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TRACE user Manual

1. de Gema nw 3 Nowegan q Greek 1 p PoBh p Portuguese o0 Romalan E Estonia i E Bm amp n 8 Sbwk d Renh E Slvea h Coen E Seban hu Hungaia SV E D keandce E Abanan t Wan t TWKsh Xt linen zh C e When you switch languages you will be redirected to the general TRACES welcome page 11 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 12 These include 22 official languages of the European Union all apart from Irish ga Albanian Bosnian Chinese Croatian Icelandic Macedonian Norwegian Serbian Turkish Russian TRAde Control and Expert System TRACES I 4 TRACES RELEASE VERSIONS We are constantly upgrading TRACES to improve and adapt it to legal requirements and user needs and wishes This is done step by step As soon as an upgrade is available a new TRACES version is installed online Release notes are regularly published for TRACES in order to explain to our TRACES users the enhancements and modifications made to the user interface and functionalities You may want to check the TRACES release version installed online to verify the information in the TR
2. Dres werehous Importer Other species embryo team Other species location Other species semen centre Ovinc Caprinc embryo team Ovine Caprine holding i Owvine Caprine semen centre Porcine embryo team Felesr bSelect Authorisation type Poultry Farm rAdd Private transporter Oe Quarantine I Ship supplier bul I nformation Corresponds to the EU organisation s general identification number and is optional must be unique in a given country may be the same as the organisation s approval number s For non EU countries this box is greyed out Refers to the Activity Type of an organisation that does not need to be officially listed LMS and may be mandatory depending on the Activity Type may be different from the Aggregation Code and other Approval Numbers of the same organisation TRAde Control and Expert System TRACES Data field Information In certificate Allows the specific Activity Type to be assigned to the organisation in the official entry document Unlike the procedure for creating an organisation from the User and Organisation Management menu and Organisations submenu a specific establishment s Activity Type must be entered in the certificate box This will correspond to the commodity indicated in the official entry document Possible Activity Types that can be assigned in the certificate box are marked with an asterisk and are the only ones
3. Details of Consignment Presented Purposes gt Cancel and Return to Menu Save as draft bSubmit for Certification bValidate 1 20 Fur transfer tu DPE bClear pSelect I 20 For transfer to Should be used during the transitional period provided for in Article 19 1 of Commission Regulation EC No 669 2009 to allow for onward transportation to another Control Point TRAde Control and Expert System TRACES NOTE LINKING OF CED Boxes IN TRACES In order to speed up the submission of Part of a CED the information entered in a box may be automatically copied to other boxes if the organisation s Activity Type in this first box is allowed in the other boxes For example Consignee may be copied automatically to Place of destination and Importer EUROPEAN UNION Common Entry Document CED z i DPE t B DPE Unit No t I 4 Person for the consignment Tat amp BL uz LJ z T eer eed ee su qoguikla 4 dac bed whores carie ius m ba aet ol zr TL ef serum vu tr und company nad i ago 5 edi compe iid aca cue clum cuapineev tis verdant nd ire 38 More information on Activity Types can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES I1 2 3 2 0F A CVEDA Part I Consignment of the CVEDA in TRACES contains all the boxes required for Regulation
4. Re enforced Check programme eese eee ee eene enne nune unen anna nn 109 Pe SOS ELON m P 111 Wos TATOO e eRRRUEE S 112 V FG MO oo 77 E 113 V 1 You cannot submit an new official entry document eee 113 V 2 Alert message Multiple submission not allowed sss55555555555211555515552155555555525555522555155 113 V 3 Alert message Security exception you do not have the rights to perform the requested eje sigz Bre p EREMO TO 113 V 4 Alert message The certificate is not found eeeee eese eee eene nnne nane nnn nnn nnn 114 V 5 Alert message GEN 002 unexpected failure alert ss sss52255521555215555515552555555555555 114 VI Further information and contact details eeeeeeeeeesesseeseesesse 115 TRAde Control and Expert System TRACES INTRODUCTION I 1 SCOPE OF THE ENTRY DOCUMENTS USER MANUAL PART I This user manual describes the main principles and functionalities of TRACES for the submission Part I of the following official entry documents to the competent authority at EU BIP DPE DPI level e CED Common Entry Documents for feed and food of non animal origin e CVEDA Common Veterinary Entry Documents for Animals e CVEDP Common V
5. a Y Co iSe References F Traders k Cusmeudily gt Transpurt k Purpuse Details of Consignmant Presented Select Specias Type Class Temily bConcel bAssign and Add New Code bAssicgn Dsbyrouss spp Pi Dicotyles spp Itylochoerus spp Phacochoerus spp Potamochoerus spp Sus scrofa sus spp bAssign and Add New Code Depending on the nomenclature code selected a code extension to categorise the commodity at sanitary type and phylogenic class family species level may be required To proceed the TRACES user can Option Assign and Add New Code Information Select multiple commodities at sanitary type and phylogenic class family species level for a given official entry document model Only nomenclature codes for the chosen official entry document model can be selected Assign Confirm the chosen commodity in your official entry document TRAde Control and Expert System TRACES II 2 2 SPECIFYING ORGANISATIONS IN OFFICIAL ENTRY DOCUMENT BOXES II 2 2 1 SEARCH Before creating a new organisation you should first verify if it is already present in TRACES by searching for it This is in line with the Search first create if necessary principle 4 Person responsible for load Date of Declaration 06 06 2011 Name of signatory Name Address Postal Code Region Country k amp szian An organisation can be entere
6. Help To Decision Management Re enforced Check k Legislation kPrivacy statement Search for Re enforced Check Country Commodity Application Date Status kclear Search Search Result Ecuador FFP Physical Tests Required Yes 087 107 2012 Fulfilled gue Commodity Code Group for 05040000 Chlaramphenieol og i0 2012 Fulfilled To safeguard data privacy only the country commodity code and laboratory test details are displayed TRAde Control and Expert System TRACES The search criterion Status which can have the values Active Deleted Fulfilled Imposing Checks New and Stopped relates to the following RASFF workflow p Commission European Reject Y Reject i Confirm RASFF and Re enforced Checks Workflo e 0 00 0 09 09 090 9 090 09 09 090 9 09 0 o oO oO oO Validate Y CVEDP In progress CVEDP Rejected Recalled gt PalpYinf SuOIIPuod 142 44S VM 9 Juauus1suoo pa122al2yM E o y D T ES 9 29y Ee gt e otc 5 BT e e a e se Eds e v2 s o m ct 9 29 v e ac e dit d2dd e TRAde Control and Expert System TRACES IV 5 LEGISLATION The Legislation menu redirects the TRACES user to the welcome page of EUR Lex the website for access to European Union law and other documents considered to be public T
7. More information on Activity Types can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES II 2 3 3 OF A CVEDP Part I Consignment of the CVEDP in TRACES contains all the boxes required for Regulation EC 136 2004 under the tabs summarised below The official description of the boxes can be found in Annex III Notes for guidance for the CVED certificate to Commission Regulation EC No 136 2004 However some boxes are highlighted below REFERENCES Border Insp jon Post EIE Brest E TRACES Unit Humber FRBES1 2 CWE referenre niurhbaer Lowel reference nurmber kelet 4 Person responsible for load 10 Veterinary documents Dale of Declaration 06 06 2011 Velerinery Cogument Nurbsr Name of signateryi Dabe uf Issue dd rn yyy Hamme Addrasst Postal Code Reglan Country Hs bAssign Clear kEelect 2 CVED reference number A unique reference number is assigned automatically by TRACES and is displayed after the submission of Part I While the official entry document remains submitted to the competent authorities New TRACES users can still modify Part T A version number Vx is automatically added to the unique CVEDP reference number and is incremented each time the document is resubmitted whether or not it is modified Local re
8. Products Se LL Ss amp t nriary cartificata te ELI Load butiness partners from CUED certificates Esport Health vartificapa s Empty Certificate k Keperina Micrasott Internet Explorer User and id Cri aris aliis S dali LJ This procedure wal load your personal business partner directory with estabkshments from CVED certificates For which you are the respansibla fee the load Do vou want t start the operation IV 3 ESTABLISHMENT List PUBLICATIONS More information to the presentation and management of approved establishment listings LMS can be found in the Organisation user Authority management user manual also available with the TRACES Toolkit 191 101 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES IV 4 Herp To DECISION MANAGEMENT IV 4 1 RE ENFORCED CHECK PROGRAMME The Re enforced Check programme submenu available to TRACES economic operators and competent authority users linked to the EU BIP DPE DPI complies with Article 24 of Council Directive 97 78 EC Read only details t of all Re enforced Check programmes are available from the Help To Decision Management menu and Re enforced Check submenu 102 Welcome Page i TRACES Data Warehouse Veterinary Documents k Reporting User and k Organisation Management Establishment List Publications
9. TRAde Control and Expert System TRACES IV 6 INFORMATION The Information button in the top right of the TRACES window will redirect you to the TRACES Toolkit 9 on the CI RCABC Information website TRAde Control and Expert System tba kbg Fes kda kde kel ken bes ket bfi kfr khr khu Fil kit FE kw kmk Fmt knl knw Fpl kpt kro Fru ksk ksl ksq ksr ksv btr kzh kInformation kLogout traces cbt net TRACES Welcome Page The TRACES Toolkit 19 serves as your gateway to further TRACES user manuals videos and templates For the submission of official entry documents we would recommend viewing the instructional videos produced for the cloning and submission of official entry fe cere UBACES documents TOSSET The TRACES Toolkit contains all useful information in one platform document and assists you in your use of TRACES 103 TRACES Toolkit _https circabc europa eu w browse ac0bd3d2 66ae 4234 b09c a3fa9854acfd 104 CIRCABC Communication and Information Resource Centre for Administrations Businesses and Citizens 105 TRACES Toolkit https circabc europa eu w browse ac0bd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES V FAQ V 1 YOU CANNOT SUBMIT AN NEW OFFICIAL ENTRY DOCUMENT If you do not see a New button in one of the Veterinary Documents submenus when you want to submit a new official entry document it might be that your TRACES profile is not link
10. III 4 2 CVEDP For the import of Non conforming consignments box 22 or consignments destined for the internal market with a customs warehouse as Delivery address box 8 one or more new subsequent CVEDPs can be created by using the Split button under the validated initial CVEDP The Split button is also available upon opening the validated initial CVEDP Search for CVEDs for Animal Products Search Criteria Certificate Reference Country of Origin T Consignor Declaration date after Consignee Declaration date before Arrival at BIP after Commodity Browse Arrival at BIP before Means of Transport Country of Destination Authority of destination Postal code of Authority of destination destination code Local reference number Authority of origin Certificate Status Authority of origin code Container Number Document Clear kSearch kDirect access kAdvanced Search Result CVEDP FR 2012 Brazil 0201 10 kOpen kCopy as new bSoplit The Split function automatically copies all information from Part I of the validated initial CVEDP in the new subsequent CVEDPs while allowing data in some boxes to be modified Some other boxes are automatically reset or adapted e g net gross weight number of packages identification of the means of transport When the Split function is used the initial CVEDP can no longer be replaced TRAde Control and Expert System TRACES
11. KX amp Kyat European Commission User Manual Entry documents Part Intended for Economic Operators EU EFTA Customs Agents Persons responsible for load Submission of CVED Common Veterinary Entry Documents II CED Common Entry Documents lil DECLAR Declaration Documents IV CHED PP Common Health Entry Documents for Plants and Plant Products TRACES TRAde Control and Expert System Health and Consumers TABLE OF CONTENTS ntroduction uses ono a andorra coo EX ADORA c DDR NERA 5 l 1 Scope of the Entry documents user manual Part oc ccc cece cece cece cece eene 5 12 JAbbreviauons ald dernitlofis sehe Np QUIE RX ERU RE RUD RU UC EN UN ER TNR Ro vB BORGO 6 35 WOEKING LANGUAGES qeeyav x xOFHNTEENINVIADEWEXIEEKRCHVAMI NEE ANE VD RECO DUC UAR 6 1 4 TRACES release versions 2cccccccecceceeceesencenceneenseneesenseuseaseuseseeseeeeeeuseuseaeeuseaencesseacenseaseuees 7 B E rr P G 8 k d pata access and DrOEOCLIOP sassesaneuw uti ad Aux UNUENEEKEER NAMES MAU KR KUNNERU ERR RUE ANTATUFINENA UN FIMS 8 PEN SSCCULIC AIOPDaseciuisess E S E E ERsUME 1 ES EXEIEU EV CERKRDREEEP EN ERKEDATKIR RU ERE QA EIQU RU A 8 s e SEDVIFODITIOT ES assess aauRURSABEENNENEEMERANCUUNEEEREEERPERSNENNEKMESREEXMKIREMKESREREKRERRENTERKARNEERENKUNEEEUNKI ME 9 o SACCOBIDETOOISEESLIODsaaxxuEEC RRXSEXREEVERTEEIRVERERNNAVEANSEKERNIRNDUUNUNNERNERE RNEVRRSIE NEA
12. user manual RAde Control and Expert System TRACES Id Product description Species Subtotal Net Weight 0201 Meat of bovine animals fresh or chilled Domestic 5 x Select 0201 10 Carcases and Bos taurus g FRemove half carcases 1502 Fats of bovine animals sheep or goats other than th f heading 1503 mn Select hose of heading 1 VIDERI S elec 2 450290 Other Hm H ds kRemove 1502 90 90 for human Bison spp consumption 1602 n Bison a mr E TERMS preserved meat meat affa SERE eI eS elec xe or blood pis i Kg Remove 1602 50 Of bovine animals Bison spp Reset kAdd New Code Total Gross Weight kg 12 Total Number of Kg packages Total Net Weight Ia Kg The Id number is also shown in the box Identification of the commodity RAddkAdd 10 kClear Commodity Code Species Net Weight kg Number of packages Type of packages i 020110 1 Bos taurus kg Remove 2 15029050 4 2 Bison spp Kg FRemove 3 160250 3 Bison spp kg FRemove kAddkAdd 10 kClear Note that only commodities with the same temperature type ambient chilled or frozen can be selected in the official entry document For each nomenclature code the field Subtotal Net Weight has to be filled in either by directly entering the net weight for each nomenclature code or by clicking the sign which calculates all net weights in each line linked to the code in question A consistency check verifies that the subtot
