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the Participant Portal user manual

1. Yes No 8123456789 123456789 01 01 1990 Demo Authority Computer programming consult Choose your Framework Prograr Update your data Quit er manua Figure 42 Error Messages URF PP User s Guide 2015 07 16 3 1 page 69 Ea European Commission I Erasmus Glossary Autonomous An autonomous organisation is an organisation that is organisation independent of other legal entities it might be related to is self governing and will typically make its own decisions about how to spend its money and what its business focus is An independent organisation usually has its own management A Legal Entity which can participate in a FP7 grant Bona fide organisation Not a Legal entity but may act as an enterprise grouping other legal entities Coordinator The participant designated as the coordinator in a consortium and in the grant agreement Document Management The Document Management Facility is available from the Facility Documents tab page in the URF Update Panel which enables self registrants to upload supporting documents EAC European Commission General Directorate for Education and Culture EAC EA The European Commission s Education Audiovisual and Culture Executive Agency Executive Agency is responsible for the implementation of the centralised Actions of the Erasmus Programme ECAS European Commission s user Authentication Service EC Officer European Co
2. Major changes to organisation contact details In case of major changes to the organisation contact details either to the LEAR or for the contact person which may result in organisation losing access to its registration in URF it is advised that the organisation concerned contacts the URF helpdesk The URF helpdesk contact information are available at the following website http ec europa eu education participants portal desktop en support contact html URF PP User s Guide 2015 07 16 3 1 page 9 SSS lt European Commission Erasmus Registration in URF Registration Access to ECAS amp URF Registration in URF is the registration of an organisation from the Participant Portal page You can register e your own organisation as a participant i e an organisation you are part of or are associated with in business terms or e on behalf of an organisation different than your own one for example if you are a Project Coordinator for a project involving a Consortium of several organisations Any ECAS user can register an organisation To self register in URF you must first log in to ECAS from the Participant Portal page Follow the procedure below to perform the preparatory steps logging in to ECAS and accessing the URF registration wizard 1 In your browser open the Participant Portal page at http ec europa eu education participants portal 2 Log in to ECAS click the L
3. URF PP User s Guide 2015 07 16 3 1 page 5 European Commission I Erasmus URF registration process The Unique Registration Facility URF is responsible for the organisation registration and data update but it is also important for keeping a unified registration method and consistent organisation data Overview There are two main scenarios in URF usage the registration of a new organisation and the post registration modification of organisation data Outside URF some additional activities add to the registration process such as the preliminary ECAS registration The following diagram illustrates some basic steps in the URF workflow Registration in ECAS Modify registered data Registration of an and upload supporting organisation documents Entry of core Organisation data The Registration Process In URF you can register e your own organisation an organisation you work for or to which you are involved in a close business relationship when you self register or e a different organisation when you register on behalf of another organisation an option in the registration wizard The process for both variants is identical the only difference being in the Contact page where you are prompted if you register on behalf of another organisation and if so you must refer a relevant Contact Person for the organisation being registered The Contact Person must be formally associated with the
4. f European Commission I Erasmus Contact Legal Notice English v Education Audiovisual Culture Citizenship and Volunteering Commission Participant Portal European Commission gt Education And Formation gt Participant Portal gt Home HOME ORGANISATIONS EXPERTS SUPPORT Y Welcome to the Education Audio visual Culture Citizenship and Volunteering Participant Portal The Participant Portal is your entry point for the electronic administration of EU funded projects under the programmes Creative Europe Erasmus Europe for Citizens e EU Aid Volunteers If you plan to submit a project proposal under one of these programmes or wish to participate as an independent expert you are required to register your or expert details here In the Organisation tab you will be able to search for registered organisations Are you anew user Do you already have an ECAS account European Communities Figure 2 Participant Portal Registration on ECAS Once you log in the Welcome page of the Participant Portal will open see Figure 3 Participant Portal page after log in Please note that natural persons registering on behalf of an information group of young people will have to follow these steps for registration URF PP User s Guide 2015 07 16 3 1 page 12 M European Commission I Erasmus Contact Legal Notice English v SS Education Audiovisual Cultu
5. 1 Enter the legal name of the organisation in Latin characters If your organisation name is written in different than Latin alphabet you will be able to provide full name in the national alphabet on the next screen in field Business name URF PP User s Guide 2015 07 16 3 1 page 16 M f European Commission I Erasmus English en WELCOME ORGANISATION ADDRESS Registration overview Welcome The Registration Wizard will quide you What is the Legal Name of your through the process of registration At the organisation Se eum Vhat is the Country of registration identification Code PIC of your organisation Demo Organisation Belgium Please keep the basic legal information Does your organisation have a Value f Yes C No BE123456789 Registration extract VAT data of the Added Tax VAT number organisation at hand so you can fill in the Does it have a Business Registration Yes C No 493456789 forms quickly and correctly The registration Number process normally takes about 5 10 minutes to Does it have a website Yes C No complete www_demo com The current Welcome page will prompt you for some preliminary information about your organisation required to check if this organization has already been registered as well as to identify any existing PIC numbers of similar organisations that could potentially match your request Please enter the data of the organisation that YOu are
6. Commission I Erasmus To resume the registration from a saved draft log in and click the link in the Resume a draft registration area in the Register tab see Figure 21 Registration Resume a draft registration below Contact Legal Notice English v eed Education Audiovisual Culture Citizenship and Volunteering European Commission Participant Portal European Commission gt Education And Formation gt Participant Portal gt Register An Organisation HOME ORGANISATIONS EXPERTS SUPPORT Y Fit Register an Organisation To participate in proposals and projects you must register your organisation first After registration a unique identifier is assigned to your organisation This is the 9 digit PIC Participant Identification Code number that will be used as a reference by the Commission in any future interactions A single registration is required for each organisation in the system Organisation Registration Please keep the legal data of the organisation and programme related information at hand You can check the information you will need for the registration in the documentation of the call for proposals Please note that you have to register your organisation before submitting a project application You can pause the registration process at any time and continue it later The system automatically saves your draft registration and will keep it until you complete it or for up to one y
7. DEMO USER Close Send email Figure 9 Explanatory email to the contact person of a similar organisation Enter the content of your email to the contact of the organisation and click Close to send the email or click to cancel URF PP User s Guide 2015 07 16 3 1 page 20 Commission I Erasmus Registration Wizard ORGANISATION Data On the ORGANISATION page of the Registration Wizard URF will prompt you for the core data of your organisation such as legal name business registration number and authority and more You are required to fill in all the mandatory entry fields marked with an asterisk and it is recommended to provide as much information as possible in all other input prompts In the Organisation page see Figure 10 Registration Organisation core data perform the following steps 1 In the first prompt Are you registering on behalf of another organisation select Yes if you are registering on behalf of another organisation The default value is No Any ECAS user can register on behalf of an organisation different than their own for example when being a Project Coordinator Note If you are registering on behalf of another organisation the Participant Identification Code PIC that is assigned at the end of the registration process will be associated with that other organisation so in the next stages of registration you will be required to provide contact data that is
8. European Commission SSS User s Guide of the Unique Registration Facility URF and Participant Portal for Education Audio visual Culture Citizenship and Volunteering 2015 07 16 URF PP version 3 2 S gt European Commission I Erasmus Table of Contents DOCS E OEY eea A AEEA EA EAE IN AEA AEA AE 3 AGAU elo O esrin E E E E EE A EA EE TE 4 Main Features and requirements s sssssssrensnnrnrnnrunsnsnnnnnrnnsnnnsnnnrunnnsnsnnnrnnnnsnsnenrunne 4 GS OMlaGt EEE DOM E AE A P E ATT E T T T 5 URF registration Proces Ss pcsciciantueecaeeceadatanceeecisecusicteese nate eadweiiiteuseadetinedespeceeetaneces 6 IN A E E E A A E E E A ined E A A E T 6 The Registration ProCoSS rossireycirniiriiareninie nA ENE ENEAN 6 Organisation Data Modification amp Updates ss ssssssssssssnsnrsrrrnnsnnsnnrnrnnnnnrnnnnnrrnnrnrnnn 7 Document ManagaMmoNil ie ne en tr AEEA NAE 7 Message and Error Management sasssssssssrensnnrnnnnnnnnnnnsnnnrnnnnnnsnnnnunnnsnsnnnnnnnnsnsnenrnnne 8 DE E usenet seca E E E E E 8 Viewing Organisation Detalls sassseisrosinss na EN 8 Major changes to organisation contact details cccc cece cee cee eens eee ee eeeee seen eeeeeeeeeeeeeeeaaee 9 REGIS OOM A TRF eegnen a E A ers einnenshidnagee denne EE 10 Registration Access 10 ECAS amp URF socconcevortustevuncesanvertustesoccubanvexdustexueeusanvexdustexunes 10 Registration The Registration Wizard cccccssesseeeceeeeesseeeeesseesseeeeeeseeeeeeeessse
9. Phones section select Yes if the phone numbers of the Contact Person are the same as previously entered for the Legal Person This option will automatically copy the phone data provided in the previous step If you leave the option to No default please provide new phone number information as follows a Specify the Main phone number of the Contact Person Use the following format without any spaces CCCNNNNNNNNNNNNNNxBBBBB international code C 1 3 digits no zeros followed by your phone number N max 14 digits followed by extension B x char max 5 digits optional URF PP User s Guide 2015 07 16 3 1 page 31 European Commission I Erasmus b Enter the Fax number of the Contact Person Use the following format without any spaces CCCNNNNNNNNNNNNNNXBBBBB international code C 1 3 digits no zeros followed by your phone number N max 14 digits followed by extension B x char max 5 digits optional c Specify the Secondary phone number of the Contact Person Use the following format without any spaces CCCNNNNNNNNNNNNNNXBBBBB international code C 1 3 digits no zeros followed by your phone number N max 14 digits followed by extension B x char max 5 digits optional 10 Click to proceed to the next step URF PP User s Guide 2015 07 16 3 1 page 32 ud f Commission I Erasmus Registration Wizard Pro
10. supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration m Choose your Framework Progranl Update your data Figure 34 Updates Adding a New Document properties 5 Check the Original language box if the document is in the original language of the organisation for example the place of establishment of the organisation 6 Finally click to save your data and to upload your file Editing the properties of a document To edit the properties of an uploaded document URF PP User s Guide 2015 07 16 3 1 page 59 European Commission I Erasmus ud 1 Click on the surrounding box of that document to display its properties in the document properties pane Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en Messages Documents _ Organisation i Legal Address Contact Person LEAR Documents Add a new document File name Company Registration pdf On this page you can review add Filter Document Type Registration Document and update documents for the ao Year 0 eg PEA oe iat Description This is a scan or the registration documen
11. Department division where the Contact Person sits if applicable 4 Enter the official Professional e mail address of the Contact Person It must belong to the Contact Person and not to a function team group in the organisation Please note that unless you have selected the option Are you registering on behalf of another organisation the fields of Professional E mail Last Name and First Name will be automatically pre filled with the data from your ECAS account and they cannot be modified When the option Are you registering on behalf of another organisation has been selected you will be asked to fill in the fields 5 Specify the Gender of the Contact Person 6 Enter the Last name of the Contact Person The system automatically displays the last name of the self registrant modify it if the Contact Person is different 7 Enter the First name of the Contact Person The system automatically displays the first name of the self registrant modify it if the Contact Person is different 8 In the Address section click Yes if you want to use the previously entered address information for the Legal Person This option will automatically copy the address data provided in the previous step If you leave the option to No default please provide new address information as follows a Enter the Street name of the Contact Person s address b Enter the Street number or the name of
12. be distributed The quality of being a Non Profit Organisation has to be proven by your statute Public Body A Public Body stands for any legal entity established as such by national public law and international organisations Established signifies that the legal entity must be either incorporated as a Public Body in the formal act and or governed by public law usually both are required To define a legal entity as a Public Body more criteria are required than just the direct supervision of a legal entity by the State the public financing or the public service mission URF PP User s Guide 2015 07 16 3 1 page 23 Ea European Commission I Erasmus FIELD COMMENT A Non Government Organisation NGO stands for a legally constituted corporation created by natural or legal persons that operate independently from any form of government The term normally refers to organisations that are not a part of a government and are not conventional for profit businesses In the cases in which NGOs are funded totally or partially by governments the NGO maintains its non governmental status by excluding government representatives from membership in the organisation NGOs are typically non profit organisations 3 Enter the Business name of the organisation optional The field can be used to provide the official name of your organisation written in the native language Use this field if your org
13. Message gt Date gt current organisation No data available in table Messages Showing 0 to 0 of 0 entries First Previous Next Last Add new message lt gt lt gt Choose your Framework Progran Update your data Quit User manual Figure 39 Messages Management empty 2 A new dialog box will open where you can provide the Subject and the content of your message Figure 40 Messages Management create a new message You can use standard editing and formatting tools from the available formatting toolbar URF PP User s Guide 2015 07 16 3 1 page 66 Ee European Commission I Erasmus Subject Message B Z U A FontSize Send the message Figure 40 Messages Management create a new message Send the message When you enter the message content click To discard the message click Close Your message is now added to the message list Figure 41 Messages Management message list URF PP User s Guide 2015 07 16 3 1 page 67 European Commission I Erasmus ud Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en Messages Documents _ Organisation i Legal Address Contact Person LEAR On this page you can review add and update Add new message messages for the Type Subject Message Date gt current organisation K Update information This is update information about an orga
14. documents Legal Name Demo Organisation Official Lanquage English Business Name DEMO Organisation Business Registration Number 123456789 VAT number BE123456789 NACE code Computer programming consultancy and related activities Registration Date 1990 01 01 Registration Authority Demo Authority Legal Form UNKNOWN Legal Address information Street Name and Number Rue Demo P O Box 1 Save Dratt Delete Draft i Figure 17 Registration Summary of your data Perform one of the following actions To print a summary of your data click Print To suspend the verification of the data click Save Draft to save a registration draft Then the data is saved and the pop up is closed To delete your saved registration draft if any click Delete Draft If you find a mistake or you want to make a correction for any other reason click the relevant button on the top of the page Organisation Address Contact or Specific programmes to go to the respective page that needs some of its data modified When you check all your data and ensure that it is correct and consistent click to submit the information URF PP User s Guide 2015 07 16 3 1 page 35 European Commission I Erasmus ud When you submit your registration data the Registration Wizard will display its final confirmation page Figure 18 Registration Confirmation with the newly assigned PIC number of your organisation Registr
15. page 72 Ea European Commission Erasmus Term Definition Participant Any legal or natural person that has some dealings with FP or CIP programmes For example Legal Entity as partner to a grant agreement department or institute of such person working in participating organisation and relevant to the programmes expert Participants are external to the Commission In order to structure this participant concept into further details a clear distinction should be made between The executing participant proposing and executing an action e g a department within a university or an independent expert The participating legal entity endorsing the responsibility of this proposition and execution e g a university or the expert as a legal natural person A participating legal entity is any Legal Entity that has participated participates or will participate in the programmes of FP and CIP whether in Grant Agreements contracts or proposals only List of Agreements PDM URF WG as of 14th January 2007 Contacts by the executing participants and participating legal entities for exchange of information e g a professor within the university department the financial officer of the university an expert him herself etc Contacts typically play roles within participating entities and may have a specific address It is worth to notice that the executing participant and the participating legal entity can
16. relevant to that organisation including a Contact Person who will be requested to provide supporting documents during the process of validation of the data URF PP User s Guide 2015 07 16 3 1 page 21 European Commission I Erasmus ud f English en ADDRESS CONTACT PROGRAMME Organisation data Enter information about your organisation Please enter the data for the organisation Are you registering on behalf of No C Yes More info on NACE code another organisation ls the organisation a Legal Person f Yes C No I m a natural person ls it a non profit organisation CYes No Is it a public body C Yes No s it a NGO C Yes No Business Name DEMO Organisation Business Registration Number 123456789 Registration Date 01 01 1990 Registration Authority Demo Authority Establishment Registration Country Belgium Region County Arr Admin Bruxelles Capitale Legal Name Demo Organisation Official Language English e Delete Draft Figure 10 Registration Organisation core data 2 In the next four prompts specify the type of the organisation you are registering FIELD COMMENT Legal Person A Legal Person has a legal personality can act on its own name exercise rights and be subject to obligations A Legal Person is established on the basis of an act of incorporation and usually also a registration is required A Legal Person exercises
17. the building on the street in the Contact Person s address can be up to 20 alphanumerical characters long c Enter the P O Box number if the Contact Person has a postal box URF PP User s Guide 2015 07 16 3 1 page 30 European Commission I Erasmus ud f English en ADDRESS Contact data During this step you are prompted to provide Address Use the existing Legal Persons official contact information for communication address relating to your organisation during the Street Name and Number Rue Demo validation process and as a future l participant The Validation Services will use P O Box 1 this information to contact you or the designated Contact Person during the Postal Code process of validation of your organisation data CEDEX France only City Bruxelles Region County Arr Admin Bruxelles Capitale Country Belgium 7 Phones Use the existing Legal Persons Yes No phone numbers Main Phone 4322123456 Fax Secondary Phone Mandatory data Figure 14 Registration Contact Information scroll down d Enter the Postal code the Postal ZIP Code of the Contact Person e Enter the CEDEX code only applicable for France f Select the City of the Contact Person s address from the list g Specify the Region County of the Contact Person s address h Select the Country of the Contact Person s address 9 In the
18. you click this button URF will save ALL the modified data from ALL tabs and will then close the Panel The only exception is the Documents facility all the uploads and changes made there are implemented immediately when the data is submitted Erasmus Update your data User manual Figure 30 The URF Update Panel common options You can also reset the list of specific programmes in the list in the left corner of the Update Panel using the button URF PP User s Guide 2015 07 16 3 1 page 51 E S European Commission I Erasmus The button allows you to discard your changes and close the Update Panel without saving any updates Core Common and Specific Data Updates The Update Panel allows updating Core Common and Specific organisation data generally following the order of data feed during the initial registration Core data Organisation Data name registration number VAT number etc Legal Address Common data Contact Person Document Management Updating Core Organisation Data Core data updates cover the modification of core organisation information and legal address data in the Organisations and Legal Address tabs Please note that organisations that have been validated by the central validation services URF Validation Services will need to be re validated if the core organisation data is modified Additional documentation supporting the change may need to be Sub
