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AAESAP User`s Manual - Alabama Community College System

1. Previous Next J Options Thursday June 06 2013 Hello jramesh asc edu AAESAP Nabama Adult Education System Logout for Accountability and Performanc Help User Information General First Name Jaya Can Login 7 Middle Name User Name jramesh asc edu Last Name Ramesh User ID 49957 Address 686 Discovery Drive Work Phone City Huntsville Work Phone Ext State AL Home Phone County Madison Last Login Date 6 6 2013 8 17 18 AM Zip Code 35806 eos Gender Female Reset Password Birth Date 01 01 1980 No certificate selected Internet Protected Mode On fav 100 v The General Tab displays the User Information which includes basic information about the user like Name Address DOB Username and Contact information The user information page also has the Reset Password link which can be used to change the password 52 AAESAP User Manual Alabama Dept of Postsecondary Education 8 3 Employment User Information Windows Internet Explorer OO https www aed cc al us User aspx UID 49957 amp UserName jramesh asc edu v 4 gt X IS comptia network passing score pr F Favorites User Information A By 7 e gt Pager Safetyy Toos E X Find passing Previous Next Je A Options v Thursday June 06 2013 Hello jramesh asc edu E AAESAP Alabama Adult Education System Logout for Accountability and Performance Help User Information R
2. Click on the checkmark once editing is complete or the X to cancel 101 AAESAP User Manual Alabama Dept of Postsecondary Education 14 8 Entering Monthly Expenses Begin entering monthly expenses by viewing the Expense Summary On the Monthly Expenses page click on the month name and the Expense Summary page will load ay e Fttg Aocalkos 5963 Bucgsting ExpznseSum mary aspx7ERID 16 amp MN July Expense Line Items A A ES A P Alabama Adult Education System for Accountability and Performance July Expense Summary for Regular Federal Line Item Approved Budget Expended this Month Expended this Year Balance Salary Benefits 16 800 00 25 00 0 00 0 00 0 00 0 00 16 809 00 25 00 Official Travel 50 000 00 Professional Deve a 60 000 00 0 00 0 00 50 009 00 10 000 mm SO 00 000 10 00 00 0 00 0 00 60 009 00 Instructional Materials amp Supplie Mihei Stegen 11 000 00 0 00 0 00 11 009 00 Couuumcabons amp Oprralicus 7 000 00 0 00 0 00 7 009 00 Equipment Maintenance amp Repairs 15 000 00 0 00 0 00 15 009 00 Advertising amp 5 500 00 0 00 0 00 5 509 00 Non Canitalized Capitalized Items 13 000 00 0 00 0 00 13 009 00 Rental of Nonpublic F azilitics 15 000 00 0 00 0 00 15 009 00 Outreach Transportat
3. Designation Tevel Tast Action and Date Required To Advance Create 2 GE EE Darcys H Apr ASE Era ie ii 10 5 2011 TARF 10 Total Reading 461 General Registration Needs Classes Tests Goals Outcom s Se aoe E EE Create Search Assistance R S Test Date Verify Date Create Assistancz Bakmn da yyvy e Primary Desianaticn ABE ASE Battery Secondary Designation Not Sclectec e Battery WorkKeys Cancel Primary Test History fe 10 05 2011 TABE9 10 TABE 9 Total Reading 5 ABE Beginring Basc Education Secondary Test History No tests recorded Tests can only be taken on dates that the student has attended a class within this registration period Test can be entered for either primary ESL and ABE ASE or secondary WorkKeys designations A student can only be assigned the secondary designation of WorkKeys if the student has a prior test history in an ESL or ABE ASE battery during the current registration A new designation can only be assigned once the initial pre tests have been taken For example WorkKeys cannot be assigned to a student without the initial tests being entered at the same time 38 AAESAP User Manual Alabama Dept of Postsecondary Education AAESAP Alabama Adult Education System for Accountability and Performance K VNU ene ome EE Registration 07 05 2011 Current Alabama Southern Community College Separate A Designation Level Last Action and Date Required To Advance H Ant ASt A
4. 28 AAESAP User Manual Alabama Dept of Postsecondary Education 7 2 Student Information Wednesday June 13 2012 gt Hello AA E Ki A P Alabama Adult Education System Logout for Accountability and Performance Help Registration 08 23 2011 Current Jefferson Davis Community College Separate X Designation Tevel Tast Action and Date Required To Advance ABE Bepimuny Basic Education H Apr ASE de Entered 10 5 2011 TARE 10 Total Reading 461 General Registration Needs Classes Tests Goals Outcomss Browse B Create Search Assistance Create Assistance Middle Name Work Phone First Name Ichn Home Phone last Name Cell Phone Date of Birth Emergency Phone Adur ess Era Address City Atmore SSN State Al EIN Fscamhia Student ID 109769 Cuurily Zip 36503 language Frolish Gender Ethnicity Black or African American The student information is split into six tabs on a single page If a student has been registered multiple times select which registration data to view by choosing the registration period from the drop down menu at the top of the page 7 3 General Section The general section displays the name address birth date gender ethnicity SSN Student ID and contact information 29 AAESAP User Manual Alabama Dept of Postsecondary Education 7 4 Registration Section Student Information Windows Internet Explorer Tuesday June 04 2013 4 Hello jramesh asc edu A A
5. Alerts are shown when a student has not taken a test in 60 or more attendance hours Testing alerts are shown when students have not taken a test after 60 hours of contact attendance 5 8 Creating and Editing a Class gt tttp Nocalhos 59630 ClassForm asp B Cless Information Tuesday January 08 2013 Hello AAES A P Alabama Adult Education System for Accountability and Performance Class Infonnation k d D fi i ch F Name Program No Program Selected Address a City SSS State AK County Aleutians East v ZipCode Type No Type Associated X Iz Oniine Class E Is Active E Items marxed by maicate required fields 20 Not Selected Not Selected Not Selected Cumpus facility and roum must all be selected to record site information Site Campus Site Facility Site Room AAESAP User Manual Alabama Dept of Postsecondary Education To create a new class click on Create link under the Classes header on the left hand side menu Enter in the class information into the fields shown and click Create to create the new class or click Cancel to cancel the process 21 AAESAP User Manual Alabama Dept of Postsecondary Education To edit a class click on the edit button on the top right corner of the General section Here you will be able to set the class meeting hours Class Information Window
6. Bookmark not defined Adding a Certificate sssssessssesssssrrssnensnenrnssrensnnennnnnennnnnnnnnnnnnnnnnnennnennea nes Error Bookmark not defined Editino a gege Error Bookmark not defined F nding SOC siprann nan anara ANa NaRa iaai Error Bookmark not defined Adding a Funding Source Error Bookmark not defined Editing a Funding S0UTC ssseiisonsurarraunsanas neinnar Error Bookmark not defined Changing or Resetting the PaASSWOrd ssictisictsi saitinsiciacinnnaeinieenidenusaniieunnadeinnusiednkenund 60 TS A Ay SI eege 61 deg Ae AE E 64 UGG MCS sherpa seca E E E sense neceentetsceeeueeeeee ee 64 Bee or TE ene User Ale cn OE 66 Testing and Attendance ALerts cessesssssssseseessesssecsssesessesensieacesensnesesseseneieaeeseneeaeaseseneieaeaseseneieaeeneneneeasenean 67 ee 68 GENEE 68 Viewing a Student in the Outcome Survey List eesecscssseeseeesssseseesesesesesseneneeaeesenesseaseneneeseaeeeeeaees 69 Making a New Contact AttE Mt essseseecsessseseessseseseenenssescsseneneseseeseneeaesseneneneaeeseneneeaeeseneneneaseneneeeateneen 69 Unsuccessful Contact for the Outcome burven ENEE 70 SUCCessiul Contact Tor THE Outcome SULV CY wsssatececsesiestctsceectcstetycenvectasccstetaceavessonsnsderecnestedtabectcheeeestactskesiee 71 BL FO FCS EE 72 at ee OU E 72 Exporting a Report to Another FOrmat ccccssssssssssssscsesesssssssssssccscssssesesessssssssasacscseesesesesesseestacecasaseseeees 73 KE 74 AN det 6 6 om By Co EE 74 Creating a
7. Browse User Alerts addalert p All Users Please update all email addresses 06 23 10 look over your roll i 06 09 10 Friday test alert i 05 15 10 hi i 05 14 10 Brad s New Alert i 05 14 10 Training Alert i 05 13 10 TEST isti 05 13 10 Assigning Alert by Role i 05 12 10 AAESAP Training May 12 14 05 12 10 d d d d v d d d d Display Rows 10 v Go topage 1 7 To view all User Alerts click on User Alerts under the System header on the left side menu To view a particular User Alert click on the Alert Summary 64 AAESAP User Manual Alabama Dept of Postsecondary Education crx DEER dr Favorites 93 di DAX Report Details DAX AAESAP gt Bl 7 de Pager Safetyy Toos A mA eee ee ae Iw PYSUYVUELILUNTITILY AINA F Sei III i Help ai User Alert Information 4 AE Summer Conference Please save the dates of July 10 12 2013 for the Alabama Adult Education Summer Conference The Full Description conference will be held at the Sheraton Civic Center in Birmingham More information will be available shortly Posted By Thompson Paula Posted Date 4 26 2013 12 00 00 AM Expiration Date 7 13 2013 12 00 00 AM ls Active Select the programs and or classes you wish to receive the alert This will restrict the alert to users in these programs classes If no programs and or classes are selected users in all programs classes will receive the alert Program E
8. vr Favorites User Information fh gt By 7 e Pager Safetyy Toos A A ES A P Alabama Adult Education System Logout jA for Accountability and Performance Help User Information General Employment Security Employment Managing Program State User Function State level Administrative SuperwsorylAncillary Services z Maximum Reimbursement from AdultEd Funds Salary Schedule Not Assigned e Compensation Type Not Assigned e Estimated Hours P Work Site Future Feature Salary or Hourly Rate om 8Fti CSCS S Currently Employed Default FICA 0o Ins go Retire o o Years Exp Teaching nr FICA 0 00 Years Exp Adult Ed o Retirement om 8Fti CSCS Work Schedule Type Full Time Insurance om 0t iCS Work Schedule rr uc nm 8Frti Csi CN Payment Type Paid Other om Support Type NoSuppot Lei Sub Contract Admin o o0000000 Comments A Funding Source Regular Federal m Add E Remove No funding source selected Update Cancel Internet Protected Mode On fg vy 100 To edit the employment details click on the edit button on the top right corner of the Employment tab and change the information as required Click Update at the bottom of the section to save the changes or Cancel to cancel the changes User Information Windows Internet Explorer L Je E https www aed cc al us User aspx UID 49957 amp UserName jramesh asc edu Ue Favorites Use
9. Alerts Testing Alerts Fiscal Year 2013 add award edit Regular Federal 2013 2 000 000 00 10 01 2012 Budget Expense Budget Amendments No Status Submitted Reviewed Signed Received 0 New edit Regular State 2013 806 108 00 10 01 2012 Budget Budget Amendments No Status Submitted Reviewed Signed Received 0 New edit Institutionalized State 2013 50 000 00 10 01 2012 Budget Budget Amendments No Status Submitted Reviewed Signed Received D New LS e Internet Protected Mode On a e 100 e All of a program s information has been collected onto one page The general location and contact info is at the top of the page 4 3 Budget Section The first tab on the program page lists all the budgets and amendments to the budget You can select the budgets and amendments by selecting fiscal year Adding a new budget is done by click on the add award button in the top right corner of the Budget tab Amendments can be added to an existing budget by clicking the add amend button 10 AAESAP User Manual Alabama Dept of Postsecondary Education 4 4 Classes Section E we CH e v Page v Safety v Tool Tuesday June 04 2013 is AA ES A P Alabama Adult Education System for Accountability and Performance Hello jramesh asc edu Help Program Information Alabama Southern Community College P O Box 2000 Thomasville AL Clarke 36784
10. Current Number Enrolled 262 Active Inactive AllO create class Active Name Instructor Schedule MS5S 00PM 8 00PM Choctaw Co Ad Ed P M Parker Sharon D T 5 00PM 8 00PM H 5 00AM 8 00PM M 8 00AM 4 00PM T 8 00AM 4 00PM W 8 00AM 4 00PM H 8 00AM 4 00PM M 5 00PM 8 00PM W 5 00PM 8 00PM Hudson Linda M 5 00PM 8 00PM Denish Christine W 5 00PM 8 00PM Hudson Linda Denish Christine Clarke County Life Tech 702 T TH Evans Kenyetta Lucy Gabriel Clarke County Jackson Day 502 Lee Stuart Clarke County Jackson Night 521 Lee Stuart Clarke County Life Tech 701 M W T 5 00PM 8 00PM H5 00AM 8 00PM Ke Internet Protected Mode On a e 100 e The second tab on the program page lists all the classes in the program along with the staff associated with the class and the class schedule Creating a new class is done by clicking on the create class button in the upper right corner of the Classes tab 11 AAESAP User Manual Alabama Dept of Postsecondary Education 4 5 Attendance and Testing Alerts Tabs fh gt By amp gt Pager Safetyy Toos y Tuesday June 04 2013 ia Hello jramesh asc edu A A FSAP Alabama Adult Education System Logout for Accountability and Performance Help Program Information Alabama Southern Community College P O Box 2000 Thomasville AL Clarke 36784 Lett Rita K ls Active MI Budgets Classes Attendance Alerts Testing Ale
11. H Gentry Facility AIDB Class All Ada This alert is not restricted to a specific program or class Select the roles you wish to receive the alert This will restrict the alert to users in these roles SysAdmin Add Select the users you wish to receive the alert This will allow specific users to receive an alert regardless of other alert rules specified above Aaron Vicente Lela D Add G Internet Protected Mode On A 7 Q10 The User Alert page includes sections containing the basic details of the alert and who the alert is assigned to 65 AAESAP User Manual Alabama Dept of Postsecondar Education 9 2 Creating or Editing a User Alert AFSAL Go Ki e http adulteddev dpe edu UserAlert aspx e EI on x 9 sooale Vy Favorites Gaass Le Page Toos Monday October 19 2009 Hello username myemail edu P Alabama Adult Education System Logout i LE fi i for Accountability and Performance Help User Alert Information New User Alert YX Summary Full Description Expiration Date a ls Active Insert Cancel To add a new alert click on the add alert button located at the top right corner of the User Alert search page This page is similar to the page shown when editing an alert except there are no fields filled in Add the summary description expiration date and check the box to make it active 66 AAESAP User Manual Alabama D
