro Installation Perini Corporation Activity Gite Office 2 Date Prepared fi 1 05 2007 Service zip ors 3 ProjectJob Ma cusere ET 4 Serial No 2007 032 Installation Camp Stryker E prece o 43 Activity LM B Drawing Numbers ks thru K 13 09386 Service ip 3 Transaction Details a New Construction b amp Physical Completion Available c Draft d Effective Date amp Existing Facility Beneficial Occupancy
207. ick the RMS Castle Icon on the Desktop to begin using the RMS program u RMS 2 37 1 7 04 Sep 2007 10 06 16 Enter Your RMS Oracle User ID and Passwr d Login User ID ju COHFEF Password E Cancel This i a DOD computer system Before processing Brassified information check the security accreditation level of this system Do not process store ar transmit information classified above the accreditation level of this system This computer system including all related equipment networks and network devices Including internet access are provided only Far authorized U S Government use DOD computer systems may be monitored for all lawful purposes including to ensure their use is authorized for management of the system to facilitate protection against unauthorized access and to verify security procedures survivability and operational security Monitoring includes but is nat limited to active attacks by authorized DOD entities to test or verify the security of this system During monitoring Information may be examined recorded copied and used for authorized purposes All information including personal information placed on or sent over this system may be monitored Use of this DOD computer system authorized or unauthorized constitutes consent to monitoring Unauthorized use of this DOD computer system may subject you to criminal prosecution Evidence of unauthorized use collected during monitoring may be
208. ion Hours Hours SLP3CXTS4E0943291 PPI BACKHOE LOADER 0 0 10 0 152G PPI VIBRATING PLATE COMPACTOR 0 0 10 0 0 0 20 0 Total operating hours to date 18 109 0 ACCIDENT REPORTING Describe accidents The following accident was reported today Contractor Subcontractor 77 CO Anaconda Age 40 Gender Male Date Employee Started Work 11 01 2007 Location of Accident Class 1 Bldg Result Remained at w ork Other Injury Category Injury Contractor Reportable Accident Yes Date Accident Report Submitted to Government 11 07 2007 Severe laceration to arm caused by poor housekeeping CONTRACTOR CERTIFICATION On behalf of the contractor certify that this Report is complete and correct and all equipment and material used and work performed during this Reporting period are in compliance with the contract plans and specifications to the best of my knowledge except as noted above QC REPRESENTATIVE S SIGNATURE SUPERINTENDENT S INITIALS 14 7 Resident Management System Contractor QC Report Not Imported If you have not yet imported the Contractors QC Report and click on the QC Report option you will get this message Iraq Construction QA Report Number 756 11 08 2007 Thursday E mJ x Ej Ej E AH t C Report BA Report OC Repor G4 Repot OC Report Close QA Report Weather Weather Mat Entered QA Narratives OW ritten Today RMS x Funch List tems Olssued O of 1 Verified X Report For 11 08 2007 h
209. ions Water Division Brigade AO Abbreviations AO Area of Operations Name 1 Cavalry Division 2 Marine Expeditionary Force 1 Armored Division 3 Infantry Division Multi National Battalion North Multi National Division Center South Multi National Division South East Multi National Division North East Multi National Division Center Multi National Division Baghdad Multi National Forces West Executing Agency Abbreviations Name Air Force Center for Environmental Excellence U S Agency for International Development U S Army Corps of Engineers U S Navy Seabees Abbreviations BLG ELE OIL SEC COM H20 Abbreviations 1CAV 2MEF 1AD 3ID MND N MNDCS MNDSE MNDNE MNDC MNDB MNFW Abbreviations AFCEE USAID USACE SEA Resident Management System Governorate Abbreviations Governorate Abbreviations Anbar ANB Babil BAB Baghdad BAG Basrah BAS Dahuk DAH Diyala DIY Erbil ERB Karbala KAR Missan MIS Muthanna MUT Najaf NAJ Ninewa NIN Qadissiya QAD Salah al Din SAL Sulaymaniyah SUL Taamin TAA Thio Qar THI Wassit WAS Funding Source Abbreviations Source Abbreviations Accelerated Iraqi Recovery Program AIRP Commander s Emergency Response Fund CERP Development Fund for Iraq DFI Iraqi Relief Recovery Fund IRRF Military Construction Air Force MCAF Military Construction Army Reserve MCAR Military Construction Army MCA Operation and Maintenance Air Force OMAF Operati
210. ision Brigade Area of Operations Fund Source Governorate UD GRID Military Grid Coordinates UO SECTOR Sector Name H20 BLG SEC COM OIL ELE RMS Contract Menu P0008255 W912ER 04 D 0008 0003 ML OHP CLINOO14 Pegasus IronHorse DFAE loj x File Help Home Administration Finances AUC Submittals Schedules Closeout Import E port verview Reports Administration User Defined Entries Contract Description Contract Status Contract Setup P Contract Plans Contract Documents This data Correspondence must be User Defined Entries completed for each contract Prime Contractor subcontractors Labor Interviews Completion Status Find DesmplonofData ata j Project URI Number 19687 Executing Agency GRC Division Brigade AU VAD G Funding Saurce MILCON Governorate BAG Militar Grid Coordinates 385 MB 2950085500 Sector Mame ELE H20 BLG COM SEC DIL MIL PCO Task Order Number SJ006 EDUT 4 Etc Resident Management System Definition of Critical Pieces of Information Due to the limited data field length in RMS and the other reporting systems that it is feeding data to unique for Iraq i e Maximo Expedition P3e c it is necessary to use the following abbreviations UTILIZING ALL CAPITAL LETTERS when entering the User Defined Information shown above Sector Name Abbreviations Sector Buildings Health Electric Oil Security and Justice Transportation Communicat
211. istrict Library to be able to copy the information from there Once entered the information will be easily added to new contracts Manually Add Contractor to District Library When you select the Add button you can Manually Add a Prime Contractor Enter the appropriate information and click on the Close button to add the contractor Resident Management System Resident Management System B x File Help Home Summary Office Local Library District Library System Library E 7 xi verview Reports District Library Prime Contractors gi X Manually Odd 4 Prime Contractor District Policy Prime Contractors D Copy Prime Contractors From Existing Stakracts Zo a standard Text 006956432 Perini Corporation Framingham GA OC Reports 1666630066 Associated Construction Management 355483741 2 Prime Contractor x Feature Types 552243883 314050038 E 3 Phase Inspections Ee Specification Sections Prime Contractor submittal Types 1354 Codes Units DUNS Ho 634567722 Milestone Events Contractor Short Name Sparks Trades Labor Work Contractor Mame Sparks Electric LLC Construction S Curves HAICS Code 262322 Home Office Address ee Street Address 2345 Lightning Lane 000000000000 Ciy Wick County lewis O State Wwa Country bss ip Code 9963000 Home Phone 360 354 5605 Home Fax 360 254 5699 12 6 Resident Management System Copy Prime Contractor
212. istrict Poli Add Edit Delete Standard Text Ub53564 32 Perini Corporation Framingham TBBEBSO066 Associated Construction Management QA QC Reports 36648374 Secure Global Engineering Feature Types 552243883 Khudairi Trading Co LTD 914050038 Nasir Kareem Hassan amp Partners Co se 3 Phase Inspections Specification Sections s Lt submittal Types 1354 Codes Units Milestone Events Trades Labor Work Construction 5 Curves 12 7 Resident Management System Copy Prime Contractor Data From District Library Adding a contractor to a new contract is easy when you already have them entered into the District Library When you click on the DUNS No elipsis you get a pop up screen that lists all contractors in the library Choose your contractor and then select the OK button RMS Contract Menu PO008553 W914NS5 05 C 0009 NA TR 011 W914N505C0009 Master Project E mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E Overview Reports Administration Prime Contractor Contract Description Contractor Information Contractor Address Management wW ork Days Bond Ca 5BA Contract Status Prime Contractor Contract Setu ibili PRIM Contract Plans Responsibility Code PRM Contract Documents DUNS No Select List of District Prime Contractors Correspondence User Defined Entrie c earch Characters Pome Contractor 1BBE6 3006
213. ived by Review Due Number Government Date 12716 2005 12716 2005 12 16 2005 12 16 2005 12 07 72005 12 15 2005 12 16 2005 1272872005 12 28 2005 01730 2006 01703 2006 01705 2006 Submittal Items feuded on UL SUL VEL 01015 1 _ ni xi E ed Overview Reports Jal Transmittals T q2731 2005 12 31 42005 12 31 2005 12 31 2005 12 22 2005 12 31 42005 12 31 42005 01712 2006 01712 2006 02714 2006 01718 2006 01 24 2006 Sent to Contractor 11 05 2007 02 08 2006 01 10 2006 12 26 2005 02 08 2006 12 30 2005 01703 2006 02710 2006 02708 2006 01 25 2006 i tn A eet E Cede Valaton Qa Tode f 55 J BARRY MORLEY Iker Aarna 1 afd Transmittal Record 1 of 173 U I2 16 8 Resident Management System Sample Transmittal Form ENG Form 4025 TRANSMITTAL OF SHOP DRAWINGS EQUIPMENT DATA MATERIAL SAMPLES OR TRANSMITTAL NO MANUFACTURER S CERTIFICATES OF COMPLIANCE 03 02 2006 03300 1 Read instructions on the reverse side prior to initiating this form SECTION I REQUEST FOR APPROVAL OF THE FOLLOWING ITEMS This section w ill be initiated by the contractor TO GRDReachback Submittals EC T FROM CONTRACT NO CHECK ONE Training office For Personel Storage X THIS IS A NEW TRANSMITTAL 73 Mt Wayte Avenue W912ER 04 D 0008 0004 THIS IS A RESUBMITTAL OF Framingham MA 01790 TRANSMITTAL SPECIFICATION SEC NO Cover only one section with each transmitt
214. k OK to WARNING This computer is the property of the United States Department of CO n ti n u e Defense and may be accessed only by authorized users Unauthorized use of this system is strictly prohibited and may be subject to criminal prosecution The th Department may monitor any official or personal activity or communication on this e og O n system and retrieve any information stored within this system By accessing and using this computer you are consenting to such monitoring and information p ro ce S S retrieval for any lawful purpose including but not limited to 1 a properly authorized law enforcement or counter intelligence investigation 2 information systems security monitoring 3 an Inspector General inspection investigation or inquiry or 4 other authorized administrative investigation Users have no expectation of privacy with respect to any information either official or personal transmitted over or stored within this system including information stored locally on the hard drive or other media used with this computer to include removable media or hand held peripherals devices E GRDRMS Citrix Presentation Server Client Enter your User Name Oracle password and Log On to Windows the correct fe Windows Server 2003 logon location Standard Edition 885 2003 Microsoft Corporation User name li cohfbf Password Log onto PNENEEEEEEKNNNEENENN x Cancel Shut Down
215. ks can be assigned by RMS to be accomplished with QAS and such modules tasks will become Read Only in the RMS program The program can import and or export to and from RMS to synchronize both programs QAS uses Firebird as the software platform The Quality Control System QCS is the Contractor Module of RMS that construction contractors utilize to exchange information electronically with the Government The QCS program includes a Remote QCS Program module that allows the Master QCS Site to assign various modules to one or more remote QCS sites It operates similar in principle to the QAS program that is used remotely from the Government program RMS QCS uses Firebird as the software platform Disk of Knowledge A resource The Knowledge Library was designed by two Corps of Engineers Instructors as supplements to course materials provided in the Prospect Course Construction Contract Administration Both instructors have extensive experience in construction Both realized their knowledge can easily be shared with their employees and students This library contains hundreds of files on Construction Contract Administration The Resident Management System and Construction Safety Topics There is no other single reference library currently in publication by the Corps of Engineers This collection provides students and employees an efficient method to plan and accomplish construction contract administration tasks Our success is accomplished by i
216. l indicate that also RMS Contract Menu P0008433 W4912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Master l E ml x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E ELLE Overview Reports Submittals Transmittals in Review Specification Sections Log in date Transmittal Documents Hecereed submittal Register Imported Transmittals Transmittal in Review Transmittal Log Transmittals in Review e All imported Transmittals have been logged in Gubmittal Reviewers 16 10 Resident Management System Review Status This area reflects the review status and actions taken on transmittals until such time as they are sent to the Contractor Once they are sent to the Contractor they no longer appear on this RMS Contract Menu G2000193 9127N 05 C 0025 NA Bonneville FGE amp VB5 Modifications E E mi x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import Export m Overview Reports submittals Transmittals in Review 01 Main Register Specification Sections jal Reviewers Submittal Register Imported Transmittals Transmittals in Review Transmittal Submittal tems included an Transmittal Received by Review Due Sent to E Humber Government Date Contractor Transmittal Log og o2 2007 10 02 2007 Transmittals in Review Submittal Reviewers Transmittal Items 2 s
217. l x File Help Home Administration Fuffinces AC Submittals Schedules Closeout Impart E port Overview Reports Finances CEFMS Fina ces gi X a CEFMS Finances Add Edit Delete Find oe Work Funding Pragram Description Project ID A ltem Account Type Task Code Award CWE 44FL83 PO14 751 BO000 61 002 4491 2EA 04 D 00080004 PN 63413 125 126327700320 Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes CEFMS Database Service RMS_POCEFMS WORLD Contract Modifications Funding Registers Funding Accounts ET CWE Changes Senden ndadra ilen Import Financial Data from CEFMS Contingency Purchase Requests PR amp C s Current CWE Obligation Line Items Wiew CEFMS Financial Data Current Contract Last Import 11 06 2006 15 11 Resident Management System CEFMS Work Item Codes CEFMS Work Items can be either created in P2 which in turn creates them in CEFMS or Created in CEFMS In either case the Work Items are downloaded from CEFMS into RMS and linked to the appropriate CWE element These Work Items are transmitted periodically to P2 refreshing the P2 Current Working Estimate view on the Contract Project and Funding levels RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Maste B x u File Help Initially this screen Home Administration Finances QA QC Submittals
218. lable QAS Database Already Up To Date Download SoftwargsOpdate Downlossf Database Update The program will advise that an update is available and or tell you that your program is already up to date Push the Update NOW button to begin the download from the RMS Center Your update will be automatically installed and you can enter the new version QAS x QAS Software has just been updated Click OK to Login in to new version of QAS Intro 24 Resident Management System QCS Opening Screen See QCS Manual on procedures to install and maintain the QCS program Contractor Site title and ID number About This Manual Quality Control System FFF Field Office Site ID DS4SCRKC q m B xl File Options Help Home Contractor Library Government Library a E Overview Reports Exit Contracts p B X q Add E dit Delete Find 912ER 04 D 0008 0004 PO0008433 OHC Ov s 004 GRAN Master alah Ad Din Kirkuk and Nine W91 2ER 04 D 0008 0005 P0009696 OHC 7 005 GAN Master Salah Ad Din Governate W912ER 04 D 0008 0006 P0010213 DOS Overhead Coverage Systems Basrah DOS Basrah This User s Guide is intended to give the information that you might need for the effective use of the RMS program The reader is directed to other sources of information for particular practices and suggestions on Contract Management such as from available Corps of Engineers P