19. 015 07 16 3 1 page 54 Ea European Commission I Erasmus To validate your updates Update your data Click prompt will appear asking you if you are sure you want to submit your changes to save all the updates made in ALL of the tabs A confirmation Figure 32 Confirmation of modifications Legal Address Organisation Are you sure you want to submit your changes Figure 32 Confirmation of modifications If you cancel the validation URF will keep your latest updates and you will return to the last tab you had open You can go on with your updates as well as introduce new changes When you confirm the validation URF will save your updates and will close the Update Panel Next you can either return to the EAC Participant Portal page or log out URF PP User s Guide 2015 07 16 3 1 page 55 European Commission I Erasmus Document management The Document Management Facility the Documents tab in the URF Update Panel enables authorised users to upload new supporting documents and to modify the metadata descriptions of the documents uploaded by them You can upload document files with sizes up to 6 Mb per file There is no limitation about the overall size of all the uploaded documents for an organisation You must provide the Description Type and Author for each document you upload these fields are mandatory You can also read and download all the uploaded document
20. 4 View Proposals FoR View Roles View Profile Show 10 x entries NAME k PE gt VAT gt STATUS Demo Organisation 949701296 BE123456789 DECLARED Showing 1 to 1 of 1 entries PREVIOUS NEXT European Communities Figure 23 Registered organisations For more information see section Modifying Organisation Data URF PP User s Guide 2015 07 16 3 1 page 44 ud European Commission I Erasmus Viewing the Registered Data To view your registration data as a self registrant after submitting it but prior to the Start of its validation go to the Organisations gt My Organisations tab and click the button next to the respective organisation The My Organisation tab page in the organisation data update panel will open by default You can view the organisation legal address and contact person details from the respective tab pages see Figure 24 Registration Data Submitted Welcome DEMO USER you can view Demo Organisation 949701296 English en Messages Documents _ Organisation Legal Address Contact Person LEAR 3 Effective Date Organisation Data i a PIC 949701296 Please enter the data for the os ls the organisation a Legal Person E Yes No ama Natural Person organisation s it a Non Profit Organisation CYes No s it a Public Body CYes No Is it a NGO i CYes amp No Legal Name Demo Organisation Business Name DEMO Orga
21. aaeenneengs 15 Registration Wizard WELCOME Preliminary Check ccccccceeeeee eens esse eee eeeeeeeeeeeeenees 16 Registration Wizard ORGANISATION Data wimasvenctnsstennacdsvununesivennnndehanenateNemenmeisanammed 21 Registration Wizard Legal ADDRESS Data arcsscvcssewarrdanesdeveseeweereaneedeveiexwnereanesiereureess 27 Registration Wizard CONTACT Data ssiscitceretesdectactveceeevardeetsctvesegesusdeereceretesesaedveress 29 Registration Wizard Programme Specific INformation cccceeseseeeeeeeeeeeseeeeeeeeeeeeeeennnnes 33 Registration Wizard Finishing the registration siackesinGextentediieenarieves tieieteiscwiarenesediiaaaawes 34 Registration Wizard SUBMIT SUMMArY sicerecedatcteceadenbecedsicteceadecseeedsinteceadaeteoetaiereds 35 Redistalon Wizard CONFIRMATION seresrarsssecrscsaresiannia tiisna naea na eaa 36 Save Draft amp Resume Registration occcccecexecenstcuceccecexeccasicussctecexeanasicnsaesecexeanaeicnesccens 40 Modifying the Registered OA iisdancssatecces iain na na aa aa Aa A 44 Viewing the Meas ered 0 ale wveorususroecastitecetaiiteeenoiukeunieuetananalevoupsoeetansnatetanenceuieuanst 45 Uploading SUPPOMING DOCUIMECAIS tisiciinto duis evn EE E E E 46 Data modifications ANd updateS s ssesssrserssrrrrrsrrnrrnrrnrrnrrnrrnrrnrrnrrnrrnrenrrnrrnrrne 51 MOYN OaS On Wala raaa a E E a E E A EE EERE Ciena 51 The URF Update Panel seniimsrii seinan E E 51 Core Common and Specific Data Updates s sssssssrrersnrsrrn
22. anisation name is written in other than Latin alphabets in the official registration documents The Business name can be up to 400 characters long 4 Enter your Business registration number of the organisation if available This is usually a unique code identifying your organisation usually provided by the Chamber of Commerce of the country of registration establishment of the organisation Tips The Registration Number the Registration Authority and the Registration Date are usually provided in the same document Contact your financial department for more information Any other national identification of the organisation different from PIC and VAT numbers can be entered here If your organisation does not have a Business Registration Number you can enter not applicable 5 Enter the Registration date when the organisation was established registered The Registration Date is the date when your organisation was established or registered as such for example with the Chamber of Commerce in your country URF PP User s Guide 2015 07 16 3 1 page 24 M f European Commission I Erasmus English en WELCOME ORGANISATION Organisation data Flease enter the data for the organisation More info on NACE code ls it a public body C Yes No Is it a NGO C Yes No Business Name DEMO Organisation Business Registration Number 123456789 Registration Date 01 01 1990 Registrat
23. ase note the Main Contact Person is the contact person provided during the registration of the organisation URF PP User s Guide 2015 07 16 3 1 page 36 Commission I Erasmus From Beneficiary Register noreply ec europa eu Subject Your registration in the E C Beneficiary Register Dear Mr Mrs DEMO USER The Education and Culture Directorate General and the Education Audiovisual and Culture Executive Agency of the European Commission thank you for having registered a legal entity in our database of participant organisations The record has been successfully created The Participant Identification Code PIC for the legal entity you have registered is 929904275 You can now use your PIC in order to submit a proposal for the EAC EACEA programmes If your organisation is selected for the projects managed by EACEA then your organisation will need to pass a Legal Entity validation and your organisation will have to provide supporting documents Please find downloadable forms and instructions on http ec europa eu budget contracts_grants info_contracts legal_ entities legal_entiti es_en cfm fr In case your organisation is applying for the projects managed by the national agencies http ec europa eu erasmus plus na your organisation should then provide the supporting documents as requested in the Guide for applicants and by your National Agency this can be done by uploading the supporting documents in URF Please no
24. ation Wizard CONFIRMATION The confirmation page shows a quick summary of your organisation legal data and displays your newly assigned PIC number see Figure 18 Registration Confirmation English en Next steps You have registered the following data for this organisation You can now use the following PIC number to identify your organisation in your further communication or interactions with the Legal Name Demo Organisation a ee ee Legal Address Rue Demo Bruxelles Belgium VAT BE123456789 Business Registration Number 123456789 will receive an email confirming your registration shortly You are now able to modify your EAC EACEA specific information organisation s data and upload supporting Organisation type Other documents from the My Organisations tab in Is it a Small Medium Enterprise SME No wT Organisation description other organisation PIC number 949701296 Thank you for using the Participant Portal Figure 18 Registration Confirmation At this point URF will immediately send a confirmation e mail containing the data you have submitted and the Participant Identification Code PIC of the organisation The email will be sent to the emails of the self registrant as defined by their ECAS account and to the Contact Person using the Professional email provided in the Contact page An example of a confirmation e mail follows below including Erasmus programme specific information can be found below Ple
25. ation information in the Contact Person and Documents Contact Person In the Contact Person tab you can modify the details of the Contact Person Documents Document Management The Document Management Facility the Documents tab in the URF Update Panel enables authorised users to upload new supporting documents and to modify the metadata descriptions of the documents uploaded by them You can upload document files with sizes up to 6 Mb per file There is no limitation about the overall size of all the uploaded documents for an organisation You must provide the Description Type and Author for each document you upload these fields are mandatory You can also read and download all the uploaded documents for the respective organisation However you may not delete a document once uploaded in the system even if it was you who uploaded it IMPORTANT See section Document management for full details about document management in URF as well as for detailed step by step procedures describing each document management action Validating Your Updates All the tabs in the URF Update Panel contain the and ome buttons Figure 31 Update Quit buttons located in all the tabs Erasmus k Update your data M Reset filter A Quit d User manual Figure 31 Update Quit buttons located in all the tabs To discard your updates Click to close the URF Update Panel without saving your latest updates URF PP User s Guide 2
26. be the same legal entity e g a private company or that several legal entities could collectively endorse the responsibility for a single executing participant case of a consortium URF PP User s Guide 2015 07 16 3 1 page 73 Ea European Commission I Erasmus Term Definition PIC Participant Identity Participant Identity Code is a unique ID of an organisation Code The PIC is a 9 digits code obtained through URF registration and used in each step of the process to identify an organisation The PIC received during registration needs to be validated by the VS and will then become permanent PIC Participant Identification Code Private body or private A legal person mainly governed by public law in particular corporation concerning establishment composition and audit Public Body A Public Body is a Legal Entity established as such by national laws and international organisations Registration Wizard The Registration Wizard is a facility offering easy and user friendly organisation registration procedure to the registrants using step by step screen forms with all the required fields and lists for entry of organisation registration data The Registration Wizard is invoked from the EAC Participant Portal page when the user starts a new organisation registration or resumes a draft registration Small and Medium sized Enterprise Service Oriented Architecture Supporting documents Off
27. ct primary phone 322123456 URF PP User s Guide 2015 07 16 3 1 page 38 x European Commission Erasmus Contact secondary phone Contact e mail demo demo com URF PP User s Guide 2015 07 16 3 1 page 39 European Commission Save Draft amp Resume Registration After you complete the initial step in the registration process you are enabled to save a draft of the registration data you have entered up to that point and resume the registration at a later time T ey re pave To save a draft click the ree button available on each page from Registration Wizard ORGANISATION Data onwards URF will display two notification messages on the screen as shown on Figure 19 Registration Save Draft notification 1 and Figure 20 Registration Save Draft notification 2 The registration data draft is stored in our database for up to 12 months if not used until then it will be automatically deleted Figure 19 Registration Save Draft notification 1 URF PP User s Guide 2015 07 16 3 1 page 40 x European Commission Erasmus Draft saved successfully Close Back to Organisation page Figure 20 Registration Save Draft notification 2 Each time you save a registration draft you will receive an automatically generated notification email to the email address provided during ECAS registration URF PP User s Guide 2015 07 16 3 1 page 41 ud European
