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USER MANUAL Financial Monitoring and Planning

1. Non Recurrent Gra gt Report Management gt Data Management Customization E Done D T ip internet Post effects 1 The selected report is generated for users to preview in a pop up window if Preview amp Print button is clicked 2 The selected report is generated and stored in Report Management Repository if To File button is clicked Users may enter the description of the report for easy reference during report retrieval in Report Management Repository Copyright 2011 Education Bureau The Government of the HKSAR Page 110 All Rights Reserved WebSAMS User Manual Version 1 4 L Notes 1 List of Sales and Stock reports are All Categories Incomplete Purchase Purchase Adjustment Voucher List R FSS001 E Incomplete Sales Sales Adjustment Voucher List R FSS005 E List of Deleted Vouchers R FSS016 E List of Stock Analysis Code R FSS015 E List of Stock Category R FSS013 E List of Stock Master R FSS014 E Sales Record R FSS003 E Stock Balance Group by Category R FSS011B E Stock Balance Group by Stock Code R FSS011A E Stock Ledger R FSS010 E Stock Profit Report R FSS009 E Stocktake Worksheet by Location R FSS012 E Voucher List for Purchase of Stock Group by Stock Code R FSS002B E Voucher List for Purchase of Stock Group by Voucher R FSSO002A E Voucher List for Sales of Stock Group by Stock C
2. gt Non Recurrent i R ED 0109 2002 310 000 00 100 090 00 Sales amp Stock E Report Management ra Voucher with Prefix SV by Jason 0109 2002 10 000 00 360 00 Sales amp Stock cr Data Management J poo 0209 2002 10 000 00 1 700 00 Sales amp Stock E 7 pooo 0209 2002 10 000 00 487 00 Sales amp Stock C E SSFSS0604 02 02 09 2002 90 000 00 300 00 Sales amp Stock A T MESSAGEZ 02092002 10 000 00 5 00 0 Sales amp Stock E Ir Testing 02 09 2002 10 000 00 4 00 Sales amp Stock C Testing Purpose 0209 2002 10 000 00 0 00 Sales amp Stock m SSFSS0604 02 ssfss0604 03 03 09 2002 30 000 00 300 00 Sales amp Stock r Testing 03409 2002 10 000 00 5 00 Sales amp Stock E 7 Update the information 8 Click Save button Copyright 2011 Education Bureau The Government of the HKSAR Page 60 All Rights Reserved WebSAMS User Manual Version 1 4 on 0 9 0 B D 0 00 oso e plore E laj xi Fie Edt View Favorites Tools Help SBak gt O Asearch Favorites meda 4 B S Sf ES y User fin Current School Year 2002 14 August 2003 12 00 Home FMP S FSS12 03 FMP gt Sales amp Stock gt Maintenance gt Sales Voucher gt Common Setup Sales Voucher Budgeting Update Sales Voucher Accounting Month MMA YYY Bookkeeping Staff Cost CAR Sales amp Stock Seti Voucher No Voucher Date DDMM Y YYY Voucher Par
3. Eile Edit View Favorites Tools Help tember 2003 16 24 FMP Common Setup Final Year Enu Closing Budgeting Accounting Year To Be Closed YYYY AYYY Bookkeeping Staff Cost Reminder CAR Sales amp Stock 1 Please ensure the account of this year has been confirm Setup Bureau rc 2 Final Closed Accounting Year cannot be re opened Pre Year End Procegd Year End Enquiry ne 4 gt Daily Coll Summa Non Recurrent Gra Report Management ation and Manpower Data Management Customization OO T E tocal intranet 5 If outstanding items exist e g vouchers not completed error message will be displayed and final year end process cannot be carried out F WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt OA A Asearch Sjravorites meda A De XS E Norton Antivirus E User fmpSAs Last Login 05 09 2003 15 01 Logout Help PEE Current School Year 2002 8 September 2003 16 24 Home FMP E 67144 Fail to perform Final Year End Closing system has the following findings gt Common Setup Budgeting Bookkeeping E 67058 Incomplete vouchers are found for the accounting year Sta Cost Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 002 CAR Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 0
4. Home e S FSS03 01 FMP gt Sales amp Stock gt Setup gt Costing Method gt Common Setup Costing Method gt Budgeting Accounting Year YYY YA YYY 20062007 To 20142015 gt Bookkeeping 7 7 Laama gt Staff Cost gt CAR Sales amp Stock setu i Maintenance Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management gt Data Management Customization i ee IEE Local intranet 5 A list of matched Accounting Years with Costing Method is shown 6 Users may change the Costing Method 7 Click Save button and confirm the operation Copyright 2011 Education Bureau The Government of the HKSAR Page 29 All Rights Reserved WebSAMS User Manual Version 1 4 p WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help MEE Back gt A A Asearch GFavorites Smeda Ay S HE Norton antivirus E Home FMP Common Setup Budgeting Bookkeeping Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management gt Customization User fnpSAs Last Login 01 09 2003 16 55 Logout 1 Help PEE Current School Year 2002 2 September 2003 11 50 S FSS03 02 FMP gt Sales amp Stock gt Setup gt Costing Method Cost
5. E LESS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A Asearch GaFavortes Zmeda D Sy a B Norton antivirus E User fmpSAs Last Login 08 09 2003 10 38 Logout Help PRR Current School Year 2002 9 September 2003 16 40 S FSS11 03 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock Bud Stock Code DUMMY1 Category Code ENQUIRY Bookkeeping Qescription DUMMY Analysis Code N A Staff Cost car Voucher Date E a Complete Amount Location sansa J bomen COE sam Setup r 02 12 2002 SPO002 100 00 0 00 0 00 100 00 1000 00 N A i Maintenance o 0142 2002 SPO001 121 00 11 00 4 00 106 00 106 00 N A Pre Year End Year End Note 1 Batch write off please select the checkbox of that particular location and click the Batch Write Off button Note 2 Partial write off please click the hyperlink for that particular location Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization i E Done Bil Local intranet 7 Select the checkbox next to Write off Date to be deleted Users can delete one or more write off records to be deleted at the same time Copyright 2011 Education Bureau The Government of the HKSAR Page 86 All Rights Reserved WebSAMS User Manual Version 1 4 p WebSAMS System ersion 0 9 0 BUILD 07112002
6. SAs Last Login 05 09 2003 15 01 Logout Help FXE Current School Year 2002 tember 2003 15 49 Home FMP E 67142 Fail to perform Pre Year End Checking system has the following findings Common Situp Budgeting Bookkeepir g E 67058 Incomplete vouchers are found for the accounting year Staff Cost Sales and Stock CAR Sales and Stock Sales and Stock Sales Str cx Sales and Stock Setup Sales and Stock Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 002 Sales and Stock Purchase Voucher Incomplete SP092005 003 Sales and Stock Purchase Voucher Incomplete SP092005 004 Sales and Stock Purchase Voucher Incomplete SP092005 005 Sales and Stock Sales Voucher Incomplete SS092005 001 Sales and Stock Sales Voucher Incomplete SS092005 002 Maintenance Pre Year End Year End Accounting Year To Be Closed YYY Y Y YYY 2005 2006 Enquiry n IOA a gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization OO T E tocal intranet 5 If no outstanding item exists pre year end reports will be generated in Report Management Repository Users may click the hyperlink to link to Report Management Repository to view the reports Copyright 2011 Education Bureau The Government of the HKSAR Page 93 All Rights Reserved WebSAMS User Manual Version 1 4 F
7. Enquiry Report Total F ntered S nount Voucher Amount Complete Status Voucher Date DD MMNYYY W Voucher No Cae Generated From Daily Coll Summa Voucher No gt Non Recurrent Gia EDOL Report Management z oucher with Prefix SV by Jason 01092002 10 000 00 360 00 Sales amp Stock Data Management woa R 10 000 00 1 700 00 Sales amp Stock Customization 000001 2 072002 100 000 00 487 00 Sales amp Stock Voucher Particulars SSFSSO604 02 0209 2002 90 000 00 300 00 Sales amp Stock ESSAGE2 0209 2002 10 000 00 5 000 00 Sales amp Stock Testing 0209 2002 10 000 00 4 00f Sales amp Stock Testing Purpose 0209 2002 10 000 00 000 Sales amp Stock SSFSSO604 02 ssf3s0604 03 0309 2002 30 000 00 300 00 Sales amp Stock 100 22 22 0 2 21 Testing 03409 2002 10 000 00 5 00 Sales amp Stock Copyright 2011 Education Bureau The Government of the HKSAR Page 66 All Rights Reserved WebSAMS User Manual Version 1 4 LI Post effects 1 To delete the existing Stock Sales Voucher s users can select one or more vouchers from the search result list and click the Delete button The system will check to ensure that the vouchers can be deleted and prompt for confirmation Once confirmed the system will delete the selected Stock Sales Voucher s from the list L Notes 1
8. 5 Click the Stock Code hyperlink to view the stock details The purchase sales and write off details will be displayed Copyright 2011 Education Bureau The Government of the HKSAR Page 85 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help EBak gt OA A Asearch GFavortes Meda Ay 4 EB Norton Antivirus EA User fmpSAs Last Login 08 09 2003 10 38 Logout 1 Help PEE Current School Year 2002 9 September 2003 16 40 FAP S FSS11 02 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock Common Setup Budgeting Voucher Date DDMM Y YYY To Bookkeeping Stock Code DUMMY1 DUMMY1 macon Category Code aoe ALL z kk Analysis Code Location o_o Pre Year nd Year End On Hand Enquiry an English Description Amount Purchase On Hand Report Purchase sates wrte on ontana 221 00 11 00 4 00 206 00 gt Daily Coll Summ n 10 00 10 00 10 00 0 00 0 00 2 00 1 00 10 00 0 00 9 00 0 00 8 00 gt Non Recurrent Gi Report Management DUMMY2 VOUCHERT1 Data Management Customization Lf E Done T E tocal intranet 6 Click the hyperlink next to Voucher Date to delete write off records A page with existing write off records and 5 blank lines will be displayed
9. FSS08 Maintenance of Stock Out Details FSS11 Maintenance of Stock Write off FSS10 Reporting L FSS01 Maintenance of Stock Category and Analysis Code Copyright 2011 Education Bureau The Government of the HKSAR Page 5 All Rights Reserved WebSAMS User Manual Version 1 4 e Security SEC e Insert audit trail to Security e Check access rights to add update delete stock category and analysis code e Common Setup FCS e Sales and Stock Module is set to be effective L FSS02 Maintenance of Stock Master e Security SEC e Insert audit trail to Security e Check access rights to add update delete stock master e Common Setup FCS e Sales and Stock Module is set to be effective L FSS03 Costing Method Setup e Security SEC e Insert audit trail to Security e Check access rights to update costing method e Common Setup FCS e Sales and Stock Module is set to be effective e Accounting Year is created LQ FSS04 Default Unit Setup e Security SEC e Insert audit trail to Security e Check access rights to update base unit e Common Setup FCS e Sales and Stock Module is set to be effective L FSS07 Maintenance of Purchase Voucher e Security SEC e Insert audit trail to Security e Check access rights to add update delete purchase voucher e Common Setup FCS e Sales and Stock Module is set to be effective e Accounting year is created e Voucher type exists L FSS05 Maintenanc
10. Stock Code Range Voucher Date Range Voucher Status All Incomplete Completed Format PDF WORD RICHTEXT EXCEL Voucher Date Range is a mandatory field and it is required to be entered Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 16 Voucher List for Sales of Stock Group by Voucher R FSSOO6A E This function allows users to generate the Voucher List for Sales of Stock Group by Voucher R FSSO06A E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 127 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer E laj xj Fie Edt View Favorites Tools Help Back gt Q A Qsearch Favorites meda 4 D 3 a a B Current School Year 2002 14 August 2003 17 37 Home FMP S FSS10 06A FMP gt Sales amp Stock gt Report Voucher List for Sales of Stock Group by Voucher R F SSOO06A E y Common Setup Built in Template SST Please Input The Print Criteria AIC Year Mainte fect Original Voucher Date 0101 2002 To 01012003 Voucher Type M Sony i i C Original Voucher No To Location Maintei alee CO Repon Adjustment Voucher No y Voucher Status ALL v Budgeting Format PDF X Bookkeeping at Cadi
11. gt Customization JUNIOR NA 30 00 unr tg iteme Original Sales Voucher 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu 2 Click Stock Out Details tab 3 Click Voucher No hyperlink of Original Sales Voucher Copyright 2011 Education Bureau The Government of the HKSAR Page 73 All Rights Reserved WebSAMS User Manual Version 1 4 A WebSAMs System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Heak gt O 2 A Asearch Favorites G 234 oa EA Norton Antivirus EA 2 User fmpSAs Last Login 05 09 2003 15 01 Logout Help PEE Current School Year 2002 8 September 2003 17 58 a S FSS08 01 FMP gt Sales amp Stock gt Maintenance gt Stock O etails Unclassified Sales Voucher AR oO ie TaD Sales amp Stock 3 r S 3302 0209 2002 30 200 00 Sales amp Stock O Ss 03 3303 03 09 2002 903 219 00 Sales amp Stock p d m SS0201 0001 Report Testing 1 000 00 Sales amp Stock n Siar tirs Original Sales Voucher TIN EESE s oO Ss 02 02 10 000 00 Sales amp Stock a i r ssa oo 10 000 00 Sales amp Stock on Re E Original Sales Voucher Repo anageme Voucher Entered piles r S 2609 2008 10 000 00 610 00 Sales amp Stock oO S002 Testing 28409 2008 10 000 00 484 00 Sales a
12. Add Stock Code 4 Function Description This function allows users to create a new stock code A stock code is a stock item or goods which will be categorized under a stock category for stock management For example it may have stock code records Single Link Book and Double Line Book which are categorized under the stock category Exercise Book Stock code is required to identify the purchase sales stock item when filling in Stock In Out Details LQ Pre requisites 1 Stock code does not exist in the system 2 Category codes have been set up i User Procedures 1 Click FMP gt Sales amp Stock gt Setup from the left menu 2 Click Stock Master tab 3 Click Add button Add Stock Master page will be displayed E WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edt View Favorites Tools Help Back gt amp A A Gsearch Favortes Ehmeda BD 3 a a g 13 August 2003 17 57 Current School Year 2002 Home FMP gt Common Setup gt Budgeting Stock Code ALL E gt Bookkeeping English Description OO gt Staff Cost gt CAR Chinese Description a RE Category ALL 7 Setup Maintenance Bada F reset Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management gt Data Management gt Customization a LOE E E Local intranet 4 Fill in t
13. Category Code Range Stock Code Range Effective Status All Active Inactive Format PDF WORD RICHTEXT EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 7 Sales Record R FSS003 E This function allows users to generate the Sales Record R FSS003 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 118 All Rights Reserved WebSAMS User Manual Version 1 4 ZJ WebSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer F l j x Fie Edt View Favorites Tools Help Back gt amp A A GQsearch Favortes meda G B Sf ag Current School Year 2002 14 August 2003 17 24 Home FMP S FSS10 03 FMP gt Sales amp Stock gt Report Sales Record R FSS003 E eters Built in Template SST Please Input The Print Criteria AIC Year Mainte Portree Voucher Date Ooo To 0101 2001 DDAMMIYY YY VOT at Voucher No o Location Mainte Category Code fa To fall Report Stock Code ALL Z To JALL E Budgeting Format por a Booksee pad E Preview amp Print E To File 9 Reset lt Back Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End a i gt Daily Coll Summa gt Non Recurrent Gra gt Report Management D
14. MESSAGE 209 002 10 00000 5 000 00 Sales amp Stock Maintenance r sm Testing 0209 2002 10 000 00 4 00 Sales amp Stock Ere nen r stoma Testing 00 Sales amp Stock Year End d ag Sai zi Sales Adjustment Voucher 5 secaa Report Krh P h00 Sales amp Stock Daily Coll Summis Sales Adj ey gt Non Recurrent Gi Total 7 ri Total Enterex Report Management Voucher Original ni Voucher Date Voucher an E No Weiser the Voucher Particulars DDMMNYYY Amou nt bat Generated From Customization 007 07092002 20 000 00 5 00 Sales amp Stock 09 2007 03 Stook Sales Adjustment Voucher 12 09 2007 5 800 00 4 920 00 Sales amp Stock 092003 001 sick SALES ADJUSTMENT VOUCHER 1009 2003 1 880 00 940 00 Sales amp Stock 102002 003 ADJUSTMENT VOUCHER 0141 2002 580 00 482 00 Sales amp Stock 3 psad Ol 1209 2002 12 09 2002 20 000 00 6 00 Sales amp Stock SFSS0604 02 ssfss0604 03 0309 2002 120 000 00 300 00 Sales amp Stock Complete i x E Done Bs iei fox Local intranet 4 Users may follow User Procedures Step 5 12 of Unclassified Sales Voucher to add edit or delete item details of the adjustment voucher 5 Click Save button to save the changes Copyright 2011 Education Bureau The Government of the HKSAR All Rights Reserved Page 75 WebSAMS User Manual Version 1 4 F WebSAMS System ersion 0 9 0 BUIL
15. Sales amp Stock r n 0006 0600 2002 10 000 00 100 00 Sales amp Stock m 0 0001 0109 2301 10 000 00 1 000 00 Sales amp Stock rs Spo0o03 000 03 03 09 2301 10 000 00 300 00 Sales amp Stock m Spoons 00005 05409 2301 100 000 00 300 00 Sales amp Stock mr 2 000 06 0609 2301 10 000 00 600 00 Sales amp Stock OO i E tocal intranet 4 a In the upper portion of the Edit Purchase Stock page select Original Voucher or Adjustment Voucher from the selection box of Voucher Grouping b If the selected voucher is an adjustment voucher please i enter the Original Voucher No or ii click Search button to search for the completed Original Voucher No and click Select button to choose the Voucher No from the pop up window The Stock In Details of the selected original voucher will be retrieved for users to edit Copyright 2011 Education Bureau The Government of the HKSAR Page 46 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edt view Favorites Tools Help Heak gt O A A Qsearch GFavortes Ehmedia E AX a Norton antivirus EA User finpSAs Last Login 05 09 2003 15 01 Logout Help PEE Current School Year 2002 8 September 2003 12 15 S FSS05 02 FMP gt Sales amp Stock gt Maintenance gt Stock In Details FMP oe Common Setup Stock In Details 4b ii Budgeting
16. Budgeting Bookkeeping Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management gt Data Management gt Customization A Qsearch Favorites meda J D 3 a H User finpSAs Last Login 19 09 2003 14 47 Logout 1 Help PARE Current School Year 2002 19 September 2003 18 47 S FSS10 17 FMP gt Sales amp Stock gt Report Incomplete Purchase Purchase Adjustment Voucher List R FSS001 in Template Please input the print criteria Voucher Date DDMMNYYYY Voucher No Voucher Grouping All E Print Voucher s with Quotation Tender Number Only Quotation Tender Number To E to To Format PIF E Preview amp Print E To File PF Reset lt JBack Internet 5 Enter the print criteria and click Preview amp Print button to online generate the report A report window will pop up Print the report to local print queue or save to local hard disk from the pop up window Copyright 2011 Education Bureau The Government of the HKSAR Page 109 All Rights Reserved WebSAMS User Manual Version 1 4 B 6 Users can choose to generate the report backend by clicking To File button a Users are required to fill in report description The report will then be generated and stored in Report Management Repository No report window will p
17. Copyright 2011 Education Bureau The Government of the HKSAR Page 20 All Rights Reserved WebSAMS User Manual Version 1 4 p WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer d a x Fie Edt View Favorites Tools Help HBBak gt Qsearch Favorites media B St EY Norton Antivirus User finpSAs Last Login 01 09 2003 16 55 Logout Help PXE Current School Year 2002 2 September 2003 11 37 Home FAP S FSS02 02 FMP gt Sales amp Stock gt Setup gt Stock Master Common Setup Budgeting Stock Code ALL lt Bookkeeping an NN A nglish Description gt CAR Chinese Description Sikeke Category ENQUIRY ENQUIRY z 4 Maintenance Pre Year End Bottom Year End Stock Code English Description Chinese Desc ation Category Effective Status Enquiry DUMMY1 DUMMY ENQUIRY neod ENQURYL ENQURYI ENQUIRY ENQUIRY Coll Summa ENOURY2 ENOURY2 a N ENOURY3 ENOURY3 ENQURY gt Data Managemem i ENQURY4 ENQURY4 ENQURY gt Customization ENQURY5 ENQURY5 ENQURY a ka x Necurrent Gra kal x kal Top ial fe Local intranet an Post effects 1 To delete existing Stock Code s users can select one or more stock codes from the search result list and click the Delete button The system will check to ensure that there are no purchase sales and write off activities with the selected Stock Cod
18. Current School Year 2002 9 September 2003 15 41 Home H S FSS12 03 FMP gt Sales amp Stock gt Maintenance gt Sales Voucher Common Setup Sales Youcher Budgeting Update Sales Voucher Bookkeeping Ac Month MM YYY 12 2002 Staff Cost Voucher Type Stock Sales voucher oe Voucher No SSO00L Sales amp Stock s Voucher Date ODMMivYYY 0122002 etup Voucher Particulars Testing Pre Year End Voucher Amount 10000 00 Year End Completed Vv Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization fg Local intranet 8 Unselect the Completed Status Checkbox and click Save button Copyright 2011 Education Bureau The Government of the HKSAR Page 63 All Rights Reserved WebSAMS User Manual Version 1 4 Bi WebsAms System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Asearch Favorites meda B HA J Y Norton antivirus E pSAs Last Login 08 09 2003 10 38 Logout Help PEE Current School Year 2002 9 September 2003 15 41 Home FMP S FSS12 03 FMP gt Sales amp Stock gt Maintenance gt Sales Voucher Common Setup Sales Voucher Budgeting Update Sales Voucher Bookkeeping Accounting Month MMY YYY 122002 Staff Cost Voucher Type Stock Sales voucher co Voucher No SSOOOL Sales amp Stock Voucher Date DDM YYY 0112 2002 Setup Maintenanc
19. Report Management Data Management Customization eel fox Local intranet 7 Users can click Purchase History or Write Off History hyperlink to view the corresponding details of the selected stock item Write Off History 8 By clicking Write Off History hyperlink all the write off history of the selected stock item will be displayed in chronological order Copyright 2011 Education Bureau The Government of the HKSAR Page 106 All Rights Reserved WebSAMS User Manual Version 1 4 ina BA Zj WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer o ATE File Edit view Favorites Tools Help Bak gt 0 A Qsearch GFavorites Media SIA aaay B e mos Write Off History Current Home P S FSS09 05 FMP gt Sales amp Stock gt Enquiry Common Setup Stock Enquiry Result Sch Accounting Purchase History Sales History UCONN Stock Code EBO0001 Category Code ew cue Description Maths Ex Book Analysis Code Total Quantity 1 00 Voucher Type Mi Sear omm Write off Reason Report DDMMNYYY 31 10 2002 1 00 DAMAGED gt Budgeting gt Bookkeeping gt Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization a fe Local intranet 9 Users can click Purchase History or
20. To delete a Stock Sales Voucher the voucher must be created in Sales and Stock Module with the voucher grouping Unclassified i e not yet classified as Original Adjustment Voucher Deletion of sales voucher created in Bookkeeping Module is not allowed Please note that voucher number cannot be re used even if the voucher has been deleted Copyright 2011 Education Bureau The Government of the HKSAR Page 67 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 4 Stock Out Details Maintenance of Stock Out Details 4 Function Description This function allows users to add edit delete stock out details for incomplete sales voucher There are 3 kinds of voucher grouping namely Unclassified Voucher Original Voucher and Adjustment Voucher Unclassified voucher is a voucher created in Sales and Stock Module or voucher transmitted from Bookkeeping Module which has not been classified as Original Adjustment Voucher In order to input Stock Out Details to a voucher that voucher should be classified as an Original Adjustment Voucher first Original voucher is a voucher that may attach with stock items and users are allowed to maintain Stock Out Details for the voucher Adjustment voucher is a voucher which is attached to a completed original voucher for adjustment purpose It is created when the voucher amount of an original voucher is not enough for registering stock items Adjustment vouch
21. Version 1 4 Norton Antivirus El User finpSAs Last Login 19 09 2003 14 47 Logout Help PEE Current School Year 2002 19 September 2003 18 47 S FSS10 02A FMP gt Sales amp Stock gt Report gt Common Setup Voucher List for Purchase of Stock Group by Voucher R FSS002A E Built in Template Budgeting Please input the print criteria gt Bookkeeping ot gt Staff Cost Original Voucher Date To DDMMYYYY gt CAR Original Voucher No To Sales amp Stock Setup Adjustment Voucher No Voucher Status All z Maintenance Pre Year End Year End E Print Voucher s with Quotation Tender Number Only Quotation Tender Number To Format POF id Enquiry gt Non Recurrent Gra gt Report Management gt Data Management gt Customization tg neme The following print criteria can be selected from this screen to generate the report Original Voucher Date Range Original Voucher No Range Adjustment Voucher No Voucher Status All Incomplete Completed Quotation Tender Number Range Format PDF WORD RICHTEXT EXCEL Users can either enter Original Voucher Date Range Original Voucher No Range or Adjustment Voucher No for the above print criteria Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To
22. Voucher Type Voucher No Voucher Date Voucher Particulars and Voucher Amount Voucher created in Sales and Stock Module cannot be retrieved in Bookkeeping Module and voucher posting is not required since no account detail is captured in the voucher Depending on the setup of the selected voucher type users can either manually input voucher number or adopt the system auto generate number Alternatively users may create a receipt voucher in Bookkeeping Module Users can choose to create receipt voucher of any voucher types under Sales and Stock Receipt Voucher please refer to Common Setup for Voucher Type Maintenance details Sales and Stock receipt voucher created in Bookkeeping Module can be retrieved in Sales and Stock functions after the voucher has been posted The voucher will then be transmitted to Sales and Stock Module for filling in Stock Out Details If Bookkeeping Module is not in use users should create all sales vouchers in Sales and Stock Module LQ Pre requisites 1 Voucher with the same voucher number does not exist in the system 2 Accounting Year has been created in Common Setup Module and the Accounting Year in Sales and Stock Module is not yet final closed 3 Voucher type has been set up Yi User Procedures 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu 2 Click Sales Voucher tab 3 Click Add button Add Sales Voucher page will be displayed Copyright 2011 Education