219. le Baseline E Amaunt Contract Groups Fr 2007 Mid rear Baseline Open Due on 11 05 2007 52 437 341 35 P Proiects Fe 2007 Original Baseline Open Due date nat entered 431 206 449 09 Contractor Claims Baseline Schedule X Interface Schedules EA E Reports Close CEFMS Interface Log FY 2007 Original Baseline Unlocked P Interface Log Baseline Unlocked Allow baseline to be updated for all contracts Uraren Deade crus Laz with placement for the Fr Baseline Locked Lock baseline schedules Far all contracts in this baseline 4 002 Contracts with Possible Baseline Placement 149 Contracts with Baseline Placement Entered ee E dit Office ID No Title GAC C Wd 2ER D4 M v 425 MT w estem By Pass Completed AT GACAAPWYE W912ER 04 0 0010 0064 MAA adwania Operations amp Maintenance LEGRS AHAD WS 2ER 04 0 0010 0007 Pw 081 Meshkab Water Supply Project GRC C W971 2ER 04 0 0010 0003 MR Fiadwaniyah Base Ops O amp M Old Select the Edit GRC B K W912ER 04 D 0070 0002 MZ bn Sina Hospital Task Order 0002 button to start the CEGAS BAC BI process GAN 440 TAO W S 2EAR 04 D 0008 0005 OHC Speicher DFAC 3 CLIN 0043 TO 5 CEGRN 440 4 W912ER 04 D 0008 0005 OHC Anaconda East Chapel CLIN OO06 TO 85 LEBRH M wW 312ER D4 D On08 0005 OHC Overhead Cover Sys O05 GAN Master CEGRN 440 4 W91 2EA 04 D 0008 0009S OHC Anaconda DFAC 4 CLIN OO03 TO 5 LEBRHN AAD A W126 R 04 0 0008 0005 OHC Anaconda DFAC 1 CLIN 0002 TOES GAN 440 TRO
220. le Help Home Administration ICES AC Submittals Schedules Closeout Impart E part E Home Overview Reports Closeout Warranty Inspections gi Real Property Transfers DD1354 Facilities Warranty Items Warranty Inspections CERA DFAC H3 Welding Failure Waranty 10972007 10 15 2007 DFAC H3 WI OO002 wall Covering Failure bane Contractor Evaluation Warranty Inspections Item Description WYE sE Government Remarks ag View Northeast comer panel support is hanging in the air The weld broke Please fis ASAP Contractor Remarks Weld is repaired just happened that our welder was picking up his equipment onsite today Warrany dates are automatically calculated and tabulated when you enter the Start date on the previous screens 18 18 Resident Management System 4 Month 9 Month and 12 Month Warranty Inspection Choose the Inspection you are going to conduct by highlighting and hitting the Edit button RMS Con act Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master B x File Help A Rnistratian Finances AUC Submittals Schedules Closeout Impart E part E Overview Reports Home Closeout Warranty InQuections wl X A Edit Delete Heal Property Transfers DD1354 ilities Warranty bens Warranty Inspections NEG OFAC 3 4 Month Warranty Inspection 0170172008 Tue Contractor Evaluation hear as 4 Month
221. lestones Milestone Event 17 of 29 mmm o E District Milestones Milestone Events Local Library Milestones that are gray fie Help on this screen are Home Summary Office Local Library District Library System Library En em E mandatory milestones and originate from either the RMS program or the District Library They are Read Only and only the Local Library CEGRN Master Project Contracts Milestone Events zi Word Documents Add User Defined Macros E dit Delete Jrder Event Hecord Always q Find Letter Agen Codes 1 Construction Contract Award t 7 Order No can be Gilasians Eosnb Ww 2 Design LNTP for Proposal Preparation E xs a 3 Design Rough Order of Magnitude ROM n Iv modified You can Mod Routing Slip B iDesign Contractor Proposal Submission E Iv Ei 5 Design Definitization m v choose to record the time a 5 Construction Pre Construction Meeting E Iv of th e mi e sto ne an d 7 Construction NTP Acknowledged E Iv a 8 Construction Contractor Mobilized on Site n Iv W h eth er to a d d th e 9 Construction Construction Start Date E Iv mI estone to contracts as 10 Construction Red Zone Meeting v a 11 Construction Commissioning mu Iv th ey are en te re d In to th e 12 Post Construction Beneficial Occupancy Date Iv 13 Post Construction Physical Completion E Iv R M S
222. line E rap Report Monthly Placement Placement vs Baseline Monthly Placement BI Actual Earnings Bl Projected E aming Monthly l Difference Sm pm Sm 5 521 381 00 5 521 381 00 5 521 381 00 0 00 0 00 Jan OF 3 386 870 75 0 00 2 865 489 75 Feb 07 3 707 588 25 0 00 320 717 50 8 707 588 25 0 00 0 00 3 315 535 00 0 00 6017 546 75 3 315 535 00 0 00 0 00 Jun 07 14 232 967 64 0 00 4 917 432 64 Jul OF 15 836 773 66 0 00 1 602 806 02 20 062 628 67 0 00 4 225 955 01 Sep OF 22 362 839 33 0 00 2 300 210 66 Select the Copy Placement Baseline button Fy 2007 Unginal Baseline hot cree then click Yes 22 362 838 33 0 00 22 352 833 33 Copy Placement to Baseline Totals RMS J Are vou sure vou want bo copy the facement values into the Baseline For all 12 months You will receive an advisory Rms xl message that the contract will be S added to the Baseline DOS Overhead Coverage Systems Basrah Placement This Contract will be added to the list of contracts with Baseline Placement entered for FY 2007 Original Baseline You continue this process until such time as all contracts projects have Q Baseline Schedule Lock a schedule and you choose to LOCK the Baseline When you choose to lock the baseline schedule you should see the following message This will lock all Contracts included in the Baseline and will
223. ll obtain a CEC for any awardee that does not have or does not know its CEC The CEC number should be found on the executed SF 1422 in block 14 It is also used in Block 2 of the DD Form 2626 Performance Evaluation Construction form in CCASS Contractor Short Name Contractor Name Enter the Contractor s short name that will be used on many reports and screens in RMS and QCS and enter the complete name that will be used for Correspondence Payments etc NAICS Code Enter the Contractor s NAICS code A sample NAICS code is 236220 for Commercial and Institutional Building Construction 12 4 Resident Management System Office to receive payments This entry will be completed automatically from CEFMS if CEFMS is used Contractor Representative to Review Contractor Evaluation DD2626 Enter the name and email address of the Contractor representative that will be authorized to review and comment electronically to the Contractor Evaluation DD Form 2626 issued at the end of the contract The remaining tabs Contractor Address Management Work Days and Bond Co SBA are self explanatory and all applicable field should be completed Prime Contractor Data in District Library If your District is using the Prime Contractors module in the District Library you will be able to import much of this information for your Prime Contractor You will need to ensure that Prime Contractors have first been entered in the D
224. m 3394 Report of Accident Inv estigatio City amp State Vancouv er Washington 98661 Report for all recordable accidents If y ou re not sure whether a case is recordable call y our local Safety and Occupational Health Office for help USACE Office Portland Resident Office Number of Days Date Employ ee Contractor began work Where the Deabe theii Job Transfer Other record On Job event occured excisa CONUM Aes or restriction able cases transfer or restriction days Date of Injury Labor Classification or onset or DRESS Skin Disorder Respiratory Condition Poisoning Hearing Loss All other illnesses Prime Subcontractor No accidents reported USACE PRIME CONTRACTOR US Army Corps of Engineers i Month May 2006 Monthly Record of Work Related Injuries Illnesses amp Exposure ME Contactar Exposure Hours Number of Cases Number of Days Number of Injuries Illnesses Rates Days Away Transfer or Other Days Job Lost Time Contractor Contractor from Work Restriction Reportable Away Transfer Injuries Skim ES Poisoning meening AN Oirer Frequency DART Day Disorder Conditions Loss Illnesses Cases Cases Cases from Work Days Rate Rate Count Current Year Trade Period to Date Fabrication Products Inc Primary Contractor Accurate Concrete Concrete Saw Cutting FP Erectors LLC Serv ices Manpower HIRE ELECTRIC Month Ele
225. m Contractor such as contract drawings documents or photos OCS Contract Menu P0008433 W9127ER 04 D 0006 0004 OHC Overhead Cover Sys 004 GRN Master mJ x File Options Help Home Administration Quality Control Submittals Import E part Overview Reports Administration Request for Information Contract Description Add Edit Action ltems Prime Contractor Subcontractors Correspondence Request for Inform Pay Activities Progress Payment D gi X g Delete Find Ej E RFI Close Contractor Request for Information Date Requested 02 22 2005 Completed Ready to send ta Government Hequestars Mame Tim Marre Subcontractor Answer Requested By 02 28 2005 m Potential Cost Impact Potential Schedule Impact RFI Subject Clarification on Handicapped Access Feature of work Specification Sections Drawings and Details Information Requested ep Edit The contract drawings do not show access for handicapped persons Ma ramps or rails are provided anywhere and steps are designed at all entrances d F Contractor s Recommendation amp Edit Suggest the steps be converted to 1 12 ramps on all entrances except the loading dock a E Attachments from Contractor Lo Te a Edit 3X Delete RFI Detail Resident Management System RFI Requiring Response QCS The RFI Requiring Response can be found in the Contract Administration S
226. me butthe AS Password is setin the QAS icon on your RMS gt Office gt Office Personnel gt Edit GAS Password desktop and use the RMS file just created to add the contract to QAS Push this button to begin x Now we will i Adding New Contract to QAS review the three choices on this Use this option if AMS OAS has uploaded a file to the RMS center SFTP server for screen adding a contract to your site Use this option if you have received a file from AMS O 45 for adding a new contract to your site IF FS LAS have not uploaded ar sent you a file you must give them your GAS Site E Request Export File ID and then request that they send you an export x Cancel Request Export File If you have not yet advised the RMS p User of your QAS i Request Export for adding contract Site ID or a file has not yet been created from RMS you need to request it be done This screen just reminds you of that need If this is the first QAS site fo add this contract You need to add your QAS Site ID to RMS For this contract and export a contract file from RHS Intro 19 Resident Management System Import from SFTP This will always be the preferred method You must have a live internet connection of course and hopefully a high speed connection Dialup S6KB s is do able but painfully slow You simply add the unique Contract ID as obtained from the RMS program and select OK The file will then be Add
227. ment CQC should not be used unless it is specifically required by that agreement Quality Control Requirements There are areas that must be addressed in the Planning of a contract before a Contractor can adequately prepare his Daily Quality Control Report This includes among many other things what RMS refers to a QC Requirements Prime Contractor Data The Prime Contractor window is comprised of four 4 tab entry screens located under Administration from the RMS Contract Menu Data is entered into each tab separately beginning with the Contractor Information tab RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhy 4d Cover Sys 004 GRN Master E xi File Help Home Administration Finances AUC S ubmitta p Schedules Closeout Import Export r em vervie eparts Contract Description Contractor Information Contractor Address Managementa ork D aps Bond Co 5BA Administration Frime Contractor Contract Status Prime Contractor Contract Setu ibili PRIM Contract Plans Responsibility Code PRM Contract Documents DUNS No 006956432 nd Contractor Short Mame Perini Corp Correspondence Contractor Name Perini Corporation Request for Information NAICS Code 237990 User Defined Entries Office to receive payments Payee Office ID vd Prime Contractor ee ee S Payee Mame FERINI CORPORATION Subcontractors Payee Address 73 MT WAYTE AVENUE Contractor Representative to Review
228. ment Date Date the DD Form 1354 is signed by the User officially transferring the facility or work performed by the Corps of Engineers to the User Contractor Evaluation Date Date Contractor Evaluation completed Contractor Final Payment Date on the check or electronic transfer for the Contractor s Final Pay Estimate The RMS User can schedule this date but the actual date will be downloaded from CEFMS If you have a Non CEFMS contract the dates are entered manually AE Evaluation Date Date AE Evaluation Completed Examples of District Defined Milestones Interim 1354 Date Date the User Signs last if more than one Interim 1354 Remember that itis possible to have multiple Interim 1354 date s on a single contract The date in RMS should reflect the last Interim 1354 Date on the Contract Final Pay to District Date Final Pay Estimate Package Sent to the District Office As Builts to District Date As Built Drawings Sent to the District Office Payrolls Sent to District Date Payrolls Sent to the District Office Contract Files Sent to District Date Contract Files Sent to the District Office Resident Management System Monthly Progress Tab Once the NTP Acknowledged date Scheduled has been provided you may proceed to the Monthly Progress tab and generate your monthly scheduled progress by copying the actual projected placement choose from a selection of automated S curves or choose to use the Contractor
229. mental Restoration Program EXEMPT Exempt n EAR References FL amp CE Crvil Flood Control and Coastal Emergencies l Le FLUSRHAP Livil Farmerly Utilized Sites Remedial Action Program Originating Agencies GWOT Global Var on Terror CSI Index Numbers IRAQ Iraq Reconstruction Activities MIL U sd Military Operation and Maintenance York Types MILCON Military Construction MARAT CrilMississippl River and Tributaries Three Phase Checks SFO Support for Others USAID US Aid WFO Wark for Others ca dom lt 1 7 lt 1 7 7 RESI SI XI XI 1 lt 1 I 1 39 Resident Management System Reports The Reports button allows you to enter the Reports Menu window and view as well as print any of the reports available throughout the various RMS functional areas The reports are divided in four areas Contract Includes all reports having to do with an individual contract Summary Includes reports spanning several contracts and issues Office Reports pertaining to an office or selection of offices will be here Library Reports from the Library will be accessed here Resident Management System File Help Home Summary Office Local Library District Library System Libra E Overview Reports Eit 5 Active Contracts Find Contracts GULF REGION DIVISION GULF REGION DWISION gi X Add E dit Contract Contract A Report Menu BE x n5 En rs Contract Summary Jffice Library Close B6 lit
230. mmary Level Resident Management System 17 4 Activity Schedule RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Master File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Schedules Activity Schedule ead Onh Milestone Schedule Placement Schedule Activity Schedule Feature Schedule q Find N1010115 M1074040 H1074050 M1084040 M1084050 N1142334 N1142338 N1142342 N1142345 N1142348 N1142350 N1142354 N1142358 N1142352 N1142355 N1142358 M1142970 Review amp Approve Area Use Plan Penni 4nd USACE Negotiate 07 USACE Issue Madification Clin Perini amp nd USACE Negotiate 08 USACE Issue Madification Clin Perini Review 602 Preliminary Design T eam Incorporate Perini Submit BU Design Rewiew to th USACE Review 602 Preliminary D Approve of 60 Design 14 Finalize Foundation Design amp 5 Finalize Superstructure Submit Finalize Facility D esign 14 Compile CFC Design Review Subm USACE Review Foundations 14 Foundations amp pproved 1 4 Perini Reviews CFC Design Subm 11 05 06 11 0706 11 14 06 11 07 06 11 14 06 11 04 06 11 05 06 11 20 06 11 22 06 12 08 05 10 31 06 10 31 06 10 31 06 11 0706 11 07 05 11 22 06 11 14 06 Scheduled and Actual Dates Imported from NAS Imported From MAS 11 13 05 11 13 05 11 28 05 11 13 06 11 28 05 11 05 06 11 07 06 11 21 06 12 07 06 12 0706 11 05 05
231. n Review Waranty Status Undetermined Status f Warranty Iter Nor warranty Item Date Reported by Owner fi 170872007 E Date Contractor Notified fi 170872007 mj Dates Date L arrected Scheduled OE Date L arrected Actual Government Remarks gt Edit Circulating Water Pump P 3 is leaking around the packing Contractor Remarks Plumber fited leak by tightening packing gland This should have been done during normal maintenance and i indicated in the O amp M Manual page 24 ae View a Evaluation of Contractor Performance on this Item Quality Control Timely Performance Effectiveness of Management Above Average Above Average z Above Average T
232. n SubCLIMs Resident Management System Entry of Maximo URI Code The URI Unique Record Identifier code is a code for each Baghdad task order number produced by Maximo and available from the Maximo reports The Baghdad number is simply a way to identify project contracts to the Sector they are associated with An example of a Baghdad number could be ED 016 which identifies it with the Electrical Sector Maximo is an asset management software program used to report progress on contracts and tasks for the Iraq construction program by the Projects amp Contracting Office formerly PMO Each contract CLIN can have its own unique URI code generated for the PCO Maximo program This entry is usually accomplished AFTER the contract Delivery Order is issued and is normally entered by the Construction Field Office Go to Finances Award CLINS Enter URI codes at Maximo URI code location Award CLIN Gl Close CLIN 0001 DescriptionfAward Amount Description SM O10 JOINT FORCES MINISTRY OF NATIONAL DEFENSE HG GREEN ZONE Make payment on this CLIN based on 6 Available obligation amounts when payment is made MASIMB UFI I NEN Pre planned obligation amounts emer sites 19 521 325 00 Award Contract Amount 23 100 021 00 acid SP Imi Ls Sum of all Award CLINs 19 521 325 00 Awad Amount 15 921 325 00 Variance 1 3 578 536 D0 Currently URI numbers are being generated in MAXIMO by Sta
