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CAMEO® - DISASTER info DESASTRES

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1. Here are the steps for predicting the potential chemical reactions between two or more chemicals 1 Find and open the Chemical Library record for one of the chemicals see Searching for a Chemical Record on page 78 2 From the Record menu select Add to Reactivity Worksheet 96 Working with Chemical Records Predicting potential chemical reactivity 3 When asked whether you d like to view the Worksheet click Later 4 Find and open the record for one of the other chemicals 5 From the Record menu select Add to Reactivity Worksheet 6 When asked whether you d like to view the Worksheet click either e Later if you have more chemicals to add In this case repeat steps 1 and 2 until you ve added all the chemicals then click Yes e Yes if you have finished adding chemicals The Reactivity Worksheet will be displayed In the Worksheet you ll see a list of the chemicals you ve mixed followed by a listing of the potential hazards from reactivity between those chemicals as shown in Figure 5 If you have mixed more than two chemicals you ll see a sum mary of the hazards of all possible pairings of the chemicals followed by a list of the hazards from each possible pairing Reactivity Worksheet Chemicals In the Mixture CALCIUM CARBIDE INYL CHLORIDE Double click chemicalto see chemical specific reactivity information Remove All Remove Selection Hazards from mixing the rea
2. e an estimate in ranges of the average daily amount of hazardous chemi cals in each category present on site during the preceding calendar year e the approximate location of hazardous chemicals in each category If requested by a LEPC SERC or local fire department a facility also must provide the following Tier II information for each requested substance e the common or chemical name of the substance as indicated on the MSDS e an estimate in ranges of the maximum amount of the chemical present at the facility at any time during the preceding calendar year e a brief description of the manner in which the chemical is stored e the location of the chemical at the facility e an indication of whether the owner operator elects to withhold location information from public disclosure Since many states impose additional requirements or have incorporated the Federal reporting provisions on their own forms Tier I II forms should be obtained from SERCs Facilities may choose to submit Tier II rather than Tier I forms and some states require that Tier II forms be submitted Individual citizens may also request copies of completed Tier II forms from either a SERC or LEPC In 2 2 Reference Information Overview of legislation such a case if a Tier II form is not available it must be requested from the facility Information submitted by facilities under Sections 311 and 312 generally must be available for public
3. 12 Welcome to CAMEO CHAPTER 2 Installing CAMEO In this chapter you ll find the system requirements and installation instruc tions for both the Microsoft Windows and Apple Macintosh versions of the CAMEO modules as well as explanations of how to install CAMEO on a network and where to get the resources you need to install ALOHA and MARPLOT To install all three CAMEO components the CAMEO modules ALOHA and MARPLOT you need to e Follow the instructions in this chapter to install the CAMEO modules e Follow the instructions in the ALOHA and MARPLOT manuals to install those programs see Getting and installing MARPLOT and ALOHA on page 17 System requirements Below are the minimum system requirements for running CAMEO on Microsoft Windows and Apple Macintosh computers These are the requirements for installing and running all three CAMEO components CAMEO s modules ALOHA and MARPLOT Installing CAMEO 13 Installing CAMEO Windows Minimum hardware requirements Intel compatible 486 33 or later hard disk drive with 100 MB of free hard drive space VGA color display sufficient RAM depends on the version of Windows you re using Software requirements Any of the following versions of Windows Windows 95 requires Internet Explorer 5 01 Service Pack 2 or later Windows 98 Windows Me Windows NT 4 0 requires Internet Explorer 5 01 Service Pack 2 or later Windows 2000 Windows XP
4. Acute Chronic Click one or both of these checkboxes if the substance poses either acute immediate or chronic delayed health risks Examples of acute health hazards include toxics corrosives irritants and sensitizers chronic health hazards include carcinogens Max Daily Amount Max Type the maximum amount of the substance stored or Code transported then select the appropriate code for maxi mum amount This is the same as the reporting range code used on Tier II forms Average Daily Amount Type the average amount of the substance stored or trans Ave Code ported then select the appropriate code for average amount This is the same as the reporting range code used on Tier II forms Max amount in largest Type the maximum amount in pounds of the substance container stored or transported in a single container or in intercon nected vessels 134 Working with Facility Records Keeping track of the chemicals in a facility s inventory TABLE 3 Items on a Chemicals in Inventory record Continued Under the Components tab Each component of a mixture 1s described in a table row under this tab All rows should be blank in the case of a pure substance EHS CAS Component Working from left to right in Edit mode filling out one Wt Vol row for each mixture component click the EHS checkbox if the component is an Extremely Hazardous Substance type the component s CAS number type the name of the component cli
5. e from a found set of records in a single CAMEO module that is a set of records found during a search Data also will be exported from related records in child and grandchild modules for example from Chemicals in Inventory Contacts and Screening amp Scenarios along with Facilities e from a single CAMEO record as well as from related records in child and grandchild modules When you transfer data between two copies of CAMEO it s possible to unintentionally duplicate records Before transferring data review Data transfers and record IDs on page 199 212 Importing and Exporting Data Transferring data between different copies of CAMEO Exporting data from all CAMEO modules You sometimes might want to export all the data from all your CAMEO modules into a single export file This procedure 1s an easy way to create a backup archive file of all your CAMEO data To export all the data from all your CAMEO modules except the Chemical Library follow the steps below 1 From the File menu select Import Export then click Export 2 Click Export ALL CAMEO Data 3 Select a location for your export file then click Save All the data from all the records in all your CAMEO modules except the Chemical Library will be exported to a single zipped file at that location If some of the exported records are linked to map objects that you want to export follow the procedure in Transferring map links and map object
6. 4 Find and select the Chemical Library record you want to link to See Searching for a Chemical Record on page 78 for instructions for searching the Chemical Library for a record 5 From the Link menu select Link this Record Tip You can first search the Chemical Library to find the record you want to link to and then follow the steps above to create the link To remove a link that you made in error click Adjust Link then click Remove Link Whether you want to use Look Up Chemical and or Adjust Link in a partic ular situation depends on your project at hand and your goals for it Table 2 on page 131 is a quick reference decision aid showing when you might want to use one or the other of the buttons and when you might not 130 Working with Facility Records Keeping track of the chemicals in a facility s inventory TABLE 2 Decision table for looking up names and linking to records If you need to Then do this Make sure a chemical name Type the name then click Look Up Chemical to matches a name or synonym in the check for names and synonyms in the Chemical Chemical Library Library that match what you ve typed Retain a name on a Chemicals in Type the name and don t click Look Up Chemical Inventory record that doesn t You can use Adjust Link if you know which match CAMEO s name for the Chemical Library record matches the name you re chemical for example a name on using a submitted T
7. CAMEO and the Clean Air Act Many CAMEO users especially facil ity operators also must meet certain responsibilities under Section 112 r of the Clean Air Act CAA Amendments of 1990 see CAA 112 r on page 275 You may be able to use CAMEO for some of your CAA related projects For example you can check a substance s Chemical Library record to find out whether the substance is covered under Section 112 r and if it is to see the threshold quantity designated for it under Section 112 r However note that you cannot use CAMEO s Screening amp Scenar ios module for the offsite consequence analyses required under Section 112 r For more on this topic see What are the differences between Screening amp Scenarios ALOHA and RMP endpoint distances on page 152 CAMEO and terrorism CAMEO s Chemical Library and the ALOHA gas dispersion model were designed to help people plan for and respond to accidents involving indus trial chemicals rather than deliberate releases of chemical or biological warfare agents For people concerned with planning for or responding to terrorist attacks the two programs can be most useful for planning for or Welcome to CAMEO 5 Welcome to CAMEO responding to terrorist actions that result in releases of industrial chemicals However some substances that are considered as nerve agents rather than industrial chemicals are included in the Chemical Library and in ALOHA
8. Macintosh Hardware requirements Power Macintosh or Macintosh OS computer with a PPC 601 or higher processor hard disk drive with 100 MB of free hard drive space sufficient RAM depends on the version of the Macintosh operating system you re using Software requirements System 8 6 or later for the Macintosh OS Note If you re using OS X you will need to run all three CAMEO compo nents the CAMEO modules ALOHA and MARPLOT in Classic mode you can set Classic mode under System Preferences You ll also need to run your web browser in Classic mode in order to use the CAMEO online help system To install the CAMEO components on a Macintosh running OSX you install MARPLOT and ALOHA then move the MARPLOT and ALOHA folders into the Applications OS9 folder You either install CAMEO into that folder or move it into that folder after installation 14 Installing CAMEO Installing the CAMEO modules Installing the CAMEO modules Before you install If you haven t already obtained the CAMEO installer for your operating system download it from www epa gov ceppo cameo request htm e The installer for the Windows version of CAMEO is CAMEOfmInstaller exe e The installer for the Macintosh version of CAMEO is CAMEOfm Installer Before installing CAMEO on either a Macintosh or Windows computer disable your virus protection software and check that no other applications are running Installation procedu
9. Search for any of the following OR search Search for all of the following AND search E ical cecal Search for this NFPA Flammability OR OR NFPA Health Hazard NFPA Reactivity Clear All Fields Add a Choice Return to Basic Search You would find about 200 records meeting these criteria To add another choice click Add a Choice again You can add up to four choices If you need to search for more than four criteria first run a search for the first four of your criteria then choose Append Search to widen your search or Subset Search to narrow your search from the Search menu to add additional criteria see Append searches and subset searches on page 254 You can save any complex advanced search to reuse later See Saving searches on page 253 for instructions Understanding the information in the Chemical Library A chemical record contains two basic kinds of information each repre sented by a main tab within the record Chemical Identification Informa tion Figure 2 and a Response Information Data Sheets tab Figure 3 on page 85 Working with Chemical Records 83 Working with Chemical Records Chemical Library Chemical Name HEXACHLOROACETONE Chemical NOTETAN ee E Regulatory Screening and Formula C3CI60 DOT Label POISON cas 116 16 5 UNNA Number 2661 STEC 4925108 CHRIS Code FIGURE 2 View of the Chemical Information section of the recor
10. on page 160 Linking symbol objects to records To link a symbol object on a MARPLOT map to a record in the Facilities Special Locations Incidents or Resources module 1 Create and save the record in CAMEO if you haven t already 2 Open your map in MARPLOT so that the location where you d like to place the symbol is visible 3 In MARPLOT from the List menu select Layer List You re about to place a new symbol on a map layer You should place any symbol that you ll link to a CAMEO record on one of the CAMEO layers which are on the CAMEO Map For example place symbols for facilities on the CAMEO Facilities layer hospital symbols on the CAMEO Hospitals layer and so on You can create new CAMEO layers if needed check the MARPLOT user s manual for instructions FERRAT 4 Click on the lock icon for the CAMEO layer on which you want to place ENEE a the symbol This unlocks the layer at left the CAMEO Facilities layer LAMED Hospitals has just been unlocked Click OK ca 5 In MARPLOT s toolbar click the symbol tool to select it as at left On the map click on the location where you d like to place the symbol The Object Settings dialog box will appear 7 Check that the new symbol object has been placed on the unlocked CAMEO layer of the CAMEO Map placement is correct in the example 184 Working With Other CAMEO Components Using MARPLOT with CAMEO below If it has been place
11. Avoiding trouble on page 193 One possible way to keep track of the owner of a particular site plan file is to include a code in the file name to indicate the owner For example you could use FW1_ as the prefix in the names of all site plan files owned by Fire District 1 Importing data from another copy of CAMEO To import a data file exported from someone else s copy of CAMEO first check to be sure that the CAMEO Data Ownership Rule is being followed see Avoiding trouble on page 193 That is be sure that the exporter of the data is its owner Then 218 Importing and Exporting Data Transferring data between different copies of CAMEO 1 Back up the data in all of the CAMEO modules into which you will import data if you are importing data into multiple CAMEO modules follow the instructions in Exporting data from all CAMEO modules on page 213 To back up a single module follow the instructions in Exporting data from all records ina CAMEO module on page 213 Your exported file serves as an archive file 2 Place the export file anywhere on your hard drive 3 From CAMEO s File menu select Import Export then Import 4 Click on the name of the export file then click Open The file then will be imported into your copy of CAMEO If you need to import map objects follow the procedure described for the data recipient in Transferring map links and map objects on page 216 If
12. L LandView 9 installing instead of MARPLOT 18 LandView commands in Sharing menu 250 using with the Guided Tour 33 Legislation 266 276 LEPCs 268 Level of concern 140 Link menu commands 250 Linking Chemicals in Inventory and Chemical Library records 128 131 map objects to records 54 55 183 188 modules that can be linked to maps 180 via Adjust Link button 128 131 Links checking whether a record is linked toa map 181 deleting map links 188 working with map links 181 183 List button 26 List view 26 26 27 browsing in 27 Local Emergency Planning Committees LEPCs 268 Look Up Chemical button 124 guidelines for use 127 128 130 131 Make Report menu command 41 42 making facility reports 119 120 Management plan for CAMEO 225 243 data backup 231 elements of a plan 226 228 303 Index password protection 230 231 planning data management 229 230 program security 230 231 reasons to plan 226 role of system manager 228 Mapping routes 180 Maps 177 189 CAMEO Map 177 178 deleting map links 188 exporting map links and objects 216 217 plotting threat zones 58 62 polyline objects 180 see also MARPLOT symbol objects 179 viewing a facility ona map 118 viewing records linked to map objects 182 183 working with a map 50 55 working with links 181 183 MARPLOT 32 177 189 CAMEO Map 177 178 CAMEO vs CAMEOfm commands in Sharing menu 182 installing MARPLOT 17 18 latest version 18 links about 179 189 map objec
13. Searching State Fields Both Facilities and Chemicals in Inventory records contain a State Fields tab to support the emergency planning work of U S states that have developed their own reporting requirements in addi tion to the Tier II requirements specified in EPCRA which apply to all 50 states Tier II forms submitted in those states contain additional data fields which are called State Fields in CAMEO CAMEO s State Fields provide a place where people working in these states can maintain their reporting information You can search for records for facilities or chemicals in inventories that contain particular information in one or more State Fields For example the State of Arizona requires facilities to report whether they are located on Tribal land To search State Fields 1 From the Search menu select Start Search 2 Click Search State Fields You ll see the window for basic state field searches 3 Ifthe report year and state shown in the window are different from the report year and state you want to search for click Choose State and Report Year change the report year and or the state then click Select You can only search for records with a particular report year and state at one time If you need to search for records for more than one report year e g for facilities on Tribal lands for which records were created in report years 2000 2001 and 2002 run a search for one of those years then run suc
14. Site oft ID Codes State Fields Map Data Siteplan Notes e Address FacilityPhones Chemical inventoy Checklist Last Name Save Changes Yov ll see a list of contacts in CAMEO but the list doesn t yet include a record for Ms Wong Getting Started 43 Getting Started 4 Click Add New Contacts fp5 Pick A Contact Last Name First Name i Organization Duncan DEMO Katherine P G G S L J S E Pace DEMO Glenn Garcia DEMO fus JO Smith DEMO George Town of Haymarket Levi DEMO George Town ofHaymarket J ooo Johns DEMO _Nordan JS Green Valley Water Stephens DEMO Brenda Principal Central Elementary 7038765432 Cookem feud Ce To add a contact click on a contact from the list then click the select button or initiate adding a new contact by clicking the add new button 100 fala Browse il 5 On the new blank record type the following information about Angela Wong 1 click in the First Name box then type Angela 2 press TAB to move your cursor to the Last Name box then type Wong DEMO 3 press TAB again to move to the Organization box then type Green Valley Water Facility 4 TAB to the Title box then type Senior Plant Manager Next press TAB to drop down the first Contact Type menu then choose Corporate Emergency Contact from the menu
15. TABLE 5 Items in Screening amp Scenarios records Facility Route Name The name of the facility or route where this chemical is maintained or transported Not edit able Name of the chemical Not editable CAS Chemical Abstract Service CAS number for this chemical Not editable Screening Name Scenario Name Name of this screening or scenario In Inventory Checked automatically if this Screening amp Sce narios record is associated with a facility Not editable In Transit Checked automatically if this if this Screening amp Scenarios record is associated with a transporta tion route Not editable Shipper Checked automatically if the facility that main tains this chemical is a shipper as indicated on its Facilities record Not editable Under the Screening Scenario Description tab Amount Released Amount of chemical released in pounds For screening calculations this is the maximum amount stored in one vessel or in connected ves sels you can use other values for alternative sce narios Concentration of the chemical in weight per cent Release Duration Release duration in minutes Physical State Chemical s physical state solid liquid or gas at 68 F Automatically filled in when you select a chemical from the list of EHS chemicals If stored in a container with a If the container in which the chemical is stored dike enter surface area within is diked type the area within the dike in squa
16. aero bic bacteria Contrast with Anaerobic Air reactive Likely to react rapidly or violently with dry or moist air May apply to the toxic and corro sive fumes generated when a chemical is exposed to air Alicyclic compound An alkane with one or more rings of carbon atoms The properties of alicyclic compounds closely resemble the properties of alkanes Alkali A general description given to strong bases including the hydroxides and carbonates of the alkali metal or group 1A of the Periodic Table Examples include sodium hydroxide potassium hydroxide etc A synonym for the strong alkalis is caustics Alkali metal The univalent metals of Group 1A of the periodic table lithium sodium potassium rubidium cesium and francium which are all strongly corrosive in the presence of moisture Alkaline Having a high concentration of hydroxide ions in aqueous solution 1 e a high pH Strongly alkaline aqueous solutions are very corrosive to skin metal and other materials See also Base Alkaline earth Any of the three divalent elements of Group IIA of the periodic table barium calcium and strontium Alkane An organic compound that contains only hydrogen and carbon and has only single bonds Alkene A hydrocarbon that contains at least one car bon carbon double bond See also Hydrocarbon 279 Alkyne Hydrocarbons that contain at least one car bon carbon triple bond See also Hydrocarbon
17. e Multiple people also can open the same record in Edit mode However as soon as one person clicks his or her cursor within an editable field the others are locked out of Edit mode they see an explanatory message when this happens e Multiple people can perform basic searches of the same CAMEO mod ule at the same time Multiple people also can view the advanced search dialog at the same time However as soon as one person selects a field to use as a Search criterion saves a set of search criteria or opens a saved set of search criteria the others are locked out and are shown an explan atory message Important A key to trouble free networking of CAMEO 1s to be sure that only one computer hosts all the CAMEO files We recommend that you use a dedicated computer to host CAMEO and that you keep the CAMEO files open on that computer all the time to prevent other users from accidentally hosting any of those files 234 Managing Your CAMEO System Installing and running CAMEO on a network Follow all the procedures below to set up CAMEO for FileMaker Pro host ing Relocate plug in files and indicate the directory path Once you have installed CAMEO and FileMaker Pro on the computer that will host CAMEO you must move some files from the locations where they were installed when you ran the CAMEO installer You also must create a base directory file that FileMaker Pro will reference as follows In Windows 1 C
18. re using your copy of CAMEO Although it explains how to use the MARPLOT and ALOHA programs with other CAMEO components for various planning and response projects it does not fully explain how to use these two programs but it explains how to obtain the ALOHA and MARPLOT user s manuals This chapter explains what CAMEO 1s its basic functions who designed it and why and for whom it was developed It explains how to get CAMEO and where to find technical support and training It also explains about related software programs that might be useful to you CAMEO in brief CAMEO is a suite of software programs you can use to plan for and respond to chemical emergencies It was developed for chemical emergency planners and responders by the CAMEO team That team includes the U S Welcome to CAMEO 1 Welcome to CAMEO RESPONSE PLANNING Environmental Protection Agency s Chemical Emergency Preparedness and Prevention Office EPA CEPPO online at www epa gov swercepp and the National Oceanic and Atmospheric Administration s Office of Response and Restoration NOAA OR amp R online at response restoration noaa gov CAMEO includes a set of databases or modules a toxic gas dispersion model plume model called ALOHA and an electronic mapping pro gram called MARPLOT CAMEO runs on Microsoft Windows and Apple Macintosh computers You can use CAMEO in two main ways e To access store and evaluate
19. s emergency management orga nizations Exporting from a subset of records can be a way to honor the CAMEO Data Ownership Rule When you need to export records you can search a 214 Importing and Exporting Data Transferring data between different copies of CAMEO module to create a found set containing just the records you own for example just your fire district s records rather than all your facility records You then export just the found set To export only a subset of records from a CAMEO module 1 In the module create a found set containing just the records you want to export To do this search the module in such a way that only the records you want will be found For example to create a found set in the Facilities module that contains just the records for facilities in Johnson County choose Start Search from the Search menu type Johnson in the County box then press Search For more details about setting up searches see Searching on page 251 If you want to export facility data open the Facilities module To export transportation routes data open Routes Whenever you export data from either of these modules related data in the Chemicals in Inventory Con tacts Incidents and Screening amp Scenarios modules also 1s exported 2 From the File menu select Import Export then click Export 3 Click Export Data for Found Set 4 Select a location for your export file then c
20. select ALOHA then Select this Chemical in ALOHA This starts ALOHA with the chemical selected Run a release scenario for this chemical in ALOHA and plot a footprint in ALOHA Refer to your ALOHA manual to learn how to do this The footprint represents the area where the toxic gas might pose a hazard to people given the circumstances in your release scenario In MARPLOT find the location of the release on the map of your com munity click on that location with the arrow tool then from the Sharing menu select ALOHA then Set Source Point The footprint will be drawn on the map Search within the footprint for the symbols for special locations such as schools and hospitals Use the map links to quickly collect together all Special Locations records linked to those symbols During a real inci dent you could quickly make and print out a list of contact phone num bers for those locations for detailed instructions see Checking for special locations within a footprint or threat zone on page 160 Working With Other CAMEO Components 191 Working With Other CAMEO Components 192 Working With Other CAMEO Components CHAPTER 7 Importing and Exporting Data In this chapter you ll find explanations of the kinds of data transfers that can be made to or from CAMEO and instructions for completing each kind of transfer You ll also find background information you ll need to know to avoid problems
21. they ll work in LandView as well as MARPLOT Updating from an older version To import your data from the previous FoxPro version of CAMEO for Windows to your new copy of CAMEO follow the steps in Importing data from a previous version of CAMEO on page 201 In the current version of CAMEO there is no built in procedure for import ing data from the previous version of CAMEO for Macintosh If you are a Macintosh user and would like to import data from a previous version of CAMEO into the new version please contact ORR CAMEO noaa gov to arrange for assistance with your data transfer Check to be sure that you have downloaded and installed the latest versions of MARPLOT and ALOHA At the time this manual was written the latest version of MARPLOT was 3 3 released in spring 2002 and the latest ver sion of ALOHA was 5 2 3 released summer 1999 18 Installing CAMEO Installing CAMEO on a network Installing CAMEO on a network You can install and run CAMEO on a network See Installing and running CAMEO on a network on page 232 Installing CAMEO 19 Installing CAMEO 20 Installing CAMEO CHAPTER 3 Getting Started This chapter contains an overview of the basic features of CAMEO and an explanation of how you use them It also includes a Guided Tour for learn ing how to use CAMEO to complete basic planning and response tasks CAMEO s components The complete CAMEO system consists of two
22. ye ST4 lia Ny N AGENCY y wot 2 O O we O Ce N Ss eS OA a O amp Noiwass a NATIONA Arment oF co CAMEO Computer Aided Management of Emergency Operations USER S MANUAL May 2002 U S ENVIRONMENTAL PROTECTION AGENCY Chemical Emergency Preparedness and Prevention Office Washington D C NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION Office of Response and Restoration Hazardous Materials Response Division Seattle Washington This page intentionally left blank CAMEO User s Manual Developed by U S ENVIRONMENTAL PROTECTION AGENCY Chemical Emergency Preparedness and Prevention Office NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION Hazardous Materials Response Division Office of Response and Restoration May 2002 Terms and Conditions The recipient of the CAMEO software and documentation agrees to the following guidelines and restrictions Use and Distribution Guidelines and Restrictions CAMEO is available at no charge to those organizations and individuals recipients responsible for the safe handling of chemicals The recipient may make sufficient backup copies to protect his or her site or organization against loss of information Temporary classroom installation is allowed for a period not to exceed the normal course of instruction The recipient shall not distribute electronically or by any other means any portion of CAMEO Certain resp
23. 2 Open the exported file in a spreadsheet program following the steps in Exporting data to other programs on page 223 In the exported file you can recognize record IDs by their distinctive format Each is 20 characters long and the record IDs for each CAMEO module can be identified by their unique two letter prefix For example the first two characters of any facility record ID are FA Importing data from a previous version of CAMEO In Windows To import your data from your CAMEO for Windows 1 2 1 program to your new version of CAMEO use the CAMEO Transfer Utility It transfers your CAMEO for Windows 1 2 1 data into a file that you import into your new copy of CAMEO like CAMEO export files this transfer file is a zipped file containing one or more merge files Important If your version of CAMEO for Windows is older than version 1 2 1 you must update to version 1 2 1 before you can use the Transfer Util ity You can find CAMEO updaters at www epa gov ceppo cameo request htm Installing the Transfer Utility You first need to download and install the Transfer Utility 1 Download a copy of the CAMEO Transfer Utility installer TransferUtil ityInstaller exe from www epa gov ceppo cameo request htm to your hard drive Importing and Exporting Data 201 Importing and Exporting Data 2 Double click on TransferUtilityInstaller exe to start the Transfer Utility installer 3 Follow the instructions yo
24. Append search command 248 Clear Search command 248 see also Searching Start Search command 248 Subset Search command 248 Searching 27 251 255 advanced chemical search 80 83 Index advanced facility search 111 113 advanced searches 63 68 253 254 append searches and subset searches 254 255 basic chemical search 78 79 basic facility search 109 111 basic searches 251 252 choosing between AND and OR searches 67 82 83 contains characters vs word starting with 78 79 for chemicals 78 83 for facility records 109 113 found sets 37 saving searches 253 254 searching state fields 252 Section 112 r 275 276 Select This Chemical in ALOHA menu command 249 Sharing menu ALOHA commands 249 LandView commands 250 MARPLOT commands 249 Show All button 26 Show All on Map menu command 249 Show All Records menu command 247 Show on Map menu command 249 Show Related menu command 28 247 Site plans acceptable file formats 122 adding and editing 121 123 deleting a site plan 122 importing and exporting 217 218 including photos 123 location on hard drive 122 viewing plans 48 Sort menu command 247 see also Sorting records Sorting records 255 265 by a single criterion 259 261 by multiple criteria 263 265 choosing criteria 255 258 example sorts 265 sorting a subset of records 262 263 unsorting 262 Sources of chemical data 100 104 Special Locations module 24 155 162 adding and editing records 156 adding contact infor
25. Contains characters Once you find the desired name in the Synonyms tab note precisely its first 10 characters Return to Chemi cals In Inventory click Edit enter those 10 characters then click Look Up Chemical Using the Adjust Link button This button is visible on a Chemicals in Inventory record once you have saved your editing changes You can use it to link a particular Chemical Library record with either a a chemical name or b a combination of a chemical name and a CAS number that you ve typed in one or more of your Chemicals in Inventory records You would use this button only when you re sure that a particular Chemical Library record matches the name or combination of name and CAS number on a Chemicals in Inventory record Generally a link 1s useful in either of two circumstances You want to be sure that you ll be able to readily access the response rec ommendations and other information about a chemical from its Chemi cals in Inventory record you would do this by clicking the View RIDS button on that record or from a Facilities or Routes record you would click the RIDS button next to the name of the chemical in the inventory You want to use the Screening amp Scenarios module to predict a hazard zone for the chemical shown on the Chemicals in Inventory record see Using Screening amp Scenarios to assess hazards on page 137 You would not need to make a link if the name shown on the Chemicals in I
26. MARPLOT and ALOHA together when you plot an ALOHA footprint on a map MARPLOT was primarily designed to display maps of U S counties gener ated from TIGER Line files developed by the Bureau of the Census down load MARPLOT maps from www epa gov ceppo cameo marmaps or learn more about TIGER Line files at www census gov geo www tiger This manual explains the procedures for using CAMEO and MARPLOT together for some basic projects but doesn t provide detailed explanations of TIGER Line files and doesn t fully explain how to use MARPLOT You ll find all that information in the MARPLOT user s manual download it from www epa gov ceppo cameo marplot htm A point of potential confusion is that although MARPLOT is the mapping component of CAMEO MARPLOT and CAMEO s collection of modules are actually two separate programs communicating with each other For the two programs to share information they must both be running on your com puter at the same time Whenever you do something in a CAMEO module that requires communication with MARPLOT or vice versa if one of the two programs isn t yet running the other will automatically start it The CAMEO Map The CAMEO Map is a special MARPLOT map that you use as an overlay on other maps such as the sample map of Prince William County that is included with your copy of MARPLOT Use the CAMEO Map not maps like the Prince William County map as the location for all CAMEO related map
27. See State Emergency Response Commis sion SERC Sharing The process by which CAMEO ALOHA and MARPLOT share information in order to establish and use links between module records map objects and ALOHA footprints Shock wave A pressure wave generated by an explo sion SIC Standard Industrial Classification SIC codes are assigned to U S industries Facilities with SIC codes 20 to 39 manufacturers may be subject to the hazardous chemical inventory reporting requirements of EPCRA Skin absorption Chemical exposure through the skin Because the skin does not act as a reliable barrier to hazardous chemicals it can be a route of acute poisoning Compounds such as dimethyl sul foxide are known to be directly absorbed into the bloodstream through the skin Sludge A thick or viscous mixture of solids in aque ous solution such as sewage sludge Slurry A dilute mixture or suspension of solid parti cles in water such as clay fiber or metal powders Soda ash Sodium carbonate Solute Solvent A solute is a gas liquid or solid sub stance that is uniformly dispersed in a liquid sol vent substance forming a solution The solvent molecules act to break the solute molecules attrac tion for one another and also the solvent s natural structure For instance water is a highly structured substance in the absence of any solutes See also Solution Solution A molecularly uniform mixture of one or more solutes
28. Strategies for avoiding duplicate records 219 Exporting data to other programs 223 Managing Your CAMEO System 225 A CAMEO management plan 225 Why make a CAMEO management plan 226 Elements of a good CAMEO management plan 226 The CAMEO system manager 228 Preparing a plan for entering and updating data 229 Program security 230 Installing and running CAMEO on a network 232 Ensure security first 232 Possible configurations 233 Installing the runtime version on a network 233 Using FileMaker Pro to host runtime files 233 Using FileMaker Pro Server 240 Managing multiple users 240 Using CAMEO if you already have FileMaker 241 Contents vii Contents CHAPTER 9 Reference Information 245 CAMEO s menus 245 Searching 251 Making a basic search 251 Making an advanced search 253 Append searches and subset searches 254 Sorting records in CAMEO modules 255 Choosing sort criteria 255 Sorting records by a single criterion 259 Unsorting records 262 Sorting a subset of records ina module 262 Sorting by multiple criteria 263 Some example sorts 265 Overview of legislation 266 EPCRA 266 CAA 112 r 275 Bibliography 276 APPENDIX A Glossary 279 Index 301 viii Contents CHAPTER 1 Welcome to CAMEO Welcome to CAMEO This manual explains how to use the CAMEO Computer Aided Management of Emergency Operations software It assumes that you already know how to use the Microsoft Windows or Macintosh computer on which you
29. hazard zone estimation It uses the grandparent record ID when you choose to plot a hazard zone on a map the hazard zone is plotted either around the facility or along the route that has a record ID matching the grandparent record ID Data transfers and record IDs For each record in a data file exported from one copy of CAMEO into another copy of CAMEO one of two things happens Importing and Exporting Data 199 Importing and Exporting Data e anew record is created in the target copy of CAMEO to hold the newly imported data e an existing record is updated What determines the outcome whether a new record is created or an exist ing record is updated is the record ID for that record which is included in the file and imported along with the rest of the data in that record The record ID for each imported record is compared with the record IDs for the existing records in a given target module e Ifno match is found a new record containing the imported data is added to the target module and the record ID for the new record is set to match the record ID of the imported record e ifa match is found the corresponding record in the target module is updated with the imported data During the update all the data in the tar get record is replaced by the data in the matching imported record Records in CAMEO especially records describing facilities can be dupli cated when you might not necessarily expect it because of ho
30. open the Facilities mod ule 2 From the Search menu select Start Search Set up and run a search that will find only the records to be replaced In the case of the example above you would make an Advanced Search for facility records with 20 in the Fire District field For help with setting up and running searches see Searching on page 251 3 Check over the set of found records to be sure that it contains only the records to be replaced When a found set has been created you can browse through only the records in that found set So if you see any records that you don t intend to delete you ll know that you need to refine your search 4 From the File menu select Import Export then click Export 5 Click Export Data for Found Set Before deleting the found records you ll back up the data from them into an archive file 6 Choose a location for the new archive file A zipped file of your exported data will be created at that location We recommend that you also make a copy of the archive file on another storage device 7 From the Record menu select Delete All Found Records Selecting this command while a found set exists in the module deletes only the found records leaving the other records in the module untouched Importing and Exporting Data 221 Importing and Exporting Data Once you ve deleted the records to be replaced you re ready to import your new data Follow the procedure in Im
31. supports combustion Long term inhalation of low concentrations or short term inhalation of high concentrations has illeffects Vapors are much heavier than air and tend to settle in low areas Contact CHEMTREC to activate chlorine response team 800 42493200 Used to purity water bleach wood pulp and to make other chemicak AAR 1999 As you review the RIDS information about chlorine consider the fol lowing questions and note where you would check to find the kinds of information you would need quickly during a response What are the main hazards of chlorine Could it become an airborne toxic gas hazard Is it flammable Is it reactive Getting information about a facility You can keep a record in the Facilities module for each facility that reports Tier II chemical inventory information to the LEPC You then can cross reference any facility record to e asymbol representing its location ona MARPLOT map Getting Started 39 Getting Started e records in the Chemicals in Inventory Contacts Screening amp Scenarios and Incidents modules where you can maintain various kinds of infor mation about facilities including their chemical inventories emergency contacts hazards analysis results and details of past incidents at given facilities You can search the Facilities module just as you searched the Chemical Library The Green Valley Water Facility is in the town of Haymarket To open the Facilities module and
32. sure Indices Cincinnati ACGIH can be ordered from www acgih org American Industrial Hygiene Association AIHA 2001 Emergency Response Planning Guidelines and Workplace Environmental Exposure Level Guides Handbook Fairfax Virginia AIHA Press can be ordered from www aitha org Arthur D Little Little 1992 Update of Chemical Protective Clothing Rat ings for CAMEO Seattle Hazardous Materials Response and Assess ment Division National Oceanic and Atmospheric Administration Association of American Railroads AAR 1999 Emergency Handling of Hazardous Materials in Surface Transportation Washington D C Bureau of Explosives Chemical Abstract Service CAS 2001 Formulas and CAS numbers Elec tronic file Seattle Hazardous Materials Response Division National Oceanic and Atmospheric Administration Code of Federal Regulations Title 29 Labor 2001 Washington D C U S Government Printing Office Code of Federal Regulations Title 40 Protection of Environment 2001 Washington D C U S Government Printing Office 2 6 Reference Information Bibliography Code of Federal Regulations Title 49 49 CFR Transportation 2001 Washington D C U S Government Printing Office Craig D K J S Davis and D J Hansen et al DOE 2000 Derivation of temporary emergency exposure limits TEELS Journal of Applied Toxi cology 20 11 20 National Fire Protection Association NFPA 2001 Hazardou
33. the Chemicals in Inventory module is being sorted by Maximum amount in the largest container MaxAmtContainer so that larger amounts appear higher in the list than smaller amounts Sort Records Current File Chemicalsinin gt Sort Order gas F Clear All InTransit Inventory Liquid Clear Has Amount Max ArmountCode Max AmtContainer Mixture Pressure Unsoart Fure Reactive Solid O Include summary fields al B Ascending order h wo order l custom order based on value list True Override field s language for sort English 6 Click Sort to sort the records or Done if you decide not to sort the records Reference Information 261 Reference Information Unsorting records You can unsort the records in any CAMEO module to return them to their original default order as follows 1 Open the module to be unsorted 2 From the Record menu select Sort The Sort dialog will be displayed 3 Click Unsort or Done if you decide not to unsort the records Sorting a subset of records in a module Sometimes you might want to sort just some of the records in a module For example in the Facilities module you might need to sort just the records for facilities in the town of Haymarket without sorting the records for facilities elsewhere To sort just some records first search the module to find just the records you want to sort
34. then sort those records as follows 1 From the Search menu select Start Search 2 Choose the criteria for your search making an Advanced Search if necessary then click Search For help setting up searches see Search ing on page 251 When you run a search a found set of records that meet your criteria is established within the module you ve searched You can access and sort only those records until you clear your search 3 From the Record menu select Sort 4 Choose the criteria for your sort then click Sort Only the records in the found set will be sorted In List view you ll see just the names of those records sorted in the order you chose 5 When you ve finished working with your sorted records if you want to clear your search so you can work with all the records in the module select Clear Search from the Search menu or Show All Records from the Record menu 1 In the Chemical Library the default record order is alphabetical by chemical name In all other modules the default is the order in which records were created 262 Reference Information Sorting records in CAMEO modules The found set will be cleared and the found records will revert to their original default order among the other records in the module Sorting by multiple criteria Sometimes you might find it useful to use more than one criterion to sort a module For example you might want to sort the records in th
35. 1os to ChemicalsInInv select EnteredChemName in the data field list then click gt gt Move gt gt 258 Reference Information Sorting records in CAMEO modules Sorting records by a single criterion To sort all the records in a module using a single data field such as chemi cal name or reporting year as your sort criterion 1 Open the module to be sorted 2 From the Record menu select Show All Records to clear any existing found set there will be a found set if you ran a search in the module unless you cleared your search results 3 From the Record menu select Sort The Sort dialog will be displayed 4 Choose the data field to use as your sort criterion as follows e The names of some of the data fields in the module may be listed as sort criteria in the Sort Order box the box on the right side of the dia log If you don t want to sort by any of these click Clear All In the example below three Chemicals in Inventory criteria are being cleared Sort Records Current File Chemicalsinin gt Sort Order Acute Clear All Pavsdnsite Aye Amount Clear All Inventory Ave AmountCode F Max AmtContainer CBRecordlD Move CFacilityRouteRecord D i ChemlinvkecordiD ChemSame ASLastr Chronic CiEHSChemical CiLastModitied CIMSDS Done Include summary fields CiCAS Unsort wll E Ascending order hi Descending order a 2 Custom o
36. Advanced Search To open and reuse a saved search in the Advanced Search dialog click Open Saved Search From the popup menu of search names choose a search name then click Select This Search The Advanced Search dialog will be filled in with the criteria for this search You then can click Search to run this reopened search Append searches and subset searches Two commands in CAMEO s Search menu allow you to refine either a basic or advanced search Once you have run a search and collected a set of found records there are two ways to continue your search In the Search menu run a second search by selecting either e Append Search This widens your search Records found during an append search will be added to the existing set of found records You might choose to append a search if your first search did not turn up all the records you needed to work with For example you might have run a search of the Chemical Library for chemicals with a particular CAS number then realized that you also wanted to work with the records for chemicals with another CAS number You would run an append search for the second CAS number in order to obtain a set of records for chemi cals with either CAS number e Subset Search This narrows your search Only records that were found in the first search and that also are found during your second search will be included in the set of records found in any subset search You might choose a subset sea
37. CAMEO is running on your computer you can access its online help system if you have installed a web browser such as Internet Explorer or Netscape Navigator on your computer To view the online help click the Help button in the Navigator shown at left or select CAMEO Help from the Help menu Your web browser will start up and dis play the table of contents for the online help Click on any topic title to read about that topic Whenever you want to return to the table of contents click 1 If you re running CAMEO in Classic Mode in OS X on a Macintosh to avoid problems accessing Help be sure to run your web browser in Classic Mode as well not in OSX 30 Getting Started ALOHA and MARPLOT the TOC button in the upper right corner of the Help window If you would rather look up a topic in the help index click the Index button Things to ignore There are some items in CAMEO s windows that you won t need to use directly to perform your work with CAMEO However these items are needed in order for CAMEO to function normally Just ignore the following items but please don t try to remove them e the Scripts menu e the button just above the book icon in the upper left corner of CAMEO s windows shown at left e the Window menu This menu lists the file names of open modules along with the names of support files that CAMEO needs in order to operate normally but that you won t ever need to work with directl
38. CERCLA chemicals and defined in CERCLA For more details about these reporting requirements see Section 304 emergency notification on page 270 Also included on Incidents records are some of the data fields recom mended for use in reporting incidents by the National Fire Information Council NFIC and the Emergency Response Notification System ERNS A source of historical incident data You can find information about past incidents at facilities in your area which you can include on Incidents records by querying the National Response Center s incident database at www nrc uscg mil click Query Data Adding and editing Incidents records When you create a new Inci dents record you can choose to associate it with a particular facility or route where the incident occurred To create a new record for an incident 1 Skip to step 2 if you do not plan to associate the new record with a facil ity or route Otherwise if you haven t already done so create either a Facilities record describing the facility or a Routes record describing the route where the incident occurred 2 Open the Incidents module and choose New Incident from the Record menu Working With Other CAMEO Components 171 Working With Other CAMEO Components 3 When asked whether you d like to associate the new record with a route or facility click Route to associate it with a route or Facility to associate it with a facility If you d
39. Component CAMEO checks through the Chemical Library records to find chemical names matching the text you enter It also checks through the names in all your existing Chemicals in Inventory records However e Only the first 10 characters are considered both in the text you enter and in the chemical names Entering PROPYLTRICHLOROSILANE will provide the same matches as entering PROPYLTRIC e The lookup attempts to find only chemical names that begin with the text you enter To find BORIC ACID you cannot enter ACID instead enter BORIC or BORIC ACID Working with Facility Records 127 Working with Facility Records If your search text contains characters like or or spaces names may be displayed that do not exactly match in the position of those char acters Suppose you want to find 1 2 4 TRIMETHYLBENZENE If you enter 1 2 4 the list will include 12418 RED To avoid this type a longer string of characters like 1 2 4 TRI On the other hand if your lookup fails to locate the desired name try entering fewer characters Entering 1 BETA D2 results in no matches but 1 BETA D results in several including 1 BETA D 2 DEOX YRIBOFURANOSYL 5 FLUOROURACIL possibly the desired name If all else fails click Cancel to leave the Chemicals In Inventory editing window open the Chemical Library and search for the chemical name specifying
40. ID Codes State Fields Map Data site Plan Motes Address Facility Phones Contacts Chemical Inventory Checklist Last Mame Title Organization Johns DEMO Jordan Safety Coordinator Green Valley Water Facility Ole Wong DEMO Angela Senior Plant Manager Green Valley Water Facility O Savecnanges y __concet 9 Press Save Changes again to save the new record Reviewing the facility s chemical inventory CAMEO s Chemicals in Inventory module is one of several modules in which records related to facilities can be kept In the Chemicals in Inventory module you can keep records on the hazardous substances stored or used at facilities or transported along routes in your community From a Facilities record for a facility you can quickly jump to the Chemicals in Inventory records for chemicals in that facility Under the Emergency Planning and Community Right to Know Act EPCRA of 1986 Tier II forms must be submitted each year by operators of facilities that maintain certain hazardous materials in more than mini mum threshold amounts On a Tier II form the facility provides information about its inventory of hazardous materials e g storage locations and amounts Tier II forms are submitted to each state s State Emergency 46 Getting Started A CAMEO guided tour Response Commission SERC Many SERCs then share the Tier II data with county and local level response and planning organizations su
41. Inventory Liquid n Max Amount Unsort Max mountCode Max AmtContainer Mixture O Include summary fields al i Ascending order h T Descending order l T Custom order based on walue list True x O Override field s language for sort English 5 Once the Sort Order box contains just the criterion of your choice then click on the name of your criterion in the Sort Order box to select it and then click either e Ascending order to sort the records alphabetically from A to Z in numerical order from smallest to largest number or in date or time 260 Reference Information Sorting records in CAMEO modules order from earliest to latest date or time In the example below the Chemicals in Inventory module is being sorted alphabetically by chemical name EnteredChemName Sort Records Current File Chemicalsinin gt Sort Order Acute EY ear an Ave mount c Ave dmountCode CBRecordi gt CFacilityRouteRecord I gt ChernlnvRecordI gt ChemSame ASLasti r Chronic cic as CiEHSChemical CiLastModitied CiMSoS Include summary fields il Ascending order h PE order l T Custom order based on value list True Override field s language for sort English e Descending order to sort the records alphabetically from Z to A in numerical order from largest to smallest number or in date or time order from latest to earliest date or time In the example below
42. Records To see detailed descriptions of all the reactive groups used in CAMEO check CAMEO s online help To predict the reactivity of a mixture of chemicals CAMEO first identifies the reactive groups to which each of the chemicals belongs and then pre dicts the kinds of chemical reactions likely to occur when members of these groups are mixed together Reactivity predictions are pairwise CAMEO only predicts the reac tivity between two chemicals at a time If you virtually mix three or more chemicals it will predict the reactivity between each of the possible pair ings of those chemicals Be aware that e sometimes three or more chemicals can react in ways CAMEO can t predict For example sulfuric acid nitric acid and glycerine react to produce nitroglycerine CAMEO recognizes that this mixture would be very reactive but does not predict that nitroglycerine would be pro duced e sometimes one chemical can catalyze speed up the reaction between other chemicals For example nickel carbonyl catalyzes many polymer ization reactions and other kinds of synthetic organic reactions CAMEO cannot predict when a reaction between two chemicals could be speeded up by another chemical However reactions among more than two chemicals are relatively uncom mon in nature except for the catalyzed reactions that are common compo nents of the metabolic processes of living organisms Making a reactivity prediction
43. The name that you select replaces any text you typed in the Chemical Name box the CAS box is unaffected Click Cancel to avoid replacing what you ve typed in the box e Click the EHS checkbox if this is an Extremely Hazardous Substance EHS and this checkbox is not checked The checkbox is automati cally checked only if you type the CAS number of an EHS click Look Up Component and then select the chemical s name f In the box type either the percentage by weight or by volume of this component in the mixture then from the percentage units menu under the Wt Vol heading choose either Weight or Volume g Repeat steps c through g for each component of the mixture 5 Fill out the information about the storage conditions and locations of the substance or mixture Refer to Table 3 on page 132 for the definitions of each of the fields on a Chemicals in Inventory record 6 Click Save Changes to save your changes to the Chemicals in Inventory record You ll be returned to the Facilities record that you started from 7 Click Save Changes again to save the changes to the Facilities record Once you ve created the record if you d like to create a link from the name and or CAS number on the new Chemicals in Inventory record to a specific Chemical Library record follow the directions in Using the Adjust Link button on page 128 Guidelines for looking up chemicals When you click Look Up Chemical or Look Up
44. Water Facility symbol to the Green Val ley Water Facility s record in the Facilities module iy 9 To create a link first check to be sure that the arrow tool is selected in MARPLOT s tool palette as it is in the example at left If this tool is not selected click on it once 10 Next click on the symbol for the Green Valley Water Facility to select it a When you select an object you can see four small boxes around the object indicating that it is selected as at left MARPLOT displays some basic information about the object along the lower map margin Also the Focus Point a small flashing target shaped icon that marks the most recent point of interest on the map moves to the point of your click 11 While the symbol is still selected is still surrounded by the four boxes from MARPLOT s Sharing menu select CAMEOfm then Link Object You ll be taken back to the Green Valley Water Facility s record in the Facilities module if not find and open that record 12 While that record is visible from the Link menu select Link this Record as shown below TIS Help 2 23 r Facilities fp5 Link this Record 26K as Te a T O Shipper Report Year 1995 Facility Name Green Valley Water Facility DEMO Deparment Chlorination Division Site 4 of 1 Edit Record Search Sharing Scripts Window Once you have created a link between a symbol and record you can easily move back and forth
45. With Other CAMEO Components 179 Working With Other CAMEO Components e polyline objects that represent routes along roads rivers railroads or combinations of these used to transport hazardous substances MARPLOT River Count polyline object symbol object FIGURE 3 Polyline and symbol objects on a map You also can create polygon objects on maps to represent very large facili ties and link those objects to facility records Check the MARPLOT user s manual for more details about symbol polyline and polygon objects CAMEO modules and linking In terms of linking to MARPLOT map objects there are three kinds of CAMEO modules Table 6 1 Records in the Facilities Special Locations Routes Incidents and Resources modules can be linked directly to map objects 2 Records in the Chemical Library Contacts and Chemicals in Inventory modules can t be linked to map objects 3 Screening amp Scenarios records can t be linked directly to map objects But you can plot threat zones on maps from any Screening amp Scenarios records that you have indirectly linked to map objects by creating a linked Facilities or Routes record a Chemicals in Inventory record and 180 Working With Other CAMEO Components Using MARPLOT with CAMEO a Screening amp Scenarios record following the steps in Plotting a threat zone on a map on page 148 Table 6 Linkability of CAMEO modules 3 Can be 2 Can t be
46. a plan for entering and updating data Preparing a plan for entering and updating data The quality of your CAMEO system depends on the quality of the data that you enter into your system Before you enter data develop a data entry plan As you develop your plan try to answer the following questions a What information do you intend to enter into CAMEO Identify the information that can help you to perform your emergency planning and response duties b How will you keep track of the information that you enter We rec ommend that you bear the CAMEO Data Ownership Rule in mind as you consider this topic see Avoiding trouble on page 193 c Do you need to develop data standards You may want to standardize information such as facility identification numbers abbreviations the symbols placed in MARPLOT and other information d Do you need to develop step by step procedures for entering infor mation into CAMEO An advantage of preparing written step by step procedures for entering and maintaining information is that you then can refer to these procedures during training sessions and when entering maintaining and verifying CAMEO information The more you can standardize your data entry system the better the quality of your CAMEO data and the lower the risk of errors associated with entering multiple records for the same facility organization or other entity e Who will be responsible for entering information Assign d
