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Employee Self Service ESS User Manual

1. Employee Self Service Career and Job Travel and E Employee Search Working Time Benefits and Payment Personal Information F Details etailed Navigation GPF Conversion Details Delete Cancel GPF Request Click on GPF Withdrawal Details GPF Advance Details GPF Ledger Report ortal Favorites There are no items to display Sea ch Advanced Search Employee Self Service Overview Employee Search Working Time Benefits and Payment Personal Information Career and Job Travel A window is displayed To create new request CLICK Create GPF Advance Withdrawal Request Empl Serial no Personnel no GPF Reason Code a Reiml 0000058130 98218510 PURCHASE OF CONSUMER DURABLES TV VCR COMPUTER ETC RULE 12 1 F 1 000 00 i DO00036425 98218510 PURCHASE OF CONSUMER DURABLES TV VCR COMPUTER ETC RULE 12 1 F 5 000 00 Me Ncp OO000S6327 98218510 PURCHASE OF CONSUMER DURABLES TV A CR COMPUTER ETC RULE 12 1 Fl 5000 00 1 G OO00034255 96218510 PURCHASE OF CONSUMER DURABLES TV VCR COMPUTER ETC RULE 12 1 Fl 5000 00 Gl Gl BSNL ESS User Manual Version 2 0 MOD December 2014 Page 37 Connecting India BSNL RP Towards a paperless world Create GPF Advance Withdrawal request BHARAT SANCHAR NIGAM LIMITED BSNL ERP PORTAL e SUNIL GUPTA i Employee Self Service new Employee Search Working Time Benefits and Payment
2. Compatibility View Compatibility View settings Subscribe to this feed Feed discowenrs Windows Update Fl2 developer tools Internet options Pop up Blocker Settings Exceptions Pop ups are curently blocked You can allow pop ups from specific Z websites by adding the site to the list below Address of website to allow bsnl co in Allowed sites Remove Notifications and blocking level Play a sound when a pop up is blocked Show Notification bar when a pop up is blocked Blocking level Medium Block most automatic pop ups In most of the cases the problem will be resoled However if problem still persist Press F12 key select IE8 version However in this scenario this action is required to be repeated for every session BSNL ESS User Manual Version 2 0 MOD December 2014 Page 53 Connecting India BSNL Towards a pape alesse world How to Change Password in ESS Welcome V 4 BSNL BHARAT SANCHAR NIGAM LIMITED SUNIL GUPTA BSNL E c Help Advanced Search 1 Click on Personalize 2 Click on Modify User 7 H General Information 4 gt GQ Logon ID 98218510 Last Name SUNIL GUPTA First Name E Mail Address Form of Address Language 1 Enter Old amp New Passwords 2 Press Save 3 Email can also be User Profil Cand maintained je General Information Logon
3. New Claim Existing Claims Saved amp Re ected History N E pl HE Cancel Claim Status Gane eee Select Claim No CLICK OK to Start View Edit the claim BSNL ESS User Manual Version 2 0 MOD December 2014 Page 35 Connecting India BSNL ERP Towards a paperless world View History Status of Medical claims elcome SUNIL GUPTA Employee Self Service Manager Self Service Overview Employee Search Working Time Outdoor Medical Claim Claim Num 00000000052095 Check History Status button A p0000000052096 window pops up 00000000052094 Medical Outdoor Claim ew Claim xisting Claims Saved amp Rejected istory Claim Status Claim No 00000000000000 T 0000000008463 E 00000000065634 HM 00000000065644 i 00000000065649 Wi 00000000072620 Select Claim No and CLICK OK to view edit the claim A BSNL ESS User Manual Connecting India search Advanced Search Employee Password Admin Benefits and Payment ZHRWD_PA84_MED_OUTDOOR Web Dy m Ed 20 11 2013 20 11 2013 21 11 2013 22 11 4013 22 11 2013 06 01 2014 06 01 2014 06 01 2014 03 02 2014 Version 2 0 MOD December 2014 Page 36 BSNL RP Towards a paperless world GPF Press GPF Node in Detailed Navigation Window and Click GPF Details Following screen is displayed NIGAM LIMITED come SUNIL GUPTA P BHARAT SANCHAR BSNL ERP PORTAL Advanced Search
4. An executable file ess _config exe runs automatically and ESS login screen appears For regular users ESS Login screen appears directly ESS login screen appears Log in to system by entering your USER ID Last 8 numerals of HRMS except first numeral 1 or 2 and PASSWORD Then either press ENTER key or click Log on Enter ID amp Password CLICK Log on UserID 98218510 Password LERE ET EE SRM Quick Links Vendor Guest Login El New Bidder Apply for Access Authorization El Bidder s Manual BSNL ESS User Manual Version 2 0 MOD December 2014 Page 9 Connecting India Towards a paperless world SAP ESS HOME SCREEN OPENS v gt http eportal erp bsnl co in irj port 27 Daily Updates SAP NetWe ca i fy v SS v Pager Safety Tool BSNL Pd eps q BSNL ERP PORTAL Help Personalize Log Off ER Welcome SUNIL GUPTA Mlivanced Search Time IST 12 47 11 PM Home plo Sen Service Daily Updates Universal Worklist Carwarr I Vivv a A aily Updates History Back dortal Favorites Daily Updates here are no items to display Add to Favorites Home Page Screen Universal Work list Portals Link 7 Wh at S N CW Portals Link On the home screen there are various menu TABS amp Menu Links e g Employee Self Service Manager Self Service Employee Password Admin Universal Work list etc Logging out of SAP EP System O
5. Partial Claim Remarks Comments File Attachments Employee Number Extended LTC Employee Name Employee Unit Date of Appointment 4 2711982 BSNL ESS User Manual Version 2 0 MOD December 2014 Page 30 Connecting India BSNL ERP Towards a paperless world View Edit existing Reimbursement claims BHARAT SANCHAR V NIGAM LIMITED BSNL ERP PORTAL CLICK Reimbursement Home _ Employee Self Service _ Manager Self Service El 1 Age A Module Overview Employee Search Working Time Benefits and Payment Personal Information Career and Job Travel and Expenses ray imurmauun Welcome SUNIL GUPTA Advanced Se Reimbursement Module Claims Advances l Detailed Navigation Claim AdvanseRequest Salary Statement Form16 se Retirement Renefite Si E 1 i CLICK respective nodes to open existing claims Reimbursement Module Claims Ser j e e TESK TTC FORY Cocoon with their status gt O Medical Claims 7 records found for the selection gt D GPF Reimbursement Type All p quest Type All v Request Phase All vT Request status All From 1 1 1800 To 12319999 E i Portal Favorites Reimbursement Eligibility LTC Eligibility There are no items to display kequested Value Approved Value Currency Unit Text Request Phase Request Status Person Responsible Indian Rupee v Newspaper Reimbursement Indian
6. 19 Connecting India BSNL Toward s a paperless world Employee availability time for outsider visits On the Working Time Overview page click on the Employee Availability Time for Outsider Visits link One can store times when one wants to allow visitors to visit This time would be viewable to the person creating the gate pass i e at the reception JZD BHARAT SANCHAR NIGAM LIMITED Welcome SUNIL GUPTA Search Advanced Searcl Home Employee Self Service Overview Employee Search Working Time Benefits and Payment Personal Inf Employee Availability Times for Outsider visits Employee Data Name SUNIL GUPTA Data Monday Start Time 00 00 00 End Time Tuesday Start Time 15 00 00 End Time Wesnesday Start Time 17 00 00 End Time Thursday Start Time 00 00 00 End Time Friday Start Time 15 00 00 End Time Saturday Start Time 00 00 00 End Time Sunday Start Time 00 00 00 End Time 00 00 00 Data Updated BSNL ESS User Manual Version 2 0 MOD December 2014 Page 20 Connecting India BSNL ERP Towards a paperless world Holiday Calendar On the Working Time Overview page click on the Holiday Calendar link User can view their Holiday Calendar and can also view the list of holidays BHARAT SANCHAR NIGAM LIMITED ka Welcome SUNIL GUPTA sd search Advanced Search Employee Self Service Overview Employee Search W
7. Amount 31 2973001300000032 58315 00 MPadiistianae ft BSNL ESS User Manual Version 2 0 MOD December 2014 Page 23 Connecting India BSNL RP Towards a paperless world Pay check Inquiry service Click on the link Show Overview a window opens up Desired overview is displayed as per selection in the dropdown menu P BMNAKAI SANUNAK NIGAM LIMITED elcome SUNIL GUPTA Employee Self Service Overview Employee Search Working Time Benefits and Payment P sonal Information Career and Job BSNL ERP PORTAL Search Advanced Search Help Person CLICK Overview amp Select display Paycheck Inquig i Hide Overview Detailed Navigation Salary Statement Form 16 Employee Retirement Benefits Simulatior Display the Last JAll content available evidence v Reimbursement Module Claims Advance BSNL LTC Policy Documents gt O Medical Claims gt O GPF Overview Date Paid 30 06 2014 31 05 2014 30 04 2014 31 03 2014 5 Row Portal Favorites There are no items to display Previous Salary Statement Form 16 Payout 57 464 00 INR 57 464 00 INR 57 464 00 INR 47 364 00 INR 94 899 00 INR 94 899 00 INR 94 899 00 INR 90 905 00 INR of 12 v Next Salary Statement Form 16 can be displayed as defined by the user NIGAM LIMITED BSNL ERP PORTAL Welcome SUNIL GUP