233. n accordance with the specifica tions terms and conditions of the contract 2 Payments to subcontractors and sup pliers have been made from previous pay ments received under the contract and timely payments will be made from the proceeds 3 This request for progress payments does not include any amounts which the prime con tractor intents to withhold or retain from a sub contractor or supplier 4 This certification is not to be construed as final acceptance of a subcontractor s per formance Name ack Mayberry RFD Title vice President Finances The Prompt Payment Certification is also included on the screen and a report can also be generated within QCS to submit with the Contractor s Payment Request Payment No 21 Thru 09 21 2007 Invoice Date 09 23 2007 You will undoubtedly encounter Contractors reluctant or even refusing to indicate the Contract Amount of their Subcontractors Reasons vary for Prime Contractors Some Prime Contractors are fearful the Government will determine WAY TOO MUCH overhead profit is being taken and will haunt them with deductive change orders Other Prime Contractors may like to live off the Subcontractor money You never have to argue with a Prime Contractor on this simply point out the FAR requirement and refuse to pay them anything until they comply Prime Contractors have been barred for Government work due to violations of the Prompt Payment Act P
234. nable CLM 0003 Received by Government Action Complete File Closed CELESTINO C MERCAD GEORGE A SCHMIDT MICHAEL BENTON JCCI ACO 350750 90 Days Contract No W912ER 04 D 0004 0018 Claim ID CLM 0004 Received by Government 10 01 2007 If you used the Reports function from the Contract level you would only see the claims for that single contract Resident Management System Interface Schedules Using the Interface Schedules you will indicate how often and when the processes will transpire as shown on the following screen It is suggested that you choose a time that will be least disruptive to your office functions such as after normal work hours In addition you can choose to run the update immediately anytime you need to Following each download upload a log will be generated to reflect what was accomplished and will list any problems encountered with the data transfer The logs are viewed from this same screen You probably don t even need to look at these logs unless of course you have Geek tendencies in your genes Resident Management System B x File Help Home Summary Office Local Library District Library System Library E Overview Reports Exit summary GULF REGION CENTRAL DISTRICT Interface Schedules Baseline Schedules Import Finances from CEFMS Custom Reports Import Schedule zh LY zh Run Aft 1 00 am P doa Am ur Aer Bast s E E E f Run every w
235. nal negotiations S amp A The amount of S amp A may vary on the type of funding and can be a fixed percentage or actual dollar amount Your Project Manager is responsible for computing and verifying this amount Other w o S amp A This represents project funds that are not subject to District S amp A such as PM costs Resident Management System Total Award CWE This is computed automatically as each of the CWE elements are entered Funds for Management Reserve Acl x EE E Reports Close Funding Account No ERREG Funds for Construction working Estimate Funded Work Item No Ebl ts DECA MCCLELLAN AFB REPAIR HO BLDG 350 Funds for Management Reserve d Management Reserve Funds Enter Award Management Reserve Amount for this Funding Account Enter Award Management Reserve Amount for this Funding Account 44 706 185 00 Current amp vailable Amount in CEFMS for this Funding Account Once the block for Funds for Management Reserve is checked all the CWE Element fields disappear This money cannot be used for CWE amounts for the same funding source as the other CWE elements When the funds are ready to be used they are deducted from the Management Reserve funding account and added into the Contingency of the other fund cite This is used when a Customer desires to approve all expenditures funded from a separate Funding Account or you can use it to set up a separate NONCEFMS Contingency amount to keep a closer look on
236. nge Item 1 02 03 2006 RFF NCC MOD CLIN 000Z Anaconda Ps East 02 03 2006 Hescinding Modification 1 4 dated 23 December 2005 03 13 2006 RFF Change ltem 777 Deletion of Anaconda DFAC t 04 21 2006 Utility and Equipment Allowances Submit REA at a late MA Lack of Performance CLIN 0004 West MH and CLIE AA Letter to Contractor Unresolved Quotation HESCO Barrier Removal and Disposal Various Base Camps Iraq CLIN 0007 Diamondback DFAC Additional Cost 112 375 00 13 24 2006 WETENTS 0172672006 04 1 02006 02 03 2006 03 1 4 2006 06 05 2006 M M Letter from Contractor Home Office Unresolved jal Lethers Govt In House Memos ie When adding a piece of correspondence a drop down menu presents a listing of the categories of all letters maintained within the program This is the listing you will see when you are NOT using the QCS module for Correspondence or have chosen to have the Government enter the Contractor correspondence The items marked with Ti kk u indicated that the Contractor will enter the Correspondence in Contract Setup Letter to Contractor Request for Proposal to Contractor Letter to Other Agency Letter from Contractor Home Office Letter from Contractor Site Office will not appear if you have Resident Management System e Letter from Other Agency e Government In House Memo The prefixes that RMS utilizes are recorded in the Library for all Agencie
237. nge Requests is a two 2 character prefix code that will be used to identify the change requests associated with this office In most cases your organization code is used If this office will not initiate changes as an ACO or CO the cell may be left blank Just because you access RMS does not necessarily mean you will create change requests and or modifications The change requests and modifications are processed under the office that is administering the contract using their own prefix Deleting an Office You may push the Delete button to delete a particular office after you highlight that office However you will not be able to delete an office if a Contract a Sub office or a Person is assigned to that office The Office Administrator must first reassign any contracts offices or staff linked to the office to be deleted or delete them entirely Resident Management System l B x File Help Home Summary Office Local Library District Library System Library E Overview Reports E xit Office GULF REGIOM DIVISION gi X a Oiice Description Add Edt Delte Find Office Personnel El Lo de CEGAN Master Project Contracts CEGAN Recycle Bin GRAS MASTER PROJECTS GAS Project Holding Area GULF REGION CENTRAL DISTRICT GULF REGION NORTHERN DISTRICT _ f mE Office Policy aces j 3 3 3 c E GULF REGION SOUTHERN DISTRICT 3 c ing 3 c 3 Office Plans User Defined Entries MMSTC I Hon
238. nley Baker Hill SBH Resident Management System Sample table of Baghdad Numbers and Project URI numbers Munadel AL Arabi 105 andalous 089 Haretha Industrial 110 Numbe NNNM NENNEN NENNEN __ Sereot 201099 maaaal ggo T __ sereot 200048 ouma ogre __ sereot 200197 Futowa gig __ seroot 200810 Nesta gep 0 BEO0 1308 f School 200447 AkZuhour sew nem Stet oe ecw row iS ECHEGNEM s Beo nb School 200982 Wasit peor fees __ Schoot 200300 Thowar gap 00 sew ww len to seo na Sohoo zonos2 aroei oga 00 BEoo1 uos _ Sehooi 20104 Ai Fursan ggg 00 seoor 108851 Sehooi 200054 Aba ggg 0 BE00 10889 f School 200880 Farazdea y 000 Bgo 10370 School 201102 Ma moon Resident Management System Adding Priced SubCLINs in RMS To fully comply with the DFARs RMS supports and enforces SubCLIN numbering This has some major impacts on the way RMS handles CLINS and the way that those CLINS are funded It is recommended that you use priced CLINS to include the Unit Price Quantity Amount and use priced Sub CLINS when you have to identify multiple sources of funding The upgrade for RMS from 2 36 to 2 37 will convert all existing CLINS and treat them like priced parent CLINS with informational sub CLINS created as needed When you use sub CLINS you will first ADD a CLIN followed by the sub CLIN You will not be able to dele
239. nt Management System Locate and highlight the file and then push Open followed by OK Open Look in 7j Temp My Recent Documents Deskto p 926 Toshiba Drive Carole s camera C0 Pickures Freds camera RMS PODODDOS QOCS RXF RM P ODODSO OCS Rd z My Documents r D hy Computer m IET File name AMS_POO00816_QCS RxF Places Files of type RMS OC5 Export File Cancel Add Contract is Add Contract from file Select a valid file to Import from CATEMPSAMS POOOOS16 GCS AXF a x Cancel QCS will then import the file Importing RMS Export to QCS HIN q Processing Master Work Check records 3214 records to process 12 29 12 30 Resident Management System When the import is complete the program will automatically open the contract to the Contractor Library QCS Site Description screen as shown below You will then need to add the QCS Site Title Primary Point of Contact Name and EITHER a telephone number or email address Quality Control System FFF Field Office Site ID DS45CRKC l mJ x File Options Help Home Contractor Library Government Library GI Overview Reports E xit Contractor Library QCS Site Description QCS Site Description OCS Site ID MEREINSIAE Contractor Staff OCS Site Title FFF Field Office Feature Types 3 Phase Inspections Primary Point of Contact Mame Fred Freeman Hazard Analysis Phone
240. ntegrating job specific requirements corporate technical knowledge and management policies into the day to day process of Construction Contract Administration You will find these references invaluable for your own learning experience and then sharing what you gain with your co workers We encourage you to signup for the D O K and receive the entire course on compact disk CD The website link is available from the RMS Website home page Intro 2 Resident Management System Opening Screens RMS Opening Screen This is often referred to as the contracts control center It is where you choose the contract you are looking for and wish to work with Archive a Contract You may also decide to Archive contracts as they become complete as is shown here Resident Management System E ml x File Help Home Summary Office Local Library act Library System Library E Overview Reports E xit Contracts GULF REGION DIVISION H S GULF REGION DIVISION gi x eu po 5 Ic leted Physical Ej PROJECTS amp CONTRACTING OFFICE Add Edit DE Eid fetus ampletec r hysica Contract r Contract Contract Office ID No Title CEGRC2 W912ER 04 D 0004 00018 EG EG 007 Generation Rehab Doura GT CEGRN AA0 4RC DACA 8 0 3 D O005 0009 Fuel Distribution Center Repairs E CEGRHN AAD ARC W912ER 04 D 0003 0001 Strategic Air Force Parking Ramp CEGRN 4A0 ARC W91 2GB 04 0 0019 Design Build vehicle Wash Rack CEGARN 440 4R0 W 912GB 0
241. ntrol of how the contract funds will be used The option requires you to maintain a CWE for each Funding Account and requires you to predetermine obligation amounts for each Contract Line Item While this option gives you the most control it also requires the most input Option 2 NOTE THIS IS THE OPTION RECOMMENDED TO BE USED FOR IRAQ Irack CWE at Project Level compute Obligation amounts for payment based on available funds This options does not require you to identify expenditures at the Funding Account level It requires you to maintain only one CWE at the Contract level Funding for pending changes or modifications does not require pre planning Contract payments are based on the available Obligations when the payment is made Monthly payments will be based on the predetermined allocation split Any payments made will not exceed the available funding This is the easiest of the options and is also recommended if the total source of contract funding is not known at award Option 3 Track CWE at Project Level manually enter Obligation amounts for payment This option is basically the same as Option 2 except you decide how much should be allocated out of each Obligation when payment is made Resident Management System Contract Setup Payment Modifications Tab RMS Contract Menu P0008433 W4912ER 04 D 0008 0004 OHC Overhead Cover sys 004 GRH Master I E ml x File Help Home Administration Finances AUC
242. num lm co MasteFoma 1835 7 MasterFormat 2004 Standard Text eee QA QC Reports Feature Types 00100 Instruction To Bidders BidProposal Farm DIE DICAS Another Test Created in Gov Lih 3 Phase ns RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Master z mi x 32 Phase INSE File Help Specification Home Administration Finances AUC Submittals Schedules Closeout Import Export submittal Ty home Overview Reports 1354 Codes siu MET T e Tesi eT TaN gi X a Milestone Ex Specification Sections m Edi TEN Find Trades Lt Submittal Register Section Tite Construction 01015 Technical Requirements Transmittal Log 01060 AMS Implementation Plan 01320 Project Schedule Transmittals in Review 01521 Network Analysis Schedule MAS a 01335 Submittal Procedures for Design Build Project BT 01451 Contractor Quality Control Gahmittal Reciowors 01525 Safety and Occupational Health Requirements 2531 Sanitary Sewers 03 81 00 Concrete Cutting 03151 Expansion Joints O3200 Concrete Reinforcement 03300 Cast In Place Structural Concrete 04 00 00 Masonry 05310 Steel Decks 7414 Foam Panels 13070 Ballistic Grade E Glass 13120 Standard Metal Building Systems Resident Management System 16 5 Submittal Details and Requirements Notice the distinct sections of this screen Identification section Submittal Requirements Window Classification section modified
243. o Delay Completed Received Hazard Analysis 0249 2007 Monday Weather Caused No Delay Not Completed Received QCS Contract Menu P0008433 W912ER 04 D 0006 0004 OHC Overhead Cover Sys 004 EE ter B x File Options Help v GA Report Completed Hame Administration Quality Control Submittals Import E part Overview Reports Not Required Quality Control QC Daily Reports Mead Onih gi X z Add View Delete Find QC Daily Reports The QC Report QC Summa wilthenbe m om IN o F returned and Features of Work 11 07 2007 Wednesday Weather Caused No Delay Not Complete Returned for Corrections 10 15 2007 Monday Weather Caused No Delay Completed Ready to Send to Gov t U nchecked as 4 Phase Inspections 06 19 2006 Saturday Weather Caused No Delay Completed Hecereed by the Gov t being complete Hazard Analysis 09 18 2006 Friday Weather Caused No Delay Completed Received by the Gov t in the QCS QC Requirements Q8 7 2006 Thursday Weather Caused Mo Delay Completed Hecereed by the Gov t 05716 2006 Wednesday Weather Caused No Delay Completed Hecereed by the Gov t prog ram on the Equipment Checks 06 15 2006 Tuesday Weather Caused No Delay Completed Hecereed by the Gov t next export to Exposure Hours O614 2006 Monday Weather Caused Mo Delay Completed Recerved by the Gov t 08 13 2006 Sunday Weather Caused No Delay Completed Hecereed by the Gov t QCS 8 12 2006 Saturday Weather Caused Mo Delay Completed
244. o a single Main Register Each contract can be provided with any number of submittal registers The pop up screen must be completed with a new Submittal Register ID number and a Submittal Register Title RMS defaults to the next sequential number for the Submittal Register ID inish D ates from Contractor s Network Analysis System MAS Add submittal Register Add New Submittal Register To add a new submittal register enter a unique 2 character identifier and a descriptive title Submittal Register ID 02 Submittal Register Title Auxiliary Power Plar Td DF X Cancel Compute Submittal Need Dates based on Activity Schedule Resident Management System This selection will automatically populate the fields in the Submittal Register ENG 4288 with the dates from the Contractor activity schedule NAS or from the dates manually entered if the SDEF import is not utilized Activity Schedule provides for either manually entering the Start Finish Dates or Importing the Start Finish Dates from the Contractor s NAS scheduling system Choose the one specified by the contract or being used by the Contractor Manually enter Scheduled Start Finish Dates If the Contractor is using a Gantt chart manual entry of dates may be required The Actual Dates will be imported from the Contractor QCS module if it is being used Import Scheduled Start Finish Dates from NAS The easiest method to keep up to date with the Contrac