13. 3 TE taurus ernperature half carcases PEG e Chilled Total Gross Weight n 12 Total Number of 35g ka Kg packages 10 Veterina documents Cou Veterinary Total Net Weight kg lo a Name Type Approval Number Loue Approval NUM Der H Cold Stores kRemowve Cold Stores Remove Minced Meat Plant Identification of the commodity Commodity Code Speci Net Weight kg Number of packages Type of packages fa a20110 i Bos taurus O Kg 200 Polystyrene Box Ei kRemove 1 020110 1 Bos taurus 0 Kg 100 Container not otherwise specifi Remove 1 020110 i Bos taurus O Kg 50 Polystyrene Box kRemove Save as draft Submit for Certification kEemove kCancel and Return to Menu Identification of the commodity Type of packages cannot be modified in the new subsequent CVEDPs 10 Veterinary documents If several approved establishments were entered in box 10 Veterinary documents in the validated initial CVEDP you can select from among these one or more for the split consignment by deleting the unwanted establishments At least one establishment should remain in box 10 Veterinary documents in the subsequent CVEDP 85 FTRACES Veterinary Documents Corarmnmon Veterinary Entry Docurnent for Animal Products kPrivecy Bryce bns k References k Traders Lommodit CWVEDP 183 Cunmr
14. CHED PP 2 Click the Open button under the official entry document 3 Click the Print button Another web page is opened where one or more languages can be selected to print the submitted official entry document which will be output in a single PDF file 88 TRACES Veterinary Documents Common Veterinary Entry Document for Animals Y beatin Details of Consignment Presented References 2 CVED Reference Number CVEDA FR 2012 v3 Monder inspectan ac Local reference number DIP Drest TRACES Unit Number FRBES1 Date of Declaration 17 10 2012 Veterinary Document Number teat Name of signatory PER TRANSITAIR Rate nt leave Ginen yvy ID Hare Accompanying Document Number Address Postal Code Region i Sanimi Country FR France b m Nu PAsaign bOear bSelect guage selection for printing Certificate bCarced and Return ta Men b5uliermt her Cartiticatio bDwuletie e Croatian Chinese Hungarian Lithuanian German Bulgarian French Slovenian Danish Italian ba Serbian Albanian Icelandic Czech 88 The current TRACES working language is selected by default You may tick or untick any language boxes you need TRAde Control and Expert System TRACES The status of official entry documents is shown by a watermark Only a valid official entry document has the watermark ORIGINAL For New status there is no watermark There are other watermarks for Cancelle
15. EC 282 2004 under the tabs summarised below The official description of the boxes can be found in Annex I Notes for guidance on the common veterinary entry document CVED for live animals from Non EU countries entering the European Union or the European Economic Area to Commission Regulation EC No 282 2004 However some boxes are highlighted below REFERENCES n A TRACES Veterinary Cocuments Common Veterinary Entry Document for Animals 2 CVED Reference Number Border Inspection Post Local reference number BIP Brest P TRACES Unit Number FREES bSelect 10 Veterinary documents Date cf Declaration 06 06 2011 Veterinary Document Number Name of signatory Date of Issue dd mm yyyy Name Accompanying Document Number Address Postal Code Region Country 35 NS PAssign rCleer PSelevt 2 CVED reference number A unique reference number is assigned automatically by TRACES and is displayed after the submission of Part I While the official entry document remains at the submission stage New TRACES users can still modify Part I A version number Vx is automatically added to the unique CVED reference number and is incremented each time the document is resubmitted whether or not it is modified Local reference number This is a number which the TRACES user can assign depending on their national administration optional Inspection centre
16. Place of destination and maximum speed of 70 kilometers per hour The result generated by the GIS is a minimum time and can be manually corrected upwards The Estimated journey time in the Transport tab is linked with the box Planned Staging or Transfer Points in the Route tab As soon as the estimated journey time exceeds the legal requirements under the Animal Welfare Regulation you may need to select or add staging or transfer points 39 If the automatically calculated estimated journey time does not seem to correspond at all to the actual journey time you should contact the TRACES team in order to double check and if necessary modify the precise longitude and latitude of the loca tions involved 40 For upward corrections you should double check that the Estimated journey time is correctly entered as this box may be automatically reset to its initial value when the page is refreshed 41 Council Regulation EC 1 2005 42 Further details are given under the Route tab TRAde Control and Expert System TRACES ROUTE TRACES Webe itiery Duconpeiils Cosa rara Velen y Enloy Docuir Ferivacy statement 7 urs un eril Details of Consignment Presented Route al FRane kAdd Planned Staging or Transfer Points 3 Date dd mmi yyyy Time hhimm x 2 Remova w no kAszign Sale control post Add transfer point Cancel and Return to Menu Save as dr
17. Product description Species Subtotal Net Weight 0804 Dates figs pineapples avocados guavas mangoes and mangosteens fresh or 1 dried F Kg Se ect 0804 10 00 Dates Remove 2 0809 Apricots cherries peaches including nectarines plums and sloes fresh du e Select i 0809 10 00 Apricots a kEemove 3 i004 Cats K Select 1004 10 00 Seed 3 kRemove Reset kAdd New Code Kg I 13 Total number of packages o Total Net Weight kg a Kg The Id number is also shown in box Description of commodity I 12 Description of commodi Total Gross Weight kg kAddkAdd 10 kClear Commodity Code Net Weight kg Number of packages Type of packages 1 08041000 9 Kg MEM bRemove 2 08091000 Kg kRemove 3 10041000 z Kg Remove kAddkAdd 10 kClear Note that only commodities with the same temperature type ambient chilled or frozen can be TRAde Control and Expert System TRACES selected in the official document For each nomenclature code the field Subtotal Net Weight has to be filled in either by directly entering the net weight for each nomenclature code or by clicking the sign which calculates all net weights in each line linked to the code in question A consistency check verifies that the subtotal for a nomenclature code is grater than or equal to the sum of net weights for each species of this nomenclature code Total Net Weight co
18. RACES TRADE CONTROL AND EXPERTS S TS TEM IN THIS Lana i ean ens kd eorbihass en TRADISI EDITION Aima from TRACES L galzinn Faa G Fig Coming us The TRACES Team has the plaasure of present the latest newsletter In ws eion we have a detaled article cm the mga ueram 5 31 ol TRACES that rs available as from 30 May as well as a report on training and a workshop which took place in the first 26 More information can be found under heading 1 5 3 Environments 27 TRACES Newsletter http ec europa eu coreservices mailing index cfm form register amp serviceid 1 TRAde Control and Expert System TRACES II VETERINARY DOCUMENTS MENU II 1 INTRODUCTION II 1 1 CERTIFICATION WORKFLOW In TRACES economic operators 2 can initiate Part I Consignment of the official entry document and submit it to their competent authority for certification Two main actions are available for submission of Part I 1 Save as Draft allows the economic operator to store the official entry document locally Only the initiator and his her direct colleagues belonging to the same organisation will be able to consult and to modify to the official entry document before actually submitting it to the competent authority 2 Submit for certification allows the economic operator to submit the official entry document to the competent authority As TRACES is a web based online system sub
19. and will be automatically notified by TRACES for it to continue with the certification process More information on certification by competent authorities can be found in the Entry documents Part II user manual also available with the TRACES Toolkit 67 The DECLAR is not concerned here 68 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES II 3 2 Next steps FoR DECLAR CLone to CVEDP In order to facilitate the issuing of a CVED the data submitted in a DECLAR can be transferred automatically to a CVED This is called cloning in TRACES Both the economic operator and competent authority have this option when opening a validated DECLAR When economic operators are named in box I 6 Person responsible for load in EU in the DECLAR and are TRACES users they receive an automatic TRACES notification message informing them of the validation of a Declaration Document II 3 2 1 AccESS BY HYPERLINK The economic operator can then directly consult the DECLAR by clicking the hyperlink in the TRACES notification message II 3 2 2 AccESS BY MENU Economic operators can also access the DECLAR from the Veterinary Documents menu and Declaration Document submenu Log into TRACES Click Declaration Document in the left hand menu which displays the DECLAR search screen Check the To process search criterion in order to search
20. menu Common Entry Documents CED CVED for Animals CVED for Animal Products Declaration Document CHED PP and specify one or more search criteria which mostly relate to Part I Consignment of the official entry document You can use search criteria individually or in conjunction with other search criteria As some search criteria differ between CED CVEDA CVEDP CHED PP and DECLAR some specific search criteria for the various document types are illustrated below 72 You can use the wildcard character in most of the TRACES search criteria in order to search for a wider range of data In addition TRACES makes no distinction between upper and lower case in searches Example entering CVEDP EN in the Cer tificate Reference field minimum of 8 characters searches for all CVEDPs available to a given user 73 The Certificate Status criterion cannot be used alone TRAde Control and Expert System TRACES III 1 1 CED CVEDA CVEDP CHED PP Click the Advanced button in order to obtain additional search criteria concerning the transhipment transfer procedure the splitting of consignments etc Search for CVEDs for Animal Products Search Criteria Certificate Reference Consignor Consignee Country of Origin Declaration date after Declaration date before Arrival at BIP after Commodity kBrowse Arrival at BIP before Means of Transport T Country of Destination
21. select or create a Consignee box I 5 and Place of destination box I 12 situated in a non EU country If the information is unknown you can submit the official entry document without completing these boxes 1 27 For import or admission into EU A Consignee box I 5 and Place of destination box I 12 in an EU EFTA EEA country must be selected TRAde Control and Expert System TRACES NOTE LINKING OF DECLAR Boxes iN TRACES In order to speed up the submission of Part of a DECLAR the information entered in a box may be automatically copied to other boxes if the organisation s Activity Type in the first box is allowed in the other boxes For example Consignee may be copied automatically to Place of destination and Importer Declaration Document Part I Details of dispatched consignment Li Net oftTTES 120 Qramtiry 122 Tom Meester of Packages 60 More information on Activity Types can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES 11 2 3 5 OF A CHED PP Part I Consignment of the CHED PP in TRACES contains all the boxes required for Council Directive 2000 29 EC under the tabs summarised below REFERENCES ACES RENE T RAJE Control and Expert oystem T E kba Fog kcs Fda kde Fel Pen Fes ket kf Fir Phr khu PI Pit Fle Fly Bok brit bn
22. 5 7 TRACES NEWS UPDATES I 5 7 1 WELCOME PAGE Once logged into the Production real life environment 7 the TRACES welcome page displays both information on TRACES and important health information such as safeguard measures We invite you to regularly check the news updates published on the TRACES Welcome page concerning the following topics General information and hints Hazards and outbreaks Sanitary information e g official entry document models Technical updates and TRACES version releases Working groups and meetings I 5 7 2 NEWSLETTER In there ae prablems wilh how this m siage is dicplayes ck hene 10 wer il ira ee Drowrier The bi monthly TRACES newsletter contains general news on TRACES facts and figures a seminars training sessions and workshops legislation and upcoming issues i Dearcoleagues From zancn news dec europa eu Seni Frid307 20121007 T amp i Here enclosed you will find the latest versian of the TRACES newsletter Of you havent Subscnbed t it wel we suggest you be sign m by holtioving this link m order t recens information and mews about TRACES on a regular basis f you do nat subscribe you are E nel pong to recne amy TRACES newsletter gmrmorer You can subscribe to this free communication ica MM aA service hosted by the Directorate General for NEWSLETTER Health and Consumers via this link 2 rar Issue n 1 June 2012
23. Authority of destination Postal code of Authority of destination destination code Local reference number Authority of origin Certificate Status Authority of origin code Container Number Document Advanced r a E To Tranship E Transhipped E Splitted CVED I Pending rejection E Pending laboratory tests Clear Search Direct access Search options Certificate Reference Refers to the unique TRACES reference number automatically assigned to the official entry document Information on official entry document statuses can be found under heading II 1 1 Certification workflow Certificate status Searches official entry documents subject to a transhipment procedure for specific official entry documents to be transhipped by the second EU Border Inspection Post Advanced To Tranship TRAde Control and Expert System TRACES Search options Advanced Transhipped Searches official entry documents subject to a transhipment procedure for specific official entry documents that have been processed with retrieval of the inital official entry document and display of the subsequent official entry documents Document Advanced rr te Tranship v Transhipped C Splitted CvED Has contral Pending rejection Pending lahnratnry tests Clear Ezesarnch Search Resull Turrisia 0304 33 00 0306 11 90 0207 42 1D 0207 52 10 CVLDP Mauritania
