VISITOR MANAGEMENT SYSTEM Installation and User Manual
Contents
1. Station Type Shift Operator ID Name Password End Shift 5 TYPE OF HOST Host can been classified as e Approving Host The Resident who provides the approval to the visitor before the visitor actually visit the premise is considered as the Approving Host for that particular visitor e Visitor s Host The resident who defined a visitor is called as the visitor s host for that particular visitor Its not necessary that the visitor s host is the approving host AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy AOE Seourilly ard Par hing Controis 6 TYPE OF VISITOR Visitors can be broadly classified into 3 distinct Categories 1 Approved Visitors 2 Host Visitor 3 First time visitors APPROVED VISITOR Visitors whose visit to the property is informed prior to their arrival by the residents are Approved Visitors The host that approves a visitor is called as a Approving Visitor These visitors when arrive are provided the card along with the badge directly The guard doesn t have to call the host to get the permission for this visitor The host can provide the approval to the visitor in number of ways such as the visitor can use the Web Module or can call the guard leave voice mail and inform about the visitor Thus the System can be updated in two ways about arrival the visitor e Add New Visitor Refer section 8 e Web Module Ref2. FE 11 26 2006 F KI November 2006 o Sun Mon Tue Wed Thu Fri Sat 29 30 31 1 2 3 4 5 6 7 8 9 10 11 a 12 13 14 15 16 17 18 19 20 21 22 23 24 G amp D DAR 27 29 30 1 2 Close Application Specify the dates for which the report has to be generated with the help of the calendar and click the search button This will generate the report displaying the list of all the visitors along with the host name On selection of a particular visitor the details such as the host Access path of the visitor and the snaps of the visitor are been displayed in the lower half of the window 4 3 2 Evacuation This report displays the list of all the visitors that are presently in the premise All those visitors that have visited the premise but have already left the premise will not be displayed in the list Only those visitors that are still inside the premise will be displayed This report can also be printed using the Print button AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User SAT EL manual Draft Copy 4 4 CLOSE This button provides the facility to close the application The button when clicked displays the Logout window as shown below To Logout the operator has to enter the password and then click the Logout button The operator is also provided with the facility to end the shift Station amp Shift Station No Station Name
3. VMS 2 0 Installation and User ARTEL manual Draft Copy Aovess Security ard Packing Cornilroka Grecthd by TLS and interns copy Aight NS AITEL 2006 ead VISITOR MANAGEMENT SYSTEM Installation and User Manual AATEL One Amtel Plaza 1691 NW 107th Ave Miami Florida 33172 Phone 786 845 8441 Fax 786 845 8442 www amtel security com AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User AA TEL manual Draft Copy ACEA Seourilly ard Par hing Controis PLEASE NOTE This document contains proprietary information protected by copyright All rights are reserved No part of this document may be photocopied or reproduced by mechanical electronic or other means in any form without prior written permission of AMTEL SECURITY SYSTEMS Inc DISCLAIMER AMTEL SECURITY SYSTEMS Inc reserves the right to revise this publication and to make changes to its content anytime without obligation to notify any person or inform the details of such revision or changes TRADEMARKS All Trademarks and Logos are of their respective owners Copyright 2002 AMTEL SECURITY SYSTEMS Inc One AMTEL Plaza 1691 NW 107th Avenue Miami FL 33172 AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User ils a Dop Sopy ACOA Seourilly ard Par hing Controis 1 INTRODUCTION xo cise corwacerpe wien cuciseidewasnxeBuausinsiete etn anaiaaunmannesamauenadeaueeessbavenouean