245. ocument Labor Interviews Without the subcontractor data daily Labor Hours cannot be posted in the Daily Quality Control Report Subcontractor deficiencies are noted on the Pay Estimate Worksheet Subcontract amount and particulars are required per the Prompt Payment Act A listing of Subcontractors may be provided to the User at the conclusion of the contract for Warranty contacts 12 10 Resident Management System Push the Add button to add a new Subcontractor or the Edit button to edit information on an existing Subcontractor RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master B x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Subcontractors Contract Description zi x A Add E dit Delete Find Contract Status B Hesporfsilgiliby Contractor Amount Contract Plans Tsk ICirst Kuwaiti Sub Contractor 0 00 Contract D t P OW Anaconda Sub Contractor 0 00 ontra ocuments aaa fee Subcontractors X tid AHE E Correspondence BUT Claes Request for Information EMT EMTA ee User Defined Entries Ex Responsibility Code FRM Contractor Accurate Concrete Prime Contract GC Lume soniracior M Trade Concrete Saw Cutting aj Subcontractors MEP N Full Name Accurate Concrete PPl2 Addrezz Po Bax 5738 FPI3 Completion Status TT Vancouver WA SB8b558 vem
246. offices choose to include the Milestones the contractor may indicate on his project schedule Placement Schedule RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Master iol xl File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port Home Overview Reports Schedules Placement Schedule Placement Curve Monthly Placement Placement vs Baseline Projected Placement Based on Contractors MAS Early Start Dates z Start Date 1270172005 Based an First Payment Date Activity Schedule sie Diets 12 01 2007 Based on Manth Schedule Hits 1002 eat ra Schedule Contract Amount 66 045 343 72 d Based on Curent Contract Amount Milestone Schedule Placement Schedule v iab Projected Placement 60 000 000 P 50 000 000 E 40 000 000 b 30 000 000 d 20 000 000 10 000 000 TE ad Jan 2008 May 2006 Sep2006 Jan2007 May 2007 Sep 2007 2007 This is the area from which you create your Placement Curve and should ensure that the projected placement reaches 100 You can create this manually use an S curve or use the Contractor s activity scheduled start and finish dates A Baseline Schedule can be entered from this selection also You can create the Baseline manually or simply copy any placement to the Baseline The baseline should be completed to make use of the District Baseline Schedules from the Su
247. on and Maintenance Army Reserve OMAR Operation and Maintenance Army OMA Resident Management System 2207 Numbers These numbers are project codes used to track projects by sub sector 2207 Numbers Buildings Health Sector Sub Sector Abbreviations Banking System Modernization 08000 Basra Pediatric Facility 91000 Civic Programs 06600 Education 06300 Equipment and Procurement 92000 Expanded Network of Employment Centers 01000 Human Rights 09500 Micro Small and Medium Enterprises 03000 Migration and Refugee Assistance 04000 Nationwide Hospital and Clinic Improvements 90000 Property Claims Commission 05500 Training Business Skills Training 02500 Training Vocational Training 02001 2207 Numbers Electric Sector Sub Sector Abbreviations Automated Monitoring and Control System 43000 Distribution Network Infrastructure 42000 Generation 40000 Security 45000 Transmission 41000 2207 Numbers Oil Sector Sub Sector Abbreviations Emergency Supplies of Refined Petroleum 51000 Infrastructure 50000 Resident Management System 2207 Numbers Security and Law Enforcement Sector Sub Sector Abbreviations Border Enforcement 11000 Demining 09500 Democracy Building Activities 06000 Establishment of Iraqi Armed Forces Equipment 21000 Establishment of Iraqi Armed Forces Facilities 20000 Establishment of Iraqi Armed Forces Training Operations 22000 Facilities Protection Services 12000 Facilities Repair 13000 Fire Service
248. ons in the bottom window of the screen Modification No R00019 R00019 Provide Crane to Unload VBSs WS 2 x SF30 1 SF30 2 SF30 3 Release Mod Pay Activities Supporting Docs e E SF30 Close X v Modification funded with PR amp C in CEFMS Required Sent to Contractor Date Due Back Date Signed Mo ication Signed SF30 Contractor Signature v Yes 09 28 2007 10 05 2007 09 23 2007 SF30 Government Signature Insure MoWfication is Funded with PR amp C in CEFMS Then sign SF 0 and record Contractor and ACO signature dates 10 7 Resident Management System The above screen then turns into this screen when those boxes are completed x SF30 1 sr30 2 sra0 3 Release Mod Pay Activities Supporting Docs 5j x SF30 Close I v Modification funded with PREC in CEFMS Enter the Obligation y ae ee SF30 Contractor Signature poss ose ed mz sd ne A m O u nt a n d C h e C k th e SF30 Government Signature n Modification fu nded I Obligation Line Items Linked to CLIN Changes for Payment W i t h O b I i g ati O n S i n View CLIN Title aa Ug CEFMS box 0002 ANACONDA PX EAST DESIGN amp CONSTRUCT OVERHEAD PROTF 301 049 00 301 049 00 C Totals 301 043 00 301 043 00 Es Activities will be required to be balanced prior to making payment Proceed When you indicate the Modification is complete by checking the box at th
249. ontractor Claims and to setup interface schedules and track interface logs Resident Management System ri x File Help Home Office Local Library District Library System Library GI Overview Reports E xit summary GULF REGION DIVISION Baseline Schedules Custom Reports Contract Groups FP Projects Contractor Claims Interface Schedules CEFMS Interface Log F Interface Log Resident Management System Baseline Schedules To assist in budgeting and other areas of management the baseline schedule is used at the Summary level It requires that contracts future and active have a schedule developed within RMS Once contracts have their baseline completed the Administrator can lock the schedules and future placements will be compared to that composite baseline schedule You can create a Baseline schedule for any year and can create a schedule for both Original and Mid Year timeframes You are also able to edit a contract and be taken directly to the point where a schedule can be created and the contract will be added to the list of contracts with the Baseline Placement entered Resident Management System B m x File Help Home Summary Office Local Library District Library System Library GI Overview Reports E xit summary GULF REGION DIVISION Baseline Schedules gi X Baseline Schedules Add Edit Delete Listom Raporte Baseline Schedule Tit
250. or administrative criminal or other adverse action Use of this system constitutes consent to monitoring for all laviful purposes Connected to QAS database falien S074 c program Filesiqasy8433Y19as Fdb If you have not been given permission to use QAS from the RMS program you will see message such as the following Authenticate From Import X The user password was notfound inthe database Passwords are case sensitive Either try again orthe user password information in QAS can be updated from an RMS Export File g gt Try Entering User Mame Passwoard Again Intro 21 Resident Management System Enter Contact Information in QAS You must complete this initial screen before adding a contract to your system It must have a name AND either a telephone number or an email address before you can use the system First a Warning message is given x AN Please Make sure Database Contact Info is up to date Then you enter the appropriate screen after you push OK OAS Perini 8433 Site ID FAACTEEXN n x File Help Home Library 3 Overview Reports E xit Library QAS Database Info AS Database Info GAS Site ID Rae Units of Measure DAS Site Title Perini 8433 Work Category Codes Contractor Trades Primary Point of Contact Labor Classifications Name Fred 260 262 3593 3 Phase Inspections Fran E Mail address Ireemanstunnpfarm amp hughes net Alternate
251. ored by simply closing it QAS Setup 37 1 7 QAS Install Completed V Run the DAS program immediately Finish Click Finish to launch the QAS program Intro 9 Resident Management System If you do not yet have any contracts in your QAS program you will need to get an import from the RMS program for the contract you will be working with Authenticate Fro Import a newly installed QAS system Site ID FACTAM file from RMS to populate GAS User List This appears to EX HAS needs an expl the same as RMS username butthe QAS Password is setin personnel gt Edit GAS Password Note QAS username RMS gt Office gt Office Intro 10 Resident Management System Assign QAS User Role and Password At this point you will need to have a User Role assigned that indicates yof will be using the QAS program This Role is granted from RMS at Office Office Personn l The Administration User Roles screen is used for this purpose as seen on the next scree Resident Management System a B x File Help Home Summary Office Local Library District Library System Library E m GI Overview Reports E wit Office GULF REGION DIVISION Office Personnel Staff Assignments P X Office Description Csi Office Personnel Close Office Policy Personnel Information Administration 7 User Roles Office Plans Fredrick Freeman WM System Adminstrator Summary Baseline Schedules
252. ount and time Therefore options exercised do not count against COST TIME growth As options are exercised the ORIGINAL contract amount will include the option as exercised Resident Management System What this Chapter presents Entering Contract Setup and Planning Data For Administration e Funding e Payment e Modifications e Quality Assurance e Submittals e Schedules Resident Management System Contract Setup and Planning Data This chapter will address the HOW and WHO of certain aspects of our contract That is HOW we want to do things and WHO will do them The entries discussed in this module are typically referred to as Planning Activities Contract Setup Administration Funding Tab RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRH Mast er ol x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Setup Contract Description Contract Status Contract Setup Contract Plans Contract Documents Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors Completion Status Continuing Funds Administration Funding Payment Modifications Quality Assurance Submittals Schedule Administration fe Will CEFMS be used for downloading Finances and uploading Payments e Will this contract be linked
253. owing options e Only allow editing of the most recent daily report e Only allow editing of daily reports created within the last days e Always allow editing of daily reports Resident Management System nl File Help Home Summary Office Local Library District Library System Library E Overview Reports Eit Office VICTORY AREA OFFICE Office Policy Office Description Office Personnel Quality Assurance Daily Report Office Policy Office Plans Only allow editing of the most recent daily report Only allow editing of daily reports created within the last 30 days User Defined Entries User Roles User Access Control District Review Office This policy does not apply to the Contractor QC Daily Report Unless the Government RMS specifically returns a QCR for correction the contractor will not be able to modify his Daily Report once it is marked complete and exported to the Government If something is wrong with a report and it marked completed the proper way to make a correction is to enter a Narrative comment either in the QA or QC Report and explain the error or correction of a previous day You should not alter a report especially if you are providing a signature and filing it with the contract Resident Management System Project Delivery Team Members RMS provides the opportunity to capture a list of key players involved in the execution of the contract This listing sho
254. ownload any contract from any database at your CEAP center Your ORACLE tnsnames ora file will need to include the selected database iBi xi Enter your user id and password to login to the CEFHS Oracle Database User ID l In getting the financial data from CEFMS RMS will go to lS the Funding Registers and download the appropriation data and to the Funding Accounts to get the X authorized amount for each of the funding accounts used on the contract Resident Management System RMS will then automatically login to CEFMS and complete the download of financial data and the following screen will appear iol x a fan Finances Gi Find Report Close CEFMS Finances P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master EE Appropriation No 21 N4 2005 2250 0000 Funding Account No PO14751 Work Item 44FC33 Expand All Collapse All m Appropriation No 21 NA 2005 2250 0000 Aopopiaionno ETE TORE O OOOO Source Appropriation M LimisionName ie FAD CustomerNo Zaring gee a Expiration Date Appro Class Code fa Funding Register No slime Registered Amount 246 170 278 00 Pending Withdrawal 0 00 Distributed to Funding Accounts 246 1 70 278 00 l Undistributed Balance 0 0 Once the download is completed you will be able to view the Appropriations on the top half of the screen and review particulars of the
255. paratory Inspection typically there is at least one for every technical specification section with many sections having multiple features Within RMS and or QCS Features of Work are tied to 3 phase inspection checks As such Features of Work are an integral part to the power of the RMS Inspection Check sheets and should be thought through quite carefully Both the Government and Contractor are able to link Features of Work to 3 Phase Inspection checks See the QCS User Manual for the QCS process RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRNM aste ml x File Help Home Administration Finances p Submittals Schedules Closeout Import Export Overview Reports Jum x q Add Edit Delete Find Number of days after Preparatory P Feature nf cik A that Initial should be scheduled QAfQC Features of Work QA QC Daily Reports QA QC Summary Features of Work Barriers EMTA Mare D 3 Phase Inspections CONCRETE i CONCRETE 77 Anaconda 2 Hazard Analysis DECKING 3 QC Requirements DEMUE 1 DESIGN 1 cqupment hecks MEAM EE Exposure Hours EQUIPMENT EQUIPMENT 77 Anaconda 2 l EDS EXCAVATION n Required Verifications rsecayaTion 77 Anaconda 2 OA Tests MECHANICAL J MOBILIZE 1 PLUMBING j STL STEEL 0 STL STEEL 77 Anaconda j STRULCTRLIAL STEEL ANACONDA 1 UTILITIES UTILITIES 77 Anaconda 2 Resident Management System 3 Phase Inspections 12 12 T
256. port File is Completed If the Contractor does not use or enters an incorrect Contract ID number the following message will appear OCS Warning Or you may see X A file for Contract ID P0004599 was not found on the RMS Center SFTP repository Either the contract has not yet been uploaded to the SFTP Respository or the Contract ID is not valid When the issue has been corrected try this option again 12 26 Resident Management System Export from RMS QAS by Exporting File If for some strange reason you do not wish to utilize the SFTP method of transfer you can elect to prepare a file and transmit email floppy disk CD etc the file to the Contractor The method to do so is similar to the above That is you start from the Import Export screen of RMS QAS and push the Export to QCS button The following screen will appear joj x You must enter the QCS Site xl ID obtained from the Export file to add this contract to Master QCS Site ID J557MJST Contractor for his QCS The Master OCS Site can add additional QC amp S sites for this contract program and enter it here Export to file RMS_PO000916_OCS RXF E settings Dio not email the sawed file Export Hotes Set up Mew Contract x Cancel Push the Settings button to set up Export to file method of transfer ni xi C Expor to RMS Center SFTP repository for electronic download This option i recommended if the sender and receiver have an
257. ports A nC QA Tests ioj xl l g Bi X E BA QC Daily Reports Add Edt Delete Fig QA QC Summary T Dae Features of Work 3 Phase Inspections Hazard Analysis C Requirements Equipment Checks Exposure Hours Required Ve tications QA Tests QA Test AT 00001 E Xj E Close Section 3 z0 Perform By Butler QA Test Window cov Description of QA Test lt p Edit S00 psi pressure test an hydraulic lines to OH crane Activity Number N21 43030 mj Start Butler Building Erection Date Performed ii ogv2007 l Status Awaiting Results Resident Management System What this Chapter presents Quality Control Report and RMS o e e Overview p Daily QC Report e Sample Daily QC Report Form LL Overview es This chapter addresses information on the Contractor Daily Quality Control Report and provides general information for utilizing the Quality Control Report module of the RMS program 14 2 Resident Management System Daily Quality Control Report The Government and Contractor reports are accessed from the same location within RMS The dates shown reflect the QA QC Report Dates and you select the QC Report from the next screen RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master Oj x File Help Home Administration Finances AC Submittals Schedules Closeout Impart E port E home Dverview Report
