mable user manual – july 2015
Contents
1. from the drop down list the drop down menu will change from Personnel assigned to this site to Unassigned Personnel see below The Unassigned Personnel list includes everyone who has a record in the state but who does not have a current assignment at any site Select a person from this list or select Assigned Personnel near the top of the list to return to a list of people assigned to your site Unassigned Personnel Add New Personnel A Togo back tothe Assigned Personnel assigned personnel Allen Jenny Jo list for your site Allison kristina Altunova Tawn Anderson Ellen Anderson Kate S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc MABLE USER MANUAL JULY 2015 Add a new person To add new personnel select Add New Personnel from either the assigned or unassigned drop down lists Personnel assigned to this site Add New Personnel Unassigned Personnel Dobney Anne Hoolahan Patrice LaRock Carol After selecting Add New Personnel you will see the Personnel data tab Enter the employees personnel information Yellow fields are required Anaconda Add New Personnel Personnel Data Assignments Professional Development Personnel Data Yellow fields are required First Name Last Name Employment Status Full time gt 30 hours per week Personnel ABLE Hire Date Enter dates as MM DDIYYYY Personnel End Date e Email Addr2. Active Assignments list To add a new assignment select Add New Assignment from the Active Assignments list enter the above information save S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc MABLE USER MANUAL JULY 2015 PROFESSIONAL DEVELOPMENT Optional All Professional Development PD activities can be recorded in Mable Select any person on the Personnel Maintenance page and click the Professional Development tab to access the PD form Most important is to document NRS data trainings Existing professional development activities for this person will be listed in the List of Professional Development Activities drop down list Personnel Data Assignments Professional Development Professional Development Use the List of Professional Development Activities dropdown list below to select whether you would like to add or update professional development Yellow fields are required List of Professional Development Activities Add New Professional Development No Professional Development Found To edit a professional development record select the record from this list Make the appropriate changes and click Save Professional Development Changes To add and new record select Add New Professional Development and fill in the form fields Professional Development Use the List of Professional Development Activities dropdown list below to select whether you would like
3. Attendance for Pre and Posttested Participants Table 4C Educational Gains and Attendance for Participants in Distance Education Table 4D Educational Gains and Attendance for Participants in Program Center Settings Excluding Distance Education Participants Table 5 Core Follow up Outcome Achievement Table 5A Core Follow up Outcome Achievement for Participants in Distance Education Table 6 Participant Status and Program Enrollment in Distance Education Table 7 Adult Education Personnel by Function and Job Status Table 10 Outcomes for Adults in Correctional Education Programs Student List Student information that is currently reportable on an NRS table Goal information will not display until student separates S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 28 MABLE USER MANUAL JULY 2015 If you run your satellite reports separately and then compare the totals to a report that includes all satellites the numbers might not match A student might be counted once on each of several satellites but only once on the complete report Also students who have fewer than 12 hours at any one satellite won t show on that report but they will show on the complete report 1f their hours across all satellites add up to 12 Also included on the list of NRS Tables are some reports that will help you ensure your data is complete before final reporting NRS Table Reports Select the desired table Eta Select the des
4. and select all the classes he will attend Classes do not have to be listed in any particular order on this page To enter attendance choose Student gt Attendance by Instructor Choose a site name Choose an instructor name Choose a date The class list will populate with all classes to which that instructor has been assigned Choose a class The Students list will populate with all students assigned to that class Enter the number of hours of class Check the box in front of each student name who was in attendance on the given day Click Save You must select an attendance date in order to see available classes student s at your site sites Billings gt Attendance Date 08 10 2010 Instructor Norene Peterson hd lf this instructor does not have students enrolled for a selected class the student list will be empty LA2 1 Language Arts Norene Peterson Hours Students Alverson James Baysinger Jeffrey S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 25 MABLE USER MANUAL JULY 2015 e MABLE will not allow you to save duplicate attendance records for a student If a student you have selected already has attendance in that class on that day that student s name will be marked with and not saved The rest of the selected student records will be saved Attendance by Class Different Hours This method is useful if students come and go throughout the day signing in and out on a cl
5. to add or update professional development Yellow fields are required List of Professional Development Activities Add New Professional Development w Professional Development Type Class Name of Development Activity Some Act Type of Units None W Units Earned OO Total Hours of Activity Activity Start Date 10 01 2015 Activity End Date Description of Development Activity 3ome notes regarding the activity Save New Professional Development Cancel New Professional Development e Select an activity type from the list e Enter the name title of the activity event e Select the type of professional development or continuing education units if any S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 7 MABLE USER MANUAL JULY 2015 that were awarded Enter the number of units earned Enter the total number of hours of the activity Enter the activity start date required and end date optional The description box optional allows you to enter more information about this activity that you might find helpful You can copy and paste into this box for example a conference agenda or class synopsis e Click Save New Professional Development e The Activity will now display in the first field on this page Yellow fields are required Click Save New Professional Development SACTAEMADULT EDIMABLEWUserManualsiMABLEUserManualJuly2015 doc MABLE USER MANUAL JULY 2015 Class M
