NVZdata Quickstart Guide
Contents
1. If you have separate farms which you wish to keep as individual businesses on the system you have to click on File and New Business Alternatively click the blank page icon at the top of the screen This will take you back to the initial start up screen You then follow the same routine for each new business Next time you start the program you will be given the business option screen to pick from as shown below If you wish to swap between businesses whist working in the program click File and Change Business Alternatively click the Open folder icon at the top of the screen Select a Business 2 Manor Farm Routine occurrences can now be entered through the appropriate Occurrence Routines Don t forget to do your Backups Jj2. Field Events 1 53 Field Operations H E Stock Records H E Maintenance Routines oi NV Ea Reports avzdata Status Use the manual for further explanation when required 12 Setting up the System Structure Maintenance routines Business Parameters are set on creation of the business but can be amended as required Code Lists In each of the following sections new items can be added as you require although some may have preset entries as a start The routines to add edit and delete entries are the same in all the sections The lists can also be updated as entries are made using the Add Button at the end of the drop down list Help will bring up a screen of information which should give some detail of what is required at any point To add a code Click New on the bottom button bar A blank form will be presented Fill in he new code description and any other detail required When you are happy click Save To add another click New again and repeat the procedure Any code can be edited by selecting it changing it and clicking Save This change will then apply to everywhere the code has been used in all the records past and current Delete will remove any code that 1s selected at the time Care should be taken as deleting a code may leave a blank in the history 1f 1t has been used somewhere Crops Crops Autumn N Spring N Adjustments Winter Rain Code Description Winter Wheat Type Cereals Residue
3. a a a irs SAEs ears ead 20 Freid CINEASTAS A ee eed 22 New BUSINESSES iaa 23 The Information Needed Before You Start The system can be stated with very little detail It can be as little as Field names or numbers and sizes the crops and varieties you grow and basic details of the fert and fym s you are going to apply What you need Business Name Address telephone farm code can be entered later Metric or Imperial Measurements Which are you going to use Harvest Year What cropping year are you starting to enter data for Crops and Varieties What are you growing Holdings What are the different holdings within this business Field Names amp Areas OS numbers land class and other detail can be entered later Split Fields amp Areas Any fields which are being split for the current year Cropping Plan What crops are in what fields for the year you are starting with and the previous year Inputs The fertiliser and manures to be applied to the crops Each needs a name unit of application pack size and price The quantity in stock would also be useful Loading the Disk The system has to be loaded onto a computer running Windows 2000 or above If you receive the program on CD place the CD in the drive and it should Auto run In the Command Line type D Setup where D is the letter of the drive with the disk and click OK The Setup screen will now appear ay FARM data Installation CD farmooto
4. set up a business The first time you go into the program the following screen will appear FE y Business Parameters Mame Address Post Code Telephone Fax E Mail Holding Humber Password Name Address Telephone and Fax Number and Email should be filled in as required Holding No should be that of the main holding as stated on the IACS return Other code numbers for land parcels within the business can be identified in Holdings as described later Leave Password blank if one is not required In the Harvest Tab Units can either be Hectares or Acres depending on whether metric or imperial measures are to be used This applies to all areas sprays seeds and fertilisers Once the system is started it is not advisable to change this setting Harvest Year should be set initially to the ACS year you are going to enter details of once set up This year will change as you move from one year to next Enable Stock Control if available when selected will record all the detail of purchase and application of each seed spray and fertiliser If not selected only the stock on hand of each item is recorded Click Save to exit the screen 11 The machine will then spend a short time creating the database for this business You will then be presented with the normal main window as shown below 9 NUZdata Arable Management System High End Farm File Utilities Help A lal y Y Field Records H