258. ptured and will produce the required exposure report 12 19 Resident Management System Monthly Injuries IIInesses amp Exposure Report The exposure hours will be compiled and you are able to create the Monthly Injuries Illlnesses amp Exposure Report for upward reporting USACE PRIME CONTRACTOR US Army Corps of Engineers Month May 2006 Monthly Record of Work Related Injuries Illnesses amp Exposure ME In accordance with the provisions of EM 385 1 1 Section 01 Program Management Paragraph 01 D Accident Reporting and Recording USACE Command USACE Portland District sub paragraphs 01 D 05 you the Prime Contractor shall provide a monthly record of all exposure and accident experience incidental o the work this includes exposure and accident experience of the Prime Contractor and its sub contractor s As a minimum these Contractor Name Fabrication Products Inc records shall include exposure work hours and a record or occupational injuries and illneses that include the data elements listed below Contract Number W9127N 05 C 0025 Definitional criteria for each data element is found in 29 CFR Part 1904 If the maintenance of OSHA 300 Logs are required by OSHA most of this information can be obtained from those logs If data on log provided below is revised after it is submitted to USACE Project Title Bonneville FGE amp VBS Modifications Contractor shall prov ide a revised report to the GDA You must complete the USACE ENG For
259. r Force projects actual BOD is the date the facility is taken for beneficial use and possession by the Air Force and is the same date as Construction Completion or Substantial Completion For Army projects actual BOD is the date the Government derives some beneficial use of the facility work If it s ready for occupancy but the Government doesn t occupy read derive a beneficial use then a BOD hasn t occurred a substantial completion has occurred The BOD depends on the Government using a facility with limited regard to degree of completion This may be beyond the contractor s control Substantial Completion is something the contractor achieves Original BOD This is the date mutually established by the PDT customer user Area Resident and Project Management as to when the work will be transferred and accepted by the customer This date should be established within 30 cal days after contract award and remains fixed for the life of the contract Scheduled BOD When it is expected or scheduled to occur Actual BOD When it actually occurs Resident Management System Physical Completion Date all work required by the contract documents and any modifications is completed All deficiencies punch list items are completed including punch list deficiencies training and all deliverables This is similar to the completion of work definition in the clause Commencement Prosecution and Completion of Work Transfer Docu
260. ract has yet to export exchange a file with RMS you will see the following screen It advises you when you exported a file to QCS and lets you know that all exports will include ALL data libraries etc until the Master QCS site acknowledges and returns a file RMS Contract Menu G2000154 W9127N 05 C 0002 NA Washington Shore Adult PIT Tag System Ha x File Help Home Administration Finances AIC Submittals Schedules Closeout Impart E port Overview Reports Import Export QCS No GCS exports have been imported into this contract Import Export Details acs No GCS exports have been created from this site AS Outgoing exports to OCS will include 1 day of data CS Sites c Notes from the Contractor R n3 submittal Register NAS SDEF Proposed Changes Requiring Government Approval Excel Mods List Import from GCS Export to OCS tty After you have imported a file from QCS the foregoing screen changes to advise you of the last date of the QCS import RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville PGE amp VES Modifications x File Help Home Administration Finances AIC Submittals Schedules Closeout Impart E port Overview Reports Import Export QCS re Last data imported from HCS was exported from OCS en May 21 2006 02 46 pm Import Export Details Last export to OCS fram this site was created on June 15 2006 08 37 am AS Outgoing export
261. ract to be shared with other stakeholders of the contract These may include Word documents Text files JPG files BMP files XLS files PDF files And many others When you Add a Contract Document you will be presented with a screen on which to SELECT the attachments to add to the RMS database for your contract Once you Add a document you will be able to view it from this screen without having to drill down further into the screens You should use caution with this feature by limiting the size of the files pictures you include This may later cause a problem with server sizing and the time it takes for downloading and uploading contracts RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 laster B x File Help Home Administration Finances AC Submittals Schedules Closeout Import Export E Overview Reports Administration Contract Documents abi Contract Description zi en x Ej Add E dit Delete VIEW Contract Status E ean poe ft Contract Setu Contract PI 11 05 2007 Acrobat PDF File OILS 11 05 2007 BMP Picture Contract Documents 11 06 2007 JPG Picture 11 06 2007 MS Excel LS Document 11 05 2007 MS Word Document File Correspondence 11 06 2007 Text File Request for Information User Defined Entries Prime Contractor Subcontractors Completion Status Resident Management System Supporting Documents A major feature of RMS is Supporting Document
262. rary E md Reports Exit Contracts CEGRN Master Project Contracts GULF REGION DIVISION i Q a C CEGAN Master Project Contracts Delete Find ache CEGRN Recycle Bin GRS MASTER PROJECTS GRS Project Holding amp rea GULF REGION CENTRAL DISTRICT GAC District Managed Projects GULF REGION NORTHERN DISTRICT ANACONDA AREA OFFICE KIRKUK AREA OFFICE MOSUL AREA OFFICE NON AREA OFFICE GULF REGION SOUTHERN DISTRICT MNSTC I Non GRD REPORTS WRITING OFFICE DIVISION RMS TRAINING OFFICE GRC Projects Managed by Othe GRC Non Reported Projects GRN Non Reported Projects Active Contracts W9126G 04 D 0002 0014 0 102 P W9126G04D0002 Master Project W912ER 04 D 0003 0011 W912ER04D0003 Master Project GAN we im 04 D 0005 0008 WS Ala LEELLE Master Project wsi 2ER 04 D 0008 0005 OHC Overhead Cover S ys 005 GRN Master W914NS 04 D 0006 0010 BHN 005 W914NS04D0006 Master Project W914NS 04 D 0008 0010 NC 001 W914NS04D0008 Master Project W914NS 04 D 0009 0021 SJ 022 W914NS04D0009 Master Project W914NS 04 D 0009 0036 SJ 038 W914NS04D0009 Master Project W914NS 04 D 0010 0011 ED 011 W914NS04D0010 Master Project W914NS 04 D 0010 0012 ED 013 W914NS04D0010 Master Project W 914NS 05 C 0009 TR 011 W914NS05C0009 Master Project W914NS 05 C 0010 TR 011 W914NS05C0010 Master Project ROJECTS amp CONTRACTING OFFICE Ww 314N5 05 w 2010 CERPS W914NS05W2010 Master Proj
263. red Yerifications jimi OA Tests EQUIPMENT D D TOTEM EQUIPMENT 77 Anaconda D D EXCAVATION 1 n EXCAVATION 77 Anaconda E 3 MECHANICAL 5 D MOBILIZE 15 8 PLUMBING B D STL STEEL D D Hazard Analysis Number of nu Up Checks Ub El The Contractor should prepare a Hazard Analysis for each Feature of Work This is accomplished in the QCS program After they are created in QCS they will be available in RMS for review comments acceptance or rejection We need to realize that the AHA is really keyed around the activities required to accomplish a certain feature of work and addresses any hazards or potential hazards that may be associated with work anticipated to be required while doing the actual work 12 13 Resident Management System The Contractor is able to create the AHA in the Contractor Library for each feature he would add to the library The library AHA s will be available to add copy to any contract Thus the Contractor using QCS will build the AHA on the Features of Work listed in the contractors CQC Plan and hopefully in the QCS program Many of the items in the AHA are identical or very similar from one FOW to another Therefore the Contractor is able to COPY an AHA from one FOW to another The idea is to simplify input RMS Contract Menu PO006433 W4912ER 04 D 0008 0004 OHC Overhead Cover sys 004 GRM Master l mi x File Help Home Administration Finances AUC Submittals S
264. rhead Protection O2 22 2006 O2 27 2006 Conroy 1 AU BE MENT OE ee Oe CIR FONT METER ENCE NO FEDERAL STOCK NUNGER DESCRIPTION AND CODING CF WAT ERAL ANDER BER WE paki SEO e D 5 c1 di V CLIN 0003 E GLASS LAYER BALLISTIC GRADE FRAGMENT EA 2092 00 0 00 PROTECTION LAYER GOVERNMENT FURNISHED MATERIAL GFM ANACONDA EAST MWR 4 FT X 8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT IS 3 TO 6 PSF CLIN 0004 E GLASS LAYER BALLISTIC GRADE FRAGMENT 2598 0 00 0 00 PROTECTION LAYER GOVERNMENT FURNISHED MATERIAL GFM ANACONDA WEST MWR 4 FT X 8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT Fa a ull ree ae c 5000 0 1c en Wi TRAN ORT ATOM AMAIS On ESTE CHARA ELE TO CGONTAFEPS OAP Errr Pe PEE NEL EXCEPT a5 HOTEL OLIMNEETIES PELE aE EXCEPT HOTEL DD Form 1149 DEC 93 51 Z2 BASSET STOR amp 3 E amp EB EG BT EB EB TU 71 T2 T3 T4 75 76 T TE TS HD H RO EE EE H7 EH Oe EB G4 35 CE oe oo zeTuarDATERDOITI ZITEXTTUIR TD Resident Management System Contractor Evaluations DD Form 2626 It is USACE standard operating procedure that the Contracting Officer evaluate 18 11 contractor s performance and prepare a performance report using the DD Form 2626 Performance Evaluation Construction Contracts for each construction contract of 100 000 or more 25 000 or more if any element of performance is either unsatisfactory or outstanding 10 000 or more if the contract is terminated for default RMS
265. rom other Library Word Documents User Defined Macros Letter Agency Codes Government In House Memos Letters ta Other Agencies Contract Plans Office Plans Document Building Blacks Modification Documents Milestone Events E E E E T Mod Routing Slip From the Category drop down menu the user selects the type of document to create Category Sele Contract Plans Author Document Building Blocks Government In House Memos Description Letters to Contractor Letters ta Other Agencies Modification Documents Office Plans Request for Proposals C mmm dd yyy C rome dd yyy Li C dd mmmm yypy C ddmmmypyy Delete Import Export Resident Management System The user selects Create New which will open MS Word and allow the user to create a document template After the document is complete it is saved in the RMS database i x P Close You would then either create the document Category Modification Documents Wem iooi manually or import an existing one This is Author ed Freeman where you should make use of the RMS Description PM lt 25K 0 Rime NolGE macros so the document applies to all your contracts Date Forma mmm dd yyy C dd mmmm yyy b Create New Delete Import Face Export C mmddyy C ddmmmyyyy Add a Supporting Document Supporting documents can be added to Contract Changes or Contract Modifications
266. rospect training courses Disk of Knowledge D O K your Districts SOPs etc RMS Center Tools RMS Home Page http www rmssupport com home aspx RMS Government Home Page http www rmssupport com rmswebhome aspx Login or Password is not required QCS Contractor Home Page http www rmssupport com qcs default aspx Ruso Dau Login or Password is not required Power Point Training Slides Technical Data FAQ Software Upgrades Downloads User Manuals Links to other data sources such as the Disk Of Knowledge D O K Resident Management System RMS Center Assistance Intro 25 When contacting the RMS Center with a question on a specific contract you should ALWAYS advise them of the Contract ID number to assist in locating the project within your database The Contract ID is the prime key number assigned by RMS when the project is first entered into RMS and appears at the very top of almost every contract level screen in RMS Some of the older contracts may still linger that have the Contract Number showing as the Contract ID number The older versions allowed that field to be whatever the User entered The bad news is that those contracts are not able to use either QAS or QCS If you know the significant digits of the Contract ID you can use the FIND button on the opening menu where the contracts projects are listed For example if the Contract ID is P00000331 you can find this contract by entering 331 in t
267. roval Excel Mods List Import from QC5S Export to QCS lctempiRMS_POO08433_QC5 RXF exported The location of the file is then indicated at the bottom of the Import Export screen i e C temp RMS_G2000193_ QCS RXF 12 28 Resident Management System Import from RMS into QCS by Exported File The procedure for adding a contract via an Import file is very similar to using the SFTP server The first step is to push the Add button on the Contracts menu Quality Control System FredLap p Site ID ISG7MIS5 z iol xl Home factor Library Government Library E d Overview Reports Eit Contracts GULF REGION CENTRAL DISTRICT U x es All Contracts Add Edit Delete Find File Options Help I MMC QNNM NC W BERAA D4 D DODT GRO HO Complex Camp Victory Iraq je BOW 04 D D045 FRennovate Building 128 VICTOR BASE SOUTH d d Adding New Contract to QCS Use this option if FS LS has uploaded a file to the AMS center SFTP server for adding a contract to your site Use this option if you have recereed a file from AMS QCS for adding a new contract bo your site ES p Fi IF HMS I RES have not uploaded or sent you a File vou must give them your 105 Site x incu ID and then request that they send you an export x Cancel Select Import from File Use the Browse button to locate the desired file Add Contract is Add Contract from file Select a valid file to Import from Reside
268. rs ARMSTRONG THOMAS L MU COSTELLO MICHAEL J FARRELL ROBERT H FELLEMZ MICHAEL F District Wide Read Access ADAMS COL DALE A e Read access to all contracts in District ADDISON KEVIN M AFRAM GEORGE J AKAWEIH WALID M r Add Delete Contracts For office BABA Ce O X NN zinki BAUT rj BRICE l Close EDS Office Administration rights for SALAM ABDEL at GULF REGION DIVISION o M C Selected Office Administration Rights Full Office Administration Rights have been Granted Office Administrator Permissions Bl x Close Office Administration rights for SALAM ABDEL at GULF REGION DIVISION C Full Office Administration Rights Selected Office Administration Rights Add Restore Contracts v Office Description User Roles v Milestone Events Delete Archive Contracts Office Personnel User Access Control Mod Routing Slip Edit Any Contract Office Policy Word Documents P2 Projects Office Plans v User Defined Macros Interface Schedules User Defined Entries E Letter Agency Codes Resident Management System Office Policy There is a selection in the Office Policy screen that controls editing of the Quality Assurance Daily Reports QAR s Each office Chief should decide upon a policy for allowing Quality Assurance Representatives to edit reports after they are completed RMS allows the foll
269. rt File Email Address ff OK X Cancel The preferred way to transfer files is to make use of the RMS Center Secure File Transfer Protocol SFTP The other method is to export a file that you would email or furnish on another media to the contractor In this example use the SFTP method and push OK The Government Representative will need to advise the Contractor of the Contract ID number so he can select it from within QCS This number is the number automatically assigned to a 12 23 Resident Management System project in RMS when it is first entered into RMS and cannot be changed This example shows the Contract ID as being P0004537 Export E jsp X Export file to add this cOgtract to Master QCS Site ID JISG7MJ2G The Master OCS Site can ald additional GCS sites for this contract Gy scm Export to AMS Center SFTP repose for electronic download inta GCS _ fay Settings nI GCS will require the Contract ID P0004537 ta find the file Export Mates gt Edit Set up new Contract x Cancel RMS will upload the file to the SFTP server and it will then be available for the Contractor to add the contract to his QCS program RMS Secure File Transfer File Upload Stats Transtered 52 KB of 949 KB Buffer Size 4 KB Time Lett 08 39 Average Speed 1 7 KB sec Uploading RMS Export File RMS Secure File Transfer File Upload Stats Transtered 949 KB of 343 KB Buffer Size 4 KB Time Lett 00 00 Average Spee
270. rts QC Requirements Equipment Activity Schedule DS4SCRKC FFF Field Office Features of Work DS45CRKC FFF Field Office 3 PhaseChecks DS4SCRKC FFF Field Office Spec Sections Submittals Transmittal DS4SCRKC FFF Field Office 0 13 1 Resident Management System What this Chapter presents Quality Assurance and RMS Overview QA Staffing QA Tests e gt Overview This chapter addresses information on Government Quality Assurance and provides instructions for utilizing the Quality Assurance areas of the RMS program for planning purposes 13 2 Resident Management System Contract Setup Quality Assurance Tab This is where you begin identifying assigning and otherwise setting up the QA features for the contract The type of report to be used is selected Civil Military Dredging or other special that is set up in the District Library Personnel are identified RMS will accommodate up to 3 shifts and you enter the weather data from tables or listings that are included within the contract specifications Contract Setup Quality Assurance Tab RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRM Master m mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Setup M NET INS SUE Contract Description Administration Funding Payment