23. 10 FMP gt Sales amp Stock gt Report FMP Stock Ledger R FSS010 E Sutera Built in Template SSS IT Please Input The Print Criteria AIC Year Mainte TTA Accounting Year 2002 2003 7 E AT Voucher Date To a o DDMM YYYY TSEC Category Code ALL To ALL zi Report Stock Code ALL Z To JALL E gt Budgeting Format PDF Plead E Preview amp Print E To File I Reset lt Back gt Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End gt Non Recurrent Gra gt Report Management Data Management Customization ol il fox Local intranet The following print criteria can be selected from this screen to generate the report Accounting Year Voucher Date Range Category Code Range Stock Code Range Format PDF WORD RICHTEXT EXCEL lf Accounting Year has been selected it is optional for users to enter Voucher Date Range If users select Accounting Year and do not enter Voucher Date Range Voucher Date Range will be set from the first date of the selected accounting year to the last date of the selected accounting year Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 11 Stock Profit Report R FSSO09 E This function allows users to generate the Stock Profit Report R FSS009
24. Bureau The Government of the HKSAR Page 56 All Rights Reserved WebSAMS User Manual Version 1 4 on 0 9 0 BUILD 0 00 oso ernet Explore E 121 x Fie Edit View Favorites Tools Help Back gt A Qsearch Favorites meda J B S Sf a y SAs Last Login 13 08 2003 23 47 Logout Help PERE School Year 2002 14 August 2003 11 50 Home FMP Sales Voefcher S FSS12 01 FMP gt Sales amp Stock gt Maintenance e gt Common Setup Budgeting Search Sales Voucher gt Bookkeeping Voucher Date DDMM Y YYY gt Staff Cost Voucher No CAR Stock Code ALL Sales amp Stock Category Code ALL x Setup Analysis Code ALL X Pa Year End Enquiry Report gt Daily Coll Summa Non Recurrent Gra Report Management Data Management gt Customization E Maintenance m af fox Local intranet 4 Fill in the information If the selected voucher type has been set to use system auto generate voucher number Auto will appear in the voucher number textbox by default There is a total of 13 digits for the auto generate voucher number e g S03 01 00001 where 03 01 represents January 2003 and 00001 represents that this is the first voucher of accounting year 2002 2003 The system will automatically go to 00002 for the second voucher of accounting year 2002 2003 under the same voucher type When creating a new voucher of the next year system will cre
25. Cost CAR Voucher Date Quantity pais acelin Complete pee 100 00 0 00 0 00 100 00 1000 00 N A E 121 00 11 00 4 00 106 00 106 00 N A E Pre Year End Year End k rite off please select the checkbox of that particular location and click the Batch Write Off button Ratiadrite off please click the hyperlink for that particular location Enquiry Batch Write off Report Daily Coll Summa gt Non Recurrent Gra Report Management Data Management gt Customization T E tocal intranet 7 Update Write off Quantity and Write off Reason 8 Click Save button and confirm the operation afi WebSAMS System version 0 9 0 BULD 0711200 ote tee a Fie Edit View Favorites Tools Help Heak gt A A Qsearch Favorites meda e SA Fw Norton antivirus E User fir pSAs Last Login 08 09 2003 10 38 Logout 1 Help PEE Current School Year 2002 9 September 2003 16 43 Home S FSS11 05 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock FMP gt Common Setup Budgeting Stock Code DUMMY1 Voucher Date DDMMryYYY 01 12 2002 Bookkeeping Description DUMMY1 Voucher No SPOOOL Category Code ENQUIRY Entered Amount 121 00 Staff Cost Analysis Code Purchase Quantity CAR Write off Quantity i On Hand Quantity Sales amp Stock lt OE oT IYYYY Pre Year End J a Ly 05 12 2002 10 1 00 Write off Reason Year End Enquiry Report gt Dail
26. Enquiry Analysis Code ENQUIRYAt ENQUIRYAT gt Amount s Report Location NiA Not Applicable X Remarks Daily Coll Summa SS N A 30 00 UNIT 60 00 Non Recurrent Gra Eria Preset JUNIOR Report Management NA Stock Description Data Management Customization N A 300 00 UNIT 300 00 Bil fox Local intranet 11 Click Delete button to delete stock items 12 After filling in Item Details click Save button to save those input Item Details Copyright 2011 Education Bureau The Government of the HKSAR Page 72 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Ver S FSS08 02 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details Common Setup Stock Gut Details Budgeting Edit Sales Stock Bookkeeping Voucher Date DDMM Y YY 0109 2009 Voucher Amount 10 000 00 Staff Cost Voucher No SS 003 wh Voucher Particulars Testing Entered Amount 60 00 Voucher Grouping Original Voucher Sales amp Stock Setup Category Code ALL z Quantity Maintenance Stock Code ABCEDFGXYZ ABCEDFGXYZ z Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Selling Price Enquiry Analysis Code ENQUIRYA1 ENQUIRYA1 x Amount C Report Location N A Not Applicable v Remarks I gt Daily Coll Summa gt Non Recurrent Gra Report Management bs z Stock Description Analysis Code Data Management
27. FEREZ Current School Year 2002 30 August 2003 12 57 Home FMP S FSS02 03 FMP gt Sales amp Stock gt Setup gt Stock Master Common Setup Stock Master Budgeting Stock Code ENQUIRY Bookkeeping English Description ENQUIRY gt Staff Cost g _ or Chinese Description Cpm Sales amp Stock Category ENQUIRY ENQUIRY jad case unt iT Maintenance Pre Year End recne Sius Active 7 Year End Enquiry Report gt Report Management Data Management gt Customization m af fox Local intranet Li Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated successfully the information of the stock code is saved with the updated details L Notes 1 English Description Chinese Description Category Base Unit and Effective Status are mandatory fields and they are required to be entered 2 Stock Code with Active effective status will be available for selection in the drop down list box of Stock Code when adding editing Stock In Details Delete Stock Code L Function Description This function allows users to delete existing stock codes However users are not allowed to delete a stock code with purchase sales or write off details Users may consider setting the effective status of stock code to Inactive i
28. Fj To File FY Reset lt JBack E eg tnternet The following print criteria can be selected from this screen to generate the report Voucher Date Range Voucher No Range Voucher Grouping All Unclassified Voucher Original Voucher Adjustment Voucher Quotation Tender Number Range Format PDF WORD RICHTEXT EXCEL Users can either enter Voucher Date Range or Voucher No Range for the above print criteria Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 2 Incomplete Sales Sales Adjustment Voucher List R FSS005 E This function allows users to generate the Incomplete Sales Sales Adjustment Voucher List R FSSO05 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 113 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer a 8 x Fie Edit View Favorites Tools Help Back gt A Qsearch GyFavorites meda lt 4 D S Sf a B Current School Year 2002 14 August 2003 17 11 Home FAP S FSS10 05 FMP gt Sales amp Stock gt Report f Incomplete Sales Sales Adjustment Voucher List R F SS005 E or ee Built in Template SSS IT Please Input The Print Criteria AIC Ye
29. Format Por gt Budgeting E Preview amp Print E To File Reset Back gt Bookkeeping gt Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Non Recurrent Gra Report Management Data Management Customization OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Category Code Range Stock Code Range Date Format PDF WORD RICHTEXT EXCEL Date is a mandatory field and it is required to be entered Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 9 Stock Balance Group by Stock Code R FSS011A E This function allows users to generate the Stock Balance Group by Stock Code R FSS011A E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 120 All Rights Reserved WebSAMS User Manual Version 1 4 p WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edit View Favorites Tools Help Back gt O A A Qsearch Syravorites Meda D Gt EF g Current School Year 2002 14 August 2003 17 26 Home S FSS10 11A FMP gt Sales amp Stock gt Report FMP Stock Balance Group by Stock Code R FSS011A E Sutera t
30. Local intranet L Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated successfully the information of the stock purchase voucher is saved with the updated details L Notes 1 For voucher created under Sales and Stock Module users can change the Voucher Date Voucher Particulars and Voucher Amount For posted voucher created under Bookkeeping Module users cannot change any information 2 Voucher Date Voucher Particulars and Voucher Amount are mandatory fields and they are required to be entered 3 Voucher Amount must be greater than zero Voucher Date must fall within the selected Accounting Month Voucher information will be shown as display mode if a the voucher is created under Bookkeeping Module or b the voucher has been classified as original adjustment voucher Updating is not allowed on any of the above mentioned vouchers Copyright 2011 Education Bureau The Government of the HKSAR Page 38 All Rights Reserved WebSAMS User Manual Version 1 4 Set Completed Purchase Voucher as Incomplete Purchase Voucher 4 Function Description This function allows users to set a Completed Purchase Voucher to Incomplete Users are not allowed to update Stock In Details of a completed purchase voucher By setting a completed purch
31. Logout 1 Help Rea Current School Year 2002 8 September 2003 11 23 FMP S FSS05 02 FMP gt Sales amp Stock gt Maintenance gt Stock In Details Common Setup Stock In Detale Budgeting Edit Purchase Stock Bookkeeping Voucher Date DDMMAY YYY 0509 2002 Voucher Amount 10 000 00 Staff Cost Voucher No SPOOOS Voucher Particulars Voucher Grouping Sales amp Stock Item Details Entered Amount 0 00 CAR Setup Category Code ALL Quantity 100 Maintenance P Stock Code BA00001 Metal Badge z Unit UNIT Pre Year End Year End Description Metal Badge Unit Cost 1 00 eer Analysis Code NiA Not Applicable z Amount 1000 Location RM 808 Store Room z7 Remarks Purchase 1000 Metal Badge Data Management Customization ERAS System Yersion 0 9 0 BUILD 071 12002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt OA A Asearch Favorites Emeda A Ae SX Sw Norton antivirus E SAs Last Login 05 09 2003 15 01 Logout 1 Help PRA Current School Year 2002 8 September 2003 11 28 Fa S FSS05 02 FMP gt Sales amp Stock gt Maintenance gt Stock In Details Common Setup Stone In Detale Budgeting Edit Purchase Stock Bookkeeping Voucher Date DDMMAY YYY 05409 2002 Voucher Amount 10 000 00 Staff Cost Voucher No SPOOOS am Voucher Particulars 0005 Entered Amount 1 000 00 Voucher Grouping Or
32. Logout 1 Help 1 PXFZ Curren bar 2002 9 July 2003 11 37 Home FMP a S FSS08 01 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details Common Setup SEO Guede aile gt Budgeting gt Bookkeeping gt CAR De Report Testing 01012008 1 000 00 Sales amp Stock Sales amp Stock ar sg Original ais Unclassified Sales Voucher Generated From Pre Year End meea Year End oO 02 09 2002 10 000 00 1 700 00 Sales amp Stock Enquiry r 020972301 10 000 00 8 000 00 Sales amp Stock Report Oo 0409 2301 10 000 00 6 000 00 Sales amp Stock Daily Coll S Daily Coll Summaries O79201 10 000 00 1 500 00 Sales amp Stock Non Recurrent Gra b gt Feed Cn r 02092002 100 000 00 487 00 Sales amp Stock gt Data Management r 03 09 2302 10 000 00 7 000 00 Sales amp Stock camionman ra 0609 2302 100 000 00 6 200 00 Sales amp Stock C 0709 2302 100 000 00 2 400 00 Sales amp Stock r ao 002008 08 09 2302 100 000 00 3 800 00 Sales amp Stock r ssa 03108 2304 03 08 2304 10 000 00 700 00 Sales amp Stock r sso 06 08 2304 06 08 2304 10 000 00 620 00 Sales amp Stock r sso 0708 2304 0708 2304 10 000 00 240 00 Sales amp Stock r sa 0808 2304 08 08 2304 10 000 00 380 00 Sales amp Stock SSO82006 01 Last In First Out Method Testing 03 09 2006 900 00 900 00 Sales amp Stock E Done O
33. Microsoft Internet Explorer a 181 xj File Edt View Favorites Tools Help Heak v gt OA A Asah Gar eo GD 3a 8 User fmpSAs Last Login 13 08 2003 14 19 Logout Help PRA Current School Year 2002 13 August 2003 17 29 Home FMP Common Setup gt Budgeting Bookkeeping Staff Cost Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management Data Management Customization Eaa IEE Local intranet A list of matched category records is shown 5 Select the checkbox next to Category Code to be deleted Users can select one or more category records to be deleted at the same time 6 Click Delete button and confirm the operation Copyright 2011 Education Bureau The Government of the HKSAR Page 13 All Rights Reserved WebSAMS User Manual Version 1 4 BA BA 2 WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edit View Favorites Tools Help a Heak gt 2 A Bsearch GFavortes meda B SH S Norton Antivirus E User fmpSAs Last Login 01 09 2003 16 55 Logout Help PEE Current School Year 2002 2 September 2003 11 28 Home FMP S FSS01 02 FMP gt Sales amp Stock gt Setup gt Category gt Common Setup Category gt Budgeting Category Code ALL gt Bookkeeping English Description gt Staff Cost gt CAR Chinese De
34. Number S FSS07 04 FMP gt Sales amp Stock gt Maintenance gt Purchase Voucher Purchase Voucher pel Add Purchase Voucher ccounting Month MM Y YYY 09 2002 SP Stock Purchase voucher Auto foucher Date DD MM YYYY 01 09 2002 foucher Particulars test purchase 100 00 Note 1 Format of auto generated voucher number lt Voucher Type Prefx gt Y Y MM lt system sequence no gt Note 2 Voucher number must be unique throughout the system If auto generated voucher number option has not been selected please ensure that the same voucher number will not be duplicated in future E vocal intranet Post effects 1 When the Add button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record saved successfully the information of the new stock purchase voucher is saved 2 The newly added voucher will be treated as incomplete unclassified purchase voucher with outstanding Stock In Details to be entered in Sales and Stock Module Notes 1 Accounting Month Voucher Type Voucher No Voucher Date Voucher Particulars and Voucher Amount are mandatory fields and they are required to be entered Voucher Amount must be greater than zero Voucher Date must fall within the selected Accounting Month Copyright 2011 Education Bureau T
35. Procedures Click FMP gt Sales amp Stock gt Pre Year End from the left menu 2 All Open accounting years in Sales and Stock Module will be listed in the drop down list box Select the accounting year from the drop down list box to perform pre year end process 3 Click Proceed button Copyright 2011 Education Bureau The Government of the HKSAR Page 92 All Rights Reserved WebSAMS User Manual Version 1 4 F WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Asearch Favorites Media 3m 3 aax User finpSAs Last Login 13 08 2003 23 47 Logout Help PEE Current School Year 2002 14 August 2003 14 56 S FSS14 01 FMP gt Sales amp Stock gt Pre Year End UU Accounting Year To Be Closed WYVVNYYY 2002 2003 7 Budgeting Bookkeeping Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry Report Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization T E tocal intranet 4 If outstanding items exist e g vouchers not completed error message will be displayed and pre year end process cannot be carried out 2 WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File it View Favorites Tools Help eBak GY Qsearch G jFavorites Media 3a 3sady
36. Remarks gt Daily Coll Summai gt Non Recurrent Gra Ema reset ora otaa Seen ain e ee Eel mj Report Management Data Management 1 TRAINING TRANNG 480 00 B 2 TRAINING TRANING N A N A 1 00 UNIT 2 00 3 TRAINING TRAINING NA N A 1 00 UNIT 20 Customization E i E Local intranet Copyright 2011 Education Bureau The Government of the HKSAR Page 74 All Rights Reserved WebSAMS User Manual Version 1 4 Sales Adjustment Voucher 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu 2 Click Stock Out Details tab 3 Click Voucher No hyperlink of Sales Adjustment Voucher File Edit View Favorites Tools Help Eeke gt OD A Osh Greate Qe G SAE Norton antivirus E User fmpSAs Last Login 05 09 2003 15 01 Logout 1 Help PRA Current School Year 2002 8 September 2003 18 02 ere FMP r ma EDOL 01092002 310 00000 100 000 00 Sales amp Stock Seca cae r Sm EDO 0102002 0000 9900 00 Sales amp Stock ena m SSENQUIRYOR ENQURYO O2OOAOL 10 000 00 280 00 Sales amp Stock Bookkeeping m SSENQUIRYOM ENQUIRY 0409 2401 10 000 00 280 00 Sales amp Stock ier Tr SEURE ENOUIRYOS 0600072401 10 000 00 7280 00 Sales amp Stock CAR eae aces SSENQUIRYOR ENQUIRYO8 0809 2401 10 000 00 310 00 Sales amp Stock Setup m SSMESSAGE
37. Sales History hyperlink to view the corresponding details of the selected stock item Post effects N A Notes 1 No modification of data is allowed Copyright 2011 Education Bureau The Government of the HKSAR Page 107 All Rights Reserved WebSAMS User Manual Version 1 4 2 6 Report Generate Report 4 Function Description This function allows users to generate reports for verification and recording purpose Reports are grouped into different categories according to their report nature Users can view the reports for the following categories All Categories Setup Voucher List Register amp Others Pre Year End Year End Stocktake Worksheet LQ Pre requisites 1 Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed into your machine to view the reports B User Procedures Click FMP gt Sales amp Stock gt Report from the left menu 2 Users can select category and language All report under the selected category will be displayed 3 Click on the Report Name ID link and list of built in and user defined report templates is displayed Copyright 2011 Education Bureau The Government of the HKSAR Page 108 All Rights Reserved WebSAMS User Manual Version 1 4 Ay WebSAMS Sy ersion File Edit View Favorites Tools EE Help icrosoft Internet Explorer BUILD 07112002 Back gt gt A Asearch Favorite
38. jour Lo oat sye Kea Customization E fox Local intranet LX Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated successfully the information of the stock item details is saved 2 Once the item detail is saved the voucher grouping of the voucher cannot be changed anymore 3 Users can complete the voucher if all the information has been entered Lt Notes 1 If voucher grouping is an original voucher there is no need to fill in the original voucher no 2 If voucher grouping is an adjustment voucher the following points should be noted a Users have to enter the original voucher no directly And this original voucher no must be in Complete status b If users click Search button to search for voucher no a pop up window will appear To limit the scope of searching users can enter the voucher date or and voucher no range and then click Search button Subsequently all completed vouchers with users defined criteria will be listed out in the drop down list box Users can select the voucher no by clicking Select button And the selected voucher no will be copied over Copyright 2011 Education Bureau The Government of the HKSAR Page 53 All Rights Reserved WebSAMS User Manual Version 1 4 to the S
39. shown Copyright 2011 Education Bureau The Government of the HKSAR Page 80 All Rights Reserved WebSAMS User Manual Version 1 4 5 Click the Stock Code hyperlink to view the stock details The purchase sales and write off details will be displayed p WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer la lal xj Fie Edt view Favorites Tools Help Heak gt 2 A Asearch Favorites meda D SH a W Norton antivirus E User fmpSAs Last Login 08 09 2003 10 38 Logout Help PEK Current School Year 2002 9 September 2003 16 40 FMP S FSS11 02 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock gt Common Setup Budgeting Voucher Date DDMA YYY To Bookkeeping Stock Code DUMMY1 DUMMY1 B Staff Cost Category Code ALL X gt CAR 5 Stock Analysis Code ALL X Location ALL A a ra Pre Yevr End Year End On Hand Enquiry Stock Code English Description Chinese Description Amount purcrase sues Jwreor Report N A 221 00 11 00 4 00 206 00 DUMMY1 10 00 0 00 1 00 9 00 DUMMY2 10 00 0 00 10 00 0 00 VOUCHERTI 10 00 2 00 0 00 8 00 gt Daily Coll Sumr iat gt Non Recurrent iri Report Managemert Data Management gt Customization E Done O T E Local intranet 6 Click the hyperlink next to Voucher Date to add write off records A page with 5 bla
40. vouchers to be completed at the same time 3 WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer z ie x File Edit View Favorites Tools Help Back gt O A A Reach GFavorites meda G D S St H BW User fnpSAs Last Login 23 07 2003 14 06 Logout Help PEE Current School Year 2002 23 July 2003 19 06 Home FMP S FSS08 01 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details Stock Gut Details Common Setup Budgeting Unclassified Sales Voucher gt Bookkeepini poa a Voucher Particulars Voucher Date non aren Generated From gt Staff Cost OD MMIYYYY CAR Report Testing 0101 2008 1 000 00 Sales amp Stock Sales amp Stock Setup Original Sales Voucher Voucher Entered Mi laint ar Pre Year End Year End r Ssoon2 TT STOOD Sales amp Stock Enquiry m 100 000 00 487 00 Sales amp Stock Report m SS EDOO 0109 2002 310 000 00 100 090 00 Sales amp Stock hemmed SEDO EDOM A0202 900 000 00 9 900 00 Sales amp Stock Non Recurrent Gra SSMESSAGE2 MESSAGE2 02 09 2002 10 000 00 5 000 00 Sales amp Stock Report Management Data Management Sales Adjustment Voucher tga Soue Original Voucher Date ee ae Eee Voucher No Voucher Particulars DDIMMNYYY farina amom Generated From 20 000 00 Sales amp Stock DIUSTMENT VOUCHER 01 11 2002 sua 5
41. 0 inserted after the second digit is converted to Category Code in WebSAMS Copyright 2011 Education Bureau The Government of the HKSAR Page 9 All Rights Reserved WebSAMS User Manual Version 1 4 For example In SAMS before Data Conversion Ledger Code English Description Chinese Description 561 Stock of Books and Stationery WAS 562 Stock of School Uniforms RARE 563 Stock of Tuckshop Items JEA mE In WebSAMS after Data Conversion Category Code English Description Chinese Description 5601 Stock of Books and Stationery a 7A 5602 Stock of School Uniforms RARE 5603 Stock of Tuckshop Items JEE Update Category 4 Function Description This function allows users to update an existing category Users may change the description and effective status of the category Updated description will appear on all the online screens and newly generated reports after the change Change in effective status will be effective instantly For example after setting a category to Inactive this category cannot be selected in all online functions except for data enquiry Users may consider setting the effective status of category to Inactive if the category is no longer in use B Pre requisites 1 Category record must exist Yi User Procedures 1 Click FMP gt Sale
42. 002 Microsoft Internet Explorer File Edit view Favorites Tools Help lt Back gt OA Qsearch Favorites Beda D Sf EB Current School Year 2002 Home FIP S FSS11 05 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock gt Common Setup gt Budgeting Stock Code DUMMY1 Voucher Date DOMM YYYY 02 12 2002 gt Description DUMMY1 Voucher No SP02 ookop Category Code ENQURY Entered Amount 1000 00 gt Staff Cost Analysis Code N A Purchase Quantity 100 00 gt CAR Write off Quantity 0 00 On Hand Quantity Sales amp Stock Write off Date A y E ommen _ neor cu wit ate 1 Daza l Setup _ Maintenance Pre Year End Year End Enquiry Report gt Daily Coll Summai gt Non Recurrent Gra Report Management a Sa Yi Delete F Reset lt Jpack Data Management Customization LO i BE Local intranet Edit Write off Transaction Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Write Off Stock tab Enter the search criteria and click the Search button to search for stock records Copyright 2011 Education Bureau The Government of the HKSAR Page 82 All Rights Reserved WebSAMS User Manual Version 1 4 F WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help Back gt A A Asearch Favorites Eh
43. 03 Sales amp Stock Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 004 Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 005 Setup Sales and Stock Sales and Stock Sales Voucher Incomplete SS092005 001 aldanence Sales and Stock Sales and Stock Sales Voucher Incomplete SS092005 002 Sales and Stock Sales and Stock Sales Voucher Incomplete SS092005 003 Pre Year End Year End Enquiry Accounting Year To Be Closed YYYY YYY 2005 2006 gt Report Daily Coll Summa Sba 1 Please ensure the account of this year has been confirmed by Education and Manpower Report Management Bureau 2 Final Closed Accounting Year cannot be re opened Binal Year End Closing Reminder Data Management Customization mal al fox Local intranet 6 If there is no outstanding item Confirm button will appear Click Confirm button to confirm the process Copyright 2011 Education Bureau The Government of the HKSAR Page 100 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help lt Back gt gt A A search ayravorites Emeda D S Si El BW Norton Antivirus E User fmpSAs Last Login 05 09 2003 15 01 Logout 1 Help Rea Current School Year 2002 8 September 2003 16 26 Home FMP S FSS13 0
44. 1 FMP User fmpSAs Last Login 05 09 2003 15 01 Logout Help PEE Current School Year 2002 8 September 2003 16 28 Home S FSS13 02 FMP gt Sales amp Stock gt Year End gt Final Year End Closing Accounting year 2409 2410 is closed successfully Common Setup System is generating the reports in Report Repository Please note that it will take some time for all the reports to be generated You may click here or seleft Repository Budgeting under Report Management menu item to view and download these reports later when the report status there is Done Bookkeeping Staff Cost CAR Sales amp Stock Setup Final earend tosing Accounting Year To Be Closed YYYY YYY 2409 2410 Reminder Maintenance aie ee 1 Please ensure the account of this year has been confirmed by Education and Manpower Bureau 2 Final Closed Accounting Year cannot be re opened Enquiry Report gt Daily Coll Summat Non Recurrent Gra gt Report Management Data Management gt Customization BB tocal intranet Post effects Final year end reports will be generated in Report Management Repository The selected accounting year will be closed and cannot be reopened In a final closed accounting year purchase and sales vouchers cannot be generated in Sales and Stock Module and write off transactions cannot be carried out Notes Only opened accounting years in Sales and Stock Module will be av
