A User`s Manual for Freelance Writers - Isabella Broderick
Contents
1. E Ch ange sC i it E FER Markup Insertions Underline ri edor MW author ly T E 7 gt Deletions Strikethrough Sean l By author Changed lines Outside border Iz Color Comments Wo author gt Moves Track moves 1 Moved From Double strikethrough a Color Le Green Moved ta Double underline El Color E Green 5 Click OK gt To accept changes 1 Click the Review tab 2 Click the Accept drop down tab A tab drops down Y 2 Accept and Move to Next 3 Accept Change Accept Y Accept All Change jes MON Accept All Changes in Document gt To reject changes 1 Click the Review tab 2 Click the Reject drop down tab A tab drops down X z2 Reject and Move to Next X gt Reject Change Reject Reject All Changes Shown Reject All Changes in Document NOTE Select Accept Reject and Move to Next to accept or reject a specific change and then automatically move on to the next change Select Accept Reject Change to accept or reject that specific change Select Accept Reject All Changes in Document to accept or select all of the changes in your current document A User s Manual for Freelance Writers Running a Spelling and Grammar Check Use Spelling and Grammar check to proofread your document S2. Bookmark name Bookmark Sort by Name Location E Hidden bookmarks Cancel NOTE When creating a bookmark name there are several restrictions The name must start with a letter The only acceptable symbol is the underscore symbol as long as it is not the first character Spaces also cannot be used Apply a heading style To apply a heading style select a heading n your current document Click on the Home tab In the Styles group select a heading style AaBbCcl AaBbCi AaBbCcl Emphasis Heading 1 T Normal Styles Chapter 3 Formatting Your Document 2 Move the text cursor to select an insertion point for your hyperlink 3 Click the Insert tab 4 Click Hyperlink located in the center of the Ribbon A dialogue box appears Jo t1 y Ft VU e Home Page Layout References Mailings Review View Acrobat G Cover Page FEE gt Eis NP a 1 a Hyperlink ab gt D 3 Quick Parts 2 Signature Line JT Equation Bal Be y s E l 12 Blank Page A Bookmark A Wordart 52 Date amp Time 2 Symbol Table Picture Clip Shapes Smart rt Chart Screenshot Header Footer Page USAS x i Embed y Art y y Numberr Boxe DropCap gg Object Flash Pages Tables Ilustrations Links Header amp Footer Text Symbols Flash Page Break thy Cross reference 5 Select Place in This Document EEE Insert Hyperlink Link Eo Text to display lt lt Sele
3. Microsoft Word 4 A Users Manual for Freelance Write Pm a a i PR Microsoft Word 2010 A User s Manual for Freelance Writers Isabella Broderick Forster Intermediate Technical Writing I Acknowledgements ger A Acknowledgements First I d like to thank my Intermediate Technical Writing I professor Janine Solberg If it had not been for her weekly office hours and her willingness to put up with both my scheduled and unscheduled visits this manual may not have been possible Pd also like to thank my roommates who not only tested many of the instructions included in this manual but also endured the pains of editing draft after draft of my modules throughout the semester Pd like to give a special thanks to my family My brother who is a freelance writer provided essential insight into the field of freelance writing In addition I d like to thank my mother When I was plagued by the restrictions of my 2009 Macbook with Microsoft Word 2008 she let me flourish on her PC And I would be a fool to forget my father whose wake up calls on early mornings proved to be the necessary push that I needed to get to the library Finally thank you to Anne from Tall Poppy Caf Without your beautiful picture titled Coffee Laptop my cover page would be blank Introduction Si Introduction Welcome to your user s manual for freelance writers A freelance writer works independently on temporary
4. Select Insert Alignment Tab to change the location of the text in your header Select the alignment of your header Alignment Left Center Align relative to Margin Leader Click OK The text cursor moves to the selected location Enter your text Select Close Header and Footer located on the left hand side of the Ribbon to return to your main document NOTE To quickly access and exit your header double right click at the top of the page To create different headers on alternating pages select Different Odd amp Even Pages To remove your header click on the Insert tab Click on the Header drop down tab Click Remove Header located at the bottom of the drop down menu A User s Manual for Freelance Writers Adding Footers Use footers to insert text at the bottom of your page separated from the main body of text A footer appears at the bottom of every page in your Word document or 1f selected at the bottom of alternating pages Footers can be used to include your name page numbers or section distinctions consistently throughout your document P To insert a default footer 1 Click the Insert tab 2 Click the Footer drop down tab The tab Page Layout References Mailings Review drops down View Acrobat Cover Page EEE x Ba np a ia Hyperlink A 3 Quick Parts Signature Line Be at Ab Bookmark s A Wordart 5 Date amp Time