24. Hama Addiess Postal Code Region Country Rs kAssign kClear bSelect Rosncel end Return to Menu Foeve as drs Submit for Certification bVslidst 1 2 CED reference number A unique reference number is assigned automatically by TRACES and is displayed after submission of Part I While the official entry document remains at the submission stage New TRACES users can still modify Part I A version number Vx is automatically added to the unique CED reference number and is incremented each time the document is resubmitted whether or not it is modified Local reference number This is a number that the TRACES user can assign depending on their national administration optional Inspection centres can be identified here optional If not entered the local reference number will automatically be filled with a unique reference number assigned by TRACES after certification of Part IT 4 Person responsible for the consignment If the Person responsible for the consignment is registered in TRACES and makes the declaration him herself Part I this field is automatically filled with his her organisation TRAde Control and Expert System TRACES Designated Point of Entry Designated point of Import The name of the competent authority and its TRACES code are filled in automatically when Part has been initiated in line with the organisation entered in box 4 Person Respon
25. Modify User Profile kPrint is Sie ness Export Health Certificates artners Establishment List kErint Publications III 8 AuroMATED TRACES E MAIL NOTIFICATIONS Automated TRACES e mail notifications are sent to all valid and active TRACES users concerned to inform them of certain actions performed or to be performed in TRACES These notification messages can be sorted by category e Official entry documents creation validation rejection control laboratory test rejection cancellation deletion IMPORT CVEDA CVEDP CED DECLAR CHED PP INTRA DOCOM EXPORT Notification messages for CVEDPs fall into the following categories e Notifications of acceptability for transit transhipment boxes 30 and 31 e Notifications of acceptability for internal market box 32 e Notifications of channeling box 33 and specific warehouse procedures box 34 e Notifications of unacceptability in the event of destruction or transformation box 35 TRAde Control and Expert System TRACES Modity User Profile amp Mail Name First name Aggregation Code Lest n rmre Address Postal Code Region Notification language E Country Nietifiration type HTML Prone Fax Additional Information Racaiving natiticatian mail Motification related te CED cancelled iv Notification related to CEDU daczion in prograzz Ell Hotificalion related to CED validation s Nutificalicr related to CED validation transfer Notificat
26. REFERENCES _ ee M FPnvacy statement eM OM O00 en a a ee OTTES mient 2 TRACE S V e enr rar y Documents fon Viekeriuary Eribryy Dr eunrreirl for Aminal Products k Traders b Commodity k Transport kb Purpose Details of Consigr nt Presented References BID Brest P TRACES Unit Number FRBESI 2 CVED rafaranca mumbar Local reference number Select BIP bSelect SLYU 4 Person responsible for load Date of Declaration 15 01 2010 Velerinary Document Auber 4168 Name of signatory k FR TRANSITAIR J ry Date of Issue dd rnr yyuy fis i2 2009 Hamer eee Address Postal Gude f Regionr Country w Ne bAssian Clear bSelect Cancel and Return to Menu KSage as draft Subrnit for Certification 4 Border Inspection Post The economic operator can select another competent authority 2 CVED reference number A CVED reference number is filled in automatically when the new subsequent CVEDP is submitted 10 Veterinary documents This box is read only as it concerns a new subsequent CVEDP split from the initial CVEDP TRAde Control and Expert System TRACES TRADERS TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statemen Details of Consignment Presented Traders 1 Consignor Exporter Name Name Address Address Postal Code Region Postal Code Region Co
27. S1voIdtium Pa PIsy snivis a21v314I1437 g2UE7 Snivis 31V01411837 041u0 paj e28M jaouez III LHVd II 1HVd YD payiusai e Aq Uae uaaq seu TI Hed uo uorspap eui Ji prje sJd auo2aq jim e3e2gn e2 IUL WO au Aq pajnoaxa uaaq seu I 40 Hed 03 uoneauipotu e 4i Duneoipul iequinu eauasJajea saved aug 03 3xeu e qisi aq iiM ZA TA uoisie e3esunjao Su s DSHHYMWIM sauunoa2 bungisug pue uongugsap Julod Aqua Jo WD a3AJ 032 saiuno2 Bunisueg pue uongeunsap uiBlio Jo Yo DHOdlNI Spel e dug 15H35 OL ALTIIHISIA guiDLiD ANTHd Havinaa AA pejajduuoa T pue PEG LNIANO a1vorJ11437 pijgA snivis a1vo141L83 uolsizag 1uqns ejepijeA saujunoa Bugisuen pue uoneunsap 3ujod Agua Jo v pue sdrg na Ile d3A 2 032 sau3uno2 bunsue pue uoneunsap uibrio jo YD njodWI epej equg sua3sn OL ALDTITISISIA papalay iNTHd wuviisiaiv AA pejejduuo2 IT pue Wed 1N31N02 31v2I411837 papalsy snivus a1var411837 palay SUON SH35n Ol ALTIISISIA WN ININA WHYHWHASLYAA eules BY o3 payu senbesjjo3 yap AUO sSHasn Ol ALTTIHISIA 5s8Jboud UJ 1NTHd Wavy AA II Hed e3ejduio2u 1N31N02 31v2141183 ssaiBoud uJ snivas a1v2o1411437 ssaJBo Jd ui aAes WN 1N31N02 31V214ILN37 pajajag SNLWLS 31v314f1837 ajajaq sajeuynie2 HOM I Luvd dIg quiod Aue yo yD Q3A2 032 UUM s1a21Jo dIg pue J EPSUBL 10J aj qejreAe Ajuo sir uo3jnq siu wewway nA uibla0 jo Wo LHOdIWI SpeJ eJ1UT dig 40 4je
28. TRACES is rejected the non EU countries receive an automated TRACES e mail notification TRACES users can choose which automated e mail notifications they wish to receive by going to the User and Organisation Management menu and Modify User Profile submenu and ticking the appropriate checkboxes Receipt of these automated TRACES e mail notifications does not affect access to the online TRACES information which is instantly updated upon any modification made by the competent authority III 8 1 QUANTITY CHECKS When the number of animals or the weight of goods exceeds a preset limit value an alert message inviting the TRACES users to check the quantity is posted immediately after submission and is repeated until validation of the official entry document The entered quantity exceeds the fixed limit value validate to confirm this quantity If an official entry document is validated with a quantity higher than the fixed limit a notification message is sent to the European Commission The maximum quantity for live animals is as follows TRAde Control and Expert System TRACES CN code Species 0101 0102 0103 010410 010420 0105 010611 010612 010619 Artiodactyla Perrissodactyla Proboscida Rodentia Lagomorpha 010620 010631 010632 010639 010690 030110 III 8 2 SECURED ACCESS SANCO TRACES NOREPL Y ec europa eu Maximum quantity 100 300 1200 1500 1500 200 000 Direct onli
29. This is an automatically generated email Please do not reply To contact the TRACES team please use the following address ssmco tracesg ec At first login this new standard password will need to be replaced and confirmed by a personal password The security question and answer remain unchanged Please contact the TRACES team to change the user account s security question and answer The competent authority may choose to reject a confirmed TRACES registration request The applicant will receive a notification indicating that their TRACES registration request has been rejected by their competent authority The competent authority may choose to validate a confirmed TRACES registration request The applicant will receive a notification indicating that their TRACES registration request has been activated validated by their competent authority Date 2013 41 Subject Your account has been activated To Hi Your account on the Trade Control and Expert System has been activated As of now vou can login using the userName and the password vou provided dunng registration Click here to access the application The TRACES application This is an matocnaticalby pecersted amail Plase do not mpiy To contact the TRACES team please use the following address pancc tmcesrd ec muropa su TRAde Control and Expert System TRACES I 5 4 2 By THE COMPETENT AUTHORITY The competent authority may go to the User and Organisa
30. Transport k Purpose Details of Consignment Presented Sign for Submission I the undersigned person responsible for the load detailed above certify that to the best of my knowedge and belief the statements made in this document are true and complete and I agree to comply with the legal requirements of directive 97 78 EC including payment for veterinary checks for repossession of any consignment rejected after transit across the EU to a third country Article 11 1c or costs of destruction if necessary Please enter your password to sign the consignment document E Use same password for all subsequent signatures kCancel and Return to Consignment Sign Certification 81 When the IMPORT concerns animals from a non authorised country the TRACES user may select the non EU country in box 6 Country of Origin Once the official entry document is certified by the competent authority at the EU border a message will appear with the list of the countries allowed for the selected animal species Country of Origin must match one of the Country Legislation applicable In CVEDAs the competent authority at the EU border then has to reject the CVEDA by entering the name of the non approved country in box 37 Reason for refusal 82 More information on the signing of an official entry document can be found under heading II 2 5 Signature TRAde Control and Expert System TRACES III 3 Copy as NEW Th
31. avr 10 2012 Dale ul issue df yyyy i The economic operator can select another competent authority 1 2 CED reference number A CED reference number is filled in automatically when the new subsequent CED is submitted I 10 Documents This box is read only as it concerns a new subsequent CED split from the initial CED TRAde Control and Expert System TRACES TRADERS TRACES Documents Common Entry Document CED kPrivacy statement Name Name Address Address Postal Onde Reginn Postal Code Region Cruntry Be oes County BR Brazil He kAssign kClear kSelect Name Name Type Address Address Postal Code Region Postal Code Region Country FR France Country Approval number ES H FAssiyn kms Zeb I 11 Means of transport 1 19 Seal number and container number Type Seal Number Container Number Identification l i kRormowvc Document rAdd 8 Arrival at DPE Date dd mrm yypyy Time hh mm Cancel and Return to Manu kSavae as draft kFSubmit for Certification 1 Consignor and 11 7 Importer These boxes are filled in accordance with the information specified in Part I of the first initial validated CED and cannot be modified L 8 Place of destination The place of destination should be indicated mandatory 1 9 Arrival at DPE estimated date The information is reset to blank in new subseq
32. be cloned to an official entry document more than once TRAde Control and Expert System TRACES kPrivacy statement References k Traders Commodity k Transport Details of Consignment Presented References Bord Inspecti Post 2 CVED reference number Local reference number j BIF Madrid A TRACES Unit Number ESMAD4 kSelect 4 P erson responsible for load 10 Veterinary documents Date of Declaration 19 10 2012 mean Veterinary Certificate to FIMPORT PG 2012 Name of signatory E 2 n A Veterinary Document Number Name Date of Issue dd mm yyyy 18 10 2012 Address Postal Code Region 28042 Madrid Country ES Spain M kAszsign Clear Select Cancel and Return to Menu Save as draft Submit for Certification The economic operator can amend or supplement most of the information transferred to the CVED apart from the following e Traders tab box 1 Consignor Exporter box 16 Seal number and Container number e Commodity tab box 6 Country of Origin box 7 Country from where consigned Temperature Once the information has been verified and if necessary completed the economic operator must click the Sign Certification button to submit Part I of the CVED TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products i Privacy bises JE DN Y Le MUR ET ee T Ln k References Traders k Commodity F
33. button Failure to do this will generate the following alert message upon submission of the official entry document CVEDA 154 Route Planned Staging or Transfer Points At least one control post is required 43 Council Regulation EC 1 2005 TRAde Control and Expert System TRACES PURPOSE TRACES Veterinary Documents Common Veterinary Entry Document for Animals kPrivary statement Delails of Cuonsiuymimenl Presented Purp 19 Fortran shipment to 10 For transit to 3rd Count BIP Exit BIB Clear kselect Clear FSelect 3rd country m Transit third countries Olazar Rnzlect Remora kAdd ard country x Clear amp Selert port or admission O Definitive Import Horses Ke entry l Temporary admission horses Exit date dd mm yyyy Exit BIP l klear Healert kCancel and Return to Menu Save az draft kSubmit for Certification 18 For transhipment to and 19 For transit to 3 Country For a transhipment or transiting consignment if box 18 For transhipment or 19 For transit to 3rd Country is ticked you can select or create a Consignee box 3 and Place of destination box 8 situated in a non EU country If this information is unknown the official entry document can still be submitted without filling in these boxes A Non approved establishment can also be selected in box 10 Veterinary Documents after choosing one of th
34. document DOXES 6c ccc cc ccc ee cece nee e wees 26 1 2 2 1 SGI Cl ITETIDID TUTTI IT E E E E 26 11 2 2 2 Size A M 27 II 2 2 3 Automatic filling of official entry document boxes c ccscsssssssssssssssseeeee esee een 30 eZee FNC Ie Pare perte ER 31 1 2 3 1 WHO a CED EAE E A A ARE A E RO DI RN RD DR NT RN 31 1 2 3 2 ELO Bhce c e 37 1 2 3 3 Old EOP t 45 1 2 3 4 a JON COE CCAR o n H 54 1 2 3 5 La CHBDSPPosuxaa sad PORE Rai RERO E AROCIEROR ih UA EC Wd UA RD OON I C CR C RN d E E WD ERN 61 TRAde Control and Expert System TRACES Ilz2 4 SUDIMISSION ODE ONS eurais nnair 66 1 2 4 1 Eae E E ATILIUS UEM 66 II 2 4 2 D LO DECCA arnari E OE E E E 67 o2 535 2SIODIOL E E E A E EA NERARKERNEERENMAASERUKEFAENRANEAE 69 hee FOULON mio aE E E EEEE EE AEEA 70 II 3 1 Next steps for CED CVEDA CVEDP CHED PP eee eee eren nnn nun 70 IL 3 2 Next steps Tor DECLAR Clone to CVEDYP usssniwasiNuuiY n Ri EK E ni M EEY RON EROR Rr M ER HD TRC NH rf 71 13 221 ACCESS DY DVDBEIIDKcssxs ann ves ax RR RO RR S RON RA URN ARR RD RON EN RN DS RU GEN Rd RF Rd 71 11 3 2 2 ACCESS DV NICU quaxexstqxd tbXeax views vueuWews euius pUUE VENE NA VN TEXN EAR REVUE KX E E Rd E EN VE VIF dU 71 1 3 2 3 SUD IIS O pa ERS EXMCUREE EODD ENDE FREIER MUERE EX EVEN AN NN CENA ERN NRN