271. rts for individual contracts RMS will filter this feature to those contracts that have identified a QCS Site ID and have not yet received Final Payment on the contract 12 32 Resident Management System Adding QCS site within RMS Push the QCS Sites button to view the listing of registered sites In order to assign the various Modules to other QCS sites you must have the QCS site ID number If needed RMS can change the QCS Master Site from one QCS site to another etc RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRH Master mi x File Help Home Administration Finances 4 00 Submittals Schedules Closeou Import Export QCS oe a Overview Reports Nt Last data imported from OCS was exported from OCS on November 7 2007 10 43 a Import Export acs Impart E sport Details c Last export ta OCS fram this site was created on November 8 2007 10 44 am OCS Sites AS Notes from the Contractor Pe Submittal Register x NAS SDEF 5 Clase Excel Mods List Modules Assigned To OCS Master Site DS4SCRKC FFF Field Office Home Corespondence DS45CRKC FFF Field Office Site Correspondence D545 CAREC FFF Field Office Hequest for Information DS4SCRKC FFF Field Office Subcontractors DS4SCRKC FFF Field Office Pay Activities DS4SCRKC FFF Field Office Progress Payments DS4SCRKC FFF Field Office nn Daily Repo
272. s Sp View ee Evaluation of Contractor Performance on this Item Quality Control Timely Performance Effectiveness of Management 7 r hu S 18 20 Resident Management System Warranty Inspection DFAC 3 4 Mo WEY ea ea EK Iter Inspection Close DFAC 3 4 Month Warranty Inspection Scheduled Date 11 07 2007 T Time 13 00 Actual Date 11 08 2007 Attendees for 4 Month Warranty Inspection Cpt Charles Brown 714 zs TE You are now ready to export the Warranty Item to the Contractor ig Add Edit ie Delete Mr William H aigler aa 3033456767 1st Cav 3444557575 Sgt Beverly Hillbilly Copy William Holder Corps of Engineers BI 4554545 Warranty Items For 4 Month Warranty Inspection m Add Item Ma Item Description Status scheduled Actual Correction Correction i Select ids 00004 Wall Covering Failure Warranty w1 00005 Pump F 3 leaking waranty ab E dit eb Remove i ies Delete i Transfer Warranty Items to Contractor QCS If you are using QCS on your contract the Warranty Items will be sent electronically to the Contractor for resolution OCS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GEN Master ml x File Options Help Home Administration Quality Control Submittals Import E part Overview Reports Quality Control Warranty tems QC Daily Reports Edit QC Summary lt
273. s QA QC QA QC Daily Reports QA QC Daily Reports zi A Add Edit Delete Find QA QC Summary mt e Features of Work 11 07 2007 Wednesday weather Caused No Delay Completed Received 2 fuss f csadiims 1071472007 Sunday Weather Caused Mo Delay Completed Mat Ss 08719 2006 Saturday Weather Caused Mo Delay Completed Receved Hazard Analysis 08 18 2006 Friday NA Mat Required Received QC Requirements 08 17 2006 Thursday NA Not Required Recewed 08716 2006 Wednesday NA Not Required Received Equipment Checks 08 15 2008 Tuesday NA Not Required Received Exposure Hours 0814 2006 Monday MA Mot Required Received 08 13 2005 Sunday MA Mat Required Heceived m 06 12 2006 Saturday MA Mot Required Received Required Verifications 091 2006 Friday MA Not Required Received OA Tests 08710 2006 Thursday MA Mot Required Receved 08709 2006 Wednesday NA Not Required Hecerved 08 08 2006 Tuesday NA Not Required Recewed 06 15 2006 Thursday NA Not Required Received 04252006 Tuesday Weather Mat Entered Mot Completed Hecaeived 4 24 2005 Monday Weather Mat Entered Mot Completed Hecaeirved 04 23 2005 Sunday Weather Mat Entered Mat Completed Receved 04 22 2006 Saturday Weather Mot Entered Mat Completed Receved With this next window push the QC REPORT button to access the QC report If the Contractor is using the QCS program as indicated during Contract Setup this option will not be available from within RMS except you may VIEW a QCR submitted by the Contractor
274. s This function designed for the Change Modification modules allow the user to Generate Change Request and Modification Documents Search for and link all Supporting Documents and QA QC Narratives Store Supporting Documents electronically List Supporting Documents chronologically Print a report of all Supporting Documents included in the Mod Package Supporting Documents are divided into the following three categories New Documents e Request for Proposal e Modification Document Reference Documents e Request for Information Letters e Letters to from Contractor e QA QC Report Narratives Attachments e Photos e Documents e Excel spreadsheets This module will allow the user to 1 Create a library of Modification Documents in the Local Library such as a Price Negotiation Memorandum b Price Objective Memorandum c Request for Consent Memorandum 2 Add the Modification Documents to a Contract Change and or Modification Resident Management System Create a library of Supporting Documents The Modification Document templates are created in the local library under Word Documents After clicking Add button the user selects Create New Document Resident Management System p i a xl File Help Home Summary Office Local Library Diskeet Library System Library d Overview Reports Exit Local Library VICTORY AREA OFFICE Word Documents E X a c Add Subcategory Create Mew Document Copy Document F
275. s From Existing Contracts When you first use this feature from the District Library you can simply copy the data from existing contracts into the library A listing of existing contractors will appear and you select the ones you wish to add to the library Choosing the Close button will add the selected contractors to the library Resident Management System E Ioj x File Help Home Summary Office Local Library District Library System Library E 3 xi Overview Reports District Library Prime Contractors g X District Poli Add Manually Add 4 Prime Contractor Prime Contractors Copy Prime Contractors From Existing Contracts DUM F Standard Text D6356432 Perini Corporation Framingham GA OC Reports 1666630066 Associated Construction Management vp l i mi x ee Tune Prime Contractor Library Lookup rj xj 3 Phase Inspections KP Select All Clear AI Close Speciication Sections 1354 Codes Units Iv 12267 5280 CP Construction LLC Oakland l w 850956445 Fabrication Products Inc Vancouver Milestone Events IM 044824885 Hickey Marine Enterprises Inc Vancouver Trades Labor Work IY 605897420 I acra z Technology Santa Ana M 160070538 Saybr Contractors Inc Tacoma Construction Curves lolx File Help un Home Summary Office Local Library District Library System Library E m xi Overview Reports District Library Prime Contractors gi A District poney D
276. s The IGE will expire in 20 days A new IGE has been ordered from Engineering C Edit Completion Status Resident Management System Contract Status Active Phase Fortunately most of our contracts will entail only a SINGLE PHASE However on those occasions where multiple phases are required RMS is able to handle unlimited numbers of Projects and or Phases P2 refers to these phases as bands If more than one phase is required you will see the Contract Phase selection and will be able to update Status on each Phase THIS FEATURE WILL NOT BE SEEN IN IRAQ BECAUSE P2 IS NOT BEING USED RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bo eville FGE amp YES Modifications File Help Home Administration Finances 4 00 Submit 5 cmdules Closeout Import Export Overview Reports Status Issues Status Photo Milestones 53 edule Monthly Progress Cost Time Growth lol x Administration Contract Status Contract Description Contract Status Active Phase Contract Phase 01 Primary Phase Contract Setup Contract Plans Contract Status Contract Documents Primary Delay Code po NO CURRENT PROBLEMS ALL PHASES vd Remarks work season HZ Correspondence RAMS Phase 01 Issues Customer ssues Hemarks as of 02 1 4 2007 E Request for Information amp Edit User Defined Entries RMS Phase 01 Issues USACE amp Edit Field Work a Modification of Units 11 and
277. s and other Customers RMS requires certain predefined prefixes and these cannot be changed These are used to sort letters on several of the Correspondence reports The required predefined prefixes are as follows C Letter to Contractor from the Government RFP Request for Proposal letter to the Contractor from the Government MEM In house Memorandum for the Government H Letter to the Government from the Contractor Home Office S Letter to the Government from the Contractor Site Office RFI Request For Information from the Contractor to the Government Generating Form Letters Form letters and templates are compiled using MSWord and make use of the many macros embedded in RMS some are provided by the RMS program and others can be created by the RMS User There are lots of samples included with the program for your use It is suggested that you use the samples as a pattern and let them remain in your system It is easy to COPY a letter to another file and modify it to meet your needs That way you can always start over with one that functions You are encouraged to add all the form letters that you use to help speed up your processes and provide consistency in your office environment It may help you to get started by printing out the RMS macros from the report Explorer as follows Report Menu E ES BS BS BS Contract Summary Office Library Library Reports Management Finances Quality Control Quality Ass
278. s to OCS will include ALL data CS Sites c c Notes from the Contractor R n3 Submittal Register NAS SDEF Proposed Changes Requiring Government Approval Excel Mods List Import from GCS Export to OCS Sea 12 22 Resident Management System When the contractor installs the QCS program a SITE ID is automatically assigned for the Contractor This ID must be conveyed to the Government to enable the transfer of files Enter the number here i e JSG7MJ2G iBl x Export file to add this contract to Ma OCS Site ID J5G 7MJ2G The Master OCS Site can add additional OCS sites for this contract Export to file AMS POOO45S QUCS REF Do not email the saved file Hy Settings You will then need to determine how you prefer to transfer the file to the contractor Use the Settings feature for this purpose iol x C Export to RMS Center SFTP repository for electronic download This option is recommended if the sender and receiver have an internet connection By selecting this option you can electronically export files to the AMS Center SFTP repository Export to file This option will save your exports as disk Files You can transfer the saved files between government and contractor using your prefered method including CO floppy disk email attachment ar USE drive Path File File To Export To ERidceiri sk AMS G2000193 OCS AXF Automatically E Mail Expo
279. se you need to i i Export to file id en ti fy th e path to wh l ch th e fi es h ou d This option will save your exports as disk files You can transfer the saved files between government be p a ced O n yo u r CO m p u te r and contractor using your prefered method including CD floppy disk email attachment or USB drive a Path This example is placing the file in the Beo ER T emp C Me m p d i re cto ry Automatically E Mail Export File Email Address Select OK when you are ready Jf OK X Cancel Exporting data from RMS to Govt Site d Cover Sys 004 GRN Master Bl x les Closeout Import Export Exporting Requisition DD1149 Invoice records s Overview Reports o OQ a o ua R nN Notes from Government Site This screen tells you where Submittal Register your exported file disappeared to and what the name of the file is NAS SDEF Excel Mods List Import from QAS Export to QAS Ic MtemplRMS PO008433 RMS EXF exported Intro 18 Resident Management System Add a new contract to the QAS Program Adding a contractin QAS EEZZIZIR E x is the same process as This appears ta be a newly installed GAS system Site ID HTRVWD 76 1 adding one in a Remote GAS needs an expart file fram RMS ta populate GAS User List QCS site You will click on Note QAS username is the same as RMS userna
280. seeeeeeeeeeenne 10 Requisition and Invoice Shipping Document Page 1 of 2 seseeeseeess 10 Contractor Evaluations DD Form 2620 4 iiu L ata dut mitis UN eee RR e d cit t 11 RMS fF CCA SS IMGMaACe usi rietiulsbusteriu a pdoividquis utis eode M IDEE bL Sei Ido oct cL dLE 11 The DD Form 2626 Report Form seeseessessessssseennne nennen nnne snis renis 13 Sample DD Form 2626 Report Form Page 1 of 2 eeeeseeeeeeeeereeee 14 Sample DD Form 2626 Report Form Page 2 of 2 ssseesseeeeeeeeeeeenrennr 14 Sample DD Form 2626 Report Form Page 2 of 2 sesseesseeeeseeeeeeenren 15 Waranty ISDCCHOMS meet PIcHEH P 16 4 Month 9 Month and 12 Month Warranty Inspection sseeseeeeeeeeeeeeenne 18 Transfer Warranty Items to Contractor QCS sesseeseeseeenn 20 Intro 1 Resident Management System Introduction I What Is RMS QAS and QCS The Resident Management System RMS is a user friendly comprehensive system for the expedient and effective management of construction contracts through tracking and documentation of all facets of a contract by Corps of Engineers field offices and contractors RMS uses Oracle for the software platform The Quality Assurance System QAS is an extension of RMS for Government personnel to use remotely from the main RMS software program Certain modules tas
281. seen on the Contract Menu Contract Description Contract Status Contract Setup Contract Plans Contract Documents Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors and Completion Status Resident Management System Contract Description Tab This screen needs to be complete and accurate as the information shown controls many different RMS reports Each block should be populated RMS Contract Menu P0009609 W9176G 06 D 0006 0004 MI JMMT Mail Terminal Concrete Pad mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E Overview Reports Administration Contract Description Contract Description F2 Projects Contract Information Access Control Project Delivery Team Contract Description Contract Status Contract Title MIAMMT Mail Terminal Concrete Pad Contract Setup Contract Short Title MMT Concrete Pad Contract Plans Contract Lang Title Contract Documents Edit MIAIMMT Mail Terminal Concrete Pad _OMESPONGeENCE Correspondence Contract Number W917BG 0 D 0006 Delivery Order 0004 Fiscal Year 2006 Request for Information User Defined Entries Contract Office GRAC VITOR RESIDENT OFFICE ia Contract Location Baghdad Mansour V BC Sather Prime Contractor Contragy Scope of Work ep Edit Constict concrete pad for Tres movement of containerized mail at the Joint Military Mail Temal JM
282. segslgz E A g Mandatory Events Only All Events k Add Edit Delete Find Activity Schedule p E Actual 4 D ate Date Time Date e contract Award 09 28 2005 Feature Schedule 4 amp NTF Acknowledged 12 15 2005 10 13 2005 Construction Start Date 0130 2006 10 13 2005 Construction Completion 0170572007 Contract Required Completion 03 11 2007 03 26 2007 D DFAC 3 Start Wty 09 01 2007 aaa Start Why 11 05 2007 DFAC 83 4 Mo wy 0101 2008 gag 4 Mo Why 03 05 2008 DFAC 83 9 Mo Wty 5 30 2008 gag 3 Mao Why 08 05 2008 DFAC tt3 12 Mo wy 8 23 2008 DFAC 3 End Wty 08 31 2008 System Milestones B District Milestones Contract Milestones Milestone Event 1 of 39 The most important schedule to the customer is the Milestone schedule This schedule includes not only major milestones like the Contract Award Date Notice To Proceed Construction Start Date and BOD but can also include important milestones for the customer like partial turnover for installing customer furniture scheduling User Training classes O amp M turnover etc During construction these types of milestones should be reviewed at the weekly planning meetings with the contractor and updated in RMS as part of the daily QA reporting process Prior to construction award milestone dates should come from P2 to RMS but after 17 3 Resident Management System construction award the construction milestone dates will come from RMS to P2 Some