28. e systems lt is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Submit for processing Choose your Framework Progran Update your data Reset filter User manual Figure 33 Updates Adding a New Document browse URF PP User s Guide 2015 07 16 3 1 page 58 ud European Commission I Erasmus 2 Click to browse for the file you want to upload 3 Select the Document Type from the drop down list If your document does not fall under any of the types in the list select type Other 4 In the Description field enter a description of the file author subject content and so on Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en z Messages Documents _ Organisation i Legal Address Contact Person LEAR Documents Add a new document Filter File C Users osmenmi Deskto Browse On this page you can review add and update documents for the current organisation You can Sort v a Other x upload document files with sizes wh up to 6 Mb per file Company Registration pdf RECEIVED This is a proof of our address Registration Document Important Your updates here take 2013 11 29 immediate effect when you click the Submit for processing button Disclaimer Before you upload a gt
29. ear after its last edit Figure 21 Registration Resume a draft registration Note The system will only resume registration from your latest draft you cannot keep more than one registration draft at a time Note The link is only available if you have an existing draft Saved The Registration Wizard will open the page where you last saved your draft so that you can complete any remaining registration steps and modify verify your current data from the respective pages see Figure 22 Registration Data Modifications URF PP User s Guide 2015 07 16 3 1 page 42 x European Commission Erasmus f Organisation data Enter information about your organisation Please enter the required data for the Are you registering on behalf of No Yes organisation you are registering another organisation Is the organisation a Legal Person Yes No I ma natural person if you are registering on behalf of another organisation click Yes on the respective Is it a non profit organisation Yes No prompt at the top of the page in this case the Participant identification Code PIC that is Is ita public body yYes No assigned at the end of the registration process will be associated with that other Is ita NGO yYes No organisation so please provide contact data that is relevant to that entity including a Business Name Contact Person who will be requested to DEDE Labs provide supporting documents d
30. egistration Wizard a step by step user friendly tool for entry of all the information required for an organisation to be registered The URF Registration Wizard is invoked from the Participant Portal page when a new registration is started or when a draft partially completed and saved registration is resumed The URF Registration Wizard uses a heuristic method of detection of organisation duplicates during the registration process Data Update The updating of organisation data is mainly managed from the URF Update Panel that contains the relevant organisation details pages The URF Update Panel is accessed from the Participant Portal page and covers options for updating core common and specific data as well as facilities for management of supporting documents As a participant you are only required to register once URF then assigns you a unique Participant Identification Code PIC that you can use for all future communication and interactions with the European Commission and its Agencies for the given organisation The use of a PIC for each organisation helps to avoid redundant requests for information and facilitates the effort to keep participant related information up to date URF PP User s Guide 2015 07 16 3 1 page 4 European Commission I Erasmus M The ECAS Prerequisite Before you start using URF note the following about ECAS the European Commission s user Authentication Service and URF ECAS
31. enables authorised users to log in to a wide range of Commission information systems using a single username and password You must have an ECAS European Commission s user Authentication Service account to be able to start the initial registration procedure For more information see ECAS help at https webgate ec europa eu cas help html Contact amp Support For technical issues related to URF or the Participant Portal please send an email to EC RESEARCH IT HELPDESK EC EUROPA EU All questions concerning Erasmus actions managed by National Agencies should be addressed to your local National Agencies as they play a key role in the practical implementation of the Programme and can reply in your language The list and contact information of National Agencies can be found at the Participant Portal SUPPORT Contact or directly at the following address Http ec europa eu erasmus plus na All questions concerning Erasmus actions managed by the Education Audiovisual and Culture Executive Agency EACEA and questions concerning Creative Europe Europe for Citizens and EU Aid Volunteers should be addressed to the EACEA Helpdesk EACEA PORTAL ERASMUSPLUS EC EUROPA EU EACEA PORTAL CREATIVE EUROPE EC EUROPA EU EACEA PORTAL EUROPE FOR CITIZ EC EUROPA EU EACEA PORTAL EU AID VOLUNTEER EC EUROPA EU More information can be found at the following website https ec europa eu education participants portal desktop en support contact htm
32. ges in LEAR or contact details of the organisation added clarification for central re validation in case of changes to the core organisation data correction of the legal form of the organisation UNKNOWN instead of OTHER Adaptation to visual template URF PP User s Guide 2015 07 16 3 1 page 3 gaa S European Commission I Erasmus Introduction The Unique Registration Facility URF is an online web interface that provides access to the registration service It is a European Commission service producing unique identification for organisations and in certain cases natural persons required to apply to several European Programmes as Erasmus Creative Europe Europe for Citizens EU Aid Volunteer Horizon 2020 FP7 CIP COSME etc Access to URF is provided through a single entry point the Participant Portal The Participant Portal for the Education Programme Erasmus Audio visual Culture Citizenship and Volunteering can be found here http ec europa eu education participants portal desktop en home html Main Features and requirements URF enables potential applicants to perform two main types of actions pertaining to the process of registration of an organisation the organisation registration itself registration of your own organisation or registration on behalf of another organisation and the update of organisation data Registration The registration procedure is performed in the URF R
33. gh the self assessment module https webgate ec europa eu fpfis wikis display ecresearchgms beneficiaries URF PP User s Guide 2015 07 16 3 1 page 33 x European Commission Erasmus Registration Wizard Finishing the registration i Finish your registration Click registering to see a summary of your organisation you are Engishen o PROGRAMME SUBMIT Tili E EE Programme Specific Information Thank you for completing the first step in registering your organisation Before finishing your registration you can still provide information regarding your SME status Now you can either Is your organisation a E Yes No _ provide SME data or aa aa cc SME finish your registration Ser 2 3 Finish your registration Delete Draft Figure 16 Finishing registration URF PP User s Guide 2015 07 16 3 1 page 34 European Commission I Erasmus ud Registration Wizard SUBMIT Summary On the SUBMIT page you can review and verify all the data that you have submitted during the registration process Figure 17 Registration Summary of your data English en ADDRESS CONTACT PROGRAMME summary Review the organisation information you entered Once you review and verify your Organisation Address Contact Specific programs organisation data click Confirm to submit it Organisation information feria a terres E e Establishment Registration Country Belgium supporting
34. gramme Specific Information The next step of the registration consists of entering data for the SME status of your organisation English en PROGRAMME Programme specific data Programme Specific Information Thank you for completing the first oo f oe hs step in registering your organisation Before finishing your registration you can still provide information regarding your SME status Now you can either Is your organisation a provide SME data or small medium sized enterprise SME finish your registration ae yo g Finish your registration Save Draft Delete Draft Figure 15 Registration Wizard Programme Specific Information SME status Please select Yes or No depending on whether or not your organisation is a small or medium enterprise SME If you select Yes a new window with SME Self Assessment Wizard will appear guiding you through some questions to establish some facts about your organisation You can either perform the SME self assessment now or skip this step if you consider this will not be necessary in your case You can also complete this self assessment later on when updating your organisation s data Please be aware that in order to participate in some specific actions under Horizon 2020 like the SME instrument a self assessment of the declared SME status is mandatory If you wish to continue with the SME assessment please visit the page below for more information and guidance throu
35. hone number N max 14 digits followed by extension B x char max 5 digits optional Enter the Fax number for official communication with the organisation Use the following format without any spaces CCCNNNNNNNNNNNNNNxBBBBB international code C 1 3 digits no zeros followed by your phone number N max 14 digits followed by extension B x char max 5 digits optional Specify the Secondary phone number for official communication with the organisation Use the following format without any Spaces CCCNNNNNNNNNNNNNNXBBBBB international code C 1 3 digits no zeros followed by your phone number N max 14 digits followed by extension B x char max 5 digits optional Specify the Internet address for official communication with the organisation The format must be www homepage domain for example www mycompany com Click to proceed to the next step URF PP User s Guide 2015 07 16 3 1 page 28 European Commission I Erasmus ud Registration Wizard CONTACT Data On the CONTACT page of the Registration Wizard URF will prompt you to enter the contact information of the person who will be the official point of contact for this organisation If you are registering on behalf of another organisation the Participant Identification Code PIC that is assigned at the end of the registration process will be associated with that other organisation so please pro
36. icial documents in any of the EU official language to be provided by participants as justification of their declared administrative financial or legal data URF PP User s Guide 2015 07 16 3 1 page 74 European Commission I Erasmus The Unique Registration Facility This is a service providing unique registration for participants in the Framework Programmes at proposal and contract stages It encompasses a set of rules for data acquisition and validation URF PP User s Guide 2015 07 16 3 1 page 75