45. 1 Category record does not exist in the system Yi User Procedures 1 Click FMP gt Sales amp Stock gt Setup from the left menu Click Category tab Click Add button A page with 5 blank lines will be displayed Users may enter one or more new category information on 0 9 0 BUILD 0 00 oso erne plore k laj xj File Edt View Favorites Tools Help Back gt amp 2 A Qsearch GFavori 3B 3 aax SAs Last Login 13 08 2003 14 19 Logout Help PXE Current School Year 2002 13 August 2003 17 00 Home P lt FIP jaf gt Sales amp Stock gt Setup gt Category gt Common Setup Category gt Budgeting Category Code ALL gt Bookkeeping English Description gt Staff Cost gt CAR Chinese Description a nda WEG reset 3 N N Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management gt Data Management gt Customization ey IEE Local intranet Copyright 2011 Education Bureau The Government of the HKSAR Page 8 All Rights Reserved WebSAMS User Manual Version 1 4 4 Fill in the information 5 Click Save button on 0 9 0 BUILD 0 00 ernt aoe 18 x File Edt View Favorites Tools Help Back gt A Qsearch GaFavorites meda 3 D SS FY Norton Antivirus User fmpSAs Last Login 19 09 2003 14 47 Logout Help PEE Current School Year 2002 ptember 2003 15 20 Home Fa S FSS01 04 FMP
46. 1 12002 Microsoft Internet Explorer 18 x File Edit View Favorites Tools Help Back gt OA A Asearch HyFavorites BPmeda J Ay Si a Norton antivirus gt Home FMP gt Common Setup gt Budgeting Bookkeeping gt Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Year End gt Daily Coll Summa Non Recurrent Gra gt Report Management gt Data Management gt Customization User finpSAs Last Login 19 09 2003 14 47 Logout I Help PREE Current School Year 2002 19 September 2003 18 47 S FSS10 16 FMP gt Sales amp Stock gt Report List of Deleted Vouchers R FSS016 E Built in Template Please input the print criteria Voucher Date on Ea DDmMYYYY Voucher No To Voucher Type All E Print Voucher s with Quotation Tender Number Only Quotation Tender Number zj To Format POF E Preview amp Print Fig to File Reset lt Jpack of eg inteme The following print criteria can be selected from this screen to generate the report Voucher Date Range Voucher No Range Voucher Type All All sales and stock voucher prefix will be listed in the drop down list box Quotation Tender Number Range Format PDF Users can either enter Voucher Date Range or Voucher No Range for the above print criteria Users can i view the reports online by clicking the Preview amp Print button or ii gen
47. 2 FMP gt Sales amp Stock gt Year End gt Final Year End Closing Allthe pre requisites for closing accounting year 2409 2410 have been fulfilled Please click on CONFIRM to perform the year end closing Common Setup Budgeting Final Year End closing Bookkeeping Accounting Year To Be Closed YYYY YYY 2409 2410 gt Staff Cost gt CAR Sales amp Stock Setup Reminder 1 Please ensure the account of this year has been confirmed by Education and Manpower Maintenance Bureau s See 2 Final Closed Accounting Year cannot be re opened Year End Confirm Enquiry Report Daily Coll Summa 6 gt Non Recurrent Gra Report Management Data Management Customization a fea Local intranet 7 A confirmation message will pop up Click OK to proceed or click Cancel to abort Microsoft Internet Explorer Gg xj 4re you sure to close the selected accounting year 8 Final year end reports will be generated in Report Management Repository Accounting year will be closed in Sales and Stock Module Users may click the hyperlink to link to Report Management Repository to view the reports Copyright 2011 Education Bureau The Government of the HKSAR Page 101 All Rights Reserved WebSAMS User Manual Version 1 4 on 0 9 0 B D 0 00 E la x File Edit View Favorites Tools Help Heak gt OA A Asearch GFavorites Ameda A D S Sf a B Norton antivirus E B B
48. 5 Click Stock Code hyperlink to view edit a stock record Microsoft Internet Explorer l Back gt amp A Gt Bsearch SyFavorites Media gla Sa User finpSAs Last Login 29 08 2003 16 22 Logout 1 Help PEE Current School Year 2002 30 August 2003 12 54 Home FMP S FSS02 02 FMP gt Sales amp Stock gt Setup gt Stock Master gt Common Setup Budgeting Stock Code ALL lt Bookkeeping English Description E 4 Staff Cost CAR Chinese Description LDLo S S E Salen E ock Category ENQUIRY ENQUIRY 7 Setup Maintenance End 5 le glish Description Chinese Description Category Bottom Effective Status DUMMY DUMMY ENQURY ENQURRYI ENQUIRY2 ENQURY3 ENQUIRY4 ENQUIRYS 3 Kenad ENQUIRY gt Daily Coll Summa ENOURRY2 gt Non Recurrent Gr Report Management ENQUIRY3 gt Data Management ENQURY4 Customization ENQURYS ENQUIRY ENQUIRY ENQUIRY ENQUIRY ENQUIRY Top O T E tocal intranet 6 Update the information 7 Click Save button Copyright 2011 Education Bureau The Government of the HKSAR Page 18 All Rights Reserved WebSAMS User Manual Version 1 4 on 0 9 0 BUILD 0 00 oso ernet Explore E le x File Edit view Favorites Tools Help eBak gt Q A Qsearch Favorites meda 4 B S St ES y SAs Last Login 29 08 2003 16 22 Logout Help
49. 72003 2 010 00 0 00 Sales amp Stock testest 3170172008 1 000 00 40 00 Seles amp Stock 123456 o1veav2003 T 000 00 1 000 00 Sales amp Stock Stock purchase LIFO 0170972003 220 00 220 00 Bookkeeping IEE Local intranet Post effects 1 To delete the existing Stock Purchase Voucher s users can select one or more vouchers from the search result list and click the Delete button The system will check to ensure that the vouchers can be deleted and prompt for confirmation Once confirmed the system will delete the selected Stock Purchase Voucher s from the list Notes 1 To delete a Stock Purchase Voucher the voucher must be created in Sales and Stock Module with the voucher grouping Unclassified i e not yet classified as Original Adjustment Voucher Deletion of purchase voucher created in Bookkeeping Module is not allowed 3 Please note that voucher number cannot be re used even if the voucher has been deleted Copyright 2011 Education Bureau The Government of the HKSAR Page 44 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 2 Stock In Details Maintenance of Stock In Details 4 Function Description This function allows users to add edit delete stock in details for incomplete purchase voucher There are 3 kinds of voucher grouping namely Unclassified Voucher Original Voucher and Adjustment Voucher Unclassified voucher is a vouche
50. 80 00 482 00 Sales amp Stock 0972002 1209 2002 20 000 00 6 00 Sales amp Stock ssf3s0604 03 03 09 2002 120 000 00 300 00 Sales amp Stock Complete OE T E oaintranet 4 Click Complete button Post effects 1 To mark the voucher as Complete users can select one or more vouchers from the list and click the Complete button The system will prompt for confirmation Once confirmed the system will change the selected Sales Voucher to Complete Status 2 Completed sales voucher will not be listed in Stock Out Details page 3 No Stock Out Details can be updated for a completed sales voucher Notes 1 Users can complete an unclassified sales voucher without classifying into original or adjustment voucher All vouchers must be completed before year end closing To adjust the voucher amount and update the Stock Out Details of a completed original voucher adjustment voucher may be used Copyright 2011 Education Bureau The Government of the HKSAR Page 78 All Rights Reserved WebSAMS User Manual Version 1 4 4 To set completed voucher back to incomplete status please refer to Chapter 2 2 3 Sales Voucher Copyright 2011 Education Bureau The Government of the HKSAR Page 79 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 5 Write Off Stock Partial Write off LQ Function Description This function allows users to write off
51. AL 240 00 UNIT 5 T E tocal intranet LX Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated successfully the information of the stock item details is saved 2 Once the item detail is saved the voucher grouping of the voucher cannot be changed anymore 3 Users can complete the voucher if all the information has been entered Lt Notes 1 If voucher grouping is an original voucher there is no need to fill in the original voucher no 2 If voucher grouping is an adjustment voucher the following points should be noted a Users have to enter the original voucher no directly And this original voucher no must be in Complete status b If users click Search button to search for voucher no a pop up window will appear To limit the scope of searching users can enter the voucher date or and voucher no range and then click Search button Subsequently all completed vouchers with users defined criteria will be listed out in the drop down list box Users can select the voucher no by clicking Select button And the selected voucher no will be copied over Copyright 2011 Education Bureau The Government of the HKSAR Page 76 All Rights Reserved WebSAMS User Manual Versio
52. Customization m af fox Local intranet Li Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated successfully the information of the category is saved with the updated details B Notes 1 English Description Chinese Description and Effective Status are mandatory fields and they are required to be entered 2 Category Code with Active effective status will be available for selection in the drop down list box of Category when adding editing Stock Code Delete Category 4 Function Description This function allows users to delete existing category records However if any stock master record has been categorized under a category users are not allowed to delete this category Users may consider setting the effective status of the category to Inactive if the category is no longer in use LQ Pre requisites Copyright 2011 Education Bureau The Government of the HKSAR Page 12 All Rights Reserved WebSAMS User Manual Version 1 4 1 Category record must exist D User Procedures Click FMP gt Sales amp Stock gt Setup from the left menu Click Category tab Enter the search criteria and click the Search button to search for category record Zj WebSAMS System Version 0 9 0 BUILD 07112002
53. D 07112002 Microsoft Internet Explorer E laj xj File Edit View Favorites Tools Help Heak gt 2 A Asearch Favortes meda G S S g Norton Antivirus EJ User fmpSAs Last Login 05 09 2003 15 01 Logout Help PXE Current School Year 2002 8 September 2003 18 04 Home S FSS08 02 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details FMP Common Setup Stock Oute DetSIS Budgeting Edit Sales Stock gt Bookkeeping Voucher Date ODM YYY 1209 2007 This Voucher Amount 1 000 00 gt Staff Cost Voucher No 5509 2007 04 Total Voucher Amount 5 800 00 CAR Voucher Particulars Stook Sales Adjustment Voucher Total Entered Amount 4 920 00 i Voucher Grouping Adjustment Voucher Original Voucher No 5509 2007 03 Sales amp Stock ee By Category Code art Quantity pn Stock Code ABCEDFGXYZ ABCEDFGXYZ M Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Selling Price eae Analysis Code ENQUIRYAt ENQUIRYAT gt Amount Ya Report Location NiA Not Applicable v Remarks CL gt ee gt Report Management Data Management Meuse ation First In First Out Method SENIOR 4 800 00 r 2 FIFO First In First Out Method SENIOR GENERAL 2 00 UNIT 40 00 cr 3 LIFO Last In First Out Method MATRI GENERAL 2 00 UNIT 40 00 r 4 Weighted Average Method JUNIOR GENERAL 2 00 UNIT 40 00 Daily Coll Summa Non Recurrent Gra fa im own suntnivn amne tna om a A oO L FIFO GENER
54. E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 122 All Rights Reserved WebSAMS User Manual Version 1 4 yj WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer l x Fie Edt view Favorites Tools Help Back gt A Qsearch Favorites meda lt 4 D S Si a B Current School Year 2002 14 August 2003 17 28 S FSS10 09 FMP gt Sales amp Stock gt Report FMP f Stock Profit Report R FSS009 E Lest Built in Template SSS IT Please Input The Print Criteria AIC Year Mainte TTA Accounting Year 2002 2003 z E AT Voucher Date To a DDMMY YYY TTL Category Code ALL To ALL zi Report Stock Code ALL Z To ALL H gt Budgeting Format PDF Bleed E Preview amp Print E To File M Reset lt Back gt Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End gt Non Recurrent Gra gt Report Management Data Management Customization ol il fox Local intranet The following print criteria can be selected from this screen to generate the report Accounting Year Voucher Date Range Category Code Range Stock Code Range Format PDF WORD RICHTEXT EXCEL lf Accounting Year has been selected it is optional for users to enter Voucher Date Range If users select Accounting Year and do not enter Voucher Date Range V
55. E Preview amp print E To File Reset lt Back gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Daily Coll Summa gt Non Recurrent Gra gt Report Management Data Management Customization http flocalhost 8080 sp fss fssReport RFS506 jsp OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Original Voucher Date Range Original Voucher No Range Adjustment Voucher No Voucher Status All Incomplete Completed Format PDF WORD RICHTEXT EXCEL Users can either enter Original Voucher Date Range Original Voucher No Range or Adjustment Voucher No for the above print criteria Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 17 Write Off Stock Register R FSS007 E This function allows users to generate the Write Off Stock Register R FSS007 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 128 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer F laj x Fie Edt View Favorites Tools Help Back gt amp A A Bsearch Favortes meda G B 3 ga S WB Current S
56. Ed cm eee i SSS oral 3 ae s E ego nalysis Enquiry Stock Code English Description Chinese Description Code Code Amount i cate ate purcnase suos _ wete or ont DUMMY ENQURY N A 221 00 11 00 4 00 206 00 gt Daily Coll Summit DUMMY ENQUIRY DUMMY1 10 00 0 00 1 00 9 00 gt Non Recurrent Gi R DUMMY ENQURY DUMMY2 10 00 0 00 10 00 0 00 Report Management gt Date Management DUMMY ENQUIRY VOUCHERT1 10 00 2 00 0 00 8 00 80 0 Customization l fox Local intranet 6 Click the hyperlink next to Voucher Date to edit write off records A page with existing write off records and 5 blank lines will be displayed Users may update existing write off records and enter one or more new write off records Copyright 2011 Education Bureau The Government of the HKSAR Page 83 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help EBak gt 2 A Asearch GFavortes Meda Ay 4 SB Norton antivirus f User fmpSAs Last Login 08 09 2003 10 38 Logout 1 Help PXE Current School Year 2002 9 September 2003 16 40 S FSS11 03 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock FMP Common Setup Bud Stock Code Category Code ENQUIRY Bool Description Analysis Code NA Staff
57. Edit Purchase Stock Bookkeeping Voucher Date DOMM YYY 0509 2002 Voucher Amount Staff Cost Voucher No SPOQO5 Voucher Particulars Core original Voucher z Voucher Grouping Original Voucher Entered Amount 0 00 CAR Original Voucher No Sales amp Stock Setup Adjustment Voucher Category Code Quanti Maintenance ay ity a stock Code ABCEDFGXYZ ABCEDFGXYZ 7 Unit ABCEDFGXYZ N A Not Applicable z Location NiA Not Applicable Remarks gt Daily Coll Summai gt Non Recurrent Gra Report Management Ora Seo Cove TEE rho rai ES Ee ee No record Year End Description Enquiry Analysis Code Report Unit Cost Amount Data Management gt Customization E Done EE Local intranet Retrieve Youcher Microsoft Internet Explorer F m x Voucher Date To l Voucher No Range To Voucher No 55092003 002 7 Select ZR search FEictose 5 To add a Stock In item details fill in item details and click Add button 6 A newly added item details will be appeared Copyright 2011 Education Bureau The Government of the HKSAR Page 47 All Rights Reserved WebSAMS User Manual Version 1 4 ERAS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Asearch Favorites Ehmedia Le AX S 8 Norton Antivirus EA User fmpSAs Last Login 05 09 2003 15 01
58. FMP gt Common Setup gt Budgeting gt Bookkeeping Voucher Date OD MM YYYY gt Staff Cost gt CAR Voucher No P03 01 00001 Search Voucher s with Quotation Tender Number Only To SP03 01 00004 Sales amp Stock Quotation Tender Number To Stock Code All Cat Cod Pre Year End aie s m Year End Analysis Code All Ey BR search Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management inal Voucher Dat Voucher Total Entered aed Voucher No wet No Voucher Particulars DA an ripen Generated From Sera gt Data Management jkhjkhjkh deleted 05 01 2003 1 i 10 00 100 00 Sales amp Stock i test posted 30 01 2003 2 010 00 0 00 Sales amp Stoch 1 000 00 3170172003 40 00 i Sales amp gt Customization ftes test Post effects When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated successfully the voucher will be set to Incomplete 2 Users can then revise the Stock In Details of this voucher Notes N A Delete Purchase Voucher Function Description This function allows users to delete unclassified purchase vouchers created in Sales and Stock Module Pre requisites Copyright 2011 Education Bureau The Government of the HKSAR All Rights Reserv
59. File button 2 15 Voucher List for Sales of Stock Group by Stock Code R FSSO06B E This function allows users to generate the Voucher List for Sales of Stock Group by Stock Code R FSSOO6B E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 126 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer E laj xi Fie Edt view Favorites Tools Help Back gt amp A A Bsearch Favortes meda A B 3 Sf S BW Current School Year 2002 14 August 2003 17 34 Home FMP S FSS10 06B FMP gt Sales amp Stock gt Report f Voucher List for Sales of Stock Group by Stock Code R FSS006B E allie Built in Template SST Please Input The Print Criteria AIC Year Mainte Leuen category Code ALL 7 To ALL z EL Stock Code ALL x To ALL 7 EELE Voucher Date D0202 To OLOZ SEE DDMMAY YYY pot Voucher Status ALL z Budgeting Format Bookkeeping Staff Cost gt CAR Sales amp Stock Setup PDF 7 E Preview amp print E To File 9 Reset lt Back Maintenance Pre Year End Year End gt Daily Coll Summa gt Non Recurrent Gra gt Report Management Data Management Customization OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Category Code Range
60. Gra Analysis Code All gt Customization OE T E Loalintranet 4 Fillin the information If the selected voucher type has been set to use system auto generate voucher number Auto will appear in the voucher number textbox by default There is a total of 13 digits for the auto generate voucher number e g SP03 01 00001 where 03 01 represents January 2003 and 00001 represents that this is the first voucher of accounting year 2002 2003 The system will automatically go to 00002 for the second voucher of accounting year 2002 2003 under the same voucher type When creating a new voucher of the next year system will create a new set of sequence number and prior years sequence number will be retained Please refer to Common Setup Voucher Type Maintenance for details Users can use the auto generate number or they can enter their own voucher number by overwriting the word Auto If auto generate voucher number option has not been selected a Voucher number must be unique throughout the system Please ensure that the same voucher number will not be repeated for other vouchers in future b If the same voucher is to be repeated annually such as purchase of school uniform users may consider to put the year in the first four digits of the voucher number for example YYYYNNNNNN value 2003VOQU001 where YYYY represents the Year and NNNNNN represents the Voucher No There are 10 digits for
61. Incomplete a purchase voucher in that accounting year LQ Pre requisites 1 The purchase voucher created in Sales and Stock Module must exist in the system The purchase voucher is in the status of Incomplete Update of purchase voucher created in Bookkeeping Module is not allowed S User Procedures 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Purchase Voucher tab Enter the search criteria Voucher Date or Voucher Number must be entered for searching vouchers 4 After the Search Voucher s with Quotation Tender Number Only button is clicked user may input the quotation tender number range to search the selected vouchers with quotation tender number 5 Click the Search button to search for voucher records Copyright 2011 Education Bureau The Government of the HKSAR Page 36 All Rights Reserved WebSAMS User Manual Version 1 4 A WebSAMS Syst icrosoft Internet Explorer said File Edit View Favorites Tools Help Back gt A A Qsearch Favorites meda D Sl Sw Home 2 SCK gt Maintenance gt Purchase Voucher FMP SAs Last Login 13 08 2003 16 59 Logout Help PXRE Current School Year 2002 14 August 2003 1 17 Common Setup Purchase g pucher Budgeting Search Purchase Voucher Bookkeeping Voucher Date DD MMAYYYY 01709 2002 FS To 01 09 2003 Staff Cost Voucher No To CAR E Search Voucher s
62. Microsoft Internet Explorer Fie Edit view Favorites Tools Help Hack gt OA A Qsearch Favores Geda G by Hi EB Norton antivirus E User fimpSAs Last Login 08 09 2003 10 38 Logout Help PEE Current School Year 2002 9 September 2003 16 44 Home FAP S FSS11 05 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock gt Common Setup Budgeting Stock Code DUMMY1 Voucher Date DOMM YYY 01 12 2002 i Description DUMMY1 Voucher No SPOOOL Beceeerna Category Code ENQUIRY Entered Amount 121 00 Staff Cost Analysis Code N A Purchase Quantity 121 00 gt CAR Write off Quantity 4 00 On Hand Quantity 106 00 Sales amp Stock Set Write off Date P 5 p Pre Year End Carew 100 Broken Year End 4 06 12 2002 1 00 Loss Enquiry f 05 12 2002 1 00 Broken Beraat 4 04 12 2002 10 Lk gt Daily Co Summar gt Nan ecurrent Gra 2 Rep 7 ent 6 gt Dat B 7 Ei n gt Customization M a M O 9 C C TT H save delete M Reset Back m aI fox Local intranet 8 Click Delete button and confirm the operation Li Post effects 1 The specified quantity of the selected stock item will be written off L Notes Add Write off Transaction 1 Write off Date and Write off Quantity are mandatory fields and they are required to be entered 2 At most 5 write off records can be added at
63. Module so as to check the feasibility of processing final year end closing Users are recommended to perform provisional year end checking before proceeding to final year end closing B Pre requisites 1 Opened accounting year exists in Sales and Stock Module 2 All purchase and sales vouchers of the selected accounting year must be completed e User Procedures Click FMP gt Sales amp Stock gt Year End from the left menu Click Provisional Year End Closing tab All Open accounting years will be listed in the drop down list box Select the accounting year from the drop down list box to perform provisional year end closing process 4 Click Proceed button eb ersion 0 9 0 BUILD 0 00 oso erne plore xj Fie Edt view Favorites Tools Help Bak gt gt Bsearch Favorites Home FMP 2002 2003 AIC Year Mainte COA Maintenang Voucher Type Mi Location Mainte Report gt Budgeting Bookkeeping Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Enquiry Report gt Daily Coll Summai gt Non Recurrent Gra Report Management gt Data Management Customization el al fox Local intranet Copyright 2011 Education Bureau The Government of the HKSAR Page 96 All Rights Reserved WebSAMS User Manual Version 1 4 5 If outstanding items exist e g vouchers not completed error message will be displayed and provisional year e
64. R Page 129 All Rights Reserved
65. SAR Page 32 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 Maintenance 2 2 1 Purchase Voucher Add Purchase Voucher B Function Description This function allows users to create a new purchase voucher in any one of the opened accounting years in Sales and Stock Module Purchase voucher created under Sales and Stock Module contains Accounting Month Voucher Type Voucher No Voucher Date Voucher Particulars Quotation Tender Number and Voucher Amount Voucher created in Sales and Stock Module cannot be retrieved in Bookkeeping Module and voucher posting is not required since no account detail is captured in the voucher Depending on the setup of the selected voucher type users can either manually input voucher number or adopt the system auto generate number Alternatively users may create a payment voucher in Bookkeeping Module Users can choose to create payment voucher of any voucher types under Sales and Stock Payment Voucher please refer to Common Setup for Voucher Type Maintenance details Sales and Stock payment voucher created in Bookkeeping Module can be retrieved in Sales and Stock functions after the voucher has been posted The voucher will then be transmitted to Sales and Stock Module for filling in Stock In Details If Bookkeeping Module is not in use users should create all purchase vouchers in Sales and Stock Module B Pre requisites 1 Voucher with the same voucher number does not exist in the sy
66. T BB tocatintranet 4 a In the upper portion of the Edit Sales Stock page select Original Voucher or Adjustment Voucher from the selection box of Voucher Grouping b If the selected voucher is an adjustment voucher please i enter the Original Voucher No or ii click Search button to search for the completed Original Voucher No and click Select button to choose the Voucher No from the pop up window The Stock Out Details of the selected original voucher will be retrieved for users to edit Copyright 2011 Education Bureau The Government of the HKSAR Page 69 All Rights Reserved WebSAMS User Manual Version 1 4 A wel icrosoft Internet Explorer E AIE Fie Edt View Fi Help Heak gt O 2 A Asearch Favorites EChmedia be A S Norton antivirus EA User finpSAs Last Login 05 09 2003 15 01 Logout Help PEE Current School Year 2002 8 September 2003 17 14 S FSS08 02 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details FMP Common Setup CEER 4b i i Budgeting Edit Sales Stock Bookkeeping Voucher Date DDM YYY Voucher Amount Staff Cost Voucher No SS 003 Voucher Particulars Entered Amount 0 00 Voucher Grouping Original Voucher 7 Original Voucher No Original Voucher Setup Adjustment Voucher i Maintenance ENCORE stock Code ABCEDFGXYZ ABCEDFGXYZ Unit Year End Description ABCEDFGXYZ Enquiry Analysis Code ENQUIRYA1 ENQUIRYA1 7 Repo