4. key click the Register Now the system has to be restarted On restarting the system the Settings Window as shown below appears where the details related to Amwatch server database Modem Gatepass and reader connected has to be specified Visitor Management System Setting AMWATCH Database Devices Gatepass gt AMWATCH lamtel105 Server Name Database Server ip 192 168 2 25 User Name Database Name amdb Password It consist of three tab buttons Amwatch Database Here the Amwatch server and database details need to be specified This screen also consists of the Re register button This button when clicked grants the permission to register the system again with some other facilities If this option is selected then the registration key has to be regenerated and entered in the registration form REF Section 1 Registration Devices AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy acces Seourilly and Packing Comtrod This tab when clicked the following screen appears Here the details related to the various devices connected to the system have to be entered In the camera frame the details such as the Server IP User Name password and the channel has to be entered The Test button is been clicked so as to test the camera s attached In the modem frame e
5. 4 1 1 MISSION FOR VISITOR MANAGEMENT SYSTEM 4 1 2 SYSTEM FEATURES vinerna asair EN EEEE TETN ENTERIN 4 1 3 SYSTEM CONFIGURATION esssssnnnnnsnessssssesreressssssssrerrnrssssesrerrnrssssesrerensssses 4 2 REGISTRATION sc cacctattatyacucnabeotuastabedeptesseanputelsetetaciearaicereieutdedatbdateseecescbea 5 cs oie pene ear rene ne eer ee OR ence a a a a ey Mere she 9 4 VISITOR MANAGEMENT SCREEN ccc ee ccc eecccceeccceeescceessceeesseeeens 10 AAD M Ul BN era ene etter To ng ee en en Tre Pe en ee ee 11 AD GAVE CON T ROU ee a a a e a a ATR 12 43 REPORTS renean E A R ERIRE 13 4 3 1 Visitor History i sones iieiea E EA EE REE EEA AA ARRERA 14 43 2 L VOCU OE oeaan ENAT EEE ENE EEEE AREON ROE Aaa 15 4A CLOSE rrenen E EEE E E EIEE REEE 16 5 TYPE OF HOST oenrereeiionre snien ennas ie ia a Seenaa 16 6 TYPE OF VISITOR secenrirrarissorsersosirnesodeeisrnes oened eroaa r aaiae aieea 17 FIOST VISITOR EE EEE EES E AA E EAA 17 FIRST TIME VISITORS u cccccccccccccccccsscsesseccccccccscescssececcccsseueusseseeccesssuuuauacseesceseeaes 17 7 CHECKIN OPTIONS sui veccscvassccudecas sedssnssdetiscaseecsuenuuvacebcsssneubeveces ecsseeccesais 18 7 1 SCANNING BUSINESS CARD esesssssessssssssssreressssssesceresssssssscerressssssseereerssssss 19 7 2 CHECK IN BY VISITOR o oo ccccccccccccccccseessscccccccccessessseceeceseesueueneeceeseseeaees 19 Visitor Search SGC 0 BPS ati ENE a 19 Host Search Screen usscrrirsssssssirreiriisssadrraiknsdiris iraina ti
6. Refer Setting Window Section 2 e Gatepass Refer Setting Window Section 2 4 2 GATE CONTROL This option is to control the door directly One can open and close the doors directly using this option in the case of emergency The button when clicked the following window appears AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy OCR Gate control Open Button when clicked opens the door Close Button when clicked close the door Exit Button when clicked control moves out of the Gate Control window 4 3 REPORTS The option is used to generate the reports The button when clicked the following window appears AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy V agotats Security and Packing Controis Reports Visitor History Visitor s history report Evacuation Evacuation report Close Two types of reports can be generated using the option 1 Visitor History 2 Evacuation 4 3 1 Visitor History This Visitor History report gives a listing of all the hosts who have had visitors on the premises within a specified period It displays the all the details regarding the various visits of the visitor The option when clicked leads to the following screen AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy 11 26 2006
7. air E KAREE NIN AEV AREEN EARE EANET A RAES 20 Card and Access Level screen ccccccccccccssssececcccccceessssscecceccceesssusceccesssseusuasceseesesees 21 Visitor Approv l SOTCEM sirsie rar rE s rra ai ea iias 22 7 3 CHECK IN BY HOST iin ceccccccccssssssccccceccccesssececcccccaceassseeeccceceaseassseseseceeanes 23 8 ADD VISITOR sce ecceecercciart sgrcrstaentcudarvecieeeatecasheneeatacacdedeseutmiwineetentuneaeiacecancts 23 AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User AA TEL manual Draft Copy ACEA Seourilly ard Par hing Controis 1 INTRODUCTION Welcome to the Visitor Management System based on the Amwatch 2 0 0 Server platform from Amtel Security Systems Given below is a brief of our mission for the Visitor Management system and its features Also enumerated is the minimum system requirements needed for the installation and effective running of the system 1 1 MISSION FOR VISITOR MANAGEMENT SYSTEM Visitor approval check Visitor photo for record Gate Pass with Instructions Customized Directions to Host Unit 100 record Instant Report Entry Screening at Entry and Exit VVVVVVV 1 2 SYSTEM FEATURES gt All Visitors are automatically checked System keeps photo of Visitor on file Screening at Entry Only or Entry amp Exit Full Set of Reports gt gt gt gt Range of Gate Pass sizes available 1 3 SYSTEM CONFIGURATION The Minimum System requirements are Penti