12. Huey Martin Tara Le Philon Teresa Danett Tumer Dalton Glenn Tyson Nicholas Tobias Wilson Derrick Raman Internet Protected Mode On To view the attendance click the View Attendance link on the Class Information page The Class Attendance page shows attendance for the week selected By default the page displays the current week attendance information To view previous week s attendance select the year if required and week from the drop down boxes at the top of the tab Both Student and Instructor attendance information are displayed and can be edited from this page Note about attendance A student can not have more attendance hours per day than the class meeting hours for that day 18 AAESAP User Manual Alabama Dept of Postsecondary Education 5 5 Editing Attendance Class Meeting Hours Class Meeting Hours Create Outcome Surveys M 6 3 T 6 4 W 6 5 Th 6 6 F 6 7 S 6 8 Su 6 9 Edit LUosses Browse Instructor Attendance Hours Edit Ger ec UID Teacher Name M 6 3 T 6 4 W 6 5 Th 6 6 F 6 7 S 6 8 Su 6 9 eS 1624 Parker Sharon D Create Assistance To edit the class meeting hours click Edit beside the class week Enter the hours the class met for each day and click the Update link If a mistake was made repeat the edit process Class hours can be changed at any time Class Meeting Hours Create Outcome Surveys M 6 3 T 6 4 W 6 5 Th 6 6 F 6 7 S 6 8 Su 6 9 Update Cancel 3
13. ID Employee s Name Hourly Rate Hours Expensed Salary Type Grand Total 150 Coleman Loretta 20 00 0 0 00 Bradford Carol 0 00 0 0 00 154 Dixon Banc 0 00 0 a 156 Astley Deborah 0 00 0 0 00 Graham Roberta 20 00 0 00 160 Holland Jchn 14 00 0 0 00 0 00 104 AAESAP User Manual Alabama Dept of Postsecondary Education Once the budget items have been loaded into the expenditures list edit an item by clicking on the underlined link for example the ID number on the Salary Expenditures page Salary Expense Form Windows Internet Explorer ip Favorites e Salary Expense Form Friday June O7 2013 Hello jramesh asc edu AAF SAP Alabama Adult Educ esa Ve gt a for Accountability ange e Students iD IW Employee Elkins Leonette Admin ltem 0 00 Salaried Hourly Hourly Rate 15 00 Hours Expensed 5 00 Grand Total 75 00 Edit Delete d Led ER Local intranet Protected Mode Off 105 AAESAP User Manual Alabama Dept of Postsecondary Education Click Edit to edit the expenditure information and then click Update to confirm the changes or Cancel to cancel the edit e Salary Expense Form Windows Internet Explorer ip Favorites Salary Expense Form lic Z og s KE Pager Safetyy Tools v GE E Friday June O7 2013 Hello G edu A A ESAP Alabama Adult Edu es for Accounta bility ange SCH Student
14. Only 1 AHSD BEST BEST Literacy BEST Plus Li BEST Plus 06 BEST PLUS CASAS CASAS CASAS 06 Literacy BEST 06 D D d d d d D d D d Display Rows 10 44 4 Page 1 of 2 gt gt gt Internet Protected Mode On To search for a test battery click on Test Batteries under the System header on the left side menu 78 AAESAP User Manual Alabama Dept of Postsecondar Education 13 2 Viewin Zi Untitled Pac Let geg g a Test Battery Erne Ab EU Si O e http adulteddev dpe edu TestBatteryForm aspx BID 11 X Wie Favorites Untitled Pace Ia E Pager Sech Tock Tuesday June 22 2010 Hello usernam gt myemail edu A A Ki A Alabama Adult Education System sass for Accountability and Performance Help Test Battery Information Battery Name TABE 9 10 Allow Justification Designation Name ABE ASE Allow Regression Advance By Attendance Active Name Type Next Test Override Group Active TABE 9 Total Language Language VW a Steen SS ABE Beginning Literacy 389 tee EE 490 ABE Intermediate Low 523 ABE Intermediate High 559 ASE Low 585 ASE High 999 TABE 9 Total Math Math TABE 10 Total Math ia T pOr Bes ATR aaa 313 ABE Beginning Basic Educaticn 441 ABE Intermediate Low 505 ABE Intermediate High 565 a TABE 9 Total Language by eee IR SR RS H f Le 3 The test battery page shows the name designation subject
15. Postsecondary Education Alabama Adult Education System for Accountability and Performance Step 5 of G Test Entry Primary Designaticn ABE ASE X TABE 9 10 Language TABE 9 otal Language v Math TADC 9 Total Math Reeding TABE 9 otal Reedirg e 400 Secondary Designation Not Selected Battery Bac lt Cortirue Cancel Primary Test History No tests recorded Secondary Test History No tests recorded Step 5 Select the Primary ESL or ABE ASE and Secondary WorkKeys designations for the student A student cannot be registered in only the WorkKeys designation The WorkKeys designation must be combined with either ESL or ABE ASE If an Administrator plans to assign this student to WorkKeys but the student has not yet taken any WorkKeys pre tests then the Administrator must hold off assigning the WorkKeys designation until the pre tests are taken WorkKeys can be added later as long as the student has a taken a test in an ESL or ABE ASE test battery during the current or previous registration 49 AAESAP User Manual Alabama Dept of Postsecondary Education Alabama Adult Education System for Accountability and Performance Step 6 of 6 Goal Selection Type Plitnary NM Gual Earn G E D Cerlficale Type Name x Primary Farn G F D Certificate Eack int Cancel Step 6 Select the goal type and description and click Add to add the goal to the list the
16. RID 85727 J Favorites Student Information M ER D Pagev Safety v SI AAESAP Alabama Adult Education System for Accountability and Performance Student Information Tuesday July 20 2010 EM Registration 07 15 2010 Current Alabama Southern Community College Separate X Credit Designation Level Last Action Last Action Date Required To Advance H ESL06 Beginning ESL Literacy 06 Entered 7 15 2010 TABE CLAS E Listening 390 General Registration Needs Classes Tests Goals Outcomes add test Primary Designation ESLO6 Secondary Designation Not Selected S TABE CLAS E Non Traditional 1 07 15 2010 TABE CLAS E Listening Beginning ESL Literacy 06 The initial pre test can be edited within 45 days of the registration date During that time period an edit button will be shown beside the test entry Once the 45 day period after initial registration has passed the pre test can no longer be edited Classes General Registration Needs Classes Tests Goals Outcomas add test p Program Year Level Justification Entering EFL ABE Beginnne Basic Educspcn Search Assistance ng BE Create Assistance Primary Designation ABE ASE Secondary Designation Not Selected 10 05 2011 TABE 9 Total Readirg 425 No tests recorded Programs a Primary lest History Browse Language TABE 9 Total Larguage hd Create E sg X 10 05 2011 TABE ot v Math TABE 9 Total Math L VSI
17. State Alabama State Admin Internet Protected Mode On To add a new level of access to a user click on the add button on the top right corner of the Security tab and select the Access Level from the drop down list to grant the user Once the Access Type is selected a second drop down list will be shown to select the exact object to grant the user access to and the Role 58 AAESAP User Manual Alabama Dept of Postsecondary Education o x a x ooe A fy A A mh v Pager Safety v SE General Employment Security Access Control Access Level Class e Program Name EH Gentry Facility ADB H Class Name Gentry Deaf Blind Nigt Lei Role Name resche sl Insert Cancel State Alabama State Admin Internet Protected Mode On e User Information Windows nternet Explo er El x D el E https www aed cc al us User aspx UID 49957 amp UserName jramesh asc edu amp ls UE comptia network passing score Py di Favorites User Information D BR e Pager Step Toos A Internet Protected Mode On 28 e 810 To delete a user s access click on the delete button beside the item 59 AAESAP User Manual Alabama Dept of Postsecondary Education 8 10 Changing or Resetting the Password D I User Information Windows Internet Explorer G o https www aed cc al us User aspx UID 49957 amp UserName jramesh asc edu up Favorites E User Information Ze
18. Su Center Shelton State Community College Bevill State Community College Jefferson State Community College Bishop State Community College Lawson State Community College Calhoun Community College Bishop State Community College Central Alabama Community College Wallace Community College Dothan Chattahoochee Valley Community College Bevill State Community College Drake State Trenholm State Technical College Enterprise State Community College Central Alabama Community College Faulkner State Community College Faulkner State Community College Gadsden State Community College Northwest Shoals Community College J F Inaram State Technical College No alerts to display ov Local intranet Protected Mode Off fay 10 The home page is comprised of different sections collectively called the Workspace AAESAP User Manual Alabama Dept of Postsecondary Education 3 1 User Alerts Workspace Chek on any User Alert row to expand and view additional details User Alerts Beginning July 1 2008 you will have two new ESL assessment Thompson Paula 07 01 2008 Beginning July 1 2008 you will have two new ESL assessments BEST Literacy 08 and TABE CLAS E From this point forward we wil use BEST Literacy 08 instead of BEST Literacy because the scale scores have changed The top section of the Workspace shows the current User Alerts Each line shows the Alert summary the user who posted the Alert and the date it was last updated
19. Time ils 0 olz AM EEN Phone Home Work Celt Emergency Other 205 123 4567 reate Users Action Complete EN Take Survey Cancel Contact ee aa Create Syst Hello My name is Your Name kta EAR Reports I am calling on behalf of the Adult Education Program I m calling people who have recently attended classes to find out how they User Alerts are doing after they leave our program I have a few questions and your responses are very important All information given to us See will be strictly confidential and will only be used to improve our program services est Batteries Roles Do you have time now for me to ask these questions i Downloads 1 Iunderstand that you were in Alabama Southern Community College classes Is that correct Yes EN While you were taking the class or since you have stopped taking the class did you get a paying job Still have the same job 3 Is there any other way the Adult Education program can assist you Thank you for taking the time to answer my questions Your answers are very helpful Save Survey Cancel Surveys can not be edited after saving Please make sure your entries are correct Kai Internet Protected Mode On fa 100 e If the contact was successful after selecting the action the links to Take Survey or Cancel Contact will be displayed Click on the Take Survey link to continue the survey or Cancel Contact to cancel this attempt To co
20. class To view the attendance for a particular class click on View Attendance beside the class name The selected class will be highlighted in yellow and the attendance summary will be shown in a grid below If the student has many days of attendance the list will be paginated with the page numbers listed at the bottom of the grid 33 AAESAP User Manual Alabama Dept of Postsecondary Education 7 8 Transferring to another Class La LS p Box Stucent Information di Browsc Create Outcome Surveys Search Assistance Create Assistance r Ces http ocalhost 59630 StudentMair asox 7SID 109769 amp RID 173391 Student Information Back to Search Back to Roster Smith John Registration 08 23 2011 Current Designation Level Last Action and Date ABE Beginning Basic i ASE E REGAS Education cb Entered General Registration Needs Classes Tests Goals Outcomas Enrolled Class List PY Total Clase Teachers Attendance Fees Name D To view Heren ene 108 00 8 23 2011 Separate Transfer Attendance Z Tames i fe Seen Date Transfer Separated Class List The stucert has not been separated from any class IJcficrson Davis Community College Required To Advance 10 5 2011 TADE 10 Total Reading 461 add class E Atmore Campus Fast Track Class v mm dd yyyy Separate x Cance To transfer to another class click
21. d d d d d d d d Display Rows 10 dd A Paion P gt D gt Go to page 1 e Internet Protected Mode On fay 100 To search for a particular class information click on Browse link under the Classes header on the left hand side menu To narrow down the results enter the class name in the Name text box and click the Search button You can also narrow down the classes based on the program they are part of To narrow down based on program name select a program name from the Program drop down list and click the Search button 14 AAESAP User Manual Alabama Dept of Postsecondary Education 5 2 General Information Class Information Windows Internet Explorer https www aed cc al us ClassForm aspx E EI wm Pager Safety v Toos v Tuesday June 04 2013 jim Hello jramesh asc edu AAESA Alabama Adult Education System Logout for Accountability and Performance Help Class Information 4 return to search Choctaw Co Ad Ed P M 4 Name Choctaw Co Ad Ed P M Monday 5 00 PM 8 00 PM Program Alabama Southern Community College Tuesday 5 00 PM 8 00 PM Address 2130 College Avenue Wednesday City Butler Thursday 5 00 AM 8 00 PM State AL Friday County Choctaw Saturday Zip Code 36908 Sunday Type General Population Site Campus ls Online Class O Site Facility Is Active WM Site Room View Roster View Attendance Current Number E
22. does stuff 6 1 3012 6 8 2012 Open Green Delets Risks Needing Executive Review Other Milestones Other Risks Issues The class assistance report is broken into five sections The top of the page details the specific class information while the bottom four sections are lists of the items risks and milestones relevant to the report 24 AAESAP User Manual Alabama Dept of Postsecondary Education 6 3 Creating a Class Assistance Report j a http ocalhost 59630 ClassAssistance aspx Class Assistance x AAE S AP Alabama Adult Education System for Accountability and Performance Regional Technical Class Assistance New Class Assistance Program E F Gantry Facility AIDB Class Gentry Deaf Blind Nigh Browse Director No Director Selected Create Outcome Surveys Project Goai Browse Create Start Date Search Assistance End Date Create Assistance Summary Summary Date Insert Cancel A new class assistance report can be created by clicking on the Create Assistance link on the left side menu under the Classes header Enter in data in all the fields and then click Insert at the bottom of the page or the green checkmark at the top of the page to create the new report After the basic information about the class assistance has been entered the items and risks for that class can then be added 25 AAESAP User Manual Alabama Dept of Postsecondary Education 6 4 Editing a Cl
23. on the Transfer button to the far right of the class name to be transferred from A new drop down list will appear showing a list of classes to transfer to Once the new class is selected click Transfer to complete the transfer or Cancel to cancel the action Note about transfer Transfers can only happen between classes in the same program To transfer to a class in a different program the student must be separated from all the classes within the current program which ends the registration and re registered in the new program 34 AAESAP User Manual Alabama Dept of Postsecondary Education 7 9 Separating from a Class or Program o E Z JOa rocno StudentMain aspx SID 109769 amp RID 173391 P Bex HY Student Information Gey Student Information BE Back to Search Back to Roster Smith John My Account Students Registration 08 23 2011 Current x Jefferson Davis Community College Separate X Browse Designation Level Last Action and Date Required To Advance Create B i i Ducane Save I ABE ASE ae Basic A Entered 10 5 2011 TABE 10 Total Reading 461 General Registration Needs Classes Tests Goals Outcomes Search Assistance Create Assistance Enrolled Class List add class PY Total Enrollment Date Class Name Teachers Attendance Hours TTT View ae Holman Honor Dorm Powers James 108 00 8 23 2011 Attendance Separate Transfer Message f