5. starting the system but will need to be set up at some point if you wish to use them They are used to identify occurrences which have no cost related to them They form a diary of observations on a particular field Disease levels crop growth stages and any other comment can have a code created and marked against any field at any time They can also be used as a basis for retrieving information and costings for example fungicide costs on fields with a particular disease level 14 Holdings Description North End Holding Number 67 01 0004 Region Scotland Height 100 Omit this Holding Code from Occumences Save New Delete Find Next Previous Exit These are the separate land parcels within the business If a business is made up of separate holdings and wishes to report on them individually they should be created here Height and Rainfall values can be set for each holding Each field or sub field can be allocated to a holding Units These are the units in which operations are applied to fields for example fertilisers are applied in Kilogrammes There is a preset list on installation but you may require to add some of your own Operation Categories and Codes Categories are the main classes of operation used in the system for costing purposes These should be simple and broad Typically Fertiliser Seed Sprays Tasks ploughing drilling etc and Yield sales or outputs Codes can be used to subdivide the cat
6. variety in the new cropping year You should end up with no fields at the end or fields which have no crops in the year Any cropped areas which vary from the nominal OS areas can be amended in the crop section of the field record 19 New Stock Items Once you have created your fields and put crops in them you will need the inorganic fertiliser stock items which are applied to fields Organic Fertiliser types are pre entered according to SEERAD standard figures Create these in Stock Records Before starting the system it is advisable to do a physical stock check so that on hand quantities and prices can be entered Alternatively enter all stock a zero and purchase the current stock holdings in stock receipts To enter a new stock item click New and fill in as below Item Type Category Sub Category Units Standard Size jock Analysis Seed Lerap Receipts Name 20 10 10 Type Current Category Fertiliser Y Sub Category Compound i Units Kilogrammes Standard Size 1000 00 lt Kilogrammes Description Tonnes me Adjusted Cost 286 00 Tonnes Stock on Hand 0 000 Tonnes Committed Stock 0 000 Tonnes Comment Delete Print Next Previous Exit the name of the record being created This is free text and can be anything you wish Usually the name of the spray seed or fertiliser Can be Current or Non Current A non current item is one which is no longer used The item will st
7. A N GI wi l S Y S T EN Install Products and Updates view Documents Browse CO Farmdata Ltd Wrestertown Rothenorman Aberdeenshire 4657 Sls Tel 44 0 1467 671457 Fas 44 0 1467 671466 www Farmdata ca uk support farmdata co uk All products are registered trademarks or trademarks of ther respective companies Copyright 1979 2009 Farmdata Ltd All rights reserved Select Install Products and Updates If you wish to view the manual you will need to select View Documents after a FARMdata Installation CD farmooto MANAGE MENT SYSTEMS Install Products and isla fe Please select the Products and Updates that you wish to Install Hest gt Back Cancel Farmdata Ltd Westertown Rothienorman Aberdeenshire 4657 805 Tel 44 0 1467 671457 Fax 44 0 1467 671466 www Farmdata co uk supporttcofarmdata co uk All products are registered trademarks or trademarks of their respective companies Copyright 1979 2009 Farmdata Ltd All nights reserved Select the product to install and click Next E FARMdata Installation CD farmooto MANAGEME STEMS m Install Products and Updates 242 Please enter your Activation Revs for the following Products If a Rey is shown az Optional then it may be left blank and the Product will run for 60 days after Installation Product Kep Required Activation Key CROPdata Option Install z Back Cancel