47. be able to most quickly access the phone numbers For an example of how you might use phone numbers in Special Locations records during a response see Checking for special locations within a footprint or threat zone on page 160 e Adding Contacts records containing contact information for people rep resenting particular special locations such as a school principal or a facility emergency manager In Contacts records you can keep addresses and phone numbers for your contacts as well as notes about each contact such as notes from meetings or phone conversations When you add a contact for a special location you re actually adding a new record to the Contacts module Information about that contact will also be displayed under that Contacts tab in the related Special Locations record 158 Working With Other CAMEO Components Working with other CAMEO modules To add a phone number to a Special Locations record Open the record in Record View Click the Phones tab then click the Edit button in the toolbar Click within the first blank table row below the Type heading In the menu of phone number types click to select a type e g 24 hour emergency If you need to add or modify a type select Edit from the menu 4 Type the phone number to the right of the menu in the same table row 5 Click Save Changes To add a record for a contact person for a special location 1 Select t
48. between them 54 Getting Started A CAMEO guided tour 13 To go from the Green Valley Water Facility record to the map symbol from the Sharing menu select MARPLOT then Show on Map You ll be taken to MARPLOT The Green Valley Water Facility symbol will be selected and the Focus Point will appear centered on the symbol Tip If the map is more zoomed in that you d like click the zoom out button in MARPLOT s toolbar shown at left then click several times on the water facility s symbol When you select a linked symbol on a map you can also quickly go to the CAMEO record to which it is linked 14 While the symbol remains selected from MARPLOT s Sharing menu select CAMEOfm then Get Info If the symbol has become unselected click on the arrow tool button then click in the symbol to reselect it You re taken back to the Green Valley Water Facility record in CAMEO s Facilities module Working with Screening and Scenarios Next you ll try out using the Screening amp Scenarios module to perform the hazards analyses explained in the Technical Guidance for Hazards Analy sis see Bibliography on page 276 In a hazards analysis you estimate the size of the area around a facility or other potential spill site that could be affected by the accidental release of a chemical of concern That area is called the threat zone You can use MARPLOT to display threat zones on an electronic map of your commu
49. checked this chemical has been included in a list of tion 313 chemi toxic chemicals covered under Section 313 of EPCRA Facilities stor cal ing or using Section 313 chemicals may be required to submit annual reports of the amount of each chemical released into the environment either routinely or by accident see 40 CFR 372 CAA Thresh Threshold Quantity listed in the Clean Air Act When stored quanti old Quantity ties of this substance exceed this amount a facility becomes subject to the accidental release prevention provisions of the Act Working with Chemical Records 87 Working with Chemical Records TABLE 2 Chemical identification information in a Chemical Library record Continued CERCLA Reportable Quantity EHS Thresh old Planning Quantity RCRA Chemi cal Code Reportable Quantity RQ listed in CERCLA Threshold release size established by the U S Environmental Protection Agency A facility must report spilled quantities in excess of the RQ to Federal state and local governments Extremely Hazardous Substance Threshold Planning Quantity listed in 40 CFR 355 When storage quantities of a hazardous chemical at a facility exceed this threshold the reporting community right to know and emergency planning requirements of EPCRA must be met Four character identification code assigned to this substance under the Resource Conservation and Recovery Act of 1976 RCRA Under the Screening
50. data from either of these modules related data in the Chemicals in Inventory Con tacts Incidents and Screening amp Scenarios modules also 1s exported 2 From the File menu select Import Export then click Export 3 Click Export Data for Entire Module 4 Select a location for your export file then click Save All the data from all the records in the open module along with all data from related records in child and grandchild modules will be exported to a single zipped file at that location If some of the exported records are linked to map objects that you want to export follow the procedure in Transferring map links and map objects on page 216 If you are exporting Facilities records that are linked to site plans that you also want to export follow the procedure in Transferring site plans on page 217 Exporting data from a subset of the records ina module Sometimes you might need to transfer data from only certain records in a CAMEO module along with data from related records in any child or grandchild modules Here s an example Tier II data 1s particularly useful to emergency responders So if you re a member of a SERC that has received Tier II data you might want to share that data with county and tribal level response organizations and or with fire departments You might want to export only certain records to each receiving organization for example just the records for King County to that county
51. exceeded at some time during the hour after the release begins ALOHA s footprints can be dis played on MARPLOT maps See also Level of Concern Flammability A substance s tendency to ignite or take flame Flammability is closely related to the a i Found set A found set is created in a CAMEO mod volatility of a substance and is not its relative abil ity to burn in the presence of oxygen with the evo lution of heat See Flammability limits and Flash point Flammability limits Or explosive limits The lower flammability limit is the lowest concentration of a vapor in air that catches fire when exposed to a source of ignition The upper flammability limit is the highest concentration of the vapor in air that catches fire when exposed to a source of ignition The flash point and lower and upper flammability limits of a substance are often used as measures of its flammability hazard in a given situation Flammable Having a flash point lower than 143 F 62 C and greater than 100 F 38 C Flash point The lowest temperature to which a sub stance must be heated before the vapor air mixture above it will be ignited by a free flame in the open air Fluorescence A luminescent light emitting quality of an organic dye or inorganic substance In fluo rescent substances light emission continues only as long as the excitation energy lasts Differs from phosphorescence in which light emission lasts for many seco
52. explosion or more subtle effects such as chemical heat pro duction evolution of gases or deposition disap pearance of solids Rare Can refer either to the noble gases helium neon and argon the rare earth elements or lan thanide series starting with lantanum or rare met als such as gold silver cadmium and platinum Reactive A hazard category that includes chemicals described as unstable reactive organic peroxide or water reactive described in 29 CFR 1910 1200 Reactive group Reactive groups are categories of chemicals that react in similar ways because they are similar in their chemical structure For purposes of predicting reactivity between mixed chemicals each substance in the Chemical Library has been assigned to one or more reactive groups based on the known chemistry of that substance See How CAMEO predicts mixture reactivity on page 94 Reactive hazard Some chemicals pose special or acute reactivity related hazards that are intrinsic to 294 those chemicals because of their structures and known physical characteristics Those hazards are listed under the Reactive Hazards tab on the Chem ical Library record for any substance in CAMEO Such special reactive hazards include a chemical s tendency to be flammable explosive either by itself or when mixed with other materials peroxi dizable polymerizable air and or water reactive radioactive or a strong oxidizer or redu
53. facility follow the steps in Keeping track of the chemicals in a facility s inventory on page 123 or routinely transported along the route follow the steps in Keeping track of chemicals transported along a route on page 168 To run a screening calculation you must enter a value for Max amount in largest container 3 Check that the chemical is an EHS if you don t already know open its Chemical Library record in Record view click the Regulatory Informa tion tab then check whether the EPCRA EHS Chemical box is checked If it is checked the chemical is an EHS Estimating a screening zone Once you ve made the preparations shown above follow the steps below to estimate the radius of a screening zone for a particular EHS at a facility or along a route 1 Select the Chemicals in Inventory record for the chemical for which you want to estimate a threat zone then select New Screening Scenario Record from the Record menu If you are then told e that the record is not linked to a Chemical Library record then link the chemical name on the Chemicals in Inventory record to the Chemical Library record for that chemical see Manually creating a Chemicals in Inventory record on page 123 e that you first must enter the maximum amount in the largest con tainer then click OK open the Chemicals in Inventory record in Record view click the Edit toolbar button click the Physical State amp Quantity tab typ
54. features 10 not for offsite consequence analysis 275 on a network 232 241 possible data transfers 195 program security 230 231 starting CAMEO 36 system requirements 13 CAMEO Data Ownership Rule 193 194 219 CAMEO Map 177 178 adding new layers 178 CAMEO News Service 8 CAMEO system manager 228 CAMEO Transfer Utility 201 203 CAMEO Website 7 CAS 86 Census Data 11 Chemical Abstract Service registry number 86 Chemical Library module 22 77 104 data field definitions 84 94 data sources 100 104 searching 78 83 understanding information in records 83 94 Chemical Name 86 Chemical Reactivity Worksheet 68 71 94 100 see also Reactivity Chemicals in Inventory module 23 106 adding a mixture component 126 127 adding and editing records 123 136 data field definitions 132 136 manually adding records 123 136 Chemicals searching for 78 83 Clean Air Act CAA Amendments of 1990 275 276 Clear Search menu command 248 Contacts for facilities adding 42 45 136 137 Contacts module 23 106 162 164 adding and editing records 163 164 data field definitions 164 D Data fields in CAMEO 24 29 text boxes vs menus 29 Data importing and exporting see Importing and exporting data Data sources for Chemical Library 100 104 302 Index Delete All Found Records menu command 248 Delete All Records menu command 247 Deleting records 30 DOT Label 86 E Edit button 26 Editing menus 29 Editing records 26 deleting a recor
55. following files into the System folder inside the folder contain ing FileMaker e g C Program Files FileMaker FileMaker Pro 5 Sys tem e fmbmp32 flt e fmpcx32 flt e fmtiff32 flt e Cameo fmx e Marplot fmx e Menu fmx Copy the NOAA _ 32 DLL file from the CAMEO folder into the folder containing FileMaker e g C Program Files FileMaker FileMaker Pro 5 On a Macintosh 1 Copy the following files from the CAMEO folder into the FileMaker Extensions folder inside the folder containing FileMaker e g Macin tosh HD Applications FileMaker Pro 5 Folder FileMaker Extensions e Cameo fmx e Marplot fmx e Menu fmx Copy the MacZip FAT file from the CAMEO folder into the folder containing FileMaker e g Macintosh HD Applications FileMaker Pro 5 Folder Begin hosting CAMEO To begin hosting the CAMEO files over your network follow the steps below You must complete these six steps each time you want to start hosting the CAMEO files from a computer 1 On the computer that will be used to host the CAMEO files start File Maker Pro From the File menu select Open Click Hosts A list of all the files that are being hosted over your network will be displayed Review the list to be sure that Navigator CAM does not appear in the list If it appears in the list another computer is hosting this file If so ask that user to quit from FileMaker 238 Managing Your CAMEO System Inst
56. graphic data TRI The Toxic Release Inventory module has been removed from CAMEO because you now can work with TRI data either in LandView or online at the Toxics Release Inventory Community Right to Know Home Page www epa gov tri 7 Password protection CAMEO no longer requires the use of passwords because the password protection implemented in earlier versions caused difficulties for many users However you can use passwords with your copy of CAMEO if you d like to see Password protection on page 230 If you re a FileMaker user CAMEO was created in a runtime version of the FileMaker database pro gram You can run CAMEO without installing the full version of FileMaker on your computer If you re already a FileMaker user note that it s possible to damage CAMEO if you re using FileMaker with it To learn the details and how to avoid damaging your CAMEO system review Using CAMEO if you already have FileMaker on page 241 2 EPA must maintain records of toxic chemical emissions from certain facilities and must use this information in research and in preparation of guidelines and regulations This EPA module is called the Toxics Release Inventory TRI Facilities subject to these reporting requirements must submit annual reports of total amounts of chemicals released to the environment both routinely and accidentally to the EPA and to state officials Welcome to CAMEO 11 Welcome to CAMEO
57. information needed for emergency response to hazardous materials incidents Firefighters police officers and other emergency workers know that a response can be hampered by lack of accurate information about the substance spilled and safe response actions CAMEO is designed to help you quickly access just such information just when you need it at the scene of a response e To develop hazardous materials emergency plans for your community CAMEO is especially designed to help you meet the requirements of the Emergency Planning and Community Right to Know Act or EPCRA see EPCRA on page 266 CAMEO was developed because NOAA recognized the need to assist first responders with easily accessible and accurate response information Since 1988 EPA CEPPO and NOAA OR amp R have collaborated to further devel opment of CAMEO The Bureau of the Census and the U S Coast Guard also have worked with EPA and NOAA to enhance CAMEO Who uses CAMEO Within the U S CAMEO s primary users include firefighters State Emer gency Response Commissions SERCs and Tribal Emergency Response Commissions TERCs Local Emergency Planning Committees LEPCs industry schools environmental organizations and police departments Outside of the U S CAMEO is in use in many countries and has been translated into French and Spanish ALOHA has also been translated into Swedish and Korean CAMEO was selected by the United Nations Envi Welcome
58. inorganic constituents of the earth s crust Most minerals have a definite internal struc ture and chemical composition Miscible The degree to which one substance can be mixed with another usually related to the degree to which a solute may mix in a particular solvent Some materials such as gases generally as well as ethyl alcohol in water are completely miscible with one another in any proportion Contrast with Immiscible Mixture A uniform or nonuniform blend of two or more substances Examples include blood milk petroleum products and alloys Module Any of the databases included in CAMEO E g Facilities Chemical Library Contacts See also Database Molar A concentration expressed as the number of gram molecular weights of a solute mixed into one liter of solvent usually water A 1 molar solution of sodium hydroxide contains 40 grams of sodium hydroxide in each liter of water Molecular Weight The sum of the weights of all the atoms in a molecule Molecule A chemical entity composed of one or more elements in the form of atoms Molluscicide A chemical agent used to control snail populations Monomer One of the molecules that link together to make a polymer For example the monomer of nat ural rubber is isoprene Monomers may be natu rally occurring or synthetic See also Polymerization MSDS See Material Safety Data Sheet MSDS Mutagen A chemical or radiation source that alters an organi
59. inspection during normal working hours Facilities must provide Section 311 and 312 information whenever requested regardless of whether on site quantities of hazardous chemicals equal or exceed threshold quantities Completed forms must be submitted by subject facilities on or before March 1 of each year Section 313 toxic chemical release reporting Section 313 of EPCRA requires the EPA to establish and maintain an inventory of toxic chemical emissions from certain facilities Facilities subject to this report ing requirement must complete a Toxic Chemical Release Inventory Form commonly known as Form R for specified chemicals Toxic Chemical Release Inventory Forms must be submitted to the EPA and to state officials designated by the governor on or before July 1 of each year These reports should include descriptions of both routine and accidental releases of hazardous chemicals from subject facilities during the preceding calendar year The purpose of this reporting requirement is to inform the public about routine releases of toxic chemicals to the environment The information 1s also intended for use in research and in the development of regulations guidelines and standards The Section 313 reporting requirement applies to owners and operators of facilities with at least ten full time employees that are in Standard Indus trial Classification SIC codes 20 through 39 and that manufacture import process or otherwise use at least o
60. kinds of components e Modules or databases the Chemical Library of response related infor mation about thousands of hazardous substances and eight other mod ules you use for response and planning record keeping e Programs ALOHA a model for predicting the dispersion of hazardous gases and MARPLOT an electronic mapping program To complete various tasks you re likely to use two or three CAMEO com ponents in sequence For example suppose you want to assess the potential hazard posed to your community by a particular chemical in the inventory of a local chemical processing plant As part of your investigation you might 1 find the record for that plant in CAMEO s Facilities module then 2 view the location of the plant on a map in MARPLOT You then might Getting Started 21 Getting Started 1 Check Facilities Green Valley Water Facility 3 check the record in CAMEO s Chemicals in Inventory module for the chemical of concern in the plant s inventory You then might 4 use ALOHA and MARPLOT to predict the extent of the area that could be at risk if that chemical were to be released Figure 1 shows this example sequence 2 View on map 3 Check chemical inventory 4 Plot ALOHA footprint MARPLOT River Count Gr Valley Water Fac on Facility CHLORINE FIGURE 1 A sequence of tasks in CAMEO viewing a facility s record viewing its map location viewing its chemical inventory assessing a r
61. listed in the box e If any of the criteria you want to sort by does not appear in the Sort Order box then in the list of data field names on the left click on the name of each of those criteria then click gt gt Move gt gt to move it into the Sort Order box Reference Information 263 Reference Information In the Sort dialog names of data fields generally are similar to the data field names shown on your CAMEO records although they don t corre spond exactly Order your sort criteria by their importance move the most important criterion to the top of the Sort Order list in the example above last name is the most important criterion the next most important to the position just below it and so on To move a criterion click the move button to the left of the criterion s name in the list then drag the button up or down to move the criterion up or down in the list For example you might sort your Contacts records first by Organization the most important criterion and then by last name the less important criterion as in the example below in which Organization is above LastName in the Sort Order box Your contacts then will be sorted by organization with contacts for the same organization listed alphabeti cally Sort Records Current File Contacts CA Sort Order CoCity Clear All E Organization P CoCountry E E CoCounty CoEmail Clear CoF ireDistr ict CoMailAddre
62. location was reported SSI Report Click this checkbox if a report on a statistically significant increase SSI in a continuous release has been filed Incident Discharge Click this checkbox if this is a single incident or discharge rather than a continuous release Case ID Regional Case ID number assigned to this incident by the regional EPA or Case ID U S Coast Guard office Case ID NRC Case ID number assigned to this incident by the National Response Center Case ID Dis Case ID number assigned to this incident by the discharger charger Case ID CR Case ID number assigned to this incident by the EPA if this is a continuous release Under the Response amp Evaluation tab Response Agency Type List of the agencies involved in the response to this incident and the type of each agency Working With Other CAMEO Components 175 Working With Other CAMEO Components TABLE 5 Items on an Incidents record Continued Evacuation Click this checkbox if people were evacuated in response to this Required incident Followup Required Click this checkbox if a report describing this spill is required to be submitted by the discharger to the U S Department of Trans portation EPA or the Chemical Safety Board Followup Received Click this checkbox if a followup report describing this incident has been submitted by the discharger to the U S Department of Transportation EPA or the Chemical Safety Board Re
63. lon gitude were measured Pull down menu in Edit view gitude Description of loca Code and description of the location for which latitude and lon tion identified by lat gitude were measured itude and longitude Record is linked to This box is checked if this record is linked to an object on a MARPLOT object MARPLOT map see Linking map objects to CAMEO records on page 183 Working With Other CAMEO Components 167 Working With Other CAMEO Components TABLE 3 Items in Resources records Continued Under the Notes tab Keep your own notes about this resource supplier here Routes Use the Routes module to maintain information about routes such as rail roads or highways used to transport hazardous materials Route types can include air water or land routes You can link records in this module to routes depicted on a map in MARPLOT Adding and editing Routes records To add a new route record 1 Open the Routes module 2 Choose New Route from the Record menu A new blank record will be created 3 Fill out the new route record Refer to Table 4 on page 169 for explana tions of all the items 4 Click Save Changes to save the new record To edit a route record open that record then click the Edit button in the toolbar see Editing records on page 29 Mapping a route To link any Routes record to a line object on a MAR PLOT map representing that route follow the procedure de
64. metal perchlorates dichromate powdered metals and phosphorus Q Quaternary ammonium salt Ammonia derivatives in which four alkyl or aryl groups are attached to a nitrogen atom When ionized in aqueous solution acts as an antibacterial antistatic agent and an accelerant in photographic development R Radiation Electromagnetic energy or light depend ing on the wavelength which imparts energy to molecules and atoms Radiation absorption causes ionization and bond breaking Radical In inorganic chemistry refers to an aqueous dissociated ionized group In organic chemistry refers to an uncharged alkyl aryl or other group that acts as a fragmented highly reactive short lived substance Free radical generation is a very important reaction that can initiate polymerization and other kinds of reactions Radioactive Spontaneously and continuously emit ting ions or ionizing radiation Radioactivity is not a chemical property but an additional hazard apart from other properties of a material Radius of a threat zone The maximum distance away from the point of release of a hazardous sub stance at which its airborne concentration could reach the LOC level of concern under specified weather conditions See also LOC Threat zone Rapid reaction A reaction in which chemical change becomes evident within minutes to hours after the mixing of incompatible chemicals That evidence can be dramatic change such as fire or
65. might add items to some of the Managing Your CAMEO System 221 Managing Your CAMEO System editable pull down menus in CAMEO modules Plan how you ll keep track of the changes you make to CAMEO so you ll be able to update future ver sions of the program Program security Describe your method of ensuring program security and any procedures that you intend to use to restrict access to the program The CAMEO system manager An important decision affecting your CAMEO system will be selection of the system manager Designate one person as the system manager This per son should be experienced in using CAMEO as well as computer operating system and office software The responsibilities of the system manager include e receiving and installing program updates e troubleshooting e directing the training program e ensuring that backups are made e supervising modifications to CAMEO e directing data entry e ensuring program security e developing data element standards Some components of these tasks may be delegated to others In essence the system manager should be responsible for maintaining your CAMEO sys tem and ensuring that it is used as effectively as possible The importance of this position cannot be over emphasized If your system manager is not in tune with the CAMEO system its needs and your needs then CAMEO may never prove to be a useful tool for you 228 Managing Your CAMEO System Preparing
66. nerable zone or the screening zone to reflect the particular type of hazards analysis you perform as discussed below Screening amp Scenarios is essentially a calculator you use to estimate the radius of a threat zone a threat zone radius is shown at left To do this you enter a set of simple conditions to describe an accidental chemical release at a chemical facility or along a transportation route Screening amp Scenarios then estimates the radius of the threat zone around the facility or along the route using the Technical Guidance calculations If you have a MARPLOT map of your area you also can plot threat zones on your map You can estimate a threat zone radius only for Extremely Hazardous Sub stances EHSs chemicals that have been identified by the U S Environ mental Protection Agency as acute inhalation toxic threats and that have been listed under EPCRA There are 356 EHSs Find more EHS informa tion at www epa gov ceppo ep chda htm ehs To check whether a chemical of concern is an EHS find its record in the Chemical Library then click the Regulatory Information tab If the EHS checkbox is checked the chemical is an EHS see Figure 5 on page 141 4 138 Working with Facility Records Using Screening amp Scenarios to assess hazards Important Never use Screening amp Scenarios as an emergency response tool or for meeting the requirements of Section 112 r of the 1990 Clean Air Act See What are the diff
67. new inci dent A train has collided with a truck at an intersection in the industrial section of Haymarket A tankcar and a flatbed car filled with containers have derailed Now the tankcar is lying in a ditch alongside the tracks sur rounded by some containers that have broken loose from the flatbed car Figure 7 e The tankcar is labeled hydrogen fluoride e the UN NA number shown on all the containers is 1806 You want to know What problems could occur if these chemicals were to accidentally mix together when crews right the tankcar and collect the con tainers You can use CAMEO to answer this question You ll mix the two chemi cals by finding their Chemical Library records and then adding both chemi cals to the Reactivity Worksheet CAMEO will then predict the mixture s potential reactivity Working the problem First you ll need to search the Chemical Library for the two chemicals you want to add 1 Click the Navigator button in the toolbar then click Search for a Chemi cal 2 Type hydrogen fluoride in the Chemical Name box then press Search searching for either a name that contains characters or a word start ing with hydrogen fluoride will work 68 Getting Started A CAMEO guided tour FIGURE 7 Schematic overhead view of the accident scene In the list of found records you should find HYDROGEN FLUORIDE ANHYDROUS If it s not there repeat your search
68. objects that are inside of or touched by the currently selected object s gt Layer s to search Map s to search Individual Layer Maps in View CAMEO Hospitals Search Cancel Help replace previous collection 4 Click Show All on Map The map will be displayed at a scale that makes all the symbols on the layer that are within the threat zone visible all the symbols will be selected 5 From MARPLOT s Sharing menu select CAMEOfm then Get Info as at left The Special Locations module will be displayed showing a list 1 Ifa previous version of CAMEO is still installed on your computer you will see both CAMEO and CAMEOfm in MARPLOT s Sharing menu Always select from the CAMEOfm commands when you re working with the current version of CAMEO See When you start from MARPLOT on page 182 for instructions for removing the CAMEO items from the Sharing menu Working With Other CAMEO Components 161 Working With Other CAMEO Components of all the records linked to the selected map objects if there are multiple records they re placed in a found set just as though you had found them by running a search for them Double click any record in the list to view that record in Record View Once you have a set of Special Locations records representing the special locations within a threat zone you can make and print a report containing the contact phone number
69. obtain resources and information you plan to use with your CAMEO system such as the MARPLOT maps page at www epa gov ceppo cameo marmaps CAMEO system manager Describe the position and responsibilities of the system manager Include his or her name telephone number s and email address CAMEO information management Outline the procedures you ll use to enter information into CAMEO and onto the maps you ll use with CAMEO Describe procedures for making data linkages both within CAMEO and between CAMEO and MARPLOT and information tracking procedures Propose data element standards such as acceptable common abbreviations e g St for Street Describe your strategies for maintaining tracking and updating informa tion Describe your method for backing up your CAMEO system and include a schedule see Implementing a CAMEO backup program on page 231 If you plan to import Tier II data into your CAMEO system review Importing data from Tier2 Submit on page 206 Training Describe who will be trained and the purposes and goals of your CAMEO training program Discuss word processing graphics and other skills required of trainees Outline your proposed training program and list the subjects that you intend to cover Describe the resources that you need to conduct your program Include a training schedule CAMEO changes Describe any modifications that you propose to make to your CAMEO system For example you
70. or kilograms To tell the differ ence click within the data field a menu will drop down so you can select from all the choices it contains a text box will not Figure 4 Facility Phones Type Phone Delete Mobile Modem Work FIGURE 4 Type is a menu that drops down when you click within the data field in Edit mode Phone is a text box When you re in Edit mode you can edit some of the menus that appear in CAMEO records You can tell whether a menu can be edited by looking Getting Started 29 Getting Started through the choices in the menu In an editable menu Edit is at the bot tom of the list of menu choices To edit a menu 1 Click the Edit button in the toolbar 2 Click within the menu data field to drop down the menu 3 Select Edit from the menu as at left A list of all the items in the menu is displayed 4 Add remove or edit items in the menu then click OK 5 Click Save Changes To delete a record from a CAMEO module select that record then select Delete lt module name gt from the Record menu e g in the Special Loca tions menu select Delete Special Location in the Facilities module select Delete Facility as in Figure 5 View List View Record Next Tab Show Related Sort Show All Records New Facility Edit Facility Delete Facility 3D FIGURE 5 Deleting a Facility record Getting Help Whenever
71. polylines on the map shown in Figure 4 which represent neighborhood roads and a creek It s likely to seem logical at first to link records in the Routes module directly to polyline objects on the Roads Railroads or Water layers of your MARPLOT map However there are drawbacks to doing this e Only rarely will a transportation route of concern to you correspond to a single Road Railroad or Water object in MARPLOT That s because routes on MARPLOT maps typically include either pieces of several roads or just part of a railroad or river object Working With Other CAMEO Components 185 Working With Other CAMEO Components SS JMARPLOT Prince William atalii VA Jackson Mill Ed Mount Atlas Ln Babbling Brook Ct an Catharpin Creek Jackson Hollow Fd Waterfall Fd FIGURE 4 On this MARPLOT map roads are shown as black polylines Catharpin Creek appears as a blue polyline on a color printout e Objects on the Roads Railroads and Water layers which are derived from the nationwide TIGER Line database typically exhibit idiosyncra sies such as missing or misnamed segments e For purposes of using maps with CAMEO it s easiest to always link CAMEO records to objects on the CAMEO Map because then you ll always know where to find those objects Other kinds of objects such as Roads Railroads and Water objects are on particular county maps not on the CAMEO Map To avoid these drawbacks wh
72. records Working with Chemical Records 89 Working with Chemical Records TABLE 4 Full names of protective materials listed under the Protective Clothing tab on Chemical Library records Abbreviation displayed in CAMEO Full name of the protective material AL PE Aluminized Polyethylene AL PE PET Aluminized Polyethylene Polyethylene Terephthalate AL PET Aluminized Polyethylene Terephthalate AL PET PVC Aluminized Polyethylene Terephthalate Polyvinyl Chloride AL PVF Aluminized Polyvinyl Fluoride BARRICADE Plastic Laminate Dupont Company BLUE MAX Plastic Laminate MSA Company BUTYL Butyl Rubber BUTYL NAT RUB Butyl Rubber Natural Rubber BUTYL NEOP Butyl Rubber Chloroprene Rubber CELLULOSE ACETATE Same CELLULOSE PROPIONATE Same CHECKMATE Plastic Laminate Lakeland Company CHEMREL Plastic Laminate Chemron Company CHEMREL MAX Plastic Laminate Chemron Company CHEMTUFF Plastic Laminate Chemron Company CHLOROBUTYL Chlorobutyl Rubber COMFORT GARD II Comfort Gard II Fabric CPE Chlorinated Polyethylene CPE SARAN Chlorinated Polyethylene Polyvinylidene Chloride CPE HYPALON PVC Chlorinated Polyethylene Hypalon Polyvinyl Chloride Working with Chemical Records Understanding the information in the Chemical Library TABLE 4 Full names of protective materials listed under the Protective Clothing tab on Chemical Library records Continued Abbreviation displayed in CAMEO Full name of t
73. records on page 183 if you d like to create a map object and link Sharing MARPLOT Help on MARPLOT LandView P Show on Map cM Show All on Map Unlink Go to MARPLOT If you re working with a Screening amp Scenarios record and want to view the threat zone on a map follow the instructions in Plotting a threat zone on a map on page 148 If you have run a search in a CAMEO module and have found multiple records linked to map objects to see all those objects on the map e While that module is open from CAMEO s Sharing menu select MARPLOT then Show All on Map MARPLOT will come forward and all the objects will be displayed they also will be selected When you start from MARPLOT While you re working with a MARPLOT map to see the record linked to a map object E 1 Click on the map object to select it When an object is selected four small squares surround it like the squares around the facility symbol at left 2 From MARPLOT s Sharing menu select CAMEOfm then Get Info as at left CAMEO will come forward and will display the linked record Sharing About Sharing ALOHA gt CAMEO gt CAMEOGim aloe Votre If a previous version of CAMEO is installed on your computer you e will see both CAMEO and CAMEOfm in MARPLOT s Sharing menu Goto caMeom Always select from the CAMEOfm commands when
74. reporter or discharger is already in your Con tacts module perhaps because they are associated with more than one incident 172 Working With Other CAMEO Components Working with other CAMEO modules Note You can associate the same contact record with more than one incident by repeating steps 1 through 4 for each of the incidents for which this person is a contact e Click Add New to add a new Contacts record You would do this if the reporter discharger is not already in the list You ll see a new blank contacts record Fill in the record refer to Table 2 on page 164 for explanations of all the items then click Save Changes Note Anew Contacts record that you create by clicking New Contact from an Incidents record will be associated with that Incidents record even if you don t type the name of the incident or other identifying information about the incident on the contact record Mapping an incident You can link any Incident record to a symbol on a MARPLOT map representing the location of that incident To make a link follow the procedure described in Linking map objects to CAMEO records on page 183 TABLE 5 Items on an Incidents record Name of facility or Name of facility or route where the incident took place If this route record is not associated with a facility or route this box is blank Not editable Route type or facil Type of route or department division of facility where the inci ity d
75. response procedures e designates a community emergency response coordinator and facility coordinator s to implement the plan e outlines emergency procedures e describes methods for determining the occurrence of a release and the possible affected area and population 268 Reference Information Overview of legislation e describes community and industry emergency equipment and facilities and identifies the people responsible for them e outlines evacuation plans e describes a training program including schedules for emergency response personnel e presents methods and schedules for exercising emergency response plans To assist LEPCs in preparing and reviewing plans the National Response Team NRT composed of fourteen Federal agencies with emergency response responsibilities published guidance on emergency response plan ning This guidance the Hazardous Materials Emergency Planning Guide was published by the NRT in March 1987 and is online at www epa gov swercepp p tech htm nrt 1 Each emergency response plan must initially be reviewed by the SERC and then must be reviewed at least annually by the LEPC Regional Response Teams RRT composed of Federal regional officials and state government representatives may also review the plans and provide assistance to LEPCs upon request Planning activities of LEPCs and facilities were to be initially focused on but not limited to the 360 extremely hazar
76. search for all the facilities in the town of Haymarket 1 From the File menu select Open then Facilities The module will open in List View in List View the names of all the records are shown in a list 2 From the Search menu select Start Search 3 Type haymarket in the City box then click Search as shown below it doesn t matter whether you type letters in upper or lower case CAMEO Basic Search Contains characters PREDALE eee O Contains word starting TTT K Facility Name Zip Code Has EHS Chemical in Inventory ______ Has Chemical in Inventory __ Plotted in MARPLOT ____ Report Year Is equalto i Last Modified Note If wou enter multiple criteria records satetying all of your criteria will be found Go to Advanced Search Search State Fields Search 40 Getting Started A CAMEO guided tour You ll see a list of the three facilities located in Haymarket including the Green Valley Water Facility Youll work with the record for this facility Found Facilities Results of search for City Contains characters haymarket Name Dept Street Address Green Valley Water Facility DEMO Chlorination LIS Highway 15 Adams Petroleum Refinery DEMO Merovan Industrial Park A 9 M amp S Chemicals DEMO Woods Lake PlaniU s Highway 15 4 In the list double click Green Valley Water Facility DEMO to open this record in Record View In Record View you
77. the List menu If it has become unselected click on the zone s outer boundary to reselect it then select Search 2 To set up the search a Under the Search for objects heading select are inside of or touched by from the menu of object types b Check to be sure that the currently selected object s is selected in the next menu c Under the Layer s to search heading choose Multiple layers from the popup menu Getting Started 59 Getting Started d In the list of layers click on the CAMEO Hospitals and CAMEO Schools layers to place checkmarks next to the names of those layers the checkmarks indicate that MARPLOT will search these layers e Click the names of any other layers that have checkmarks next to them to remove the checkmarks MARPLOT will then not search these layers When your search criteria look like the ones below click Search Search for objects that are in ide of of touched by the currently selected Herta ia Layer s to search Maps to Search Multiple Layers Mapa in Vi r 2 layers checked BE layers CAE 0 Feces n 7 CAMEO Harpia ow CAMEO Schook CAMEO Tisntpetaian Canne Bleck enpi Ferala Fiscat abandi Search Cancel Help replace previous collection 3 The symbol object representing Central Elementary School is inside the threat zone so it appears in the search collection While its name is high ligh
78. then display either a list of the facilities that match your criteria or a message No records found if no facilities match your criteria Double click the name of any facility in the Found Facilities list to view that facility s record in Record view Whenever you want to return to the Found Facilities list press the List button in the toolbar If you d like to view the list of all facilities again as opposed to just the ones that met your search criteria from the Search menu select Clear Search Some basic search examples To find the most recent records for facilities in a particular zip code type that zip code in the Zip Code box then for Report Year choose the is equal to operator and type the most recent report year in the box To find the facilities in a particular county that store EHS chemicals Extremely Hazardous Substances from the Has EHS Chemical in Inventory menu choose Yes and then type all or part of the name of the county in the County box Making an advanced search for a facility record You can make an advanced search whenever you need to use other criteria than the ones available for a basic search Here s how 1 Start your search just as you would start a basic search by either a clicking Search for a Facility in the Navigator b while you re working in the Facilities module selecting Start Search from the Search menu 2 Click Go to Advanced Search 3 Cli
79. this time checking your spelling carefully in fluoride u comes before o 3 In the list double click on HY DROGEN FLUORIDE ANHYDROUS to open that record then click the Response Information Data Sheets tab 4 Check the reactivity characteristics of hydrogen fluoride as follows a Click the Reactive Hazards tab to see the especially acute hazards of hydrogen fluoride You ll see that hydrogen fluoride is both water and air reactive b Click the Reactivity tab to learn more about its reactions with air and or water and to view its Chemical Profile to review more details about the reactivity of hydrogen fluoride Getting Started 69 Getting Started e View List View Record Next Tab Sort Show All Records Go To From the Record menu select Add to Reactivity Worksheet as at left When asked whether you want to view the Reactivity Worksheet click Later as shown below FileMaker Pro This chemical has been added to the Reactivity Worksheet Would you like to view the worksheet now Perform a search for chemicals with the UN NA number of 1806 from the Search menu select Start Search type 1806 in the UN NA Num ber box then press Search searching for either a word that contains characters or a word starting with 1806 will work gt You ll find just one chemical PHOSPHO
80. threat zone on a map To plot this threat zone on the map 1 click Show on Map MARPLOT will come forward and the zone will automatically be plotted on the map centered on the Green Valley Water Facility symbol Show on hap However at the current map scale it s not possible to see the entire threat zone at once To adjust the map scale choose Set Scale from MARPLOT s View menu In the Set Scale dialog box next to the 1 in heading type 0 50 to change the map scale to 1 inch 0 5 mile as below Your Current Window Width might not match the value shown in the diagram 1 31680 mi Current Window Width mi 58 Getting Started A CAMEO guided tour 4 Click OK You ll see the entire threat zone on your screen as shown below MARPLOT Prince William County VA H HBH Focus Pt 38 S4 2o N 77 37 41 wd in 6 56 mi Once you ve plotted a threat zone on a map you can check to see whether any symbol objects representing especially vulnerable popula tions such as schools or hospitals are within the threat zone Tip You can use the same procedure to check for special locations within an ALOHA footprint that you have plotted on a map See Check ing for special locations within a footprint or threat zone on page 160 To check for special locations in the threat zone 1 While the threat zone object is still selected select Search from
81. tool but to be useful for people who must meet the provisions of the Emergency Planning and Community Right to Know Act EPCRA of 1986 EPCRA EPCRA also known as Title III of the Superfund Amendments and Reau thorization Act of 1986 SARA establishes requirements for Federal state and local governments and for industry for emergency planning and com munity right to know reporting on hazardous and toxic chemicals The community right to know provisions of EPCRA are intended to increase public knowledge of and access to information about the presence of haz ardous chemicals in their communities and releases of these chemicals into the environment EPCRA includes four major sections emergency planning Section 301 303 emergency release notification Section 304 community right to know reporting requirements Sections 311 and 312 and toxic release inventory requirements Section 313 Under EPCRA manufacturers and other facilities are required to report accidental releases of hazardous chemicals to state and local officials and to local fire departments State and local officials are required to prepare contingency plans for communi ties where hazardous materials are manufactured stored or processed Records of chemical inventories at facilities and of accidental and routine chemical spills must be readily available to interested citizens local and state governments and local fire departments You can learn mo
82. up and be displayed You might first be asked to locate MARPLOT e Unless you have LandView installed navigate through the files on your hard drive to locate the MARPLOT folder its default location in Windows is C MARPLOT Open the folder and select the MAR PLOT EXE file in Windows or the MARPLOT file on a Macin tosh inside the MARPLOT folder e Ifyou have LandView installed locate the LandView folder its default location in Windows is C LV5 Open the folder then select the MARPLOT EXE file 2 MARPLOT displays a greeting window Click OK in Windows or just click within the window on a Macintosh A map showing Prince Will iam County is then displayed as shown below If you ve used this map 50 Getting Started A CAMEO guided tour before the view you see may differ from the view below the difference will not cause problems MARPLOT PRINCE WILLIAM COUNTY VA v Focus Pt 38 43 18 N 77 28 82 1 Next you need to set up and run a search for the water facility which is rep resented on the map by a symbol In MARPLOT you can search for roads intersections street address ranges symbols that represent facilities or other locations geographical features and other kinds of map objects The Green Valley Water Facility is located near the intersection of Loudoun Drive and James Madison Highway also called U S Highway 15 Here s one w
83. you re working with the current version of CAMEO fm stands for the FileMaker database program in which this version was developed Select from the CAMEO 182 Working With Other CAMEO Components Using MARPLOT with CAMEO commands only when you want to work with the previous version of CAMEO While you re working with a map to see multiple records in CAMEO that are linked to multiple objects on the map 1 Select the linked objects either by shift clicking on them or by making a search for them check the MARPLOT user s manual to learn how to search for map objects From MARPLOT s Sharing menu select CAMEOfm then Get Info CAMEO comes forward and puts the linked records into a found set just as if you had found the linked records by making a search in CAMEO Use the navigation buttons in the toolbar to browse through the linked records in the collection Select Show All Records from the Record menu when you re ready to clear the found set and return to normal browsing Linking map objects to CAMEO records You need to run CAMEO and MARPLOT simultaneously in order to estab lish map links You can confirm that the programs are communicating cor rectly with each other in either of two ways In MARPLOT from the Sharing menu selecting CAMEOfm then Go to CAMEOfm this should transfer you from MARPLOT to CAMEO In CAMEO s Navigator clicking the MARPLOT button th
84. zone on a map To plot a threat zone on a MARPLOT map from a Screening amp Scenarios record e Click or from the Sharing menu select MARPLOT then Show on Map If you ve linked the facility or route record for which you re making this threat zone to a map object MARPLOT will start up and will display the map with the threat zone on it 148 Working with Facility Records Using Screening amp Scenarios to assess hazards In the case of a facility the threat zone will appear as a shaded circle around the facility with a radius equal to the threat zone radius shown on the Screening amp Scenarios record Figure 6 A threat zone for a scenario FE MARPLOT Prince William County VA w Focus Pt SERS 77 37 U 1 in 6 56 mi lw FIGURE 6 A threat zone plotted around a facility map symbol also includes a small oval area representing the area that could poten tially be affected if the wind blows from the direction you indicated when you entered the information about that scenario on its Screening amp Scenarios record Threat zones for screenings don t include an oval area because wind direction isn t specified in screenings In the case of a route the threat zone will appear as a shaded corridor along the full length of the route twice as wide at every point along the route as the calculated threat zone radius Figure 7 Working with threat zones on maps Yo
85. 00 Guided tour for new users 21 75 H Hazards analysis 55 62 137 153 only for EHSs 138 see also Threat zones Screening amp Scenarios module Help in CAMEO 30 Help menu commands 250 Import Export See Importing and exporting data ImportFiles folder 195 Importing and exporting data 193 223 avoiding duplicate records 219 222 avoiding trouble 193 195 CAMEO Data Ownership Rule 193 194 219 difficult or impossible data transfers 195 196 exporting data to other programs 223 exporting from a single record 215 216 exporting from a subset of records in a module 214 215 exporting from all modules 213 exporting from all records ina module 213 214 from older Tier II program 206 from Tier2 Submit 206 212 importing from a previous version 201 206 importing from another copy of CAMEO 218 219 merge files as standard file format 197 198 possible data transfers 195 212 record ID numbers 198 201 transferring map links and objects 216 217 transferring site plans 217 218 Index Incidents module 23 106 171 176 adding and editing data 171 173 adding Reporter Discharger information 172 data field definitions 173 176 historical incident data source 171 mapping incidents 173 Installing CAMEO 13 17 choosing a location 15 installing MARPLOT and ALOHA 17 18 Macintosh hardware requirements 14 Macintosh software requirements 14 obtaining the installer 15 Windows hardware requirements 14 Windows software requirements 14
86. 3 Check that the create layer button is selected then click OK 178 Working With Other CAMEO Components Using MARPLOT with CAMEO Map objects and links You can place map objects on layers of the CAMEO Map and then link them to CAMEO records as explained below A link is a two way connec tion between a particular map object and a related CAMEO record an example is shown in Figure 2 on page 179 Once you link a record to an object you can use the link to quickly move back and forth between a map in MARPLOT and record s in CAMEO in the following ways e If you re working with one or more records for locations or routes that are linked to map object s you can view those locations or routes on a map e If you re working with a map in MARPLOT and have selected one or more object s on it you can see the records linked to those objects Facilities record linked Symbol object on CAMEO Map to map object MARPLOT River Count Green Valley Water Facility FIGURE 2 The link between a record in the Facilities module and an object on the CAMEO Map is represented by an arrow in this diagram Two types of map objects are most commonly linked to CAMEO records Figure 3 on page 180 e symbol objects that mark the locations of facilities such as chemical processing plants special locations such as schools or hospitals response planning resources such as equipment stockpiles and past incidents Working
87. 5 Risk analysis A systematic method of assessing the damage that could be caused to a community by a hazardous substance release RQ See Reportable quantity RQ S Salt An ionic compound derived from the combina tion of cations positively charged ions with anions negatively charged ions Sodium chloride common table salt is an example SARA See Superfund Amendments and Reautho rization Act of 1986 SARA Saturated Refers to organic compounds that contain the maximum possible number of hydrogen atoms per carbon atom Also used to describe a solution of a solute that is at its solubility limit in a given solvent system at a specified temperature Contrast with Unsaturated Screening zone Threat zone for screening calcula tions Search collection A type of found set When you perform a search or request information on linked MARPLOT objects CAMEO collects together the records in the given module that meet your criteria You then can browse through the collected records While a search collection exists you can move among only the collected records Before you can work with other records in the module you must clear the search collection choose Clear Search from the Search menu See also Found set Search criteria The criteria or conditions that you set when you search a CAMEO module for a spe cific piece of information such as the record for a particular chemical in the Chemical Library SERC
88. 6 Fill out the items under the Address tab as follows press TAB to move between boxes a Type U S Highway 15 in the top street address box b Type Haymarket in the City box c Select VA from the State menu d Type 87530 in the Zip box e Type Prince William in the County box f Type Haymarket in the Fire District box g Type awong greenvalley com in the Email box Getting Started A CAMEO guided tour 7 Click the Phones tab then click in the top Type box to drop down a menu of phone types From the menu select Work a In the next box type 703 232 5667 b Press TAB twice to drop down the next Type menu select Emergency from the menu then type 703 232 7556 in the next box The new Contacts record displayed on your screen should look like the one below Edit Contacts Last Modified 25 2002 First Name Last Name Wong DEMO Organization Green Valley Water Facility Title Senior Plant Manager Contact Type Corporate Emergency Contact Address Phones Phone Work 703 232 5667 O Emergency 703 232 7558 O Save Canes y Getting Started 45 Getting Started 8 Press Save Changes You ll see the list of contacts for the water facility which now includes Ms Wong Edit Facilities Last Modified 25 2002 O Shipper Repot Year 2000 Facility Mame Green Valley Water Facility DEMO Deparment Chlorination Division Site 4 of 4
89. Allotrope An element that can exist in different physical forms depending on the conditions under which it forms For instance oxygen 1s an allotrope that can be either diatomic O3 or triatomic O3 The triatomic form requires high energy Carbon is also an allotrope that under intense pressure and heat forms diamond but in less energetic environ ments forms graphite and carbon black Alloy Metals formed as mixtures or solutions either liquid or solid Some alloys include nonmetal sub stances in order to improve particular physical characteristics of that alloy For instance hardened steel includes a small percentage of carbon ALOHA Areal Locations Of Hazardous Atmo spheres CAMEO s toxic gas dispersion model used to estimate the extent of the area downwind of a chemical release within which chemical concen trations at or near ground level might be danger ously high Amalgam An alloy of mercury usually in combina tion with another metal e g zinc but sometimes with a nonmetal Amalgams are used very com monly in dentistry Amorphous Lit without shape A substance that lacks structure Generally amorphous solids lack three dimensional crystal structure Most liquids are amorphous with exceptions such as liquid water which is highly structured Anaerobic Living growing and reproducing in an environment without air or oxygen E g anaerobic bacteria Contrast with Aerobic ANFO Ammonium nit
90. BITED will be found Although two other chemicals also share the synonym slimi cide and almost 900 other CAMEO chemicals also are placarded as poison when they are transported only acrolein meets both criteria 3 If you ve typed text into a box e g if you type slimicide in the chem ical name box then click the button for either e Contains characters to search for part of a word phrase code or number e Contains word starting with to search either for the first part of or for an entire word phrase code or number Note For many searches either choice will work but sometimes the choice makes a big difference For example if you re searching for 1 18 Working with Chemical Records Searching for a Chemical Record CAMEO Basic Search G Contains characters Operater fur LENI MEIE Contains word starting with Flammable Solid CHRIS Code Infectious Substance Keep Away From Food UNNA Number Mon Flammable Gas Organic Peroxide Reactive Hazards O idizer Poison Gas Radioactive Spontaneously Combustible General Description Hote If wou enter multiple criteria Go to Advanced Search FIGURE 1 Searching for the poison slimicide bromo 3 chloropropane and you type propane in the Chemical Name box you ll find the chemical only if you select Contains characters because this name contains the characters propane but not at the be
91. CAMEO cannot import or export data Possible data transfers You can transfer data to and from CAMEO in four ways Figure 1 from a previous version of CAMEO to the current version You can do this yourself in Windows We can make the update for you or help you with it if you use CAMEO on a Macintosh See Importing data from a previous version of CAMEO on page 201 from Tier2 Submit to CAMEO Tier2 Submit is a program new in 2002 used by facilities for preparing and submitting Tier II chemical inventory reports See Importing data from Tier2 Submit on page 206 between two copies of CAMEO See Transferring data between differ ent copies of CAMEO on page 212 from CAMEO to a data file that can be imported into a spreadsheet database or other program See Exporting data to other programs on page 223 Difficult or impossible data transfers Two kinds of data transfers can t be made or can be made only with diffi culty Data can t be exported from CAMEO to Tier2 Submit It would be difficult though not impossible to import data created in non CAMEO programs into CAMEO A file using CAMEO s field order and format could be imported into CAMEO but you would need to carefully consider assignment of record IDs see How CAMEO assigns and uses record IDs on page 198 Data can be transferred between different copies of Tier2 Submit See the Tier2 Submit manual for details Importi
92. Chemical Co Owner Operator Mary Doe Emergency Contact Luis Garcia Mary Doe Luis Garcia Benzene FIGURE 1 From a printed Tier II form facility information is entered into a Facilities record each contact person for the facility is represented by a Contacts record and each chemical in the facility s inventory is represented by a Chemicals in Inventory record Ammonia hlorine requirements specified in EPCRA which apply to all 50 states In these states Tier II forms contain additional data fields called state fields in CAMEO CAMEO s state fields located under the State Fields tab repre sent those state required fields providing a place where people working in these states can maintain their reporting information As of early 2002 CAMEO contains the state fields required for the 2001 reporting year for all states that have provided such fields to the CAMEO development team If you work in a state that requires state fields note that the state labels file will be updated each reporting year with the latest state fields information Each year you should 1 Download a new copy of this file StateLabels CAM from www epa gov ceppo cameo 108 Working with Facility Records Accessing information about a facility 2 Replace the existing StateLabels CAM file in your CAMEOfm folder with the new file This updates your copy of CAMEO with the latest state fields infor