35. doe quan o4 mun or coin of duran NO upon of EBRLE He of ieee Liga 65 More information on Activity Types can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES II 2 4 SUBMISSION OPTIONS II 2 4 1 GENERAL The following options are available for submission of an official entry document in TRACES Part I Consignment in general 1 4 Local Competent Authority Competent Authorities Identification of Applicant Name FTRANSITAIR FR Date of Declaration 18 10 2012 1 3 Central Competent Authority Cancel and Return to Menu Save as draft Submit for Certification Validate Save options Cancel and return to Returns to the CED CVEDA CVEDP DECLAR or CHED PP submenus and cancels menu Save as draft all actions performed during creation of the official entry document If your official entry document has not yet been saved all information entered in Part will be lost Saves Part I of an official entry document that has not yet been completed It is an intermediate optional stage before final submission of Part I of the official entry document to your competent authority Save as draft can be used as many times as necessary in TRACES For search purposes certain information on the commodity consignor exporter and consignee is mandatory for the Save as draft option Any furthe
36. for DECLARs that can still be cloned i e transferred to CVED e Open the desired DECLAR TRACES Veterinary Documents Declaration Document KE eee Staten Welcome Page Search for Declaration Documents ee Search Criteria Documents es Certificate reference Intra Trade Certificate Reference number TRACES Animal Health Certificates Consignor Consignee CVED for Animals Departure After Commodity kErovweee CWED for Animal ee ee Departure Before Means of Transport Veterinary Country of Destination Postal code of destination certificate ta ELI Autbouty cf dosbnss 2 4 uthori of destination Export Health Authority of destination ends Certificates Authority of origin Authority of origin code Commen Entry Document CED Country of Origin Entry point Tea Passport Me To process ll Declaration Certificate Status Cloned F7 Document kcClear Search kLDirect access Empty Certificate Reporting oa Rejected Consignments Certificate reference number Certificate Hamer et er Count f T CWwED for Animals Rejected sner Consignment DECLAR Brazil France EE Walid CVED for Animal locken Eo Products iiec ci Dd DECLAR Brazil France Organisation neia Manag Open kCopy as new Direct access This search option enables the economic operator to find a DECLAR whether or not their organisation appears in box l 6 Person responsible for l
37. same organisation Because New official entry documents have already been submitted to the competent authority a New official entry document can be modified only if the competent authority has not yet certified the document TRACES users can easily check whether a modification has been made to Part I by checking the version number Vx shown after the TRACES certificate reference number For print outs of official entry documents quick identification of any modifications made between the moment of printing and the moment of processing Part may be important Ma acece n k RACES Veterinary Documents Intra Trade Animal Health Certificate Privacy statement T Consignment c References b Tembhern F Curnrepnrmenb P Transpurl P Roule Details of Consignment Presented References r F T 2 2a l Arsal reference nimher eserini T 2 Cerhifirate refarenre nimbher TNTRA FR 2hnmg nmnmaa593 1 6 Mu 2 uf related crigirel ceitificebes L Relo ITE Cerlilicales kRermove bAdd Competent Authorities I 4 Local Competent Autho I 3 Central Competent Auth L2 Cerificate reference mmber Lio Local reference zumbcr ABATTOIR SEDAL INTEA FE 2049 0049293 AV MENDES FRANCE EUROPEAN COMMUNITY Intra trade certificate test Version Cancel and Retum te Menu 02000 Laon L4 Local Competent Authority France FR ERUUJZUU Aisne Maus of accomparving documenrs s JOMCERE DIRE CROENENHOEKE
38. to facilitate the submission of a CVEDP at the EU border the validated PART I of a DECLAR can be transferred automatically to a CVEDP This is called cloning The economic operator may search for a DECLAR not yet cloned to a CVEDP by selecting the To process button In order to facilitate the verification of CVEDPs submitted from a DECLARs at the EU border the economic operator may search for DECLARs that have already been cloned to CVEDP by clicking the Cloned button TRAde Control and Expert System TRACES III 1 3 WORKAROUNDS AND LIMITATIONS Apart from using the search criteria in TRACES you may also find an official entry document by using its unique certificate reference number in a specific workaround Select the appropriate URL as listed below and enter the TRACES reference number at the end of the address as follows 1 https webgate ec europa eu sanco traces certificates ced open do ref CED XX YYYY ZZZZZZZ 2 https webgate ec europa eu sanco traces certificates cvedanimals open do ref CVEDA XX YYYY ZZZZZZZ 3 https webgate ec europa eu sanco traces certificates cvedproducts open do ref CVEDP XX YYYY ZZZZZZZ 4 https webgate ec europa eu sanco traces certificates euimport open do ref DECLAR XX YYYY ZZZZZZZ 5 https webgate ec europa eu sanco traces certificates chedpp open do ref CHEDPP XX YYYY ZZZZZZZ In accordance with the access rules for the business data you must be declared in t
39. 0303 BB 90 0303 90 90 0306 11 10 02307 42 1D 0307 52 10 Mauritania Advanced Splitted CVED Searches official entry documents CED CVEDP subject to splitting for specific official entry documents that have been split with retrieval of the initial official entry document and display of the subsequent official entry documents RAST Status Container Number Datcurmenti Advanced F To Tranship E Transhipped splitted CvED L Has control a Banding rejection Pending laboratory tests klear Search Search Result United j States 0406 30 Valid CVEDP Fiber CVEDHB CWEDP CVEDP United States z z 30 Valid kitipa nm CWVEDP CWVLDP CVEDHP zoz J Valid United States United CVOOP Shales oO202 Jc Valid Advanced Has control Searches official entry documents for which Part III Control has been added Advanced Pending rejection Searches official entry documents with missing rejection details TRAde Control and Expert System TRACES Search options Advanced Pending laboratory Searches official entry documents with missing laboratory test details tests Advanced Temporary Searches CVEDA consignments for which the option Temporary admission Admission horses in box 20 For import or admission is ticked Direct access This allows the economic operator to find an official entry document whether or no
40. 2B communication you can download a favorite business partners list via web services with a TRACES B2B account in order to transfer the data of these organisations to a local application for submission to B2B To do this go to the Business Partners submenu under the User and Organisation Management menu Clicking the Load business partners from CVED certificates button t generates a list of business partners from the organisations indicated in the boxes Consignor Exporter Consignee Importer and Delivery address in CVEDAs and CVEDPs if your are designated as the Person responsible for load Person 99 TRACES BIP competent authority users also have access to this menu 100 For both CVEDA and CVEDP TRAde Control and Expert System TRACES responsible for the consignment box 4 t a Fha bba bet bom Bde bal berm Fea bet FA Ph ber Phu Fil PA Mt Me Pre bol Pns bel Pot ki Pew kIntarmiatien kHele FlLogaut Fik bal Por bow beh AMA bonas mc a 3 TRANS CATE FR ere ebb nat iTe CES User and Organisation Management Personal Business Partner Deer kPriuasg xlalmriimrik Personal Musineas Partner Directory E a TRACES Data E NL The Personal Business Partner Directory holds your favourite business partners and can be downloaded uting the TRACES BZB interface q Veterinary Doduments Lo ETE TTN Intra Trad a 1 Animal Finish Hama EEE Geel il ic d tae Filear Kuaearcb
41. 3isueJj ay Ag uexe3 uoisiap By uo Buipusedap JIJA SWasn OL ALTTIBISIA Suas OL ALTTIISISIA WON A4 NTHd VN v AA Ja23jo dIg Jo 4jE3isue1 ayy Ag ua e3 uoisi2ap au uo Buipuedap payafay 10 euiDLiO ssauBoud UT map 3Je1 ANTHA xuviwaaiv AN I Hed J0 Pue Wed 1N31N02 a31v314r137 dIg 40 4je3isueJr at Aq uaxeg uoisiap ayy uo buipuadap pie ssauboud ul May Heg 5NINO12 uai4v snivis a1v514ILu37 G3AO Se 8uoj pajdo T Ped 4N31802 31v2141143 Auoyyne JO 13uetuusijqejsa aues au 03 paxur senDes jo2 13eJIp A uo 158350 Ol ALTTIBISTA UEC ANIN X WH3SLVI 1 Hed JAWU 1N31N02 31v214LLH37 YEIG sniwis a31vor4r1u3 yeig se anes SJJVYL MOJOM uone In the TRACES testing and acceptance environments all official entry documents bear the watermark TRAINING or ACCEPTANCE regardless of the status of the official entry document so as to avoid any confusion with the real life production 31 II 1 2 PRE NOTIFICATION CVEDP In TRACES pre notification is implemented as specified in Commission Regulation EC No 136 2004 Article 2 Without prejudice to paragraphs 1 and 3 the information contained in the CVED may with the agreement of the competent authorities concerned by the consignment be made the object of an advanced notification through telecommunications or other systems of electronic data transmission Where this is done the information supplied in electronic fo
42. 56 2630 Aartselaar Belgium BE Name Approval mmber consignment presented ILE Country of origin ISO code L9 Region of origin Code I 10 County of destination TSO od L1 Resion of destination Code France FR Deleiuon DE TRAde Control and Expert System TRACES III 6 DELETE AN OFFICIAL ENTRY DOCUMENT The Delete option is available only when Part I of an official entry document has been submitted and has the status Draft or New in TRACES Both the economic operator and the competent authority have access to the official entry document and the Delete option The official entry document will no longer be visible after deletion In order to Delete an official entry document 1 Search for the specific official entry document in one of the Veterinary Documents submenus Common Entry Document CED CVED for Animals CVED for Animals Products Declaration Document CHED PP 2 Click the Open button under the official entry document 3 Click the Delete button haa Dann anes U U U UUO nieaor autre Reforances k Traders k Animals k Transport k Routa k Purpora Details of Consignment Presented References 2 CVED Reference Number CVEDA Wa TEE el Local reference number BIP Brest TRACES Unil Mules FRBESi 4 Person responsible for the consignment 10 Veterinary documents Date of Declaration iz in zol
43. ACES release notes If you double click the European map cow image in the top right of the TRACES window you will see the following information in the top banner TRAde Control and E stem bba bbg bes bda Pde bel ben bes bhu bil bit bit Bly Bric bmt eni bow Ppl bpt bro bru bole bol bzq ber bzv Ptr bzh Traces 05 33 00 01 10 2012 Z l m MITT TS w 4 ITRACES TRAINING TRACESO1 TRACES Security Login bPrivacy statemmeme e the TRACES version number eg 05 33 00 e the release date in dd mm yyyy format eg 01 10 2012 e the TRACES environment eg TRACES TRAINING TRACESO1 You can also see this information as a tooltip if you move the mouse cursor over the European map cow image 13 An overview of the TRACES release notes can be found in the introduction page of the TRACES Toolkit https circabc europa eu w browse ac0bd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES I 5 ACCESS 1 5 1 DATA ACCESS AND PROTECTION To comply with stringent rules on the accessibility and display of both commercial and non commercial data and to ensure data protection strict access rights are assigned to each TRACES user profile This applies to both economic operators and competent authority users The TRACES Privacy Statement can be consulted in the different languages available in TRACES via the Privacy Statement button in the top right of the TRACES window
44. AUENRSSENSNRXAES EE FIM 72 11 3 3 Getting in contact with the competent authority esses 74 III Official Entry Document functionalities eese 75 IIIA Search for an official entry dOCUMEN ssusaex ssaew vaa tcv vi Fa a CR E KV RR ON TAER OE WU M EN CEDE CO M FRE U Rn 75 II Ds CELUGVBDAJGVEDPIGEHEDSPPS na ck x EVEREEVERDIURPEENIDU EN RUNE UR ARNAN ARa 76 Ip 1 7 DECLAR serrera SNKRENESSNEMEENEPNINE RIA ENEDISNESIRNEENNEEUNSPIRN I NESEESUAMKIS 79 HL 125 MOPEOIOUDOSOO IERIUEGELODIS sssrin UE UCM AN MODO RR OUR UUUUN RNM NODE ERO UNES 80 IIL 2 Clone IMPORT to official entry GOCUIMENE ssssesnnpakx ada aoa Co AREE CADRE C DDR Y c Re 81 I11 2 1 Access by hyperlink 2 ccc ccc ccc cee ce cece eeeeeeeseasenseuseaeeeeeseaseeseaseueeeeaeesenseaseuseaseueenensens 81 M22 Access DY MON wacacacaustennadvintanaesussagaesunestancadsuaseuesnnnademecnsetannancasenvessecedinsandaiamnncens 81 A E e a e S A A E E A E E E S 83 Lies CODY Gs TION a E A A A E E A E E E A E EE 85 ILS AE p STan DE A E E E E E E E KANSAS 86 MAd CE e E EEFE inet 86 URA EU wacunepesswenescuaanecanncwsenatienaateescebuuneanensamenssensnensesaapeewsitaasdaeberewaneenswabiwaxeuesesyeds 91 III 5 Modify a submitted official entry document cccececeececeeceeeeeeeeeceaeeeeneeeenensenseeensenensensnenaes 97 III 6 Delete an official entry document sssssssssssssssssssesses ee eene hehehe nennen hehehe 98 III 7 Print official entry GOCUIN CHIS ass
45. Both the economic operator and competent authority have this option As soon as a non EU country validates an IMPORT a notification message is sent to the TRACES economic operator and the competent authority at the EU BIP DPE DPI as well as to the importer and the place of destination delivery address provided that their credentials appear in the corresponding IMPORT boxes III 2 1 ACCESS BY HYPERLINK If a TRACES economic operator is named in box l 6 Person responsible for load in EU in the IMPORT 7 they receive an automatic TRACES notification message informing them of the validation of a Veterinary certificate to EU 77 The economic operator can then directly consult the IMPORT by clicking the hyperlink in the TRACES notification message From SANC O TRACES NOREPL Gec europa eu O7 FR traces cbt net Bc ee Subject Notification related to Import certification validation 1 Import certificates have been validated after the last notification you have received m eer mm fen Reference Number IMPORT CA 2008 0000051 Click here to access the application The TRACES application III 2 2 ACCESS Bv MENU Economic operators can access the IMPORT from the Veterinary Documents menu and Veterinary certificate to EU submenu e Log into TRACES 76 When registered in TRACES and validated by its competent authority 77 Also referred to as IMPORT TRAde Control and Expert System TRACES C