8. Farmdata Ltd Wrestertown Rothienorman Aberdeenshire 46851 8U5 Tel 44 011467 671457 Fax 44 01 1467 671466 ww farradata co uk supporlitarmdata co uk All products are registered trademarks or trademarks of ther respective companies Copyright 1979 2009 Farmdata Ltd All rights reserved An Activation Key 1s not required If a Key 1s not entered the program will run as an evaluation copy for 60 days from installation If you have purchased the product a key will have been supplied by Farmdata Enter it at this point The Key is case sensitive The install button will only become active if a valid Key is entered or the Key is left blank Click Install to continue The installation routine will now begin ig CROPdata 8 0 InstallShield Wizard A Welcome to the InstallShield Wizard for CROPdata 8 0 The InstallShieldiR4 Wizard will install CROPdata 6 0 on your computer To continue click Next WARNING This program is protected by copyright law and international treaties ie CROP data 6 0 InstallShield Wizard License Agreement Please read the Following license agreement carefully Copyright Information 5 1978 2009 Farmdata Limited z Vi estertown Rothienormari Aberdeenshire 24853105 This product is copyrighted and all rights are reserved by Farmdata Ltd Copying duplicating selling or otherwise distributing any part of this product without the prior written consent of an aut
9. Group 1 Standard Yield Tonnes Ha Expected Yield 10 00 Tonnes Ha Additional Nitrogen 20 00 Kg Ha for Yields gt Standard _ Omit this Crop Code from Occurrences Save New Delete Find Next Previous Exit Help This is the list of crops grown by your business A preset list of crops is already entered based on details in the ACS Explanatory Leaflet Yield adjustments and N values may be amended as required Should you need to create others Click New and fill in a code description and appropriate crop class then Click Save 13 Varieties Y Compass Crop Type Winter Oilseed Rape Type Oilseed _ Omit this Variety Code from Occurrences Save New Delete Find Next Previous Exit This lists the varieties grown by your business A list is already entered based on recommended cereal and oilseed list You should ensure all varieties of all crops are on the system If you intend to put previous crop histories on don t forget the varieties no longer grown To add a new variety Click New and fill in the new code description select the crop type and the appropriate crop class should enter automatically then Click Save Repeat until you have all your varieties entered Observation Codes Description Severe Mildew L Omit this Observation Code from Occurrences Delete Find Next Previous Exit Hep A O ezi y 5 EN AS APA Da M A These are not essential to
10. avzcata NVZ Recording System Quick Start Guide Version 9 0 Documentation and Software by farmdata Limited O 1998 2015 farmdata Limited This booklet is designed to help you get started It should be used in conjunction with the operating manual Copyright Information O 1998 2015 Farmdata Limited Westertown Rothienorman Aberdeenshire AB51 8US The information contained in this manual and the accompanying software program are copyrighted and all rights are reserved by Farmdata Ltd Farmdata Ltd reserve the right to make periodic modifications of this product without the obligation to notify any person or entity of such revision Copying duplicating selling or otherwise distributing any part of this product without the prior written consent of an authorised representative of Farmdata Ltd are prohibited Information contained in this document is subject to change without notice and does not represent a commitment on the part of Farmdata Ltd The software described in this manual is furnished under a license agreement The software may be used or copied only in accordance with the terms of this agreement Limitations of Liability In no event will Farmdata Ltd or any other person involved in the creation production or distribution of the Farmdata software be liable to you on account of any claim for any damages including any lost profits lost savings or other special incidental consequential or exemplary damages including but no
11. egories For example within Sprays you may wish to split Herbicides Fungicides Growth Regulators and so on When a stock record is created it must be allocated to a category and may be allocated to a code 15 New Fields The details of your individual fields are entered in the Field Records section Click New to enter Field Soil Analysis Limings Eelworm Crops Operations Manure Observations A the first field Field Sub Field Type Size Second Units Size OS Number OS Map Sheet Holding Save Hew Field Type Size Second units amp Sizes OS Number OS Map Sheet Holding Comment Current na 0 00 E Ha Please Select 0 00 F High End Farn Delete Find Print Next Previous Exit This is the name or number of the field This has to be unique within the business This is Current or Non Current Non Current fields can be entered these are fields which are no longer cropped but you wish to retain the record They may have been sold amalgamated etc Only Current fields show in the everyday lists This is the nominal OS size of the field Only applies where Areas are defined in the Maintenance Routines These are the units and number of them in this field The OS Number applied to this field This used to be the sheet number of the map for this field It is now incorporated in the OS number but may need to be retained for some purposes The holding w