93. Chemicals in Inventory record and a Chemical Library record See Using the Adjust Link button on page 128 The amount of the substance stored or transported Amount units mass or volume Pull down menu in Edit view The letter code for type of storage click Type to see a list of type code definitions Pull down menu in Edit view The number code for storage pressure click Press to see a list of pressure code definitions Pull down menu in Edit view The number code for storage temperature click Temp to see a list of temperature code definitions Pull down menu in Edit view Short description of the location of the stored or trans ported substance Under the Physical State amp Quantity tab Pure Mixture Solid Liquid Gas Click Pure if the substance is in pure form Mixture if it is a mixture Click these checkboxes to indicate the physical state s of the stored or transported substance Click this checkbox if the substance is a fire hazard e g flammables combustible liquids and oxidizers Working with Facility Records 133 Working with Facility Records TABLE 3 Items on a Chemicals in Inventory record Continued Pressure Click this checkbox if the substance is a sudden release of pressure hazard e g explosives and compressed gases Reactive Click this checkbox if the substance is a reactive hazard e g water reactives unstable reactives and organic per oxides
94. Contacts Chemical Inventory Checklist ID Codes State Fields Incidents Map Data Screening amp Scenarios Location Notes MAKE REPORT CANCEL EJ EJ EJ EJ EJ EJ EJ EJ EJ EJ EJ EJ 9 Click Make Report You ll see a view of the printable report 10 Click Print The Print Setup window will be displayed Adjust any set tings you d like to change 11 Click OK to display the Print window Adjust any settings you d like to change then click OK to print the report The report will be printed and the view of the printable report will be displayed again 12 Click Cancel to return to the Report setup window then click Cancel again to return to the Facilities record for the Green Valley Water Facil ity Adding emergency contact information This facility record does not include any emergency contact information so you ll add information about Angela Wong the senior plant manager at the Green Valley Water Facility To add that information you ll need to enter 42 Getting Started A CAMEO guided tour Edit Mode in which you can make changes to the record Right now you re in Browse Mode you can view records but cannot change the infor mation that you see Follow these steps to add the information about Ms Wong 1 Click the Contacts tab 2 Click the Edit button in the toolbar 3 Click Add Contact Edit Facilities Last Modified 3 26 2002 O Shipper ReportYear 1995
95. Contacts modules If you re familiar with Tier II forms you ll notice that many of the data fields in the Facilities Chemi cals in Inventory and Contacts modules are identical to data fields on Tier II forms 1 Under the Emergency Planning and Community Right to Know Act of 1986 EPCRA facilities that maintain more than threshold amounts of certain hazardous materials must submit an annual chemical inventory report called a Tier I form to their state s State Emergency Response Commission SERC Local Emergency Planning Committee LEPC and local fire department See Sections 311 and 312 community right to know requirements on page 270 106 Working with Facility Records Where facility information is kept You can put Tier II data in CAMEO in either of two ways Manually entering data from print Tier Il forms into CAMEO To do this 1 Create a new Facilities record for each submitting facility see Creating and editing facility records on page 120 2 Create a new Chemicals in Inventory record for each chemical or mix ture maintained at that facility see Keeping track of the chemicals in a facility s inventory on page 123 Figure 1 on page 108 shows the pro cess 3 Create new Contacts records for the contacts listed for each facility 4 For each annual update either a Edit the facility inventory and contacts records to update them as needed to edit a CAMEO record open the rec
96. Data 224 Importing and Exporting Data CHAPTER 8 Managing Your CAMEO System This chapter describes how to create a management plan for your CAMEO system and proposes elements to include in that plan It also explains how to implement CAMEO on a network how to protect your CAMEO files and what to do when multiple people use the same CAMEO system A CAMEO management plan Before you begin to use CAMEO consider how you intend to manage and use your new system In this section we describe some of the issues to con sider and guidelines to follow as you prepare a CAMEO management plan for your workplace As you plan how you ll manage your CAMEO system consider your intended uses of all three CAMEO components the CAMEO modules MARPLOT and ALOHA Managing Your CAMEO System 225 Managing Your CAMEO System Why make a CAMEO management plan It s important to plan how you intend to manage and use your CAMEO sys tem before you dedicate resources to implementing your CAMEO ALOHA and MARPLOT programs because e A good management plan can help you to address issues before they become a problem e Your plan can prepare you for requesting additional resources as you require them developing a training program and handling future soft ware and hardware developments e You can use your plan as a guide for implementing CAMEO Elements of a good CAMEO management plan An effective CAMEO implementation
97. EO module when you search that module It includes all the records meeting the criteria of your search in this case your cri terion was has chlorine in the name or synonym While there s a found set in place within a module you can see just those records To see all the records you need to clear the found set by selecting either Clear Search from the Search menu or Show All Records from the Record menu 3 Find and double click CHLORINE in the list You re now viewing the record for chlorine shown below It contains information about chlorine under two main tabs Getting Started 3 Getting Started Chemical Identification Information this section contains a infor mation used to identify the chemical and b regulatory information Response Information Data Sheets RIDS the RIDS section con tains emergency response recommendations and information for responders and planners Cees Doe SPATTER Chemical Name CHLORINE Chemical i Regulatory Screening and Formula Cl2 DOT Label POISON GAS CORROSIVE CAS 7782 50 5 ey UN NA Number 11017 STCC 4920523 CHRIS Code CLX 4920539 4 Under the Chemical Identification Information tab click the smaller tabs to review five kinds of identification and regulatory information about chlorine Chemical Identification common ID numbers labels and codes for chlorine as well as its formula Synonyms common name synonyms for
98. FUL HOSTING SCRIPT Print Open All Files for Hosting USEFUL HOSTING SETUP SCRIPTS import O Change All Files To Single User Lj 8 Click Done to close the ScriptMaker dialog 9 From the Edit menu Select Preferences then Application Set your net work protocol then click OK 10 Quit or Exit from FileMaker Prepare users computers Yov ll need to make the following changes to the computer of each colleague who will work with the hosted copy of CAMEO 1 Create a new text file called BaseDirectoryList txt that contains on one line the full path of the CAMEO directory as seen from the guest computer The path may be different for each user and may be described differently on different kinds of networks e Ona Windows network you must map the network drive to a specific drive letter e g F Once you ve done that if CAMEO is installed in the default location C CAMEO on a host computer the path would look like F CAMEO e if CAMEO is installed at the top level of the host computer named server on a Macintosh network the path would look like server CAMEO 2 Place the BaseDirectoryList txt file in the folder containing FileMaker Pro on your colleague s computer Next copy the needed supporting files onto the computer In Windows Managing Your CAMEO System 237 Managing Your CAMEO System 1 Copy the
99. Hazard classes Continued Water reactive Substances that may react rapidly or violently with liquid water and steam producing heat or fire and often toxic reaction products Air reactive Likely to react rapidly or violently with dry air or moist air May generate toxic and corrosive fumes upon exposure to air or may catch fire Peroxidizable Com Apt to undergo spontaneous reaction with oxygen a com pound ponent of air at room temperature to form peroxides and other products Most such autooxidations are accelerated by light or by trace impurities Many peroxides are explosive which makes peroxidizable compounds a particular hazard Ethers and aldehydes are particularly subject to peroxide formation the peroxides generally form slowly after evapo ration of the solvent in which a peroxidizable material had been stored Radioactive Material Spontaneously and continuously emitting ions or ionizing radiation Radioactivity is not a chemical property but an additional hazard that exists in addition to the chemical properties of a material Sources of CAMEOQO s chemical data Information displayed in the Chemical Library was compiled from a variety of documents and databases each prepared by a different organization such as the American Association of Railroads or the EPA Information sources are identified in two ways e Following each piece of information displayed in a Response Informa tion Data Sheets field is the abb
100. LOHA or MARPLOT or to search for a chemical or facility record Nematicide A pesticide employed to kill nematodes a type of worm common in soil and water Neutralization Neutralize The reaction between an acid and base to form a salt and water Neutraliza tion is often rapid vigorous and exothermic heat producing NIOSH See NAICS NOAA National Oceanic and Atmospheric Adminis tration website www noaa gov Noble gases A group of six elements helium neon argon krypton xenon and radon exhibiting little or no chemical reactivity Non combustible Non reactive with air even at very high temperatures Nonoxidizing Completely or nearly lacking the abil ity to oxidize to transfer oxygen to other groups or lose electrons to other groups NO The oxides of nitrogen taken as a group Nitro gen forms several distinct compounds with oxygen some of these compounds convert back and forth readily under ordinary conditions NRC See National Response Center NRC NRT See National Response Team NRT NRI 1 See Hazardous Materials Emergency Plan ning Guide Nucleophile A chemical reactant that tends to react at centers of positive charge O Occupational Safety and Health Administration OSHA Federal agency within the U S Depart ment of Labor with the responsibility of ensuring worker safety and health website www osha gov Olefin An alkene See also Alkene Oleum Or fuming sulfur
101. MSDS for any chemical on the list if requested by the LEPC or SERC 2 0 Reference Information Overview of legislation Also the EPA has established threshold quantities for hazardous chemicals A facility is not required to report hazardous chemicals existing on site in quantities below the appropriate threshold The current Section 311 thresh olds are e for extremely hazardous substances either 500 pounds or the TPQ whichever is lower e for all other hazardous chemicals 10 000 pounds OSHA regulations require all facility owner operators to maintain or pre pare MSDSs for on site hazardous chemicals and therefore all existing facilities with hazardous chemicals on site should by now have submitted either lists or MSDSs Under EPCRA facilities not previously covered by the OSHA regulations must submit either MSDSs or a list of MSDS chemi cals within three months after becoming covered That is whenever a facil ity becomes subject to the right to know requirements it must submit either MSDSs or a list within three months after being required to prepare or have available MSDSs under OSHA regulations Facilities must submit either an MSDS or revised list once they store new previously unreported hazardous chemicals on site in quantities at or above the established threshold levels Whenever significant new information about a hazardous chemical becomes available if MSDSs rather than a list were submitted an updated
102. MSDS must be submitted Under Section 312 each subject facility must submit an annual emergency and hazardous chemical inventory form to the LEPC the SERC and the local fire department with jurisdiction over the facility Hazardous chemi cals covered by Section 312 are those for which facilities are required to prepare or have available an MSDS under OSHA s Hazard Communication Standard and that were present at the facility in quantities equaling or exceeding threshold quantities at any time during the previous year These are the same chemicals covered under Section 311 The EPA has established threshold quantities for hazardous chemicals cov ered under Section 312 A facility is not required to report hazardous chemi cals on site in quantities below the thresholds established for those Reference Information 2 1 Reference Information chemicals The current Section 312 thresholds which are identical to the Section 311 threshold quantities are e for extremely hazardous substances either 500 pounds or the TPQ whichever is lower e for all other hazardous chemicals 10 000 pounds The inventory form incorporates a two tier approach Under Tier I facili ties must submit the following aggregate information about chemicals within each applicable hazard category e an estimate in ranges of the maximum amount of chemicals in each category present at the facility at any time during the preceding calendar year
103. O44 _32 DLL readme txt Resources CAM Roules CAM Ag searchoperators CAM SpecialLocations CAM Uninet isu zip32 dl CameoSearch LAM Phe ChanicalN anes CAM ChemlnvLocations CAM ChemLibLink CaM CLFROOF DLL CortactsLink CAM Faclities CAM FaclityIDs C amp M FMCON10 BLL FMENG10 DLL FMGFs10 DLL FMML10 BLL FMOLE10 DLL FMOTE 10 0LL IncidentMaterias CAM lookup CAM MFC42 DLL Navigator CAM Phone CAM Ha Hesourcet quip LAM Rottelntersection CAM Screening4ndScenarios C amp M Ha Site lanLink CAM F StateLabels CAM unzp32 dl 16 Installing CAMEO Getting and installing MARPLOT and ALOHA Here s what your new CAMEO folder will contain on your Macintosh com puter 55 items 16 45 GB available iy CAMEOH Facility bCode CAM HaScreeningandScenarios CAM PGR Maczip FAT H FacilitylDs CAM Hejsearchoperators CAM He CameoSearch CAM He IncidentMaterials CAM P SitePlanLink CAM HaChemicalLibrary CAM Fle Incidents CAM He Special Locations CAM Fle Chemical Names CAM He lookup CAM He StateLabels CAM HaChemicalsinlnventory CAM H MapData CAM i CameoHelp Fe Chemine Locations CAM Ee Navigator CAM Sj CAMEOMAP P Chemine Mixtures CAM Flr Phone CAM i FileMaker Extensions Fe ChemLibLink CAM H ResourceEquipt CaMm Sj SitePlans Fe Contacts CAM Flr Resources CAM wi Solution Extras He Contacts Link CAM Fe Routelntersection cCaMm Readme PL Facilities CAM Pc Routes CAM Getting and in
104. OT e amap of Prince William County Virginia This map is installed when you install MARPLOT If you have installed the LandView 5 Demo you ll find the Prince William County map on your hard drive If you have purchased a copy of LandView 5 on a CD or DVD and don t have the map you can download a copy from www epa gov ceppo cameo marmaps click Virginia then click Prince William 2 This tour does not cover ALOHA To learn to use ALOHA take the guided tour in Chap ter 3 Learning the Basics of the ALOHA user s manual download it from www epa gov ceppo cameo aloha htm Getting Started 33 Getting Started e the CAMEO Map when you install the CAMEO modules this map is installed into the CAMEOMAP folder inside the CAMEO folder A potential chemical hazard Imagine that you are a member of the Local Emergency Planning Commit tee LEPC for Prince William County At the committee s most recent meeting you were asked to complete two projects e evaluate the potential hazard to the county posed by the Green Valley Water Facility You ll use the hazards analysis procedures outlined in the guidebook Technical Guidance for Hazards Analysis see Bibliogra phy on page 276 to find out how to obtain a copy e update the records describing this facility in CAMEO At its site in Prince William County the Green Valley Water Facility stores and uses chlorine in amounts exceeding the Th
105. RUS PENTACHLORIDE Double click on PHOSPHORUS PENTACHLORIDE to open the record for this chemical Again click the Response Information Data Sheets tab then click the Reactive Hazards and Reactivity tabs to check its characteristics and then select Add to Reactivity Worksheet from the Record menu This time when asked whether you want to view the Reactivity Worksheet click Yes Note In many cases more than one chemical have the same UN NA number In such cases you ll need more information before you can be sure of the identity of a given chemical Even when you find just one chemical as in this case carefully review the information in the Response Information Data Sheets to verify that you ve correctly identi fied the chemical at hand In particular check the General Description It says that phosphorus pentachloride is a greenish yellow crystalline solid with an irritating odor If that description doesn t fit the chemical you find on scene check for more information to help you be sure of its identity Check the Reactivity Worksheet to see statements about the mixture s potential reactivity shown below 5 To CAMEO a word includes a series of letters or numbers so an identification number is a word 70 Getting Started A CAMEO guided tour These statements tell you that the response team would need to be pre pared for a possible explosion and release of a toxic gas if the
106. Save Changes to save your new record 2 In MARPLOT place a symbol on the CAMEO Map at the location of each of these special locations then link each special location symbol to the corresponding record To create and link symbols follow the steps in Linking map objects to CAMEO records on page 183 Once you ve made these necessary preparations then whenever you use ALOHA to create a footprint or Screening amp Scenarios to create a threat zone on the map you can quickly check for the special locations located inside that footprint or threat zone 160 Working With Other CAMEO Components Working with other CAMEO modules Sharing About Sharing ALOHA b CAMEO b CAMEOtm Link Object K Get Info Unlink Objects l n Go to CAMEOGim Here are the steps 1 In MARPLOT click directly on the footprint or threat zone object to select it Check to be sure that you ve selected only that object 2 From MARPLOT s List menu select Search 3 Set up a search for objects that are inside of or touched by the cur rently selected object s on the map layer s where you have placed your special location symbols then press Search check the MARPLOT manual for more on setting up searches you can download the manual from www epa gov ceppo cameo marplot htm Below is an example of such a search for hospitals shown on a MARPLOT map 99 66 Search for
107. Use Show Related when you need to quickly navigate among related records in different modules 48 Getting Started A CAMEO guided tour 2 Click the Site Plan tab You ll see a list of the two site plans for this facil ity 3 Double click grenvall jpg The site plan will be displayed as below Snes Plan 4 of 2 Site Plan for Green Valley Water Facility DEMO File name GRENVAL1JPG Green Valley Water Facility Overall Plan Activated Sludge Tanks a D 4 Click Back to return to the Facilities record 5 Double click grenval2 jpg to see a plan of the chlorination building then Back to return to the record Hain Cut off Valve D Chlorination Building Getting Started 49 Getting Started You can create site plans like these in any graphics program save them in common graphic file formats and then include them with your Facilities records see Adding and editing site plans on page 121 Working with a map MARPLOT is the electronic mapping program included in CAMEO In this section of the tour you ll learn how to display a map in MARPLOT search for a particular location on a map and link symbols on a map to records in CAMEO modules First you ll open the map of Prince William County in MARPLOT and then find and view the location of the Green Valley Water Facility 1 To start MARPLOT from CAMEO s Sharing menu select MARPLOT then select Go to MARPLOT MARPLOT will start
108. a CAMEO module open you re viewing that module in either List or Record view When you first open a module you re in List 26 Getting Started Basic CAMEO module operations Records 6080 view where you see a list of all the records in that module The example at left shows part of the record list in the Facilities module Records appear in the list in the order in which you create them unless you sort them into a different order see Sorting records in CAMEO modules on page 255 In List view you click on a record name to select that record Once a record is selected a small black rectangle appears to the left of its name In the exam ple at left General Hardware and Garden is selected In Record View you see one or another of the records in that module When you re in Record View you can view the information contained in all the individual fields on that record You can go back and forth between the two views by clicking the and buttons in the toolbar If you re in List view you also can double click on the name of any record in the list to see that record in Record view Searching and browsing You can browse through the records in a CAMEO module in four ways e in List view scan the list of records visually until you find the one you want Use the scrollbar to review the entire list 1f 1t s too long to fit in the window e in Record view click the navigation buttons on the right side of t
109. a entry operator can then be imported into a central networked copy of CAMEO as shown in Figure 1 by following the procedure in Importing data from another copy of CAMEO on page 218 Using CAMEO if you already have FileMaker When you follow the instructions in Chapter 2 Installing CAMEO beginning on page 13 you install the runtime version of CAMEO We recommend that as you work with CAMEO you use the runtime ver sion of CAMEO even if you already have a copy of FileMaker Pro unless you are hosting CAMEO on a network see Installing and running CAMEO on a network on page 232 If you aren t hosting the CAMEO files there is no advantage to running CAMEO in FileMaker Pro rather than as a runtime program because all of CAMEO s features are available in the runtime version Using the runtime 2 That is a copy of CAMEO that has not been modified for multiuser hosting Managing Your CAMEO System 241 Managing Your CAMEO System Data Entry Operator 1 Data Entry Operator 2 Green Valley M amp S Chemicals Water Facility Data Entry Operator 3 General Hardware amp Garden Central copy of CAMEO Green Valley Water Facility FIGURE 1 Managing data entry by multiple people each operator exports a file of data that is imported into a central copy of CAMEO version avoids two potential problems that you could encounter if you were to run CAMEO in FileMaker Pro e Ifyou ru
110. agues Tier2 Submit data files contain the Tier II information sub Importing and Exporting Data 197 Importing and Exporting Data Parent module Child modules Invento mitted by those facilities and can be imported into CAMEO see Import ing data from Tier2 Submit on page 206 A data file generated from Tier2 Submit is a collection of individual merge files compressed together into a single zipped file CAMEO can automatically uncompress a Tier2 Submit file and import the data from the merge files How CAMEO assigns and uses record IDs CAMEO uses record ID numbers or record IDs to keep track of the records in its modules and the relationships between records Each new record is assigned a unique 20 character record ID at the moment it s created In the case of CAMEO s facility records a record ID is assigned to a given facility in either of two ways e When you first create a facility record in CAMEO a record ID is auto matically generated for that record e When a file is created for a facility in Tier2 Submit a record ID is cre ated for that facility The file exported from Tier2 Submit contains that record ID which is imported into your copy of CAMEO when you import that Tier2 Submit file into CAMEO Parent and child modules and record IDs Record IDs are used in CAMEO to track relationships among records stored in different modules particularly relationships
111. al Record on page 78 and about searching for records on particular facilities in Accessing information about a facility on page 109 Making a basic search Choose to make a basic search when you just need to look up records by name address or other straightforward piece of identifying information Here s how to do a basic search 1 To start your search first open the module you want to search then from the Search menu select Start Search 2 In the Basic Search dialog fill out the information you have about the record you re looking for For your Operator for text fields choose Contains characters to search for part of a word phrase or code or Contains word starting with to search either for the first part of a word phrase or code or for an entire word phrase or code If you fill in multiple criteria CAMEO will search for records that match all your criteria 3 Click Search to start your search CAMEO will run the search and then display either a list of the records that match your criteria or a message No records found if no records match your criteria 4 Double click the name of any record in the list to view that record Whenever you want to return to the list click the List button in the toolbar If you d like to view the list of all records in the module again from the Search menu select Clear Search Reference Information 251 Reference Information
112. al Society 281 Catalyst A substance that speeds up catalyzes a chemical reaction between other substances with out itself being chemically changed or consumed Catalysts are widely used in the chemical industry For example an iron aluminum catalyst is used to synthesize ammonia and a platinum catalyst is used to manufacture nitric acid Compare with Initiator Contrast with Inhibitor Catalyze To act as a catalyst Cation An atom or group of atoms having a positive net charge Contrast with Anion Caustic Strongly basic with high pH Very corro sive See also Base Cellophane A form of the polymer cellulose altered to have a clear appearance and used in packaging Cellulose A carbohydrate polymer that is the abun dant cellular matrix found in all plant tissues Cel lulose is a complex polysaccharide Ceramics Any of various substances derived from earthen materials such as clays silicates and sand Ceramics are used in great quantity in industrial applications such as household structural products pottery and so on CERCLA The Comprehensive Environmental Recovery Compensation and Liability Act of 1980 This law authorized the Superfund trust fund to provide funding for hazardous substance cleanup and for emergency response Chelate The organic portion of a complex composed of a metal atom bonded to nonmetal atoms on the organic portion Such complexes are extremely important becaus
113. alling and running CAMEO on a network 5 If you re working in Windows select All Files from the Files of Type list 6 Open Navigator CAM You ll be alerted that this file is being opened in multi user mode for sharing 7 From the Scripts menu select Open All Files for Hosting As each file is opened you ll see a brief message telling you that the file is being opened for hosting Opening ChemicalLibrary CAM as multiuser to allow guest access over the network Accessing the hosted CAMEO Once the CAMEO files are being hosted by a computer on your network those colleagues on the network now can access CAMEO as follows 1 Start FileMaker Pro on their computer 2 From the File menu select Open then click Hosts 3 If Navigator CAM doesn t appear in the list of hosts select Specify Host type the host name or IP address of the computer hosting CAMEO and then click Open 4 Once Navigator CAM appears in the list of Local Hosts select it then click Open Important Your colleagues should open only the copy of Navigator CAM on the host computer If they see that Navigator CAM is being hosted on any other computer you or they should ask that user to quit or exit from FileMaker pro 1 If you ll always use the same computer to host the CAMEO files each CAMEO user can click Permanently add entry to Hosts list to add the CAMEO host s address to his or her Hosts list before cl
114. and Scenarios tab Liquid Factor Ambient Liquid Factor Boiling Liquid Factor Molten Level of Con cern Ambient State A factor required to calculate evaporation rate of a liquid at ambient temperature using methods described in Technical Guidance for Haz ards Analysis USEPA FEMA and USDOT 1987 see Bibliogra phy on page 276 A factor required to calculate evaporation rate of a liquid at or above its boiling point using methods in the Technical Guidance A factor required to calculate rate of release of a molten solid using methods in the Technical Guidance LOC The concentration of the chemical in grams per cubic meter above which there may be serious irreversible health effects as a result of a single exposure for a relatively short period of time Defined in the Technical Guidance Local authorities may establish additional LOCs for their hazards analyses The physical state solid liquid or gas of the chemical at 68 F Refer to a chemical s RIDS information when you need to see recommen dations for response to releases of that chemical Table 3 includes explana tions of each of the kinds of information under the Response Information Data Sheets tab in each chemical record Table 4 on page 90 shows the full 88 Working with Chemical Records Understanding the information in the Chemical Library names of protective materials listed under the Protective Clothing tab these
115. and liable to detonate under condi tions that might reasonably be encountered Extremely Hazardous Substances EHS EHS chemicals have been identified by the U S Envi ronmental Protection Agency as particular toxic threats They are listed under EPCRA in the appen dices to 40 CFR 355 Emergency Planning and Notification F Facility Defined in Section 302 of EPCRA as all buildings equipment structures and other station ary items located on a single site or on contiguous or adjacent sites and which are owned or operated by the same person or by any person who controls is controlled by or under common control with such person For purposes of emergency release notification the term also includes motor vehicles rolling stock and aircraft Fermentation An energy yielding reaction carried out in an anaerobic environment without oxygen catalyzed by enzymes biochemical catalysts and involving the decomposition of carbohydrates sug 285 ars and starch to form alcohols carboxylic acids and carbon dioxide Field See Data field Fire hazard A hazard category that includes chemi cals described as flammable combustible liquid pyrophoric or oxidizers as defined by 29 CFR 1910 1200 while in phosphorescence energy emission may be delayed Footprint Or cloud footprint The area downwind of a chemical release point where ALOHA predicts that the level of concern LOC will be reached or
116. ans animals crops water systems or other elements of the environment if accidentally released Hazard ous materials include explosives gases com pressed liquefied or dissolved flammable and combustible liquids flammable solids or sub stances oxidizing substances poisonous and infec tious substances radioactive materials and corrosives Hazardous Materials Emergency Planning Guide Informally known as the orange book or NRT 1 A publication of the National Response Team describes a comprehensive approach to planning for hazardous material incidents See Bibliogra phy on page 276 Hazardous substances Substances designated as hazardous under CERCLA CERCLA includes substances listed under the Clean Water Act the Clean Air Act the Resource Conservation and Recovery Act RCRA and the Toxic Substances Control Act TSCA Section 7 See also CERCLA Hazards analysis A systematic method for evaluat ing the potential hazard to a community from acci dental airborne releases of hazardous chemicals stored transported manufactured or used within that community See also Technical Guidance Heat of combustion The heat generated when a sub stance is completely oxidized to product gases such as sulfur dioxide carbon dioxide and nitrogen dioxide Heat of crystallization The heat evolved when a crystal is formed from a saturated solution of a sub stance Heat of dilution The heat evolved
117. ant to avoid looking up a chemical if you re creating a Chemicals in Inventory record to contain information from a Tier II form If you want the name shown on that record to match the name shown on the Tier II form even if the name on the form is misspelled or is an unusual synonym or trade name that doesn t appear in the Chemical Library don t click Look Up Chemical 2 CAMEO distinguishes between the name for a chemical shown in the Chemical Name box which is unique for each substance in the Chemical Library and the synonyms for that name listed under the Synonyms tab on each Chemical Library record Many syn onyms are shared by multiple chemicals The name in the Chemical Name box was called the preferred name in the previous version of CAMEO 124 Working with Facility Records Keeping track of the chemicals in a facility s inventory Add Chemical Name A AMMONIA AMMONIA ANHYDROUS AMMONIA ANAYDROUS LIQUEFIED Double click on a Chemicalto Select Cancel FIGURE 4 List of chemical names from Chemical Library records that match Ammonia Clicking the Chemicals in Inventory or Mixture Components tab displays matching names for chemicals or mixture components shown on Chemicals in Inventory records To manually create a new Chemicals in Inventory record for a substance in a facility s inventory 1 In the Facilities module open the record for the facility in Reco
118. ant to keep For example you may have added map objects like symbols for facilities routes and special populations while you were using CAMEO for Win dows 1 2 1 You also may have linked map symbols to records in CAMEO for Windows 1 2 1 a Did you decide to keep the old map If so skip down to step 2 now b Did you decide not to keep the old map Then delete it open your CAMEOWIN folder and drag the CAMEOMAP folder to the Recy cle Bin That s all you need to do skip all the remaining steps in this guide 2 To keep your old map delete the new copy of the map open your CAMEO folder and drag the CAMEOMAP folder to the Recycle Bin 3 Decide whether you re ready to discontinue your use of CAMEO for Windows 1 2 1 You might want to keep using it while you try out your new copy of CAMEO Or you might be ready to completely stop using it and to change to your new CAMEO a If you re not ready to discontinue using CAMEO for Windows 1 2 1 then leave your CAMEO Map in your CAMEOWIN folder until you are ready to completely switch all your work and data to your new copy of CAMEO Once you re ready to switch over go to step b b If you are ready to switch completely to your new copy of CAMEO then move the CAMEOMAP folder from your CAMEOWIN folder into your CAMEO folder Once you move the folder you will no longer be able to work with both CAMEO for Windows 1 2 1 and the CAMEO Map together But you ll be ready to work
119. ap as follows 1 Either find and select the facility s record or open the record in Record view 2 From the Sharing menu select MARPLOT then Show on Map MARPLOT will come forward and will display the map centered on the symbol a facility symbol on a map is shown in Figure 3 FIGURE 3 A facility symbol on a MARPLOT map 118 Working with Facility Records Understanding the information in facility records Making and printing reports on facilities You can make three kinds of print reports from the Facilities module e areport on a single facility e areport on multiple facilities e a set of mailing labels for a given set of facilities Making a report for a single facility To create and print a report for just one facility 1 Working in the Facilities module either a in the list of facilities in List view click on the name of the facility or b double click on that facility name to open its record in Record view From the File menu select Make Report Check to be sure that the Current Record button is selected Click the checkbox for each kind of data to be included in the report Click Make Report You ll see a preview of the report oa kf O N Click Print if you re satisfied with the preview Otherwise click Cancel make any changes you d like to the data then click Make Report again Making and printing a report for multiple facilities To include more than a single fac
120. ase reporting Section 325 of EPCRA describes the penalties for failure to comply with the requirements of this law Civil and administrative penalties ranging from up to 10 000 to 75 000 per violation or per day per violation can be assessed facilities that fail to comply with the emergency planning Section 302 emergency notification Section 304 community right to know Sec tions 311 and 312 toxic chemical release Section 313 and trade secret Sections 322 and 323 reporting requirements Criminal penalties of up to 50 000 or five years in prison may also be assessed any individual who knowingly and willingly fails to provide emergency notification of a haz ardous chemical release Penalties of up to 20 000 and or up to one year in prison may be assessed any person who knowingly and willfully discloses any information entitled to protection as a trade secret In addition Section 326 includes provisions allowing citizens to initiate civil actions against the EPA SERCs or the owner or operator of a facility for failure to meet the requirements of the emergency planning and commu nity right to know provisions of EPCRA A SERC LEPC or state or local government may initiate actions against facility owners or operators for failure to comply with EPCRA requirements Finally states may file suit against the EPA for failure to provide trade secret information 214 Reference Information Overview of legislatio
121. ata entry and maintenance responsibilities only to trained and responsible staff members They should follow the procedures that you develop If several people will enter and maintain your CAMEO data be sure to develop and use an effective tracking system to minimize errors f How and how often do you plan to verify or update the information in your CAMEO system Plan to verify and update your CAMEO infor mation regularly Establish a schedule for verifying and updating data and stick to it you might want to schedule data verification and updating tasks around regular fire department inspections or impor tant EPCRA related dates such as reporting deadlines Managing Your CAMEO System 229 Managing Your CAMEO System If you plan to import data into CAMEO including Tier II data or transfer data between copies of CAMEO review Chapter 7 Importing and Export ing Data beginning on page 193 Finally consider how you might enhance CAMEO to better meet your data entry and management needs Program security The success of your CAMEO program will depend on your ability to ensure the security of your CAMEO system Your CAMEO system and the information that it contains can easily be modified or damaged When program security is inadequate a novice user or failed hard drive can jeopardize your entire CAMEO system Only well trained authorized users should have full access to CAMEO You may want to limit access by other u
122. atically in Edit mode Fill out the record with the information you have on the facility See Table 1 on page 114 for the definitions of all the data fields in a Facilities record e To add a contact for the facility follow the steps in Adding contact information for a facility on page 136 e To add a Chemical in Inventory record follow the steps in Keeping track of the chemicals in a facility s inventory on page 123 e To adda Screening amp Scenarios record for a chemical in the facility s inventory follow the instructions in Using Screening amp Scenarios to assess hazards on page 137 e To add a phone number for the facility click the Facility Phones tab click Edit if you aren t in Edit mode then click within the upper most blank table row directly below the Type heading In the menu of phone number types click to select a type Type the phone number to the right of the menu in the same table row e To add an Incidents record for an incident at the facility follow the steps in Adding and editing Incidents records on page 171 2 When you ve added all your information about the facility click Save Changes You can edit the facility record or any related record in the Contacts Chemicals in Inventory Screening amp Scenarios or Incidents modules later whenever you need to by either selecting the record in List view or opening it in Record View then clicking the Edit button in the
123. ay to search for this location 3 To begin your search choose Search from the List menu 4 To set up the search a Under the Search for objects heading be sure that with names that start with 1s selected in the search types menu b In the box to the right of this menu type in Loudoun c Be sure that Individual Layer is selected in the Layer s to search menu d Immediately below select Roads from the menu of layers Getting Started 51 Getting Started e Be sure that Maps in view is selected in the Map s to search menu f When your search criteria look like those shown below click Search Search Criteria Search for objects with names that start with Loudoun Layer s to search Map s to search Individual Layer Maps in View Roads gt Search Cancel Help replace previous collection Both Loudoun Ave and Loudoun Dr appear in the list of found items 5 Click just once on Loudoun Dr to select it then click Intersections as shown below MARPLOT will search for all intersections along Loud oun Drive Search Collection Number of objects in collection 2 Object Name Layer Place Map Loudoun Ave West Gate CDP C make all other objects on these layers invisible Save Collection Intersections hl Show All on Map Load Collection Show on Map amp Zoom Show
124. be included in your screening project TABLE 4 Worst case assumptions used for screening zone estimation Atmospheric stability class F Wind speed 3 35 miles per hour Wind direction any direction Ground roughness Open Country Level of concern the value listed in the Technical Guidance for the EHS of concern Amount released maximum quan tity in vessel or interconnected ves sels Release duration 10 minutes or depends on evaporation or volatil ization rate Indicates very stable nighttime atmospheric conditions See Table 6 on page 151 On average a chemical cloud can travel the far thest downwind at this relatively low wind speed Wind direction can t be predicted in advance Because an escaping chemical cloud could potentially travel in any direction away from its point of release the screening zone forms a cir cle around the potential release point The zone therefore does not represent the area that could be affected during a release the part of the zone that is affected would depend on the wind direction during the release The chemical cloud travels across flat rural ter rain that presents no obstacles to air movement This is a conservative estimate of the chemical concentration that might cause adverse health effects A screening zone encompasses the area around the potential release point within which ground level concentrations of pollutant could reach or exceed your level o
125. between records in parent and child modules In CAMEO as with other kinds of databases some modules are related to each other in somewhat the same way that parents and children are related child modules are subordinate to parent modules For purposes of tracking relationships among records in CAMEO e The Facilities and Routes modules are parent modules as are the Special Locations Chemical Library and Resources modules e The Chemicals in Inventory Contacts and Incidents modules are child modules because the main purpose of these modules is to store informa tion that helps to describe facilities routes and special locations For example 198 Importing and Exporting Data Things to know before transferring data CHLORINE recordiID CVO000000MU2PBOQENG4 parent recordID FACW1JUJ001000000161 Green Valley Water Facility Screening for CHLORINE recordID SSOOO0000MU6B7003UC1 parent recordID CVOO00000MU2PBOOENG4 grandparent recordID FACWW1JUJ0010000001611 e Chemicals in Inventory records describe either chemicals in a facility s inventory or chemicals routinely transported along a given route e Incidents records typically describe incidents that have happened at facilities or along routes e Contacts records describe contact people for facilities and special loca tions Other Contacts records may describe people involved in incidents such as the discharger or the notified a
126. ble to you to replace the entire contents of one of your CAMEO modules along with related records in child and grandchild modules with new imported data When you import the new file new records will automatically be created Important Do not choose this approach if you foresee needing any of your existing facility related data in any of the following modules Facilities Contacts Chemicals in Inventory Incidents and Screening amp Scenarios For example if you have created Incidents records for accidents at a particular facility over a period of years avoid this approach To delete all the records from a CAMEO module in preparation for import ing data 1 Follow the directions in Exporting data from all records in a CAMEO module on page 213 to back up the data in that module as an export file We recommend that you also make a copy of the export file on another storage device 2 From the Record menu select Delete All Records to delete all the records in the open module along with related records in child and grandchild modules Once you ve completed these steps you re ready to import the new data Follow the procedure in Importing data from another copy of CAMEO on page 218 Sometimes you might need to replace only certain records in a module rather than all the records in a module For example you might have obtained facility records for Fire District 20 from a colleague but then real ized that ano
127. cals the requirements of EPCRA Section 302 40 CFR 355 See Section 301 303 emergency planning on page 268 Working with Facility Records 115 Working with Facility Records TABLE 1 Items in Facilities records Continued Are dikes or other Click if passive safeguards such as dikes berms enclosures or safeguard measures drains are used to mitigate accidental hazardous releases in the employed facility Site coordinate Click if a list of site coordinate abbreviations were submitted abbreviations sub that correspond to buildings lots areas etc located through mitted out the facility See EPCRA 312 Tier II Reporting instructions www epa gov ceppo pubs t2 instr pdf Date Tier II signed Date when the Tier II form submitted by this facility was signed See Sections 311 and 312 community right to know requirements on page 270 Date Tier II received Date when the Tier II form submitted by this facility was received See Sections 311 and 312 community right to know requirements on page 270 Signature Name of owner operator or authorized representative who signed the Tier II Chemical Inventory Form Checked automati Boxes are automatically checked if there are records for this cally if items present facility in the Chemicals in Inventory Screening amp Scenarios in CAMEO and or Incidents modules and or if the record for this facility is linked to a symbol on a MARPLOT map Und
128. can view the entire record and all the information in it De os _ PTT Facilities Last Modified 3 26 2002 O Shipper ReportYear 1995 Facility Name Green Valley Water Facility DEMO Department Chlorination Division Site 1 of 1 ID Codes State Fields Map Data Site Plan Notes Address Facility Phones Chemical Inventory Checklist Street Address U S Highway 15 City Haymarket State VA Zip 87530 County North Fire District Country hk Cross Street Mailing Address Town Hall City Haymarket State VA Zip 87530 Country 5 Click the tabs on the record to review the information about this facility Check Table 1 on page 114 if you d like to see definitions of all the kinds of information on a Facilities record Later you ll navigate to related records in the Chemicals in Inventory and Contact modules to look more closely at the chemical inventory and contacts information for this facility 6 From the File menu select Make Report You re about to create a print able report describing this facility Getting Started 41 Getting Started 7 Click the Current Record button if it isn t already selected 8 Either a click Select All to include all the information from the record in the print report or b click the box for each of the kinds of informa tion you would like to include in the report Facilities Report Select records to include Found Set 3 records Select data to include Phones
129. cations trans port routes and other items of inter est to symbols representing those locations on maps in MARPLOT You also can plot Screening amp Sce King County WA 2 22 24 narios threat zones and ALOHA footprints on a map of your community 32 Getting Started A CAMEO guided tour A CAMEO guided tour Take this tour of a planning and response scenario for Prince William County Virginia to learn how to use CAMEO along with MARPLOT to complete common emergency planning and response tasks We ve entered sample data into CAMEO for the purpose of this tour When you ve fin ished the tour you can delete the sample data we ll explain how to do this at the end of the tour Preparing for the tour To complete the tour you must already have installed CAMEO and MAR PLOT If you haven t already done that e follow the instructions in Chapter 2 beginning on page 13 to install CAMEO on your computer e follow the installation instructions in the MARPLOT manual download it from www epa gov ceppo cameo marplot htm to install MARPLOT Note to users of LandView 5 or the LandView 5 demo If you have installed LandView or the LandView demo on your computer you also have MAR PLOT which is a component of LandView Do not install a second copy of MARPLOT You also need two MARPLOT maps which are automatically installed when you install CAMEO and MARPL
130. ce misspelled words only in Edit mode Not functional in CAMEO Record menu commands View List Displays a list of the records in the current module in List view See List and Record views on page 26 Available in Record view 246 Reference Information CAMEO s menus TABLE 1 CAMEO s Menus and Menu Commands Continued View Record Displays the selected record in Record view in List view click on a record to select it you ll then see a small black rectangle next to its name See List and Record views on page 26 Available in List view Brings the next tab forward Available in Record view only Show Related Displays a submenu listing all modules that could be related to the current record Choose a module name to view all the records in that module that are related to the current record in List view See Using the Show Related command on page 28 Available in all modules except the Chemical Library Sort Choose to sort the records in the current module or found set alphabetically numerically or chronologically by one or more data fields See Sorting records in CAMEO modules on page 255 Show All Records Choose to view all the records in the current module rather than just the found set of records collected during your most recent search or other activity You would choose this com mand after you had finished working with a search New lt module Creates a new record in the cu
131. cer Reactivity The tendency of a substance to take part in chemical change The reactivity of most kinds of substances depends on the temperature and pres sure of the surroundings and on the identity and physical form of other chemicals with which a given substance is in contact In contrast innately reactive substances include those that react rapidly with water air and other common components of the environment under ordinary conditions as well as substances that self react decompose or poly merize under ordinary conditions Reagent Any chemical substance used in chemical analysis Record In any CAMEO module each record describes an important entity or element of infor mation E g each record in the Chemical Library describes a particular substance each Facilities record describes a single facility or department within a large facility Each record contains datafields each of which stores a particular kind of information e g Chemical Name is a data field on a Chemical Library record See also Database Record view View of a single record within a CAMEO module in which you can access all the information contained in that record typically you clicks tabs to see different kinds of information in a record Contrast with List view Redox A contraction for oxidation reduction Redox reactions in which electrons are transferred from a reducing agent to an oxidizing agent are a major cate
132. cessive Append searches one for each of the other years If you need to search for records for more than one state run a search for one of those states then successive Append searches one for each of the other states 4 Fill out the information you have about the records you re looking for For example if you re searching for Arizona facilities located on Tribal Lands search for records for which Is the facility on Tribal Land is Yes Ifyou fill in multiple criteria CAMEO will search for records that match all your criteria 5 Click Search to run the search 252 Reference Information Searching Making an advanced search You can make an advanced search whenever you need to use other criteria than the ones available for a basic search Here s how 1 Start your search just as you would start a basic search by selecting Start Search from the Search menu of the module you want to search 2 Click Go to Advanced Search 3 Click Select field to indicate which data field to search In some mod ules you ll need to click a button to indicate what kind of information you re searching for 4 In the list of searchable fields click the name of a field then click Select 5 Choose an operator from the popup menu e g contains characters is equal to or is greater than The operator to choose depends on the search you re making 6 Type the word phrase number or code
133. ch as fire departments and LEPCs You can keep Tier IT information in CAMEO s Chemicals in Inventory module A Chemicals in Inventory record is similar to the actual Tier I form with some exceptions In particular you can describe only one chem ical or mixture on each Chemicals in Inventory record Now you ll take a closer look at the chemical inventory information for Green Valley Water Facility 1 Click the Chemical Inventory tab on the Facilities record for Green Val ley Water Facility You Il see a space where stored chemicals are listed Just chlorine is listed on the Water Facility s record because it s the only hazardous substance stored at the facility When you see the name of a substance in the Chemical Inventory list on a facility s record that means there s a corresponding record in the Chemicals in Inventory module Facilities Last Modified 42 2 2000 O Shipper Report Year 2000 Facility Name Green Valley Water Facility DEMO Deparment Chlorination Division Site 1 of 4 IDCodes StateFields Map Data Site Plan Notes Address e Facility Phones Contacts Chemical Inventory Checklist Chemical Name 7782 50 5 Chlorine o O 2 Click the RIDS button to the right of Chlorine in the list The Response Information Data Sheet section of chlorine s Chemical Library record is displayed This is the same set of response recommendations you reviewed earlier As you can see clicking t
134. chemical s UN Number Reactive Hazards Select a special reactive hazard of the chemical e g Water Reactive or Strong Oxidizing Agent from the pull down menu General Description Type a word or phrase describing the appearance behavior or other attribute of the chemical which you think might be included in its general description For example a search for blue green crystal finds several chemicals with that appearance Making an advanced search for a chemical record You can make an advanced search whenever you need to use other criteria than the ones available for a basic search Here s how 1 Begin your search just as you would start a basic search either e click Search for a Chemical in the Navigator or e while you re working in the Chemical Library select Start Search from the Search menu 80 Working with Chemical Records Searching for a Chemical Record 8 Click Go to Advanced Search Click Select field to indicate which data field to search Click the radio button for either e Chemical ID and RIDS to search for identifying information or response recommendations e Properties if you want to search for a physical property such as boil ing point or lower explosive limit In the list of searchable fields click the name of a field then click Select Choose an operator from the popup menu e g contains characters is equal to or is great
135. chemical reactivity on page 94 Available only in the Chemical Library View Reactivity Displays the Chemical Reactivity Worksheet See Predicting Worksheet potential chemical reactivity on page 94 Available only in the Chemical Library Go to Displays a submenu of navigation commands choose First to view the first record in the current module or set of found records Previous to view the record preceding the current one Next to view the record immediately after the current record and Last to view the last record in the module Search menu commands Start Search Initiates a search of the current module E g in the Chemical Library choose Start Search to find the record for a particular chemical See Searching on page 251 Append Search Choose when you want to broaden a search that is to search for more records than you found in a previous search Any records found in an append search that aren t in the existing set of records found in your previous search will be added to that set of found records See Append searches and subset searches on page 254 Subset Search Choose when you want to narrow your search that is to search through a set of records you found in a previous search in order to find those that meet more restrictive criteria See Append searches and subset searches on page 254 Clear Search Allows you to view all the records in the current module rather than just the found set of rec
136. chlorine in English and other languages NFPA Codes codes representing the hazards posed by chlorine 0 indi cates little or no hazard 4 indicates highest hazard Regulatory Information designations and thresholds established for chlorine under Federal laws Screening and Scenarios information used for hazards analysis under the Technical Guidance Getting Started A CAMEO guided tour 5 Click the Response Information Data Sheets tab then click the smaller tabs in that section to see information about each of 10 emergency response related topics Each piece of information in RIDS 1s notated to indicate its source These notations appear as abbreviations in parentheses check Sources of CAMEO s chemical data on page 100 to see more information about each source In the example below the general description of chlorine is from the Association of American Railroads AAR Response Information Data Sheets Non Fire Protective Response Meath Hazards Clothing General AT EE Reactive Description Properties Reactivity Eea Firefighting Fire Hazards First Aid A greenih yellow gas with a pungent suffocating odor Toxic by inhalation Slighth Soluble in water Liquefies at 35 C and room pressure Readily liquefied by pressure applied at room temperature Density as a liquid 13 0 Ibs gal Contact with unconfined liquid can cause frostbite by evaporative cooling Does not burn but lke osygen
137. cilities chemicals in inventory and or facility contacts included in the Tier2 Submit file either because you created those records manually or because you imported a Tier2 Submit data file in a previous reporting year new records for all those facilities chemicals and contacts will be created when you import the Tier2 Submit file The existing records will not be updated That s because Tier2 Submit generates its own record IDs when someone Importing and Exporting Data 207 Importing and Exporting Data CONTACTS Gr Valley Water Fac Tier2 Submit Bead FACILITIES Green Valley Water Facility Chlorine CHEMICALS IN Senior Manager Green Valley Angela Wong Water Facility i INVENTORY Gr Valley Water Fac CHLORINE FIGURE 2 Destinations of Tier II data in CAMEO Data from a Tier2 Submit file is imported into the Facilities Chemicals in Inventory and Contacts modules enters information in that program Those record IDs are imported into CAMEO when the Tier2 Submit file is imported and they will not match the record IDs that CAMEO has assigned to the corresponding Facilities Chemicals in Inventory or Contacts records Given CAMEO s record keeping method there are two ways for you to manage your Tier II data in CAMEO each with advantages and drawbacks First you can simply import new Tier2 Submit data file s for the facilities of interest to you each year following
138. cilities button is highlighted then in the list of data fields click City to select that data field Click Select as shown below O E famessearch tps SSS HH Select a Field Module to search Facilities Note wou can choose to search either thi module or any of the other sources listed below which contain information related to thi module Click on a field name Facilities Em gt eee eo Clean Air Act F Emmure Components ae Coy o o o o O Storage Locations Cross Street i Email Address 100 ajad E Browse 5 The Advanced Search window is displayed again leave contains char acters selected in the popup menu of search types then type Haymar ket in the text box to the right of the menu Search for thi Haymarket 6 Click Add a Choice You need to add a second choice because you re searching for two criteria facilities that 1 are located in Haymarket and 2 have chlorine in their inventories Getting Started 65 Getting Started 7 Click the Select Field button just above the lower blank box as shown below CameoSearch CAM CAMEO Advanced Search Module to search Facilities Save This Search Search for any of the following OR search Open Saved Search O Search for all of the following AND search OR ee Search for thi Clear All Fields Add a Choice Return to Basic Search 100 aaj Browse ft 8 In the left hand list click the Chemicals in Inventory bu