46. Cnansignmeant k References k Traders F Cononudity Purpuse i d 1 71 For free circulation 1 19 For transhipment transfer to Roles Foelect kcancel and Return to Menu FSave as draft Submit for Certification 19 For transhipment transfer to The consignment is to be sent to a controlled destination where the second part of the inspection checks will be carried out If ticked box I 6 Place of destination is optional 1 21 For free circulation The consignment is to be released within the internal market EU EFTA The country of origin may be different from the country specified in box I 14 Establishments of origin Use the Select button to enter the desired competent authority TRAde Control and Expert System TRACES NOTE LINKING OF CHED PP Boxes IN TRACES In order to speed up the submission of Part of a CHED PP the information entered in a box may be automatically copied to other boxes if the organisation s Activity Type in this first box is allowed in the other boxes For example Consignee may be copied automatically to Place of destination and Importer EUROPEAN UNION CHEDPP Common Health Ent Document z amp E E L z EL anadi Dr tj CERE anin px nM TT reece lea lac roga o at rubros ome datnr a mimus amio treni da a a requiem at Counc Duwuve DOO 25 mco parce bon perry ceci Hi WHI Hi fa med pendeng compu
47. List Publications Help To Decision 5 Management k Legislation IV 2 2 Mopiry User PROFILE The Modify user profile submenu available in the User and Organisation Management menu enables e Selection deselection of the categories of automated TRACES e mail notifications you wish to receive 98 e Verification of the organisation linked to your TRACES profile e Modification of the language of automatic notification e mails the notification type HTML Text and other user related data except for the login e mail address To modify your e mail address you must apply to your competent authority which will make a formal request to the TRACES Team 96 More information can be found in the Organisation user and authority management user manual 97 More information can be found in the Organisation user and authority management user manual 98 More information can be found under heading III 8 Automated TRACES e mail notifications TRAde Control and Expert System TRACES Modify User Profile Organisation Company e Mail Mame Se ee ee j i Aggregation Code Last name ie i Postal Code Region Notification language French Coup Notification type HTML Phone p Fax Additional Information Receiving notification mail Notification related to CVEDA cancelled Notification related to CVEDA decision in progress Notification related to CVEDA validation Notification related ta C
48. PERFORM THE REQUESTED OPERATION TRACES Operation Results kPrivacy statement Welcome Page TRACES Data Warehouse CERT 800 Security Exception you do not have the rights to perform the requested operation Veterinary Documents The alert message Security exception you do not have the rights to perform the requested operation may appear on your TRACES screen if you TRAde Control and Expert System TRACES 1 try to save modifications to an official entry document if its status has since been modified by another TRACES user Indeed it could be that one of your economic operator or competent authority colleagues has in the mean time already processed the official entry document by certifying or deleting Part I Consignment of the official entry document so that accessing processing the official entry document is no longer possible 2 try to access an official entry document type for which your TRACES profile does not have the correct access rights 099 by entering the official entry document reference number in the URL bar of your internet browser More information can be found under heading II 1 3 Workarounds and limitations V 4 ALERT MESSAGE THE CERTIFICATE IS NOT FOUND INTRA O01 The certificate is mot found Veterinary Documents The alert message The certificate is not found may appear on your TRACES screen if you try to access a New official entry documen
49. R RIA UREEREINE 10 5 4 1 BY tne ecopomic ODOT ATOT x i Rar EAQUE RUE RR RUAQR EN ERU RR RI AR RR KS RB QR SERER 11 1 5 4 2 BY the competent authority ausis yas ERROR CONRAD CADU CHRON RE DECR OD AER IC REP RP RD D RR 15 Baas OONO Sn OU eaae us yu RR RSESNENVERERNRRPENAQUESEESASSREPEN EEEE 17 5 5 1 Booher rrr ee ee TCT Te TCT Te Te rere Tree TT Terre Tee rece Tree ree eee 17 125 5 2 Roepe verre Terre rere rer ee Te Terre errr errr tree rT RCUP ES errr GONE SUGC HES Te errr errr rere 17 1 5 5 3 LOGIN cU E EE 18 5 60 CUSTOMISING THE TRACES MENUS seauixdxuskksuasiiE Ku VER KU ERE REN RANA REN XoripE VE ER FK rS 18 bg TRACE NCN UDC GCs wwssrussbuesxees vues suENMUCTAR IUS ITILNIERENERFMR ERN CE RKERENER RI ES UNIS FARELAVEFRUME 19 1 5 7 1 WVGICOIMG DaUGxssssua un uai d aaa s a RU RR EHE RR RD RR RR cur Rx PR aS E 19 1 5 7 2 NGWSICINCL apaquue VRREXERRAQTEE GIU SERENEUDPEENERRRRRNEE S NEXIRRVENEDNOVNEREEEERVV EN QUE REEEN NER SEREEYEEME TIS 19 Veterinary Documents menwu tuuusssssssssssssessensee nnn nnn hh nhanh nnne hana nnas 20 Weel TRECOOEGEIOT A E E E E E E E E E E E T 20 Med Craon WON O sareren E EER EE EE EE EEE 20 M2 Proenonncaton EVEDP escapa DU UIN ATANES AANER 22 II 2 SUDMIt Part I CONSIGMINGNL ssivsanesaninscevsnnvank NRE EA N a T 23 1 2 1 Selecting the nomenclature code 2 cece cece ccc c ec cee ce ene ences euseuseuseueeneuseuseuseuseuseneeuees 24 II 2 2 Specifying organisations in official entry
50. VEDP cancelled Notification related to CVEDP decision in progress Notification related to CVEDP validation Notification related to CVEDP validation internal market Notification related to CVEDP validation specific warehouse procedur Notification related to CVEDP validation transit transhipment Notification related to EXPORT Validation Notification related to EXPORT cancelled Notification related to EXPORT rejection Notification related to Intratrade cancelled Notification related to Intratrade certificate rejection Notification related to Intratrade validation Select all Deselect all k5ave kCancel IV 2 3 BUSINESS PARTNERS TRACES User and Organisation Management Personal Business Partner Directory kPrivacy statement Welcome Page Personal Business Partner Directory TRACES Data Pe Warehouse The Personal Business Partner Directory holds your favourite business partners and can be downloaded using the TRACES B2B interface Veterinary Documents Search Criteria k Reporting Name User and Organisation Management Change Password Search Result Modify User Profile kClear Search kLoad business partners from CVED certificates Business Partners For the B
51. aft Submit for Certification Validate 4 Planned Staging or Transfer Points In accordance with the Animal Welfare Regulation a route plan may be required for the following species cattle bovine 0102 sheep ovine 010410 goats caprine 010420 pigs porcine 0103 horses equidae 0101 in particular unweaned animals A route plan must be submitted for these species if the estimated journey time exceeds 8 hours In such cases at least one transfer rest point must be specified The information is to be entered in a free text box and is not linked to a specific inspection authority To enter the information click on the Add transfer point button Failure to do this will generate the following alert message upon submission of the official entry document CVEDA 153 Route Planned Staging or Transfer Points At least one place of rest or transfer is required One or more control posts assembly centres to be selected from a menu must be specified depending on the species concerned whether or not the animals have been weaned and the journey time This applies in the following cases e for unweaned animals where the journey time exceeds 19 hours e for pigs and horses where the journey time exceeds 24 hours e for sheep goats and cattle where the journey time exceeds 29 hours In these cases at least one control post and one transfer point must be specified by clicking on the Select control post
52. al for a nomenclature code is greater than or equal to the sum of net weights for each species of this nomenclature code Total Net Weight corresponds to the sum of subtotals and is automatically filled in when the user switches tabs Comma and point separators A comma should be used to enter decimal number maximum of 2 places A point does not need to be used for specifying thousands However the printed official entry document automatically displays a point to indicate decimal numbers Example 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed official entry document TRAde Control and Expert System TRACES TRANSPORT TRACES Vetennary Documents Common Veterinary Entry Document for Animal Products m SO o FPvlvacy statement Details of Consignment Pracantad Transport Bie cf Departure Foeimmfreyih Name Address Time of Departure hhrmm Eostal Conde Reginn Count y i Approval numbers ES a ramon Kolesar ke chect Bea ul Uramesgrort afler border inspec lien post Treei Identification Documents PCanrel and Return ta Menu Seve as draft FSuomit for Certification PValidate The Transport tab contains information on transport from the Border Inspection Post and is optional for imports box 21 of Animal Products and Product
53. alth Entry Document for Plants and Plant products CHED PP In all cases the steps to submit a new official entry document are identical 1 Click the New button to initiate a new blank Part I of an official entry document 2 Click the Copy as new button to initiate a new Part I based on an existing similar document TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kErivacv statement Welcome Page Search for CVEDs for Animal Products Mte Gearch Criteria Documents Intra Trade Certificate Reference Country of Origin kai Animal Hee Animal Health Consignor Declaration date after Certificates CVED for Animals Consignee Declaration date before CVED for Animal Arrival at BIP after Commodity Ferovee Products Arrival at BIP before Means of Transport Veterinary certificate to EU Country of Destination Authority of destination Export Health Postal code of Authority of destination Certificates destination code E Local reference number Authority of origin Commercial Certificate Status Authority of origin cade D ent a Container Number Declaration Document Document Empty Certificate kAdvanced kClear kSearch kDirecE access Reporting Rejected Consignments CVED for Animals CVEDP FR 2012 oz01 10 Rejected Open Consignment 2 EVED for Animal m 25 Reve Products Give
54. atures in the TRACES Toolkit 7 17 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES 1 5 4 ACCOUNT REGISTRATION Both economic operators and competent authorities may register an economic operator account in TRACES Registration Economic Operator Workflow TRACES a European Commission Economic Local operator Com S New within the TRACES User Management menu Please click here to register a new user within TRACES login page The EO cannot access TRACES until his CA has activated vali dated his registration request TRAde Control and Expert System TRACES 1 5 4 1 By THE ECONOMIC OPERATOR The economic operator may click the button Please click here to register a new user on the TRACES login page 9 TRACES Security Login kPrivacy st Login into the 5ystem e Mail Password kLogin Please specify your user name and password then click login ar hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail ade kRequest a new password Register a new User Account To subscribe to the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local aut and your accoun
55. ber Akai 4 Person Responsible for load Cram SL termes Retain Part I Details of dispatched consignment 23 Decl L stada ped parcam Tor ue bod deweled rove oerte dan to the beer cd nee knee ad bad the ees Se tah ne a es cha laps repre of dora PTT EE meson preces Ext retary lacis mapcata ee of ary conugumans reacted afer maet acres rhe U mo ac deed comer Ami 11 1 03 ef Tex of deere d ceca 59 More information on Activity Types can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES I1 2 3 4 OF A DECLAR Part I Consignment of the DECLAR in TRACES contains all the boxes required for Commission Regulation EU No 142 2011 under the tabs summarised below The official description of the boxes can be found in Commission Decision 2007 240 EC more specifically under the heading Explanatory Notes on the Veterinary Certificate for the import of live animals semen embryos ova and products of animal origin into the European Community However some boxes are highlighted below REFERENCES TRACO Veterinary Documents Declaration Document Fonvacy statements IZ Cerificate reference number I Z a TRACES reference numi 1 0 Peron responsibhe for heed in EU L17 NO s of CITES Harme Address Postal Code Region nunny WW kAzzign kRClear bR amp clect Comp
56. ccordance with the Customs Classification Id 1 19 Com ity code H5 code 0206 Edible offal of bovine animals svine sheep goats horses asses mules or hinnies fresh chilled or frozen i 02706 10 Of bovine animals fresh or chilled 0206 10 10 For the manufacture of pharmaceutical products 0506 Bones and horn cores unworked defatted simply 2 prepared but not cut to shape treated with acid ar degelatinised powder and waste of these products 0506 10 00 Ossein and bones treated with acid 3101 00 00 Animal or vegetable fertilisers whether or not 2 mixed together or chemically treated fertilisers produced by the mixing or chemical treatment of animal or vegetable products Species By products technical 142 2011 Intermediate products of medicinal products veterinary Bovidae Subtotal Net Weight to be used for the manufacture o lio kSelect of medicinal products veterinary Remove Bos Spp Bison spp Bone 142 2011 Intermediate products amp Select to be used for the manufacture o kilo FH of medicinal products veterinary Bovidae unprocessed manure 142 2011 Intermediate products Select to be used for the manufacture fo kilo Remove Reset FAdd New Code The Id number is also shown in box 1 28 TRAde Control and Expert System TRACES 1 28 Identification of the commoadi kAdd Add 10 kClear Species Net weight Manufacturing plant 1 Bos spp Remove kSelect kAssign kClear 1 Bison Sp