12. horised representative of Farmdata Ltd are prohibited 51 do not accept the terms in the license agreement InstallShield Cancel ii CROP data 8 0 InstallShield Wizard Customer Information Please enter your information User Mame Organization Install this application For Anyone who uses this computer all users only For me i CROPdata 8 0 InstallShield Wizard Destination Folder Click Next to install to this Folder or click Change to install to a different Folder Install CROPdata 8 0 to C Program Files FARMOAT A 4R4BLES2 1 l Cancel The default program location 1s set as above by default You may change this 1f required Any subsequent program updates will have to be set likewise i CROP data 8 0 InstallShield Wizard Ready to Install the Program The wizard is ready to begin installation TF vou want to review or change any of your installation settings click Back Click Cancel to exit the wizard Current Settings Setup Type Destination Folder C Program Files FARMDATARABLES User Information Name Company InstallShield The Cropdata 8 0 settings screen will now appear Click Install to proceed and files will be copied 3 CROP data 8 0 InstallShield Wizard E InstallShield Wizard Completed The InstallShield Wizard has successfully installed CROPdata 6 0 Click Finish to exit the
13. ill remain in the historical records but will not appear on the list of usable stock when entering operations At start up all entires will probably be current Each record must be related to one of the Operation Categories as set up in the Maintenance Section A record may be related to one of the Operation Codes as set up in the Maintenance Section This is the unit in which the item is applied to the crop For example Kgs where Kgs Ha is used Litres where Litres Ha is used Units available are those as set up in the Maintenance Section This is the number of the above units in which the item is purchased For example fertiliser is generally purchased in 1000 Kg lots called a tonne 20 Description Adjusted Cost Stock on Hand Committed Stock Comment The price used when entering purchases is the price of these lots In the case of sprays it may be easier to enter the standard size as where pack size may vary thus the purchase price would be so much per unit as opposed to so much per pack This is the description of the pack size ie tonne Units available are those as set up in the Maintenance Section This 1s the average cost of the stock on hand at the moment This 1s the stock in store at the moment This is the quantity of stock which has been earmarked for use in planned activities This 1s free text and can be used as you wish Click Save and you will be able to access the other Tabs along the
14. in Field Events Crops Details ee EABLET OS Date 19 03 2016 hd 2016 E Crop Spring Barley Add Cereals a Vaiay pi Comment Fields Selected _ By Holding High End Farm _ Omit Allocated 4 Save Select Find Print Refresh Exi H Date Enter a date on which the work started for this particular crop It is only a guide Year The IACS Year that this crop falls into generally also the year in which it is to be harvested Crop The crop you are allocating to fields Type The Class this crop is to be allocated to Variety The variety of the crop Comment Free text for any comment you wish By Holding Selecting by holding will show all fields within a selected holding Only fields flagged as Current in the record will appear Highlight the fields with this crop and variety by clicking on them then click save The following detail screen will appear 18 Detail Certified Seed Please Select Expected Yield 6 50 1 Tonnes Ha Adjustment Grain Distilling Seed Type Identifies the seed type Management The Management regime for the is crop applies to Grassland Expected Yield Adjusts from the standard yield for this crop Adjustment Adjustment which are required for intended end market Click OK when completed The selected fields will then disappear from the list Repeat for each crop and
15. ithin this business for this field Free text to use as you wish Once this detail has been entered click Save 16 You can then access the Tabs along the top This allows you to enter Soil Tests Limings Eelworm Tests and Previous Cropping History for this individual field These details can be updated in field events After creating the first field each time you click new you have to select if it is a new Field or Sub Field Selecting field gives a blank sheet for a new field Please select whether you wish to create a new Field or a Sub Field of an existing Field e Field Sub Field Field 01 New Sub Field Select New 1n the field record section Select Sub Field in the above box and then select the field you wish to split form the list of fields Please select whether you wish to create a new Field or a Sub Field of an existing Field C Field 8 Sub Field Field END Click OK and you will go to the field record You can then enter an Identifier for the Sub Field This is usually two or three digits including a year identifier E9 and W9 could be the east and west split of a field in 1999 for example The area of this particular sub field can also be entered The combined area of sub fields in any one year should not add to more than the area of the field as a whole 17 Entering Crops in Fields This section is used generally once each year to allocate crops to fields It is found