283. select Finances on the next screen It is suggested that the various Reports available from the Report Explorer be printed out and filed with the Contract files Reports for all Progress Payments can be found via the Report Explorer shown below RMS Contract Menu P0008433 W9127ER 04 D 0008 0004 OHC Overhead Cover sys 004 GRAN Master m x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port Overview Ren e Finances Progress Payments abi CEFMS Finances zi X a Add E dit Delete Find Recompute Finances Invoice Eom Tru Earnings Earnings Due Contractor a Ma ta Date This Period this Period Award CWE 2 12 14 2005 02 01 2006 12 901 088 00 3 438 483 00 3 267 508 95 3 02 02 2006 03 03 2006 15 778 592 56 2 01 7504 56 2 676 629 33 Award CLINs 4 04 02 2006 04 30 2006 20 392 721 00 4 574 128 44 4 440 422 02 Current CLINs 5 D5 D1 2006 05 31 2006 24 921 555 00 4 528 824 00 34 302 382 30 S 6 06 07 2006 06 30 2006 123 437 796 00 4 576 241 00 4 118 616 90 Pay Activities 7 0701 2006 07 31 2006 33 797 245 00 4 299 449 00 3 869 504 10 Progress Payments 8 08 01 2006 1873172006 39 515 291 74 5 718 046 74 5 146 242 OF Report Menu E E xl Contractor C 3 3 EER e E Contract Che Contract Summa Office Library Close Contract Moi CWE Changi Contingency Current CE Current Cont Administration Finances QA QC submittals
284. st AY files installed By clicking continue all information placed on or sent over this system may be monitored Use of this DoD Network constitutes consent to monitoring Disconnect You then can proceed to the website to select your RMS District Resident Management System From the RMS website you click on the District you want to use the District of which you have permissions and access to do so Resident Management System Windows Internet Explorer Go v E http www rmssupport com home aspx v x Google amp wr dir e Resident Management System ES RMS gt E eb Lh Bage toa al US Army Corps of Engineers Welcome Guest User Friday September 28 2007 Websites Welcome Government Cankar Welcome to the RMS home page Ifyou are an employee of the COE using the RMS system Click Here If you are a Contractor Fes nee working with the government and using the QCS system Click Here Access To District RMS Alaska District Albuquerque District Baltimore District Buffalo District Charleston District Chicago District Detroit District Europe District Fort Worth District Galveston District area UT EE Connecting to GRDRMS aloj x Huntsville Center d P 3 b xm Jacksonville District 1 ii Tom Lee TY PO D puerta oe PT z I I Resident Management System Vomwill arrive at another Warning screen You must clic
285. t have to do with Planning that is required before the Government or the Contractor can adequately prepare their respective Daily Reports The Government or the Designer accomplishes some of the planning before the contract exists This includes what RMS refers to a QC Requirements as was discussed previously Although the government data is entered in the QA Report menu option and the contractor data is entered in the QC Report menu option much of the data is interdependent For example a QC requirement such as a QC Test must be reported as completed in the QC Report option before it can be verified in the QA Report Verify QC Requirements option Creating a Daily QA REPORT The QA Daily Report is generated in RMS to document the Quality Assurance progress of the Government and to record among other items any conflicts claims or disagreements with the Contractor QA Reports used in Iraq should be the IRAQ Construction report format as selected during the setup Administration Keep in mind a simple thought The report should be a record of fact not a record of your opinions RMS Contract Menu P0008433 W912ER 04 D 0003 0004 OHC Overhead Cover Sys 004 GRMN M aster B x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E Home Overview Reports QA QC QA QC Daily Reports QA QC Daily Reports zi X Q Add E dit Delete Find GA QC Summa oF Features o
286. te a CLIN if it has sub CLINS linked to it RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master B x File Help Home Administration Finances AUC Submittals Schedules Closen d Import Export E Overview Reports P Finances Award CLIN s SEO X q mg m 1 CEFMS Finances Add Priced CLIM For Payment Add Priced SubCLINs For Payment Recompute Finances WENN GENE N Amaunt Obligations Award CWE 0009 SPEICHER VICTOR DFAC DESIG amp CONSTRUCT Of 2 575 630 00 2 575 530 0 Award CLINs 0010 SPEICHER EAGLE S NEST DFAC DESQGN amp CONSTAU 2 043 576 00 2 043 576 00 0011 ANACONDA DFAC 3 DESIGN amp CONS NgIEICT OVERHE 43 RAF 192 0N amp 1RRz192nn d Current CLINS 0012 ANACONDA INDOOR GYM EA Fran titres a Bre Gest xj Pay Activities O01 ANACONDA THEATRE DESIG Progress rayments 0016 MAREZ GYM DESIGN amp CONS 2034 Contractor Claims 0017 DI amp MONDBACK GYM DESIGN CLIN 0018 DIAMONDBACK Mw DESIGN Contract Changes Contract Changes 0032 G WEST DFAC DESIGN amp CON Contract Modifications 0033 Club House for Troops x C arce CWE Changes Obligations for Award Contract Contingency Current CWE Current Contract Award CLIN Price x a Close nfo CLIN 0034 with Priced SubCLINs Descripti Kitchen Equipment for Ready Building Bos DNE x You will then add a Priced SubCLINs Description for your
287. ter E x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E home Overview Reports Finances Current CWE Head Onih CEFMS Finances Recompute Finances Award CWE Award CLINs Current CLINs Confact VH Nah Award Completed Current y W912ER 04 D 0008 ee Pay Activities CWE Modifications CWE Progress Payments Contract 65 236 916_00 1 608 427_ 72 66 845 343 72 Pending 5 Contract Changes 0 00 Other Supporting Contract 13 500 000 00 22 000 00 13 522 000 00 Contractor Claims Contingency 4 115 848 38 2 485 420 66 Contract Changes DEA 485 000 00 0 00 465 000 00 E Gov t Review Contractor Design 35 000 00 0 00 35 000 00 Contract Modifications Design During Construction 0 00 0 00 0 00 CWE Changes Other Without 5 amp A 250 000 00 0 00 250 000 00 Contingency CWE 83 522 754 38 1 530 427 72 83 522 754 38 Current CWE Management Heserve 0 00 0 00 Current Contract Pending 4 Contract Changes 4 664 115 00 Estimated Contingency including Pending 4 changes 7 149 535 66 From this screen you may view Read Only the CWE x J Do you want to see the project level CWE If you choose Yes you will see the financial information on the Contract and the Project If you choose No you will see the financial information on the Contract Appropriation and the Funding Account 11 1 Resident Management System What this Chapter presents
288. ter presents I e Overview 2 ao 4 eo i e CEFMS e Construction Working Estimate CWE f e e Contract Line Items CLINS ea Overview T chapter addresses the major elements of contract finances CEFMS Finances and the CWE Cors Finances are centrally located under the area of Contract Menu Finances and consist of the following major elements CEFMS Finances Contractor Claims Recompute Finances Contract Changes Award CWE Contract Modifications Award CLINS CWE Changes Current CLINS Contingency Pay Activities Current CWE Progress Payments Current Contract Resident Management System ae a 5 bE RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRAM File Help Home Administration Finances AC Submittals Schedules Closeout Impart E port E Home verview Reports CEFMS Finances Recompute Finances iol xl Award CWE Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes Contract Modifications CWE Changes Contingency Current CWE Current Contract SSS If the contract has been awarded and you have completed the Contract Description information covered in Chapter 4 you are ready to download CEFMS Finances data into RMS and setup the finances for the contract CEFMS Finances RMS Contract Menu P0008433 W912ER P D 0008 0004 OHC Overhead Cover Sys 004 GRM Master m
289. the green check marks on the bottom section of the screen Resident Management System RMS Contract Menu P0008433 W4912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRH Master m x File Help Home Administration Finances AUC Submittals Schedules Closeout Import E port E home Overview Reports Finances Contract Changes gi x a CEFMS Finances Add Edt Delete Find Copy Recompute Finances id in Change Change Mad a Award CWE Dac 1 Increase Size of Line Item 0013 Facility iz T 711 617 00 S OO Relocate amp Alter Existing Utilities iz R OQOQE 120 183 00 D Award CLINs 00013 Increase SF of Marez Gym by 20 000 SF E RODOOF 1 154 510 00 o o DOC 4 Remove amp Dispose of Hescos Diamondback B R0000 6 055 72 B 00015 Egress at CLIN 0012 4 0 00 454 Change Hequest Status TU Basic Change Document Completed 06 27 2006 f Government Estimate Completed 06 27 2006 1 389 575 00 f Contractor Proposal Completed 06 06 2006 711 618 00 Contractor Claims Contract Changes Contract Modifications ME Musee Completed 06 27 2006 711 617 00 CWE Changes i Funding 6 Completed Sent to District 711 51 7 Contingency Current CWE Current Contract Remarks N O O Mod Reason Codes Mod Reason Codes are divided into 3 categories as follows Award Options 5 Pre negotiated Contract Option Exercised After Award Controllable 1 En
290. tion of QAS After downloading QAS from the RMS Center double click on the exe file or use the Windows Run command and the installation process will begin It will start by extracting the QAS Setup files and then it will be ready to install as indicated on the following screen QAS Setup 37 1 7 Ready to begin GAS Install For technical assistance please contact the RMS Support Center at rmssupport usace army mil or by phone at 60 24 021 7 Vien Greig OTSE Ioue eame hone mumeoer an ie gescimm oF Pert ww IMS SU PPO com Cancel Intro 6 Resident Management System Typically QAS will be used in the field or field office with a stand alone computer either a desktop or laptop that is not connected to the RMS program The installation by default assumes you will need the Firebird database installed as a Server and Client as shown below QAS Setup 2 37 1 7 jjniis TIN QAS Installation i a Click Next to Update existing installation Server and Client umm iy TT E N Force Different Install Type Back If you desire or need to install QAS on a network you can select Force Different Install Type on the above screen and choose to install the Server only or the Client only as seen below QAS Setup 2 37 1 7 m j ei 3 Jit T k ow Ww m QAS Install Type C Stand Alone one computer by itself Server network C Client Only network Next
291. tivity schedule Preparatory and Initial Inspection Dates from Daily QC Reports eamm 17 6 Resident Management System Standard Data Exchange Format SDEF The SDEF was developed by the U S Army Construction Engineering Research Laboratories USACERL in conjunction with the Corps of Engineers Headquarters Corps Field Offices construction management consultants scheduling software vendors and professional associations Implementation of the SDEF makes data transfer between the Corps of Engineers and construction companies easier by establishing a standard format for the exchange of scheduling data Feature of the SDEF You can merge two SDEF files into one file with the available SDEF Merger Utility This utility is available on the RMS and QCS Websites RMS and the SDEF This guide specification covers the requirements for use of RMS for contract monitoring and administration QCS 01 45 02 00 10 Construction Quality Control 01 45 00 00 20 Contract Specified Project Schedule This guide specification covers the requirements for the preparation and maintenance of the project schedule Project Schedule 1 31 19 00 40 NAS 01 32 17 00 20 District Milestone Events District Library Milestones are arranged in sub groups and are based on the time period in which they occur The sub groups you may select are listed below All Events Listing of All Milestone Events Design Events occurrin
292. tle wW 912660 04 0 0002 0012 0 007 P PJY NOC Ind Water Rehab PH 1 W126G 04 D 0002 0012 0 007 P PLN NOC Ind Water Rehab PH 2 W491 26G 04 D 0002 0012 O D07 P PL NOC ITP Telecom Contract wid BG 04 D 009 Pw 79 a O O KUO isiesles T enle Mi mahl w9126G 04 0 00 W971 26G 04 0 00 W971 26G 04 0 00 W991 26G 04 D 00 W912ER 04 D 00 W912ER 04 D 00 W914N5 04 D 00 W971 4N5 04 D 00 W917 4N5 04 D 00 W914N5 04 D 00 W971 4N5 04 D 00 W971 26G 04 0 00 W911 2ER 04 D 00 W911 2ER 04 D 00 WS ZER 04 D 00 Search Characters 331 Find amp nywehere Case Sensitive Search in column Contract ID vi uf Next A Close Resident Management System What this Chapter presents gt o e Logging Into The System o Menu Bar Options X L 2 Logging Into the System CEFMS is a large diverse system encompassing virtually every functional area of the U S Army Corps of Engineers organization It NOTICE handles much more than the finances having to do with construction N OTI CE contracts Like CEFMS RMS is controlled through use of USERIDS ALL VISITORS and Passwords and application access permissions Without these MUST GET PASS items a user will be unable to enter the system to initiate and process AT OFFICE documents or to download financial data needed for RMS Resident Management System Before accessing RMS you must login Depending on your setup there are dfferent procedures Cl
293. to a remote QAS site you will see this message Select An Option i X The Daily Report group of modules is currently managed by Bonneville Site IF You want this module managed at a different site you have the following options C Assign this module ta a different site fram your site Last edits from Bonneville Site may be last x Cancel Intro 16 Resident Management System Export the Contract to the Remote QAS Site RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master Bl x File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export 0 Report verview eports Import Export QAS zl Export file for Daily Update of QAS Export to QAS C Expor file to Overwrite all data in QAS for this contract C Export File for QAS Read Only Mode DAS Read Only Training Access Code Export File for QAS Training Mode By Seti Export to file c temp RMS PODO8433 RMS EXF D The saved file will not be emailed Export Notes Edit w OK X Cancel If this is your first export for this contract you should choose the default Export file for Daily Update of QAS Later if your Remote QAS Site runs into difficulty did the DUMB thing and did not backup as often as we should you may use the second radial button to overwrite the data entirely Of course the QAS program will loose any information they entered since the last export
294. to the program If you need to enter a different contract you will use the Contracts Control Center that is accessed via the Home option of the main menu as shown below Resident Management System STET x File Help Home Summary Office Local Library District Library System Library e m S You can choose to display Contracts 4ID AREA OFFICE the Project ID number ifyou Ei G GULF REGION DIVISION g x Q y CE wish by checking the box CEGAN Master Project Contracts Add Edit Delete Find Aickion as in dica te d H E CEGAN Recycle Bin Contract Contract d Contract ID No Title j on GAS MASTER PROJECTS E3 GRAS Project Holding Area P0010207 W917BG 06 D 0005 0005 S4 BPC HVAC Inspect amp Replacement 2 Be GULF REGION CENTRAL DISTRICT GRC District Managed gue H S 4D AREA OFFICE E GRC Completed F Elle Help H E MEF AREA OFFIC Home Summary Office Local Library District Library f E p E Overview Reports Exit H 6 VICTORY AREA O 5 x Resident Management System j GULF REGION NORTHER P L H GULF REGION SOUTHER Betyg Te a DF Toi MT of Oat E MNSTC Non GRD 3 ia REPORTS WRITING Orri p amp GULF REGION DIVISION Q D fActve Contacts I iE CEGAN Master Project Contracts ctive Contracts H 6 DIVISION RMS TRAINING Add Delete Find Archive Le GAC Projects Managed by H 0 CEGRN Recycle Bin hE ae E GRS MASTER PR
295. tor is by use of a Network Analysis System NAS often referred to as a CPM Critical Path Method RMS will automatically be able to import the Early and Late Start Finish Dates that can be used to update P2 The Actual Dates will be imported from the Contractor QCS module Resident Management System Chapter 6 j Correspondence c SEEN UE What this Chapter presents e Overview e Adding Correspondence in RMS e Generating Form Letters e Copying a Document from another Library e Request for Information RFI Procedure e Contract Documents e Supporting Documents Overview es he correspondence option allows you to maintain a log of all documents sent or received on a contract It has links to other menu choices so you can check pertinent correspondence at several points For example when you choose a particular modification a subsequent menu choice allows you to view all correspondence on that modification This option also gives you access to word processing and assists you in generating form letters from a variety of templates Both an RFI module and a Correspondence module is available to exchange information with the Contractor electronically regarding RFI and or Correspondence subjects All correspondence can be linked to Contractor Claims and or Contract Changes Modifications as Supporting Documents In order to utilize the RFI and Correspondence modules in QCS the appropriate boxes in Contract Setup