5. Apple to Whole document 7 5 Click OK NOTE Once one column is full the text continues in the following column To quickly apply text columns to your document you can choose from a list of default column styles To access the default columns click the Page Layout tab Click the Columns drop down tab The preset columns are located on the drop down menu Chapter 3 Formatting Your Document Connecting Hyperlinks to a File or Web Page Use a hyperlink to quickly navigate from one location to other marked locations in your document Hyperlinks make locating outside sources quick and efficient Hyperlinks can be used to connect to other files or web pages gt To create a hyperlink to another document or web page 1 Move the text cursor to select an insertion point for your hyperlink 2 Click the Insert tab 3 Click Hyperlink located in the center of the Ribbon A dialogue box appears ile Page Layout References Mailings Review View Acrobat g 2 Cover Page g gt Bg np al Hyperlink ab D A 3 Quick Parts Signature Line TL Equation Ka aa pa for ae 2 2 AM wordatr HA Date amp Time C Symbol lt 4 Blank Page Ab Bookmark Table Picture Clip Shapes Smart rt Chart Screenshot Header Footer Page Text x gt Embed t Page Break Art r Uf Cross reference X Numbery Boxy Drop Cap 49 Object Flash Pages Tables Ilustrations Links Header amp Footer Text Symbols Fla
6. Videos 1 Document 1 11 8 20128 22PM Microsoft Word D Computer Cu Network v al Word Documents 1 File name NOTE You can only select documents that are saved to your computer or hard drive When inserting documents into Microsoft Word the documents will appear in the order in which they are selected for example Document 1 appears before Document 2 and Document 3 appears after Document 2 Chapter 4 Editing Your Document Chapter 4 Editing Your Document Using Split Screen Mode Using Track Changes Running a Spelling and Grammar Check A User s Manual for Freelance Writers Using Split Screen Mode Chapter 4 Editing Your Document Use split screen mode to view two different pages of a single document at once Split screen mode allows you to compare text and access information from separate pages within a document gt To split the screen 1 Click the View tab 2 Click the Split icon which is located in the center of the Ribbon A horizontal line appears Home Insert Page Layout References Mailings Review El O Ruler Bi 8 one Page Gridlines m EJ Two Pages Full Screen Web Outline Draft ae Zoom 100 _ s Reading Layout Navigation Pane S Page Width Window All Document View s Show Zoom E New Arrange Split OO ww Side by Side 1045 Scrolling Sw
7. 4 Select Picture watermark No watermark Picture watermark Select Picture do PubliciPictures Sample Pictures Jellyfish jpg Scale Auto washout 5 Text watermark Language English U 5 NOTE You can customize your Text ASAP watermark by choosing a picture that you Font Calibri have saved to your computer You can Size Auto select the scale of the picture Also you Color Automatic Semitransparent can select whether or not the picture will Layout 3 Diagonal Horizontal be opaque or semitransparent by checking off washout ay Chapter 3 Formatting Your Document Click OK The watermark appears in your document P To customize a text watermark l Click the Page Layout tab Click the Watermark drop down tab located in the center of the Ribbon The Watermark tab drops down Select Custom Watermark located at the bottom of the drop down tab A dialogue appears Select Text watermark No watermark 5 Picture watermark Scale Auto Washout Text watermark NOTE You can customize your Language watermark by choosing a language font font color and size You can change the Text SAF Font Calibri Size mpe B layout to make the text appear horizontal ern 91 Semitransparent or diagonal To make the text Layout 8 Diagonal Horizontal semitransparent check off mitransparent D 5 Click OK The watermark appears on your document A User s Manua
8. Left 0 25 Special By Right g Hanging mr os E E Mirror indents 4 Adjust the indentation amount below By 5 Click OK to apply the paragraph settings NOTE The hanging indent is applied to both current and future paragraphs A User s Manual for Freelance Writers Creating Text Columns Use text columns to create two or more vertical rows of text within a document for example when you are writing an article This will allow you to organize your Microsoft Word document gt To create text columns l Click the Page Layout tab 2 Click the Columns drop down tab located on the left hand side of the R bbon The tab drops down Home Insert Page Layout References Mailings Review View Acrobat Breaks A Watermark Indent Spacing a Ob Bring Forward la Align A Line Numbers M Page Color Left 0 HE Before 0 pt u Send Backward ta Group Themes ae aoe om Position Wrap S r o be Hyphenation A Page Borders Right 0 sz After 10 pt Text Ty Selection Pane q Rotate Themes a Page Background Paragraph Arrange 3 Select More Columns located at the bottom of the drop down tab A dialogue box appears 4 Customize your columns y Ti ie su e Columns E Presets One Two Three Left Right ll Mumber of columns 1 Line between Width and spacing Preview Col Width Spacing e El ay Ale Equal column width