8. BHARAT SANCHAR Employee Self Service Overview Employee Search Working Time Personal Information Career and Job Employee Search CLICK ON Employee Search Who s Who Additional Information Employee Search Who s Who j as People finder Information about colle eal Ch IOP employees Dy name and find basic information about colleagues Last Name or both in the search area and their position in the company Employees can create display and change their and Room Number Communication information Ex By enabling employees to access their own data and simplified As a result employees in Human Res other tasks of greater strategic importance Another Screen appears FP BHARAT SANCHAR NIGAM LIMITED Ara iiaa Welcome SUNIL GUPTA Advanced Search Overview Employee Search Working Time Benefits and Payment Personal Information Career and Job Who s Who Who s Who Please enter the search criteria ENTER Last amp or Advanced search Change Own Data First Names Last Name First Name RAMCHAND Search Ext CLICK Search BSN ESS User Manual Version 2 0 MOD December 2014 Page 12 Connecting India Details with Search parameters are displayed z http eportal erp bsnl co in irj portal Rv C x 22 Who s Who SAP NetWeav f B v Pagev Safetyy Tools v r V BHARAT SANCHAR J NIGAM LIMITED Welcome SUNIL GUPTA O
9. LEQUES eave and other types of abse Quota Overview Leave Request Fill the details of the bills in hali dal Leave View the absence entitlements available for yourself Joining Report Joining Back Form Leave Form Another Screen appears BHARAT SANCHAR A NIGAM LIMITED BSNL ERP PORTAL Welcome SUNIL GUPTA ARR Home _ Employee Self Service Manager Self Service 2 Password Admin Overview Employee Search Working Time Benefits and Payment Personal Information Career and Job Travel and Expenses Pay I Create Leave Request ease Select Leave Type Enter dates Check Station Leave if needed Name of Applicant SUNIL GUPTA Post Held DM PM X ERP CENTRE ALT G Section DM ERP BSNLCO Leave Details Start Date End Date 29 08 2014 E Fore Noon To 31 08 2014 EF Nature of Leave Casual Leave Leave Balance as of date Afternoon Station Leave From Permission to Leave Hea ANIL MARWAL 96406166 A55T Gh To attend a function at Udaipur A K PR Corporate M Reporting Manager Reason for Leave Return from Last Leave Enter Reason Check Prefix Suffix Address during leaves amp PRESS Check If Approver is OK Udaipur CLICK Send Weeklyoff Prefix 24 08 2014 73 08 2014 Weeklyoff Suffix 30 08 2014 31 05 2014 Looking after By Address during Leave Postal Code 301002 BSNL ESS User Manual Connecting India Vers
10. OK CLICK Submit to forward claim Any Other HE CGHS Total W0 Claim Total comments pn ereby declare that the tements given in application are true to the best of my knowledge and belief and that the person for whom medical expenses are incurred is wholly dependent on me BSNL ESS User Manual Version 2 0 MOD December 2014 Page 34 Connecting India BSNL Towards a paperless world To view edit existing claim Welcome SUNIL GUPTA Search Advanced Searc _ Home _ Employee Self Service Overview Employee Search Working Time Benefits and Payment Outdoor Medical Claim Detailed Navigation Medical Outdoor Claim Check Existing Claims button Claim No window is displayed Salary Statement Form 16 Employee Retirement Benefits Simu Reimbursement Module Claims Adv BSNL LTC Policy Documents Medical Claims History Claim Status Claim No RL Executive Health Check Up Print Medical Claim bD GPF Welcome SUNIL GUPTA BERI Advanced Search Home Employee Self Service Manager Self Service Employee Password Admin Overview Employee Search Woarbina Tima 1 Renefite and Dawmeant Darennal I ZHRWD_PA84_MED_OUTDOOR Web Dy m FY Outdoor Medical Claim b Claim Num B Check dropdown A Claim 00000000060910 25 11 2013 window pops up oo000000096684 02 05 2014 00000000103482 27052014
11. b A form is opened on the screen Fill the same and submit for pass amp payment Remember in E S S 1 Medical claim for every individual is to be done separately 2 All Medical claims will be paid once in a month along with Salary 3 Payment is credited to bank account for all type of claims BSNL ESS User Manual Version 2 0 MOD December 2014 Page 33 Connecting India Towards a paperless world Create new medical claim CLAIM NO After SAVE Annexure C to Order Dt 22nd April 2003 Medical Outdoor Claim Select Name of Patient Claim No Designation Salary Place of duty Name of Patient Basic DA as on 01 04 2014 z Relationship with employee Age RASHI GUPTA Child SHIKHA GUPTA Spouse SUNIL GUPTA SELF 5 emisis dan ai Name of Patient Relationship with employee SELF Age 3 General Nature of illness Chronic Name of Doctor Hospital Circle 1100 Di Corporate Office Name of Hospital Type of Hospital IT Exempted Government Hospital NABH No No Non NABH C Yes O Yes Super Spl Hosp CGHS Rate 0000 Details of claim bills to be submitted to the appOVEFT USC Prescnipuon VOUCNSTS et Additional lines can be inserted Excess deleted by pressing After filling all the bills ag in r o one patient Description Check Certificate Box r CLICK Save and check If
12. Application of Advance from General Provident fund GPF Claim Number 0000036428 GPF Type AD 1 Name of the subscriber SUNIL GUPTA Date of Application 05 03 2014 Amount Requested 5 000 00 GPF Reason PURCHASE OF CONSUMER DURABLES 4 Basic Pay Rs 41 230 00 5 Balance at credit of the subscriber on the date of application as below 2 GPF Account Number with departmental suffix _ 0771108071 3 Designation DM i Closing balance as per statement for the year 2012 2013 Rs 2 335 374 00 F ii Credit from to on account of monthly subscription Rs 0 00 VVS iii Refunds Rs 0 00 iv Withdrawal during the period from Rs 0 00 to v Net balance at credit on date of application Rs 3 113 832 00 6 Amount of Advance Outstanding if any 0 00 05 03 2014 and the purpose for which advances was taken PURCHASE OF CONSUMER DURABLES TV VC R COMPUTER ETC RULE 12 1 a Amount of Advance Taken Rs s 0 00 b Balance Outstanding as on date Rs 0 00 7 Amount of Advance required Rs 5 000 00 8 a Purpose for which the Advance is required PURCHASE OF CONSUMER DURABLES TV VC Hl J eEe i aS EON BSNL ESS User Manual Version 2 0 MOD December 2014 Page 40 Connecting India BSNL Towards a paperless world View Print GPF Ledger 6 BHARAT SANCHAR NIGAM LIMITED Welcome SUNIL GUPTA Employee Self Service Overvi
13. Information Salary Summary EPF Details BSNL ESS User Manual Version 2 0 MOD December 2014 Page 7 Connecting India BSNL Towards a paperless world Logging on to SAP ESS Portal Open BSNL intranet portal http www intranet bsnl co in through Internet Explorer browser Following screen appears ft D intranet bsni co in CLICK ON ESS BSNL ERP HOME Bharat Sanchar Niga BSNL ERP Project ERE ERP Helpdesk MTNL MOBILE PAY MTNL LANDLINE BILL PRP ERP HELPDES P New User Training Desk rtals Corpor p O RT AL ESS PORTAL Solution for difficulties faced in using ERP ESS after software upgradation Mai ERP data as required by yc gt x 7 Untitled Document x i C ft 4 intranet bsnkco in bsnl intranetsite essdoc ERE BSNL ERP HOME 4 Bharat Sanchar Wiga 5 BSNL ERP Proje FIRST TIME USERS 1 _ESS Manual Snapshot CLICK HERE REGULAR USERS CLICK HERE 4 ESS User Manual 5 ESS portal issues escalation procedure BSNL ESS User Manual Version 2 0 MOD December 2014 Page 8 Connecting India BSNL Towards a paperless world A File link appears Open Zip File ess_config zip WinRAR evaluation copy File Commands Tools Favorites Options Help F A es By Add Extract To S View Delete F nd Wizard Info Virusse ess_contig zip ZIP archive unpacked size 93 442 bytes z Open ZIP File M ess _contig exe
14. Rupee gt Claim 9821851000003 300 300 Indian Rupee In Process ToBeProcessed v MAHENDER PRATAP SINGH 98203997 gt Claim 9821851000004 300 300 Indian Rupee In Process ToBeProcessed v MAHENDER PRATAP SINGH 98203997 gt Claim 9821851000007 300 300 Indian Rupee In Process To Be Processed MAHENDER PRATAP SINGH 98203997 v owel Cain Reimbursement Indian Rupee gt Claim 9821851000002 125 125 Indian Rupee In Process ToBeProcessed MAHENDER PRATAP SINGH 98203997 Row 1 of 10 z Create View Edit Delete Print Ext Claim Advance Request Select Reimbursement Type Period and other parameters CLICK Get Request to display for a particular type A Overview Display and Edit 3 records found for the selection ao 0 Requested Value Approved Value Currency Unit Text Request Phase Request Status Person Responsible Indian Rupee b Claim 9821851000004 300 Indian Rupee In Process To Be Processed MAHENDER PRATAP SINGH 98203997 K Claim 9821851000007 300 300 Indian Rupee In Process To Be Processed MAHENDER PRATAP SINGH 96203997 For selected Claim CLICK tab to View Edit Delete lt Row 1 of4 Print Create View Edit Delete Print Exit BSNL ESS User Manual Version 2 0 MOD December 2014 Page 31 Connecting India BSNL RP Towards a paperless world BSNL LTC Policy Docum
