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Asset Management Process Facility Condition

1. Group Phase De 16100 000 ROUGH CAR 06110 550 Partitions Part wd std V isql E 17200 000 THERMAL PI 07210 950 WVYall cing insl nc Walliceiling insul fk 9200 000 PLASTER amp 09250 700 Drywall Drywall gyp plasbe 9900 000 IPAINTS amp CC 09910 920 Walls and ceilint Walls amp clgs conc dr Figure 80 1eports Interface Window Takeoff Audit Spreadsheet Standard Estimate Estimate Details Takeoff Unit Costs Unit Price Review Bill of Materials gt Field Report Crew Report Crew Analysis Report Comparison Report Variance Report Bill of Quantities Unit Price Analysis Bid Grid Reports Selecting Spreadsheet 1 Go to the Reports drop down menu 2 Select Spreadsheet The following window appears Spreadsheet Report Estimate 3334 12345 PEE Printer EosGroup Suds Preview Printer Setup x Report Options Close Help Figure 81 Print Spreadsheet Report Message Box 3 Select Print When generating reports from CESS DO NOT change the report options If the report options are changed it results in a global change to all users Servicewide Any changes will affect the creation of the TSV file format FCAS Student Manual 144 NOTE Make sure that the Printer selected is the correct printer Otherwise change the destin
2. 29 FMSS BASICS orre a ree nets neers ree ewer etrsteerrs suse renee a tet 37 Chapter Three Introduction to the Facility Condition Assessment Survey 46 INTRODUCTION Sd re 48 STEWARDSHIP OF NPS FACILITIES AND THE FACILITY CONDITION ASSESSMENT SURVEY FCAS eee a D ne om tete 49 RELATIONSHIP OF THE FACILITY CONDITION ASSESSMENT SURVEY TO THE ASSET MANAGEMENT PROCESS nn a lea ad 55 Chapter Four Condition ASSESSINGMNIS iciscnsriiccrenimennisnanencnceenaneinxnanshicananckenenahaniamanabinmpabas 57 INTRODUE MON es case en dd de ee ne muse cree de Rae a aeeiendesees 59 CONDITION ASSESSMENT OVERVIEW iii 60 ROLES OF KEY PERSONNEL IN CONDITION ASSESSMENTS cceeeeeeeeeeeeetees 62 TASKS IN THE CONDITION ASSESSMENT PROCESS 63 INSPECTINGASSETS arrore De rere 70 Chapter Five Cost ESM ce2sc seca seces castessa fesse gasdaseads dessadescecsede EE RERE ARES 77 INTRODUCTION 2 ere cree ner Pree r er Pener 2 a iE 79 THE FUNDAMENTALS OF COST ESTIMATING 80 DEFICIENCY REMEDIATION MORE PRACTICE iii 86 THE COST ESTIMATING TOOL INTRODUCTION TO THE CESS 88 CESS Ee cesta tessa se a ica easels sasavasessssseba AE 99 ESTIMATING FACTORS FOR THE NATIONAL PARK SERVICE 116 USING CESS THE COST ESTIMATING PROCESS uet enreunenen nn ent etendte 118 ADVANCED CESS TOPICS 2e a ee 128 Chapter Six FCAS Work Flow seen 147
3. When the user finds the desired assembly they can stop the search and select the assembly desired by simply double clicking on the required assembly a Jump Search Searching for assemblies and items in CESS can take a great deal of time if you search the entire database To shorten the search time you can highlight the group phase of an assembly and then use the Find Go To Icon in CESS This shortcut will jump your search to start at the identified group phase 98 June 2006 CESS EXERCISES This section reviews how to perform a Quick Takeoff an Item Takeoff and an Assembly Takeoff Estimators must know how to perform these takeoffs before they begin to use CESS Getting Started eS For training laptop purposes students will create new estimate files in this course However in the normal work process estimate files will be automatically created for NPS employees NOTE In the step by step instructions for CESS that follow items that are selected or content that is entered are indicated by bolded text While CESS is open create an estimate file for each exercise as follows 1 Open CESS 2 Click on to create a New Estimate 3 The following window opens Estimate File Name Folders Enter a file name for the estimate here ee x Cancel Help Figure 25 New Estimate For Training Laptop Purposes Only 4 Enter the exercise file name as Your Initials Exercise Name
4. CORRECTIVE ACTION June 2006 87 THE COST ESTIMATING TOOL INTRODUCTION TO THE CESS The Cost Estimating Software System CESS is a tool designed to assist in determining the cost for repairing identified asset deficiencies The tool is helpful only if great care is taken to ensure that accurate and complete information is gathered and used in combination with the expertise of the assessor The basics of cost estimating require that a deficiency is first identified and that the appropriate personnel have agreed upon a corrective action before a cost estimate can begin the cess The CESS being utilized by the NPS is known commercially as the Timberline EstimatingTool It is a Windows based cost estimating software system that has two key components a database and a spreadsheet E The key to producing an estimate is to copy and to quantify the appropriate items from the database to the spreadsheet This is referred to as takeoff The system will automatically calculate amounts and totals using the cost data The total costs will include factors that are added to the estimate to ensure that the estimate is as accurate as possible Items Cost Database Estimate Spreadsheet Figure 20 Takeoff Process in the CESS The goal of the software is to help the user produce an estimate for individual deficiencies and to present the estimate data in a spreadsheet format The cost data uses industry sta
5. For example NJP Quick Takeoff 5 Click OK to continue to the Estimate Information window June 2006 99 Estimate Information 3334 12345 E x CoverPageHdas Bid Results Job Classification MWBE amp Mise Main Client Architect Engineer Spreadsheet Sequences Project name 33341 2345 Bid date Address Bidtime 1200 AMC PM Estimator Nick Papadopoulos City Labor rate table COMM2002 County Equipment rate table COMM2002 State Province Job size ZIP Postal code Duration City Cost Index Notes EEE Password Help X Cancel Help Figure 26 Estimate Information Window For Training Purposes Only 6 Enter your first and last name in the Estimator field and then click OK NOTE You will repeat these initial six steps to create a new estimate file for each takeoff method Quick Item and Assembly Takeoff 100 June 2006 Quick Takeoff Removing Two Types of Fences Quick Takeoff is the easiest way to get items into an estimate You can see the results immediately because you are working directly in the spreadsheet 1 From the spreadsheet click the Quick Takeoff w button to open the B Quick Takeoff window 2 Double click on the yellow folder 02200 000 SITE PREPARATION This is a Group Phase The Quick Takeoff window displays the Phases that are contained in the Group Phase Quick Takeoff NJP Quick Takeoff x 00010 000 CUST
6. Step 1 Identification and documentation of baseline asset inventory information Review of previously identified or noticeable deficiencies and the corrective actions taken Validation of the maintenance deficiency backlog previously identified Step 2 Adjustment of the corrective action and or cost estimates of identified deficiencies Step 3 Completion of initial surveys for any newly acquired facilities and identification of recently developed deficiencies in all other assets The INCAA is a walk through assessment in which one looks for the obvious and apparent deficiencies This type of assessment should not involve penetrating crawlspaces where one might need to wear coveralls and use a flashlight in order to identify an asset s deficiencies This process should also include the evaluation of Project Management Information System PMIS pending projects if an INCAA has not been completed The Condition Assessment Comprehensive INCAC is an in depth physical examination of a park unit s constructed assets built resources and landscapes A multidisciplinary team of specialists including architects engineers and facility inspectors conduct the INCAC The number of individuals and associated expertise making up this team will be dependent upon the complexity of the asset The comprehensive condition assessment is to be completed approximately every three to five years If conditions warrant or regulations require
7. a Unpaved A MECHANIZED EQUIPMENT Trail Existing Repair i SLOPE CUT Unpaved Natural Surface BY HAND Trail Existing Repair Tread Surface by HAND Unpaved Natural Surface Trail Existing Repair Tread Surface MACHINE Unpaved Natural Surface Trail ADD Switchback to Unpaved Trail Trail Existing ADD GEOGRID to Trail zl Trail Rackonuntu Stack Taam __ Phase Item Description Quantity Unit Loc Figure 43 Assembly Takeoff for a Trail 4 The five items linked to the assembly will immediately appear on the Item Grid and the formula variables will appear in the Dimensions pane FCAS Student Manual 112 June 2006 imi Assembly Takeoff NPJ Assembly Takeoff _ 10 x J G2030 TRAILS ASSEMBLIES Trail Existing Repair Tread Surface by HAND UY G2030 215 Trail Existing Repair Tread Surface by HAND Unpaved Natural Surface Quantity 1 000 each Le Es Trail Rut Depth in Trail Rut Width in Trail Rut Length ft Add Extra Labor Nol a 8 h al Unit _Item p 00010 050 0010 D Repair Labor Cost 02315 505 1400 D Granular fill 02315 100 0100 D Backfill by hand no compaction heay 02315 100 0300 D Backfill compact 6 layers hand tamp 00010 050 0025 D Extra Labor for Difficulty Factor Figure 44 Dimensions Pane The next step is to calculate the quantities for these items The Dimensions pane displays a
8. After completing the assessment record inspection time in the actuals on the condition assessment work order 160 June 2006 ctions Insert Navigate Setup Help Work Order ho CAA Inspect VC Entrance Station FY04 Description FOUNDATION STANDARD Name Actual Work Hours Rate Overtime Date Funk Gonfunko N 8 26 2004 7 59 AM 22 54 Plan Labor Figure 91 Record Actuals on the Condition Assessment Work Order FMSS Launch FMSS Open the Work Order module Select the Work Order Tracking application Open the condition assessment work order for the asset on which the inspection was completed Select the Actuals tab and record the time spent inspecting 4 For operational steps inspected place a Y in the Done column if they have been inspected 5 Enter Y in the Deficiency Y N column if a deficiency was identified Scroll to the right and enter inspector information and date 6 Save 7 Click the Generate Follow Up WO icon In the box that opens click the Autonumber button and the OK button WNE Generating a follow up work order duplicates the original work order The data in the record will need to be changed in order to reflect the new work order FCAS Student Manual June 2006 161 wader Tracking File Edit View Actions Insert Navigate Setup Help Work Order 2473 Location Asset ho x VC Entrance Station Equipment Feature 2214 x Ext Wall F
9. Asset is vacant and not being used for park mission or operations and the asset s future use is not imminent Managing Park Assets API e course 4 04 Job Plan Describes operational steps estimated labor materials and tools needed to accomplish a specific task AMP FMSS student manual 1 02 Not Applicable Asset Status Asset is a Site or Area Operational Asset Status Asset is occupied and used in support of the park mission and operations or asset is not operational but supports the park mission and operations as a maintained asset Managing Park Assets API e course 4 04 Operational Obsolete Asset Status Asset that is operational yet obsolete functionally deficient for any reason including Asset is undersized for its current use does not meet functional demands requirements Asset does not meet applicable codes and regulations Managing Park Assets API e course 4 04 Optional Field These fields allow you to provide additional information for park use and for customizing the FMSS to individual park needs AMP FMSS Student Manual 1 02 Parent Relationship Assets and work orders have a hierarchical relationship with Parent having a higher level than the Child Condition Assessment Incident Command Facility Needs Assessment Section 03 01 Planned Asset status Asset that is planned or under construction from initial planning stages until the new asset has been accepted by NPS at which
10. asset and work management system allows a park region or WASO to track all aspects of work related to a specific asset such as planning and design construction operations maintenance and rehabilitation or removal Facility Maintenance The day to day activities as well as the planned work required to preserve facilities buildings structures grounds and utility systems in such a condition that they may be used for their designated purpose over an intended service life Facility maintenance includes all activities not included in facility operations and capital improvements NASA Facilities Mgmt 10 94 Facility Operations Work activities performed on a recurring basis throughout the year which intend to meet routine daily park operational needs Typical work performed under operations includes janitorial and custodial services snow removal operation or purchase of utilities water sewer and electricity grounds keeping etc GAO Parks and Recreation report March 1988 DO 80 draft 2004 Facilities Work Controls Evaluation The analysis of planned versus accomplished work Includes the review and updating of asset feature condition provides a review and refinement of the work process for future cycles Implementation of this process includes integration of mission resources and organization with overall asset strategies DO 80 draft 2004 Facilities Work Plan The process of taking each individual work statement or qualified wo
11. 1A 12 etc percentage Takes the place of one character many characters or no characters e For example smi returns a list of all individuals with last names that start Smi as in Smith or Smits e For example X where X is a keyword in the work order description such as roof in roof repair or road as in Spring Road Opening The placement of wildcard characters is important for locating the information you need For example roof will produce results that include roof repair roof will produce results that include tile roof and roof will produce results in which roof appears anywhere in the description 38 June 2006 Asset Codes r Asset codes are used by the NPS in the FCAS and FMSS Within each general asset group e g Grounds there are asset categories e g picnic area with an associated code e g 3700 The asset codes are established at the WASO level to provide Servicewide consistency in asset designation It is important to use asset codes uniformly as this results in consistent data organization at all levels This consistency ultimately assists with park regional and national reporting In addition uniformity with data organization will support Compliance with PL 98 540 The table below lists specific assets and their associated codes FY2004 Asset Categories amp Codes Asset Asset Gro
12. CA PM 149 150 Call for work 207 Campground 38 114 223 Capital Asset Plan 59 68 149 154 159 246 June 2006 Capital improvement 53 73 207 240 Citrix Server 219 City Cost Index CCl factor 115 139 Class A estimate 84 85 Class B estimate 83 84 85 Class C estimate 83 85 Component renewal 52 72 207 240 Component Renewal Deferred Maintenance CRDM 72 207 240 Condition assessment Condition Assessment Annual INCAA 59 60 63 68 174 207 240 Condition Assessment Comprehensive INCAC 59 60 63 68 174 208 240 Condition assessment inspection 53 59 62 63 65 69 160 Condition Assessment Job Plan CA Plan 59 68 149 154 159 Condition assessment schedule 60 61 Condition assessment surveys 52 53 208 Condition assessment work order 67 68 148 151 157 164 219 Construction 28 29 49 80 83 85 208 223 226 Construction project 65 208 Contracting officer 208 Contract 208 222 223 224 241 contractor 61 84 115 116 140 142 208 224 contractor estimate 140 142 Corrective action 26 59 61 69 72 81 86 87 165 169 corrective action priority 72 74 Cost database 105 114 Cost estimate 60 61 68 69 71 72 80 82 85 95 117 119 209 duplicating cost estimates 130 deleting an estimate 131 Cost Estimating Software System CESS 68 59 88 90 91 92 97 209 240 actions reflected in FMSS 197 198 advanced topics 127 exercises 99 NPS assemblies 191 194 Cost of ownership
13. Linked Documents GL Account Warranty Datel x Sub Type NCAA x WBS Component al Quantity Park Alpha Code GREA Sub Component I aj Measurement Unit I gt Job Details Park Planning Problems Follow up work PMIS Component Work Category 4000 aj Plan Type ja a SE Job Plan 1013 z Work Activity zl Work Prg Budget d Problem Cod Safety Plan I a roblem Lode EI Park GPRA Goal J 2 FT x PM E GPRA Goal aj Originating WO Initiate Service Contract I a GPRA Goal IV aj Scheduling Information E Date 4 14 2004 8 08 PM a Start Completion Memo Target 11 22 2002 12008M a 1172272002 1200 AM aj ME Child Work Orders o cme Scheduled EJ I al Ataf mf SEC re Current Record Estimated Duration 0 00 Crew aj C Selected Records Help Remaining Duration Interruptible IN Selected rows F Print Work Drder s M Save Settings Figure 89 Condition Assessment Work Order INPRG U1 Select the Initiate Work Order icon stoplight 6 For Training Purposes Only In the Initiate box that appears uncheck the Print Work Order s box so that the inspection worksheet is not printed in this class 7 Select OK This will automatically change the status to INPRG in progress NOTE If a park has special approval procedures these procedures should be discussed at that park unit 8 Some parks are opting to include the fiscal year in the description to help dist
14. 02080 790 Underground marking tape 02080 800 Utility vaults 02080 900 Piping valves 02100 000 SITE REMEDIATION 02110 000 Excavatn removal amp handling 02110 300 Hazards waste cinp pckp 02115 000 Underground tank removal 02115 200 Remvl undrgr storag tanks 02200 000 SITE PREPARATION 02210 000 Subsurface investigation 02210 310 Borings 02210 320 Drilling core 02210 900 Test pits 02220 000 Site demolition 02220 100 Building demolition 02220 400 Explosv mplsv demolition 02220 550 Ftngs and fndtns demolitn 02220 575 Hydrodemolition 02220 875 Site demolition 02225 000 Selective demolition 02225 310 Ceiling demolition 02225 320 Cutout demolition 02225 340 Door demolition 02225 380 Flooring demolition 02225 390 Framing demolition 02225 400 Gutting 02225 610 Masonry demolition 02225 620 Millwrk and trim demolitn 02225 690 Roofng and siding demoltn 02225 720 Disposal only 02225 730 Rubbish handling 02225 740 Dump charges 02225 760 Saw cutting 02225 790 Torch cutting 02225 840 Walls and prttns demolitn 02225 850 Window demolition 02230 000 Site clearing 02230 200 Clear and grub 02230 220 Clearing 02230 250 Felling trees amp piling 02230 280 Selective clearing 02230 880 Stripping 02240 000 Dewatering 02240 500 Dewatering 02240 700 Wells 02240 900 Wellpoints 02250 000 Shoring amp underpinning 02250 050 Grouting pressure 02250 100 Underpinning foundations 02250 400 Sheet piling 02250 500 Shoring 02250 900 Vib
15. 10610 100 Security gates 10615 000 Demountable partitions 10615 100 Partitions movable office 10630 000 Port prtns scrns pn 10630 100 Partitions portable 10651 000 Accordn folding partitnss 10651 100 Parttns folding accordion 10653 000 Folding panel partitions 10653 200 Partitions folding leaf 10658 000 Acoustic air wall 10658 100 Partitions operable 10670 000 STORAGE SHELVING 10674 000 Storage shelving 10674 500 Shelving 10674 600 Parts bins 10750 000 TELEPHONE SPECIALTIES 10755 000 Telephone enclosures 10755 400 Telephone enclosure 10800 000 TLT BTH LNDRY ACCESSORIES 10820 000 Bath accessories 10820 100 Bath accessories 10820 400 Medicine cabinets 10880 000 SCALES 10885 000 Scales 10885 100 Scales 10900 000 WARDROBE amp CLOSET SPECIALTS 10905 500 Coat racks wardrobes 11000 000 EQUIPMENT 11010 000 MAINTENANCE EQUIPMENT 11013 000 Fir wll cleanng equipment 11013 800 Vacuum cleaning 11020 000 SECURITY amp VAULT EQUIPMENT 11021 000 Safes 11021 600 Safe 11030 000 TELLER amp SERVICE EQUIPMENT 11038 000 Bank equipment 11038 150 Bank equipment 11040 000 ECCLESIASTICAL EQUIPMENT 11041 000 Ecclesiastical equipment 11041 250 Church equipment 11050 000 LIBRARY EQUIPMENT 11051 000 Library equipment 11051 400 Library equipment 11060 000 THEATER amp STAGE EQUIPMENT 11063 000 Stage equipment 11063 600 Stage equipment 11100 000 MERCANTILE EQUIPMENT 11102 000 Barber shop equipment 11102 150
16. 96 105 109 118 167 222 Job plan see also CA Plan 59 68 149 154 159 Jump search 98 Labor amount 89 196 price factor 139 140 Life cycle management 48 50 214 215 cost LCC 214 218 241 Line Item Construction LI 215 241 List of Classified Structures LCS 66 215 225 241 Maintenance annual 53 236 205 backlog 51 52 72 205 240 cyclic 204 209 deferred DM 26 50 52 72 209 218 240 preventive PM 33 34 155 156 210 216 241 Material amount 89 196 Metrics 215 Minor deficiency Corrective Action Priority 72 74 215 220 Mission 8 9 2 23 24 25 Modifying descriptions 130 FCAS Student Manual June 2006 249 250 quantities 130 Module 19 36 40 149 Needs assessment 8 9 19 20 22 24 54 215 222 231 NPS factor 79 Office of Management and Budget OMB 48 53 215 241 Operational 35 Operational obsolete 35 Optional field 220 Parent child relationship 14 15 40 42 219 200 Park location factor 28 29 196 Pass 79 96 108 113 128 129 Phase 79 89 90 92 101 103 126 180 190 Plan annual work plan AWP 236 207 208 240 business plan 206 capital asset plan 59 68 149 154 159 condition assessment plan CA plan 59 68 149 154 159 job plan 59 68 149 154 159 Poor FCI rating 31 32 210 216 Preventive maintenance PM 33 34 155 156 210 216 241 work order 220 Price factor 136 140 Printing a report 143 Program year 216
17. Ball Threaded 150 ea R1010 045 Railroad Replace Valves Bronze Butterfly SS Disc amp Stem 175 ea R1010 050 Railroad Replace Valves Bronze Check swing Threaded 150 ea R1010 055 Railroad Replace Valves Bronze Check swing Soldered 300 ea R1010 060 Railroad Replace Valves Bronze Gate NRS Soldered 125 ea R1010 065 Railroad Replace Valves Bronze Gate NRS Threaded 150 ea R1010 070 Railroad Replace Valves Bronze Gate NRS Flanged 150 ea R1010 075 Railroad Replace Valves Bronze Gate Rising Stem Soldered 300 ea R1010 080 Railroad Replace Valves Bronze Gate Rising Stem Threaded 150 ea R1010 085 Railroad Replace Valves Bronze Globe Rising Stem Threaded 150 ea R1010 090 Railroad Replace Valves Bronze Relief Press amp Temp ASME Threaded ea R1010 095 Railroad Replace Valves Bronze Relief Press Poppet Threaded ea R1010 100 Railroad Replace Valves Bronze Relief Press Water ASME Threaded ea R1010 105 Railroad Replace Valves Bronze Press Red 300 to 25 75 psi ea R1010 110 Railroad Replace Valves Bronze Press Red High Cap 250 to 25 75 psi ea R1010 115 Railroad Replace Valves Bronze Silent Check Comp Wfr 125 150 ea R1010 120 Railroad Replace Valves Bronze Silent Check Full Wfr 150 ea R1010 125 Railroad Replace Valves Bronze Silent Check Globe 150 ea R1010 130 Railroad Replace Valves Bronze Silent Check Screwed End 250 ea R1010 135 Railroad Replace Valves Bronze
18. Close the Condition Assessment Work Order June 2006 163 Once all of the follow up work orders have been generated close the original condition assessment work order FM 1 Close the work order by selecting the Close Work Order icon file folder with red arrow 2 When the Close box appears select the OK button The Work Order Status will automatically change to CLOSE NOTE A follow up work order cannot be generated from a CLOSED condition assessment work order Instead the user may choose to change the work order to COMPLETED On the deficiency work orders users must have codes entered into the WBS component and sub component fields If the corrective action information is saved in another electronic document such as Microsoft Word individual cells in Microsoft Excel e mail etc copy or cut and paste that information into the long description Step 10 Ensure Data Is Complete in Follow Up Work Orders Record the deficiencies and corrective actions in the long description of the work order Verify that WO Status is WACOST WBS component sub component work type and sub type are correctly filled in 164 June 2006 CESS At this point in the process corrective actions can be estimated using CESS Parks will do a cost estimate for each deficiency work order 1 The interface from FMSS Maximo to CESS Timberline is initiated by selecting the Costs tab in FMSS 2 Make sure that the deficiency w
19. Kilovolt Amp An electrical power rating product of voltage and current Dividing that product by the line voltage yields the output current rating of the power source When multiplied by the power factor will give kilowatts or KW Valve Operation Mechanism Specifies how the valve shaft is moved or rotated to open and close the port Valve operation mechanism is determined by automatic or manual means Valve Type The style of the valve equipment Possible choices include butterfly ball check cock diaphragm gate globe plug pinch flap needle pressure relief or other valve types Valve Size diameter The diameter of the valve measured across the inside of the valve in inches and usually indicates the pipe connection size Wall Material The predominant material that is used in the construction of the wall retaining crib wall Refer to the definition of crib wall 240 June 2006 Wall Length Horizontal outermost distance between the extreme ends of the wall measured in linear feet Wall Style The predominant design and construction method of the wall Possible wall style choices include gravity cantilever counterfort mechanically stabilized earth interlocking block tie back or other styles Wall Remoteness See Remoteness Window Height The height of the window in inches measured from the lowermost to uppermost inside of the window Window Material The predominant material out of which the window frame i
20. Tempering Water Soldered ea R1010 140 Railroad Replace Valves Bronze Tempering Water Threaded ea R1020 DIESEL POWERED STOCK R1030 ELECTRIC POWERED STOCK R20 TOWED ROLLING STOCK R2010 PASSENGER CARS R2010 005 Railroad Relocate Rolling Stock ea R2010 010 Railroad Rust Abatement Grit Blasting Sealing sf R2010 020 Railroad Prep amp Painting Metal Surface Urethane up to 3 coats sf R2010 100 Railroad Miscellaneous Disassembly and Reassembly hr R2020 EREIGHT CARS R30 NON ROLLING STOCK RAILROAD ASSETS R3010 TRACK 194 June 2006 CESS to FMSS Data Relationships June 2006 195 CESS TO FMSS DATA RELATIONSHIPS z m The following CESS estimate data is transferred to the FMSS Work Order in the following manner CESS Element Estimate file name Item Takeoff Quantity Labor Unit price Labor Amount Labor Hours Crew Resource ID Crew Resource Description Material Unit price Material Amount Subcontractor Unit price Subcontractor Amount Equipment Unit price Equipment Amount Equipment Hours Crew Resource ID Crew Resource Description Other Unit price Other Amount Park Location Factor Historic Preservation Factor Design Contingency General Conditions Overhead and Profit FCAS Student Manual June 2006 196 FMSS Element Location and Work Order Operation Description Material Quantity Labor Rate Labor Line Cost Labor Hours Labor
21. a comprehensive assessment may occur more or less frequently 60 June 2006 After completing an INCAC a contractor should produce a report that identifies and describes deficiencies recommends corrective action and provides cost estimates for all deficiencies Also included in the INCAC is a complete listing of all facility code and standard violations as well as facility conditions related to critical facility components and systems such as structure roofing HVAC plumbing and fire safety If the park lacks the expertise to do a necessary structural analysis it should identify the need for further in depth professional analysis The narrative portion of the report must include recommendations for the corrective action If the condition assessment is performed by a park team the team should input this information directly into the FMSS Currently the INCAA documents apparent and obvious deficiencies however when INCACs are completed the INCAA becomes a validation of identified deficiencies and a documentation of new obvious deficiencies Facility managers should ensure that condition assessment work is integrated into their department s day to day routine by recording pertinent condition assessment information when work is performed on an asset Doing so keeps the condition assessment information current and completes the Asset Management Process Condition Assessment Comparison Schedule The Condition Assessment Annual is
22. vif Vertical Linear Feet w Watt wall Wall week Week wk Week yr Year 202 June 2006 NPS Glossary General Terminology June 2006 203 NPS GLOSSARY General Terminology Accountability The obligations to report explain or justify to primary stakeholders AMP FMSS Student Manual 01 02 Add ons Assumptive conditions that drive costs for cost estimated projects In the NPS there are five different factors that must be considered when developing a cost estimate for a particular project These factors must be added on to the estimate to ensure that an estimate is as accurate as possible Alterations Changes to the interior arrangements or other physical characteristics of an existing facility or installed equipment so that it can be used more effectively for its currently designated purpose or adapted to a new use Alterations may include work referred to as improvement conversion remodeling and modernization but are not maintenance Committing to the Cost of Ownership Annual Maintenance Maintenance performed to repair failures during the year in which they occur Includes preventive and or cyclic maintenance performed in the year in which it is scheduled to occur DOI 2003 Budget Request Formulation Guidance Attachment G Annual Maintenance and Repair M amp R Budget An annual maintenance and repair budget will in general be the sum of two components e routine expenditures for maintenance repairs and planned re
23. A term used to encompass land buildings other structures and other real property improvements including utilities NASA Facilities Mgmt 10 94 Facility Condition Assessment Survey FCAS See also Condition Assessment Surveys This is used to establish the overall condition of an asset through the development of the asset s replacement cost and the calculation of the total deferred maintenance cost This information is then used to develop the FCI for the asset Condition Assessment Incident Command Facility Needs Assessment Section 03 01 Facility Condition Index FCI A measure of a facility s relative condition at a particular point in time to other similar facilities The FCI rating is a ratio of the cost of repair of the assets deficiencies deferred maintenance recurring maintenance that has been deferred component renewal that has been deferred and immediate personal hazard life safety repairs divided by the current replacement value for the asset FCI FM sub worktypes DM RM DM CR DM IPH CRV The following ratings are baseline indicators that will be reviewed and adjusted by asset category as data is evaluated Good s 100 Assets in good condition are typically maintained with ONPS funds Preventive Maintenance cyclic funds are used to maintain systems or features with a recurrence of more than one year to twenty five years Fair 101 150 Assets in fair condition typically require Preventive Maintenance fun
24. Barber equipment 11103 000 Cash register checking 11103 200 Checkout counter 11104 000 Display cases amp systems 11104 700 Refrigerated food cases 11110 000 COMM LNDR amp DRY CLNN EQPMNT 11119 000 Laundry cleaning 11119 450 Laundry equipment 11130 000 AUDIO VISUAL EQUIPMENT 11136 000 Projection screens 11136 500 Projection screens 11136 600 Movie equipment 11140 000 VEHICLE SERVICE EQUIPMENT 11141 000 Service station equipment 11141 150 Automotive 11150 000 PARKING CONTROL EQUIPMENT 11156 000 Parking equipment 11156 600 Parking equipment 11160 000 LOADING DOCK EQUIPMENT 11161 000 Loading dock equipment 11161 200 Dock bumpers 11161 400 Loading dock 11170 000 SOLID WASTE HNDLNG EQPMNT 11179 000 Waste handling equipment 11179 150 Waste handling 11190 000 DETENTION EQUIPMENT 11191 000 Detention equipment 11191 150 Detention equipment 11300 000 FLD WAST TRTM amp DSPS EQPMNT 11310 000 Sewage amp sludge pumps 11310 350 Pumps pneumatic ejector 11310 700 Sewage pumping stations 11390 000 Pkg sewage treat plants 11390 900 Wastwtr treatment system 11400 000 FOOD SERVICE EQUIPMENT 11405 000 Food storage equipment 11405 800 Wine cellar 11410 000 Food prep equipment 11410 150 Commrcl kitchen equipment 11420 550 Kitchen ventilation 11450 000 RESIDENTIAL EQUIPMENT 11454 000 Residential appliances 11454 500 Residential appliances 11454 550 Disappearing stairway 11470 000 DARKROOM EQUIPMENT 11471 000 Darkroom proces
25. Code Labor Description Material Material Line Cost Labor Rate Labor Line Cost Tool Rate Tool Line Cost Tool Hours Tool Code Tool Description Labor Rate Labor Line Cost Service Amount Service Amount Comment Includes distributed factors Includes distributed factors Includes distributed factors Includes distributed factors Treated as Labor Includes distributed factors Treated as Labor Includes distributed factors Includes distributed factors Includes distributed factors Treated as Labor Includes distributed factors Treated as Labor Includes distributed factors Distributed throughout Unit prices Distributed throughout Unit prices Distributed throughout Unit prices Combined into a single Service Amount Combined into a single Service Amount CESS Actions Reflected in FMSS June 2006 197 CESS ACTIONS REFLECTED IN FMSS When you perform an action in FMSS CESS reacts as follows FMSS Action Click the CESS Estimate button Click the Revise Estimate button Change the Deficiency Work Order status to CAN Cancel Change the Deficiency Work Order status to CLOSE Change the Deficiency Work Order status to COSTED Change the Deficiency Work Order status to APPR Change the Deficiency Work Order status to INPRG Change the Deficiency Work Order status to COMPLETE FCAS Student Manual June 2006 198 CESS response Creates
26. Cubicles 10190 200 Partitions hospital 10200 000 LOUVERS amp VENTS 10210 000 Wall louvers 10210 800 Louvers 10260 000 WALL amp CORNER GUARDS 10265 000 Wall amp corner guards 10265 200 Corner guards 10265 250 Corner protection 10265 500 Wallguard 10270 000 ACCESS FLOORING 10275 000 Access flooring 10275 150 Pedestal access floors 10300 000 FIREPLACES amp STOVES 10305 000 Manufactured fireplaces 10305 100 Fireplace prefabricated 10310 000 Fireplc speclts amp accessors 10310 100 Fireplace accessories 10320 000 Stoves 10320 100 Woodburning stoves 10340 000 MANFCTR EXTERR SPECIALTS 10342 000 Cupolas 10342 100 Cupola 10350 000 FLAGPOLES 10355 000 Flagpoles 10355 400 Flagpole 10355 900 Flagpole 10400 000 IDENTIFICATION DEVICES 10410 000 Directories 10410 100 Directory boards 10430 200 Exterior signage 10450 000 PEDESTRN CONTROL DEVICES 10455 000 Turnstiles 10455 900 Turnstiles 10500 000 LOCKERS 10505 000 Metal lockers 10505 500 Lockers 10520 000 FIRE PROTECTN SPECIALTIES 10525 000 Fire prot specialties 10525 200 Fire equipment cabinets 10525 300 Fire extinguishers 10530 000 PROTECTIVE COVERS 10535 000 Awning amp canopies 10535 200 Canopies 10550 000 POSTAL SPECIALTIES 10555 000 Mail delivery systems 10555 600 Mail boxes 10555 700 Mail chutes 10600 000 PARTITIONS FCAS Student Manual June 2006 185 10605 000 Wire mesh partitions 10605 100 Partitions woven wire 10610 000 Folding gates
27. Job Plan fi 013 E Work Prg Budget Problem Code a Li Al pak GPRA Goal D PM I E GPRA Goal Originating WO al me gt Figure 88 Initiate a Condition Assessment Work Order Go to the Work Order module Select the Work Order Tracking application Find the condition assessment work order just generated open it and write down the condition assessment work order number There are several ways to locate this condition assessment work order Some of the ways to search for this work order are a Enter the CA Plan number in the Job Plan field and select the View List icon globe b In the PM field enter the AutoNumber from the new PM you created and hit enter Ensure the following fields are populated FM in the Work Type field Sub Type Park Alpha Work Category Target Start Date and Target Completion Date FCAS Student Manual 158 June 2006 E Work Order Tracking File Edit View Actions Insert Navigate Setup Help On 28 9 iemeltre DE Mmes ne re Hovor d EE Plans Actuals Costs WO Hierarchy Work Order 153 CA Inspect VC Entrance Station FY04 WO Priority pa Location Asset 1007 a VC Entrance Station x Loc gP aits Equipment Feature A 2 Equipment Up Reported By BDODSON x Reported By Date 4 14 2004 803 a Work Phone E l WO Status fwaPPr x WO Status Date 4 14 2004 8 03 A Charge to Store N Work Type FM x Safety Pla Reporting
28. Labor Cost 000 000 Material Cost PF soc 000 Tool Cost F soc 000 Service Cost _ Total Cost E Estimate Figure 51 Closed Estimate Windows TF the estimate does not exist in your park estimate folder a new one will be created using the latest pricing database TF the estimate was created with an older database please do not try to update the estimate to the latest database Request For workorder 634365 processed How Do l tus WACOST x 3 Select OK on both the NPS TEMI window and the Success window NPS TEMI xi The estimate was closed estimate content by running the validation process i If the estimate for the Work Order is complete the estimate will be checked For required and recommended If the estimate is not complete the validation can be cancelled and CESS will be closed To complete the estimate at a later time select the Work Order in FMSS and activate CESS again If you see this message at an inappropriate time press CANCEL and then press CESS Estimate again in Maximo Cancel Figure 52 Validation Window 4 validation window will appear Select Validate FCAS Student Manual June 2006 5 You will be returned to your FMSS work order It may take a few seconds or up to 30 minutes for the estimate update window to appear The delay is due to system load fan Do not change FMSS work order status until the work order has been refres
29. NPS Office of the Secretary Indian Health Service 1998 Facilities Maintenance Assessment and Recommendations Appendix B DOI Government Accounting Office 1988 Parks and Recreation Report National Aeronautics and Space Administration 1994 Facilities Maintenance Energy Management Handbook National Park Service amp Indiana University 2002 Asset Management Process Facility Management Software System Instructor Manual National Park Service amp Indiana University 2002 Asset Management Process Facility Management Software System Student Manual National Park Service amp Indiana University 2002 Facility Condition Assessment Survey Student Manual Office of Management and Budget 1995 Statement of Recommended Accounting Standards No 6 Accounting for Property Plant and Equipment Federal Accounting Standards Advisory Board Washington D C Selman J 2002 Creating a Defensible Recapitalisation Programme Journal of Corporate Real Estate 5 2 The Field Guide to NPS Performance Management Government Performance and Results Act of 1993 1993 Public Law 103 62 S 20 U S Department of the Interior National Park Service 1991 Maintenance Management System Computer User Manual Washington D C U S Department of the Interior National Park Service 1999 Inventory and Condition Assessment Program Version 2 0 Computer User Manual Washington D C U S Department of the Interior Pla
30. National Park Service Assets zl The Subtotals on this sheet come from individual calculation worksheets for appropriate asset cateories within CRY calculator 4 Select Park gt z Park Factor gt 6 zal Asset Desipton TOR IEEE 8 9 TOTALS 10 Asset Code 12 0000 1100 Asset Feature Type Description Quantit Units Unit Price Cos DIV O ite Area Acre oad Square Feet DIV O eee Lineal Feet ADVI AE _ a Square Feet DWO LE Square Fee DIV O Acres DIV O DIV O Dly 01 y ee eee ns Ag LL 2 GTA EE OR LR 4 A JR A ORNE LS Pr 0000 Site Area 4 1100 Roads 1300 Parking Area 2100 Trail Lineal Feet 4 4 gt gt TOTALS A B C D E IE G F Calculating Current Replacement Values for National Park Service Assets Use the following worksheet to calculate the CRV for your asset Park Park Factor Asset Asset Description Quantit i Units Unit Price Asset No 3700 Picnic Area Asset Feature Type Description Calculate Costs in Section 2100 Trail Other Picnic Area C Other Picnic Arca Total Size of Picnic Area 5 Current Replacement Value includes Park Factor 43 273 M 4 gt m 2100 Trail 2200 Trail Bridge 2300 Trail Tunnel 3100 Maintained Landscapes 3600 Campground 3700 Picnic Area 38 FT Figure 7 Current Replacement Value Calculation ss sls eleal June 2006 31 Once a park has
31. RAM to operate 220 June 2006 Condition Assessment Job Plan An FMSS application that defines the standardize processes or steps involved to perform an inspection of the condition of an asset and its features for the purpose of generating Asset Deficiency Work Orders FCAS Student Manual 1 02 Condition Assessment Inspection Work Order A work order created through the Preventive Maintenance application and attached to a specific asset to initiate the condition assessment Condition Assessment Work Order A work order created through the Preventative Maintenance module and lists the necessary steps and tasks to complete inspection of an asset and its features This standardizes inspections throughout the NPS by creating a work order on which identified deficiencies can be reported against for each asset FCAS Student Manual 1 02 Critical deficiency There is advanced deterioration which has resulted in the failure of the feature or will result in the failure of the feature if not corrected within one year or there is accelerated deterioration of adjacent or related materials as a result of the features deficiencies or there is a threat to the health and or safety of the user or there is a failure to meet a legislated requirement Condition Assessment Incident Command 03 01 Data Import Export Periodic exchanges of data between one or more systems Data Integration Changing data in one system affects data in all
32. Road Unpaved Road Paved Parking Area Unpaved Parking Area Bridge and Tunnel Please reference the specific asset category for a definition FMP 04 02 Asset Code Further detail of asset categories example Paved Road 1100 Unpaved Road 1200 Paved Parking Area 1300 Unpaved Parking Area 1350 Bridge 1700 and Tunnel 1800 Facility Management Program 04 02 Audit Report Report from the FMSS system used to identify erroneous data entries and processes Condition Assessment Incident Command Validation of Data 03 01 Child Relationship Assets and work orders have a hierarchical relationship with Child having a subordinate relationship to the Parent Condition Assessment Incident Command Facility Needs Assessment Section 03 01 Citrix Server An application server with Citrix Metaframe Server software Citrix Metaframe extends the thin client Windows Terminal Services operating system Applications are published to Citrix Users connect to the published application remotely and use the application within a Window on their desktop as if they were at the server All computer resources to use the application are used at the server The Citrix Server communicates with the users via the Citrix Independent Computing Architecture ICA and the Citrix Client software resident on their computer The ICA communication uses minimal bandwidth i e thin client Also Citrix ICA requires the equivalent of a 286 processor and minimum 640 KB of
33. SR ODOCTIONSS 148 FACILITY CONDITION ASSESSMENT SURVEY WORK FLOW 2 ceeeeeeeeeeeteees 149 FACILITY CONDITION ASSESSMENT SURVEY THE NEXT STEP 173 Where to Go for ABS Scoimnatocrmacen tent nreconsdadtinrsianinandessdmipsbed angeasd aient tsar 177 CESS Resources CESS Phases CSI Masterformat 179 FCAS Student Manual June 2006 1 CESS Resources CESS NPS Assemblies ii iieereeecereeeeeeeeceeceee 191 CESS to FMSS Data Relationships issnin eed 195 CESS Actions Reflected in FIN ss ee cute 197 Units of IVT SU ee ec ee eee a i te 199 NPS Glossary General Terminology 2 ceeeceeeceeeeeeeceeccceecseceeeencecceeeneececees 203 Facility Management Software System Terminology 220 ASSEtAMMIDUTES LE nds este de de tee de ae ca 224 EQUIEM NEA NO dr dreams ind E a i ni teti ee 230 ACrONy MS eee ESR ete eee nen nme enn ea nee ene nee ee tte eee ae eer ee 241 BIB OOFAPAVES Se 243 Nale ES ei nm ma ghecebesauesussusinver peessneseeanpervaeicaeecsbasrersgheriboesssah E NE ENAT 245 FCAS Student Manual 2 June 2006 Welcome Introduction to the Course The Facility Condition Assessment Survey FCAS course is designed to provide students with the competencies to implement condition assessments at their individual park units by using both the Facility Management So
34. The estimate will not be transferred to FMSS until the validation errors are corrected If you cancel you may return to this estimate at a future time by selecting the Work Order in FMSS and activating CESS Cancel Figure 55 Error Report 124 June 2006 The error report displays the following information e The type of error item add on or estimate information data e The item that contains one or more errors listed by Phase item and takeoff sequence e The field on the item that contains the specific error e A description of the error e The correct value from the CESS database if applicable Correcting a Blank CESS Description Field The Timberline software allows for blank description in the estimate field When copying from an assembly the blank can be created either by the user or by the software itself Both scenarios are very infrequent but each can happen The FMSS CESS interface however is expecting a non blank description field for the insertion into the Maximo oracle tables sending a blank description field from the estimate to the work order will cause the interface queue to stall preventing all estimates from being processed to the work orders To avoid this problem the system has been programmed to capture the blank description and insert No description provided in Timberline Estimate into the work order op step description field When this occurs you will need to correct the blank description in
35. Tracking 5 x Df BHA S GO SSB re BB HAERA nv me Honor O Work Order Actuals Costs WO Hierarchy Safety Plan Failure Reporting Linked Documents 8 Work Order 281 895 RKNB B861 Demolish Shed at Harris Farm x Status DEFER al Modules Operations a Work Orders Op Description Hours Done Measurement Measurement Measure a PMs Point Date lt gt PEWin R NPSDUAL File Edit View Database Takeoff Pricing Reports Interface Window Help O ae aex Bl EME GB a Dt 2 Z gt BI We CUSTOM NPS ITEMS 00011 050 Picnic Tables Cl aye a 251 09 ea 4080 Mour Recycled Plastic Lumber i 0 64 sot 92 82 ich Find Goto Phase 00011 050 001d M Start from beginning I Search by description yoso Paos OZ MeN A deg T 1 m Blworkor Symaxmo E Facity m Es M Documen Cldownload QDSAHG 7 25 0m Figure 57 Finding the Phase Item 3 Correct the blank description either by copy pasting the description from the assembly or by deleting the line item using Quick Takeoff and re entering the line item detail 4 Close the estimate The interface will update the work order FCAS Student Manual June 2006 127 ADVANCED CESS TOPICS Recalling the Dimension Pane in CESS An estimate should be reviewed in order to validate the measurements selected particularly if the estimate seems too
36. Treatment of Historic Properties with Guidelines for the Treatment of Historic Landscapes p 4 5 Immediate Personal Hazard IPH A facility deficiency that poses a threat to human health and safety and requires immediate action This work type is not intended as a code analysis DO 80 draft 2004 Inspections The documentation of the condition of the features of an asset as measured against applicable maintenance condition or other standards DO 80 draft 2004 214 June 2006 Inspection Guidance Document These documents supplement the CA plans and give your park additional assistance when conducting assessments Inventory The enumeration and identification of the assets and their functions that are to be managed and maintained by a park The inventory is the foundation for effective facilities management The inventory should permit identifying maintainable items including those subject to preventive maintenance ICAP Ver 2 0 Reference Manual 1993 DO 80 draft 2004 ISO International Standards Organization Inventory Condition Assessment Program ICAP A legacy computer software program no longer supported by the NPS Land The solid part of the surface of the earth excluding natural resources related to the land DO 80 draft 2004 Legislatively Mandated Deficiencies that must be corrected in response to regulatory requirements Examples include Accessibility EPA lead based paint etc These activities include re
37. Understand the role class participants will play during a condition assessment at individual park units e Explain the broad tasks for completing condition assessments e Discuss the seven types of information that should be collected during a condition assessment e Describe a Condition Assessment Job Plan e Recognize what is or is not a deficiency e Describe the negative results of not gathering accurate deficiency and corrective action information when performing the condition assessment of an asset Key Terms Condition Assessment Annual INCAA Condition Assessment Comprehensive INCAC Condition Assessment Job Plan CA Plan corrective action corrective action priority critical serious minor cost estimate deficiency inspection guidance document June 2006 59 CONDITION ASSESSMENT OVERVIEW Types of Condition Assessment There are two types of condition assessment within the Facility Condition Assessment Survey FCAS the Condition Assessment Annual INCAA and the Condition Assessment Comprehensive INCAC Both of these types of condition assessments are important to the successful maintenance and repair of NPS parks assets facilities and resources but they differ slightly in implementation cost and level of detail r The Condition Assessment Annual INCAA focuses on the routine evaluation of NPS assets on an annual basis The steps required to implement an INCAA are generally laid out in the following manner
38. Vapor retarders 07260 100 Building paper 07300 000 SHNG ROOF TILS amp ROOF CVRNG 07310 000 Shingles 07310 050 Aluminum 07310 100 Asphalt shingles 07310 500 Fiber cement 07310 800 Slate 07310 900 Steel 07310 980 Wood FCAS Student Manual June 2006 183 07320 000 Roof tiles 07320 100 Aluminum 07320 200 Clay tile 07320 300 Concrete tile 07400 000 ROOFING amp SIDING PANELS 07410 000 Metal roof amp wall panels 07410 100 Aluminum roofing 07410 500 Mansard 07410 690 Metal facing panels 07410 700 Steel roofing 07420 000 Plastic roof amp wall panels 07420 770 Fiberglass 07440 000 Faced panels 07440 200 Exposed aggregate panels 07460 000 Siding 07460 100 Aluminum siding 07460 300 Fascia 07460 500 Fiber cement siding 07460 600 Vinyl siding 07460 750 Soffit 07460 800 Steel siding 07460 900 Wood siding boards 07460 950 Wood product siding 07500 000 MEMBRANE ROOFING 07510 000 Built up bitumins roofing 07510 050 Asphalt 07510 300 Built up roofing 07510 400 Cants 07510 700 Felt 07520 000 Cold appld bitmns roofing 07520 200 Cold applied 07530 000 Elstmrc membrane roofing 07530 350 Elastomeric roofing 07530 800 Single ply membrane 07550 000 Modifd bit membrn roofing 07550 500 Modified bitumen roofing 07580 000 Roll roofing 07580 200 Roll roofing 07590 000 Roof maintenance amp repairs 07590 300 Roof coatings 07600 000 FLASHING amp SHEET METAL 07610 000 Sheet metal roofing 07610 300 Copper roofing 07610 50