9. Save files in this format Word Document docx Language Save AutoRecover information every 10 minutes V Keep the last autosaved version if I close without saving AutoRecover file location CAUserstibrodert amp ppData Roaming MicrosoftyyVord Customize Ribbon Default file location CUsersibroder Documents Quick Access Toolbar Advanced 5 Click OK The document automatically saves in intervals of the selected number of minutes NOTE Setting AutoSave to small intervals of time may cause Microsoft Word to operate slower GT A User s Manual for Freelance Writers Chapter 2 Working with Images Chapter 2 Working with Images Creating Text Boxes Inserting an Image Creating a Screen Capture Using Text Wrapping A User s Manual for Freelance Writers Chapter 2 Working with Images 0 Creating Text Boxes Use text boxes to insert text within a document Text boxes serve many purposes like creating callouts adding extra information to a document and containing text within a certain area A text box 1s freely moveable and isolated from other information on the page P To create a text box 1 Click the Insert tab 2 Click the Text Box icon located on the right hand side of the Ribbon The Text Box tab drops down Microsoft Word ile Home Page Layout References Mailings Review View Acrobat 2 Cover Page FE aa Ep al l Hyperlink a
10. The proofing tools are now set to the chosen language NOTE Select Set As Default to automatically use this language in future Microsoft Word documents Chapter 1 Customizing Microsoft Word 2010 Adjusting AutoSave Use AutoSave to automatically save your Microsoft Word document in specific time intervals You can set Word to save your document as frequently as every minute If your computer crashes AutoSave allows you to recover your lost documents gt To adjust AutoSave 1 Click the File tab 2 Select Options located in the left hand column The Word Options dialogue box appears Insert Home Page Layout References Mailings Review View Acrobat A Save l Information about Document 1 His CAUsersu broder Documents Word Manual Document Ldocx l Save as Adobe PDF BF Open Hee Permissions Ci Close Sy Anyone can open copy and change any part of this document Protect Document Recent Prepare for Sharing New EX Es 2 Before sharing this file be aware that it contains 2 Document properties and author s name Print Check for Issues Save amp Send Help Versions 7 18 41 Today 8 37 PM autosave 3 Options Manage Exit Versions Y 3 Select Save 4 Decrease the time interval using the arrows next to Save AutoRecover information General Customize how documents are saved Display Proofing Save documents sve L
11. contracts rather than for a long term employer Freelance writers are hired to do a variety of assignments from grant proposals to online articles This manual will teach you to perform useful tasks in the freelance writing field using Microsoft Word 2010 for PC Written for users who have a familiarity with Word this manual offers step by step instructions to complete both simple and complicated features The instructions are independent from one another so they can either be completed in chronological order or on an as needed basis At first glance this program seems pretty straight forward but by reading this manual you will discover many features that will prove valuable in the field of freelance writing This manual offers instructions for a variety of tasks including O Using Text Wrapping Creating Watermarks Creating Hyperlinks Adjusting AutoSave Changing Page Orientation OOOO And more If you want to navigate Microsoft Word 2010 with ease this manual 19 here to help You will no longer have to wage a war on Word to perform basic function because those days are over By reading these instructions you are not only benefitting your work but you are broadening your mind Table of Contents O Introduction Acknowledgements cccccccssssssseseeccccceseeessssecccccssseeesseseeeees ia TTT Table of Contents ccccccececcsceccececsccnccccsceccececsececsscscecceces O Chapter 1 Customizing Micros
12. down tab The tab drops down d Portrait Landscape 12 Select Landscape The orientation of the page changes from vertical to horizontal q le te a e ee ee e at me LK T ce en co ce BEE et om mn T ie em en mm mg he mn me cm fete mn tom eTe nm me me mm me ln em m mme me ee ee ee ii ii e pt a i de nee md mg on a KN N d qe dm ee em me ee a K T rs mm a nm nn Dunn Ke und nenn nn de a e qua a q a em Ta a on me mm K dame mme a te cm om eo come me A ACE Re TR K mmo p re Un de ee r at eee AM a mime de ce me de a Ee lr ee E a A a eo re EEE esas om ee ee me me lee dope mm ee mg pete eee nn A a N A ee ew de me AT men ee a nt nn td nn a ce T comen bn me de co ce me e ho un mms _ cs et ae Se my im Tee nn LL XT de b a ee de M mt ot a me e m den om ce de a mm ce de ce oies cm amp pe be pe mm ete K ar e man ch nn ew mm hu mount m on N ue dun um ee mm me pe nn dm mm qu te mm a on E A K N me a Te Te e nm me Elda o N T es he a fe ms hi NOTE To hide the paragraph marks and formatting symbols click the Home tab and then click on the paragraph icon A User s Manual for Freelance Writers Adding Headers Use headers to insert text at the top of your page separated from the main body of text A header appears at the top of every page in your Word document or 1f selected at the