15. SUNIL GUPTA _ Home Employee Self Service Overview Employee Search Working Time Benefits and Payment Reimbursement Module Claims Advances Claim Advance Request H g E pu ES ee Overview Display and Edit Review and Sanc umnlatad Select Reimbursement Type as Leave Travel Concession Reimbursement Type Leave Travel Concession Home Town Self Every year Home Town General BSNL ESS User Manual Version 2 0 MOD December 2014 Page 28 Connecting India BSNL ERP Towards a paperless world Employee Self Service overview Employee Search BSNL ERP PORTAL Benefits and Payment Personal Information Claim Advance Request Overview Display and Edit Reimbursement Type Request Type Scheme Type LTC Block Block Begin Date Block End Date Off Cycle Requested Tax Exemption Requested Partial Claim Remarks Comments File Attachments Employee Number Extended LTC Employee Name Employee Unit Date of Appointment Nearest Railway Station Trawel Entitlement Spouse s Organization lf employed Basic Grade Pay Home Town Journey Begin Date Type of Leave Availed Journey End Date Source From Destination To EL to be encashed SNL ESS User Manual Connecting India Reason for Difference in journey Source 4 2 js 4 Review and Send Comp
16. data Leave Request Leave Quota Overview Joining Reports Leave request Cancellation Employees Availability Times for Outsider Visits Holiday Calendar Leave History Manager Approver can Approve or Reject through universal work list Leave Request Joining Reports Leave request Cancellation View amp Print Salary Statement s for current past months Form 16 Employees Retirement Benefits simulation Reimbursement Module Claims Advances Reimbursement claims e g Broadband Bill Brief Case Driving Charges Electricity Entertainment Fuel GSM Mobile Bill Leave Travel Concession Mobile Handset News Paper Fixed Telephone Bill and Towel BSNL LTC Policy document Medical Claims Outdoor Medical Claims Executive Health Check up Print Medical Claims GPF GPF Details Raise GPF Advance With drawl request GPF Application Print GPF Ledger Details Manager Approver can Approve or Reject through Universal work list Reimbursement claims e g Broadband Bill Brief Case Driving Charges Electricity Entertainment Fuel GSM Mobile Bill Leave Travel Concession Mobile Handset News Paper Fixed Telephone Bill and Towel Medical Claims Outdoor Medical Claims Executive Health Check up GPF GPF Advance With drawl request Print GPF Sanction Letter Version 2 0 MOD December 2014 Page 6 Personal View amp Print Personal Information e g details of Appointment Absorption Information Address Career
17. Enterprise Resource Planning ERP Project Employee Self Service ESS User Manual Bharat Sanchar Nigam Limited A Government of India Enterprise Bharat Sanchar Bhawan Harish Chandra Mathur Lane Janpath New Delhi 110001 ERP Cell SNL Towards a paperless world ERP Document No 5 Version 2 0 MOD Dated December 2014 Version Author Change description ital document Mr Sunil Gupta All changes covered up to SDE ERP new development Telephone 9412223889 November 2014 9868523889 December 2 Mr Sunil Gupta All changes covered up to 2014 SDE ERP new development Telephone 9412223889 9868523889 Version 2 0 Approved by Te September 2 0 Mr Sunil Gupta All changes covered up to 2014 SDE ERP new development Telephone 9412223889 9868523889 0 Shri V N Rai DGM ERP HCM Telephone 9412220234 BSNL ESS User Manual Version 2 0 MOD December 2014 Page 2 Connecting India ai BSN ERP Contents INTRODUCTION ooir 5 EDGE A ENC GOCUIMICN EEE a E E E E PEE E E EE PE aaa 5 Emp oyee Sel SOIVICOS prrorirekirrki riko be kire Er EEEE EErEE EIn I iene ee KOR IERE EORI 5 Logging DN 10 SAP ESS PONO eris sins srns dann aa ENERE a a R a a a a 9 Logaind OU Of SAP EP SV SUC ia oy ces os es age ee te ee i eee 10 NGViGOCUN OAV CIS saab a tee salan ese a bsan ete dean aa aaa 11 Fmployee SCOICN cxcccacsraciesueneeuseesseorsessupsiseneneueenecteonseseiaetnesepentsecereouaes mentee 12 CHGH
18. HI SOUTH WEST 1100 Career History Details Sl No_ From Dt To Date Designation Org Unit PerSubArea Per Area 01 01 08 2013 31 12 9999 DM DM ERP BSNLCO CO New Delhi Corporate Office 02 31 03 2013 31 07 2013 SDE CO New Delhi Corporate Office 03 27 04 1982 30 03 2013 Ajmer NTR El 4 M PHS BSNL ESS User Manual Version 2 0 MOD December 2014 Page 43 Connecting India Personal Information View Print Returns SI No Qualification Institute Specialisation Year Grade Update Personal Information Rule 8 Transfer Print Rules gt O Property Returns Wont a Family Details Portal Favorites y S No Name of relative Last Name of Rel Relation Date of Bith Gender Eligible for LTC Eligible for Medical w There are no items to display 01 SHIKHA GUPTA Spouse 21 01 1964 Female No Yes 02 RASHI GUPTA Child 30 05 1992 Female No Yes 03 ESHA GUPTA Child 06 10 1987 Female No No View Print Returns P Nomination Details Update Personal Information Rule 8 Transfer SINo Benefit Type Nominee Nominee s Address Relation Birth Date Share Guardian s Address Print Rules gt O Property Returns i Portal Favorites J There are no items to display Training Details SINo From Date To Date Training Course Institute Period Subject Result c o 908 Olf oO o View Print Property Returns 6D BHARAT SANCHAR ate am Ad NIGAM LIMITED BSNL ERP PORTAL Welcome SU
19. History Qualification Family Dependents Nomination Training and Personal Data View amp Print property Returns Update Personal Information Employees can create display and change their information w r t Addresses amp Communication Rule 8 Transfer Request Print Rule 8 Property Returns Submission of Immovable Property Returns View amp Print Returns Manager Approver can Approve or Reject through Universal work list Rule 8 Transfer Request View amp Print Immovable Property Returns Depending on the policy a document proof may be required at times for HR administrators verification Careers and Users are allowed to create edit or delete their own skills in ESS Managers Jobs can utilize the database to identify Users with the appropriate skills for the internal use of the company Using Appraisal Documents tab User can display the appraisals that were made for his her work Not in use at present Traveland User to put up a Travel request business production trip Expenses Submission of expense claim after the return from the trip Submission of general reimbursement claims like public transport private transport staffs expense claim etc Not in use at present Manager Approver can Approve or Reject through Universal work list Travel request business production trip Expense claim General reimbursement claims like public transport private transport staffs expense claim etc Not in use at present Pay Data
20. I RAM GUPTA gfe of Appointment Apr 27 1982 Employee Contribution Employee Contribution Employer Contribution Employer Contribution Total EPF MBI SR mf bo b pe fb Pb FP PP eem ee EE SAO SSO SK SSI SN STI 0 0 0 2014 42 470 0 BSNL ESS User Manual Version 2 0 MOD December 2014 Page 50 Connecting India BSNL Towards a paperless world MISCELLANEOUS Not able to open ESS An Error message Sorry your browser program is not supported by Web Dynpro is coming Welcome SUNIL GUPTA Advanced Search Overview Employee Search Working Time Benefits and Payment Personal Information Careerand Job Travel and Expenses Overview Sorry your browser program is not supported by Web Dynpro Observation ESS is best compatible with Internet Explorer browser 1E8 0 It behaves erratically with other browsers on higher versions of IE it throws error as above Solution Go to Tools of IE If IE Menu bar is not visible press Alt key it will show the Menu bar Click on Tools a dropdown window is opened Select Compatibility View Settings Another window pops up Add web site bsnl co in to Compatibility view Search er Overview SAP NetWeaver File Edit View Favorites ESP EE ii BSNL ERP Helpdesk z Delete browsing history Ctrl Shitt Del InPrivate Browsing Ctrl Shift P rrr Tracking Protection Actives Filtering Fix connection
21. ID l Old Password i Define Password Last Name SUNIL GUPTA First Name E Mail Address Form of Address lt D OO ESS User Manual Personalize Ke R ii x Se Text Quic Box Parts Version 2 0 MOD December 2014 Page 54 Connecting India BSNL Towards a paperless world Detailed Navigation Panel is not visible Observation Navigation panel is collapsed Solution Click on icon Expand navigation panel Click on icon Collapse navigation panel to collapse it again Welcome SUNIL GUPTA ath Jniversal Warklict Daily Updates Universal Warklist Click on Icon Daily Updates Expand navigation panel ff To Expand Detailed Daily Updates Navigation panel 5 P Detailed Navigation S Ce hh eT window is Expanded P Overview Employee Search Working Time Salary Statement E l Detailed Navigation Paycheck Show Overviev Employee Retirement Benefits Simi Reimbursement Module Claims A BSNL LTC Policy Documents t O Medical Claims _ Click on Icon Collapse navigation panel To Collapse Detailed Navigation window Lod BSNL ESS User Manual Version 2 0 MOD December 2014 Page 55 Connecting oe BSN Towards a paperless world Detailed navigation panel can be also partially expanded reduced Salary Statement To Partially Enlarge Detailed Navigation window Click on I