39. as a farm cemetery Campground marina or sewage treatment plant The term asset shall also be applied to movable items such as vehicles and equipment ICAP Ver 2 0 Reference Manual 1993 DO 80 Asset Deficiencies A facility s defect that occurs when maintenance and repair tasks are not performed in a timely manner Deficiencies may not have immediately observable physical consequences but when allowed to accumulate uncorrected they inevitably lead to deterioration of performance loss of asset value or both An accumulation of such uncorrected deficiency is a backlog that represents a liability in both physical and financial terms for an asset DOI FMAR 2 98 Asset Management A systematic process of maintaining upgrading and operating physical assets cost effectively It combines engineering principles with sound business practices and economic theory and it provides tools to facilitate a more organized logical approach to decision making providing a framework for handling both short and long term planning Asset Management Advancing the State of the Art Into the 21 Century Through Public Private Dialogue Society of State Highway and Transportation Officials 1996 DO 80 Asset Management Process A process representing the primary steps required to properly maintain and account for assets utilizing best business practices Mission Needs Assessment Inventory of Assets Work Identification Work Planning Work Performa
40. components of the AMP are discussed briefly below Mission It is important to remember that the mission and fundamental purpose of the NPS is located at the center of the AMP model because the mission outlines the basic rationale for the existence of each park A strong familiarity with the NPS mission and the Organic Act as well as your park s enabling legislation will be invaluable as you work toward building strong business practices within your park unit Needs Assessment The needs assessment is a structured process both for evaluating NPS assets in relation to the mission of the park and for determining a numeric rating of the assets priorities The needs assessment surrounds the mission in the AMP graphic and is a principle component in determining the priorities of a park unit in managing its built cultural and natural resources The needs assessment process involves two important tools the Asset Priority Index API and the Facility Condition Index FCl which will be discussed at the beginning of the next chapter Inventory of Assets The asset inventory process records the inventory held within the park as well as the current condition of each item Without an accurate verifiable and usable inventory of each NPS park unit it is difficult to ensure that needs assessments and all maintenance work performed are accurate effective or properly planned to meet accountability requirements The inventory of assets a
41. cost data across the entire National Park Service How to Fix Errors If a user has made changes to the cost data the system will create an error report with the same name as the estimate except with a tsv extension A sample of the error report is shown below wi 82643 634365 tsv Notepad File Edit Format Help NPS TEMI validation Tuesday February 15 2005 8 05 AM Estimate Addon ADDSEQ 2 Addon Rate 40 00000 ERROR Addon Number 3 Design Total of 1 errors and 0 warnings NPS TEMI closed Tuesday February 15 2005 8 05 AM WARNING Errors were found in the estimate which make the estimate unsuitable for transfer to FMSS These types of errors have to do with the Factors applied in the estimate either the park location Factor or the estimate markups The validation report contains the specific errors which exist in the estimate The report is open on your desktop The validation report may also contain warnings This means that content was found in the estimate which deviates from standard pricing methods These deviations are recorded as warnings in the validation report The deviations may include different units or pricing for individual items or different markup rates than the standard default rates The deviations may be intentional and legitimate Therefore these are recorded as warnings only and do not prevent the transfer of the estimate to FMSS You may open the estimate to correct the errors or cancel
42. easy to determine the problem in a majority of situations The real work is to determine how the deficiency will be remedied The proper method for defining a deficiency and the actions required to correct the deficiency relies on the facility inspector At the point of data collection the facility inspector must not only describe the deficiency but also what work is going to be required to fix that deficiency The facility inspector must use his or her professional opinion to determine the best method to repair the deficient asset Best method refers to fixing it correctly the first time not short term remedies or band aid fixes In addition the facility inspector cannot generalize the repair requirements The facility inspector has to break the deficiency down into familiar components and units that allow park unit personnel to be as thorough as possible with the cost estimate The inspector must determine corrective action based on this process Determining Corrective Action The cost estimating process begins with the determination of which corrective action is best suited to address the deficiency In other words corrective action is a breakdown of the best method for remediating a deficiency Determining corrective action is the initial phase in the cost estimating process and must be thorough in order to allow for the most accurate estimate possible If the time is taken to develop an appropriate corrective action then
43. extremely helpful in finding existing records such as tools equipment labor job plans and other pre existing records in the FMSS These records are often referred to or used as the basis for creating consistent but new records for the park unit One method of performing a query is to enter known information in one or more fields and then select the View List globe icon resulting in a list containing the specific information you had originally entered Another method of performing a query is to right click on a selected field and if it is available choose Select Value Rather than scrolling through what may be a long list of values use the Filter By dialogue box at the bottom of the Select Value list to narrow your search Since a query can return a large number of records you can narrow your search by utilizing wildcard characters Wildcards also allow users to search and query when specific records or data is unknown Wildcards allow users to substitute a specific character for the value that is unknown and review a set of possible values for selection and use Wildcard queries can be used in most fields The two wildcard characters that you can use in the FMSS are the underscore _ and the percent symbol Consider the following examples _ underscore Takes the place of one and only one character e For example Bldg 1_ returns a list of all buildings with a two character designation that begin with 1 e g
44. for many items is to use the RS Means Index Finding Items or Assemblies To search for items or assemblies in the CESS 1 Select the Find Go to icon binoculars dal 2 Enter the word or words the user wants to locate in the list Users can search by the material work activity work location or any combination 3 Select the Go button NOTE To get more detail on some of the item lines words have been abbreviated In the following list some of these abbreviations are shown Thus if users are searching on siding they should also do a search for sdg to see all items with siding Sometimes the words are listed as singular at other times they are plural June 2006 97 Material Work Activity Work Location asphalt asph Clearing backcountry electrical elect or elec or brick brk electric boardwalk cabinets cab excavate is listed as excav Bridge carpet finish finished campground columns col foundation fdn fee station concrete conc install installed fireplace doors dr insulation insul Floor drywall Paint foundation joist jsts Plaster manhole masonry Plastic partitions paint prepare prep railroad pipe piping Repair Road plaster Replace stairs plywood ply Replanting steps stepping precast prcst roof roofing trail siding sd sand sanded walkwa steel Sawn walls wll Tile Strip window windows wind wood wd
45. good example as they generally do not require much attention individually but as a group would need to be replaced prior to the expiration of the life of the building In the case that a window does require special attention it can easily be added as a separate record to the feature list and to the inventory for that particular building The condition of an asset is reported in terms of its features Asset standards and feature standards are the expected condition or degree of usefulness of a facility or equipment They are both a required condition and a minimum acceptable condition beyond which the facility or equipment is deemed unsatisfactory In other words these standards are the recommended guidelines for determining if park assets and features meet acceptable quality levels For example if a park unit contains an Anasazi ruin the asset standard calls for the ruin to be maintained as is At the same time the ruin should be stabilized against both visitor use and the elements and it should be treated in such a manner as to prevent future deterioration The asset standard would not allow for the ruin to be restored based on a ruin standard Conversely if a park unit has a visitor center in the same area as the ruin and if maintenance personnel discovered it contained older un insulated bare copper electrical wiring the asset standard would require the building to meet code standards In this case the wiring would have to be
46. in that field In some cases you can change the blue highlighted text to gray by unapproving a work order e Gray highlighting of text indicates words or sections that can be modified e Storerooms must be used when planning work e Always use AutoNumber when inserting a new record e Enter your park unit as a vendor using AutoNumber FCAS Student Manual June 2006 43 e Use standard measurement units when entering information into the FMSS e Asset codes must be entered so that they are consistent with the WASO approved list e Signature Security must be applied consistently across all park units e All parks must be organized by asset hierarchy reflecting location so that data can be rolled up consistently throughout the NPS e Fleet must be a Location Asset within every park unit s asset hierarchy e The only place you can use all upper case letters is in the Park Alpha field Use upper and lower case letters as appropriate in all other fields e Craft codes are to be established in WASO only and are based on an employee s job series number e Major tools and equipment such as backhoes or cranes should be entered with a specific hourly operating rate based on a verifiable source Small tools that are park owned chlorine test kit may be entered into the Tools application but must be entered with a rate of 0 00 hour These small park owned tools do not need to be tracked for cost but should appear in the record as a re
47. increasing the backlog of maintenance deficiencies the total effective budget for public agencies including the NPS must include e the routine costs of maintenance and repair which are a continuing part of the cost of ownership and e additional funding to reduce any deferred maintenance or backlog which is determined by the physical condition of the assets in inventory NOTE Backlogs include deferred work Even if the deferred work has been funded it will still be considered a backlog because the work has not yet been completed Reducing the Maintenance Backlog Several years of elevated funding and effort will be required to eliminate the maintenance backlog An appropriate budget should be established to ensure the prompt reduction of the backlog Repair spending must be adequate to outpace the continued growth of deferred maintenance tasks that occurs as a cumulative result of past neglect No general valid rules of thumb can be recommended for determining funding as this is largely dependent upon the findings of the condition assessment 52 June 2006 Parks have begun to address the maintenance backlog by conducting an FCAS on most of their assets Now as parks continue to conduct condition assessments they will identify fewer new deferred maintenance deficiencies and will begin collecting information that will make it possible to anticipate and plan for the expense of replacing components This process known as component
48. life Life cycle costs are the sum of the present value of June 2006 215 Investment costs less salvage values at the end of the study period Nonfuel operation and maintenance costs Replacement costs less salvage costs of replaced building systems and Energy costs All life cycle cost analysis of energy related projects should be performed using the energy cost projections and discount rates provided by the National Institute of Standards and Technology in support of department of energy responsibilities under 10 CFR part 436 Subpart A NASA Facilities Mgmt 10 94 Life Cycle Planning Means of budgeting for the cost of replacing subsystems based on their expected design life or expected time of failure Creating a Defensible Recapitalisation Programme 2002 DO 80 draft 2004 Line Item Construction LI Includes the reconstruction or replacement of park facilities the preservation of historic and cultural resources and the repair and reconstruction of park roads In general projects fitting this category are major projects that require more than 1 year to complete GAO Parks and Recreation Report March 1988 List of Classified Structures LCS A National Park Service list of important historic structures assets which are nationally recognized Maintenance See Facility Maintenance Maintenance Backlog Park projects that have not been addressed due to lack of funding limited staffing and other factors Maintena
49. ls ita steel door or is it an aluminum door Is it a wood solid core door or is it a hollow core door e ls it 6 8 X 3 0 or some other size e ls it a concrete wall a dry board wall or a CMU wall Is it painted e Is it a drywall ceiling or a 2 X 4 acoustical mineral fiber suspended ceiling e Isita 5 10 25 or 50 horsepower base mounted 3 phase 480 volt pump e ls it a single or duplex condensate return unit with an integral or external tank This information is critical It is extremely hard to prepare cost estimates and work orders without this detailed information Step 4 Justify WHY the deficiency needs to be corrected Be brief and to the point using descriptive verbs that detail the nature of the deficiency e ls the feature broken peeling cracked split torn corroded surface corroded with loss of base metal weathered missing obsolete outdated bent stained etc NOTE Do not use words that are too broad such as damaged If the feature is damaged then detail what kind of damage has occurred Be specific about why there is a need for a corrective action Remember this information justifies the need to correct the deficiency Step 5 Determine the Proper CORRECTIVE ACTION that is needed to remedy the deficiency e g repair replace prepare and paint clean etc June 2006 71 Step 6 Identify HOW MUCH or QUANTITY Inspectors must measure and quantify the materials n
50. of the area that needs painting Also Chris did not note the painting area for the several windows in the room that also need painting Another condition assessment inspector A J records that 100 feet of trail have washed out However A J did not record that the remedy needs to include installation of twenty water bars or that the wash out is located five miles from the trailhead so extra labor costs will be needed Without these details the cost estimates will be difficult to complete accurately even ata generalized level During the inspection be sure to gather all the information needed to June 2006 73 avoid having to re inspect an asset in order to acquire data that should have been collected during the initial inspection At the same time do not go to the other extreme by gathering information that is not needed to develop a general estimate For example you do not need to record the exact nail size needed for a project This type of cost is already calculated by the CESS program at a level that is acceptable for a generalized estimate Corrective Action Priorities Once you determine the corrective action you must decide whether the corrective action priority is critical serious or minor Use the following definitions in determining a priority Record the level in the condition assessment work order when it has been determined Critical 9 Exists when there is advanced deterioration which has resulted in the fa
51. questions parameters etc that assist in calculating item quantities in the Item 5 Click on the white cell next to the Trail Rut Depth Enter 12 and press the Tab key 6 Enter 18 for the Trail Rut Width variable and press the Tab key 7 Enter 100 for the Trail Rut Length variable and press the Tab key 8 Enter Y for the Add Extra Labor variable and press the Tab key 9 Enter 4 for the Hours of Extra Labor variable 10 Hit the Pass button the plus sign CESS calculates the quantities for the items in the Item Grid The Item Grid pane should look like the following Note the assembly unit costs at the bottom of the Assembly Takeoff window sS Be aware that if you press the Enter key on the last variable of a dimension pane it automatically creates a pass If you then hit the pass button you will double the quantities in the takeoff estimate June 2006 113 rass lt 0001 0 050 0010 D Repair Labor Cost 10 417 02315 505 1400 D Granular fill 6 944 cy 02315 1009 mmn Li Eu band aa op rnpactiop be asla cag Assembly totals Assembly unit cost Attachment Quantity 6 94 cy Cost 683 76 98 47 cy Figure 45 Assembly Takeoff Window NOTE Be sure to customize assembly takeoffs by deleting items in the item grid that may not apply to your operation Always review the item quantities in the Item Grid after entering values in the Dimension panel Be aware
52. screen The system automatically calculates any amounts using the unit prices from the cost database This is the basic concept of takeoff NOTE The background color of the item changed from light blue to white and the text is no longer in italics This is a visual indicator that this item has costs in the estimate 11 Navigate to or click on the Takeoff Quantity cell of item Site dml chain link posts amp fabric 8 to 10 high 12 Use the Calculator feature for assistance in quantifying this item Click 5 to open the Calculator window SE x 0 000 Clee Functions Win Calc x Cancel Hep Figure 33 Calculator Window a Click the Clear button or the Backspace key on your keyboard to remove the 0 000 value b Enter 150 65 20 and press the Enter key on your keyboard Note the value of 235 00 in the Calculator window c Click the OK button to close the Calculator window and paste the 235 00 into the Takeoff Quantity cell The spreadsheet should look like the screen below File Edit View Database Takeoff Pricing Reports Interface Window Help Dl l aex S S Kal E M 5 NJP Quick Takeoff SITE PREPARATION 02220 875 Site demolition Site dml fencing barbed wire 3 strand Site dml chain link posts amp fabric 8 to 10 high Jal S olama 200 00 If 235 00 Figure 34 Quick Takeoff Spreadsheet with s Users have many navigation and
53. that if you accidentally hit the pass button twice you will double the quantities To undo hit the Undo Last Pass button to the far right of the Pass button Assembly Takeoff allows users to modify the selected items and quantities prior to adding them to the spreadsheet Users can also make changes to the Dimension pane before hitting the Pass button 11 Click the OK button to add these items to the spreadsheet Click the Close button to close the Assembly Takeoff window FCAS Student Manual 114 June 2006 The spreadsheet should look like the screen below File Edit View Database Takeoff Pricing Reports Interface Window Help Dle Hele S Aza 5j all He l 15 x 3 NPJ Assembly Takeoff 00010 00 CUSTOM NPS ITEMS 00010 050 Extra Labor Cost 10 42 hr CES Need new screenshot An 02300 00 Bo 02315 100 Ba E Backfill by hand no compaction heavy soil 6 94 cy Ej Backfill compact 6 layers hand tamp add to above 6 94 cy ia 02315 505 Fill Granular fill 6 94 cy Figure 46 Assembly Takeoff Spreadsheet Student Exercise Assembly Takeoff e This cost database contains hundreds of NPS specific assemblies and thousands of R S Means assemblies Using the WBS information on your equipment feature record in FMSS will direct you to the right assembly Review the Uniformat II specification in the Resources section if you need additional information e Experiment with
54. the estimate The steps for doing so are as follows 1 Review the work order and select the material tab This will display the phase item from the estimate with the blank description referencing the op step The example below shows a blank description in the estimate for op step 10 June 2006 125 E Work Order Tracking File Edit Y ctions Insert Navigate Setup Help AHA amp 9l seel w BB wet EN New Find How Do L Work Order Actuals Costs WO Hierarchy Safety Plan Failure Reporting Linked Documents Work Order 281895 RKNB B861 Demolish Shed at Harris Farm A Status DEFER aj Operations Description AnA soi ces Hl 10 00011 050 0010 Equipment Parts yoso BROWSE Morar 4 SO OO A Bw S Ewokor Spmaximo E Facity m ePewin ocumen Cidounioad gt DSS AG 7 11AM Figure 56 Blank Description for Op Step 10 2 Enter CESS via the interface which will retrieve the estimate If the estimate contains a large amount of assemblies use the search engine binocular icon to find the phase item After entering the phase item select GO This will return you to the assembly that has the blank description NOTE Use the copy function right mouse click from the work order material tab on the phase item and paste into the search engine or key entry the phase number 126 June 2006 E Work Order
55. the remaining steps taken within the FCAS can be completed with the highest possible degree of accuracy For example the following would be considered an incomplete corrective action DEFICIENCY There is a large deep washed out trail about 2 miles from the trailhead CORRECTIVE ACTION Replace with the washed out fill that is lying at the bottom of the hill Check again in two months The corrective action defined below is more complete DEFICIENCY Washed out trail wheel marker 2235 to 2247 Washout dimensions 12 inches deep x 12 inches wide CORRECTIVE ACTION Repair trail tread way with imported fill compact Install a timber water bar approx 10 feet long above wash out area 86 June 2006 Student Exercise Deficiency Remediation and Corrective Action Plan Using the examples below discuss the best remediation and determination of corrective action Be prepared to share your corrective action with the class Example 1 DEFICIENCY 200 square foot section of asphalt shingle roof needs to be replaced Area is below a roof penetration chimney and there is evidence of water infiltration that has damaged the roof sheathing Attic inspection verified that roof framing is intact CORRECTIVE ACTION Example 2 DEFICIENCY 4 x25 concrete sidewalk is heaving at joints due to pine tree root infiltration creating a tripping hazard This tree has significance in this landscape can t be damaged or removed including roots
56. time the asset becomes operational Managing Park Assets API e course 4 04 Preventive Maintenance Work Order A work order generated to initiate preventive maintenance on an asset Condition Assessment Incident Command Facility Needs Assessment Section 03 01 Recommended Field These fields are not indicated on the screen but will link other NPS programs to FMSS and reduce duplicate entries across park unit disciplines It is highly recommended that these fields be completed to allow for a smooth transition when this interfacing takes place AMP FMSS Student Manual 1 02 Removed Asset Status Asset was once a part of the inventory but has since been removed by the park Managing Park Assets API e course 4 04 222 June 2006 Required Field A field that requires a user entered value before the record can be posted A record may contain one or more required fields Condition Assessment Incident Command Validation of Data 03 01 Serious Deficiency Exists where there is a deterioration which if not corrected within 2 5 yrs will result in the failure of the feature or a threat to the health and or safety of the user may occur within 2 5 yrs if the deterioration is not corrected or there is deterioration of adjacent or related materials and or system as a result of the feature s deficiency Condition Assessment Incident Command 03 01 Specification Template A data collection template used to document specifi
57. to the spreadsheet See Advanced CESS Topics to learn how to remove items from the spreadsheet 110 June 2006 Assembly Takeoff Repair a Rut in a Remote Backcountry Trail As mentioned earlier an assembly is a collection of items needed to complete a particular unit of work Assemblies enable you to take off multiple items with a single operation Another advantage is that you can obtain a cost per unit for a group of items Much like Item Takeoff you can review items and modify them for use in the current estimate before generating them to the spreadsheet Since assemblies combine all the items you need for a particular project and you can locate the appropriate assembly based on the sub component of the equipment feature of the work order you should use assemblies whenever possible when you perform a cost estimate Otherwise each item to be included must be located independently which increases the threat of accidentally omitting an item 1 Repeat the Getting Started process on page 99 Enter the exercise file name as Your Initials Assembly Takeoff Example NJP Assembly Takeoff a a 2 From the spreadsheet click the Assembly Takeoff button A ke open the Assembly Takeoff window ii Assembly Takeoff NPJ Assembly Takeoff SUBSTRUCTURE ree 410 FOUNDATIONS 41010 STANDARD FOUNDATIONS B10 SUPERSTRUCTURE B20 EXTERIOR ENCLOSURE JS Close Help Figure 42 As
58. well as to keep the FMSS and CESS data current Over the next few years park units should expect to edit both condition assessment and cost data to reflect additional deficiencies that may be identified during future Condition Assessments Future years provide park units with the opportunity to refine the information and to keep it up to date When performing condition assessments in subsequent years should you find no additional deficiencies you should still generate a new condition assessment work order In the long description make a note that no additional deficiencies were found capture your inspection time under Actuals and close the work order 174 June 2006 Chapter Six Review of Key Points June 2006 175 Resources Where to Go for Help CESS Resources CESS Phases CSI Masterformat 1995 Specification CESS Resources CESS NPS Assemblies Uniformat 1998 Specification CESS to FMSS Data Relationships CESS Actions Reflected in FMSS Units of Measure NPS Glossary General Terminology Facility Management Software System Terminology Asset Attributes Equipment Attributes Acronyms Bibliography Index 176 June 2006 Where to Go for Help June 2006 177 WHERE TO GO FOR HELP Once you get back to your park and begin to use the software you will very likely have questions To get answers to your questions you should consult the following sources They are listed in the order of suggested action W
59. were obligated NASA Facilities Mgmt 10 94 Project Management Information System PMIS The web based program developed by the Perk Service to track program needs and deferred maintenance throughout the service Property Plant and Equipment PP amp E Consists of tangible assets including land that meets the following criteria e They have estimated useful lives of 2 years or more e They are not intended for sale in the ordinary course of operations and e They have been acquired or constructed with the intention of being used or being available for use by the entity Accounting for Property Plant and Equipment 11 30 95 Assets acquired through capital leases including leasehold improvements Property owned by the reporting entity in the hands of others e g state and local governments colleges and universities or Federal contractors and lands rights Accounting for Property Plant and Equipment 11 30 95 DO 80 draft 2004 June 2006 217 Excludes items assets 1 held in anticipation of physical consumption such as operating materials and supplies and 2 the Federal entity has a reversionary interest in Accounting for Property Plant and Equipment 11 30 95 Real Property Any interest in land and anything permanently attached to it including structures fixtures and their improvements NASA Facilities Mgmt 10 94 Recapitalization The planned replacement of facility subsystems such as roofs utilities heat
60. your estimate c If necessary go back to the spreadsheet to add or delete items and or make adjustments to the item quantities d Review the Totals window again after you have completed all changes Close the window Users have now completed the deficiency work order estimate and the CESS process and are ready to update FMSS with a CESS cost estimate Updating FMSS from CESS 1 After the final review of the estimate close the estimate by clicking the upper x in the upper right hand corner The screen will look like one of the images below depending on whether or not you have maximized the estimate Click here to close the E E 1 x estimate xi 18 xl Material A u F quip EE ee Equip Price aan 128 419 419 419 z 1 506 781 Figure 50 Closing the Estimate 2 The system prompts you to transfer the data from the CESS estimate to the associated FMSS deficiency work order 120 June 2006 NPS TEMI The CESS Interface will open a Work Order cost estimate in CESS a If the estimate already exists in your park estimate folder then that estimate will be opened Gi If the interface Fails to open a previous estimate it may be in the wrong folder but contact the Help Desk for assistance with updating an older estimate Tt may take up to a minute For the estimate to be opened Please be patient Approval Labor Hours 000 0 00
61. 0 Lead roofing 07610 700 Stainless steel roofing 07610 900 Zinc 07650 000 Flexible flashing 07650 600 Flashing 07700 000 ROOF SPECIALTS amp ACCESSORSS 07710 000 Manufctrd roof specialts 07710 400 Downspouts 07710 450 Drip edge 07710 500 Elbows 07710 550 Gravel stop 07710 650 Gutters 07710 700 Gutter guard 07710 750 Reglet 07710 800 Expansion joint 07720 000 Roof accessories 07720 480 Pitch pockets 07720 500 Roof vents 07720 550 Ridge vent 07720 700 Roof hatches 07720 800 Walkway 07720 860 Smoke vent 07720 870 Vents one way 07800 000 FIRE amp SMOKE PROTECTION 07812 000 Cementitious fireproofing 07812 600 Sprayed 07840 000 Firestopping 07840 100 Firestopping 07900 000 JOINT SEALERS 07920 800 Joint sealants 08000 000 DOORS amp WINDOWS 08100 000 METAL DOORS amp FRAMES 08110 000 Steel doors amp frames 08110 200 Commercial steel doors 08110 250 Door frames 08110 300 Fire door 08110 600 Residential steel door 08110 820 Steel frames knock down 08160 000 Sldng metal doors amp grilles 08160 300 Steel sliding 08200 000 WOOD amp PLASTIC DOORS 08210 000 Wood doors 08210 450 Kalamein 08210 720 Pre hung doors 08210 850 Tin clad 08210 900 Wood door architectural 08210 910 Wood doors decorator 08210 920 Wood doors paneled 08210 930 Wood doors residential 08210 950 Wood fire doors 08210 960 Wood frames 08260 000 Slidng wood amp plastic doors 08260 700 Glass sliding 08280 000 Wd plstc strm sc
62. 0 Site demo no hauling roadside delineators remove and reset 0600 Site dml fencing barbed wire 3 strand 0650 Site dml fencing barbed wire 5 strand Screen shot needs to be changed Figure 29 Phase Site Demolition 4 Double click on 1600 Site dml fencing barbed wire 3 strand in the list 5 The item has been copied from the database and added to this estimate PEW C Documents and ga oe yew Die cle a inia 73 melal miel Alz a wi Eli menenen TRES AA a AE a om J e For Help press F1 WBN Figure 30 Specific Items Appearing on the Spreadsheet Demolition 6 Repeat this step and double click on 1700 Site dml chain link posts amp fabric 8 to 10 high Notice how this item appears on the spreadsheet 102 June 2006 Quick Takeoff NJP Quick Takeoff xj 02100 000 SITE REMEDIATION J 02200 000 SITE PREPARATION 02210 000 Subsurface investigation 02210 310 Borings 02210 320 Drilling core Click here to 02210 900 Test pits r 02220 000 Site demolition close the Quick 02220 100 Building demolition 02220 400 Explosv mplsv demolition Takeoff window 02220 550 Ftngs and fndtns demolitn 2220 575 Hydrodemolition 2220 875 Site demolition a 001 0 Site dml no hauling abandon catch basin or manhole 0020 Site dml no hauling remove existing catch basin or manhole 0030 Site demo no hauling catch bsn or manhole frame
63. 000 ELECTRICAL r CSI Masterformat Developed and maintained by the Construction Specification Institute This index is an industry standard that provides a breakdown of work or products installed in typical construction or facility repair projects Also known as a work breakdown structure WBS knowledge of the CSI Masterformat can help NPS personnel in determining corrective actions and identifying cost estimate items The item cost data is indexed based on this WBS ia Uniformat Il specifications are another industry standard WBS that are sometimes used in cost estimating Uniformat II is used for NPS assemblies in the CESS Please refer to the Resources section for a complete listing of the modified CSI Masterformat 1995 specification Levels 1 4 and Uniformat Il specifications as it appears in the CESS June 2006 91 Items appear in the CESS as follows CESS CSI Masterformat Level Group Phase Level 1 and 2 Phase Level 3 and 4 Item x J 00010 000 CUSTOM NPS ITEMS 00010 050 Extra Labor Cost SJ 00011 050 Picnic Tables 0010 Picnic Table 8 Redwood Planks 0015 Picnic Table 8 Recycled Plastic Planks 0020 Replace Plastic Plank 0025 Recycled Plastic Lumber SJ 00011 060 Containers Lackers 0005 Trash Container Bear Proof SINGLE E 0006 Trash Container Bear Proof DOUBLE 0010 Recycling Container Bear Proof SINGLE 0011 Recycling Container
64. 010 PLUMBING FIXTURES D2020 DOMESTIC WATER DISTRIBUTION D2020 005 Replace Valves Bronze Check swing Threaded 150 ea D2020 010 Replace Valves Bronze Check swing Soldered 300 ea D2030 SANITARY WASTE D2040 RAIN WATER DRAINAGE D2090 OTHER PLUMBING SYSTEMS D2090 005 Replace Valves Brass Gas cock Threaded ea D50 ELECTRICAL D5020 LIGHTING amp BRANCH WIRING D5020 005 Ballast Replace ea D5020 010 Lamp Replace 4 flourescent ea 192 June 2006 F RARE ERA O DE CI AL CONSTRUCTION 44 kkk F20 SELECTIVE BUILDING DEMOLITION F2020 HAZARDOUS COMPONENTS ABATEMENT F2020 005 Railroad Boiler Asbestos Abatement Sf F2020 010 Railroad Piping Asbestos Abatement Lf F2020 020 Railroad Lead Paint Abatement Grit Blasting Includes PP Equip Sf le ARR ERREREEEKEKEEXR IL DING SITEWORK 2428888 te eRe x G20 SITE IMPROVEMENTS G2000 CAMPGROUND ASSEMBLIES G2000 001 Campground Walk In Campsite Pad New Sf G2000 001 1 Campground Edging Campsite Pad Site G2000 002 Campground Drive In Campsite Pad and Parking Spur New Sf G2000 010 Campground Picnic Tables Each G2000 012 Campground Trash and Recycling Containers Each G2000 013 Campground Food Lockers Each G2000 015 Campground Site Marker Post Each G2000 020 Campground Fireplace Round Stone Masonry with Adjustable Grill G2000 025 Campground Fireplace Square Stone Masonry 4 x 6 Ea G2000 030 Campground Fireplace 32 Fire Ri
65. 05 Prep amp Paint Misc Steel Surfaces Plating Rail Ladder Pipe Louvers sf G30 SITE CIVIL MECHANICAL UTILITIES G3010 WATER SUPPLY G3010 100 Piping Water Service From Main Ductile Iron Lf G3010 200 Piping Water Service From Main Copper Lf G3020 SANITARY SEWER G3020 100 Manhole or Catch Basin 4 ID ea G3020 200 Piping Drainage and Sewage Polyvinyl Chloride Lf G3020 300 Piping Drainage and Sewage Concrete Lf G3030 STORM SEWER G3030 100 Manhole or Catch Basin 4 ID ea G3030 200 Piping Drainage and Sewage Concrete Lf G3030 300 Piping Storm Drainage Corrugated Metal Lf G3060 FUEL DISTRIBUTION G3060 100 Piping Gas Service Polyethylene Lf G3090 DUMPSTATION ASSEMBLIES G3090 100 Dumpstation Campground New and Complete ea G3090 105 Dumpstation Campground Replace Water Tower G4000 SITE ELECTRICAL DISTRIBUTION G4000 005 Electrical Distribution Campground Fee Station ft R10 SELF PROPELLED ROLLING STOCK R1010 STEAM POWERED STOCK R1010 005 Railroad Replace Pipe Insulation Lf R1010 010 Railroad Replace Pipe Insulation Jacket Lf R1010 015 Railroad Replace Sightglass Liquid Indicator ea R1010 020 Railroad Replace ID Tags Brass ea R1010 025 Railroad Replace Gauges Pressure or Vacuum ea R1010 030 Railroad Replace Valves Brass Gas cock Threaded ea R1010 035 Railroad Replace Valves Bronze Angle Rising Stem Threaded 150 ea R1010 040 Railroad Replace Valves Bronze
66. 128 380 Garden house 13128 500 Grandstands 13128 540 Greenhouse 13128 580 Hangars FCAS Student Manual 186 June 2006 13128 600 Kiosks 13128 700 Pre engnrd steel buildngs 13128 800 Shelters 13128 840 Silos 13128 880 Swimming pool enclosure 13150 000 SWIMMING POOLS 13151 000 Swimming pools 13151 200 Swimming pools 13151 700 Swimming pool equipment 13175 000 ICE RINKS 13176 000 Ice rinks 13176 500 Ice skating 13200 000 STORAGE TANKS 13201 000 Storage tanks 13201 200 Elevated storage tanks 13201 300 Ground tanks 13201 800 Underground storage tanks 13280 000 HAZARDS MATERL REMEDIATN 13281 000 Hazards materl remediatn 13281 120 Bulk asbestos removal 13281 125 Asbests abatmnt work area 13281 130 Demltn asbsts cntmnt area 13281 135 Asbests abatmnt equipment 13281 140 Dcntm cntnmn area demoltn 13281 145 Osha testing 13281 150 Encapsltn with sealants 13281 155 Wast pckgn hndin amp dispsl 13281 440 Removal 13281 460 Lead paint encapsulation 13600 000 SOLR AND WIND ENRG EQPMNT 13630 000 Solar collctr components 13630 200 Solar energy 13700 000 SECRTY ACCESS AND SRVLLNC 13710 000 Security access 13710 300 Access control 13800 000 BUILDING AUTOMATN amp CONTROL 13832 200 Cntrl cmpnt ddc systems 13836 000 Pneumatic controls 13836 200 Control systems pneumatic 13838 200 Control components 13850 000 DETECTION amp ALARM 13851 000 Detection amp alarm 13851 050 Clocks 13851 055 Clock systems 13851 065 Detection
67. 140 Backstops 02880 225 Goal posts 02880 700 Playground equipment 02880 710 Modular playground 02880 880 Pltfrm pd tennis court 02890 000 Traffic signs amp signals 02890 700 Signs 02890 900 Traffic signals 02900 000 PLANTING 02905 000 Transplanting 02905 725 Planting 02910 000 Plant preparation 02910 500 Mulch 02912 000 General planting 02912 275 Ground cover 02920 000 Lawns amp grasses 02920 500 Seeding 02920 600 Sodding 02930 000 Exterior plants 02930 050 Shrubs and trees 02930 410 Shrubs 02930 680 Plant bed preparation 02930 900 Trees 02945 000 Planting accessories 02945 310 Edging 02945 500 Planters 02945 775 Tree guying 02950 000 SITE RESTORATN amp REHABILITN 02955 000 Restrtn undergrnd piping 02955 100 Pipe intrnl clnng amp inspctn 02955 680 Pipe repair 02955 700 Lining pipe 02955 800 Corrosion resistance 02990 000 Structure moving 02990 300 Moving buildings 03000 000 CONCRETE 03050 000 BASIC CNCRT MTRLS amp METHODS 03060 000 Basic concrete materials 03060 100 Cnert admxt amp surfc trtmnts 03060 110 Aggregate 03060 200 Cement 03060 850 Watrprfng and dampprfng 03060 870 Winter protection 03100 000 CONCRETE FORMS amp ACCESSORSS 03110 000 Structural c i p forms 03110 405 Fip beams and girders 03110 410 Forms in place columns 03110 415 Forms in place culvert 03110 420 Fip elevated slabs 03110 425 Fip equipment foundations 03110 430 Forms in place footings 03110 435 F
68. 15120 280 Expansion couplings 15120 300 Expansion joints 15120 320 Expansion tanks 15120 350 Flexible connectors 15120 370 Flexible metal hose 15120 400 Float valves 15120 420 Flow check control 15120 520 Hydrn htng contrl valves 15120 550 Liquid drainers 15120 580 Mixing valve 15120 610 Monoflow tee fitting 15120 640 Pressure reducing valve 15120 670 Pressure regulator 15120 700 Pressr amp tmprtr safety plug 15120 730 Sleeves and escutcheons 15120 760 Steam trap 15120 790 Strainers basket type 15120 820 Strainers y type 15120 840 Strainers y type 15120 870 Suction diffusers 15120 900 Thermoflo indicator 15120 920 Venturi flow 15120 940 Water supply meters 15120 960 Weld end ball joints 15120 980 Zone valves 15140 000 Domestic water piping 15140 100 Backflow preventer 15140 600 Vacuum breakers 15140 700 Vacuum breakers 15140 800 Wir ham arrs shck absrb 15155 000 Drainage specialties 15155 160 Cleanouts 15155 170 Cleanout tee 15155 300 Drains 15155 340 Floor receptors 15155 400 Interceptors 15155 680 Separators 15155 740 Sink waste treatment 15155 780 Traps 15155 940 Vent flashing 15180 000 Heatng and cooling piping 15180 100 Anti freeze 15180 200 Pumps circulating 15180 300 Pumps cndns return system 15180 700 Refrigeration specialties 15180 800 Steam condensate meter 15195 000 Fuel systems 15195 490 Fuel oil specialties 15195 605 Meters 15200 000 PROCESS PIPING 15210 100 Compressors 15210 200 Compressor
69. 4210 120 Brick veneer 04210 300 Face brick 04210 320 Structural brick 04210 350 Structural facing tile 04210 810 Terra cotta 04210 820 Terra cotta tile 04220 000 Concrete masonry units 04220 180 Atclv aeratd concrt block 04220 200 Chimney block 04220 220 Concrete block back up 04220 230 Concrete block bond beam 04220 240 Concrete block decorative 04220 250 Concrete block exterior 04220 260 Concrt block foundtn wall 04220 270 Concrt block high strngth 04220 280 Concrete block lintels 04220 300 Concrete brick 04220 305 Concrete brick std size 04220 320 Concrete screen block 04220 340 Coping 04220 500 Concrete block interlckng 04220 700 Glazed concrete block 04270 000 Glass masonry units 04270 200 Glass block 04290 000 Adobe masonry units 04290 100 Adobe brick 04400 000 STONE 04412 000 Bluestone 04412 100 Bluestone 04412 800 Window sill 04413 000 Granite 04413 300 Granite 04414 000 Limestone 04414 400 Limestone 04415 000 Marble 04415 500 Marble 04417 000 Sandstone 04417 700 Sandstone or brownstone 04418 000 Slate 04418 800 Slate 04420 000 Collected stone 04420 500 Lightweight natural stone 04420 750 Rough stone wall 04430 000 Quarried stone 04430 100 Ashlar veneer 04500 000 REFRACTORIES 04550 000 Flue liners 04550 250 Flue lining 04580 000 Refractory brick 04580 250 Fire brick 04580 260 Fire clay 04580 270 Fireplace 04700 000 SIMULATED MASONRY 04710 000 Simulated brick 04710 600 Simulated brick 0
70. 440 700 Columns 06445 000 Simulated wood ornaments 06445 100 Millw high densty polymer 06470 000 Screen blinds amp shutters 06470 100 Shutters exterior 06500 000 STRUCTURAL PLASTICS 06510 000 Strt plastc shapes amp plates 06510 400 Castings fiberglass 06520 000 Plastic struct assemblies 06520 100 Stair tread fiberglass 06600 000 PLASTIC FABRICATIONS 06610 300 Fiberglass 06620 000 Non structural plastics 06620 200 Floor grating fiberglass 06620 600 Netting flexible plastic 06620 810 Solid surface countertops 06620 850 Vanity tops 07000 000 THERMAL amp MOISTUR PROTECTNN 07100 000 DAMPPRFNG amp WATERPROOFING 07110 000 Dampproofing 07110 100 Bitumins asphalt coating 07110 200 Cement parging 07130 000 Sheet waterproofing 07130 200 Elastomeric waterproofing 07130 500 Membrane waterproofing 07160 000 Cementits waterproofing 07160 150 Cementits waterproofing 07170 000 Bentonite waterproofing 07170 700 Bentonite 07190 000 Water repellents 07190 700 Rubber coating 07200 000 THERMAL PROTECTION 07210 000 Building insulation 07210 150 Blown in insulation 07210 400 Insulation fasteners 07210 500 Poured insulation 07210 550 Masonry insulation 07210 600 Perimeter insulation 07210 700 Reflective insulation 07210 800 Sprayed 07210 900 Wall insulation rigid 07210 950 Wall clng insl non rigid 07220 000 Roof amp deck insulation 07220 700 Roof deck insulation 07240 000 Ext insulatn fnsh systems 07240 100 Extrr inslt finish system 07260 000
71. 47 49 209 COSTED 150 171 198 Critical deficiency Corrective Action Priority 72 74 219 220 CSI Masterformat 79 89 91 92 97 105 180 190 Cultural Landscape Inventory 66 224 240 Current Replacement Value CRV 19 26 28 153 209 210 240 calculator 28 29 153 Cyclic maintenance 204 209 Data import export 220 integration 220 linking 220 migration 220 Database 88 89 95 105 Deferred maintenance DM 26 50 52 72 209 218 240 Component Renewal Deferred Maintenance CRDM 72 207 240 cost 26 149 172 Recurring Maintenance Deferred Maintenance RMDM 72 73 217 241 Deficiency 26 70 72 160 163 207 208 June 2006 247 248 remediation 86 87 Deficiency rating 160 252 critical Corrective Action Priority 72 74 219 220 fair FCI rating 31 50 210 211 good FCI rating 31 50 210 213 minor deficiency Corrective Action Priority 72 74 215 220 poor FCI rating 31 32 50 210 216 serious FCI rating 31 210 221 serious Corrective Action Priority 72 74 220 Deleting items 130 Design contingency 83 84 115 119 196 Dikes levees 39 Dimensions pane 79 106 108 112 Director s Order 80 20 21 23 Drilldown 13 15 40 Electric distribution 210 Equipment 7 10 11 15 40 Equipment tools amount 89 Equipment feature 7 10 11 15 40 Error report 123 124 Estimate class A 84 85 class B 83 84 85 class C 83 85 information window 100 133 167 Estima
72. 4730 000 Simulated stone 04730 600 Simulated stone 04800 000 MASONRY ASSEMBLIES 04810 000 Unit masonry assemblies 04810 160 Chimney 04810 170 Columns 04810 180 Concrete block column 04810 210 Concrete block partitions 04810 211 Concrete blocks 04810 540 Walls 04810 650 Walls 04810 670 Steps 04810 900 Brick veneer 04840 000 Prefbrctd masonry panels 04840 900 Wall panels 04900 000 MASONRY RESTRTN amp CLEANING 04910 000 Unit masonry restoration 04910 600 Needle beam masonry 04910 750 Sawing 04930 000 Unit masonry cleaning 04930 200 Clean and point 04930 220 Cleaning masonry 04930 750 Steam clean 04930 900 Washing brick 05000 000 METALS 05050 000 BASIC MATERIALS amp METHODS 05090 000 Metal fastenings 05090 080 Anchor bolts 05090 150 Bolts amp hex nuts 05090 340 Drilling 05090 380 Expansion anchors 05090 420 High strength bolts 05090 460 Lag screws 05090 500 Machine screws 05090 540 Machinery anchors 05090 580 Powder actuated 05090 600 Rivets 05090 820 Vibration pads 05090 840 Weld shear connectors 05090 860 Weld studs 05090 880 Weld rod 05090 900 Welding structural 05090 920 Steel cutting 05100 000 STRUCTURAL METAL FRAMING 05120 000 Structural steel 05120 140 Subpurlins 05120 180 Canopy framing 05120 220 Ceiling supports 05120 260 Columns 05120 300 Curb edging 05120 440 Lightweight framing 05120 480 Lintels 05120 520 Pipe support framing 05120 560 Plates 05120 600 Stressed skin 05120 640 Structural
73. 50 300 Blueboard 09250 500 Ceilings 09250 600 Tpn jnts thin coat plstr 09250 700 Drywall 09250 800 High abuse gypsum board 09260 000 Gypsum board systems 09260 100 Partition wall 09260 800 Shaft wall 09270 000 Drywall accessories 09270 100 Accessories drywall 09300 000 TILE 09310 000 Ceramic tile 09310 100 Ceramic tile 09310 300 Ceramic tile panels 09330 000 Quarry tile 09330 100 Quarry tile 09350 000 Glass mosaics 09350 100 Glass mosaics 09370 000 Metal tile 09370 100 Metal tile 09400 000 TERRAZZO 09420 000 Precast terrazzo 09420 900 Terrazzo precast 09450 000 Cast in place terrazzo 09450 100 Terrazzo cast in place 09450 200 Tile or terrazzo base 09500 000 CEILINGS 09510 000 Acoustical ceilings 09510 700 Suspnd acstc ceilng tiles 09510 760 Suspend ceilings complete 09510 900 Ceiling tile 09600 000 FLOORING 09631 000 Brick flooring 09631 100 Flooring 09635 000 Marble flooring 09635 100 Marble 09637 000 Stone flooring 09637 100 Slate tile 09643 000 Wood block flooring 09643 100 Wood block flooring 09644 000 Wood comp flooring 09644 100 Wood composition 09648 000 Wood strip flooring 09648 100 Wood 09651 000 Resilient base amp access 09651 100 Stair treads and risers 09658 000 Resilient tile flooring 09658 100 Resilient flooring 09673 000 Composition flooring 09673 100 Composition flooring 09680 000 Carpet 09680 800 Carpet 09680 900 Carpet tile 09680 910 Carpet maintenance 09700 000 WALL FI
74. 50 years old Housing Type Categorization of housing types by primary function Possible choices include multi unit single family support building and trailer Hurricane A violent tropical cyclonic storm of the western North Atlantic having winds of or in excess of 74 MPH Latitude The angular distance between north or south from the Equator of a point on the Earth s surface measured on the meridian of the point LCS Classified Structure Number LCS is the List of Classified Structures inventory that assigns an identification number to all historic and prehistoric structures June 2006 227 Lead Paint Paint containing the hazardous material of lead Longitude The angular distance east or west on the Earth s surface measured by the angle contained between the meridian of a particular place and the Prime Meridian in Greenwich England National Historic Landmark Asset is designated as a National Historic Landmark National Natural Landmark Asset is designated as a National Natural Landmark The only natural areas program of national scope that identifies and recognizes the best examples of both biological and geological features in both public and private ownership NFPA Occupant Load NFPA stands for National Fire Protection Association The Occupant Load is the total number of persons that shall be permitted to occupy a building or portion thereof at any one time NFPA Construction Type The combination of material
75. 740 300 Asphltc concrete pavement 02740 315 Paving 02750 000 Rigid pavement 02750 100 Concrete pavement 02766 000 Pavement markings 02766 550 Lines on pav t 02770 000 Curbs and gutters 02770 225 Curbs 02775 000 Sidewalks 02775 275 Sidwlks drivwys amp patios 02778 000 Steps 02778 280 Steps 02780 000 Unit pavers 02780 100 Asphalt blocks 02780 200 Brick paving 02780 600 Prcst concrt paving slabs 02780 650 Planter blocks 02780 800 Stone pavers 02785 000 Flexible pavement coating 02785 800 Sealcoating 02790 000 Athltc rcrtnl surfaces 02790 400 Turf artificial 02790 850 Tennis court 02790 900 Running track 02800 000 SITE IMPRVMN AND AMENITS 02810 000 Irrigation system 02810 800 Sprinkler irrigatn system 02810 900 Subsurfac drip irrigation 02815 000 Fountains 02815 225 Fountains aerators 02820 000 Fences amp gates 02820 500 Fence misc metal 02820 528 Fence chain link industrl 02820 530 Fence chain link residntl 02820 890 Wire fencing 02820 925 Fence rail 02830 000 Retaining walls 02830 100 Retaining walls 02830 400 Stone wall 02840 000 WIk rd pr appurtenances 02840 155 Bumper rails 02840 200 Traffic control devices 02840 500 Guide guard rail 02840 600 Highway sound barriers 02840 700 Parking barriers 02850 000 Prefabricated bridges 02850 210 Bridges 02870 000 Site furnishings 02870 610 Benches 02870 800 Trash receptacle 02870 815 Trash closure 02880 000 Playfield equipment 02880 100 Bleachers 02880
76. Assembly Takeoff using various Navigation and Selection options e Consider the following Try to add an assembly to replace eight 8 timber steps for the same trail Hint Assembly G2040 930 N020 Try to add multiple assemblies for a campground including campsite pad picnic tables trash and recycle containers and a fire ring e Experiment with changing overriding quantities in the Item Grid June 2006 115 ESTIMATING FACTORS FOR THE NATIONAL PARK SERVICE ADD ONS Before beginning the steps to complete a Cost Estimate a discussion of add ons below will serve as an introduction to explain variables that affect pricing projects Add ons are assumptive conditions that drive costs for cost estimated projects In the NPS there are five different factors that must be considered when developing a cost estimate for a particular project These factors must be added on to the estimate to ensure that an estimate is as accurate as possible The following list identifies the estimating factors that will influence the cost data NPS estimating factors will default automatically to settings identified below the percentage can be adjusted manually if conditions warrant Historic Preservation Factor variable 0 100 defaults to 0 Design Contingency variable 0 20 defaults to 20 Overhead variable 0 20 defaults to 15 Profit variable 0 20 defaults to 12 General amp Administrative a k a General Requirements