57. ck the Submit for Certification button to submit Part I of the CVED 7 TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement I the undersigned person responsible for the load detailed above certify that to the best of my knowedge and belief the statements made in this document are true and complete and I agree to comply with the legal requirements of directive 37 78 EC including payment for veterinary checks for repossession of any consignment rejected after transit across the EU to a third country Article 11 1c or costs of destruction if necessary Please enter your password to sign the consignment document E Use same password for all subsequent signatures Cancel and Return to Consignment Sign Certification 70 More information on the signature can be found under heading 11 2 5 Signature TRAde Control and Expert System TRACES II 3 3 GETTING IN CONTACT WITH THE COMPETENT AUTHORITY Once the competent authority has certified the official entry document Part II submitted by the economic operator the latter can view the contact details of the competent authority by searching for the certified official entry document opening it and clicking the link to the name of the competent authority who signed it TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Privacy statement k Consignment t Help To Decision Decision Co
58. cssuvkxxa qRNANSNARENUXMENANRERENNNNPEVEK s REN REREIE ERE NATEXEKESEEPAR ARA NE Fax EN 99 III 7 1 Submitted official entry documents eere eee eere eene nennen nennen unen 99 III 7 2 Blank official entry document models ecce eee eene enne nnn nnn nnn 101 III 8 Automated TRACES e mail notifications ssessssssssssssssssessesese eese enne enne 102 IIo E DUSDUb CHECKS paar ad DUNUPEAREREERIRNNRENUJNUR NESPNIMFAVAN XEREPAASENNE NUANUEUFAVAA NNMEENINANSNS ONUS 103 ihe SOCUL ed CES EaR A ER AEE EERE A EAA ARAARA 104 IV Other TRACES IIO S Luesneidaeckbn tin adi DoERV E Rida RR Rp ird va 105 Dl R POIO ZuxsexkwstauieurVsa FNAEPESNLEIEIEMRENNANSFSNESSENSEMEEENNRKXPIMU MNFIRUM MAM RIEN EE ENEE E 105 IV 2 User and organisation management ee eee eere ere rr eene nnne n naaa annu nn uuum anna nn 106 IV 2 1 Change password Security question and answer seeeseeesee 106 IV 2 2 Modify User Profile eese eren eene enn h unen annu nnn unn hann anu nun n ununi ennnen 106 1 2 39 BUSINESS DaFEITeE S uxamittaxdiivaaptdon ica CR GE OROR XCICR d CEDERE DICERE END NAARAAN 107 TRAde Control and Expert System TRACES IV 3 Establishment List Publications o cece eee uu uuu uuuuuunuuuuccuuuccccuccuuunuununuunuuuccuuceccuucenn 108 14 Help To DECISION MANAG SMENT cessxessnsnumabu kin nisi anapi wi xoa EN RE RR oOx REN n REA bw 109 IV 4 1
59. d Draft Rejected and Replaced In the TRACES test environments all official entry documents have the same watermark TRAINING or ACCEPTANCE regardless of the status of the official entry document so as to avoid any confusion with the real life production environment 89 More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 7 2 BLANK OFFICIAL ENTRY DOCUMENT MODELS TRACES users can find all blank consolidated official entry document models in the Veterinary documents menu under the Empty certificates submenu e There is one model for CED Common Entry Document CED There are two models for CVED CVEDs for Animals and CVEDs for Animal Products e e There are two models for DECLAR Declaration Document e There is one model for CHED PP CHED PP In order to print a blank official entry document model 1 Click the Empty Certificate submenu under the Veterinary documents menu 2 Select the desired language from the appropriate drop down list 7 3 Select the desired blank official entry document model Common Entry Document CED CVED for Animals CVED for Animal Products Declaration Document CHED PP 2 Click the Print button under the blank official entry document The blank official ent
60. d in any box via two options Option Assign Select Information Allows the organisation to be quickly obtained by selecting the country ISO code and the organisation s Approval Number Allows the organisation to be selected from a search screen Note When searching for an organisation economic operators must specify the country and at least three characters of the organisation s name or approval number to safeguard data privacy You can use the sign to broaden the field of search if necessary e g YLogistics to find S A Logistics Name Company Organisation management issues are covered in detail in the Organisation user and authority management user manual TRAde Control and Expert System TRACES II 2 2 2 CREATION If an organisation is not yet included in TRACES it can be created during the submission of an official entry document Click the Select button in the desired box in the official entry document and choose e New to create an organisation in an EU EFTA EEA country e New Non Member State to create an organisation in a non EU country 2 Consignea Nama Name Address Address Dostal Code Region Dostal Code Region Cuunlry Country d sal pees vAssign bClear bSalect v ne WAssign Clear PSolect 5 Importer NN Name Hama Type Address Address Dostal Code Region Postal Code Re
61. e Search Criteria Nomenclature Codai o2032110 Hodali A fe MEST AND EDTRLE MEAT OFFAL UZU1 Meat of bovine animals fresh or chilled DZzOz Meal af bovine animals frozen D203 Meat of seine fresh chilled ar frozen El Erech ar rhillgd Frozen 0203 Zi Carcases and hal ctarcases 02703 21 10 Of domestic zvana 0703 21 n of wild euidae Hi Uzu 22 Hams shoulders and cuts thereof vath bone in 02023 29 Other O204 Meat of sheep of goats fresh chilled or frozen nz05 Meat of harses acras mules or hinniss frech chilled or frazven uzua Edible offal of bovine animals svans sheep goats horses asses mules or hinnies fresh chilled or frozen O207 Meal and edible offal af Ure poultry of beading Oi0S5 fresh chilled ot Frozen 208 Other meat and edible meat offal fresh chilled ar frozen 0A Big fat free Af lean meat and pAulby fat neat rendered nrc nthernsice extracted Fresh chilled frozen salted in brine dried nr smoked uz1U Meat and edible meat offal salted in brine dried or smoked edible flours and meals of meat or meat offal 03 FISH AND CRUSTACEANS MOLLUSCS AND OTHER AQUATIC INVERTEBRATES Di DAIRY PRODUCE BIRDS EGGS NATURAL HOMEY EDIBLE PRODUCTS OF ANIMAL ORIGIN NOT ELSEWHERE SPECIFIED OR INCLUDED Only CN codes in bold can be selected TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Wero PR ARE EE EIS e Ea bPrivacy statement
62. e as irat RSuhrnit for Ccerhfirahoan FValidare The Transport tab contains information on transport from the Border Inspection Post and is mandatory 16 Entry BIP in EU If box 1 6 Person responsible for load in EU contains an organisation box 1 16 Entry BIP in EU will automatically be filled with it s competent authority If box 1 6 Person responsible for load in EU is empty you must manually select the competent authority using the Select button which will be displayed automatically in this case Failure to do so will generate the following alert message IMPORT 064 Transport 1 16 Entry BIP in EU Selection is mandatory 23 Seal container No The add button can be used to enter as many lines as necessary since the container number and seal number may be independent and may be filled in or not PURPOSE TRACES Veterinary Documents Declaratio Etrcurieil kPrivary ztabament Details of Consignment Presented Purposes 1 36 For trancit to 2rd Country by EU 3rd country D I 27 For import or admission into EU aa Definitive import kLlear PSelect Horses Re entry Temporary admission horses Cantel and Return to Manu FSave as draft FSubmuit for Certification Validate 1 26 For transit through EU to third country TRAde Control and Expert System TRACES For a transiting consignment if box 1 26 For transit through EU to third country is ticked you can
63. e options above TRAde Control and Expert System TRACES 44 NOTE LINKING OF CVEDA Boxes IN TRACES In order to speed up the submission of Part I of a CVEDA the information entered in a box may be automatically copied to other boxes if the organisation s Activity Type 5 in this first box is allowed in the other boxes Example Consignee may be copied automatically to Place of destination and Importer EUROPEAN COM MUNITY Part 1 Details of consignment presented fo COVED rinn iiber Biar ed transpa Aarnpheg Ship Oii wagen is Animal cartifrad Varsdi ng prac zin BIF uri n Snl oounavy 15 F eod 23 Traing amber Sires Nlanber Siris Naher inia Deliris import L Hise re miry E Temporary admiram bors Ll Exi daie Exi poist 22 Micia of trans perrt after border inepoction pin Railay wagen Regivtered No Flight o Tara Firg Ho Pusoplanc Postal cadi Ship Eod vahie Uther Cosniry Mace sal date of dasimah L tho undersigned poror nesqueasibla for the bead decailed above cortile that ic the fast of ms Erase and belie the sirieni made in Pari D of fus docina erc lue and complete anil agen li comply cath the ced reiia Mame id ximaliees Siesatune The Common Veterina Border Inspection Post Entry Document CVED Animals 4 Person responsible for the consignment ERO dii HI ung ao LISD ends i 156 code 305 cade
64. e than 40 g each 0307 Molluscs whether in shell ermot live fresh chilled frozen dried salted or in brine smoked msctescs whether in shell or not 3 whether or not cooked before or during the smoking process Aquarium kSelect flours meals and pellets of molluscs fit for human consumption Gasteropoda Remove 0207 60 Snails other than sea snails 0307 60 90 Other kReset kAdd New Code TRAde Control and Expert System TRACES The Id number is also shown in the box Identifcation of the animals Identification of the animals kAddkA amp dd 10 kClear Commodity Code Species Number of animals Number of packages 1 030562210 4 1 Homarus spp Kg Remove 2 03071110 4 2 Crassostrea spp Kg FRemove 3 03076090 F 3 Gastero poda x kg Remove kAddkA amp dd 10 kClear Comma and point separators A comma should be used to enter decimal numbers maximum of 2 places A point does not need to be used for specifying thousands The printed official entry document automatically displays a point to indicate decimal numbers Example 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed official entry document TRAde Control and Expert System TRACES TRANSPORT RACES Veterinary Documents Common Veterinary Entry Document for Animals Forivacy stat T Consignment e Keferences F Irade
65. eclaration Document ad k References Trager Consignment Privacy statement FS F Details of Consignment Presented Traders Nama Address Pastal Coda Reginn kAssign FClear bEelect Nama Address Postal Cada Reginnr Country ME kAssipn Clear kzelect 1 11 Place nt origin Address kAzcign Cuunlry Code Name lt Wa l Type Approval Number bSalect Country and region of origin L Lountry of origin T 1 5 Region of origin 5 Sele RResemwe bAdd 1 12 Place of deslinaliou Name Type Approval number Addresst Postal Code Region Mae Address Postel Code Region Country r He et k szgign kClaar bSalact Cancel and Return to Menu kSave as draft ksubmit for Certificabon Validate I Z Country of origin 1 9 Country af destination I 10 Region of destination kbClenr Rnebect Depending on the nomenclature code and code extensions selected non EU countries are to be selected from a drop down list 8 Region of origin If the box 1 7 Country of origin contains regions in the TRACES database you may select the region of origin TRAde Control and Expert System TRACES CONSIGNMENT ITRACES Veterinary Documents Declaration Document Privacy statement Details of Consignment Prazanted Commodity 1d 1 19 Commodity 5 subtotal Net Weight 0206 Edible offal of havine animals By Products swine sheep goats
66. ect link to TRACES together with the user name and password 21 Click the New button to fill in the details of the economic operator s user account 22 More information can be found in the Organisation User and Authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES pp From lt SANCO TRACES NOREPL Y a ec europa eu Date 2013 1 31 Suhject Account created To Hi Your account on the Trade Control and Expert System has been activated As of now vou can login using e Usemame e Password Click here to access the application The TRACES application This if an automatically generated email Please do mot reply To contact the TRACES team plassa wie the following address sanco tracei Tar spfopa au TRAde Control and Expert System TRACES 1 09 25 LOGGING IN AND OUT I 5 5 1 Loc IN Go to the TRACES welcome page enter your login e mail address in the e Mail field type your password and click on the Login button kba kbg kes kda kde kel ben hes bet ki kr khr khu bil bit kit ku brat knl knw Fpl kpt bro bro Fsk Psl ksr ksu btr kzh kHelp TRACES Security Login Privacy statement Login into the System Loain Please specify your user name and password then click login or hit the enter key When you have logged in your user account is shown in the top right of the scr
67. ed to the correct competent authority at the EU BIP DPE DPI but to a local competent authority LVU As each TRACES profile is assigned specific access rights this may explain why some functions are inaccessible to you Please double check with your competent authority as to which competent authority you are actually linked to in TRACES V 2 ALERT MESSAGE MULTIPLE SUBMISSION NOT ALLOWED TRA morstinn mge KA era Resi auc ESU bPrivacy statement gt Veterinary Documents The alert message Multiple submissions not allowed may appear when you are trying to validate submit delete etc data official entry document organisation user account etc in TRACES and you use the pack and forward buttons which in fact belong to the internet browser MS Internet Explorer Firefox Mozilla etc TRACES Trade Control and Expert System Windows Internet Explorer i Ez SS ELE EE e TE SETS eae i I aes i gt El https ftraining sanco ec europa eu tracesjcertificates intratradefopen do ref r dhe Favorites Center fo TRACES Trade Control and Expert System As the back and forward buttons are not part of TRACES but belong to your internet browser you will not be able to use them in order to undo an action carried out in TRACES V 3 ALERT MESSAGE SECURITY EXCEPTION YOU DO NOT HAVE THE RIGHTS TO
68. een TRA de Control and Ey pert Sys bbe Foo Fes Bode kde kel ken kes ya kh khr khu kil kit kl Hy bmik Fmt Pnl knw kir kzh ki Fol Rot Fro kro Psk ks Fsg ber kev kInt deeem kLogout LU mtracez cbt net TRACES Welcome Page POrivary statement k Welrnme Pane z Welcome TRACES Data Latest news Warehouse Veterinary Efa 7I I 5 5 2 Loc ouT Click on the Logout button in the top right of the screen and confirm by clicking the OK button 4 TRA UT ne C ant ra a f d E J AT Tu 5 vete ETT kos gc kes kda kde kal Fen Fes ket M kir hr Phu Ki hit Mt Bly Pmi bmt bni knw bol bot bro bru Fsk ks ksq Par kav btr beh Information Frcot ne D te TRACES Welcome Page Privacy statement Welcome Page Welcome RACES Data Latest news Warehouse Veterinary E Windows Internet Fxninrer Documents i Intra Trade v Pee eine ees SR ee ee ead ee oT Vt cop LEE eat Ee Fe ee TITRES one ess Spend EHI MTS xen A Ara you sure you want bo logout Animal Health Certificates CVED for Animals oc CVED for Animal L Products 23 Your account is inactivated after 5 consecutive failed attempts You should contact your TRACES competent authority to reactivate the account 24 You will be logged out automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES I 5 5 3 LOGIN ISSUES More information on login issues can be fou