67. Update Analysis C dezr eene roae aeee E EN E N E E A Aa A E EAR E AE ER 23 Delete Analysis Cod ita iiri sachets beste EE EE E E E a i 26 2 1 4 Costing Method omapneaanaa na a e a E T A a i 29 2 1 5 Default Unit simian co aeons sehen cd E Sah e a E E ones oath ea ase es 31 22 IMIAINTENANGE AR TEE AE AET N AE E TA EE ET ERE 33 2 2 1 Purchase VOUCHER bicre cee cceb a eck RCO ALOE EO CEN RECA AE eee i Coca 33 Add Purchase V OUChEeM stcc heciessactestbsceeuslsbedee ei aee E AEE E EEE EEA n Eer REEE E 33 Update Purchase Vou het i srce a ei a tate siita Oe 36 Set Completed Purchase Voucher as Incomplete Purchase Voucher eseeceeeeeeeereereereeee 39 Delete Purchase Vouchers isee eine ee Ae Se ee eis 42 2 2 2 STOCK In DCL ai lS esha sess lls sea a eae oa RS OEE EE E et Dace t Se 45 Maintenance of Stock In DetailSs rnrn desi eener neer Eneee Ei E EEEE REEE E teats 45 Complete Purchas Vouchet c ritea m ele iene tenn ih teen heise 54 2 2 3 Sales VOUCKER otni nei E ARARE ETE EE Gata See ake Cea gaa ete Se 56 AddSales V ucher eseria ernten eh enn Lod dee eS ieee eee ae 56 Update Sales V OUCHEr st i2 32s eis Sts atta wa Fete E sb E stb eaees deci teen bs Milena 59 Set Completed Sales Voucher as Incomplete Sales Voucher 00 0 0 cee ceeceeeceseeeeeeeeeeereeeeeenees 62 Delete Sales Voucher sse noei eee ee AE A E E secon s otecee made us cae E E A IEA 65 2 2 4 Stock Out Details iere erresiren eE EE E REE EE AEE EANET ONNES 68 Maintenance o
68. Web SShus BLRGAK USER MANUAL Financial Monitoring and Planning Sales amp Stock Document 27e WebSAMS User Manual Version 1 4 Table of Contents T Mod le Over VOW ss iicscsevsiiciscetiasieewekiciaan teas seed ei ritaueanlenndidaneieeeincans tga enaiienenaiiensnaeeds 1 1 INTRODUCTION Wasco ces e i Cote CEEE eE EE BOGEN Lutte cu Es vans dnc rae heed LG ik Reece toe ea 1 1 1 Objective cca ies AS AL T ia cis ntl bias EA a ale 1 2 BUNCTION CHART 3 s fsa cnni n o aa a een tan Ge n a a Maaa ai ies 1 3 PLOW DIAGRAM nrosir oiran eran EA AAEE EEE EARE E 1 4 INTERACTIONS WITH OTHER MODULE cccssssscecesssececeesececseaececsesaececsesseeecessaeeecneaeeeeneaaes 2 Opetatlon Procedures issin aanas stencils trinsic etees 2 1 SETUP EEEE AEAEE shat bevebadanst oth EEE A E eafeuecehe 2 11 CALE ROP V5 aac a se BES eh ER EN ag AA a ea aah OE AR a a Add Category oscari in e o Aai veld ee teed seeeeteelie a eA Siete tele ea Update Catesory 6 cheese ee es a ec ee a 10 Delete Cate 2 Ory oeae eri e E a cl a a ee lect tet ah lied est nets 12 2 1 2 STOCK MASTOT cab oireina REE EE AREE alates te E EE EE o AE O EEE AEE NAANA 15 Add Stock Codes ae ttt ee A RE Gl ee E e hee O E REE 15 Update Stock Code enrii ieai ai heed sens ae i E A A E E 17 Delete Stock Coderen iets Aid tel eio e Eeee a ie aes a A aces Ae eee 19 2 1 3 Analysis Code soanen a a a E E E E EEE loan E a ea E aunts Na TS 22 AddAnalysis Cod npero a aa ea ee araoa E ARa E Ee 22
69. ailable in the drop down list box The system will list out an error message if an incomplete voucher is found Final year end process will not be able to proceed If the accounting year in Sales and Stock Module is finally closed while that accounting year is still active in Bookkeeping Module users are still allowed to create Payment and Receipt Voucher with Sales and Stock Voucher Prefix e g SP and SS in Bookkeeping Module These vouchers will be transmitted to Sales and Stock after voucher posting in Bookkeeping Module Users should update these vouchers with Stock In Details and Stock Out Details in Sales and Stock Module After that users should Complete these vouchers in Sales and Stock Module before the Year End process of Bookkeeping Module Final Year End Closing of Bookkeeping Module will check whether Final Year End Closing of Sales and Stock Module has already been done That is Copyright 2011 Education Bureau The Government of the HKSAR Page 102 All Rights Reserved WebSAMS User Manual Version 1 4 Final Year End Closing of Sales and Stock Module should be done before Final Year End Closing of Bookkeeping Module The Final Year End reports include Stock Balance Group by Category R FSS011B E Stock Balance Group by Stock Code R FSS011A E Stock Profit Report R FSS009 E When creating a new accounting year in Common Setup Module the accounting year in Sales and Stock Mo
70. ales or write off B User Procedures Unclassified Purchase Voucher 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Stock In Details tab Click Voucher No hyperlink under Unclassified Purchase Voucher to fill in Stock In Details Copyright 2011 Education Bureau The Government of the HKSAR Page 45 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer File Edit View Favorites Tools Help Home FMP gt _Cammon Setup g gt Staff Cost gt CAR Sales amp Stock Setup Pre Year End Year End Enquiry Report gt Daily Coll Summa Non Recurrent Gra Report Management Data Management gt Customization Ya Sa 00 Sales amp Stock oO 05409 2002 10 000 00 Sales amp Stock O 1109 2007 10 00 Sales amp Stock r 03409 2002 10 000 00 Sales amp Stock Original P Voucher Entered N oomme rm E Voucher with Prefix SJ by Jason 0109 2002 TA 00 Sales amp Stock m Sol Testing 14 09 2008 10 000 00 70 00 Sales amp Stock m seco Testing 2109 2008 10 000 00 377 20 Sales amp Stock m A spOl 0109 2002 20 000 00 10 00 Sales amp Stock m 0 0001 0109 2002 10 000 00 500 00 Sales amp Stock m Sp0003 00 03 03 09 2002 10 000 00 460 00
71. ar However users may apply what is mentioned in Notes 3 above to create Sales and Stock Payment Receipt Vouchers in the newly created accounting year 2002 2003 in Bookkeeping Module These vouchers will be transmitted to Sales and Stock Module after voucher posting in Bookkeeping Module Copyright 2011 Education Bureau The Government of the HKSAR Page 103 All Rights Reserved WebSAMS User Manual Version 1 4 2 5 Enquiry L Function Description This function allows users to enquire all the purchase sales and write off history of the stock in the system LQ Pre requisites 1 Stock Details must exist D User Procedures 1 Click FMP gt Sales amp Stock gt Enquiry from the left menu 2 Enter the search criteria and click the Search button to search for stock record Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer i 8 xj Fie Edit View Favorites Tools Help HBak gt Q A Qsearch Favorites Meda 4 D Si EY Norton Antivirus B User fmpSAs Last Login 05 09 2003 15 01 Logout Help PXE Current School Year 2002 8 September 2003 15 09 Home FMP S FSS09 01 FMP gt Sales amp Stock gt Enquiry gt Common Setup Category Code EXBK Exercise Book z Stock Code ALL X Budgeting Bookkeeping Staff Cost Analysis Code gt CAR Sales amp Stock Setup Chinese Description Maintenance I Reset Pr
72. ar Mainte r A Voucher Date 01012000 OLOLA COA Maintenance To R L Voucher No CC E Ag LC Voucher Grouping mm Boron Format PDF Budgeting E Preview amp Print E To File MJ Reset Back Bookkeeping Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Daily Coll Summa gt Non Recurrent Gra gt Report Management Data Management Customization http flocalhost 8080 jsp fss fssReport RFS505 jsp OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Voucher Date Range Voucher No Range Voucher Grouping All Unclassified Voucher Original Voucher Adjustment Voucher Format PDF WORD RICHTEXT EXCEL Users can either enter Voucher Date Range or Voucher No Range for the above print criteria Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 3 List of Deleted Vouchers R FSS016 E This function allows users to generate the List of Deleted Vouchers R FSS016 E based on the selected print criteria This report can only be generated in PDF format Copyright 2011 Education Bureau The Government of the HKSAR Page 114 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07
73. arch GFavorites Media 3m 3 aax Is FMP S FSS12 01 FMP gt Sales amp Stock gt Maintenance gt Sales Vg Common Setup Sales Voucher Budgeting Searcn Sales voucher Bookkeeping Voucher Date DOMM YYY ol 0ov2002 To 03092002 Staff Cost Voucher No To as Stock Code Sales amp Stock Setup Maintenance Pre Year End Year End Category Code Analysis Code Enquiry Report Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization T E vocal intranet 5 A list of matched voucher records is shown 6 Select the checkbox next to Voucher No to be deleted Users can select one or more vouchers to be deleted at the same time 7 Click Delete button and confirm the operation E WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help Back gt OA A Asearch GFavortes meda Ae GS i S User fmpSAs Last Login 13 08 2003 23 47 Logout Help PEKE Current School Year 2002 14 August 2003 12 08 S FSS12 02 FMP gt Sales amp Stock gt Maintenance gt Sales Voucher Common Setup Sales Voucher Budgeting Search Sales Voucher Bookkeeping Voucher Date DDMM Y YYY 10109 2002 To o2 Staff Cost Voucher No To CAR Stock Code C Sales amp Stock Setup Maintenance Pre Year End EB Search ada Reset Year End Category Code ALL x Analysis Code ALL X
74. artial write off to write off certain amount of stock items instead Pre requisites 1 The stock items to be written off must exist in the system User Procedures 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Write Off Stock tab Enter the search criteria and click the Search button to search for stock records Copyright 2011 Education Bureau The Government of the HKSAR Page 88 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edit View Favorites Tools Help Back gt A A Asearch Sj Favorites Media Z S 4aug3 8 User finpSAs Last Login 1 3 47 Logout Help PEREZ Current School Year 20 14 August 2003 14 05 Home FMP S FSS11 01 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock gt Common Setup T Mate Off stod gt Budgeting Voucher Date DDMM Y YYY 10101200 J To poio i Bookiesping Stock Code ALL gt Staff Cost erat Category Code EXBK Exercise Book 7 EE asis Code Setup Location Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization 4 A list of matched stock records is shown Click the Stock Code hyperlink to view the stock details The purchase sales and write off details will be di
75. ase voucher to Incomplete users may revise the Stock In Details of the voucher again LQ Pre requisites 1 The voucher must be either i a completed unclassified voucher ii a completed original voucher without adjustment voucher being attached or iii the last completed adjustment voucher of an original voucher 2 Accounting year is not yet final closed in Sales and Stock Module A User Procedures 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Purchase Voucher tab Enter the search criteria Voucher Date or Voucher Number must be entered for searching vouchers 4 After the Search Voucher s with Quotation Tender Number Only button is clicked user may input the quotation tender number range to search the selected vouchers with quotation tender number 5 Click the Search button to search for voucher records Copyright 2011 Education Bureau The Government of the HKSAR Page 39 All Rights Reserved WebSAMS User Manual Version 1 4 WebSAMS System Yersion BUILD 0711200 icrosoft Internet Explorer le x File Edit View Favorites Tools Help Back gt OA a Aseach Favorites Ameda D SS Sw i User Current School Year 2002 14 August 2003 1 22 Home FMP S FSS07 01 AIP gt Sales amp Stock gt Maintenance gt Purchase Voucher Common Setup Purciisee voucher Budgeting Search Purchase Voucher Bookkeeping Vouch
76. ata Management Customization OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Voucher Date Range Voucher No Range Category Code Range Stock Code Range Format PDF WORD RICHTEXT EXCEL Users can either enter Voucher Date Range or Voucher No Range for the above print criteria Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 8 Stock Balance Group by Category R FSS011B E This function allows users to generate the Stock Balance Group by Category R FSS011B E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 119 All Rights Reserved WebSAMS User Manual Version 1 4 ZJ WebSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer F l j x Fie Edt view Favorites Tools Help Back gt amp A A Gsearch Favortes meda A B Sf S BW Current School Year 2002 14 August 2003 17 25 Home FMP S FSS10 11B FMP gt Sales amp Stock gt Report Stock Balance Group by Category R FSS011B E Sutera ts Built in Template SST Please Input The Print Criteria AIC Year Mainte Leuen category Code ALL 7 To ALL 7 Perera Stock Code fac tid To fac tid rune Date ODMMivy yy foto12003 Report
77. ate a new set of sequence number and prior years sequence number will be retained Please refer to Common Setup Voucher Type Maintenance for details Users can use the auto generate number or they can enter their own voucher number by overwriting the word Auto If auto generate voucher number option has not been selected a Voucher number must be unique throughout the system Please ensure that the same voucher number will not be repeated for other vouchers in future b If the same voucher is to be repeated annually such as sales of school uniform users may consider to put the year in the first four digits of the voucher number for example YYYYNNNNNN value 2003VOU001 where YYYY represents the Year and NNNNNN represents the Voucher No There are 10 digits for users to manually input the voucher number c If the same voucher is to be paid monthly such as sales of exercise books users may consider to put the year and month in the first six digits of the voucher number for example YYYYMMNNNN Copyright 2011 Education Bureau The Government of the HKSAR Page 57 All Rights Reserved WebSAMS User Manual Version 1 4 B value 200301V001 where YYYY represents the Year MM represents the Month and NNNN represents the Voucher No There are 10 digits for users to manually input the voucher number d Voucher Prefix will be added in front of the voucher number input by us
78. cher Total Entered 4 7 fo NIM napa ae 03 4 ement kh de Complete Generated From Sick T tock 0 00 Sales amp Stock 2070172003 i Customization 01 00 test posted 03701 00001 3170172003 testest EE Local intranet 8 Details of the selected voucher will be displayed Copyright 2011 Education Bureau The Government of the HKSAR Page 40 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt 2 Al Asearch fRjravortes meda A B Sy ag User finpSAs Last Login 13 08 2003 16 59 Logout 1 Help PEZ Current School Year 2002 14 August 2003 1 22 S FSS07 03 FMP gt Sales amp Stock gt Maintenance gt Purchase Voucher FMP Common Setup Porch Update Purchase Voucher Budgeting Bookkeeping Accounting Month MM YYYY 01 2003 Staff Cost Voucher Type Stock Purchase voucher ee Voucher No sP03 01 00001 Sales amp Stock Voucher Date DD MM YYYY 30 01 2003 Setup Voucher Particulars testest Pre Year End Quotation Tender Number 200301 SPV 001 Year End Voucher Amount 1000 00 Enquiry Completed 7 Report Peete sae Aea gt Non Recurrent Gra gt Report Management Data Management Customization E tocal intranet 9 Unselect the Completed Status Checkbo
79. chool Year 2002 14 August 2003 17 38 Home FMP S FSS10 07 FMP gt Sales amp Stock gt Report Write Off Stock Register R FSS007 E Common Setup Built in Template SSS IT Please Input The Print Criteria AIC Year Mainte Portia Nrite off Date 01012002 To 01012003 ODMMIVYYY SOTTO TL Category Code ALL i To JALL z TEC Stock Code ALL To ALL z Report Format PDF z aaaea E Preview amp print E To File MJ Reset lt Back gt Bookkeeping gt Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Non Recurrent Gra Report Management Data Management Customization http flocalhost 8080 jsp fss fssReport RFS514 jsp OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Write off Date Range Category Code Range Stock Code Range Format PDF WORD RICHTEXT EXCEL Write off Date Range is a mandatory field and it is required to be entered Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 3 WebSAMS report is built on PDF format with Crystal Report Application minor alignment issue may be possibly located when printing in other formats Copyright 2011 Education Bureau The Government of the HKSA
80. choose to edit the input information or abort the action 4 If duplicated write off record on the same stock item for a certain voucher i e with the same write off date is found the system will prompt error message and users are not allowed to continue the write off action Instead users can update the existing write off record to make the changes Copyright 2011 Education Bureau The Government of the HKSAR Page 91 All Rights Reserved WebSAMS User Manual Version 1 4 2 3 Pre Year End 4 Function Description This function allows users to select any of the opened accounting years in Sales and Stock Module and perform pre year end checking for preparation of Year End Process There are three stages of Year End process for different purposes Pre Year End Provisional Year End and Final Year End as detailed in Chapter 2 4 The purpose of Pre Year End is for generating pre year end reports for users to ensure the sales and stock details are correct before proceeding to Year End Process Provisional Year End process allows users to perform provisional year end checking on an opened accounting year Final Year End is the stage of final close of accounting year Once it is closed no stock details can be changed in Sales and Stock Module afterwards B Pre requisites 1 Opened accounting year exists in Sales and Stock Module 2 All purchase and sales vouchers of the selected accounting year must be completed B User
81. ck oa DY ion ADJUSTMENT VOUCHER 0141 2002 1 375 00 377 20 Sales amp Stock O4 spfssO604 01 SPFSS0604 02 0209 2002 340 000 00 5 000 00 Sales amp Stock mi m 3 baisi Local intranet 4 Click Complete button Post effects 1 To mark the voucher as Complete users can select one or more vouchers from the list and click the Complete button The system will prompt for confirmation Once confirmed the system will change the selected Purchase Voucher to Complete Status 2 Completed purchase voucher will not be listed in Stock In Details page 3 No Stock In Details can be updated for a completed purchase voucher Notes 1 Users can complete an unclassified purchase voucher without classifying into original or adjustment voucher All vouchers must be completed before year end closing To adjust the voucher amount and update the Stock In Details of a completed original voucher adjustment voucher may be used 4 To set completed voucher back to incomplete status please refer to Chapter 2 2 1 Purchase Voucher Copyright 2011 Education Bureau The Government of the HKSAR Page 55 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 3 Sales Voucher Add Sales Voucher 4 Function Description This function allows users to create a new sales voucher in any one of the opened accounting years in Sales and Stock Module Sales voucher created under Sales and Stock Module contains Accounting Month
82. cking Provisional Year End Closing Generate Reports Final Year End Closing Copyright 2011 Education Bureau The Government of the HKSAR Page 4 All Rights Reserved WebSAMS User Manual Version 1 4 1 4 Interactions with other modules School Management SCH FSS10 Reporting Report Management RPT FSS10 Reporting Housekeeping HSE FSS10 Reporting Security SEC FSS01 Maintenance of Stock Category and Analysis Code FSS02 Maintenance of Stock Master FSS03 Costing Method Setup FSS04 Default Unit Setup FSS07 Maintenance of Purchase Voucher FSS05 Maintenance of Stock In Details FSS12 Maintenance of Sales Voucher FSS08 Maintenance of Stock Out Details FSS11 Maintenance of Stock Write off FSS14 Pre Year End FSS13 Provisional and Final Year End Closing Common Setup FCS Sales amp Stock FSS FSS01 Maintenance of Stock Category and Analysis Code FSS02 Maintenance of Stock Master FSS03 Costing Method Setup FSS04 Default Unit Setup FSS07 Maintenance of Purchase Voucher FSS05 Maintenance of Stock In Details FSS12 Maintenance of Sales Voucher FSS08 Maintenance of Stock Out Details FSS11 Maintenance of Stock Write off FSS09 Stock Enquiry FSS14 Pre Year End FSS13 Provisional and Final Year End Closing FSS10 Reporting Bookkeeping FBK FSS07 Maintenance of Purchase Voucher FSS05 Maintenance of Stock In Details FSS12 Maintenance of Sales Voucher
83. dule will be set to Opened status by default Users can start to maintain stock movement in that accounting year after having the costing method set However if the status of the following accounting year if any is already closed in Sales and Stock Module then the status of the newly created accounting year in Sales and Stock Module will be set to Closed i e considered as final year end closed For example a If accounting year 2003 2004 in Sales and Stock Module is already Closed then accounting year 2002 2003 will be set to Closed status in Sales and Stock Module upon creating the accounting year 2002 2003 afterwards b If accounting year 2007 2008 in Sales and Stock Module is already Closed before users create accounting year 2002 2003 and accounting year in between is not yet created then accounting year 2002 2003 will be set to Closed status in Sales and Stock Module upon creating the accounting year 2002 2003 c If accounting year 2007 2008 in Sales and Stock Module is already Closed and accounting year 2006 2007 is still Opened then accounting year 2002 2003 will be set to Opened status in Sales and Stock Module upon creating the accounting year 2002 2003 afterwards Under the above examples a amp b users cannot create any purchase and sales vouchers in Sales and Stock Module in the newly created accounting year 2002 2003 to maintain stock movement in that accounting ye
84. e Unit Selling Price 200 Enquiry Analysis Code JUNIOR Junior Form F 1 F 3 gt Amount sI Es Report Location NJA Not Applicable X Remarks Daily Coll Summe Budgeting Non Recurrent Gra Report Management ar Po a Stock Code Stock Description Analysis Code Location Data Managemer CUROM R Metal Badee JUNIOR NA 30 00 nr 60 00 El Done E tocal intranet 10 Users can delete existing stock item s Select the checkbox next to Line No to be deleted Users can select one or more stock items to be deleted at the same time 2 WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edit View Favorites Tools Help Heak gt O 2 A Qsearch Favorites Ehmedia G XS Norton antivirus E SAs Last Login 05 09 2003 15 01 Logout Help PRA Current School Year 2002 8 September 2003 17 36 FMP S FSS08 02 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details Common Setup Stock Gut Detale Budgeting Edit Sales Stock Bookkeeping Voucher Date DDMA YY 0109 2009 Voucher Amount 10 000 00 Staff Cost Voucher No SS 003 ann Voucher Particulars Testing Entered Amount 360 00 Voucher Grouping Original Voucher Sales amp Stock Setup Category Code ALL z Quantity Maintenance a Stock Code ABCEDFGXYZ ABCEDFGXYZ z Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Selling Price
85. e Voucher Particulars Testing Pre Year End Voucher Amount 10000 00 Year End Completed Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization OO T E tocal intranet 9 The selected voucher record will be updated successfully The status will be set to Incomplete a WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help Heke gt OA A Aseh Favores Puede A E G oi EY Norton Antivirus E pSAs Last Login 08 09 2003 10 38 Logout Help Pima Current School Year 2002 tember 2003 15 42 Home gt S FSS12 02 FMP gt Sales amp Stock gt Maintenance gt Sales Voucher 550001 Record updated successfully Common Setup Budgeting Sales Voucher Bookkeeping Search Sales Voucher aroa Voucher Date DDMM Y YYY To CAR Voucher No ssO001 To fss0001 Sales amp Stock Stock Code ALL z Setup Category Code ALL Maintenance Pre Year End Year End Analysis Code ALL zi Enquiry Report i Voucher Total Entered Daily Coll Sumriaril j voucher No Tam Voucher Particulars kapa mmo tne Generated Frem Sompa gt Non Recurrent ira 5 3 gt Report Manageme t Testing l 0142 2002 l 10 000 00 11 00 Data Management Customization An incomplete voucher O T E Local intranet Copyright 2011 Education Bureau The Government of t
86. e Year End Year End English Description Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management gt Data Management gt Customization lal fox Local intranet 3 A list of matched stock records is shown Same stock may be split into several groups according to the analysis code specified Click on the Stock Code hyperlink to view the stock details Copyright 2011 Education Bureau The Government of the HKSAR Page 104 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edit View Favorites Tools Help Bak 9 eA Home FMP Common Setup Sch Accounting AIC Year Mainte COA Maintenanc Voucher Type Mi Location Maintet Report gt Budgeting Sales amp S ock Setup keeping Cost Maintenance Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization Qsearch Favorites meda G yy S a a B User fmpSAs Last Login 13 08 2003 23 47 Logout 1 Help PEZ Current School Year 2002 14 August 2003 15 36 S FSS09 02 FMP gt Sales amp Stock gt Enquiry Category Code ExeK Exercise Book z Stock Code ALL v Analysis Code ALL X English Description LoS OyO i i Chinese Description EO o oo i Chinese Desc anatsis code _usty_lon an a
87. e and Write off Reason 8 Click Save button and confirm the operation Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt OA A Asearch GFavortes meda D Sy a g Current School Year 2002 14 August 2003 14 13 Home FMP S FSS11 04 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock Common Setup Stock Code EBOOOOL Category Code EXBK Description Maths Ex Book Analysis Code N A Budgeting Bookkeeping Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry Report 21 10 2002 SP1ORQ02 G04 300 00 281 00 0 00 19 00 23 75 N A F Write off Date DDMM Y YYY 0111202 Write off Quantity Write off Reason All Math Exercise Book are broken gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization LOE E E Local intranet Copyright 2011 Education Bureau The Government of the HKSAR Page 90 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects 1 The stock balance s of the selected voucher s is are written off L Notes 1 Write off Date is a mandatory field and it is required to be entered Write off Date cannot be earlier than the Voucher Date If the accounting year of the entered write off date is already closed or does not exist error message will be prompted out Users may
88. e of Stock In Details e Security SEC e Insert audit trail to Security e Check access rights to add update delete stock in details e Common Setup FCS e Sales and Stock Module is set to be effective B FSS12 Maintenance of Sales Voucher e Security SEC e Insert audit trail to Security e Check access rights to add update delete sales voucher e Common Setup FCS e Sales and Stock Module is set to be effective Copyright 2011 Education Bureau The Government of the HKSAR Page 6 All Rights Reserved WebSAMS User Manual Version 1 4 e Accounting year is created e Voucher type exists L FSS08 Maintenance of Stock Out Details e Security SEC e Insert audit trail to Security e Check access rights to add update delete stock out details e Common Setup FCS e Sales and Stock Module is set to be effective L FSS11 Maintenance of Stock Write off e Security SEC e Insert audit trail to Security e Check access rights to add update delete stock write off records e Common Setup FCS e Sales and Stock Module is set to be effective L FSS09 Stock Enquiry e Security SEC e Check access rights to enquire purchase sales and write off history e Common Setup FCS e Sales and Stock Module is set to be effective 4 FSS14 Pre Year End e Security SEC e Insert audit trail to Security e Check access rights to perform pre year end checking e Common Setup FCS e Sales and Stock Module is set t