139. ck Look Up Component to check for a name match with a Chemical Library record or other Chemicals in Inventory record type the percentage by weight or volume of the component within the mixture then select either Weight or Volume as percentage units Under the Dates tab Report Year from Janu Filled in automatically with the report year shown on the ary 1 to December 31 related Facilities if this is an inventory record for a facil ity Should be the year for which this chemical inventory information applies typically the reporting year in which the Tier II form or data file was submitted Not editable Chemical identical to pre Click this checkbox if the information about this sub vious year stance is identical to the information submitted during the previous year Days on Site The number of days during the reporting year that the substance was found at this site Date Tier II Signed Date when the Tier II form was signed by the facility owner or operator Filled in automatically with the date shown on the related Facilities record not editable Date Tier II Received Date when the Tier II form was received Filled in auto matically with the date shown on the related Facilities record not editable Working with Facility Records 135 Working with Facility Records TABLE 3 Items on a Chemicals in Inventory record Continued Under the State Fields tab State Fields On annual reports submitted by facilit
140. ck Select field 4 Click the radio button for e Facilities to search for a facility by basic information about it such as its name or address Working with Facility Records 111 Working with Facility Records 8 e Chemicals in Inventory to search for a facility that stores or uses a particular chemical e Contacts to search for a facility for which a particular person is a contact e g an emergency contact or the facility s owner e Incidents to search for a facility where a particular incident occurred e Mixture Components to search for a facility storing a mixture made up of particular components e Screening and Scenarios to search for a facility for which you have prepared hazards analysis screenings or scenarios using the Screen ing amp Scenarios module e Storage Locations to search for a facility where a chemical is stored at a particular location e g Warehouse 43 In the list of searchable data fields click the name of a field then click Select Choose an operator from the popup menu e g contains characters is equal to or is greater than Your choices for operator depend on the kind of data you re searching for whether it s text a number or a date or either or information for which your choices are yes or no Type the word phrase number or code to search for in the box Leave the box empty if you don t nee
141. cord even if you don t type the name of the resource or other iden tifying information about the resource on the contact record TABLE 3 Items in Resources records Supplier Name Name of the company person or organization that can supply response resources Type Brief description of the supplier e g 911 Center or Bomb Disposal Editable pull down menu ough or parish fire district and country where it s located 166 Working With Other CAMEO Components Working with other CAMEO modules TABLE 3 Items in Resources records Continued Under the Supplier Phones tab Type of phone number e g 24 hour emergency work Pull down menu in Edit view Under the Items tab Model number or other ID number for an item supplied by this resource Item Name or short description of the item supplied Amount Number or quantity of items available e g 4 for number of respirators or 30 for gallons of a chemical neutralizer Under the Contacts tab Double click on any contact to see the record for that contact First Last Name Name s of this contact person Title Job title or position of this contact person Organization Organization with which this contact person is affiliated Under the Map Data tab Latitude Longitude Latitude and longitude of the location of the resource Method for obtain Code and description of the method by which latitude and lon ing latitude and
142. cord is linked to a map object unlinks that record and object Always unlinks just one record at a time even if multiple records have been found in a search See Deleting a map link on page 188 Available only in Screening amp Scenarios Deletes the threat zone map object linked to the current or selected Screening and Scenarios record See Working with threat zones on maps on page 149 Available only in Screening amp Scenarios Deletes all objects on the Scenarios layer in MARPLOT See Working with threat zones on maps on page 149 Starts MARPLOT if it isn t already running and brings it for ward The current or most recent map view is displayed Reference Information 249 Reference Information TABLE 1 CAMEO s Menus and Menu Commands Continued LandView Help on Choose this submenu command to read an explanation of LandView LandView and how it works with CAMEO See LandView on page 9 LandView Go to Starts LandView if it s installed on your computer and isn t LandView already running and brings it forward Scripts menu commands Custom Menus Restores CAMEO s normal menus if they fail to display prop erly EAS This command must appear in the menu for CAMEO to func tion normally but choosing it doesn t initiate any actions Window menu This menu lists the file names of open modules along with the names of support files that CAMEO needs in order to operate n
143. cords The five sample records in this module are deleted along with all records related to the deleted facilities in the Chemicals in Inventory Screening amp Scenarios and Contacts modules Important Select Delete All Records in this and other modules only if you have not yet entered any other data into the module that you d like to keep If you have entered data select each sample record all have DEMO in their names then select Delete Facility from the Record menu Click the Navigator button in the toolbar then click the Contacts button From the Record menu select Delete All Records to delete the sample records in this module or if you have entered data you want to keep select each sample record then select Delete Contact from the Record menu Click the Navigator button in the toolbar then click the Special Loca tions button From the Record menu select Delete Special Location to delete the sin gle sample record in this module Click the Navigator button in the toolbar then click the Routes button From the Record menu select Delete Route to delete the single sample record in this module To delete the sample map symbols and map Follow these steps to delete the sample map symbols which are located on your CAMEO Map and the sample Prince William County map from your hard drive 1 Click the Navigator button in CAMEO s toolbar then click the MAR PLOT button to go t
144. ctive groups for the chemicals listed above VINYL CHLORIDE mixed with CALCIUM CARBIDE Flammable gas generation Heat generation by chemical reaction may cause pressurization Gan become highly flammable in use causes pressurization MAKE REPORT Done Close Window FIGURE 5 The Reactivity Worksheet 7 Click Make Report if you d like to print your results Once you ve com pleted your work you can click Remove All to clear all the chemicals Working with Chemical Records 97 Working with Chemical Records from the Reactivity Worksheet the Worksheet will be cleared when you quit from CAMEO Note In CAMEO you can mix only individual chemicals Using the Chemical Reactivity Worksheet program you also can mix reactive groups along with chemicals You might want to do this if you know the chemical class of a substance but not its exact name or CAS number or if you know a substance s chemical class e g its MSDS may state its class and the substance is not in the Chemical Library You also can use the Chemical Reactivity Worksheet program to create compatibility charts for use in labo ratories or other locations where many chemicals are stored close together CAMEO cannot produce compatibility charts You can obtain the Work sheet program or learn more about it at response restoration noaa gov che maids react html Significant reactive hazards of some chemicals Substances that pose certa
145. d for Hexachloroacetone Check the Chemical Identification information to make sure that you re working with the record for the correct chemical and to quickly see what legislation regulates uses of this chemical Table 2 on page 86 includes explanations of each kind of chemical identification information in Chemi cal Library records 84 Working with Chemical Records Understanding the information in the Chemical Library Chemical Library Chemical Name HEAACHLOROACETONE Mon Fire Protective Firefighting Response Health Hazards Clothing General a Reactive Description Pops Reactive Frstaa yelo colored liquid Slighth soluble in water and denser than water Wapors are much E heavier than air Irritates skin and eyes May be toxic by ingestion or inhalation Used to make other chemicab AAR 1999 FIGURE 3 View of the Response Information Data Sheet for Hexachloroacetone Working with Chemical Records 85 Working with Chemical Records TABLE 2 Chemical identification information in a Chemical Library record Chemical Name Name of the substance Most often this is the name used for this sub stance in the DOT Emergency Response Guidebook USDOT 2000 see Bibliography on page 276 Otherwise it s usually the name for this substance listed in the Title III List of Lists USEPA 2001 see Bibliography on page 276 or the name assigned by the U S Department of T
146. d 30 facility records 120 123 EHSs 138 171 269 Emergency Planning and Community Right to Know Act see EPCRA EPCRA 266 274 and CAMEO 5 and Tier II reporting 272 273 EPCRA Hotline 266 in Code of Federal Regulations 266 LEPCs and SERCs 268 Section 301 303 emergency planning 268 269 Section 304 emergency notification 270 Section 313 toxic chemical release reporting 273 274 Sections 311 and 312 community right to know requirements 270 273 EPCRA EHS Chemical checkbox 87 Export files 197 198 ExportFiles folder 195 Exporting data from a single record 215 216 from a subset of records in a module 214 215 from all CAMEO modules 213 from all records ina module 213 214 See also Importing and exporting data to other programs 223 Extremely Hazardous Substances EHSs 138 171 269 F Facilities getting information about 39 41 109 113 viewing on a map 182 where facility information is kept 105 106 Facilities module 22 105 adding and editing site plans 121 123 adding contact information 42 45 136 137 creating and editing records 120 123 data field definitions 114 117 Index making facility reports 119 120 tracking chemicals in inventories 123 136 understanding information in records 113 118 File menu Make Report command 41 42 Open command 245 Show Navigator command 245 FileMaker and CAMEO 241 243 Finding chemicals 78 83 Finding facilities 109 113 Found sets 37 G Glossary of CAMEO terms 279 3
147. d deliberately to allow the very rapid release of chemical energy Also a chemical sub stance that is intrinsically unstable and liable to detonate under conditions that might reasonably be encountered Polymerizable Capable of undergoing self reactions that release energy Some polymerization reactions generate a great deal of heat The products of polymerization reactions are generally less reactive than the starting materials Strong oxidizing agent Oxidizing agents gain electrons from other substances and are themselves thereby chemically reduced Strong oxidiz ing agents accept electrons particularly well from a large range of other substances The ensuing oxidation reduction reactions may be vigorous or violent and may release new substances that may take part in further additional reactions Strong oxidizing agents should be kept well separated from strong reducing agents In some cases the presence of a strong oxidizing agent can greatly enhance the progress of a fire Strong reducing agent Reducing agents give up electrons to other substances They are themselves thereby oxidized Strong reducing agents donate electrons particularly well to a large range of other substances The ensuing oxidation reduction reactions may be vigorous or violent and may generate new substances that take part in further additional reactions Working with Chemical Records 99 Working with Chemical Records TABLE 5 CAMEO s Reactive
148. d on a different layer and or map click Set to move the object to the correct layer and or map SS Object Settings Name untitled Layer CAMEO Facilities Map CAMEO Map No need to name the object it will automatically be given the name of the record you re linking it to 8 Adjust the symbol s color and other characteristics as you d like Click OK 9 From the List menu select Layer List then click again on the lock icon for the CAMEO layer This relocks the layer so you won t accidentally move or delete the symbol Click OK 10 In MARPLOT find and select the new symbol object it s selected when four small squares surround it 11 In the Sharing menu select CAMEOfm then Link Object as at left CAMEO will come forward 12 In CAMEO find and select the record you want to link to the object 13 From CAMEO s Link menu select Link this Record as at left To check that the link has been made click the Map Data tab If the link was established the Record is linked to MARPLOT object box is checked and the Link menu will disappear Sharing About Sharing ALOHA gt CAMEO gt CAMEOfm gt Get Info l Link Object 8K p Unlink Objects Goto CAMEOTm ite Help i Link this Record K Cancel Linking transportation routes to CAMEO records Roads rail lines and waterways are represented on MARPLOT maps by polylines like the
149. d to type something in e g when you choose an operator like is empty or is not empty Press Search to start your search Adding more choices You can make an advanced search for records that match more than one criterion To add a second criterion to your search 1 While you re working in the Advanced Search dialog press Add a Choice to add a second criterion to search for Follow steps 3 through 7 in Making an advanced search for a facility record on page 111 to set up the search for that criterion Indicate whether to search either for a records that meet both your cri teria click Search for all of the following or b records that meet either criterion click Search for any of the following 112 Working with Facility Records Understanding the information in facility records 5 If you want to add another choice press Add a Choice again You can add up to three more choices for a total of four choices If you need to search for more than four criteria first run a search for the first four of your criteria then choose either Append Search for a search for any of the criteria or Subset Search for a search for a your criteria from the Search menu to add additional criteria see Append searches and subset searches on page 254 Press Search to start your search You can save any set of advanced search criteria to reuse later See Saving searc
150. debook U S Depart ment of Transportation 2000 our second preference was to use the name for that chemical listed in the Title IH List of Lists EPA 1999 our third preference was to use the name shown in 49 Code of Federal Regulations and so on In the case of synonyms for each chemical name we included all the synonyms for a given chemical from the indicated sources Some of the information in the Chemical Library was edited by the CAMEO Team after it was extracted from the original source In Table 6 chemical names shown in the Name field were taken from the sources shown and then further edited Information in the Formula CAS Registry Number and Label fields was extracted from the sources shown then lightly edited In Table 7 texts shown in the General Description field were taken from the sources shown and then further edited molecular weights were extracted from the sources shown then lightly edited Working with Chemical Records 101 Working with Chemical Records TABLE 6 Sources of chemical identification information in Chemical Library records See Bibliography on page 276 Name Formula ch et ee C C S OD a a a a a a a ea a a E a B a Synonyms Regulatory Information Screening amp Scenarios a Items under the Regulatory Information tab including regulated names threshold quantities and other informa tion established by one or more Federal laws the Comprehensive Envi
151. dous substances also known as EHS chemicals or EHSs However plans were to be compre hensive addressing all hazardous materials of concern within each commu nity and covering transportation routes as well as fixed facilities Any facility where any of the extremely hazardous substances EHSs are present in quantities equal to or greater than threshold planning quantities TPQs are subject to these emergency planning requirements In addition each state governor or SERC after a period of public comment can desig nate other facilities to be subject to these requirements A facility must notify the appropriate SERC and LEPC that it has become subject to EPCRA planning requirements within 60 days after beginning to keep on site any EHS chemical in quantities equal to or greater than its TPQ In addition the SERC must notify the nearest regional office of the EPA of all facilities subject to these emergency planning requirements including any facilities designated by either the SERC or governor Reference Information 269 Reference Information Section 304 emergency notification Facilities must immediately notify any LEPCs and SERCs likely to be affected by a release into the environment of a listed hazardous substance in an amount exceeding the reportable quantity RQ of that substance Substances subject to this requirement include both the 360 extremely hazardous substances listed in 40 CFR 355 or the 725
152. ds to symbols on an electronic map so that you can quickly find resources on your map Getting Started 23 Getting Started Use the Special Locations module to keep descriptions of schools nursing homes hospitals and other facilities that require special protection and con sideration during emergencies You can link records in this module to sym bols shown on electronic maps so that you can quickly find a special location on a map Basic CAMEO module operations The following explanations of basic operations and features apply to the CAMEO modules only ALOHA and MARPLOT look and work differ ently Check their manuals to learn how to use them download those manu als from the MARPLOT and ALOHA download pages at www epa gov ceppo cameo request htm Anatomy of a CAMEO module Each module in CAMEO is a data base A database is just an organized collection of information CAMEO s modules are computer databases Each CAMEO module includes the same standard components as other computer databases If you ve worked with any database program you already know those components e records A database is composed of records Each record is a compila tion of information about a particular entity For example in CAMEO s Facilities module each record describes a particular facility or division of a large facility e data fields Each record is composed of data fields and each data field contains a particular type of in
153. dule A Chemicals in Inventory record can include descriptions of each chemical s physical state storage conditions and locations and quantities routinely on site You can create records both for single substances or for mixtures You also can create Chemicals in Inventory records for routes along which hazardous materials are transported see Keeping track of chemicals transported along a route on page 168 When you follow the steps in this section to add a chemical to a facility s inventory record you re actually adding a new record to the Chemicals in Inventory module information about that chemical also will be displayed in the Facilities record Chemicals in Inventory and Tier Il data You can use the Chemicals in Inventory module to maintain information about hazardous substances in facility inventories that was submitted to you on Tier II forms See Tier H information and CAMEO on page 106 Manually creating a Chemicals in Inventory record Whenever you create a new Chemicals in Inventory record for a chemical you need to decide whether to use a name or synonym for the chemical that matches an name or synonym shown on either a record in the Chemical Library or on one or more other Chemicals in Inventory records Working with Facility Records 123 Working with Facility Records To check for a match you can use the Look Up Chemical button In the Name box of your new record you type either a whole na
154. e This gives you a way to estimate the greatest possible severity of the consequences of a release 2 estimate the likelihood of a given release 3 use your estimates of the greatest possible severity of release conse quences and the likelihood that the release will occur to estimate the overall risk associated with a particular chemical for each facility and transportation route Working with Facility Records 141 Working with Facility Records 4 differentiate between high priority and low priority risks to your com munity You might choose to focus first on high priority risks when pre paring emergency plans About scenarios calculations If you change at least one of the screening assumptions you are making a scenario calculation instead of a screening calculation You might choose to make a scenario calculation if you thought that one or more of the worst case assumptions for weather release amount level of concern and or other circumstances of a release did not represent likely release circum stances for a facility For example you might change wind speed and stabil ity class to fit historical weather data check with the National Climatic Data Center lwf ncdc noaa gov oa ncdc html to obtain historical data for your area You can then find the size of a threat zone under more typical weather conditions rather than the worst case conditions When you make scenarios instead of screening calculations the threa
155. e 13 1 One source of brief advice for responders on chemical biological and nuclear agents is the Operations Center of the Defense Threat Reduction Agency 703 325 2102 Welcome to CAMEO Getting training and staying informed Getting training and staying informed To learn CAMEO basics work through A CAMEO guided tour on page 33 Later you may want to browse through the following sections of this manual that describe how to complete key CAMEO tasks If you re interested in e reviewing CAMEO s response recommendations and other information about substances of concern check Searching for a Chemical Record on page 78 and Understanding the information in the Chemical Library on page 83 e adding records describing chemical facilities and their chemical invento ries check Creating and editing facility records on page 120 e importing or exporting data to or from CAMEO including Tier II data importing check Chapter 7 Importing and Exporting Data beginning on page 193 e planning how you ll use your CAMEO system on or off a network check A CAMEO management plan on page 225 The CAMEO Website Check the CAMEO Website www epa gov ceppo cameo for more CAMEO related resources You can e view news items and download software updates and training materials e discuss problems concerns and questions with other CAMEO users in the Technical Discussion section e troubleshoo
156. e Contacts module alphabetically by last name If some of your contacts have the same last names you also might want to sort the records alphabetically by first name If you sort this way Abe Johnson would appear in your sorted list ahead of Sarah Johnson When you use more than one criterion in a sort arrange your criteria so that the most important criterion appears first in the Sort Order box In the example above last name would appear before first name In that case your Contacts records will be sorted first by last name and then within each last name by first name To sort the records in a module using more than one criterion 1 Open the module to be sorted 2 From the Record menu select Show All Records to clear any existing found set unless you want to sort the found set a found set exists if you ran a search in the module and haven t cleared your search results 3 From the Record menu select Sort The Sort dialog will be displayed 4 Choose the data fields to use as your sort criteria as follows e The names of some of the data fields in the module may be listed as sort criteria in the Sort Order box the box on the right side of the dia log If you don t want to sort by any of these click Clear All e If one or more of the criteria in the Sort Order box are criteria you want to sort by then click on the name of each other criterion then click Clear until just the criteria you want to use are
157. e LEPC must evaluate the potential hazard posed by the facility as part of its emergency response planning work FIGURE 6 The chlorine storage room in the Green Valley Water Facility To begin your analysis e you obtained the facility s most recent Tier II chemical inventory form indicating the amounts locations and storage conditions for the chlorine stored at the facility for more on Tier II reporting see Sections 311 and 312 community right to know requirements on page 270 e you talked with the facility s senior manager Ms Angela Wong to familiarize yourself with daily operations at the plant Getting Started 35 Getting Started Starting CAMEO Begin the Guided Tour by starting CAMEO e in Windows in the Start menu point to Programs then CAMEOfm then CAMEO CAMEO will start up and the Navigator window will be dis played e ona Macintosh open the CAMEO folder and double click on CAMEOfm to display the Navigator window The Navigator shown at left 1s the starting point for common CAMEO tasks Assessing chlorine s hazards The first step in your assessment is to familiarize yourself with the hazards posed by chlorine The Chemical Library contains information about chlo rine in a record for that chemical so you ll search the library for this record You can search the Chemical Library for man
158. e an amount in pounds in the Max amount in largest container box then click Save Changes e that there is not enough information on the Chemical Library record then the chemical is not an EHS and you can t create a Screening amp Scenarios record for it Working with Facility Records 143 Working with Facility Records 2 Click Screening when asked whether you want to create a screening record or alternative scenario Information about the stored chemical and the facility or route where it s stored or transported will be copied onto a new Screening amp Scenarios record which will be displayed in Edit mode gt Note For each Chemicals in Inventory record you can create just one screening record which you can edit whenever you like You can create as many alternate scenario records as you like 3 Type a name for the screening in the Screening Name box 4 The chemical s physical state at 68 F solid liquid or gas is automat ically filled in If the chemical is a liquid stored at or above its boiling point select Near Boiling from menu to the right of the Liquid button If it is a liquid stored below its boiling point select Ambient from the menu If it is a solid select Solution 1f it s in solution Powder if it s in powdered form or Molten if it s in molten form Your choice influences how CAMEO makes threat zone calculations see the Technical Guid ance for more details about how the calculation
159. e they form the essential active site in enzymatic or catalytic reactions in nature and in synthetic reactions Child module A module that is below another related module in CAMEO s file heirarchy Chemi cals in Inventory is a child module relative to the Facilities and Routes modules Chronic Of long duration or frequently recurring Chronic health effects become apparent and or continue for some time after exposure to hazardous chemicals See also Delayed Combustible Having a flash point above 143 F 62 C Substances are considered combustible unless they are stated to be non combustible Combustion Also burning A chemical reaction between oxygen and another element or compound that is rapid and exothermic enough to generate heat and light Commission The State Emergency Response Com mission or the Governor if there 1s no commission for the State in which a facility is located See State Emergency Response Commission SERC Committee The Local Emergency Planning Com mittee LEPC for the emergency planning district in which a facility is located See Local Emer gency Planning Committee LEPC Compound The combination of two or more ele ments into a distinct chemical material Computer Aided Management of Emergency Operations CAMEO A software program devel oped by NOAA and EPA CAMEO supports a number of information management functions including retrieval of chemical specific information to sup
160. earch Criteria Search for objects with names that contain DEMO Layer s to search Map s to search Multiple Layers Maps in View 3 layers checked M alllayers v CAMEO Facilities a v CAMEO Hospitals CAMEO Scenarios v CAMEO Schools CAMEO Transportation Census Block Groups Miscellaneous Places v Search Cancel Help 8 Click Search The eight sample symbols should appear in the search col lection as shown below replace previous collection Search Collection Number of objects in collection 8 Object Name Layer Place Map Abalone Press DEMO CAMEO Facilities CAMEO Map lt Adams Petroleum Refinery DEMO CAMEO Facilities CAMEO Map Central Elementary DEMO CAMEO Schools CAMEO Map Central Hospital DEMO CAMEO Hospitals CAMEO Map General Hardware and Garden Supplies DEMO CAMEO Facilities CAMEO Map Green Valley Water Facility DEMO CAMEO Facilities CAMEO Map Health Care Plus DEMO CAMEO Hospitals CAMEO Map M amp S Chemicals DEMO CAMEO Facilities CAMEO Map M make all other objects on these layers invisible Save Collection Intersections Show All on Map Load Collection Addresses Show on Map amp Zoom Help Show on Map Close 14 Getting Started A CAMEO guided tour Undo Cut Copy C Paste a6 Clear p Insert Picture Object Make New Polygon Make New Pol
161. elease scenario in ALOHA and MARPLOT CAMEO s modules in brief The Chemical Library module contains records for more than 6 000 haz ardous substances Each record describes a chemical or substance includ ing its chemical name trade names and other synonyms identification numbers regulatory information and labeling conventions For emergency responders and planners the most important part of each chemical record is the Response Information Data Sheets RIDS section which contains a general description of the chemical its physical properties fire and health hazards and recommendations for firefighting and non fire response first aid and protective clothing for response Use the Facilities module to store information about facilities where chemi cals are maintained including address emergency contact information and site plans showing the layout of the facility You can link any record in this 22 Getting Started CAMEO s modules in brief module to an electronic map so that you can quickly see where a facility is located in your community Use the Chemicals in Inventory module to maintain inventory records for stored chemicals including descriptions of each chemical s physical state storage conditions and locations and quantities routinely on site Use the Contacts module as a telephone and address directory of important contacts such as chemical experts government agencies and organiza
162. emical names such as Nitric Acid 40 rather than more general names like Nitric Acid We also recommend not making a link if you aren t sure that a particular Chemical Library record matches the chemical name or name and CAS number combination that you ve included on your Chemicals in Inventory record s An alternative to using Adjust Link is to use Look Up Chemical to be sure that you ve chosen a correctly spelled name for the chemical Once you ve done that clicking View RIDS will display a list of all the Chemical Library records that match that chemical name Before you make a link click View RIDS on the Chemicals in Inventory record or the RIDS button next to the chemical s name under the Chemical Inventory tab on the related Facilities record There is no need to make a 3 You also could choose to use a unique name such as Nitric Acid in Process 7 on the linked Chemicals in Inventory record to ensure that the link will not affect other Chemi cals in Inventory records for nitric acid Working with Facility Records 129 Working with Facility Records link if you re satisfied with the results you obtain See Table 2 on page 131 for more help in making this determination Otherwise to make a link 1 Open the Chemicals in Inventory record in Record mode 2 Click Adjust Link 3 When asked whether you wish to create a link click Yes The Chemical Library module will be displayed
163. en you want to link a record in the Routes module to a map object follow the steps below to create a polyline object on the CAMEO Map that overlays the route of interest You then link this object to your CAMEO record Figure 5 shows an example of such a route object To create a route object in MARPLOT and link it to a Routes record 1 Open your map in MARPLOT so that the entire route of interest is visi ble zoom out if necessary 186 Working With Other CAMEO Components Using MARPLOT with CAMEO i FIGURE 5 This polyline object in red on color printouts tracing a hazmat transportation route between two chemical facilities can be selected and linked to a Routes record 2 In MARPLOT from the List menu select Layer List i CAMEO Schools 3 Fi Roads Ma jor 4 In MARPLOT s toolbar click the polyline tool to select it as at left i Click on the lock icon for the CAMEO Transportation layer to unlock this layer as at left then click OK Yov ll use the tool to create a polyline that traces the path of a road rail road or waterway that is itself an object on the underlying map You ll place the polyline on the CAMEO Transportation layer of the CAMEO Map Click on one endpoint of the route then trace the route by clicking on each vertex that is on each place where the route bends double clicking on the final endpoint Once you ve double clicked the final endpoint the Object Setting
164. ency the Bureau of the Census and the U S Geological Survey For example you can estimate the popula tion and number of housing units within a given radius from a location such as a chemical facility To learn more about LandView or to purchase a copy visit the LandView website at landview census gov or call the Census Geography Division at 301 457 1128 RMP Comp RMP Comp is a free program you can use to complete the offsite conse quence analyses both worst case scenarios and alternative scenarios required under the Risk Management Planning Rule which implements Section 112 r of the 1990 Clean Air Act see CAA 112 r on page 275 You can download RMP Comp or obtain more information about Section 112 r from www epa gov ceppo tools rmp comp rmp comp html Offsite consequence analyses are like the hazards analyses required under EPCRA but they aren t quite the same If you re confused by the apparent similari ties and not sure what the differences are review What are the differences between Screening amp Scenarios ALOHA and RMP endpoint distances on page 152 Welcome to CAMEO 9 Welcome to CAMEO What s new What s been changed in this version of CAMEO A new database program This version of CAMEO runs in FileMaker a relational database program The previous versions of CAMEO were developed in HyperCard on the Macintosh and in FoxPro for Windows computers This version is identical on bo
165. ening amp Scenarios to assess hazards You can use CAMEO s Screening amp Scenarios module to assess the hazards to your community from accidental releases of locally stored hazardous chemicals Such an assessment is called a hazards analysis You can use Working with Facility Records 137 Working with Facility Records MARPLOT River Count Threat Zone Radius the results of your hazards analysis to prepare emergency response plans for your community The basic procedures for hazards analysis are described in Technical Guidance for Hazards Analysis Emergency Planning for Extremely Hazardous Substances 1987 This guidebook was prepared by the U S Environmental Protection Agency EPA the Federal Emergency Management Agency FEMA and the U S Department of Transportation DOT and is available online at www epa gov swercepp p tech htm The procedures described in the Technical Guidance were developed to help community planners especially members of Local Emergency Planning Committees LEPCs meet the provisions of the Emergency Planning and Community Right to Know Act of 1986 EPCRA see EPCRA on page 266 The Technical Guidance describes calculations you can make to estimate the size of the area around a chemical storage facility or along a transporta tion route that could be affected by an accidental release of a hazardous chemical This area is called the threat zone It may also be called the vul
166. ents accept electrons particularly readily from many other substances The ensuing redox reac tions may be vigorous or violent and may release new substances that may take part in further addi tional reactions Keep strong oxidizing agents well separated from strong reducing agents Strong reducing agent Reducing agents give up electrons to other substances and are themselves thereby oxidized Strong reducing agents donate electrons particularly readily to many other sub stances The ensuing redox reactions may be vigor ous or violent and may generate new substances that take part in further additional reactions Keep strong reducing agents well away from strong oxi dizing agents 297 Sublime The change of a substance from the solid state to the vapor state without passing through the liquid intermediate state Substances that sublime include solid carbon dioxide sulfur camphor and naphthalene Sudden release of pressure A hazard category that includes explosives and compressed gases described in 29 CFR 1910 1200 Superfund The trust fund established under CER CLA to provide funding for cleanup of hazardous substances Superfund Amendments and Reauthorization Act of 1986 SARA Title III of SARA is also known as the Emergency Planning and Community Right to Know Act of 1986 EPCRA See also Emergency Planning and Community Right to Know Act of 1986 EPCRA Surfactant A substance that reduces sur
167. epartment dent took place If this record is not associated with a facility or route this box is blank Not editable Incident Name of the incident Under the Location Date tab Location Description of the location of an incident including the county and fire district route or waterway and milepost where the inci dent occurred Date Time Spilled Date and time when the incident happened Date Time Discov Date and time when the incident was discovered ered Working With Other CAMEO Components 173 Working With Other CAMEO Components TABLE 5 Items on an Incidents record Continued Date Time Date and time when the incident was reported to the authorities Reported Under the Source tab Source checkboxes Click the checkbox for any of the 11 source categories to indicate the source s of the spill Vehicle ID Identification or license number if a vehicle was the source of the spill of Tanks Number of tanks involved in the release Tank Capacity Capacity in weight or volume of each tank and a pull down Units menu of capacity units Material Type Click any of the four checkboxes to indicate the type of material that has been released Chemical The name of the spilled chemical If a mixture spilled use a sepa rate line to describe each hazardous component of the mixture Quantity Units The amount of the chemical that was released into the environ ment and a pull down menu of amount units Qty
168. er than The operator to choose depends on the search you re making Type the word phrase number or code to search for in the box Leave the box empty if you don t need to type something in e g when you choose an operator like is empty or is not empty Click Search to run your search Some advanced search examples EPCRA EHS Chemical is YES finds all Extremely Hazardous Sub stances in the Chemical Library Boiling Point is less than or equal to 60 finds chemicals that are gases when unconfined at temperatures above 60 F NFPA Flammability contains the character 4 finds all the substances that pose the maximum flammability hazard under the NFPA system Adding more choices You can make an advanced search for records that match more than one criterion To add a second criterion to your search 1 While you re working in the Advanced Search dialog press Add a Choice to add a second criterion to search for Under the NFPA system a chemical posing the highest possible flammability reactivity or health hazard is given a ranking of 4 on a 0 to 4 scale See Under the NFPA Codes tab on page 87 Working with Chemical Records 81 Working with Chemical Records 2 Follow steps 3 through 7 in Making an advanced search for a chemical record on page 80 to set up the search for that criterion 3 Indicate whether to search either for a records that meet bo
169. er the ID Codes tab Number of employ The maximum number of employees on site at any time ees on site State Fees Total Total fees if any collected by the state for Tier II reporting Type Type of ID Code e g Dun and Bradstreet SIC NAICS Pull down menu in Edit mode ID code number In Edit mode either type a number or choose a code number from the ID menu in the cases of codes such as SIC for which a specific set of code numbers has been defined 116 Working with Facility Records Understanding the information in facility records TABLE 1 Items in Facilities records Continued Description Description of the kind of facility represented by this ID code In Edit mode type a description or if this is a SIC or NAICS code select a description from the pull down menu Under the State Fields tab State Fields On annual Tier II reports submitted by facilities some states require additional data fields beyond those fields required on all Tier II forms Once you have entered the 2 letter abbrevia tion for a state under the Address tab CAMEO automatically displays all fields required by that state as well as any optional fields also used on Tier II reports in that state See State fields in the Facilities module on page 107 Under the Map Data tab Latitude Longitude Latitude and longitude of the facility expressed as decimal val ues Method for deter Code and description of the method by wh
170. eral Description ow colored liquid Slight iq soluble i t han air Irrit Slighthy eavier ir Irritates skin and eyes make other chemicak AAR 1999 Welcome to CAMEO 3 Welcome to CAMEO MARPLOT MARPLOT Mapping King County WA is Applications for Response PLan Sr ning and Operational Tasks is CAMEO s mapping program You can use it to view and print maps of your community that show roads facilities schools response assets and other information useful for response and planning tasks like the Seattle map shown at right On your maps you also can overlay predicted hazard zones areas that could be contaminated by potential or actual chemical releases so you can assess potential impacts MARPLOT maps are created from U S Bureau of Census TIGER Line files and can be downloaded at no cost from the Web See Using MARPLOT with CAMEO on page 177 to learn how CAMEO and MARPLOT work together for a full detailed explanation of how to use MARPLOT down load the MARPLOT user s manual from www epa gov ceppo cameo mar plot htm ALOHA ALOHA Areal Loca tions of Hazardous Atmospheres is a gas dispersion model You use it to estimate how far downwind a chemical cloud might disperse ALOHA s predictions are based on the characteristics of the released chemical atmospheric conditions and the circumstances of the release ALOHA dis
171. erences between Screening amp Scenarios ALOHA and RMP endpoint distances on page 152 Choosing between screening and scenarios calculations When you use Screening amp Scenarios you need to choose whether to esti mate the threat zone using either 1 EPA s credible worst case assumptions to make screening calculations or 2 atmospheric and chemical information that you judge to be more typical of the region and facility in order to make scenarios calculations About screening calculations When you use EPA s worst case assumptions shown in Table 4 you re performing a screening and the threat zone is typically called a screening zone In a screening you estimate screening zones for all EHSs that are either e stored above their specified Threshold Planning Quantity TPQ at chemical facilities within a community e transported along a local route in quantities greater than the TPQ To see the TPQ for any EHS find the Chemical Library record for that EHS click the Regulatory Information tab then check the EHS Threshold Planning Quantity box see Figure 5 on page 141 If a facility in your area 4 There are more than 356 records for EHSs in the Chemical Library because there are multiple records for some EHSs that occur in different solution strengths or mixtures Working with Facility Records 139 Working with Facility Records stores more than the TPQ quantity of an EHS it should
172. ern Mariana Islands and any other territory or possession over which the United States has jurisdiction State Emergency Response Commission SERC A commission appointed by each State governor under EPCRA A SERC designates emergency planning districts appoints local emergency plan ning committees LEPCs supervises and coordi nates the activities of planning committees reviews emergency plans receives chemical release notifi cations and establishes procedures for receiving and processing requests from the public for infor mation See also Local Emergency Planning Committee LEPC State Fields Records in the Facilities and Chemicals in Inventory modules contain a State Fields section designed to support the emergency planning work of U S states that have developed their own report ing requirements in addition to the Tier II require ments specified in EPCRA which apply to all 50 states In these states Tier II forms contain addi tional data fields called State Fields in CAMEO CAMEO s State Fields located under the State Fields tab provide a place where people working in these states can maintain their reporting informa tion STCC Standard Transportation Commodity Code Seven digit code used to identify chemicals by the Association of American Railroads Strong oxidizing agent Oxidizing agents gain elec trons from other substances and are themselves thereby chemically reduced Strong oxidizing ag
173. example from the Facilities record for a local chemical processing plant select Show Related and then Contact Records to view the Contacts records associated with the plant ieee Search Sharing View List View Record Next Tab Show Related Sort Show All Records 38 Incident Records Screening and Scenario Records New Facility N Edit Facility E Delete Facility aD Go To FIGURE 3 The Show Related command used to find the Contact records associated with the selected Facilities record T Contact Records gt Chemical in Inventory Records Getting Started Basic CAMEO module operations Editing records You can edit records in CAMEO s modules in three ways e You can manually change records in any CAMEO module except the Chemical Library You can t make any changes to the Chemical Library e You can import Tier II data see Importing data from Tier2 Submit on page 206 e You can import data from someone else s copy of CAMEO Whenever you start CAMEO you re in Browse mode To make changes to your CAMEO records you must switch to Edit mode by pressing in the toolbar On a CAMEO record in Edit mode different data fields have different appearances one may be a text box in which you d type say the amount of a stored chemical while another might be a menu from which you d choose amount units e g pounds tons
174. f concern The maximum quantity of a chemical that can be contained in a single storage vessel or in a group of interconnected vessels within the facility under examination Release is from ground level Depends on the chemical s state Solids in pow der or solution form and gases are expected to be released within 10 minutes The duration of a liquid or molten solid s release depends on its rate of evaporation or volatilization 140 Working with Facility Records Using Screening amp Scenarios to assess hazards Chemical Library chemical Name ACROLEIN INHIBITED Chemical Jf J peoe Regulatory 5 Identification J Yes NFPA Codes information Names 2 PROPENAL CAA Section 11200 chemical E CAA Threshold Quantity 5000 pounds CERCLA chemical E CERCLA Reportable Quantity 1 pounds EFCRA EHS chemical E EHS Threshold Planning Quantity 500 pounds EPCRA Section 243 chemical E RCRA chemicalcode POO3 FIGURE 5 This Chemical Library record shows that acrolein is an Extremely Hazardous Substance EHS with a Threshold Planning Quantity TPQ of 500 pounds Once you have estimated your screening zones the Technical Guidance describes in detail the remaining steps of a hazards analysis Briefly those Steps are 1 use your estimated screening zones as an aid in identifying the popula tions and critical facilities that might be placed at risk by a worst case accidental releas
175. face tension of liquids Nearly synonymous with detergent which reduces the surface tension of water wet ting agent and emulsifier Suspension A uniformly dispersed mixture of fine particles in a liquid Synonyms In CAMEO a single chemical may have many names The synonyms by which a chemical is named can include common names in different languages trade names and other names T Technical grade Term applied to substances that are unrefined impure and or less than 100 pure grade Technical Guidance Technical Guidance for Haz ards Analysis Emergency Planning for Extremely Hazardous Substances A guidebook for use by members of Local Emergency Planning Commit tees LEPCs in assessing the potential risks to a community from accidental airborne releases of extremely hazardous substances See Bibliogra phy on page 276 TEELs Temporary Emergency Exposure Limits TEELs are temporary levels of concern defined by the U S Department of Energy for use when ERPGs aren t available See also ERPG TEEL 1 The maximum airborne concentration of a toxic gas below which it is believed that nearly all individuals could be exposed for up to 1 hour with out experiencing other than mild transient adverse health effects or perceiving a clearly defined objectionable odor See TEELs TEEL 2 The maximum airborne concentration of a toxic gas below which it is believed that nearly all individuals could be exposed for
176. find out just what information you d need either check the ALOHA manual or just experiment with ALOHA 190 Working With Other CAMEO Components Using ALOHA with MARPLOT and CAMEO An ALOHA modeling example Imagine that a local facility in your area stores a chemical such as chlorine or ammonia which would pose a serious toxic gas hazard if accidentally released For an emergency planning project you might want to investigate the possible hazard to your commu nity from a potential release of that chemical at the facility Here s how you could use the three CAMEO components to accomplish this planning task iL Create a Facilities record describing that facility and link it to a symbol object representing the facility on a MARPLOT map of your commu nity Also create a Chemical Inventory record describing the hazardous chemical at that facility Follow the procedures in Working with Facil ity Records on page 105 to create these records and link Create Special Locations records for each of the locations in your com munity such as schools hospitals and community centers that would need special attention in the event of a toxic gas release Link each of those records to symbols representing those special locations on your MARPLOT map Follow the procedures in Special Locations on page 155 to create these records and links Open the Chemical Inventory record then from the Sharing menu
177. find out which special locations could be at risk during a real or plan within a footprint ning incident you can use Special Locations along with MARPLOT and either e ALOHA during an emergency response to a toxic gas release or for planning projects In this case you would be most concerned about spe cial locations located within ALOHA s footprint like the ones repre sented by the hospital symbols at left The footprint represents the area where gas concentrations are predicted to be high enough to be hazard ous see the discussion of ALOHA in CAMEO s three components on page 3 within a threat zone e Screening amp Scenarios when you re planning for emergencies In this case you d be most concerned about special locations located within a threat zone you plotted from Screening amp Scenarios like the hospital symbols at left A threat zone represents the area that could be affected by an accidental release of a hazardous chemical for an explanation of threat zones and how they differ from ALOHA footprints see Using Screening amp Scenarios to assess hazards on page 137 You first need to make the following preparations 1 Create a Special Locations record for each special location of concern to you To create a new record open Special Locations then select New Special Location from the Record menu fill in the information about the special location then click
178. formation In the Facilities module one data field contains a facility s address another holds its zip code and so on CAMEO s modules are interrelated For example in the Chemicals in Inventory module you can keep track of the chemical inventories of facili ties described on records in your Facilities module Likewise in the Con tacts module you can keep information about contact people such as representatives of e facilities described on Facilities records e special locations described on Special Locations records 24 Getting Started Basic CAMEO module operations e response organizations described on Resources records You can quickly access information in one module when you re working with a related record in another module the Guided Tour shows how to do this The Navigator CAMEO s Navigator is a small window containing buttons you use to quickly navigate among CAMEO s modules and programs or to quickly complete basic CAMEO tasks like searching the Chemical Library for a chemical Figure 2 Navigator CAM fj H Chemical Facilities Chemicals Incidents Screening Library In Inventory o cenarios AG 1 Special Routes Resources Help ALOHA MAR PLOT Locations 00 Jahd roe FIGURE 2 CAMEO s Navigator To display the Navigator either select Show Navigator from the File menu or click the Navigator button in the toolbar Getting Started 25 Gett
179. g menu or Delete All Scenario Objects to delete multiple threat zones Using ALOHA with MARPLOT and CAMEO You use ALOHA CAMEO s air dispersion model to estimate the potential airborne concentrations of a toxic gas downwind from the location of a chemical release Once you enter a description of that accidental chemical release into ALOHA it displays a footprint diagram like the one below that represents the potential area at risk Within this area gas concentrations are predicted to exceed a hazardous level the level of concern You can plot ALOHA footprints on maps in MARPLOT This manual explains only how you can use ALOHA along with CAMEO and MARPLOT For a full explanation of how to use ALOHA and a crash course in the basics of air dispersion model ing download the ALOHA user s manual from www epa gov ceppo cameo aloha htm Working With Other CAMEO Components 189 Working With Other CAMEO Components You can use ALOHA on its own without using CAMEO and MARPLOT along with it But ike MARPLOT ALOHA is a component of CAMEO that can communicate both with CAMEO modules and MARPLOT For ALOHA MARPLOT and CAMEO to share information they must be run ning on your computer at the same time Whenever you do something in CAMEO or MARPLOT that requires communication with ALOHA or vice versa if one of the two programs isn t yet running the other will a
180. g these records would be some for chemicals which in fact have high melting points stored as ranges Table 2 Some CAMEO sort criteria Name of the corresponding sort Item to sort criterion Chemical Library items Chemical Name OfficialChemicalName DOT Label DOTLabel EPCRA EHS Chemical EpcraEhsChemical Chemicals in Inventory items Facility Route Name _CFacilityRouteName Chemical Name EnteredChemName Facility Dept _CFacilityDepartment Contacts items Last Name LastName First Name FirstName Organization Organization Facilities items Facility Name FacilityName Department FacilityDept Reference Information 257 Reference Information Table 2 Some CAMEO sort criteria Continued Item to sort Incidents items Facility Route Name Incident Name Spilled Date Resources items Supplier Name Type Routes items Route Name Route Type Screening amp Scenarios items Facility Route Name Chemical Threat Zone Radius Screening Special Locations items Location Name Location Type Name of the corresponding sort criterion _FacRouteName IncidentName SpillDate ResourceName ResourceType RouteName RouteType _scFacilityName EnteredChemName _ Radius Value Screening LocationType a To choose EnteredChemName as your sort criterion first change the file setting in the upper left hand corner of the Sort dialog from Current File ScreeningAndScenar
181. gency and or contact people for companies that provide response resources records on such companies can be kept in the Resources module In the Facilities and Routes modules each new facility or route record is assigned a record ID when it is created From then on when a new Chemi cals in Inventory record is created to describe a chemical or mixture stored at a given facility or transported on a given route the new record is given its own unique record ID and also a parent record ID that matches the facility or route s record ID as in the example Chemicals in Inventory record at left CAMEO uses the parent record ID to track the facilities or routes asso ciated with the Chemicals in Inventory record Screening amp Scenarios can be considered a grandchild module because it is subordinate to the Chemicals in Inventory module just as the Chemicals in Inventory module is subordinate to the Facilities and Routes modules For that reason any Screening amp Scenarios record contains a its own unique record ID b the parent record ID for the related Chemicals in Inventory record and c the grandparent record ID for the facility or route record that is related to the Chemicals in Inventory record as in the example Screening amp Scenarios record at left CAMEO uses the parent record ID to associate the Screening amp Scenarios record with the Chemicals in Inventory record allowing information about the chemical to be used in
182. ginning of a word 4 Click Search to run your search CAMEO will run the search and then display either a list of the chemi cals that match your criteria or a message No records found 1f no chemicals in the Chemical Library match your criteria 5 Double click the name of any chemical in the Found Chemicals list to view that chemical s record Whenever you want to return to the Found Chemicals list press the List button in the toolbar If you d like to view the list of all CAMEO chemicals again in the Search menu select Clear Search Working with Chemical Records 19 Working with Chemical Records TABLE 1 Criteria you can use in a basic search Operator for text fields Choose Contains characters to search for part of a word phrase code or number or Contains word starting with to search either for the first part of or for an entire word phrase code or number Chemical Name Type all or part of the name synonym or trade name for the chemical CAS Type all or the first part of the Chemical Abstract Service number for the chemical including all hyphens DOT Label Select the required DOT label for the chemical from the pull down menu for example Flammable or Explo sive CHRIS Code Type all or part of the U S Coast Guard s three letter code for a chemical as used in the CHRIS guide to chemical hazards www chrismanual com UN NA Number Type all or part of a
183. goes beyond installing the programs flipping through the manuals searching for a few chemical records and placing a few symbol objects on a MARPLOT map To effectively imple ment CAMEO you ll need to plan in advance your procedures for entering maintaining and using information protecting and backing up both data and programs training personnel and customizing your CAMEO system Your management plan should also address your equipment and personnel needs An effective management plan can make CAMEO and your com puter more useful tools Address the topics discussed below as you draft your CAMEO management plan Proposed uses of CAMEO Describe your planning and response duties and any other intended uses of your computer system Hardware and software Describe your hardware inventory including computer models operating systems e g Windows 98 Windows 2000 Macintosh System 9 or OS X and so on hard drive sizes and available memory RAM and other hardware such as modems storage devices and printers Describe your local network if you have one 226 Managing Your CAMEO System A CAMEO management plan Describe your software inventory List the word processing graphics spreadsheets database and other programs that you intend to use with your CAMEO system Describe your inventory of MARPLOT maps including areas of coverage If you re connected to the Internet list the addresses of websites where you can
184. gory of chemical change Reducing agent A substance that can bring about reduction gaining of electrons in other sub stances while it is itself oxidized loses electrons Contrast with Oxidizing agent Reduction A reaction in which either oxygen is removed from a substance or in a more general sense one or more electrons is accepted from another substance Can also mean a process in metallurgy by which materials are separated into their wanted and unwanted components from an ore body Contrast with Oxidation Reportable quantity RQ The quantity of a hazard ous substance or extremely hazardous substance that if released must be reported to the National Response Center the State Emergency Response Commission and the community emergency coor dinator for areas likely to be affected by the release See Section 304 emergency notification on page 270 Resins Naturally occurring essential oils that are water insoluble and extracted from natural sources such as trees and shrubs Also synthetic polymers such as polystyrene or polyethylene even though such materials are not complex mixtures of com pounds like other resins but instead are long com plex polymers Response Information Data Sheets RIDS In a Chemical Library record a set of detailed descrip tions of chemical properties hazards and emer gency response information RIDS See Response Information Data Sheets RIDS 29