24. s BR vy 3 me v Pagev Safetyy Tools se GE gt User Information Ramesh Jaya f General Employment Security General First Name Jaya Can Login Middle Name User Name jramesh asc edu Last Name Ramesh User ID 49957 Address 686 Discovery Drive Work Phone City Huntsville Work Phone Ext State AL Home Phone County Madison Last Login Date 6 6 2013 10 24 22 AM Zip Code 35806 Gender Female Birth Date 01 01 1980 Certificates Is Active Reset Password Adult Education Certificate Internet Protected Mode On To reset your password click on the Reset Password link at the bottom right of the General section A pop up window with the message Password has been reset and emailed to the address on record will be displayed 60 AAESAP User Manual Alabama Dept of Postsecondar Education Untitled Page Windows Internet Explorer Thursday June 06 2013 4 Hello jramesh asc edul Pit AAE Ki AP Alabama Adult Education System Logout dibs for Accountability and Performance Help Change Your Password Your new password requires 8 characters 1 must be uppercase 1 lowercase aerer eege ial character amp The new leas aii dhi be sent to the email address on record Old Password Kee New Password Confirm New Password Change Password bh a 1 ter Protected Moden far Ro You will receive an email from the AAESAP providing you with a tempora
25. tab for the given award Enter the reason for amendment in the popup window displayed After the amendment is entered a new entry will show under Budget Amendments labeled number 0 lt lt seal Program Information Windows Internet Explorer Le l l OO M_e _ ES sw http localhost 59630 ProgramForm aspx PID 89 amp TAB 7 amp FY 2013 vl e Xx Google W Favorites Program Information fp e O mb v Pager Safety Tools Friday June 07 2013 Hello jramesh asc edu AAESAP Alabama Adult Education System Logout for Accountability and Performance Help Program Information 4 return to search Chattahoochee Valley Community College General 4G Name Chattahoochee Valley Community College Address 2602 College Drive City Phenix City State AL County Russell Zip Code 36869 Contact Thompson Darlene Federal ID Is Active Budgets Classes Attendance Alerts Testing Alerts Fiscal Year 2013 add award edit Regular Federal 2013 10 000 00 06 07 2013 Budget Expense Budget Amendments No Status Reason Submitted Reviewed Signed Received 0 New Show vr SR Local intranet Protected Mode Off f 100 e Note about amendments The initial amendment is numbered 0 and no further amendments can be added until the latest amendment has been approved 83 AAESAP User Manual Alabama Dept of Postsecondary Education 14 4 Entering Data into the Bu
26. 2 J Hello Alabama Adult Education System Eog for Accountability and Performance Help Classes Programs Users System add open position Astley Deborah Open Position 87 AAESAP User Manual Alabama Dept of Postsecondary Education On the individual item page there are two sections that can be edited The top section allows the administrator to delete an incorrect entry The bottom section is where the user edits the amount budgeted for the item Editing the Salary budget entry AAESAP Budgeting Windows Internet Explorer CIE https www aed cc al us Budgeting BudgetLineltemForm aspx 4 DIE EJ Google hy 8 7 e Pager Safety Toos y Friday June 07 2013 Hello jramesh asc edu AAESAP Alabama Adult Education System for Accountability and Performance Home Students Classes e Programs Users System Calhoun Community College FY 2013 Regular Federal 4 Salary Entry ID 23 Employee Privett Aubrey Delete Budget Entries Entry ID Amendment Hourly Rate Budgeted Hours Comments Edit Delete 23 0 21 00 390 00000000 8 190 00 Totals 8 190 00 Internet Protected Mode On Za e 100 e Note about deleting entries A budget item cannot be deleted until all budget entries and expense entries referring to the budget item are deleted first 88 AAESAP User Manual Alabama Dept of Postsecondary Education To edit an open position and convert it to an employe
27. 2013 Regular Federal add expense package Submitted Reviewed Signed Received Submit i Local intranet Protected Mode Off fA e 100 v 99 AAESAP User Manual Alabama Dept of Postsecondary Education 14 7 Summary of Funds To view the Summary of Funds click view under Summary on the Expense page AAESAP Windows Internet Explorer 3 Ae http ocathost59630 Budgeting SummaryOfFunds aspx ERID 145 fay E e CH mh v Pager Safety v Tools Friday June 07 2013 im Hello jramesh asc edul AA i S AP Alabama Adult Education System for Accountability and Performance FY 2013 ACT_CODE1 Regular Federal Monthly Summary of Funds for January 1 APPROVED ALLOCATION 2 ALLOCATION RECEIVED plus LAST ALLOCATION REQUESTED 3 AMOUNT EXPENDED TO DATE 4 CASH BALANCE ltem 2 minus Item 3 5 ESTIMATED CASH DISBURSEMENT FOR MONTH OF JANUARY 6 CASH REQUESTED ltem 5 minus Item 4 i Local intranet Protected Mode Off 100 AAESAP User Manual Alabama Dept of Postsecondary Education To edit the page click on the pencil icon Only the fields that can be edited will be displayed ls gt P ttp Ancalhas 59630 Rucgeting SummaryOfFiindsaspx FRIN 1F AA ES A P Alabama Adult Education System for Accountability and Performance FY 2011 Regular Federal Monthly Summary of Funds for July 2 ALLOCATION RECLIVED plus LAST ALLOCATION REQUESTED 5 ESTIMATED CASH DISBURSEMENT FOR MONTH OF JULY
28. 3 Update Cancel Classes a Browse Instructor Attendance Hours Edit Create EEN UID Teacher Name M 6 3 T 6 4 W 6 5 Th 6 6 F 6 7 S 6 8 Su 6 9 Create Assistance 1624 Parker Sharon D Student Attendance Hours Lee cccesee Attendance Alerts Browse Create Alerts are shown when a student has not attended any class in 60 or more days Name Days Last Attendance System en eer Coleman Thelma Lee 63 04 02 2013 T Dalton GI 63 04 02 2013 ae umer Dalton Glenn To edit the student attendance hours click Edit beside Student Attendance Hours and enter the class hours attended by each of the students in the class for the week Text boxes will be grayed out for days that there are no class meetings recorded If attendance hours are entered that exceed the number of class meeting hours for that day an error message will appear and prompt the user to correct the data 19 AAESAP User Manual Alabama Dept of Postsecondary Education 5 6 Attendance Alerts Leem nnan Attendance Alerts Browse Create Alerts are shown when a student has not attended any class in 60 or more days Name Days Last Attendance System eecccsccsccccsccnee Coleman Thelma Lee 63 04 02 2013 a Tumer Dalton Glenn 63 04 02 2013 Attendance alerts are shown when a student has not attended any class in 60 or more days 5 7 Testing Alerts Test Batteries Testing Alerts Roles User Alerts SEH There are no testing alerts at this time
29. 81 AAESAP User Manual Alabama Dept of Postsecondar Education Fill in the necessary information of Funding Source Award Amount and Award Date then click Insert The Program page will reload showing the new award Ca kel A E https www aed cc al us ProgramForm aspx PID 85 4x B Goge Po Program Information Zo CE dmb v Pager Safety Teo E Friday June 07 2013 im Hello jramesh asc edu A A ES A P Alabama Adult Education System for Accountability and Performance Program Information Calhoun Community College P O Box 2216 Decatur AL Morgan 35609 Miller Chris Fiscal Year add award E edit Regular Federal 2013 2 000 000 00 10 01 2012 Budget Expense Budget Amendments No Status Reason Submitted Reviewed Signed Received 0 New Show edit Regular State 2013 806 108 00 10 01 2012 Budget Expense Budget Amendments No Status Reason Submitted Reviewed Signed Received 0 New Show Submit edit Institutionalized State 2013 50 000 00 10 01 2012 Budget Expense Budget Amendments Status Internet Protected Mode On gv 10 v 82 AAESAP User Manual Alabama Dept of Postsecondary Education 14 3 Adding an Amendment When a program is given a new award there are no amendments assigned to the budget Every budget needs to be assigned an amendment by the Program Administrator or the Budget Administrator This is done by clicking the add amend link on the budget
30. A Pu tat Readirg TABE 9 Total Reading 9 Browse 40 AAESAP User Manual Alabama Dept of Postsecondary Education All eligible test batteries are shown in the left drop down box To change a student s designation select the new test battery to put the student in select the justification and enter the test scores Click the checkmark to finish the process or the X to cancel When the page reloads the new designation battery justification and tests will be shown Note about editing the pre test The initial date of registration cannot be changed 7 15 Goals Outcomes AAE Ki AP Alabama Adult Education System for Accountability and Performance Student Information Registration 07 05 2011 Current Alabama Southern Community College Scparatc A Designation Level Last Action and Date Required To Advance B ABE ASE ABE Intermediate High fP Entered 7 5 2911 TABE 10 Total Reading 467 General Registration Needs Classes Tests Goals Outcom2s add goal Goals No primary goals recorded No secondary goals rscorced Outcomes Goas are required or an outcome to be counted on Table 5 No primary outcomes recorded No secondary outcomes reccrded Goals and Outcomes are recorded on the last tab on the page Goals can be deleted during a current registration period but after separation goals can no longer be removed 41 AAESAP User Manual Alabama Dept of Postsecondary Education 7 16 Add
31. Alabama Department of Postsecondary Education Alabama Adult Education System for Accountability and Performance AAESAP User Manual June 3 2013 Edition AAESAP User Manual Alabama Dept of Postsecondary Education Table of Contents tb VE 5 BeOS e 5 Common er 5 Bn ET E 6 kogune bebe ms tom E E 6 PS Fk cassia accensscecgupsicbieeavcevannsicneuaerendns iiddicenncecase sie eaaterscunsuraictin 7 SS Ar E E E 8 OK 8 Testing and Attendance ALerts ccsscscssssssesessssescssesssesesssssseesseseseneseasessseaeaceseneasseasenesaeacasesesaeaseneneneaeaseneaeaeas 8 Eet 8 E a E CG 9 Mie ee Be e EE 9 MHS EAU WNT NAV OA oaa E E E E E T 9 REN KE pen nner nee A cen ec A AAT e ee ee ee ee ee eee ee ee 10 Attendance and Testing Alerts sll EE 12 Baii EE Eege 13 Editing a Progr aispa aAa eau nseazsun nesaesmsenaucancseaessueane cesenatseasaestanasecesecnevaeascineaet 13 EE 14 MNS SA E cbt gece gece E ac cx cc ope tas cece E sane nee eee 14 General Information sspsssesdctecsssessesesesegeatszatscncseccstheaanasetessbacneieansoateassotstaseuesedassntesstaatesiiecsbeehidearntudeasetassenesesdictadist 15 POS DE Error Bookmark not defined Attendance Ta e E Error Bookmark not defined Edite ne ne 19 Attendance and Testing Alerts Tab sssssssssssssssssessssssssesesssessssearesssssseanessssseeassesssneatassessseanessesseaeanesses 20 OTS A Ah te E 20 fe D CHE d e E 23 Searching for a Class Assistance Report ee 23 Viewing a Class Assistance Repor
32. BE Begining Basic Outcome Surveys WM ARF ASE i ae Fntered 10 5 2011 TARF 10 Total Reading 461 General Registration Needs Classes Tests Goals Outcomss Browse Create Search Assistance Create Assistenc Enrollment Date Ek mm dd yyyy Class Atmo e Campus ast Track Class Enrolled Class List PY Total Class Name Teachers Attenda Enrollment Gre Kaes Date view 8 EER Haman Henor Darm itia James 108 00 8 23 2011 Seperace Transfer Separated Class List The slucent has nul been separdied from any class To add a student to a new class click on the add class button in the top right corner of the Classes tab A new panel will appear allowing the user to record the date the student entered the class and which class the student enrolled in Click Enroll to complete the process or Cancel to cancel the new class enrollment Note about adding classes If a class does not currently have active teachers assigned to it students cannot be added to the class 36 AAESAP User Manual Alabama Dept of Postsecondary Education 7 11 Tests Section Wednesday June 13 2012 Hello AA E Ki A P Alabama Adult Education System a for Accountability and Performance Help g ki Seach Smith ith John My Account Sindents Registration 08 23 2011 Current Jefferson Davis Community College Separate X Designation Tevel Tast Action and Date Required To Advance ABE Be
33. DE Intermediate igh 4 Entered 7 5 2011 TADE 10 Total Reading 567 General Registration Needs Classes Tests Goals OQutcom2s X Verify Date Warning This student has not met hmm Jdd yyvy the minimum 60 attendance hours between tests W as manaated by state policy Test Nate Primary Designaticn ABE ASE Battery TABE 9 10 Reeding ABE 10 Ia Reading 545 Secondary Designation Not Selectec gt Submit Cancel Primary Test History 2 07 05 2011 TABE 9 10 TABE 9 Total Reading ABE Intermediate High Secondary Test History No tests recorded When entering a test enter the date of the test and click Verify Date This checks that the student has had class attendance on the date of the test After verifying the date select the battery and a grid will appear listing all the tests the student is eligible to take Enter the scores for the relevant test and click Submit 7 13 Deleting a Test Primary Test History Gi 10 20 2011 TABE 9 10 TABE 10 Total Reading 545 ABE Intermediate High 07 05 2011 TABE 9 10 TABE 9 Total Reading 528 ABE Intermediate High Secondary Test History No tests recorded Tests can only be deleted in the order of last in first out 39 AAESAP User Manual Alabama Dept of Postsecondar Education 7 14 Editing the Pre Test Student Information Windows Internet Explorer o e js 19 http adulteddev dpe edu StudentMain aspx SID 72654 amp
34. E S A P labama Adult Education System Logout for Accountability and Performance Help Student Information Registration 01 23 2013 Current Jefferson Davis Community College Separate X Designation Level Last Action and Date Required To Advance E ABE ASE ASE Low ek Entered 1 23 2013 TABE 10 Total Reading 596 4a Date Registered 01 23 2013 Public Assistance 1 No Program Jefferson Davis Community College Physical Disability res No Citizenship U S Citizen Learning Disability res No Last Grade Completed 8th Low Income Last Year Attended 0 Displaced Homemaker US Based Schooling d Single Parent Living Area Rural Dislocated Worker Employment Not in labor market Internet Protected Mode On Za sx 100 The registration section displays the program the student has been assigned to for that registration and the student demographics 30 AAESAP User Manual Alabama Dept of Postsecondary Education 7 5 Needs Section 2 http ocalhost 59630 StudentMair asox SID 109769 amp RID 173391 Wednesday June 13 2012 Hello l A A ES A P Alabama Adult Education System Logout for Accountability and Performance Help Student Information ETENEE EE E ees ee N Registration 08 23 2011 Current Jefferson Davis Community College Separate X Designation Tevel Tast Action and Date Required To Advance WB ARF ASE ABE Bepimuny Basic Education de E