77. Bear Proof DOUBLE 0020 Food Locker Bear Proof 9 CUBIC FOOT amp 0021 Food Locker Bear Proof 24 CUBIC FOOT 0022 Food Locker Bear Proof 30 CUBIC FOOT 00012 050 Grills and Fire Circles 00013 050 Fee Station Items 00014 050 Dump Station Items 00015 050 Trails Items 00016 050 Boardwalk Items 00017 050 Electrical Items 00018 050 Rolling Stock Unique Item 00019 050 Log Structure Items Ca 00400 000 BID FORMS amp SUPPLEMENTS 01000 000 GENERAL REQUIREMENTS 01100 000 SUMMARY Ca 01300 000 ADMNSTRTVY REQUIREMENTS xl Figure 22 Examples of Items Assemblies An assembly is a collection of items used in performing a specific repair For example an assembly to repair a wooden footbridge could consist of 2 x 4 planks nails and other items It is recommended to use this section when doing a cost estimate since the assemblies combine all the items you need for a particular project Otherwise to be included in a repair each individual item must be located in the cost estimate NOTE Equipment feature records in FMSS are coded to identify which assembly should be used to cost a deficiency of that feature New assemblies are constructed as needed Contact the Help Desk if you identify a need for an assembly that would be used many times by a number of parks as opposed to only once or twice at a handful of parks The management team will consider these requests 92 June 2006 The assembly cost
78. Buttons ple sex S Aa S 0 wals AE 5 x BH a IE The following toolbar buttons are most frequently employed in CESS Use one of the following buttons to find the appropriate items to include your estimate T QUICK TAKEOFF Useful to locate only one or two items in the database quickly Items are sent directly to the spreadsheet as selected with no option for review ITEM TAKEOFF B Useful if no assembly is available for the scope of the work to be estimated Allows review of the items prior to sending them to the spreadsheet sf ASSEMBLY TAKEOFF Useful for finding groups of appropriate items quickly Look here first and try to find the best fitting assembly for the intended corrective action Helps prevent the omission of items The following buttons are used to create quantities view totals and find help TOTALS Use this button to open the Totals window HELP Click on this button then click on anything on the screen to view Help PASS Click on this button when calculating the quantities for the items in the item grid Z M Saving Changes to the Estimate Spreadsheet The CESS is a disk based program which means that every action made by the user is automatically saved on the server at WASO Since every change to the spreadsheet is instantly saved users do not need to save manually There is no Save button or command This also means that if the power goes out or if the connection is l
79. CRDM RMDM or IPH the system will use the CESS data with the established Current Replacement Value to automatically generate an FCI and ranking Th deferred cost and the FCI data support park unit management in 12 After the cost estimate is developed in CESS the total costs of the deferred maintenance are returned to the deficiency work order To e making decisions on asset needs 150 June 2006 Step 1 Obtain Asset Information NOTE Most assets should already have a CA PM established If this is the case skip ahead to Step 5 on page 159 Generate a condition assessment work order from the PM i 1 Open the Assets module Ld 2 Select Location Asset application 3 Select the specific asset to be inspected One way to locate the asset you want to inspect is to enter the Park Alpha and select the View List icon globe However be aware that the list generated by this method can be lengthy Users may also search by using a query or by using a query and the percentage sign Write down the asset s FMSS Location Asset number Verify the following information is entered correctly Asset Status from the API Sheet API measurement unit measurement quantity and work category Enter the Current Replacement Value in the CRV field If the park has already entered this information into FMSS you may skip this step 6 Save 7 Close the application ul R June 2006 151 Ej Locations L ben Fie Een Actions Inser
80. Doorbell system 16820 800 Public address system 16820 840 Sound system 16850 000 Television equipment 16850 600 T v systems CESS Resources CESS NPS Assemblies June 2006 191 CESS NPS Assemblies Uniformat 1998 Specification Modified Uniformat level Example Level 1 Group Assembly B RERESEELASSEES ERT ESLER ERS SEALS GIE ERAS EERE TERT REA STARS ENS ERERES Level 2 Group Assembly B30 ROOFING Level 3 Group Assembly B3010 ROOF COVERINGS Level 4 Assembly B3010 010 Roof Built Up Roofing System INSPECT Membrane amp REMOVE DEBRIS A RP EG U B STRUCTURES memes A10 FOUNDATIONS A1010 STANDARD FOUNDATIONS A1010 005 Foundations Concrete Wall Footing CY B RARE AREER ARES EEE RIN III INES DIE SER EER ELSE RENEE AEN ERIE ERIN RENE B10 SUPERSTRUCTURE B20 EXTERIOR ENCLOSURE B2010 EXTERIOR WALLS B2010 005 Log Structure Chinking Between Joints If B30 ROOFING B3010 ROOF COVERINGS B3010 010 Roof Built Up Roofing System INSPECT Membrane amp REMOVE DEBRIS Msf B3010 012 Roof Built Up Roofing System INFRARED MOISTURE INSPECTION Msf B3010 014 Roof Built Up Roofing System MINOR MEMBRANE REPAIR sq B3010 020 Roof Single Ply Thermoplastic PVC INSPECT amp REMOVE DEBRIS Msf B3010 022 Roof Single Ply Thermoplastic PVC INFRARED MOISTURE INSPECTION Msf B3010 030 Roof Single Ply Thermoset EPDM Hypalon INSPECT amp REMOVE DEBRIS Msf B3010 032 Roof Single Ply Thermoset EPDM Hyp INF
81. ERATION EQUIPMENT 15510 000 Heatng boilrs and accssrs 15510 110 Boiler blowdown systems 15510 120 Burners 15510 300 Boilers electric asme 15510 400 Boilers gas fired 15510 460 Boilers gas oil 15510 500 Boilers oil fired 15510 700 Birs packgd scotch marine 15510 760 Boilers solid fuel 15510 880 Swimming pool heaters 15520 050 Shot chemical feeder 15530 000 Furnaces 15530 200 Furnac cmpnnt and combntn 15530 400 Furnaces 15530 440 Furnacs combinatn systems 15540 000 Fuel fired heaters 15540 300 Duct furnaces 15540 900 Space heaters 15550 000 Breechngs chimneys amp stacks 15550 200 Draft controls 15550 440 Vent chimney 15550 600 Induced draft fans 15600 000 REFRIGERATION EQUIPMENT 15620 000 Packaged water chillers 15620 100 Absorption water chillers 15620 600 Cnirfgl r water chillers 15640 000 Packaged cooling towers 15640 400 Cooling towers 15660 000 Liquid clrs vp condensers 15660 100 Condensers 15670 000 Refrig condensing units 15670 300 Condensing units 15680 300 Evaporators 15700 000 HTNG V CONDTNG EQUIPMENT 15705 000 Curbs pads stands prefab 15705 600 Curbs pads prefabricated 15710 000 Heat exchangers 15710 900 Heat exchangers 15720 000 Air handling units 15720 100 Air handling unit 15720 200 Cntr statn air hndin unit 15720 300 Evaporative coolers 15720 500 Make up air unit 15730 000 Unitary air condtng equip 15730 200 Computer room units 15730 500 Packgd termnl air condtnr 15730 600 Roof top air conditio
82. Feasibility studies e Selection among alternative designs e Development of project scope and program The National Park Service currently uses these estimates primarily for the development of project scope and program for entry into the Servicewide Project Management Information System PMIS A Class C estimate is generally a conceptual cost estimate based on square foot costs of similar construction The accepted industry accuracy range of Class C estimates is 30 percent to 50 percent For example a Visitor Center that has a Class C estimate of 1 000 000 would be accurately and consistently estimated by various individuals in a range of 700 000 to 1 500 000 For the NPS design contingency is automatically calculated at 20 percent by the CESS program to account for miscellaneous costs change orders and or things that go wrong Design contingencies should NOT be confused with the design cost or construction contingencies Although students will only be asked to create Class C estimate for this course Class B and Class A estimates are described below for further background r Class B Estimates After planning and preliminary design has been accomplished a Class B estimate is prepared The design usually has determined major cost items at this point Industry refers to Class B estimates as budgetary assembly or system estimates This type of estimate is used for e Budgeting or construction forecasting e Authorizati
83. Fire Protection Condition Assessment INOTH Other types of Inspections IPH Immediate Personal Hazard ISO International Standards Organization LMAC Legislatively Mandated Accessibility LMFS Legislatively Mandated Fire Structure LMLS Legislatively Mandated Life Safety Code LMCO Legislatively Mandated Code Compliance other LI Line Item LCC Life cycle Costs LCS List of Classified Structures LM Legislatively Mandated M amp R Maintenance and Repair NC New Construction OFS Operating Formulation System OMB Office of Management and Budget PM Preventive Maintenance PMIS Project Management Information System PP amp E Property Plant and Equipment RDO Regional Director s Office RM Recurring Maintenance RM DM Recurring Maintenance Deferred Maintenance ROI Return on Investment R amp R RERE Repair Rehabilitation SMAC Servicewide Maintenance Advisory Council SSO System Support Office WBS Work Breakdown Structure WTF Water Treatment Facility WWTF Wastewater Treatment Facility Last Updated 02 08 05 242 June 2006 Bibliography June 2006 243 BIBLIOGRAPHY Cleland D I amp Kerzner H 1998 A Project Management Dictionary of Terms Committee on Advanced Maintenance Concepts for Buildings Building Research Board National Research Council 1990 Committing to the Cost of Ownership Maintenance and Repair of Public Building National Academy Press Department of the Interior Study Team BIA BOR BLM FWS
84. Floor plates 05540 200 Checkered plate 05540 700 Trench cover 05550 000 Stair treads amp nosings 05550 700 Stair treads 05560 000 Metal castings 05560 200 Construction castings 05580 000 Formed metal fabrications 05580 150 Alloy steel chain 05580 600 Lamp posts 05580 900 Window guards 05650 000 RAILROAD TRACK amp ACCESSORSS 05655 000 Railroad trackwork 05655 700 Railroad 05655 750 Railroad track 05700 000 ORNAMENTAL METAL 05720 000 Ornamental railings 05720 700 Railings ornamental 05800 000 EXPANSION CONTROL 05810 000 Exp joint cover assembls 05810 350 Expansn joint assemblies 06000 000 WOOD amp PLASTICS 06050 000 BAS WD PLS MTRL MTHDS 06055 000 Wood amp plastic laminate 06055 720 Convector covers 06055 740 Counter top 06055 780 Tops 06073 000 Fire retardant treatment 06073 400 Lumber treatment 06073 600 Plywood treatment 06090 000 Wood amp plastic fastenings 06090 600 Nails 06090 650 Nails 06090 700 Sheet metal screws 06090 750 Wood screws 06090 800 Timber connectors 06090 850 Bracing 06100 000 ROUGH CARPENTRY 06110 000 Wood framing 06110 100 Blocking 06110 150 Bracing 06110 200 Bridging 06110 505 Framing beams amp girders 06110 510 Framing ceilings 06110 515 Framing columns 06110 520 Framing heavy 06110 530 Framing joists 06110 535 Framing light structure 06110 545 Framing miscellaneous 06110 550 Partitions 06110 555 Framing roofs 06110 560 Framing sills 06110 565 Framing slee
85. Le fe Le Le Eu Le Lo Es G20 in Assembly Takeoff 3334 12345 RERRRARRAARARARRRAR AAR EY U LD N G S T Ewd R pona g SITE IMPROVEMENTS lt 9 G2000 CAMPGROUND ASSEMBLIES G2000 001 G2000 001 1 G2000 002 G2000 010 G2000 012 G2000 013 G2000 015 G2000 020 G2000 025 G2000 030 G2000 035 G2000 040 G2000 045 G2000 046 G2000 050 G2000 060 G2000 070 Campground walk In Campsite Pad New Campground Edging Campsite Pad Campground Drive In Campsite Pad and Parking Spur New Campground Picnic Tables Campground Trash and Recycling Containers Campground Food Lockers Campground Site Marker Post Campground Fireplace Round Stone Masonry with Adjustable Grill Campground Fireplace Square Stone Masonry 4 x 6 Campground Fireplace 32 Fire Ring w Adjust Grate on Concrete Pad Campground Pedestal Grill Campground Lantern Hangers Campground Wheel Stops Concrete Campground Wheel Stops Timber Campground Vegetation Clearing and Replanting Campground ard Hydrant CampgroundElect Campsite Pedstal w 100 Service from Existing Panel 2010 CONCRETE PAVEMENT 9 G2020 FEE STATION ASSEMBLIES En G2030 TRAILS ASSEMBLIES 9 G2031 TRAILS WATER DIVERSION STRUCTURES O G2040 RETAINING WALLS 9 G2041 BOARDWALKS AND RAILINGS 9 G2042 FENCING AND HANDRAIL En G2043 EXTERIOR SIGNAGE Figure 23 Examples of Assemblies CESS Timberline Estimating Scre
86. MSS The first is recognizing that condition assessments are done repetitively at varying times which is basically the same as preventive maintenance activities The annual condition assessment then uses PMs as a starting point This is followed by the requirements found in Condition Assessment Work Order which lists the necessary steps and tasks required to complete inspection of an asset and its features Generation of a Condition Assessment Work Order is required prior to conducting the condition assessment inspections This requirement standardizes inspections throughout the NPS by creating a work order and associated Condition Assessment Job Plan against which identified deficiencies can be reported for each asset From the Condition Assessment Work Order run the report titled CAWOAPR2 to get a copy of the Condition Assessment Job Plan CA Plan which produces a checklist that you can June 2006 67 use for both INCAAs and INCACs A CA Plan defines the processes or steps involved in performing a condition assessment of an asset and its features r You should also obtain an inspection guidance document for each type of asset being inspected These documents supplement the CA plans and give your park additional assistance when conducting assessments The inspection guidance documents are available on the 2005 Educational CD and in the Asset Management section of InsideNPS http inside nps gov Condition Assessment Job Plans an
87. NISHES 09720 000 Wall covering 09720 100 Wall covering 09770 000 Special wall surfaces 09770 400 Fibrgls reinforcd plastic 09770 700 Raised panel system 09770 750 Sltwll panels and accssrs 09800 000 ACOUSTICAL TREATMENT 09820 000 Acoustical insul sealants 09820 500 Sound attenuation 09830 000 Acoustical barriers 09830 100 Barriers 09840 000 Acoustical wall treatment 09840 100 Sound absorbing panels 09900 000 PAINTS amp COATINGS 09910 000 Paints amp coatings 09910 100 Cabinets and casework 09910 200 Painting 09910 300 Doors and windws exterior 09910 310 Doors amp windws interr latex 09910 320 Dr an wndi int alk I bas 09910 400 Fences 09910 500 Floors interior 09910 620 Miscellaneous exterior 09910 630 Miscellaneous interior 09910 700 Siding exterior 09910 710 Siding misc 09910 800 Trim exterior 09910 910 Walls masnry cmu exterr 09910 920 Walls and ceilings 09930 000 Stains transp finishes 09930 100 Varnish 09963 200 Glazed coatings 09990 000 Paint restoration 09990 800 Sanding 09990 900 Surface preprtn exterior 09990 910 Surface preprtn interior 10000 000 SPECIALTIES 10100 000 VISUAL DISPLAY BOARDS 10110 000 Chalkboards 10110 240 Chalkboards 10120 000 Tack amp visual aid boards 10120 350 Control boards 10120 940 Bulletin board 10150 000 COMPARTMENTS amp CUBICLES 10155 000 Toilet compartments 10155 100 Partitions toilet 10185 000 Shwr drss compartments 10185 100 Partitions shower 10190 000
88. National Park Service U S Department of the Interior NATIONAL SERVICE ap Facility Condition Assessment Survey Student Manual June 2006 INDIANA UNIVERSITY Eppley Institute for Parks and Public Lands 501 N Morton St Suite 100 Bloomington IN 47404 Student Manual Asset Management Process Facility Condition Assessment Survey June 2006 Completed in accordance with Sub Agreement 45 of the National Park Service Indiana University Cooperative Agreement CA2670 97 001 NATIONAL PARK SERWICE Timothy Harvey Elizabeth Dodson Asset Management Program Training Manger Team Leader WASO PFMD National Park Service National Park Service Op pley Stephen A Wolter Executive Director Christy McCormick Christie Wahlert Project Team Project Team Eppley Institute for Parks amp Public Lands Indiana University Research Park 501 N Morton Street Suite 100 Bloomington IN 47404 812 855 3095 Acknowledgements Authors Elizabeth Dodson Rachel Duchak Deborah Getz Stephen A Wolter Contributing Eppley Institute Staff Christina McCormick Version Control Michael Lewis and Kristen Renzi Final Edit Polly Nuest Editorial Assistance Matthew Berry Custom Graphics Contributors and Reviewers The following individuals assisted in content development and review of this manual and manuals published since 2000 Yvette Chavez Lisa Daffin Jenny Dems Stephen W Hastings Mary Hazell Tom Hoots Tim Jarrell Meg Lef
89. OM NPS ITEMS C3 00400 FORMS amp SUPPLEMENTS 01000 000 GENERAL REQUIREMENTS 01100 000 SUMMARY 01300 000 ADMNSTRTY REQUIREMENTS 01400 000 QUALITY REQUIREMENTS 01500 000 TEMPORY FACILITS amp CONTROLS 01700 000 EXECUTION REQUIREMENTS Ca 01800 000 FACILITY OPERATION 02000 000 SITE CONSTRUCTION 02050 000 BASIC SITE MATRLS amp METHODS 02100 000 SITE REMEDIATION 02200 000 SITE PREPARATION 02300 000 EARTHWORK 02400 000 TUNNELING BORING amp JACKING 02450 000 FNDTN amp LOAD BEARNG ELEMNTS 02500 000 UTILITY SERVICES 02600 000 DRAINAGE amp CONTAINMENT 02700 000 BASES BALLS PYMNT8 amp APPRTNC 02800 000 SITE IMPRYMN AND AMENITS 02900 000 PLANTING 02950 000 SITE RESTORATNS amp REHABILITN 03000 000 CONCRETE 03050 000 BASIC CNCRT MTRLS amp METHODS 03100 000 CONCRETE FORMS amp ACCESSORSS 03200 000 CONCRETE REINFORCEMENT Ca 03300 000 CAST IN PLACE CONCRETE Ca 03400 000 PRECAST CONCRETE zi Figure 27 Quick Takeoff Window Quick Takeoff NJP Quick Takeoff x 00010 000 CUSTOM NPS ITEMS 00400 000 BID FORMS amp SUPPLEMENTS 01000 000 GENERAL REQUIREMENTS 01100 000 SUMMARY 01300 000 ADMNSTRTY REQUIREMENTS 01400 000 QUALITY REQUIREMENTS 01500 000 TEMPORY FACILITS amp CONTROLS 01700 000 EXECUTION REQUIREMENTS 01800 000 FACILITY OPERATION 02000 000 SITE CONSTRUCTION 02050 000 BASIC SITE MATRLS amp METHODS 000 SITE
90. Project Management Information System PMIS 60 83 216 241 Property Plant and Equipment PP amp E 216 241 Query 37 151 Quick takeoff 79 89 95 96 79 100 105 R S Means cost data 26 114 Real property 216 Recapitalization see component renewal 52 72 207 240 Recurring Maintenance Deferred Maintenance RMDM 72 73 217 241 Repair rehabilitation RERE R amp R 217 241 Replacement cost see Current Replacement Value 19 26 28 153 209 210 240 Reprice estimate 139 142 Resource preservation 22 Serious FCI rating 31 210 221 FCAS Student Manual June 2006 Serious Corrective Action Priority 72 74 220 Service cost 89 116 level 217 lifetime 209 217 Servicewide Maintenance Advisory Council SMAC 217 241 Shortfall 217 Specification 91 114 180 190 217 template 132 135 221 Spreadsheet 88 89 95 96 100 103 136 139 Standard 9 11 12 68 217 218 Stewardship 19 48 55 218 System Support Office SSO 218 241 Takeoff assembly 79 95 96 99 100 111 114 118 item 79 89 95 96 105 109 118 167 222 quick 79 89 95 96 79 100 105 Template 132 135 221 Timberline 88 94 124 209 Total cost of ownership see full cost of ownership 47 49 Total deferred maintenance cost 26 149 172 Trail 35 111 114 228 237 238 Trail bridge 38 Tunnel 38 Uniformat Il 79 91 93 114 Unique asset 39 Unit price 84 90 122 298 Units of meas
91. RARED MOISTURE INSPECTION Msf B3010 040 Roof Slate Steep Pitch INSPECT amp REMOVE DEBRIS Msf B3010 050 Roof Mineral Fiber Steep Pitch INSPECT amp REMOVE DEBRIS Msf B3010 060 Roof Clay Tile Steep Pitch INSPECT amp REMOVE DEBRIS Msf B3010 070 Roof Roll Type Roofing INSPECT Membrane amp REMOVE DEBRIS Msf B3010 080 Roof Shingled INSPECT amp REMOVE DEBRIS Msf B3010 090 Roof Metal Steep Pitch INSPECT amp REMOVE DEBRIS Msf B3010 100 Roof Fiberglass Steep Pitch INSPECT amp REMOVE DEBRIS Msf B3020 ROOF OPENINGS C MARRANT TE BRC RS REE ER AER RERRER ERI ER IRE ERIE C10 INTERIOR CONSTRUCTION C1010 INTERIOR FIXED PARTITIONS C1010 005 Partition Wall Masonry Partition Assembly sf C1010 010 Partition Wall Drywall Partition Assembly sf C1010 015 Partition Wall Plaster Partition Assembly sf C1020 INTERIOR EXTERIOR DOORS C1020 005 Door Metal Door Frame Hardware Prep amp Paint ea C1020 010 Door Wood Door Frame Hardware ea C1020 015 Door Plastic Laminate Door Frame Hardware ea C30 INTERIOR FINISHES C3010 WALL FINISHES C3010 005 Paint Tile Wallcovering Paneling or Brick Finishes sf C3020 ELOOR FINISHES C3020 005 Floor Finishes Seal Painted Conc Epoxy Coat C Tile Carpet Vinyl T sf C3020 010 Floor Finishes Quarry Tile Terrazzo Marble Slate Wood Flooring C3030 CEILING FINISHES C3030 005 Ceiling Finishes Acoust Tile Painted Structure Gyp Board Plaster sf D20 PLUMBING D2
92. REMEDIATION 000 SITE PR TION 02210 000 Subsurface investigation 02210 310 Borings 02210 320 Drilling core 02210 900 Test pits 02220 000 Site demolition 02220 100 Building demolition 02220 400 Explosy mplsy demolition 02220 550 Ftngs and fndtns demolitn 02220 575 Hydrodemolition 02220 875 Site demolition 02225 000 Selective demolition 02225 310 Ceiling demolition 02225 320 Cutout demolition 02225 340 Door demolition 02225 380 Floorina demolition zl Figure 28 Quick Takeoff Group Phase FCAS Student Manual June 2006 101 3 Double click on a blue folder 02200 220 Fencing Demolition This is a Phase The Quick Takeoff window displays the Items that are contained in the Phase Quick Takeoff NJP Quick Takeoff x C3 02100 000 SITE REMEDIATION J 02200 000 SITE PREPARATION H 02210 000 Subsurface investigation H 02210 310 Borings H 02210 320 Drilling core H 02210 900 Test pits HE 02220 000 Site demolition H 02220 100 Building demolition H 02220 400 Explosv mplsy demolition H 02220 550 Ftngs and fndtns demolitn FE 02220 s75 BRU B 0010 Site a no rer abandon catch basin or manhole 0020 Site dml no hauling remove existing catch basin or manhole 0030 Site demo no hauling catch bsn or manhole frames and covers stored 0040 Site demo no hauling catch bsn or mh frs amp covs stored my amp reset 0100 Site demo no hauling roadside delineators remove only 011
93. REMENTS 01740 000 Cleaning 01000 000 GENERAL REQUIREMENTS 01740 500 Cleaning up 01100 000 SUMMARY 01103 000 Models amp renderings 01103 200 Models 01103 500 Renderings 01107 000 Professional consultant 01107 700 Surveying 01300 000 ADMNSTRTV REQUIREMENTS 01310 000 Project mangmnt crdntn 01310 700 Field personnel 01320 000 Cnstrtn progrss documents 01320 200 Scheduling 01321 000 Construction photos 01321 500 Photographs 01400 000 QUALITY REQUIREMENTS 01450 000 Quality control 01450 500 Field testing 01500 000 TEMPORY FACILITS amp CONTROLS 01510 000 Temporary utilities 01510 050 Tm pw eq pr rtd per job 01510 800 Temporary utilities 01520 000 Construction facilities 01520 500 Office 01520 550 Field office expense 01520 900 Weather station 01530 000 Temporary construction 01530 700 Protection 01530 900 Winter protection 01540 000 Construction aids 01540 500 Persnnl protctv equipment 01540 550 Pump staging 01540 700 Safety nets 01540 750 Scaffolding 01540 755 Scaffolding specialties 01540 760 Staging aids 01540 780 Swing staging 01800 000 FACILITY OPERATION 01830 000 Operation and maintenance 01830 117 Crew b 1 per hr 01830 118 Crew c 11 per hr 01832 360 Elctrcl facilts maintenc 02000 000 SITE CONSTRUCTION 02050 000 BASIC SITE MATRLS amp METHODS 02060 000 Aggregate 02060 150 Borrow 02065 000 Cement amp concrete 02065 300 Asphaltic concrete 02080 000 Utility materials 02080 400 Fire hydrants
94. Type Specifies whether water is potable or non potable Potable water is suitable for drinking or cooking purposes from both health and aesthetic considerations Wilderness Land and water where natural ecological processes operate as freely of human influence as possible and with primitive recreation opportunities and solitude Wildland Fire Any non structural fire that occurs on wild land Year Built The year the asset was constructed YYYY Equipment Attributes Abutment The outermost end supports on a bridge which carry the load from the deck of a span bridge or arch Abutments are usually constructed of stone concrete brick or timber Acquisition Cost The total cost of purchasing a piece of equipment including installation costs Acquisition Date Month day and year asset was acquired listed as MMDDYYYY If month and day are not available a year must be listed at the minimum 230 June 2006 Air Compressor Horsepower The measurement of the power capability of the compressor Dependent on the volume and pressure capabilities Air Compressor PSI PSI is the pounds per square inch that the compressor is capable of producing Refers to the pressure of the air produced by the compressor AC Package Unit Cooled A direct expansion air conditioner that provides cooling in which the condenser compressor and evaporator are contained in a single unit AC Package Unit Heat A direct expansion air conditioner that provid
95. Type ltem BROWSE Q First record retrieved REY Figure 102 The FMSS as a Management Tool June 2006 173 1 Go to the asset record The deferred cost amount has decreased to reflect the completion of the deficiency work order 2 The ranking may or may not improve Projects may be funded that include repair of some of the deficiencies identified by the Facility Condition Assessment Survey A work order hierarchy can be developed to bundle a number of deficiency work orders making them children to the project parent If the project requires additional work beyond that identified by the deficiency work orders additional child work orders of any work type can be added to make up a complete project As the project is completed actual hours materials and tools should be tracked to the appropriate child work order The completed deficiency work orders will remove the deferred costs from the FCI Thus the data entered into the FMSS as part of the Facility Condition Assessment Survey allows your park and management team to track the improvement of assets over time an important evaluation tool in the Asset Management Process Future Completion of Condition Assessments A Condition Assessment Annual INCAA should be performed every year except for those years in which a Condition Assessment Comprehensive INCAC is performed This allows parks to check on the condition of your assets as
96. a basic management tool parks use to track the condition of assets every year The Condition Assessment Comprehensive is a much more detailed review of park assets and is to be scheduled every three to five years In the years when an INCAC is being conducted the INCAA is not required The figure below illustrates one example of the frequency with which condition assessments might be performed at a park In this example representing a five year period INCACs were performed in years 1 and 6 while INCAAs were conducted in years 2 3 4 and 5 Year Figure 16 Sample Condition Assessment Schedule Specialized Analysis FCAS Student Manual June 2006 61 Occasionally a specific system or component will require a more detailed performance evaluation over time In this case a Condition Assessment Comprehensive which is a review of all asset systems and components will include the need and cost for specialized analysis The more defined solution for the condition is identified through the specialized analysis A specialized analysis will ultimately create a detailed specific and more accurate solution to performance problems with an asset s systems and or components Clearly the comprehensive condition assessment is required to be completed prior to undertaking a specialized analysis ROLES OF KEY PERSONNEL IN CONDITION ASSESSMENTS An activity with the assigned budgetary and manpower resources of a condition assessment inspection nee
97. a deficiency is identified through the Facility Condition Assessment Survey FCAS it is important to e Determine the corrective action required to remedy the deficiency e Enter this information into the FMSS e Develop a cost estimate for the completion of the identified corrective action using the CESS The Cost Estimating Professional A cost estimator is a recognized professional in the design and construction industry Individuals who complete years of training and examinations can attain certification as an estimator The goal of this course is not to make you a professional cost estimator It is to provide NPS personnel with the tools to produce accurate and consistent estimates at a primary level in order to better facilitate the remediation of identified deficiencies throughout the NPS A cost estimate is a compilation of all the costs of the various elements of a project or effort within an agreed upon list of tasks required to remediate the deficiency In order to complete a cost estimate it is important to have a well rounded working knowledge of construction practices Without the experience and ability to visualize construction the estimator will not be able to complete an accurate consistent cost estimate An inspector must also have enough knowledge of the Cost Estimating Software System CESS to understand what information needs to be recorded during the condition assessment inspection The inspector must include accurate desc
98. a project be accurate to some degree to enhance the project budget process An accurate estimate at this level establishes a baseline estimate that allows for some deviation when the original corrective action and the cost estimate are reviewed This enables the refinement of estimates required in the future and allows tracking of design and cost changes A consistent estimate is one that when completed by any trained NPS individual will result in a similar result regardless of which trained NPS individual completes the estimate Each estimate must be kept consistent with the scope of other estimates within the same park the same region as well as with estimates Servicewide The use of the same cost estimating program Servicewide enables standardized comparisons between budget and management related work estimates at every level within the NPS This will allow for increased accountability within the NPS because managers at every level will have better information from which to make decisions Every effort must be made to produce an accurate consistent cost estimate Cost estimates that are both accurate and consistent require three major components e A clearly and precisely defined corrective action e Reliable standardized cost data to maintain Servicewide consistency and integrity e An NPS employee with estimating experience who can define work into its most basic parts Cost ate NPS Employee Figure 17 Accurate C
99. accessories 15210 900 Vacuum pumps 15220 100 Laboratory equipment 15230 000 Industrial process pipe 15230 500 Pumps general utility 15230 600 Pumps miscellaneous 15400 000 PLUMBNG FIXTURS amp EQUIPMENT 15410 000 Plumbing fixtures 15410 200 Carriers supports FCAS Student Manual June 2006 187 15410 300 Faucets fittings 15410 800 Toilet seats 15410 900 Washer dryer accessories 15411 000 Commercl ndst fixtures 15411 400 Hot water dispensers 15411 500 Hydrants 15411 700 Urinals 15411 800 Wash center 15411 840 Wash fountains 15411 900 Water chillers remote 15412 000 Drinking fountains 15412 200 Drinking fountain 15413 000 Electric water coolers 15413 900 Water cooler 15414 000 Emergency fixtures 15414 200 Industrl safety fixtures 15417 700 Prison insttn fixtures 15418 000 Res cmm ndstr fixtures 15418 100 Baths 15418 200 Bidet 15418 400 Laundry sinks 15418 450 Lavatories 15418 500 Showers 15418 600 Sinks 15418 900 Water closets 15440 000 Plumbing pumps 15440 240 Pumps prssr boostr system 15440 400 Pumps grinder system 15440 800 Pumps sewage ejector 15440 900 Pumps pedestal sump 15440 940 Pumps submersible 15450 900 Water heater storag tanks 15460 000 Domstc water cond eqpmnitt 15460 900 Water softener 15470 400 Water filters 15480 000 Domestic water heaters 15480 200 Water heaters 15480 700 Temperatr maintennc cable 15480 900 Heat transfer packages 15480 940 Water heatr pckgd systems 15500 000 HEAT GEN
100. acilities based on FCI data 28 June 2006 Current Replacement Value CRV r The Current Replacement Value CRV is derived by determining the current estimate for replacement of the asset in kind CRVs are used for helping to calculate the FCI Because CRV is such an integral element of identifying work priorities a CRV must be established for all assets including heritage assets Almost all heritage assets can be viewed as irreplaceable or priceless However while you can never replace the intrinsic value of a historic or heritage asset you can in fact replace the bricks and mortar of a building The CRV is not to be used when budgeting for construction planning For example a park unit that is planning to build a new Visitor Center should not use the CRV found in the FMSS rather a more detailed estimate should be developed The NPS Current Replacement Value Calculator g For the latest copy of CRV calculator go to http inside nps gov waso custommenu ctm lv 4 amp prg 190 amp id 293 Click the link to the CRV calculator The CRV calculator tool provides a reasonably accurate 50 30 percent replacement value for assets To perform this calculation the NPS employee needs to know the gross specifics and dimensions of the asset and its major features All calculations should begin and end in the Totals worksheet The calculations from each tab appear in this worksheet Before beginning a new calculation the Totals w
101. al and cultural Visitor Use Park Operations Asset Substitutability 24 June 2006 The criteria are weighted based on their importance to NPS core priorities the NPS mission park enabling legislation and asset management goals such as those listed in Director s Order 80 This approach is known as a balanced scorecard The criteria are distinct to ensure that each aspect of the asset is measured independently As a result most assets will not rate high in all of them only a few assets will have an API of 100 The worksheet provides a clear definition and numerous examples for each criterion to assist parks in choosing the correct rating for their assets To further ensure accuracy and consistency all park divisions should be involved in determining the API scores for a park s assets y lt The API worksheet is web based and linked to FMSS For more information on the API Worksheet log on to My Learning Manager and complete the API e course Follow the link called Access to Other Databases Asset Priority Index API worksheet on the FMSS log in page to access the API worksheet Once your park answers questions about an asset the worksheet will calculate the API for you After the superintendent approves the API it will automatically be added to the assets FMSS record It is important to understand that it would be a critical mistake for just one individual or one discipline to develop the API worksheet for a park The park
102. am before deleting an estimate Please contact the FMP Helpdesk to perform this function Templates Some parks will have the same type of recurring deficiencies that may not be addressed by an assembly In this case the answer is to set up a template estimate file that contains the items you will use for a particular situation After the system creates an estimate file from a deficiency work order you can open an existing template and copy items from the template directly into the new estimate spreadsheet This process may be a more efficient way to use CESS Creating a Template While CESS is open users can create a template estimate as follows 1 Click on to create a New Estimate The following window opens Estimate File Name Folders Enter a file name for the estimate here X Cancel Help Figure 62 New Estimate Window 2 Enter the template file name such as Roofing template 3 Click OK to continue to the Estimate Information window June 2006 133 Estimate Information 3334 12345 x Cover Page Hdgs Bid Results Job Classification MWBE amp Misc Main Client Architect Engineer Spreadsheet Sequences Project name 3334 12345 Bid date Address J Bid time 12 00 AMC PM rl Estimator Nick Papadopoulos City J Labor rate table COMM2002 Z County J Equipment rate table COMM2002 Z State Province J Job size ZIP Postal code J Duration City Cost Index J E Not
103. anagement program 54 June 2006 RELATIONSHIP OF THE FACILITY CONDITION ASSESSMENT SURVEY TO THE ASSET MANAGEMENT PROCESS As mentioned earlier the FCAS is actually an expansion of the AMP model as it helps to perform an accurate needs assessment of a park s assets Conducting the FCAS incorporates the following primary components of the AMP needs assessment inventory of assets and work identification Essentially the FCAS process occurs within these three components of the AMP Figure 15 illustrates at what point the FCAS occurs in the AMP As you can see once a park has completed an inventory of its assets the FCAS can be initiated Once this process is complete work is identified and the park facility managers can begin planning for the performance and evaluation of this work Determine API and CRV for assets Conduct CA and identify deficiencies Report deficiencies and determine corrective action Create a verifiable cost estimate Inventory of ji the APIFCI relationsnip to ne Assets determine priorities se ASSess Q D Work Evaluation z os Identification MISSION Work Work Performance Planning Figure 15 The FCAS Process in Relation to the AMP FCAS Student Manual June 2006 55 The graphic above presents the FCAS as a generalized progression of steps The specific steps of the FCAS or the FCAS work flow will be discussed in depth in Chapter Six If you would like mor
104. and collecting information to aid the work scheduling and assignment process Information collected should include labor equipment and material costs hours types and quantities Work Request A written or oral request from a customer or internal maintenance person who has observed a deficiency and perceives a need for maintenance or repair work or who has a request for new work The work request is evaluated by management and if approved converted into a work order for accomplishment NASA Facilities Mgmt 10 94 June 2006 223 Work Type Standard definitions of work tasks which provide a tool enabling facility managers to strengthen planning execution and performance measurement at the park level and to gain stewardship credibility Asset Attributes Acquisition Cost The total cost of purchasing an asset including installation costs ADA Compliant Asset meets the Americans with Disabilities Act ADA which gives federal civil rights protections to individuals with disabilities similar to those provided to individuals on the basis of race color sex national origin age and religion ADA Designated Asset is identified to meet the Americans with Disabilities Act ADA which gives federal civil rights protections to individuals with disabilities similar to those provided to individuals on the basis of race color sex national origin age and religion Agrees w Contracted Needs Assessment Indicates whether the asset was d
105. ant time commitment from each park unit Additional time will be needed to prepare for an INCAC due to the need for consolidating historical park maintenance data as a baseline for completing facility inspections and the eventual inclusion of verified data into the FMSS or a data library This data is also necessary to develop a scope of work if an Architectural and Engineering A E firm is utilized to perform INCACs Obviously condition assessments involve the commitment of significant personnel resources either in the form of NPS park unit staff facility inspection experts and or A E firms Condition assessments are similar to planning a large maintenance or capital project using in house NPS labor This means that the planning of field and office work at a park unit must be carried out in detail in a timely manner and in such a way that the management team and staff resources at the park unit are informed about their jobs and the expected timing of these jobs Being prepared for a condition assessment inspection is essential if personnel and budgetary resources are to be used effectively and efficiently during the condition assessment Following the completion of initial efforts to consolidate data into an easily retrievable format future condition assessments will be less time consuming Preparing for subsequent condition assessments requires the park to run the WOCALD report in the work order tracking module to identify existing deficiency w
106. any series of steps that are followed in order to carry out some task in a business Managerial Accounting 1997 DO 80 draft 2004 Call for Work Work requested by other park divisions cooperating associations concessions and other park related interests Capital Asset Plan Systematic approach to scheduling and budgeting current and anticipated deficiencies that maximizes the Return on Investment ROI and preserves the value of the physical asset Stewardship of Federal Facilities 1998 DO 80 draft 2004 Capital Improvements Alterations Changes to the interior arrangements or other physical characteristics of an existing facility or installed equipment so that it can be used more effectively for its currently designated purpose or adapted to a new use Alterations may include work referred to as improvement conversion remodeling and modernization Such alterations are not maintenance Committing to the Cost of Ownership DO 80 draft 2004 Capital Improvements New Construction Construction that adds to the existing footprint of an asset or creates a new asset AME 2003 DO 80 draft 2004 Class A Estimates This estimate is based on a complete and detailed quantity take off from the construction drawings and specifications The industry refers to Class A estimates as the detailed definitive construction of unit price estimates The purpose of this type of estimate is to Encourage the authorization of full funds Conduct a co
107. arbleized 7150 Resilient vinyl composition tile 12 x 12 1 16 thick solid x Pass2 Description sd 02225 380 0400 Flooring demo carpet bonded including surface scraping 1 000 000 sf 09658 100 7000 _ Resilient vinyl composition tile 12 x 12 1 16 thick 1 000 000 sf Figure 39 Item Grid Pane One advantage that Item Takeoff offers over Quick Takeoff is that users can work with the selected items and quantities prior to adding them to the spreadsheet 10 Click the OK button to add the items to the spreadsheet Now the item screen is still showing but the Item Grid is blank again It is waiting for you to add another item The spreadsheet is being created behind this Item Grid screen Users may not see the spreadsheet where the changes are occurring if the Item take off screen is maximized 11 When finished adding items click the Close button to close the Item Takeoff window At this point users can now view the spreadsheet 108 June 2006 File Edit View Database Takeoff Pricing Reports Interface Window Help Dje gt lex 8 Aza 5 amma Me AE 5 x 3 NJP Item Takeoff 4 Description Takeoff Quantity Lab 02200 00 SITE PREPARATION 02225 380 Flooring demolition Flooring demo carpet bonded including surface scraping 1 000 00 st 09600 00 FLOORING o E 09658 100 Resilient flooring Resilient vinyl c
108. are referred to in FMSS as sub work types The most common are defined below Component renewal recapitalization is the planned replacement of an asset s components that according to condition and life cycle analyses have reached or will reach the end of their useful lives within the asset s lifetime Deferred maintenance is action required to correct existing deficiencies that are a result of unaccomplished past maintenance repairs or replacements Component renewal work that has been tracked in the system becomes Component Renewal Deferred Maintenance if it is not funded when required This sub work type allows for long term business practices to be documented and reported 72 June 2006 Recurring Maintenance is a work activity that recurs based on normal wear patterns on a periodic cycle of greater than one year and generally less than 10 years Typical work includes painting caulking sealing carpet replacements etc few RM activities may have cycles of greater than 10 years such as repointing of bricks Recurring maintenance that has been tracked in the system becomes Recurring Maintenance Deferred Maintenance if it is not funded when required This sub work type allows for long term business practices to be documented and reported All of these sub types fall under the category of Facility Maintenance which is itself one of three main work types The other two main work types are Capital Improvements and Facility O
109. ate totals Deleting items If a user wants to remove an item from the spreadsheet a Right Click on the gray row header on each item to be deleted The row appears with a black background when you click on the gray row header b Select the Delete Row menu option CIC m 2102500 00 EARTHWORK 02315 100 Backfill Backfill dozer backfilling compacting 6 to 02315 400 Excvtng bulk bank measure Excavating bulk bank measure hy Peano antinsa treanoh d excay naar NNN Figure 61 Deleting a Row The line item will be removed from the spreadsheet NOTE Hold the SHIFT or CTRL key while clicking to select multiple items Remember that modifying descriptions quantities or deleting items in CESS will transfer modifications to the corresponding work order in FMSS Duplicating Cost Estimates In some cases you may want to duplicate cost estimates to avoid entering the same information multiple times For example you might want to use this feature when a park has several Mission 66 houses that all need new roof coverings 1 From one of the deficiency work orders for roof replacement go to the Costs tab and click on the CESS Estimate button to go to the spreadsheet June 2006 131 2 Create the estimate as usual and work through the process until the amount is shown on the work order and the status has been changed to COSTED 3 Go to the next roof def
110. ation Asse Specification Li Location Asset VC Entrance Station al Type JOPERATIN x System PRIMARY PakUnis Sites oo tA al Gal Asset Code 4100 al Modified By JSEANIK Date Ja73 2004 72 53PM al Park Concession SS GLaccount SCS Asset Status OPERATING a API B Work Category 4000 x Unit of Measure SF a Ranking POOR Warranty Date a Unit of Measure QTY 700 00 _ FCI rr 8 cRV 22500000 Deferred Cost 71 180 48 Belongs To Description Visitor Center Area umn PERATING Description BROWSE Q First record retrieved GT A Figure 101 Review Deferred Cost of Asset and the FCI Open the Asset module Select the Location Asset application Enter the asset number in the Location Asset field and hit enter This will bring up the asset s record View the deferred costs The Deferred Maintenance cost should be a total of all the deficiency work orders entered in prior steps whether DM CRDM RMDM or IPH 5 Users will now see the FCI value See Chapter Two to review the importance of the FCI and how it aids in ranking the priorities of assets FMSS T W N H 172 June 2006 FACILITY CONDITION ASSESSMENT SURVEY THE NEXT STEP Creating Work Orders and Packaging of Work Orders When completing condition assessments and creating the subsequent work orders assessment teams should not make one or two large parent work orders per asset While doing so might reduce FMSS data
111. ation printer by clicking the Printer Setup button Chapter Five Review of Key Points June 2006 145 Chapter Six FCAS Work Flow Introduction Facility Condition Assessment Survey Work Flow Facility Condition Assessment Survey The Next Step June 2006 147 INTRODUCTION Chapter Purpose This chapter will provide a hands on review of the FCAS work flow between FMSS and CESS as well as a more thorough review of the Facility Condition Assessment Survey The Facility Condition Assessment Survey work flow establishes a systematic and effective method for data input inspection cost estimating and FMSS updating to reflect the condition of the facility systems built resources within the National Park Service Chapter Objectives After completing this chapter participants should be able to Explain the role of each of the steps of the Facility Condition Assessment Survey work flow Understand the role that the FMSS plays in the Facility Condition Assessment Survey and CESS Demonstrate the ability to navigate through the basic components of the FMSS and CESS Understand and complete Condition Assessment Work Orders and follow up Deficiency Work Orders in the FMSS including using appropriate criteria Explain the process and mechanics of completing a Facility Condition Assessment Survey using the Facility Condition Assessment Survey work flow in the FMSS and CESS Define a Condition Assessment Job P
112. ay to copy items to the spreadsheet is to use Assembly Takeoff If you need to add more items to the estimate try using Quick Takeoff or Item Takeoff 3 Review the list of items on the spreadsheet to ensure that you have the correct data a Review each item as it relates to the intended corrective action b Review each item for reasonable quantity Adjust quantities if necessary c Add or delete items as necessary and appropriate see Advanced CESS topics NOTE DO NOT modify costs or crews on the items See the Validation section below for details 4 Click on the Pa button to review the total estimate cost The Totals window will appear lt 217 8710 J eme en en DC 256 666 hrs Materiel 7 318 18 454 18 454 Historic Preservation Factor o Design Contingency Std 20 3 691 20 000 nf Allocatable Addons 3 694 22 145 E General amp Administrative 15 3 322 15 000 Overhead Standard 15 3 820 15 000 Ez Profit Standard 12 3 514 12 000 Services Cost 40 656 32 801 ot Close Help Spread Yanance Figure 48 Totals Window a Review the estimate totals to ensure that the costs are reasonable and that they make sense for the project FCAS Student Manual June 2006 119 b FOR CLASSROOM TRAINING ONLY Select add on button and choose at a minimum Historic Preservation Factor Design Contingency Overhead Profit and General amp Administrative as add ons to
113. be multiplied by 1 42 42 more costly to replace than the 30 city average It is due to its remote location from construction resources that the North Rim s park location factor is much higher than the South Rim s Each asset type e g trail building etc has its own worksheet which can be accessed via the tabs at the bottom of the calculator The CRVs created by the calculator are based on material and use For example asphalt trails and unpaved trails have different costs per square foot The same is true for a picnic shelter and a visitor center Once material and use have been determined the dimensions of the asset need to be gathered This data is specifically laid out in the spreadsheet of the current replacement value calculator Remember the CRV calculations are gross square foot acreage unit or lineal foot costs in other words these are simplified estimates The formulas include averages for typical assets Do not include support utilities and structures e g parking lots external electrical systems sidewalks conduits ramps etc in the CRV calculation of an asset as these are not part of the asset Conversely in rare situations you will need to enter data in another worksheet as part of the cost of the asset that you are working on You will be directed to do so each time this is required 30 June 2006 A B C D E avy a TOTALS CURRENT REPLACEMENT VALUE ea Calculating Current Replacement Values for