8. e button to select the file for the logo to be printed on the badge Card Select the type of the card from the drop down window that is been provided to the Visitors Visitor Management System Setting AMWATCH Database Devices Gatepass p Printer And Papp ee ec a eee i Printer Name AMTEL72 HP LaserJet 2100 Series PC gt Badge Name z Badge Welcome Text Welcome to Amtel i i Badge Title i Badge Logo i CRI enema a enn mann Card Type i Gatepass Prox Card RFID Card Mag Card Bee ae After specifying all the above details the click the Close button the details of the system will be saved AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User AAT EL manual Draft Copy 3 LOGIN After specifying all the details related to the database and Amwatch Server when the system is restarted the Login Screen appears This screen displays the station and shift details generated automatically on the bases of the details specified in the Amwatch server This application will not run until the station is defined using Amwatch server To define the station using Amwatch go to System Setting gt Define Station Refer Amwatch Manual Station amp Shift Station No Station Name Station Type Shift Name Password In the operator section enter the Operato
9. er Web Module Manual HOST VISITOR The Visitors that are been added by the resident as their visitor fall under this category These visitors can or cannot be Approved Visitors These are those visitors that have already visited the premise in the past If the host visitor is an approved visitor then he she is provided the access directly else the guard has to call up the resident and depending on the response of the resident the access is provided to the visitor FIRST TIME VISITORS The visitors that visit the premise without any prior information fall under this category Such visitors are not provided the direct access to the premise The guard calls up the resident and depending on the response of the resident the access is provided to such visitors Thus the System can be updated in following ways by the guard about the arrival of visitor AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User AA TEL manual Draft Copy 1 Swiping Business card of Visitor 2 Check In by Visitor 3 Check In by Host BANNED VISITOR The resident is provided with a facility to ban any of the visitors whom the resident doesn t want should enter into the premise The resident can ban any of his visitors by using Web Module The visitor once banned can never be provided entry into the premise Such visitors when visit the premise and scan their business card or their details are been entered into the system using a
10. nter the Com Port to which it is connected and then select the Baud Rate Specify the reader details as well Setting Window Visitor Management System Setting AMWATCH Database Devices Gatepass Camera Server IP 192 168 2 36 Camera 1 Channel User Name jagent Camera 2 Channel Password Camera 3 Channel Camera 4 Channel DL Scanner COM Port Baud Rate COM Port Prox Card Reader Baud Rate COM Port Baud Rate Gatepass Here the detail related to the printer that is connected to the system using which the gatepass has to be printed need to be specified Along with this the specifications of the badge and the card type need to be provided The Badge Name has to be selected from the dropdown list The badges are been designed using the application Badge Designer Printer Name Select the printer from the drop down window using which the badge has to be printed AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy Badge Name Select the name of the badge that has been designed using the Badge Designer to be printed Badge Welcome Text Enter the welcome message that has to be printed on the Badge Badge Title Enter the title to be printed on the Badge Badge Logo Click the brows
11. ny of the Check In option the following screen appears Now if Yes is clicked the control reaches back to the Visitor Search Screen and the operator is allowed to select another visitor as the banned visitor cannot be provided the access If No is been clicked then the control goes to the Visitor Management Screen Banned Visitor Name Anthony Jack Address DL 12345 Host Name Mr Frost Cris Host Ph No 225 Visitor detail matches with a banned visitor Would you like to proceed with another visitor or not 7 CHECKIN OPTIONS There are 3 different options that can be used for the check In These options can be accessed depending on the requirement These options are been displayed on the Visitor Management screen and are described as follows AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy 7 1 SCANNING BUSINESS CARD Access Bacueiy and Packing Controis When the business card of the visitor is been scanned screen appears and the data from the Business card is read in by the system and entered in the respective fields If the Visitor is pre approved visitor then the visitor is issued the card along with the badge The guard does not have to call up the resident for the approval 7 2 CHECK IN BY VISITOR The option when clicked leads to the Visitor search screen type of the visitor the action is been taken Visitor Search Screen Last Name Fir