6. your site to include his separation date and the reason for separating 1f you know it Once you Separate a student you will still be able to view his record until October of the following program year You will not be able to edit his record unless you remove the separation date OPI will separate students with no activity in 90 days weekly Students will be separated the day after their last date of last activity If they have had no activity for more than 90 days To add a separation date go to the student s current enrollment record and click Edit Delete Enrollment Date 05 21 2007 Site Anaconda Instructor Separation Date Separation Reason Eo En En Enrollment Date Site Name Instructor Separation Date Separation Reason Edit Delete e The record you are editing will be highlighted in yellow at the bottom of the page e the white fields choose his separation date and reason for separation if you know it e Click Save Reports Menu NRS Tables Student Data Table Student Summary By Site Student List By Criteria Student Contact Info By Criteria Assessment Only Students T Student Comments Attendance Charts STARS l Following is a description of the menu choices and information about selecting each report Most of the reports are available in Excel format That means you can save the report to your computer and do whatever sorting filtering and organizing of the data
7. ABLE USER MANUAL JULY 2015 APPENDIX MABLE BUSINESS RULES SACTAEMADULT EDIMABLEWUserManualsiMABLEUserManualJuly2015 doc 32 MABLE USER MANUAL JULY 2015 Program Year July 1 June 30 Explanation Definition e Carry over students Students who enroll April 1 to June 30 MABLE Program Year Startup e MABLE will reset student hours reset assessments and open PAI s on July 1 for all students e MABLE will allow a new PAI to be assigned every program year based on the pretest The PAI could be the same as the previous program year Pretest e All new and continuing students will take a locator amp pretest when they register or re enroll o Exception Carry over students who did not make a gain or did not posttest will carry over all three pretests from April June o Locator and pretests at the beginning of a new program year are considered new tests test center staff will determine forms for pretests o MABLE will identify invalid TABE scores wrong form or outside the approved testing times for both pretest and posttest Posttest e MABLE will indicate when a student is eligible to posttest e MABLE will identify the TABE form s for posttests Students who need to be post tested more than once in a program year to demonstrate a gain may not use the same TABE form within the last 6 months or after 120 hours of instruction for each student NOTE Students enrolling earlier in a program year will have more ch
8. ANUAL JULY 2015 Add a Class Continued Code Title Start Date 08 26 2010 End Date Instructor e Stoltz Mary Setera C Nancy Reynolds Shelley Freese Jen Kocher Melinda Lynnes Shella Zelenz Comments Code is required limited to 10 characters Title is optional but is generally a more thorough description of the class Preface the Title with BR if the class is a Bridge class a class specifically designed for transitioning to a postsecondary institution o If your program doesn t offer a specific course just for transitioning to postsecondary you do NOT need to create such a class Choose the start date for the class Select the name of the instructor who will be teaching the class One instructor must be assigned to each class o The class lists on the attendance pages will now display the class name and the name of the instructor assigned to that class The Comment field is optional and was included for your benefit in case you want to include additional notes about a class Include any comments that will be useful for you Click Save If a new instructor starts teaching an existing class DO NOT just edit the name of the teacher for that class If you do all historical data will be altered to include the new teacher s name Instead end date the class with the old instructor name and create a new class assigning the new instructor S CTAE ADULT ED MABLE UserManuals MABLEUse
9. Is the student Please check all boxes that apply to this student _ Dislocated Worker _ Displaced Homemaker Low Income Single Parent with Dependents JLearning Disabled Adult Ed CHANGES AS OF JULY 1 2012 Has diploma at entry to ABE This is self reported information Students who answer yes to this question will be included in the cohort for Enter Post Secondary Education or Training Include students who have a HSE at entry to ABE but do NOT go back and update this 1f the student earns a HSE while enrolled For students who earn their HSE while enrolled Mable will track that information and include those students in the cohort Highest Credential Achieved The NRS wants to track the education that students have achieved prior to entering an ABE program Students may have achieved more than one item on the list choose the highest educational achievement the student reports Do not update this answer if the student makes further achievements while enrolled We are only reporting on achievements made prior to enrollment SACTAEMADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 14 MABLE USER MANUAL JULY 2015 Locale of Highest Grade or Credential Completed Choose from U S or Non U S Optional Student Status Measures The following five optional student status measures target special populations identified under WIA Information should be obtained through observation learner self report or appropriate d