37. ion HOME ORGANISATIONS EXPERTS SUPPORTY DEMO USER Register an Organisation To participate in proposals and projects you must register your organisation first After registration a unique identifier is assigned to your organisation This is the 9 digit PIC Participant Identification Code number that will be used as a reference by the Commission in any future interactions A single registration is required for each organisation in the system Organisation Registration Please keep the legal data of the organisation and programme related information at hand You can check the information you will need for the registration in the documentation of the call for proposals Please note that you have to register your organisation before submitting a project application You can pause the registration process at any time and continue it later The system automatically saves your draft registration and will keep it until you complete it or for up to one year after ibe lace edit REGISTER ORGANISATION RESUME REGISTRATION Figure 5 Participant Portal Register an Organisation Note If you have performed some of the registration steps before and you have then saved your draft registration click E SeassesSsisseey there Registration The Registration Wizard The URF Registration Wizard provides an easy step by step procedure for initial registration including a preliminary check for an organisation duplicate in the system N
38. ion Authority Demo Authority Establishment Registration Country Belgium a Region County Arr Admin Bruxelles Capitale Legal Name Demo Organisation Official Language English ha VAT number f Yes C No BE123456789 NACE code Computer programming con sulta a i UNKNOWN Delete Draft Figure 11 Registration Organisation core data scroll down Mandatory data 6 Enter the Registration authority under which the organisation was established or registered The Registration Authority is the authority that your organisation was registered before for example the administrative body of the city region the Chamber of Commerce and so on 7 Select the Establishment Registration Country of the organisation from the drop down list Usually this is the location of the headquarters of the organisation 8 Select the Region County where the organisation was established or registered Even if marked as optional this information is essential for the Education Programme It is strongly suggested to fill the region 9 Enter the Legal Name of the organisation The Legal Name must correspond to the official legal name in the statute of the organisation but needs to be entered in Latin characters This field can be up to 240 characters long 10 Select the Official Language for the organisation This is the language officially used for communication within the organisatio
39. le Company Registration pdf RECEIVED document Important Your updates here take Registration Document immediate effect when you click 2013 11 29 n the Submit for processing button Description Disclaimer Before you upload a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Original Language M Choose your Framework Progran a Update your data Quit User manual Figure 36 Updates Adding a New Document edit document properties 2 3 Modify the document properties as needed 4 Click Ea to save your changes or click F Cancel to cancel the update URF PP User s Guide 2015 07 16 3 1 page 61 European Commission I Erasmus ud Replacing a document To replace an uploaded document 1 Click on the surrounding box of that document to display its properties in the document properties pane Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en x Messages Documents _ Organisation i Legal Address Contact Person i LEAR Documents Add a new document File name Company Registration pdf On this page you can review add Filter Docume
40. ment You may not delete a document that has been uploaded in the URF Document Management Facility URF PP User s Guide 2015 07 16 3 1 page 64 SS d European Commission Erasmus Notification messages management Communication among organisation contact persons The back end system of URF supports a communication system using Notification Messages These messages can be of the following types System generated for system events like Document received or similar Internal for internal communication among system users and External for inbound and outbound communication to from persons with participant The Message Management Facility in the URF Update Panel enables you to create and send out notification messages of the External type These messages will be received by all the persons that are related to the organisation Note In URF notification messages can only contain text and may not be deleted by the user To create a new notification message invoke the URF Update Panel and perform the following steps Add new message 1 To add a new message click URF PP User s Guide 2015 07 16 3 1 page 65 ud Commission I Erasmus Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en z Messages Documents _ Organisation i Legal Address Contact Person LEAR On this page you can review add and update messages for the Type Subject
41. mitted on URF Validation Service request Organisation data In the Organisation tab you can modify all the core data of the organisation that was originally provided during the initial registration process See section Registration Wizard ORGANISATION Data for details about each field When you modify the Legal Name the Business Registration Number and or the Establishment Registration Country of the organisation you are required to specify the Effective Date when this modification is to enter into force This information is required for grant amendment reasons Note The Effective Date entry field is read only by default and will only become editable after one or more of the updates mentioned above is made URF PP User s Guide 2015 07 16 3 1 page 52 SNS European Commission I Erasmus Legal Address In the Legal Address tab you can modify any information related to the legal address of the organisation When you modify the Street Name Street Number Postal Code City and or Country the hidden Effective Date field will be shown and will be automatically set to the current day s date You can then set a different date when the updates made are to enter into force This information is required for grant amendment reasons URF PP User s Guide 2015 07 16 3 1 page 53 l gaa S European Commission I Erasmus Updating Common Organisation Data Common data updates cover the modification of organis
42. mmission s Project Scientific Officer or Administrative Officer representing the European Commission during the negotiations URF PP User s Guide 2015 07 16 3 1 page 70 Ea European Commission I Erasmus Term Definition Enterprise Any Legal Entity engaged in an economic activity irrespective of its legal form This includes commercial companies but also in particular self employed persons and family businesses engaged in craft or other activities and partnerships or associations regularly engaged in an economic activity FP7 7 Framework Programme of Research and Technological Development of the European Commission AM Identity and Access Management International An intergovernmental organisation other than the organisation European Community which has legal personality under international public law as well as any specialised agency set up by such an international organisation Legal Commitment Legal base of the obligations and rights between the Commission and another legal entity Legal Entity An abstraction representing rights and obligations with regard to law and possessions A legal entity is said to have legal personality Any organisation registered as a legal entity personne morale under the law applicable to it or any natural person acting in a legal relation personne physique which enters in relation with the Commission contractor legal entity supplier cu
43. n URF PP User s Guide 2015 07 16 3 1 page 25 rL 12 13 E S European Commission I Erasmus Provide the VAT number of the organisation if available click Yes and enter the VAT number in the field that is will appear next to the button The VAT number is a unique number given to every organisation that pays Value Added Tax VAT Provide the NACE code of the organisation if applicable The statistical classification of economic activities in the European Community in French Nomenclature statistique des activit s conomiques dans la Communaut europ enne commonly referred to as NACE is a European industry standard classification system using a 6 digit code format For more information http ec europa eu eurostat ramon index cfm TargetUrl DSP_PUB_WELC Specify the Legal form of your organisation expand the drop down list and select the option that corresponds to the legal registration form of your organisation the best Select UNKNOWN if you cannot find a suitable legal form in the list The legal form is usually noted in the registration act statute of the organisation It depends on the type of the legal entity and the country of registration For example if your organisation is a private body its legal form could be LLP Ltd PLC SA GmbH etc After validation of the organisation data the Legal Form field will be shown as validated by the European Commission N
44. net Address Internet web address website www demo com Mandatory data Close Save Draft Delete Draft z Figure 12 Organisation Legal Address related information 2 Enter the Street number or the name of the building on the street in the organisation s Legal Address can be up to 20 alphanumerical characters long URF PP User s Guide 2015 07 16 3 1 page 27 10 11 IZ 13 E European Commission I Erasmus Enter the P O Box number if the organisation has a postal box Enter the Postal code the Postal ZIP Code of the organisation s Legal Address Enter the CEDEX code only applicable for France Select the City of the organisation s Legal Address from the list This is the official name of the City where the organisation was established or in case of a natural person where you are residing Specify the Region County where the organisation was established or in case of a natural person where you are residing Select the Country of the organisation s Legal Address from the list This is the official name of the Country where the organisation was established or in case of a natural person where you are residing Specify the Main phone number for official communication with the organisation Use the following format without any spaces CCCNNNNNNNNNNNNNNXBBBBB international code C 1 3 digits no zeros followed by your p
45. nisatio 2013 11 29 11 44 Messages l Showing 1 to 1 of 1 entries First Previous 1 Next Last Choose your Framework Progran a Update your data Figure 41 Messages Management message list 5 You can search for a message using keywords in the Search field at the top right corner of the page URF PP User s Guide 2015 07 16 3 1 page 68 Error Messages Error Management in URF European Commission I Erasmus ud URF will display an error message in the left hand side pane of the URF Update Panel whenever the data entered is incorrect incomplete or missing Error messages will list the entries that must be amended and the problematic entry fields will be highlighted on the screen as shown in the example below Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en Messages Documents _ Organisation i Legal Address Contact Person LEAR Effective Date PIC Is the organisation a Legal Person Is it a Non Profit Organisation Is it a Public Body Is it a NGO Legal Name Business Name Official Language Establishment Registration Country Legal Form VAT number Business Registration Number Registration Date Registration Authority NACE code 949701296 alia Yes No ama Natural Person Yes No Yes No Yes No Demo Organisation Ltd DEMO Organisation Ltd Select a language x Belgium A
46. nisation Oficial Language O English Establishment Registration Country aia Belgium Legal Form unknown VAT number 3123456789 Business Registration Number 123456789 Registration Date 01 01 1990 Registration Authority Demo Authority NACE code Computer programming consulta Choose your Framework Progran User manual Figure 24 Registration Data Submitted URF PP User s Guide 2015 07 16 3 1 page 45 ud European Commission I Erasmus Uploading Supporting Documents You are able to upload additional documents up to 6 MB per document file Once uploaded these documents cannot be withdrawn or modified IMPORTANT For full details about Document Management in URF see section Document management The current section only provides a step by step procedure for uploading documents as a Self Registrant To access the Document Management facility click go to the My Organisations gt Organisations tab in the main menu of the Participant Portal then click the vo button next to the organisation for which you want to upload documents The Organisation tab page in the URF Update Panel will open by default To upload a document go to the Documents tab as shown in Figure 25 Registration Documents Page Welcome DEMO USER you can view Demo Organisation 949701296 English en anisation Legal Address Contact Person LEAR DocuMe n Add a new document On this page you can re