13. gt gt lt rxal ME an SR Ab Bookmark L Blank Page Table Picture Clip Shapes Smart rt Chart Screenshot Header Footer Page Ka Page Break r Art r X Uf cross reference r X Number Quick Parts Signature Line J Equation Kay Z Al Wordart 5 Date amp Time C1 Symbol 4 h Embed Drop Cap gel Object Flash Text Symbols Flash Mil 3 Select Draw Text Box located at the bottom of the tab The cursor turns into a crosshair 4 Left click and drag the crosshair 5 Release the left click to create a text box NOTE If the text exceeds the space within the box enlarge the text box clicking and dragging the circles located at the corners of the box and the squares located on the sides of the box The circles alter the whole box at once and the squares alter a specific side of the box gt To customize your text box 1 Click on the text box Word redirects you to the Format tab 2 Customize the appearance of your text box Shape Styles NOTE If the Format tab is not automatically selected after clicking on your text box click on the Format tab located on the left side of the Ribbon A User s Manual for Freelance Writing Inserting an Image Use images to enhance your document aesthetically or clarify information There are several ways to insert an image into a document such as using the Clipboard or the right click gt To insert an image
14. in the shape of a Tight square Tight allows the text to flow closely around the edges of the shape This wrapping style allows you to move it freely throughout your document Through allows the text to Through Top and Bottom flow closely around the edges of the image filling in any white space available Top and Bottom allows the text to flow above and below the In Front of Text image Behind Text allows the text to overlap the image In Front of Text allows the image to overlap the text Behind Text ES at More Layout Options Chapter 2 Working with Images gt To customize a wrapping style l Click the Page Layout tab 2 Click the Wrap Text drop down tab which is located on the right hand side of the Ribbon The Wrap Text tab drops down 3 Select More Layout Options A dialogue box appears 4 Choose a wrapping style 5 Customize the wrapping style using Wrap text and Distance from text Layou P 2 yout Text Wrapping wrapping style In line with text Square Tight Through Top and bottom OM Behind text In front of text Wrap text Both sides Left only Right only Largest only Distance From text Top m El Left 0 13 Bottom Jo Right 0 13 6 Click OK to apply your customized wrapping style to the image NOTE If you decide to return to the original text wrapping style select In Line with Text which is the default wrapping style Chapter 3 Formatti
15. l Clipboard fa Font P Paragraph Styles P Editing Home Insert Page Layout References Mailings Review View Acrobat Aa i E D Breaks A Watermark Indent Spacing 1 2 d Bring Forward Align Ar Blline Numbers Page Color E Left 0 2 Before 0 pt ly Send Backward IH Group Themes Margins Orientation Size Columns _ we I ye I Position Wrap S Y o Y be Hyphenation 7 A Page Borders ZZ Right 0 4 After 10 pt Text Ty Selection Pane ah Rotate Themes Page Setup Page Background Paragraph P Arrange 4 Move your text cursor to the end of the last page that you want to remain vertical 5 Click the Breaks drop down tab The tab drops down l Section Breaks t Breaks Next Page JE Line Numbers Insert a section break and start the new section on the next page hr Hyphenation Continuous Insert a section break and start the new section on the same page Even Page Insert a section break and start the new section on the next even numbered page Odd Page Insert a section break and start the new E section on the next odd numbered page 6 Select Next Page Chapter 3 Formatting Your Document 7 Move your text cursor to the end of the page that you want to make horizontal 8 Click the Breaks drop down tab The tab drops down 9 Select Next Page 10 Select the text or image to be included on the landscape page 11 Click the Orientation drop
16. top of alternating pages Footers can be used to include your name page numbers or section distinctions consistently throughout your document P To insert a default header 1 Click the Insert tab 2 Click the Header drop down tab The tab drops down e Home Page Layout References Mailings Review View Acrobat 1 Cover Page FE Eis y a Hyperlink a Cia ert mel AS Bookmark L Blank Page Table Picture Clip Shapes Smart rt Chart Screenshot Y Art gt A 3 Quick Parts amp Signature Line TL Equation Kay E A wordt 5 Date amp Time 2 Symbol 2 Header Footer Page Text R i a Page Break Number Box Prop Ca 4 Object gt Flash Uf Cross reference Pages Tables Illustrations Links Header amp Footer Text Symbols Flash 3 Select a default header from the drop down list Built In rs Blank repe text Blank Three Columns Pepe tesi Type text Type eut Alphabet Type the document title Annual Type the document tide Year 4 Select the bracketed text to edit your header 5 Select Close Header and Footer located on the right hand side of the Ribbon to return to your main document Chapter 3 Formatting Your Document gt To create a header 1 Click the Insert tab Click the Header drop down tab The tab drops down Select Edit Header located at the bottom of the drop down list A dialogue box appears