35. For example for a postsecondary institution the campuses for Calhoun Community College could be Huntsville Campus and Decatur Campus A campus is a collection of multiple facilities and each facility may have numerous rooms A campus is a geographical location of a group of buildings The address for a campus is typically the main building of the group A program can have just one campus or multiple campuses A campus itself is not a physical building NEE AAA Es CIE http localhost 59630 Sites aspx y 4 X IS Google Py w Favorites K Sites Ze A E v Pagew Safety Tools v e Friday June 07 2013 jim Hello jramesh asc edu AA E Ki AP Alabama Adult Education System Logout for Accountability and Performance Help Site Information Program Alabama Souther Community College D Campus add campus Name Address City County Monroeville Campus 2800 South Alabama Ave Monroeville Thomasville Campus 30755 Hwy 43 South Thomasville Gilbertown Campus 251 College Street Gilbertown Jackson Campus 235 College Avenue Jackson Non campus ks Local intranet Protected Mode Off gv 10 Click on the add campus button on the right side of the header bar and the campus entry screen will load 108 AAESAP User Manual Alabama Dept of Postsecondar Education Kg A 2 http lacalhast 5 30 SitesC ampus aspx PN R5 Campuses AA AP a ama Adult Education System for Accountability and P
36. New Role or Editing a Role s Name and Description REENEN 75 Sen aU Reg re E 77 e Pest TE 78 Test Bahero oea E 78 Viewing KE 79 oe ss EENEG 80 E e 0 earner EEE eee eee nen ern ee ey een eae ec er eee ee ee 80 AAESAP User Manual Alabama Dept of Postsecondary Education AINE AN WEE 81 EE SE erter Data mto the Budget smaoin Eege 84 Submitting a Budget for APproval csssesssscsessssesessscsssseseessesseseacessssseeaneesesneeassesseneanessesseneanessesneeaneeseeae 95 Creating an Expense Eeer 97 el Feste e OL De 100 Enterme Monthly Eeer 102 Submitting an Expense Package for Approval ees AE 107 E 108 E TT WEE EE 116 Wee e TEMIS eee en en en nee er ene ee eee 117 AAESAP User Manual Alabama Dept of Postsecondary Education 1 Notes 1 1 Best Practices This website is best viewed in either Internet Explorer 8 or Internet Explorer 9 in Compatibility Mode For the best user experience it is recommended that usernames are kept updated as the user s current email address Class names need to be fully spelled out and should indicate location They should not reflect teacher names 1 2 Common Features Most names throughout the website are clickable links to the information page for that item Mandatory fields on the create and edit pages are marked with an asterisk beside the field name The following are examples of buttons commonly seen on the site f Y x E v Ze a Edit Delete Insert Cancel Add Sort Back Cont
37. SAP User Manual Alabama Dept of Postsecondary Education 6 Class Assistance 6 1 Searching for a Class Assistance Report Class assistance reports are designed to help administrators identify areas needing improvement in their programs To find an existing report for a program click the Search Assistance link below the Classes header on the left side menu ch Browse Create Search Ass stance Create Assistance Wednesday June 20 2012 gt Hello AAESAP Alabama Adult Education System Lagt for Accountability and Performance Browse Class Assistance Reports Program Alabema Sauthem Community College Class Choctaw Co Ad Ed P M To make a new class assistance report Choctaw Co Ad Ed P M Display Rows 10 dd d Paxcioft P p 23 AAESAP User Manual Alabama Dept of Postsecondary Education 6 2 Viewing a Class Assistance Report e http ocalhost 59630 ClassAssistance aspx 8 Class Assistance Wednesday June 20 2012 ia Hello AAESAP Alabama Adult Education System Lans tor Accountability and Pertormance L Regional Technical Class Assistance Alabama Southern Community Coleg Choctaw Co Ad Fd P M Able Dekbic To make a new class assistance report 6 1 2012 6 30 2012 This is some text 6 5 2012 Top Completed and In Process Items a New Description Baseline Daze Estimate Date State Status Edit This is an tem 6 6 2012 6 12 2012 Open Green Delete Edit This
38. Spears Akareem Calhoun Community College Miller Chris Central Alabama Community College Sims Bert Central Alabama Laubach Li Council Sitter Sister Leanne Chattahoochee Valley Community College Thompson Darlene Display Rows 10 4d d Paita P pp D d d d d d D d d D vr ER Local intranet Protected Mode Off gv 100 To search for a program s page click on Browse under the Programs header on the left side menu A list of all the programs currently active will be shown Entering part of a program s name in the Name text box will narrow down the search results To see the list of programs that are currently inactive uncheck the Active Only check box 4 2 General Information Section AAESAP User Manual Alabama Dept of Postsecondary Education Program Information Windows Internet Explorer e k ele SIE https www aed cc al us ProgramForm aspx PID 85 4 X e Google D s We Favorites Program Information Ze E e v Pager Safetyy Toolky Tuesday June 04 2013 E Hello jramesh asc edu E AAESAP Alabama Adult Education System Logout for Accountability and Performance Help Program Information return to search Calhoun Community College General f Name Calhoun Community College Address P O Box 2216 City Decatur State AL County Morgan Zip Code 35609 Contact Miller Chris Federal ID Is Active E Budgets Classes Attendance
39. To view the Alert details click on the Alert line 3 2 My Links The middle section of the Workspace lists the links relevant to your level of access For example Program Administrators will see a link to their program while Teachers will see links to their classes 3 3 Testing and Attendance Alerts The bottom sections hold the Testing and Attendance Alerts which show the user how many alerts are in the programs or classes depending on the user s level of access 3 4 GED Alerts State and Program Administrators will also see the GED Alert panel underneath the Testing and Attendance Alerts This section will show the user how many days have passed since the students have received their GED as per the GED database The list of students is constrained to the user s level of access AAESAP User Manual Alabama Dept of Postsecondary Education 4 Programs 4 1 Program Search Browse Programs Windows Internet Explorer tax COW Ki e http localhost 59630 ProgramSearch aspx S 4 x la glossary of terms Py fry EB Ga me v Pager Safety v Tool Friday June 07 2013 lami Hello jramesh asc edu AAESAP Alabama Adult Education System for Accountability and Performance Name Active Only EF Facility AIDB Fields Travis Alabama Southern Community College Smith Angelis Alabama WorkKeys Horton Sarah a Fami Center Chambliss Brenda Bevill State Community College McDonald Nancy Bishop State Community College
40. act Update AAESAP User Manual Alabama Dept of Postsecondary Education 2 Login 2 1 Logging in to the Website B http ocalhost 59630 Login aspx ReturnUrl 2fDefault espx pr LAESAP LOGIN A Alabama Adult Education System A AAE SAP for Accountability and Performance Log In User Name Password Lo C In To log in to the AAESAP website enter your username your email address and your password then click on the Log In button If you are a first time user your password would have been emailed to you You may change your password after you log in by going to your user page See section 7 Users If you forget your password please contact your program or state administrator and they can reset your password for you When your password is reset an email with your new password will be emailed to you AAESAP User Manual Alabama Dept of Postsecondary Education 3 Home Page Alabama Adult Education System for Ac Ee mE Sa ees _ DD 7 e Pager Safetyy Toos Friday June 07 2013 Hello jramesh asc edu for Accountability and Performance Help Workspace Click on any User Alert row to expand and view additional details State Programs Students Gadsden State Community Col 993 E F Gentry Facility AIDB Northeast Alabama Community College 964 Alabama Southern Community College Calhoun Community College 837 Autauga County Family
41. amesh Jaya General Employment Security Employment Managing Program State User Function State level Administrative Supervisory Ancillary Services Maximum Reimbursement from AdultEd Funds Salary Schedule Compensation Type Estimated Hours Work Site Future Feature Salary or Hourly Rate 0 00 Currently Employed FICA 0 00 Years Exp Teaching 0 Retirement 0 00 Years Exp Adult Ed 0 Insurance 0 00 Work Schedule Type Full Time uc 0 00 Work Schedule Other 0 00 Payment Type Paid Sub Contract F Support Type No Support Admin 0 00 Comments Funding Source No funding source selected e Internet Protected Mode On fg e 100 e The Employment Tab lists the Program the user is associated with Funding Source Work Schedule Payment Type Salary schedules Salary rates and other benefits information This data is primarily used for the Budgeting section of AAESAP Note about employment Currently Employed must be checked for employees to be imported into the salary line item in budgeting SE AAESAP User Manual Alabama Dept of Postsecondary Education 8 4 Security E a we CX e v Pagev Safety v Toos Previous Next F Options Thursday June 06 2013 Hello jramesh asc edu A A 6 A P Alabama Adult Education System Logout for Accountability and Performance Help User Information State Admin Internet Protected Mode On fav 100 The Security Tab
42. ark on the header bar to add the new room 115 AAESAP User Manual Alabama Dept of Postsecondary Education The facility page will now show a list of all the rooms in the facility Facilities Windows Internet Explorer o Je E http localhost 59630 SitesFacility aspx FID 17 iy Favorites Facilities En Bl ab Pager Safety Tock E Alabama Southern Community College Monroeville Campus Annex3 Address 1 2800 South Alabama Avenue Address 2 City Monroeville State AL County Autauga Zip Code 12345 Rooms add room Name Room 106 ER Local intranet Protected Mode Off 16 Help Click on the Help button in the top right corner of every page header and you will be brought to the help page Here you can download the help manual 116 AAESAP User Manual Alabama Dept of Postsecondary Education 17 Glossary of Terms Academic Advancement Completion Gain A student has completed a level of learning and has continued to the next level Academic Continuation A student has completed a level of learning Battery A collection of tests grouped by versions A Battery may include multiple subjects Campus A geographical location of a group of buildings The address for a campus is typically the main building of the group A program can have just one campus or multiple campuses A campus itself is not a physical building Facility A bu
43. ass Assistance Report AAESAP Alabama Adult Education System for Accountability and Performance Regional Technical Class Assistance Edit Class Assistance Program Alabama Scuthern Community College Class Choctaw Cu d Eu P M Director Able Debbie To make a new class assistance report Project Goai Start Date 06 01 2012 ol End Date 06 30 2012 is is some text Summary Summary Date 06 05 2012 Update Cancel To edit a class assistance report click on the pencil icon in the top right corner of the General Details section To finish updating click the green checkmark or click the red x to cancel 26 AAESAP User Manual Alabama Dept of Postsecondary Education Search Assistance ay a Top Completed and In Process tems a Programs New Description Baseline Date Estimate Date State Status Browse tdt hisis an tem 6 b 2U12 6 12 2012 Open Green Delete Create Edit This does stuff 6 1 2012 6 8 2012 Open Green Delete To view the items or risks assigned to the report expand the relevant section by clicking on the red double arrow on the item title bar This will display a list of all the items that have been added to the report Risks Needing Executive Review New Description Action Back to Green Edit a PAATE E O a Review needs assessment for area Someone needs to restructure the class Delete To add a new item or risk after expanding the section click on N
44. ation System Logout for Accountability and Performance Help Program Information General a Name Chattahoochee Valley Community College Address 2602 College Drive City Phenix City State AL County Russell Zip Code 36869 Contact Thompson Darlene Federal ID ls Active EI Budgets Classes Attendance Alerts Testing Alerts Fiscal Year 2013 add award edit Regular Federal 2013 10 000 00 06 07 2013 Budget Expense Budget Amendments No Status Reason Submitted Reviewed Signed Received 0 Submitted Show 06 07 2013 Reviewed Deny ER Local intranet Protected Mode Off f 100 e 95 AAESAP User Manual Alabama Dept of Postsecondar Education If the budgeted amount exceeds the amount awarded an error message will display and won t allow the budget to be submitted e EE Friday June 07 2013 Hello jramesh asc edu A AES AP Alabi ama Adult Education Systerr Logout for Accountab ity a and F EE ance Help Program Information Fiscal Year add award The amount budgeted exceeds the amount awarded edit Regular Federal 2013 100 000 00 10 01 2012 Budget Expense Budget Amendments Status Reason Submitted Reviewed ER Local intranet Protected Mode Off 29 e 10 96 AAESAP User Manual Alabama Dept of Postsecondary Education 14 6 Creating an Expense Package Starting at the Program page click on the Expense link for the budget award This wil
45. d is by manual entry adding the goal through the add goal process The second way is by the GED database reporting a successful GED test by a student with the matching Social Security Number 42 AAESAP User Manual Alabama Dept of Postsecondary Education Classes Browse Primary Outcome Date Entered Date Achieved Data Source Create i arn G E D Certificate ntry i E G E D Certificat 07 16 2007 05 23 2007 AAESAP Ent Retention in employment 03 19 2008 03 19 2008 AAESAP Ent Programs 5 P V T EE D Earn G E D Certificate 05 23 2007 05 23 2007 GED Database Browse To determine which method was used to add the goal outcome to the list look at the last column Data Source If the GED was entered manually the data source will be AAESAP Entry If the GED was recorded in the GED database the data source will be GED Database It is possible to have both entries in the Primary Outcome list However if the student does not have the goal outcome of Earn GED Certificate with the data source of AAESAP Entry then it will not show up in the report no matter if the GED was recorded in the GED database Note about GED goals outcomes In order to data match with the GED database a person with Earn GED Certificate as a goal must have an accurate SSN entered into AAESAP 43 AAESAP User Manual Alabama Dept of Postsecondary Education 7 17 Creating a Student f A e http focalhost 50390 StudentSearc