47. nt Type Registration Document and update documents for the ran Year 0 ir es binio aik Description This is a scan or the registration document upload document files with sizes 419 up to 6 Mb per file Company Registration pdf RECEIVED nan i a i Registration Document nia Important Your updates here take eee Size 84106 bytes immediate effect when you click Original Language true the Submit for processing button 9 guag DS Document Status RECEIVED Disclaimer Before you upload a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Choose your Framework Progran _ Update your data Quit User manual Figure 37 Updates Adding a New Document replace document 1 URF PP User s Guide 2015 07 16 3 1 page 62 x European Commission Erasmus M 2 Click Replace to open the document properties in editing mode Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en Messages Documents _ Organisation i Legal Address Contact Person LEAR Documents On this page you can review add and update documents for the current organisation You can
48. nt information about the document in its Description Limitations You may not upload executable files and script files these are not accepted by the system For example files with extensions exe bat com vbs vbx ocx tlb js bas dll war cmd pl php sh are such files You may not upload files with sizes larger than 6 Mb per file Uploading a new document To upload add a new document perform the steps below Add new document 1 Click right hand side of the page and the document properties pane will appear on the URF PP User s Guide 2015 07 16 3 1 page 57 European Commission I Erasmus ud Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en Messages Documents Organisation Legal Address Contact Person LEAR Documents A T Add a new document On this page you can review add Filter File and update documents for the current organisation You can Sort v Document Type Archive upload document files with sizes up to 6 Mb per file Company Registration pdf RECEIVED Important Your updates here take sh manana 2013 11 29 immediate effect when you click the Submit for processing button ere Description Disclaimer Before you upload a a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user Original Languag
49. ogin button as indicated in the visual example in Figure 1 Participant Portal Welcome Page below URF PP User s Guide 2015 07 16 3 1 page 10 ud European Commission I Erasmus Contact Legal Notice English v Education Audiovisual Culture Citizenship and Volunteering Commission Participant Portal European Commission gt Education And Formation gt Participant Portal gt Home HOME ORGANISATIONS EXPERTS SUPPORT Welcome to the Education Audio visual Culture Citizenship and Volunteering Participant Portal The Participant Portal is your entry point for the electronic administration of EU funded projects under the programmes e Creative Europe Erasmus Europe for Citizens EU Aid Volunteers If you plan to submit a project proposal under one of these programmes or wish to participate as an independent expert you are required to register your or expert details here In the Organisation tab you will be able to search for registered organisations Are you a new user Do you already have an ECAS account Figure 1 Participant Portal Welcome Page If you are not registered in ECAS yet please make a new registration by clicking on Register as shown on Figure 2 Participant Portal Registration on ECAS For more information on the ECAS registration process see ECAS help at https webgate ec europa eu cas help html URF PP User s Guide 2015 07 16 3 1 page 11 ud
50. organisation The initial registration process involves the use of the Registration Wizard a series of data input fields and selection lists are organised thematically across several pages where you are prompted to provide information about the organisation as well as additional related data The last step enables you to provide programme specific information to better identify your organisation as a future participant URF PP User s Guide 2015 07 16 3 1 page 6 Commission I Erasmus The Registration Wizard contains a preliminary step the Welcome page in order to check whether the organisation that is to be registered already exists in the database If the organisation data matches an existing legal entity URF will offer you a list of similar organisations that you could choose to use Saving a Draft and Resuming Registration After you complete the initial step in the registration process you are enabled to save a draft of the registration data submitted up to that point and resume the registration at a later time You can save your draft using the button available on each page from Step 2 onwards When you save a registration draft you will receive an automatically generated notification email to the email address provided during ECAS registration Delete Dratt button You can delete your draft using the URF will keep your draft for up to 12 months as of the latest draft save If you do not resume the
51. ote University and Public Body are not valid legal forms 14 Click Giana URF PP User s Guide 2015 07 16 3 1 page 26 ud Commission I Erasmus Registration Wizard Legal ADDRESS Data On the ADDRESS page of the Registration Wizard URF will prompt you for the legal address of your organisation and for other data related to this such as internet address phone numbers etc You are required to fill in all the mandatory entry fields marked with an asterisk and it is recommended to provide as much information as possible in all other input prompts In the Address page see Figure 12 Organisation Legal Address related information perform the following steps 1 Enter the Street name as part of the Legal Address as stated in the official legal statute of the organisation in most cases this is the address of the headquarters not the address of subsidiaries departments and so on English en WELCOME ORGANISATION ADDRESS CONTACT PROGRAMME Legal address data Enter Legal Address information e Eea Address the organization If you are registering on Street Name and Number behalf of another organisation please Rue Demo provide the relevant Legal Address P O Box 1 information for the other entity Postal Code CEDEX City Bruxelles Region County Arr Admin Bruxelles Capitale Country Belgium Phones Main Phone 02123456 Fax Secondary Phone Inter
52. ote that the following buttons are available in all pages of the Registration Wizard Next gt lt Back Click to go to the next previous registration page note that you can browse this way only if you have completed the mandatory fields in the currently open page Click to save your current data in a temporary URF database This option is available from the Registration Wizard ORGANISATION Data page onwards URF PP User s Guide 2015 07 16 3 1 page 15 European Commission I Erasmus Save Draft amp Resume Registration for more information Delete Draft Click button is read only when no draft exists to delete your registration draft if you have saved one This Close Click to exit the Registration Wizard without saving the data entered since your last saved draft if any or since your last login when no draft exists Most of the entry fields and selection drop down lists provide additional help tips via the M buttons hover with the mouse on the respective button to display useful information about the required entry Registration Wizard WELCOME Preliminary Check On the Welcome page of the Registration Wizard URF performs a registration duplicate check prior to the actual registration process in case the same organisation has already been registered in the system in the past In the Welcome page see Figure 6 Registration Welcome perform the following steps
53. re Citizenship and Volunteering anm Participant Portal European Commission gt Education And Formation gt Participant Portal gt Home HOME ORGANISATIONS EXPERTS SUPPORT Welcome to the Education Audio visual Culture Citizenship and Volunteering Participant Portal The Participant Portal is your entry point for the electronic administration of EU funded projects under the programmes e Creative Europe Erasmus Europe for Citizens e EU Aid Volunteers If you plan to submit a project proposal under one of these programmes or wish to participate as an independent expert you are required to register your or expert details here In the Organisation tab you will be able to search for registered organisations Are you a new user Do you already have an ECAS account Figure 3 Participant Portal page after log in 3 Click Organisations tab and then Register to open a registration page Figure 4 Participant Portal Register an Organisation URF PP User s Guide 2015 07 16 3 1 page 13 European Commission I Erasmus ud f Contact Legal Notice English MM f f iyi I oF id Education Audiovisual Culture Citizenship and Volunteering Commission Participant Portal European Commission gt Education And Formation gt Participant Portal gt Register An Organisation HOME ORGANISATIONS EXPERTS SUPPORT ME owo user Register an Organisation To pa
54. re 29 Registration Uploaded Document List Your document has been uploaded in the document list area on the left hand side of the page Figure 29 Registration Uploaded Document List you can now see all your uploaded files Note See section Document management for more information about document statuses 8 Now you can Add new document click to upload another document or click to exit the Documents Management Facility URF Update Panel Note All changes made in the Documents tab are recorded immediately However if Update your data you have made other updates in the remaining tabs you must click Save all the changes before quitting URF PP User s Guide 2015 07 16 3 1 page 50 X European Commission I Erasmus Data modifications and updates Modifying Organisation Data You can modify your registration data The update option is indicated by the accessible Update your data button on the URF Update Panel The URF Update Panel The URF Update Panel enables users to update organisation data The URF Update Panel contains the following tab pages Messages Documents Organisation Legal Address Contact Person Legal Status LEAR Note To show all these tabs select a framework programme from the drop down list located at the bottom left corner of the panel Common Options in the Update Panel All Update Panel tabs contain the option when
55. registering If you register on behalf of another entity please fill in the data accordingly Note To access a previous registration of yours clase this window and select the relevant PIC number from My Organisations gt Organisation tab in the Participant Portal Figure 6 Registration Welcome 2 Select the country of registration If you are a natural person registering on behalf of an informal group of young people enter your country of residence 3 Provide the VAT number of the organisation if available if the organisation has a VAT number click Yes and enter the number in the entry field that appears next to the button row else click No and proceed to the next step 4 Provide the business registration number of the organisation if available if the organisation has a business registration number click Yes and enter the number in the entry field that appears next to the button row If there is any national identification of the organisation different from PIC and VAT numbers it can be entered here else click No and proceed to the next step 5 Provide the address of the website of the organisation if available if the organisation has an official website click Yes and enter the website address in the entry field that appears next to the button row else click No and proceed to the next step URF PP User s Guide 2015 07 16 3 1 page 17 European Commi