114. be flashing in the status bar at the bottom of the screen 5 Close the PM module June 2006 157 Step 6 Change the Condition Assessment WO Status to INPRG and Print Documentation Labor Resources E3 V ork Order Tracking File Edit View BROWSE x EE CAA Inspect VC Entrance Station FY04 2 WO Priority jo aj Location Asset 1007 A VC Entrance Station a Loc Eq Priority Equipment Feature al A Equipment Up El Reported By JE BDODSON a Reported By Date 4 1 4 2004 8 03 x Work Phone GL Account Warranty Date a Sub Type NCAA WBS Component a Quantity Park Alpha Code GREA Sub Component x Measurement Unit x Nq Job Details Problems Follow up Wor PMIS Component Work Cane Plan Type ca El Service Contract E GPRA GoallV Has Followup Work N Sc Responsibility Modif Start Completion Target 11 22 2002 12 00 AM 1722 2002 12 00 AM DE Supervisor T006 al Scheduled a x Labor Group x onus l a al Lead Craft Person aj Estimated Duration 0 00 Crew a Remaining Duration Interruptible In Modify By JEDODSON Date fan 4 20 x N e Actions Insert Navigate Setup Help pRB tre BB al Be ne Fa Hovor Linked Documents Failure Reportini tuals Costs WO Hierarchy Safety Plan WO Status WAPPR x WO Status Date 4 14 2004 8 03 x Charge to Store N Work Type FM a Work Activity
115. c information and attributes of assets maintained within the National Park Service Condition Assessment Incident Command Facility Needs Assessment Section 03 01 Takeoff A procedure used to select the items needed for a particular estimate and calculate the necessary quantities FCAS Student Manual 1 02 e Assembly Takeoff A takeoff method that sends a predefined group of items to the spreadsheet in one operation e Item Takeoff A takeoff method that sends individual items to the spreadsheet one by one Value List A pre programmed set of values attached to a field The field will only allow the user to enter one of the values contained in the value list Condition Assessment Incident Command Validation of Data 03 01 Work Activity A basic element of Facility Management which describes a specific type of maintenance work that is performed on a park feature i e patch potholes open close trails pickup litter replace roof covering etc MMP Computer User Manual Work Breakdown Structure WBS A property of items that allows additional information to be attached to each item to organize sort the estimate in other sequences and report on items in others FCAS Student Manual 1 02 Work Identification Process of determining work tasks to be accomplished Tasks result from a determination that an asset is not at its established standard or a need for a service Work Order Process for documenting work needs
116. ccomplishes three things it 1 quantifies the assets in a park unit How many do have it also 2 identifies the assets in terms of both their function e g visitor center and 3 their associated industry standard unit of measure e g 20 000 square feet The asset inventory provides the foundation for effective maintenance management Once all the assets are identified they can be truly managed To properly record assets they must be clearly identified Work Identification Work identification is the process of determining work tasks to be accomplished Work tasks result when An asset is not at its established standard There is a need to maintain cleanliness There is a need for something new There is a need to provide service A component needs to be replaced because it has reached the end of its life June 2006 11 Work Planning Work planning is the process of analyzing individual work requests to develop work statements It includes 1 Developing work plans work scope corrective actions etc 2 Determining the need for engineering or compliance approvals 3 Estimating costs 4 Determining funding resources and priorities Work Performance Work performance is the process of scheduling executing and tracking work Evaluation Evaluation is the final step in the AMP The evaluation includes an analysis of planned versus accomplished work a review of the work performed and an update of the condition o
117. cing Pass original pass number The replacing pass takes the place of the original pass in the estimate In the example above the new pass which is labeled number 3 replaces the original pass which is labeled number 1 7 Click OK to change the estimate If the above steps are not followed the new pass values will be added to the original estimate total As a result the estimate cost will include both totals Revising Data on the Spreadsheet After completing the takeoff process using Assembly Item or Quick Takeoff the items selected appear on the estimate spreadsheet 130 June 2006 Users may modify the spreadsheet by using the Right Click feature of the mouse The menus that appear by right clicking vary based on where and what window is open This is the fastest way to perform functions such as Cut Copy Paste Delete Row and view Notes Modifying descriptions Users can modify the item description to better describe the corrective action by typing in a new value in the Description column It is important to note that this new description will be transferred to the work order operational steps in FMSS each and every time the description in CESS is changed and the estimate is transferred Modifying quantities Users can modify the quantity of each item by typing in a new value in the Takeoff Quantity column The system will calculate the related amounts Labor Materials Equipment etc and update the estim
118. comfortable with both the process and the software before proceeding to learn the additional requirements for completion of condition assessments These first two chapters of the Facility Condition Assessment Survey Student Manual represent a significantly shorter version of the materials presented in the introductory course If a student requires more information than what is provided in this brief review it is recommended that he or she refer to the AMP FMSS Student Manual for more information This chapter will address the AMP model Figure 1 this model illustrates a standard approach frequently used in the facility management industry It also represents the primary steps required to properly maintain and account for NPS assets When examining the AMP model it is important to understand that the inner circles mission and needs assessment drive the entire model Each aspect of the AMP must consider mission and needs assessment as primary issues which is why each component in the outer circle touches the needs assessment and mission circles in the center of the model The AMP includes seven components Mission Needs Assessment Inventory of Assets Work Identification Work Planning Work Performance Evaluation Inventory of Assets Asse oe Ss M Q Work Evaluation ae CAM identification MISSION Work Work Performance Planning Figure 1 The Asset Management Process FCAS Student Manual 10 June 2006 The
119. component of a facility management program NPS personnel rely on certain principles and assumptions to make accurate comparisons between assets Three of these assumptions are listed below 1 All park assets are listed in the FMSS database 2 Some listed assets are not critical to the mission of the park but still accrue costs 3 Those assets with an asset status of excess should be removed from the park because they are not necessary to meet the park mission Asset Priority Index API r The needs assessment process begins with completing Asset Priority Index API worksheets for the assets in your specific park The API functions as a management tool that helps to determine the highest needs and priorities of a park unit To be used effectively and as intended by the Director and Congress it is essential that a management team from a park unit complete APIs for each asset Determining the API The needs assessment process begins with establishing a numeric rating from 0 to 100 for each asset This number reflects the status and mission appropriateness of each asset in a park The numeric rating for each asset in the park is achieved through the completion of the API worksheet which is available online To determine an asset s API an interdisciplinary management team should answer the questions in the API worksheet which measures an asset s priority based on five criteria Asset Status Resource Preservation natur
120. cost of individual bid items when preparing an estimate The following 116 June 2006 items are costs that the contractor passes on to the NPS through bid items these are indirect costs of the construction of the project e Administrative Requirements Permits Bonds Scheduling Submittals e Quality Requirements Testing Sampling e Temporary Facilities Utilities Trailers Scaffolding Tarpaulins Barricades Fences Signs e Equipment Rental e Cleaning e Commissioning As Builts Punchlists Training O amp M Manuals NPS pays for these even though they are lumped into the contractor s individual bid items They run from 4 to 20 percent depending on the size location and complexity and other variables of the project and estimate CESS will default to 15 and may be adjusted up to 20 or down to 4 NOTE Overhead profit and general amp administration are reflected in FMSS as Service Cost CCI factor is a CESS City Cost Index feature located in the Estimate Information screen This percentage is variable dependent on your park location and does not appear in the totals screen June 2006 117 USING CESS THE COST ESTIMATING PROCESS D Steps to Complete a Cost Estimate for a Work Order Deficiency This guide assumes that users are in FMSS and are ready to estimate a work order for correcting deficiencies identified in the condition assessment NPS employees will learn how to create a deficiency work order in the n
121. ct VC Entrance Station 6 Enter the Location Asset number written down from the first step enter the Park Alpha code and select the park storeroom 7 Enter the Job Plan number written down from the previous step in the Next Job Plan field 8 Select Work Type and Sub Type Ea FMSS will create an error dialogue if the user does not perform Step 7 before Step 8 when creating and saving a PM FCAS Student Manual June 2006 155 E Preventive Maintenance dit 4688 Fe PM frost CAA Inspect VC Entrance Station Modules Time based PMs Work Order Generation Information Work Orders Frequency 1 First Start Date KA Cal Sequenced N PMs Frequency Units YEARS x Last Target Start Date al Counter jo Inventory Next Due Date x Last Completion Date aj Use Frequency for Scheduling a Assets Use Target Start Y aoe Override Due Date Need new screen shot Labor Extended Date Resources Adiust Next D Custom Apps Meter Units Anal ve season Reading at Last WO 000 Month Day Date of Last WO Start al Estimated Next Reading 0 00 End al Estimated Next Due Date aj Figure 86 Create and Save a PM Frequency Tab 9 Go to Frequency tab 10 In the Frequency field enter 1 in the Frequency Units field select Years in the First Start Date field select Start Date 11 Save record 156 June 2006 Step 5 Generate a Condition Assessment Work Order from the PM E Preve
122. cture WBS knowledge of the CSI Masterformat can help NPS personnel in determining corrective actions and identifying cost estimate items Cyclic Maintenance Work activities that recur on a periodic cycle of greater than 1 year Typical projects include re roofing or re painting buildings overhaul engines and refinishing hardwood floors GAO Parks and Recreation Report March 1988 Deferred Maintenance Maintenance that was not performed when it should have been or was scheduled to be and which therefore is put off or delayed Continued deferment of maintenance will result in deficiencies DOI FMAR 2 98 In practice this means actions that are required to correct existing deficiencies that are a result of unaccomplished past maintenance repairs and replacements AME 2003 Deficiencies A facilities defect that occurs when maintenance and repair tasks are not performed in a timely manner Deficiencies may not have immediately observable physical consequences but when allowed to accumulate uncorrected they inevitably lead to deterioration of performance loss of asset value or both An accumulation of such uncorrected deficiency is a backlog that represents a liability in both physical and financial terms for a building DOI FMAR 2 98 Demolition Removal of an asset that has been determined to be unsafe or no longer meets or is not required to meet mission goals Removal of an NPS asset is determined by management in conjunct
123. d in determining the full cost of ownership for an asset e List the issues influencing funding levels for assets and the reasons for this under funding e Define maintenance backlog e Explain the purpose of the FCAS e List some of the benefits of completing FCAS e Explain the role that the AMP has in relation to the FCAS Key Terms deferred maintenance Facility Condition Assessment Survey FCAS maintenance backlog total cost of ownership 48 June 2006 STEWARDSHIP OF NPS FACILITIES AND THE FACILITY CONDITION ASSESSMENT SURVEY FCAS In the past decade institutional facility owners have realized the value of the asset portfolios that they manage This has elevated the position and skills required of facility managers Rather than functioning as reactive managers of facilities who are forever putting out fires so to speak these individuals are now recognized as proactive stewards and facility managers of valued assets As facility managers they are required to maintain the value of their assets Therefore it is imperative that facility managers manage report and measure based on industry standard practices and performance measurement benchmarks Industry standards and benchmarks have been established by public and private organizations that have learned how best to maximize the use of the assets they own as well as how to sustain them over time through proper assessment and planning Abiding by industry standa
124. d inspection guidance documents are particularly important as they set the basic standards for a Servicewide level of consistency and systematic process of conducting condition assessments The CA Plan standards are established at the WASO level in order to reinforce this Servicewide consistency for condition assessments NOTE CA Plans cannot be changed or modified This system rule helps maintain consistency through a unified standard of data entry Servicewide For any condition assessment it is helpful to assemble an inspection kit consisting of such items as paper pencil tape measure and a digital camera if your park has decided to include this tool in the kit The size and sophistication of the kit will differ from an INCAA to an INCAC Task 4 Data Entry From the Field to the Computer After the on site condition assessment inspection has occurred park units must enter deficiency information into FMSS The follow up work order s quantifies and records the deficiencies identified for each asset s features and allow s the work type to be determined r A work order is required in order to process cost estimates in the CESS and determine an FCI A cost estimate is a compilation of the items needed the material labor and tool costs to complete a deficiency remediation 68 June 2006 Task 5 Verifying the Data After creating a cost estimate for the determined corrective action it is important to verify that
125. data is indexed based on a modified version of Uniformat II This version of Uniformat II is also used in FMSS Levels 1 and 2 appear below NOTE NPS custom built assemblies generally start with the letter G A SUBSTRUCTURE A10 Foundations A20 Basement Construction B SHELL B10 Superstructure B20 Exterior Closure B30 Roofing C INTERIORS C10 Interior Construction C20 Stairs C30 Interior Finishes D SERVICES D10 Conveying D20 Plumbing D30 Heating Ventilation and Air Conditioning HVAC D40 Fire Protection D50 Electrical E EQUIPMENT AND FURNISHINGS E10 Equipment E20 Furnishings F SPECIAL CONSTRUCTION AND DEMOLITION F10 Special Construction F20 Selective Demolition G BUILDING SITEWORK G10 Site Preparation G20 Site Improvements G30 Site Civil Mechanical Utilities G40 Site Electrical Utilities G90 Other Site Construction R RAILROADS R10 Self Propelled Rolling Stock R20 Towed Rolling Stock R30 Non Rolling Stock Railroad Assets NOTE Please refer to the Resource section for a complete listing of the modified CSI Masterformat and Uniformat II specifications as it appears in CESS Assemblies appear in the CESS in a hierarchical manner as follows CESS Uniformat Il a Group Assembly Level 1 2 and 3 Assembly Level 4 June 2006 93 G n w w w Ou ue De EL Ge
126. determined the FCI for an asset by dividing the collective value of all deficiencies for an asset by the CRV of that asset you may compare the FCI for that asset against the following rating scale Facility Condition Index Rating Scale FCI lt 100 Good condition ratin FCI is between 101 and 150 Fair condition rating FCI is between 151 and 500 Poor condition rating FCI gt 500 Serious condition rating Non heritage assets Strongly consider demolition or replacement Heritage assets Strongly consider stabilization restoration Essentially the FCI is a representation of the condition of an asset or feature at the time a condition assessment is completed The FCI rating scale presents a continuum from good to serious condition as shown in Figure 8 below For instructional purposes the figure is not to scale Asset in Asset in Asset in Asset in Good Fair Poor Serious Condition Condition Condition Condition 0 100 150 500 Facility Condition Index Figure 8 The FCI Rating Scale 32 June 2006 The Relationship between the Asset Priority Index and the Facility Condition Index The API and FCI work together to create a powerful tool that interprets both the priority and condition of an asset in relation to other assets within a park unit This relationship provides facility managers with information that assists in prioritizing and identifying work at each park unit By combining the graphic represe
127. ding demo siding wood boards vertical 200 000 02225 690 D Roofing amp siding demo siding wood shingles 100 000 Pia Attachment Sf OK X Cancel Help A Quantity 100 00 sf Cost 27 305 15 273 05 1 sf a gt Phasetem Takeoff Order A Assembly LocationPhase Work OrderPhase Work OrderFeat Code Enter values and click Add Pass to calculate quantities Gnanttk Figure 59 Verify Dimensions 4 Verify the dimensions and totals used 5 To change a dimension you will need to replace a pass by highlighting the pass you would like to change Change the necessary value s 6 Click the Replace Pass icon ezi June 2006 129 E Assembly Takeoff 1007 2473 olx 9 B2010 EXTERIOR WALLS Repair Replace Wood Shingle Sided Wall _ a L B2010 625 Repair Replace Wood Shingle Sided Wall Quantity _ 1 000 each B Pass 1 2 8 2005 1 51 PM Wall Height 12 000 It E Pass 2 2 9 2005 11 27 AM Wall Length 20 000 1 Pass 3 2 9 2005 11 27 AM Replacing pass 1 Gable End Nof B New pass Shore Adjacnt Const No Windows Drs In Wall No Demo Windows Drs No Demo FrameStructure No Any Openings o No Comer Board Count 20 000 ea Stud Size amp Spacing 1 000 1to4 Wall ShearBrace Type 1 000 1to4 WallHeight FrameMeth 1 000 1to6 Shingle Siding Type 10 000 WallSh
128. distance from length measured from the finished usable edge of the tent pad to the opposite finished usable edge Trail Remoteness See Remoteness Trail Segment Length Length of the trail segment from beginning to end measured in miles Tread Functional Class Categories of tread development based on the level and complexity of the construction Tread Type The predominant material making up the surface of a trail or walk This is material that is placed on top of the base layer to provide the walking or driving surface Some options include pavement gravel and native materials including many different sizes of rock Typical Road Width Perpendicular distance measured from the finished usable edge of the road to the opposite finished usable edge Typical Trail Segment Grade The average gradient or steepness of a slope of trail segment This is measured by dividing the rise or increase of the trail by the run or length and is reported as a percentage Typical Trail Segment Width Perpendicular distance measured from the finished usable edge of the trail segment to the opposite finished usable edge UPS Battery The energy storage device that is used in an uninterruptible power system Larger systems use arrays or banks of batteries in parallel The batteries are usually chemical cells that produce an electric current from a chemical reaction UPS System KVA Rating The capacity of the UPS System measured in thousand volt ampere
129. ditional costs for inspections It is helpful to use the associated Condition Assessment Job Plan during the pre condition assessment inspection meeting especially since it is a system rule to use this document as an inspection checklist when performing the on site condition assessment inspection June 2006 65 Task 2 Information Gathering Condition assessment inspections must be carried out in field locations As you begin the FCAS you must validate and update any existing data by going into the field Gather background data from a variety of sources in the office including the List of Classified Structures the Cultural Landscape Inventory Historic Preservation Plans maintenance history etc before proceeding In addition each park unit is responsible for collecting and inputting baseline asset information into the Location Asset record and its associated Asset Specification template in FMSS If park units are using a digital camera as part of this process it is recommended that a minimum of one digital photograph be taken of each asset and its surroundings during the initial condition assessment inspection Digital photographs can be utilized to supplement documentation of identified deficiencies These digital photographs will be stored and should be easily retrievable in the Servicewide digital image library under development but they can be stored at each park unit for the time being A PowerPoint presentatio
130. drainage system to the other measured in feet Drainage Structure Material Material that is used to construct the water bars and retainer bars June 2006 233 Drainage Structure Style A diagonal ditch or hump in a trail that diverts surface water runoff to minimize soil erosion A shallow trench cut into the surface or created by an embankment e g log and soil to collect and channel water off the surface to avoid erosion Elevator Number of Floors The number of floors that the elevator services Elevator Type The type of elevator defined by the mechanism used to lift the car Elevator Use Specifies the main design object and use for the elevator Possible choices include passenger or freight Elevator Weight Capacity The maximum weight that the elevator is designed to safely lift This should be predominantly displayed in the cab Estimated Remaining Life An educated estimate of the number of years until the equipment will need to be replaced This is based on published data tables coupled with specific field information Exterior Door Core Specifies if the main core of the door is solid or hollow Exterior Door Frame Material The predominant type of material used to construct the exterior door frame Exterior Door Material The predominant type of material used to construct the door Exterior Door Height The height of an exterior door measured from base to top in inches Exterior Door Single or Double Specifies wh
131. ds or other special emphasis funds to bring systems or features back to good condition Repair Rehab funds may be used for more expensive complex deferred maintenance items Poor 151 500 Assets in poor condition typically require Repair Rehab funds to bring them in to good condition Line ltem funds may be used to reduce the more expensive complex deferred maintenance items June 2006 211 Serious gt 500 Assets in serious condition Heritage assets Strongly consider stabilization restoration Non heritage assets strongly consider replacement Facility Management Program 04 02 DO 80 draft 2004 Facility Management The planning prioritizing organizing controlling reporting evaluation and adjusting of facility use to support NPS activities based upon customer s facility needs and the Servicewide and Area s mission requirements NASA Facilities Mgmt 10 94 DO 80 draft 2004 Facility Management Program FMP The management systems and support computer software for planning organizing directing and controlling park maintenance ICAP Ver 2 0 Reference Manual 1993 Facility Management Software System FMSS This software meets all of the National Park Service criteria for a relational database to manage assets at the individual park level AMD FMSS Student Manual 10 02 DO 80 draft 2004 FMSS Maximo is an asset based work identification work management and work analysis program This cradle to grave
132. ds to be planned and managed carefully Solid preparation for and effective management of the FCAS produces impressive results that are invaluable to overall park unit management and facility management activities Dedicated teams including maintenance staff architects engineers facility inspectors students or trained NPS employees can be used to conduct condition assessments The condition assessment team should be provided with the number and complexity of assets to be assessed anticipated or known problems and the estimated time frame available to conduct an assessment An INCAC will involve all of the following individuals however an INCAA will likely require a smaller team of individuals to perform the condition assessments To manage the FCAS effectively each portion of the team has a clearly defined role as detailed below Park Management Team e Primary decision makers charged with collectively completing the needs assessment for each asset in the form of an API if not yet completed Chief of Maintenance Facility Manager e Learns and utilizes the FMSS and CESS programs e Actively supports and promotes the FMSS and CESS programs e Coordinates with the park management team to complete the needs assessment API for each asset e Designates and empowers one employee to perform as the Logistics Site Coordinator for the condition assessment Logistics Site Coordinator e Learns and utilizes the FMSS and CESS programs e Active
133. e curing 03390 200 Curing 03400 000 PRECAST CONCRETE 03410 000 Plant precast 03410 100 Beams 03410 110 P c conc beam 03410 200 Precast tied column 03410 210 Columns 03410 400 Joists 03410 620 Slabs 03410 650 Prestressed concrete 03410 750 Tees 03450 000 Architectural precast 03450 850 Wall panels 03470 000 Tilt up precast 03470 600 Tilt up 03480 000 Precast specialties 03480 400 Lintels 03480 800 Stairs 03500 000 CEMENTS DECKS amp UNDRLYMNTS 03510 000 Cementitious roof deck 03510 200 Wood fiber 03510 250 Concrete channel slabs 03510 270 Concrete plank 03510 350 Formboard 03520 000 Lghtwt concret roof insul 03520 250 Insulating 03600 000 GROUTS 03610 000 Construction grout 03610 400 Grout 03900 000 CONCRET RESTRTN amp CLEANING 03920 001 Concrete resurfacing 03920 600 Patching concrete 04000 000 MASONRY 04050 000 BASIC MSNRY MTRLS amp METHODS 04060 000 Masonry mortar 04060 200 Cement 04060 400 Lime 04060 500 Mortar 04060 520 Pointing mortar 04060 540 Colors 04060 750 Sand 04060 770 Surface bonding 04060 900 Waterproofing 04070 000 Masonry grout 04070 420 Grouting 04080 000 Masonry anchor amp reinfremnt 04080 070 Anchor bolts 04080 200 Reinforcing 04080 650 Wall ties 04090 000 Masonry accessories 04090 170 Control joint 04090 420 Insulation 04090 650 Pargeting 04090 860 Vent box 04090 900 Wall plugs 04200 000 MASONRY UNITS 04210 000 Clay masonry units 04210 100 Common building brick 0
134. e detailed information on the FCAS than is provided in this brief overview consult the following facility management sources on the National Academy Press website http www nap edu e Committing to the Cost of Ownership e Stewardship of Federal Facilities Chapter Three Review of Key Points 56 June 2006 Chapter Four Condition Assessments Introduction Condition Assessment Overview Roles of Key Personnel in Condition Assessments Tasks in the Condition Assessment Process Inspecting Assets June 2006 57 INTRODUCTION Chapter Purpose At the heart of the Facility Condition Assessment Survey FCAS is the condition assessment inspection The condition assessment inspection is the portion of the FCAS that occurs in the field The integrity of the FCAS relies upon the accurate and complete collection of deficiency information about an asset during this field component NPS employees do not need to be professional inspectors to perform the condition assessment inspection However a condition assessment inspector does need to be skilled enough with maintenance and repair issues related to the specific asset type to be able to determine the corrective actions for deficiencies identified in the inspection Chapter Objectives After completing this chapter participants should be able to e Discuss the difference between a Condition Assessment Annual INCAA and a Condition Assessment Comprehensive INCAC e
135. e repaired or replaced e Current Replacement Value CRV for the asset e The variety of options available with materials tools and equipment that can be used to remedy the deficiency e Cultural and natural resources in the vicinity of an asset e Sustainable design and materials June 2006 49 Caring for National Park Service Units l It is important to acknowledge and accept the total cost of ownership that comes with the oversight of federal facilities such as those entrusted to the NPS The total cost of ownership as identified in Stewardship of Federal Facilities Academy Press 1994 includes the actions listed below Total Cost of Ownership Includes Conceptual Planning Rehabilitation Alteration Compliance Planning Replacement Design Removal Construction Site Restoration Maintenance and Repair Many factors influence the costs of NPS facility maintenance and repair including the characteristics of an asset s design and construction operating procedures asset age climate and location NPS policies regarding the maintenance and repair of facilities built resources natural resources and cultural resources have significant influence on the cost of ownership as well Random events such as heavy storms human error or air pollution may also increase the need for maintenance and repair funding for specific assets at a park unit The complexity of each asset as well as its size current age condi
136. ear to fit within an established asset code In many cases there is an appropriate category and code to select from even for unusual assets Frequently features and or equipment are incorrectly identified as an asset and entered into the No Asset Code Available 9999 This code will allow the WASO office to identify if there is a need for a new asset code For instance as the Natural Resources discipline begins to utilize this program we may find that Population should be added as a new asset code to manage endangered species NOTE If you are uncertain of which code to assign to an asset contact the FMP HelpDesk Asset Module Assets features and equipment are organized in the FMSS by geographic area rather than by function The geographic hierarchy is an organizational tool that allows information to be entered quickly efficiently and accurately The hierarchy of Location Assets 1 allows for consistency throughout the NPS 2 acknowledges real assets in real locations and 3 works because it is more likely that functional units will change with reorganization than location will change All of these reasons support the use of a geographically based hierarchy The Assets module allows a user to view a hierarchy of all inventoried park assets In navigating the FMSS a user will often use the View Drilldown icon to view the parents and children of assets and equipment Navigating the drilldown is closely related to entering locatio
137. eeded for the corrective actions Use standard units of measure This is critical to preparing cost estimates and work orders Inspectors must be familiar with the CESS database to ensure data is collected for the appropriate quantities For example e Square feet SF of 4 x 4 ceramic tile e Lineal Feet LF of 10 PVC pipeline Step 7 Identify WHEN the deficiency needs to be remedied by giving the corrective action a PRIORITY by noting when the correction needs to occur Below are guidelines used to assign corrective action priorities When working with deferred maintenance select one of the corrective action priorities critical 9 serious 5 or minor 1 l DEFICIENCIES During a condition assessment you must determine what type of work is required for each deficiency that is found Routinely the work type chosen will be Deferred Maintenance A deficiency is a defect in a facility that occurs when maintenance and repair tasks are not performed in a timely manner or may result from changes to code Deficiencies may not have immediately observable physical consequences however when allowed to accumulate uncorrected they inevitably lead to deterioration of performance loss of asset value or both An accumulation of such uncorrected deficiencies is a backlog that represents a liability for an asset in both physical and financial terms The work required to correct deficiencies can be divided into categories which
138. en Below is the estimate spreadsheet the main screen of the CESS The spreadsheet only shows one row at this point because an estimate has not been initiated 94 June 2006 Estimate File Name Toolbar PEWin R NPSDU4L04 Description gt NPSDUAL UPDATE 2004 Labor Labor Equip Labor Du cs PEE H ron Npsdual Update 2004 _ 0000 Npsdual Update 2004 Prices As Of 141104 Dec 04 v See EE EE ee 0000 General FM Template Dec 04 Vers ver Se ee ee Estimate Spreadsheet TE Phasemem Teon Order K Assembly LecatonPhase K mono O O ll Figure 24 Cost Estimate Spreadsheet NOTE If the estimate spreadsheet is maximized the estimate file name will appear on the top most bar usually blue background with white letters Navigation The Menu Bar File Edit View Database Takeoff Pricing Reports Interface Window Help The following menu items are most frequently employed in the CESS FILE Allows you to perform functions within the application such as New Estimate creation for templates Open Estimate Copy Estimate and Exit VIEW Allows you to collapse or expand the spreadsheet and to zoom in or out TAKEOFF Allows you to copy cost items from the database into the estimate spreadsheet Quick Item Assembly Takeoff REPORTS Allows you to select and print reports HELP Answers questions and provides support June 2006 95 Navigation Using the Toolbar
139. en move into the Component Renewal Deferred Maintenance work type category Note This allows for long term business practices to be documented and reported AME 2003 DO 80 draft 2004 Condition Assessment The inspection and documentation of the condition of the features of an asset as measured against the applicable maintenance or condition standards It provides the basis for long range maintenance planning as well as annual work plans and budgets ICAP Ver 2 0 Reference Manual 1993 DO 80 draft 2004 Condition Assessment Annual INCAA The inspection of an asset identifying obvious and apparent deficiencies documenting the condition as measured against the applicable maintenance or condition standards It provides the basis for annual work plans and budgets Develops verifiable deficiency cost estimates determines the asset s Facility Condition Index for a simple measurement of a facility s relative condition at a particular point in time Reviewing the API FCI Relationship assists managers in determining appropriate action The Annual Assessment identifies the deferred maintenance for a specific asset Facility Management Program 04 02 DO 80 draft 2004 Condition Assessment Comprehensive INCAC The review and validation of the inventory inspection of an asset identifying in depth deficiencies documenting the condition as measured against the applicable maintenance or condition standards It provides the basis for long ra
140. endix C reference 36 Part 1 Subpart 4 has the authority to enter into and administer contracts and make determinations and findings with respect thereto or has any part of such authority NASA Facilities Mgmt 10 94 Contractor The supplier of the end item and associated support items to the Government under the terms of a specific contract NASA Facilities Mgmt 10 94 Contracts All types of agreements and orders for the procurement of supplies or services Includes awards and notices of award contracts of a fixed price cost cost plus a fixed fee or incentive type contracts providing for the issuance of job orders task orders or task letters thereunder letter contracts and purchase orders It also includes supplemental agreements with respect to any of the foregoing NASA Facilities Mgmt 10 94 Corrective Action This is the first step in the cost estimating process because it breaks down the best method for remediating a deficiency Corrective Action Priority Once the corrective action has been determined its priority level critical serious minor must be determined and recorded in the condition assessment work order Corrective Maintenance Unscheduled reactive repairs that would not be estimated and planned but accomplished by local staff or existing service contractors Note Not part of the condition assessment process but a facility maintenance function relating to service calls AME 2003 DO 80 draft 2004 Cos
141. ength of the culvert Horizontal outermost distance between the extreme ends of the culvert measured in linear feet Culvert Material The predominant material of which the culvert is constructed Possible choices include galvanized steel reinforced concrete native stone plastic or other material Culvert Type The main purpose for the construction of the culvert Possible choices include stream crossing or cross drainage Deck Length The distance of the bridge deck structure measured from the face of one abutment to the face of the other or from paving notch to paving notch Design Load The bridge load is the maximum allowable load the total gross weight in pounds that can legally be imposed on the bridge by any group of two or more consecutive axles on a vehicle or combination of vehicles If a vehicle conforms to the bridge formula then it will not cause bridge structure stresses strains or deflections to exceed those critical values calculated using the standard HS20 44 design vehicle Deck Width The width of the bridge decking or surface or the widest point from the outside of one barrier railing edge to the outside of the other Description Comment Field for specific information about the equipment description that is important to record Dorm Rooms Number of dorm rooms that may house tenants Drainage A system designed to remove water from the bridge structure Drainage Structure Length The distance from one end of the
142. ents within 30 days of concluding the FCAS course Finally a word about the contents of the Student Manual This manual is not a textbook a users manual or a comprehensive authority on either the FCAS or the FMSS The Student Manual has been designed to work in hand with the training course you are about to attend While certain parts and content of the Student Manual are designed to reinforce and remind you of the skills taught to you throughout the course there are many more detailed and thorough documents regarding the FCAS and the FMSS available to you at the following sites e http pfmd1 nps qov FMP fmss This webpage provides links to the FMSS program as well as InsideNPS and the FMP Helpdesk e http inside nps gov For more detailed instructions on how to access InsideNPS see the Resources section FCAS Student Manual 4 June 2006 In each chapter you will find the following components Chapter Purpose Objectives Key Terms Topical Content Student Exercises and a Review of Key Points Chapter Purpose or why each section is important Provides a summary of how the content in the chapter can be helpful to you as a part of your daily job Objectives The objectives at the beginning of each chapter form a guide for learning They identify the purpose for the chapter and summarize the information you should take away after you complete the chapter l Key Terms These are a listing of the key terms to look for as you revi
143. erify and enter if necessary both the WBS Component and Sub Component and the Quantity and Measurement Unit of the deficient equipment feature Enter the correct work type and sub work type Delete the letters CA from the Plan Type field 8 Save record ul WN NO 162 June 2006 Repeat steps for each deficiency identified by going back to the Condition Assessment CA Work Order and using the generate follow up Work Order icon Step 9 Close the Condition Assessment Work Order Es Users are about to close the work order after this step users will not be able to add actuals or other information to this work order Occasionally a park may miss a deficiency in first inspections or in data entry In this case the park can rectify this situation by taking one of two actions If the deficiency is just another item of a feature already identified as deficient 110SF of roof instead of 95SF then simply edit the existing work order If the deficiency is a separate feature of the asset then create a new deficiency WO and record the necessary information EE Work Order Tracking File Edit V tions Insert Navigate Setup al Status JINPRG aj Description FOUNDATION STANDARD Funk Gonfunko N Current Record C Selected Records Selected Rows Copy Estimates to Actuals Use Work Type Defaults Select Estimates to Copy F Lebo J Material F Too T Save Settings Figure 93
144. ervices window cleaning rodent and pest control waste management etc FASAB Classification Federal Accounting Standards Advisory Board Categorization of separating the heritage assets according to FASAB General Stewardship Fire sprinkler An integrated system of underground and overhead piping designed in accordance with fire protection engineering standards Flood Plain A nearly flat plain along the course of a stream that is naturally subject to flooding Foot Print Area The gross square footage of the foundation Foot Print Area Functional Classification FHWA general park road classification Determined by the roads main function Federal Highway Number The FHWA designated route number Generation Plant Indicates whether or not electricity is generated locally Gross Acreage The acreage occupied by asset Gross Square Footage The sum of floor areas within the outside faces of the exterior walls for all building levels which have floor spaces Covered walkways open roofed over areas that are paved porches and similar spaces shall have the architectural area multiplied by an area factor of 0 50 GSA Code The GSA Property codes are divided into Land Building and Structures Facilities Each GSA property code has a definition If you cannot find a GSA code that is equivalent to an NPS asset code use the number from the GSA property that is closest in definition Historic Indicates whether or not the asset is over
145. es steel 02455 900 Piles wood 02465 000 Bored piles 02465 600 Caissons 02465 800 Pressur injected footings 02500 000 UTILITY SERVICES 02510 000 Water distribution 02510 350 Distribution connection 02510 800 Pipng water dstrb systems 02510 820 Ppng watr dstr ductl iron 02510 830 Ppng watr dstr plyth c901 02510 840 Ppng watr dstr plyv chird 02510 850 Ppng hdpe butt fusn jnts 02510 920 Pipng water dstrbt copper 02520 000 Wells 02520 900 Wells 02520 910 Pumps well 02530 000 Sanitary sewerage 02530 100 Sewage treatment 02530 105 Valves 02530 730 Pipng drng amp sewage concret 02530 780 Ppng drng amp sewg plyv chird 02530 790 Ppng drng amp sewg virfd clay 02540 000 Septic tank systems 02540 700 Septic tanks 02550 000 Piped energy distribution 02550 450 Gas station product line 02550 464 Ppng gas srvc amp dstr plythy 02550 550 Pipe conduit prefabrctd 02580 000 Elec commnctn strtures 02580 250 Condt instl direct burial 02580 300 Electrc amp telephn site work 02580 890 Radio towers 02600 000 DRAINAGE amp CONTAINMENT 02620 000 Subdrainage 02620 210 Piping subdraing concrete 02620 240 Pipng sbdrng corrgt metal 02620 250 Piping subdraing plastic 02620 280 Piping sbdrng vitrfd clay 02630 000 Storm drainage 02630 100 Ppng strm drng corr metal 02630 200 Catch basins or manholes 02700 000 BASES BALLS PVMNT amp APPRTNC 02720 000 Unbnd base courss amp ballsts 02720 200 Base course 02720 215 Base 02740 000 Flexible pavement 02
146. es D o Password Help Figure 63 Estimate Information Window 4 Enter the user s first and last name in the Estimator field and then click OK 5 Perform takeoff using Assembly Item or Quick Takeoff and copy the desired items from the database into the template The template is now complete and ready for use EE You may not use a template that was created against the npsdual cost database for duplication to an npsdual04 estimate 134 June 2006 Using a Template 1 Perform the initial steps of the CESS process so that the system will create and open a work order estimate a 2 Click on lar to open an estimate The following window opens Look in 9 Park Folder e ex Ee 3334 12345 PEE Roofing ternplate PEE File name Files of type Precision Estimate File pee x Cancel 7 Figure 64 Open Estimate Window 3 Select the template and click the Open button 4 Open new estimate uments Projects National Park Service Interface Window Help je fl ES Cascade Tile Horizontal E Tile Vertical Arrange Icons 1 Roofing template 2 3334 12345 35 70 hr 35 70 Mhr 35 70 hr Figure 65 Tile Vertical Menu Option 5 Click on the Window Tile Vertical menu option The template and new work order estimate will appear side by side NOTE The template and work order estimate may be reversed Ju
147. es heating in which the condenser compressor and evaporator are contained in a single unit AC Package Unit Tonnage The unit of measure used in air conditioning to describe the cooling capacity of a system One ton represents the amount of heat absorbed to melt one ton 2000 Ibs of ice in one hour 12 000 Btu hr equals one ton of cooling Air Handling Unit AHU Cooling Coils Heat exchanger in an Air Handler that draws heat out of the air as it flows through it Can use direct expansion refrigerant or chill water as the heat sink AHU Heating Coils Located in the furnace heating coils transfer heat to the surrounding air which is then pumped throughout the facility AHU heating coils use hot water steam or electrical elements as a heat source AHU Heat System Type The type of heat exchanger and air handler unit AHU Tonnage The unit of measure used in air conditioning to describe the cooling capacity of a system One ton represents the amount of heat absorbed to melt one ton 2000 Ibs of ice in one hour 12 000 Btu hr equals one ton of cooling Backflow Preventer A device that prevents wastewater and other contaminants from flowing into the potable water supply Backflow Preventer Size Diameter of the water supply line size that the backflow preventer services Backrest A support that you can lean against while sitting Bench Length Horizontal outermost distance between the extreme ends of the bench measured in feet Be
148. estimate The report is open on your desktop You may open the estimate to modify the content You may continue to transfer the estimate to FMSS You may cancel the transfer to FMSS If you cancel you may return to this estimate at a Future time by selecting the Work Order in FMSS and activating CESS Transfer Estimate Cancel Figure 54 Validation Warning Window NPS employees must fix the errors prior to transferring the estimate cost data to FMSS 1 Click Open Estimate on the Validation Warning Window DO NOT select Transfer Estimate at this point unless the only error or warning is that an add on is within the acceptable range but not the default 2 Locate the item that is identified on the error list 3 Change the value identified on the error list to the correct value Repeat steps 2 and 3 until all errors and or warnings have been fixed The following changes to the item cost data are not allowed Units of measure Unit prices and amounts Crews and resources Waste factors Productivities or conversion factors June 2006 123 The following changes to the add on cost data except for the Historic Preservation factor are not allowed e Rates and amounts e Inserting duplicate add ons NOTE If a warning is not corrected and the estimate is transferred these estimates will be documented in a report for management review Proper use of the CESS will result in consistent cost estimates using standardized
149. et inventory that tracks past present and proposed future actions taken with a facility or resource The FCAS creates a sophisticated accurate and accountable system for the care of assets and resources The establishment and facilitation of comprehensive preventive maintenance routines often results in a reduction in the unanticipated failures of equipment and facility systems and an increase in their life expectancy In addition the FCAS aids in developing sound and defensible budgets based on NPS goals and objectives and increases the credibility of the NPS with the Office of Management and Budget and Congress in the areas of facilities maintenance repair and construction When completed the FCAS forms the basis for the following maintenance actions 1 Setting the annual maintenance and repair program 2 Calculating funding needs for the maintenance and construction program 3 Grouping individual identified actions into comprehensive repair rehabilitation or replacement projects 4 Establishing priorities for the annual Five Year Facilities Maintenance and Capital Improvement Plan 5 Evaluating the change in a facility s condition and anticipating its future needs 6 Reporting on deferred maintenance as required by the Federal Accounting Standards Advisory Boards Standard Number 6 FASAB No 6 7 Establishing and or verifying asset inventory data 8 Taking the initial steps towards creating an effective facility m
150. etermined to be necessary based on the 1999 contracted needs assessment Yes means the unit was determined to be necessary No indicates the unit was determined not to be necessary and may be excess to the NPS Housing Program If your park did not have a contracted needs assessment identify units as determined by the Regional Director as found in the September 1999 Report to Congress Annual Adjusted Average Daily Traffic Average daily traffic for the term period comprising 80 of annual visitation or the number of days in that year times 0 8 for the adjustment Approximate Ridge Height The ridge is the horizontal line at the junction of the upper edges of two sloping roof surfaces The ridge height is the vertical measurement from an individual ridge line to the ground line below Archeology Site Indicates whether or not a known archaeology site lies within the asset Asbestos Either of two incombustible chemical resistant fibrous mineral forms of impure magnesium silicate used for fireproofing electrical insulation building materials brake linings and chemical filters Asset Damaging Resources An asset that negatively affects the resources within which it lies Asset Ownership Entity that retains possession of the title ownership of the asset Avalanche A large mass of snow and ice that detaches from a mountain slope and suddenly falls or slides downward Avalanches often follow avalanche paths or specific locations