10. MABLE USER MANUAL JULY 2015 Montana Office of Public Instruction Denise Juneau State Superintendent Y opi mt gov MABLE USER MANUAL JULY 2015 Setting up an account and changing your password If you will be doing data entry in MABLE as a site administrator the OPI security administrator will set up your account assigning you a user name and giving you rights to specific sites Contact Carol Flynn to get started MABLE will generate a password for you to use for logging in the first time The assigned password 15 not user friendly you should copy and paste it rather than trying to type it in the first time you log in You will want to change that password as soon as you log in Choose Change Password from the Help menu Useful Forms and General Information Sites Anaconda Change Password Change Password Name siteadmin Change Your Password Old Password New Password State Director Messages Confirm New Password Change Password The new password must have a minimum of 6 characters using a combination of uppercase and lowercase letters and numbers Paste the password you received into the Old Password field and then type in your new password twice Click Change Password Because you are logging into a state network you will be forced to change your password every 60 days On login you will be directed to the above screen where you will make the change Once the pass
11. aintenance Attendance is collected by class so you need to create a record for each class offered at your site In addition to the classes you set up MABLE creates default classes for Assessment Goal setting and Intake All programs will also have distance learning classes in their lists Each class has a Code Title Instructor Start Date and 1f applicable an End Date To edit an existing class or create a new class choose Administration gt Class Maintenance Sites Bozeman CEM Search By Code Search Code Title Search Title Code Title Instructor Start Date Date PEPTALK Personalized Employment Plan A 22008 55 CEM B ESOL Beginning ESOL 9 13 2007 5 29 2008 8 CEM InESOL Intermed ESOL en Savage 9 13 2007 5 29 2008 Eb ASSESS Assessment TT GOALS Goal setting Counseling STH I2007 EE e You can sort the class list by clicking on any of the column headers e Search the list by Code or Title by typing in the box at the top of the list and clicking the Search button e To Edit or Delete a class choose the appropriate button next to that class o You will not be allowed to delete a class if there are attendance hours attached to that class e Add Class Before creating a new class you can use the Search feature to determine whether the class already exists This 15 particularly helpful if you have many pages of classes S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc MABLE USER M
12. ances to posttest and achieve a gain versus students enrolling later in a program year Exit e will automatically exit students with no instructional activity for 90 days Reenroll e MABLE will continue a student s hours assessments and PAI if a student enrolls is exited and re enrolls in the same program year A new pretest is not needed on the second enrollment during the same program year S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 33
13. ass sheet Each student who attended that day can have a different number of hours but you can still enter all the attendance at once Sites Anaconda Attendance Date 08 20 2010 Hours Attendance Entered This Session 8 20 2010 Martin Brent 1 25 hours in 101 Evening ind class instr Ed McLaughlin 8 20 2010 Emerick Wesley 4 5 hours in 101 Evening ind class instr Ed McLaughlin 8 20 2010 Armstrong Melanie 3 hours in 101 Evening ind class instr Ed McLaughlin Copy to clipboard Choose your site name Choose the attendance date Choose a class from the Class dropdown Choose the name of a student from the list of active students at your site if you start typing the last name the name will auto fill Enter the number of hours that student attended that class on that date e Click Save e The record you just saved will be displayed in the box at the bottom This helps you keep track of what you have done so far in this session in case of interruption o You cannot print this list from this page o You can copy the list to a clipboard and paste it into another document if you like o Once you leave this screen this list will not save but the attendance records have been saved for each student S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 26 MABLE USER MANUAL JULY 2015 Separating Students When a student is ready to leave the program edit his enrollment record for
14. ck racial groups of Africa Native Hawaiian or Other Pacific Islander A person having origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands white A person having origins any of the original peoples of Europe the Middle East or North Africa e Enter the student s name address birth date gender and other information on the Core Data page e Yellow highlighted fields are required e The SSN waiver checkbox is important If a student is in any of the cohort groups we need a signed waiver before we can do data matching to determine measure completion e Students who last attended prior to July 1 2010 will need to answer the two part race ethnicity question e Click Save e This will create a record for the student but will not enroll him in your site Student ID 56716 Name Incoming Student Date of Birth 10 01 1974 Current has not been selected Start Not Selected Address 123 Some St Phone Number Not Provided Current EFL Not Yet Determined NRS Gain No Helena MT 59601 Goals No Active Goals Program ied No current enrollment e You need to create an enrollment record for the student at your site e Choose Click Here for New Enrollment S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 13 MABLE USER MANUAL JULY 2015 Student ID 56716 Name Incoming Student Date of Birth 10 01 1974 Current PAI has not been