56. registration within a year s time your draft data will be automatically deleted Organisation Data Modification amp Updates You can modify your organisation s data from the My Organisations tab by clicking the OD button next to the respective organisation in the main menu When you modify organisation data URF presents the data in the same structure as during the registration and validation processes Core organisation data updates Common organisation data updates Specific organisation data updates legal organisation status information programme specific data modifications and so on See section Data modifications and updates further in this document Document Management As a self registrant you can upload supporting documents for an organisation and modify their metadata URF PP User s Guide 2015 07 16 3 1 page 7 Commission I Erasmus You can also read and download all the uploaded documents for the respective organisation However you cannot delete a document once uploaded in the system even if you uploaded it Message and Error Management Messages Communication to Self Registrant The Message management facility in the Update Panel allows users associated with the organisation to create and send custom messages concerning the organisation as internal or external communication to other parties dealing with this organisation Error Messages URF will display an error message whenever
57. rights and is subject to obligations with regard to the national law of its place of establishment community law or international law A Legal Person can group other legal entities natural or legal or contain only possessions e g foundation URF PP User s Guide 2015 07 16 3 1 page 22 Ea European Commission Erasmus FIELD COMMENT Natural Person A Natural Person is a citizen to be distinguished from a Legal Person which refers to corporations etc For informal groups of young people one member of the group should register as a natural person in the Organisation tab on behalf of the group Natural Persons always have legal personality and are therefore legal entities without other proof being required than their identification papers Please note that an individual who is registered as a freelance professional and has a VAT number can also be considered a Legal Person in addition to being a Natural Person As a result a citizen who is a freelance professional must choose whether to apply as a Natural Person or as a Legal Person Non Profit A legal entity is qualified as a Non Profit Organisation Organisation when it is considered as such by national or international law international organisations as well as any specialised agency set up by international organisations As a general consequence any possible profits have to be reinvested within the organisation itself and may not
58. rsrrnrrrrnrrrrnnrnrnnrnrenrnrenne 52 Updating Common Organisation Data stentectccrtunenteceteeduemiacenteceteeteemiaenneeceteetmemiucnneesn 54 Validaling Your UPdAES sirrini a E a E EE nti easenndiaamamndrmehwadeooss 54 Doc ment management ssrrsrsniisreariri esnia Eaa 56 Notification messages management ssssserssrsrrrnrrnrrnrrnrrnrrnrrnrrnrrnrrnrrnrrnrrnrrnnrne 65 Communication among organisation contact personS s s ssssssssrsrrrrnrnrsrsrrnrnrnnrrerenns 65 Error Messages Error Management in URF nsassssssassnssnsnnsunnnnrnnnnrnnnnsnnnrnrnnnnsnenenrnnnnnno 69 Clecs LTE E E E E T T 70 URF PP User s Guide 2015 07 16 3 1 page 2 Ea European Commission I Erasmus Document history Version Change CNC Pages Clarification on use of Latin characters in the registration 17 23 24 process ie Change of incorrect address for the list of National Agencies 1 3 Introduction of document history clarification on Main all pages Contact Person terminology used in the registration confirmation email 8 16 20 30 31 34 58 61 note for organisations registered in URF for research programmes additional comments for natural persons registering on behalf of an informal group of young people change of wording for registration for specific programmes such as Erasmus description of specific programme data update ON 11 77 53 58 organisation types defined added paragraph for major chan
59. rticipate in proposals and projects you must register your organisation first After registration a unique identifier is assigned to your organisation This is the 9 digit PIC Participant Identification Code number that will be used as a reference by the Commission in any future interactions A single registration is required for each organisation in the system Organisation Registration Please keep the legal data of the organisation and programme related information at hand You can check the information you will need for the registration in the documentation of the call for proposals Please note that you have to register your organisation before submitting a project application You can pause the registration process at any time and continue it later The system automatically saves your draft registration and will keep it until you complete it or for up to one year after its last edit REGISTER ORGANISATION RESUME REGISTRATION Figure 4 Participant Portal Register an Organisation 4 Click the Register Organisation link to proceed to the actual organisation registration process URF PP User s Guide 2015 07 16 3 1 page 14 European Commission I Erasmus ud Contact Legal Notice English v Eo Education Audiovisual Culture Citizenship and Volunteering European Commission Participant Portal European Commission gt Education And Formation gt Participant Portal gt Register An Organisat
60. s for the current organisation You can No documents have been submitted fo Document Type Archive upload document files with sizes this organisation yet up to 6 Mb per file Important Your updates here take immediate effect when you click the Submit for processing button Disclaimer Before you upload a a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user Original Language systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Submit for processing Choose your Framework Progranl Reset filter User manual Figure 26 Registration Upload New Document Page l Browse l 2 Click to browse for the file you want to upload 3 Select the desired document file and click URF PP User s Guide 2015 07 16 3 1 page 47 European Commission I Erasmus ud 4 Select the Document Type from the drop down list Figure 27 Registration Upload Document Document Type Welcome DEMO USER you can view Demo Organisation 949701296 English en Messages Documents _ Organisation i Legal Address Contact Person LEAR Documents On this page you can review add and update documents for the current organisation You can upload document file
61. s for the respective organisation However you may not delete a document once uploaded in the system even if it was you who uploaded it URF PP User s Guide 2015 07 16 3 1 page 56 gaa S European Commission I Erasmus View Sort and Search View To view the properties of a document just click somewhere in the box surrounding it in the list The document details will appear in the right hand side where you can edit the metadata Sort The documents in the list are sorted by upload date Use the small arrow button next to the Sort label to switch the sort order ascending descending Search You can search for the supporting documents related to an organisation using the Filter box just above the document list not visible when there are no documents in the list The document search is performed using the following metadata file Name Type Author Status Document Types The URF Document Management Facility provides a list of pre defined document types for selection during document upload The Document Type selection list is available in the right hand side pane when you add a new document or edit the data of an existing one The type names are descriptive of their purpose and content When you upload a Supporting document please select the type that best matches the document you are about to upload If none of the pre defined types is suitable select type Other and add consiste
62. s with sizes up to 6 Mb per file Important Your updates here take immediate effect when you click the Submit for processing button Disclaimer Before you upload a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Add a new document File Document Type Registration Document 4g Decl Current Patrimony ertification Methodology External Auditor s Report FEL Form private entity FEL Form public entity Descsigtion FEL form natural person FP7 Verification Check List ICM Justification ID Card Passport Copy International Treaty LEAR Appointment Letter LEAR Roles Tasks Form Original Language Last Income Tax Law Decree Extract List of Debts Certified Low economic activity note Other Profit Loss Accounts Registration Document SME Certificate SME Check List SME Validation Form SME Verification Form Staff Headcount State Guarantee Statutes Statutory Auditor s Report Choose your Framework Progran VAT Exemption VAT Extract Validation Printscreen User manual Figure 27 Registration Upload Document Document Type Note If your document does not fall under an
63. ssion I Erasmus ud B 6 Click Next to proceed to the next screen or click Close to cancel the registration at this time Note During this step you cannot save a draft of the registration data The system will display a list of any similar organisations matching or close to the criteria you have entered Organisation status can vary DECLARED VALIDATED etc as shown on Figure 7 Matching organisations below The following organisations were found based on your search criteria be TOP hoe B Is 1 1234 Bruxell 1 Click More details if ENE gt DIUXENES PIC 950003742 VAT BE123456789 National the data found a ka the deka cd registration number 123456769 Status DECLARED your organisation More details 2 Click Next to continue the registration process for the new entity in case the data found does not correspond to the data of your organisation Figure 7 Matching organisations If you cannot find your organisation in the list click to start the registration procedure If your organisation is displayed in the list then it has already been registered More details in URF Click organisation as a participant and to view available information about it see for the respective organisation to start using this Figure 8 Previously registered organisation URF PP User s Guide 2015 07 16 3 1 page 18 European Commission I Erasmus ud Next s
64. stomer beneficiary person Legal Person or Natural A legal abstraction representing rights and obligations with Person regards to national law of its place of establishment community law or international law and possessions It is opposed to natural persons A legal person can group other legal entities natural or legal or contain only possessions e g foundation URF PP User s Guide 2015 07 16 3 1 page 71 Ea European Commission Erasmus Natural Person The legal entity corresponding to a human being A natural person can be an enterprise and can be registered in a trade register National Agencies Organisations has appointed by each Erasmus Programme Country to implement the Programme at national level and to act as the link between the European Commission and participating organisations at national regional and local level Organisation A legal entity or bona fide organisation Organisation registration DECLARED Organisation registered but not validated ALU SLEEPING Some data for organisation validation was provided but the process has never been completed This is a detailed case of DECLARED VALIDATED The organisation is validated SUSPENDED The Legal Entity frozen because of an external reason i e bankruptcy DEPRECATED Status set to organisations found being duplicated entries of the previously existing validated registrations URF PP User s Guide 2015 07 16 3 1