151. ether the exterior door has a single hinge or a double hinge Generally a three foot door is a single door and a 6 foot door is a double door Exterior Door Painted Specifies whether the exterior door is painted Exterior Door Type The design and application of the exterior door Exterior Door Width Perpendicular distance measured from one vertical edge of the exterior door to the opposite vertical edge measured in inches Exterior Wall Finish The material used in the topmost protective layer of exterior walls or the material used to provide a decorative or architectural texture material or appearance Examples include paints and stains Exterior Wall Material The actual exposed wall material This includes brick wood siding and others Fence Height Distance from the ground level to the topmost point of the structure 234 June 2006 Fence Material Specifies the predominant material that is used in the construction of the fence Possible fence material choices include metal wood concrete PVC or other materials Fence Post Material Specifies the main material used to construct the fence post Possible fence post material choices include metal wood concrete PVC rock or other material types Fence Remoteness See Remoteness Fence Security Wire The type of wire that is used on an existing fence or as the base barrier used to provide added security for the property Fence Style Specifies both the material a
152. ety switches 16410 840 Time switches 16415 100 Non autmtc trnsfr switchs 16415 600 Automtc transfer switches 16420 000 Enclosed controllers 16420 200 Contactors ac 16420 220 Control stations 16420 240 Control switches 16420 800 Relays 16440 000 Swbds panels amp cont centers 16440 500 Load centers 16440 620 Motor cntrl centr compnts 16440 640 Motor control center 16440 660 Motor starters amp controls 16440 700 Pnib amp load cntr crct brkrs 16440 720 Panelboards 16440 800 Switchboards 16440 820 Switchboards 16440 840 Switchboards 16440 860 Switchboards 16450 000 Enclosed bus assemblies 16450 100 Aluminum bus duct 16450 200 Bus duct 16450 300 Copper bus duct 16450 320 Copper bus duct 16450 360 Copp almn bus duct fittng 16450 500 Feedrail 16490 000 Low v dist cmpnts ccsrs 16490 300 Fuses 16500 000 LIGHTING 16510 000 Interior luminaires 16510 300 Fixture hangers 16510 430 Interior hid fixtures i 16510 440 Interr lighting fixtures 16510 800 Residential fixtures 16520 000 Exterior luminaires 16520 300 Exterior fixtures 16525 100 Airport lighting 16530 000 Emergency lighting 16530 320 Exit and emrgncy lighting 16550 820 Track lighting 16580 200 Enrgy savng Ightn devices 16580 300 Fixture whips 16585 000 Lamps 16585 600 Lamps 16700 000 COMMUNICATIONS 16720 000 Tel and intremm equipment 16720 300 Doctors in out register 16720 600 Nurse call systems 16800 000 SOUND amp VIDEO 16820 000 Sound reinforcement 16820 300
153. ew the course content Each of the terms will be defined within the content of the chapter as well as in the glossary at the end of this manual The key terms will be easily identified by the key symbol in the left margin Topical Content Content is provided in each chapter and serves as the primary educational material Some special things to look for include Boxes that contain case studies or other special information designed to help you understand important points gt The computer monitor icon highlights computer keystrokes needed to input data into the FMSS 7 The notepad icon highlights information that should be written down and kept in a convenient place where you can refer to it after you return to your park This icon generally indicates information about decisions that need to be made at the park level The caution sign indicates when you should be careful to pay particular attention to the content as it will have an impact on your success after you return to your park unit The wrench indicates useful tools or tips that can be used within the software including shortcuts or time saving methods within the FMSS and CESS computer applications The globe with the mouse icon identifies Internet sites where you can find more information FCAS Student Manual June 2006 5 Student Exercises Practice exercises have been developed to assist you through the course These appear within the topical content of the St
154. ext chapter but the following steps assume that you are in FMSS and have a work order open on your computer screen For training purposes you will have to open an estimate name it and identify the estimator and then CESS will open to an empty spreadsheet as shown in Figure 47 NOTE The NPSDUAL line on your spreadsheet will reflect which cost database the estimate is using For example in the screenshot below it is using the 2004 cost database gt PEWin R NPSDUALO4 File Edit View Database Takeoff Pricing Reports Interface Window Help 5 Dealt BE X S6 2 SAS TOURN E Bla ala E 82643 634365 4 Description gt NPSDUAL UPDATE 2004 _ 90000 001 Npsdual Update 2004 7 i 0000 Npsduel Update 2004 Prices As Of 1 1 04 Dec 04 0000 General FM Template Dec 04 Version a gt Phasertem Takeotf Order Assembly LocationPhase A Work OrderPhase 7 Figure 47 Empty Spreadsheet 1 Click on the CESS Estimate button on the work order Cost Tab screen The system will start CESS create the estimate file and display the empty spreadsheet 118 June 2006 The new estimate file is named Location Asset number work order number For example 3334 12345 2 Perform takeoff by copying items into the estimate spreadsheet using any or all of the takeoff methods described in the exercises Quick Takeoff Item Takeoff Assembly Takeoff The best and fastest w
155. f Figure 3 Parent Child Relationships among Park Assets Paradise Backcountry Visitor Center Area A Parent of Child of Parent of Child of f v 16 June 2006 Equipment Feature Hierarchy Equipment and features are organized in FMSS in the equipment feature hierarchy which is linked to the asset hierarchy Consider the example below The VC Visitor Center is the parent of the HVAC which is in turn the parent of the Cooling Towers The VC Visitor Center is part of the asset hierarchy The HVAC and Cooling Towers are part of the equipment feature hierarchy E Equipment Feature File Edit View Actions Insert Navigate Setup Help 49 B28 9 e SBa wag Equipment Feature Spare Parts PMs Service Contracts Measurement Paints Saf Equipment Feature MER Cooling Towers 4444 TON Belongs Tofin18 x HVAC Location Asset 7006 a VC Visitor Center ne RE CU Figure 4 Parent Child Relationships among Assets and Equipment Features Note that in an FMSS drilldown the equipment feature hierarchy appears on the Equipment tab of the Drilldown window Student Exercise Parents and Children Practice In small groups discuss Figures 3 and 4 to determine the parent child relationships listed below Be prepared to share your results with the class Asset Parent O Child Visitor Center Area Pacific West Region HVAC Entrance Station June 2006 17 Chapter One Review o
156. f Key Points 18 June 2006 Chapter Two The Basics Understanding Needs Assessment Introduction Setting Priorities Needs Assessment Asset Priority Index Facility Condition Index Current Replacement Value FMSS Basics June 2006 19 INTRODUCTION Chapter Purpose This chapter begins with an overview of the idea underlying the performance of needs assessments on park unit assets by the NPS Needs assessments help a park unit to set priorities for the performance of work on assets that are important to the mission of that park Specific tools that help determine work priorities the Asset Priority Index API the Facility Condition Index FCI and the Current Replacement Value CRV are also discussed in this chapter In addition this chapter presents a review of the basics of Facility Management Software System FMSS particularly as the FMSS relates to needs assessment and the Facility Condition Assessment Survey FCAS This review focuses on the Asset and Work Order modules of FMSS It also includes a discussion of asset codes as well as the system rules for FMSS Chapter Objectives After completing this chapter participants should be able to e Explain the role of the needs assessment in the Asset Management Process Identify the purpose and implementation of the Asset Priority Index Identify the purpose and calculation of the Facility Condition Index Discuss how stewardship is linked to needs asses
157. f the asset or equipment feature as well as a review of the work process THE IMPORTANCE OF ASSETS This section reviews important concepts used in the Facility Management Software System FMSS an asset based facility management program In the FMSS assets features and equipment are organized by geographic area rather than by a functional hierarchy The geographic organization is also known as the asset hierarchy The geographic organization of assets e allows for consistency throughout the NPS e acknowledges real assets in real locations and e is effective because it is more likely that functional units will change through reorganization rather than through changes to the location of assets All of these reasons support the use of a geographically based hierarchy for managing assets Assets are a key concept for working with the FMSS An asset is real or personal property that the NPS desires to track and manage as a distinct entity It may be a physical structure or a grouping of structures land features or other tangible property that has a specific service or function such as a farm cemetery campground marina or sewage plant The industry standard is to treat rolling stock and other equipment as assets that need to be managed tracked and included in facility management operations Thus the term asset is also applied to moveable items such as vehicles and equipment However by definition in the FMSS these items are
158. fel Dan LeMay Steve Maass Debbie Mason Dayna McClure Todd Morgan This document may not be duplicated without the permission of the Eppley Institute for Parks and Public Lands acting on behalf of Indiana University The National Park Service and federal agencies may duplicate it for training and administrative purposes provided that appropriate written acknowledgement is given No other state or local agency university contractor or individual shall duplicate the document without the permission of Indiana University Copyright 2006 the Trustees of Indiana University on behalf of the Eppley Institute for Parks and Public Lands TABLE OF CONTENTS TABLE OF CONTENTS 2 E A E 1 NVGIGGING EEE E E E EE E N AE EE 3 Mtrod ctiorn to the COUR EL on nenei neren ienen enen os 3 Introduction to the Student PNA is as sects as 4 Chapter One The Basics Overview of the Asset Management Process 7 ISERSDUCTIONSS eeemenee emer nearer E E eat anerr ree ee ere eee 9 OVERVIEW OF THE ASSET MANAGEMENT PROCESS ccceeeeeeeeeeeeeeeeeeeeeeeeeeeees 10 THE IMPORTANCE OF ASSES 22 an res 12 Chapter Two The Basics Understanding Needs Assessment 19 INTRODOCTIONESRS a en ee on 21 SETTING PRIORITIES NEEDS ASSESSMENT 35 nn 22 PSSEL Prionty Index CAPES de 24 Determining the Facility Condition Index FCI 28 Current Replacement Value CRV
159. formance and Results Act of 1993 Heritage Asset Property plant and equipment PP amp E that are unique because of historical significance cultural importance or significant architectural characteristics FASAB Report 6 9 95 DO 80 draft 2004 Historic Designed Landscape A landscape significant as a design or work of art was consciously designed and laid out either by a master gardener landscape architect architect or horticulturist to a design principle or by an owner or other amateur according to a recognized style or tradition has an historical association with a significant person trend or movement in landscape gardening or architecture or a significant relationship to the theory or practice of landscape architecture The Secretary of the Interior s Standards for the Treatment of Historic Properties with Guidelines for the Treatment of Historic Landscapes p 4 5 Historic Vernacular Landscape A landscape whose use construction or physical layout reflects endemic traditions customs beliefs or values in which the expression of cultural values social behavior and individual actions over time is manifested in physical features and materials and their relationships including patterns of spatial organization land use circulation vegetation structures and objects in which the physical biological and cultural features reflect the customs and everyday lives of people The Secretary of the Interior s Standards for the
160. ftware System FMSS and the Cost Estimating Software System CESS Your instructor will teach you how to use the CESS program as well as reviewing functions in the FMSS a software program that should already be familiar to you The process of performing the Facility Condition Assessment Survey requires you to shift back and forth between these two software programs as well as to leave the computer and head out into the field to assess the condition of your park s assets Briefly when you perform an FCAS you will 1 review asset data in the FMSS 2 go out into the field to conduct the condition assessment 3 enter data from the condition assessment into the FMSS and 4 use the CESS program to determine a cost for any corrective action Because you will use functions of the FMSS as well as the software program CESS this course will begin by teaching the separate parts of the FCAS and then conclude by bringing these parts together into one FCAS work flow Your instructor first will demonstrate the entire FCAS work flow then teach you the components of the FCAS and finally guide you through the FCAS work flow FCAS Student Manual June 2006 3 Introduction to the Student Manual The organization of this manual underscores the importance of the various components of the FCAS The first two chapters review fundamental concepts from the Asset Management Process AMP FMSS course The next three chapters present new information about w
161. g standard units of measure include unit of measure used e WHEN does the deficiency need to be remedied priority Step 1 Identify WHERE the deficient feature is located in the asset Be specific The goal is to be able without a drawing or other guidance to know the precise location of the deficiency by simply viewing the report If the corrective action spans several locations describe just that e ls itin room 101 or 101A Does the corrective action recur across several rooms e g in rooms 101 101A and 105 e Does the corrective action occur in a specific location within a large area e g in the southwest corner of the Hangar Bay 2 e fa corrective action such as painting is needed throughout the building or floor or room then the corrective action must be throughout and not in various locations Also when using the term throughout the item you are correcting should be the same Be specific about where throughout is e g throughout the building interior 70 June 2006 Step 2 Identify WHAT feature is being corrected Is it a door wall ceiling chilled water supply pump condensate return unit window etc Step 3 Give DETAILS on the feature Include material types and sizes and give details on capacities such as horsepower voltage and amperes Familiarity with CESS is important before going out in the field This will allow inspectors to better understand what data is required e
162. grams of the NPS budget with the exceptions of land acquisition construction planning and line item construction OFS allows field managers and central office personnel to develop maintain and access a Current and complete inventory of the program needs while at the same time providing a basis for the annual budget formulation process Do 80 draft 2004 Operating Plan A budget plan that when approved is the basis for funding and financial control of obligations costs and disbursements Operations See Facility Operations Past Year The fiscal year that immediately precedes the current year NASA Facilities Mgmt 10 94 PMIS See Project Management Information System Poor See also Facility Condition Index A facility condition Facility does not meet most maintenance standards and requires frequent repairs rehabilitation to prevent more costly repairs provide a minimal level of operating function and to prevent significant loss of life expectancy See Facility Condition Index DOI FMAR 2 98 Preventive Maintenance Regularly scheduled periodic maintenance activities within a year on selected equipment typically includes inspection lubrication and minor adjustment AME 2003 DO 80 draft 2004 Program Year A concept of accounting for funds obligations and outlays under a no year appropriation by the identification of transactions in fiscal year segments identified by the fiscal year in which the individual items
163. hat is measured by the angular distance north or south of the Equator as determined by a global positioning system It is measured in degrees minutes and seconds GPS End Longitude Point at end of a trail or road that is measured by the angular distance east and west from the Prime Meridian as determined by the GPS systems and measured in degrees minutes and seconds The meridian is an imaginary north south line through Greenwich England GPS Start Latitude Point at start of trail or road that is measured by the angular distance north or south of the Equator as determined by a global positioning system It is measured in degrees minutes and seconds GPS Start Longitude Point at start of trail or road that is measured by the angular distance east and west from the Prime Meridian as determined by the GPS systems and measured in degrees minutes and seconds The meridian is an imaginary north south line through Greenwich England Guard Approach Treatment The construction of the end of a guard that is facing oncoming traffic Guard End Treatment The construction of the ends of the guard Guard Road Orientation The location of the guard relative to the driver s view point Guard Barrier Type The predominant material of which the guard barrier is constructed Possible guard barrier materials include metal steel concrete cable stone or wood Housing Type Categorization of housing types by primary function Housing Accessibilit
164. have been completed FMSS HelpDesk e mail FMSS Help Desk in Lotus Notes or FMPSS_Help_Desk nps gov HelpDesk phone 303 969 2609 178 June 2006 CESS Resources CESS Phases CSI Masterformat 1995 Specification June 2006 179 CESS RESOURCES CESS Phases CSI Masterformat 1995 Specification Modified CSI Masterformat level Group Phase Group Phase Phase Phase Example 02000 000 SITE CONSTRUCTION 02200 000 SITE PREPARATION 02210 000 Subsurface investigation 02210 310 Borings 00010 000 CUSTOM NPS ITEMS 00010 050 Extra Labor Cost 00011 050 Picnic Tables 00011 060 Containers Lockers 00012 050 Grills and Fire Circles 00013 050 Fee Station Items 00014 050 Dump Station Items 00015 050 Trails Items 00016 050 Boardwalk Items 00017 050 Electrical Items 00018 050 Rolling Stock Unique Item 00019 050 Log Structure Items 00400 000 BID FORMS amp SUPPLEMENTS 00430 000 Bid form supplements 00430 140 Crew c 14 00430 160 Crew e 2 00430 280 Wage rates 01540 790 Surveyor stakes 01540 800 Tarpaulins 01550 000 Vehicular access amp parking 01550 700 Roads and sidewalks 01560 000 Barriers amp enclosures 01560 100 Barricades 01560 250 Fencing 01560 800 Watchman 01580 000 Project signs 01580 700 Signs 01590 100 Concrete equipment rental 01590 200 Earthwk equip rental with 01590 400 General equipment rental 01590 600 Lifting and hoisting equi 01590 700 Wellpoint equipment rent 01700 000 EXECUTION REQUI
165. he Plans module Select the CA Plans application View list using the globe icon From View List identify a CA Plan number appropriate for the asset If users want to verify the job plan is correct you may hit enter to view the steps in this job plan Write down the CA Plan number Close the application AUNE Ul FCAS Student Manual 154 June 2006 E Preventive Maintenance Navigate Setup Help TSS a we File Edit View Actions Insert 3 blu gt amp h Inspect VC Entrance Station Master PM IN Location Asset 1007 A VC Entrance Station x Park A Equipment Feature NEI x Alpha GREA Code Route x Details Plan Type CA x NextJob Plan 013 al JCA BUILDING INSPECTION A Supervisor x Work Order Status WWAPPR al Storeroom SR GREA al Cte x WO Priority 0 P el Lead Time Aive Y GL Account ji Work Type FM Lead Time D HA Interruptible N Sub Type INCAA a Work Project Bud Master PM aj x Override Master PM Updates N Figure 85 Create and Save a PM 1 Open the PMs Preventive Maintenance module 2 Select the Preventive Maintenance application If the PM record already exists open it and skip the remaining steps in this section 3 Insert a new PM with AutoNumber using Insert from the menu bar or the Insert Record With AutoNumber icon 4 Write down this number 5 Fill out description name field for example Inspe
166. he top portion of the gate used to keep people from climbing over the structure Gate Material The predominant material of which the gate is made Possible gate material choices include metal wood concrete PVC rock or other materials Generator Fuel Type The main source of energy used by the generator Generator KVA Rating The capacity of the generator measured in thousand volt ampere Kilovolt Amp An electrical power rating product of voltage and current Dividing that product by the line voltage yields the output current rating of the power source When multiplied by the power factor will give kilowatts or KW Generator KW Rating Kilowatt or 1000 Watts a unit of power representing the rate at which energy is used or produced The product of voltage and current Generator PF Rating The ratio of actual power being used in a circuit expressed in watts or kilowatts KW to the power which is apparently being drawn from the line expressed in volt amperes or kilovolt amperes Power factor values range from 0 to 1 0 where the optimum 236 June 2006 value of 1 0 indicates that no power is being lost due to the reactive properties of the equipment Generator Phase The time relationship between two AC alternating current signals Generator Voltage measure of electrical potential of the generator Specifies the voltage at which the generator is capable of operating GPS End Latitude Point at end of a trail or road t
167. hed with the new CESS estimate 2 AIH Estimate Update Microsoft Internet Explorer ile x API AIH successfully updated Maximo workorder 634365 Close this window return to Maximo and refresh the Maximo workorder screen by pressing Ctrl R to review changes ba Figure 53 Estimate Update Window 6 After you have received your estimate update window showing a successful data transfer you will need to refresh your work order Validation Warnings and Errors When the system detects changes to the add ons in the estimate within the approved range the system displays the following warning message FCAS Student Manual June 2006 122 7 82643 634365 tsv Notepad ioj x File Edit Format Help NPS TEMI validation Tuesday February 15 2005 7 46 AM Estimate addon ADDSEQ 1 Addon Rate 25 00000 WARNING Addon Number 2 Historic Preservation Factor is greater tl Total of 0 errors and 1 warnings NPS TEMI closed Tuesday February 15 2005 7 46 AM NPS TEMI Eg WARNING Content was Found in the estimate which deviates from standard pricing methods These deviations are recorded as warnings in the validation report The deviations may include different units or pricing For individual items or different markup rates than the standard default rates The deviations may be intentional and legitimate Therefore these are recorded as warnings only The validation report contains the specific warnings For the
168. hen you have questions you ought first to attempt to discover the answers on your own your comfort with the software will develop more quickly if you seek answers independently than it will if you will ask others to supply the answers for you Recommended help resources are below What s This Right click on any field in FMSS to be presented with this option Software help screen FMP HelpDesk website and FAQs http pfmd nps gov cfapps fmss helpdesk Addrd amp http pfmd nps gov cfapps fmss helpdesk b System Status FMSS Production OPERATIONAL CESS Production OPERATIONAL FMSS Training OPERATIONAL CESS Training OPERATIONAL To use CESS Training change from the R drive to the S CORRUPT CESS PROD DATABASE IS REPAIRED 20020802 14 10edt Fa Frequently Asked FMSS Report Request AQs Questions FNpDet Requests 1 ET This site is designed to assist users with FMSS and FCAS questions From this page you will be able to view or search any or all questions submitted to the HelpDesk You will also have the capability of submitting questions of your own to the HelpDesk If you are new to this site or you simply need assistance before you get started please click here Contact Information Contact Phone 303 969 2609 Hours of Operation Monday Friday 6 00am to 2 30pm mountain standard time Course instructor if post class assignments are not completed Park account manager if post class assignments
169. high or too low If the values are found to be incorrect they will need to be modified To review the quantities selected for an assembly pass open the estimate PEWin R NPSDUAL File Edit View Database Takeoff Pricing Reports Interface Window Help S RR xX 6 a SOM Sin ela EN 17 2473 pl 2019 7 Dee O ylace Wood Shingle Sided Wall Chi Hing demo siding wood boards y 200 00 sf 0 56 ist 27 91 ich 112 E Cony cnc hing demo siding wood shingles 100 00 sf 0 64 ist 27 91 ich 64 El Paste Sikri isa bot pl dbl tp pl std amp ktr Ibr 2 10 00 if 571 M 7h 57 Ja if TY Show Addon Detail horizontal blocking 2 x 4 add 40 00 if i 095 At 741 40 ch 40 0 43 Mf Detail Window Ctrl D n t shaped 22 CREET a 10a aaa 3S70 h a nom Notes Ctri n lo 1 red cedar shingles 7 1 2 exp 100 00 sq 139 32 sq 35 70 ich 13 932 12019 sq Steel tubular bldg ext wall face 1 u 1 00 csf 35 70 csf 107 10 ich 36 29 16 csf E Edit Cost Index sawn 1 x4 Agr 20000 sf 119 ist 35 70 ich 238 31841 Edit Assembly base primer coat sta 100 00 sf 0 20 ist 64 62 ich 19 016 ssf Review Assembly CLEN Phaseitem Takeoff Order A Assembly A LocationPhase A Work OrderPhase A Work OrderiFeat Code gt Figure 58 Dimension Pane Review 1 From the open spreadsheet click on Assembly tab view 2 Right click on the assembly number in the first col
170. hy and how to perform specific elements of the FCAS while the last chapter brings all these elements and concepts together into one work flow process The review chapters discuss the National Park Service s NPS Asset Management Process and the significance of assets in this system This information is followed by a review of the important tools for performing a needs assessment as well as a brief outline of the basic organization and use of the FMSS Chapter Three presents an introduction to the FCAS including its relevance for NPS maintenance personnel Details about how to conduct condition assessment inspections are presented in Chapter Four while the use of the CESS is presented in Chapter Five The sixth chapter in this manual integrates all the components from the previous five chapters into one Facility Condition Assessment Survey work flow Chapter Six presents the Facility Condition Assessment Survey in separate steps If you want more in depth information on a particular step from this work flow you may consult earlier chapters Student exercises are woven throughout the Student Manual increasing the practical aspects of learning about condition assessments A Resources section containing additional information pertinent to the FCAS is included at the end of this manual The Student Manual concludes with practical exercises that will promote the transfer of your skills to your park unit you should complete these post class assignm
171. iciency work order Again select the Costs tab and click on the CESS Estimate button A new blank spreadsheet will appear 4 Click on the Open Estimate icon an opening file folder on the icon menu bar Find the original roofing estimate in the pop up box it will be identified by the asset number work order number Highlight the estimate then click on Open The original estimate will open on top of the new spreadsheet 5 Go to the top menu bar and click on Window Highlight Tile Vertical and click on it The new blank spreadsheet will appear alongside the original estimate 6 Take the cursor to the first left hand square of the original estimate This should be right next to the Group number Holding the left mouse button down drag the cursor down the estimate to the bottom left square of the estimate This should highlight the whole spreadsheet 7 Still holding the left mouse button down drag the cursor over to the new spreadsheet and release it An identical spreadsheet will appear on the new estimate 8 Close the original spreadsheet and maximize the new spreadsheet Complete the estimate as usual Any adjustments can be made on the spreadsheet such as deleting an item line that is not needed adding an additional item or adjusting a quantity amount 132 June 2006 Deleting an Estimate Deleting an estimate is a complicated process that requires the user to exit the CESS progr
172. ification Determined by the road s main function and location Furnace BTU HR The heating capacity of a furnace in BTUs per hour or the amount of gross BTUs the furnace can add to the air that passes through it in one hour June 2006 235 Furnace Cooling Coils System of coils or tubes in an air conditioning unit that receives the high pressure refrigerant and allows it to expand causing the refrigerant to absorb heat It can also use chilled water as a heat sink Furnace Type Heat Space heating equipment consisting of an enclosed chamber where fuel is burned or electrical resistance is used to heat air directly without using steam or hot water The warm air is for heating and is distributed throughout the house typically by air ducts The type is to be defined by the heat energy source or fuel Garage One Car Number of one car garages Garage Two Car Number of two car garages Gate Remoteness See Remoteness Gate Height Height of gate structure from ground to the topmost point measured in feet Gate Length Horizontal outermost distance between the ends of the gate measured in feet Gate Automated Opener Mechanism that operates the gate door by remote or switch This specifies whether the gate includes equipment that operates the door by remote or switch Gate Style The predominant design of the gate categorized by material and construction terms Gate Security Wire Wire with sharp protrusions usually located on t
173. iginal date of the maintenance forecast and an explanation for any changes to the forecast e Prior year balance of the cumulative deferred maintenance amount June 2006 219 e The dollar amount of maintenance that was defined by the professionals who designed built or managed the PP amp E as required maintenance for the reporting period e The dollar amount of maintenance actually performed during the period e The difference between the forecast and actual maintenance any adjustments to the scheduled amounts deemed necessary by the managers of the PP amp E and e The ending cumulative balance for the reporting period for each major class of asset experiencing deferred maintenance Accounting for Property Plant and Equipment 11 30 97 Uniformat Il Uniformat Il is used for NPS assemblies in CESS Facility Management Software System Terminology Assemblies A collection of items needed to complete a particular unit of work Assemblies allow multiple items to be taken off in a single operation and to obtain a cost per unit for a group of items Work is combined by building systems wall systems foundation systems HVAC systems etc Indexed by 12 divisions UNIFOMAT Asset Category Identifies eight primary asset categories to track and report resource expenditures against Site Area Road Trail Grounds Buildings Utilities Marine Waterway and Unique Assets The categories are further defined by asset codes example Paved
174. ilure of the feature or will result in the failure of the feature if not corrected when there is accelerated deterioration of adjacent or related materials as a result of the feature s deficiency when there is a threat to the health and or safety of the user or when there is a failure to meet a legislated requirement An example of a critical priority is a leaking or failed roof Serious 5 Exists when there is a deterioration which if not corrected will result in the failure of the feature when there is a threat to the health and or safety of the user that may occur if the deterioration is not corrected or when there is a deterioration of adjacent or related materials and or systems as a result of the feature s deficiency An example of a serious priority would be extensive damage such as spalling blistering or cracking on a roof Minor 1 Exists when standard preventive maintenance practices and conservation methods have not been followed when there is a reduced life expectancy of affected or related materials and or systems or when there is a condition with long term impact An example of a minor priority would be missing a paint cycle 74 June 2006 Chapter Four Review of Key Points June 2006 75 Chapter Five Cost Estimating Introduction The Fundamentals of Cost Estimating Deficiency Remediation More Practice The Cost Estimating Tool Introduction to CESS Estimating Fact
175. imates Pricing for some work is obtained by soliciting subcontractor quotes or from previous work done by contractors Since the quote will already include the local price adjustment and markups it must be entered into CESS via the following procedure 1 Open and complete the estimate except for the contracted amount 2 The quote from the sub contractor must be reduced by the amount of the mark ups on the Totals window for the estimate These are fixed values and they are multiplied together The total mark up is 1 2 x 1 08 x 1 2 1 5553 For a sample quote of 100 000 you need to divide the amount by 1 5553 100 000 1 5553 64 296 28 FCAS Student Manual June 2006 141 60170 hrs 2351 24 24 0432 hre 4520 4 520 4 520 904 20 000 sua 5 424 454 6 000 1 172 20 000 1 606 7 030 Fotai Figure 75 Totals Window IS DRA ME he O rtinne tern Figure 76 Subcontractor Quote 3 Create a one time item for the contractor or subcontractor by clicking on the 1 icon on the tool bar One time Item r emo U O ms Figure 77 One time Item 4 Enter the Phase from the drop down button the description and a quantity of 1 and a unit of Is lump sum 5 Click on the check box for Subcontract and uncheck the other boxes 6 Click OK 142 June 2006 Ig EARTHWORK 64 296 28 02315100 Backfill 64 206 28 1010 Each by hend no compaction light sil 700 00 ey 1300000 x lo
176. imbursements NASA Facilities Mgmt 10 94 General Properties Tangible assets that have an estimated useful life of two or more years are not intended for sale in the ordinary course of business and are intended to be used or available for use by the agency or bureau DO 80 draft 2004 Gross Square Footage The sum of floor areas within the outside faces of the exterior walls for all building levels which have floor surfaces Covered walkways open roofed over areas that June 2006 213 are paved porches and similar spaces shall have the architectural area multiplied by an area factor of 0 50 References include AIA D101 Architectural Area and Volume of Buildings BOMA Standard Method for Measuring Floor Area in Office Buildings and FMA s Definitions web page Group Phase A major section of the CESS cost data These relate to the Level 1 and 2 CSI Masterformat sections Good See also Facility Condition Index A facility condition Facility meets established maintenance standards operates efficiently and has a normal life expectancy See Facility Condition Index DOI FMAR 2 98 GAO Government Accountability Office Government Furnished Equipment GFE Equipment in the possession of or acquired directly by the Government and subsequently delivered or otherwise made available to a contractor A more detailed definition may be found in FAR Part 45 NASA Facilities Mgmt 10 94 GPRA Government Per
177. iment with Quick Takeoff using the various Navigation and Selection options e Consider the following Try to takeoff a replacement item for the fence Hint Phase 02820 420 Wire fencing How will you dispose of the fence that must be removed e Experiment with the calculator when quantifying items June 2006 105 Item Takeoff Repair and Replace Flooring for a 40 x 25 Room Item Takeoff provides a convenient method to takeoff groups of items and quickly calculates their takeoff quantities Users can review items and modify them for use in the current estimate before generating them to the spreadsheet when performing item takeoffs 1 Repeat the Getting Started process on page 99 Enter the exercise file name as Your Initials ltem Takeoff Example NJP Item Takeoff 1 2 From the spreadsheet click the Item Takeoff button window to open the Item Takeoff Figure 35 Item Takeoff e The Item List pane displays items from the database This works just like the Quick Takeoff window including all the navigation and selection options e The Item Grid pane shows the items taken off Unlike Quick Takeoff which adds items to the spreadsheet items are added to the Item Grid prior to being added to the spreadsheet 3 Navigate the Item List and locate Phase 09060 120 Selective demo flooring Move up and down the list either by using the scroll function on the right of the screen or by using
178. ing 16140 910 Wiring devices 16150 000 Wiring connections 16150 275 Motor connections 16200 000 ELECTRICAL POWER 16210 000 Elect utility services 16210 600 Meter centers and sockets 16220 000 Motors amp generators 16220 600 Handling 16220 610 Motors 16220 900 Vrbl fran drv fran drivs 16230 000 Generator assemblies 16230 450 Generator set 16260 800 Untrr power supp trnsfrm FCAS Student Manual 188 June 2006 16270 000 Transformers 16270 100 Buck boost transformer 16270 200 Dry type transformer 16270 300 Isolating panels 16270 310 Isolating transformer 16270 600 Oil filled transformer 16270 610 Transformer liquid filled 16270 620 Transformer handling 16280 000 Power filters amp conditnrss 16280 100 Automtc voltage regultrsr 16280 300 Capacitors 16280 340 Computr isolatn trnsfrmr 16280 360 Computr regultr trnsfrmr 16280 600 Power conditnr transformr 16280 820 Transnt supprs regulator 16280 840 Trnsn voltg suppr trnsfrm 16290 000 Power measure amp control 16290 800 Switchboard instruments 16290 860 Voltage monitor systems 16300 000 TRANSMISSION amp DISTRIBUTION 16310 600 Line poles amp fixtures 16310 610 Line towers amp fixtures 16310 700 Ovrhd line cndctr amp devices 16310 850 Transmssn line right way 16330 760 Switchgear 16360 800 Substation equipment 16400 000 LOW VOLTAGE DISTRIBUTION 16410 000 Encl swtchs amp circt breakrs 16410 200 Circuit breakers FCAS Student Manual 189 June 2006 16410 800 Saf
179. ing ventilation and air conditioning Creating a Defensible Recapitalization Program 2002 DO 80 draft 2004 Recurring Maintenance RM Cyclic in nature Work activities that recur based on normal wear patterns on a periodic cycle of greater than 1 year and less than 10 years Typical work includes painting caulking sealing carpet replacements etc Note A few RM activities may have cycles greater than 10 years such as repointing of bricks DO 80 draft 2004 Recurring Maintenance Deferred Maintenance RMDM Recurring maintenance that has been identified and tracked in the system and facility management practices and is not funded when required will move into this work type category Note This allows for long term business practices to be documented and reported AME DO 80 draft 2004 Regional Directors Office RDO Office responsible for providing support and direction over the System Support Offices and Field units Park Service Areas assigned to them Repair Work to restore damaged or worn out property to a normal operating condition Repairs are curative while maintenance is preventative Committing to Cost of Ownership Repair Rehabilitation RERE R amp R Work activities projects designed to restore or extend the life of an asset Examples include replacing sewer lines repairing building foundations and rehabilitating campgrounds and trails GAO Parks and Recreation Report March 1988 Replacement Exchange
180. ingle Exposure 1 000 Paint Soni Mathad annn z Pass 3 2 HA lt p _ Quantity Unit Location w2 1000 O Shores erect and strip by hand vertical members to 10 high Jea J 0500 D Shores erect and strip by hand horiz mbrs alum jsts and stringers ea 5080 D Window demolition remove and reset window maximum ea 4 0200 0 Door demo doors exterior 1 3 4 thick single 3 x 7 high ea 5 2000 D Door demo frames including trim metal ea o mo wood framing studs 2 x 4 If 6640 Framing demo wood framing studs 2 x 6 ee J JF 3800 D Framing demo wood framing headers over openings 2 2 x 6 l 3840 O Framing demo wood framing headers over openings 2 2 x 8 _ 2 D Framing demo wood framing headers over openings 2 2 x 10 3090 D Millwork amp trim demo trim basebd remove and reset maximum 5200 D Roofing amp siding demo siding wood boards vertical 240 000 13 1524n D Rnnfinn amp sidina denn sidinn wand a 740 NNN sI pr 4 gt O Notes Attachment V4 OK x Cancel Help Quantity 240 00 sf Cost 64 171 18 Figure 60 Replacing Pass 267 38 sf VA Two passes will be created Pass 2 and Pass 3 Pass 2 Reversing Pass original pass number This pass will cancel the dimensions and values of the original pass by assigning a negative number to the quantity In this case the Quantity will be 1 Pass 3 Repla
181. inguish condition assessment work orders from year to year 9 Save 10 Run the CAWOAPR2 report for the specific Condition Assessment Work Order which produces a CA Plan This CA Plan can be used as an inspection checklist to take into the field when conducting the condition assessment inspections From the Work Order module Work Order FCAS Student Manual June 2006 159 Tracking Application choose the reports icon stacked papers select the CAWOAPR2 report and print the report 11 Run the WOCALD report This report lists deficiencies that have already been identified during past condition assessments Inspectors should consult this report to ensure that they are not reporting issues that have already been identified 12 Print the inspection guidance document for the asset being inspected This document will also assist the inspectors To download the inspection guidance documents go to http inside nps gov waso custommenu cfm lv 4 amp prg 190 amp id 328 Step 7 Conduct the Condition Assessment Inspection and Record the Inspection Time Actuals Complete the condition assessment During the condition assessment be sure to record the deficiencies and the deficiency rating for each deficiency as well as the corrective action required to remedy the deficiency Carefully record measurements types of materials and quantities for each deficiency See Chapter 4 for more information Figure 90 Trail Condition Assessment
182. inishes Wood Shingles Stain Qil Base RepotedBy Lx Reported By Date 26 2004 8 02 x Work Phone WO Status JwacosT al WO Status Date 8 26 2004 8 17 x Charge to Store JN Work Type FM al Resuthace Exterior Wall GL Account Warranty Datel a Sub Type DM al WBS Component B20 Quantity 76 000 Park Alpha Code GREA 5 E Sub Component 82010 easurement Unit Ea x Park Planning Problems Follow up Worl Resources PMIS E t EDRU Work Category 4000 7 Custom Apps tivity Ja 00 a Code finis El 1092 A 5 FE GOAT ast ollow up Work No Scheduling Information Responsibility Modify Start Completion Target 11 22 2002 1200AM a 1172272002 1200 AM al Supervisor 7044 al Scheduled al x Labor Group I x Actual al I al Lead Craft Person fi 003 x Estimated Duration 0 00 Crew CRE a Remaining Duration Interruptible N Modify By EDODSON Date 8 26 20 x Figure 92 Follow up Work Order Step 8 Create Follow Up Work Orders For each corrective action you must generate a follow up work order from the original condition assessment work order 1 In the new work order that opens change the title to describe the work that will be done and record the deficiency and scope in the long description Select WO priority See page 74 for descriptions of priorities Select the Equipment Feature that requires corrective action only if it applies to an equipment feature Set WO status to WACOST V
183. input time creating parent work orders for each asset would greatly complicate cost estimating reduce valuable reporting capabilities limit flexibility in work planning and reporting and negatively affect overall facility management in the park unit To be efficient and effective one should package work orders under a parent work order only 1 when planning for accomplishments and 2 when it makes sense to package them by systems component work to be done at the same time or by similar work types or across facilities Completion of Deficiency Work Orders As parks correct deficiencies they will return to FMSS open the deficiency work order s approve them and enter actual hours and costs for completing the work then they will close the work order E Locations Asset DAZJI LBA lt gt BR EH A Fre Hooo RENTE Equipment Feature History Safety Routes Specification Linked Documents Location Asset 1007 NC Entrance Station xl Type JOPERATIN a System pamawa Pame ty A Da Asset Code 4100 al Modified By SBANK Date 4 3 2004 1253PM__ al PatkConcession 777 Park Alpha Code GREA Park Description GL ccountf ss S Asset Status OPERATING a API e Work Category poo a Unit of Measure EF H Ranking Goo Warranty Date x Unit of Measure QTY 70000 rc Joos crv 2250 00 Deferred Cost 15 20516 4 Pan DE Location Description Type Item a Center aame Location Description
184. ion Asset Number Deficiency Work Order Number 5 Click OK to continue to the Estimate Information window 166 June 2006 Estimate Information 1007 2473 71 xl Cover Page Hdgs Bid Results Job Classification MWBE amp Misc Main Client Architect Engineer Spreadsheet Sequences Project name 007 2473 Bid date Addess Bidtime 12 00 AMC PM EE Estimator betsy dodson City Labor rate table COMM2002 County SY Equipment rate table JCOMM2002 State Province E Job size Oo sis i ZIP Postal code 77 Duration HE City Cost Index FOR TRAINING PURPOSES ONL Yates a of Password OK X Cancel Help Figure 96 Estimate Information Window For Training Purposes Only 6 Enter your first and last name in the Estimator field and then click OK This generates a blank spreadsheet in which you can begin to cost the estimate oo ven anes teat HOG teurs Parier Mie a DIS Le AN FS AG mie Sid im s EL noe SS Cr C7 J 2 wal Figure 97 Empty Spreadsheet For Pb cress P3 7 Perform takeoffs by copying items into the estimate spreadsheet using any or all of the takeoff methods described in the exercises Assembly Takeoff Item Takeoff Quick Takeoff FCAS Student Manual 167 June 2006 10 Users have 8 Review the list of items on the spreadsheet to ensure all the correct items and quantities are listed Add or delete
185. ion with the NPS planning and compliance procedures AME 2003 DO 80 draft 2004 Design Contingency These are automatically calculated at 20 percent by the CESS program to account for miscellaneous costs change orders and or things that go wrong Dimensions This pane displays formula variables or questions that assist in calculating quantities Data only appears here if selected items are linked to formulas 210 June 2006 Electric Distribution The delivery of electric energy to customers on the distribution system Electric energy is carried at high voltages along transmission lines It is reduced in voltage at a substation and delivered over primary distribution lines For users needing even lower voltages the voltage is reduced once again by a distribution transformer At this point it changes from primary to secondary distribution voltage Condition Assessment Incident Command Utility Terms 03 01 Emergency Maintenance A maintenance task carried out in order to avert an immediate hazard or to correct an unexpected failure i e responding to a utility spill rockslide etc AME 2003 DO 80 draft 2004 Estimated Cost A calculated anticipated amount as distinguished from an actual outlay based upon related cost experience prevailing wages and prices or anticipated future conditions usually for the purposes of contract negotiation budgetary control or reimbursement NASA Facilities Mgmt 1 94 Facility
186. ipe hangers and supports 15070 800 Vibration absorbers 15075 400 Pipng systm idntfc labels 15082 000 Duct insulation 15082 200 Insulation 15100 000 BUILDING SERVICES PIPING 15106 000 Glass pipe amp fittings 15106 120 Pipe glass 15106 160 Pipe glass fittings 15107 000 Metal pipe amp fittings 15107 220 Pipe brass 15107 260 Pipe brass fittings 15107 320 Pipe cast iron 15107 360 Pipe cast iron fittings 15107 380 Pipe cast irn st fittings 15107 420 Pipe copper 15107 460 Pipe copper fittings 15107 480 Pp t grvd jnt for copper 15107 500 Pipe corrosion resistant 15107 560 Pipe corrs resstn fittngs 15107 620 Pipe steel 15107 640 Pipe steel fittings 15107 660 Pipe steel fittings 15107 690 Pip grv jnt stl fit amp valvs 15107 920 Pipe stainless steel 15107 960 Pipe stniss steel fittngs 15108 000 Plastic pipe amp fittings 15108 520 Pipe plastic 15108 560 Pipe plastic fittings 15108 590 Pip hgh dns ply pls hdp 15110 000 Valves 15110 100 Valves brass 15110 160 Valves bronze 15110 200 Valves iron body 15110 300 Vlvs lind corr rst purty 15110 400 Multipurpose valves 15110 500 Valves plastic 15110 600 Valves semi steel 15110 700 Valves steel 15110 800 Valves stainless steel 15120 000 Piping specialties 15120 120 Air control 15120 140 Air purging scoop 15120 160 Automatic air vent 15120 180 Circuit sensor 15120 200 Circuit setter 15120 220 Cocks drains amp specialties 15120 250 Dielectric unions
187. items as necessary and appropriate Remember DO NOT modify costs or crews on the items 9 Click on the Totals button ba to review the total estimate cost The Totals window below will appear 3334 12345 Totals j x Description Amount Cuts Adds Net Amount Totals Labor 20 080 20 080 607 810 hrs Material 36 667 36 667 Equipment 2157 2157 118 091 hrs 58 904 58 904 58 904 11 751 20 000 5 655 6 000 15 268 20 000 Total 91 608 p 2 Clear Variance J Close Hep Figure 98 Totals Window Review the estimate totals to ensure that the costs are reasonable and that they make sense for the project If necessary go back to the spreadsheet to add or delete items and or make adjustments to the item quantities Return to the Totals window for a final review now completed the deficiency work order estimate and the CESS process and are ready to update FMSS with your CESS cost estimate 11 12 13 After the final review close the estimate The system prompts for the transfer of the data from the CESS estimate to the associated FMSS deficiency work order Click Yes to start the updating process The system will validate the cost estimate figures and detects changes to the cost data in the estimate The CESS estimate cost data is not transferred to FMSS and the system displays an error message Users must fix the errors prior to transferring the estimate cost data to FMSS To fix the errors l
188. keoff A method of selecting and quantifying items or assemblies needed for a particular estimate There are a variety of takeoffs including Quick Takeoff Item Takeoff and Assembly Takeoff Unit Price Prices broken down by a measurable unit For example most excavation is generally measured in cubic yards so prices would be given in cubic yard Items Building Blocks for Your Estimate Items are the individual building blocks for estimates that are used to track quantities hours and costs Labor Materials etc Items are indexed by Group Phase then Phase An item is a single component used in performing a repair For example 2 x 4 planks or nails are individual items Items in CESS contain the following basic information Attribute Example Comment Phase Code 06110 545 Framing Misc Items are indexed by Phase Item Code 8700 Item identifier Description Framing miscellaneous Scope including method and steel construction 2 x 8 material Takeoff Unit Mbf Quantification unit mbf thousand board feet Crew CARP2 Labor and Equipment resources CARP2 2 carpenters Productivity 9 19540 ch mbf Labor hours per unit ch Crew hours Unit Price 71 40 ch Cost per hour for a unit of labor 1 309 mbf Cost per unit of material Figure 21 Item Information NOTE Some items do not have labor or equipment costs These items will not have a crew or productivity value Prod