185. h 3 in Making and printing a report for mul tiple facilities on page 119 Click Mailing Labels Yovu ll see a preview of your mailing labels From the File menu select Print Report to print the labels Creating and editing facility records As you add information about a facility to CAMEO you can create records in the five facility related modules Facilities Chemicals in Inventory Con tacts Incidents and Screening amp Scenarios Below are the procedures for adding and editing records in these modules Adding a new facility record and data You add a new facility record in any of three ways creating the new facility record manually working in the Facilities mod ule and following the instructions below importing a Tier2 Submit data file When you import a Tier2 Submit data file CAMEO automatically creates a new record for each facility in that file along with new Chemicals in Inventory and Contacts records for that facility See Importing data from Tier2 Submit on page 206 for more details and instructions for importing a file transferring data from someone else s copy of CAMEO See Transfer ring data between different copies of CAMEO on page 212 120 Working with Facility Records Creating and editing facility records To create a new facility record manually 1 In the Facilities module from the Record menu select New Facility You ll see a new blank Facilities record autom
186. hat two facilities located in Haymarket store or process chlo rine M amp S Chemicals and the Green Valley Water Facility Note Whether you click Search for any of the following OR search or Search for all of the following AND search when you set up a search for two or more criteria makes a big difference When you click Search for all of the following AND search you re setting up a search for all facilities that are located in the town of Haymarket and that also maintain chlorine on site When you click Search for any of the following OR search you re setting up a search for all facilities that are located in the town of Haymar ket or that maintain chlorine on site If you select Start Search from the Search menu again type the same search criteria again then click Search for any of the following OR search then click Search you ll discover that the search collection contains three records instead of two Adams Petroleum Refinery now is included in the list because it meets one of your Getting Started 67 Getting Started criteria it s located in Haymarket But it doesn t meet the other criterion it doesn t include chlorine in its inventory Predicting chemical reactivity Not only are you a member of Prince William County s LEPC you re also a member of Haymarket s volunteer fire department In that role you receive a call to head out along James Madison Highway to the scene of a
187. have already created a Screening record for this chemical a new Scenario record will automatically be created for you because there can be only a single Screening record for each chemical in an inventory Type aname for the screening in the Screening Name box The chemical s physical state at 68 F solid liquid or gas is automat ically filled in If the chemical is a liquid stored at or above its boiling point select Near Boiling from the menu to the right of the Liquid but ton If it is a liquid stored below its boiling point select Ambient from the menu If it is a solid select Solution if it s in solution Powder if it s in powdered form or Molten if it s in molten form Your choice influ ences how CAMEO makes threat zone calculations see the Technical Guidance for more details about how the calculations are made Adjust any storage and release conditions that need to be changed Refer to Table 5 on page 146 to make your choices Click Estimate Threat Zone Radius The radius estimate will be dis played You also can fill in the risks and consequences of the release Consult the Technical Guidance for help with this step Once you ve completed your radius calculation click Save Changes to save this record See Plotting a threat zone on a map on page 148 for the directions for plotting the threat zone on a map Working with Facility Records 145 Working with Facility Records
188. hazardous substances subject to the emergency notification provisions of Section 103 a of the Comprehensive Environ mental Response Compensation and Liability Act CERCLA listed in 40 CFR 302 4 Initial notification can be made by telephone radio or in person Emergency notification requirements for transportation incidents can be met by dialing the 911 emergency number if possible or otherwise by calling the operator Releases of CERCLA hazardous substances must also be reported to the National Response Center 800 424 8802 Sections 311 and 312 community right to know requirements Two community right to know requirements are included in EPCRA Sec tion 311 requires each facility that must prepare material safety data sheets MSDSs under Occupational Safety and Health Administration OSHA regulations to submit either copies of its MSDSs or a list of all on site MSDS chemicals to the LEPC the SERC and the local fire department with jurisdiction over the facility If the facility owner or operator chooses to submit a list of MSDS chemi cals that list must include the common or chemical name of each substance and must identify the applicable hazard categories into which each sub stance falls These categories are e immediate acute health hazard e delayed chronic health hazard e fire hazard e sudden release of pressure hazard e reactive hazard If a list is submitted the facility must submit a copy of the
189. he RIDS button for a sub stance in a facility s inventory is a quick way to access the response rec ommendations for that substance 3 From the File menu select Close The Green Valley Water Facility record is visible again Getting Started 4T Getting Started 4 Double click on the name chlorine or on its CAS number The Chemicals in Inventory record for chlorine at Green Valley Water Facil ity should open as shown below Facility Route Green Valley Water Facility DEMO Report Year 2000 Dept Chlorination Division City Haymarket State View RIBS Adjust Link E In Inventory O In Transit EHS Substance C Trade Secret MSDS Cid Location Physical State amp Quantity Components f Dates State Fields Amount Unit Type Press Temp Location Pounds 2 4 Chlorination Building 1 5 Click the tabs on this record to review the information it contains about the storage amounts storage locations and hazards of chlorine at the water facility Refer to Table 3 on page 132 to see explanations of all the information items on the record Viewing the site plan You can store facility site plans in CAMEO along with other information about facilities To see the site plan for the Green Valley Water Facility 1 From the Record menu in the Chemicals in Inventory record select Show Related then Facility Route The Facility record for Green Valley Water Facility will be displayed Note
190. he Special Locations record for that special location open the record in Record View 2 Click the Contacts tab then click the Edit button in the Toolbar 3 Click Add Contact You ll see a list of all contacts in the Contacts mod ule Either e Click on the name of a contact already in the list then click Select You would do this if a person representing the special location is already in your Contacts module perhaps because they are a contact for more than one special location Note You can associate the same contact record with more than one special location by repeating steps 1 through 4 for each special loca tion for which this person is a contact e Click Add New to add a new Contacts record You would do this if the contact is not already in the list You Il see a new blank Contacts record Fill in the information about the new contact refer to Table 2 on page 164 for the definitions of the items on a Contacts record then click Save Changes Note Anew Contacts record that you create by clicking New Contact from a Special Locations record will be associated with that Special Locations record even if you don t type the name of the special loca tion or other identifying information about the special location on the contact record Working With Other CAMEO Components 159 Working With Other CAMEO Components Checking for special locations within a footprint or threat zone Special locations To
191. he protective material FEP PTFE Fluorinated Ethylene Propylene Polytetrafluoroethylene GORE GARD Gore Gard Fabric GORE TEX Gore Tex Fabric HY PALON Same HY PALON NEOP Hypalon Chloroprene Rubber INTERCEPTOR Plastic Laminate Lakeland Company MET PVF Metallized Polyvinylfluoride NAT RUB Natural Rubber NAT RUB BAYPRENE Natural Rubber Bayprene NAT RUB NEOP Natural Rubber Chloroprene Rubber NAT RUB NEOP NBR Natural Rubber Chloroprene Rubber Nitrile Butadiene Rubber NAT RUB NITRILE Natural Rubber Nitrile Rubber NAT RUB NITRILE SBR Natural Rubber Nitrile Rubber Styrenebutadiene Rubber NEOP Chloroprene Rubber Working with Chemical Records 91 Working with Chemical Records TABLE 4 Full names of protective materials listed under the Protective Clothing tab on Chemical Library records Continued Abbreviation displayed in CAMEO Full name of the protective material NEOP BUTYL Chloroprene Rubber Butyl Rubber NEOP NAT RUB Chloroprene Rubber Natural Rubber NEOP NAT RUB NITRILE Chloroprene Rubber Natural Rubber nitrile Rubber NEOP PVC Chloroprene Rubber Polyvinyl Chloride NEOP PVC Chloroprene Rubber Polyvinyl Chloride NEOP SBR Chloroprene Rubber Styrenebutadiene Rubber NITRILE Nitrile Rubber NITRILE NAT RUB Nitrile Rubber Natural Rubber NITRILE PVC Nitrile Rubber Polyvinyl Chloride NONWOVEN FABRIC Same PCTFE Polychlorinated trifluoroethylene PE Polyethylene PE EVAL PE Polyethylene E
192. he tool bar to navigate from record to record e click the pages of the book icon in the upper left corner of the module window to page through the records in the module the book icon 1s shown at left e From the Record menu select Go To then select either First Previous Next or Last to navigate to the first previous next or last record in the module If you can t find a record you need by browsing search the module to find that record 1 Select Start Search from the Search menu Getting Started 2 Getting Started 2 For a quick simple search just type the word s or number s you re looking for e g the name of a chemical in the Chemical Library then press Search To learn how to make more complicated searches see Searching on page 251 Using the Show Related command You can associate records in your CAMEO modules with other records to which they re logically related For example you can create a record for a school in the Special Locations module then create a Contacts record for that school s principal That Contacts record for the principal is then auto matically associated with the school s record in Special Locations When you re working with a record that s associated with one or more other records select Show Related from the Record menu to quickly access the records associated with that record Figure 3 You ll also need to indicate the module of interest For
193. hemical record 78 Making an advanced search for a chemical record 80 Understanding the information in the Chemical Library 83 Predicting potential chemical reactivity 94 How CAMEO predicts mixture reactivity 94 Making a reactivity prediction 96 Significant reactive hazards of some chemicals 98 Sources of CAMEO s chemical data 100 Working with Facility Records 105 Where facility information is kept 105 Tier IJ information and CAMEO 106 Accessing information about a facility 109 Making a basic search for a facility record 109 Making an advanced search for a facility record 111 Understanding the information in facility records 113 Making and printing reports on facilities 119 Creating and editing facility records 120 Keeping track of the chemicals in a facility s inventory 123 Manually creating a Chemicals in Inventory record 123 Items in Chemicals in Inventory record 132 Adding contact information for a facility 136 Contents Contents CHAPTER 6 CHAPTER 7 vi Adding records for incidents at a facility 137 Using Screening amp Scenarios to assess hazards 137 Choosing between screening and scenarios calculations 139 About screening calculations 139 About scenarios calculations 142 Before estimating a threat zone 142 Estimating a screening zone 143 Making scenarios calculations 145 Plotting a threat zone on a map 148 Working with threat zones on maps 149 Choosing a stability class 150 What are the diffe
194. here the facility or route is located In Inventory Automatically checked if this is an inventory record for a facility In Transit Automatically checked if this record is for a chemical associated with a transportation route EHS Substance Click this checkbox if the chemical or one of the compo nents of the mixture is one of the Extremely Hazardous Substances identified by EPA Trade Secret Click this checkbox if the formula for this substance is a trade secret Report Year Filled in automatically with the report year shown on the related Facilities if this is an inventory record for a facil ity Should be the year for which this chemical inventory information applies typically the reporting year in which the Tier II form or data file was submitted Not editable MSDS MSDS number for chemical provided by manufacturer Chemical Name The name of the chemical CAS The Chemical Abstract Service number for the substance 132 Working with Facility Records Keeping track of the chemicals in a facility s inventory TABLE 3 Items on a Chemicals in Inventory record Continued View RIDS Adjust Link Under the Location tab Amount Unit Type Press Location Click this button to see the RIDS record for the chemical shown on this record If you do not see a RIDS record see Manually creating a Chemicals in Inventory record on page 123 Click this button to make or change the link between a
195. hes on page 253 for instructions Some advanced search examples To find all the facilities that store or use chemicals that pose a fire haz ard search Chemicals in Inventory for Fire Hazard is YES To find all the facilities in Haymarket that store or use chlorine search Facilities for City contains characters Haymarket AND search Chemi cals in Inventory for Chemical Name contains characters chlorine To find facilities owned by a particular person search Contacts for Con tact Type contains characters owner AND Last Name contains charac ters lt last name of that person gt and if necessary AND First Name contains characters lt first name of that person gt To find all the facilities in Haymarket that store chlorine in quantities averaging 500 pounds or more search Facilities for City contains char acters Haymarket AND search Chemicals in Inventory for Chemical Name contains characters chlorine AND search Chemicals in Inven tory for Average Amount on Site is greater than or equal to 500 Understanding the information in facility records Once you ve found the record for a facility in the Facilities module you can view the information about it in either of two ways Working with Facility Records 113 Working with Facility Records e Click tabs on the facility s record to review most of the information about that facility e Select Show Related fro
196. ht i minutes in degrees measured clockwise from 0 M for example 015 315 270 Probability of described accident occurring This record shows the results of a credible worst case screening calcu lation for chlorine at the Green Valley Water Facility made according to the procedures described in the Technical Guidance In a worst case screening the entire contents of one of the facility s chlorine tanks are assumed to escape into the atmosphere over 10 minutes forming a gas cloud that would drift away from the plant in whatever direction the Getting Started A CAMEO guided tour wind is blowing A worst case screening assumes a low wind speed very little atmospheric turbulence to dilute the chlorine cloud and a con servative estimate of the concentration of chlorine that might cause adverse health effects in people In the Threat Zone Radius box you ll see the estimate of the threat zone radius You ll see that under these worst case conditions the threat zone the area potentially at risk is predicted to extend more than 10 miles downwind Depending on the wind direction chlorine concentrations within the zone could reach or exceed the level of concern shown on the Screening amp Scenarios record Check the Technical Guidance or review Using Screening amp Scenarios to assess hazards on page 137 to learn more about making screening calculations Click the right arrow button in the
197. ials Informa tion about accidental chemical releases must be avail able to the public Sections 311 and 312 Com Facilities manufacturing processing or storing desig munity Right to Know nated hazardous chemicals must make Material Safety Requirements Data Sheets MSDSs describing the properties and health effects of these chemicals available to state and local officials and local fire departments Facilities must also report to state and local officials and local fire departments inventories of all on site chemicals for which MSDSs exist Information about chemical inventories at facilities and MSDSs must be available to the public Section 313 Toxic Chemical The EPA must maintain records of toxic chemical Release Reporting emissions from certain facilities and must use this information in research and in preparation of guide lines and regulations This EPA module is called the Toxic Release Inventory TRI Facilities subject to these reporting requirements must submit annual reports of total amounts of chemicals released to the environment both routinely and accidentally to the EPA and to state officials Reference Information 26 7 Reference Information Section 301 303 emergency planning The emergency planning sec tions of the law are designed to develop state and Federal emergency response and preparedness capabilities through improved coordination and planning especially within local communitie
198. ic acid The mixture of sul furic acid and sulfur trioxide Organic Generally compounds that contain the ele ment carbon except for some carbon containing compounds that are considered to be inorganic carbon oxides carbides carbon disulfide phos gene the cyanides of the metals and carbonyl sul fide Contrast with Inorganic 292 OSHA See Occupational Safety and Health Administration OSHA Oxidation A chemical reaction in which oxygen bonds to an element or compound By extension a reaction in which one element or compound rises to a higher oxidation state while another drops to a lower oxidation state the term is used in this sense even when no oxygen whatever is present Con trast with Reduction Oxidation number An arbitrary number assigned to an atom in a compound Oxidation increases the total oxidation number of the atoms in a com pound reduction reduces it Oxidizing agent A material capable of bringing about oxidation the loss of electrons in other materials while it is itself reduced gains elec trons Contrast with Oxidizing agent P Parent module ACAMEO module located above another related module in CAMEO s file hierar chy Facilities and Routes are parent modules rela tive to the Chemicals in Inventory module Peroxidizable Apt to react spontaneously with oxy gen at room temperature to form peroxides and other products Most such autooxidations are accel erated by
199. ich latitude and lon mining latitude and gitude were measured Pull down menu in Edit mode longitude Description of loca Code and description of the location for which latitude and lon tion identified by lat gitude were measured Pull down menu in Edit mode itude and longitude Record is linked to This box is checked if this record is linked to an object on a MARPLOT object MARPLOT map see Linking map objects to CAMEO records on page 183 Under the Site Plan tab Site Plan names A list of the names of site plan files associated with this facility Double click the name of any site plan file to display that site plan in another view To add or edit site plans see Adding and editing site plans on page 121 Under the Notes tab Keep your own notes about this facility here Working with Facility Records 117 Working with Facility Records Viewing a facility s map location A Facilities record in CAMEO can be linked to a symbol that represents the facility s location on a MARPLOT map for instructions see Linking map objects to CAMEO records on page 183 To find out whether a facility record has been linked to a map symbol click the Map Data tab and check whether the Record is linked to MARPLOT object box is checked as at left If it is checked the record is Record is linked to MARPLOT object inked If a facility record has been linked to a map symbol you can view that sym bol and m
200. icking Open Managing Your CAMEO System 239 Managing Your CAMEO System Using FileMaker Pro Server You can use FileMaker Pro Server rather than FileMaker Pro to host your CAMEO files The advantages of this choice are that you can support many more concurrent users up to 100 at a time and CAMEO operations will proceed substantially faster If you choose this approach you will need to install FileMaker Pro Server and the CAMEO files on a networked workstation or on a dedicated server computer Others on the network who also have installed FileMaker Pro but not CAMEO then can work with the shared copy of CAMEO concur rently For more details on FileMaker Pro server check the FileMaker web site www filemaker com Note We did not specifically test CAMEO hosting via FileMaker Pro Server but our best understanding is that if you choose this approach you will need to prepare your files as explained in Using FileMaker Pro to host runtime files on page 233 Managing multiple users We recommend that you plan your CAMEO projects so that multiple people do not routinely use CAMEO on your network at the same time We espe cially recommend that you manage your workflow to avoid having multiple people working concurrently over a network to edit records and or perform CAMEO operations that require the most computer power such as search ing the Chemical Library or adding records The program needs time to complete scripts a
201. ier II form Use Screening amp Scenarios to plot Use Adjust Link unless the name on the Chemicals hazard zones for a chemical in Inventory record matches just one Chemical Library record either the name in the Chemical Name box or the official EHS name The Chemi cal Library record must be for an EHS if the EPCRA EHS Chemical box is checked it is Ensure you can quickly access the Use Adjust Link unless the name and or CAS right response recommendations number on the Chemicals in Inventory record during an incident response matches only the Chemical Library record s that correctly describe the chemical in some cases for example a chemical sometimes stored at dif ferent solution strengths you might want more than one Chemical Library record to match the Chemicals in Inventory record Working with Facility Records 131 Working with Facility Records Items in Chemicals in Inventory record Table 3 explains the items shown on Chemicals in Inventory record TABLE 3 Items on a Chemicals in Inventory record Facility Route Filled in automatically with either the name of the facility that maintains this substance or the name of the transpor tation route along which this substance is transported Dept Filled in automatically with the department or division of a facility City Filled in automatically with the city where the facility or route is located State Filled in automatically with the state w
202. ies some states require additional data fields beyond those fields required on all Tier II forms CAMEO automatically displays all state required fields under this tab along with any optional fields used on annual facility reports in that state Under the Notes tab Notes Keep your own notes about this substance here Adding contact information for a facility You can create records in the Contacts module that contain contact informa tion for people representing a facility or other kind of organization or busi ness When you add a contact for a facility you re actually adding a new record to the Contacts module Information about that contact will also be displayed in the facility s record in the Facilities module To add a record for a contact for a facility to add other kinds of contacts to the Contacts module see Contacts on page 162 1 Find and open the Facilities record for the facility for which you want to add a contact record 2 Click the Contacts tab then click the Edit button in the Toolbar 3 Click Add Contact You ll see a list of all contacts in the Contacts module 4 Either e Click on the name of a contact already in the list then click Select You would do this if a contact for the facility is already in the list because you already added a Contacts record for that person perhaps because he or she is a contact for more than one facility 136 Working with Facility Records Add
203. ility in your report 1 First open the Facilities module and then choose either option below e To include all your Facilities records in the report choose Show All Records from the Record menu to clear any existing found set e To include just certain records in the report run a search choosing your search criteria so that just the records you want in your report will be included in the found set See Accessing information about a facility on page 109 for more information about searching for facil ity records 2 From the File menu select Make Report 3 Check to be sure that the Found Set button is selected 4 Click the checkbox for each kind of data to be included in the report Some of the information about a facility is in records in related mod ules For example if you click the Contacts checkbox information from Working with Facility Records 119 Working with Facility Records records in the Contacts module for this facility will be included in the report Click Make Report You ll see a preview of the report Click Print if you re satisfied with the preview Otherwise click Cancel make any changes you d like to the data and records to be included in the report then click Make Report again Making and printing a set of mailing labels To make a set of 1 inch by 2 5 8 inch mailing labels for some or all of the facilities in your Facilities module 1 First follow steps 1 throug
204. in Water Units The amount of the chemical that was released into water and a pull down menu of amount units Under the Cause tab Medium Click any of the eight checkboxes to indicate the medium or media into which the chemical was released Cause Click any of the seven checkboxes to indicate the cause s of the incident Cause Description Short description of the cause s of the incident Action Taken Short description of the initial action taken to respond to the inci dent 174 Working With Other CAMEO Components Working with other CAMEO modules TABLE 5 Items on an Incidents record Continued Under the Notification tab Notified Click any of the six checkboxes to indicate the agencies notified and the means of notification used Click Multiple Reports if more than one agency was notified Agency Notified If you clicked the Other checkbox under the Notified heading type the name of the agency notified about this incident Reporter Dis Names and titles of the people who either reported this incident or charger are responsible for the discharge Double click on a contact name or title to see the full Contacts record for that person Confidentiality Click this checkbox if the reporter information in this record or in the associated Contacts record is confidential Through NRC Click this checkbox if this incident was reported to the National Response Center Location Report Click this checkbox if a known
205. in a solvent Sometimes one or more of the solutes are ionized in solution See also Sol ute Solvent 296 Special locations Locations of people who may be more susceptible to the toxic effects of an acciden tal release than the general population because of pre existing health conditions age or other factors Schools day care centers and nursing homes are examples of special locations Specific gravity The ratio of the density of a sub stance at a given temperature to the density of water at the same temperature A substance with a specific gravity greater than 1 0 will sink rather than float in water See also Density Spectroscopy The qualitative and quantitative analy sis of emitted and absorbed energy done by sub jecting a substance to electromagnetic energy The wavelength of this excitation energy can vary from gamma and x ray to radio frequency Stabilizer Any substance that when added to another acts to prevent or retard chemical or physi cal change in the latter Examples include antioxi dants inhibitors and emulsifying agents Starch A carbohydrate or polysaccharide polymer composed of amylose and amylpectin Starch occurs in plant tissues such as potatoes tapioca and rice and is used as a thickening agent in foods State Any State of the United States as well as the District of Columbia the Commonwealth of Puerto Rico Guam American Samoa the United States Virgin Islands the North
206. in special or acute reactivity related hazards are categorized not only into reactivity groups but also into nine Reactive Hazard classes shown in Table 5 To check whether a chemical poses any of these acute reactive hazards 1 Find that chemical s record in the Chemical Library 2 Click the Response Information Data Sheets tab then click the Reactive Hazards tab to see the acute reactive hazards of that chemical as in Figure 6 Response Information Data Sheets Mon Fire Protective Response Health Siaran Clothing General i Description Properties Reactivity pae First Aid pere Reducing Agent WaterReactive FIGURE 6 The acute reactive hazards of calcium carbide Firefighting Fire Hazards Working with Chemical Records Predicting potential chemical reactivity You also can search the Chemical Library to find all the chemicals that pose a particular reactive hazard For example to find all the water reactive chemicals in the Library 1 From the Search menu select Start Search 2 From the Reactive Hazards pull down menu select Water Reactive Click Search You ll see a list of the more than 500 water reactive chemi cals in the Chemical Library TABLE 5 CAMEO s Reactive Hazard classes Highly flammable Substances having a flash point of less than 100 F and mix tures that include substances with flash points of less than 100 F Explosive A material synthesized or mixe
207. in the Chemical Name box the CAS box is unaffected Click Cancel to avoid replacing what you ve typed in the box c Click the EHS Substance checkbox if this is an Extremely Hazardous Substance EHS and the checkbox is not checked The checkbox is automatically checked only if you type the CAS number of an EHS click Look Up Chemical and then select the chemical s name If you re adding a mixture of two or more substances then a Type the name of the mixture in the Chemical Name box b Click the Components tab c In the topmost blank row under the Components tab type either the first component s name or its entire CAS number If you plan to check for a name or synonym match then type either the whole name or synonym or if you aren t sure of the exact spelling as many of the first few letters of the name as you re sure of Check Guidelines for looking up chemicals on page 127 for tips on entering names d If you want to check for a name or synonym match click Look Up Component Otherwise skip this step You ll see a list of the names and name synonyms in the Chemical Library that match what you ve typed Under separate tabs you Il also see all matching names of sub stances and mixture components in other Chemicals in Inventory 126 Working with Facility Records Keeping track of the chemicals in a facility s inventory records Double click the name that is the best match for your chemi cal
208. in the ele ment carbon as well as the following carbon con taining compounds the carbon oxides the carbides carbon disulfide phosgene cyanides of metals and carbonyl sulfide Contrast with Organic Insecticide A chemical substance that is lethal to var ious insects generally by ingestion or body con tact 289 Inventory form The Tier I and Tier II emergency and hazardous chemical inventory forms described in 40 CFR 370 4 See Sections 311 and 312 community right to know requirements on page 270 Data fields on records in CAMEO s Chemicals in Inventory module resemble the data fields on Tier II forms See also Tier II Ion An atom or group of atoms that has an overall non zero electric charge which may be either neg ative or positive Irradiation The impingement of radiation of a spe cific wavelength on a substance to initiate a chemi cal change Isomer Compounds sharing the same molecular weight and molecular formula but having different chemical structures The difference in structure often causes differences in chemical and physical properties such as boiling point melting point and water solubility Property differences among iso mers produce differences in their reactivity and toxicity Isotope Elements that are otherwise identical but that have different weights because they have different numbers of neutrons in their nuclei The simplest example is the isotopes of hydrogen
209. including H normal hydrogen and H or deuterium which has an additional neutron L Lachrymator Irritating to the eyes in a way that induces tears Tear gas is a lachrymator Lacquer A fast drying organic coating material LEPC See Local Emergency Planning Committee LEPC Level of Concern See LOC Lignin An amorphous organic polymer that helps bind cellulose fibers together in plant tissue Link Either a connection between a CAMEO record and a related object on a MARPLOT map or a connection between a chemical name shown on Chemicals in Inventory record s and a Chemical Library record Liquor Any one or more compound mixtures in aqueous phase List view View of a CAMEO module in which records in the module are displayed as a list Dou ble clicking any record in the list displays that record in Record view Contrast with Record view Litmus A substance or material that on contact with another substance indicates that substance s pH or hydrogen ion concentration Examples include lit mus paper and pH indicator solutions See also pH LOC Level of Concern A threshold concentration used for estimating the extent of the threat zone from a potential chemical release A threat zone encloses the area within which concentrations reach or exceed a specified LOC See also Threat zone Local Emergency Planning Committee LEPC A committee appointed by the State Emergency Response Commission SERC as
210. indirectly linked linked Chemical Library Facilities Chemicals in Inventory Routes Special Locations Contacts Resources Incidents Screening amp Scenarios Using links You use links to move back and forth between CAMEO and MARPLOT as follows Checking whether a record is linked To tell whether a CAMEO record is linked to a map object either e With the record selected or in Record view from CAMEO s Sharing menu select MARPLOT then Show on Map you ll be alerted if the record is not linked Or 1 Open the record in Record view 2 Click the Map Data tab as at left There is no Map Data tab in the Routes module Map Data Contacts Working With Other CAMEO Components 181 Working With Other CAMEO Components The Record is linked to MARPLOT object box is checked if the record 1s linked to a map object as at left Records in modules that can t be linked to map objects don t contain this checkbox Record is linked to MARPLOT object When you start from CAMEO If you re viewing a record for a facil ity special location incident resource or route to see that location or route on a map e From CAMEO s Sharing menu select MARPLOT then Show on Map as at left MARPLOT will come forward and the map object linked to the record will be displayed You ll be alerted if the record is not linked to a map object follow the steps in Linking map objects to CAMEO
211. ing large eddies the atmosphere is considered unstable or relatively turbu 150 Working with Facility Records Using Screening amp Scenarios to assess hazards lent Unstable conditions are associated with atmospheric stability classes A and B When solar radiation is relatively weak air near the surface has less of a tendency to rise and less turbulence develops In this case the atmo sphere is considered stable or less turbulent the wind is weak and the stability class would be E or F Stability classes D and C represent condi tions of more neutral stability or moderate turbulence Neutral conditions are associated with relatively strong wind speeds and moderate solar radia tion Use Table 6 to choose the stability class that best fits a given combination of wind speed and solar radiation strength TABLE 6 Stability class choices for day and nighttime adapted from Turner 1994 DAYTIME NIGHTTIME Incoming solar radiation Cloud cover Surface Wind ee oe pee E fevers Moderate Slight gt a i lt 5 10 vilespertione oMetaane per hour Meters per second Choose D for completely overcast conditions during day or night CC Ec CC Nighttime is the period from 1 hour before sunset to 1 hour after sunrise Working with Facility Records 151 Working with Facility Records What are the differences between Screening amp Scenarios ALOHA and RMP endpoint distances Three ki
212. ing Started Green Valley Water Facility DEMO Adams Petroleum Refinery DEMO General Hardware and Garden M amp S Chemicals DEMO Abalone Press DEMO The Toolbar CAMEO contains a simple toolbar that s visible when any CAMEO module is open except when you re searching the module or editing a record It contains e Buttons for common operations Click to open the Navigator Click or to switch between List view where you see a list of records in the module and Record view where you see the contents of a single record See List and Record views on page 26 Click when you need to edit the record you re currently viewing see Editing records on page 29 This button does not appear in the Chemical Library because you can t edit the records in that mod ule If you ve run a search and found a set of records that matched the criteria you used in your search then in List view you ll see just the matching records You ll also see a button Click this button to show all the records in the module in List view instead of just the matching records e Navigation buttons Click the four navigation buttons on the right side of the Toolbar to move forwards or backwards through the records in a module lt I Click to see the first record in the module 1 Click to see the previous record Click to see the next record Click to see the last record List and Record views Whenever you have
213. ing records for incidents at a facility Note You can associate the same contact record with more than one facility by repeating steps 1 through 4 for each of the facilities for which this person is a contact e Click Add New to add a new Contacts record You would do this if the contact is not already in the list because you haven t previously created a Contacts record for that person You ll see a new blank contacts record Fill in the information about the new contact refer to Table 2 on page 164 for the definitions of each of the fields on a Con tacts record then click Save Changes Note A new Contacts record that you create by clicking New Contact from a Facilities record will be associated with that Facilities record even if you don t type the name of the facility or other identifying information about the facility on the contact record Note New Contacts records for facility contacts will automatically be added to your copy of CAMEO whenever you import a Tier2 Submit data file that contains contact information See Importing data from Tier2 Sub mit on page 206 Adding records for incidents at a facility Use the Incidents module to record incidents such as accidental spills and releases at given facilities or routes To create a record in the Incidents module that s associated with a particular facility follow the steps in Add ing and editing Incidents records on page 171 Using Scre
214. into your new CAMEO folder in order to use them in your new copy of CAMEO Here s how 1 Open your CAMEOWIN folder then open the SPLNBMPS folder You should see your site plan files 2 Move or copy your site plan files from the SPLNBMPS folder into the SitePlans folder inside your new CAMEO folder Links between your CAMEO for Windows 1 2 1 facility records and your site plans are transferred when you run the CAMEO Transfer Util ity Once you ve moved your site plan files to the SitePlans folder your site plans are automatically linked to the corresponding facilities records in your new copy of CAMEO If you observe that any links are missing after you ve completed your transfers check Adding and editing site plans on page 121 to see instructions for remaking or revising links to site plans Importing and Exporting Data 205 Importing and Exporting Data On a Macintosh In the current version of CAMEO there is no built in procedure for import ing data from the previous version of CAMEO for Macintosh If you are a Macintosh user and would like to import data from a previous version of CAMEO into the new version please contact ORR CAMEO noaa gov to arrange for assistance with your data transfer If you have made changes to your CAMEO Map that you d like to keep then once you install your new copy of CAMEO 1 Open your new CAMEO folder and drag the CAMEOMAP folder into the trash 2 Move the CAMEO Map f
215. inued Under the Contacts tab Last First Name Name s of the contact Title Title of the contact Organization Organization represented by the contact if different from the facility Under the Chemical Inventory tab CAS CAS number of the chemical in the facility s inventory Chemical Name Name of a chemical in the facility s inventory RIDS Click this button to see the response recommendations in the matching Chemical Library record if either the name for the substance in the Chemical Name box or the CAS number in the CAS box matches the name or CAS number of a chemical in the Chemical Library or you ve linked the name of this chemi cal to a Chemical Library record If the name or CAS number matches multiple chemicals you ll see a list of matching chem icals to choose from double click any name to see this chemi cal s record Under the Checklist tab Submitted general Click this box if the facility has submitted a general site plan to site plan state and local emergency planners see Section 301 303 emergency planning on page 268 MSDS received with Click this box ifa Material Safety Data Sheet MSDS has been Tier II forms received from this facility along with a Tier II form Is facility subject to Click if facility is subject to CAA 112 r See CAA 112 r on the Clean Air Act page 275 112r Does facility store Click if facility uses or stores EHS chemicals and is subject to EHS chemi
216. inued Under the NFPA Codes tab NFPA codes represent hazards posed by a chemical A ranking of 0 in one of the fields listed below represents little hazard to health low flammability or little reactivity Higher rankings represent increased hazard A 4 represents the highest hazard in all three cate gories Flammability NFPA code 0 4 representing flammability hazard of the chemical NFPA code 0 4 representing health hazard of the chemical NFPA code 0 4 representing the chemical s reactivity Special Notations that alert you to especially significant hazards posed by a few chemicals No water means that the chemical is unusually reac tive with water and Oxidizer means that the material is a strong oxi dizer Under the Regulatory Information tab Names Names under which this substance is regulated under Federal laws such as CERCLA EPCRA RCRA and the Clean Air Act of 1990 CAA Section Checkbox If checked this chemical has been listed as a toxic flam 112 r chemical mable or explosive hazardous substance under Section 112 r of the Clean Air Act CERCLA Checkbox If checked this chemical is listed as a hazardous substance Chemical under CERCLA 40 CFR 302 EPCRA EHS Checkbox If checked this is an Extremely Hazardous Substance Chemical EHS identified by the U S Environmental Protection Agency as an acute inhalation toxic threat and listed under EPCRA ECPRA Sec Checkbox If
217. ion shown on a Contacts record 162 Working With Other CAMEO Components Working with other CAMEO modules Adding and editing Contacts records When you add a new record to the Contacts module you can choose whether to associate it with a facil ity special location incident or response resource The advantage of asso ciating a Contacts record with a facility special location incident or resource is that you then can use the Show Related command in the Record menu to quickly move between the related records see Using the Show Related command on page 28 e To add a record for a contact person for a particular facility follow the instructions in Adding contact information for a facility on page 136 e To add a record for a contact person for a particular special location fol low the instructions in Adding contact information for special loca tions on page 158 e To add a record for a contact person for a particular incident either the reporter of the incident or the discharger follow the instructions in Adding Reporter Discharger contact information on page 172 e To add a record for a contact person representing a response resource follow the instructions in Adding and editing Resources records on page 165 To add a new contact record not associated with a facility special location or other record elsewhere 1 Open the Contacts module 2 Choose New Contact from the Rec
218. is should take you from CAMEO to MARPLOT If you have uninstalled your previous version of CAMEO from your computer and would like to remove the CAMEO commands from MARPLOT s Sharing menu open the FRIENDS folder in your MARPLOT folder and then find and delete the CAMEO MNUand CAMEO VWR files Or more than one found set if the map objects are linked to records in more than one CAMEO module In this case a found set is created in each of the modules when you select Get Info you ll be asked which module you would like to view After viewing the linked records in one module to pick a different module to view return to MARPLOT and choose Get Info again Working With Other CAMEO Components 183 Working With Other CAMEO Components To link or not to link Consider the uses you plan to make of your map and your CAMEO records as you choose whether to link a given CAMEO record to a map object Don t create a map object and link unless you know that it will be useful to you to move back and forth between MARPLOT and CAMEO to see the map object representing a CAMEO record and or vice versa to see the record linked to a map object You re likely to find that the advantage of keeping your map uncluttered outweighs the advantage of linking some of your CAMEO records to map objects On the other hand other linked map objects can be very handy For example see Checking for special locations within a footprint or threat zone
219. k you to export your facility records to them for use in their copies of CAMEO You can avoid causing problems for yourselves by agreeing to the following rules e each district is the owner of the data describing the facilities in its own fire district e each district will export only the records that it owns e each district will import records only from their owner To export your facility records to the other districts you would follow the steps in Exporting data from a subset of the records in a module on page 214 to export just the data for the facilities in your district What if your fire district and the neighboring districts instead receive your facility data from the SERC which compiled that data from submitted Tier II reports You would then consider the SERC to be the owner of the facil ity data for all your districts Each district would import data only from the SERC Districts would never export facility records Why following the Ownership Rule can save you time and trouble has to do with the way CAMEO keeps track of records See How CAMEO assigns and uses record IDs on page 198 for details For suggested strategies for avoiding inadvertent record duplication see Strategies for avoiding duplicate records on page 219 194 Importing and Exporting Data Possible data transfers Important Do not delete either the ImportFiles or ExportFiles folder from your CAMEO folder Without them
220. ke polymers that have essentially the same properties as natural rubbers Electrolyte In a battery the material that acts as a conductor of electric current between the dissimilar metal electrodes These are ionically bonded inor ganic salts that form ions in solution and thus increase electrical conductivity Electrons Negatively charged elementary particles that have a very small mass Electrons are compo nents of all atoms they are readily lost or gained by atoms See Ion The transfer and sharing redistribution of electrons among atoms is the basis of chemical change Electrophile A chemical reactant that tends to react at centers of negative charge Electroplating For corrosion protection or decora tive purposes an electrodeposition process that coats a surface with a thin film of metal or plastic by creating an electrolytic cell in which metal atoms are deposited on the cathode and the anode acts as the reservoir of ions in solution Emergency Planning and Community Right to Know Act of 1986 EPCRA Also known as Title HI of SARA the Superfund Amendments and Reauthorization Act of 1986 EPCRA establishes requirements for Federal state and local govern ments and for industry for emergency planning and community right to know reporting on haz ardous and toxic chemicals See EPCRA on page 266 Emergency Planning and Community Right to Know Information Hotline Operated by the EPA to pro
221. l down menu in Edit mode Under the Contacts tab Double click any contact to see the record for that contact Last First Name Name s of the contact Title Title of the contact Organization Organization represented by the contact Under the Map Data tab Latitude Longi Latitude and longitude of the special location expressed as deci tude mal values Working With Other CAMEO Components 157 Working With Other CAMEO Components TABLE 1 Items in Special Locations records Continued Method for deter Code and description of the method by which latitude and longi mining latitude tude were measured and longitude Description of Code and description of the location for which latitude and longi location identified tude were measured by latitude and longitude Record is linked to This box is checked if this record is linked to a symbol object on a MARPLOT object MARPLOT map see Linking map objects to CAMEO records on page 183 Under the Notes tab Notes Keep your own notes about this special location here Adding contact information for special locations You can add contact information for special locations in two ways e Including telephone numbers in Special Locations records themselves e g the emergency phone number for a school or hospital Generally speaking you should do this if you foresee referring to CAMEO in order to contact special locations during an emergency response to
222. lick Save All the data from all the records in the found set along with all data from related records in child and grandchild module will be exported to a single zipped file at that location If some of the exported records are linked to map objects that you want to export follow the procedure in Transferring map links and map objects on page 216 If some of the exported records are Facilities records that are linked to site plans that you also want to export follow the procedure in Transferring site plans on page 217 Exporting data from a single CAMEO record You can export the data from just a single CAMEO record along with data from related records in child and grandchild modules Importing and Exporting Data 215 Importing and Exporting Data Aa OO N Select the record from which you want to export data From the File menu select Import Export then click Export Click Export Data for Current Record Select a location for your export file then click Save The data from the record along with all data from any related records in child and grand child modules will be exported to a single zipped file at that location Transferring map links and map objects Sometimes you might need to export records that are linked to objects on your CAMEO map You might need to share with a colleague not only the data from those records but the map objects as well To export all the records map links a
223. light or by trace impurities Because many peroxides are explosive peroxidizable com pounds are especially hazardous Ethers and alde hydes are particularly peroxidizable Person In the context of EPCRA any individual trust firm joint stock company corporation including a government corporation partnership association State municipality commission polit ical subdivision of State or interstate body pH A number indicating the acidity or alkalinity of an aqueous solution defined as the negative loga rithm of the hydrogen ion concentration in moles per liter At room temperature a solution having a pH of 7 is neutral neither acidic nor basic Solu tions with pHs greater than 7 are basic alkaline solutions with pHs below 7 are acidic Phosphorescence A luminescent light emitting quality of many substances and living organisms such as fireflies and sea pansies Compare with Fluorescence Polycyclic Compounds having structures with two or more carbon containing rings Polymer The product of polymerization Proteins starches cellulose and natural rubber are naturally occurring polymers polystyrene nylon Teflon and synthetic rubber are synthetic polymers See also Polymerization Polymerizable Capable of undergoing polymeriza tion an energy releasing self reaction The prod ucts of polymerization reactions are generally less reactive than the starting materials See also Poly merization Poly
224. ling address of this contact person Email Email address of this contact person Under the Phones tab Type Type of phone number e g 24 hour emergency work Pull down menu in Edit view Under the Notes tab Notes Keep your own notes about this contact person here 164 Working With Other CAMEO Components Working with other CAMEO modules Resources Use the Resources module to keep information about companies people or organizations that supply resources for emergency response or planning Examples of resource suppliers you might want to track in the Resources module include media outlets cleanup contractors medical clinics and hos pitals heavy equipment operators and equipment rental companies Adding and editing Resources records To add a new Resources record 1 Open the Resources module 2 Choose New Resource from the Record menu A new blank record will be created 3 Fill out the new Resources record Refer to Table 3 on page 166 for explanations of all the items 4 Click Save Changes to save the new record To add a phone number to a Resources record 1 Open the record in Record View 2 Click the Supplier Phones tab then click the Edit button in the toolbar 3 Click within the first blank table row below the Type heading In the menu of phone number types click to select a type e g 24 hour emergency If you need to add or modify a type select Edit fro
225. llows Water insoluble lt 1 mg ml Slightly water soluble 1 10mg ml Water soluble gt 10 mg ml Wettable powder A solid material whose surface is hydrophilic and therefore attracts water 300 Index A Add to Reactivity Worksheet menu command 248 see also Reactivity Worksheet Adjust Link button 128 131 guidelines for use 130 131 Advanced searches 253 254 saving searches 253 254 see also Searching ALOHA 32 189 191 a modeling example 191 ALOHA commands in Sharing menu 249 ALOHA s chemical database 190 checking for special locations inside a footprint 59 62 160 162 installing ALOHA 17 18 latest version 18 on a network 232 Append Search menu command 248 Append searches 254 Atmospheric stability class 150 151 B Backing up CAMEO data 231 Basic searches 251 252 see also Searching Basics of CAMEO use 21 75 Bibliography 276 278 Browsing 27 C CAA 112 r 275 276 CAA Threshold Quantity 87 CAMEO 3 and EPCRA 5 and Federal legislation 266 276 and terrorism 5 and the Clean Air Act 5 basic operations 21 75 CAMEO s components 3 5 21 CAMEO s modules 22 24 CAMEO s users 2 changes to CAMEO 10 11 data management 229 230 difficult or impossible data transfers 195 196 email news updates 8 features that have been removed 10 features to ignore 31 301 Index Index importing and exporting data 193 223 installing CAMEO 13 17 managing your system 225 243 menu commands 245 250 new
226. m common tasks See The Navigator on page 25 ae Select Open then point to any module name to open that mod ule Close the current window Reference Information 245 Reference Information TABLE 1 CAMEO s Menus and Menu Commands Continued Import Export Displays controls you use to import or export data to or from CAMEO See Importing and Exporting Data on page 193 Make Report Displays controls you use to create reports Quit Macintosh or Quits or exits from CAMEO Exit Windows Edit menu commands The Edit menu contains standard FileMaker commands most of which work in some but not all places in CAMEO e g text editing commands work within text boxes in CAMEO but not within lists of records Undoes your most recent text editing action Cut Removes selected text from a text box and places it in the Clipboard Available in Edit mode only Copies selected text into the Clipboard Always available Paste Pastes the contents of the Clipboard into the currently selected text box Available in Edit mode only Clear Deletes selected text from a text box Available in Edit mode only Select All Selects all the text with in a text box in which you have clicked Always available Spelling Checks the spelling of text in text boxes and Notes fields select the text then select Spelling then Check Selection from the Edit menu You can check spelling in either Browse or Edit mode but you can repla
227. m the menu 4 Type the phone number to the right of the menu in the same table row then click Save Changes To edit a Resources record click the Edit button in the toolbar see Editing records on page 29 Adding contact information for resource suppliers To add a record for a contact person for a resource 1 Open the Resources record in Record View 2 Click the Contacts tab then click the Edit button in the Toolbar Working With Other CAMEO Components 165 Working With Other CAMEO Components 3 Click Add Contact You ll see a list of all contacts in the Contacts mod ule 4 Either e Click on the name of a contact already in the list then click Select You would do this if a person representing the resource 1s already in your Contacts module perhaps because they are a contact for more than one resource Note You can associate the same contact record with more than one resource by repeating steps through 4 for each resource for which this person is a contact e Click Add New to add a new Contacts record You would do this if the contact is not already in the list You Il see a new blank Contacts record Fill in the information about the new contact refer to Table 2 on page 164 for the definitions of the items on a Contacts record then click Save Changes Note Anew Contacts record that you create by clicking New Contact from a Resources record will be associated with that Resources re
228. m the Record menu to access Chemicals in Inventory Contacts Incidents and Screening amp Scenarios records for the facility Check Table 1 for definitions of the various kinds of information shown on each Facilities record and to see how to access each kind of information about a facility TABLE 1 Items in Facilities records Shipper Check this box if this facility is a shipper of chemicals Report Year The reporting year in which the Tier II information contained in the record was submitted by the facility See Sections 311 and 312 community right to know requirements on page 270 Facility Name Name of the facility Department Complete if the record is for a particular department of a facil ity rather than for the entire facility Site Complete these boxes if the facility has more than one physical site location Under the Address tab Street Address Street address of the facility as well as the county or borough or parish fire district and country where it s located and the closest cross street to the facility Mailing Address Mailing address for the facility Email Email address for the facility or a contact person for the facility Under the Facility Phones tab Type of phone number e g 24 hour emergency office Pull down menu in Edit mode ema 114 Working with Facility Records Understanding the information in facility records TABLE 1 Items in Facilities records Cont
229. manu 286 facture of products such as acetophenone from acetyl chloride and benzene Fumigant A liquid gas or solid pesticide applied as a vapor or gas indoors or in a restricted area Some typical fumigants are sulfur dioxide protects grains chlorine dioxide kills anthrax and hydro gen cyanide protects tree crops Fuming Describes the release of fumes by highly active inorganic liquids such as nitric acid the fumes form a noxious vapor cloud Nitric sulfuric and hydrofluoric acids and similar acids produce very dangerous levels of fumes when they are in their pure state The presence of water somewhat reduces the production of fumes Fungicide A substance that kills or inhibits the growth of spores and fungi G Glacial A term used for certain acids such as acetic or phosphoric acid indicating a very pure form of the acid with a freezing point just below room tem perature H Hazard category Five categories of hazardous chemicals are defined in 29 CFR 1910 1200 They include immediate acute and delayed chronic health hazards as well as fire sudden release of pressure and reactive hazards CAMEO s Chemicals in Inventory records contain checkboxes for all of these hazard categories Hazardous chemical Any chemical that is a physical or health hazard as defined in 29 CFR 1910 1200 c Hazardous material Any substance or material in a quantity or form that may be harmful to hum
230. mation Tier2 Submit supports state fields so when you import Tier2 Submit files containing state field data for any state that has designated state fields the state fields on your Facility records will be filled in Be sure to update your state labels file before importing Tier2 Submit files See Tier2 Submit on page 8 for more information about this software program You also can manually add information to state fields on CAMEO records Accessing information about a facility To see the information in CAMEO on a particular facility you first search the Facilities module to find the record describing that facility Once you ve found that record you then can review e that record itself for basic information about the facility e records in the related modules for additional information about the facil ity You can make either a basic search or a more advanced search to find a facility record Making a basic search for a facility record Make a basic search when you just need to look up a facility by its name address or other straightforward piece of identifying information Here s how 1 Start the search in either of two ways e While you re working in the Facilities module from the Search menu select Start Search Working with Facility Records 109 Working with Facility Records e Inthe Navigator click Search for a Facility To access the Navigator click the Navigator toolbar button