65. t upload document files with sizes rrr aaa 6 Wi cer as Company Registration pdf RECEIVED i Date ah 11 29 Registration Document er Important Your updates here take eee Gia 84106 bytes immediate effect when you click the Submit for processing button Original Language true en Document Status RECEIVED Disclaimer Before you upload a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Choose your Framework Progran Update your data Figure 35 Updates Adding a New Document edit document properties 1 URF PP User s Guide 2015 07 16 3 1 page 60 x European Commission Erasmus 2 Click to open the document properties in editing mode Welcome DEMO USER you can edit Demo Organisation Ltd 949701296 English en Messages Documents _ Organisation i Legal Address Contact Person LEAR Documents Add a new document File name Browse On this page you can review add Filter and update documents for the Document Type Registration Document x current organisation You can Sort v upload document files with sizes l This is a scan or the registration up to 6 Mb per fi
66. te that the validation could result in a possible change of the PIC if e g the validation reveals that the same legal entity already exists under another PIC The Validation Service You can find below a summary of the entered data Organisation Data Legal name Demo Organisation Business name DEMO Organisation Registration country Belgium Official language English NACE code Computer programming consultancy and related activities Legal form UNKNOWN Legal form free text URF PP User s Guide 2015 07 16 3 1 page 37 Ea S European Commission VAT number BE123456789 Registration number 123456789 Registration date 01 01 1990 Registration authority Demo Authority Legal Address Street name and house number Rue Demo PO box 1 Region County Arr Admin Bruxelles Capitale Admin Arr Brussel hoofdstad Postal Code 1000 CEDEX City Bruxelles Country Belgium Internet homepage www demo com Fax Main Phone 322123456 Secondary Phone Main Contact Person Contact title Mr Contact gender M Contact position in organisation CEO Contact department Contact last name USER Contact first name DEMO Contact country Belgium Contact street Rue Demo Contact street number Contact PO box 1 Erasmus Contact region county Arr Admin Bruxelles Capitale Admin Arr Brussel hoofdstad Contact postal code 1000 Contact CEDEX Contact city Bruxelles Contact fax Conta
67. teps The following data was previously registered for your organisation You can now use the following PIC number PIC number 950003742 STATUS DECLARED to identify your organisation in your further ERCO 1 Avenue Brussels Bruxelles BE communication or interactions with the VAT BE123456789 Registration 123456789 European Commission and its Agencies Thank you for using the Participant Portal European Commission Validation Services Team Figure 8 Previously registered organisation In the Done page you have the following options Click to send an email to the contact person for the similar organisation see Figure 9 Explanatory email to the contact person of a similar organisation The objective of such communication could be for example to formally check with the contact person if the organisation is the correct one to use or not So you can proceed with the registration of a new entity Email me a ee F Click to receive a mail containing some data of the similar organisation See image below Click to print a summary of the data of the organisation Click to go back to the fresh registration page Click Portal page to go back to quit the Registration Wizard and return to the Participant URF PP User s Guide 2015 07 16 3 1 page 19 Ee European Commission I Erasmus Could you please contact me concerning Demo Organisation where you are acting as a LEAR or contact person
68. the data entered is incorrect incomplete or missing Error messages are displayed on the left hand side of the respective page of the Registration Wizard and the problematic entry field is highlighted Roles When you submit the organisation data as a new participant you are assigned the Self registrant role as the actively logged in user in ECAS The Self registrant role is also assigned to the Contact Person if the contact provided in the Registration Wizard is a different person and not the actively logged in user When you register your organisation the Self registrant role is also assigned in IAM Identity and Access Management to the Contact Person IAM is synchronized with ECAS so on the next synchronisation between IAM and ECAS ECAS will automatically send an invitation to the Contact Person s email address if it does not have this account registered Viewing Organisation Details To view the details of an organisation you are linked to log in to the Participant Portal and open the My Organisations tab From the Organisations tab page you can view a list of your organisations click the vo button next to an organisation to view its details To view the details of any organisation registered in URF use the Search where you can search for an organisation by its unique PIC number or by other search criteria URF PP User s Guide 2015 07 16 3 1 page 8 European Commission I Erasmus M
69. tion Upload Document Description amp Official Language enter a description of the file author Subject content and so on 6 Check the Original language box if the document is in the original language of the organisation for example the place of establishment of the organisation Submit for processing 7 Finally click to save your data and to upload your file URF PP User s Guide 2015 07 16 3 1 page 49 ud European Commission I Erasmus Welcome DEMO USER you can view Demo Organisation 949701296 English en Messages Documents _ Organisation i Legal Address Contact Person LEAR Documents Add a new document On this page you can review add and update documents for the current organisation You can Sort v upload document files with sizes up to 6 Mb per file Company Registration pdf RECEIVED Important Your updates here take Registration Document immediate effect when you click 2013 11 29 the Submit for processing button Disclaimer Before you upload a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Choose your Framework Progranl Figu
70. upload document files with sizes up to 6 Mb per file Important Your updates here take immediate effect when you click the Submit for processing button Disclaimer Before you upload a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Add a new document Filter File name Browse Document Type Registration Document Sort v This is a scan or the registration RECEIVED document Company Registration pdf Registration Document 2013 11 29 Description Original Language M Choose your Framework Progran Update your data Quit User manual Figure 38 Updates Adding a New Document replace document 2 URF PP User s Guide 2015 07 16 3 1 page 63 S gt European Commission I Erasmus 3 Click Choose File to browse for the replacement file 4 Click Es to save your changes or click to cancel the update Downloading a document To download a document click on its name in the document list Usually a file download prompt will pop up depending on your browser If you cannot download a document file check the security settings of your browser Deleting a docu
71. uring the Business Registration Number 0123456789 process of validation of the data Registration Date 01 03 2013 Registration Authority ABCDE Establishment Registration Country Belgium Region County R gion de Bruxelles Capitale Br Legal Name DEDE Official Language r Figure 22 Registration Data Modifications Delete Drar You can delete your draft using the button available on each page read only if no draft has been saved The Registration Wizard will close Note URF will keep your draft for up to 12 months as of the latest draft save If you do not resume the registration within a year s time your draft data will be automatically deleted URF PP User s Guide 2015 07 16 3 1 page 43 ud Commission I Erasmus Modifying the Registered Data After submitting your registration data you can modify the registered data from the Organisations gt My Organisations tab To do so click the button next to the organisation see Figure 23 Registered organisations below Contact Legal Notice English v Bes Education Audiovisual Culture Citizenship and Volunteering European Commission Participant Portal European Commission gt Education And Formation gt Participant Portal gt My Organisations HOME ORGANISATIONS EXPERTS SUPPORT My organisations LEGEND View Organisations Modify Organisations 1
72. vide contact data that is relevant to that legal entity including a Contact Person who will be requested to provide supporting documents during the process of validation of the data You are required to fill in all the mandatory entry fields marked with an asterisk and it is recommended to provide as much information as possible in all other input prompts In the Contact page see Figure 13 Registration Contact Information perform the following steps 1 Enter the Title of the Contact Person Mr Mrs Prof Dr etc English en ADDRESS CONTACT Contact data Enter contact information E EE E a Contact Aie Ee a aa a a aa a Title relating to your organisation during the validation process and as a future Position in the organisation participant The Validation Services will use this information to contact you or the Department designated Contact Person during the process of validation of your organisation Professional E mail dicate inca data Gender f Male C Female Last Name USER First Name DEMO Address Use the existing Legal Person s Ves No address Street Name and Number Rue Demo P O Box Postal Code CEDEX France only Figure 13 Registration Contact Information 2 Enter the Contact Person s Position in the organisation if applicable URF PP User s Guide 2015 07 16 3 1 page 29 E S European Commission I Erasmus 3 Enter the organisation
73. view add and update documents for the current organisation You can upload document files with sizes up to 6 Mb per file Important Your updates here take immediate effect when you click the Submit for processing button Disclaimer Before you upload a supporting document always ensure their consistency and quality Scan your documents for viruses or any other data which may potentially harm recipient user systems lt is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Choose your Framework Progran Reset filter User manual Figure 25 Registration Documents Page URF PP User s Guide 2015 07 16 3 1 page 46 ud f European Commission I Erasmus Note The Update Panel where the Document Management Facility is located will show additional tabs when a specific programme is selected from the drop down list at the bottom left corner of the page To upload a new document perform the steps below Add new document 1 Click hand side of the page and the document properties pane will appear on the right Welcome DEMO USER you can view Demo Organisation 949701296 English en Messages Documents Organisation Legal Address Contact Person LEAR Documents u Add a new document On this page you can review add File and update document
74. y of the types in the list select type Other See section Document management for more information about document types URF PP User s Guide 2015 07 16 3 1 page 48 European Commission I Erasmus ud Welcome DEMO USER you can view Demo Organisation 949701296 English en z Messages Documents _ Organisation i Legal Address Contact Person i LEAR Documents A E Add a new document On this page you can review add File Company Registration pdf Browse and update documents for the current organisation You can Document Type Registration Document upload document files with sizes up to 6 Mb per file This is a scan or the registration document Important Your updates here take immediate effect when you click the Submit for processing button Disclaimer Before you upload a er supporting document always ensure their consistency and quality Scan your documents for m viruses or any other data which may potentially harm recipient user systems It is recommended to use PDF file format when you submit the following document types FEL Form Legal Entity Form VAT extract VAT exemption and Registration Documents Extract of registration Original Language Vv Submit for processing Choose your Framework Progranl Figure 28 Registration Upload Document Description amp Official Language 5 In the Description field Figure 28 Registra

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