189. l water non NPS system or other State Territory The official two character abbreviation of the State Storage Capacity The total number of gallons of water that can be stored in a system System Capacity The amount of water that can be processed in gallons per day June 2006 229 Threatened and Endangered Species Species that are classified through the Endangered Species Act as endangered or threatened of becoming extinct Trail Tread Type The major type of material used to make the trail surface Trail Function Class Class of trail that describes its primary use and location Trail Average Grade Trail grade indicates the steepness or slope of a trail It is measured in percentages found by dividing the vertical rise over the horizontal run of the trail The higher the percentage the steeper the trail Trail Length Length of entire trail in linear feet Trail Designed Use The purpose and intended users of a trail Possible choices include bicycle hiker horse and snow use Trail Width Specifies the design width of the trail in feet This will vary over the length of the trail Give a typical or reasonable width Transmission Line Length The total distance from one end of the transmission lines to the other measured in feet Tsunami Unusually large wave produced by a seaquake or undersea volcanic eruption Wastewater System Type Describes where wastewater is treated either on site or off site Water System
190. lacement value of that asset FCI Cost of Total Deferred Maintenance DM RMDM CRDM IPH Current Replacement Value CRV Total deferred maintenance cost includes the cost of deferred maintenance DM recurring maintenance deferred RMDM component renewal deferred CRDM and immediate personal hazard IPH These costs originate from the corrective actions identified in the FMSS and the derived costs from CESS In the FMSS total deferred maintenance cost is listed as Deferred Cost l Corrective action is a breakdown of the best method for remediating a deficiency Determining corrective action is the first step in the cost estimating process Current replacement value is based on R S Means an industry standard for cost estimating Several studies have determined that R S Means should serve as the baseline of costs for construction work within the NPS The R S Means cost data is a compilation of cost information that reflects a 30 city average across the United States NOTE It is a good idea for your park unit to own copies of the R S Means Cost Data books Though not required it can be useful when completing cost estimates Remember FCI is simply a relative indicator for Servicewide performance measurement Facility managers should evaluate the changes over time in an asset s FCI to be able to monitor condition improvements and condition deterioration This allows NPS to make requests for budgetary increases for sustaining f
191. lan and determine how to employ it in the field to create consistent inspection procedures throughout the NPS Create the necessary data records to implement the Facility Condition Assessment Survey work flow in the FMSS and the CESS FCAS Student Manual 148 June 2006 FACILITY CONDITION ASSESSMENT SURVEY WORK FLOW The required steps to complete the Facility Condition Assessment Survey process are based on the use of CESS as well as some modules or applications in FMSS The ability to complete a Facility Condition Assessment Survey and document the results for a park unit or Servicewide reporting of deferred maintenance costs is essential for stewardship and accountability as defined by the Department of Interior and Congress The Facility Condition Assessment Survey work flow is an integrated process between FMSS and CESS and it includes various modules and or applications in the FMSS NOTE For assets that already have a CA PM established steps 1 4 will be unnecessary For these assets you can begin the process at step 5 1 In the Asset module locate the specific asset to be inspected note its FMSS number and verify the record is complete including required fields 2 Develop a Current Replacement Value using the Current Replacement Value calculator 3 In the Plans module select the appropriate CA Plan and note its CA Plan number 4 Select the PM module create a condition assessment PM using the asset number a
192. lass units FCAS Student Manual 184 June 2006 08810 160 Beveled glass 08810 250 Faceted 08810 260 Float glass 08810 270 Full vision 08810 300 Glazing variables 08810 460 Insulating glass 08810 500 Laminated glass 08810 600 Obscure glass 08810 650 Patterned glass 08810 675 Reflective glass 08810 740 Sandblasted glass 08810 760 Sheet glass 08810 780 Spandrel glass 08810 850 Window glass 08810 900 Wire glass 08830 000 Mirrors 08830 100 Mirrors 08840 000 Plastic glazing 08840 600 Plexiglass acrylic 08840 650 Polycarbonate 08840 900 Vinyl glass 08900 000 GLAZED CURTAIN WALL 08911 000 Glazed alumnm curtn wall 08911 200 Curtain walls 08911 700 Tube framing 08911 900 Window walls 08950 000 Trnsicn wall rf assemblss 08950 100 Skyroofs 09000 000 FINISHES 09100 000 METAL SUPPORT ASSEMBLIES 09110 000 Non load brng wall framng 09110 100 Metal studs partitions 09130 000 Acoustical suspension 09130 100 Ceiling suspensn systems 09200 000 PLASTER amp GYPSUM BOARD 09205 000 Furring amp lathing 09205 530 Furring 09205 540 Gypsum lath 09205 560 Metal lath 09205 700 Accessories plaster 09210 000 Gypsum plaster 09210 100 Gypsum plaster 09210 200 Gauging plaster 09210 300 Keenes cement 09210 500 Perlite vermicult plaster 09210 600 Plaster gypsum 09210 650 Plaster partition wall 09210 900 Thin coat 09220 000 Portland cement plaster 09220 200 Stucco 09250 000 Gypsum board 09250 200 Cementitious backerboard 092
193. lition 16060 000 Grounding amp bonding 16060 800 Grounding 16070 320 Hangers 16100 000 WIRING METHODS 16120 000 Conductors amp cables 16120 120 Armored cable 16120 210 Cable connectors 16120 220 Cable splicing 16120 230 Cable terminations 16120 240 Cable terminations 16120 280 Control cable 16120 400 Fiber optics 16120 500 Mineral insulated cable 16120 550 Non metallc sheathd cable 16120 600 Portable cord 16120 700 Shielded cable 16120 750 Special wires amp fittings 16120 755 Modir flxbl wiring system 16120 800 Undercarpet 16120 900 Wire 16131 000 Cable trays 16131 105 Cable tray ladder type 16131 110 Cable tray solid bottom 16131 120 Cable tray trough 16131 130 Cabl tray cvrs and divdrs 16132 000 Conduit amp tubing 16132 205 Conduit 16132 210 Conduit 16132 220 Conduit nipples 16132 230 Conduit in concrete slab 16132 240 Conduit in trench 16132 250 Cnd fit for rgd glv steel 16132 260 Cutting and drilling 16132 300 Elctr nnmtll tubing ent 16132 320 Flexible metallic conduit 16133 000 Multi outlet assemblies 16133 540 Trench duct 16133 560 Underfloor duct 16133 580 Wiring duct 16133 800 Surface raceway 16134 000 Wireway amp aux gutters 16134 150 Wireway 16136 000 Boxes 16136 600 Outlet boxes 16136 620 Outlet boxes plastic 16136 700 Pull boxes amp cabinets 16136 720 Pull boxes amp cabinets 16139 000 Residential wiring 16139 700 Residential wiring 16140 000 Wiring devices 16140 500 Low voltage switch
194. llowing six distinct steps in order Determine each asset s API point value prior to condition assessment inspection Determine the CRV for the asset Determine the total collective deficiency cost estimates for each asset Determine the FCI by entering the data into the FMSS Compare the API FCI relationship to determine appropriate action Prioritize work on all assets with relation to each other OORUN When combined the AMP and the FMSS function as a powerful tool to identify and track the facility management decisions generated from this graph If a park unit evaluates a heritage asset and determines that it should be in Category VI or VII Consider Excess Removal be aware that such actions may require management consideration to make that determination even if it is supported by the API FCI graph June 2006 35 Student Exercise API FCI Asset Charting Practice Using the API FCI charts determine the recommended maintenance action for the following assets Discuss your recommendation with the class Operational Comfort Station Operational Obsolete Parking Lot Operational Waste Water System Operational 36 June 2006 FMSS BASICS Navigation Before reviewing the most commonly used elements in the Asset and Work Order modules refresh your understanding of how to navigate within FMSS Modules Modules are the large groupings of the major functions to the Modules FMSS You must click on a m
195. ly supports and promotes the FMSS and CESS programs e Coordinates with other park disciplines to ensure access to all assets while conducting condition assessments e Prepared to work non standard hours possibly 10 or more hours per day or seven days per week during the assessment process e Possesses knowledge of the area location and history of each asset 62 June 2006 e Knows whom to contact for technical or historical data e Provides materials and equipment as needed Park Facility Inspector e Learns and utilizes the FMSS and CESS programs e Actively supports and promotes the FMSS and CESS programs e Prepared to work non standard hours possibly 10 or more hours per day or seven days per week during the assessment process e Possesses knowledge of the area location and history of each asset Regional Facility Inspector e Learns and utilizes the FMSS and CESS programs e Actively supports and promotes the FMSS and CESS programs e Prepared to work non standard hours possibly 10 or more hours per day or seven days per week during the assessment process e Ensures the consistency of the application of the condition assessment process Architectural and Engineering A E Firms e May be selected to conduct comprehensive condition assessments on complex assets i e buildings utility systems etc TASKS IN THE CONDITION ASSESSMENT PROCESS The Importance of Being Prepared Preparing for the condition assessment will require a signific
196. management team collectively completes the API worksheet for each asset in the park inventory As you prepare to fill out an API worksheet for a particular asset keep in mind that while you must be familiar with the asset you are evaluating a site visit to the asset is not necessary to complete the information on the API worksheet June 2006 25 API Worksheet Web Site Stacy Banik you are logged in as National Park Service Asset Manager of GREA Incomplete Completed Approved Reports Logout Introduction Go Back Save and Continue gt Skip Question 1 0 Asset Status _GoBack SLI Resor Fundamental purpose of the asset is to directly contribute to the park s E AN ability to preserve natural resource processes systems and values in an ai Natural unimpaired condition through understanding maintenance restoration and O b Cultural protection of their inherent integrity Visitor Use C High Park Operations Asset Substitutability Asset plays a direct role in a park s natural resource management programs study of science and or the ecosystem within the park as specified in the Park s General Management Plan GMP or other similar documents aAsselAaversely Asset Adversel ANSWER Impacts the Park tus Impacts the Park PENDING C Medium Resources Click Here to Apply Worksheet Answers from Another Asset s Completed API Enter Comments Below e Asset indirectly supports natural resource protection programs in the pa
197. mary structural material utilized during construction including wood concrete masonry metal or other materials Contract Agreement Reference Number Reference number for the contract or agreement used with partners or others for use of the asset Contract Agreement Type A binding agreement between two or more persons that is enforceable by law Specifies the type of contract or agreement made Possible choices include concessions contract cooperative agreement in holding lease permit or other type of contract Contract Type Comment Field Field for specific information about the type of contract or agreement that is important to record June 2006 225 Contractor Partner Name The official name of the business contractor or other partner involved in the contract or agreement County The county in which the majority of the asset resides Cultural Landscape Inventory Number The numeric indicator used by the Cultural Landscape Inventory Curatorial Item s Associated Indicates whether there are curatorial items in the museum collection from this asset Date Acquired Month day and year asset was acquired listed as MMDDYYYY If month and day are not available a year must be listed at the minimum Date Last Renovated The last date the asset received any sort of renovation Design Load The number of tons the bridge is design for supporting Design Speed The highest continuous speed at which individual vehicles can t
198. material of which the picnic table base structure is constructed Possible material choices include metal wood concrete masonry stone or other materials Picnic Table Surface Material The predominant material of which the picnic table surface is constructed Possible material choices include metal wood concrete masonry stone or other materials Piles A column of wood or steel or concrete that is driven into the ground to provide support for a structure Pump Horsepower The work done per unit of time One horsepower equals 33 000 foot pounds of work per minute or approximately 746 watts Motors for pumps are rated in horsepower Pump Types Pumps categorized by design physical components and pumping mechanisms Pump Volume Capacity The gallons per minute that can be transferred through a pump head against a specific resistance QMIS Reference No Quarters Management Information System program Provided by the National Business Center 238 June 2006 Quantity The number of distinct components that can be associated with a specific piece of equipment and unit of measure Raised Trail Length The distance from the beginning of the raised trail to the end measured in linear feet Raised Trail Remoteness See Remoteness Raised Trail Type The category of the raised trail defined by common acceptable construction terms Raised Trail Width Perpendicular distance measured from the finished usable edge of the trail
199. ment Job Plan applications by identifying the Job Plan number on the main screen e Work Order Actuals Tab Time materials and tools actually used can be captured on this tab This data is shared with the Labor Reporting application e Work Order Cost Tab This tab lists a summary of the details of current estimate costs estimate at approval costs and actual costs for a work order This is where you can view a cost roll up of a work order hierarchy The Cost Tab is where you interface with the CESS database e Work Order Hierarchy Tab As with an asset hierarchy work orders may fit into a hierarchical relationship of an umbrella or parent work order with subordinate or child work orders within the parent An example of a parent child work order hierarchy is presented below Parent WO Rehab Superintendent s house Child WO Compliance Child WO Asbestos removal contract Child WO Gut and dispose Carpenter Shop Child WO Sheetrock Carpenter Shop Child WO Install new plumbing fixtures Plumbing Shop Child WO Install new wiring Electric Shop This organizational pattern helps to link related work orders necessary to accomplish a larger project or a more complex series of work A key to determining if a work order is a parent or child is to look at the Work Order Hierarchy tab in Work Order Tracking This screen will display all work orders as either belonging to or parent of another work order in order t
200. ment Value calculator NOTE For the purposes of this example the Current Replacement Value calculator below has been altered a lf a Current Replacement Value has not yet been entered for the asset users will be presented with warning messages These messages will continue until the user populates this field Calculating Current Replacement Values for National Park Service Assets Use the following worksheet to calculate the CRV for your asset Park pme Nat Historic Park e Park Factor i Asset ME Asset Description _ Visitor Center _ 3 Asset No Asset Feature Type Description Quantit Units Unit Price uilding Landscape and Site CLONE De M 447 525 00 G ee Total Area of Building 8 500 Square Feet Current Replacement Value includes Park Factor 4 486 923 Figure 83 Example of Current Replacement Value Calculator _ FCAS Student Manual June 2006 153 E3 CA Plans File Edit View Actions Insert Navigate Setup Help CA Job Plan SIEM CA BUILDING INSPECTION CA Job Plan Details WBS Code Ja a Lead Craft x Plan Type CA Supervisor x wo Priority 0 Crew al Duration 0 00 Interruptible N Operation Details Description OE OUNDATION SPECIAL MATION CLAN OM OCNADT Description CA TRAIL INSPECTION CA CAMPGROUND OVERNIGHT CAMPSITE INSPECY CA BUILDING INSPECTION CA ROAD INSPECTION UNPAVED Figure 84 Obtain CA Plan Information FMSS Open t
201. minder that they are needed for the job e You must use the Condition Assessment Job Plan as an inspection checklist when performing a condition assessment inspection e CA Job Plans cannot be changed or modified 44 June 2006 Chapter Two Review of Key Points June 2006 45 Chapter Three Introduction to the Facility Condition Assessment Survey Introduction Stewardship of NPS Facilities and the Facility Condition Assessment Survey Relationship of the Facility Condition Assessment Survey to the Asset Management Process 46 June 2006 INTRODUCTION Chapter Purpose The Facility Condition Assessment Survey FCAS the official term adopted by the Department of the Interior is a practical component of the Asset Management Process AMP whereby facility managers periodically evaluate the condition of facilities to improve the effectiveness of maintenance and operation systems in the NPS This chapter introduces the big picture of the FCAS including its relevance and importance for NPS facility management staff Two major elements of the FCAS condition assessment inspections and cost estimating are discussed in depth in Chapters Four and Five The last chapter in this course moves from this introduction of the big picture to the specific steps in the FCAS work flow Chapter Objectives After completing this chapter participants should be able to e Describe the various elements involve
202. n about how to use digital cameras during the condition assessment is located on the Facility Management Program Educational CD ROM Information Gathering for a Condition Assessment Comprehensive When a condition assessment comprehensive is planned a park should make extra efforts to gather all documents pertaining to its assets including verified and updated data from existing condition assessments and building files Of course information gathered for an INCAA can also be applied to an INCAC The park unit should also collect all applicable existing drawings for assets to be assessed in a condition assessment comprehensive Drawings should be organized by assets If current drawings of buildings are not available each park should draw a floor plan of the building for each floor Include the locations of all windows doors built in cabinetry and appliances Measure and document the dimensions of interior and exterior walls windows doors and other features Be sure to indicate the location and dimensions of any hardscape features such as adjacent sidewalks decks patios or structures Document the building length width eave parapet and ridge height on the floor plans Other informational documents that may be helpful with a condition assessment inspection might include energy usage data if available This data is required to conduct Level 1 energy audits Park staff should gather data on all metered electrical propane water and
203. n in the FMSS Do not use general descriptors or header records such as Buildings Roads or Housing in the asset hierarchy Remember the asset hierarchy is an organizational tool that allows information to be input quickly efficiently and accurately 14 June 2006 DOI USGS NPS WASO NCR SER L GRSM North District South District Fleet Figure 2 Asset Hierarchy Figure 2 illustrates a basic Department of Interior NPS asset hierarchy in what is commonly referred to as a drilldown view June 2006 15 Parents amp Children When working with the asset hierarchy in the FMSS it is important to understand the concept of parent child relationships between assets in a park unit The easiest way to understand this concept is to think of the asset hierarchy as a family tree where the parent is always one level above the child Like most family trees the asset hierarchy contains many levels of parents and children For example in Figure 3 below the PW Region is the parent of the GREA and the GREA is the parent of the Paradise Backcountry As you will see the parent child relationships extend to equipment and features t Key Parent of Child of USGS Location Asset Parent of Child of Equipment Feature Y PW Region A Parent of Child of Y GREA A Parent of Child of Y Campground Y Visitor Center Entrance Station ce aie Die Truck A Parent of Child o
204. n isolated area at one time For example it would make logistical sense to complete condition assessments for all Phantom Ranch assets during one trip to the area at the bottom of the canyon The use of A E or facility inspectors may be necessary to support NPS park units in conducting condition assessments It is however an activity that must be implemented effectively and scheduled in advance In order to use these experts in an effective manner parks should review the condition assessment process with the park unit managers including the Superintendent This will ensure that those managers who may be able to provide additional support or additional employees to help complete the condition assessment have an understanding and acceptance of the process It is best to provide the park unit managers with a brief introduction to FMSS CESS the FCAS process as well as the specific schedule for the condition assessment A pre construction meeting is generally held before the launch of a contracted construction project In the NPS it is highly recommended to hold such a meeting to discuss the project s scope as well as inspector or A E firm responsibilities park responsibilities and orientation of the inspection team to the park By using maps park brochures and other specific park materials in the pre condition assessment inspection meeting along with brief tours of various sites within a park unit park units can avoid confusion delays and ad
205. nce Standards The expected condition or degree of usefulness of a facility or equipment item A maintenance standard may be stated as both a required condition and a minimum acceptable condition beyond which the facility or equipment is deemed unsatisfactory NASA Facilities Mgmt 10 94 Metrics Meaningful measures For a measure to be meaningful it must present data that encompasses the right action In the context of this handbook metrics refers to management and performance measures NASA Facilities Mgmt 10 94 Minor deficiency CAP Exists where Standard preventive maintenance practices and conservation methods have not been followed or there is a reduced life expectancy of affected or related materials and or systems or there is a condition with long term impact beyond 5 years Condition Assessment Incident Command 03 01 Needs Assessment A process to determine that facilities are constructed operated and maintained only when they provide the best protection or preservation of park resources provide essential visitor services support critical operations or functions in the park areas or where absence of those facilities would substantially decrease the ability of the National Park 216 June 2006 Service to meet its mission Instructor Manual Facility Condition Assessment Survey 2002 DO 80 draft 2004 OMB Office of Management and Budget Operating Formulation System OFS A web based system used to formulate all pro
206. nce and Evaluation AMP FMSS Student Manual 1 02 Asset Priority Index API An asset evaluation process that quantifies the value of an asset in relation to the mission of the park The API utilizes a numeric rating system whereby assets are ranked Facility Management Program 04 02 DO 80 Authorization A separate Act that authorizes appropriations to be made NASA Facilities Mgmt 10 94 Auto Number These are unique identifiers that allow the software to keep records separate and organized The FMSS is part of a national database and the numbers are assigned in the order that the information is received in Washington Therefore if you enter ten items you can only be assured that they will be numbered in such a way that the first record will have an auto number that is smaller than each of the remaining nine records They will not necessarily be in consecutive order Backlog The unfunded facilities deficiencies work required to bring facilities and collateral equipment to a condition that meets accepted codes laws and standards to achieve expected life DOI FMAR 2 98 June 2006 205 Backlog of Maintenance and Repair BMAR The unfunded facilities maintenance work required to bring facilities and collateral equipment to a condition that meets acceptable facilities maintenance standards NASA Facilities Mgmt 10 94 Base Operations Annual maintenance and operations paid for by normal NPS appropriations Base included no s
207. nch Base Material Material of which the base of the bench is constructed Bench Seat Material Material of which the bench seat is constructed Bench Remoteness See Remoteness June 2006 231 Bitumen A mixture of hydrocarbons and other substances that are used in asphalt or tar and can be used to surface roads or to provide waterproofing Bridge Railing and Parapet A low wall or structure placed to protect any spot where there is a sudden drop at the edge of a bridge Bridge Surface Type The material that is used as the topmost traveling surface of the bridge Possible choices include timber concrete steel or other material Building Type Identifies the use of the building Boiler Fuel Type Category of boiler associated with the type of fuel used Boiler MBH Rating The heating capacity of a boiler expressed in MBH Btu per hour Btu h horsepower or pounds of steam per hour Boiler Style The medium used by the boiler to transfer heat to the serviced components Possible choices include steam or hot water Boiler Type The design category of the boiler Chiller Cooled Type The medium used as a heat sink for the chiller condenser Chiller Tonnage The unit of measure used to describe the cooling capacity of a system One ton represents the amount of heat absorbed to melt one ton 2000 Ibs of ice in one hour 12 000 Btu hr equals one ton of cooling Chiller Type The mechanical design category of the chiller Comme
208. nd CA Plan and save the PM 5 Generate a condition assessment work order from the PM 6 Change the condition assessment work order status to INPRG Run the CAWOAPR2 report to be used as a checklist during the inspection Also run the WOCALD report to print out previously identified deficiencies and print the appropriate inspection guidance document June 2006 149 7 Conduct the condition assessment inspection and identify new deficiencies and corrective actions Also verify previously identified deficiencies and make adjustments in the corrective actions as appropriate Record the inspection time actuals on the condition assessment work order 8 If deficiencies have been identified generate follow up work orders In generating work orders consider the actions required work type projected year for accomplishment and system component to ensure good work planning 9 Close the condition assessment work order FMSS 10 Assure the data is complete in the follow up work order s that were generated Record the deficiencies and corrective action in the long description Change work order status to WACOST waiting costing 11 The data in the deficiency work order is used to perform the CESS ee LA process Estimate corrective actions with CESS ie view the CESS costs refresh the follow up work order 13 Change the Status field to COSTED This updates the asset record 14 When you identify the work type of DM
209. nd method of the fence construction Possible fence type choices include chain link stockade picket privacy open rail or other Fire Alarm System Coverage Area The area within the jurisdiction of the alarm system If a fire started in this area the alarm would be triggered Fire Extinguishing System Coverage Area The area within the fire extinguishing system jurisdiction If a fire started in this area the extinguishing medium would be applied to it in an effort to put it out Fire Extinguishing System Type The type of activated fire control system in a structure defined by the extinguishing material and the method of dispersion Fire Ring Diameter The diameter of the structure used to provide a protective border around a campfire measured in inches Fire Ring Material The material used to construct a physical barrier usually a circle around a campfire to provide a protective border and reduce the spread of the campfire to the surrounding areas The main fire ring material is usually metal Food Locker Height Height or depth of the food locker compartment measured from top to bottom in inches Food Locker Length Horizontal outermost distance between the ends of the food locker measured in feet Food Locker Material The predominant material that is used in the construction of the food locker Functional Classification Federal Highway Administration FHWA Federal Highway Administration FHWA general park road class
210. ndards and includes NPS location cost factors Proper use of the CESS will result in consistent cost estimates using standardized cost data across the entire NPS FCAS Student Manual 88 June 2006 Glossary Terms for the CESS Addon factor that adds mark up costs to the estimate Factors include Historic Preservation Contingencies General Conditions and Overhead amp Profit Allocatable A property of an addon that causes it to be distributed among specified estimate costs labor material and equipment The Historic Preservation factor the design contingency the NPS factor and the Park Location factor are distributed between the labor material and equipment costs in the FMSS Work Order Cost tab screen Assemblies A collection of items needed to complete a particular activity or unit of work Assemblies allow multiple items to be taken off in a single operation Assemblies are grouped and indexed by Uniformat i e wall systems foundation systems HVAC systems etc City Cost Index Need definition here Database The cost data that is used to create an estimate All cost elements are contained in the database Equipment Tools Amount The cost of equipment machines tools or apparatus required to complete a corrective action e g the equipment cost for hauling excavated or borrow material two miles round trip with a six cubic yard dump truck is 1 90 cubic yard not including cost for loading Estima
211. ne 2006 135 CONCRETE FORMSSACCESSORSS DYSON Acessories anchor hake Arches Wel wel na wed wanker SRP dans 15 rg CELI 06100 00 ROUGH CARPENTRY 06110 545 Fanny mscotanoous rand siscolonenve em Pa F 07500 00 MEMBRANE ROOFING OFSIQINN Mah up rooting Carta 4 x 4 trested inter cut Gagoraty 24000 F 0757800 SS Erge piy ment CAPE amd joone ind tistad antone 10 PSF 07600 00 FLASHING amp SHEET METAL 07650 600 Nashing Poste shaven eaite comtes 2 ses OOF iret 240000 st 07700 00 ROOF SPECIALTS amp ACCESSORSS 07710550 Gravet stop Gravel stop suuminan O60 thick height parted 20007 O7 720 700 Root hatches Reet haisian TA west 2 Magie nied gat efi cartier Gf on 08600 00 SKYLIGHTS Skylight piste domes Sahib mes 10e uns no curejunder 10 SF Abi 6400 2 Ts J Pnasenem Taken Order Assembly Loc enfrase A Vert Orserfese veer gt E12 pmasetem Tason Order Assent X Locsentrase Werk Crsefrase Wor 2j For Hep press FL 9 27 2002 Figure 66 Template and Work Order Estimate 6 Select one or more items from the template estimate by clicking the gray cell in the leftmost column and holding the button down ings nickp My Documents Projects National Park Service Datahase m 3334 12385 ome re un rammt mn tam cetei wine CONCRETE FORMS amp ACCESSORSS ie tA Wel Fok ord wad i Fie LA ROUGH CARPENTRY assisas Fe e T Frig moaia
212. ne Tire tem 1 00 0000000 5 HAZEL _ 02500 000 UTILITY SERVICES 025 10 950 Distribution connection 7020 Distrbubon cornecton tepping crosses 4 x 4 4 00 es 1 3000000000 Figure 78 Sub Amount column 7 Enter the adjusted amount in the Sub Amount column of the spreadsheet NOTE The font for the adjusted amount changes to a special font because it was entered in the sub amount column 1234 W022354 Totals 2145 60 170 hrs 2 351 2 351 ES Subcontract 64 296 64 296 T Equipment 24 24 0 432 hrs 68 816 68 816 68 816 Design Contingency Fixed 20 13 763 20 000 13 763 82 579 General Conditions Fixed 8 6 606 8 000 Overhead amp Profit Fixed 20 17 837 20 000 24 443 107 022 Jotai 107 022 Figure 79 New Totals Window 8 Review the totals page and note the new total with the quote is approximately 100 000 greater than in figure 78 nter the amount in the Sub Price column If you do and if the is repriced then the value may be adjusted by the Park factor NOTE Adding a one time item will cause a validation warning If this is the only error or warning you receive you may continue by selecting the transfer estimate button on the Warning Window see Figure 54 on p 122 Printing a Report Users can print a report for a hardcopy of the estimate CESS includes a number of reports with many options FCAS Student Manual June 2006 143 File Edit View Database Takeoff
213. ners 15730 800 Window unit air conditnrs 15730 840 Self cntnd single package 15730 900 Split ductless system 15740 000 Heat pumps 15740 100 Heat pumps 15750 000 Humidty control equipment 15750 300 Dehumidifiers 15750 500 Humidifiers 15761 000 Air coils 15761 200 Duct heaters 15761 700 Coils flanged 15765 000 Fan coil unit nt ventltrs 15765 200 Fan coil air conditioning 15765 600 Heating amp ventilating units 15766 000 Fin tube radiation 15766 190 Hydronic heating 15768 000 Infrared heaters 15768 600 Infra red unit 15770 000 Floor htng amp snow mltng eq 15770 200 Electric heating 15770 500 Radiant floor heating 15780 000 Energy recovery equipment 15780 100 Heat recovery packages 15800 000 AIR DISTRIBUTION 15810 000 Ducts 15810 600 Ductwork 15820 000 Duct accessories 15820 300 Duct accessories 15830 000 Fans 15830 100 Fans 15850 000 Air outlets amp inlets 15850 300 Diffusers 15850 500 Grilles 15850 600 Louvers 15850 700 Registers 15854 000 Ventilators 15854 300 Ventilators 15860 000 Air cleaning devices 15860 100 Air filters 15860 500 Exhaust systems 15900 000 HVAC INSTRMNTN amp CONTROLS 15905 000 Hvac instrumentation 15905 960 Water level controls 15950 000 TSTNG DJSTNG BS 15955 000 Hvac test adjust balance 15955 100 Balancing air 15955 700 Piping testing 15955 900 Balancing water 16000 000 ELECTRICAL 16050 000 BASIC ELCTR MTRLS amp METHODS 16055 000 Selective demolition 16055 300 Electrical demo
214. new estimate or opens existing estimate Creates revision to an existing estimate Deletes the estimate Removes and archives the estimate No change in CESS No change in CESS No change in CESS No change in CESS Comments Stores separate copy of the original estimate Archived estimates are stored in a separate folder Units of Measure June 2006 199 UNITS OF MEASURE Unit Unit Description Number Number Of Pounds A Ampere Acre AC Acre Air Conditioning acre Acre Ah Ampere Hour amp Ampere amph Ampere Hour awg American Wire Gage bag Bag bbl Barrel bcy Bank Cubic Yards Bf Board Feet Bg Bag bhp Brake Horsepower Boiler Horsepower BI Bale blk Block blks Blocks box Box brk Brick brks Bricks btu British Thermal Unit btuh BTU per Hour Bx Box C Hundred car Car ccf Hundred Cubic Feet Cd Crew Day Cf Cubic Feet cfm Cubic Feet per Minute Ch Crew Hour Ci Cubic Inch Cif Hundred Linear Feet Cm Crew Month csf Hundred Square Feet Ct Count ctn Carton cuft Cubic Foot cuyd Cubic Yard Cw Crew Week cwt Centiweight 100 Ib Cy Cubic Yards Da Day day Day door Door Dr Door drum Drum Dy Day Ea Each Each Each Ei Equivalent Inches face Face fl Floor Fluid floz Fluid Ounces flr Floor flue Flue 200 June 2006 Unit Unit Description fom Feet per Minute ft Foot Feet ftlb Foot Pound fxtr Fixture ga Gage gal Gallon gl Gallon gpd Gallons pe
215. ng w Adjust Grate 0 G2000 035 Campground Pedestal Grill Ea G2000 040 Campground Lantern Hangers G2000 045 Campground Wheel Stops Concrete Ea G2000 046 Campground Wheel Stops Timber Ea G2000 050 Campground Vegetation Clearing and Replanting Acre G2000 060 Campground Yard Hydrant Ea G2000 070 Campground Elect Campsite Pedstal w 100 Service from Existing Panel Ea G2010 CONCRETE PAVEMENT G2010 005 Concrete Walkway Sf G2010 010 Curbing Asphalt Concrete and Stone Granite Lf G2020 FEE STATION ASSEMBLIES G2020 100 Fee Station Assembly New and Complete G2030 TRAILS ASSEMBLIES G2030 010 Trail Signage Wood construction Posts Sign and Sign Prep Each G2030 020 Trail Steps Timber Ea G2030 021 Trail Steps Stone Ea G2030 100 Trail Existing Brush Clearing Lf G2030 105 Trail New Brush Clearing G2030 200 Trail New Stabilized Crushed Stone Mi G2030 205 1 Trail New Asphalt Paved IDEAL CONDITIONS Mi G2030 205 2 Trail New Asphalt Paved AVERAGE CONDITIONS Mi G2030 205 3 Trail New Asphalt Paved ADVERSE CONDITIONS Mi G2030 207 Trail Existing Prepare and Seal Asphalt Surface Mi G2030 210 Trail New Concrete Paved Trail Walkway Mi G2030 211 Trail New Unpaved Natural Surface BY HAND Lf G2030 212 Trail New Unpaved Natural Surface WITH MECHANIZED EQUIPMENT Lf G2030 213 Trail Existing Repair by SLOPE CUT Unpaved Natural Surface BY HAND Lf G2030 215 Trail Existing Repair Tread Surface by HAND Unpa
216. nge maintenance planning as well as annual work plans and budgets Develops verifiable deficiency cost estimates determines the Facility Condition Index for a simple measurement of a facility s relative condition at a particular point in time The Comprehensive Assessment identifies the deferred maintenance for a specific asset The CA Comprehensive is to be performed on an asset every five 5 years If conditions warrant or regulations require a CA Comprehensive may occur more frequently Facility Management Program 04 02 DO 80 draft 2004 Condition Assessment Surveys See also Facility Condition Assessment Survey Periodic inspections of PP amp E to determine their current condition and cost to correct any deficiencies It 208 June 2006 is desirable that condition assessment surveys be based on generally accepted methods and standards consistently applied Accounting for Property Plant and Equipment 11 30 97 Construction The erection installation of a new or replacement facility or an addition in area volume or both to an existing facility NASA Facilities Mgmt 10 94 Construction Project A facility project relating to the erection installation or assembly of a new facility replacement facility or an addition in area volume or both to an existing facility NASA Facilities Mgmt 10 94 Contracting Officer Any person who by appointment in accordance with procedures prescribed by the Procurement Regulation see app
217. nning Design and Construction Counsel 1998 Facilities Assessment and Recommendations Interim Report National Park Service Facility Management Program Washington D C 244 June 2006 INDEX June 2006 245 Accountability 81 148 204 Acronym 272 Addon 79 89 115 116 121 Allocatable 89 Alteration 49 236 207 240 Annual maintenance 53 204 Annual Maintenance and Repair M amp R Budget 53 204 Annual Work Plan AWP 236 207 208 240 Appropriation 234 205 appropriation year 204 Assembly 79 89 92 94 97 111 112 114 127 128 191 194 229 list pane 111 takeoff 79 95 96 99 100 111 114 118 Assessment 204 Asset 7 9 10 11 20 22 37 48 70 72 151 152 204 category 38 39 219 code 38 39 40 deficiency work order 64 119 131 150 173 174 198 220 hierarchy 7 10 12 13 14 43 65 inventory 7 8 9 53 60 61 213 214 module 40 standard 9 11 12 68 217 218 status 22 substitutability 22 unique 39 Asset Management Process AMP 8 10 205 240 Asset Priority Index API 19 22 23 24 25 32 33 35 205 240 Audit report 219 Authorization 205 AutoNumber 36 42 43 155 158 161 Backlog 51 52 72 205 240 Backlog of Maintenance and Repairs BMAR 51 52 72 205 240 Base operations 205 Benchmark 48 205 206 Bridge 38 98 223 226 230 Budget 51 53 81 83 206 Building 38 223 230 Built resource 49 60 Business plan 206 CA Plan 59 68 149 154 159
218. ns assets and equipment features Once you recall the navigation of the location hierarchy of locations assets you will naturally progress to an understanding of how to add locations assets and equipment features Work Orders Work orders are a primary element of the FMSS Work orders are used for planning work and resource needs They track work performed and events that have occurred ultimately providing information for evaluation Work Order Points to Remember e Long descriptions can be added by a click on the detail button at the end of the description field e f long descriptions have been added a red triangle flag will appear at the end of the description The Work Order module is an action application meaning that it is an application that uses the information in the database to create documents June 2006 41 Work Order Tracking Application Work Order Tracking is the application used for planning recording charges and evaluating Use the Work Order Tracking application to plan review and approve work orders for equipment and locations When you create a work order in the FMSS youinitiate the maintenance process and create a historical record of work that is being performed e Work Order Plans Tab Standard or required steps needed to perform work orders including planned labor resources materials and tools are captured here This information can come from the library established in the Job Plan or Condition Assess
219. nt A place to enter a known park reference to an asset or equipment feature Composting System Composting toilet facility that is not connected to a municipal sewer system but uses the natural decomposition methods CO detector Carbon Monoxide is an odorless tasteless invisible gas A CO Detector is an alarm with a preset level to indicate when carbon monoxide levels have exceeded safe levels Condenser Unit Cool Type The heat sink medium for a condenser Possible choices include air or water cooled units Condenser Unit Tonnage Cooling capacity of the condenser One ton of heat represents the amount of heat needed to melt one ton 2000 Ibs of ice in one hour 12 000 Btu hr equals one ton of heat 232 June 2006 Contract Needs Assess Eligible Is this housing unit consistent with the 1999 contracted housing needs assessment In many parks contractors identified excess assets but did not specify which housing units were considered excess and which were necessary Parks are now directed to indicate if this housing unit asset was determined to be necessary based on the 1999 contracted needs assessment Cooling Tower Tonnage Cooling capacity of the cooling tower One ton of heat represents the amount of heat needed to melt one ton 2000 Ibs of ice in one hour 12 000 Btu hr equals one ton of heat Culvert Diameter The size designation measuring the clear inside diameter of the culvert in inches Culvert Length The axial l
220. ntations of the API and FCI a potent tool is made available to the NPS To review e The API as previously defined is an asset evaluation process that justifies the value of an asset in relation to the mission of the park The API utilizes a numeric rating system that ranks assets e The FCI is a measurement of a facility s relative condition at a particular point in time The FCI uses a numeric rating system that ranks assets based on a figure derived by dividing the cost of total deferred maintenance by the current replacement value of the asset The graphs presented in Figures 6 and 8 when combined create a graph Figure 9 that ties the concepts of need assessment and facility condition together to help determine the maintenance repair and or rehabilitation needed for each asset The graph is really a tool that can help prioritize where park resources time money staff etc should be allocated for various assets within the park The chart helps to reinforce industry standards for continuing preventive maintenance work on assets that are most important and in good condition while by degree reducing resources that might be allocated to assets that are less important and in poor condition June 2006 33 100 Maintain with PM and Repair of Asset Maintain WET elie with PM and Rehabilitation of Asset Consider Stabilization Restoration and or Replacement of Asset Asset Priority 50 Index Excess Removal of A
221. ntive Maintenance 10l x DHA 429 e lt e Fmd HowDoL ah Frequency Job Plan Sequence PM Hierarchy Master PM Linked Documents PM i031 CAA Inspect VC Entrance Station Master PM JN Location Asset 1007 A VC Entrance Station 2 Park Equipment Feature aj 7 Alpha GREA Code Route a o Details Plan Type CA a NextJob Plan i013 a CA BUILDING INSPECTION E Supervisor E Work Order Status WAPPR al Storeroom SR GREA a Cte al WO Priority 0 Lead Time Active V GL Account Work Type FM al Lead Time Days 0 Intute FT GenerateWorkOrder LES Ge Range Master PM al Current Record Override Master PM Updates N C Selected Records Generate WOs Due Today i Cc i Figure 87 Generate a Condition Assessment Work Order from the PM FMSS 1 Users may perform the following step from any of the tabs in the PM module however in this example the PM tab has been selected 2 Generate a condition assessment work order by using the Generate Work Order icon lightning bolt 3 In the Generate Work Order box uncheck the Use Frequency Criteria box so that the work order is created immediately for the purposes of this training class only If this box is left checked the work order will be generated according to the date and scheduled in the Frequency tab 4 Select OK The program will automatically generate the condition assessment work order as indicated by the rapidly moving text that will
222. o clarify the work order designation 42 June 2006 Repair Rehab ir Visi Rehab Repair Visitor i Center Roof aaa naa s Asbestos Removal Contract Gut and Dispose Carpenter Shop Sheetrock Carpenter Shop Install New Plumbing Fixtures Plumbing Shop Install New Wiring Electric Shop Figure 12 Sample Work Order Hierarchy A work order hierarchy which is organized according to the parent child relationship allows you simultaneously to keep the detail in each of your individual work orders and roll up the costs from each individual task to a project or management level When a manager establishes a work order hierarchy for a project he or she can evaluate an operation according to costs for labor materials or services by the individual tasks FMSS System Rules The system rules for the FMSS identify standardized requirements for how to operate and use the software When you implement and use the FMSS at your park unit use the following system rules to establish consistency with FMSS data entry across the NPS e Required Fields are almost always indicated on the screen by bold lettering These are also the fields that are needed for WASO reporting and to determine records for user restrictions For example Park Alpha is a required field for every record in FMSS e Blue highlighting of text in fields in the FMSS MAXIMO screens indicates words or sections that cannot be modified by typing
223. ocate the items that were identified on the error list and correct these values FCAS Student Manual 168 June 2006 14 When any errors have been fixed close CESS The system will prompt you to transfer the data from the CESS estimate to the associated FMSS deficiency work order Click Yes to start the updating process 15 The costs are transferred into FMSS within the associated FMSS deficiency work order Refresh the work order so that you can view these costs June 2006 169 E Work Order Tracking File Edit Actions Insert Navigate Setup Help Work Order List Ctrl L 1 gt aS a H il amp Pes ay F New Find How Dol saved Queres Refresh Work Order 7 Ctl R 3esurface Exterior wall Status WACOST al mer Count Work Orders C Entrance Station Equipment Feature 1324 a IE Ext Wall Finish Wood Shingles Stain Oil Base CESS Estimate Current Estimate at Estimate Approval Actual Labor Hours 0 00 0 00 coo Labor Cost 17 516 00 000 000 Material Cost 15 250 00 000 000 Tool Cost 000 000 000 Service Cost 9 698 00 000 000 Total Cost 42 464 00 sooo f 000 View Hierarchy Grand Totals Figure 99 Cost Data Transferred from CESS to FMSS Confirm you are in the Cost Tab 1 Refresh the follow up work order related to the inspection cost estimate To refresh go to View on the menu bar and select Refresh Work Order NOTE For Training Purposes the cost n
224. odule to enter an application or hyperlink from another application There are currently eight sahii modules in the FMSS PMs Inventory Assets Work Orde Location Asse Equipment Featu Reported E Resources WO Stat Applications are the subset of a module s ES functionality that either build the database or Rae Entire o act upon it When you move the cursor over a particular module for example Resources the applications appear off to the right Vendor Tools and Service Contracts Service Contracts jig i Auto Numbering Numbering is a required component with any type of database The number that is assigned to a particular record within the database is there only to help with locating a particular record Basically it is a unique identifier that allows the software to keep records separate and organized In the FMSS the records are numbered for you If you enter ten items you can only be assured that they will be numbered in such a way that the first record will have an auto number that is smaller than each of the remaining nine records This occurs because the FMSS is part of a national database and the numbers are assigned in the order that the information is received in Washington Auto numbering is required to maintain the integrity of the national database Auto numbering will be used in all applications at the park level FCAS Student Manual June 2006 37 Assets Obtaining Information Queries are
225. omposition tile 12 x 12 116 thick 1 000 00 sf Figure 40 Item Takeoff Spreadsheet e Experiment with Item Takeoff using the various Navigation and Selection options discussed in the Quick Takeoff exercise e Consider the following Try to add Resilient Base Cove rubber or vinyl items Hint Phase 09651 200 1150 Resilient Flooring Does the floor surface require any underlayment Will you need adhesive to secure the new flooring e Experiment with changing overriding quantities in the Item Grid e Experiment with the calculator when quantifying items in the Item Grid June 2006 109 Removing an Item from the Item Grid If a user wants to remove an item from the Item Grid perform the following steps a Go to the far left square on the line to be deleted b Left click on the box containing the row number to highlight that line then hit the Delete key c pop up box will ask you if you re sure you want to delete the row Hit OK and the line will disappear pE E Dee tur Un ds nr EE Cmte eus 5600 Resilient vi chloride sheet goods for se lt 3 8 thick 5900 Resilient rubber sheet goods 36 wide 1 8 thick Pass 1 Resilient polyethylene golf tee surface with foam back NAERA INNLATAN Cut Ctrl x Copy Ctrl C Paste Cirit Delete Row Del Figure 41 Removing an Item from the Item Grid The line item will be removed from the Item Grid and thus will not be added