15. demographic referral contact info and program participation information If you elect to view this report with enrollment and separation dates you might get multiple records for each student so the total student count will not be accurate If you are looking for an unduplicated count of students you might be better selecting the Student List under the NRS Tables and choose to include non reportable students S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 29 MABLE USER MANUAL JULY 2015 Student Summary by Site This report provides a list of students core data enrollment dates goals current EFL and contact information There is a directory on the left side of the page that you can click to move to a selected student record Student List by Criteria This report allows you to create a report based on criteria that you select Be aware that depending on the criteria you choose the report might not return the data you are expecting Student Contact Info by Criteria This 1s another report that you can customize with the same caveat as the prior report The data that 1s returned for each student includes contact information last date of attendance and number of contact hours Assessment Only Students This report shows the students whose reason for referral is Assessment Only and the dates and types of assessments they have taken Student Comments This 1s an alphabetical listing of students and comments added to
16. dent goals will be displayed at the top of the student record right under Primary Area of Instruction S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 20 MABLE USER MANUAL JULY 2015 If the chosen goal is one of the core goals MABLE will mark the goal as complete at the end of the program year by using Data Match For secondary goals you will need to click on the Edit button next to the goal on the Summary page That will take you back to this page where you can select the goal and mark 1t complete There are no reports generated for secondary goal completion If a student has selected a core goal he she must have signed a waiver in order for the OPI to do data matching Indicate whether the waiver has been signed on the Core Data page Starting with the 2012 2013 program year the OPI will no longer be reporting to the NRS about students who have completed self selected core goals The NRS has created new criteria for which students we must report for completion of the core measures However goal setting is still an important part of the intake process and helps guide student instruction Entering Assessment Students should be assessed within 12 hours of enrolling in a program Assessment data must be entered into MABLE within 30 days of the test date Click the Add Assessment button on the student s Summary page Return to Summary Sites Anaconda Assessment Date 06 30 2010 Assessment Type T
17. ess Work Phone Emergency Phone Years of Experience in ABLE Educator Credentials Ore Add Credentials List Remove Click Add to add a These are the credentials that will be reported Up to 4 may be listed Select a credential type from the list and enter credential or Remove to its identification before clicking the Add button remove one Save New Personnel Cancel New Personnel Adding Educator Credentials 1 To add educator credential information for a person choose an educator credential from the list a If there are no credentials to report click on None in the dropdown list and click Add step 3 above 2 Fill in credential identification number For K 12 certificates from Montana this will be the Folio id number 3 Click Add to add this credential to the person s list on the right of the page a You must enter the credential id info before clicking the Add button S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc MABLE USER MANUAL JULY 2015 e To Remove a credential select it from the box on the right and click Remove e Repeat the process for all credentials in the list held by this person person can have up to one each of the listed educator credentials o Weare only collecting counts of people with the listed credentials e When all fields are complete click Save New Personnel NOTE If the person has none of the credentials in the dr
18. est Administered Area Tested Difficulty Score Note You will not see any change to the PAI until you return to the Student Summary page Date Test Area Difficulty EFL Score Test Expires 01 12 2010 TABE 9 Survey Pre Test Reading A ASE High 617 01 10 2011 Select Test 01 12 2010 TABE 9 Survey Pre Test Math ABE Intermediate Low 486 01 10 2011 Select Test 01 12 2010 TABE 9 Survey Pre Test Language ABE Intermediate High 542 01 10 2011 Select Test 01 11 2010 Locator Pre Test Reading A 01 10 2011 Select Test 01 11 2010 Locator Pre Test Math M 01 10 2011 Select Test N A 01 11 2010 Locator Pre Test Language E NY 01 10 2011 Select Test S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 21 MABLE USER MANUAL JULY 2015 Choose your site Choose the test date Select either Pre Test or Post Test Select the test administered BEST Plus Locator TABE 9 or TABE 10 Select Area tested for TABE only Select Difficulty note TABE test difficulty must be the same or one level higher than the Locator level Enter the Score Locators have no scores e Click Save e You will get a message confirming the assessment was saved or a message explaining why the assessment didn t meet validation criteria o In some cases you will be able to enter an explanation for not meeting the validation criteria and then save the test o In other cases you will not be ab
19. in order to see available classes student s at your site There 2 students that already have this class They are designated with a preceding These students were ignored Attendance for the other students was saved Sites Anaconda Attendance Date 08 02 2010 Class 100 Individualized instr class setting Anne Dobney Hours 5 Students Aldrich Taylor Harris Gary T Armstrong Melanie Y Kennedy Nicole Beaver Anthony IY Leaf John Bell Addanarys Adda Martin Brent V 4Bleile Valerie Mason Jeanne S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 24 MABLE USER MANUAL JULY 2015 Attendance by Instructor This method 15 useful for large sites The primary purpose is to filter the list of active students to just those students taking a particular class Otherwise the screen would contain hundreds of names and the task of data entry would be more tedious If Instructors are entering their own attendance this makes the task quicker and easier Before choosing this option 1 In order to use this option you must have assigned instructors to each of your classes and assigned classes to each of your students e Choose Administration gt Class Maintenance e Click the Edit button next to a class e Check the box in front of the Instructor who teaches this class see explanation in Class Maintenance section e Click Save 2 For each student you must go to the Class page