69. er numbers Type as Seal Number Container Number E Identification pea 0 Rl bzarmneva Fado Decumenti Data dd mmy A Tima hh mm kCanzel and Retura ta Menu KSave as drat Submit for Certiication Validate 17 Seal number and container numbers The add button can be used to enter as many lines as necessary since the seal number and container number may be independent and may be filled in or not TRAde Control and Expert System TRACES ANIMALS LT SS TRACES Veletit ary Cecuments Cu rviararr Veberinary Eniy D rcurrnerit foo Arrian Details of Consignment Presented Commodity Id 12 Animal Species Braad Species 14 Total Number of Animals o unit 4 0104 Live sheep and goats Domestic kSelact 15 Total Humber of Packages a 010410 Sheep Ovis aries kRemove 0104 Live sheep and goats Domestic Select Country and Region of Origin 0104 20 Goat Capra hirtus Remove 5 Country of Origini e kReset bAcd Mew Code 6 Region of Origin E includes unveaned animals FClesr FSelect Q Approved bodies Cj Breeding preduction C Circus exhibition OQ Fattening O Slaughter B Identification of the animals kAddkAdd 1D kClaear 1 010410 M 1 Ovis aries unit Htemove l 2 010420 v 2 Capra hircus unit FRemove kAudkadd io kClaar m TT m n kCancel and Return
70. er registration request has been confirmed successfully The request will now be validated by your Local Authority An email will be sent to your to inform your about the result of this procedure Go back to kLogin screen However the economic operator cannot access TRACES until their competent authority has validated the registration request For this purpose the competent authority will receive a notification message informing it of a confirmed TRACES registration request 20 For security reasons the confirmed economic operator account will need to be validated by the competent authority before the economic operator can access TRACES More information can be found in the Organisation User and Authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES MIR SMUEETUUE Porwarded message Prom SANCO TRACES NOREPL Y ec europa eu gt Date 2013 2 5 Subject User creation requests To Hi There are 2 request to validate To process all Click here validate USER Click here validate USER Click here This is m automatically generated amail Please do not reply To contact the TRACES team please wie the following address sanco tracos jac europe su As soon as the competent authority clicks the Activate button the economic operator can access TRACES TRACES User and Organisation Management User Management Edit User Detail Privacy stateme
71. ere are two options for the submission of a new official entry document 1 Use the New button to create a blank official entry document 2 Use the Copy as new button under an existing official entry document Both the economic operator and competent authority can create a new official entry document in TRACES The Copy as new option is thus available to both types of users Organisation FAdvanced a TA Management kclear kSesrch KDirect access Organisations Change Passwor Modify User CVEDP FR 2011 0016548 erie kOpen Copy as new Business T CVEDP FR 20 11 0016549 Partners Croatia Local L E 1 D a J 4 y r e Name Hrvatska DOMA RIJEKA D O 0 BOUILLON MATHIEU 0203 Replaced Croatia Local Name Hrvatska FUpen FUcoy as new KLopy ss replacement DOMA RIJEKA 0 0 0 BOUILLON MATHIEU o203 Valid x Establishment List Publications CVEDP FR 2011 0016547 OAE s DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Replaced Mame Hrvatska The Copy as new option can be used to quickly create a new official entry document by copying certain data from Part I of an existing official entry document to a new official entry document thus speeding up the submission process The nature of the information copied depends on the Combined Nomenclature code selected If the code remains the same all the information from the Traders tab is copied fro
72. erring the information entered in Part I of the DECLAR Box 10 Veterinary documents under the References tab of the CVED is automatically filled in with the TRACES certificate reference number of the corresponding DECLAR in hyperlink format 69 Importers are not authorised to transfer information to a CVED in this way TRAde Control and Expert System TRACES TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kPrivacy statement Details of Consignment Presented References Border Inspection Post 2 CVED reference nuinibeir Local reference number BIP Brest TRACES Unit Number FRBES1 Select 4 Person responsible for load 10 Veterinary documents Date of Declaration 19 10 2012 EM ES Veterinary Certificate ta Se ARE Name of signatory A Veterinary Document Number T Date of Issue dd mm yyyy 18 10 2012 z Address Poste Code Region 29200 Drest Country FR France We kAssign kClear kSelect kCanccl and Return to Menu kSavco as draft kEubmnit for Certification The economic operator can amend or supplement most of the information transferred to the CVED apart from the following e Traders tab box 1 Consignor Exporter box 16 Seal number and Container number e Commodity tab box 7 Country from where consigned Temperature Once the information has been verified and if necessary completed the economic operator must cli
73. erver https SSL Electronic signature further improves speed and efficiency traceability and anti falsification measures based on security rules that meet the legal requirements for electronic signature If the Security Alert pops up we invite you to press View Certificate in order to see more details before 14 Regulation EC 45 2001 http eur lex europa eu LexUriServ LexUriServ do uri Z CELEX 32001R0045 EN NOT 15 Only CVEDPs and CVEDAs are considered here 16 No time limit applies TRAde Control and Expert System TRACES proceeding and then choose Yes to start using TRACES The HTTPS Secure Sockets Layer SSL and Transport Layer Security TLS certificate is imported by the client from the server into the local application or environment declaring it as trusted This alert is therefore not in fact generated by TRACES but by the server on which the certificate is hosted 1 5 3 ENVIRONMENTS The TRACES Production environment is available at httos webgate ec europa eu sanco traces This is the real life environment of TRACES since any manipulation of data will automatically notify the economic operators and competent authorities involved TRACES users are invited to check out TRACES features and functionalities in one of the two TRACES test environments More information on the use of the TRACES TRAINING and ACCEPTANCE environments can be found under the heading Testing TRACES fe
74. es Type ul packages 1 020110 l Bison spp Kg FRemove Z 02031110 Z Sus Sorolla domesticus w Ky Remove kAddkAdd 10 kClaar FCencel end Return to Menu k5ave as draft bowbmit for Certification validate 6 Country of origin Depending on the nomenclature code and code extensions selected non EU countries are to be selected from a drop down list automatically restricted to countries authorised to export the selected commodity to the EU This restriction does not apply to CVEDPs issued by non EU countries for internal use Y 10 Veterinary documents For the release of commodities listed in Annex II for free circulation within the EU box 21 internal market only non EU country establishments subject to the listing procedure LMS can be selected from a drop down list For the import of commodities where no pre listing of establishments is required an establishment with the Activity Type Non approved establishment can be created or selected For transiting consignments box 18 and non conforming consignments box 22 an establishment with the Activity Type Non approved establishment can be created or selected 9 For the re import of a product box 20 this box must be left empty For CN codes 0507 7 1213 1214 5101 5102 5103 gt and 9705 this box can be left empty in accordance with Commission Regulation EC 136 2004 laying down procedures for veterinary 45 More inf
75. etent Authoritics T A Local Eampetent Authority Name KTRANSITAIR FR 1 3 Central Competent Authority Date of Declarations 13 10 2012 2 a TRACES reference number A unique reference number is assigned automatically by TRACES and is displayed after the submission of Part I While the official entry document remains submitted to the competent authorities New TRACES users can still modify Part I A version number Vx is added automatically to the unique DECLAR reference number and is incremented each time the document is resubmitted whether or not it is modified I 2 Certificate reference number This is anumber which the TRACES user can assign depending on its national administration optional Inspection centres can be identified here optional If not entered the local reference number will automatically be filled with a unique reference number assigned by TRACES after certification of Part II 1 6 Person responsible for the load in EU If the customs agent is registered in TRACES and makes the declaration him herself Part I his her organisation is automatically entered in this field Competent Authorities The names of the competent authorities and their TRACES code are filled in automatically when Part is initiated in line with the organisation entered in box I 11 Place of origin TRAde Control and Expert System TRACES TRADERS TRACES Veterinary Documents D
76. eterinary Entry Documents for Animal Products e DECLAR Declaration Documents e CHED PP Common Health Entry Documents for Plants and Plant Products Where needed the descriptions are accompanied by screenshots of the TRACES user interface so as to better illustrate the look and feel of TRACES The aim of the user manual is to help you speed up your work while avoiding inaccuracies and typing slip ups We recommend that you read this user manual in combination with the TRACES E Toolkit which serves as your gateway to further TRACES user manuals videos v and templates st ent meh TRACESE The TRACES Toolkit contains all the information you need in one platform TOOLKIT document TRACES serves as a single window to European legislation in the field of veterinary public health covering products of animal origin live animals and animal by products and plant health However for the implementation of the general EU legislation we invite you to contact your national competent authorities or official EU services in order to obtain the correct information on movement requirements and other details You can find out all about TRACES on the Commission s official Health and Consumers webpage Presentations of TRACES can also be found here Commission Reg EC 669 2009 http Commission Reg EC 1152 2009 http Commission Reg EC No 282 2004 http Commission Reg EC No 136 2004 http Co
77. ference number This is a number that the TRACES user can assign depending on their national administration optional Inspection centres can be identified here optional If not entered the local reference number will automatically be filled with a unique reference number assigned by TRACES after certification of Part IT 4 Person responsible for load If the customs agent is registered in TRACES and makes the declaration him herself Part his her organisation is automatically entered in this field Border Inspection Post The name of the competent authority and its TRACES code are filled in automatically when Part I is TRAde Control and Expert System TRACES initiated depending on the organisation entered in box 4 Person responsible for load However this information can be modified by the customs agent with the Select option or added if the CCA creates the CVEDP on behalf of the competent authority TRADERS kPuvsty slalerincret Details of Cnnsignment Precented Iraders 1 Consignor Exporter Hama Hame Address Address Postal Code Region Postal Code Region Country Counbryi ae He k rsjgn kClaar Select ne bAssign bClear elect 3 Delivery arase C Usr s nc af Hare armes Type Addressi Bddrece Enstal Cade Regin Pustal Code Region Counlryi Country s A rey Olean kLelect Anpgraval number m T w n
78. ficial listing of establishments The RASFF website 114 for questions concerning the Rapid Alert System on Food and Feed The online customs tariff database TARIC 14 for questions concerning the Combined Nomenclature code used by BIPs The BTSF website 14 for questions concerning Better Training for Safer Food The EUROPHYT website for questions concerning Plants and Plant Products The EXPORT Helpdesk H for questions concerning requirements and taxes for internal market access import tariffs and customs duties 109 Contingency Plan https circabc europa eu w browse 91fe2ba6 6d69 4bdc 94ad 304b7eb6ff05 110 Problem Statement Report under construction 111 TRACES presentations http prezi com user TRACES 112 Please include your competent authority in CC with your message when contacting the TRACES team 113 LMS website http ec europa eu food food biosafety establishments third country index en htm 114 RASFF website http ec europa eu food food rapidalert index en htm 115 TARIC http ec europa eu taxation customs customs customs duties tariff aspects customs tariff index en htm 116 BTSF website http www foodinfo europe com index php langzenglish 117 EUROPHYT website http ec europa eu food plant europhyt index en htm 118 EXPORT Helpdesk http exporthelp europa eu thdapp index en html TRAde Control and Expert System TRACES Author Annelies VAN RANST RAde Control and E
79. gio Country Approval number vi nei f 1 zT Type Country a paiak Postal code Region address Document Humber TRACES Unit Number Date dd mm yyyy amp Search Type Time haArmm Search Result PCancel and Return t bNew Non Memberstate Enter the details of the new organisation TRAde Control and Expert System TRACES TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kErivacy statement Details of Consignment Presented Create Business 3 Consignee Hame Aggregation Code Addressa Phone Number Fax E mail px hi Assign Competent Authority Equine semen centre Iransport Authorisation P cine Folding oO e E Dorina zamen centra NOT PRESENT TYPE 1 TYPE 2 Pert of loading Types of animals uiui Equidae o1o2 Bovine LI 0103 Porcine Gini Gna cheap goat 0105 Poultry 0206 Olim live anita 0301 tive fish Fxpiratinn date bIZencel ze Data field Aggregation Code Approval Number Approval Numbers lype Approval number Ln certificate Importer amp l Remove N TE vade Annraved hardy jAquaculture holding Assembly center Bovine embryo team Bovine holding ovine samen centre Commercial transporter Dealer Dealer s prende F Equina embryo team Establishment Exporter