226. on for full or partial funding The National Park Service uses Class B estimates during the design development phase of a project minimum 30 percent design A Class B estimate is a combination of lump sum conceptual costs assemblies and unit price costs The accepted industry accuracy range of Class B estimates is 15 percent to 30 percent June 2006 83 For example a 1 000 000 Class B estimate figure actually has a range of 850 000 to 1 300 000 For Class B estimates the typical design contingency is 10 to 15 percent Class A Estimates At the end of the design phase and with completed construction documents a Class estimate is prepared This estimate is based on a complete and detailed quantity take off from the construction drawings and specifications The industry refers to Class A estimates as the detailed definitive construction of unit price estimates The purpose of this type of estimate is to e Encourage the authorization of full funds Conduct a cost check of an authorized project Present a bid Enable a comparison with the contractor s bid Provide a control budget for construction The National Park Service uses Class A estimates at the end of the design process when the project construction documents are complete It is often referred to as the Official Government Estimate A Class A estimate is based on a thorough quantity estimate from completed construction drawings and specifications The accepted industr
227. ondition Time Increasing Risk gt Figure 13 Facility Life Cycle Curve with No Maintenance Performed Asset in Good Condition 11 FCI 15 Asset in Poor Condition FCI Scheduled Maintenance Facility Condition Time Increasing Risk gt Figure 14 Effect of Scheduled Maintenance on Facility Life Cycle Curve One of the motivations for the implementation of the FCAS across the NPS is to speed the process of reducing deferred maintenance Servicewide i Deferred maintenance is action required to correct existing deficiencies that are a result of unaccomplished past maintenance repairs or replacements June 2006 51 Acknowledging the NPS Maintenance Backlog r The NPS has a large maintenance backlog of projects that have not been addressed due to lack of funding limited staffing and other factors Completing these deferred maintenance projects will cost billions of dollars Further asset deterioration is likely to occur in NPS park units if the backlog is not reduced If this happens the ultimate cost of correcting the deficiencies will increase exponentially The funds required to correct deficiencies that will reduce the maintenance backlog are the next logical element to be included in the total maintenance and repair budget These funds are often ignored by public agencies and are used to encourage expansion of assets without adequate maintenance funding To counter this trend toward
228. onsistent Cost Estimate FCAS Student Manual June 2006 81 Estimates How Close to the Mark Do You Have to Be The cost estimating industry has recognized three levels of estimating similar to the National Park Service s Class C B or A estimates It is important to understand the background for each class of estimate as you begin the process of cost estimating Class B Class C Figure 18 Class C B and A Estimates Imagine the classes of estimates in terms of a target It is clear that a Class C estimate allows for more flexibility in estimating the cost of a deficiency remediation project As estimates proceed toward a Class A estimate the estimated costs must reflect the actual costs of the project more accurately To use the target concept in Figure 18 a Class A estimate is in the bull s eye The Facility Condition Assessment Survey course is designed to teach NPS employees how to perform a Class C estimate only not a Class B or Class A estimate FCAS Student Manual 82 June 2006 i Class C Estimates At the preliminary stages of planning and design it is very difficult to determine the complete scope of the project At the Class C estimate stage the design is at the conceptual level and programming of the project is an approximation The construction industry refers to these estimates as conceptual or order of magnitude estimates This type of estimate is generally used for the following projects e
229. ont Background Cah Labor Productivity Adjustmert Factor O 10 0 _ Font Backcround Cah __ Labor Productivity F 7 3 Font Background Coh E Labor Unit Unit Iv 7 0 Font Backcround Coh Labor Cost Unit El 10 0 Font Background Col _ Labor Cost Unit D 5 0 Font Backcround Cah _ Labor Quanty F 34 Font Background Coh Labor Oty Unit M 5 0 Font Background Coh i Labor Price Factor F 10 0 Font Backcround Col _ Labor Price M 10 0 Font Background Coh 7 re 4 1 1 M UE i AeA m Lal i ST g Locked columns 4 Repaston column Row Settings Px Cancel 2 Help Figure 71 Modified Spreadsheet Layout M Ho zental gridines IV Vertical gridines 4 Name the layout 5 The columns that were in your original view of the estimate will be checked Add or delete the checks that you require At a minimum check the Labor Equipment or Materials Price Factor This will add a column to your view that will identify the Price Factor 6 Click OK You will be returned to the spreadsheet layout June 2006 139 Spreadsheet Layouts Phase ltem Phaseltem w Park Factor Figure 72 Naming Spreadsheet View 7 Highlight your new name and select OK The spreadsheet with the new column s will be displayed CUSTOM NPS ITEMS Etra Labor Cost 0015 Root Rasoir Labor D025 trs Labor for Cutout Factor Roofing DOSS So cp Footing Set up secure amp tate down ha dor mar Amenat Shingle Roo
230. or substitution of one fixed asset for another with the capacity to perform the same function Committing to the Cost of Ownership Replacement Cost See Current Replacement Value Scope of Work A very thorough breakdown of the best method for remediating a deficiency Facility Condition Assessment Survey Student Manual 2002 DO 80 draft 2004 Service Level For a specific work activity the annual rate or frequency of work performed MMP Computer User Manual Service Lifetime The period of years over which the building provides shelter and an environment supportive of the activities it houses Committing to Cost of Ownership 218 June 2006 Shortfall Difference between funds allocated and funds required to meet the Service manufacturer s maintenance standards and applicable codes DOI FMAR 2 98 SMAC Servicewide Maintenance Advisory Council Specifications A document that stipulates methods materials performance testing limitations or other criteria that must be adhered to during the construction of a facility NASA Facilities Mgmt 10 94 Standard Maintenance standards are defined as the expected condition or degree of usefulness of a facility or equipment item A maintenance standard may be stated as both a required condition and a minimum acceptable condition beyond which the facility or equipment is deemed unsatisfactory NASA Facilities Mgmt 10 94 Standard Industry Practices Accepted published practices by
231. ork order to be COSTED is showing in the Work Order description field and it has the status of WACOST 3 Select the CESS Estimate button to open CESS This button will move you to CESS and either e Create a new estimate for the work order or e Open an existing estimate for updating or review E3 Work Order Tracking File Edit Actions Inset Meeeste Setup Help DOS 9 YIB gt OBB By Mme En rm nav Work Order Fesurface Exte or Wal Status WACOST al Location Asset 007 La VC Entrance Station Equipment Feature 2214 al JExt Wall Finishes Wood Shingles StainQilBase 2 Totals CESS Estimate Current Estimate at Estimate Approval Actual Labor Hours 0 00 0 00 0 00 Labor Cost 0 00 000 000 Material Cost 000 ff so sou Tool Cost PF so 000 PF 000 Service Cost 000 000 000 Total Cost 000 000 000 View Hierarchy Grand Totals Figure 94 Costs Tab with CESS Button June 2006 165 el For training purposes only users will create new estimate files However in the normal work process estimate files will be created automatically Click on to create a New Estimate The following window opens New Estimate Estimate File Name Folders Enter a file name for the estimate here fi 007 2473 FOR TRAINING PURPOSES ONLY we OK IF Cancel Help Figure 95 New Estimate For Training Purposes Only 4 Enter the exercise file name as Locat
232. ork orders The June 2006 63 existing deficiencies should be reevaluated for accuracy and completeness and new deficiencies should be recorded Being prepared will save time save money and increase the efficiency of the condition assessment process 64 June 2006 Condition Assessment Inspection Tasks The condition assessment process can be broken into five general tasks Project Scheduling Coordination of times and locations Information Gathering Preparation and search for data Implementation Inspections and the FCAS work flow Data Entry Using the FCAS work flow to document findings Verifying the Data Review the FCI and data for accuracy l ask 1 Project Scheduling Before beginning the condition assessment process park units should have their asset hierarchy entered into the FMSS including an API worksheet completed for each asset By evaluating the APIs of assets park units should then be able to determine which assets have the highest priority in the park oP O Na Once this information is established each park must determine the most logical order for scheduling condition assessments Smaller parks may want to schedule condition assessments starting with higher priority assets and proceed to lower priority assets On the other hand in order to best apply the time and resources of the condition assessment team a larger park such as Grand Canyon may need to schedule condition assessments on all assets in a
233. orksheet should be cleared of any values If old information appears on the Totals worksheet select the worksheet that contains that data and delete any information from the quantity column only Once your totals worksheet is clear follow the instructions in the CRV calculator Since costs of construction vary greatly by location within the United States the park factor or park location factor allows for the comparison of a specific park s cost of performing a construction or repair project to the national average cost Park location factors take into consideration the cost of construction of the nearest commercial center 719 U S cities to the park the distance remoteness of the park to that commercial center and the prevailing Davis Bacon Wage rates for the counties that the park lies within This value indicates how much more or less expensive it will be to mobilize logistics for a construction or repair project at a specific park location than it would be compared to this 30 city average Some of the larger parks may have more than one park location factor June 2006 29 For example the park location factor for the Grand Canyon South Rim is 1 08 while the North Rim of the Grand Canyon has a park location factor of 1 42 The current replacement value calculator automatically multiplies the current replacement value cost of a South Rim asset by 1 08 8 more costly to replace than the 30 city average while a North Rim asset would
234. orms place grade beam 03110 440 Fip mat foundation 03110 445 Forms place slab grade 03110 450 Forms in place stairs 03110 455 Forms in place walls 03110 460 Fip insulating concrete 03110 500 Gas station forms 03110 820 Slipforms 03150 000 Concrete accessories 03150 080 Accessories anchor bolts 03150 160 Accessors chamfer strips 03150 170 Accessories column form 03150 200 Accss dovtl anchor system 03150 250 Expansion joint 03150 350 Accessories hangers 03150 400 Accessories inserts 03150 600 Shores 03150 620 Accssr sleeves and chases 03150 640 Accs snap ties flat washr 03150 660 Stair tread inserts 03150 850 Accssrs wall and foundatn 03150 860 Waterstop FCAS Student Manual June 2006 181 03200 000 CONCRETE REINFORCEMENT 03210 000 Reinforcing steel 03210 100 Accessories 03210 200 Coated reinforcing 03210 600 Reinforcing in place 03210 700 Splicing reinforcing bars 03220 000 Welded wire fabric 03220 200 Welded wire fabric 03230 000 Stressing tendons 03230 600 Prestressing steel 03240 000 Fibrous reinforcing 03240 300 Fibrous reinforcing 03300 000 CAST IN PLACE CONCRETE 03310 000 Structural concrete 03310 200 Concrete field mix 03310 220 Concrete ready mix 03310 240 Concrete in place 03310 700 Placing concrete 03350 000 Concrete finishing 03350 300 Finishing floors 03350 350 Finishing walls 03350 600 Slab texture stamping 03370 000 Specially placed concrete 03370 300 Gunite 03390 000 Concret
235. ors for the National Park Service Using CESS The Cost Estimating Process Advanced CESS Topics FCAS Student Manual June 2006 77 INTRODUCTION Chapter Purpose This chapter is designed to provide an introduction to the basics of cost estimating The actual step by step process of using the Cost Estimating Software System CESS is presented in Chapter Six as part of the Facility Condition Assessment Survey FCAS work flow CESS is used for the preparation of cost estimates that remedy asset deficiencies found during the condition assessment process Chapter Objectives After completing this chapter participants should be able to e Discuss the importance of accuracy and consistency when preparing cost estimates e Discuss a Class C estimate and explain why NPS is using Class C estimates for the Facility Condition Assessment Survey Explain key terms associated with cost estimating Navigate within the CESS program Perform an Assembly Takeoff an Item Takeoff and a Quick Takeoff Discuss the basic process for using the Cost Estimating Software System Prepare cost estimates using the CESS process Key Terms addons group phase assembly item calculator window item grid class C estimate NPS factor corrective action pass cost estimate phase Cost Estimating Software System CESS takeoff CSI Masterformat Uniformat II dimensions pane work breakdown structure June 2006 79 THE FUNDAMENTALS OF COST ESTIMATING After
236. ost the contents of the spreadsheet will be preserved and no work should be lost Unfortunately this also means that any deletions or changes on the spreadsheet are not reversible There is no Undo 96 June 2006 Where Are Estimate Files Stored CESS estimates are stored in folders Each park has a unique folder When a park employee initiates the CESS process from the FMSS the system recognizes the park The CESS creates and stores all estimates related to a park in the same folder When finding an existing estimate through the FMSS the system knows where to find the file and opens the file to the estimate spreadsheet Navigation Options for Finding Items A critical skill for use of the CESS is finding items and assemblies In searching for items the easiest and most direct way is to use a known CSI Masterformat number in the item list pane If a user knows the CSI Masterformat main category number of the item s needed enter this in top level number field of the section For example enter 04000 for masonry or 16000 for electrical items This will allow for a quick location of the specific item desired In the item list pane the closer an entered number is to the CSI Masterformat number the more quickly the CESS will complete the search for the correct item The search will begin at that number entered rather than at the beginning of the CSI Masterformat numbering system Another effective method of searching
237. other energy services to park buildings for the previous two years Data should be in Excel file format presenting the following information Bldg Annual Consumption kwh gal etc and annual cost at a minimum In summary when preparing for an INCAC a park should gather or obtain the following items for each asset if available 66 June 2006 Building and equipment files and information Maps Building plans Drawings Trail maps GPS coordinates Manuals for specialized equipment and features if any Site plans of grounds Energy reports Fire safety reports Public Health Service documentation Structural analysis Prior condition assessments if available Work space for inspectors and contractors with a phone line Necessary inspection tools such as ladders binoculars flashlights coveralls facemasks etc Building and gate keys The following tasks involve use of the FMSS and CESS computer programs Specific details about using these computer programs are presented in the last two chapters in this manual Task 3 Initiating the FCAS Process From the Computer to the Field Once all the appropriate information is collected and the assessment scheduled the park unit can begin to complete the condition assessment This process consists of preparatory work in the FMSS followed by condition assessment field work A number of the preparatory steps must be done to initiate the condition assessment process in F
238. pecial funding for regular cyclic cultural cyclic repair rehab line item construction youth programs etc Benchmark The continuous process of measuring a product service or process against the best practices of recognized leaders in the field in order to achieve superior performance NASA Facilities Mgmt 10 94 DO 80 Benchmarking A well defined widely accepted standard of performance that is used to measure an individuals progress toward a specific level of competency DO 80 draft 2004 Budget A formal estimate of future revenues obligations to be incurred and outlays to be made during a definite period of time and when determined to be appropriate upon the basis of accrued expenditures and costs to be incurred NASA Facilities Mgmt 10 94 Budget Authority The right provided by law to enter into obligations that will result in immediate or future outlays involving Government funds except that such term does not include authority to ensure or guarantee the repayment of indebtedness incurred by another person or the Government The basic forms of budget authority are appropriations contract authority and borrowing authority Budget authority may be classified by the period of availability 1 year multiple year no year by the timing of Congressional action current or permanent or by the manner of determining the amount available definite or indefinite NASA Facilities Mgmt 10 94 Budget Cycle The period of time tha
239. peer organizations or associations Stewardship The recognition and acceptance that the ownership of facilities requires the vision resolve experience and expertise to ensure that resources are allocated effectively to sustain the investment AMP FMSS Student Manual 01 02 Stewardship Land Includes land and land rights other than that acquired for or in connection with general PP amp E Land is defined as the solid part of the surface of the earth excluding natural resources related to the land DO 80 draft 2004 Subsystems A major portion of a system that performs a specific function in the overall operational function of a system a major functional subassembly or grouping of items or equipment that is essential to operational completeness of a system Cleland D I amp H Kerzner A Project Management Dictionary of Terms 1998 DO 80 draft 2004 System Rules Identify standardized requirements for how to operate and use the facility management software system AMP FMSS Student Manual 10 02 System Support Office SSO Offices that provide support of field units and are managed by regional offices Total Cost of Ownership Includes conceptual planning compliance planning design construction maintenance and repair rehabilitation alternation replacement removal and site restoration Total Life Cycle Cost Method If used the following information should be presented for each major class of PP amp E e The or
240. perations The work type and sub type fields are required to be completed to identify this difference between deficiencies and to allow parks to capture all necessary work Determining Corrective Action The person or team completing the inspections must have the skills necessary to accurately identify deficiencies as well as the ability to determine the best corrective actions to repair the deficiencies Use knowledgeable staff who can record what the appropriate remedy is for the repair For example one employee sent to review a building sees a stain on the wall and records the stain and that the wall needs to be painted A more knowledgeable employee can see that the real problem is a water leak from a pipe above the ceiling and that the leak needs to be repaired and drywall replaced before the area is repainted Record the complete information needed to cost out the project if inspectors record only very basic information during inspection the park will not have enough data to correctly cost out the remedy The following scenarios illustrate the importance of collecting enough information to be useful Chris a condition assessment inspector recorded that there was a deficiency identified during a building inspection After returning to the office Chris did not have time to cost out the project for a day or two Finally getting around to it Chris remembers that two rooms in the building need painting but cannot remember the square footage
241. pers 06110 570 Framing soffits amp canopies 06110 575 Framing treated lumber 06110 590 Framing walls 06110 600 Furring 06110 700 Grounds 06120 000 Structural panels 06120 200 Minrl fiber cement panels 06120 800 Str sk plywd roof panels 06150 000 Wood decking 06150 600 Roof decks 06160 750 Sheathing 06160 800 Sheathing 06160 850 Subfloor 06160 900 Underlayment 06170 000 Prefabricated struct wood 06170 550 Laminated roof deck 06170 600 Structural joists 06170 980 Roof trusses 06180 400 Glued lamintd constrtion 06200 000 FINISH CARPENTRY 06220 000 Millwork 06220 200 Moldings base 06220 400 Moldings casings 06220 450 Moldings ceilings 06220 500 Moldings exterior 06220 700 Moldings trim 06220 800 Moldings window and door 06220 900 Soffits 06250 000 Prefinished paneling 06250 200 Paneling hardboard 06250 500 Paneling plywood 06260 000 Board paneling 06260 400 Paneling boards 06270 000 Clst tlty wood shelving 06270 200 Shelving 06400 000 ARCHITECTURAL WOODWORK 06410 000 Custom cabinets 06410 100 Cabinets 06410 210 Casework frames 06410 220 Cabinet doors 06410 230 Cabinet hardware 06410 240 Drawers 06410 400 Vanities 06430 000 Stairs amp railings 06430 500 Railing 06430 505 Deck wood prss trtd lumbr 06430 620 Stairs prefabricated 06430 630 Stair parts 06440 000 Wood ornaments 06440 150 Beams decorative 06440 350 Grilles 06440 400 Louvers 06440 500 Fireplace mantels 06440 550 Fireplace mantel beams 06
242. placement and e Expenditures for correction of deferred deficiencies i e backlog reduction An M amp R budget should not include operations or alterations expenditures Committing to the Cost of Ownership Annual Work Plan AWP A plan prepared on an annual basis prior to the start of the applicable fiscal year that systematically lays out the maintenance and repair work to be accomplished within the budget constraints of the area NASA Facilities Mgmt 10 94 Appropriation Authority by an act of Congress to make payments out of the Treasury for specified purposes NASA Facilities Mgmt 10 94 e Annual Appropriation An appropriation that is available for incurring obligations only during the one fiscal year specified in the appropriation Act e Current Appropriation an appropriation that is available for obligation during the current fiscal year Appropriation Year In the case of an annual appropriation that fiscal year in which obligations were authorized to be incurred NASA Facilities Mgmt 10 94 Assessment The process of comparing and evaluating an entity against established standards and documenting the differences ICAP Ver 2 0 Reference Manual 1993 204 June 2006 Asset Real or personal property which the NPS desires to track and manage as a distinct identifiable entity It may be a physical structure or grouping of structures land features or other tangible property which has a specific service or function such
243. r Day gph Gallons per Hour gpm Gallons per Minute head Head hood Hood hour Hour hp Horsepower hr Hour in Inch inch Inch jack Jack job Job jug Jug kip Kip 1000 Ib force kv kilovolt kva kilovolt Ampere kw kilowatt kwh _ kilowatt Hour lane Lane Ib Pound Ibhr Pounds per Hour Ibs Pounds leaf Leaf If Lineal Foot Lineal Feet li Lineal Inch In Lane Is Lump Sum m Thousand ma Milliampere mbf Thousand Board Feet mcf Thousand Cubic Feet mcfm Thousand Cubic Feet per Minute md Man Day men Men mgd Million Gallons per Day mh Man Hour mi Mile mile Mile mif Thousand Lineal Feet mm Man Month mnth Month mo Month move Move msf Thousand Square Feet mw Man Week mwt megawatt name Name nose Nose opng Opening pail Pail pair Pair pc Piece June 2006 201 Unit Unit Description pkg Package pl Pail plan Plan pool Pool pr Pair prsn Person psf Pounds per Square Foot psi Pounds per Square Inch psig Pounds per Square Inch Gage qt Quart risr Riser rl Roll roll Roll roof Roof room Room rs Riser rsr Riser sctn Section seat Seat set Set sf Square Feet sfca Square Foot Contact Area sgnl Signal sht Sheet si Square Inch spkr Speaker sq Square 100 SF stop Stop surf Surface sy Square Yard syst System tb Tube tf Track Foot tn Ton tn d Ton per Day tns Tons ton Ton Trd Tread Trk Truck Tube Tube Vent Vent vf Vertical Foot Vertical Feet
244. r individual parks reflect and enhance the mission of the NPS After all the facilities within National Parks are only important or appropriate when they serve to protect and preserve park resources and provide enhanced visitor experiences Director s Order 80 provides the transition from general federal facilities regulations to the specific actions and practices that park personnel need to take to ensure that the park s facilities truly enhance the park s ability to meet its mission g Visit http inside nps gov to view a draft copy of Director s Order 80 The interwoven relationship between the needs assessment as supported by the FCAS and the AMP is a critical concept that cannot be overemphasized Without information obtained through the FCAS the AMP model will not function and the facility management at each park will fail to focus on the important emphasis of needs assessment and park mission when determining maintenance priorities June 2006 23 Needs Assessment Goals and Assumptions The central goal of the needs assessment process is the creation of a method to determine the primary asset needs of each park unit based on that park s enabling legislation management priorities and condition Specifically the needs assessment will e Establish and document a process for determining the status of assets e Determine and document each asset s status e Set asset prioritization within park During the needs assessment
245. ra A tate dran badder OO RCFC2 OO10 re St amt Stings Roing Post Reser Cleanup Tot Regis 260 2q ROCA 013 de 0204 Steep Rooting Rerave Dusaged Axphad Shingex ET IRCFE2 O01 hit iit oz Eteep Rooting Rerove Dev tpai Wain Floshing on Aapa 11E7 2 Roc i 000 h _ 0229 Steep Mocting Marau Vert Miast ng on Arphet Things ROC OCET chivas SHNG ROOF TILS amp ROOF CYRNG lAsphait shiegles 0206 Arhat eines Irinaled clase 4 240 260 tea pneus 20 ea 142 die 1618 ch 0000 stat ain 15 of Lo bre mort TEN ori wm 1006h FLASHING amp SHEET METAL 064 hrs Fastisg 064 bus 0200 Fleshine sera eal tree DAC itch Roci 0065 iver One on ROOF SPECIALTS amp ACCESSORSS TAT hrs 67710400 Dewnspowts i ZAS he i O00 Dowrepcus haan Z x F COT thick orerneied i 243 ch 6771050 loumers i 533 ms MOO Curtara lent 29004 unite ardt cheat 45100 000 BUILDING SERVICES PIPING 5192980 Vent ashing E OSD Vert festin eor eos one pleos pips OO es FLN O40 res a 2 I 4115 ach Ah 38 4115 Xh fl PI A A A as Figure 74 Updated Labor Price Factor NOTE If there is more than one person using CESS at your park then you are sharing the spreadsheet layouts The layouts are saved for each park not each user You will need to coordinate with the other users at your park for naming and changing spreadsheet layouts Entering Contractor Est
246. ravel with safety upon a highway or road when weather conditions are good and traffic density is low The geometric design features of the highway are the governing conditions for safe speed Discharge Type The type of discharge from the waste water system identified through a value list Discharge Permit Approval from the jurisdiction to dispose of the waste in the water stream Disinfectant An item used to cleanse an asset or feature of harmful microorganisms Possible choices include chlorine S02 gas liquid chlorine ultra violet w chlorine gas ultra violet w liquid chlorine or other DOI Code DOI codes were developed by a multi bureau workgroup to facilitate the identification and definition for assets managed by the Department of Interior Electricity Specifies whether electricity is available and if so what type of electricity Electrical System Type Type of electrical generating system Possible choices include fossil fuel solar generation wind generation hydro generation and public utilities Energy Type of energy source Possible choices include geothermal fossil fuel hybrid hydroelectric photo voltaic thermoelectric and wind turbine Facility Maintenance Responsibility The entity responsible for performing the maintenance required on an asset 226 June 2006 Facility Operation Responsible The agency that performs activities related to the assets normal performance The costs of utilities janitorial s
247. rds established over time by the industry as a whole saves the NPS from having to reinvent the wheel in its own management of assets across the Service Use of industry standard practices and performance measurement benchmarks legitimizes the management of NPS facilities because these standards and benchmarks have been proven successful and are recognized by government oversight agencies such as the Office of Management and Budget the General Accounting Office and the Office of the Inspector General The Facility Condition Assessment Survey FCAS or shortened to condition assessment is a facility management tool used by industry leaders to track and monitor the condition of assets in an inventory The FCAS touches on many aspects of the AMP and in some ways is a foundation for the effective use of the AMP Stewards of NPS facilities including park unit facility managers should understand how maintenance funding relates to the historic under funding of NPS units as well as how meeting industry standards can help secure maintenance funding Being a good steward of NPS assets also means recommending corrections to remediate asset deficiencies with consideration of the big picture and not simply short term corrections for long term problems Seeing the big picture requires you to consider the following issues e Life cycle of the asset determine a reasonable life for the asset or asset feature before it needs to b
248. re the introduction of the Facility Condition Assessment Survey FCAS Your park unit should be using both the AMP and the FMSS As part of your job you should already be familiar with asset based systems of facility management Chapter Objectives After completing this chapter participants should be able to List the steps of the AMP Discuss the function for each of the seven components that make up the AMP Provide a general definition of the AMP Explain why the mission is at the center of the AMP graphic Review the organization of NPS park unit assets by geographic location explaining asset hierarchy and the need to create an accurate and verifiable asset inventory Explain the benefits of an asset based system of facility management Explain the difference between location assets and equipment feature Key Terms Key terms are listed here for informational purposes Definitions for most terms are also found in the Student Manual glossary asset equipment feature asset hierarchy Facility Management Software System FMSS Asset Management Process AMP parent child relationship asset standard FCAS Student Manual June 2006 9 OVERVIEW OF THE ASSET MANAGEMENT PROCESS The Asset Management Process AMP provides the basic building blocks for the condition assessment process It is important to review the material covered in the Asset Management Process Facility Management Software System AMP FMSS course so you feel
249. recorded as Equipment Feature FCAS Student Manual 12 June 2006 The FMSS divides assets into two categories Location Assets which are large and generally immovable such as a trail or a building and Equipment Features which are replaceable and or moveable such as a crane or a roof Using the Equipment Feature application allows you to enter more detailed information on a piece of equipment or a feature The asset is what you manage you do work on equipment or features In the FMSS equipment feature includes rolling stock and mechanical devices used as a part of an asset on which work is performed These are distinct elements components or separately identifiable parts of an asset on which work is performed or which creates an identifiable workload Examples of these include signs plumbing components canal locks trees plaques interior doors and roof surface coverings As features are identified it is important to distinguish which features need to be monitored Some features should always be included because they require periodic attention For example all HVAC systems should be a part of the feature inventory because they require continual monitoring NPS has determined which features by asset type are required to be tracked in order to accomplish Asset Life Cycle Management Other features may not need an individual record but may be grouped when they are the same type and installed at the same time Windows are a
250. rect current The desired waveform of the oscillation is generally that of a perfect sine wave as this results in the most efficient transmission of energy Plant Generation Capacity The total amount of electricity able to be generated by a plant measured in kilowatts Plant Generation Capacity Volts The total amount of electricity able to be generated by a plant measured volts Plant Rated Production Capacity The total production possible for a plant rated in million gallons per day or MGD Potable Water Indicates whether water is suitable for drinking Primary Use Identifies the primary use of the asset whether it is administrative or public use Radon Radioactive gaseous element produced by the decay of radium Road Type Primary Surface Categorization of road assets by surface type Possible choices are paved or unpaved roads Seismic Zone Movement caused by an earthquake Related to structural adequacy there are six seismic zones within the Uniform Building Code 0 1 2A 2B 3 and 4 Zone 0 represents minimum seismic risk with higher numbers representing increasing risk up to Zone 4 the maximum seismic risk zone Zone 2 is subdivided into two zones 2A and 2B Setting Area Identifies what setting this asset is surrounded by frontcountry backcountry or urban Source The source of water or from where water is taken for park use Possible water sources include spring water surface water well water municipa
251. renewal or recapitalization as well as other measures will make the NPS less reactive and more proactive in its approach to maintenance Purpose of the FCAS The FCAS a key component of an effective maintenance and repair program in the facility management industry is also the key component to identifying and validating the existence of a maintenance backlog in the NPS and a key component in planning and preparing for long term needs The FCAS process allows for identification of deficiencies that need to be corrected and anticipation of components that will need to be replaced It documents both the actions that need to be taken and the costs of these actions A team of park unit staff is generally responsible for the condition assessment inspections and for developing accurate and verifiable cost estimates for recommended actions Various teams conduct these condition assessment inspections These teams may include certified professionals such as architects and engineers some teams contain NPS employees trained as facility inspectors Each of these individuals works together to determine the physical condition and functional performance of a facility June 2006 53 Benefits to Maintenance Staff of Using the FCAS The FCAS was developed in response to an identified need to develop a systematic method of tracking and managing assets in the NPS When assets are managed appropriately through the FCAS the result is an accurate ass
252. replaced to meet this asset standard These examples illustrate that asset standards and feature standards are connected to work identification as they allow one to determine if an asset or feature meets an established standard such as LCS documentation GMP or Trail Management Plan If June 2006 13 an asset or feature does not meet these standards this situation results in the creation of newly identified work to be performed Likewise future work can be identified by considering the life expectancy of an asset or feature s components Once work has been identified through the process of comparing assets and features against set standards the work can be planned and executed and a change in the asset s status can be accomplished Asset Hierarchy r One of the first steps in the inventory process is to define the asset hierarchy for each park unit This hierarchy is a geographical representation of the assets within the park broken into distinct districts or areas that contain various assets Park units should keep locations as simple as possible Do not develop non location entries in the FMSS for example do not enter a record and call it buildings and then try to use that one record to group all the buildings in a park unit The exception to this rule is the Fleet category which contains rolling stock that is not tied to a specific geographic location Be aware of the following system rule when entering informatio
253. riptions of the deficiencies and associated corrective actions including information on materials and quantities so that the cost estimator can select and record the appropriate assemblies materials and quantities needed for the cost estimate Sometimes one person or group the inspector s performs the condition inspection while someone else the cost estimator does the computer cost estimating work It is critical that staff work as a team to assure necessary information is gathered by the inspector during the condition assessment To perform an accurate consistent cost estimate the cost estimator must be provided with sufficient information as this person will not have seen the deficiency and must entirely rely on what the inspector recorded on the deficiency and appropriate corrective action report Without sufficient information the inspector may need to go back to the asset and repeat the inspection to retrieve the information needed For example the inspector must record more information than for example the roof needs repair The cost estimator will need to know what type of roof it is how much of the roof needs to be replaced etc 80 June 2006 Accurate and Consistent Estimates An accurate estimate is a tool to assist key personnel by allowing them to make informed decisions The NPS relies on these early conceptual estimates for preliminary budgetary planning Therefore it is important that the initial estimates for
254. rk e Or asset that limits the impact of visitor use on a natural resource Where the threats from visitor use can degrade a unique endangered or rare asset and the restoration and recovery efforts are extensive impossible C Low e Asset that limits the impact of visitor use on a natural resource Where threats from visitor use can cause limited degradation to a resource that is important to the park or the region and limited restoration operations will be required f None Figure 5 The API Worksheet The needs assessment component of the AMP as put into practice by the APl ensures that assets are maintained according to priorities reflective of a park unit s mission In the past the NPS has mistakenly allocated resources to all assets regardless of their API rating This is clearly not the most effective way for us to manage our park units Effective management means making good choices about which assets receive support from our limited resources It may even mean removing assets that are considered excessive The prerequisite for making these decisions is the knowledge of how assets are ranked relative to each other in terms of supporting a park unit s mission The API worksheet allows each park unit team to create priorities for asset maintenance and operations Figure 6 represents asset need in relation to API score as a method of 26 June 2006 prioritization When looking at this graph you can see where
255. rk request and developing the scope of work estimating costs determining the need for engineering or compliance approvals determining the relationships with associated independent work orders and determining funding resources and priorities DO 80 draft 2004 Fair See also Facility Condition Index A facility condition Facility meets minimum standards but requires additional maintenance to prevent further deterioration increase operating 212 June 2006 efficiency and to achieve normal life expectancy See Facility Condition Index DOI FMAR 2 98 Feature A distinct element or separately identifiable part of an asset on which work is performed or which creates an identifiable workload Examples of features include but are not limited to trees and landscaping interior doors roof surface coverings refrigerators boilers HVAC systems etc The NPS inventory is based on the identification and qualification of its assets and the features that make up each asset The condition of an asset is reported in terms of the condition of its features ICAP Ver 2 0 Reference Manual 1993 DO 80 draft 2004 Field Unit A self governing area under legal jurisdiction of the National Park Service including but not limited to memorials historic sites parks lakeshores battlefields preserves etc Fire and Life Safety Annual An annual fire and life safety inspection conducted by a trained person This annual inspection will be as a follow
256. rming the Price Factor In order to confirm that a price factor has been applied to an estimate one must view the estimate in the spreadsheet layout view EA ele Spreadsheet Layout Figure 69 Spreadsheet Layout 1 Open or create an estimate 2 Select the spreadsheet layout icon on the tool bar The spreadsheet layouts window will open June 2006 137 Spreadsheet Layouts Phase ltem lt Current lavout gt Figure 70 Adding a new Spreadsheet Layout 3 Click on the Add button have text from the class for Confirming the price factor Need to check 1 Go to takeoff in the menu bar 2 Click on estimate information 3 Click on icon to the right of City Cost Index 4 Click on your park alpha code 5 window will appear that will reprice the entire estimate with the selected cost index 6 Click OK 138 June 2006 Vv Backcround Coh Vv Background Coh M Background Cah D Description F 7 Background Col D Takeoff Quantity Vv 10 0 Font Backcround Coh Unit Vv 6 0 Font Background Cal _ Waste 5 0 Font Background Cah Sal Crew F 6 3 Font Background Cali __ Labor Man Hrs T 10 0 Font Background Coh Labor Count O 10 0 Font Background Cali D Equip Hours O 10 0 Font Backcround Coh Er Equip Count mj 10 0 Font Background Col _ Base Labor Productivity O 10 0 Font Background Col D Base Labor Productivity Unit O 8 0 F
257. rn doors 08280 800 Storm doors amp frames 08300 000 SPECIALTY DOORS 08310 000 Access doors amp panels 08310 100 Access doors 08310 150 Bulkhead cellar doors 08310 300 Floor commercial 08310 350 Floor industrial 08320 000 Detention doors amp frames 08320 950 Vault front 08330 000 Coiling doors amp grilles 08330 130 Counter doors 08330 640 Coiling grille 08330 700 Rolling grille supports 08330 720 Rolling service doors 08330 740 Roll up grille 08341 000 Cold storage doors 08341 200 Cold storage 08343 000 Hangar doors 08343 400 Hangar door 08344 000 Industrial doors 08344 120 Air curtains 08344 200 Double acting swing 08344 300 Glass door swing 08344 350 Kennel doors 08344 600 Shock absorbing doors 08344 645 Swing doors alum entrance 08344 650 Tubular steel swing doors 08348 000 Sound control doors 08348 100 Acoustical doors 08360 000 Overhead doors 08360 550 Overhead commercial 08360 600 Residential garage doors 08360 800 Telescoping steel doors 08370 000 Vertical lift doors 08370 950 Vertical lift doors 08380 000 Traffic doors 08380 480 Fixbl trnsp strip entranc 08400 000 ENTRANCES amp STOREFRONTS 08411 000 Aluminm framed storefront 08411 100 Aluminum frames 08411 120 Aluminum doors 08411 140 Aluminum doors amp frames 08411 600 Stainless steel and glass 08411 650 Storefront systems 08460 000 Automatic entrance doors 08460 600 Sliding entrance 08460 650 Sliding panels 08470 000 Revolving entrance door
258. roflotation 02260 000 Excavation support prtctn 02260 700 Slurry trench 02260 850 Soldier beams amp lagging 02300 000 EARTHWORK 02305 000 Equipment 02305 250 Mobiliztn demobilization 02310 000 Grading 02310 440 Fine grade 02310 460 Loam or topsoil 02315 000 Excavation and fill 02315 100 Backfill 02315 120 Backfill structural 02315 130 Bedding 02315 200 Borrw ldng and or sprdng 02315 300 Compaction 02315 320 Compaction structural 02315 340 Drilling and blasting 02315 345 Drilling only 02315 400 Excvtng bulk bank measure 02315 410 Excavating bulk dozer 02315 430 Excavation bulk scrapers FCAS Student Manual 180 June 2006 02315 500 Fill 02315 505 Fill 02315 900 Excavating trench 02315 940 Excavating utility trench 02320 000 Hauling 02320 200 Hauling 02325 000 Dredging 02325 250 Dredging 02340 000 Soil stabilization 02340 160 Calcium chloride 02360 000 Soil treatment 02360 800 Termite pretreatment 02370 000 Erosion amp sedimentn control 02370 300 Rip rap 02370 550 Erosion control 02390 000 Shore prtct mrn strtures 02390 220 Docks 02400 000 TUNNELING BORING amp JACKING 02420 000 Initl tunnl suppr systems 02420 700 Rock bolts 02441 000 Microtunneling 02441 400 Microtunneling 02445 000 Boring jacking conduits 02445 300 Horizontal boring 02450 000 FNDTN amp LOAD BEARNG ELEMNTS 02455 000 Driven piles 02455 220 Piles concrete 02455 350 Piling special costs 02455 500 Mobilization 02455 850 Pil
259. rve Facilities are constructed operated and maintained only when e they provide the best protection or preservation of park resources they provide essential visitor services they support critical operations or functions in the park areas or where the absence of those facilities would substantially decrease the ability of the Service to meet its mission To determine whether an asset is important to the mission of the park a Needs Assessment should be performed every five years or sooner if regulations or a change in conditions warrant Director s Order 2004 Director s Order 80 outlines how the NPS should be doing business as well as what the NPS should track Director s Order 80 links federal regulations and standards for facilities management to the mission of the NPS It defines terms establishes standard processes and protocols and sets the stage for standardized management of park facilities throughout the NPS 22 June 2006 However Director s Order 80 does much more than this The true importance of Director s Order 80 is linked to the need for park managers and employees to understand the importance of sustainable defensible and quality facility management processes This is needed since the mission of the NPS should be the ultimate deciding factor in how the NPS manages facilities that support park operations Director s Order 80 can help park employees ensure that decisions made about facilities at thei
260. s 08470 600 Revolving doors 08480 000 Balanced entrance doors 08480 150 Balanced doors 08500 000 WINDOWS 08510 000 Steel windows 08510 700 Screens 08510 750 Steel sash 08510 770 Steel windows 08520 000 Aluminum windows 08520 100 Aluminum sash 08520 120 Aluminum windows 08520 500 Jalousies 08550 100 Wood windows 08550 150 Bow bay window 08550 200 Casement window 08550 250 Double hung 08550 650 Palladian windows 08550 670 Picture window 08550 680 Wood windows 08550 750 Sliding window 08550 800 Window grille or muntin 08550 820 Wood sash 08550 840 Wood screens 08580 000 Special function windows 08580 900 Storm windows 08600 000 SKYLIGHTS 08620 000 Unit skylights 08620 400 Prefabricated 08620 800 Skylight 08700 000 HARDWARE 08710 000 Door hardware 08710 100 Automtc openers commercle 08710 120 Automtc openers industrle 08710 150 Average 08710 200 Bolts flush 08710 220 Bumper plates 08710 300 Door closer 08710 320 Deadlocks 08710 340 Doorstops 08710 400 Entrance locks 08710 450 Floor checks 08710 500 Hasp 08710 520 Hinges 08710 550 Kick plate 08710 650 Lockset 08710 700 Mortise lockset 08710 750 Panic device 08710 780 Push pull plate 08710 800 Special hinges 08720 000 Weatherstripping amp seals 08720 100 Astragals 08720 300 Weatherstripping 08720 800 Threshold 08770 000 Door window accessories 08770 100 Area wall 08770 200 Door protection 08800 000 GLAZING 08810 000 Glass 08810 100 Acoustical g
261. s and covers stored 0040 Site demo no hauling catch bsn or mh frs amp covs stored mv amp reset 0100 Site demo no hauling to roadside delineators remove ds 0110 Site des Rss Need new ol 0860 Site dm guide posts remove ony 0870 Site demo no hauling guide posts remove and reset 0900 Site dml hydrants fire remove only 0950 Site dml hydrants fire remove amp reset fad Figure 31 Closing the Quick Takeoff Window EE eg EE pe Fg TT TC 7 Close the Quick Takeoff window by clicking x upper right corner of the Quick Takeoff window 8 The spreadsheet should appear with the Group Phase Phase and two selected items light blue background Fie Edit View Database Takeoff Pricing Reports Interface Window Help Zo seex amp Jal S oema Eel QE 5 492200 00 SITE PREPARATION 02220 875 Site demolition Site dmi fencing barbed wire 3 strand if Site dmi chain link posts amp fabric 8 to 10 high i Figure 32 Spreadsheet with Group Phase The next step is to calculate the quantities for these items Enter in a quantity for the first item and use the calculator to calculate a quantity for the second item 9 Click on the Takeoff Quantity cell of item Site dml fencing barbed wire 3 strand Notice the unit of measure If linear feet June 2006 103 10 Enter a value of 200 Hit the tab key after entering the amount to refresh the
262. s constructed Window Operating Specifies whether the window is fixed in one spot or operational and able to be opened Window Insulated Glass Indicates whether the window is made of insulated glass or not Window Type Categorizes the window style based on design characteristics Possible choices include casement or double hung windows Window Width The distance from one vertical edge of the window to the other measured in inches ACRONYMS AL Alteration AMP Asset Management Process API Asset Priority Index AWP Annual Work Plan BMAR Backlog of Maintenance and Repair CESS Cost Estimating Software System Cl Capital Improvement CLI Cultural Landscape Inventory CM Corrective Maintenance CR Component Renewal CR DM Component Renewal Deferred Maintenance CRV Current Replacement Value DM Deferred Maintenance EM Emergency Maintenance FCAS Facility Condition Assessment Survey FCI Facility Condition Index FM Facilities Maintenance FMP Facility Management Program June 2006 241 FMSS Facility Management Software System FO Facilities Operations GAO Government Accounting Office GFE Government Furnished Equipment GPRA Government Performance and Results Act ICAP Inventory Condition Assessment Program replaced by FCAS INAC Inspection Accessibility INCAA Inspection Condition Assessment Annual INCAC Inspection Condition Assessment Comprehensive INFLSA Inspection Fire and Life Safety Annual INFPCA Inspection