20. ired site All Sites atellite Sites Select the Program Year 2011 able 4 ants Table 46 Table 4 Table 5 lf the report is not opening triTable 54 Table 6 Table 7 Table 10 student List by Entering Educational Functioning level Students with no starting EFL by Age Ethnicity and Sex students with either no Race or Gender ps The Student List shows all students who will be counted for the selected year This spreadsheet has information about each student s goals starting EFL goal completion and other pertinent demographic data for the NRS reporting Students with no starting EFL cannot be counted for NRS reporting until that 15 fixed Run this list and view each student s record to see what needs to be done to correct the situation In some cases you can fix it yourself and in others you may need to submit a student change request One common error is that you forgot to select a PAI for the student after pretesting Sometimes the student is missing a pretest or a locator If a BEST student pretested at 541 or higher that student must be TABE tested or Best Literacy tested Tables 1 and 2 count students by race and gender so be sure to review Students with either no Race or Gender and make necessary corrections For further explanation about Tables 1 7 see your NRS guidelines Student Data Table This report is a spreadsheet listing all students with attendance in the selected program year It includes all the core
21. le to save the test score as entered Review the policy and make sure your data entry was correct e You can enter another assessment or return to the student s Summary page Entering Attendance MABLE attendance entry screens were designed to accommodate the various methods that sites use to collect attendance MABLE will not allow entry of attendance dates more than 30 days old so you must keep your data entry current Individual Student attendance entry If you collect attendance by individual student you may want to enter each student s attendance from the individual student summary page Click Add Attendance You must select an attendance date in order to see available classes student s at your site Sites Anaconda Attendance Date 08 02 2010 101 Evening ind class instr Ed McLaughlin Harris Gary Select a site Select a date Select a class Once you have made those selections the student s name should appear in S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 22 MABLE USER MANUAL JULY 2015 the Students list MABLE confirms that he was enrolled in the selected site on the selected date and that the class was a valid class on that date e Enter his hours of attendance and Save e You can enter another attendance record or Return to the student s Summary page Group Attendance Entry If you collect attendance by class or by day you might prefer to enter attendance using
22. ne of the options listed under the Student menu See instructions below for details on entering student data Demographics Program Participation Student ID 56716 Name Incoming Student Date of Birth 10 01 1974 Current PAI has not been selected Start Address 123 Some St Phone Number Not Provided Current EFL Not Yet Determined NRS Gain No Helena MT 59601 Goals No Active Goals Program Ver 07 01 2015 06 30 2016 ESL students need an ESL pretest TABE students require Locators and Pretests for the new Year The following are the missing locators Language Math Reading Primary Area of Instruction select one Total hours this Program Year 0 Attendance View Attendance Report No attendance records have been entered for this student Assessment PURAS UGH LESA ES No asessments have been entered for this student indicates that the assessment was non standard and an explanation has been provided Goals BUG Retr No goals have been entered for this student Entering Goals Click the Add Goal button at the bottom of the student s Summary page EM EX CHIEN Program Year 2016 1 Goal indicates core goal Goal Complete L e Choose the program year when the student hopes to achieve the goal This defaults to the current year until June when it defaults to the upcoming year e Pick a goal from the dropdown list e Save the record Current stu
23. nt Click Add Program and then choose a program from the dropdown list The student might be participating in more than one program after you save one record click on Add Program to select the next program in which the student 15 participating Enrollment Demographics Contact Info Program Participation Student ID 56716 Name Incoming Student Date of Birth 10 01 1974 Current has not been selected Start PAI Not Selected Address 123 Some St Phone Number Not Provided Current EFL Not Yet Determined NRS Gain No Helena MT 59601 Goals No Active Goals Program Vane 07 01 2015 06 30 2016 Program Start Date End Date foons MI E BIA General Assistance Foster Child Payment Fuel Assistance S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 17 MABLE USER MANUAL JULY 2015 The Achievement page is for displaying the student s Assessment HSE and Goal completion results This page will be blank until the student has taken posttests taken at least one HSE test or set a goal If the student has signed an SSN waiver you will be able to click the Update button on this page to see his latest HSE results If the SSN waiver box is not checked on the Core Data page the Update button will not be visible for that student Student Achievement Assessment Results No post tests have been completed by this student HSE Results No HSE tests have been taken by this student Goal Progres