231. mation 158 159 checking for special locations inside a threat zone or footprint 160 162 data field definitions 156 158 mapping special locations 156 305 Index Special locations module viewing special locations on a map 182 Stability class 150 151 Start Search menu command 248 Starting CAMEO 36 State fields 107 109 252 updating 108 109 State labels file 108 Subset Search menu command 248 Subset searches 254 System requirements for CAMEO 13 T Terrorism and CAMEO 5 Threat zones 55 62 checking for special locations 62 checking for special locations inside a threat zone 59 160 162 deleting from a map 150 estimating a screening zone 143 144 estimating a vulnerable zone 145 plotting on maps 58 62 148 150 preparations before estimating 142 radius diagram 138 see also Screening amp Scenarios module Hazards analysis Tier H data in CAMEO 46 47 106 109 manual data entry 107 state fields 107 109 Tier II forms 46 47 106 109 and EPCRA 272 273 Tier2 Submit 8 195 file format 197 importing data from 206 212 importing data into CAMEO 107 109 Title I see EPCRA Toolbar 26 Edit button 26 List button 26 Navigator button 26 Record button 26 Show All button 26 Toxic Release Inventory 11 Transfer Utility 201 203 Tutorial for new users 21 75 306 Index U UN NA Number 86 Unsorting records 262 Updating from an older version of CAMEO 18 201 206 CAMEO Transfer Utility 201 203 in Windo
232. me or synonym or as many of the first few characters of the name or synonym as you re sure of more details are explained in Guidelines for looking up chemi cals on page 127 You then click Look Up Chemical and you see two lists each under a separate tab Figure 4 on page 125 One shows the names and synonyms on Chemical Library records that match what you ve typed The second list shows matching names and synonyms on your exist ing Chemicals in Inventory records If you select any of the names or syn onyms in either list it will replace what you ve typed and you can be sure that you have a match You can click Cancel to avoid replacing what you ve typed You can use the Look Up Component button the same way when you add mixture components to your Chemicals in Inventory records Generally we recommend that you use Look Up Chemical or Look Up Component to ensure that the names or synonyms you use match Chemical Library records For one thing using matching names or synonyms ensures that you ll be able to quickly access the response recommendations for inventory chemicals when you need to via the RIDS or View RIDS but tons discussed below However you might not always want to use matching names or synonyms and CAMEO doesn t require you to If you simply don t click Look Up Chemical or Look Up Component in the case of a mixture component CAMEO will accept whatever name you type on your new record You might w
233. merization A chemical reaction in which a large number of smaller molecules monomer units join together by chemically linking into chains or net works polymers Energy is released during poly merization reactions See also Polymer ppb Parts per billion Units used to express the con centration of a gas or vapor in air as molecules of chemical per billion molecules of air ppm Parts per million Units used to express the con centration of a gas or vapor in air as molecules of chemical per million molecules of air Prill Small spherical or cylindrical pellets used in the fertilizer and explosive industry because they are 293 convenient to handle An example is ammonium nitrate prills which are often coated with a wax because this salt has a tendency to cake when hydrated Pyrophoric Any substance that ignites in the pres ence of air at or below ambient temperatures Many pyrophoric materials react with moisture in the air to generate flammable hydrogen gas and enough heat to ignite the hydrogen These are extremely dangerous fire hazards that are generally stored under an inert atmosphere or in a solvent like ether or kerosene that excludes air Pyrotechnics The manufacture of fireworks signal flares and so on involving the mixture of different chemicals to achieve various visual and auditory effects Chemicals used in pyrotechnics include many explosive inorganic compounds such as potassium nitrate
234. move the criteria you want to use into the Sort Order box underscore at the beginning of the name for example Formula aren t useful for sorting records however a few are and field names in gray text can t be used as sort criteria Table 2 shows the names of some of the sort criteria you may find most use ful for sorting each CAMEO module Note that choosing some sort criteria may not produce the results you would expect Here are two examples e A given Chemical Library record may contain multiple CAS numbers stored as a return delimited list a list of numbers separated by return characters Sorting the Chemical Library by CAS number amounts to sorting on the first number in the list which may not be a particularly meaningful operation e Physical properties are stored in the Chemical Library as a combination of several data fields For example melting point information is kept in three fields MeltingPointNote MeltingPointRange and Melting PointValue For some chemicals a specific value for the melting point is 256 Reference Information Sorting records in CAMEO modules stored in the MeltingPointValue data field while for others a range is stored in the MeltingPointRange field If you sort the Chemical Library by MeltingPointValue making an ascending sort so that the smallest values appear first all records with no MeltingPointValue will appear at the beginning of your sorted list Amon
235. mport Export then click Export 3 Click Export Data for Entire Module When you export data from the Facilities module data also is exported from related records in Contacts Chemicals in Inventory Incidents and Screening amp Scenarios The result of the export is a single zipped file containing a set of merge files When prompted choose a location for the export file A zipped file con taining your exported data will be created at that location We recom mend that you make a second copy of the archive file on another storage device While the Facilities module is still open select Show All Records from the Record menu From the Record menu select Delete All Records This deletes all records from the Facilities module Records related to the deleted facilities in the Chemicals in Inventory Contacts Incidents and Screening amp Scenarios modules are also deleted except for any Contacts records that are also related to other entities that are not deleted such as Resources records Importing a Tier2 Submit data file Follow the steps below to import a Tier2 Submit file 1 Start CAMEO 5 Back up your facilities related data following the procedure in Export ing data from all records ina CAMEO module on page 213 From the File menu select Import Export Click Import then click Import again when reminded to back up your data Find and open the Tier2 Submit file The import will sta
236. n CAA 112 r Section 112 r of the Clean Air Act CAA Amendments of 1990 requires EPA to publish regulations focusing on preventing chemical accidents These new regulations build on the chemical safety work begun under EPCRA as well as the Process Safety Management regulations of the Occupational Safety and Health Administration OSHA While EPCRA requires communities to develop emergency response plans using informa tion on hazardous chemicals provided by local industries under CAA 112 r facilities must identify and assess their chemical hazards and carry out certain activities designed to reduce the likelihood and severity of acci dental chemical releases Once information about chemicals is shared among industry government and the community those entities can work to reduce the risks to public health and the environment In 1996 EPA published the final rule for CAA 112 r called the Risk Man agement Plan Rule RMP Rule 40 CFR Part 68 A facility owner or operator is subject to the RMP Rule if in any process at the facility there is more than a threshold quantity of any of the more than 100 hazardous sub stances regulated under the rule If a facility is subject to the RMP Rule it must perform an offsite consequence analysis to check whether its process puts nearby populations at risk If it does the facility must take some steps to manage that risk these steps are described in the rule You can view the tex
237. n from the Search menu select Start Search 2 Type the facility s name in the Facility Name box 3 Type the current reporting year in the Report Year box then click Search Only the record for the given facility for the current reporting year will be found If instead you want to view the data for a particular facility from all con secutive reporting years 1 Open the Facilities module and then from the Search menu select Search 2 Type the name of the facility in the Facility Name box then click Search Importing and Exporting Data 209 Importing and Exporting Data The found set for this search will contain only the records for the given facility for all reporting years To sort these records by date follow the instructions in Sorting records by a single criterion on page 259 to sort the found set by Record Year Reporting year is not shown on Contacts records To access the most recent Contacts record for a facility contact person begin in the Facilities module rather than the Contacts module 1 Open the most recent Facilities record for that facility in Record view 2 Click the Contacts tab 3 Double click on the name of the contact person The most recent Con tacts record for that contact will be displayed Note An alternative procedure is to select or open the most recent Facilities record for the facility then from the Record menu select Show Related then Contact Records An alte
238. n CAMEO in FileMaker Pro you can inadvertently change internal parts of the program and damage CAMEO features For exam ple if you use FileMaker s New Record menu command to create a new record ina CAMEO module rather than using CAMEO s corresponding command the data fields in the new record may not be set correctly e When you install the runtime version as described in Chapter 2 the installer ensures that all needed files and plug ins are installed into the correct directories so that CAMEO will function correctly Before you can run CAMEO in FileMaker Pro you would need to relocate some 242 Managing Your CAMEO System Using CAMEO if you already have FileMaker supporting files as explained in Using FileMaker Pro to host runtime files on page 233 Managing Your CAMEO System 243 Managing Your CAMEO System 244 Managing Your CAMEO System CHAPTER 9 Reference Information This chapter contains basic reference information about CAMEO explana tions of the functions of CAMEO s menu commands explanations of how to search for and sort records in CAMEO modules an overview of the leg islation on which CAMEO 1s based and a bibliography CAMEO s menus Below are explanations of the functions of each of CAMEO s menu com mands TABLE 1 CAMEO s Menus and Menu Commands File menu commands Show Navigator Opens the Navigator which contains buttons to open CAMEO s modules and perfor
239. names are shown abbreviated in CAMEO TABLE 3 Response Information Data Sheet information in a Chemical Library record Tab Title Tab Contents General Description General appearance behavior and toxicity of the chemical Properties Physical properties flammability limits and toxic thresholds toxic exposure limits Check Glossary on page 279 to view a definition of each physical property Reactivity Description of the potential reactivity between the chemical and other chemicals as well as its reactivity with air and water and any other intrinsic reactive hazards e g polymerizability per oxidizability Also includes a list of the reactive groups to which this chemical belongs Reactive Hazards Special reactivity alerts for the chemical First Aid Response recommendations Firefighting Response recommendations for fire incidents in which the chemical is involved Fire Hazards Description of the chemical s flammability byproducts that may evolve if the chemical is burned and risk of explosion Non Fire Response Response recommendations for incidents not involving fire in which the chemical is involved Health Hazards Description of the health hazards of the chemical such as toxic ity flammability and corrosivity Protective Clothing Recommendations and table of breakthrough times for protec tive materials See Table 4 for the full names of listed materials which are shown abbreviated on Chemical Library
240. nd map objects linked to records in a CAMEO module 1 Export the records following the instructions in Exporting data from all records in a CAMEO module on page 213 The exported file contains the data from your records including the map links from linked records but not the linked map objects themselves Open the module if it isn t already From the Sharing menu select MARPLOT then Show All on Map The map objects linked to records in this module will be selected and displayed While the objects remain selected from MARPLOT s File menu select Export Set up the export by clicking selected objects and MARPLOT Import Export MIE then click Export An MIE file containing all the selected objects is created MIE files are a kind of text file that MARPLOT uses for importing and exporting data Give your colleague both the file you exported from CAMEO and the MIE file If you need to export just a subset of the records in a CAMEO module for example just the records you own under the CAMEO Data Ownership 216 Importing and Exporting Data Transferring data between different copies of CAMEO Rule not the records you obtained from someone else along with related map links and map objects then 1 Follow the steps in Exporting data from a subset of the records in a module on page 214 2 While the found set is still in place from the Sharing menu select MAR PLOT
241. nd respond to user commands and CAMEO operations are slower over a network We recommend that you avoid importing and exporting data to or from a hosted copy of CAMEO via client computers over your network Instead whenever you or your colleagues need to import or export data work either on the host computer or on a copy of CAMEO that is not networked Managing data entry by multiple people You sometimes may need to have multiple people entering CAMEO data For example if you receive Tier II data from many facilities you may need to give a stack of Tier II 240 Managing Your CAMEO System Using CAMEO if you already have FileMaker forms to each of several data entry operators who then would create new Facilities records to contain that Tier II data When you need to have multiple people entering data concurrently we sug gest that each person be given a copy of the runtime version of CAMEO into which he or she adds records rather than having everyone making edit ing changes to a single networked copy of CAMEO When each data entry operator has completed adding records he or she should export a file containing those records by following the procedure in either Exporting data from all records ina CAMEO module on page 213 if records have been added to just one module or Exporting data from all CAMEO modules on page 213 if records have been added to multiple modules The data file exported by each dat
242. nds of hazard prediction can seem very similar on first encounter e the threat zone you estimate using Screening amp Scenarios e the footprint produced by ALOHA CAMEO s gas dispersion model ALOHA s footprint is defined as the area downwind of an accidental release where chemical concentrations in the air at about ground level may be high enough to be of concern e the endpoint distance you estimate when you perform an offsite conse quence analysis under the Risk Management Planning Rule or RMP Rule see CAA 112 r on page 275 An endpoint distance represents the distance to a particular level of hazard such as a toxic gas concentra tion or heat radiation intensity You may have used the RMP Comp pro gram see RMP Comp on page 9 or similar software to estimate endpoint distances First what s the difference between a threat zone from Screening amp Scenar ios and ALOHA s footprint Screening amp Scenarios makes the simplified threat zone calculations described in the Technical Guidance ALOHA makes a footprint estimate by taking into account many factors such as additional properties of the chemical weather conditions and the specific characteristics of the release source that are not included in Screening amp Scenarios calculations ALOHA calculations are more complex and often may more accurately predict the effects of a release Second an endpoint distance for an offsite consequence analysi
243. nds or even hours after excitation occurs Also in fluorescence excitation generally is immediately followed by emission of energy ule in one of three ways 1 when you search the module records that meet your search criteria are placed in a type of found set also called a search collection 2 when you choose a command from the Show Related submenu of the Record menu the records related to the current record are placed in a found set in the related module 3 when you select map objects then select Get Info records linked to those objects are placed in a found set Whenever a found set exists in a CAMEO module only the records in the found set are shown in List view To clear a found set select Show All Records from the Record menu See also Search collection Free radical A molecule in which a portion is highly reactive because chemical bonds have been rup tured by thermal radiation from combustion or ion izing radiation Conceptually a free radical molecule contains sites with an unpaired electron available to attack other molecules Free radicals often are involved in chain reaction type mecha nisms such as combustion processes and the indus trial processes used to make polymers Friedel Crafts Reaction A chemical reaction in which anhydrous aluminum chloride or a similar metallic halide acts as a catalyst to promote either the condensation reaction between ethyl chloride and benzene to form ethyl benzene or the
244. ne listed toxic chemical in excess of specified threshold quantities Facilities that manufacture or process any listed toxic chemical in quantities exceeding 25 000 pounds must submit a completed Form R by July 1 each year describing all releases that took place during the previous calendar year Facilities using listed toxic chemicals in any other way in quantities greater than 10 000 pounds during a calendar year must submit inventory forms by July 1 of the following calendar year The EPA has the authority to revise these threshold quantities and to change the SIC codes covered by Section 313 Reference Information 2 3 Reference Information More than 700 chemicals in more than 20 categories are now included on the list EPA through its rule making authority can add or remove chemi cals from this list The EPA has so far deleted six toxic chemicals from the Toxic Chemical List Inventory reports from facilities must be submitted both to the EPA and to designated state agencies The EPA has established and maintains a national toxic chemical inventory called the Toxic Release Inventory TRI data base containing the submitted inventory information Individuals may access this national module electronically or may obtain included informa tion by several other means Other EPCRA provisions Section 322 of EPCRA addresses the effect of trade secrets on emergency planning community right to know and toxic chemical rele
245. ng Data 217 Importing and Exporting Data Export the records following the instructions in either Exporting data from all records in a CAMEO module on page 213 or Exporting data from a subset of the records in a module on page 214 The exported file contains the data from your records including the links to site plans but not the site plans themselves The site plans are files stored inside the SitePlans folder Give your colleague both the exported file of facility data and your site plan files To import your data and site plans your colleague should do the following 1 Back up his facilities related data following the instructions in either Exporting data from all records in a CAMEO module on page 213 or Exporting data from a subset of the records in a module on page 214 The exported file serves as an archive file Back up the SitePlans folder in case any of the new site plan files have the same names as files already in the folder Put the exported CAMEO file anywhere on his hard drive From CAMEO s File menu select Import Export then Import Click on the name of the exported file then click Open The file then will be imported into his copy of CAMEO Place your site plan files inside his SitePlans folder The links from Facilities records to site plans will now be functional Important Follow the CAMEO Data Ownership Rule when you transfer site plan files see
246. ng and Exporting Data 195 Importing and Exporting Data CAMEO current version Green Valley Water Facility Tier2 Submit _ Green Valley Water Facility NS CAMEO current version Green Valley Water Facility Previous versions Databases amp of CAMEO spreadsheets Green Valley Water Facility FIGURE 1 Possible data transfers that can be made to and from CAMEO If you want to try creating an import file first open and inspect in a data base or spreadsheet program a file exported from any CAMEO module so that you can see the field order and format used by CAMEO The first record within any file exported from CAMEO provides data field names and field order import files must be in zipped merge format see Zipped merge files CAMEO s standard file format on page 197 CAMEO does not include a feature for importing data directly from any previous Macintosh Hypercard versions of CAMEO If you need to import data from a previous Macintosh version of CAMEO into the current version contact us at ORR CAMEO noaa gov for help with that data transfer 196 Importing and Exporting Data Things to know before transferring data Things to know before transferring data Before beginning data transfers it s helpful to understand e the format of the zipped merge files CAMEO uses in data import and export operations e the behind the scenes record ID method CAMEO uses to keep track
247. ng point a liq uid vaporizes completely At its boiling point the vapor pressure of a liquid is equal to the atmo spheric pressure on it Brass An alloy containing copper and zinc in various proportions Bronze An alloy containing copper and tin in various proportions Various bronze mixtures also include small percentages of aluminum silicon and phos phorus C CAMEO See Computer Aided Management of Emergency Operations CAMEO CAMEO Map A MARPLOT map designed to hold all CAMEO related objects such as a symbol objects representing chemical facilities or special locations and b polyline objects representing routes along which hazardous materials are trans ported Camphor A natural product derived from the distilla tion of a wood found chiefly in Taiwan It is a ketone that has a very characteristic pungent pene trating odor Camphor also is synthesized by reac tion of pinene in a sequence of chemical reactions Carbohydrate A large class of organic compounds that comprise the basic components of plant tis sues They include single sugar molecules and the more important polymers starches and cellulose Carbohydrates are composed of carbon hydrogen and oxygen Carbon black An amorphous form of carbon Carcinogen Capable of causing cancer CAS number CAS Chemical Abstract Service Registry number This chemical identification number in the format XX X XX X is assigned by the American Chemic
248. nity Once you have an estimate of the radius of the threat zone you can plot the zone on a map in MARPLOT You can choose to estimate the size of the threat zone around a facility or along a transportation route either by e using EPA s credible worst case assumptions to obtain a worst case threat zone estimate a screening estimate e entering weather conditions and other information that you believe to be more typical of the region and facility a scenario estimate Now you ll review the results of a screening for the Green Valley Water Facility Getting Started 55 Getting Started 1 Return to CAMEO if you re still working in MARPLOT The Facilities record for the Green Valley Water Facility should be visible on your screen 2 Click the Chemical Inventory tab You ll see that chlorine is the only chemical included in this facility s inventory 3 From the Record menu select Show Related then Screening and Sce nario Records Use Show Related whenever you want to see records in other CAMEO modules that are related to the record you re working with The Screening amp Scenarios module will open in List View Yov Il see the names of two records Screening and Scenario 1 4 Double click on the Screening record in the list to open it in Record View Screening amp Scenarios Last Modified 42 3 2000 Facility Route Name Green Valley Water Facility DEMO pounds i weig
249. ns on page 205 Important If you plan to continue to add or edit records in CAMEO for Windows 1 2 1 while you try out your new copy of CAMEO leave the Transfer folder in place inside your CAMEOWIN folder Once you re ready to completely shift your files to your new copy of CAMEO and add no more data to CAMEO for Windows 1 2 1 then run the Transfer Utility to transfer your CAMEO for Windows 1 2 1 data one last time As long as you haven t moved the folder your records will be updated with the new infor mation you entered in CAMEO for Windows 1 2 1 if you move the folder records can be inadvertently duplicated Transferring your CAMEO Map You should keep just one copy of your CAMEO Map on your hard drive Otherwise you ll encounter prob lems when you work with both the CAMEO modules and MARPLOT When you install your new copy of CAMEO a new copy of the CAMEO Map is installed along with it You need to decide whether to keep the new copy or the older copy that came with CAMEO for Windows 1 2 1 The Importing and Exporting Data 203 Importing and Exporting Data new copy is in the CAMEO folder the old copy is in the CAMEOWIN folder If you decide to keep the old copy you ll need to move it from the CAMEOWIN folder to the CAMEO folder You need to decide when to do that Here s a decision guide 1 Decide whether to keep your old copy of the CAMEO Map You should keep it if you made changes to it that you w
250. nventory record matches just one Chemical Library record That name 128 Working with Facility Records Keeping track of the chemicals in a facility s inventory must match either a the name shown in the Chemical Name box on only one Chemical Library record or b an official EHS name in a few cases this name differs from the name in the Chemical Name box To find out the number of matching Chemical Library records click the View RIDS button on the Chemicals in Inventory record of concern If there are multiple matching Chemical Library records then you would need to make a link Also The Chemical Library record must be for an EHS If the EPCRA EHS Chemical box is checked it is Important Because you make a link not between two records but between either a name or name CAS number and a record the links you make can affect multiple Chemicals in Inventory records For example if you link Nitric Acid on one of your Chemicals in Inventory records to the Chemi cal Library record for NITRIC ACID FUMING then any other Chemi cals in Inventory records for Nitric Acid also will automatically be linked to the Chemical Library record for NITRIC ACID FUMING Inadvertently linking to the wrong Chemical Library record associates the wrong response recommendations with a chemical in an inventory To avoid inadvertent links when you plan to link names to Chemical Library records choose relatively specific ch
251. o MARPLOT From MARPLOT s List menu select Layer List Click the lock icons next to CAMEO Facilities CAMEO Hospitals and CAMEO Schools to unlock these layers when clicked the icons change 72 Getting Started A CAMEO guided tour to look like unlocked padlocks The layer list should look like the one below Click OK C alphabetical Show ae eee Names Show Range Hide pe eae Ts ees es aif el 4 CAMEO Schools v M we o CAMEO Facilities v a DWEG Seanas CT dova S S So CAMEO Transportation CT dovy o S S o Tanawin S o dovy S S S S Census Block Groups v A E E E E Miscellaneous Ooo o dovy S S S Places O vyv Railroads OoOo xv Roads O y CAMEO Facilities Objects 5 on 1 map Default graphics Set Move Scale Ranges OK Cancel New Delete Rename Key Help 4 From the List menu select Search Under Search for objects select with names that contain In the text box to the right type DEMO Under Layers to search select Multiple Layers Click on CAMEO Facilities CAMEO Hospitals and CAMEO Schools to place checkmarks next to these layers Click on any other Getting Started 13 Getting Started layers that are checked to uncheck them When you ve finished your search criteria should look like the ones below S
252. o of weight to volume of any sub stance Assume any density value shown in CAMEO was measured at 77 F 25 C unless stated otherwise Detergent A natural or synthetic agent that suspends emulsified oils greases and fats in solution and by doing this acts as a cleaning agent Examples of detergents include soaps and various alcohols sul fonated organics like dodecylbenzene and various alkylates 283 Detonation The very rapid decomposition of an explosive material which produces a rapidly prop agating high pressure wave traveling at supersonic speeds Dialog box Or dialog A window that a computer program presents to you in which you enter infor mation or choose options For example you set up a search in CAMEO s search dialog box Dispersion The movement of molecules or finely divided particles through a gaseous or liquid medium For example the distribution of a toxic chemical cloud in the atmosphere Distillation The process of separating a mixture of materials by heating and then condensing the resulting vapors The separation is made possible by the inherent differences in boiling point among the individual mixture components each can be distilled out of the mixture at a particular tempera ture E Efflorescent Tending to lose moisture to the air as shown by the formation of a powder on the surface EHS See Extremely Hazardous Substances EHS Elastomer Any of a group of rubber li
253. objects that you create such as symbols marking the locations of facil ities and special locations Working With Other CAMEO Components 177 Working With Other CAMEO Components The CAMEO Map comes with CAMEO and 1s automatically installed when you install CAMEO It is itself invisible but on it you can include layers on which you can place different kinds of visible CAMEO related map objects such as symbols for facilities and special locations To check whether the CAMEO Map 1s installed in your copy of MARPLOT open MARPLOT and choose Map List from the List menu If the CAMEO Map is installed you ll see it in the list of maps in use You also can select Layer List from the List menu to see the various layers that are used in the CAMEO Map as in Figure 1 on page 178 along with map layers of other maps in view The names of layers used on the CAMEO Map start with the word CAMEO e g CAMEO Facilities CAMEO Hos pitals and CAMEO Schools Layer List alphabetical Show draw order Names Show Range P CAMEO Contacts FIGURE 1 The seven standard layers used in the CAMEO Map appear at the top of this list of MARPLOT map layers ri ri ri ri r ri ri FF You can add a new layer to the CAMEO map as follows 1 Choose Layer List from MARPLOT s List menu then click New 2 Type a name for the layer that starts with CAMEO e g CAMEO Community Centers
254. of relationships among records in related modules Zipped merge files CAMEO s standard file format To import and export data CAMEO uses a standard type of data file called a merge file When you export data from CAMEO a merge file 1s created for each module from which data is exported merge files are also created for behind the scenes supporting files Merge files exported from CAMEO contain the data exported from the corresponding modules and or support ing files A merge file is a text file in which data fields are separated by commas records are separated by carriage returns and the contents of each data field are enclosed in quotation marks A merge file has a file extension of mer for example export mer With each data export the merge files exported from CAMEO are automat ically compressed together into a single zipped file which has a file exten sion of zip for example export zip Depending on the nature of the data you re exporting from CAMEO the zipped file created by CAMEO may contain a single merge file or multiple merge files Once you ve exported merge files from CAMEO and have uncompressed unzipped them you can open and work with them in standard database and spreadsheet programs and in text editing programs The format of Tier2 Submit files You might receive Tier2 Submit data files either directly from facilities reporting their chemical inventory data or from colle
255. older from your old CAMEO folder into the new CAMEO folder Rename the map folder from CAMEO Map to CAMEOMAP Importing data from Tier2 Submit Under the Emergency Planning and Community Right to Know Act of 1986 EPCRA facilities that maintain more than threshold amounts of cer tain hazardous materials must submit an annual chemical inventory report called a Tier II form to their state s State Emergency Response Commis sion SERC Local Emergency Planning Committee LEPC and local fire department Operators of facilities covered by EPCRA who must submit an annual Tier II report can use Tier2 Submit to prepare and submit that report as an electronic data file see Tier2 Submit on page S You might receive such Tier2 Submit files if you are 2 If you receive any data files exported from the older Tier I program which Tier2 Submit has superseded you ll need to use the following two step procedure to import the data into your new copy of CAMEO First import the data file into CAMEO for Windows 1 2 1 Second use the CAMEO Transfer Utility to export the data from CAMEO for Win dows 1 2 1 and then import it into your new CAMEO following the steps in Importing data from a previous version of CAMEO on page 201 206 Importing and Exporting Data Importing data from Tier2 Submit e amember of a SERC LEPC or local fire department to whom facilities submit their reports e a local responder o
256. on t want to associate the new record with a facility or route click Neither and skip to step 5 note that you can t later associate the record with a facility or route record 4 In the list of routes or facilities click on the name of a route or facility then click Select A new Incidents record will be created for this route or facility 5 Fill out the new Incidents record check Table 5 on page 173 for expla nations of all the items then click Save Changes to save the record To edit an Incidents record click the Edit button in the toolbar see Editing records on page 29 Adding Reporter Discharger contact information You can create records in the Contacts module that contain contact information for incident reporters or dischargers who are associated with incidents When you add a contact for an incident you re actually adding a new record to the Contacts module but information about that contact will also be displayed in the Reporter Discharger section under the Notification tab in the record for that incident To add a record for a reporter or discharger associated with a particular inci dent 1 Open the incident record in Record View 2 Click the Notification tab then click the Edit button in the toolbar 3 Click Add Contact Youll then see a list of all contacts currently in the Contacts module 4 Either e Click on the name of a contact already in the list then click Select You would do this if the
257. on Map 52 Getting Started A CAMEO guided tour There are seven intersections along Loudoun Drive the Green Valley Water Facility is located near the intersection with James Madison High way U S Highway 15 6 Click just once on James Madison Highway to select it then click Show on Map amp Zoom if you re using an older version of the map click U S Highway 15 You ll see a view of the area around the intersection on your map shown below names may not appear in your view The intersection is in the center of the view To its left you Ill see a symbol object representing the Green Valley Water Facility James Madison Hwy Black Branch Green Valley Water Facility DEMO 7 To give this view a name and save it so that you can easily return to it later choose Save Current View from the View menu 8 In the Save Current View dialog box type View of Green Valley Water Facility and then click OK Save Current View Name View of Green Valley Water Facility Associate with map PRINCE WILLIAM COUNTY VA E share view with other users CJ Getting Started 53 Getting Started Later whenever you want to return to this or any other saved view you would select Go to View from the View menu select the name of the view e g View of Green Valley Water Facility from the list of saved views then click Go to View Next you ll link the Green Valley
258. onse information contained in CAMEO and marked AAR has been supplied by and is the property of the Association of American Railroads CAS registry numbers CAS synonyms and CAS molecular formulas have been supplied by and are the property of the Chemical Abstracts Service NFPA ratings have been supplied by and are the property of the National Fire Protection Association AAR CAS and NFPA data contained in CAMEO shall not be duplicated by the recipient except as indicated above without written permission from AAR CAS and NFPA The recipient shall honor all disclaimers and other limitations of liability associated with those organizations that have provided data in the compilation of the CAMEO chemical database Limitation of Liability The United States Government has used its best efforts to deliver complete data incorporated into CAMEO Nevertheless the U S Government does not warrant accuracy or completeness is not responsible for errors and omissions and is not liable for any direct indirect or consequential damages flowing from the recipient s use of CAMEO CAMEO software are being distributed as is and the U S Government does not make any warranty claims either expressed or implied with respect to the CAMEO software its quality accuracy completeness performance merchantability or fitness for any intended purpose Indemnification Non governmental recipients shall indemnify and save harmless the United States and i
259. opy the following files from the System folder inside the CAMEO folder into the System folder inside the folder containing FileMaker e g C Program Files FileMaker FileMaker Pro 5 System e fmbmp32 flt e fmpcx32 flt e fmtiff32 flt e Cameo fmx e Marplot fmx e Menu fmx 2 Copy the NOAA 32 DLL file from the CAMEO folder into the folder containing FileMaker e g C Program Files FileMaker FileMaker Pro 5 3 Using a text editor such as WordPad create a new text file called BaseDirectoryList txt that contains on one line the full path of the cameo directory For example if you installed CAMEO at the default location on the host computer the file should contain just one line with the following text C CAMEO 4 Place the BaseDirectoryList txt file in the folder containing FileMaker On a Macintosh 1 Copy the following files out of the FileMaker Extensions folder inside the CAMEO folder into the FileMaker Extensions folder inside the folder containing CAMEO e g Macintosh HD Applications FileMaker Pro 5 Folder FileMaker Extensions e Cameo fmx Managing Your CAMEO System 235 Managing Your CAMEO System e Marplot fmx e Menu fmx 2 Using a text editor such as SimpleText create a new text file called BaseDirectoryList txt that contains on one line the full path of the cameo directory For example if you installed CAMEO at the default location on the host computer the file would contain ju
260. or from the File menu select Show Navigator 2 In the Basic Search dialog fill out the information you have about the facility you re looking for For your Operator for text fields choose Contains characters to search for part of a word phrase code or number or Contains word starting with to search either for the first part or all of a word phrase code or number Check Table 1 on page 114 to see explanations of the other choices in the dialog If you fill in two or more criteria CAMEO will search for facilities that match all criteria For example if you type Haymarket in the City field and choose Yes from the Has EHS Chemical in Inventory menu as shown in Figure 2 you ll see a list of all the facilities in Haymarket that store or use Extremely Hazardous Substances EHSs CAMEO Basic Search 2 Contains characters Operator for text fields Facility Name Zip Code Has EHS Chemical in Inventory Has Chemical in Inventory _______ Plotted in MARPLOT ___ Report Year Is equalto i Last Modified Hote If wou enter multiple criteria records satetying all of your criteria will be found Go to Advanced Search Search State Fields eee FIGURE 2 Searching for the facilities in Haymarket that maintain EHSs 110 Working with Facility Records Accessing information about a facility Click Search to start your search CAMEO will run the search and
261. ord click the Edit but ton in the toolbar make the needed changes then press Save Changes or b Add new records for the new reporting year if you would rather keep a set of records for each reporting year Importing a Tier2 Submit data file To import a Tier2 Submit file fol low the procedure described in Importing data from Tier2 Submit on page 206 When you import a Tier2 Submit file new Chemicals in Inven tory records are created automatically for all the chemicals in each facility s inventory Each such record contains all the imported data about the given chemical New Contacts records are created automatically for the contacts listed in the Tier I form submitted by each facility Note In the current version of CAMEO it isn t possible for a facility man ager to maintain records for that facility s Tier H chemicals in CAMEO and then at reporting time export that information to Tier2 Submit in order to generate the submittable data file State fields in the Facilities module Records in both the Facilities and Chemicals in Inventory modules contain a State Fields tab This section is designed to support the emergency planning work of U S states that have developed their own reporting requirements in addition to the Tier II Working with Facility Records 107 Working with Facility Records CAMEO modules Facilities M amp S Chemical Co Tier Il form TIER Il pg 1 of 1 M amp S
262. ord menu A new blank record will be created 3 Fill out the new Contacts record Refer to Table 2 on page 164 for expla nations of all the items 4 Click Save Changes to save the new record To add a phone number to a Contacts record 1 Open the record in Record View 2 Click the Phones tab then click the Edit button in the toolbar 3 Click within the first blank table row below the Type heading In the menu of phone number types click to select a type e g 24 hour Working With Other CAMEO Components 163 Working With Other CAMEO Components emergency If you need to add or modify a type select Edit from the menu 4 Type the phone number to the right of the menu in the same table row then click Save Changes To edit any Contacts record open that record then click the Edit button in the toolbar see Editing records on page 29 TABLE 2 Items in Contacts records First Last Name First and last names of the contact person Organization Organization with which contact is affiliated Title The contact s job title or position Contact Type Choose items from one or more of the four identical contact type menus to describe the primary functions of this contact person Under the Address tab Street Address Street address of this contact person as well as the county or borough or parish fire district and country where he or she is located Mailing Address Mai
263. ords collected during your most recent search 248 Reference Information CAMEO s menus TABLE 1 CAMEO s Menus and Menu Commands Continued Sharing menu commands ALOHA Help on ALOHA ALOHA Select This Chemical in ALOHA ALOHA Go to ALOHA MARPLOT Help on MARPLOT MARPLOT Show on Map MARPLOT Show All on Map MARPLOT Unlink MARPLOT Delete Scenario Object MARPLOT Delete All Scenario Objects MARPLOT Go to MARPLOT Displays an explanation of ALOHA and how it works with CAMEO For more on ALOHA see Using ALOHA with MARPLOT and CAMEO on page 189 Available only in the Chemical Library Starts ALOHA if it isn t already running then loads the chemical from the current record into ALOHA if the chemical is in ALOHA s chemical library Starts ALOHA if it isn t already running and brings it forward Displays an explanation of MARPLOT and how it works with CAMEO For more on MARPLOT see Using MARPLOT with CAMEO on page 177 If the current record is linked to a map object brings MAR PLOT forward with that object visible and selected In Screen ing amp Scenarios displays the threat zone if the associated facility or route is linked to a map object see Plotting a threat zone on a map on page 148 If multiple records in the current module or found set are linked to map objects brings MARPLOT forward with those objects visible and selected If the current re
264. orm See Sections 311 and 312 community right to know require ments on page 270 Title III Title III of the Superfund Amendments and Reauthorization Act of 1986 SARA Title II is also known as the Emergency Planning and Com munity Right to Know Act of 1986 EPCRA See Emergency Planning and Community Right to Know Act of 1986 EPCRA TPQ See Threshold Planning Quantity U Unlink A command which breaks a link previously established between a CAMEO record and an object on a MARPLOT map Contrast with Link UN NA number Or UN number A chemical identi fication number assigned under a numbering sys tem developed by the U S Department of Transportation This system has since become the United Nations standard system for classifying haz ardous materials Unsaturated Refers to organic compounds that con tain fewer than the maximum possible number of hydrogen atoms per carbon atom Contrast with Saturated Upper Explosive Limit UEL The highest concen tration of a flammable vapor in air at which explo sion or combustion can occur Above this concentration the vapor air mixture is too rich to combust See also Lower explosive limit LEL UV Abbreviation for Ultraviolet radiation y Vapor density The ratio of the density of a gas to the density of air at the same temperature A gas with a vapor density greater than 1 0 is heavier than air and will sink in the atmosphere See also Density Vapor pre
265. ormally but you won t ever need to work with them directly Rather than using the Window menu when you need to navigate to a module use the Navigator select Open from the File menu or select Show Related from the Record menu Help menu commands About Balloon Help Displayed on Macintosh computers only Show Balloons Displayed on Macintosh computers only CAMEO Help Opens and displays the CAMEO help table of contents in your web browser About FileMaker Displayed in Windows only Displays brief explanation of the Pro Runtime runtime database program in which CAMEO was created Link menu commands This is a temporary menu that is only visible when you have a begun linking a MAR PLOT map object to a CAMEO record see Linking map objects to CAMEO records on page 183 or b chosen to adjust the link from a chemical inventory name to a Chemical Library record see Using the Adjust Link button on page 128 Link this record Links the selected map object to the current CAMEO record Cancels the link in progress 250 Reference Information Searching Searching You can make either a basic search or a more advanced search for the records you want to see in any CAMEO module as explained below You also can save the criteria you used for particularly complex searches so that you can rerun them again later Youll find more specific instructions about searching the Chemical Library in Searching for a Chemic
266. oute follow the steps in Adding and editing Incidents records on page 171 TABLE 4 Items in the Routes module Route Type County road railroad river canal or other type Pull down menu in Edit view Types of Vehicles Types of vehicles common on this route or used to transport hazardous materials along this route Evacuation Check if this is a designated route for evacuation during chemical emergencies Snow Check if this is a designated snow emergency route School Check if this is a designated route for school related transpor tation HAZMAT Check if this is a designated route for vehicles carrying haz ardous materials HAZMAT Check if this is a designated mass transit route e g a bus route Working With Other CAMEO Components 169 Working With Other CAMEO Components TABLE 4 Items in the Routes module Continued Start End Point Starting and ending points of the route or route segment of concern County County or other political unit through which the route passes Fire District Fire district through which the route passes Vehicles Per Day Average number of vehicles traveling the route each day Route plotted in This box is automatically checked if this record is linked to a MARPLOT line object on a MARPLOT map see Linking map objects to CAMEO records on page 183 Not editable Under the Intersections tab Use this box to keep track of the order of the intersections along a ro
267. ow the instructions in Installing the CAMEO modules on page 15 in your CAMEO manual to install the files on your server or in a shared directory Using FileMaker Pro to host runtime files The CAMEO files can be modified so that multiple people can work with them concurrently Managing Your CAMEO System 233 Managing Your CAMEO System When FileMaker databases such as the CAMEO modules are set to be shared over a network whoever first opens a particular database file such as a CAMEO module becomes the host of that file and their computer becomes the server of the file Other users can modify the file by connect ing to the host computer From the CAMEO perspective the main advantage of hosting files is that you can serve multiple concurrent users The runtime version of CAMEO cannot host files but you can use FileMaker Pro to host the CAMEO files on your network so that multiple people can work with them To accomplish this you would install both FileMaker Pro and the CAMEO modules either in a shared directory on a networked workstation or on your network server computer Others on the network who also have installed FileMaker Pro then can work concurrently with the shared copy of CAMEO they do not need to have installed CAMEO on their computers In our own tests of FileMaker Pro hosting of CAMEO on local networks we observed the following e Multiple users can view the same record in Browse mode at the same time
268. park That temperature is the substance s autoignition temperature 280 Autoxidation The tendency of oxygen to chemically combine with hydrocarbons in commercial prod ucts such as vegetable oils rubber petroleum prod ucts and animal fats Azo dye A group of dye stuffs widely used for dye ing natural and synthetic fibers as well as nontex tile materials The dye molecule always contains double bonded nitrogen atoms in the color impart ing portion of the molecule B Base A substance that accepts hydrogen ions donated by an acid Contrast with Acid Bile Or bile acids A complex mixture of organic compounds secreted by the liver primarily to emul sify fats and oils for their ultimate digestion Binary reaction A reaction between two chemicals CAMEO predicts the results of binary reactions only When more than two chemicals are mixed CAMEO predicts reactions between all possible pairs of those chemicals but not the reaction of all chemicals together Blowing agent A compound employed in the pro duction of foamed plastics food products or rub ber which produces or evolves an inert gas such as carbon dioxide or nitrogen during production A prime example is sodium bicarbonate which 1s used in sponged rubber plastics and bread and other baked food products Boiling point The maximum temperature at which the liquid phase of a substance exists in equilibrium with its vapor phase Above the boili
269. partment of Health Services and by the U S Coast Guard To develop CAMEO s method the CAMEO team was substan tially aided by Dr Wade Freeman and Dr Mike Krumpolc of the University of Illinois 94 Working with Chemical Records Predicting potential chemical reactivity To find out which reactive groups a particular chemical belongs to find that chemical s record in the Chemical Library click the Response Information Data Sheets tab and then click the Reactivity tab Under the REACTIVE GROUPS heading you ll see the reactive group s to which the chemical belongs as shown in Figure 4 Chemical Library Chemical Name Response Information Data Sheets Non Fire Protective Response Health Hazards clothing General Peer Description Properties First Aii d ACROLEIN INHIBITED can react wiolenth with oxidizing agents Fobhrmerizes exothermicaly on contact with small amounts of acids including sulfur dioxide akali HE volatile amines and pyridines salts thiourea oxidizing agent air and on exposure to light and heat Pohrmereation initiated by amines and pyridines occurs after a deceptive induction period Water solutions of mineral acids and metal ions can initiate polymerization The inhibitor Cusualky hydroquinone greath reduces tendency to polymere Undergoes Diek Alder reaction with tsel to give acrolein dimer Thi can become a runaway reaction at 90 C Kik Othmer 4h Ed Vol 1 Mixing in e
270. pecial location types e g Elementary School Building Type Editable menu of building types e g Single Family Tower Under the Address tab Street Address Street address for this special location as well as the county or borough or parish fire district and country where it s located Mailing Address Mailing address for this special location Email address for this special location 156 Working With Other CAMEO Components Working with other CAMEO modules TABLE 1 Items in Special Locations records Continued Under the Population tab Hours of Opera Time periods during the day when people are present at this loca tion tion e g 8 00 am 5 00 pm Peak Season Season of the year when the largest number of people are present at this location e g School Year for an elementary school Summer for a resort hotel Average Popula Average number of people at this location during its hours of tion operation on typical days Average Age Average age of the people at this location Daily Population Minimum and maximum number of people at this location during Min Max the course of a day Seasonal Popula Minimum and maximum number of people at this location during tion Min Max a season Minimum is the number present during the slowest sea son maximum the number during the peak season Under the Phones tab Type of phone number e g 24 hour emergency office Pul
271. plays a cloud footprint that you can plot on a map in MARPLOT an ALOHA footprint is shown above On the same map you also can check the locations of vulnerable locations such as hospitals and schools to see which ones could be affected by a gas release You then can extract information such as emergency phone numbers for these locations from CAMEO modules See Using ALOHA with MAR PLOT and CAMEO on page 189 to learn how ALOHA works together with CAMEO and MARPLOT for a full detailed explanation of how to use Welcome to CAMEO CAMEO in brief ALOHA download the ALOHA user s manual from www epa gov ceppo cameo aloha htm CAMEO supports EPCRA planning work CAMEO was designed to help you to meet your responsibilities under EPCRA the Emergency Planning and Community Right to Know Act of 1986 EPCRA establishes requirements for Federal state and local govern ments and for industry for emergency planning and community right to know reporting on hazardous and toxic chemicals see EPCRA on page 266 You can use CAMEO for EPCRA related tasks like e maintaining and reviewing Tier II information submitted by facilities in your local area see Tier I information and CAMEO on page 106 e assessing the hazards to your community from accidental releases of locally stored hazardous chemicals see Using Screening amp Scenarios to assess hazards on page 137
272. port emergency response activities threat zone calculation and plotting for risk assessment organization and management of EPCRA informa tion and storage and computer display of area maps 282 Concentration The amount of any substance present in a specified weight or volume of a mixture In the CAMEO context concentrations usually relate to the amount of a substance mixed in air or water Condensation A reaction in which two molecules combine to form a larger molecule as a small mole cule is split out The condensation polymerization of amino acids into proteins occurs with the split ting out of water Also the change of water or other substances from vapor to liquid phase Contaminant The presence of a foreign and perhaps deleterious material in an otherwise pure material Often synonymous with pollutant In small quanti ties may raise the rates of normal chemical reac tions very rapidly sometimes causing harmful effects Compare with Impurity Copolymer Or polyblend A polymer generated when two or more different monomers join to form a macromolecule The copolymerization process 1s often employed to produce elastomers with very specific physical properties Corrosive Having the quality of eating away or con suming by chemical action Covalent bond A chemical bond in which atoms of either like or unlike elements link by sharing elec trons Cryogenic Matter at extremely low temperatures usually a
273. porting data from another copy of CAMEO on page 218 Things to do after importing data If you ve already imported data into a CAMEO module and now realize that you ve inadvertently dupli cated some records you may be able to remove unwanted duplicates in one of the following ways These methods will work only if you can tell by visual inspection which duplicates to keep and which to delete e Follow the instructions in Sorting records in CAMEO modules on page 255 to sort the records in the module so that duplicate records appear next to each other in List view For example sort the Facilities module alphabetically by the FacilityName data field in order for duplicate records for the same facility to appear adjacent to each other in the list Browse through the list to find duplicates Inspect the duplicate records for a given facility or other entity to identify the record to keep To delete an unwanted duplicate record select it then select Delete Record from the Record menu e If possible before you look for duplicates first run a search to create a found set of just the records likely to be duplicates For example you may have realized that you ve inadvertently duplicated just the records for contact people in Haymarket In this case you would search the Con tacts module for records in which the City field contains Haymarket Once you ve completed the search from the Record menu sort the found records a
274. pproaching absolute zero obtainable only by employing the liquefied gases hydrogen helium oxygen and nitrogen Cyclic compounds An organic compound that con tains one or more closed carbon ring structures D Database An organized collection of information usually in an electronic format Each of CAMEO s modules is a database Each record in a database describes an important element of information E g each record in the Chemical Library describes a particular substance Each database record 1s composed of datafields each of which stores a par ticular kind of information e g Chemical Name is a data field on a Chemical Library record See also Module Data field Or Field An area within a record in a CAMEO module where a specific kind of informa tion is stored e g the name of a facility or a phone number See also Database Deflagration Rapid sharp combustion with sudden evolution of flame Delayed A hazard category that includes carcinogens and other hazardous chemicals defined in 29 CFR 1910 1200 that adversely affect a target organ Such effects generally result from long term expo sure and are of long duration See also Chronic Deliquescent The property of becoming liquid by absorbing moisture from the air Denature The addition of a toxic material such as benzene or methyl alcohol a denaturant to ethyl alcohol to inhibit or prevent its use for human con sumption Density The rati
275. qual molar ii portions with any of the following substances in a closed container caused the temperaturepii and pressure to increase 2 aminoethanal ammonium hydroxide chlorosulfonic acid HE ethylenediamine ethyleneimine HFFA 1994 Firefighting Fire Hazards REACTIVE GROUPS Aldehydes Reactivity 20047 FIGURE 4 Acrolein belongs to the Aldehydes reactive group 3 Each substance in the Chemical Library has been assigned to one or more of the follow ing reactive groups these are structurally distinctive chemical groups within which the members behave similarly acid halides acids inorganic nonoxidizing acids inorganic oxidizing alcohols aldehydes amides amines anhydrides azo diazo azido bases cfcs hcfcs carbamates chlorosilanes cyanides inorganic epoxides esters ethers halo genated organics halogenating agents strong hydrocarbons aliphatic saturated and unsaturated hydrocarbons aromatic inorganic compounds neither oxidizing or reducing inorganic oxidizing agents inorganic reducing agents isocyanates ketones metal hydrides metals alkali metals elemental metals less reactive nitrides phosphides carbides silicides nitriles nitrites nitrates organometallics peroxides phenols phos phates thiophosphates acidic salts basic salts inorganic sulfides organic sulfides thio carbamate salts dithiocarbamate salts Working with Chemical Records 95 Working with Chemical
276. r planner who receives from your SERC or LEPC a Tier2 Submit file of data for facilities in your area You can import Tier2 Submit data files into CAMEO When you import a Tier2 Submit file into CAMEO data from that file will be imported into the Facilities Chemicals in Inventory and Contacts modules as follows Figure 2 on page 208 e anew Facilities record will be created for each facility described in the Tier2 Submit file It will be assigned the record ID generated for that facility by Tier2 Submit e anew Chemicals in Inventory record will be created for each chemical or mixture in a given facility s inventory that s listed in the Tier2 Sub mit data file The parent record ID assigned to this record will match the facility s record ID e anew Contacts record will be created for each contact person listed in the Tier2 Submit data file The parent record ID assigned to this record will match the facility s record ID Note The procedure for importing a Tier2 Submit file is unaffected by how many facilities are represented in the file A Tier2 Submit file submitted by the operator of a reporting facility would generally contain information for just a single facility In contrast a Tier2 Submit file generated by a SERC to share with local planners and responders would contain data on multiple facilities Things to know before importing Tier Il data If your copy of CAMEO already contains records for some of the fa