46. dget Clicking the Budget link on the budget tab of the program page will load the line item summary page for the budget v PS bttp Nocalhost 59632 Bucgeting LineltemSumrrary aspx P BOX Wry ee B Budget Line Items Thursday August 23 2012 SS Hello NA A A F Ki A P Alabama Adult Education System Lop EK for Accountability and Performance e Ki amp y Programs Calhoun Community College FY 2011 Regular Federal Original Budget Amend 1 Amend 2 Amend 3 Budget YTD Salary Benefits Official Travel Professional Development Instructional Materials amp Supplies Memberships amp Subscriptions Communications amp ations Equipment Maintenance amp Repairs Non Capitalized Capitalized Items Rertal of Nonpublic Facilities Outreach Transportation amp Childcare Sut Contract Salaries Sut Couunbact Benzhils Totals x 0 00 0 00 0 00 Note about entering data Unless otherwise indicated all fields are mandatory 84 AAESAP User Manual Alabama Dept of Postsecondary Education To enter data click on the line item name and the individual budget item list will load For the Salary and Benefits line items there are two methods to enter in new data The user can either enter in items individually by clicking on the add open position button on the top right of the list or click on import users to import all the users assigned to t
47. ducation Facilities Windows Internet Explorer OQ SIE http localhost 59630 SitesFacility aspx FID 17 amp FN Annes ve Favorites Facilities thy By amp mh Pager Safety Took AAESAP Alabama Adult Education System for Accountability and Performance Friday June 07 2013 Hello jramesh asc edu 4 Annex3 Address 1 2800 South Alabama Avenue Address 2 City Monroeville State AL County Autauga Zip Code 12345 Rooms This facility does not have any rooms SR Local intranet Protected Mode Off yy 100 Click on the add room button on the right side of the room bar and the room entry screen will load A room in a building is not the same as a class There can be multiple classes held in a room We need to determine how many rooms are being utilized for all the classes being taught A building may have only one room in use or multiple rooms Classes can be assigned to a room on the main class page 114 AAESAP User Manual Alabama Dept of Postsecondar Education x Rooms Windows Internet E Lem fav E EI mm Pager Safety v Took gt gt Friday June 07 2013 Hello jramesh asc edu ES Ph aD ama Adult Education System Logout L P L r Accountability and Performance Help Room Information Cancel SR Local intranet Protected Mode Off fay 100 al Type in the information and click either Create at the bottom of the page or the green checkm
48. e go to the open position and look for the Match button s gt E Fttp Ancalhas 59630 Rucgeting Rucgetl ineFemForm acpx pD Cxi S TE Thursday August 23 2012 i Hello e AA ESAP Alabama Adult Education System Ems for Accountability and Performance Help Students Programs Calhoun Community College FY 2011 Regular Federal Euiry ID 142 Employee Cpen Position Delete Match Budget Entries Fatry IN Amendment Honrly Rate Budgeted Hours Edit Delete 142 0 29 00 300 000 00 Totals 6 000 00 89 AAESAP User Manual Alabama Dept of Postsecondary Education Clicking Match will show the list of employees that are eligible for the program and funding source Select the employee for the position and click Submit r e Y e bttp ocalkos 59630 Ducgeting DucgetLinekemfl orm aspx P BCxX fr got anesap x Thursday August 23 2012 Hello d GN AA ESAP Alabama Adult Education System Lu ed for Accountability and Performance Help Classes Programs Users Calhoun Community College FY 2011 Regular Federal Budget Entries Ashley Deborah Entry ID Amendment Hourly Rate Budgeted Hours Edit Delete142 0 29 00 300 on0 00 Totals 000 00 90 AAESAP User Manual Alabama Dept of Postsecondary Education After returning to the Budget Line Item page and clicking on Benefits the employees will already be imported into the Benefits Line Item list This occurred w
49. ect from the drop down boxes which report to view and what filters to give to the report like program class date student demographics and attendance After all the selections are made click the Run Report button to generate the report 72 AAESAP User Manual Alabama Dept of Postsecondar Education E AAESAP Report Viewer Windows Internet Explorer Oe E https www aed cc al us Reports xReportViewer aspx R x1 amp DF 07 01 2012 amp DT 0 e 4 suv Favorites AAESAP Report Viewer DD we Pager Step Tock ez 1 i Y Page 1 y gt DIR amp Pdf TABLE 1 Participants by Entering Educational Functioning Level Ethnicity and Sex Entering Educational American Indian i c or Afri Hispanic or Native Hawaiian Two or More White Total Functioning Level Alask Amen Latino or Other Pacific iv Islander Female Male Female Male Female Male Female Male Female Female Male Female 2 ar gt 3E Beginning Literacy nu o BE Beginning Basic Education ABE inemedanetow 0 CES a E E E E e NEE EE ASEHigh o ASEHigh EECHER CSC oo EE EECHER GER EE EES EES EE EE er a EE a ECECE A participant is an adult who receives at least twelve 12 hours of instruction Work based project learners are not included in this table 4 participant should be included in the racial ethnic group to which he or she appears to belong identifies with or is rega
50. ep 3 of G Learning and Support Needs Learning Needs Audio Materials Net Selected Net Selected Net Selected Net Selected Net Selected Nct Selected E Not Selected Frequent Breaks Not Selected e Calculater Not Selected Extended Time Not Selected Private Room Not Selected Hearing Aid Not Selected Spectacles Large Pnnt Materials Computer Assisted Scribe Braille Materials DD DD DD Interpreter Support Needs Child Care E Not Selected Transportation Health Services E Not Selected Job Placement Net Selected Nct Selected DD Step 3 Select any learning or support needs the student has This step does not have any mandatory fields 47 AAESAP User Manual Alabama Dept of Postsecondary Education AA F AP Alabama Ge it Education System for Ac tability and Performance A EE Casses Step 4 of 6 Class Selection Class Chuclaw Co Ad Ecv FM liours of Attendance 4 Continue Step 4 Select the class the student is initially assigned to The student can only be assigned to one class at this time Each student is assigned one hour of class attendance by default However the number of hours for the first day s attendance can be edited in the text box The hours will be recorded on the registration date entered 48 AAESAP User Manual Alabama Dept of
51. ept of Postsecondary Education Assign Alert by Access Level za Users Select the programs and or classes you wish to receive the alert This will restrict the alert to users in these programs classes By KEE EE default no selection users in all programs classes will receive the alert Create Program Alabama Southern Community College k Class All EI Add SYSTEM Reports User Alerts This alert is not restricted to a specific program or class Alert Settings Test Batteries Assign Alert by Role a Roles Se z EES Select the roles you wish to receive the alert This will restrict the alert to users in these roles Sys Admin Add Assign Alert by User R Select the users you wish to receive the alert This will allow specific users to receive an alert regardless of other alert rules specified above Zinger Greg v Add To restrict the alert by Access Level Role or User expand the section to edit by clicking on the grey header bar Select the assignments and complete the alert by clicking Insert at the bottom of the New User Alert section Click cancel to cancel the process 9 3 Testing and Attendance Alerts Testing and attendance alerts are automatically generated and are viewed on the user workspace program and class pages Each page has a summary of the alerts for that level For example the program page will have testing alerts summarized by class while the class page will have test
52. er the name type and description for that role and click Insert Edit the permissions for that role to complete the process 75 AAESAP User Manual Alabama Dept of Postsecondar Education Untitled Page Windows Internet Explorer go K E https www aed cc al us RoleForm aspx RolelD 4 M D E e Pager Safety Toos Friday June 07 2013 Hello jramesh asc_edul AAESAP Seea tin for Accountability and Performance Role Role Name Teacher Object Type Class B ge class and everything underneath Description Update Cancel To edit an existing role click on the edit button at the top right corner of the page beside the word Roles Change the information necessary and click Update To delete a role click on the delete button at the top right corner of the page beside the word Roles 76 AAESAP User Manual Alabama Dept of Postsecondar Education 12 3 Editing a Role s Permissions Untitled Page Windows Internet Explorer G Q SIE http adulteddev dpe edu RoleRights aspx Uy Favorites e Untitled Page AAESAP Role State Admin v ATT MNG BAT_MNG CLS_MNG OUT_SRV PRG_MNG ROL_MNG SSN_EDT STD_ALA STD_ALT STD_MNG TSC_MNG USR_ALA USR_MNG Manage Attendance Manage Test Battery Manage Class Survey Outcomes Manage Program Manage Role SSN View Attendance Alerts Testing Alerts Manage Student Manage Test Score User A
53. erformance Name Address i Address 2 City County Type in the information and click either Create at the bottom of the page or the green checkmark on the header bar to add the new campus 109 AAESAP User Manual Alabama Dept of Postsecondar Education The main site page will show a list of all the campuses assigned to a program e gt S hittp Nocathost 59630 Sites sspxiPID 35 E Sres AA AP Alabama Adult Education System J for Accountability and Performance Site Information Program Calhcun Community College X arsday January TIED Hello Address 100 Main Street 110 AAESAP User Manual Alabama Dept of Postsecondary Education Clicking on the campus name will load the campus page This page shows the basic campus information as well as the facilities associated with the campus ET fay lal mh v Pager Safety v Toos Friday June 07 2013 Hello jramesh asc edu AAES A P Alabama Adult Education System for Accountability and Performance Name Monroeville Campus Address 1 2800 South Alabama Ave Address 2 City Monroeville County Facilities add facility Name Main Building Annex 1 Annex 2 P ER Local intranet Protected Mode Off fv 100 e Click on the add facility button on the right side of the facility bar and the facility entry screen will load A facility is a building on a campus Depending on the size
54. ew in the upper left corner of the list An empty entry field will be displayed for a new item to be entered Click Update after all information has been entered for the new item to be saved To edit or delete a previously entered item click on the Edit or Delete links to the left or right of the item 27 AAESAP User Manual Alabama Dept of Postsecondary Education 7 Students 7 1 Student Search Fee j http ocalhost 50330 StudentSearch aspy D BG 11 x al l E AAFSAP Alabama Adult Education System tor Accountability and Performance Browse Students Namie searches can include the wildcards af _ for single character or Bel for multipie character replacement First Middle Enrolled Only E Name Name Name mim dd yyyy Program All Programs Class All Classes ei My Account L st Students Is SSN g Birthdate Test Batteries Roles User Alerts Settings Sites To search for a student s page click on Browse under the Students header on the left side menu Students can be searched based on various search criteria including last name first name ID SSN or Birthdate The student list will not appear until the Search button is clicked or a program from the Program drop down list is selected Narrow down the search results by putting part or all of a student s name or identification numbers in the boxes provided
55. h zspx AAESAP Wednesday Faas 11 2012 gt Alabama Adult Education System for Accountability and Performance Hello Logout Eelp Browse Students Name searches can include the wildcards of for single character or H i for multiple character replacement My Account Tact First Middle Enrolled Only Silti Jolin z Name Nams Name Students Browse ID SSN Birthdate E mmidd yyy Create Outcome Surveys Program All Programs X Class Al Classes s POPP Pe re Smith John Christopher Smith John Display Rows 10 v Create New Student oun 05 31 87 11 27 87 12 30 50 08 23 87 12 07 75 10 13 77 08 24 89 05 31 92 03 13 89 Page 1 of 3 Home Work 256 830 9437 256 233 1781 334 782 1822 256 320 5421 256 182 3220 256 797 6048 256 830 4684 205 924 0204 gt b gt 334 462 8154 334 462 8154 256 858 9658 734 604 5012 706 562 5450 256 436 6622 Goto page 1 7 To create a new student click Browse or Create under the Students header in the left side column On the search page enter the new student s known information and click Search to check if the student has a previous student entry If no correct matches are found click Create New Student and the student creation wizard will load 44 AAESAP User Manual Alabama Dept of Postsecondary Educa
56. hen they were added to the Salary Line Item list Editing the Benefits entries is similar to the Salary edits Editing the Benefits budget entry gt E ttp ocalhos 59630 Bucgeting BucgetLinekermForm aspx Thursday August 23 2012 amp Hello AAES A P Alabama Adult Education System one for Accountability and Performance Help Classes Programs Calhoun Community College FY 2011 Regular Federal Description Coleman Loretta M Budget Entries Entry ID Amendment Unit Cost Unit Quantity it Deletel138 sooo 1 E it Delete 138 0 00 1 Edit Delete 138 0 00 1 it Delete 138 0 00 1 Delete 1 1 Edi 1538 150 00 Totals 91 AAESAP User Manual Alabama Dept of Postsecondary Education The remaining Budget Line Items have similar methods to adding new entries Select the line item Ei Http Nocalkos 59630 Bucgetiny LineltemDetail aspx ky ES A P Alabama Adult Education System a for Accountability and Performance Home Students Programs Calhoun Community College FY 2011 Regular Federal add single entry el 92 AAESAP User Manual Alabama Dept of Postsecondar Education Add a single entry AAESAP Budgeting Windows Internet Explorer Ere SCH GE Fam Friday June 07 2013 Hello jramesh asc edu P Alabama Adult Education System yi L i E S for Accountability and Performance Help Students Classes Programs Users System Calhoun Co
57. his program and funding source The user program and funding source is assigned on the user page E AALSAP Home Students Classes Programs Users System Calhoun Community College FY 2011 Regular Federal 4 Salary eo s import employees add open position No Data Note about adding employees to the list Employees will only be added to the list if they have the appropriate funding source added to their information on the User page 85 AAESAP User Manual Alabama Dept of Postsecondar Education Adding an open position click the Add Open button on the top right corner to add details for an open position DEER AAESAP Budget eting 7 _ fy y EN gt C3 E e Page v Safety v Tools e S ag Friday June 07 2013 Hello jramesh asc edu A A E S A P Alabama Adult Education System Logout for Accountability and Performance Help Students Classes Programs Users System Calhoun Community College FY 2013 Regular Federal Open Position Hourly Wage Comments Insert Cancel Budget Entries Internet Protected Mode On Za 100 v 86 AAESAP User Manual Alabama Dept of Postsecondary Education To edit an entry click on the item in the list to edit and the individual page for the item will load PNN LA ea Fttp Ancalhas 59621 Rucgeting ineltemPetail aspx Students Bradford Carol A ell S D BOX se io Thursday August 23 201