22. L GUPTA 5 000 00 REJECTED GPF Cancellation Request is initiated and Cancellation No is displayed lv Cancel GPF Request No 0000058130 initiated successfully BSN ESS User Manual Version 2 0 MOD December 2014 Page 39 Connecting India BSNL ERP Towards a paperless world Printing of GPF Request Welcome SUNIL GUPTA search Advanced Searct Home _ Employee Self Service Overview Employee Search Working Time Benefits and Payment Personal Ini GPF Application Print CLICK GPF Application Print A Window is opened Select GPF Claim No and CLICK Print Tab l EE GPF Appl AI E TE eer aT Salary Statement Form 16 Employee Retirement Benefits Sjmulation GPF Claim Number Reimbursement Module Claims Advance BSNL LTC Policy Documents H O Medical Claims GPF Print 0000056130 0000036428 0000036327 0000034253 Date of Application Amount Requested 0 00 GPH Reason l Portal Favorites w There are no items to display EZ http eportal erp bsnl co in irj portal GPF Application Print SA cy R Sl Pagew Safetyy Toos v P PDFADVAN_0000036428 1 pdf Adobe Reader In BHARAT SANCHAR File Edit View Document Tools Window Help J NIGAM LIMITED L 1 2 mx g Find Welcome SUNIL GUPTA Connecting India GPF Application Print fare Bharat Sanchar Nigam Limited GPF Print A Govt of India Enterprise
23. LI RD Pay Information Salary Summary PF Details i Portal Favorites Soceity There are no items to display Loans Sl No Loan Outstanding Balance EMI Third Party Loans SLNo Loan EMI Account No Print BSNL ESS User Manual Connecting India Mou Bank 0 00 CLICK on Pay Information Details are displayed Pay Scale Area Rest of India PAN ACMPG0463H AIC No 2973001300000032 Pay Mode Bank Transfer RTGS NEFT DLI 01 04 2014 DA 38 775 00 HRA 12 061 00 Trg All 0 00 T A 0 00 HQ Allow 600 00 S No Society Name Amount Membership Number Version 2 0 MOD December 2014 Page 49 Towards a paperless world EPF Ledger Pd mpap a BSNL ERP PORTAL Welcome SUNIL GUPTA Search Advanced Search Employee Self Service Ma lf ice mployee Password Admin Overview Employee Search Working Time Benefits and Payment Personal Infor PF Details CLICK on PF Details Fill i Detailed Navigation 3 Z PF Details Financial Year and Enter CLICK on Print Tab Pay Information Salary Summar EPF Details Financial Year 2014 2014 2015 l Portal Favorites m There are no items to display Bharat Sanchar Nigam Limited A Govt of India Enterprise EPF Ledger EPF Details for the Financial Year 2014 2015 2 7 is displayed Employee No 98218510 EPF Accofint No Name SUNIL GUPTA Father s Husband inn KANSH
24. NIL GUPTA Sta marr CLICK on View Employee Self Service M e El in Print Returns Overview Employee Search Working Time Benefits and Payment Personal Information Career and Jo View Print Returns R A window opens Select Detailed Navigation Retu Fill parameters CLICK Fetch Pease hence cana data Print Form Fem Prnt Return Update Personal Information Rule 8 Transfer Print Ruled SUNIL GUPTA b O Property Returns l Portal Favorites v There are no items to display V 4 BSNL ESS User Manual Version 2 0 MOD December 2014 Page 44 Connecting India BSNL Towards a paperless world Update personal information Personal information for Address Permanent Temporary Emergency and Mailing and Communication details Mobile E mail Landline Residence Landline Office Fax amp Emergency Contact can be created and updated in the ESS by all the ESS users themselves After logging in to ESS Go to tab Personal Information Click on the link Update Personal Information under Details Navigation window on the left side of the screen P ra aaa BSNL ERP PORTAL Welcome SUNIL GUPTA Po FT Asme Een pene ey anger Se Ser aye ees esse Cherie Eouploqess Senn Working Tome S l smd Paqoment Persona Infoerdastion Ceres sird J CLICK on Update Personal Information An editable screen opens on the right side with two heads as under Address Details It has four radio buttons fo
25. NL ERP PORTAL Advanced Search Working Time Benefits and Payment Personal Information Career and Transfer History CLICK on Rule 8 Back Forward Detailed Navigation Rule 8 Transfer El Working Time S APPLICATION FOR RULE8 TRANSFER Rule 8 Transfer 1 Name and Designation SUNIL GUPTA DM Portal Favorites 2 a Office amp Division of working ERP ALTTC GHAZIABAD NEW DELHI aay ele i F Z There are no items fo display b Date from which working in the present division c Date from which working in present station 3 Date of entry in the Dept 27 04 1982 4 Date of entry in the present grade 27 04 1982 a nas I m Yes a knead 6 Whether the transfer is one way Or Mutual No Joining Report lt Rule 8 Transfer S If Mutual is the request For the 1sttime No l Portal Favorites R T Whether at any time earlier worked in the unit which now v There are no items to display requested lf yes Specify the period and capacity 8 If under Rule 8 of BSNL s Transfer policy whether the necessary declaration attached 9 Reason for request in brief J here are no items to display a For officials who have not completed 5 years of service b If due to marriage furnish the date of marriage Portal Favorites c If the request is to join spouse who is also employed attach
26. OC OWA 1 OCGE ON DIG EEEE 14 WORKING TIME serpen E E E E E A 15 Leave REGUE S Er EE E E EE EEEE E EE EEEE EES 16 OOT OVET 2 aae ones E EEEE E EE EEEE E EEE EEEE EEE EEEE E EEE EEEE REENE EEE EEE 18 JOO KOPO S apenre EE REA 18 Leave Cancellation RequesSt ssvnvasvvasr ann nnnnnannnnannnannnnnnnnnnnnnnnnnnnnannnannnnnnnnnnnnnnnnar 20 Employee availability time for outsider VISITS v a2 2 nn nn nn nn n n ann nn nana nn annan nana n nana na nana n naan anna na 20 HONGOV COLON OG a aa Baa E aba aR Ra 21 Leave slov r OE EEEE EE EEEE RE EEE cee esate oa ce 22 BENEFITS amp PAYMENT oere EEE EEE AEE EEEE 23 SV Slank E E E A A E aa S 23 Pay check INQUIFy SCIVICC orrrrersrir trir rir R O S S R ses 24 POH c E R R cane pene eee ere ee 24 Reimbursement Module Claims amp Advances vann nnnnnnnnnnnnnnnnnnnnunnnnnnnnnnnnnunnnnnnnnnnnnnnnnnr 25 Creating a new ReimDursementelainssusrsbtkasska atkt vsk skssab k k kak ktk ak aak ka b k k s 25 Creating a new Reimbursement claim Briefcase Mobile Handset 22nnvvnn nsannnn nnnnnnnannna 27 Creating a LTC Reimbursement Advance Claim nnnnvnav vnar nannnannnnnnnnnnnnnnnnnannnnannnnnnnnnna 28 View Edit existing Reimbursement claiMS v2nsvnnnnsn narn nannnanannnnannnnnnnnnnnnnnnnnannnnnannnnna 31 BNELC PO Doc a a a l a na aa Saa R Rasa 32 Medr o 01794 ea EEEE EEEE AE EE EEEE EEA EAEE E EEA EEEE 33 Create new medical COIN westreconevenecenesenveevncenvunnev an enpue
27. Personal Information Career and Job Travel and Expenses Pay Infor Select GPF reason code Fill the amount requested No of Installments Furnish comments CLICK Submit Name Designation Pay Amount 42 470 00 GPF Number orrii0eort Office in which GPF A c is maintained CO Me Date of Joining 27 04 1982 Date of Retirement 30 06 21 Ledger Balance Available Advance Amount Outstanding GPF Reason Code HIGHER EDUCATION ABROAD RULE 12 1 B 1 No of instalments for repayment az Eligibility Amount HIGHER EDUCATION INDIA RULE 12 1 BY I ae Sa men Initiator Comment BSNL ESS User Manual Version 2 0 MOD December 2014 Page 38 Connecting India BSNL Towards a paperless world Cancellation of GPF Request Pd BHARAT SANCHAR BSNL ERP PORTAL I NIGAM LIMITED elcome SUNIL GUPTA ch Advanced Search Employee Self Service Overview Employee Search Working Time Benefits and Payment Personal Informati GPF Details CLICK Delete Cancel GPF Request GPF Personal Informe Overview Employee Search Working Time Benefits and Payment J GPF Details A window is displayed GPE Select request to be cancelled CLICK Cancel Tab GPF Details for Cancelling and Deleting GPF Request No Personal Mo Amount Requested Current Status 0000034253 98218510 SUNI
28. RT SANCHAR NIGAM LIMITED Report If OK hereby report that have assumed charge of the ofice as DM PM X ERP CLICK Submit CENTRE ALT G in your office on Thursday 10 07 2014 forenoon after return from leave for 3 day s with efect from 07 07 2014 to 09 07 2014 without medical certificate n Sy Submit A Refresh BSNL ESS User Manual Version 2 0 MOD December 2014 Page 18 Connecting India BSNL RP Towards a paperless world Leave Cancellation Request On the Working Time Overview page click on the Leave Cancellation Request link A leave details screen appears Select the leave to be cancelled request to be sent Reason may be recorded for cancellation of leaves in the Reason field Press Submit TAB Leave is cancelled request forwarded to the approver Time Manager as the case may be JP BHARAT SANCHAR r Ad NIGAM LIMITED BSNL ERP PORTAL Welcome SUNIL GUPTA Rr seem tars Home Employee Self Service anager Self Service 9 Employes Password Admi Cveniew Employee Search Working Time Benefits and Payment Personal Information Career and Job Travel ee Cancel Leave Request 4 August 2014 Mo Tu We Th Fr Sa Su alala lala z 4l5 gl 725 H 42 43 44 15 4617 34 48 49 20 21 22 23 ce 35 25 2 27 3 so 34 Company Halkias Select Leave to be cancelled Furnish reasons amp CLICK Submit BSNL ESS User Manual Version 2 0 MOD December 2014 Page