17. Blank Page El Table Picture Clip Shapes Smart amp rt Chart Screenshot t Page Break Art r Uf Cross Pages Tables Illustrations Lin Header Footer Page Text reference p Number Boxy 2 Drop Ca gl Object 7 iks Header amp Footer Text 3 Select a default footer from the drop down list Built In Tepe bear Blank Three Columns Tapar eeil Type tras Type treat K Alphabet Type teat Page 1 Annual 4 Select the bracket text to edit your footer TL Equation Kay 2 Symbol Symbols Flash 5 Select Close Header and Footer located on the right hand side of the Ribbon to return to your main document Chapter 3 Formatting Your Document gt To create a footer 1 Click the Insert tab Click the Footer drop down tab The tab drops down Select Edit Footer located at the bottom of the drop down list A dialogue box appears Select Insert Alignment Tab to change the location of your footer Select the alignment of your footer Alignment Left Center Right Align relative bo Margin Leader Click OK The text cursor moves to the selected location Enter your text Select Close Header and Footer located on the left hand side of the Ribbon to return to your main document NOTE To quickly access and exit your footer double right click at the bottom of the page To create different footers on alternating pages select Different Odd amp E
18. ction in Document gt gt Select place in this document Existing File or Top of the Document WED Page Headings Bookmarks Place in This Document Create Mew Document E mail Address 6 Select a location to which the hyperlink connects below Select a place in this document 7 Enter the text to be displayed as a hyperlink after Text to display 8 Click OK The hyperlink appears at the insertion point NOTE The default appearance for hyperlinks is blue and with an underline To change the appearance of your hyperlink click the Home tab In the Font group you can customize your hyperlink A User s Manual for Freelance Writers Creating a Landscape Page Change the page orientation of your Word document from vertical portrait to horizontal landscape Landscape pages can be used to include large pictures or graphs within a document gt To create a landscape page layout 1 Click the Home tab 2 Click the paragraph icon f which is located in the center of the Ribbon Paragraph marks and formatting symbols appear Insert Page Layout References Mailings Review View Acrobat f i s PERE ee GA Find Calibri Body 111 AA Aa S iZ gt gt mE 4 al A d 3 AaBbCcDc 4aBbCcDc AaBbC AaBbCc ab s ab Replace Paste 2 lt y t da lt LL lt i i j i Change E F B Z U abe X X A ay A y y e TNormal ThNoSpaci Heading1 Heading 2 Title nes D Select lt
19. emplate applies the default font to both your current and future documents A User s Manual for Freelance Writers Changing the Language of a Document Change the language of a document or selection of text when you are writing a Word document in a different language Microsoft Word does not recognize words outside of the set language which 19 English When you change the set language the proofing tools will access the dictionary of the chosen language gt To change the language of a document 1 Click the Review tab 2 Click the Language drop down tab located on the left hand s de of the R bbon The Language tab drops down ile Home Insert Page Layout References Mailings Levievy Acrobat a amp f ABC gt gt D fy A gt N y x gt AS 12 E 123 at bea uy y Y a Final Show Markup A 74 Previous E 2 123 Show Markup DD Next Spelling amp Research Thesaurus Word Translate Language New Delete Previous Ne Track duid Accept Reject Compare Block Restrict Grammar Count X Comment Changes Reviewing Pane v r Authors Editing Proofing Language Comments Tracking Changes Compare Protect Arabic Algeria Arabic Bahrain Arabic Egypt The speller and other proofing tools automatically use dictionaries of the selected language if available Do not check spelling or grammar Detect language automatically Set 45 Default 4 Choose a language 5 Click OK
20. itch Macros w Position Windows M Macros 3 Move the horizontal line to the middle of your document using the cursor The screen splits A duplicate of your current document and a second scroll bar appear below the horizontal line CIRE Documentl Microsoft Word File Home Insert Page Layout References Mailings Review View Acrobat 2 E E Ruler E one Page QD View Side by Side E k L z Gridlines Goo Two Pages 7 Synchronous Scrolling FullScreen Web Outline Draft Zoom 100 ew Arrange Remove L Navigation P 2 Page Width window All Split 19 Reset Window Positi Reading Layou Document Views D m Window Show Zoom Microsoft Word 2010 Microsoft Word 2010 Bea s Page 1of1 Words 3 S Il 4 Scroll through each documents using the document s respective scroll bar NOTE Changes made to one document are present on the other document To turn Split Screen mode off click the Remove Split icon The horizontal line disappears A User s Manual for Freelance Writers Using Track Changes Use track changes to view alterations made to a document For example if another person is editing your document his or her changes will be marked For writers who consistently receive feedback on documents track changes allows you to distinguish the original document from the alterations g