263. s used in the construction of a building or structure based on the varying degrees of fire resistance and combustibility according to the National Fire Protection Association NPS Employee Housing Program Distinguishes whether a housing unit belongs to the NPS Housing Program of other housing units within a park Number of Floors The total number of floors levels in an asset excluding the basement levels Number of Foot Bridges Number of minor trail bridges listed as features of the trail Occupancy Classification The category of occupancy according to the Uniform Building Code UBC Occupant Assigned To Agency that occupies or is assigned to use the asset Operates Seasonally Indicates whether the asset operates on a seasonal basis Yes means seasonal use and No means year round use Park Alpha Code The four digit alpha code for your park Park Assigned Name The name of the asset referred to by the park if different from the FMSS description Park Assigned Number The asset identification number assigned to an asset when constructed or acquired 228 June 2006 Pavement Condition Rating Numerical rating from 0 fails to 100 excels based on surface condition and roughness of road Phases Number The generation of alternating currents AC AC is an electrical current where electrical charge oscillates i e moves back and forth rather than flowing continuously in one direction as is the case with di
264. selection options when working with the Quick Takeoff list Navigation Options a Increasing the size of the Quick Takeoff window to view more data FCAS Student Manual 104 June 2006 Using the scroll bar to quickly scroll up and down the list Using the Up and Down arrows on your keyboard to quickly navigate the list Using the Left and Right arrows to expand and collapse Group Phases and Phases Typing in a Phase number while the Quick Takeoff Window is open enables you to jump around the database quickly Ex Type in 02820 890 and the Phase Wire Fencing will be highlighted in the list f Right clicking in the Quick Takeoff window and clicking Expand All to view the list with all the items Clicking Collapse All to view the list with only the Group Phases g Right clicking in the Quick Takeoff window and clicking Sort by Description to view the list sorted by item description Clicking Sort by Phase Item to view the list by Group Phase Phase and item default D QOT Selection Options e Double click on an item e Drag an item from the list onto the spreadsheet e Hold the SHIFT or CTRL key while clicking to select multiple items then drag them onto the spreadsheet Student Exercise Quick Takeoff e This cost database contains over 42 000 items Review the CSI Masterformat specification in the Resources section Familiarization with the cost data will save many hours of searching through the cost database e Exper
265. sembly Takeoff Item grid FCAS Student Manual June 2006 111 e The Assembly List pane displays assemblies from the database This works just like the Quick or Item Takeoff window including most of the navigation and selection options Note that you can only select one assembly at a time except that you cannot just type in a letter such as G and jump to that section e The Item Grid pane shows the items included in the assembly e The Dimensions pane displays formula variables or questions associated with the assembly that assist you in calculating quantities 3 Navigate the Assembly List and locate Assembly MG2040 930 N100 Existing Repair Tread Surface by HAND Unpaved Natural Surface Double click to select it ii Assembly Takeoff NPJ Assembly Takeoff pee G20 SITE IMPROVEMENTS 3 G2000 CAMPGROUND ASSEMBLIES 3 G2010 CONCRETE PAVEMENT G2020 FEE STATION ASSEMBLIES J G2030 TRAILS ASSEMBLIES G2030 010 G2030 020 G2030 021 G2030 100 G2030 105 G2030 200 G2030 G2030 G2030 G2030 G2030 G2030 G2030 213 G2030 21 6 G2030 500 G2030 800 R2nan ann YOO Co Ce Co Go Ce Co Co Co Co Co Lo Go Go Lo Lo Lo G2030 205 xxxxxxxxxxxxx D LIL DING IT Bias K xassa Trail Signage Wood construction Posts Sign and Sign Prep Trail Steps Timber Trail Steps Stone Trail Existing Brush Clearing Trail New Brush Clearing Trail New she ae
266. sing 11471 700 Darkroom equipment 11472 000 Revolving darkroom doors 11472 370 Darkroom doors 11480 000 ATHLT RCRTN amp THRPTC EQPMNT 11483 000 Bowling alleys 11483 150 Bowling alleys 11484 000 Exercise equipment 11484 400 Health club equipment 11486 000 Gymnasium equipment 11486 700 School equipment 11488 000 Shooting ranges 11488 700 Shooting range 11500 000 INDSTRL amp PROCESS EQUIPMENT 11520 000 Industrial equipment 11520 250 Dust collection systems 11520 300 Equipment installation 11520 850 Vocational shop equipment 11600 000 LABORATORY EQUIPMENT 11620 000 Laboratory equipment 11620 350 Laboratory equipment 11700 000 MEDICAL EQUIPMENT 11710 000 Medical equipment 11710 500 Medical equipment 11740 000 Dental equipment 11740 200 Dental equipment 12000 000 FURNISHINGS 12050 000 FABRICS 12051 000 Fabrics 12051 350 Draperies 12300 000 MANUFACTURED CASEWORK 12310 000 Metal casework 12310 100 Key cabinets 12310 200 Display cases 12310 560 Ironing center 12310 750 Casework 12400 000 FURNISHINGS amp ACCESSORIES 12460 000 Furnishing accessories 12460 900 Ash trash receivers 12483 000 Floor mats amp frames 12483 200 Floor mats 12492 000 Blinds and shades 12492 100 Blinds interior 12492 600 Shades 12493 000 Curtains and drapes 12493 200 Drapery hardware 12500 000 FURNITURE 12510 000 Office furniture 12510 600 Office case goods 12510 675 Posts 12520 000 Seating 12520 550 Seating 12540 000 Hospitalit
267. sment and priority setting Demonstrate the ability to navigate through the basic components of FMSS Complete a work order in FMSS Identify the contents of a work order and how it authorizes or initiates work as well as documents actual work completed Key Terms asset codes Current Replacement Value CRV Asset Priority Index API Facility Condition Index FCI auto number needs assessment corrective action June 2006 21 SETTING PRIORITIES NEEDS ASSESSMENT r The needs assessment is a structured process for evaluating NPS properties to determine a numeric rating reflecting an asse s significance in relation to the enabling legislation of the park The following discussion of the needs assessment highlights its role in setting priorities for NPS facility managers as well as its connection to the Asset Management Process AMP through the Facility Condition Assessment Survey FCAS When determining the priorities of a park unit the needs assessment is important because it aids in the management of a park s built cultural and natural resources Director s Order 80 officially calls for the performance of needs assessments on NPS facilities This Director s Order lists the needs assessment as a critical function of the NPS and states The NPS intent is to construct operate and maintain facilities only in cases where those facilities are vital to meeting the mission of the national park area the facility is to se
268. sset Recommended Maintain with PM and Rehabilitation of Asset Maintain with PM and Repair of Asset 12 Excess Removal of Asset Strongly Recommended 150 500 Facility Condition Index Figure 9 The Relationship between the API and the FCI 0 100 Parks use the API worksheet to determine each asset s API score An asset s FCI will be available only after a condition assessment is performed Once both an asset s API and FCI scores are available a park unit can locate the point at which these scores intersect This intersection is a comparison of the relative priority of the asset and its condition Park unit management should compare the API FCI relationship among its various assets utilizing the guidelines found in Figure 10 to determine the appropriate action The graph on the following page is the official NPS API FCI graph This graph presents a combination of the API FCI asset condition and maintenance level recommended FCAS Student Manual 34 June 2006 Good Fair Poor Serious 100 IV Consider Stabilization or 2 Restoration or Replacement lt Asset e Priority 50 Index VI Consider Excess Removal 12 VII Excess 0 100 150 500 Facility Condition Index Figure 10 Official API FCI graph Steps for Completing Work Identification Using the API and FCI In review in order to determine the API FCI relationship for an asset the Park Management Team must collectively take the fo
269. st check of an authorized project Present a bid Enable a comparison with the contractor s bid Provide a control budget for construction Class B Estimates Industry refers to Class B estimates as budgetary assembly or system estimates This type of estimate is used for e Budgeting or construction forecasting e Authorization for full or partial funding Class C Estimates The construction industry refers to these estimates as conceptual or order of magnitude estimates This type of estimate is generally used for the following projects e Feasibility studies e Selection among alternative designs June 2006 207 e Development of project scope and program Components A building subsystem major item of equipment or of a major facility Instruction Memorandum No C 98 040 U S Department of Interior Bureau of Land Management 1998 DO 80 draft 2004 Component Renewal CR Also known as Recapitalization The planned replacement of a component or system that will reach the end of its useful life based on condition and life cycle analysis within the facility s lifetime Examples of component renewals include roof systems utility components pavement and other major dynamic equipment AME 2003 DO 80 draft 2004 Component Renewal Deferred Maintenance CR DM A component renewal work type that has been tracked in the system and facility management practice and is not funded when identified as Deferred Maintenance will th
270. steel members 05120 680 Structural steel projects 05140 000 Structural aluminum 05140 080 Aluminum 05150 000 Wire rope assemblies 05150 800 Steel wire rope 05160 000 Metal framing systems 05160 800 Space frame 05200 000 METAL JOISTS 05210 000 Steel joists 05210 600 Open web joists FCAS Student Manual 182 June 2006 05300 000 METAL DECKING 05310 000 Steel deck 05310 300 Metal decking 05400 000 COLD FORMED METAL FRAMING 05410 000 Load bearing metal studs 05410 100 Bracing 05410 120 Bridging 05410 300 Framing 05410 400 Framing stud walls 05420 000 Cold formed metal joists 05420 100 Bracing 05420 120 Bridging 05420 200 Framing band joist 05420 300 Framing boxed headrs bms 05420 400 Lightgage c joist galv 05420 410 Framing joists 05420 500 Framing web stiffeners 05460 000 Cold formed roof framing 05460 100 Framing bracing 05460 200 Framing bridging 05460 500 Framing parapets 05460 550 Framing roof rafters 05460 600 Framing roof trusses 05460 650 Framing soffits amp canopies 05500 000 METAL FABRICATIONS 05514 000 Ladders 05514 500 Ladder 05517 000 Metal stairs 05517 300 Fire escape 05517 350 Fire escape stairs 05517 700 Stair 05520 000 Handrails amp railings 05520 700 Railing pipe 05520 740 Railings commercial 05520 780 Railings industrial 05530 000 Gratings 05530 300 Floor grating aluminum 05530 320 Floor grating planks 05530 340 Floor grating steel 05530 360 Grating frame 05540 000
271. systems Data Linking Viewing data in two or more systems for comparative purposes Data Migration Moving data from one system to another on a one time basis effectively making the first system redundant Deficiency Ratings See Critical deficiency FCAS Serious Deficiency FCAS Minor deficiency FCAS Deficiency Work Order A work order generated by the FMSS program which documents deficiencies discovered while performing a condition assessment on an asset Condition Assessment Incident Command Facility Needs Assessment Section 03 01 see Deferred Maintenance or Component Renewal Equipment A piece of rolling stock or a mechanical device used as part of an asset upon which work is performed Examples include a boat a tractor a generator or an HVAC system AMP FMSS Student Manual 1 02 Excess Asset Status Asset does not meet the park s mission or is not required for operations although it may be convenient to use Asset does not relate to a future desired condition in the park unit Asset s removal is determined by the park s General Management Plan GMP Managing Park Assets API e course 4 04 June 2006 221 Hierarchical Relationships Classifies assets or work orders according to various criteria into successive levels or layers The layers are titled parent or child Condition Assessment Incident Command Facility Needs Assessment Section 03 01 Inactive Asset Status
272. systems 13851 350 Tank leak detectn systems 13900 000 FIRE SUPPRESSION 13910 000 Basic fire prtctn mtl mth 13910 400 Fire hose and equipment 13910 800 Fire valves 13920 000 Fire pumps 13920 400 Fire pumps 13930 000 Wet pipe fire supp sprnkl 13930 400 Sprnkir system components 13960 000 Co2 fire extinguishing 13960 200 Atmtc fire supprs systems 14000 000 CONVEYING SYSTEMS 14100 000 DUMBWAITERS 14110 000 Manual dumbwaiters 14110 400 Dumbwaiters 14120 000 Electric dumbwaiters 14120 400 Dumbwaiters 14200 000 ELEVATORS 14210 000 Electrc tractn elevators 14210 100 Elevators or lifts 14210 200 Elevators 14300 000 ESCALATORS amp MOVING WALKS 14320 000 Escalators 14320 300 Escalators 14360 000 Moving walks 14360 500 Moving ramps and walks 14400 000 LIFTS 14460 000 Corrspndn amp parcel lifts 14460 200 Correspondence lift 14460 600 Parcel lift 14500 000 MATERIAL HANDLING 14510 000 Material handling 14510 900 Motorized car 14550 000 Conveyors 14550 350 Material handling 14550 900 Vertical conveyor 14560 000 Chutes 14560 250 Chutes 14580 000 Pneumatic tube systems 14580 800 Pneumatic tube system 14600 000 HOISTS amp CRANES 14610 000 Fixed hoists 14610 500 Material handling 14630 000 Bridge cranes 14630 300 Crane rail 14630 700 Overhead bridge cranes 15000 000 MECHANICAL 15050 000 BASIC MATERIALS amp METHODS 15055 000 Selective mech demolition 15055 300 Hvac demolition 15055 600 Plumbing demolition 15060 300 P
273. t Estimate An educated guess of what an item would cost to repair or replace The estimate is based on previous experience with like assets in similar condition and or developed using a cost estimating program Condition Assessment Incident Command Facility Needs Assessment Section 03 01 Cost Estimating Software System CESS Timberline Precision Estimating Tool A software program used as a tool to assist in determining the cost of repairing identified asset deficiencies June 2006 209 Cost of Ownership Cost of ownership of a building is the total of all expenditures an owner will make over the course of the building s service lifetime Committing to the Cost of Ownership Expenditures include Planning Acquisition Design Construction Operations amp Maintenance Recapitalization and Disposal DO 80 draft 2004 Current Replacement Value CRV Standard industry costs and engineering estimates of materials supplies and labor required to replace facility at existing size and functional capability This cost includes current costs for planning design construction and construction management DOI FMAR 2 98 DO 80 draft 2004 Current Year The fiscal year immediately preceding the budget year NASA Facilities Mgmt 10 94 CSI Masterformat This index is an industry standard that provides a breakdown of work or products installed in typical construction or facility repair projects Also known as a work breakdown stru
274. t Navigate Setup Help Location Asset Hoz VC Entrance Stati Type OPERATIN x ystem PRIMARY aj Park Units Sites Item al al Asset Code 41 00 x Modified By SBANIK Date 4 3 2004 12 53 PM al Park Concession Park Alpha Code GREA Park Description GL Account Asset Status JOPERATING al Work Category 4000 Unit of Measure 5F x Ranking G00D Warranty Date al Unit of Measure QTY G 0 00 FCI ES 0 000 Resources CRY 225 000 00 Description BROWSE 5 Updates have been written to the database nace y Figure 82 Obtain Asset Information NOTE Screenshots of FMSS indicate with numbers the selection of modules but they cannot show the selection of applications from the drop down menu without obstructing important information on the screen shot However since the name of the application selection appears on the screen s title bar the selected application can be revealed in these screen shots by pointing to its name in the title bar FCAS Student Manual June 2006 152 Step 2 Develop a Current Replacement Value Using the CRV Calculator NPS units must develop a Current Replacement Value for the asset using the Current Replacement Value calculator and enter this information into the FMSS The park may already have entered Current Replacement Value data for all assets The value should be verified against the FY04 version of the CRV calculator Consult Chapter Two to review how to use the Current Replace
275. t elapses from the initiation of the budget process to the completion thereof for a particular fiscal year NASA Facilities Mgmt 10 94 Budget Execution The processes involved at every level in budgetary administration subsequent to passage of an appropriation act This includes preparation of operating budgets apportionments funding actions review and approval of operation budgets fund reporting and report reviews NASA Facilities Mgmt 10 94 Budget Formulation The processes in preparation review and establishment of the annual budget presented to the Congress as a basis for appropriations NASA Facilities Mgmt 10 94 Budget Guidelines Both general and specific instructions furnished by a higher level of management as a basis for budget formulation and execution NASA Facilities Mgmt 10 94 Budget Process The process embracing all the stages through which the budget passes namely the formulation stage the review and enactment stage and the execution stage NASA Facilities Mgmt 10 94 206 June 2006 Budget Year The fiscal year for which estimates are submitted which is the period including Oct 1 through the following Sept 30 see Fiscal Year NASA Facilities Mgmt 10 94 Business Plan written document that clarifies park needs identifying areas for improvement and measuring current work against the standard that parks must maintain to fulfill their mission NPCA org 2003 Business Practices Business Process
276. tee constuction PL MEMBRANE ROOFING FLASHING amp SHEET METAL Fasting Faning sarum mastic comes 2 sites 008 tek ROOF SPECIALTS amp ACCESSORSS 107730 550 Gravet siop Crowd Hop an O50 A F oE 107720 700 Finat hatehes Root hatches 20 x Sur 1 tags Fd gav ati Cab UE SKYLIGHTS 00620 000 Shytiult Sayt plete Gomes Mure wd 10 gt unde AS curb naw 10S ae Figure 67 Template Estimate NOTE Users must select the gray box on the item s you want to copy The row appears with a black background when you click on the gray box Users can select multiple items by holding down the SHIFT or CTRL keys FCAS Student Manual 136 June 2006 Description CONCRETE FORMS amp ACCESSORSS 03150 080 Accessories anchor bolts Anchor bolt incl nut and washer 5 6 diameter 12 long 06100 00 ROUGH CARPENTRY 06110 545 Framing miscellaneous Framing miscellaneous steel construction 2 x 8 MEMBRANE ROOFING Built up roofing BUR asph flood ct w grvl surf base sheet 3 plies 15 felt mppd 07510 300 Click here gt Figure 68 Copying Items 7 Drag the selected items to the deficiency work order estimate The items from the template will appear in the deficiency work order estimate 8 You are now finished with the template Close the template by clicking on the X 9 Modify the item Takeoff quantities in the deficiency work order estimate Price Factor Confi
277. the Item Grid The Item Grid pane should look like the following a YYY GONGI Sy U IGUU W ru UH 6810 Resilient syn turf intlking 2 x2 sgs 1 2 tnot cemed playgrounds min 6850 Resilient syn turf intlking 2 x2 sqs 1 2 tnot cemed playgrounds max 7000 Resilient vinyl composition tile 12 x 12 1 16 thick 7050 Resilient vinyl composition tile 12 x 12 1 16 thick embossed 7100 Resilient vinyl composition tile 12 x 12 1 16 thick marbleized 7150 Resilient vinyl composition tile 12 x 12 1 16 thick solid gt Flooring demo carpet bonded including surface scraping Resilient vinyl composition tile 12 x 12 1 16 thick Figure 37 Item Grid 02225 380 0400 09658 100 7000 FCAS Student Manual 107 June 2006 Quantity 1 000 each Length i Width or Height Pass 1 Figure 38 Dimensions Pane 7 Click on the white cell next to the Length Enter 40 and press the Tab key 8 Enter 25 for the Width or Height variable 9 Hit the Pass button so CESS calculates the quantities for the items in the Item Grid The Item Grid pane should look like the following B 6850 Resilient syn turk intlking 2 x2 sqs 1 2 tnot cemed playgrounds max 7000 Resilient vinyl composition tile 12 x 12 1 16 thick 2 7050 Resilient vinyl composition tile 12 x 12 1 16 thick embossed 2 7100 Resilient vinyl composition tile 12 x 12 1 16 thick m
278. the cost data has been transferred from the CESS into the FMSS and that an FCI has been generated Careful review of the FCI and CRV is necessary to ensure the accuracy of these estimated values June 2006 69 INSPECTING ASSETS In the previous section which defined 5 tasks for completing condition assessments Task 3 introduced the concept of actual field inspection of assets The following general outline is intended to guide NPS personnel in consistently and efficiently inspecting assets NOTE Students should remember to keep the same laptop throughout training In the Field Conducting Inspections Efficient and effective inspections require that any deficiency identified in an asset be documented at the time it is discovered along with all the relevant data that is necessary to plan corrective actions and estimate the costs of corrective action Yet the inspectors should avoid acquiring unnecessary and overly detailed information The balancing of information gathering suggests that at a minimum the inspection documentation should include WHERE the deficient feature is located in the asset WHAT the feature is exterior door chilled water pump etc DETAILS on the feature size capacity manufacture model etc WHY the corrective action is needed or what is deficient broken missing worn obsolete etc CORRECTIVE ACTION repair replace etc required e QUANTITY of the deficient feature requiring correction usin
279. the page down key Double click to display the items in the Phase 106 June 2006 ial Item Takeoff NJP Item Takeoff 02220 875 Site demolition Hs 02225 000 Selective demolition H 02225 310 Ceiling demolition H 02225 320 Cutout demolition HE 02225 340 Door demolition HE 02225 380 Flooring demolition La 0200 Flooring dml brick w mortar 0400 Flooring demo carpet bonded including surface scraping E 0440 Flooring demo carpet scrim applied E 0480 Flooring demo carpet tackless E 0600 Flooring demo composition acrylic or epoxy 0700 Flooring demo concrete scarify skin 0800 Flooring demo resilient sheet goods 0820 Flooring demo resilient sheet goods linoleum for gym floors 0900 Flooring demo resilient VCT 12 x 12 2000 Flooring dml tile ceramic thin set ET ET CE ETT E 2020 Flooring dml tile ceramic mud set xl __ Phase Item Description Qua as Figure 36 Flooring Demolition Example 4 Double click on item 0900 Flooring demo carpet bonded including surface scraping in the list The item will immediately appear on the Item Grid 5 Navigate the Item List and locate Phase 09060 120 Resilient Tile Flooring Double click to display the items in the Phase or if the item is already highlighted simply hit enter 6 Double click on item 7000 Resilient vinyl composition tile 12 x 12 1 16 thick in the list The item will immediately appear on
280. ting Factor Assumptive conditions that drive costs for cost estimating projects These six factors CCI Factor Historic Preservation Factor Design Contingency Overhead Profit and General amp Administrative must be considered when developing a cost estimate Group Phase A major section of the CESS cost data These relate to the Level 1 and 2 CSI Masterformat sections Item Individual building block for estimates that track quantities hours and costs Labor Amount The cost of the labor human effort or work required to complete a corrective action e g the cost to install 5 8 thick gypsum plasterboard drywall on walls not including finish is 0 23 square foot Subcontract and Other amounts are treated as Labor costs in FMSS Material Amount The cost of the materials parts goods stock required to complete a scope or work e g the material cost to install 5 8 thick gypsum plasterboard drywall is 0 26 square foot Phase A minor section of the CESS cost data which relates to the Level 3 and 4 CSI Construction Specification Institute Masterformat sections Service Cost The Service Cost field in the FMSS Work Order Cost tab screen is the summation of general conditions and overhead amp profit addons in CESS Service Cost reflects the estimated costs of outsourcing the project Spreadsheet The primary view of the cost estimate Cost data from the database is copied into the spreadsheet June 2006 89 Ta
281. ting factor 89 115 Evaluation 8 10 Facility Condition Assesment Survey FCAS 47 48 55 67 210 240 FCAS to AMP relationship Facility Condition Index FCI 19 26 27 31 35 172 210 240 FCI to API relationship 33 34 207 Facility maintenance 224 Facility Management Program FMP 211 240 FMSS system rules 42 43 Facility operations 211 Fair FCI rating 31 50 210 211 Family tree 14 Feature 10 12 15 48 70 72 74 92 212 Field unit 212 Fiscal year 204 206 212 Full cost of ownership 47 49 Funding 48 49 51 212 availability 212 Geographic organization hierarchy 10 12 40 Good FCI rating 31 50 210 213 Government Accounting Office GAO 213 240 Government Performance and Results Act GPRA 213 240 FCAS Student Manual June 2006 Government furnished equipment GFE 213 240 Grounds 38 Group phase 79 89 90 92 101 103 105 180 189 HelpDesk 2 40 178 Hierarchy asset 7 10 12 13 14 43 65 geographic 10 12 40 work order 42 174 Historic Preservation factor 115 196 Immediate personal hazard IPH 26 210 213 241 Inspection guidance document 59 68 149 160 Inspection time actuals 150 160 International Standards Organization ISO 214 241 Inventory Condition Assessment Program ICAP 214 241 Inventory of assets see asset inventory 7 8 9 53 60 61 213 214 Item 88 89 90 92 96 97 102 104 grid pane 106 107 111 113 takeoff 79 89 95
282. tion and the nature of its exterior finish will also influence the level of maintenance and repair activities required to prolong the life cycle of the facility Other factors influencing the level of maintenance and repair required include Telecommunications and security technologies Historic or community value Types of occupants or users Criticality of role or function Labor prices Energy prices Materials prices Distances between buildings in inventory Mechanical and electrical system technologies Maintenance and Repair Funding Levels Based on industry standards NPS experience and professional judgment a general guideline for determining the appropriate annual level of maintenance and repair funding should be about 5 percent of the CRV of total assets inventoried This figure refers only to the replacement cost not a park unit s NPS operating funds 50 June 2006 Figure 13 shows the facility life cycle curve for an asset where adequate maintenance is not funded or executed resulting in deferred maintenance that becomes asset deficiencies and results in a general decline of asset condition Note that if an asset receives adequate maintenance and repair funding which in turn results in the execution of maintenance services the asset will remain in fair or good condition as shown in Figure 14 Asset in Good Condition Scheduled Maintenance Repair Rehabilitation Asset in Poor Condition Replacement Facility C
283. to the opposite finished edge Remoteness Remoteness is a function of the accessibility of the equipment It specifies relative distance from developed areas Possible remoteness classifications include high medium or low remoteness as defined by the NPS Road Length Length of road in miles Roof Ballast Coarse gravel laid to form a bed to protect the roof from damage Roof Material Type The predominant material out of which the roof is constructed Shoulder Width Perpendicular distance measured from the finished usable edge of the shoulder to the opposite finished usable edge Sign Height Distance from the ground level to the topmost point of the structure Sign Length Horizontal outermost distance between the ends of the sign measured in feet Sign Material The predominant material out of which the sign is constructed Smoke Detector Number of smoke detectors present Superstructure The entire portion of a bridge structure which primarily receives and supports traffic loads and in turn transfers these loads to the bridge substructure Surface Design Speed The average speed for which the surface was designed Surface Type The material out of which the topmost layer on a road is constructed Tent Pad Base Material The predominant material that is used to construct the tent pad base Tent Pad Length Distance between the extreme ends of the tent pad measured in linear feet June 2006 239 Tent Pad Width Perpendicular
284. trar Post Raar Cleanup Tot RANA on re TAN Steep Rooting Revere Cusagad Axphad Shing ex OU hs 1220 Steep Rooting Revove Der agai Webs Flosting on omi cet 0229 Steep Moctng Marara Vart Mashing on Asphalt Singa OOST che SHNG ROOF TILS amp ROOF CYRNG lAsphait shimgios ESC natal hinges Iarineled clase 4 240 260 kita pneura Roci 1421 aa 18 19 ch 100 stat ainar 15 fet red rent norci Oat mm 10 ch FLASHING amp SHEET METAL 0 64 hrs Flastiieg ji O64 es 200 Floater Ghana swt Arash DAO trih OOOO O OFS 0065 onsa 064 on ROOF SPECIALTSSACCESSORSS TAT hrs lbewnspots oo i 243 s Downepcets manran 2 x3 OT e araroa Cuttors aknen 2004 unite rt chocs BUILDING SERVICES PIPING Vent mashing S080 Vert Tehing peores one piece d pos TT A A FC es Pa ass ane que Figure 73 Labor Price Factor 8 If the Labor Price Factor column has 1 000000000 your location factor has not been identified Return to page 118 in the manual to learn how to reprice an estimate After repricing the factor will be adjusted to the CCI park factor 140 June 2006 Le 9999 W099939 P00 10 000 CUSTOM NPS ITEMS 4779 hrs assos Batra Labor Cost 4400 bes i 10015 Root Renar Labor 20 re RORSZ 1000 I hou 1200 how z o Labor tor Cincy roar 200 cam 1000 rita 200 how 0380 900 Roomy 108 Shoop Focting Set up asa
285. trofitting for code compliance and accessibility and removing hazardous materials such as asbestos and underground storage tanks Stewardship of Federal Facilities DO 80 draft 2004 Life Cycle Analysis Trade off An Alternatives Analysis used to consider the benefits of renovating disposing or replacing an existing asset DO 80 draft 2004 Life Cycle Assessments An analytical process for determining subsystem replacement needs based on expected design life and expert judgment DO 80 draft 2004 Life Cycle Asset Management A systematic process of maintaining upgrading and operating physical assets cost effectively It combines engineering principles with sound business practices and economic theory and it provides tools to facilitate a more organized logical approach to decision making In the broadest sense life cycle asset management is a strategic approach to managing physical infrastructure Life Cycle Costing An acquisition or procurement technique which considers operating maintenance and other costs in addition to the acquisition cost of assets Since it results in a forecast of maintenance expenses these forecasts may serve as a basis against which to compare actual maintenance expenses and estimate deferred maintenance Accounting for Property Plant and Equipment 11 30 97 Life Cycle Costs LCC A form of economic analysis that considers the total cost of owning operating and maintaining a building over its useful
286. u Asset Categor Code Unit of Measure Site Area 0000 Each Road 1100 Miles Parking Area 1300 Square Feet Road Bridge 1700 Square Feet Road Tunnel 1800 Square Feet Trail 2100 Lineal Feet Trail Bridge Substantial 2200 Square Feet Trail Tunnel Substantial 2300 Square Feet Maintained Landscapes 3100 Acres Campground Overnight Campsite 3600 Number of Sites Picnic Area 3700 Number of Sites Boundary 3800 Lineal Feet Building 4100 Square Feet Housing 4300 Square Feet June 2006 39 Water System Gallons per day Waste Water System Gallons per day Heating amp Cooling Plant Each Electrical System Each Radio System Each Phone System Each IT System i e LAN Each Fuel System Each Solid Waste Recycling System Dam Levee Dike Cubic Yards Cubic Yards Constructed Waterway Miles Marina Waterfront System Aviation System LF of shoreline Square Feet Railroad System Outdoor Sculptures Monuments Memorials Large Interpretive Objects Lineal Feet Each Ruins Square Feet Fortification Square Feet Towers Missile Silos Amphitheaters Fleet No Asset Code Available Figure 11 Asset Codes Each Number of Seats Each Each FCAS Student Manual June 2006 No Asset Code Available 9999 The No Asset Code Available 9999 designation was developed as a method of capturing assets that do not app
287. u move through the class e Asking questions and practicing your new skills will help you learn this information quickly and thoroughly e You will eventually get it particularly if you try to discover the answers to your own questions What is in it for me Since the NPS as a whole is a dynamic organization that must constantly change and evolve to face new challenges you may find that you are being asked to learn new software programs from a range of NPS disciplines every year or every few years In the business environment of today adapting to change is the norm rather than the exception When you and your classmates learn the software programs associated with the FCAS you are contributing positively to the demands of change from within and outside the NPS FCAS Student Manual 6 June 2006 Chapter One The Basics Overview of the Asset Management Process Introduction Overview of the Asset Management Process The Importance of Assets FCAS Student Manual June 2006 7 INTRODUCTION Chapter Purpose This chapter provides a general introduction to the Asset Management Process AMP a key part of the NPS Facility Management Program The AMP establishes a systematic and effective business oriented process to create a Servicewide asset database using the Facility Management Software System FMSS reviewed in Chapter Two In this course time is spent reviewing the foundational knowledge of the AMP and the FMSS befo
288. uctivity is also referred to as a Conversion field in the CESS Items may contain unit prices for labor materials subcontract equipment and or other costs CESS items do not include any waste You must account for waste in your takeoff quantities For example if you needed 13 500 pounds of concrete for a sidewalk you could expect some waste in transporting pouring and finishing the concrete As a result you might account for the waste by using 14 500 pounds in your CESS estimate 90 June 2006 CESS Data Indexing for Items The item cost data is indexed based on a modified version of the CSI Masterformat 1995 specification Group Phase Level 1 of the original specification appears below This information can help speed searches for specific items because you can focus on the specific category in which to begin your search In other words if you know you have an issue with a door or window begin your search in category 8000 instead of beginning with the general requirements category 1000 01000 000 GENERAL REQUIREMENTS 02000 000 SITE CONSTRUCTION 03000 000 CONCRETE 04000 000 MASONRY 05000 000 METALS 06000 000 WOOD amp PLASTICS 07000 000 THERMAL amp MOISTURE PROTECTION 08000 000 DOORS amp WINDOWS 09000 000 FINISHES 10000 000 SPECIALTIES 11000 000 EQUIPMENT 12000 000 FURNISHINGS 13000 000 SPECIAL CONSTRUCTION 14000 000 CONVEYING SYSTEMS 15000 000 MECHANICAL 16000
289. udent Manual Review of Key Points This section of each chapter provides you an opportunity to develop a list of the key points from each chapter This information can then be utilized as a reminder of these key points after you return to your park and share the information with your co workers To support the learning objectives of this course the Student Manual provides examples and other information in the Resources section at the end of the manual Learning the Software Associated with Condition Assessments Understanding computers and their associated software programs is an acquired skill Unless you grew up using them you have likely discovered that there is always a learning curve when you are faced with developing new computer skills Learning computer programs like the FMSS or the CESS is a complex process which means that the learning process is not easily broken down into separate parts Remember everyone else in this class is also learning this information for the first time and your instructors were in the same place as you when they first learned this information Be sure to utilize your instructor s knowledge during the class and after the class concludes As you confront your learning curve you may find the following suggestions to be helpful e First as with the development of any new skill you must be committed to learning e Be open to what is being taught e Perseverance and a positive attitude will help you as yo
290. umbers have to be manually entered to complete the process FCAS Student Manual 170 June 2006 E3 Work Order Tracking File Edit View Actions Insert Navigate Setup Help Fi L 9 BB GPS EMNEMS ex Find peponi Actuals E WO Hierarchy Safety Plan porting Linked Documents Work Order 2473 JResurface Exterior Wall al Status Ml Location Asset foo x VC Entrance Station gt Equipment Feature 1 324 gt JExt Wall Finish Wood Shingles Stain Oil Base x Totals CESS Estimate Current Estimate at Estimate Approval Actual Labor Hours 0 00 0 00 0 00 Labor Cost 17 516 00 0 00 0 00 Material Cost 15 250 00 0 00 0 00 Tool Cost n nn I nnn I nn Select Yalue Service Cost Total Cost COSTED Costed Waiting to be costed Waiting for Approval Figure 100 Change the Status Field to COSTED m Change the status of the deficiency work order to COSTED in the Status field To do this select the detail button Choose COSTED option in the Select Value pop up screen Select OK Save the Work Order WU N pis If you do not change the DM work order to COSTED the FCI will not adjust on the Location Asset record This must be done before the work order is approved or changed to INPRG FCAS Student Manual June 2006 171 FE Locations Asset File Edit Vi ctions Insert Navig 5 amp amp 40 amp Be ees Find How Do Loc
291. umn 3 Select the Review Assemblies choice in the drop down menu 128 June 2006 PEWin R NPSDUAL BEE File Edit View Database Takeoff Pricing Reports Interface Window Help BB Xx Rim ws 33 1007 2473 E Assembly Takeoff 1007 2473 SJ B2010 EXTERIOR WALLS Lay B2010 625 Repair Replace Wood Shingle Sided Wall Quantity ass 1 2414 2005 11 01 AM Wall Height New pass Wall Length Gable End Shore djacnt Const Windows Drs In wall Demo Windows Drs Demo FrameStructure Any Openings Corner Board Count Stud Size amp Spacing Wall ShearBrace Type WallHeight FrameMeth Shingle Siding Type WallShingle Exposure Dit Amel Med ia A 03150 600 D Shores erect and strip by hand vertical RENES to 10 high 03150 600 D Shores erect and strip by hand horiz mbrs alum jsts and stringers 02225 8650 50 a Window demolition remove and reset window maximum 02225 340 02225 340 D Door demo frames CRT trim metal 02225 390 D Framing demo wood framing studs 2 x 4 02225 390 D Framing demo wood framing studs 2 x 6 02225 390 D Framing demo wood framing headers over openings 2 2 x 6 02225 390 D Framing demo wood framing headers over openings 2 2 x 8 02225 390 D Framing demo wood framing headers over openings 2 2 x 10 02225 620 D Millwork amp trim demo trim basebd remove and reset maximum 02225 690 D Roofing amp si
292. up to the INFPCA it is not a substitute for it These inspections shall be conducted in accord with the Annual Fire Protection Condition Assessment as set in RM 58 DO 80 draft 2004 Fire Protection Condition Assessment INFPCA A comprehensive fire and life inspection of a facility conducted by a Registered Fire Protection Engineer Certified Fire Inspector or other person approved by the Regional Structural Fire Management Officer Each occupied building is required to be inspected initially and then again when there are any changes in the occupancy or changes to the building All buildings that are critical to the operation of the park shall also be inspected These inspections shall be conducted in accord with the Fire Protection Condition Assessment as set in RM 58 DO 80 draft Fiscal Year In the Federal Government it is the 12 month period from Oct 1 of one calendar year through Sept 30 of the following year NASA Facilities Mgmt 10 94 Funding The issuance of allotments that provides authority to incur commitments and obligations and make payments within appropriations made by the congress within the apportionment limitations established by the Office of Management and Budget and within the approved resources authorization NASA Facilities Mgmt 10 94 Funding Availability The amount of obligating authority provided by appropriations contract authorizations actual transfers to or from other appropriations and anticipated re
293. ure 70 122 199 203 Validation 120 123 Value list 221 View list 37 Wastewater treatment system WWTF 241 Water treatment facility WTF 241 Wildcard character 37 WOCALD 64 149 160 Work activity 98 221 breakdown structure WBS 79 91 221 241 flow FCAS 65 149 150 identification 8 9 11 34 221 performance 8 10 planning 8 10 request 10 221 FCAS Student Manual June 2006 251 Work order actuals tab 41 asset deficiency work order 219 condition assessment work order 67 68 148 151 157 164 219 cost tab 41 deficiency 64 119 131 150 173 174 198 220 hierarchy tab 41 plans tab 41 preventive maintenance PM work order 220 tracking application 41 158 161 252 June 2006
294. variable 4 20 defaults to 15 Historic Preservation Factor defaults to 0 but can be increased up to 100 dependent upon the level of historic techniques and materials required Design contingency is discussed earlier in this chapter For a Class C estimate design contingency defaults to 20 The CESS program automatically factors design contingency into the cost estimate For projects using existing design this factor may be reduced Overhead are the costs that a contractor has for doing business A general contractor has expenses not directly related to the construction of a project but which are vital to the contractor s business operations These include fixed overhead Federal and State Unemployment costs Social Security Tax Builder s Risk Insurance and Public Liability Costs and variable overhead Worker s Compensation Insurance Main Office Overhead etc In CESS overhead costs default to 15 It may adjust up to 20 or down to 0 Profit percentage is variable on the size of the job and a contractor s annual billing Contractors generally take more profit on a smaller job However in CESS profit defaults to 12 and may be adjusted up to 20 or down to 0 General amp Administrative a k a general requirements are the costs to the government from the contractor that are the cost items defined in the Division 1 specifications for a project Sometimes some Division 1 items Profit Overhead are included in the
295. ved Natural Surface Cy G2030 216 Trail Existing Repair Tread Surface MACHINE Unpaved Natural Surface Cy G2030 500 Trail ADD Switchback to Unpaved Trail Ea G2030 800 Trail Existing ADD GEOGRID to Trail Sf G2030 900 Trail Backcountry Stock Team Anml G2031 TRAILS WATER DIVERSION STRUCTURES G2031 010 Trail Water Bar Rubber Ea G2031 011 Trail Water Bar Timber G2031 012 Trail Water Bar Stone G2031 013 Trail Water Bar Swale G2031 030 Trail Culverts PVC Corrugated Metal Pipe Lf G2031 100 Trail Stepping Stones over Shallow Water Crossing Sf G2040 RETAINING WALLS G2040 005 Stone Retaining Wall Sf G2040 010 Boulder Veneer Retaining Wall Rip Rap Against Bank Machine Placed Sf G2040 015 Timber Retaining Wall Sf G2040 020 Concrete Retaining Wall Gravity Type Lf G2040 025 Masonry Interlocking Block Retaining Wall Sf G2040 030 Gabion Retaining Wall Sy G2041 BOARDWALKS AND RAILINGS G2041 003 Boardwalk Typical on Grade Sf G2041 005 Boardwalk Typical Elevated Sf G2041 010 Boardwalk Transition Ramps Typical Sf G2041 020 Boardwalk Repair Decking June 2006 193 G2041 035 Boardwalk Viewing Platforms Typical with Handrail Sf G2041 040 ADD Bench to Boardwalk Lf G2042 FENCING AND HANDRAIL G2043 EXTERIOR SIGNAGE G2044 FOOT BRIDGES AND UNDERPASSES G2044 005 Foot Bridge Glue Laminated Construction Installed sf G2050 EXTERIOR MISC METAL STRUCTURE REPAIR AND REFURBISH G2050 0
296. where avalanches occur 224 June 2006 Barrier Type An object along the road edge to prevent vehicular traffic from leaving the roadway Basement Area The gross square footage of the basement levels floors within the asset Basement Levels The total number of basement levels floors Half Basement 5 Bridge Length Length of bridge structure measured from the face of one abutment to the face of the other or from paving notch to paving notch Bridge Type Specifies the type of bridge by category Possible choices include arch beam cable stay lifting suspension and swing bridges Bridge Vertical Distance Measured in linear feet from deck surface to lowest overhead member Bridge Width The widest point from the outside of one barrier railing edge to the outside of the other measured in feet Building Type Identifies the use and purpose of the building through one of 28 different building types Campground Type The type of campground that encompasses the majority of the sites Possible choices include group primitive RV tent and tent RV campgrounds Complex Asset Contract CAC Asset meets the criteria to be evaluated by professional contractors during the Condition Assessment Congressional District The numeric Congressional District of the Asset Districts are notated as 01 99 All other designations i e At Large Delegate and Resident Commissioner are notated as 00 Construction Type Pri
297. y Whether the unit is fully accessible readily adaptable or not accessible according to the Americans with Disabilities Act ADA standards Lead Paint Paint containing the hazardous material of lead Non Livable Quarters Housing that is in disrepair and is not fit for human habitation June 2006 237 Official Use Space Basement Number of square feet of official use space in the basement designated for business use only and unsuitable for family living purposes Official Use Space First Floor Number of square feet of official use space on the first floor designated for business use only and unsuitable for family living purposes Official Use Space Other Floors Number of square feet of official use space on other floors designated for business use only and unsuitable for family living purposes Outbuilding Type The type and purpose of the outbuilding Outbuilding Foot Print The overall area covered by the foundation of the outbuilding measured in square feet the gross square footage of the foundation Outbuilding Material The predominant material out of which the outbuilding is constructed Outbuilding Electricity Specifies whether or not the outbuilding is powered by electricity Park Alpha Code The four digit alphabetic code for your park written in all capital letters Picnic Table Length Horizontal outermost distance between the ends of the picnic table measured in feet Picnic Table Base Material The predominant
298. y accuracy range of Class A estimates is 5 percent to 15 percent For example a 1 000 000 Class A estimate figure actually has a range of 950 000 to 1 150 000 Contingencies are generally not used for a final Class A estimate Sometimes a preliminary Class A is prepared before 20 percent design and a contingency of 0 to 10 percent can be used 84 June 2006 e S on v ob pe stat MS a o z Q o lt 2 n O a O lt 10M p2 1 0M D Lu 5 T 5 TT 0 95M ee amp i 8 085M E 0 7 M Class C Class B Class A Figure 19 Progression of Estimates Over Time The figure above illustrates the process of refining the cost estimate as a project or corrective action moves from the initial project conception and condition assessment stage Class C estimate to the construction award stage Class A In the FCAS the goal of a condition assessment estimate is to produce a Class C level estimate that is an estimate within the 30 to 50 percent accuracy range June 2006 85 DEFICIENCY REMEDIATION MORE PRACTICE The concepts of inspection data collection identification of deficiencies and determining corrective actions while discussed previously are fundamental to accurate cost estimating and are therefore reinforced here Cost estimating for condition assessments begins with data collection When assessing the deficiencies of an asset it is relatively
299. y furniture 12540 100 Tables folding 12540 500 Furniture hotel 12540 700 Furniture restaurant 12560 000 Institutional furniture 12560 200 Furniture school 12560 300 Furniture dormitory 12560 400 Furniture hospital 12560 700 Furniture library 12600 000 MULTIPLE SEATING 12640 150 Booths amp tables 12800 000 INTERIOR PLANTS amp PLANTERS 12830 000 Interior planters 12830 600 Planters 13000 000 SPECIAL CONSTRUCTION 13010 000 AIR SUPPORTED STRUCTURES 13011 000 Air supported structures 13011 100 Air supp strg tank covers 13011 200 Air supported structures 13030 000 SPECIAL PURPOSE ROOMS 13035 000 Special purpose rooms 13035 100 Integrated ceilings 13035 150 Anechoic chambers 13035 180 Audiometric rooms 13035 200 Clean rooms 13035 300 Darkrooms 13035 500 Music 13035 700 Refrigeration 13035 800 Sauna 13035 900 Sport court 13035 940 Steam bath 13080 000 SOUND VBRTN amp SSMC CONTROL 13081 000 Sound control 13081 100 Acoustical 13090 000 RADIATION PROTECTION 13091 000 X ray rad freq protection 13091 600 Shielding lead 13091 700 Shielding radio frequency 13100 000 LIGHTNING PROTECTION 13101 055 Lightning protection 13110 000 CATHODIC PROTECTION 13111 050 Cathodic protection 13120 000 PRE ENGINEERED STRUCTURES 13128 000 Pre eng structures 13128 060 Portable booths 13128 070 Control towers 13128 160 Tension structures 13128 200 Comfort stations 13128 300 Domes 13128 340 Geodesic dome 13128 360 Garage costs 13
300. your assets fall in priority to each other The question you should ask yourself regarding the asset in question is According to the park s mission statement is this asset a a high priority b a moderate to low priority or c nota priority 100 Asset a High Priority Asset Priori p nis 50 Asset a Moderate to Low Priority 12 Asset Not a Priority 0 Figure 6 API Ratings and Needs Assessment Relationship June 2006 27 Determining the Facility Condition Index FCI In addition to the API the needs assessment process involves determining the Facility Condition Index FCI While the API is determined at the beginning of the needs assessment process the FCI is determined at the end of this process from FMSS and CESS data Knowing an asset s FCI will aid in work planning for that asset This simple measurement tool provides a snapshot of the relative condition of an asset or a facility at a particular point in time The FCI utilizes a numeric rating system to rank the assets this system relies on accurate data reflecting the asset s current replacement value and its projected costs of repairs ii Although the FMSS and CESS programs automatically calculate the FCI for you during the FCAS process it is helpful to understand how this figure is calculated The Facility Condition Index is determined by dividing the collective value of all deferred maintenance for an asset by the current rep

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