29. TA Home _ Employee Self Service Overview Employee Search Form 16 Detailed Navigation Form 16 Salary Statemen H H H H H H H H H H H H H H H H H H Employee Retirement Benefits Simulatior Reimbursement Module Claims Advance BSNL LTC Policy Documents gt Medical Claims gt GPF Portal Favorites T There are no items to display amp E Details of Salary paid and any other income and tax deducted 1 Gross salary a Salary as per provisions contained in sec 17 1 1 4 4 BSNL Connecting India ESS User Manual Working Time Benefits and Payment Company Code CLICK Form16 i Sez rch Advanced Search Select Year Personal Information Career and Job Travel and Expenses jas wes ao 98218510 ACMPG0463H PART B Annexure INR 1107088 00 Version 2 0 MOD December 2014 Page 24 BSNL Towards a paperless world Reimbursement Module Claims amp Advances Various reimbursements and advances can be claimed here e g Broadband Bill Brief Case Driving Charges Electricity Entertainment Fuel GSM Mobile Bill Leave Travel Concession Mobile Handset News Paper Fixed Telephone Bill and Towel This menu facilitates to a Create a new Claim b View status amp Print existing claims c Deletion Edition Request cancellation cancellation depending upon type of claim Creating a new Reimbursement claim Reim
30. There are no items to display Empoyment certificate of the spouse Spouse Employment Certificate Browse Upload v There are no items to display Terms amp Conditions a 2 _ hereby agree to abide by the condition as laid down in the BSNL s Employees Transfer Policy nitified vide letter No 6 7 2007 Restg Dated 07 05 2008 as amended from time to time Declaration a P x eB 1 27 PM 8 15 2014 BSNL Connecting India ESS User Manual Version 2 0 MOD December 2014 Page 46 BSNL Towards a paperless world Print Rule 8 Transfer Request FPJ BHARAT SANCHAR J NIGAM LIMITED Welcome SUNIL GUPTA Home _ Employee Self Service Overview Employee Search Print Rule Detailed Navigation BSNL ERP PORTAL search Advanced Search Working Time Benefits and Payment Personal Inforn Personal Information View Print Returns Update Personal Ipforme Rule 6 Transfer D Property Returns l Portal Favorites v There are no items to display BSNL ESS User Manual Connecting India CLICK on Print Rule 8 Select Request in Print Rules window CLICK Print Tab RULE 8 Application Form Rule 3 Application Reg No Print Version 2 0 MOD December 2014 Page 47 BSNL RP Towards a paperless world Property Returns FTP BHARAT SANCHAR NIGAM LIMITED Welcome SUNIL GUPTA Home _ Employee Self Service O
31. bursement claims for Broadband Bill Driving Charges Electricity Entertainment Fuel GSM Mobile Bill News Paper Fixed Telephone Bill and Towel Welcome SUNIL GUPTA O O Advanced Search Home _ Employee Self Service elf Service mployee Passwat Imir Overview Employee Search Working Time Benefits and Payment Personal Information Career and Job Travel anc Reimbursement Module Claims Advances i gt 2 Overview Display and Edi lt 7 records fgund for the selection owed Value Currency Unit Text Request Phase Request Status Person Responsible z Indian Rupee k Ne Entertainment Reimbursement Indian Rupee Fuel Reimbursement ee Paper GSM Mobile Bill reimbursement Leave Travel Concession Mobile Handset Reimbursement KH wel Claim fll Row t ors Greate iew Edit Delete Print Ex BSNL ESS User Manual Version 2 0 MOD December 2014 Page 25 Connecting India BSNL Towards a paperless world Welcome SUNIL GUPTA Of Advanced Search Overview Employee Search Working Time Benefits and Payment Personal Informati Reimbursement Module Claims Advances Select Reimbursement Type Claim Advance Request Select Request type Claim Overview Display and Edit Reimbursement Type Request Type Passed Amount Remarks Comments Name of the Newspaper Name of the Magazine 1 Certified that th
32. ces Reimbursement claims e g Broadband Bill Brief Case Driving Charges Electricity Entertainment Fuel GSM Mobile Bill Leave Travel Concession Mobile Handset News Paper Fixed Telephone Bill and Towel BSNLLTC Policy document Medical Claims Outdoor Medical Claims Executive Health Check up Print Medical Claims GPF GPF Details Raise GPF Advance With drawl request GPF Application Print GPF Ledger Details o Salary Statement By default latest salary slip is visible Users can view previous salary statements by clicking on tab Previous Salary Statement one by one NIVAN LINI IKM Welcome SUNIL GUPTA Advanced Search _ Home BESYDTSSSTESSTII Manager Self Service Employee Password Admin Overview Employee Search Working Time Benefits and Payment Po sunar imummauun Career anu Jol CLICK Salary Statement Salary Statement OV P a Detailed Navigation _ Paycheck Inquiry Service sow Overview CLICK Previous Salary ann eee n Statement Reimbursement Module Claims Advang a BSNL LTC Policy Documents H oF gt O Medical Claims fo OF Find v gt GPF a j Bharat Sanchar Ni There are no items to display A Govt of India f Payslip for the Month of Jt Name SUNIL GUPTA Location Corporate C Personnal No 98218510 Designation DM Pay Period 01 07 2014 31 07 2014 Work Area NEW DELH PAN ACMPG0463H GPF EPF 0771108071 Paid Days Account No
33. colleaques and their A Record your working times plan your leave and display your time da position in the company Quick Link Maintain personal information and make it available companywide scleral Joining Report Quick Links Employee Availability Times for Outsider visits Who s Who Holiday Calendar Benefits and Payment Personal Information Display the plans in which you are currently enrolled enroll in new benefit plans and Manage your addresses bank information and information about fam download an enrollment form dependents Display your salary statement Quick Links Quick Links submit Return Reimbursement Module Claims Advances View Past Returns Career amp Job Ti Travel and Expenses View and change your own skills profile View a list of open positions in your company and Create your travel request and plan travel services for your business t A screen is displayed with some more TABS LINKS related with ESS e g Employees Search Working Time Benefits amp Payment Personal Information Career amp Job Travel amp Expenses Pay Information ft BSNL ESS User Manual Version 2 0 MOD December 2014 Page 11 Connecting India BSNL ERP Towards a paperless world Employee Search a Information about colleagues can be seen by just entering First or Last Name or both in the search area b User can maintain and update his her location data CLICK on who s who fD
34. con Reduce navigation panel To Partially Reduce Detailed Navigation window 1 4 BSNL ESS User Manual Version 2 0 MOD December 2014 Page 56 Connecting India BSN Towards a paperless world Menu not visible in Detailed Navigation Panel Observation Tray is collapsed Solution Click on icon Expand Tray Click on icon Collapse Tray to collapse it again Te Expand tray Collapse tray BSNL ESS User Manual Version 2 0 MOD December 2014 Page 57 Connecting India
35. detai ersonal Detai gt O Property Returns Personnel No 98218510 Name Mr SUNIL GUPTA Name SUNIL GUPTA Change of Emp Name SS Father s Husband s Name KANSHI RAM GUPTA Date of Birth 01 07 1961 Portal Favorites Designation DM Gender Male Position DM PM X ERP CENTRE ALT GZB Marrital Status Marr There are no items to display Seniority Number Nationality India aaam Present Location PA Corporate Office Mother tongue HINDI Present Location PSA CO New Delhi Religion HINDU Cast General Height 173 00 CMS Special Quota Blood Grp B Recruitment Quota Type Id mark 1 MOLE ON NECK BELOW LHS CHIN Date of Joining 27 04 1982 Id mark 2 MOLE ON NECK BELOW LHS CHIN Date of Appt 27 04 1982 Diff Challenge Year of Recruit 0000 Probation Period 0 Confirm Status Not confirmed Confirm Date EEUNA aaa Absorption Details j Detailed Navigation Absorption Status Absorbed Personal Information Date of Absorption 01 10 2000 View Print Returns Desig Absorbed as Update Personal Information Order No Rule 8 Transfer Absorption Order Date Print Rules kL Pronat Raimi Address Details SILNo Address Type Street and House No 2nd Address Line City District Pos Portal Favorites J 01 Permanent residence JG 3 235 B VIKAS PURI NEW DELHI 4101 v There are no items to display 02 Home town address JG II 235 B VIKAS PURI NEW DELHI NEW DELHI NEW DELHI 1100 03 Mailing address JG 3 235 B VIKAS PURI NEW DEL