89. e s and then prompt for confirmation Once confirmed the system will delete the selected Stock Code s from the list L Notes 1 Deletion of the stock code is not allowed if any Stock In Details with this stock code exists An error message will be prompted and the Delete action will be aborted Copyright 2011 Education Bureau The Government of the HKSAR Page 21 All Rights Reserved WebSAMS User Manual Version 1 4 2 1 3 Analysis Code Add Analysis Code 4 Function Description This function allows users to create a new analysis code An analysis code is used to characterize stock master records and facilitate users to fine tune the searching criteria in all online enquiry and reports For example it may have stock master records Single Line Book and Double Line Book which are under the same category Exercise Book To distinguish both Single Line Book and Double Line Book for different level of usage users may create analysis codes Junior Form and Senior Form In this case both Junior Form and Senior Form can be used to characterize Single Line Book and Double Line Book However it is optional for users to use analysis code In that case stock master records should be clear enough to be distinguished LQ Pre requisites 1 Analysis Code does not exist in the system Yi User Procedures Click FMP gt Sales amp Stock gt Setup from the le
90. e system will delete the selected analysis code s from the list LO Notes 1 Deletion of the analysis code is not allowed if any Stock In Details with this analysis code exists An error message will be prompted and the Delete action will be aborted Copyright 2011 Education Bureau The Government of the HKSAR Page 28 All Rights Reserved WebSAMS User Manual Version 1 4 2 1 4 Costing Method L Function Description This function allows users to select a default costing method for the sales and stock activity on any accounting years created in the system There are 3 costing methods available in the system i e First In First Out Last In First Out and Weighted Average Specified costing method will be applied to all sales and stock activities as default value to compute the profit and loss of all the sales and stock activities for that particular accounting year LQ Pre requisites 1 Accounting Year must be defined in Common Setup Module 8 User Procedures Click FMP gt Sales amp Stock gt Setup from the left menu Click Costing Method tab Enter the Accounting Year aA wN Click the Search button to search for accounting years e on 0 9 0 B D 0 00 oso erne plore j x File Edit View Favorites Tools Help Back gt amp A A Bsearch Favortes meda BD SY a g Norton AntiVirus Last Login 01 09 2003 16 55 Logout 1 Help PXE ool Year 2002 2 September 2003 11 50
91. ear all the errors prompted 3 Provisional year end checking will not generate any year end reports Copyright 2011 Education Bureau The Government of the HKSAR Page 98 All Rights Reserved WebSAMS User Manual Version 1 4 2 4 2 Final Year End Closing 4 Function Description This function allows users to select any opened accounting year in Sales and Stock Module to perform final year end closing Through this function accounting year in Sales and Stock Module will be final closed Final closed accounting year cannot be re opened Users are recommended to make sure all purchase sales and write off transaction of that accounting year has been completed before perform final year end closing B Pre requisites 1 Opened accounting year exists in Sales and Stock Module 2 All purchase and sales vouchers of the selected accounting year must be completed 3 The account of the selected accounting year has been confirmed by Education Bureau vi User Procedures 1 Click FMP gt Sales amp Stock gt Year End from the left menu Click Final Year End Closing tab 3 All Open accounting years will be listed in the drop down list box Select the accounting year from the drop down list box to perform final year end closing process 4 Click Proceed button Copyright 2011 Education Bureau The Government of the HKSAR Page 99 All Rights Reserved WebSAMS User Manual Version 1 4
92. ed Page 42 WebSAMS User Manual Version 1 4 1 Unclassified purchase voucher created in Sales and Stock Module must exist in the system Unclassified purchase voucher is a voucher not yet classified as Original Adjustment Voucher 2 The purchase voucher is in Incomplete status D User Procedures _h Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Purchase Voucher tab Enter the search criteria Voucher Date or Voucher Number must be entered for searching vouchers 4 After the Search Voucher s with Quotation Tender Number Only button is clicked user may input the quotation tender number range to search the selected vouchers with quotation tender number 5 Click the Search button to search for voucher records E WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Gsearch aH Home v FMP gt Common Setup Budgeting Bookkeeping gt Staff Cost CAR TT Search Voucher s with Quotation Tender Number Only Sales amp Stock Quotation Tender Number Sete Stock Code ALL x 4 v AAA Category Code All P Pre Year End Year End Enquiry Report Analysis Code all ba gt Daily Coll Summa gt Non Recurrent Gra gt Report Management gt Data Management gt Customization IZE Local intranet A list of matched voucher records is sh
93. ent Testing 10 000 00 470 00 Sales amp Stock gt Data Management Testing 10 000 00 377 20 Sales amp Stock Per tllecertl spOl 20 000 00 10 00 Sales amp Stock 0001 10 000 00 500 00 Sales amp Stock 00 03 03409 2002 10 000 00 460 00 Sales amp Stock 0006 0609 2002 10 000 00 100 00 Sales amp Stock 00001 0109 2301 10 000 00 1 000 00 Sales amp Stock 00003 03409 2301 10 000 00 300 00 Sales amp Stock 00005 05409 2301 100 000 00 300 00 Sales amp Stock 00005 06 09 2301 10 000 00 600 00 Sales amp Stock m X f i ia intranet 4 Users may follow User Procedures step 5 12 of Unclassified Purchase Voucher to add edit or delete item details of the original voucher 5 Click Save button to save the changes F WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A Qsearch GFavortes meda lt 4 B 4 Sf S BW Current School Year 2002 Home Fa S FSS05 02 FMP gt Sales amp Stock gt Maintenance gt Stock In Details Common Setup Stock In Detale Budgeting Edit Purchase Stock Bookkeeping Voucher Date DOMM YY 2109 2008 Voucher Amount 10 000 00 Staff Cost Voucher No SP 002 an Voucher Particulars Testing Entered Amount 377 20 Voucher Grouping Original Voucher Sales amp Stock Setup CategoryCode ALL x Quantity Maintenance A Stock Code ABCEDFGXYZ ABCEDFGXYZ 7 U
94. er Date ODIMM YYYY To Seem Voucher No P03 01 00001 to _SP03 01 00004 CAR E Search Voucher s with Quotation Tender Number Only Sales amp Stock Quotation Tender Number Setup M Stock Code I Pre Year End Category Code Year End Analysis Code All Finest Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management gt Data Management Customization Maintenance Be tocal intranet 6 A list of matched voucher records is shown 7 Click Voucher No hyperlink to view edit a voucher record Zj WebSAMS System ersion 0 9 0 BUILD 07112002 rosoft Internet Explorer F la x Fie Edt View Favorites Tools Help Back gt A A Asearch Fravortes BPmedia G D SX User fin SAs Last Login 13 08 2003 16 59 Logout Help PRR Current School Year 2002 14 August 2003 1 22 Home FMP S FSS07 02 FMP gt Sales amp Stock gt Maintenance gt Purchase Voucher Common Setup Purchase voucher Budgeting Search Purchase Voucher Voucher Date DD MM YYYY Bookkeeping Staff Cost Voucher No SPO3 01 00001 To P03 01 00004 CAR Search Voucher s with Quotation Tender Number Only Sales amp Stock Quotation Tender Number to Set in ima Stock Code all Pre Year End Year End Analysis Code All Category Code Enquiry Report gt Daily Coll Summai 7 5 Urrent Gra Voucher Dat Vou
95. er will also be used if users want to update the Stock Out Details of a completed original voucher since direct updating of a completed original voucher is not allowed Multiple adjustment vouchers attached to the same completed original voucher is allowed provided that the previous adjustment voucher s has been completed The adjustment voucher date should be later than the original voucher date LQ Pre requisites 1 To add Stock Out Details for Unclassified Sales Voucher voucher s created in Sales and Stock Module or voucher s transmitted from Bookkeeping Module must exist in the system The sales voucher must be in incomplete status Relevant Stock In item must exist Location must exist in the system a fF oO DN When editing or deleting stock items the system must have sufficient stocks for subsequent sales or write off vi User Procedures Unclassified Sales Voucher Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Stock Out Details tab Click Voucher No hyperlink under Unclassified Sales Voucher to fill in Stock Out Details Copyright 2011 Education Bureau The Government of the HKSAR Page 68 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer AAE File Edt View Favorites Tools Help Back gt A A Asearch GFavorites Meda D SY a w User fmpSAs y 2 08 07 2003 20 07
96. erate and store the report in Report Management Repository by clicking the To File button 2 4 List of Stock Analysis Code R FSS015 E This function allows users to generate the List of Stock Analysis Code R FSS015 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 115 All Rights Reserved WebSAMS User Manual Version 1 4 p WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edit View Favorites Tools Help Back gt amp A A Bsearch Favortes meda A B 3 a S BW Current School Year 2002 14 August 2003 17 21 Home FMP S FSS10 15 FMP gt Sales amp Stock gt Report List of Stock Analysis Code R FSS015 E allied Built in Template SSS IT Please Input The Print Criteria AIC Year Mainte ecu Analysis Code ALL To ALL x ATA Effective Status AL ELEG Format PDF Pei mai Budgeting Bookkeeping Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Non Recurrent Gra Report Management Data Management Customization OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Analysis Code Range Effective Status All Active Inactive Format PDF WORD RICHTEXT EXCEL Users can i view the reports online by clicking the Preview amp Print bu
97. ers Upon saving of voucher the number of digits will become 12 because 2 digits of voucher prefix are added by the system e g SS2003VOU001 or SS200301V001 5 Click Add button on 0 9 0 BUILD 0 00 oso ernet Explore 12 x File Edit View Favorites Tools Help Back gt Q A Qsearch Favorites meda 4 B S Sf ES User finpSAs Last Login 13 08 2003 23 47 Logout Help PEE Current School Year 2002 14 August 2003 11 53 Home FMP S FSS12 04 FMP gt Sales amp Stock gt Maintenance gt Sales Voucher gt Common Setup Sales Voucher Budgeting Add Sales Voucher gt Bookkeeping Accounting Month MM y YYY 09 2002 gt Staff Cost Voucher Type 88 Stock Sales voucher gt CAR Voucher No ITESTOOL Sales amp Stock enn Voucher Date DDMMYYYY O20 Voucher Particulars Testing Pupos S Pre Year End Voucher Amount 4 Year End Note 1 Format of auto generated voucher number Voucher Type Prefix Y YMM lt system sequence no gt Enquiry Note 2 Voucher number must be unique throughout the system If auto generated voucher number option has not been selected please Pme voucher number will not be duplicated in future a gt Daily Coll Summa gt Non Recurrent Gra Report Management gt Data Management gt Customization a gt E Maintenance a fox Local intranet Post effects 1 When the Add button is clicked the system will prompt for confirmation Once confir
98. est posted 30 01 2003 50 00 Bookkeeping 0 00 Sales amp Stock J 50 00 2 010 00 ftestest 31 01 2003 1 000 00 40 00 Sales amp Stock m 23456 01 02 2003 1 000 00 1 000 00 Sales amp Stock i Stock purchase LIFO 01 09 2003 220 00 Bookkeeping 8 Update the information 9 Click Save button Copyright 2011 Education Bureau The Government of the HKSAR Page 37 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMs System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer 8 x File Edit View Favorites Tools Help HBak gt A Asearch GyFavortes meda B GS Ew User fimpSAs Last Login 13 08 2003 16 59 Logout Help PERE Current School Year 2002 14 August 2003 1 22 S FSS07 03 FMP gt Sales amp Stock gt Maintenance gt Purchase Voucher Home FMP Common Setup TEN Stock t gt Budgeting Update Purchase Voucher gt Bookkeeping gt Staff Cost Voucher Type Stock Purchase voucher CAR Voucher No sP03 01 00002 Sales amp Stock Setup Voucher Date DDMM YYYY 29 01 2003 Eal Voucher Particulars test posted Quotation Tender Number 200301 SP 002 Year End Voucher Amount Enquiry Completed Report 2010 00 gt Daily Coll Summa Non Recurrent Gra gt Report Management gt Data Management Customization a Maintenance p al
99. f Stock Out Details cece ecccceeseecsecceeseeceesaeceeaeeceeeeesaeceeaeeceeeeeeaeeeeaaecneneeees 68 Complete Sales Voucher eoira r A N E sities Sebo atten aie davies 77 2 2 5 Write Off SOCK reinn eeren at zee eee nbs eee cha eda ng OE tens dades sbdtebe che eden aiaa Ea apeti 80 Partial Write fi nane e A NEA ans ae ne eA 80 Batch Write offor ncen atoes ne neee a O EEE E A EE EAE E E R 88 253 iPRE YRAR END naiona e a ea a a e ai a as 92 2 4 YEAR END oa porera iiai E EE E E O E ated natn A a tees 96 2 4 1 Provisional Year End Closinng ccccccccccescccesseceesseceseeeesceceececeeceecsueceeaaecseaeecseeeeaaeceeaeeeeaes 96 2 4 2 Final Year End Closih tse rerreroiiisiiei ieit tai eE ATE E TE E anette 99 292 ENO A E E E A 104 Purchase History onia a ae Sei E Ged ee A a eh cele iO des oe be 105 Sales History oni neva sis pine dhe wR ke iA E EEE ea overt hen seein es 106 Write OFl History icici iain Sia aint ieee bein dace eet tele 106 2 0 REPOR Tess tect 28 es cshleann tages a a a ites ites teem teeth ete 108 Generate Report 2 8 esas et ee hast hint pe ae hae BAA aan 108 Copyright 2011 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 2 1 Module Overview 1 1 Introduction 1 1 1 Objective This module provides effective tools for stock management Functions are available for recording purchase sales and write off stock items such as exercise books and school uniform
100. f the stock code is no longer in use Copyright 2011 Education Bureau The Government of the HKSAR Page 19 All Rights Reserved WebSAMS User Manual Version 1 4 LQ Pre requisites 1 Stock Code selected for deletion is not referenced in any purchase sales or write off details B User Procedures Click FMP gt Sales amp Stock gt Setup from the left menu Click Stock Master tab Enter the search criteria and click the Search button to search for stock records 2 WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer E 8 xj Fie Edt View Favorites Tools Help Bak gt gt A Qsearch GaFavorites G 30 August 2003 12 56 Current School Year 2002 Home FMP S FSS02 01 FMP gt Sales YStock gt Setup gt Stock Master Common Setup Budgeting Stock Code Bookkeeping Staff Cost gt CAR Chinese Description Lakh Category ENQUIRY ENQUIRY Maintenance Search D aia M reset Pre Year End Year End English Description Enquiry Report gt Daily Coll Summai gt Non Recurrent Gra Report Management Data Management Customization fell IEE Local intranet 4 A list of matched stock records is shown 5 Select the checkbox next to Stock Code to be deleted Users can select one or more stock code records to be deleted at the same time 6 Click Delete button and confirm the operation
101. ft menu 2 Click Analysis Code tab Click Add button A page with 5 blank lines will be displayed Users may enter one or more new analysis code information on 0 9 0 BUILD 0 00 oso ernet Explore j x File Edt View Favorites Tools Help Bak gt gt Q A Bsearch Favorites meda B 3 Gf a y r ser fmpSAs Last Login 13 08 2003 14 19 Logout Help PXE A Current School Year 2002 13 August 2003 20 24 Home S FSS01 05 FMP gt Sales amp Stock gt Setup gt ralysis Code Common Setup g Analysis Code g gt Budgeting Analysis Code ja 7 gt Bookkeeping English Description LoM gt Staff Cost gt CAR Chinese Description E Sales amp Stock Baga Maintenance Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management gt Data Management gt Customization E E Done I fox Local intranet Copyright 2011 Education Bureau The Government of the HKSAR Page 22 All Rights Reserved WebSAMS User Manual Version 1 4 B B LO 4 Fill in the information 5 Click Save button Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A Qsearch yravorites Meda D i FY Home FMP gt Common Setup gt Budgeting gt Bookkeeping Junior Form F 1 F 3 wp p EP gt Staff Cost gt CAR Sales a
102. gt Non Recurrent Gra Report Management ER Z z Stock Code Stock Description Analysis Code Location Data Management Catoio Bao Meal Badge JUNIOR NA 30 00 nr E Local intranet 7 Users may continue to add Item Details to this voucher 8 To edit existing Item Details click Line No to view edit the Item Details Detailed information will be displayed in Item Details table 9 Update the information and click Edit button to update the amended item details Copyright 2011 Education Bureau The Government of the HKSAR Page 71 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Bak Q a Bsearch Favorites media 3a aaay User fmpSAs Last Login 05 09 2003 15 01 Logout 1 Help PEZ Current School Year 2002 8 September 2003 17 30 FMP S FSS08 02 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details Common Setup Stock Gut Details Edit Sales Stock Bookkeeping Voucher Date DDMA YY 0109 2009 Voucher Amount 10 000 00 Staff Cost Voucher No SS 003 wh Voucher Particulars Testing Entered Amount 60 00 Voucher Grouping Original Voucher Sales amp Stock Hiitem Details Setup Category Code ALL z Quantity Maintenance Stock Code BA00001 Metal Badge z Unit UNIT Pre Year End Year End Description Metal Badg
103. gt Sales amp Stock gt Setup gt Category gt Common Setup gt Budgeting gt Bookkeeping Eeacbox SSS ma i gt Staff Cost SiT Books and Stationery EERE Sales amp Stock School Uniforms Setup a S OO Maintenance hh a Pre Year End Year End Enquiry Report gt Daily Coll Summai gt Non Recurrent Gra gt Report Management Data Management gt Customization tg tnternet Li Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record saved successfully the information of the new category is saved B Notes 1 Category Code English Description and Chinese Description are mandatory fields and they are required to be entered At most 5 new category records can be added at the same time By default effective status of all newly created Category Codes will be set to Active Users may Inactive a Category Code by the update function provided Please refer to Update Category 4 Category Code with Active effective status will be available for selection in the drop down list box of Category when adding editing Stock Code 5 If users have converted Stock Category from Stock Ledger of SAMS please read the following data conversion rule Ledger Code in SAMS with a
104. hange in effective status will be effective instantly For example after setting a stock code to Inactive this stock code cannot be selected in all online functions except for data enquiry Users may consider setting the effective status of stock code to Inactive if the stock code is no longer in use LQ Pre requisites 1 Stock Code record must exist D User Procedures 1 Click FMP gt Sales amp Stock gt Setup from the left menu Click Stock Master tab Enter the search criteria and click the Search button to search for stock records Copyright 2011 Education Bureau The Government of the HKSAR Page 17 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help Bak gt QO A Qsearch Favorites 30 August 2003 12 56 Current School Year 2002 FMP S FSS02 01 FMP gt Sales Stock gt Setup gt Stock Master Common Setup Stock Master Soonenng Stock Code Bookkeeping Staff Cost CAR Chinese Description Sales amp Stock Category ENauiRY ENa F Setup Maintenance Search J ada Reset Pre Year End Year End English Description Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization T E tocal intranet 4 A list of matched stock records is shown
105. he Government of the HKSAR Page 35 All Rights Reserved WebSAMS User Manual Version 1 4 4 No accounting information is required when creating voucher in Sales and Stock Module Such voucher is not required to be posted 5 Status of newly created purchase voucher will be set to Incomplete and grouped under Unclassified i e not yet classified as Original Adjustment Voucher Users should fill in Stock In Details subsequently 6 If Final Year End Closing of an accounting year is confirmed in Sales and Stock users are not allowed to create Purchase Voucher for that accounting year in Sales and Stock Module 7 If the accounting year in Sales and Stock Module is finally closed while that accounting year is still active in Bookkeeping Module users are still allowed to create Payment Voucher with Sales and Stock Voucher Prefix e g SP in Bookkeeping Module These vouchers will be transmitted to Sales and Stock Module after voucher posting in Bookkeeping Module Users should update these vouchers with Stock In Details Update Purchase Voucher 4 Function Description This function allows users to amend the Voucher Date Voucher Particulars and Voucher Amount of an incomplete unclassified purchase voucher created in Sales and Stock Module Users can fill in Stock In Details only if the voucher is in Incomplete status Before Final Year End Closing of an accounting year is confirmed users are allowed to
106. he HKSAR Page 64 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated successfully the voucher will be set to Incomplete 2 Users can then revise the Stock Out Details of this voucher L Notes N A Delete Sales Voucher 4 Function Description This function allows users to delete unclassified sales vouchers created in Sales and Stock Module B Pre requisites 1 Unclassified sales voucher created in Sales and Stock Module must exist in the system Unclassified sales voucher is a voucher not yet classified as Original Adjustment Voucher 2 The sales voucher is in Incomplete status D User Procedures 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Sales Voucher tab Enter the search criteria Voucher Date or Voucher Number must be entered for searching vouchers 4 Click the Search button to search for voucher records Copyright 2011 Education Bureau The Government of the HKSAR Page 65 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help a Back gt A Qse
107. he information 5 Click Save button Copyright 2011 Education Bureau The Government of the HKSAR Page 15 All Rights Reserved WebSAMS User Manual Version 1 4 ebSA on 0 9 0 BUILD 0 00 neh Ewer 18 x File Edit view Favorites Tools Help Back gt amp A A Qsearch fajravorites Ehmeda B S Si a g Norton Antivirus B User finpSAs Last Login 19 09 2003 14 47 Logout Help PXE Current School Year 2002 19 September 2003 15 25 Home FMP S FSS02 04 FMP gt Sales amp Stock gt Setup gt Stock Master gt Common Setup Stock Master gt Budgeting Stock Code EBOI gt Bookkeeping gt Staff Cost English Description Single Line Book CAR Chinese Description ERE laimink Cago EXBK Exercise Book f Maintenance Base Unt UNIT Pre Year End Effective Status Active x Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management gt Customization tg tnternet Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record saved successfully the information of the new stock code is saved Notes 1 Stock Code English Description Chinese Description Category Base Unit and Effective Status are mandatory fie
108. ight 2011 Education Bureau The Government of the HKSAR Page 62 All Rights Reserved WebSAMS User Manual Version 1 4 6 Click Voucher No hyperlink to view edit a voucher record a WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help Back gt A A Asearch GFavorites meda A D 3 A a g Norton Antivirus E User fmpSAs Last Login 08 09 2003 10 38 Logout Help PEK Current School Year 2002 9 September 2003 15 41 FIP S FSS12 02 FMP gt Sales amp Stock gt Maintenance gt Sales Voucher gt Common Setup Sales Voucher Budgeting Search Sales Voucher Bookkeeping Voucher Date DDMA YYY To Staff Cost Voucher No fss0001 To ss0001 CAR Stock Code pm 7 Sales amp Stock Setup Maintenance Year End Category Code Analysis Code Enquiry Report Origi iginal Daily Coll Summa Voucher No Voucher No Voucher Particulars eget aera oar scment Ss Le a a le ee Data Management Customization A completed voucher E LOL E E Local intranet 7 Details of the selected voucher will be displayed Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer lajxj Fie Edt view Favorites Tools Help Heak gt 2 A Qsearch Favorites meda E AX a Norton antivirus E User finpSAs Last Login 08 09 2003 10 38 Logout 1 Help PXE
109. iginal Voucher Sales amp Stock Setup Category Code ALL X Quantity Maintenance Stock Code ABCEDFGXYZ ABCEDFGXYZ z Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Cost ECT Analysis Code Nia Not Applicable x Amount Report Location N A Not Applicable 7 Remarks Daa Daily Coll Summa gt Non Recurrent Cs Report Managemen Stock Code Stock Description Analysis Code Location Data Management Bao Men Badge NA RM 808 1 000 00 UNIT 1 000 00 Customization L E i E Local intranet Users may continue to add Item Details to this voucher To edit existing Item Details click Line No to view edit the Item Details Detailed information will be displayed in Item Details table 9 Update the information and click Edit button to update the amended item details Copyright 2011 Education Bureau The Government of the HKSAR Page 48 All Rights Reserved WebSAMS User Manual Version 1 4 ERAS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A Asearch Favorites meda D SY ag Norton Antivirus e User fmpSAs Last Login 05 09 2003 15 01 Logout 1 Help PEE Current School Year 2002 8 September 2003 11 31 FMP S FSS05 02 FMP gt Sales amp Stock gt Maintenance gt Stock In Details Common Setup Stock In Detale Budgeting Edit Purchase Stock Bookkeeping V