12. r ID This operator ID is generated automatically while defining the operator using Amwatch Server This operator can access only those rights that are been provided using Amwatch On entering the Operator ID the name is generated and the Password has to be entered On entry of the valid Password the Visitor Management Screen appears As the Badge Name is not been selected the following message appears AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User SAT EL manual Draft Copy Gatepass Template is not defined Please define using admin control before printing gatepass Click the OK button and then click on the Admin button Now in the setting window click on the Gatepass tab and select the Badge Name from the drop down list and click the Save button as shown below Visitor Management System Setting AMWATCH Database Devices Gatepass Printer And Pass Printer Name AMTEL72 HP LaserJet 2100 Series PC Badge Name hd Pass Badge Welcome Text Badge Title Badge Logo Card Card Type Prox Card ba es 4 VISITOR MANAGEMENT SCREEN Visitor Management Screen as shown below is displayed after valid authorization at the Login Screen At the bottom of the screen the Amwatch Server status is been displayed Camera status is been displayed at the left end of the screen and below that are the fou
13. r and card Id is been entered in the Card details frame and Access Level is been specified with the help of Access Level frame Then after click on the Done button AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy Card and Access Level screen Mr Marc Sharnoff DigiOp Address N A ie Driver s License Age DOB A GALAI Company Name Card amp Access Level DigiOp i Mr Frost Cris Off Line Connection fail Approval Type Approval By Phone Start Date 11 25 2006 00 00 00 End Date 11 25 2006 23 59 59 Gate Control Reports Close Application Card Details Access Level Scan card to get Card ID a Common F Common access areas Card ID Valid upto 11 25 2006 FRE VE a Restricted access areas If the visitor is not a pre approved visitor then after the selection of the host Visitor Approval Screen appears as shown below AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy sle bie ie i Visitor Approval Screen Charms Johnson Address NZA Driver s License N A Age DOB N A Company Name N A Approve Visitor Mr Cris Frost Address tiny City Zip State Laer Phone Voice Mail Box Phone Dialer 2 225 f i Click to dial phone Mail Box Empty Click on the phone number in the phone dialer frame thi
14. r buttons e Admin e Gate Control AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy e Reports e Close Application Visitor Management System Off Line Connection fail Scan Business Card Place business card into scanner prior to scan Off Line Connection fail Check In by Visitor Enter Visitor Details Gate Control Reports E yy Check In by Host i Enter visitor Details Close Application 7 Add Visitor i H Add Visitor Quickly AMWATCH Connected This screen displays various check in options and the Add visitor option Its provides the options e Scan business card e Check In by Visitor e Check In by Host e Add Visitor Depending upon the requirement the various options can be used 4 1 ADMIN AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy ACOE Security and Packing Cortrots This option is to perform various settings in the system This button when clicked the following screen appears Visitor Management System Setting AMWATCH Database Devices Gatepass gt AMWATCH Server Name jamtel105 m Database Server IP 192 168 2 25 User Name Database Name amdb Password It consist of three tab buttons e Amwatch Database Refer Setting Window Section 2 e Devices