16. t limited to any damages assessed against or paid by you to any third party arising out of the use inability to use quality or performance of such Farmdata software and user manual even 1f Farmdata Ltd or any such other person or entity has been advised of the possibility of such damages or for any claim by any other party In addition Farmdata Ltd or any other person involved in the creation production or distribution of Farmdata software shall not be liable for any claim by you or any other party for damages arising out of the use inability to use quality or performance of such Farmdata software and user manual based upon principles of contract warranty negligence strict liability for the negligence of Farmdata Ltd or other tort branch of any statutory duty principles of indemnity or contribution the failure of any remedy to achieve its essential purpose or otherwise This does not affect your statutory rights Related Documents nvzdata Manual Windows Manual Windows Turorial Table Of Contents The Information Needed Before You Start ccc ccc ccc cc eee eee 4 Load TNE GISKS 0 sie A AAA te heels 5 Starine The System ssi shook ee be Ra Oe KGS oe aOR aeRO ew Rae 8 Setting up the System Structure ccc ccc cc cc ccc cece eee eens 12 New Fields sissies da A E A RA See aw O A ae 16 New SUD Fields crisi aa ras 17 Entering Crops m Fields iria eee a a ae Re OS ESOS 18 NeW Stock MEMS copia cetera
17. top Analysis Allows you to enter the fertiliser analysis for fertilisers This is vital to calculating unit usage on fields You now have Fields Crops in the fields and stock items to use on the fields Now you can enter operations soil analysis etc through the standard routines Dlls Field Operations The simplest and most commonly used method of operation entry 1s described below This a One Crop Operation 19 03 2015 v O Rate Kas Ha Al 8 Quantity Kas i ee felis Ta a ms v 11 ams AO A AA y under under under 5 year under under 5 4 under 5 yea under 3 yei 33 under 5 year under under under 5 4 Enter the Date of the operation select the Category and or Item to be applied Either the Rate of Application or the total Quantity applied can be selected and entered Price is the current adjusted price of the stock on hand Comment is free text to be used as you require The Crop to be worked on and the Variety if required should be selected The Year should be set to the required harvest year The list of fields growing your selection in the chosen year will be displayed Select the fields you want by clicking on them individually or Click Select on the bottom button bar to highlight them all and deselect the one ones which are not treated by clicking on them As you select the fields the rate or total will adjust according to the total area of the fields selected sD in New Businesses
18. wizard lt Back Finish Cancel Click Finish to complete the installation The process may restart in order to install the Auto Update software this is used to pull update for the program from the web Y ou will now have a Cropdata 8 0 Icon on your desktop Starting the System Once you have the system loaded onto the computer you can go ahead and start to use it Use the Cropdata Icon on your desktop or go to Start Programs Farmdata and Cropdata You will then get a screen showing you which directory the data files will be loaded into CAFARMDATAVARABLE32 is the suggested directory If this is not acceptable click Change and select your preferred directory W CROPdata Setup Folder for Data Files Please select the destination for the Data Files Folder C FARMDATA ARABLE 324 Click next proceed You will be asked if you wish to install sample files This is example data which can be installed for demonstration purposes It will give you an idea of how the system operates without having to enter any data of your own This data can be removed at a later date if you wish You should take care to create a new business for your own data rather than add yours to the sample files W CROPdata Setup Sample Files Please select whether you wish to Install Sample Files Install Sample Files 10 If you install sample data you will then go into the program If you don t you will go into the routine to
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