110. ile Edit View Favorites Tools Help Back gt O A A Qsearch Favortes meda B S Si a g Norton Antivirus User finpSAs Last Login 05 09 2003 15 01 Logout Help PXE Current School Year 2002 8 September 2003 15 50 Home FMP S FSS14 01 FMP gt Sales amp Stock gt Pre Year End All the pre requisites for closing accounting year 2409 2410 have been fulfilled Common Setup System is generating the reports in Report Repository Budgeting Bookkeeping Please note that it will take some time for all the reports to be generated Yi these reports later when the report status there is Done u may click here or seleft Repository under Report Management menu item to view and download gt gt gt Staff Cost gt CAR Sales amp Stock Setup Accounting Year To Be Closed Yyy Y Y YYY 2409 2410 Maintenance Year End Enquiry Report gt Daily Coll Summa Non Recurrent Gra Report Management Data Management gt Customization E Pre Year End m af fox Local intranet LL Post effects 1 Pre year end reports will be generated in Report Management Repository LJ Notes 1 Only opened accounting years in Sales and Stock Module will be available in the drop down list box 2 The system will list out an error message if an incomplete voucher is found Pre year end process will not be able to proceed before users clear all errors prompted Users are not allowed to perform p
111. ing Method Accounting Year YYY Y Y YYY Accounting Year YYYYIYYYY 2006 2007 To 2014 2015 osting Method 2007 2008 First In First Out 2008 2009 2009 2010 2010 2011 First In First Out First In First Out 2011 2012 Firstin FirstOut 7 2012 2013 FirstIn FirstOut 7 2013 2014 FirstIn First Out _ 2014 2015 FirstIn FirstOut 7 Elia fox Local intranet an Post effects Costing Method is updated 2 Specified costing method will be applied to all sales and stock activities as default value to compute the profit and loss of all the sales and stock activities for that particular accounting year Li Notes 1 Once there are sales or write off transactions in that particular accounting year the costing method cannot be changed It will be appeared in read only 2 Costing method will be set to FIFO First In First Out by default upon the creation of an accounting year Users should change the costing method if necessary and as soon as possible Copyright 2011 Education Bureau The Government of the HKSAR Page 30 All Rights Reserved WebSAMS User Manual Version 1 4 2 1 5 Default Unit 4 Function Description This function allows users to set a default base unit for the creation of stock code in the system For example users may set the default unit to be PIECE or DOZEN if applicable Users may change the base u
112. ing final year end closing Users can select any opened accounting year in Sales and Stock Module for final year end closing After an accounting year is final closed year end reports will be generated for recording purpose Copyright 2011 Education Bureau The Government of the HKSAR Page 2 All Rights Reserved WebSAMS User Manual Version 1 4 1 2 Function Chart Sales amp Stock Category Stock Master Analysis Code Costing Method Default Unit Purchase Voucher Stock In Details Sales Voucher Stock Out Details Write Off Stock Maintenance Pre Year End gt Provisional Year End Closing Year End gt Final Year End Closing Enquiry Report Copyright 2011 Education Bureau The Government of the HKSAR Page 3 All Rights Reserved WebSAMS User Manual Version 1 4 1 3 Flow Diagram Setup Common Setup Module gt Create Accounting Year gt Setup Voucher Type Create Purchase Voucher s in Sales amp Stock Create Sales Voucher s in Sales amp Stock Sales Voucher s created and posted in Bookkeeping Maintain Stock Out Details Complete Voucher s Purchase Voucher s created and posted in Bookkeeping Maintain Stock In Details Write Off Stock Setup Set Costing Method Set Base Unit Create Category Create Stock Master Create Analysis Code Attach Sales Adjustment Voucher Attach Purchase Adjustment Voucher Pre Year End Che
113. ining stocks on hand of the selected vouchers Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help Back gt O A A Asearch fHjravorites meda D SY a B SAs Last Login 13 08 2003 23 47 Logout Help FEREZ Current School Year 2002 14 August 2003 14 10 Home FMP S FSS11 03 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock gt Common Setup gt Budgeting Stock Code EBOOOO Category Code EXBK gt Bookkeeping Description Maths Ex Book Analysis Code N A gt Staff Fact Voucher Date yeuchor No ie e ee Saun 1 3110202 SP102002 005 500 0 0 00 1 00 499 00 557 40 N A E Setena 2 anoa SPI 2 00 0 00 0 00 200 223 NA E Pre Year End reer 3 anoo spro 300 00 281 00 0 00 19 00 23 75 NA F Enquiry 4 14 10 2002 SP102002 003 400 00 400 00 0 00 0 00 0 00 N A ge Report 5 10 10 2002 SP102002 002 260 00 260 00 0 00 0 00 0 00 N A A eens Oks ote 6 OA sPio2002 001 1000 00 1000 00 0 00 0 00 0 00 N A E gt Non Recurrent Gra gt R rt M Note 1 Batch write off please select the checkbox of that particular location and click the Batch Write Off button SPONE eee eae Note 2 Partial write off please click the hyperlink for that particular location Data Management Batch Write off Customization Bil Local intranet 7 Fillin Write off Dat
114. ion l Analysis1 Staff Cost CAR Chinese Description l Analysis Sales amp Stock Effective Status Active 7 Setup Maintenance Pre year End Year End Enquiry Report Daily Coll Summa Hon Recurrent Gral Customization Setup Ei E i BE Localintranet Li Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated Copyright 2011 Education Bureau The Government of the HKSAR Page 25 All Rights Reserved WebSAMS User Manual Version 1 4 successfully the information of the analysis code is saved with the updated details 4 Notes 1 English Description Chinese Description and Effective Status are mandatory fields and they are required to be entered 2 Analysis Code with Active effective status will be available for selection in the drop down list box of Analysis Code when adding editing Stock In Details Delete Analysis Code B Function Description This function allows users to delete an existing analysis code However users are not allowed to delete an analysis code if any stock master with this analysis code exists in Stock In Details Users may consider setting the effective status of analysis code to Inactive if the code is no longer in use LQ Pre requisites 1 Analysis Code must exi
115. ion will appear on all the online screens and newly generated reports after the change Change in effective status will be effective instantly For example after setting an analysis code to Inactive this analysis code cannot be selected in all online functions except for data enquiry Users may consider setting the effective status of analysis code to Inactive if the code is no longer in use B Pre requisites 1 Analysis Code must exist D User Procedures Click FMP gt Sales amp Stock gt Setup from the left menu Click Analysis Code tab 3 Enter the search criteria and click the Search button to search for code records 13 xI File Edit View Favorites Tools Help Back gt amp A A Qsearch Favorites meda Gh St SB User fmpSAs Last Login 13 08 2003 14 19 Logout Help PXEK Current School Year 2002 13 August 2003 20 34 Home ne S FSS01 05 FMP gt Sales amp SWggk gt Setup gt Analysis Code Common Setup g Analys ode Budgeting Analysis Code Bookkeeping Staff Cost CAR Chinese Description EE Bye English Description Maintenance Pre Year End Year End 3 Enquiry Report gt Daily Coll Summai gt Non Recurrent Gra Report Management gt Data Management Customization Cl E Done ele fox Local intranet 4 A list of matched code records is shown 5 Click Analysis Code hyperlink to view edit an analysis code
116. ization OO T E tocal intranet 6 If no outstanding item exists the message Provisional Year End checked successfully will be displayed Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edt View Favorites Tools Help Back gt O A A Asearch Favorites meda D SY ag Norton Antivirus z User fmpSAs Last Login 05 09 2003 15 01 Logout Help PXEE Current School Year 2002 8 September 2003 16 12 S FSS13 01 FMP gt Sales amp Stock gt Year End gt Provisional Year End Closing Fe Provisional Year End checked successfully Common Setup Budgeting Provisional ear end Closing Bookkeeping Accounting Year To Be Closed vYVYiVYYY 240912410 Staff Cost Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry Report Daily Coll Summai gt Non Recurrent Gra Report Management Data Management Customization a Done Bil Local intranet Copyright 2011 Education Bureau The Government of the HKSAR Page 97 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects 1 Users can still maintain stock details under the selected accounting year L Notes 1 Only opened accounting years in Sales and Stock Module will be available in the drop down list box 2 The system will list out an error message if an incomplete voucher is found Provisional year end process will not be able to proceed before users cl
117. lds and they are required to be entered 2 Every stock code will have a Base Unit Depending on the value users set in Sales amp Stock gt Setup gt Default Unit it will become the default base unit when creating stock code record Users are allowed to change the Base Unit for every stock code 3 Stock Code with Active effective status will be available for selection in the drop down list box of Stock Code when adding editing Stock In Details 4 If users have converted Stock Code from Stock Item of SAMS please read the following data conversion rule Stock Item in SAMS is converted to Stock Code in WebSAMS Copyright 2011 Education Bureau The Government of the HKSAR Page 16 All Rights Reserved WebSAMS User Manual Version 1 4 For example In SAMS before Data Conversion Stock Item English Description Chinese Description 001 Badges Be 002 Student Handbook BS A EHH 003 File Bag EDUEN In WebSAMS after Data Conversion Stock Item English Description Chinese Description 001 Badges Re 002 Student Handbook BS A HH 003 File Bag eae Update Stock Code B Function Description This function allows users to update an existing stock code Users may change stock code information and effective status Updated information will appear on all the online screens and newly generated reports after the change C
118. me time AE File Edt View Favorites Tools Help Back gt A A Qsearch GFavorites meda D 3 EB User fmpSAs Last Login 23 07 2003 14 06 Logout Help PEE Current School Year 2002 23 July 2003 19 03 a Zj WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Home FMP S FSS05 01 FMP gt Sales amp Stock gt Maintenance gt Stock In Details Common Setup Stock In Detal Budgeti Areata Unclassified Purchase Voucher Bookkeeping Voucher Date Voucher Amount D CA CAR 05 09 2002 10 000 00 Sales amp Stock ee m SEn Voucher Date Testing 1109 2007 10 00 Sales amp Stock Setup Maintenance Original Purchase Voucher Pre Year End Voucher Entered eri Eo el SrA E Year End Enquiry SP092005 002 Weighted Average Method Testing 0209 2005 00 Sales amp Stock nepo m SE Weighted Average Method Testing 0409 2005 480 00 80 00 Sales amp Stock Daily Coll S Bore gt ea SP092005 004 Weighted Average Method Testing 0609 2005 3 400 00 3 400 00 Sales amp Stock La curr tS Pe EIEN Purchase Adjustment Voucher gt Data Management Total Total Entered SP092004 006 SPO92004 001 STOCK PURCHASE ADI AVG 2 000 00 1 000 00 Sales amp Stock 1008 2304 1008 2304 1 002 40 Sales amp Stock l i ESSE ADJUSTMENT 01 10 2003 1 300 00 380 00 Sales amp Sto
119. med the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record saved successfully the information of the new sales voucher is saved 2 The newly added voucher will be treated as incomplete unclassified sales voucher with outstanding Stock Out Details to be entered in Sales and Stock Module Notes 1 Accounting Month Voucher Type Voucher No Voucher Date Voucher Particulars and Voucher Amount are mandatory fields and they are required to be entered 2 Voucher Amount must be greater than zero Voucher Date must fall within the selected Accounting Month Copyright 2011 Education Bureau The Government of the HKSAR Page 58 All Rights Reserved WebSAMS User Manual Version 1 4 4 No accounting information is required when creating voucher in Sales and Stock Module Such voucher is not required to be posted 5 Status of newly created sales voucher will be set to Incomplete and grouped under Unclassified i e not yet classified as Original Adjustment Voucher Users should fill in Stock Out Details subsequently 6 If Final Year End Closing of an accounting year is confirmed in Sales and Stock users are not allowed to add Sales Voucher for that accounting year in Sales and Stock Module 7 If the accounting year in Sales and Stock Module is finally closed while that accounting year is still active in Bookkeeping Module users are still all
120. media Le AX S 8 Norton antivirus EA User fmpSAs Last Login 08 02688 Logout 1 Help PXE Current School Year 2002 ptember 2003 16 39 Home FMP S FSS11 01 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock gt Common Setup Witte OFF Stock gt Budgeting Voucher Date DDMM YYYY Arf eesti Stock Code DUMMY DUMMY gt Baur Category Code ALL E gt CAR Cte alysis Code Setup Location Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization fos Local intranet 4 A list of matched stock records is shown 5 Click the Stock Code hyperlink to view the stock details The purchase sales and write off details will be displayed F WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt OA A Asearch GyFavorites Emedia 3 Le SX Fw Norton Antivirus E User finpSAs Last Login 08 09 2003 10 38 Logout 1 Help PXE Current School Year 2002 9 September 2003 16 40 Home Fa S FSS11 02 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock gt Common Setup gt Budgeting Voucher Date DDMMIYYYY To Bookkeeping Stock Code DUMMY1 DUMMY1 hd gt Staff Cost Category Code ALL z7 4 5 tock Analysis Code ALL oa Location ALL X Maintem nce Pre Year
121. ment voucher 5 Click Save button to save the changes Copyright 2011 Education Bureau The Government of the HKSAR Page 52 All Rights Reserved WebSAMS User Manual Version 1 4 p WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Heak gt 2 A Asearch Favortes meda G A a g Norton antivirus E User fmpSAs Last Login 05 09 2003 15 01 Logout 1 Help PXE Current School Year 2002 8 September 2003 12 09 Home FMP S FSS05 02 FMP gt Sales amp Stock gt Maintenance gt Stock In Details Common Setup Stock In Details Budgeting Edit Purchase Stock gt Bookkeeping Voucher Date DDmM Y YYY 1109 2007 This Voucher Amount 10 0 gt Staff Cost Voucher No SP0709 00001 Total Voucher Amount 470 0 CAR Voucher Particulars Voucher Date Testing Total Entered Amount 460 00 bie Voucher Grouping Adjustment Voucher Original Voucher No SP102002 003 Sales amp Stock Ete Category Code ay 7 Quantity u Stock Code ABCEDFGXYZ ABCEDFGXYZ 7 Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Cost nae Analysis Code N A Not Applicable Amount Report Location NIA Not Applicable x Remarks gt Daily Coll Surniias i nnnsnnqysn gt Non Recurrent Gra Report Management Location Stock Code Stock Description Analysis Code NA Data Management it EB Mams Ex Book NA 400 00
122. mma gt Non Recurrent Gra Report Management Seis eh sale ocd tecaion aunty ume Amgen Data Management gt Customization NA RM 808 1 000 0 umr 1 000 00 tg iteme Original Purchase Voucher 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu 2 Click Stock In Details tab 3 Click Voucher No hyperlink of Original Purchase Voucher Copyright 2011 Education Bureau The Government of the HKSAR Page 50 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edt View Favorites Help Back gt O A A Asearch Favorites meda B B aay Current School Year 2002 8 September 2003 14 11 Home FMP S FSS05 01 FMP gt Sales amp Stock gt Mainfenanice gt Common Setup Stock In Detale Budgeting Unclassified Purchase Voucher Bookkeeping CAR O O Sales amp Stock 10 00 00 Sales amp Stock Setup 10 00 Sales amp Stock Maintenance Pre Year End 0309 2002 10 000 00 Sales amp Stock ear End chase Voucher Bu Voucher Entered Report Voucher No Voucher Particulars poets Date Amount Amount Generated From gt Daily Coll Summa 5 j Voucher with Prefix SJ by Jason 10 000 00 100 00 Sales amp Stock gt Non Recurrent Gri gt Report Managem
123. mour cee ae ee ar eee English Stock Code Desc n Category Code m egory Code Analysis Code Maths Ex Book MFE EBK NA 2462 00 1 410 520 0 w 7 FSS0503 FSS0303 EBK NA W0 0 o 30 00 FSS0303 FSS0303 EBK FUG AO 400 1O 340 FSS0303 FSS0303 EXBK MATRI 40000 oo ow 400 Purchase History 4 By default the result screen will show Purchase History All the purchase history of the selected stock item will be displayed in descending order of Voucher No WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt OA A Asearch GFavortes meda D Sy a B SAs Last Login 13 08 2003 23 47 Logout Help PEEK 14 August 2003 15 40 Home FMP Purchase History S FSS09 03 FMP gt Sales amp Stock gt Enquiry Stock Enquil aay Purchase History EB00001 Maths Ex Book 2462 00 Common Setup Sch Accounting Wit O ston Category Code EXBK Analysis Code NA Lie TN Stock Code Lene Description Total Quantity Voucher Type Mi Location Mainte Bottom Budgeting SP102002 005 31 10 2002 1 10 Bookkeeping SP102002 004 21 10 2002 1 10 Staff Cost SP102002 004 21 10 2002 NA 50 1 25 CAR SP102002 003 14 10 2002 NA 400 00 1 15 Sales amp Stock SP102002 002 10102002 NA 260 00 1 05 Setup SP102002 001 01402002 1 00 Maintena
124. mp Stock Matriculaion Class F 6 F 7 Reni Pom 4 F 5 aH REPE p iC m jaintenance Pre Year End Year End Enquiry Report gt Daily Coll Summai gt Non Recurrent Gra gt Report Management Data Management gt Customization Post effects tg inteme 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record saved successfully the information of the new analysis code is saved Notes 1 Analysis Code English Description and Chinese Description are mandatory fields and they are required to be entered 2 Analysis Code with Active effective status will be available for selection in the drop down list box of Analysis Code when adding editing Stock In Details 3 Analysis Code is an optional field when filling stock items of Stock In Details Users may choose N A which means Not Applicable if analysis code is not to be used Update Analysis Code Function Description Copyright 2011 Education Bureau The Government of the HKSAR All Rights Reserved Page 23 WebSAMS User Manual Version 1 4 This function allows users to update an existing analysis code Users may change the description and effective status of the analysis code Updated descript
125. mp Stock mj Ss 01 ss01 0109 2002 20 000 00 10 00 Sales amp Stock S800 0002 0209 2002 10 000 00 1 700 00 Sales amp Stock mr ssm 00002 0209 2301 10 000 00 8 000 00 Sales amp Stock 3 O SSN 000 04 0409 2301 10 000 00 6 000 00 Sales amp Stock mr Ssooao 00007 07409 2301 10 000 00 1 500 00 Sales amp Stock n r S 0000001 02409 2002 100 000 00 487 00 Sales amp Stock m M Elne i EE EEN n i esi int ITT 4 Users may follow User Procedures Step 5 12 of Unclassified Sales Voucher to add edit or delete item details of the original voucher 5 Click Save button to save the changes Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Qsearch GFavortes BPmeda A BD 4 Sf S W Current School Year 2002 Home Fa S FSS08 02 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details Common Setup Stock Gut Detaile Budgeting Edit Sales Stock Bookkeeping Voucher Date DDMMAY YYY 2809 2008 Voucher Amount 10 000 00 Staff Cost Voucher No SS 002 am Voucher Particulars Testing Entered Amount 484 00 Voucher Grouping Original Voucher Sales amp Stock Setup Category Code ALL 7 Quantity Maintenance E Stock Code ABCEDFGXYZ ABCEDFGXYZ z Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Selling Price Enquiry Analysis Code ENQUIRYAt ENQUIRYAT Amount Report Location NJA Not Applicable 7
126. n 1 4 to the Stock Out Details screen and the pop up window will be closed automatically 3 For voucher newly created in Sales and Stock Module or voucher newly transmitted from Bookkeeping Module it will be set to Incomplete and appeared as Voucher Grouping Unclassified in Stock Out Details Users should fill in Stock Out Details for this voucher 4 To add or edit item details Category Code Stock Code Quantity and Amount are mandatory fields and they are required to be entered 5 The amount entered for Stock Out Details must not exceed the balance of the voucher amount 6 When adding or editing an item details if the item amount entered exceeds the balance of the voucher amount error message will be prompted Users may choose to edit the input information or abort the action 7 When adding or editing an item details if insufficient stocks for subsequent sales or write off will be resulted error message will be prompted Users may choose to edit the input information or abort the action 8 If the accounting year in Sales and Stock Module is finally closed while that accounting year is still active in Bookkeeping users are still allowed to create Receipt Voucher with Sales and Stock Voucher Prefix e g SS in Bookkeeping Module These vouchers will be transmitted to Sales and Stock after voucher posting in Bookkeeping Module Users should update these vouchers with Stock Out Details in Stock and Stock Mod
127. nce Pre Year End Year End Back Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization BE Local intranet Copyright 2011 Education Bureau The Government of the HKSAR All Rights Reserved Page 105 WebSAMS User Manual Version 1 4 5 Users can click Sales History or Write Off History hyperlink to view the corresponding details of the selected stock item Sales History 6 By clicking Sales History hyperlink all the sales history of the selected stock item will be sso hn in descending order of Voucher No Fie Edit View Favorites Tools Help HBak gt A A Asearch GFavorites meda D S A a g 1 Help PEK st 2003 15 41 FMP S FSS09 04 FMP gt Sales amp Stock gt Enquiry Common Setup Sch Accounting Purchase History ee TN Stock Code EB00001 _ ____ lee inten Description Maths Ex Book Analysis Code NA Total Quantity 1941 00 Stock Enquiry Result Voucher Type Mi Location Mainte vooon Budgeting S 102002 004 ee gt Bookkeeping S102002 003 28 10 2002 gt Staff Cost 8102002 003 28 10 2002 on Sa a Te gt CAR S102002 002 26 10 2002 N A 620 00 2 00 1240 00 Sales amp Stock 8102002 001 12 10 2002 N A 700 00 1 00 700 00 Setup Maintenance eck Pre Year End Year End Report gt Daily Coll Summa gt Non Recurrent Gra
128. nd process cannot be carried out p WebSAMS System Version 0 9 0 BUILD 071 12002 gt Microsoft Internet Explorer Fie Edt View Favorites Tools Help Heak gt 2 A Qsearch Favorites EChmedia E AX a 8 Norton antivirus EA SAs Last Login 05 09 2003 15 01 Logout Help PRA Current School Year 2002 8 September 2003 16 10 01 EMP 2 Sto e d gt Provision d Closing E 67143 Fail to perform Provisional Year End Closing system has the following findings Common Setup Budgeting Bookkeeping E 63102 Draft unposted incomplete vouchers are found for the accounting year Staff Cost Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 002 Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 003 CAR Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 004 Sales amp Stock Sales and Stock Sales and Stock Purchase Voucher Incomplete SP092005 005 Sales and Stock Sales and Stock Sales Voucher Incomplete SSO92005 001 Setup Sales and Stock Sales and Stock Sales Voucher Incomplete SSO92005 002 nied erence Sales and Stock Sales and Stock Sales Voucher Incomplete SSO92005 003 Pre Year End Provisional Year End osing Year End Accounting Year To Be Closed YYY Y Y YY 2005 2006 Enquiry Report Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Custom
129. ne by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 6 List of Stock Master R FSS014 E This function allows users to generate the List of Stock Master R FSS014 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 117 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer 8 x Fie Edit View Favorites Tools Help EBak gt A A Asearch GFavorites Smeda D S A a g User fmpSAs Last Login 13 08 2003 23 47 Logout Help PEE Current School Year 2002 14 August 2003 17 23 Home S FSS10 14 FMP gt Sales amp Stock gt Report FMP List of Stock Master R FSS014 E lirate a Built in Template SALLE Please Input The Print Criteria AIC Year Maintei Leuen category Code fal To p EL Stock Code ALL E To pe EEE Effective Status AL F Report Format PDF X gt Budgeting E Preview amp Print To File K Reset GBack gt Bookkeeping gt Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Non Recurrent Gra gt Report Management Data Management Customization i a fox Local intranet The following print criteria can be selected from this screen to generate the report
130. nit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Cost Enduy Analysis Code N A Not Applicable x Amount Report Location N A Not Applicable Remarks gt Daily Coll Summai gt Non Recurrent Gra Dasa ine No Stock Code Stock Description Analysis Code Location Data Management gt Customization Oo 1 TRAINING TRAINING N A N A 2 00 UNIT 2 20 oO 2 TRAINING TRAINING N A N A 300 00 UNIT 375 00 BE Local intranet Copyright 2011 Education Bureau The Government of the HKSAR All Rights Reserved Page 51 WebSAMS User Manual Version 1 4 Purchase Adjustment Voucher 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu 2 Click Stock In Details tab 3 Click Voucher No hyperlink of Purchase Adjustment Voucher Zj WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer laj x Fie Edit View Favorites Tools Help Bak gt OA A Qsearch Favorites meda A D S Sf A Norton Antivirus E User finpSAs Last Login 05 09 2003 15 01 Logout Help PEZ Current School Year 2002 8 September 2003 14 25 Home 5 S E r 2a EDO 01 09 2002 900 000 00 100 000 00 Sales amp Stock ei Cenaa Satin r 2m EDOO2 01102002 888 888 00 82 100 00 Sales amp Stock gt Budgeting r 2w ED 03 09 2002 100 000 00 10 000 00 Sales amp Stock gt Bookkee
131. nit when creating stock code Base unit will be displayed for reference in Stock In Out Details and reports Pre requisites N A Yi User Procedures Click FMP gt Sales amp Stock gt Setup from the left menu Click Default Unit tab Enter the Default unit a MS Click Save button and confirm the operation Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Reach GaFavorites meda D S HE g User fmpSAs Last Login 13 08 2003 16 59 Logout Help PXEE aap 14 August 2003 0 31 Home FMP gt Common Setup S FSS04 01 FMP gt Sales amp Stock gt Setup gt Default Unit gt Budgeting gt Bookkeeping Maintenance j Pre Year End Year End Enquiry Report gt Daily Coll Summai gt Non Recurrent Gra Report Management Data Management Customization fox Local intranet Copyright 2011 Education Bureau The Government of the HKSAR Page 31 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects 1 Specified base unit will be set as default when creating new stock code subsequently All the stock codes created previously will remain unchanged L Notes 1 The Default Unit is a mandatory field and it is required to be entered 2 Base unit will be set to UNIT upon the initial setup of FMP Copyright 2011 Education Bureau The Government of the HK