21. j E BL AaBbCcDc AaBbCcDc AaBbC AaBbCc Aab A ab Replace B sete ac D 3 BZU x x A D A gt Es BE tz ii TNormal T No Spaci Heading1 Heading 2 Title _ Change Clipboard E Font Paragraph a Styles s Editing 5 Move your text cursor to the insertion point 6 Select the image in the Clipboard Task Pane The image appears at the location of the text cursor 1 of 24 Clipboard YTX Paste All Sk Clear Al Click an item to paste Chapter 2 Working with Images gt To create a partial screen capture using the Snipping Tool l Choose an image to capture 2 Click the Windows Symbol EJ which is located in the bottom left hand corner of the screen A context box appears 3 Select the Snipping Tool The screen greys and a dialogue box appears 4 Click on New The New tab drops down Snipping Tool de I Free form Snip 2 Options Select a snip type from the menu or click Window Snip the New button Full screen Snip NOTE There are several different Snip types A Free form Snip allows you to draw around an image using the cursor A Rectangular Snip allows you to create a box around an image by dragging the cursor A Window Snip takes a full screen capture of an open program 5 Select Rectangular Snip 6 Left click and drag your cursor around the image 7 Release the left click to capture the image 8 In Microsoft Word click the Home tab 9 Click the Clipboard dia
22. l for Freelance Writers Combining Your Documents Combine your documents by choosing two or more saved documents and merging them into one large document These inserted documents are fully editable Once the documents are merged they can be saved under one name P To combine two or more documents 1 Click the Insert tab 2 Click on the Object drop down tab which 1s located on the right hand side of the Ribbon The tab drops down Page Layout References Review View Acrobat Mailings 1 Cover Page E EN np a E Hyperlink ab D b A 3 Quick Parts Signature Line JT Equation m Bal E ai qe Blank Page ud er As Bookmark 2 Al Wordart Date amp Time 2 Symbol a E Table Picture Clip Shapes SmartArt Chart Screenshot Header Footer Page Text Embed D Ka Page Break Art r th Cross reference Numberr Boxy Prop Cay 49 Object 7 Flash Pages Tables Illustrations Links Header amp Footer Text Symbols Flash 3 Select Text From File The Insert File dialogue box appears 4 Select one or more documents from your computer 5 Click Insert The documents appear in your open document W Insert Fil m K Libraries Documents Word Manual X Search Word Manual New folder Organize v 0O E Recent Places Libraries A Documents library Word Manual Name A Arrange by Folder v Size Es Documents a Music Pictures amp
23. logue box launcher which is located on the left hand side of the Ribbon The Clipboard Task Pane appears 10 Select the image in the Clipboard Task Pane The image appears at the location of the text cursor A User s Manual for Freelance Writers Using Text Wrapping Use text wrapping to incorporate an image into a body of text Text wrapping determines how your image will be incorporated into the text and how the text flows around your image Text wrapping can be used to include images in articles blogs or any type of written work gt To use text wrapping 1 Left click on your image to select it 2 Click the Page Layout tab 3 Click the Wrap Text drop down tab which 1s located on the r ght hand side of the R bbon The Wrap Text tab drops down Picture Tools References Mailings Review View Acrobat Format Home Insert a Colors Breaks 3 e Indent Spacing HA Line Numbers SE Left 0 N om Before 0 pt emes Margins Orientation Size Columns Watermark Page Page en ll X Bite gt E X be Hyphenation v Color Borders ZZ Right 0 4 After 10 pt Selection Pane Gh Rotate Themes Page Setup u Page Background Paragraph 4 Select a wrapping style Your image assumes the wrapping style a In Line with Text NOTE In Line with Text Ha incorporates the image into the line of Square text Square allows the text to flow 24 around the image
24. ng Your Document Chapter 3 Formatting Your Document Creating a Hanging Indent Creating Text Columns Connecting Hyperlinks to a File or Web Page Connecting Hyperlinks within Your Document Creating a Landscape Page Adding Headers Adding Footers Creating a Watermark Combining Your Documents A User s Manual for Freelance Writers Chapter 3 Formatting Your Document Creating a Hanging Indent Use a hang ng indent to create a paragraph that has every line excluding the first line indented Hanging indents may be used to create lists outlines or bibliographies gt To create a hanging indent 1 Click the Page Layout tab 2 Click the Paragraph dialogue box launcher located in the center of the Ribbon A dialogue box appears Insert Page Layout References Mailings Review View Acrobat As E d D Breaks A Watermark Indent Spacing M Bring Forward Align aly HE Line Numbers Page Colorr 2 Left 0 Before 0 pt l Send Backward IH Group Themes Margins Orientation Size Columns _ l S gt ys Position Wrap l ER v o Y v v be Hyphenation O Page Borders Right 0 a After 10 pt Text K Selection Pane ah Rotate Themes Page Setup a Page Background Paragraph LZ Arrange 3 Select Hanging on the drop down tab below Special me E x Paragrapn SSS Indents and Spacing Line and Page Breaks General Alignment Left Outline level Body Text Indentation