296. tseetseeeeesaes 37 DISHICULIoralry OWel notrreally l h m 37 Systemi LIDTATY MERE REN TT 38 BS SOUS cacao 39 Chapter 2 Otce and Stall Selubaiseideaciutao qu arent ies ri a a 1 Whabthpis Chapter presens sess tis icto ao A tuat a equi en atii e avt edd Putas 1 SIX Steps tO SUCCESS To USC RMS osea Lancer ee ra e ia bp ed ure EUR Dre idunt aiat 1 OMICS MOG Ul rem H 2 Office DesSciplON yi up eta DEN MS tud Dto GU situ taba Dade uideri dev cuia Purus 3 peleng an eiue rr mE 4 Office Information Administrators Tab ccccccceecceeeceeecseeeneeeseeeseceeeteeeceeeeeeeeeeeseeaaes 5 Office Administration Rights su ioco euin estate En uen Fette e ern ae neo bed dixiesEx estote c bade sure a dut 6 ECUMENISM elei ETT 6 selected RIGS SCG EI se duet into Pech rt been i ete nM o tees mu eese 6 OMICS ONC Y veins P Enc T Project Delivery Team MemDerS cosiocsu ausi neiaa a e m E aa aE debe Aaa 8 Chapter 3 Adding Selecting amp Deleting a Contract 0c ecccccccceccceececeeeeeeeeaeeeseeeeseeeseeeeaeeesaees 1 What this Chapter preserits uoce kr a re Rx E Vea x e oT i c SR Fc E c EE Eaa 1 Selecing a New Contractions TE tees 1 Adding a New GOHDltl acl issis N a ud used EEEE 2 Adding a Contract for Training or Read Only Purposes cccceececeeeeeeeeaececeeeeeeeseneeaeeeseues 4 Chapter 4 Entering Contract Description
297. ture Actual progress is determined by computing earnings to date on the activities for a feature Most construction contracts even those with 1000 s to tens of 1000 s of work activities have fewer than 30 features of work This rolled up feature schedule makes an excellent schedule for monitoring the progress on a contract The customers find this schedule very easy to understand Typical features include items like Site Utilities Interior Electrical Roofing etc This schedule is sent to P2 from RMS RMS Contract Menu P0008433 w S1zER 04 D 0008 0004 OHC Overhead Cover sys 004 GRN Ma ster ml x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E Home verview Reports Schedules Feature Schedule Milestone Schedule Edi Find Placement Schedule a ELECTRICAL EM EQUIPMENT 0308 06 4 112 07 Activity Schedule EQUIPMENT 77 Anaconda Po OT AOA 0840808 A EXCAVATION 03 09 06 A 03 09 06 4 Feature Schedule EXCAVATION 77 Anaconda 03 01 064 03 09 06 A MECHANICAL MOBILIZE 10 13 05 4 021106 4 10 05 05 4 1005 05 4 PLUMBING STL STEEL 03 09 06 A 05 06 07 STL STEEL 77 Anaconda 03 18 06 4 0419 06 4 STRUCTAUAL STEEL ANACONDA 04 70 06 4 04 20 06 UTILITIES 3 08 06 01 12 07 UTILITIES 7 Anaconda 03 07 06 4 030806 4 Feature EQUIPMENT 77 Anaconda Ho Activities assigned to this feature Start Finish Feature start and finish dates computed from the ac
298. u P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRA Masi ter B x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E Overview Reports Administration Contract Setup a ease ee TS Contract Descrintion Administration Funding Paument Madificatioris ually Azsurance Submittals Schedule lity A Contract Status Quality Assurance Contract Setu QA Report Type raa Constructior Project Engineer THOMAS L AAMSTRON Contract Plans On Site COR DONALD E CALDWELL Contract Documents Number af QA Shifts Shift Chief QA Re Alternate QA He fe 1 Shift ERIC ANDREWS DOUGLAS 5 APPLEGA 2 Shifts Correspondence 35hifts Request for Information User Defined Entries Time extensions due to adverse weather per month based on 5 Dap work Week Any tupe of weather conditions causing critical delays Prime Contractor Specific weather conditions causing critical delays US Units Metric Units subcontractors Anticipated adverse weather days per month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec s sf sp e E EE ET op afa Completion Status Clicking the radial button Specific weather conditions causing critical delays you will see the following rows for entry of data e Precipitation Over Inches MM e Temperature Below 32 F 0 C e Surface Wind Over MPH KPH Resident Management System Submittal Sch
299. uality Control Report Form After all desired entries have been made it is time to print the report and archive as a permanent document for the contract Press the QC Report button from this screen to generate the report Iraq Construction QA Report Number 755 11 07 2007 Wednesday JA Report HC Report Return ta Contractor for carrections BA T t T d QA Report Head Only Weather Weather Caused No Delay QA Narratives D written Today Punch List Items Olesued 0 of 1 Verified QA Tests 0 Completed Today QA Final Follow Ups af 1 380 Completed Today Vert OC Requirements 0 of 76 Venfied Today Accident Reporting O Accidents Today DA Report Completed Not Required See a sample QC Report on the following two pages 14 5 Resident Management System Sample Quality Control Report Form Page 1 of 2 REPORT NUMBER CONTRACTORS QUALITY CONTROL REPORT QCR 755 Page 1 of 2 DAILY LOG OF CONSTRUCTION IRAQ DATE 07 Nov 2007 Wednesday PROJECT CONTRACT NUMBER OHC Overhead Cover Sys 004 GRN Master W912ER 04 D 0008 0004 CONTRACTOR WEATHER Perini Corporation Weather Caused No Delay Temperature Min 18 C Max 22 C No Precipitation 10 KPH Wind QC NARRATIVES How did Security Issues affect the jobsite activities Work crew was reportedly detained outside the IZ by terrorists They were not allowed to continue to the IZ under death threats They waited until the terrorists left
300. uec ut tassa tpa Peta des iei cou i Rod utet uada 20 Import from RMS QAS to QCS Using SFTP Server cccccceccccceceeeeneceeaeeceesaeeeesaneees 24 Export from RMS QAS DY Exporting File acit pea dirt erae eto ot tunes 25 Export from IS MS QAS DY Exporting FIG iue uae aeo e o ede teo taa tubae 26 Import from RMS into QCS by Exported File cc ecccecceeeseeeeeeeeseeeeeteeeteeeeseeaeeaaes 28 Request Export File for Adding Contac erae A 30 Automated Import and EXDOFLU cnius bote oia aTa E ii 31 Adding OCS site within RMS eaten oue dme A de eed ve baee peepee aue kun nieder a aeui 32 CHAPTER 13 Government Quality Assurance Planning ccccccceeeceececeeeceeeeeeeeeaeeeaeeeeeees 1 What this Chapter presens carus quere a I eR L HD PP DNI INR cM PER d cM DP DUI M DNE 1 Quality Ass rance and IMS sessdiadsase se desta OcHp Qe ue DS Ha HRS S GO E Tu vta eee es 1 GUAE T UT m 1 SoInligzleiivl lio c MEE 2 Quality ASsurdnmee Tabasco sitis a o ibt ud YR PI DA EE PN ura cr Tan UNE 2 OATESIN TTE 3 CBHAFPTER CIdT s COC Daily Repo ennn taxis ede ett tudine quc atn ced cue e eno ecaueetasied 1 What tnis Chapter presents iid eate nr a En pP cic iE 1 Quality Conttrol Repor and EMO det Eau eto pestes tuc x ad deuce dessus in iui qu dledesuvmat dus 1 OVO TP eee 1 Dally Quality Control FeGDOEE ss iesus sud isut icis uo o Dott ES a NE 2 Sample Quality Control Report Form ccccccceeccseese
301. ular date e g 756 This report number coincides with the DAY construction commenced onsite It is computed from the Milestone identified as Construction Start Date The date entered will result in the report being QA QC Report Number 1 Both the QA and the QC report use the same number for a particular calendar day Non work days are included in the tabulation therefore the report numbers will not always be sequential Iraq Construction QA Report Number 756 11 08 2007 Thursday E Oj x GA Report E E E Report Report Lal iios BRE TER QA Report QC Report Close QA Report Weather Weather Weather Caused No Delay INSPECTORS QUALITY ASSURANCE REPORT QAR DAILY LOG OF CONSTRUCTION IRAQ QA Report Number 756 11 08 2007 Thursday Weather Weather Caused No Weather Caused No Dely v Minimum 12 Maximum 18 QA Narratives O written Today Punch List Items 0 Issued 0 of 1 Verified QA Tests Iraq format 1 Completed Today Temperature QA Final Follow Ups D of 1 380 Completed Today Verify QC Requirements D of 75 Verified Today 24 Hour Precipitation 0 0 MM Accident Reporting 0 Accidents Today Surface Wind 10 10 KPH Number of Iraqi Males 3 Coalition 3 Project Site Workers Iraqi Females 0 US Citizens 6 Expat Males 55 Others 0 Expat Females 2 Total on Site 70 r Not Required Labor reporting fields Weekly report
302. uld not be confused with Staff Assignments as the list should include personnel from various organizational lines such as the Designer Engineering Project Management Field Office Staff Users Occupants and others that might play an important role during the life cycle of the project When you choose Add you have the following options Copy team from another Contract Select Distrct Personnel Select Other Personnel RMS Contract Menu P0010050 W917BG 06 D 0005 0007 BC PHC Repairs BK b EKOS BELI IN STI Ioj x File Help Home Administration Finances AUC Submittals Schedules Closeout Import E po E Overview Reports Administration Contract Description p Contract Description P Projects Contract Information Access Control Project Delivery Team Contract Description Contract Status Project Delivery Team Members Contract Setup ENT HN EE ERN S Contract Plans ENT BATISTA LISIS T Project Manager Edit FEVOLINSEY JONATHAN Office In Charge 410 Area Office SEMOTUE THOMAS D Area Engineer Contract Documents Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors Completion Status Resident Management System What this Chapter presents e Selecting a new Contract e Adding a new Contract e Deleting a Contract Selecting a New Contract RMS will automatically place your cursor on the last contract you opened when you return
303. up provided Also indicate whether or not the Contractor will be required to sign the Modification Modification No 06 RO0001 Change In SOW MOD 0406 x sF30 1 9F30 2 7 sF30 3 ReleaseMod Pay Activites Supporting Docs amp x SF30 Close SF30 Block 2 Modification No o6 SF30 Block 4 Requisition No W915WE52702091 SF30 Block 12 Accounting and Appropriation Data Optional Additional Notes lt p Edit H SF30 Block 13 A ssued Pursuant to FAR Clause s xA EP MEE EEUU C D Other E IMPORTANT Contractor is isnot required to sign this document SF30 Block 14 Modification Title Ei eS Senta 10 5 Resident Management System SF30 Block 14 The last section of the tab includes the entry for the Modification Title This block 14 is continued on the next Tab If you are selecting more that one change request to a modification verify that the title of the change reflects the basic scope of work of each item if at all possible The title should be easy to understand and use keywords that may help you identify it SF30 Page 3 Tab SF30 Block 14 continued The first two memo fields are for entry of optional notes on the contract price and time and should reflect any particulars that were discussed or addressed during negotiations of the modification with the contractor You may use the remaining memo fields for comments related to the Change in Schedule and enter a Closin
304. ur most recent program status meetings between Pern and USACE representatives and as further outlined within aur follow up letter ta USACE dated December 21 2005 Ref 7160 00005 the removal and replacement of existing Hesco Barriers and sand bags are beyond the present Contract defined scope of work Government Response to RFI RMS The Government Response to the Contractor is entered on this screen Required entries are Response Dates received and answered dates Government Response to Contractor Answer Completed check box Approved Ready to send to Contractor check box Optional entries in the Government Response are e Secondary Respondents e Attachments from the Government Resident Management System Request for Information RFI 0041 f FFI Close Contractor Request for Information Government Response Date Received 09 08 2007 e Date Answered 09 14 2007 4 Puer Compiti Approved Receipt acknowledged by LAE 1 331 11 6 v Modification Required Change Request No 00017 Answer Prepared By Scott A Apple P E Administrative Contracting Officer Date Answer Requested 1E A Anir Government Response to Contractor Edit We concur with your recommendation to provide concrete ramps n RFP will be issued for this work not later than tomorrow zd 1 Secondary Respondent es Add Respondent 4 Secondary Response Due 0971 3 2007 eb Remove Charles N Allen Second
305. urance Submittals Word Macros Data Dictionary Contract Closeout Contractor Trades Work Category Codes Construction Category Codes Cuectomer Tuna iix e x Preview Print Word Macros Options for this report Resident Management System Copying a Document from another Library You can easily copy documents from other offices or the System Library into your Local Library so they will be available for all your contracts Select Local Library Word Documents and then the Add button as shown below Choose the selection Copy Document for other Library option Resident Management System a x File Help Home Summary Office Local Library District Library eben Library eA d Overview Reports Exit Local Library VICTOR AREA OFFICE Word Documents gi X a Jo Word Documents Ac Add Subcategory User Defined Macros H Create Mew Document H Copy Document From other Library Letter Agency Codes Agen Codes i em 3nvemment In House Memns Import Word Automation Document O Xx Milesto Mod Rei Close Copy Word Documents From Selected Library System Library USACE Document Type Documents bo Import Preview Document click for detailed view Contract Plans Accident Prevention Plan Requirements to l Document Building Blacks COC Plan Requirements to Contractor CI Cure Letter After Show Cause Letter Go
306. vermment In House Memos C Progress Schedule Approval bald ri EnoH mars not de ina d Letters to Contractor Show Cause Letter Timeliness TENE ri Bookmark notdedned Reter E mad tie US A my Cope oT Letters to Other Agencies Stop work for Safety Violation aiee e Gaiety sid Healt e ie mer En coL EMSS 1 INE pater OMY Plans Submittal Register Approval 1r co tact Submittal of Accident Prevention Plan PEUR E ler Ploposals C Suskenzion of Work Letter Parag raph 014 07 of the aboue E eaced maiialpukeez tat prir to mercem eat or wo K ata Job Ite aa acceptable Accent P reve won Pan Hitbe y by the prime contactor or tie spectic wok ard mpleme itii li de tall rhe vt req uirem eats of tiis man wal willbe reuk we d by the dez igi at d Ou rime at pe goiiel Errori Bookmark notde ined Ci cortractope ations e Contacts pii willbe ob spe chic and will Drchrde work ip be pe nome d nr oon acp E aad Meas ez in De tke i Dr the Cotar o conte azar zoca with materi se uk z ore qu pme itp rou ke d by s apple rs Parag raph Er A Ed ofthe aboue re e rea ced mai ral prou dez that The vt Preven ton Bii zkallproue dor Teque rtaad egilar satiy aspectiouz ofthe work sles matrak aude qipme itb com pe ea tpe ros E You am be e Dy reque zed zabmita write s ob spe cic Acide irt Preven thon BibreukwD the ome Tipi mistte zapmrtie d mmedtre kr zo tatit Ee reus wed priorteyotar comme csm eit or wok atthe bre maoa kae ary e
307. y pice ore summary Reports FE Linking Reports Custom Reports RBuilder Custom Reports Status af Construction rag status Of Construction rag Contract Closeout Contract Status Sheet Contract Level Contract Status Sheet Bw Phase USACE Project CCG Metrics Froject Listing Cost and Time Growth by Reason Military Cost and Time Growth Construction Placement by Fr U S Census Bureau Placement by Er Construction Placement Summary Actual Projected Placement vs Baseline Monthly Schedule Exceptions oaystem Milestones Schedule All Milestones Schedule Milestone Closeout Checklist Monthly Injuriesllnesses amp Exposure Small Business Distribution x ject aint ge eae Managers and Read Only parties will seldom have to go beyond this Contracts Control Center screen The report capability provided at the summary level will provide most if not all of the Management reports we need Of course if you need to micro manage and drill down to the individual contractor tasks such as Activities and the like then you will need to enter the area of a Contract Resident Management System What this Chapter presents e Office Staff Setup M amar 4 2 Office Module P9 Six steps to success to use RMS RMS must be setup to allow each staff member to use it effectively The Office Administrator needs to accomplish the following six items 1 Enter a description name for each offic
308. y Actual Projected Placement Selected 5 Curve from District Library modified for actuals to date Contractor s activity scheduled start and finish dates f Early start Mid float start Late start y OK X Cancel Activity Schedule Resident Management System 17 11 This option gives you a quick overview of your activity schedule The information in this section is either entered directly into RMS or imported from the QC module QCS or scheduling software package There is an opportunity to review imported data before incorporating it into RMS Choosing Activity Schedule brings up the following screen RMS Contract Menu P0008433 W9127ER 04 D 0008 0004 OHC Overhead Cover Sys 004 CRMT laster File Help Home Administration y Finances AUC Submittals Schedules Closeout Impaort E port E Overview ioj xl Reports Schedules Activity Sc iedule Head Onh Milestone Schedule Placement Sched le Activity Scheddle Feature Schedule Imported From MAS q Find H2322010 H2322020 H2322030 M2322040 H2322050 Nz323020 N 2323030 N2s23040 M2323060 N2523080 M2323050 M2323100 M2324010 H2324020 Start of CLIN 32 Construction Relocate Existing Barriers for General Conditions 32 Relocate Utilities 32 Relocate Existing E quipment 32 Foundations 32 Start Butler Building Erection Primary Erection C amp lower rogg Primary Ere

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