58. ilding on a campus Depending on the size of the program a Campus may have only one building or multiple buildings Goal An objective that the student wishes to achieve A goal can only be recorded while a student is enrolled in the AAESAP program Level The amount of access a user has defined by State Program and Class Outcome A goal that the student has successfully achieved after leaving the AAESAP program Role The capacity a user has assigned to him her in the level allocated Room Aroom ina building This is not the same as a class There can be multiple classes held in a room A building may have only one room in use or multiple rooms Series Refer to Version 117 AAESAP User Manual Alabama Dept of Postsecondary Education Subject A course within a battery Examples are math reading and listening Test A particular test within a battery An example is TABE 9 Math Version A variation of a test within a battery Examples are TABE 9 and TABE 10 118
59. ing a Goal or Outcome S http iocalhost 50390 StudentMair asox Stucent Information H SID 129997 amp RID 167747 Wednesday Jamary 11 2012 i Hello AAESAP Alabama Adult Education System Trogon for Accountability and Performance Help Student Information Home Pes E i ae ee Jean My Account ee Anderson Dorothy Ge Registration 07 05 2011 Current X Alahama Southern Commmmate College Separate X Browse Designation Tevel Tast Action and Date Required To Advance Create HR ABE ASE ABE Intermediate High f gt Entered 7 3 2911 TABE 10 Total Reading 567 General Registration Needs Classes Tests Goals Outcom s Classes Browse Create RIRS 01 01 2019 Ee Programs a min dd yyyy SE Type Primary ad Goal Improve Lteracy Skills v eat Eedi Add Cancel Users Goals Browse No primary goals recorded Create No secondary goals recorced System cesses F Outcomes Goas are required or an outcome to be counted on Table 5 gst Batters No primary outcomes recorded Roles User Alerts No secondary outcomes reccrded Settings Sites To add a new goal click the add goal button in the top right corner of the Goals Outcomes tab Enter the goal date and select the type of goal primary or secondary and the goal description then click Add There are two ways the Primary Goal of Earn GED Certificate can show up in the Goals Outcomes list The first metho
60. ing alerts listed by student name 67 AAESAP User Manual Alabama Dept of Postsecondary Education 10 Outcome Surveys 10 1 Survey List AA ES A P Alabama Adult Education System for Accountability and Performance Outcome Survey Program Alabama Southern Community Col gt Class All Classes Je Outcome All Outcomes EE SE EE Hicks Mary Arn 04 07 11 279 Lee Patricia Ann 04 12 11 274 Retained Employment Martin Cassandra Renea 04 12 11 274 Retained Employment Carroll Teresa Michell 04 12 11 274 Retained Employment Sadler Jamie Lyn 04 12 11 274 Retained Emplcyment Williams Jacqueline Elaine 04 12 11 74 Retained Employment Dortch LeBarron Dwight 04 19 11 267 Retained Employment Nordan Adam Lamar 04 19 11 267 Retained Employment Watters Blaire Marie 05 11 11 245 Retained Employment Gaston Tenreshia Danielle 05 26 11 230 Retained Employment 123 EEE LE LLL ln Test Batteries Roles User Alerts Settings Sites To view the outcome survey list click on Outcome Surveys under the Students header on the left side menu To narrow down the results select a class or outcome from the drop down lists To view a particular student s survey click on the phone button to the right of the student s name 68 AAESAP User Manual Alabama Dept of Postsecondar Education 10 2 Viewing a Student in the Outcome Survey List AAESAP Windows Internet Expl
61. ion amp Childcare 40 000 00 0 00 0 00 40 009 00 Sut Contract Salaries 7 000 00 0 00 0 00 7 000 00 Sub Contract Benefits 12 00 0 00 0 00 12 00 Totals 250 337 00 0 00 0 00 250 337 00 102 AAESAP User Manual Alabama Dept of Postsecondary Education Click on the Line Item to add a new expense to and the expenditures page will load E Fttp Ancalhas 59630 Rucgeting SaleryFepenseltemNetail aspx Salary Expenditures Thursday August 23 2012 E Hello Alabama Adult Education System cee for Accountability and Performance Help Students Classes Programs July Salary Expenditures for Regular Federal impor from budget No Data Note about importing employee salary entries Only entries that have a valid employee linked with the entry not a stub entry for a future employee will be imported into the expense item list 103 AAESAP User Manual Alabama Dept of Postsecondary Education To prevent entering expenses that have no corresponding budget items can only be added to the expense list by clicking on import from budget Al P Fttp Ancalhas 59630 Rucgeting SaleryFepenseltemNetail aspx Salary Expenditures Thursday August 23 2012 P Hello AA ESAP Alabama Adult Education system Logout for Accountability and Performance Help Studemts Programs July Salary Expenditures for Regular Federal
62. l load the Expense page Ev PS bttp ocalhos 5963 Bucgeting MonthlyExpenses aspx B Montaly Exoenses x AAESAP Alabama Adult Education System for Accountability and Performance 4 Calhoun Community College add expense package Outcome Surveys Classes Test Batteries Roles User Alerts Note about viewing expenses Only users that have been assigned a role with the permission Manage Program Expenses can view the information on this page 97 AAESAP User Manual Alabama Dept of Postsecondary Education Initially no packages are present To create a new expense package click add expense package select the month of the package and click Create gt E ttp Ancalkns 59620 Riiegeting MonthlyFxpences aspx Montaly Exoenses Thursday August 23 2012 Hello AA ES A P Alabama Adult Education System e for Accountability and Performance Help FY 2011 Regular Federal Select new expense package month Select Month Create Cancel 98 AAESAP User Manual Education Alabama Dept of Postsecondar A new expense package for that month will be created and will show on the Expense page e oat Doaa Windows Internet Explorer a fe y ae Monpes http Je a oE pasesa jj aspx v 08 ae Pr SS ge hd Page v Safety v Tools e Friday June 07 2013 Hello jramesh asc edu A A ES A P labama Adult Education System Logout for Accountability and Performance Help FY
63. lerts Add Manage Users Alabama Adult Education System for Accountability and Performance Help Ze v Page Safetyy Tools Wednesday May 05 2010 ia Hello stateuser myemail edu Logout Role Management Create Update and Delete Attendance Hours Create Update and Delete Test Battery Create Update and Delete Class Create Outcome Surveys Create Update and Delete Program Create Update and Delete Role View Edit all SSN numbers View Students Attendance Alerts View Students Testing Alerts Create Update and Delete Student Create Update and Delete Test Score Create new user Alerts Add and Update Users under supervision y Internet Protected Mode On f Q10 e To edit a role s permissions click on the edit button at the top right corner of the page beside the word Rights Select or deselect the permissions for the role Complete the changes by clicking the Update button beside the word Rights or click the Cancel button to cancel the changes 77 AAESAP User Manual Alabama Dept of Postsecondary Education 13 Test Batteries 13 1 Test Battery Search Untitled Page Windows Internet Explorer COW se http adulteddev dpe edu TestBatterySearch aspx e v Page v Safety v Tools e Wednesday May 05 2010 amp Hello stateuser myemail edu AAESAP Alabama Adult Education System Logout Accountability and Performanc Help Browse Test Batteries Active
64. man a lt a S 99 S ee a To 6 4 2013 aloo Registered Last Attended Last Action Entered Entered Entered Entered Entered 04 02 2013 04 23 2013 04 25 2013 05 30 2013 05 30 2013 Advanced to next level 04 02 2013 Entered 04 23 2013 Advanced to next level 04 25 2013 show current students only Attendance Minimum Jf Made Gain Internet Protected Mode On Students from any date range can be seen by unchecking the box show current students only Enter dates in the text boxes and click the Submit button The roster will adjust to show students for the date range specified 17 AAESAP User Manual Alabama Dept of Postsecondary Education 5 4 View Attendance Class Attendance Windows Internet Explorer mN COW wy https www aed cc al us ClassAttendance aspx 4 X we Favorites Class Attendance M 7 e v Pager Set Toos Tuesday June 04 2013 fim Hello jramesh asc edul AA E S AP Alabama Adult Education System Logout for Accountability and Performance Help Class Attendance 4 return to class Choctaw Co Ad Ed P M Year 2013 Week Start Date 06 03 2013 Class Meeting Hours M 6 3 Edit Instructor Attendance Hours Edit UID Teacher Name 1624 Parker Sharon D Student Attendance Hours Edit SID Student Name M63 T64 W65 The FET 68 159343 Coleman Thelma Lee 158093 Gantt Bessie Lee 158092 Gardner Joshua
65. mmunity College FY 2013 Regular Federal Description Amount Comments Insert Cancel Internet Protected Mode On Note about entering data The Description field is optional all other fields are required 93 AAESAP User Manual Alabama Dept of Postsecondary Education And the new entry has been added to the budget 2 E Http Aocalhos 59630 Bucgeting LineltemDetail aspx Sat Gy N A A ES A D Alabama Adult Education System a ER for Accountability and Performance Calhoun Community College FY 2011 Regular Federal ID Description Total Budgeted 143 5 000 00 Totals _ 5 000 00 94 Thursday August 23 2012 Hello l Logout Hclp AAESAP User Manual Alabama Dept of Postsecondary Education 14 5 Submitting a Budget for Approval A Program or State Admin can click on the Submit button on the Budget tab of the Program page to submit the budget The status will change to Submitted with a timestamp of when the action occurred At that point only State Administrators will be able to edit the budget for the current amendment However Program Administrators will still be able to view the budget e Program Information Windows Internet Explorer GO http localhost 59630 ProgramForm aspx PID 89 amp TAB 7 amp FY 2013 Uy Favorites Program Information Ze e e v Pager Safety Toos Friday June 07 2013 im Hello jramesh asc edu AAESAP Alabama Adult Educ
66. n Derrick Raman ABE Intermediate Low ABE Intermediate Low ABE Intermediate High ABE Intermediate High ABE Intermediate Low ASE Low ABE Intermediate Low ASE High Entered Entered Entered Entered Entered Advanced to next level Entered Advanced to next level 04 02 2013 04 23 2013 04 25 2013 05 30 2013 05 30 2013 04 02 2013 04 23 2013 04 25 2013 d i M SS g Internet Protected Mode On av 100 The Roster shows a list of all students currently enrolled in the class To view the Roster click the View Roster link on the Class Information page By default the Class Roster page shows only the current students 16 AAESAP User Manual Alabama Dept of Postsecondary Education e Class Roster Windows Internet Explorer OW https www aed cc al us ClassRoster aspx ye Favorites Class Roster ai v si m v Pagev Safety v Tools v GE E Home 4 return to class Instructors Name Active Parker Sharon D Y Class Roster Choctaw Co Ad Ed P M A Current Number Enrolled 8 From 42013 E Students Date Range Enrolled Name Level Coleman Thelma Lee Gantt Bessie Lee ABE Intermediate Low ABE Intermediate Low ABE Intermediate High ABE Intermediate High ABE Intermediate Low ASE Low ABE Intermediate Low ASE High Gardner Joshua Huey Martin Tara Le Philon Teresa Danett Turner Dalton Glenn Tyson Nicholas Tobias Wilson Derrick Ra
67. n click Finish to complete the registration process Goal selection is not required to complete registration 50 AAESAP User Manual Alabama Dept of Postsecondary Education 8 Users 8 1 User Search Browse Users Windows Internet Explorer Be S G Q http adulteddev dpe edu UserSearch aspx S l pr E Favorites E Browse Users Ze v Pagev Safetyv Tools Wednesday May 05 2010 J Hello stateuser myemail edu AAESAP Alabama Adult Education System Logout for Accountability and Performance Help Browse Users All Programs Able Debbie Alabama Southern A Jackie S i Adams Alice Alabama Southern Adams Kenneth G Faulkner State Adkison Jennifer L B Wallace Admin New P Calhoun Community College Admin State Youth ChalleNGe Academy Admin Test P Calhoun Community College admin test p Alabama Southern ity College Alger Christy B Gadsden State Community College Display Rows 10 EN dd 4 Page 1 of 74 b kk d d D d D d D d d D Y Internet Protected Mode On f e Q10 e To search for a user s page click on Browse under the Users header on the left side menu To see details about a user click on the name and User Information page will be shown The User Information page has three tabs namely General Employment and security 8 2 General Information 51 AAESAP User Manual Alabama Dept of Postsecondary Education
68. nrolled 8 Room Capacity Not listed Attendance Alerts Alerts are shown when a student has not attended any class in 60 or more days Name Days Last Attendance Coleman Thelma Lee 63 04 02 2013 Tumer Dalton Glenn 63 04 02 2013 Testing Alerts Alerts are shown when a student has not taken a test in 60 or more attendance hours There are no testing alerts at this time Internet Protected Mode On gy 100 e All of a class s information has been collected onto one page The class type class schedule and site information is at the top of the page Roster Attendance Attendance alerts and Testing Alerts are grouped in the bottom of the page The Class information page also displays the class room Capacity and the current number of students enrolled 5 3 View Roster 15 AAESAP User Manual Alabama Dept of Postsecondary Education Class Roster Windows Internet Explorer UR Geck D E gt Pager Set e Toos gt Tuesday June 04 2013 ia Hello jramesh asc edu P Alabama e ilt Edi ae system T P ISCH for Accountability and Performance Class Roster Logout Help Current Number Enrolled 8 show current students only Idi Met Attendance S Registered Last Name Level Last Action Attended d d d d d d d d Coleman Thelma Lee Gantt Bessie Lee Gardner Joshua Huey Martin Tara Le Philon Teresa Danett Turner Dalton Glenn Tyson Nicholas Tobias Wilso