25. oft Word 2010 Setting Your Default Font Changing the Language of Your Document sese sees eee Adjusting AUTO SANS sea rt O Chapter 2 Working with Images Urcatino Text BOX CS srta oo ot LOSC CCS T PO o EE UU A Creatine 3 Screen Capture eau Usine Text Y AD DORE Q Chapter 3 Formatting Your Document Creating a Hanging Indent ernennen Creatine Toxt COMIS Sn cecteeaas Connecting Hyperlinks to a File or Web Page Connecting Hyperlinks in Your Document sss sese eee eee Creating a Landscape PASS nun Addis Pee a ee Adding Footers ss Creatine Watermarks anal Combining Your Documents sees sese eee eee O Chapter 4 Editing Your Document Using Split Screen MO in een Usmo Track Chant een Running a Spelling and Grammar Check sse eee Table of Contents Chapter 1 Customizing Microsoft Word 2010 Chapter 1 Customizing Microsoft Word 2010 Setting a Default Font Changing the Language of a Document Adjusting AutoSave A User s Manual for Freelance Writers Chapter 1 Customizing Microsoft Word 2010 Setting Your Default Font Use default fonts to save a specific font to Microsoft Word Once a default font 1s set future documents in Microsoft Word will open using this font For writers who consistently use one font a default font eliminates time spent swapping one font for another gt To set your default font 1 Click the Home tab 2 Click the dialogue box launcher which is loca
26. pelling and Grammar check will scan your document for spelling and grammatical errors If errors are detected this feature will offer you suggestions to correct them gt To check your spelling and grammar l Click the Review tab 2 Click Spelling amp Grammar which 1s located on the left hand side of the Ribbon A dialogue box appears Home Insert Page Layout References Mailings Le vie View Acrobat 14 E 1 I vu pl gt Ta Final Show Markup v Y X Previous E 123 Show Markup DD Next Spelling amp fResearch Thesaurus Word Translate Language New Delete Previous Next Track np Accept Reject Compare Block Restrict oun z Comment Changes Reviewing Pane Y v r Authors Editing M Proofing Language Comments Tracking Changes Compare Protect Ae TN pe AR Ber a H spelling and Grammar English Mot in Dictionary on EN Ignore All Add to Dictionary Change All Sutolorrech Suggestions Check grammar 4 Click Change to accept the correction NOTE If you do not agree with the spelling and grammar check select Ignore Once to accept a word or phrasing one time Select Ignore All to accept a specific word or phrasing every time it appears in the document Select Add to Dictionary to accept a specific word when it is used in future documents
27. sh 4 Select Existing File or Web Page Link Eo Text to display Look in di English 379 Existing File or Web Page 2 English 379 DB Powerpoint Fra Ml English 379 Presentation Sources Place in This Document Browsed Pages Create Mew Recent Document Files Address E mail Address 5 Select a file or web page 6 Enter the text to be displayed as a hyperlink after Text to display 7 Click OK The hyperlink appears at the insertion point NOTE The default appearance for hyperlinks is blue and with an underline To change the appearance of your hyperlink click the Home tab In the Font group you can customize your hyperlink A User s Manual for Freelance Writers Connecting Hyperlinks in your Document Use a hyperlink to quickly navigate from one location to other marked locations n your Word document Hyperlinks make locating specific areas within a document quick and efficient Hyperlinks can be used in long documents to shorten to time it takes to scroll through information by connecting the hyperlink to bookmarks or headings gt To create a hyperlink to a specific location in your current document l Mark the hyperlink location n your current document There are two ways to mark a hyperlink location Create a bookmark To insert a bookmark click on the Insert tab Select Bookmark Below Bookmark name enter a name Click Add A Hyperlink Ae Bookmark Dn Cross reference Links
28. t amp Cut Copy Paste Options u u MS z gt A Edit Text J gt N Font Change Shape gt Add Shape gt E C Hyperlink Reset Shape More Layout Options sog Format Shape NOTE To paste the last image you copied using a shortcut press Ctrl and V on your keyboard The image appears at the location of the text cursor A User s Manual for Freelance Writers Creating a Screen Capture Use screen captures to take a static image of either the whole screen or part of the screen A full screen capture takes a picture of all the content displayed on a monitor A partial screen capture takes a picture of specific images or regions displayed on a monitor After a screen capture 1s taken you can insert t into a Microsoft Word document gt To create a full screen capture 1 Prepare your screen for a screen capture 2 Press Ctrl and Prtsen on the keyboard to take a static image of the whole screen A amp 19 e Qs We EG RF T4 yr ua 8 ey x3 OF tH FM uN AM Ss DY F amp GF Ha J es P 9 ED RES ne A 2 xa c3 va s8 ng s un a z8 AJ SW po Y FF qe i 3 In Microsoft Word click the Home tab 4 Click the Clipboard dialogue launcher located on the left hand side of the Ribbon The Clipboard Task Pane appears Page Layout References Mailings Review View Acrobat s q H i Ea s Y laal v i Y ty z 5 A a Find A Calibri Body 11 A A Aa b 7