36. e Newspapers s mentioned in the claim were actu Eligible Amount received at my residence 2 Certified that the rates are charged in the bills are correct 3 The bills in original from Vendor Newspaper Agent would be mad available on demand Total Actual Amount excl dedn ar Mame of the Newspaper Agent Address of the Newspaper agent 3 Quarter for which is claim is done Year Newspaper Expense for 1st month Kn ON Fill the form Check BOX to Acknowledge amp Accept Terms amp Conditions Magazine Expense for 1st month in Qtr Magazine Expense for 2nd month in Qir Magazine Expense for z in Qtr id CLICK Review See for an error message on top If OK Acknowledge amp Accept Terms angbeetiaitions CLICK Send to forward claim BSNL ESS User Manual Version 2 0 MOD December 2014 Page 26 Connecting India BSNL ERP Towards a paperless world Creating a new Reimbursement claim Briefcase Mobile Handset In case of claims for Brief Case and Mobile Handset last claim dates are maintained in the system But in case of Fresh Appointment no such date can be available Further in case of transfers the last claim dates are normally not available at the time of transfer In cases where last claim date is not available in the system some additional fields are available to facilitate the claimants to make claims timely e g Check box for submission of the
37. e Self Service is to provide a single integrated platform and real time access for employees to a Access to their Personal amp Pay Data information at their own time b View Salary Statement Salary Summary GPF EPF Ledger Form 16 c Submit Leave Application Leave Cancellation Request amp Joining Reports View Holiday Calendar d Submit Personal claims e g Brief Case Mobile Handset News Paper GSM Landline amp Broadband bills Driving Electricity Entertainment Fuel charges GPF Advance amp With drawl application e Submit Indoor Medical Claims amp Executive Health Check up claims f Furnish Immovable Property Returns Through Universal Work list in the ESS Portal designated approvers managers can either a Approve or reject Leave Application Joining Reports b Approve or Reject Claims Advances c Approve or Reject Medical Executive Health Check up Claims Real time status of various claims requests is available to the users BSNL ESS User Manual Version 2 0 MOD December 2014 Page 5 Connecting India BSNL Towards a paperless world The following key scenarios will be covered in ESS Employee Search 2 Working Time 3 Benefits and Payment BSNL ESS User Manual Connecting India ee Oe Oo OI Information about colleagues can be seen by just entering First or Last Name or both in the search area User can maintain and update his her location
38. eligibility documents with the claim Rest of the procedure is same as in other reimbursement claims Welcome SUNIL GUPTA 1 Advanced Search Employee Self Service Overview Employee Search Working Time Reimbursement Module Claims Advances Reimbursement Type Briefcase Reimbursement Request Type Passed Amount If last claim date is not available in system or new Appointment ae ane Promotion check box as the Brand of briefcase purchased case may be Check Eligibility Model Documents box List of Dornan Appointment Promotion is to Address of the Dealer 1 be selected in the dropdown Eligible Amount Actual Bill Amount CLICK Review See for an error message on top If OK CLICK Send to forward claim Bill Number Last Claim Date Eligibility documents will be submitted New appointment Promotion Last claim dat List of Appointment Promotion New Appointment in Group A Group B Promotion from Group C D to Group A B Promotion of Group 4 amp B employees Last claim date not maintained in the system Di Acknowledge amp Accept Terms and CQ BSNL ESS User Manual Version 2 0 MOD December 2014 Page 27 Connecting India BSNL Towards a paperless world Creating a LTC Reimbursement Advance claim Employees who have completed 59 years of age can only apply for general LTC anywhere in India f BHARAT SANCHAR BSNL EF NIGAM LIMITED Welcome
39. ent In detailed Navigation Window Click on BSNL LTC Policy Document Circular on subject Revised Eligibility of CDA IDA pay for availing LTC by BSNL Employees opens on the screen for view save printing Form 16 SAP NetWeaver x BSNLLTC Policy Docume x u B eportal erp bsnl coin irj portal NavigationTarget navurl63A 2F 2F3362069tdce 836d3d26a4e7a58fddb1 amp amp amp CurrentWindowld WID1408074713 ss Apps Skull Skeleton GHOS Master Chef Sanjeev Flower Gallery Photoshop Projects g Giveter com A goa My Separation Portal JZ 7 Technological Inn Handbags 4 M BHARAT SANCHAR BSNL ERP PORTAL Q Help Personalize Welcome SUNIL GUPTA _ Advanced Search Home ESAS Pe Manager Self Service Employee Password Admin Overview Employee Search Working Time Benefits and Payment Personal Information CareerandJob Travel and Expenses Pay Information BSNL LTC Policy Documents Detailed Navigation BSNL Policy Document CLICK on BSNL LTC anaes Policy Document Form 16 Employee Retirement Benefits Simu ak BHARAT SANCHAR NIGAM LTD B A Government of India Enterprise Corporate Office There are no items to dis Bharat Sanchar Bhawan l Janpath New Delhi 1100001 PAT Section No 13 4 2008 PAT BSNL Pt I Dated 01 11 2010 1 Portal Favorites To All Heads of Telecom Circles All Heads of other Administrat
40. erview On the Working Time Overview page click on the Quota Overview link A time Account screen appears L BHARAT SANCHAR r Ad NIGAM LIMITED BSNL ERP PORTAL Welcome SUNIL GUPTA Advanced Search _ Home _ Employee Self Service Manager Self Service Employee Passwal Overview Employee Search Working Time Benefits and Payment Personal Information Care Time Accounts Select Leave Type Enter Key date CLICK Display Time Accounts Quota Type Casual Leave On Key Data 8 16 2014 Display All Types Time ACCOMM Earned Leave eto Entitlement Remainder Casual Le v Half pay Leave 4 12 00 Days 11 00 Days Restricted Leave Joining Time Leave Quota Select type s of leave quota amp date on which the quota i e leaves balance at credit is to be viewed in the Quota Type and On Key Date field and the press Display to display the quota Joining Reports On the Working Time Overview page click on the Joining Report link A time Account screen appears Enter Joining Date Leave End Date Forenoon Afternoon and Medical Certificate Yes No and press Preview Joining Report is displayed If OK Press Submit to forward joining Joining Report ini eog Enter Joining amp End Joining Report Dates Select FN AN Medical Certificate Yes No Joining Report Return of Leave Join Date 10 07 2014 Forenoon End Date of Leave 09 07 2014 Medical Certificate Click Preview o Check Joining BHA
41. ew Employee Search GPF Ledger Report Detailed Navigation Salary Statement Form 16 Employee Retirement Benefits Si Reimbursement Module Claims BSNL LIC Policy Documents D Medical Claims FD GPF w There are no items to display BSNL ESS User Manual Connecting India BSNL ERP PORTA Search Advanced Search Working Time Benefits and Payment Personal Infi CLICK GPF Ledger A Window is opened Select GPF Ledger Repor Fiscal Year and CLICK Disnlav GPF PDF GPF Details Personnel no 96218510 Empl Appl Name SUNIL GUPTA Fiscal Year 2014 Version 2 0 MOD December 2014 Page 41 BSNL Towards a paperless world CAREER amp JOB BS BHARAT SANCHAR BSNL ERP PORTAL Help Personalize Log Off E lt NIGAM LIMITED come SUNIL GUPTA Advanced Search Time IST 4 01 40 Sai Manager Self Service Employee Password Admin iverview Employee Search Working Time Benefits and Payment Personal Information Career and Job T Back Forward areer and Job History Additional Information Career and Job Employees are allowed to enter their own skills in ESS Managers can utilize the database mteiog and create or change your own skills to identify employees with the appropriate skills for the internal use of the company Using Appraisal Documents tab employee can display the appraisals that we
42. f the leave can be seen Joining date after the leave period can also be seen Leave request Cancellation Prior to commencement of leaves applied through the system a A user can cancel his her unapproved leaves him her self b User can send Leave cancellation request to the approver who can cancel approved leaves Notes 1 After commencement of leaves only time manager can cancel leaves through back end 2 Similarly Curtailment Extension of leaves are to be got done in the system through the respective time manager i e the person maintaining the Service Book Employees Availability Times for Outsider Visits One can store times when one wants to allow visitors to visit This time would be viewable to the person creating the gate pass i e at the reception Holiday Calendar User can view their Holiday Calendar and can also view the list of holidays Leave History Users can see their leave history record here BSNL ESS User Manual Version 2 0 MOD December 2014 Page 15 Connecting India BSNL RP Towards a paperless world Leave Requests On the Working Time Overview page click on the Leave Request link Following screen appears CLICK on Leave request Welcome SUNIL GUPTA Advanced Search Employee Self Service i Overview Employee Search Working Time Benefits and Payment Personal Information Career and Jo Working Time CLICK ON Working Time ave Regues Ba