69. ntered 10 5 2011 TARE 10 Total Reading 461 General Registration Needs Classes Tests Goals Outcomss Learning Needs Audio Materials CJ Not Selected requent Breaks EI Not Selected Large Prnt Materials Not Selected Calculater Py Not Selected Computer Assistea Not Selected Extendec Time EI Not Selected Scrbe e Not Selected Private Room C Not Selected Braille Materials CI Not Selected Hearing Aid D Not Selected Interpreter LI Not Selected Spectacles LI Not Selected Support Needs Child Care Mut Selected Transpurlalivi ai Mut Selected Health Services F Not Selected Jab Placement a Not Selected The needs section displays the learning and support needs the student requires for the given registration 31 AAESAP User Manual Alabama Dept of Postsecondary Education 7 6 Classes Section E 2 http ocalhost 59630 StudentMair asox SID 109769 amp RID 173391 8 Stucent Information Wednesday June 13 2012 Hello d A A ES A P Alabama Adult Education System Logout for Accountability and Performance Help Student Information Registration 08 23 2011 Current Jefferson Davis Community College Separate X Designation Tevel Tast Action and Date Required To Advance ABE Bepimuny Basic Education BM Anc ASE de Entered 10 5 2011 TARE 10 Total Reading 461 General Registration Needs Classes Tests Goals Outc
70. ntinue the survey conduct the survey with the script provided in the new panel that has appeared Select the correct answer from the drop down boxes for questions 1 and 2 and enter the comments for question 3 in the text box After gathering the information click Save Survey at the bottom of the page or Cancel if the survey needs to end without saving any information Note about surveys Surveys cannot be changed after they are saved Please double check all the information before clicking Save Survey 71 AAESAP User Manual Alabama Dept of Postsecondary Education 11 Reports 11 1 Viewing a Report Untitled Page Windows Internet Explorer GEI E https www aed cc al iene aspx se A 9 x EJ Google BS i DAX Report Details DAX Untitled Page D P E d Page Safety Tock gt Friday June 07 2013 Hello jramesh asc edu A A ESAP Alabama Adult Education System for Accountability and Performance Table 1 Participants by Entering Educational Functioning Level Ethnicity and Sex lt All Programs gt Ethnicity Gender Age State Program Class Type ae Class Types Fiscal Year 10 1 thru 9 30 Program Year 7 1 thru 6 30 County lt ai gt z Attendance Ignore Minimum Attendance rule np Internet Protected Mode On fay Q10 e To view a report click on Reports under the System header on the left side menu The report filter page will load Sel
71. of the program a campus may have only one building or multiple buildings 111 AAESAP User Manual Alabama Dept of Postsecondar Education Facilities Windows Internet Explorer Brae e ei e Lal 4 E v Dages Safety Tools gt e Friday June 07 2013 i Hello jramesh asc edu S A Pi ama Adult Education System Logout 1 Y LE or Accountability and Performance Help Facility Information vx Address is required Cancel Local intranet Protected Mode Off Type in the information and click either Create at the bottom of the page or the green checkmark on the header bar to add the new facility 112 AAESAP User Manual Alabama Dept of Postsecondary Education The campus page will now show a list of all the facilities e Campuses Windows Internet Explorer OQ http localhost 59630 SitesCampus aspx CID 10 fy Hv mh v Pager Safety v Tools AA S P TEIE GE E i for Accountability and Performance Help Monroeville Campus 2800 South Alabama Ave City Monroeville County Facilities add facility Name i Zip Code Main Building Annex 1 Annex 2 Annex3 2800 South Alabama Avenue d i SR Local intranet Protected Mode Off y vy 100 Clicking on a facility name will load the facility page This page shows the facility information and all the rooms associated with the facility 113 AAESAP User Manual Alabama Dept of Postsecondar E
72. omss add class Enrolled Class List PY Total Chass Maine er WW _ Holman Honor Dorm James 108 00 8 23 2011 Sepzrate Transfer Aaa Separated Class List Ihe stucert has not been separated from any class The classes section shows which classes a student is currently enrolled in as well as all classes that student has been separated from during that registration 32 AAESAP User Manual Alabama Dept of Postsecondary Education 7 7 Classes Tab Viewing Attendance amp Goe http ocalhost 59630 StudentMair asox 5ID 109769 amp RID 173391 EE TE E Stucent Information E l ea Student Information Zeie SS Back to Search Back to Roster Smith John Registration 08 23 2011 Current Jcficrson Davis Community Cellcge Separate A Designation Level Last Action and Date Required To Advance ABE Beginning Basic Zeg cb Entered 10 5 2011 TADE 10 Total Reading 461 H ADL ASE General Registration Needs Classes Tests Goals Outcom2s add class Search Assistance Enrollea Class List Create Assistance PY Total Class Name Teachers Attendance Enrollment D Hours ate Class Date Hours Attended 11 30 2011 11 29 2011 11 28 2011 11 23 2011 _ 11 22 2011 11 21 2011 Test Batteries 11 16 2011 Roles 11 15 2011 11 1 2011 11 09 2011 12345 MoM N NN NM NM NN Fa Separated Class List The stucert has not been separated from any
73. orer OW JI http adulteddev dpe edu Survey aspx RID 85306 amp LName Smith amp FName Joe amp MName gt l pr ly Favorites e AAESAP Ze v Dages Safetyy Toolky Ss Wednesday May 05 2010 J Hello stateuser myemail edu AAESAP Alabama Adult Education System aos for Accountability and Performance Help Student Survey dr Retum to Survey List Smith Joe Outcome Contact Date Method No surveys have been conducted on this registration Outcome Placement in unsubsidized employment Contact Date rad Contact Time 1 E Joie oi Am Phone Home Work Celk Emergency Other Select an Action x vr Internet Protected Mode On Za e 100 e To view a particular student s survey click on the phone button to the right of the student s name The survey page for a student shows the previous contacts for the student relating to this particular survey at the top of the page 10 3 Making a New Contact Attempt To add a new contact attempt fill out the date and time select the phone number the student was reached at and select from the drop down list the action resulting from the call 69 AAESAP User Manual Alabama Dept of Postsecondar Education 10 4 Unsuccessful Contact for the Outcome Survey AAESAP Windows Internet Explorer G Q SIE http adulteddev dpe edu Survey aspx RID 85306 amp LName Smith amp FName Joe amp MName Ze v Page Safetyy Tool
74. ove a user s ability to login that currently has the right uncheck the Is Active checkbox To give a user the ability to login check the Can Login checkbox assign the user a user name a valid email address and make sure Is Active is checked Once the user s new user name is updated make sure to click Reset Password to send the user a password 55 AAESAP User Manual Alabama Dept of Postsecondary Education e User Information Windows Internet Explorer OW le https www aed cc al us User aspx UID 499578 e gt gt up Favorites User Information D Gl I me Pager Safetyy Toos Certificates mm dd yyyy Adult Education Certificate EN Add K 12 Certification EN Remove K 12 Certification Create Done Internet Protected Mode On Certificates can be added in the General Tab Select the certificate from the drop down list to award to the user and click the Add link The added certificate will be displayed below the drop down To delete a certificate from the list select the certificate from the drop down list and click the remove link Note about certificates A user can be given more than one certificate 56 AAESAP User Manual Alabama Dept of Postsecondar Education 8 6 Editing Employment Tab User Information Windows Internet Explorer ro OO 2 https www aed cc al us User aspx UID 49957 amp UserName jramesh asc edu DIE Google Pr
75. pdate and Delete Program Create Update and Delete Role View Edit all SSN numbers View Students Attendance Alerts View Students Testing Alerts Create Update and Delete Student Create Update and Delete Test Score Create new user Alerts Add and Update Users under supervision Y Internet Protected Mode On f v Q10 e To view the Roles and Permissions for the website click on Roles under the System header on the left side menu Select the role to view the permissions of by selecting the role from the drop down list at the top of the page A list of all the permissions will appear Rows with a checkmark beside them indicate the permissions given to a particular role 74 AAESAP User Manual Alabama Dept of Postsecondar Education 12 2 Creating a New Role or Editing a Role s Name and Description Untitled Page Windows Internet Explore OQO E https www aed cc al us RoleForm aspx _ 23 99 O DAX Report Details DAX Untitled Page fy mp v Pager Safety Tools Friday June 07 2013 Hello jramesh asc edu E AA S A Alabama Adult Education System Logout for Accountability and Performance Help Role Name State Admin Object Type State State Administrator Description Insert Cancel Internet Protected Mode On fav 10 To create a new role click the add button at the top right corner of the page beside the word Roles Ent
76. pimuny Basic L ASE H ARF ASE S a Fntered 10 5 2011 TARE 10 Total Reading 461 General Registration Needs Classes Tests Goals Outcomses ei ddd Lest e Teate gt z gt Z EA Program Year Level Justification Entering EFL ABE Beginnng Basic Education Search Ass stance g g g Create Assistance Frimary Designation ABE ASE Secandary Designation Not Selected 10 05 2011 TADC 9 Total Readirg 426 No tests recorded Primary Test History e 20 05 2011 TADC 9 10 TADC 9 Total Reading 426 ADC Deginring Dasic Cducation Secondary Test History No tests recorded The tests section lists the history of tests the student has taken during the registration period The test section has two important parts items in bold indicate the designation battery and justification the student is in while items in normal font show individual tests dates and scores To add a new test click on the add test button in the upper right corner of the Tests tab 37 AAESAP User Manual Alabama Dept of Postsecondary Education 7 12 Adding a Test eS http ocalhost 59630 StudentMair asox 5ID 109769 amp RID 173391 v mit LF 23 E Stucent Information AA E S A P Alabama Adult Education System for Accountability and Performance Student Information Back to Search Smith John My Accourt Students Registration 08 23 2011 Current Jefferson Davis Community College Separate A Browse
77. r Information Funding Source System GE EE Regular Federal Add No funding source selected Internet Protected Mode On fq vy Q10 57 AAESAP User Manual Alabama Dept of Postsecondary Education Funding Source can be added in the Employment Tab The funding source is related to the Budgeting feature of the AAESAP site An employee will have to have at least one funding source associated with the account before the employee can be imported into the budget To add a funding source select the Funding Source from the drop down and click the Add link The added Funding Source will be displayed below the drop down To delete a Funding Source from the list select the Funding Source from the drop down list and click the remove link Note about funding sources A user can be assigned to more than one funding source 8 7 Editing Security Access Control The Security section shows what level of access a user has and which objects State level Program level and Class level the user has access to 8 8 Adding Access Control to User User Information Windows Internet Explorer GOG le https www aed cc al us v 4 X B Google p EN Si Favorites D I User Information fo v Pagew Safety Tools ii User Information Home Ramesh Jaya My Account General Employment Security Students Access Control Access Level Select Outcome Surveys Cancel Classes
78. rded in the community as belonging From 07 01 2012 06 30 2013 Internet Protected Mode On Once the report is generated it will be displayed in a new window 11 2 Exporting a Report to another format The report can be exported and saved in various formats For example to save in PDF format select the format from the drop down list at the top of the page and click the Export button to export the report 73 AAESAP User Manual Alabama Dept of Postsecondary Education 12 Roles 12 1 Viewing the Role List Untitled Page Windows Internet Explorer oie S fi v Pagey Safetyy Tools Wednesday May 05 2010 J COW http adulteddev dpe edu RoleRights aspx aly Favorites e Untitled Page AAESAP Role Wl WM B ATT_MNG BAT MNG CLS_MNG Hl OUT_SRV 7J PRG MNG ROL_MNG SSN_EDT STD ALA STD_ALT STD_MNG W TSC_MNG USR_ALA USR_MNG State Admin ba Code Permission Name Manage Attendance Manage Test Battery Manage Class Survey Outcomes Manage Program Manage Role SSN View Attendance Alerts Testing Alerts Manage Student Manage Test Score User Alerts Add Manage Users Alabama Adult Education System for Accountability and Performance Hello stateuser myemail edu Logout Help Role Management Create Update and Delete Attendance Hours Create Update and Delete Test Battery Create Update and Delete Class Create Outcome Surveys Create U
79. rom webpage Separated Ch ei Are you sure If this is the only class the student will be separated from the program The student h i Test Batteries Roles User Alerts Settings Sites BEE To separate from a class click on the Separate button to the right of the class name to be separated from A pop up message will appear confirming the separation To finalize the separation click Ok or click Cancel to stop the separation To separate from all the classes a student is enrolled in at one time click the X beside Separate to the right of the program name This will end the current registration for the student Note about separation If the student is currently enrolled in only one class separating the student from the class will also separate the student from the program and end the current registration A student must be enrolled in at least one class to continue a registration in a program 35 AAESAP User Manual Alabama Dept of Postsecondary Education 7 10 Adding a Class SG http iocalhost 59630 StudentMair asox SID 109769 amp RID 173391 Stucent Information AA E Ki A P Alabama Adult Education System for Accountability and Performance Student Information Back to Search Smith John Registration 08 23 2011 Current Jefferson Davis Community College Separate X Browse Designation Tevel Tast Action and Date Required To Advance Create A
80. rts Alerts are shown when a student has not attended any class in 60 or more days Class Students Clarke County Thomasville Pre GED 601 Marengo County Linden AE Clarke County Life Tech Day 703 Clarke County Life Tech Day 704 Monroe Co Monroeville One Stop ABE 103 1 Clarke County Life Tech 702 T TH Choctaw Co Ad Ed P M Clarke County Life Tech 701 M W Internet Protected Mode On The third and fourth tabs are the Attendance Alerts and Testing Alerts tabs These tabs show a summary of the alerts for each of the classes in the program 12 AAESAP User Manual Alabama Dept of Postsecondar Education 4 6 Creating a Program Program Information Windows Internet Explorer aie SS GG http adulteddev dpe edu ProgramForm aspx S l py ly Favorites e Program Information Ze v Pages Safetyy Toolky Wednesday May 05 2010 J Hello stateuser myemail edu AAESAP Alabama Adult Education System ER for Accountability and Performance Help Program Information General Name Address City ts isSOY State AL County Autauga Zip Code Eas Contact No Contact Selected Lei Is Active Items marked by indicate required fields Create Cancel To create a program click the Create link under the Program header on the left hand side menu Only users who have program creation permissions will see this link Enter in the program informa