15. s used to enter the visitors for a particular host This added visitor can be approved for at least current date On clicking the Add Visitor option Host search screen appears Enter the details in any of the text box so as to search the Host Click on the host name from the list of the hosts displayed This will lead to the following screen First Name Approved Upto Amely 11 25 2006 Company Name November 2006 a Sun Mon Tue Wed Thu Fri Sat 29 30 31 1 2 3 4 5 6 7 8 9 10 11 o 12 13 14 15 16 17 18 19 20 21 22 23 24 nde 26 27 28 29 30 1 2 3 4 5 6 7 8 9 Close Application Enter the details of the visitor over here if the visitor already exist then he she will be displayed in the lower pane else specify the date for which the visitor has to be approved and then click on the New Visitor button Thus the visitor will be approved for the particular host for those particular dates AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User SAT EL manual Draft Copy AOS Seourilly ard Par hing Coritroda AMTEL 35 Years in Security and Access Control Systems
16. s will make the system dial to the selected host and depending on the response of the host the Accept Visitor or Reject Visitor button is been clicked If the Accept Visitor button is been clicked then the Card and Access level window appears and the visitor is provided the card If the Reject visitor button is been clicked then the control goes to the visitor management screen And visitor is not provided the access If the visitor is a First Time visitor then there would be no match found in the list of the visitors displayed Thus click on the new visitor button this will lead to the Host Search Screen Now host has to be selected and the approval has to be taken from the host Thus after the selection of the host visitor approval screen appears Refer Visitor Approval Screen AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy V agota Security and Packing Controis 7 3 CHECK IN BY HOST This is option when clicked leads to the Host Search Screen On selection of the host from here control reaches to the Visitor Search Screen From here the visitor is been selected and further operations are been performed depending upon the type of the visitor i e if the visitor is a pre approved visitor then no approval has to be taken from the host while if the visitor is not a pre approved visitor then the host has to be called and approval has to be taken 8 ADD VISITOR This option i
17. st Name Depending on the Visitor Type gt is j Driving Licence Company Name Visitor Search Mr Sharnoff Marc amp Ph Gate Control Reports Close Application Approved Visitor z If the visitor is a not a first time visitor then as soon as the details of the visitor are typed in the space provided the list of visitors whose initials begin with the AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy Se ee ee same initial is displayed in the space below along with the other contact details such as Address and phone number Selects the name of the visitor and click it this will lead to the Host search screen where the details of the host whom the visitor wishes to meet are been displayed Host Search Screen Shirley Coomer Address TE Driver s License N A Age DOB NZA Company Name N A SSS 5 y Last Name First Name Host Type gt lfr All Host Address Phone No fail Host Search Mr Frost Cris 5 2 Sex M Ph 225 To search the host select the Host Type and enter the details the list of host whose initials begin with the same initials is been displayed Now if the visitor is a pre approved visitor then after the selection of host Card and Access Level screen appears as shown below Card is been issued to the visito
18. um Processor IV with 256 MB RAM LAN to connect to Amwatch Server Gate pass printer Any HP compatible laser or Inkjet printer or Dymo Label printer Intel or Any suitable DVR Camera Web Cam Optional Modem card Win XP professional Operating System Prox Card Reader Barcode Scanner Business Card Reader Optional DL Scanner Optional VVVVVVV VVWV AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy 2 REGISTRATION REGISTRATION Please enter your 16 digit software key you received form AMTEL If you do not have your software key click here The software has to be registered before it can be used Thus as soon as it is been run the registration form appears To get the software key click on the Activation button the following screen appears ACTIVATION You need to activate your software before you can use it Click Generate to get activation code and contact AMTEL Support for your software key You can get our contact details from www amtel security com Generate Close AMTEL 35 Years in Security and Access Control Systems VMS 2 0 Installation and User manual Draft Copy AA TEL aocess Seourilly and Packing Controis Click the Generate button so as to get the Activation code After the code is been generated it has to be sent to the Amtel Amtel will provide the 16 digits Software Key so as to register the software After entering the
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