43. ge Own Data 3 FE Location Data Last Name First Name Following Screen appears Input edit the data Change Own Data b Change Own Data B g E gj Overview fevie ave Completed Communication Extension E mail SUNGUP21 GMAIL COM Department Building Number BSB Room Number WS35107 Change Own Data Change Own Data Overview Edit Review and Save Completed Communication Extension O E mail Department Building Number Room Number l Previous Step Review b Exit A BSNL ESS User Manual Version 2 0 MOD December 2014 Page 14 Connecting India BSNL Towards a paperless world WORKING TIME Users can Submit Leave Requests Presently only following type of leaves can be applied in the system a Casual Leave Restricted Holiday Earned Leave Half Pay Leave Commuted Leave Child Care Leave For female employees only All other type of leaves e g Maternity Paternity Special Casual Extra Ordinary Study etc are to be applied offline as in legacy and entered into the system by the respective time managers who are maintaining the service book mano Quota Overview For leave planning purposes User can view his her leave balance and entitlement via Leave Quota Overview All leave types with entitlement will be listed for User s viewing Joining Reports Joining is to be submitted after completion of leave Here start date and end date o
44. ion 2 0 MOD December 2014 Page 16 BSN ERP Towards a papertess world R 10 11 12 Select type of leave to be availed or already availed from the drop down menu in Nature of Leave Enter Start Date amp End Date For One day or Half day the Start amp End dates to be same Check Station Leave box if leaving Headquarter Enter From amp to dates Enter reason for leave Check pre fix and suffix check boxes which are enabled only if applicable Fill address details during leave This is enabled only in case station leave box is checked Press check tab See for any error message on the top Take remedial action and press check again Name of the approver gets popped up in the approver space on the right side of Reason for leave If okay then press the tab Submit Another window opens with a message The Request has been sent successfully with a close TAB Press it to close the session Leave request is now available in the Universal Work list of Approver UPTA Request sent successfully message pops up HRA X ERP CENTRE ALT G Pay Telephone The Request has been sent successfully Start Date Afternoon From nd family function at Udaipur ANIL MARWAL 98406188 ASST GM BSNL Connecting India Approvers Corporate IT Reporting Manager ESS User Manual Version 2 0 MOD December 2014 Page 17 BSNL Towards a paperless world Quota Ov
45. ive units Sub Revised eligibility of CDA IDA pay for availing LTC by BSNL employees Regarding Sir The issue of revising the eligibility of CDA IDA pay for availing LTC by BSNL employees has been examined in this office as per existing applicable for employees of BSNL before revision of their scales on e ale Q pay and revised eligibility of CDA IDA pay for TA DA notified by EF Bret their O M No 7 6 2006 EF Vol II Pt dated 08 09 2010 and its corrigendum dated eportal ep bsnl co SS Se TT contentl2fevery_ user 2fgeneral fdefaultD esktop 2fframeworkPages 2fframeworkpagel2fcom sap portal innerpage buildTree false amp 5 w 6 Be oo 2 Me o Sa _ iil BSNL ESS User Manual Version 2 0 MOD December 2014 Page 32 Connecting India BSNL Towards a paperless world Medical Claims K BHARAT SANCHAR NIGAM LIMITED Welcome SUNIL GUPTA RA lanac r C f 5d4 Medical Claim amp Outdoor 5 Overview Employee Search Working Time M Home Employee Self Service Outdoor Medical Claim l Detailed Navigation Medical Outdoor Claim Salary Statement Check New Claim Form 16 and CLICK Start Employee Retirement Benefits Sinful Reimbursement Module Claims Adv BSNL LTC Policy Documents Executive Health Check Up Print Medical Claim DD GPF l Portal Favorites H _ l There are no items to di plav _ v al
46. leted LeaveTravelConcession Application _ 7 HomeTownGeneral Home Town General Block Begin 01 01 2014 End 3192 20 na 17 17 2014 EG 12 31 2015 Eg OOO Fill up the form 0096216510 E SUNIL GUPTA CO New Delhi 42711982 42 470 NEW DELHI Zl z NEW DELHI Version 2 0 MOD December 2014 Page 29 EL Amount a Advance Amount Requested Advance Amount Approved a Resson for Rejection Reason for Reducing Advance Lhe pe aan Relationship Name Date of Birth Fill up the form lell ow iors Multiple Line Content Line No From Date To Date From Source To Destination Mode Of Travel Higher Mode Distar ABB 1 BOA Add Line Delete Line Acknowledge amp Accept Terms amp Conditions CLICK Review v Acknowledge amp Accept Terms and Conditions Reim bursement Module Claims Advances lied ial dia hia TTT LTC Block Terms and Conditions Block Begin Date LTC DECLARATION declare that the particulars furnished above are true and correct to the best of my Knowledge undertake to produce Off Cycle Requested the tickets for the outward journey within ten days of receipt of Tax Exemption Requested the advance _n the event of cancellation of the journey or if fail to produce the tickets within ten days of receipt of advance undertake to refund the entire advance in one lumpsum Block End Date
47. n screen SAP User Self Services click on Log off to log out of SAP EP system Click on YES or NO to LOG OFF or otherwise BSNL P aprep fat BSNL E Help Personalize Log Off ER Welcomes oo fs Advanced Search Time IST 12 46 58 PM Home Employee 5 SAP NetWeaver Portal Webpage Dialog http eportal erp bsnl co in irj servlet prt portal prtroot com sap portal navigation masthead logoffConfirmMsg Daily Updates Un Daily Updates A Are you sure you want to log off bry Back Forward l Portal Favorites There are no items to c Log Off Add to Favorites Portals Link BSNL ESS User Manual Version 2 0 MOD December 2014 Page 10 Connecting India BSNL ERP Towards a paperless world Navigating Menus Employee Self Service This Tab is visible to all the ESS Users To access various services in this TAB CLICK on the TAB Welcome SUNIL GUPTA Advanced Search ome Employee Self Service Manager Self Servic Employee Password Admin Overview Employee Search Working Time Benefits and Payment Personal Information Career and Job Travel and Expenses Pay Information Overview k Employee Self Service applications provide you with e easy access to information and services for employees E m p oye e Se If Se rvice This page gives you an overview of the entire offering Employee Search Working Time Search for employees by name and find basic information about
48. orking Time Benefits and Payment Personal Information Career an Holiday Calendar Holiday Calendar Holiday Calendar October 2014 bk Mo Tu We Th Fr Sa Su July 2014 Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su r 3123456 3128 23031 1 2 3 36 123456 40 29 30 Bee 4 5 T 8 911011 1213 372 4567 8900 37 8 9 10 11 12 13 14 oo ME 9 10 mi 12 29 14 15 16 17 18 19 20 Ex 11 12 13 14 15 16 17 38 15 16 17 18 19 20 21 42 13 14 15 16 17 18 19 21 22 23 24 EH 26 27 34 HS 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 FES 26 AB 30 311 2 93 352526 2 28 23031 40 29 3012 3415 1 ZT 28 30 31 1 2 August 2014 september 2014 Mo Tu We Th Fr Sa Su gt 32456 781 910 351 2345 6 7 4116 785 910 11 12 453 456759 Company Holiday Restricted Holiday Holiday Calendar Company Holiday Restricted Holiday Date Company Holiday Date Restricted Holiday a 14 01 2014 MILAD UN NABI C 04 02 2014 Basant Panchami 26 01 2014 REPUBLIC DAY 14 02 2014 Guru Ravidas Birthday 17 03 2014 Holi 19 02 2014 Shivaji Jayanti RH 06 04 2014 Ram Navmi c 24 02 2014 Swami Dayanand Saraswati Jay 13 04 2014 Mahavir Jayanti c 27 02 2014 Maha Shivratri RH 16 04 2014 Good Friday 16 03 2014 Holika Dahan Dol Yatra 14 05 2014 Buddha Poornima 31 03 2014 Gudi Padwa R 29 07 2014 Idu l Fitr 14 04 2014 Vaisakhi Vishu Mesadi R 15 08 2014 Independence Day 15 04 2014 Vaisakhadi Bengal Baha Bihu 18 06 2074 Janamashtami 20 04 2014 Ea
49. problems Reopen last browsing session Add site to Start menu View downloads Pop up Blocker Overview sorry yo SmartScreen Filter Manage add ons is nots Compatibility View Compatibility View settings Subscribe to this feed Feed discovery Windows Update F12 developer tools Internet ae BSNL ESS User Manual Version 2 0 MOD December 2014 Page 51 Connecting India You can add and remove websites to be displayed in A ADD bsnl co in Add this website bsnl co in you ve added to Compatibility View Remove Display all websites in Compatibility View Display intranet sites in Compatibility View Download updated compatibility lists from Microsoft Learn more by reading the Internet Explorer privacy statement BSNL ESS User Manual Version 2 0 MOD December 2014 Page 52 Connecting India BSNL Towards a paperless world Similarly in IE Tools menu open Pop up blocker Go to Pop up blocker settings and Belete browsing history Ctril Shitt Del SMNL ERP Project 24 BSNL ERP Home Page z InPrivate Browsing Ctrl Shift P Tracking Protection B N L R P P O F Activex Filtering Search Advanced Search Fix connection problem Reopen last browsing session Add site to Start menu Lewy chow rice Pop up Blocker Turn off Pop up Blocker SmartScreen Filter Pop up Blocker settings Manage add ons