24. nt will have a start date job description and location b The end date will be blank until the person leaves that assignment For instructors you will also associate that person to whatever classes she he is teaching This is done on the Class Maintenance screen See section following Professional Development S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc MABLE USER MANUAL JULY 2015 PERSONNEL DATA Choose Personnel gt Personnel Maintenance to maintain personnel data Select your site from the select a site drop down menu if it is not selected already Select the person you wish to view from the Personnel assigned to this site drop down If the person you want to view 1s NOT assigned to your site you can select Unassigned Personnel from the Personnel assigned to this site drop down to view unassigned personnel Personnel Data 1 Select a site 2 Select one of the following from the personnel dropdown list Add New to add new personnel Assigned Personnel to get a list of personnel assigned to the site selected Unassigned Personnel to get personnel not assigned to any site Individual Name to update an existing personnel record Eb Select a Site Personnel assigned to this site Add New Personnel Unassigned Personnel Dobney Anne Hoolahan Patrice LaRock Carol View personnel NOT Aud assigned to your site When you select Unassigned Personnel
25. nts of students with self selected goals to the NRS However goal setting is an important part of the student intake process and helps inform instruction S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 11 MABLE USER MANUAL JULY 2015 Creating a student record e Fach student is entered into the MABLE database just once but he can be enrolled at multiple sites e Before creating a new student record you must determine if the student is already in the system e Choose Student Locator from the Student menu and do a search by name date of birth or SSN If you are unsure of the spelling check the Search for Similar Sounding Names box and the program will return various spellings e g Gardner Gardiner Gardener Last Name First Name Search for Similar Sounding Names Date of Birth SSN Must be complete SSN if entered Search Only My Sites Search If the student record you are searching for is displayed e Click Enroll next to the name to create an enrollment record for the student at your site o Once the enrollment record is created you will have access to the student s entire record Search Results Student Name Date of Birth Currently Enrolled Sites Joe Student 11241987 Anaconda Butte q Enroll Note that you can see in which other sites the student is currently enrolled If the student record is not found click on Add Student Search Results N
26. o students matched your search criteria SOTA S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 12 MABLE USER MANUAL JULY 2015 First Name O MI Last Name 6 Maiden Other PO Address ity f State 7 zip o ssu 7 SSN Waiver DOB Gender y T Lives in Rural Area Phone Location z Phone 1 zl E mail Po Student does NOT want any FERPA data disclosed Is the student Hispanic Latino Choose only 1 No not Hispanic Latino Yes Hispanic Latino A person of Cuban Mexican Puerto Rican South or Central American or other Spanish culture or origin regardless of race The above question is about ethnicity not race No matter what was selected above please continue to answer the following by marking one or more boxes to indicate what the student considers race to be What is the student s race Choose 1 or more American Indian or Alaskan Native A person having origins in any of the original peoples of North and South America including Central America and who maintains tribal affiliation or community attachment Asian A person having origins in any of the original peoples of the Far East Southeast Asia or the Indian subcontinent including for example Cambodia China India Japan Korea Malaysia Pakistan the Philippine Islands Thailand Vietnam and Laos Black or African American A person having origins any of the bla
27. ocumentation on whether any status applies to learners Dislocated Worker Displaced Homemaker Low Income Single Parent with Dependents This information is reported on Table 6 The following definitions are from the NRS Guidelines Low Income The learner receives or is a member of a family who receives a total family income in the 6 months prior to enrollment of 70 percent of the income level standard for a family of that size or the learner is receiving or is a member of a family who is receiving cash assistance payments from Federal or State agencies or food stamps or the learner can be designated as homeless under the McKinney Act Displaced Homemaker Learner has been providing unpaid services to family members in the home has been dependent on the income of another family member but is no longer supported by that income and is unemployed or underemployed and experiencing difficulty obtaining or upgrading employment Single Parent With Dependents Learner has sole custodial support of one or more dependent children Dislocated Worker An individual who receives an individual notice of pending or actual layoff from a job or an individual who receives a publicly announced notice of pending or actual layoff Learning Disabled Adult Learner with an IQ in the low average and above level 70 to any level who has deficits related to neurological impairments in capacity in defined limited learning areas this can include dysle
28. one of the choices from the Student menu This can be a time saver over entering attendance individually by student Home Summary f personnet minis Student Locator Name Incoming AA EE E Address 123 Some St Phone Number S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 23 MABLE USER MANUAL JULY 2015 Attendance by Class Same Hours If you have a class that many students attend for the same period of time you can enter all their attendance at once You must select an attendance date in order to see available classes student s at your site Sites Anaconda Attendance Date 08 02 2010 100 Individualized instr class setting Anne Dobney Aldrich Taylor Harris Gary Armstrong Melanie Kennedy Nicole Beaver Anthony Leaf John Bell Addanarys Adda Martin Brent e Select your site name and a date o The names of all students who were enrolled at that site on that date will populate the page in alphabetical order e Select the class name notice that the instructor name is included for your convenience Enter the number of hours for the class Check the box in front of each student who was in attendance on that day Click Save If this is a duplicate class or one or more students all records except the duplicates will be saved The duplicates will marked with so you can check your records for those names You must select dn attendance date