277. ransportation as listed in 49 CFR 172 Subpart B Table of Hazardous Materials and Special Provisions In a few other cases names were taken from other sources see Sources of CAMEO s chemical data on page 100 Under the Chemical Information tab Formula DOT Label CAS UN NA Num ber STCC CHRIS Code Chemical formula used by the American Chemical Society Required DOT label for the chemical This label must be displayed on shipped packages railroad tank cars and tank trucks according to specifications described in 49 CFR 172 Chemical Abstract Service registry number Identification number assigned to this chemical by the American Chemical Society The United Nations North America number This numbering system was developed by the U S Department of Transportation and then became the UN standard system for classifying hazardous materials Standard Transportation Commodity Code Seven digit chemical identification code used by the Association of American Railroads Three letter code used by the U S Coast Guard to identify individual chemicals included in its CHRIS guide to chemical hazards www chrismanual com Under the Synonyms tab Synonyms Names for this chemical including trade names and other synonyms 86 Working with Chemical Records Understanding the information in the Chemical Library TABLE 2 Chemical identification information in a Chemical Library record Cont
278. rate fuel oil mixtures used in commercial explosives Anhydrous Lit without water A substance that has no water associated with it in the form of hydrate or water of crystallization Examples include anhydrous ammonia and aluminum chlo ride Anion An atom or group of atoms having a negative net charge Contrast with Cation Antioxidant A chemical substance that reduces the tendency of oxygen to chemically combine with hydrocarbons in commercial products such as veg etable oils rubber petroleum products and animal fats These antioxidants are organic compounds added to mixtures in low concentrations Aphidicide A chemical agent used to control aphid populations Aqueous Consisting largely of water or dissolved in water Aromatic compound An unsaturated organic com pound containing one or more rings of carbon atoms in which single and double bonds alternate Asphalt Usually considered the residual of petro leum distillation asphalt forms a thick black vis cous mixture of heavy hydrocarbons Used on road surfaces for roofing and in waterproofing sealants and other products Asphixiant A gas that is non toxic but may kill if it accumulates in a confined space and 1s breathed at high concentrations because it drives out oxygen containing air Autoignition temperature Or ignition point At some minimum temperature a substance will catch fire in the absence of an ignition source such as a flame or s
279. rch if your first search turned up too many records and you needed to narrow down the number of found records For exam 254 Reference Information Sorting records in CAMEO modules ple if you search the Chemical Library for chemicals that have Poison on their DOT placard label you would find almost 900 records If you then ran a subset search for chemicals that also have Oxidizer on their placard label you would find just 40 records all for chemicals that have both Poison and Oxidizer on their placard Sorting records in CAMEO modules By default in the Chemical Library records are shown in List view in alphabetical order by chemical name In all other CAMEO modules records are listed in the order in which they were added to the module You can change the order of the records in any module by sorting them into a new order When you do this the new sort order is retained until you resort the module or unsort it to put the records back in default order or perform an action such as a search You can sort either all the records in a module or just a found set of records those records that you found by running a search of a module When you sort just a found set the sort order of those records is lost when you quit exit from CAMEO Choosing sort criteria To sort records you must choose one or more sort criteria For example to sort your Facilities records alphabetically by facility name you
280. rd view 2 Click the Chemical Inventory tab then click the Edit button in the Tool bar 3 Click New Chemical in Inventory 4 If you re adding a single substance as opposed to a mixture then a Type either the chemical s name or its CAS number in the Chemical Name or CAS box When you type a CAS number you must type the entire CAS number either with or without hyphens CAMEO will put the hyphens in if you leave them out Working with Facility Records 125 Working with Facility Records If you plan to check for a name or synonym match then type either the whole name or synonym or if you aren t sure of the exact spell ing as many of the first few letters of the name as you re sure of Check Guidelines for looking up chemicals on page 127 for tips b If you want to check for a name match click Look Up Chemical Oth erwise skip down to step c You ll see a list of all the names and name synonyms in the Chemical Library that match what you ve typed Figure 4 on page 125 For example if you type ammonia the list will include ammonia ammonia anhydrous ammonia aqua and all other names and synonyms that start with the word ammonia Under separate tabs youll also see all matching names for substances and mixture com ponents in other Chemicals in Inventory records Double click the name that matches your chemical The name that you select replaces any text you typed
281. rder based on value list True O Override field s language for sort English e If one of the criteria in the Sort Order box is the criterion you want to sort by then click on the name of each other criterion then click Reference Information 259 Reference Information Clear until just the criterion you want is listed in the box In the example below one criterion is being cleared Sort Records Current File Chemicalsinin gt Sort Order Acute Gear All Ave mount z Awe drmountCode CBRecordi gt Clear CFacilityRouteRecord gt ChemlnvRecord gt ChemSame ASLastr Chronic citas Unsort CIEHSChemical i CiLastModitied a CiIMSDS Done O Include summary fields al i Ascending order h B Descending order l T Custom order based on value list True C Override field s language for sort English e Ifthe criterion you want to sort by does not appear in the Sort Order box then in the list of data field names on the left click on its name then click gt gt Move gt gt to move it into the Sort Order box In the example below the Chemicals in Inventory box will be sorted by Chemical Name EnteredChemName so this criterion is being moved into the Sort Order box Sort Records Current File Chemicalsinin gt Sort Order CiNotes fa Clear 1 f ear All DaysOnSite Clear All Fire a Move a Gas InTransit sort
282. rds Current File Facilities CA Sort Order AllChems Same AsLast ear f E FCity Cleanair ActFacility FacilityMame Date Signed DateT ier Received Clear Dike r therSafeguard EHSChemicals FacilityDept sor Facility Marne FacilityRecordID Unsort al E Ascending order h Descending order l B Custom order based on walue list Search _ Override field s language for sort English 7 Click Sort to sort the records or Done if you decide not to sort the records Some example sorts To sort your Screening amp Scenarios records alphabetically by facility route name choose scFacilityName as your sort criterion and sort in ascending order To sort the Chemical Library records so that records for EHSs appear first in the list with EHSs with the smallest Levels of Concern LOCs listed first a smaller LOC indicates greater toxicity so the most toxic EHSs would then be listed first sort first by EpcraEhsChemical in descending order and then by LevelofConcern in ascending order To sort the Chemical Library so that you see just the records for EHSs with those with smaller LOCs listed first make an advanced search of the Chemical Library for EPCRA EHS Chemical is Yes then sort this found set by LevelofConcern in ascending order Reference Information 265 Reference Information Overview of legislation CAMEO is designed not only to be an emergency response
283. re Follow the steps below to run the installer 1 Download the installer to your hard drive if you haven t already 2 Double click the installer file to begin the installation process 3 Follow the instructions in the installer window to complete the installa tion We recommend that you install CAMEO at the default location e C CAMEO if you re installing onto a Windows computer e atthe top level of the hard drive on your Macintosh The installer automatically installs CAMEO at the default location unless you choose a different place to put it Installing CAMEO at the default location makes it easier for the three CAMEO components to initially find each other in order to share information Installing CAMEO 15 Installing CAMEO Finishing up Important Once you ve installed the CAMEO modules don t delete any of the files or folders in your CAMEO folder or move them out of the CAMEO folder Here s how your new CAMEO folder will look in Windows CAMEO File Edit View Favorites Tools Hels Select an iten to view its description Sae alam My Documerts My Network Places biu Computer _ SitePlans Si CAME Ofm EXE Phe ChremicalLib ay CAM ChemicalsInInventory CAM ChemlnvMixtures CAM CLLNGENU DLL Contacts CAM CTL3D32 DLL FaciltyID Code CAM FM_2AM DLL FMODA10 DLL FMFZ210 DLL FMINT10 0LL FMNSV14 DLL FMPRT5O HLP FMWFC10 DLL Incicents CAM MapJata CAM MSVCRT DLL N
284. re dike feet 146 Working with Facility Records Using Screening amp Scenarios to assess hazards TABLE 5 Items in Screening amp Scenarios records Continued Atmospheric Concentration Level of Concern LOC Description Wind Speed Ground Roughness Stability Class Or LOC Atmospheric concentration of the chemical on which to base threat zone calcula tions in grams per cubic meter The value listed in the Technical Guidance is automatically filled in you can type a different value if you re run ning a scenario rather than a screening Either Greenbook LOC if this is the Technical Guidance value or Other if this is a different LOC Wind speed in miles per hour mph For screen ing calculations wind speed is set to 3 4 miles per hour Your value for wind speed must be appropriate for the stability class that you selected see Table 6 on page 151 Direction from which the wind is blowing in degrees true north This field remains blank when you perform screening calculations because you can t predict wind direction in advance of a release A measure of the size of the obstacles on the ground that a dispersing chemical cloud must pass over For screening calculations ground roughness is set to Open Country For a sce nario choose either Open Country relatively smaller and fewer obstacles or Urban or Forest relatively more and larger obstacles from this menu A
285. re about the reporting and planning requirements of EPCRA at www epa gov swercepp crtk html or by contacting the Emer gency Planning and Community Right to Know Information Hotline 800 535 0202 in the Washington D C area dial 703 920 9877 or the nearest regional office of the EPA You can also review parts of the Code of Federal Regulations CFR describing these requirements The relevant parts are 40 CFR 300 and 355 describing Sections 301 to 303 and Section 304 of 266 Reference Information Overview of legislation EPCRA 40 CFR 370 describing Sections 311 to 312 and 40 CFR 372 describing Section 313 TABLE 3 A snapshot of EPCRA s major sections Sections 301 to 303 Emer Local governments are required to prepare chemical gency Planning emergency response plans and to review plans at least annually State governments are required to oversee and coordinate local planning efforts Facilities that maintain EHSs Extremely Hazardous Substances on site in quantities greater than corresponding Threshold Planning Quantities TPQs must cooperate in emergency plan preparation Section 304 Emergency Facilities must immediately report accidental releases Notification of EHS chemicals and hazardous substances in quantities greater than corresponding Reportable Quantities RQs defined under CERCLA the Com prehensive Environmental Response Compensation and Liability Act to state and local offic
286. reaction process often processes such as polymerization reactions in which a small amount of impurity acted as a catalyst to initiate a runaway reaction See also Contaminant Inert Non reactive in nature Refers to substances that have little or no chemical activity or affinity Some of the best known inert substances are the noble gases such as helium and neon Ingestion A route of chemical exposure in which a toxic material is brought into the bloodstream by entering the digestive tract Inhalation A route of chemical exposure in which a toxic material is brought into the bloodstream as particles or volatile compounds breathed into the lungs and nasal passages Inhibitor Substance that acts to retard or slow the rate of a chemical reaction Probably the most important inhibitors are the antioxidants which slow the oxidation of many types of materials such as rubber and food products Contrast with Cata lyst Initiating explosive Primary explosives that are shock sensitive and cause the detonation of less sensitive explosives Examples include the metal azides and mercury fulminate along with many others Initiator A substance that because of its unusual chemical activity may induce chemical reaction in other substances Reactions such as polymeriza tion oxidation formation of peroxides and deto nation rapid combustion are aided by initiators Compare with Catalyst Inorganic Compounds that do not conta
287. rences between Screening amp Scenarios ALOHA and RMP endpoint distances 152 Working With Other CAMEO Components 155 Working with other CAMEO modules 155 Special Locations 155 Checking for special locations within a footprint or threat zone 160 Contacts 162 Resources 165 Routes 168 Incidents 171 Using MARPLOT with CAMEO 177 The CAMEO Map 177 Map objects and links 179 Using links 181 Linking map objects to CAMEO records 183 Deleting a map link 188 Using ALOHA with MARPLOT and CAMEO 189 What ALOHA CAMEO and MARPLOT can accomplish together 190 Importing and Exporting Data 193 Avoiding trouble 193 Possible data transfers 195 Difficult or impossible data transfers 195 Things to know before transferring data 197 Contents Contents CHAPTER 8 Zipped merge files CAMEO s standard file format 197 How CAMEO assigns and uses record IDs 198 Importing data from a previous version of CAMEO 201 In Windows 201 Ona Macintosh 206 Importing data from Tier2 Submit 206 Things to know before importing Tier H data 207 Importing a Tier2 Submit data file 211 Transferring data between different copies of CAMEO 212 Exporting data from all CAMEO modules 213 Exporting data from all records ina CAMEO module 213 Exporting data from a subset of the records ina module 214 Exporting data from a single CAMEO record 215 Transferring map links and map objects 216 Transferring site plans 217 Importing data from another copy of CAMEO 218
288. required by EPCRA first to design then to regularly review and update a comprehensive emergency plan for an emergency planning district See Section 301 303 emergency planning on page 268 Lower explosive limit LEL Or lower flammabil ity limit The lowest concentration of a flammable vapor in air at which explosion or combustion can occur See also Upper Explosive Limit UEL 290 Luminescence The phenomenon in which a sub stance that has absorbed radiant excitation energy emits radiation on return from some excitation state to its ground state energy M MARPLOT Mapping Application for Response PLanning and Operational Tasks MARPLOT is the electronic mapping program included in CAMEO Material Safety Data Sheet MSDS A worksheet containing information about a hazardous chemical in the workplace MSDSs are submitted by facility owner operators to meet the chemical inventory reporting requirements of EPCRA Under 29 CFR 1910 1200 facilities must develop an MSDS for each hazardous chemical present on site See Sec tions 311 and 312 community right to know requirements on page 270 Melting point Also freezing point The temperature at which the solid and liquid phases of a substance exist in equilibrium Depends on chemical compo sition and applied pressure Metallurgy The scientific study of the process of obtaining metals mining and the properties and uses of metals Mineral The
289. reshold Planning Quantity TPQ of 100 pounds Figure 6 Chlorine is a designated Extremely Haz ardous Substance EHS that s frequently shipped to the facility along James Madison Highway a major route that passes through populated areas within the county Because the facility stores an EHS in quantities greater than the TPQ some of the requirements of EPCRA the Emergency Plan ning and Community Right to Know Act come into play In particular e the facility s operator must submit a chemical inventory report called a Tier II form annually to state and local emergency planning authorities and the fire department 3 If you ve just updated from the previous FoxPro version of CAMEO for Windows check Transferring your CAMEO Map on page 203 to learn what to do with your exist ing CAMEO Map so that it will work with your new copy of CAMEO Note that your existing map may not contain the sample map symbols for the Green Valley Water Facil ity and the Central Elementary School used in this tour however this is the only problem you should encounter You can create the two symbol objects if you d like check your MARPLOT manual to learn how to create symbols 4 An LEPC s role is to design then regularly review and update a comprehensive emer gency plan for a particular local emergency planning district See Section 301 303 emergency planning on page 268 34 Getting Started A CAMEO guided tour e th
290. reviation for the source from which that information was taken and that source s date of release shown in paren theses for example USCG 1999 4 4 The sole exception to this rule is Reactive Hazards this information was generated by NOAA during the development of the Chemical Reactivity Worksheet 100 Working with Chemical Records Sources of CAMEO s chemical data e Table 6 on page 102 shows the sources of the chemical identification information included in each record in the Chemical Library and Table 7 on page 103 shows the sources of the RIDS information for each chemi cal For a description of each source document or database see Bibliography on page 276 In the Bibliography a notation in brackets such as EPA appearing within a citation indicates that the cited reference is one of the sources of CAMEO s chemical data In both Table 6 and Table 7 the numbers in the table cells indicate the prior ity of the various databases used for each data field in a Chemical Library record Smaller numbers indicate higher priority 1 in a table cell indi cates the highest priority source for a particular piece of information For example Table 6 shows how the names for the chemicals in the Chemical Library were chosen When different names for a particular chemical appeared in different databases our preference was to adopt the name for that chemical used in the Emergency Response Gui
291. rnative way to manage your Tier II data is as follows Rather than keeping data from multiple reporting years in your copy of CAMEO you could delete all the records for previous reporting years and then import the current year s Tier2 Submit file s When you then import Tier2 Submit data file s for facilities of interest submitted in the current reporting year then for each reporting facility there would be just one record in your Facil ities module just one Chemicals in Inventory record for each chemical or mixture in the facility s inventory and just one Contacts record for each contact person for that facility unless multiple facilities have listed the same contact person Important Do not choose this approach if you foresee needing facility related data from previous reporting years in any of the following modules Facilities Contacts Chemicals in Inventory Incidents and Screening amp Scenarios For example if you want to keep Incidents records for accidents at a particular facility over a period of years avoid this approach If you choose this approach and want to back up your Tier II data from pre vious year s and then delete those records from CAMEO before you import Tier2 Submit data file s for the current reporting year 210 Importing and Exporting Data Importing data from Tier2 Submit 1 Start CAMEO if it isn t already running and open the Facilities module 2 From the File menu select I
292. ronmental Response Compensation and Liability Act CERCLA the Resource Conservation and Recovery Act RCRA EPCRA Sections 302 and 313 and the Clean Air Act Section 112r b Items under the Screening amp Scenarios tab including liquid factors level of concern and physical state at ambi ent temperature All these items are used for hazards analysis See Using Screening amp Scenarios to assess haz ards on page 137 102 Working with Chemical Records Sources of CAMEO s chemical data TABLE 7 Sources of RIDS data in Chemical Library records General pes Sa sama tp ap Firefighting Protective Clothing sum mary text Protective Clothing rat ings table Non fire l 2 3 4 5 Response Health Haz ards w _ er E Reactivity basco Haz ards Flash Point Point E a Lower neck sive Limit LEL Upper Explo sive Limit UEL Autoignition Temperature Melting Point Point a Pres sure Vapor Density Density eguni lt m ity Working with Chemical Records 103 Working with Chemical Records TABLE 7 Sources of RIDS data in Chemical Library records Lakin SL ea PPP Pt Pt Molecular Weight aw SE a a a ep meee A MF A DR SH a a m eee a DD E E a This source is the Chemical Reactivity Worksheet which contains a database of reactivity data and other chemical information compiled by NOAA and EPA online at response restora
293. rotection Agency EPA 1998 Extremely Hazardous Substances EHS Chemical Profiles and Emergency First Aid Guides Washington D C U S Government Printing Office Online at www epa gov ceppo ep chda htm ehs Source of some of the first aid and physical property information for EHS chemicals in the Chemical Library U S Environmental Protection Agency LIST October 1998 Title HI List of Lists Consolidated List of Chemicals Subject to Reporting Under the Emergency Planning and Community Right to Know Act and Section 112 r of the Clean Air Act EPA 550 8 01 003 Washington D C U S Government Printing Office Download from www epa gov swercepp p tech htm title3 Source of many chemical names in the Chemical Library U S Environmental Protection Agency Federal Emergency Management Agency and U S Department of Transportation TECH 1987 Techni cal Guidance for Hazards Analysis Emergency Planning for Extremely Hazardous Substances Washington D C U S Environmental Protection Agency Federal Emergency Management Agency and U S Department of Transportation Download from www epa gov swercepp p tech htm tech 2 8 Reference Information Glossary APPENDIX A A Acaricide A chemical agent used to control tick pop ulations Acid A substance that donates hydrogen ions that can be accepted by a base Contrast with Base Aerobic Living growing and reproducing in an environment with air or oxygen present E g
294. rrent module E g in the Facili name gt ties module choosing New Facility creates a new Facility record Available in all modules except the Chemical Library Edit lt module Allows you to edit the current record E g while you re view name gt ing a record in the Incidents module choose Edit Incident in order to edit that record Available in all modules except the Chemical Library Delete lt module Deletes the current record along with subordinate child name gt records in other modules E g when a Facility record is the current record choosing Delete Facility deletes not only that record but also all Chemicals in Inventory Screening and Sce narios and Incidents records for that facility as well as all Contacts records for that facility that aren t also associated with another facility or organization Available in all modules except the Chemical Library Delete All Records Deletes all the records from the current module Available in all modules except the Chemical Library Reference Information 24 Reference Information TABLE 1 CAMEO s Menus and Menu Commands Continued Delete All Found Deletes all the records from the current found set Available in Records all modules except the Chemical Library when a found set exists Add to Reactivity Adds the substance from the current Chemical Library record Worksheet to the Chemical Reactivity Worksheet See Predicting poten tial
295. rs as the last line of the log 6 When prompted type a name for the export file then choose a location for it which can be anywhere on your hard drive 7 Exit from the Transfer Utility 8 Copy the export file onto another storage device to serve as a backup file 9 If you have entered new data into your new copy of CAMEO back that data up before proceeding further follow the steps in Exporting data 202 Importing and Exporting Data Importing data from a previous version of CAMEO from all CAMEO modules on page 213 or Exporting data from all records in a CAMEO module on page 213 10 Start your new copy of CAMEO 11 From CAMEO s File menu select Import Export 12 Click Import 13 Click Import again 14 Locate and select the export file you just created then click Open The data from your file will be transferred into your new copy of CAMEO The progress of the data import will be shown in a log in CAMEO s main import window The process is complete when IMPORT IS COM PLETE appears as the last line of the log and you see an alert message Import of records is complete 15 After you re told that the transfer has been completed click OK then click Done 16 Turn to Transferring your CAMEO Map below for instructions on what to do with your CAMEO Map 17 If you have facility site plans you d like to transfer follow the steps in Transferring your site pla
296. rt immediately Check Figure 2 on page 208 to see the kinds of new records created in CAMEO when you import a Tier2 Submit file and the modules where they will be located Importing and Exporting Data 211 Importing and Exporting Data CAMEO 1 Green Valley Water Facility CAMEO 2 Note If you accidently import the same Tier2 Submit data file more than once don t worry Each of the newly imported records will simply be over written rather than duplicated Transferring data between different copies of CAMEO In some situations you might need to transfer data between your own copy of CAMEO the source copy and someone else s the target copy To transfer data from your copy of CAMEO to someone else s you export the data from your own records into an export file Your colleague then imports the data from that file into her copy of CAMEO as at left If instead you receive data from your colleague you would import her export file You can export data e from all your CAMEO modules at once except for the Chemical Library It s the only CAMEO module from which you can t export data you also can t import data into the Chemical Library e from a single CAMEO module Data also will be exported from related records in child and grandchild modules For example when you export Facilities records related records in Chemicals in Inventory Contacts and Screening amp Scenarios also are exported
297. s on page 216 If some of the exported Facilities records are linked to site plans that you want to export follow the procedure in Transferring site plans on page 217 Exporting data from all records in a CAMEO module Sometimes you might need to transfer all the data from just one module along with data from related records in any child or grandchild modules You might want to do this for example if you represent a fire district that has just entered into a mutual aid agreement with neighboring districts If each district has in its copy of CAMEO only records for facilities in that district then each district could export all its facility data and share that export file with neighboring districts Under the CAMEO Data Ownership Rule each district would own the data for facilities in that district Note though that if each district has records for facilities not only in its own dis trict but also in neighboring districts each district would instead export just the subset of its records containing only the facilities in its own district see Exporting data from a subset of the records in a module on page 214 Importing and Exporting Data 213 Importing and Exporting Data To export all the data from a CAMEO module 1 Open the module from which you want to export data If you want to export facility data open the Facilities module To export transportation routes data open Routes Whenever you export
298. s 10 ill Contents What s been added to this version of CAMEO 10 What s been left out of this version of CAMEO 10 If you re a FileMaker user 11 CHAPTER 2 Installing CAMEO 13 System requirements 13 Windows 14 Macintosh 14 Installing the CAMEO modules 15 Before you install 15 Installation procedure 15 Finishing up 16 Getting and installing MARPLOT and ALOHA 17 Updating from an older version 18 Installing CAMEO onanetwork 19 CHAPTER 3 Getting Started 21 CAMEO s components 21 CAMEO s modules in brief 22 Basic CAMEO module operations 24 The Navigator 25 The Toolbar 26 List and Record views 26 Searching and browsing 27 Using the Show Related command 28 Editing records 29 Things toignore 31 ALOHA and MARPLOT 31 ALOHA 32 MARPLOT 32 A CAMEO guided tour 33 Preparing for the tour 33 A potential chemical hazard 34 Starting CAMEO 36 Assessing chlorine s hazards 36 Getting information about a facility 39 IV Contents Contents CHAPTER 4 CHAPTER 5 Adding emergency contact information 42 Reviewing the facility s chemical inventory 46 Viewing the site plan 48 Working witha map 50 Working with Screening and Scenarios 55 Working with a threat zone on a map 58 Making an advanced search 63 Predicting chemical reactivity 68 Finishing up and moving on 71 Working with Chemical Records 77 The Chemical Library 77 Searching for a Chemical Record 78 Making a basic search for a c
299. s EPCRA when enacted required the governor of each state to designate a State Emergency Response Commission or SERC Each SERC then designated local emer gency planning districts and appointed a Local Emergency Planning Com mittee or LEPC for each district SERCs have so far designated about 4 000 districts nationwide Each SERC is responsible for supervising and coordinating the activities of LEPCs establishing procedures for receiving and processing public requests for information collected in order to meet other provisions of EPCRA and reviewing local emergency plans Each LEPC includes at a minimum elected state and local officials police fire civil defense and public health professionals environment hospital and transportation officials as well as representatives of facilities subject to the reporting requirements community groups and the media As soon as facilities become subject to the emergency planning requirements they must designate representatives to participate in the EPCRA planning pro cess The LEPC s primary responsibility is to develop a chemical emergency response plan and to review it at least annually thereafter In developing a response plan each LEPC evaluates available resources for preparing for and responding to a potential chemical accident Each plan e identifies facilities and transportation routes of extremely hazardous sub stances e describes on and off site emergency
300. s built in chemical database Examples of nerve agents in the Chemical Library and or ALOHA database include tabun sarin V agent mustard gas lewisite hydrogen cyanide cyanogen chloride chlorine phosgene tear gas and mace chloroacetophenone Not all common nerve agents are included in ALOHA Included are only those expected to be volatile enough on their own without use of explo sives to get into the air in high enough concentrations to pose a hazard to people Most nerve agents in contrast are oily liquids with very low vapor pressures If you re considering using ALOHA in response or planning for nerve agent attacks we encourage you to carefully review the discussion of ALOHA s limitations in the ALOHA user s manual and online at response restoration noaa gov cameo aloha html ALOHA can t model nerve agent scenarios that involve indoor releases releases requiring an explosive propellant mixtures of chemicals or nerve agents that exhibit low volatility at ambient temperatures If you need to do sophisticated mod eling of realistic deliberate nerve agent release scenarios we recommend that you contact chemical warfare specialists for help rather than relying on CAMEO and ALOHA Getting CAMEO You can obtain a free copy of CAMEO by downloading it from the CAMEO website www epa gov ceppo cameo To install the software fol low the instructions in Chapter 2 Installing CAMEO beginning on pag
301. s Chemicals Data In Fire Protection Guide to Hazardous Materials 12th Ed NFPA 49 1991 Quincy Massachusetts NFPA can be ordered from www nfpa org National Institute of Occupational Safety and Health NIOSH 1997 Pocket Guide to Chemical Hazards Washington D C U S Government Printing Office Online at www cdc gov niosh npg pgintrod html National Response Team 1987 Hazardous Materials Emergency Planning Guide NRT 1 Washington D C U S Environmental Protection Agency Federal Emergency Management Agency and U S Department of Trans portation Online at www epa gov swercepp p tech htm nrt 1 National Toxicology Program Institute of Environmental Health Sciences National Institutes of Health NTP 1992 National Toxicology Program Chemical Repository Database Research Triangle Park North Carolina NTP Turner D Bruce 1994 Workbook of Atmospheric Dispersion Estimates an Introduction to Dispersion Modeling 2nd Ed Boca Raton Florida Lewis Publishers U S Coast Guard USCG 1999 Chemical Hazard Response Information System CHRIS Hazardous Chemical Data Computer tape Washing ton D C U S Government Printing Office Online version at www chris manual com U S Department of Transportation DOT 2000 Emergency Response Guidebook Neenah Wisconsin J J Keller amp Associates Online at hazmat dot gov gydebook htm Reference Information 21 1 Reference Information U S Environmental P
302. s above then select View List You then can most quickly browse through the names of all the records found in the search to iden tify duplicates Important Before beginning either procedure back up the data in the mod ule by following the procedure in Exporting data from all records in a CAMEO module on page 213 222 Importing and Exporting Data Exporting data to other programs Exporting data to other programs You can open and view a data file exported from CAMEO in any spread sheet or database program that supports merge files To do this 1 Uncompress unzip the export file This file contains one or more merge files one for each CAMEO module from which data was exported along with a merge file for any supporting files from which data also was exported 2 Open any of the merge files in your spreadsheet or database program In merge files data fields are separated by commas records are separated by carriage returns and the contents of each data field are enclosed in quotation marks A merge file has a file extension of mer for example export mer For more information about CAMEO s export file format see Zipped merge files CAMEO s standard file format on page 197 Tip To open a merge file in some database or spreadsheet programs you may need to rename it so that its file extension is txt rather than mer Importing and Exporting Data 223 Importing and Exporting
303. s are made 5 Type a diked area in square feet if the chemical s container is surrounded by a dike 6 Click Estimate Threat Zone Radius The radius estimate will be dis played You also can fill in the risks and consequences of the release Consult the Technical Guidance for help with this step 7 Once you have completed your radius calculation click Save Changes to save this record See Plotting a threat zone on a map on page 148 for the directions for plotting the screening zone on a map 5 On the new record the Amount Released box will be filled in with the maximum amount in largest container shown on the Chemicals in Inventory record Concentration is set to 100 percent and physical state at 68 F and LOC level of concern are filled in with the information shown under the Screening amp Scenarios tab on the Chemical Library record for the substance Weather conditions and release duration are set to the values shown in Table 4 on page 140 144 Working with Facility Records Using Screening amp Scenarios to assess hazards Making scenarios calculations To make scenarios calculations rather than screening calculations 1 Select the Chemicals in Inventory record for the chemical for which you want to estimate a threat zone then select New Screening Scenarios Record from the Record menu Click Scenario if you are asked whether you want to create a screening record or alternative scenario If you
304. s dia log box will be displayed Check that the new route object has been placed on the CAMEO Trans portation layer of the CAMEO Map placement is correct in the example Working With Other CAMEO Components 187 Working With Other CAMEO Components Sharing About Sharing ALOHA CAMEO gt CAMEOfm Get Info l Link Object K p Unlink Objects Goto CAMEOTm Sharing About Sharing ALOHA gt CAMEO gt CAMEOfm gt Get Info l Link Object K Unlink Objects p Goto CAMEOfm below If it has not click Set to move the object to the correct layer or map SSS ect Settings Name untitled Layer CAMEO Transportation Map CAMEO Map No need to name the object it will be given the name of the record it s linked to 7 Adjust the route s line width color and other characteristics as you d like Click OK 8 From the List menu select Layer List then click again on the lock icon for the CAMEO Transportation layer to relock this layer so you won t accidentally move or delete the route object Click OK 9 From MARPLOT s Sharing menu select CAMEOfm then Link Object as at left CAMEO will come forward 10 Find and select the Routes record that you want to link to your new route object 11 From CAMEO s Link menu select Link this Record to make the link Deleting a map link For an
305. s for those locations 1 From the File menu in the Special Locations module select Make Report 2 Click the Found Set button so that the report will include information about all the special locations within the threat zone each 1s represented by a record in the set of found records 3 Click the Phones checkbox as well as any other checkboxes you d like to include Clicking Phones includes the phone numbers for all the spe cial locations in the report 4 Click Make Report review the report then click Print You or a dispatcher now can use the report to call the locations to alert them to the emergency Note You can use variations of this method for other planning and response purposes For example you could draw a circle on your MARPLOT map to represent the area within hearing range of an emergency siren then search within it to find those special populations that would be able to hear the siren In MARPLOT it also is possible to search for special locations that are outside of the circle and not able to hear the siren Contacts Use the Contacts module as a directory of people and organizations involved in hazardous materials emergency response and or planning You can associate a given Contacts record with the record for a specific facility special location incident or response resource such as a media outlet or contractor Check Table 2 on page 164 to see explanations of the various kinds of infor mat
306. s is similar in concept to a threat zone radius so how are they different At first glance the hazard analysis procedures described in the Technical Guidance and implemented in Screening and Scenarios look similar to the RMP con sequence analysis procedures specified by the RMP Rule For example both the RMP Rule and the Technical Guidance specify F stability and 3 4 miles per hour 1 5 meters per second wind speed conditions for worst case scenarios But there are key differences between the two procedures 152 Working with Facility Records Using Screening amp Scenarios to assess hazards For many substances the toxic endpoints specified in the RMP Rule dif fer from the LOCs Levels of Concern specified in the Technical Guidance Screening amp Scenarios makes only Gaussian dispersion calculations but the RMP Rule specifies that you must appropriately account for gas density That is you must use another technique to model heavy gases Gaussian calculations are designed for neutrally buoyant gases While the Technical Guidance mandates rural terrain for all worst case scenarios the RMP Rule specifies that you should choose either urban or rural terrain conditions depending on which choice best describes the terrain around the facility Both the Technical Guidance and the RMP Rule specify that toxic gases should be assumed to be released over a 10 minute period But the Tech nical Guidance specifie
307. s that the dispersion distance then be estimated by treating the release as a steady state infinite duration emission at the rate that would result in the release of the entire quantity of the sub stance in 10 minutes In contrast the RMP Rule specifies that the dis tance be estimated by treating the release as an emission lasting only 10 minutes This difference in method may seem obscure but it can make a big difference Distances estimated using the Technical Guidance method can be substantially longer than distances estimated using the RMP Rule method Here are the key points to remember For emergency response use ALOHA not Screening amp Scenarios Don t use Screening amp Scenarios to estimate endpoint distances for the offsite consequence analyses required under the RMP Rule You can use ALOHA or RMP Comp for this task Use Screening amp Scenarios only for the hazards analyses described in the Technical Guidance to meet requirements of EPCRA Working with Facility Records 153 Working with Facility Records 154 Working with Facility Records CHAPTER 6 Working With Other CAMEO Components In this chapter you ll find descriptions of the Special Locations Contacts Resources Routes and Incidents modules and explanations of how you can use the ALOHA and MARPLOT programs along with CAMEO s mod ules Working with other CAMEO modules Special Locations Use the Special Locations mod
308. scribed in Linking transportation routes to CAMEO records on page 185 Keeping track of chemicals transported along a route You can add Chemicals in Inventory records for a route record You would do this if you need to track hazardous materials that are regularly transported along the route such as regular shipments of a particular hazardous material from a facility located along the route To create a Chemicals in Inventory record associated with the record for a particular route 168 Working With Other CAMEO Components Working with other CAMEO modules 1 In the Routes module open the route record in Record View 2 Turn to Manually creating a Chemicals in Inventory record on page 123 Beginning at step 2 in that section follow the procedure to create the new Chemicals in Inventory record Investigating hazards along a route Once you have created a Chem icals in Inventory record for a hazardous material shipped along a particular route you then can use the Screening amp Scenarios module to investigate potential hazards posed by an accidental release of that substance Follow the instructions in Using Screening amp Scenarios to assess hazards on page 137 Tracking incidents on a route Use the Incidents module to record incidents such as accidental spills and releases that have occurred along a particular route To create a record in the Incidents module that s associated with a particular r
309. se two chemicals were to accidentally mix The toxic gas that would be liberated in this reaction would be hydrogen chloride but CAMEO doesn t report this Mixture Worksheet Chemicals In the Mixture Double click chemicalto see chemical specific re activity information Remove All Remove Selection Hazards from mixing the reactive groups for the chemicals listed above HYDROGEN FLUORIDE ANHYDROUS mixed with PHOSPHORUS PENTACHLORIDE Heat generated fram chemical reaction may initiate explosion Contact with substance liberates toxic gas causes pressurization MAKE REPORT Done Close Window 10 When you ve finished reviewing the worksheet click Done Close Win dow Finishing up and moving on You can choose either to keep the sample records map symbols and map used in this Guided Tour or to delete them Keeping them will not interfere with your other uses of CAMEO To delete the sample records symbols and map follow the steps below To delete the sample records 1 Click the Navigator button in the toolbar then click the Facilities button Click the List button in the toolbar if you re not in List view Getting Started 71 Getting Started From the Search menu select Clear Search This module still displays just the found set of records that match your most recent search clearing the search allows you to access and work with all the records From the Record menu select Delete All Re
310. sers Such access restrictions can help to prevent unacceptable CAMEO system modifications There are two kinds of security concerns e program access e program backup As you address program security in your management plan ask yourself e Who should have access to my CAMEO system e What methods for restricting access to CAMEO should I use if any e How will I back up my system Who will perform backups how and how often Backing up your CAMEO data is easy and quick see Implementing a CAMEO backup program on page 231 Password protection One way to restrict access to your CAMEO files is to implement password protection All of the CAMEO files are already password protected but because the passwords for these files are set as defaults users are not asked for a pass 230 Managing Your CAMEO System Program security word when they work with CAMEO You can change CAMEO s password ing so that people would need to enter a password to work with your CAMEO modules To do this you would need to purchase a copy of File Maker Pro Especially before you share your CAMEO files over a network we recom mend that you change the password s for your CAMEO files Change the passwords both for the administrator and for normal users and delete the default passwords Once you change the password s people would need to enter a password to use the passworded CAMEO files To learn how to modify passwords and dele
311. sm s DNA affecting transmission of inherited characteristics from one generation to the next N NAICS North American Industry Classification Sys tem An industry classification system See www library georgetown edu swr business naics lin htm Compare with SIC 291 National Institute for Occupational Safety and Health NIOSH The Federal agency responsible for conducting research and making recommendations for the prevention of work related disease and injury NIOSH is part of the Centers for Disease Control and Prevention CDC website www cdc gov niosh National Response Center NRC The central Fed eral clearinghouse for information on hazardous chemical spills and other oil or hazardous sub stance releases Responsible parties should contact the NRC in order to fulfill reporting requirements for spills of oil and hazardous substances hotline 1 800 424 8802 NRC website www nrc uscg mil National Response Team NRT A planning policy and coordinating body consisting of representatives from 16 federal agencies with interest and expertise in aspects of emergency response to pollution inci dents The NRT provides national level policy guidance prior to an incident and can provide assis tance during an incident website www nrt org Navigator The small window accessible from any CAMEO module click the Navigator toolbar button Click buttons on the Navigator to display any CAMEO module A
312. sponse amp Evalu Brief description of the response to this incident and the evalua ation tion of the incident Injuries Number of people injured by this incident Deaths Number of people killed by this incident Property Damage Click this checkbox if the incident caused more than 50 000 in gt 50 000 property damages Under the Map Data tab Latitude Longi Latitude and longitude of the incident location tude Method for deter Code and description of the method by which latitude and longi mining latitude tude were measured Pull down menu in Edit view and longitude Description of Code and description of the location for which latitude and longi location identified tude were measured by latitude and longitude Record is linked to This box is checked if this record is linked to an object on a MARPLOT object MARPLOT map see Linking map objects to CAMEO records on page 183 Under the Notes tab Notes Keep your own notes about this incident in this space 176 Working With Other CAMEO Components Using MARPLOT with CAMEO Using MARPLOT with CAMEO You use MARPLOT the electronic mapping program whenever you use a map with CAMEO You use a map when you link the CAMEO record for a chemical facility location of a hazardous chemical incident special popula tion or transportation route to its symbol on a map in MARPLOT and whenever you plot a Screening amp Scenarios threat zone You also use
313. ss CoMailCity Sort CoMailCountry Unsort Contact Type Done Include summary fields il Ascending order h E Descending order l T Custom order based on value list Fhone Types Override field s language for sort English Once the Sort Order box contains just the criteria of your choice then click on the name of each criterion in the Sort Order box to select it and then click either e Ascending order to sort the records by that criterion alphabetically from A to Z in numerical order from smallest to largest number or in date or time order from earliest to latest date or time In the example above Contacts records will be sorted alphabetically by last name e Descending order to sort the records by that criterion alphabetically from Z to A in numerical order from largest to smallest number or in date or time order from latest to earliest date or time 264 Reference Information Sorting records in CAMEO modules For example you might sort your Facilities records a in ascending order by city which orders the list alphabetically by city b in ascend ing order by facility name which orders records within cities alphabeti cally by facility name and then c in descending order by report year which orders the records for any given facility with the most recent records listed before less recent records For this example the Sort dia log would look like the one below Sort Reco
314. ssure In a closed system containing an evaporating liquid and its vapor the equilibrium at which the number of vapor molecules reentering the liquid equals the number going from the liquid to the vapor phase Vapor pressure is commonly expressed in pressure units of either millimeters of mercury mm Hg pounds per square inch psi or atmospheres atm Viscosity The tendency of a liquid substance to resist movement or flow due to an external force applied to it Volatile Volatility Refers to the ease with which a substance goes from liquid or solid phase to the vapor phase via evaporation or sublimation The volatility of a given substance increases with tem perature Vulcanization The industrial process by which rub ber is allowed to cross link to form disulfide bonds between molecules Vulcanization improves the durability of the rubber product Vulnerable zone Threat zone for scenarios calcula tions See also Threat zone 299 W Water of crystallization Water chemically com bined within a crystalline substance Water reactive Substances that may react rapidly or violently with liquid water and steam typically forming toxic and or flammable products and heat Water solubility Mixing of gas liquid or solid materials in water The highest amount of a particu lar material that can be mixed in water is its water solubility Water solubility ranges shown in Chemi cal Library records are as fo
315. st one line with the following text if the name of your hard drive is Macintosh HD otherwise the name of your hard drive would be the first item in the line of text Macintosh HD CAMEO 3 Place the BaseDirectoryList txt file in the folder containing FileMaker Prepare the CAMEO files to be shared Once you have installed the software then follow the steps below to prepare your CAMEO files to be shared by multiple networked users You l only need to complete these steps once 1 From FileMaker Pro s File menu select Open 2 If you re working in Windows select All Files from the Files of Type list 3 Hold down either the Shift key in Windows or the Option key on a Mac intosh as you select Navigator CAM inside the CAMEO folder and click Open 4 When prompted for a password type admin and then click OK 5 From the Scripts menu select ScriptMaker 6 In the list of scripts select Change All Files to Multi User for Hosting then click Perform to run the script as shown below FileMaker Menus Perf Custom Menus ernorm q 5 USEFUL HOSTING SCHRIFT Print Open All Files for Hostin J USEFUL HOSTING SETUP SCRIPTS Import 236 Managing Your CAMEO System Installing and running CAMEO on a network 7 Click in the box next to Open All Files for Hosting to check this box O FileMaker Menus kf Custom Menus Perform LJ USE
316. stalling MARPLOT and ALOHA To install MARPLOT and ALOHA you ll need to obtain the installer for each of these programs along with the user s manual e Download the MARPLOT installer and manual from www epa gov ceppo cameo marplot htm e Download the ALOHA installer and manual from www epa gov ceppo cameo aloha htm Follow the installation instructions in the ALOHA and MARPLOT manuals to install these programs By default the MARPLOT and ALOHA installers install those programs in folders at either the top root level of the C drive in Windows 1 e at C ALOHA and C MARPLOT or the top level of the hard drive on a Installing CAMEO 17 Installing CAMEO Macintosh We recommend that you install both programs at their default locations doing so makes it easier for the three CAMEO components to initially find each other in order to share information Important Don t install MARPLOT if you intend to install LandView which includes MARPLOT If you already have installed MARPLOT and decide to install LandView first remove MARPLOT from your hard drive by moving the MARPLOT folder into the recycle bin or trash and in Win dows removing MARPLOT from the Start menu from the Start menu select Settings then select Taskbar and Start Menu click the Advanced tab click Remove then select and remove the MARPLOT folder However before you uninstall MARPLOT be sure to first save all the maps you d like to keep
317. t CAMEO ALOHA or MARPLOT problems using the CAMEO Troubleshooter www epa gov ceppo cameo shoot htm e check CAMEO training and events calendars www epa gov ceppo cameo cam evnt htm Trainers certified by NOAA and EPA run fre quent CAMEO and ALOHA training events around the U S and some times in other countries as well Welcome to CAMEO T Welcome to CAMEO The CAMEO News Service We encourage you to subscribe to the CAMEO News Service an email announcement list one way listserve used by CAMEO managers and developers to keep the CAMEO community informed Bulletins are sent to list subscribers on an approximately monthly basis This manual describes resources and information available to you as of spring 2002 subscribing to the news service is a way to get access to updated information Check the CAMEO website to find out how to subscribe to the CAMEO News Ser vice Three other programs for CAMEO users Tier2 Submit Each year facilities covered by the Emergency Planning and Community Right to Know Act EPCRA must submit an emergency and hazardous chemical inventory form to their Local Emergency Planning Committee LEPC State Emergency Response Commission SERC and local fire department Facilities provide either a Tier I or Tier II form Most states require the Tier II form Tier II forms require basic facility identification information employee contact information and information such as storage amoun
318. t any given temperature to the maximum that can be held in the air at that temper ature Hydration Or solvation The association of mole cules of water with inorganic substances usually salts to form hydrates Also refers to the strong affinity of water molecules for ions in aqueous solution Hydrocarbon An organic compound containing only hydrogen and carbon Hydrogen ion A hydrogen atom that has lost its sin gle electron and consequently has a positive charge Water H20 can be thought of as a combi nation of hydrogen ion H and hydroxide ion OH Hydrolysis A chemical reaction in which a bond is broken by the agency of water A hydrogen ion and hydroxide ion from the water become indepen dently attached to the two atoms previously linked Hydrolyze To break down by means of reaction with water Hydronium ion An ion with the formula H30 formed by the transfer of a hydrogen ion from one water molecule to another Hydrophilic Lit Water loving Refers to sub stances that attract and retain water and to wettable solids whose surfaces readily attract water Hydrophobic Lit Water hating Refers to sub stances that repel water and are not easily wetted or emulsified fats waxes oils metal powders and many inorganic compounds Hydroxide ion An ion with an overall negative charge composed of a single oxygen and a single hydrogen atom Water H20 can be thought of as a combination of h
319. t of CAA 112 r and the RMP Rule see the list of reg ulated substances and their threshold quantities and obtain factsheets and other information related to CAA 112 r at www epa gov ceppo The similarity between the offsite consequence analyses required by the RMP Rule and the hazards analysis procedures required under EPCRA has confused some CAMEO users The main point to understand is that CAMEO s Screening amp Scenarios module is designed to implement the hazards analysis procedures described in an EPCRA guidance document Technical Guidance for Hazards Analysis Emergency Planning for Extremely Hazardous Substances and not for offsite consequence analyses see What are the differences between Screening amp Scenarios ALOHA and RMP endpoint distances on page 152 For offsite consequence anal yses you can use the RMP Comp software program which can be down Reference Information 215 Reference Information loaded at no cost from www epa gov ceppo tools rmp comp rmp comp html Bibliography Note In this Bibliography a notation in brackets such as ACGIH appearing within a citation indicates that the cited reference served as one of the sources of the chemical data in CAMEO s Chemical Library see Sources of CAMEO s chemical data on page 100 American Conference of Governmental Industrial Hygienists ACGIH 2001 2001 TLVs and BEIs Threshold Limit Values and Biological Expo
320. t zone is typically termed the vulnerable zone to distinguish it from a screening zone You can use both the screening and scenarios features in Screening amp Sce narios Use the screening assumptions to compare the relative risks to your community from the worst possible releases of all chemicals of concern both at fixed facilities and along transportation routes Once you have com pleted your initial screening you can construct scenarios to explore how changing your release assumptions might influence the size of the vulnera ble zone You also could use ALOHA to further investigate potential release scenarios see Using ALOHA with MARPLOT and CAMEO on page 189 Before estimating a threat zone Before you begin you need to make the following preparations 1 Create a Facilities or Routes record and link it to a map object follow ing the instructions in either Linking symbol objects to records on page 184 for a Facilities record or Linking transportation routes to CAMEO records on page 185 for a Routes record Any Screening amp Scenarios records you create for the facility or route will become indi 142 Working with Facility Records Using Screening amp Scenarios to assess hazards rectly linked to the same map object and you ll then be able to plot a threat zone for that facility or route on the map 2 Create a Chemicals in Inventory record for a chemical that s either main tained at the
321. te default passwords in FileMaker files includ ing CAMEO check the FileMaker Pro user s manual Once you make this change any CAMEO user would need to enter a pass word before being able to access the data or change CAMEO records Other ways to use passwording to restrict access to CAMEO include e requiring a password to log onto the computer where CAMEO is installed e using a password screensaver on that computer Implementing a CAMEO backup program You can quickly and easily create backup archive files containing all your CAMEO data except for the Chemical Library data or just data from selected modules Follow the procedures for creating export files in Transferring data between differ ent copies of CAMEO on page 212 the files that you export serve as your backup files We recommend that you e Export all your CAMEO data into an archive file on a regular basis e Keep at least the two most recent archive files on physically separate storage media Consider keeping older backups in case problems remain undiscovered until after one or more backup cycles Managing Your CAMEO System 231 Managing Your CAMEO System Installing and running CAMEO ona network You can install and run the CAMEO modules on a network as explained below You might want to do so if multiple people in your workplace need to use a single copy of CAMEO as a reference We recommend that MARPLOT and ALOHA be installed and run on indi
322. ted 1 First click the Phones tab to see the emergency phone number for Cen tral Elementary School shown below Special Locations Last Modified 12 5 2000 Location Name Central Elementary DEMO Location Type Elementary School Building Type Low Rise fewer Population Phones Contacts Map Data Type Phone Emergency T03 342 0049 E Tip In an emergency you can quickly print out a list of phone numbers for one or more special locations to hand to a dispatcher To do this from the File menu you would select Make Report You then would click the Phones checkbox and the checkboxes for any other items you d like included then Make Report then Print 2 Second from the Record menu select Show Related then Contact Records A list of the Contacts records for the school containing just one name will be displayed Double click that name or click the Record button in the toolbar to open the Contacts record for Brenda Stephens the Central Elementary School Principal Click the Phones tab to see her telephone number as below Contacts Last Modified 44 30 2000 FirstName Brenda LastName Stephens DEMO Organization Central Elementary DEMO Title Principal Contact Type aihir Address Type Phone Work 703 876 5432 Hc 62 Getting Started A CAMEO guided tour Making an advanced search Having evaluated the hazard posed by the Green Valley Water Facility you Il next check to see which o