132. nk lines will be displayed Users may enter one or more new write off records at the same time Zj WebSAMS System 9 0 i ft Internet Explorer File Edt View Favorites Tools Help Heak gt 2 A Asearch GFavortes meda B SH a Y Norton antivirus E User fmpSAs Last Login 08 09 2003 10 38 Logout Help PEE Current School Year 2002 9 September 2003 16 40 S FSS11 03 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock FMP Col Bu Stock Code DUMMY1 Category Code ENQUIRY Description DUMMY1 Analysis Code N A Boonneeping Staff Cost Setup 02422002 SP0002 10 0 0 00 0 00 100 00 1000 00 N A m Maintenance Pre Year End 0142 2002 SP00 121 00 11 00 4 00 106 00 106 00 N A Year End Note write off please select the checkbox of that particular location and click the Batch VVrite Off button Note 2 Partial write off please click the hyperlink for that particular location Enquiry Report gt Daily Coll Summai Non Recurrent Gra Report Management Data Management Customization 0 oo El Done C T E tocal intranet 7 Input the Write off Date Write off Quantity and Write off Reason Copyright 2011 Education Bureau The Government of the HKSAR Page 81 All Rights Reserved WebSAMS User Manual Version 1 4 8 Click Save button and confirm the operation 2 WebSAMS System ersion 0 9 0 BUILD 07112
133. nnNn N gt 7 gt nm Sales amp Stock Setup Maintenance Pre Year End Year End RE ENQURY ENQURY Exercise Book RES Category by Jason English Category by Jason PX Report Testing Report Testing P3 Retest Error Log ZEMARENAH234567890 S MRAbNA 1234567800 a Engisn vescripuion Uninese vescripton Elective satus Enquiry a Report gt Daily Coll Summai R zI gt Non Recurrent Gra Report Management al Data Management a Customization O i E tocal intranet 6 Update the information 7 Click Save button Copyright 2011 Education Bureau The Government of the HKSAR Page 11 All Rights Reserved WebSAMS User Manual Version 1 4 on 0 9 0 B D 0 00 oso e plore E 18 xi Fie Edt View Favorites Tools Help eBak gt gt O Qsearch Favorites meda 4 B S Sf ES y SAs Last Login 13 08 2003 14 19 Logout Help PERE Current School Year 2002 13 August 2003 17 34 Home FMP S FSS01 03 FMP gt Sales amp Stock gt Setup gt Category gt Common Setup gt Budgeting Sorry code REPTES gt Bookkeeping English Description Report Testing gt Staff Cost can Chinese Description Report Testing P 3 Effective Status Active 7 Sales amp Stock Maintenance Pre Year End Year End Enquiry Report gt il e i i Report Management Data Management gt
134. ntity sd Maintenance z Stock Code ABCEDFGXYZ ABCEDFGXYZ z Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Cost Enquiry Analysis Code N A Not Applicable x Amount Report Location N A Not Applicable z7 Remarks Daily Coll Summa Baa RM 808 1 000 00 UNI 1 000 00 RM 808 800 00 UNIT 800 00 Non Recurrent Gra Report Management Stock Description Data Management gt Customization N A Koce Bil Local intranet 11 Click Delete button to delete stock items 12 After filling in Item Details click Save button to save those input Item Details Copyright 2011 Education Bureau The Government of the HKSAR Page 49 All Rights Reserved WebSAMS User Manual Version 1 4 F WebSAMS System Ver S FSS05 02 FMP gt Sales amp Stock gt Maintenance gt Stock In Details Common Setup Stock In Detale Budgeting Edit Purchase Stock Bookkeeping Voucher Date DDMM Y YY 05409 2002 Voucher Amount 10 000 00 Staff Cost Voucher No SPOONS wh Voucher Particulars 0005 Entered Amount 1 000 00 Voucher Grouping Original Voucher Sales amp Stock Setup Category Code ALL lt Quantity Maintenance S Stock Code ABCEDFOXYZ ABCEDFGXYZ z Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Cost Enquiry Analysis Code Na Not Applicable x Amount Report Location Na Not Applicable x Remarks gt Daily Coll Su
135. o be effective e Accounting year is created L FSS13 Provisional and Final Year End Closing e Security SEC e Insert audit trail to Security e Check access rights to perform provisional and final year end closing e Common Setup FCS e Sales and Stock Module is set to be effective e Accounting year is created LQ FSS10 Reporting e School Management SCH e Retrieve school name from School Management e Report Management RPT e Retrieve report template from Report Management e Housekeeping HSE e Retrieve school level and session descriptions from Housekeeping e Common Setup FCS e Sales and Stock Module is set to be effective e Security SEC e Check access rights to preview amp print save report to file Copyright 2011 Education Bureau The Government of the HKSAR Page 7 All Rights Reserved WebSAMS User Manual Version 1 4 2 Operation Procedures 2 1 Setup 2 1 1 Category Add Category 4 Function Description This function allows users to create a new stock category A stock category is used to bundle a group of stock master records with similar nature or property For example it may have a category Exercise Book which contains stock code records Single Line Book and Double Line Book Every stock code will be categorized under a category to facilitate the filtering of stock master records when performing maintenance of Stock In Details and Stock Out Details LQ Pre requisites
136. ode R FSSOO6B E Voucher List for Sales of Stock Group by Voucher R FSSOO6A E Write Off Stock Register R FSS007 E Setup List of Stock Analysis Code R FSS015 E List of Stock Category R FSS013 E List of Stock Master R FSS014 E Voucher List Incomplete Purchase Purchase Adjustment Voucher List R FSS001 E Incomplete Sales Sales Adjustment Voucher List R FSS005 E List of Deleted Vouchers R FSS016 E Voucher List for Purchase of Stock Group by Stock Code R FSS002B E Voucher List for Purchase of Stock Group by Voucher R FSS002A E Voucher List for Sales of Stock Group by Stock Code R FSSOO6B E Voucher List for Sales of Stock Group by Voucher R FSSOO6A E Register amp Others Sales Record R FSS003 E Copyright 2011 Education Bureau The Government of the HKSAR Page 111 All Rights Reserved WebSAMS User Manual Version 1 4 Stock Balance Group by Category R FSS011B E Stock Balance Group by Stock Code R FSS011A E Stock Ledger R FSS010 E Stock Profit Report R FSS009 E Write Off Stock Register R FSS007 E Pre Year End Stock Balance Group by Category R FSS011B E Stock Balance Group by Stock Code R FSS011A E Stock Profit Report R FSS009 E Year End Stock Balance Group by Category R FSS011B E Stock Balance Group by Stock Code R FSS011A E Stock Profit Report R FSS009 E Stocktake Worksheet Stock
137. omplete these vouchers in Sales and Stock before the Year End process of Bookkeeping 9 Adjustment Voucher is used to adjust the voucher amount and add edit delete Stock In Details of a Completed original voucher Complete Purchase Voucher B Function Description This function allows users to complete purchase vouchers of all kinds of voucher grouping Users are recommended to complete a purchase voucher after they have finished filling in Stock In Details of that voucher No modification on the Stock In Details is allowed after the voucher has been set to Completed In case the voucher amount of an original voucher is not enough for registering stock items users may complete the original voucher first then create an adjustment voucher and attach this adjustment voucher to that completed original voucher to increase the voucher amount For year end closing of an accounting year all vouchers of that accounting year must be completed LQ Pre requisites 1 Incomplete stock purchase voucher in Sales and Stock Module must exist in the system B User Procedures Copyright 2011 Education Bureau The Government of the HKSAR Page 54 All Rights Reserved WebSAMS User Manual Version 1 4 BA Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Stock In Details tab Select the voucher to be completed Users can select one or more vouchers to be completed at the sa
138. op up b Users can click the hyperlink to go to Report Management Repository to download the report or click Report Management gt Repository from the left menu to download the report later Explorer User Prompt i xj Script Prompt Please enter the description of the report for easy reference during retrieval Incomplete Purchase Purchase Adjustment Voucher List Pri Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Heak gt A Al Asearch Favorites meda A Dr 4 Sf SE Norton Antivirus El User fmpSAs Last Login 19 09 2003 14 47 Logout Help PEE Current School Year 2002 19 September 2003 18 49 Home S FSS10 17 FMP gt Sales amp Stock gt Report FMP gt Common Setup gt Budgeting Report has been submitted for generation Please go to thd Repository function of Report Management module to view the g nerated report Incomplete Purchase Purchase Adjustnient Voucher List R F SS001 E Built in Template Please input the print criteria gt Bookkeeping Staff Cost CAR Voucher Date Sales amp Stock ODIMMIYYYY Setup Voucher No To Maintenance Voucher Grouping All ad Pre Year End Print Voucher s with Quotation Tender Number Only Year End Quotation Tender Number To Enquiry Format PIF fd R E Preview amp Print Qj To File 9 Reset Back
139. osting methods available in the system namely First In First Out Last In First Out and Weighted Average Users can set the costing method of any opened accounting year Specified costing method will be applied to all sales and stock activities as default value to compute the profit and loss of all the sales and stock activities for that particular accounting year Users can define the default base unit for the creation of stock master in the system Users can create purchase and sales voucher under Sales and Stock Module which contains Accounting Month Voucher Type Voucher No Voucher Date Voucher Particulars and Voucher Amount Purchase voucher is used to capture and register purchased stock items in Stock In Details Users can register Stock In Details on any incomplete purchase voucher Sales voucher is used to capture and register sold stock items in Stock Out Details Users can register Stock Out Details on any incomplete sales voucher Users can write off purchased stock items if stock items is broken loss or no longer functioning Batch write off and partial write off are available in the system Users can enquire all purchase sales and write off transactions of stock items in the system Pre year end and provisional year end checking are available for users to check the feasibility of processing year end closing Pre year end reports will be generated for users to ensure the stock details are correct before proceed
140. oucher Date DDM YYY ucher Amount Staff Cost Voucher No SPOOOS Voucher Particulars Voucher Grouping Sales amp Stock Item Details Setup Maintenance Pre Year End Year End ipti Metal Badge Unit Cost 1 00 Enquiry i N A Not Applicable z Amount soq Report RM 808 Store Room X Remarks Purchase 1000 Metal Badge Entered Amount 1 000 00 CAR btock Code BA00001 Metal Badge M Unit UNIT gt Daily Coll Summai gt Non Recurrent Gra Report Management B i Stock Description Analysis Code Location Data Management gt Customization Metal Badee RM 808 1 000 00 UNIT 1 000 00 O T E tocal intranet 10 Users can delete existing stock item s Select the checkbox next to Line No to be deleted Users can select one or more stock items to be deleted at the same time E WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Took Back gt O A A Asearch fHjravorites meda D ag Current School Year 2002 8 September 2003 11 57 FMP S FSS05 02 FMP gt Sales amp Stock gt Maintenance gt Stock In Details Common Setup Stock In Detale Budgeting Edit Purchase Stock Bookkeeping Voucher Date DDMA YY 0509 2002 Voucher Amount 10 000 00 Staff Cost Voucher No SPOOOS ae Voucher Particulars 0005 Entered Amount 1 800 00 Voucher Grouping Original Voucher Sales amp Stock Setup Category Code ALL lt Qua
141. oucher Date Range will be set from the first date of the selected accounting year to the last date of the selected accounting year Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 12 Stocktake Worksheet by Location R FSS012 E This function allows users to generate the Stocktake Worksheet by Location R FSS012 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 123 All Rights Reserved WebSAMS User Manual Version 1 4 yj WebSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer F l j x Fie Edt view Favorites Tools Help Back gt amp A A Gsearch Favortes meda G B 3 Sf ag Current School Year 2002 14 August 2003 17 30 Home FMP S FSS10 12 FMP gt Sales amp Stock gt Report Stocktake Worksheet by Location R FSS012 E Stearate Built in Template SST Please Input The Print Criteria AIC Year Mainte Leuen category Code ALL 7 To ALL z Were rai Stock Code fac a prha H eeue Location pa a To pe a Report Date DDMMAY YYY poro Budgeting Format Po z Bookkeeping E Preview amp print E To File Reset lt Back Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Year End gt Daily Coll Summa gt Non Recurrent Gra g
142. owed to create Receipt Voucher with Sales and Stock Voucher Prefix e g SS in Bookkeeping Module These vouchers will be transmitted to Sales and Stock Module after voucher posting in Bookkeeping Module Users should update these vouchers with Stock Out Details Update Sales Voucher Q Function Description This function allows users to amend the Voucher Date Voucher Particulars and Voucher Amount of an incomplete unclassified sales voucher created in Sales and Stock Module Users can fill in Stock Out Details only if the voucher is in Incomplete status Before Final Year End Closing of an accounting year is confirmed users are allowed to Incomplete a sales voucher in that accounting year LQ Pre requisites 1 The sales voucher created in Sales and Stock Module must exist in the system The sales voucher is in the status of Incomplete Update of sales voucher created in Bookkeeping Module is not allowed S User Procedures 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Sales Voucher tab Enter the search criteria Voucher Date or Voucher Number must be entered for searching vouchers 4 Click the Search button to search for voucher records Copyright 2011 Education Bureau The Government of the HKSAR Page 59 All Rights Reserved WebSAMS User Manual Version 1 4 WebSAMS System Version 0 File Edit View Favorites Tools Help Back gt A A Asea
143. own 7 Select the checkbox next to Voucher No to be deleted Users can select one or more vouchers to be deleted at the same time 8 Click Delete button and confirm the operation Copyright 2011 Education Bureau The Government of the HKSAR Page 43 All Rights Reserved WebSAMS User Manual Version 1 4 LO BA Zj WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer l8j x File Edt View Favorites Tools Help Back gt gt O A A Asearch Favorites Ameda D S a a BW User fmpSAs Last Login 08 07 2003 14 49 Logout Help PEE Current School Year 2002 8 July 2003 20 43 Home FMP S FSS07 02 FMP gt Sales amp Stock gt Maintenance gt Purchase Voucher gt Common Setup Eas Juuense Stock gt Budgeting Voucher Date oD mmrvyYY 01 01 2003 To 01 09 2003 gt Staff Cost Voucher No gt CAR gt Bookkeeping To E Search Voucher s with Quotation Tender Number Only Sales amp Stock Quotation Tender Number s F f Stock Code All T ki Category Code All Pre Year End Year End Enquiry Report Analysis Code All b gt Daily Coll Summai gt Non Recurrent Gra Voucher Particulars gt Report Management gt Data Management Voucher Amount ation m enz Stock purchase avg 3 400 D Bookkeeping Stock purchase avg 08 01 2003 50 00 50 00 Bookkeeping test posted 20701
144. ping m EURYN ENQUIRYOO 0109 2401 10 000 00 250 00 Sales amp Stock ia r SPENQUIRYOO3 ENQURYO 3092401 1000 250 00 Sales amp Stock CAI R E r SPENQUIRYOS ENQUIRYO5 05 09 2401 10 000 00 250 00 Sales amp Stock Setup SPENOUIRYO ENQUIRYO OTOA 10 000 00 2 050 00 Sales amp Stock Maintenance r SELONGL LONGI 0109 2002 10 000 00 1 000 00 Sales amp Stock PaE r SPMESSAGEI messagel 01092002 10000 1 805 00 Sales amp Stock ear End r 0109 2002 10 000 00 500 00 Sales amp Stock nquiry Report C A Purchase Adjustment Voucher gt Daily Coll Summa O gt Non Recurrent Gra r ee Saeed Report Management gt Data Management Purchase Adjustment Voucher Customization es Total Entered Voucher Original Voucher e Voucher j A Voucher No Voucher Particulars DDMM PERE puis Generated From SP10 bpOl 10 08 2304 1008 2304 20 000 00 1 002 40 Sales amp Stock Ly SP102003 001 sP092003 003 STOCK PURCHASE ADJUSTMENT 0140 203 1 300 00 380 00 Sales amp Stock VOUCHER LIFO SBL12002 001 SP102002 004 ADJUSTMENT VOUCHER 0141 2002 1 375 00 377 20 Sales amp Stock r pees brfss0604 01 SPFSS0604 02 0209 2002 340 000 00 5 000 00 Sales amp Stock i gt lt E a i IEE Local intranet 4 Users may follow User Procedures step 5 12 of Unclassified Purchase Voucher to add edit or delete item details of the adjust
145. ption This function allows users to set a Completed Sales Voucher to Incomplete Users are not allowed to update Stock Out Details of a completed sales voucher By setting a completed sales voucher to Incomplete users may revise the Stock Out Details of the voucher again LQ Pre requisites 1 The voucher must be either i a completed unclassified voucher ii a completed original voucher without adjustment voucher being attached or iii the last completed adjustment voucher of an original voucher 2 Accounting year is not yet final closed in Sales and Stock Module D User Procedures Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Sales Voucher tab 3 Enter the search criteria Voucher Date or Voucher Number must be entered for searching vouchers 4 Click the Search button to search for voucher records lal x File Edit View Favorites Tools Help Bak gt gt Q A Qsearch Favorites meda 4 D 3 a a g Norton Antivirus E 2003 15 40 Home FMP Common Setup Budgeting Search Sales Voucher Bookkeeping Voucher Date DDMM Y YYY Stall Cont Voucher No CAR Stock Code Sales amp Stock Category Code Setup Analysis Code Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management gt Data Management Customization ea fox Local intranet 5 A list of matched voucher records is shown Copyr
146. r created in Sales and Stock Module or voucher transmitted from Bookkeeping Module which has not been classified as Original Adjustment Voucher In order to input Stock In Details to a voucher that voucher should be classified as an Original Adjustment Voucher first Original voucher is a voucher that may attach with stock items and users are allowed to maintain Stock In Details for the voucher Adjustment voucher is a voucher which is attached to a completed original voucher for adjustment purpose It is created when the voucher amount of an original voucher is not enough for registering stock items Adjustment voucher will also be used if users want to update the Stock In Details of a completed original voucher since direct updating of a completed original voucher is not allowed Multiple adjustment vouchers attached to the same completed original voucher is allowed provided that the previous adjustment voucher s has been completed The adjustment voucher date should be later than the original voucher date LQ Pre requisites 1 To add Stock In Details for Unclassified Purchase Voucher voucher s created in Sales and Stock Module or voucher s transmitted from Bookkeeping Module must exist in the system The purchase voucher must be in Incomplete status Stock code must exist in the system Location must exist in the system OP ON When editing or deleting stock items the system must have sufficient stocks for subsequent s
147. rch Favorites meda D SY a g Home FMP S FSS12 01 FMP gt Sales amp Stock gt Maintenance gt Salef V Common Setup Sales scucher Budgeting Search Sales Voucher Bookkeeping Voucher Date DDMM Y YYY OLOO To 030972002 Staff Cost Voucher No To C71 CAR Stock Code ALL Sales amp Stock Setup Maintenance Pre Year End Year End Category Code ALL Analysis Code ALL Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization 5 A list of matched voucher records is shown 6 Click Voucher No hyperlink to view edit a voucher record icrosoft Internet Explorer Fie Edt View Favorites Tools Help Back gt O A A Asearch Favorites meda D ag User fmpSAs Last Login 13 08 2003 23 47 Logout Help PRR Current School Year 2002 14 August 2003 11 58 Home FMP Common Setup Sales Voucher Budgeting Search Sales Voucher Bookkeeping Vi er Date DDMMAY YYY 1010972002 To 3o20 Staff Cost Voucher No To CAR Stock Code ALL Sales amp Stock Setup S FSS12 02 FMP gt Sales amp Stock gt Maintenance gt Sales Voucher Category Code ALL v Analysis Code ALL X Year End E vBottom nquiry Report Voucher Date Voucher Total Entered Complete Amount Generated From Voucher No Voucher Particulars Amount Linn gt Daily Coll Summa
148. re year end process if these outstanding transactions have not yet been rectified 3 After pre year end process the following list of pre year end reports will be generated for users to verify and ensure all sales and stock details are correct before proceeding to Year End process Please click the link to go to Report Management Repository to download reports The system displays message to notify users when the report generation process is taking place in Report Management Please note that it will take some time for all the reports to be generated The reports in Report Management will be ready when the status read as Done Pre year end reports include Stock Balance Group by Category R FSS011B E Stock Balance Group by Stock Code R FSS011A E Stock Profit Report R FSS009 E Copyright 2011 Education Bureau The Government of the HKSAR Page 94 All Rights Reserved WebSAMS User Manual Version 1 4 4 Users should make use of Stock Profit Report R FSS009 E to calculate the profit loss of that accounting year and manually record the profit loss amount under Bookkeeping Module Copyright 2011 Education Bureau The Government of the HKSAR Page 95 All Rights Reserved WebSAMS User Manual Version 1 4 2 4 Year End 2 4 1 Provisional Year End Closing L Function Description This function allows users to perform provisional year end checking on opened accounting year for Sales and Stock
149. record Copyright 2011 Education Bureau The Government of the HKSAR Page 24 All Rights Reserved WebSAMS User Manual Version 1 4 Ay WebSAMS System ersion 0 9 0 BUILD 09012003b Microsoft Internet Explorer le x File Edit View Favorites Tools Help Ed fmpuser Last Login 14 01 2003 15 12 Logout Help PZM Current School Year 2001 14 January 2003 15 35 Home FMP TN category stock Master ZEPAI costing Method Default Unit Budgeting S FSS01 06 FMP gt Sales amp Stock gt Setup gt Analysis Code Analysis Code Bookkeeping ys ALL Staff Cost English Description 4 Bat Chinese Description Sales amp Stock sai Maintenance Effective Pre Analysis Code English Description Chinese Description Statue Ye ANALYSIS Analysis1 Analysis Enquiry ANALYSIS2 Analysis Analysis Report gt Daily Coll Summa Non Recurrent Grai Customization E gt sup YB ae 6 Update the information 7 Click Save button T WebSAMS System ersion 0 9 0 BUILD 09012003b Microsoft Internet Explorer File Edit View Favorites Tools Help x fnpuser Last Login 14 01 2003 15 12 Logout Help pa Current School Year 2001 14 January 2003 15 36 Home Bar S FSS01 07 FMP gt Sales amp Stock gt Setup gt Analysis Code Common Setup Analysis Code Budgeting Analysis Code ANALYSIS1 i aa English Descript
150. rt ope Location N A Not Applicable X Remarks gt Daily Coll Summai gt Non Recurrent Gra Report Management Ora See cose EEr rhea rai tecaion cusntiy ume mge No record CAR Sales amp Stock Category Code Quantity Unit Selling Price Amount Data Management gt Customization E Done EE Local intranet Retrieve Youcher Microsoft Internet Explorer F m x Voucher Date To l Voucher No Range To Voucher No 55092003 002 7 5 To add a Stock Out item details fill in item details and click Add button 6 A newly added item details will be appeared Copyright 2011 Education Bureau The Government of the HKSAR Page 70 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A A Asearch Favorites Ehmedia Le AX S Norton Antivirus EA User fmpSAs Last Login 05 09 2003 15 01 Logout 1 Help Rea Current School Year 2002 8 September 2003 17 23 FMP S FSS08 02 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details Common Setup Stock Gut Details Budgeting Edit Sales Stock Bookkeeping Voucher Date DDMA YY 0109 2009 Voucher Amount 10 000 00 Staff Cost Voucher No SS 003 Voucher Particulars Voucher Grouping Sales amp Stock Item Details Setup Catego
151. ry Code ALL 7 Quantity 30 Maintenance Stock Code BA00001 Metal Badge z Unit UNIT Pre Year End Year End Description Metal Badge Unit Selling Price 2 00 Enquiry Analysis Code JUNIOR Junior Form F 1 F 3 gt Amount 6 Report Location NJA Not Applicable z Remarks Daily Cr d Summo gt Man dacarrant Gre Re me 5 Ora Se concise hoes TARS tocaion ouamiy ume mge gt Dal m Customization No record Entered Amount CAR 2 WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt OA A Asearch GFavortes BPmedia 3 D Sy a SAs Last Login 05 09 2003 15 01 Logout Help FX Current School Year 2002 8 September 2003 17 27 FEP S FSS08 02 FMP gt Sales amp Stock gt Maintenance gt Stock Out Details Common Setup Stock Gut Details Budgeting Edit Sales Stock Bookkeeping Voucher Date DDMMY YYY 0109 2009 Voucher Amount 10 000 00 Staff Cost Voucher No SS 003 am Voucher Particulars Testing Entered Amount 60 00 Voucher Grouping Original Voucher Sales amp Stock Setup Category Code ait 7 Quantity Maintenance P Stock Code ABCEDFGXYZ ABCEDFGXYZ z Unit UNIT Pre Year End Year End Description ABCEDFGXYZ Unit Selling Price Enquiry Analysis Code ENQUIRYAt ENQUIRYAT Amount Report Location NiA Not Applicable Remarks Daily Coll Summa