29. t To track your changes 1 Click the Review tab 2 Click the Track Changes drop down tab located in the center of the Ribbon The Track Changes tab drops down Home Insert Page Layout References Mailings Le vie vu View Acrobat e ABC gt c 122 Final Show Markup v Ay o Y Previous Y u Oo taa A 2 Show Markup Y Next a 1 Spelling amp Research Thesaurus Word Translate Language New Delete Previot Next Track BE Accept Reject Compare lock Grammar Count M z Comment Changes Reviewing Pane N X z Auti Proofing Language Comments 3 Select Track Changes The Track Changes icon turns yellow to alert you that the program is on and future alterations will be marked NOTE To view the original document click and select Original To view the original document with markups select Original Show Markup To view the final document select Final The final document includes alterations without showing markups gt To customize the appearance of markups 1 Click the Review tab 2 Click the Track Changes drop down tab located in the center of the Ribbon The Track Changes tab drops down 3 Select Change Tracking Options to customize the appearance of the markups A dialogue box appears 4 Customize the appearance of the markups Tracking Changes compare Protect Chapter 4 Editing Your Document
30. ted to the right of the word Font A dialogue box appears ES y d d Insert Page Layout References Mailings Rewiew View Acrobat A S do i i Y S Aal _ Y av z A r Find B ea rer 24 T wapbcede aasbccc AaBbC aaBbcc AAB PA ab Replace gt ac Paste v 2 ir ay Es t ie j i i i Change a B Z U abe x x A y lt tH TNormal T No Spaci Heading1 Heading 2 Title F styles R Select Clipboard amp Font Paragraph Styles P Editing UNE Bou 7x T End ron Font Font style Times New Roman Regular Thorndale Duospace WT 7 a a Thorndale Duospace WT K Italic Bold Bold Italic Thorndale Duospace WT SC A Thorndale Duospace WT TC E Times New Roman x Font color Underline style Automatic none Effects E Strikethrough T Small caps Double strikethrough All caps E Superscript F Hidden E Subscript eview Times New Roman This is a TrueType Font This font will be used on both printer and screen Set As Default Text Effects Cancel 4 Preview the font at the bottom of the dialogue box 5 Click Set As Default A second dialogue box appears 6 Select This document only or All documents based on the normal template 7 Click OK NOTE This document only applies the default font to your current document only All documents based on the normal t
31. using the Clipboard l Choose an image to insert into your document 2 Right click the image A context menu appears 3 Select Copy Image 4 In Microsoft Word click the Home tab 5 Click the Clipboard dialogue launcher which 1s located on the left hand side of the Ribbon The Clipboard Task Pane appears Gae Insert Page Layout References Mailings Review View Acrobat fs ibri a oF Im to fo tice eA dA Find A Calibri Body 1i A a Aa DIE E GERENA AaBbCcDc AaBbCcDc AaBbC AaBbCc Aab A ab Replace ac Paste 2 Y Av t ar i i j i Change ea BI U abs x x Al A a y A L TNormal TNoSpaci Heading1 Heading 2 Title Styles Select a Styles Editing Paragraph Clipboard a Font 6 Select the image in the Clipboard Task Pane The image appears at the location of the text cursor 2 of 24 Clipboard v Click an item to paste NOTE The Clipboard holds twenty four images After twenty four images are stored in the Clipboard old images must be deleted before new images can be added Chapter 2 Working with Images gt To insert an image using the right click 1 Choose an image to insert into your document 2 Right click the image A context menu appears 3 Select Copy Image 4 In Microsoft Word right click in your open document context menu appears 5 Select the image which 1s located under Paste Options The image appears in the documen
32. ven Pages To remove your footer click on the Insert tab Click on the Footer drop down tab Click Remove Footer located at the bottom of the drop down menu A User s Manual for Freelance Writers Creating Watermarks Use watermarks to insert an image or text n the background of your document Watermarks can be used to enhance the aesthetics of a document to state the purpose of a document or to personalize a document gt To create a watermark 1 Click the Page Layout tab 2 Click the Watermark drop down tab located in the center of the Ribbon The Watermark tab drops down ile Home Insert age Layout References Mailings Review View Acrobat EL T ba FX Breaks A Watermark Indent Spacing H Align n E 53 r a R A 5 HA Line Numbers gt A Page Color 2 Left 0 Before 0 pt 7 kwar Uh Gr Margins Orientation Size Columns Pr TT w lt v be Hyphenation oO Page Borders Right 0 a Aten 10 pt gt Ty Selection Pane Themes Page Setup Page Background Paragraph Arrange 3 Select a default watermark from the drop down list The watermark appears on your document gt To customize a picture watermark 1 Click the Page Layout tab 2 Click the Watermark drop down tab located in the center of the Ribbon The Watermark tab drops down 3 Select Custom Watermark located at the bottom of the drop down tab A dialogue appears
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