29. opdown list you MUST choose None You must have something in the Credential List box on the right or the data you have entered will not save ASSIGNMENTS Once the person s record has been saved click on the Assignments tab to manage assignments On this screen you can add new assignments or edit existing ones Current active assignments for this person will be listed in a dropdown Active Assignments list Anaconda Update Assigned Personnel Site Anaconda Start Date 7 1 2006 Personnel Data Assignments Professional Development Personnel Assignments Lise the Active Assignments dropdown list below to select whether you would like to add or update assignments Yellow fields are required Active Assignments To edit an assignment select it from the Active Assignments list Personnel Assignments Use the Active Assignments dropdown list below to select whether you would like to add or update assignments Yellow fields are required Active Assignments Assigned Site Anaconda Role Description Local Teacher Assignment Start Date 7 1 2006 12 00 00 AM Assignment End Date sd Save Assignment Changes Select a site from the Assigned Site list Select a role description from the Role Description list Enter the assignment start date this date must be on or after the ABLE Start Date Click Save New Assignment Changes The new assignment now appears in the
30. rManualJuly2015 doc 10 MABLE USER MANUAL JULY 2015 The Site Summary page This 1s the MABLE Home page The information shown here 1s designed to give you an at a glance look at students who might need attention You will be able to choose which of your sites to view from the dropdown list In most cases there is only one site e Any current messages from the state director are displayed first Check here for news about updates and changes in MABLE e will separate inactive students weekly Students will be separated the day after their last date of last activity 1f they have had no activity for more than 90 days Students with no activity in the last days By clicking on the Last Activity for All Students button you can create spreadsheet report that shows the last activity date for all active students at your site e The middle section displays students who are eligible to test This includes students with more than 60 hours and no post test those that need to be pretested Students needing tests Student Activity Excel The Student Activity Excel button creates a list of all active students at the site along with any testing status message instructional hours and last assessment date e The final section shows students who have not selected a goal for this program year It is not required for a student to select a goal Starting in the 2012 13 program year we will no longer be reporting cou
31. s Program Year Description Goal Status 2016 Retain employment Not Completed 2016 Improve english lanquage skills Not Completed The Classes page is optional for sites to use as they find it useful There is no reporting based on the student schedule that is entered here Student ID 56716 Name Incoming Student Date of Birth 10 01 1974 Current has not been selected Start PAI Not Selected Address 123 Some St Phone Number Not Provided Current EFL Not Yet Determined NRS Gain No Helena MT 59601 Goals No Active Goals Program Year 07 01 2015 06 30 2016 Site Billings V Period Class Notes 4 A E 4 12 A A N O A A O N a S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 18 MABLE USER MANUAL JULY 2015 This page is useful if you would like to enter your attendance by Instructor If you assign the student to classes on this page and assign each of your classes to an instructor you can use the Attendance by Instructor option described below S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 19 MABLE USER MANUAL JULY 2015 The Summary page is where you can enter and view the student s attendance record assessment history and goals This is the only place for entering assessment or goals Depending on how you do attendance at your site you can enter student attendance from this page or use o
32. selected Start Not Selected Address 123 Some St Phone Number Not Provided Current EFL Not Yet Determined NRS Gain No Helena MT 59601 Goals No Active Goals Program ind No current enrollment Enrollment Date 10 01 2015 Site Billings Instructor Daviau Kathie Separation Date Separation Reason v Ed En Click Here for New Enrollment e Select site name and primary instructor if applicable e Click Save As you save each page MABLE will go to the next page Fill in Contact and Demographics information on the appropriate pages making sure you enter data into all yellow required fields Click Save on each page before going to the next page Update items if student exits and returns in a different year Update other items as needed Tribe Not Applicable Disability Other Affiliation Not Applicable v ADD ADHD Highest Grade Completed y _ Blindness vision impairment Last School Attended _ Disorder personality disorder JEpilepsy Locale of Highest Grade or Credential Completed JHearing loss impairment _J Learning disability Has Diploma or HSE at Entry to ABE Tv _ Mental illness depression anxiety mood Highest Credential Achieved How to Choose _ Other ee es gt _ Physical impairment Employment Status How to Choose _ Psychosocial behavior coping relationship difficulty _ Traumatic brain injury Housing Status
33. that you like Remember that once you save the report to your computer it is no longer S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 27 MABLE USER MANUAL JULY 2015 current data The default report name includes the date so you will have a reference for when the report was created NRS tables These reports contain the data that will be rolled up to the state and reported to the feds in December When you select NRS Tables you will get this screen which gives you descriptions of each of the NRS Tables and allows you to select which table you would like to view You can elect to see a report that includes all of your satellites or you can view each site s data separately You can view counts of just those students who will be reported to the NRS or you can view all of your student results NRS Table Reports Select the desired table Table 1 Select the desired site All Sites _ Include Satellite Sites Select the Program Year 2016 v _ Include Non Reportable Students If the report is not opening try holding down the Ctrl key to allow popups Open In Excel NRS Table Descriptions Table 1 Participants by Entering Educational Functioning level Ethnicity and Sex Table 2 Participants by Age Ethnicity and Sex Table 3 Participants by Program Type and Age Table 4 Educational Gains and Attendance by Educational Functioning Level Table 4B Educational Gains and