152. s By means of costing method it enables valuation of stock Enquiry and Report functions can provide details of stock movement in quantity and valuation To cope with Bookkeeping Module it also has Pre Year End and Year End process Sales and Stock Module in FMP provides the following functions Setup Category Stock Master Analysis Code Costing Method Default Unit Maintenance Purchase Voucher Stock In Details Sales Voucher Stock Out Details Write Off Stock Pre Year End Year End Provisional Year End Closing Final Year End Closing Enquiry Report The following are some of the features of Sales and Stock Module a Users may choose to use Sales and Stock Module only or with any other FMP modules b Users can create a new stock category which is used to bundle a group of stock master records with similar nature c Users can create a new stock master record which is used to identify stock items in Stock In Out Details A good categorization of different stock master will facilitate the filtering of stock master in purchase and sales transactions Copyright 2011 Education Bureau The Government of the HKSAR Page 1 All Rights Reserved WebSAMS User Manual Version 1 4 d Users can create a new stock analysis code which is used to characterize stock master records and facilitate users to fine tune the searching criteria in all online enquiry and reports There are 3 c
153. s amp Stock gt Setup from the left menu Click Category tab Enter the search criteria and click the Search button to search for category records Copyright 2011 Education Bureau The Government of the HKSAR Page 10 All Rights Reserved WebSAMS User Manual Version 1 4 File Edit view Favorites Tools Help Back gt O A A Asearch fHjravorites meda D S a ag 13 August 2003 17 29 Current School Year 2002 p gt Sales amp Stock gt Setup gt Category FMP Common Setup Budgeting Category Code Bookkeeping English Description Staff Cost mi CAR Chinese Description ostis Setup Maintenance Pre Yvar End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization T E tocal intranet 4 A list of matched category records is shown 5 Click Category Code hyperlink to view edit a category record F WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View F Heak gt OA A Asearch Favorites meda 3 D SS Ew SAs Last Login 13 08 2003 14 19 Logout Help FXE Current School Year 2002 13 August 2003 17 34 S FSS01 02 FMP gt Sales amp Stock gt Setup gt Category Common Setup Budgeting Category Code ALL Bookkeeping English Description Staff Cost o Jt CAR Chinese Description Q6 0ONONO
154. s Built in Template SSS IT Please Input The Print Criteria AIC Year Mainte nueu Category Code ALL Jro AEL Stock Code p tid To p a ELEG Date Dmm YYY pozo Report Format Por Budgeting E Preview amp Print E To File Reset Back Bookkeeping Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Non Recurrent Gra Report Management Data Management Customization OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Category Code Range Stock Code Range Date Format PDF WORD RICHTEXT EXCEL Date is a mandatory field and it is required to be entered Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 10 Stock Ledger R FSS010 E This function allows users to generate the Stock Ledger R FSS010 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 121 All Rights Reserved WebSAMS User Manual Version 1 4 Zj WebSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer g x Fie Edit View Favorites Tools Help Back gt A Qsearch Favorites meda lt 4 D S Si a B Current School Year 2002 14 August 2003 17 27 S FSS10
155. s Meds A S St a w Home FMP Common Setup Sch Accounting AIC Year Mainte COA Maintenanc Voucher Type M Location Mainte Report Budgeting Bookkeeping Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry Report gt Daily Coll Summa Non Recurrent Gra Report Management Data Management Customization User fix Current School Year 2002 pSAs Last Login 08 07 2003 20 07 Logout 1 Help PRE 9 July 2003 14 45 S FSS10 01 FMP gt Sales amp Stock gt Report Category All Categories z Language English Chinese 3 Report Name ID link Report Name ID 2803 2003 20 13 Stock Balance Group by Category R FSS011B E or or Oi DStock Ledger R FSS010 E Stock Profit Report R FSS009 E Pstocktake Worksheet by Location R FSS012 E Voucher List for Purchase of Stock Group by Stock Code R FSS002B E gt Voucher List for Purchase of Stock Grou Voucher R FSS002A E Voucher List for Sales of Stock Group by Stock Code R FSS006B E Voucher List for Sales of Stock Group by Voucher R FSSO06A E Dwrite Off Stock Register R FSS007 E Click D gt or the link to display the report template s and then click the template you need to create the report Local intranet 4 Click on the Report Template link to generate the report File Edit View Favorites Tools Help eB gt aA Home FMP Common Setup
156. scription Sales amp Stock ER search Setup Seah 4 Maintenance Bottom Pre Year End Year End Chinese Description Effective Status Enalish Description ee CLOSE ENQUIRY REE Category by Jason P3 NIL School Badge CLOSE ENQUIRY a Enquiry Report al a gt Daily Coll Summai Exercise Book Category by Jason English NL a Non Recurrent Gra Report Management al Data Management a Customization REP Report Testing Report Testing P32 ca TESTING Retest Error Log WAAGCAAA14567890 m TES BBAGAA 1234567800 Top IEE Local intranet Post effects 1 To delete existing Category Code s users can select one or more categories from the search result list and click the Delete button The system will check to ensure that there is no stock master record categorized under the selected Category Code s and then prompt for confirmation Once confirmed the system will delete the selected Category Code s from the list Notes 1 Deletion of the stock category is not allowed if any stock master record with this stock category exists An error message will be prompted and the Delete action will be aborted Copyright 2011 Education Bureau The Government of the HKSAR Page 14 All Rights Reserved WebSAMS User Manual Version 1 4 2 1 2 Stock Master
157. splayed PB Local intranet WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt O A A Asearch Favorites meda D SY a B Current School Year 2002 14 August 2003 14 09 Home S FSS11 02 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock FMP gt Common Setup gt Budgeting Voucher Date DDMM Y YYY 01012000 To Jo101 2009 gt Bookkeeping Stock Code ALL z gt Staff Cost mam Category Code EXBK Exercise Book 7 a Stock Analysis Code ALL 4 Location ALL X muce z Pre Year End ee ee a ee Enquiry 2 Stock Code English Description Chinese Description Sma SS eSo ae diets Report amp Maths Ex Book HITE N A 2462 00 1941 00 z 38 gt Daily Coll Summai rece aa FSS0303 FSS0303 N A 200 00 170 00 0 00 30 00 90 00 Pe FSS0303 FSS0303 MATRI 400 00 0 00 00 400 Report Managemeni Data Management gt Customization 5 Select the checkbox es of Voucher No s to be written off Users can select one or more vouchers to be written off at the same time Checkbox is disabled when there is no stock on hand available for batch write off Local intranet Copyright 2011 Education Bureau The Government of the HKSAR Page 89 All Rights Reserved WebSAMS User Manual Version 1 4 6 Click Batch Write Off button to write off all the rema
158. st in the system Yi User Procedures 1 Click FMP gt Sales amp Stock gt Setup from the left menu 2 Click Analysis Code tab 3 Enter the search criteria and click the Search button to search for analysis code records Copyright 2011 Education Bureau The Government of the HKSAR Page 26 All Rights Reserved WebSAMS User Manual Version 1 4 bSAMS System Version 0 9 0 Bi File Edit View Favorites Tools Help Back gt A A Asearch Favorites meda D Sy ag 112002 Microsoft Internet Explorer Current School Year 2002 13 August 2003 20 40 FMP Common Setup Penalysis Code Budgeting Analysis Code Bookkeeping Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Year End English Description Chinese Description Enquiry Report Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization loa Local intranet 4 A list of matched analysis code records is shown 5 Select the checkbox next to Analysis Code to be deleted 6 Click Delete button and confirm the operation Zj WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edit View Favorites Tools Help 7 Back gt O A A Asearch Favorites meda D 3 g User fin SAs Last Login 01 09 2003 16 55 Logout Help PEE Current School Year 2002 2 September 2003 11 46 a Norton an
159. stem 2 Accounting Year has been created in Common Setup Module and the Accounting Year in Sales and Stock Module is not yet final closed 3 Voucher type has been set up vi User Procedures 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu 2 Click Purchase Voucher tab 3 Click Add button Add Purchase Voucher page will be displayed Copyright 2011 Education Bureau The Government of the HKSAR Page 33 All Rights Reserved WebSAMS User Manual Version 1 4 2 WebSAMS System ersion 0 9 0 BUILD 071 12002 Microso ft Internet Explorer aj x File Edit View Favorites Tools Help seBack gt gt A A GQsearch GFavortes Ameda J B 3 a a w gt Report Management gt Data Management User finpSAs Last Login 13 08 2003 16 59 Logout Help PEEK Current School Year 2002 14 August 2003 0 50 S FSS07 01 FMP gt Sales Stock gt Maintenance gt Purchase Voucher Home v FMP Common Setup urciiss Jouiz Stock In Details Sales Voucher Stock Out Details Write Off Stock Budgeting Search Purchase Voucher gt Bookkeeping Voucher Date DD MM YYYY gt Staff Cost Voucher No Lacey E Search Voucher s with Quotation Tender Number Only Sales amp Stock Quotation Tender Number To zere Stock Code all Category Code X Pre Year End PS su Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent
160. stock partially Users should write off stock partially if part of the purchased stock items registered in a voucher is broken loss or no longer functioning Users may consider using batch write off if all stock items registered in a voucher need to be written off LQ Pre requisites 1 The stock items to be written off must exist in the system D User Procedures Add Write off Transaction Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Write Off Stock tab 3 Enter the search criteria and click the Search button to search for stock records BY WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help Bak gt Q A Qsearch Gyravortes media B Gi EY Norton Antivirus B User fmpSAs Last Login 08 24 0 38 Logout Help PEE Current School Year 2002 pptember 2003 16 39 S FSS11 01 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock Home FMP gt Common Setup n m e etails yf i ue gt Budgeting Voucher Date DDMM YYYY C To pa Stock Code DUMMY1 DUMMY1 z Sameon Category Code odl aa ALL 7 Sales amp Stock Analysis Code ALL X Location Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management gt Data Management gt Customization aural fox Local intranet 4 A list of matched stock records is
161. t Report Management Data Management Customization OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Category Code Range Stock Code Range Location Range Date Format PDF WORD RICHTEXT EXCEL Date is a mandatory field and it is required to be entered Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 13 Voucher List for Purchase of Stock Group by Stock Code R FSS002B E This function allows users to generate the Voucher List for Purchase of Stock Group by Stock Code R FSS002B E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 124 All Rights Reserved WebSAMS User Manual Version 1 4 2 WebSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer 5 xj File Edit View Favorites Tools Help Back gt O A A Qsearch fayravortes Ameda A B SH Sw Norton antivirus E User fir SAs Last Login 19 09 2003 14 47 Logout Help PXE Current School Year 2002 19 September 2003 18 47 Home FMP S FSS10 02B FMP gt Sales amp Stock gt Report gt Common Setup Voucher List for Purchase of Stock Group by Stock Code R FSS002B E Built in Template gt Budgeting Please input the prin
162. t criteria gt Bookkeeping gt Staff Cost Category Code Aly To Aly gt CAR Stock Code All F To A if Voucher Date To Sales amp Stock oDmunyyvy Setup Voucher Status All bd Maintenance E Print Voucher s with Quotation Tender Number Only Pre Year End Quotation Tender Number vj To Year End Enquiry Format POF v E Preview amp Print To File Reset lt Jpack Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management gt Data Management gt Customization E Done COE i D nemet The following print criteria can be selected from this screen to generate the report Category Code Range Stock Code Range Voucher Date Range Voucher Status All Incomplete Completed Quotation Tender Number Range Format PDF WORD RICHTEXT EXCEL Voucher Date Range is a mandatory field and it is required to be entered Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the report in Report Management Repository by clicking the To File button 2 14 Voucher List for Purchase of Stock Group by Voucher R FSS002A E This function allows users to generate the Voucher List for Purchase of Stock Group by Voucher R FSSO02A E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 125 All Rights Reserved WebSAMS User Manual
163. take Worksheet by Location R FSS012 E Different reports may have different sets of input criteria 2 1 Incomplete Purchase Purchase Adjustment Voucher List R FSS001 E This function allows users to generate the Incomplete Purchase Purchase Adjustment Voucher List R FSS001 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 112 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer E lej x File Edit View Favorites Tools Help Back gt 2 A Asearch Favorites Ameda D 3 a aw Norton Antivirus E Home FMP gt Common Setup gt Budgeting gt Bookkeeping Staff Cost CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Non Recurrent Gra gt Report Management gt Data Management Customization User fmpSAs Last Login 19 09 2003 14 47 Logout 1 Help PERE Current School Year 2002 19 September 2003 18 47 S FSS10 17 FMP gt Sales amp Stock gt Report Incomplete Purchase Purchase Adjustment Voucher List R FSS001 E Built in Template Please input the print criteria Voucher Date En Eal ODMMYYYY Voucher No To Voucher Grouping All X E Print Voucher s with Quotation Tender Number Only Quotation Tender Number To Format PDF ad E Preview amp Print
164. the same time Please add write off records again if users want to add more than 5 write off records 3 Write off Date cannot be earlier than Voucher Date Write off Quantity cannot be more than on hand quantity 5 Duplicated Write off Date for the same purchase voucher is not allowed Instead users can update the existing write off record to make the changes 6 If insufficient stocks for subsequent sales or write off will be resulted error message will be prompted Edit Write off Transaction 1 Write off Quantity is a mandatory field and it is required to be entered 2 Write off Date is not editable Copyright 2011 Education Bureau The Government of the HKSAR Page 87 All Rights Reserved WebSAMS User Manual Version 1 4 Write off Quantity cannot be more than on hand quantity If the accounting year of the entered write off date is already closed or does not exist error message will be prompted out Users may choose to edit the input information or abort the action 5 If insufficient stocks for subsequent sales or write off will be resulted error message will be prompted Batch Write off Function Description This function allows users to write off stock items in batch Users should batch write off purchased stock items if all the stock items are broken loss or no longer functioning This function is only favorable if users aim to write off all stock items in batch otherwise users may consider using p
165. ticulars Pre Year End Voucher Amount Year End Completed Enquiry Report gt Daily Coll Summa Non Recurrent Gra Report Management Data Management gt Customization E Maintenance m af fox Local intranet L Post effects 1 When the Save button is clicked the system will prompt for confirmation Once confirmed the system will validate the information and prompt for any invalid data or missing fields When the system prompts Record updated successfully the information of the stock sales voucher is saved with the updated details 4 Notes 1 For voucher created under Sales and Stock Module users can change the Voucher Date Voucher Particulars and Voucher Amount For posted voucher created under Bookkeeping Module users cannot change any information 2 Voucher Date Voucher Particulars and Voucher Amount are mandatory fields and they are required to be entered 3 Voucher Amount must be greater than zero Voucher Date must fall within the selected Accounting Month 5 Voucher information will be shown as display mode if a the voucher is created under Bookkeeping Module or b the voucher has been classified as original adjustment voucher Updating is not allowed on any of the above mentioned vouchers Copyright 2011 Education Bureau The Government of the HKSAR Page 61 All Rights Reserved WebSAMS User Manual Version 1 4 Set Completed Sales Voucher as Incomplete Sales Voucher Q Function Descri
166. tivirus EA aa S FSS01 06 FMP gt Sales amp Stock gt Setup gt Analysis Code Common Setup Analysis Code Budgeting Analysis Code ALL X Bookkeeping English Description ESS Staff Cost CAR Chinese Description ESS 7 Sales amp Stock Setup Maintenance Pre Year End Bottom Chinese Description English Description Fm antsscooe ANNIEL Year End ANNIEL DAE N ALA 1234567890 A Enquiry FESBRAGNAA 12346567890 Report ANNIE2 ANNIE2 ANNIE2 F gt Daily Coll Summa DUMMY1 DUMMY1 DUMMY1 E 7 tcurrent Gra DUMMY2 DUMMY2 E nagement ENQUIRYAL ENQURYAIL ENQURYAI mE igenent gt Customization ENQURYA2 ENQURYA2 E FSS0303 FSS0303 ca Junior Form F 1 F 3 ap P EpE ica s F 6 F 7 HH REPE T Ht F 5 aP PWEZI K Analysis Code VoucherT1 Analysis Code VoucherT1 A Analysis Code VoucherT2 Analysis Code VoucherT2 A Local intranet Copyright 2011 Education Bureau The Government of the HKSAR All Rights Reserved Page 27 WebSAMS User Manual Version 1 4 Li Post effects 1 To delete existing analysis code s users can select one or more codes from the search result list and click the Delete button The system will check to ensure that there are no purchase and sales records with the selected analysis code s and prompt for confirmation Once confirmed th
167. tock In Details screen and the pop up window will be closed automatically 3 For voucher newly created in Sales and Stock Module or voucher newly transmitted from Bookkeeping Module it will be set to Incomplete and appeared as Voucher Grouping Unclassified in Stock In Details Users should fill in Stock In Details for this voucher 4 To add or edit item details Category Code Stock Code Quantity and Amount are mandatory fields and they are required to be entered 5 The amount entered for Stock In Details must not exceed the balance of the voucher amount 6 When adding or editing an item details if the item amount entered exceeds the balance of the voucher amount error message will be prompted Users may choose to edit the input information or abort the action 7 When editing an item details if insufficient stocks for subsequent sales or write off will be resulted error message will be prompted Users may choose to edit the input information or abort the action 8 If the accounting year in Sales and Stock Module is finally closed while that accounting year is still active in Bookkeeping users are still allowed to create Payment Voucher with Sales and Stock Voucher Prefix e g SP in Bookkeeping Module These vouchers will be transmitted to Sales and Stock after voucher posting in Bookkeeping Module Users should update these vouchers with Stock In Details in Sales and Stock Module After that users should C
168. tton or ii generate and store the report in Report Management Repository by clicking the To File button 2 5 List of Stock Category R FSS013 E This function allows users to generate the List of Stock Category R FSS013 E based on the selected print criteria Copyright 2011 Education Bureau The Government of the HKSAR Page 116 All Rights Reserved WebSAMS User Manual Version 1 4 p WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer Fie Edit View Favorites Tools Help Back gt amp A A Bsearch Favortes meda A B 3 Sf S BW Current School Year 2002 14 August 2003 17 22 Home FMP S FSS10 13 FMP gt Sales amp Stock gt Report List of Stock Category R FSS013 E allied Built in Template SST Please Input The Print Criteria AIC Year Mainte eeu category Code ALL Wwlat Water ri Effective Status AL ruc Format PDF x Report E Preview amp print E To Fie Preset Kear Budgeting Bookkeeping Staff Cost gt CAR Sales amp Stock Setup Maintenance Pre Year End Year End Enquiry gt Non Recurrent Gra Report Management Data Management Customization OO T E tocal intranet The following print criteria can be selected from this screen to generate the report Category Code Range Effective Status All Active Inactive Format PDF WORD RICHTEXT EXCEL Users can i view the reports onli
169. ule After that users should Complete these vouchers in Sales and Stock before the Year End process of Bookkeeping 9 Adjustment Voucher is used to adjust the voucher amount and add edit delete Stock Out Details of a Completed original voucher Complete Sales Voucher B Function Description This function allows users to complete sales vouchers of all kinds of voucher grouping Users are recommended to complete a sales voucher after they have finished filling in Stock Out Details of that voucher No modification on the Stock Out Details is allowed after the voucher has been set to Completed In case the voucher amount of an original voucher is not enough for registering stock items users may complete the original voucher first then create an adjustment voucher and attach this adjustment voucher to that completed original voucher to increase the voucher amount For year end closing of an accounting year all vouchers of that accounting year must be completed LQ Pre requisites 1 Incomplete stock sales voucher in Sales and Stock Module must exist in the system Copyright 2011 Education Bureau The Government of the HKSAR Page 77 All Rights Reserved WebSAMS User Manual Version 1 4 D BA LO User Procedures Click FMP gt Sales amp Stock gt Maintenance from the left menu Click Stock Out Details tab Select the voucher to be completed Users can select one or more
170. users to manually input the voucher number c If the same voucher is to be paid monthly such as purchase of exercise books users may consider to put the year and month in the first six digits of the voucher number for example YYYYMMNNNN value 200301V001 where YYYY represents the Year MM represents Copyright 2011 Education Bureau The Government of the HKSAR Page 34 All Rights Reserved WebSAMS User Manual Version 1 4 B B the Month and NNNN represents the Voucher No There are 10 digits for users to manually input the voucher number d Voucher Prefix will be added in front of the voucher number input by users Upon saving of voucher the number of digits will become 12 because 2 digits of voucher prefix are added by the system e g SP2003VOU001 or SP200301V001 5 Click Add button Z WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer laj xj File Edit View Favorites Tools Help Back gt gt O A A Qsearch Favorites meda A B SY S BW Home FMP Common Setup Budgeting Bookkeeping gt Staff Cost gt CAR Sales amp Stock Setup Pre Year End Year End Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra gt Report Management gt Data Management gt Customization User finpSAs Last Login 13 08 2003 16 59 Logout Help PEE Current School Year 2002 14 August 2003 1 03 Quotation Tender
171. with Quotation Tender Number Only Sales amp Stock Quotation Tender Number Setup Maintenance Pre Year End Year End Stock Code All Enquiry Report gt Daily Coll Summat Non Recurrent Gra gt Report Management gt Data Management Customization Local intranet 6 A list of matched voucher records is shown 7 Click Voucher No hyperlink to view edit a voucher record Zj WebSAMS System Yersion B 7112002 rosoft Internet Explorer le x File Edit View Favorites Tools Help Back gt OA A Asearch GFavortes meda A B 3 a A User fin SAs Last Login 13 08 2003 16 59 Logout 1 Help PRR Current School Year 2002 14 August 2003 1 17 Home FMP S FSS07 01 FMP gt Sales amp Stock gt Maintenance gt Purchase Voucher Common Setup Voucher Budgeting Bookkeeping Staff Cost CAR Voucher Date DD Ml YYYY 01 09 2002 EB To 01 09 2003 Voucher No To E Search Voucher s with Quotation Tender Number Only Sales A Stock Quotation Tender Number To Setup es Stock Code All Maintenance Pre Year End Year End Analysis Code Category Code All v Enquiry Report Bottom gt Daily Coll Summai current Gra nal VA fais Voucher Total Entered 7 agement Voucher No Voucher No Voucher Particular Di Amount m 7 S 6 i 02 0 00 jenent f 07200 f Customization i tock purchase ave 08 01 2003 t
172. x and click Save button Z Websams System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer STE File Edit View Favorites Tools Help Back gt r 2 A Qsearch GFavortes GFmeda G Eby 4 Sf lB User fix SAs Last Login 13 08 2003 16 59 Logout Help PXE Current School Year 2002 14 August 2003 1 22 S FSS07 03 FMP gt Sales amp Stock gt Maintenance gt Purchase Voucher Home FMP Common Setup Purchase Voucher Update Purchase Voucher Accounting Month MM yvYYY 01 2003 Budgeting Bookkeeping Staff Cost Voucher Type Stock Purchase voucher etl Voucher No sP03 01 00001 Sales amp Stock Setup Maintenance Voucher Particulars testest Pre Year End Quotation Tender Number 200301 SPV 001 Year End Voucher Amount 1000 00 Enquiry Voucher Date DD MM VYYY 30 01 2003 Completed Report Daily Coll Summa Non Recurrent Gra Report Management gt Data Management gt Customization O i EE oa intranet 10 The selected voucher record will be updated successfully The status will be set to Incomplete Copyright 2011 Education Bureau The Government of the HKSAR Page 41 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer laj x File Edit View Favorites Tools Help Back gt 2 Al Qsearch fayravortes GPmeda A D SM Home
173. y Coll Summa gt Non Recurrent Gra gt Report Management 6 Data Management 7 eee C CO OSN Customization H save delete F reset Back i E Local intranet Delete Write off Transaction 1 Click FMP gt Sales amp Stock gt Maintenance from the left menu Copyright 2011 Education Bureau The Government of the HKSAR Page 84 All Rights Reserved WebSAMS User Manual Version 1 4 2 Click Write Off Stock tab 3 Enter the search criteria and click the Search button to search for stock records 2 WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorite Back gt amp 2 A Asearch G Favorites Media 3v 4a 8 Norton antivirus E 2 38 Logout Help PEE ptember 2003 16 39 Current School Year 2002 Home FMP S FSS11 01 FMP gt Sales amp Stock gt Maintenance gt Write Off Stock gt Common Setup Wate Off Stock gt Budgeting Voucher Date DDiMiv YY To Ditech Stock Code DUMMY1 DUMMY1 7 SRAT Cost Category Code ee ALL Sales amp Stock Setup Location neea Pre Year End Year End Analysis Code ALL Ba Enquiry Report gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization Bil IEE Local intranet 4 A list of matched stock records is shown

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