81. ry password Upon login you will be asked to change your password The new password must have at least 8 characters containing at least one of each of the following an uppercase character a lowercase character a number and a special character amp Click the Change Password button to complete changing your password or Cance to return to the User page A confirmation email will be sent to your email address Change Password Complete Your password has been changed Continue 8 11 Creating a User 61 AAESAP User Manual Alabama Dept of Postsecondar Education User Information Windows Internet Explorer ii ee OOO _ Ze v sl 3 v Page v Safety v Tools v GE e Thursday June 06 2013 i Hello jramesh asc edu ES P Alabama Adult Education System Logout l bk Z i for Accountability and Performance Help New User General General First Name Can Login E Middle Name User ID Automatically generated Last Name Work Phone Address Work Phone Ext City Home Phone Is Active E Items marked by indicate required fields Continue Cancel mm dd yyyy vr Internet Protected Mode On qv GI To create a user click on Create under the Users header on the left side menu Enter in the user information into the fields shown and click Create to create the new user or click Cance to cancel the process If a
82. s Wednesday May 05 2010 i Hello stateuser myemail edu AAESAP Alabama Adult Education System Logout for Accountability and Performance Help Student Survey Outcome Contact Date Method No surveys have been conducted on this registration Outcome Placement in unsubsidized employment Contact Date 05 01 2010 Bilon dd Contact Time iole J isl o Am Phone Home Work Celt Emergency Other 205 123 4567 No Answer ix Save Contact Cancel Contact Contacts can not be edited after saving Please make sure your selections are correct Y Internet Protected Mode On f Q10 e If the contact was unsuccessful after selecting the action the links to Save Contact or Cancel Contact will be displayed Click on the Save Contact link to save the contact record or Cancel Contact to cancel this attempt 70 AAESAP User Manual Alabama Dept of Postsecondary Education 10 5 Successful Contact for the Outcome Survey AAESAP Windows Internet Explorer of OW Ke Le http adulteddev dpe edu Survey aspx RID 85306 amp LName Smith amp FName Joe amp MName s hA 4 x H Google P w Favorites E AAESAP Za vy Pagev Safety Tools e come ontac Browse Create No surveys have been conducted on this registration Outcome Surveys Outcome Placement in unsubsidized employment Classes SE Contact Date 05 01 2010 mm ddiyyyy Contact
83. s 714 Elkins Leonette 0 00 Not Selected Lei 15 00000000 5 00 ER Local intranet Protected Mode Off 106 AAESAP User Manual Alabama Dept of Postsecondary Education 14 9 Submitting an Expense Package for Approval A Program or State Admin can click on the Submit button for the selected month on the Monthly Expenses page to submit the monthly expenses package The status will change to Submitted with a timestamp of when the action occurred At that point only State Administrators will be able to edit the expenses for the given month e Monthly Expenses Windows Internet Explorer OO http localhost 59630 Budgeting MonthlyExpenses aspx 4 x 8 Google ly Favorites Ze e E A E e Page v Safety v Tools v S Friday June 07 2013 i Hello jramesh asc edu AAES A P Alabama Adult Education System for Accountability and Performance 4 Chattahoochee Valley Community College add expense package Expense Package Status Submitted Reviewed Signed Received Summary January Submitted 6 7 2013 Reviewed Deny view Ke Local intranet Protected Mode Off A 100 e 107 AAESAP User Manual Alabama Dept of Postsecondary Education 15 Sites The link for the site page is the last entry under the System heading on the left side panel Click on Sites and you will be taken to the first page Sites are comprised of three components campuses facilities and rooms
84. s Internet Explorer e https www aed cc al us ClassForm aspx dy Favorites Class Information fh E mh v Pager Safetyy Tock Tuesday June 04 2013 ika Hello jramesh asc edu AAESAP Alabama Adult Education System Logout for Accountability and Performance Help Class Information 4 return to search shoctaw Co Ad Ed P M Choctaw Co Ad Ed P M Day of Week Begin Program Alabama Southern Community Collegi End Address 2130 College Avene t tS City Butler 7 a Hours Name State AL E D 5 00 PM 8 00 PM County Choctaw gt 5 00 PM 8 00 PM Zip Code 36908 a _ _ 5 00 AM 8 00 PM e es Site Campus Not Selected Lei Is ine ass a Not Selected Lei ji ilii Not Selected Is Active E Cm Items marked by indicate required fields Site Room a Campus facility and room must all be selected to record site information Update Cancel View Roster View Attendance Current Number Enrolled 8 Room Capacity Not listed Attendance Alerts Alerts are shown when a student has not attended any class in 60 or more days Name Days Last Attendance Coleman Thelma Lee 04 02 2013 D i Tree zs Nahan Dlana GO NAINGIONAYD NU E Internet Protected Mode On Za e 100 e e Note about meeting hours A class can only have one set of hours scheduled per day so having a class from 8 11 AM with a second session of 1 3 PM isn t possible at this time 22 AAE
85. s and score ranges available for the given battery 79 AAESAP User Manual Alabama Dept of Postsecondary Education 14 Budgeting 14 1 Navigation To get to the budgeting features of AAESAP browse to a program If you have permission to view the budgeting pages the Budgets tab will be visible At the start of a fiscal year the budget will not have any information to display Program Information Windows Internet E plorer fy BR a mh v Pager Safety v Tools Friday June 07 2013 Hello jramesh asc edu E Ki D Alabama Adult Education system See A A Z for Accountability and Performance Help Program Information Autauga County Family Support Center 113 West Main Circle Prattville AL Autauga 36067 Chambliss Brenda Fiscal Year Lg Internet Protected Mode On fq vy 100 80 AAESAP User Manual Alabama Dept of Postsecondary Education 14 2 Adding an Award To add an award a Budget Administrators can add an award to a program by clicking on the add award button on the budget tab of the program page which will direct you to the Budget Award page gt e http localhost 59630 Dudgeting Awardlorm espa l Y 2011 AAESAP Alabama Adult Education System for Accountability and Performance Program Calhoun Community College Funding Source Regular Federal fiscal Year 2011 Award Amount Award Date Insert Cancel Browse Create
86. shows what level of access a user has and which objects State level Program level and Class level the user has access to It also lists the roles assigned to each user 54 AAESAP User Manual Alabama Dept of Postsecondar Education 8 5 Editing General Tab Sing mme l tos w x amp Us E EB CH me Pager Safety v Toolsy Thursday June 06 2013 jim Hello jramesh asc edu AAESAP Alabama Adult Education System Logout for Accountability and Performance Help User Information Ramesh Jaya General Employment Security General First Name aya s s Can Login Middle Name fo User Name ljramesh asc edu Last Name Ramesh t User ID 49957 Address 686 Discovery Drive Work Phone City Huntsville Work Phone Ext State AL gt Home Phone County Madison Is Active Zip Code 35806 i Gender Female Birth Date 01 01 1980 Certificates mm dd yyyy ee K 12 Certification Add Adult Education Certificate EN Remove Adult Education Certificate Update Cancel y b Internet Protected Mode On Za e 100 v To edit the general user information click on the edit button on the top right corner of the General tab and change the information as required Click Update at the bottom of the section to save the changes or Cancel to cancel the changes At any time an administrator can add or remove login rights for the user To rem
87. t ccsssssssesessssssesessssesessessneesessenensseseeseseseaessenenseaeeseneeaeasenenseaeaseneeaees 24 Editing a Class Assistance Report EEN 26 raa aes eos aes ea E eset ees a ees rei eenen ne 28 Student Search ee nT eh it eee NENNEN EEn nEn nnn nne nnn nnn nennen nnne 28 Main Information age meegrseertetegegree Geert Error Bookmark not defined Te E 29 FRETS ee e SC CL Og EE 30 PNG CS E E Error Bookmark not defined Re E 32 VCW AN 06 ees 33 Transferring to Another Ulass ccssesscssssseecssssseesesesesessenenssessesesenesessensneieseeseneneeaseseneneaeesanensinaeeneneneeaeenean 34 Separating from a Class or Program cecacyececste eae cciaesd ea ccaec teary sse shee caeeat atest cetera eevee ee 35 ave Ghote RN 36 Ke de a P EA A T ene ere erent E E tear O E etre EE terre ee eee eee 37 AAESAP User Manual Alabama Dept of Postsecondary Education PCNA E 38 RS ele oaks NK EE 39 Seite ge ma e Sa Coc ee ai en a ee 40 BCEE Ren 41 Adding a Goal or Outcome E 42 CGredting A SCC CVC E 44 eg DEE 51 MS i SAU e E 51 General Information eecesssscscsesesessseeseessecsessessseseeeseecececsceseseseseseseeseececseeseseseeeeeeaeacanacaseseeseesesnnacecaeaeasesess 51 ed eler SE Editing User Informali ON emer ements ra EANA ANANA Eaa AR cater Tete ert ee 54 PC COS 5 COT O EEEE EA Error Bookmark not defined Addn e ACCESS COMTO sianar nani inka ieanar AiE AEn E Saane NECA NONE EELNES EERTE AEE 58 enin Eee We E 59 PANIN E LE S E E E E E Error
88. tion Reger em en E Student Information Windows Internet Explorer Lille OO P https www aed cc al us StudentMain aspx In ramesh amp fn amp mn v 4 gt X IS Google Pr 7 Favorites Student Information fh C mb v Pager Safetyy Tooky Tuesday June 04 2013 jim Hello jramesh asc edu AAESAP Alabama Adult Education System Logout for Accountability and Performance Help Student Information Back to Search Back to Roster New Student Step 1 of 6 General Information First Name D Home Phone work Phone Middle Name Gegen Last Name Emergency Phone Date of Birth Orn dd yyyy Email Address Address SSN City EIN No longer assigned to students State Student ID Automatically generated County Language English 5 Zip Code Ethnicity Black or African American x ee se Learned about Adult Ed Not Selected Data Match Permission Items marked by indicate required fields Continue e Internet Protected Mode On gv 100 e Step 1 Enter the student s general information It is no longer required to assign students without a Social Security Number an EIN All old and new students are now automatically assigned a Student ID even if the student has a SSN recorded The Student ID is unique for the student and cannot be changed SSN s are also unique but can be edited at a later date if erroneous data was entered Note about the student crea
89. tion into the fields shown and click Create to create the new program or click Cancel to cancel the process 4 6 Editing a Program Sy Program Information Home Alabama Southern Community College Students EE General y n Name Alabama Southem Community College z Address P O Box 2000 lasses Se Thomasvile State AL Create County Clarke Zip Code 36734 Programs Contact Smith Angelis F TOgraMS nnn See To edit a program click on the edit button on the top right corner of the General section of the Program Information page A user cannot edit a program that the user does not have permission for 13 AAESAP User Manual Alabama Dept of Postsecondary Education 5 Classes 5 1 Class Search Browse Classes Windows Internet Explorer fh Bly ah Pager Step Toolky Tuesday June 04 2013 4 Hello jramesh asc edu AAESAP Alabama Adult Education System Logout for Accountability and Performance Help All Programs m Name a Program E L Civics Annex AM Autauga County Family Support Center E L Civics Annex PM Autauga County Family Support Center Hester House Night MAW Th Autauga County Family Su Center TABE Assessment Calhoun Decatur Calhoun ity College 1 Orientation Wallace State Community College Hanceville tst Platoon AM Youth ChalleNGe tst Platoon P M Youth ChalleNGe Academy 2nd Platoon AM Youth ChalleNGe 2nd Platoon PM Youth ChalleNGe Academy 3rd Platoon AM Youth ChalleNGe d d
90. tion process If the student creation wizard is cancelled during any of the steps the whole process is cancelled and the registration must start again from step 1 45 AAESAP User Manual Alabama Dept of Postsecondary Education e Student Information Windows Internet Explorer s HB vo mh v Pager Safety v Tools Tuesday June 04 2013 i Hello jramesh asc edu AAESAP Alabama Adult Education System Logout for Accountability and Performance Help Student Information Registration Step 2 of 6 Program Registration Date Registered Public Assistance mm dd yyyy Physical Disability Program Not Selected Learning Disability E E I La 3 La J J J Citizenship US Citzen Iel Low Income Last Grade Completed fo Gri Displaced Homemaker Last Year Attended Ir E Single Parent US Based Schooling Dislocated Worker i EE Employment NotSelected Lei Items marked by indicate required fields DD D Back Continue Cancel ON Internet Protected Mode On Za e 100 e Step 2 Enter in the date of registration the program the student will be assigned to and the other relevant information Note about the registration date The registration date is also the date of the pre test and the first day of class attendance 46 AAESAP User Manual Alabama Dept of Postsecondary Education Alabama Adult Education Syste Accountability and Performance Neecs St
91. user is being created that needs login abilities make sure the Can Login checkbox is checked the user name a valid email address is given and the Is Active checkbox is checked For budgeting purposes it may be necessary to add employees to the database who do not need the ability to log in To add these employees make sure the Can Login checkbox is unchecked and continue adding the user as normal If the user later needs the ability to login an administrator can check the Can Login checkbox and assign the user name a valid email address at that time 62 AAESAP User Manual Alabama Dept of Postsecondary Education Home My Account Students Browse Create Outcome Surveys Maccanm General e User name is required First Name Midale Name Last Name Test Brandon New User Can Login d User Name User ID Awomatically gencreted_ If all the information is not entered in the necessary fields an error message will appear stating the field that needs to be filled in before the user can be created Once the correct information is entered click Create to create the new user 63 AAESAP User Manual Alabama Dept of Postsecondary Education 9 Alerts 9 1 User Alerts py ai v Pagew Satetyy Tools w CG Tuesday June 22 2010 J Hello usernam2 myemail edu AAESAP Alabama Adult Education System Logout for Accountability and Performance

AAESAP User`s Manual - Alabama Community College System

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