50. r address as under c Permanent Temporary Emergency c Mailing On checking of any radio button respective corresponding fields get populated with available information It can be edited by clicking Edit and saving by clicking Update Information can be created by clicking Create in case no information is available Communication Details It has six radio buttons for Communication details as under Mobile E mail Landline Residence Landline Office Fax c Emergency Contact BORORO Information can be created or updated as explained in case of Address Details above The information furnished here automatically updates the data in back end and details furnished for mobile facilitates user to get intimation regarding pay and leave etc on their mobile through SMS BSNL ESS User Manual Version 2 0 MOD December 2014 Page 45 Connecting India BSNL ERP Towards a paperless world RULE 8 TRANSFER Click on Rule 8 Transfer in Detailed Navigation Window Rule 8 Transfer application is opened Fill all the data in the form and Press Save Spouse s documents can also be uploaded through UPLOAD feature gt Rule 8 Transfer SAP NetW 1 2 http eportal erp bsnl co in irj portal fv B 3 h v Pager Safetyy Tools v r BHARAT SANCHAR 4 NIGAM LIMITED Welcome SUNIL GUPTA Overview Employee Search Rule 8 Transfer BS
51. r re Tere re ee ee ee ee 51 How to Change Password in ESSunnnvvv nar rannnanannnnnnnnnnannnnnnnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnnar 54 Detailed Navigation Panel is NOt visible 2ssnnannnanvsarnnannnnnnnnnnnnnnnnnnnnannnannnnnnnnnnnnnnnnnr 55 Menu not visible in Detailed Navigation Panel 2ssvnnnnvv ranr nnannanannnnnnnnnnannnnnnnnnnnnnnnna 57 V 4 BSNL ESS User Manual Version 2 0 MOD December 2014 Page 4 Connecting India BSNL ERP Towards a paperless wor INTRODUCTION Purpose of the document Purpose of this manual is to provide documentation to guide users for their job through ESS portal in ERP This manual details the step by step procedures process flow to perform relevant services that are relevant to users in SAP ESS Employee Self Service system This manual includes An overview of SAP Enterprise Portal Detailed Steps on how to use the SAP ESS Services Employee Self Services Employee Self Service ESS empowers employees to view create and maintain their own HR related data anytime anywhere via web based technology and functionality in the Enterprise Portal ESS is an effective means for providing real time access and data maintenance capabilities to the source or owner of the data and to off load many of the data entry and related employee service activities that may be typically performed in a company s human resources payroll benefits and purchasing departments The usage of SAP Employe
52. re made of his her work This helps to reduce the administrative load on the AFF human resources department jnm existing performance Wanagement and Managers Encourages participation and responsibility by the S individual employee profile Appraisal Documents Appraisal Documents WD Welcome SUNIL GUPTA _ Home _ Employee Self Service Overview Employee Search Working Time Benefits and CLICK Skill Profile A window is displayed skills Profile Skills can be Displayed Edited Added Deleted Required Proficiency Existing Proficiency 4 Previous Step fe BSNL ESS User Manual Version 2 0 MOD December 2014 Page 42 Connecting India BSNL ERP Towards a paperless world PERSONAL INFORMATION In Personal Information tab Detailed Navigation Window Click Personal Information A Screen with personal details is displayed Pd BHARAT SANCHAR RSNI ERP PORTAL f NIGAM LIMITED Welcome SUNIL GUPTA Advanced Search J Overview Employee Search Benefits and Payment Personal Information Career and Job Travel and Expenses Pay Inform Working Time Personal Information Personal Detailed Navigation Personal Information Information lt Personnal Information View Update Personal Information Appointment and Personnal Info Rule 8 Transfer R S z METER Appointment
53. resbusnecessannesaseancevaresenisereens 34 To view edit existing CldiM 2v2vnvnssvnnar nanannannnnnannnnnnnnnnannnnnnnnnnnannnnnnnnnnnannnnnnnnnnnannnn 35 V 4 BSNL ESS User Manual Version 2 0 MOD December 2014 Page 3 Connecting India BSNL ERP Towards a paperless wor View History 7 Status Of Medical CIGING viesuvesaavesieceesievecvsraeieirueinseseeviasenveraeweseusieses 36 OPP EAE re EIEE EE AEE ee ee a AE T 37 Create GPF Advance Withdrawal request nnnnnvvnnvnannnnnnnnnannnnnnnnnannnnnnnnnannnnnnnnnanna 38 cancelation of GPF REQUEST sorrrorrrirerireritr r EEEE TENETE EE TIETEET ERENER EEIE a i 40 PHAUNO OF GPP OOUE lala 40 View Print GPF Ledgef s ssssssssssnsnnssnsnnsssnnssrnnnsnnnnnsnnnnannnnznnnnnannnnnnnnnnnnnnnnnnnnnnn 41 CAREER SG JOB orror E E E 42 PERSONALINFORMATION Glass nsr aE EEE a a 43 View Print RetUrnS sssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn naa 44 dodate personal IN Orna ON sissa a a t a a a ETTE TORETE OTRE 45 ROLES TAAN FER IENNE EE N NEEE EEEE 46 Print Rule 8 Transfer RequesSt nnnavvvnarr raannanannnnnnnnnnannnnnnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnnnar 47 Proper y Rl a a A 48 PAY IME ORIVIATILO Nicruccnss cvacesencsacsueyccovesecsengencessonevorescysccscousesmsuesncoressncevesersyscsecee sarees ecuorees neste 50 EPP LCOGEl r nies 50 MISCELLANEOUS cerco a sta i T snansalntanak ardann las undslast an iakanakalanuu 51 NOOO ca TOOD ES S err
54. ster Sunday RH 02 10 2074 GANDHI JAYANTI 09 05 2014 Guru Rabindranath s B day RH 03 10 2014 Dussehra 13 05 2014 Hazrat Ali s B day RH 06 10 2074 Idu l Zuha Bakrid 29 06 2014 Rath Yatra 23 10 2014 Deepawali c 25 07 2014 Jamat Ul Vida 04 11 2014 Muharram c 10 08 2014 Rakshabndhan r a p ppr T D Fi 1 BSNL ESS User Manual Version 2 0 MOD December 2014 Page 21 BSNL Towards a paperless world Leave History On the Working Time Overview page click on the Leave History link Users can see their leave history record here PTP BHARAT SANCHAR R Bree BSNL ERP PORTAL Welcome SUNIL GUPTA s elj cl Advanced Search Employee Self Service plo Overview Employee Search Working Time Benefits and Payment Personal Information Career a Leave History Furnish From To My Leave History Dates amp CLICK Review Enter the period you would like to view youcrepo 01 01 2014 To 31 06 2014 Leave Details S No Leave Type From Date End Date Quota Used 30 05 2014 30 05 2014 1 00 Approved CL 14 03 2014 16 03 2014 0 00 Approved BSNL ESS User Manual Version 2 0 MOD December 2014 Page 22 Connecting India BSN ER Towards a papertess world BENEFITS amp PAYMENT In this TAB Users can View amp Print Salary Statement s for current past months Form 16 Employees Retirement Benefits simulation Reimbursement Module Claims Advan
55. verview Who s Who Advanced search Last Name First Name Result List Last Name First Name JAT PATANI JATAVATH KONDAPALLI FRAMCHAND Employee Self Service Employee Search Working Time Change Own Data RAMCHAND RAMCHAND Who s Who Extension E mail RAMCHANDJATAVATH YAHOO COIN RAMCHAND BSNL COIN Employee profile for RAMCHAND KONDAPALLI Communication Extension E mail Department Orga Cost nizational Unit Center Building Number Room Number First Job Miscellaneous Last Name Name Position vA BSNL Connecting India License Plate Number Personnel Number System User Name Back to Result List ESS User Manual GM Corporate IT BSNL CO 0001002201 KONDAPALLI RAMCHAND GM CORPORATE M BSNL CO GMIT 98401212 98401212 Career and Job Trave CLICK ON Desired person s link to open Room Number Personnel Number 97004449 00904871 98401212 96702724 Version 2 0 MOD December 2014 Page 13 BSNL Towards a paperless world Change own Location Data BHARAT SANCHAR AZ NIGAM LIMITED BSNL ERP PORTAL Welcome SUNIL GUPTA Search Advanced Search Overview Employee Search Working Time Benefits and Payment Personal Information Who s Who gt Who s Who Please enter the search criteria CLICK ON Change own Data to Change Advanced search Chan
56. verview Employee Search Immovable Property Returns mii ee l Detailed Navigation Personal Information View Print Returns Update Personal Information l Portal Favorites There are no items to display Working Time BSNL ERP PORTAL Personal Information Career and Job Travel and CLICK on Property Return Immovable Property Return Fill data in the window CLICK on Save Submit Tabs Benefits and Payment Submission status Submission Date Immovable property Location of Property Description of Pgiperty Type of Property Present Value Own Name SUBMIT SAVE CANCEL BSNL ESS User Manual Connecting India Version 2 0 MOD December 2014 Page 48 BSNL ERP Towards a paperless world PAY INFORMATION Welcome SUNIL GUPTA Employee Self Service Advanced Search Overview Employee Search Working Time Benefits and Payment Personal Information Career and Job Travel and Ex Pay Information Detailed Navigation Pay Information Salary Summary shed ia PF Details Earnings Pay Scale Type IDS Portal Favorites Pay Scale 29100 0 54500 ree Bank PUNJAB NATIONAL BANK E FLES iia st J Branch F 122 VIKAS PURI DNI 01 04 2015 Basic 42 470 00 Add H R A 0 00 City Class HRA X T A 1 400 00 Prof Upg 605 00 City Class CCA A category Deductions GSUS Subs 525 00 LIC 0 00 GPF No LIC P

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