34. their records during specified time periods You can choose to view the report for a specific program year or narrow the list of comments to those entered between specified dates Attendance by class or by student Both of these report options provide the same selection criteria Choose specific dates or classes to view The report by class will be sorted by class with all students who attended during the chosen dates listed along with contact hours The report by student will list students alphabetically along with the classes dates and hours of attendance during the chosen date range Attendance By Student Select the desired site Anaconda Select the Start Date Select the End Date Select Class All Classes Show Report Show Excel Spreadsheet S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 30 MABLE USER MANUAL JULY 2015 Charts This is a series of graphs for which you can customize some of the criteria Program Participation Details Program Participation Summary ABE Referral Source Details Housing Status Details Student EFL Type STARS This selection creates the export file necessary for use with the STARS reporting system created by the Billings program You can only use this program if you track student schedules on the Classes tab For more information about using this data contact the Billings program directly S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 31 M
35. word has been changed successfully you will be allowed to continue into MABLE You can change your password more often if you like by returning to Help gt Change Password If you suspect your password has been compromised you should change it immediately Remember that MABLE contains confidential student information and you are required to treat it responsibly For example don t write your password on a piece of paper and hide it somewhere on your desk When you step away from your computer you should lock the screen so no one can access it in your absence Setting up Instructor Accounts All accounts are now created by our Security administrator Contact Carol Flynn to have an account set up She will assign the instructor to the appropriate site s S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc MABLE USER MANUAL JULY 2015 Personnel Maintenance It is necessary to create records for paid and unpaid personnel at the site this information is reported on NRS Table 7 1 The ABLE Hire Date must be on or before any active Assignment start dates Mable will not save any changes to the Personnel Data page until you resolve inconsistencies between hire date and assignment start dates Employment Status should reflect the total amount of time for which the employee is paid regardless of how many assignments his her time is divided across For people with several part time assignments this field might sa
36. xia reading disability dysgraphia writing disability and dyscalculia math disability The learner also has a history of previous educational efforts Employment status may be updated once each program year The Contact Info page has space for an emergency contact as well as a regular contact who will always know how to locate the student That is frequently the same person so Mable allows you to just check the Same boxes instead of typing the data twice S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 15 MABLE USER MANUAL JULY 2015 S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2015 doc 16 MABLE USER MANUAL JULY 2015 The Referral page allows sites to track information regarding community partners and other programs in which their students might be participating How did you hear about ABE y other Reference Referral Agency Referral Agency Name Agency Contact Reason For Referral Reasons for Referral include Assessment Only and Enrollment in ABE Students who have come to your site for Assessment Only can be entered into MABLE but will not be included on any ABE or NRS reports If a student comes for Assessment Only and returns later to enroll in the program change his reason for referral to Enrollment in ABE The Program Participation page allows you to create a record for each federal state or tribal program in which the student is a participa
37. y part time based on our old data when in fact the person is working a combined total of 30 or more hours per week In that case you should change it to full time The Assignments page should reflect current assignments only Please check all assignments in each person s Active Assignments dropdown list to make sure they are still current Enter the end date for any assignment that is no longer being performed or call Carol Flynn If someone has left your program entirely you should end date all of his her assignments Once the assignments are all end dated the person will no longer show up in your active personnel list If you have questions contact Carol Flynn Be sure to include ALL employees of the program administered under the Adult Education State Plan who are being paid out of Federal State and or local education funds Instructors can enter and update their own information As with entering students adding personnel records is a two step or three step process depending on whether the person is an instructor 1 First you create a record for the person on the Personnel Data page including email phone numbers certificate information hire date and full part time status a Ifa person leaves your program you can have the OPI end date that person s record but it isn t necessary as long as you end date all of the assignments Second you assign the person to whichever sites or satellites are appropriate a Each assignme
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