323. ted click Show on Map Getting Started A CAMEO guided tour Once the map is redrawn the symbol for Central Elementary will be selected and the Focus Point will be centered on it as below MARPLOT Prince William County VA w Focus Pt ae 77 37 22 wi in 6 58 mi J w Central Elementary DEMO CAMEO Schools CAMEO Map unclassified 4 Note If more than one school and or hospital symbol was within the threat zone you could click Show All on Map to see all the symbols selected on the map 4 While the symbol is still selected from MARPLOT s Sharing menu select CAMEOfm then Get Info If the symbol becomes unselected click on it to reselect it This symbol was previously linked to a record describing the school in CAMEO s Special Locations module This record will be displayed on your screen If more than one linked symbol had been selected the records linked to all those symbols would be shown to you in a list You can use the Special Locations module to keep information describing vulnerable locations in your community including emergency phone num bers you could use to quickly contact the location during the response to an incident In areal emergency you might need to call a contact person at the Central Elementary School In CAMEO there are two ways to quickly find an emergency phone number for the school as follows Getting Started 61 Getting Star
324. th Macintosh and Windows com puters The data file structure in this version is similar to that in the previous version of CAMEO for Windows Searching CAMEO now includes a single search module which you ll use for all your searches You can make either basic or advanced searches of any CAMEO modules and you can save advanced search criteria for later reuse see Searching on page 251 Cross platform look and feel CAMEO now looks and acts nearly identically on both Windows and Macintosh computers What s been added to this version of CAMEO Chemical reactivity prediction You now can use CAMEO to predict potential reactivity between two or more chemicals if they are mixed together This is the same functionality that s also available in the Chemical Reactivity Worksheet response restoration noaa gov chemaids react html What s been left out of this version of CAMEO Site Plan Viewer Site Plan Viewer was a component of the previous ver sion of CAMEO for Windows and is not included in this version In this version of CAMEO you can use any graphics program to create site plans save them in any standard graphic file formats and then include them with your facility records in CAMEO see Adding and editing site plans on page 121 10 Welcome to CAMEO What s new Census Data The Census Data module has been removed from CAMEO because you now can use LandView when you need to analyze demo
325. th your cri teria click Search for all of the following or b records that meet either criterion click Search for any of the following Here s an example of the difference between these two kinds of searches To find out how many chemicals in the Chemical Library pose the most severe flammability reactivity and health hazard you would click Search for all of the following AND search to search for values equal to 4 in the NFPA Flammability NFPA Health Hazard AND NFPA Reactivity boxes as shown below CAMEO Advanced Search Module to search Chemical Library Save This Search Search for any of the following OR search Open Saved Search Search for all of the following AND search p Search for this NFPA Flammabily Search for this AND NFPA Health Hazard 4 Search for this AND NFPA Reactivity 4 Clear All Fields Add a Choice Return to Basic Search You would find just four records that meet your criteria If instead you wanted to search for the chemicals that pose the most severe of any one of those hazards you would click Search for any of the follow 82 Working with Chemical Records Understanding the information in the Chemical Library ing OR search to search for values equal to 4 in the NFPA Flammabil ity NFPA Health Hazard OR NFPA Reactivity boxes as shown below CAMEO Advanced Search Module to search Chemical Library Save This Search
326. the Protective Clothing tab on Chemical Library records Continued Abbreviation displayed in CAMEO Full name of the protective material VITON NEOP Fluoroelastomer Chloroprene Rubber VITON NITRILE Fluoroelastomer Nitrile Rubber a In abbreviations indicates a blend of two or more materials indicates that two or 2 more materials are layered Predicting potential chemical reactivity Reactivity is the tendency of substances to undergo chemical change You can use CAMEO to find out about the reactivity of substances or predict the reactivity of mixtures of substances You can e Check any chemical s intrinsic reactive properties such as peroxidiz ability polymerizability and radioactivity e Virtually mix chemicals to find out what dangers could arise if they were accidentally mixed together To make reactivity predictions you select chemicals from the Chemical Library module and add them to a mixture CAMEO then predicts the reactivity of this mixture How CAMEO predicts mixture reactivity Each substance in the Chemical Library was assigned to one or more reac tive groups based on the known chemistry of that substance Reactive groups are categories of chemicals that react in similar ways because they are similar in their chemical structure 2 CAMEO s reactivity prediction method was inspired by earlier work by the Hazardous Materials Management Section of the California De
327. the facility s location in your community or use Screening amp Scenarios or ALOHA to assess the potential hazard to the community posed by chemicals at the facility see either Using Screening amp Scenarios to assess hazards on page 137 or Using ALOHA with MARPLOT and CAMEO on page 189 e Inthe Chemicals in Inventory module you can create a record for each of the hazardous substances stored at a facility mixtures as well as pure substances Each Chemicals in Inventory record contains information such as the quantity of the substance stored at the facility the conditions of storage and the location in the facility where the substance is stored e Inthe Contacts module you can create a record for each of the contact people for the facility such as the emergency manager and owner e Inthe Screening amp Scenarios module you can use simple automated methods to assess the hazards to the surrounding community from acci dental releases from that facility following the procedures described in the guidebook Technical Guidance for Hazards Analysis see Bibliog raphy on page 276 to learn how to obtain a copy e Inthe Incidents module you can keep records describing past accidental releases of hazardous substances from that facility This information can be used for risk analysis Tier Il information and CAMEO You can store information submitted on Tier II reports in the Facilities Chemicals in Inventory and
328. the steps in Importing a Tier2 Sub mit data file on page 211 Then for each reporting facility for each report ing year there will be one record in your Facilities module one Chemicals in Inventory record for each chemical or mixture in the facility s inven tory and a new Contacts record for each facility contact Note that there 208 Importing and Exporting Data Importing data from Tier2 Submit will be multiple Contacts records for the same contact person if multiple facilities have reported the same contact person Because reporting year is shown in the Report Year box on records in the Facilities and Chemicals in Inventory modules you can differentiate among records that were created in different reporting years in these modules If you have facility records from multiple reporting years and want to work with your Facilities records for just the current reporting year 1 Open the Facilities module and then from the Search menu select Start Search 2 Type the current reporting year in the Report Year box then click Search The found set for this search will contain just the Facilities records for the current reporting year You can use the same procedure in the Chemicals in Inventory module to find just the Chemicals in Inventory records for the current reporting year If you want to see the record for a particular facility for the current reporting year 1 Open the Facilities module and the
329. then Show All on Map Map objects linked to the found records will be selected in MARPLOT 3 Follow steps 4 to 7 of the preceding procedure To import your data your colleague should do the following 1 Back up the data in her copy of CAMEO following the instructions in either Exporting data from all CAMEO modules on page 213 Exporting data from all records ina CAMEO module on page 213 or Exporting data from a subset of the records in a module on page 214 The exported file serves as an archive file 2 Put the CAMEO file and MIE file that you exported anywhere on her hard drive 3 From CAMEO s File menu select Import Export then Import 4 Click on the name of the exported CAMEO file then click Open The data from the file will be imported into her copy of CAMEO 5 Start MARPLOT 6 In MARPLOT from the File menu select Import 7 Find the MIE file click on it to select it then click Open The map objects are then added to her CAMEO Map if she does not have the map layer for the objects a layer will be created Map links between the imported records and map objects will now be functional in her copy of CAMEO Important Follow the CAMEO Data Ownership Rule when you transfer map objects see Avoiding trouble on page 193 Transferring site plans To share Facilities records that contain links to site plans with a colleague along with the site plans themselves Importing and Exporti
330. ther colleague is the actual owner of the facility data for Fire District 20 Your records and the owner s records for the facilities in Fire District 20 then are likely to have different record IDs so if you import the owner s data for those facilities you re likely to obtain duplicate records A solution that you might choose only if it s acceptable to you to replace all your records for facilities in Fire District 20 with new imported data is to 220 Importing and Exporting Data Transferring data between different copies of CAMEO delete those records from your module before you import the owner s data When you import the new file new records will automatically be created Important Do not choose this approach if you foresee needing any of your existing facility related data in any of the following modules Facilities Contacts Chemicals in Inventory Incidents and Screening amp Scenarios You could simply browse through your Facilities records deleting those that are to be replaced related records in child and grandchild modules also will be deleted To delete a record select it or open it in Record view then select Delete Record from the Record menu However whenever you can run a search that finds just the records that you need to delete and then delete them as follows 1 Open the module in which you want to delete and then replace records If you need to delete and replace facilities data
331. ther facilities in Haymarket store or use chlorine To find that out you ll run an advanced search of the Facilities module 1 From the File menu select Open then Facilities Note that you can open any CAMEO module via the Open command 2 From the Search menu select Start Search then click Go to Advanced Search as shown below CAMEO Basic Search Contains characters operator tar Erle O Contains word starting with Facility Name City Address Zip Code a State __ County Has EHS Chemicalininventory Has Chemical in Inventory __ Plotted in MARPLOT _____ Report Year Last Modified MMIDDIYYYY Hote If wou enter multiple criteria records satetying all of your criteria will be found Goto Advanced Search Search State Fields Getting Started 63 64 Getting Started 3 Click Select Field as shown below m ECOS I meo Search ipi SS CAMEO Advanced Search Module to search Facilities Save This Search Open Saved Search a Search forthe Clear All Fields Add a Choice Return to Basic Search OOM crows Pi In the next steps you ll indicate a which module you want to search you re offered a choice whenever you re searching for facility records because information about facili ties is stored in more than one module in CAMEO b which data field you want to search within that module Getting Started A CAMEO guided tour 4 Make sure the Fa
332. thylene Vinyl Alcohol Polyethylene PET Polyethylene Terephthalate PETG Polyethylene Terephthalate Modified POLYCARBONATE Same POLYIMIDE Same POLYISOPRENE Same POLYSULFONE Same POLYURETHANE Polyurethane Rubber POLYURETHANE NAT RUB Polyurethane Rubber Natural Rubber POLYURETHANE NIT PVC Polyurethane Rubber Nitrile Rubber Polyvinyl Chloride Working with Chemical Records Understanding the information in the Chemical Library TABLE 4 Full names of protective materials listed under the Protective Clothing tab on Chemical Library records Continued Abbreviation displayed in CAMEO Full name of the protective material POLYURETHANE PVC POLY VINYL CHLORIDE PVC Polyvinyl Chloride PVDC Polyvinylidene Chloride Plastic Laminate Life Guard Company RESPONDER SARANEX23P Polyethylene Polyvinylidene Chloride Polyethylene Tyvek SBR Styrenebutadiene Rubber SBR NEOP SILICONE RUB SILVER SHIELD TRELLCHEM HPS TYVEK QC SUPRA VELOSTAT VITON VITON BUTYL VITON BUTYL NEOP VITON CHLOROBUTYL Styrenebutadiene Rubber Chloroprene Rubber Silicone Rubber Same Plastic Laminate Trellchem Company Polyethylene Tyvek Microporous Polyolefin Fluoroelastomer Fluoroelastomer Butyl Rubber Fluoroelastomer Butyl Rubber Chloroprene Rubber Fluoroelastomer Chlorobutyl Rubber Working with Chemical Records 93 Working with Chemical Records TABLE 4 Full names of protective materials listed under
333. tion noaa gov chemaids react html 104 Working with Chemical Records CHAPTER 5 Working with Facility Records This chapter explains how to use CAMEO to keep track of information about facilities where hazardous materials are maintained It explains how to access and use facility information already stored in CAMEO how to create new CAMEO records for facilities and how to use CAMEO to main tain Tier II information submitted by facilities in your area Where facility information is kept You keep information about facilities in five related CAMEO modules You can access all the information about a given facility from the facility s record in the Facilities module which acts as a sort of central hub for infor mation about that facility e In the Facilities module you create a record containing the basic infor mation about a given facility such as its location its owner and the type of business it is If you have created a site plan for the facility in a graph ics program you can link that plan to this facility record You can also keep track of reports relating to each facility that have been submitted under the reporting requirements of the Emergency Planning and Com munity Right to Know Act of 1986 EPCRA And you can link any Working with Facility Records 105 Working with Facility Records facility s record to a symbol for that facility that you place on a MAR PLOT map so that you can quickly see
334. tions contacts for facilities response resources and other people who can help you with emergency planning or response Use the Screening amp Scenarios module to make hazards analyses for your community using procedures described in the guidebook Technical Guid ance for Hazards Analysis see Bibliography on page 276 In such a haz ards analysis you estimate the extent of the area around a facility or other potential spill site that might be affected by the accidental release of a chemical of concern You then can plot this area called a threat zone on an electronic map in MARPLOT Use the Routes module to compile information about routes commonly used to transport chemicals You also can maintain information about the particular chemicals transported along a given route and you can link records in this module to routes shown on electronic maps so that you can quickly find a route on a map Use the Incidents module to track information about accidental spills of hazardous chemicals either at fixed facilities or along transport routes You can link records in this module to symbols shown on electronic maps so that you can quickly find the location of an incident on a map Use the Resources module to maintain information about resources such as supplies experts and contractors that you may need to quickly access dur ing a response or that are useful to you in your planning activities You can link Resources recor
335. tmospheric stability category that depends on wind speed and cloud cover For screening cal culations stability class is set to F For scenar ios see Table 6 on page 151 to choose a class Working with Facility Records 147 Working with Facility Records TABLE 5 Items in Screening amp Scenarios records Continued Risk Consequences Overall Risk Using the information you entered for the Screening Scenarios calculations you can rank the likelihood consequences and overall risk of a release of a chemical Select high medium or low from each menu Refer to the Technical Guidance for more on risk assess ment Threat Zone Radius Distance from the release point beyond which the predicted concentration of the airborne pol lutant is expected to be below the LOC At loca tions closer to the release point and directly downwind concentrations are predicted to exceed the LOC Because wind direction is not taken into account when this distance is calcu lated a threat zone around a release point always forms a circle Estimate Threat Zone Radius Visible only in Edit mode Click this button to estimate the threat zone radius Under the Notes tab Notes Keep your own notes about a screening or sce nario here a You ll notice that there is no data field for ambient temperature For all Screening amp Scenarios calculations temperature is assumed to be 68 F 20 C Plotting a threat
336. to CAMEO CAMEO in brief ronment Programme UNEP www unep org as a tool for helping develop ing nations prepare for and respond to chemical accidents and 1s part of the UNEP s Awareness and Preparedness for Emergencies at the Local Level APELL program It has been demonstrated or taught in about 50 countries as part of the APELL workshops on community preparedness for chemical accidents CAMEO s three components CAMEO contains three integrated components The CAMEO modules A set of databases or modules contains information for responders and planners You can quickly search the Chemical Library module for information and response recom mendations for more than 6 000 hazardous substances The Chemi cal Library contains information and recommendations on fire and explosive hazards health hazards firefighting techniques cleanup procedures and protective cloth ing recommendations a view of a record in the Library is shown above You can use other CAMEO modules to maintain records on facilities that store chemicals the inventories of chemicals at those facilities Tier II data emergency planning resources and contacts and special locations such as schools and hospitals that you might need to contact quickly during an emergency See CAMEO s modules in brief on page 22 for descrip tions of all of CAMEO s modules alalle Chemical Name HEXACHLOROACETONE Gen
337. to search for in the box Leave the box empty if you don t need to type something in e g when you choose an operator like is empty or is not empty 7 click Search to start your search Adding more choices You can make an advanced search for records that match more than one criterion To add a second criterion to your search 1 While you re working in the Advanced Search dialog click Add a Choice 2 Follow steps 3 through 6 in Making an advanced search to set up the search for that criterion 3 Indicate whether to search either for e records that meet both your criteria click Search for all of the fol lowing AND search e records that meet either criterion click Search for any of the fol lowing OR search Saving searches You can save any advanced search to reuse later To save a search first fill out the Advanced Search dialog with the criteria Reference Information 253 Reference Information choices you d like to save and then click Save This Search Type a name for the saved search then click Save This Search If you ve just set up and run an advanced search your criteria will be saved in the Advanced Search dialog You then can save that search which you ve just completed by returning to the Advanced Search dialog and clicking Save This Search To return to the Advanced Search dialog at any time select Start Search from the Search menu then click Go to
338. toolbar Type or paste the file name of the site plan file into the box to the left of the Add button Include the file name extension jpg bmp or gif Press Add You ll see the name of the plan in the list of site plans under the Site Plan tab Click Save Changes Now you can open and view the site plan whenever you need to by double clicking its name To edit an existing site plan reopen it in the graphics program you used to create it make the needed changes then save the file under the same name you used before To delete a site plan from a Facilities record 1 Open the record in Record view click the Site Plan tab click the Edit button in the toolbar Click on the name of that site plan click Remove then click Save Changes Delete the site plan file from your SitePlans folder if you have no more need of the file Deleting a site plan from a record does not delete the site 122 Working with Facility Records Keeping track of the chemicals in a facility s inventory plan file itself it remains within the SitePlans folder inside the CAMEO folder unless you remove it Tip You can keep photos of facilities in the SitePlans folder as well as site plan files Photos should be in JPEG format Keeping track of the chemicals ina facility s inventory Keep records describing the hazardous chemicals stored or used at a given facility in the Chemicals in Inventory mo
339. toolbar Make the needed changes then click Save Changes Linking a facility record to a map symbol To link a facility record to a symbol representing that facility on a map in MARPLOT follow the steps in Linking map objects to CAMEO records on page 183 Adding and editing site plans If you have created a site plan for a facility in a graphics program you can link that plan to the record for that facility in the Facilities module as follows Working with Facility Records 121 Working with Facility Records Draw the site plan in a graphics program of your choice then save it in any of the following graphic file formats JPEG TIFF and GIF which work in both the Macintosh and Windows versions of CAMEO as well as BMP and PCX which work only in the Windows version of CAMEO Both on a Macintosh and in Windows the name of the site plan file must include a 3 character extension denoting the file type jpg not jpeg for JPEG files tif for TIFF files gif for GIF file bmp for BMP files pcx for PCX files Place the site plan file in the SitePlans folder on your hard drive site plan files must be kept in this folder On a Macintosh you ll find that folder inside the CAMEO folder In Microsoft Windows you l find it inside the CAMEO folder on the drive where you installed CAMEO usually the C drive On your Facilities record click the Site Plan tab then click the Edit but ton in the
340. toxic gas below which it is believed that nearly all individuals could be exposed for up to 1 hour with out experiencing other than mild transient adverse health effects or perceiving a clearly defined objectionable odor See ERPG ERPG 2 The maximum airborne concentration of a toxic gas below which it is believed that nearly all individuals could be exposed for up to 1 hour with out experiencing or developing irreversible or other serious health effects or symptoms which could impair an individual s ability to take protective action See ERPG ERPG 3 The maximum airborne concentration of a toxic gas below which it is believed that nearly all individuals could be exposed for up to 1 hour with out experiencing or developing life threatening health effects See ERPG Exothermic A term used to describe the generation of heat from a chemical reaction Contrast with endothermic in which heat is taken in from the surroundings Explosion A chemical or physical process in which the rate at which energy is being generated exceeds its ability to escape to its surrounding environment The hazards of an explosion can include a shock wave especially near the point of explosion and projectiles generated by the shock wave Explosion limits See Flammability limits Explosive A material synthesized or mixed deliber ately to allow the very rapid release of chemical energy Also a chemical substance that is intrinsi cally unstable
341. ts about 179 189 MARPLOT commands in Sharing menu 249 on a network 232 removing when you install LandView 18 searching for map objects 51 54 see also Maps menu commands defined 245 250 Menus editing menus 29 Merge files 197 198 compression as zipped files 197 file format 197 Modules basic anatomy 24 brief descriptions of all CAMEO modules 22 24 interrelationships among 24 198 199 N National Response Center incident database 171 Navigator 25 Navigator button 26 Networking CAMEO 232 241 data entry by multiple people 240 241 304 Index hosting in FileMaker Pro 233 239 managing multiple users 240 241 networking the runtime version 233 possible configurations 233 security concerns 232 using FileMaker Pro Server 240 News about CAMEO 8 NFPA Codes 87 O Offsite consequence analysis 275 Online Help in CAMEO 30 P Parent and child modules 198 199 Password protection in CAMEO 230 231 Predicting chemical reactivity 94 100 Protective clothing recommendations full names for abbreviations 90 94 R Reactive Hazards 89 98 100 Reactivity CAMEO s prediction method 94 96 instructions for predicting 96 98 pairwise predictions 96 prediction 68 71 94 100 reactive groups 94 96 Reactivity Worksheet 68 71 94 100 see also Reactivity Record button 26 Record ID numbers 198 201 and Tier2 Submit data 207 209 viewing record IDs 200 201 Record menu Add to Reactivity Worksheet 248 Delete All Fo
342. ts storage conditions and locations for chemicals stored or used at the facility See Sections 311 and 312 community right to know require ments on page 270 Tier2 Submit is a free chemical inventory software program new in 2002 developed by the CAMEO development team for both reporting facilities and for state and local emergency responders e Facilities can use Tier2 Submit to manage print and send electronic Tier II reports e State and local emergency responders can import those facilities reports directly into their copies of CAMEO By importing facility reports Welcome to CAMEO Three other programs for CAMEO users responders can have current chemical inventory information available to them if they need to respond to an incident at a reporting facility The reporting year 2001 is the first reporting year that Tier2 Submit has become available As of early 2002 not all states are accepting paper or electronic reports from Tier2 Submit Please check www epa gov ceppo tier2 htm to find out whether your state is participating this year and or to download a copy of Tier2 Submit LandView LandView incorporates a database management system along with the MARPLOT mapping program You can use LandView not only to view maps of U S counties or other geographic areas but also to work with envi ronmental and census data describing those counties contained in databases from the U S Environmental Protection Ag
343. ts agents and employees against any and all loss damage claim or liability whatsoever due to personal injury or death or damage to property of others directly or indirectly due to the use of CAMEO by the recipient including failure to comply with the provisions of these terms and conditions Editing Any unauthorized editing or alteration of CAMEO chemical data or information provided by the U S government will result in the termination of the agreement between the recipient and the U S Government Upon receipt of notice of termination the recipient shall immediately return all CAMEO information to EPA NOAA including all documents and all copies of software containing CAMEO information Maintenance Recipients should keep EPA NOAA informed of any address changes This information is necessary to notify users of any CAMEO program changes or if updated information becomes available Trademarks CAMEO ALOHA MARPLOT and LandView are registered trademarks of the U S Government CHAPTER 1 Contents Terms and Conditions ii Welcome to CAMEO 1 CAMEO in brief 1 Who uses CAMEO 2 CAMEO s three components 3 CAMEO supports EPCRA planning work 5 CAMEO and terrorism 5 Getting CAMEO 6 Getting training and staying informed 7 The CAMEO Website 7 The CAMEO News Service 8 Three other programs for CAMEO users 8 Tier2 Submit 8 LandView 9 RMP Comp 9 What s new 10 What s been changed in this version of CAMEO Content
344. tton 9 In the list of data fields click Chemical Name then click Select as shown below to return to the Advanced Search window Cameosearchfp5 Module ta search Facilities Hote you can choose to search either thi module or any of the other sources listed below which contain information related to thi module Click an a field name iF acilities Acute E Contacts Average Amount on Site O Incidents CAS O Mixture Components O Screening and Scenarios O Storage Locations Chronic Days On Site Chemical Name EHS Chemical Fire Hazard select x 100 faja Browse aje 66 Getting Started A CAMEO guided tour 10 Leave the lower menu set to contains characters and to its right type Chlorine in the empty text box 11 Click the Search for all of the following button it s in the upper left part of the window 12 When your Advanced Search window looks like the one below click Search Cameosearch cAM Module to search Facilities Save This Search O Search for any of the following OR search Open Saved Search Search for all of the following AND search et Select field Search for thi City contains characters characters Haymarket Select field Search for the Chemical Name Name contains characters characters chlorine ss Clear All Fields Adda Choice Search Return to Basic Search 100 age Prowse Ii You ll see t
345. u ll see on your screen to install the CAMEO Transfer Utility into a new Transfer folder inside your CAMEOWIN folder The installer is set up to install the utility into C CAMEOWIN If your CAMEOWIN folder is somewhere else be sure to indicate its location Don t move the Transfer folder once you ve installed it Moving it would break the link from the Start menu to the utility Transferring your data Follow the steps below to transfer the data from your CAMEO for Windows 1 2 1 records into your new copy of CAMEO When you follow the procedure below information stored in data fields and records in your copy of CAMEO for Windows 1 2 1 is automatically copied into corresponding data fields and records in your new copy of CAMEO All the notes that you ve typed in the User Fields on records in your previ ous copy of CAMEO are placed in the Notes fields in corresponding new records in your new copy of CAMEO each note is labeled by the name of the user field it was stored in Links from facility records to site plans also are transferred along with links between map symbols and facility route special location incident and resource records 4 From the Start menu select Programs then CAMEO Transfer Utility then Transfer Utility 5 Click Start Transfer The utility displays the progress of the data extraction as a log in its main window The extraction process is complete when Done with Export CAMEOWinData appea
346. u can find out which special locations could be at risk during a potential incident by using Special Locations along with MARPLOT and Screening amp Scenarios For instructions check Checking for special locations within a footprint or threat zone on page 160 Working with Facility Records 149 Working with Facility Records FIGURE 7 A threat zone plotted along a route All your threat zones will automatically be removed from the map when you quit exit MARPLOT To delete a threat zone from your map without quitting exiting from MARPLOT return to the Screening amp Scenarios record from which you plotted the threat zone and select MARPLOT then Delete Scenario Object from CAMEO s Sharing menu If you ve plotted multiple threat zones on your map and would like to remove them all while Screening amp Scenarios is open select MARPLOT then Delete All Scenario Objects from the Sharing menu Choosing a stability class Atmospheric stability class is one of the conditions you can adjust when making scenarios rather than screening calculations The atmosphere is more or less turbulent at any given time depending on the amount of incoming solar radiation as well as other factors Meteorologists have defined six atmospheric stability classes each representing a different degree of turbulence in the atmosphere When moderate to strong incoming solar radiation heats air near the ground causing it to rise and generat
347. ule to keep track of the locations of high density confined or sensitive populations that might need special attention during an emergency e g schools nursing homes hospitals medical clin ics and community locations where people congregate Create a Special Locations record describing each special location in your area of jurisdic tion or concern If you have a map of your area you also can link each Spe cial Locations record to a symbol marking its location on the map Working With Other CAMEO Components 155 Working With Other CAMEO Components Adding and editing special location records To create a new record 1 Open the Special Locations module 2 Select New Special Location from the Record menu A new blank record will be created 3 Fill out the new Special Locations record Check Table 1 for explana tions of all the items To add phone numbers or information about contact people follow the steps in Adding contact information for special locations on page 158 4 Click Save Changes to save your new record To edit an existing Special Locations record click the Edit button in the toolbar see Editing records on page 29 Mapping a special location To link your new record to a symbol on a MARPLOT map follow the steps in Linking map objects to CAMEO records on page 183 TABLE 1 Items in Special Locations records Name of the special location Location Type Editable menu of s
348. und Records command 248 Delete All Records command 247 Delete command 247 Go To command 27 Show All Records command 247 Show Related command 28 247 Sort command 247 View List command 246 View Reactivity Worksheet menu command 248 View Record command 247 Index Record view 26 26 27 navigating in 27 Report making 41 42 Resources module 23 165 168 adding and editing records 165 adding contact information 165 166 data field definitions 166 168 Response Information Data Sheet RIDS 77 data field definitions 89 94 RIDS 77 89 94 Risk Management Plan Rule 275 RMP Rule 275 RMP Comp 9 152 Routes module 23 168 170 adding and editing records 168 and Screening amp Scenarios 169 data field definitions 169 170 mapping routes 185 188 tracking incidents along routes 169 tracking transported chemicals 168 viewing routes on a map 182 S SARA Title III see EPCRA Screening amp Scenarios module 23 55 62 106 137 153 and the Technical Guidance 138 choosing between screening amp scenarios 139 142 data field definitions 146 148 difference from ALOHA 152 153 estimating screening zones 143 144 estimating vulnerable zones 145 making scenarios calculations 142 making screening calculations 139 142 not for emergency response 139 152 153 not for RMP planning 139 152 153 only for EHSs 138 see also Hazards analysis Threat zones worst case screening assumptions 140 Scripts menu 31 250 Search menu
349. up to 1 hour with out experiencing or developing irreversible or other serious health effects or symptoms which could impair an individual s ability to take protective action See TEELs TEEL 3 The maximum airborne concentration of a toxic gas below which it is believed that nearly all individuals could be exposed for up to 1 hour with out experiencing or developing life threatening health effects See TEELs Thermoplastic Any substance that is solid or semi solid at room temperature but becomes liquid when heated Thermoplastic substances can be molded or shaped and hold their shape until heated Examples include butter waxes and certain poly mers Threat zone A threat zone encloses the area around the location of a hazardous chemical release within which concentrations of the chemical could reach or exceed a specified LOC level of concern See also LOC 298 Threshold Planning Quantity TPQ The amount of an extremely hazardous substance present at a facility above which the facility s owner operator must give emergency planning notification to both the appropriate SERC and LEPC TPQs are defined in 40 CFR 355 See Section 301 303 emer gency planning on page 268 Tier II Facilities covered by EPCRA must submit a hazardous chemical inventory form to the LEPC the SERC and the local fire department annually Facilities provide either a Tier I or Tier IJ form Most States require the Tier II f
350. upper right corner of the Screening record shown at left to view the next record in the module This record shows the threat zone estimate for a more likely scenario Screening amp Scenarios Last Modified 12 2 2000 Facility Route Name Green Valley Water Facility DEMO pounds i weight i minutes f in degrees measured clockwise fram 0 M for example 015 315 270 Risk Assessment Consequences Overall Risk The highest risk operation at the plant is the changing of chlorine tanks done only during daytime hours This record shows the results of a haz ards analysis calculation for a release of chlorine through the valve of a Getting Started 57 Getting Started single 1 ton chlorine cylinder which is sheared off while the cylinder is being transferred by forklift from a transport vehicle to the facility In this scenario the amount released is the same as before the contents of one tank but the chlorine is expected to escape over 30 minutes rather than 10 minutes Local meteorologists were able to provide a description of the most common weather conditions observed at Hay market instead of worst case weather conditions wind speed is higher and the atmosphere is more turbulent so that air is more quickly mixed into the chlorine cloud diluting it to below hazardous concentrations This time the threat zone is predicted to extend only 0 8 miles from the accident site Working with a
351. urations You can network CAMEO and support multiple users in three ways Which is most appropriate for you depends mainly on the number of concurrent CAMEO users you need to support You can e Install the runtime version of CAMEO on a network this is the version of CAMEO that you can download and install This configuration allows you to support just one CAMEO user at a time e Purchase and install a copy of FileMaker Pro which you use to host the CAMEO files This configuration allows you to support a limited num ber of concurrent users each of whom also must have a licensed copy of FileMaker Pro The number of users who can work with CAMEO con currently depends on how many files each has open at the same time fewer people can use the program when each has more files open With this configuration about two or three people can use CAMEO if each has all or nearly all CAMEO files open at the same time e Use FileMaker Pro Server for the fastest possible CAMEO networking This configuration allows you to support up to 100 concurrent CAMEO users each of whom must have a licensed copy of FileMaker Pro Installing the runtime version on a network You can install the runtime version of CAMEO either on a network server or in a shared directory on a networked workstation without purchasing and installing any additional software Just one person at a time can work with the runtime version of CAMEO over a network To do this just foll
352. ute e g assign the order number 1 to the first intersection in a sequence 2 to the second intersection and SO on Intersection An intersection name or milepost number identifying a spe cific location on a highway that is of particular concern either because of congestion and accident risks or because of high volumes of hazardous materials moving through the area Under the Chemical Inventory tab CAS CAS number of the chemical transported along the route Chemical Name Name of the transported chemical RIDS Click this button to see the RIDS record for the chemical shown on this record If you do not see a RIDS record see Manually creating a Chemicals in Inventory record on page 123 Under the Notes tab Notes Keep your own notes about this route here 170 Working With Other CAMEO Components Working with other CAMEO modules Incidents You can use the Incidents module to keep track of releases of chemicals at facilities described in the Facilities records or along transport routes described in Routes records You can link Incidents records to symbols marking release locations on maps in MARPLOT The Incidents module contains data fields boxes for information that under Section 304 of EPCRA facility operators must report for accidental releases of e Extremely Hazardous Substances also known as EHS chemicals and defined in EPCRA e Hazardous Substances also known as
353. utomati cally start it as long as there is enough free memory on your computer ALOHA contains a hazardous chemicals database which includes a subset of the chemicals in CAMEO s Chemical Library A Note Many people wonder about the difference between the footprints that ALOHA plots and the threat zones plotted by the Screening amp Scenarios module For an explanation see What are the differences between Screen ing amp Scenarios ALOHA and RMP endpoint distances on page 152 What ALOHA CAMEO and MARPLOT can accomplish together Using ALOHA with MARPLOT and or CAMEO modules makes it possi ble to accomplish some tasks that you couldn t do otherwise For example e You can create a footprint plot in ALOHA like the one above then place the footprint on a map in MARPLOT so that you can see the area that might be affected by the release e You can create Chemicals in Inventory records in CAMEO for chemi cals stored in the inventories of local facilities Later from any of those records you can start ALOHA with the chemical selected so that you can plot a footprint for a potential release of that chemical from that facility Tip To simplify your work with ALOHA keep notes in your chemical inventory records on storage container dimensions dike dimensions storage temperature and other information you d need for ALOHA sce narios You then can refer to those notes next time you need to run ALOHA To
354. variety of source documents and databases see Sources of CAMEO s chemical data on page 100 Working with Chemical Records Tf Working with Chemical Records Searching for a Chemical Record To view information about a chemical of concern you first find the Chemi cal Library record describing that chemical You can make either a basic search or a more advanced search for a record Making a basic search for a chemical record Make a basic search when you just need to look up a chemical by its name CHRIS code UN number CAS number or other straightforward piece of identifying information Here s how 1 Begin the search in either of two ways Search Start Search F Append Search Subset Search Clear Search a While you re working in the Chemical Library from the Search menu select Start Search as at left b In the Navigator click _ To access the Navigator click the Navigator toolbar button or from the File menu select Show Navigator 2 In the Basic Search dialog fill out the information you have about the chemical you re looking for Check Table 1 on page 80 to see explana tions of all the choices in the dialog If you fill in two or more criteria CAMEO will search for chemicals that match all criteria For example if you type slimicide in the chemical name box and select poison from the DOT Label pull down menu as shown in Figure 1 the record for ACROLEIN INHI
355. vide communities with help in preparing for accidental releases of toxic chemicals The hotline number is 1 800 535 0202 Emergency Response Planning Guideline See ERPG Emulsification Generally either the dispersion of oil particles in water or water in oil The emulsifica tion process is relatively permanent and may pro ceed with the help of an emulsification agent Endothermic A chemical reaction that must absorb heat from its surroundings in order to proceed Contrast with exothermic in which heat is pro duced by the forward reaction Enzyme Any of a number of complex proteins that act in extremely specific chemical reactions to 284 accelerate reactions or catalyze a specific reaction The rates of reaction are often many orders of mag nitude faster than the rates for the same reaction at standard temperature and pressure conditions All metabolic processes in living organisms are gov erned by enzymes EPA U S Environmental Protection Agency web site Www epa gov EPCRA See Emergency Planning and Community Right to Know Act of 1986 EPCRA ERPG Emergency Response Planning Guideline Three tiered public exposure guidelines developed by a committee of the American Industrial Hygiene Association The ERPGs were developed as plan ning guidelines to anticipate adverse human health effects caused by exposure to toxic chemicals See also TEELs ERPG 1 The maximum airborne concentration of a
356. vidual users local computers rather than on the network However MAR PLOT map files can be shared over a network Check your MARPLOT manual to learn how to do this You can choose to network CAMEO in either of two main ways e From a dedicated server computer to which every user connects over the network This is your best choice if multiple people need to routinely use the same copy of CAMEO e From one user s computer to which others on the network connect from time to time While we ve completed some testing of CAMEO on networks we could not emulate all possible network configurations If you encounter problems installing or running CAMEO on your particular network please check the CAMEO website www epa gov ceppo cameo for troubleshooting help and resources More user support resources are available on the FileMaker website www filemaker com support The comments below are provided as guidelines only Ensure security first Carefully consider file security before you install CAMEO on a network and especially before you share sensitive CAMEO data such as Tier II data over a network Above all check to be sure that your network is secure so that unauthorized people can t access your data Consider password pro tecting your CAMEO files to prevent unwanted access see Password pro tection on page 230 232 Managing Your CAMEO System Installing and running CAMEO on a network Possible config
357. w CAMEO uses record IDs For example e a duplicate record for a facility is created if a record for that facility exists in your Facilities module and you import a Tier2 Submit file con taining information about that facility That s because both CAMEO and Tier2 Submit assigned different record IDs to that facility e records can be duplicated when you transfer data between two copies of CAMEO if the source and target modules each contain a record for the same entity such as a facility and if those records came from different sources and hence have different record IDs The best way to avoid unintended record duplication is to follow the CAMEO Data Ownership Rule Also see Strategies for avoiding duplicate records on page 219 for other strategies for avoiding or troubleshooting unintended record duplication Viewing record IDs Record ID numbers are not displayed directly in CAMEO s windows and you generally don t need to see the record IDs for the records in your copy of CAMEO but you can view them if you need to 200 Importing and Exporting Data Importing data from a previous version of CAMEO You might want to view the record IDs in a particular module if you suspect that the module contains unwanted duplicates of some records To see the record Ds in any of your CAMEO modules 1 Export the data from that module following the steps in Exporting data from all records in a CAMEO module on page 213
358. when a solution is diluted from one concentration to a lower concen tration 287 Heat of hydration The heat evolved when ions in solution are hydrated That is the heat produced when the hydrate of a substance is formed See also Hydration Heat of reaction The heat evolved during a chemical reaction Hemoglobin An iron containing protein molecule Hemoglobin is a characteristic component of red blood cells which carries oxygen to the tissues of the body Herbicide A chemical agent used to control weeds or nuisance plants Heterocyclic A cyclic organic compound that is unsaturated and contains one or more atoms other than carbon as part of its ring structure Oxygen and nitrogen are most often the elements that occupy the positions within the ring structure See also Unsaturated High explosive Or primary explosive An explosive that is readily detonated by heat friction or shock High explosives vary widely in their sensitivity to these forms of initiating energy Highly flammable Designation applying to a sub stances with flash points below 100 F and b mix tures that include substances with flash points below 100 F Materials designated as highly flam mable include pyrophoric solids and substances that present an exceptional flammability hazard in that they may suddenly and dangerously increase the intensity of a fire Humidity The ratio of the amount of water vapor being held in the air a
359. when you transfer data Avoiding trouble To avoid trouble when you transfer data to and from CAMEO we recom mend that you e always back up your existing data before importing new data into CAMEO It s easy to do just export all the data from the affected mod ule s into an archive file see Exporting data from all CAMEO mod ules on page 213 and Exporting data from all records ina CAMEO module on page 213 e follow the CAMEO Data Ownership Rule The Ownership Rule says that the CAMEO user with the most intimate knowledge of the data on a CAMEO record should be considered the owner of that record The owner of a record should be the only person who makes Importing and Exporting Data 193 Importing and Exporting Data changes to it or directs others to change it To implement the Ownership Rule first establish who owns which data Then import data only from its owner and export data only if you own it Here s an example of how the Ownership Rule works in practice Suppose that you work for a fire district that has a mutual aid agreement with neigh boring districts Also suppose that each district has agreed to be responsible for collecting information about the facilities in their district and creating CAMEO records describing those facilities To prepare for mutual aid calls you might want to import the other districts facility records into your copy of CAMEO The other districts likewise might as
360. with both the CAMEO Map and your new copy of CAMEO After you ve transferred your CAMEO for Windows 1 2 1 data then while the CAMEO Map remains in the CAMEOWIN folder 204 Importing and Exporting Data Importing data from a previous version of CAMEO e In your new copy of CAMEO you ll be able to use any links between records and map objects that you made up to the time you transferred your data Those links transferred along with your data when you fol lowed the steps in Transferring your data on page 202 You ll be able to move back and forth readily between records in CAMEO and symbols on your map e Unless CAMEO for Windows 1 2 1 is running you won t be able to delete any objects you placed on your map before you transferred your data Once you move the map to the CAMEO folder you ll be able to delete objects without running CAMEO for Windows 1 2 1 e You should not add any links from map objects to records in your new copy of CAMEO Add links only while working with CAMEO for Win dows 1 2 1 Then once you re ready to completely switch to your new CAMEO a follow the steps in Transferring your data on page 202 to transfer any data you ve added to CAMEO for Windows 1 2 1 then b move your CAMEO Map into your CAMEO folder Your new links will transfer to the new CAMEO Transferring your site plans If you created site plans in Site Plan Viewer you ll need to move them from your CAMEOWIN folder
361. would use facility name as your sort criterion You set up a sort and choose your criteria using the Sort dialog Figure 1 In the Sort dialog you see a list of the names of data fields that you can use as sort criteria These names generally are similar to the data field names shown on your CAMEO records although they don t correspond exactly because the names you see in the Sort dialog are internal names used by CAMEO The names appearing at the top of the list are usually the most useful for sorting records Many of these names begin with a one or two letter prefix indicating the module they are in for example CoFireDis trict is the Fire District field in Contacts records Most fields with an Reference Information 255 Reference Information Sort Records Current File Facilities CA gt Sort Order A llChems Same 4elast year E Clear All FacilityMame Clean Air ActFacility Feportear DateSigned ______ _ FacilityDept DateTier Received Move DikeOrOtherSafeguard 2 EHSChemicals FacilityDept Sort FacilityM annie a FacilityRecordI gt Unsort Failedalidation DAS actin A FC ity FCountry Done Include summary fields wll GS Ascending order fh O Descending order is 2 Custom order based on value list Search E L Override field s language for sort English FIGURE 1 CAMEO s Sort dialog From the left hand list of sort criteria you select and
362. ws 201 205 ona Macintosh 206 Site plans 205 the CAMEO Map 203 205 transferring data 202 203 V View List menu command 246 see also List view View Reactivity Worksheet menu command 248 see also Reactivity Worksheet View Record menu command 247 View RIDS button 128 129 133 W Website for CAMEO 7 Window menu 31 250 Worst case screening assumptions 140
363. y Rather than using the Window menu when you need to navigate to a module use the Navigator select Open from the File menu or select Show Related from the Record menu e in Windows the minimized window buttons that appear along the bot tom of your screen CAMEO needs to keep certain files open in order to complete its operations ALOHA and MARPLOT ALOHA and MARPLOT aren t modules but are programs included in CAMEO you also can use either of them separately from CAMEO To use them in CAMEO you use the Sharing menu which you l find in the menu bar of all CAMEO components all the modules as well as ALOHA and MARPLOT Getting Started 31 Getting Started ALOHA You use the Areal Locations of Hazardous Atmospheres ALOHA air dispersion model to estimate airborne pollutant con centrations downwind from the source of a spill Once you enter a description of an accidental chem ical release into the model ALOHA displays a footprint diagram like the one at right rep resenting the area at risk as well as graphs of indoor and outdoor pollutant concentrations for locations that you specify ALOHA footprints can be plotted on electronic maps MARPLOT Use the Mapping Application for Response PLanning and Opera tional Tasks MARPLOT to display and edit electronic maps like the one at right You can link CAMEO records for facilities special lo
364. y kinds of information about a given substance its chemical name including trade names or synonyms formula United Nations accession number Chemical Abstract Service reg istry number labeling requirements or other identifying attributes To search the Chemical Library for the record for chlorine 1 In the Navigator click ___Searcntorachemical If the Navigator isn t visible from the File menu choose Show Navigator 36 Getting Started A CAMEO guided tour 2 In the Chemical Name box type chlorine and then press Search as shown below CAMEO Basic Search G Contains characters E peragi TEN ENE Eee Contains word starting with CAS DOT Label CHRIS Code UNNA Number Reactive Hazards General Description Hote If wou enter multiple criteria records satisfying all of your criteria will be found Go to Advanced Search Search CAMEO finds all the records in the Chemical Library for substances that have chlorine in their name or in a name synonym It displays an alphabetical list of those records Tip This particular search will work whether you choose to search for a name that contains the characters chlorine or a name that contains a word starting with those characters Searches for a word starting with certain characters will typically find fewer records Note This list of records is an example of a found set A found set is created in a CAM
365. y of various reasons you might decide to delete or break a link between a CAMEO record and a map object For instance you might dis cover that you ve linked a record to the wrong object Or you might want to remove an object from your map or a record from a CAMEO module alto gether To delete a link between a CAMEO record and an object on a map 1 Open MARPLOT then find and select the linked object 2 From MARPLOT s Sharing menu select CAMEOfm then Unlink Objects All the information about the link will be deleted from both MARPLOT and CAMEO 188 Working With Other CAMEO Components Using ALOHA with MARPLOT and CAMEO To delete a record linked to an object on a map select Delete lt Module Name gt from the Record menu in CAMEO that is select Delete Special Location in the Special Locations module Delete Facility in the Facili ties module and so on There s no need to delete the link before deleting the record it is automatically deleted when you delete the record The map object now unlinked will remain on the map unless you also delete it Screening amp Scenarios threat zones are automatically removed from the map when you quit exit MARPLOT To delete a threat zone from your map without quitting exiting from MARPLOT return to the Screening amp Scenarios record from which you plotted the threat zone and select MARPLOT then Delete Scenario Object from CAMEO s Sharin
366. ydrogen ion H and hydroxide ion OH Hygroscopic Capable of readily absorbing moisture from the air so as to swell up contract in length or change form or consistency 288 Hypergolic Igniting spontaneously on contact with another substance which 1s typically an oxidizing agent I IDLH The Immediately Dangerous to Life or Health IDLH value represents the maximum airborne concentration of a chemical to which a healthy adult worker can be exposed and escape without suffering irreversible health effects or symptoms that impair escape ranging from runny eyes that temporarily impair eyesight to a coma IDLH val ues are derived primarily from mammalian toxicity studies Ignition point See Autoignition temperature Immediate acute hazard A hazard category that includes highly toxic toxic irritant sensitizer cor rosive as defined by 29 CFR 1910 1200 and other hazardous chemicals that cause an adverse effect to a target organ Such effects usually develop rapidly result from short term exposure and are of short duration Immiscible Substances of the same phase liquid or solid that cannot be mixed in any proportion with one another Contrast with Miscible Impurity Usually a very small amount of a foreign or extraneous substance that naturally or by acci dent exists in a substance Many cases have been documented in which unintended impurities caused severe consequences during a chemical
367. yline Polyline lt gt Polygon 9 Click Show All on Map All six symbols will appear selected on the map 10 From the Edit menu select Clear as at left The sample objects are deleted from your CAMEO map 11 Quit Exit from MARPLOT 12 On your hard drive find and open the MARPLOT folder 13 Move the PWC_ MAP folder to the Recycle Bin in Windows or Trash on a Macintosh Getting Started 19 Getting Started 76 Getting Started CHAPTER 4 Working with Chemical Records In this chapter you ll find explanations of how to search for information about chemicals in the Chemical Library and how to predict the potential reactivity between chemicals along with an explanation of the information about chemicals included in the Library The Chemical Library The Chemical Library module contains more than 6 000 records Each record describes a substance or mixture of substances including its chemi cal name trade names and other synonyms identification numbers regula tory information and labeling conventions For emergency responders and planners the most important part of each chemical record is the Response Information Data Sheet RIDS which contains a general description of the chemical its physical properties fire and health hazards and recom mendations for fire fighting and non fire response first aid and protective clothing for response RIDS information was compiled from a
368. you need to import site plans follow the procedure described for the data recipient in Transferring site plans on page 217 Strategies for avoiding duplicate records The key to successfully exchanging data between two copies of CAMEO so that all parties obtain just the data they want and no data they don t want 1s to honor the CAMEO Data Ownership Rule see Avoiding trou ble on page 193 Below are additional troubleshooting suggestions in case a procedure goes awry despite your best efforts at honoring the rule Things to do before importing data The following two strategies which you can adopt before you import data can help you to avoid unin tended duplicate records You sometimes might know or suspect that duplicate records will be gener ated when you import data from a colleague For example you might have obtained facility data from one colleague but later realize that a different colleague is the actual owner of that data Your records and the owner s records for the same facilities then are likely to have different record IDs so if you import the owner s data for those facilities you re likely to obtain duplicate records see How CAMEO assigns and uses record IDs on page 198 Importing and Exporting Data 219 Importing and Exporting Data A solution that you might choose is to delete all the records from your mod ule before you import the owner s data Do this only if it s accepta

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