80. he official entry document in order to access it If not you may receive the following alert message EU Xen EE kba Fog kee bda kde kel ken kes et kf kr Phr khu kil kit RIE Fle Fmt Fol knw Fol kpt Pro Fru bsk Psl Fer kev kzh information kHelp Logout Warelia ene CERT 8D0Q0 Security Exception you do net have the rights to perform the requested operation In order to maintain a clean TRACES database unprocessed Draft and New official entry documents are deleted after 3 months Note Non EU countries Non EU countries that use TRACES for certification of IMPORTs may access official entry documents based on the cloning of their validated IMPORTS 74 Legend XX country ISO code in which the BIP or DPE DPI is situated YYYY submission year NNNNNNN unique TRACES reference number 75 Exception for unprocessed CVEDPs only unprocessed Draft CVEDPs are deleted after 3 months TRAde Control and Expert System TRACES III 2 Crone IMPORT To OFFICIAL ENTRY DOCUMENT Given the close cooperation with some non EU countries the submission of Part I of your official entry document may be facilitated by the existence of an IMPORT In order to facilitate the submission of official entry documents at the EU BIP DPE DPI the data validated by non EU competent authorities in the IMPORT can be transferred automatically to the relevant official entry document CED CVEDA CVEDP DECLAR This is called cloning in TRACES
81. his sile is a parl uf Soup EURUFA EUR Lex Home OFFICIAL JOURNAL SIMPLE SEARCH by OJ reference by CELEX number more options ADVANCED SEARCH COLLECTIONS Treaties International agreements legislation in farce Prenaratnry acts Case law Pariamentary questions Abuul EUR Lex Sile map FAQ B E U R i Lex Access to European Union law News Thematic files Legislation on selected themes k hd by word 01 06 2011 Volunteering by document number lietuviu kalba It by date Selection ot new documents magyar hu 31 05 2011 Regulation EU No 510 2011 of the European Parliament and of the Council of 11 May 2011 setting emission performance standards for new light commercial vehicles as part of the Union s integrated approach to reduce CO2 emissions from light duty vehicles Text with EEA relevance pdf 31 05 2011 2011 314 EU Commission Decision of 12 May 2011 concerning the technical specification for interoperability relating to the operation and traffic management subsystem of the trans European conventional rail system notified under document C 2011 3099 Text with EEA relevance pdf 31 05 2011 2011 321 EU Commission Implementing Decision of 27 May 2011 establishing pursuant to Directive 2006 7 EC of the European Parliament and of the Council a symbol for information to the public on PRACTITIONER S CORNER hathing water classification and any hathing nrnhihitinn nr advice agai
82. ion related to CVEDA cancelled Motification related ta CVEDA decision in progress Hiotifiration related ta CVELIA validation v WntiFiratinn related to CVEDP ranrelled V Motification related to CVEDP decision in progress V Notification related ta CVEDP validation 7 matifiratinn related ta CVEUE validation internal marker I nntifiratian ralatad ta CUERE validatinn snerifir warehniuse nrnecenur J Hotification relabed to CVEDP validation transit transhipment 2 Notification related ta Cloned DOCOM certificate lv Motification ralated to DECLAR certificate cancallad lw Motification ralatad to DECLAR validation N Notification related to DOCOM cancelled Notification related to DOCOM creation v Notification relabed te DOCOM validation v Notification related ta EXPORT Validation Notification related tn EXPORT ranrallerd tintifiratinn related tn EXPORT rejection 7 Wobification related to Intcetrede cancelled 4 Wotification related to Intratrade certificate rejection Notification related to intratrade validation kEeleck mll kDeselect all ave Cane In the event of a third country third country transit transfer or transhipment automated TRACES e mail notifications are sent immediately upon validation of the official entry document informing the competent authorities at the EU BIP DPI DPE concerned and the non EU countries of destination delivery via TRACES If an official entry document created in
83. ity Code CM certifi l certificate to EU e uem Authority of destination p Empty Certificate Code EE rd Ttt code Arrival date at the BIF Between and Authority of origin code erates BIP Autharity Consignments N CVED a Clear kZelect Animals i Country Of Origin Country of Destination w Rejected E Consignment lear Search CVED for Animal Products loe SSS es User and EE k Organisation Management User Management To safeguard the privacy of the commercial data involved strict access rules apply to each TRACES user profile 94 This functionality is not yet available for CED or DECLAR 95 No time limit applies TRAde Control and Expert System TRACES IV 2 USER AND ORGANISATION MANAGEMENT IV 2 1 CHANGE PASSWORD SECURITY QUESTION AND ANSWER 7 TRACES users can change their password and security question and answer whenever they wish via the User and Organisation Management menu Change Password submenu TRACES Security Change Password Welcome Page TRACES Data Warehouse e O Password veterinary Documents SS New password k Reporting Change Password Confirm new password User and Organisation Modify Management k Change Security question What brand was your first car or bike x Password Security answer Modify User ty Profi rofile Modify A Business Partners Establishment
84. iz veterinary Document Number Name of signatory kFR TRANSITAIR pate ak Iosue Dddfmmf rho Name Accompanying Document Number Addiess Postal Code Reginn County FR France v N FASsign klear FSelect Cancel and Return to Menu Submit for Certification Delete kPrint 86 More information on the certification workflow can be found under heading II 1 1 Certification workflow 87 For Draft official entry documents only the initiator and his her direct colleagues belonging to the same organisation will be able to consult and make additional modifcations like deletions to the official entry document More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 7 PRINT OFFICIAL ENTRY DOCUMENTS In order to print out a TRACES official entry document you need e Hardware a printer e Software an updated version of Adobe Acrobat Reader The language to select in order to print out your official entry document must be one of the languages used in the country of destination and any transit countries III 7 1 SUBMITTED OFFICIAL ENTRY DOCUMENTS In order to print a submitted official entry document 1 Search for the specific official entry document in one of the Veterinary Documents submenus Common Entry Document CED CVED for Animals CVED for Animal Products Declaration Document
85. l Code Region N c Country FR France Approval number WN kAcssign kClear kSelect I 24 Means of transport to Control Point Type wend vehicle Xdentilivaliun Document KCancel and Return ta Menu k5ave as draft Submit for Certification TRAde Control and Expert System TRACES PURPOSE TRACES Documents Common Entry Document CED gt Privacy statement Details of Consignment Presented Purposes 1 22 For import 1 20 For transfer to Control Point FRBES1 Brest ave az draft bSubmit for Cartification 22 For import The information can be modified after splitting I 20 For transfer to The information cannot be modified after splitting Upon submission a comparison check is done between the information entered in the new subsequent CED and that in the initial validated CED In Part II which is entirely modifiable the CED certificate reference number appears in the form of a hyperlink in the box Previous CED in the new subsequent CED All the CED certificate refernce numbers of the successive CEDs appear in the box Subsequent CED in the initial official entry document If any of the new subsequent CEDs need to be corrected or modified the same rules apply as for normal official entry documents More information can be found under heading III 5 Modify a submitted official entry document TRAde Control and Expert System TRACES
86. lick Veterinary certificate to EU in the left hand menu which displays the IMPORT search screen e Check the To process search criterion 7 in order to search for IMPORTs that have not yet been cloned i e transferred to CVEDs e Open the desired IMPORT TRACES Veterinary Documents Veterinary certificate to EU bPrivacy statemen Welcome Page Search for Veterinary certificate to EU CVED for Animals CVED for Animal Consignee Products Departure After Veterinary certificate to EU Departure Before Common Entry Country af Document CED Destination Commercial Authority of Document destination Empty Certificate Authority of origin k Reporting Country of Origin User and Organisation Passport N Direct access r saan M Search Criteria Documents GIMAMUUEUUR M Certificat f Intra Trade Certificate Reference Ta A Animal Health d Certificates Consignor Declaration date after Declaration date before Commodity kBrovee Means of Transport T Postal code of destination Authority of destination code Authority of origin code Entry point The Direct access search option enables the economic operator to find an IMPORT validated by a non EU competent authority whether or not their organisation appears in box l 6 Person responsible for load in EU or Importer The following search crite
87. m the original to the new official entry document Depending on the model and CN code selected the information in the free text boxes of the original official entry document will be copied automatically to the new official entry document The original official entry document is not affected The information in the new document can of course be modified The Copy as new option can be used for any official entry document whatever its status valid rejected cancelled new etc However like the New button the Copy as new button is only available if you are entitled to submit the type of official entry document in question 83 More information on the creation and submission of a blank official entry document can be found under heading II 2 Sub mit Part I Consignment 84 More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 4 SPLIT A CONSIGNMENT III 4 1 CED For the import of consignments for transfer to another Control Point box I 20 you can create one or more new subsequent CEDs by using the Split button under the validated initial CED This Split button is also available upon opening the validated initial CED Search for CEDs Search Criteria Certificate Reference Country of Origin x Consignor Declaration date after Consignee Declaration date before Arrival at DPE after Com
88. mission is instantaneous For DECLARs additional options are available Save in progress and Validate Submit Decision 30 28 Part I of the official entry document can be initiated by competent authority users 29 More information can be found in the Notification management user manual 30 A DECLAR may also be cloned to a CVEDP More information can be found under heading II 2 4 Submission options and heading II 3 2 Next steps DECLAR Clone to CVEDP TRAde Control and Expert System TRACES TRACES TRAde Control and Expert System ayres T 0j pappe eq Aew sjomuo2 ajdnjniu viia UonepijeA is3uatuubisuo papala joue OF ajqissod JOU 51 3 NuvW3H saujuno Jaye suiuou 01 dn sajeyiniao jje3aJ ue UIBUO JO y7 evway saujunoa Dumisue1 pue uogeunsap ulod Agua Jo YD q3A9 032 sepiunoa Gujysuely pue voneunsap gulod Auqua Jo yD 03A2 032 Dunisuer pue uoneursap guod Aqua jo yj 03A2 032 salQunoJ sajung sai1uno3 bupnisuen pue uogeunsap uibiio jo WD jOdIWr sape1I eur Dunisugm pue uoneupsap ujBiuo Jo v LHOdMWI epei eju s bumsuge pue uoneunsep uibuo Jo gj rdodWi epe4r eur s suasn OL ALITISISIA swaan OL ALTTIGISIA SUISN OL ALTTISISIA IEUIDLID 4NTHd WHVHH3LVAA D8 E2sd NIYA WWYWH3iV A Da8 g2ue 1NTHd WHYWH3LYAA pagajduros ITI pue I T Led 1N31N03 YML pajajduio2 T pue T WE 1 31N02 31v2141183 pajejduroo T PUP Wed 1N31N00 31vor4rcN37 PEA 5nivis
89. mmission Reg EU No 142 2011 http EN This means declarations required for imports of intermediate products in accordance with Annex XV Chapter 20 to Com ission Reg EU No 142 2011 or imports of bones horns hooves and derived products in accordance with Annex XV Chapter 16 Council Directive 2000 29 EC http l do TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRACES details http ec europa eu traces TRACES presentations http prezi com user TRACES uL E A eh c i m e TRAde Control and Expert System TRACES I 2 ABBREVIATIONS AND DEFINITIONS A complete list of all TRACES abbreviations and acronyms can be found under the Let s talk TRACES sub heading and the Common TRACES features heading in the TRACES Toolkit I 3 WORKING LANGUAGES Before logging into TRACES and also afterwards in the user interface you can choose one of thirty two languages to allow you to work in your preferred language TRAde C ontrol and Expert System A kba bg Prcs v kde Fel Fon kes ket bfi bkfr khr khu kil Fit kt Fly bmi Fmt knl knw Fol kpt Fro kro ksk ksl Fsg Bsr ksv btr kzh MInformation rLogout gt Q traces cbt net TRACES Welcome Page kPrivacy statement Welcome Page b 1 Bonan lavi bg Bugarin mk Macdolan t Cz mt 9 Malese da Dansh n Duth
90. modity kBrovse Arrival at DPE before Means of Transport T Country of Destination Authority of destination Postal code of Authority of destination destination code Local reference number Authority of origin Certificate Status Authority of origin code Container Number Document Clear kSearch kDirect access FAdvanced Search Result CED 0702 00 00 kOpen kCopy as new FSplit kTranship The Split function automatically copies all information from Part of the validated initial CED to the new subsequent CED while allowing data in some boxes to be modified Some other boxes are automatically reset or adapted e g net gross weight number of packages identification of the means of transport When the Split function is used the initial CED can no longer be replaced TRAde Control and Expert System TRACES REFERENCES TRACES Documents Common Entry Document CED Metails of Consignment Presented References LZ CED reference number Local reference number 1 4 Person responsible for the consignment Date of Declaration 22 10 2012 Name of signatory k FR TRANSITAIR Herne Address Postal Code Region Country Ne FAssign kCancel and Return to Menu Save as draft Submit for Certification Designated Point of Entry kPrivacy statement Designated Point of Ent DPE Brest DPE Unit Na FRBES1 Select DPE kSelect SLVU Ii Documents Number
91. n the close cooperation with some non EU countries the submission of Part I of your official entry document may be facilitated by the existence of an IMPORT Submitting your official entry document by cloning such an IMPORT is described under heading II1 2 Clone IMPORT to official entry document 34 See Regulation EC 669 2009 or Regulation EC 1152 2009 for the CED Regulation EC 282 2004 for the CVEDA Regulation EC 136 2004 for the CVEDP Commission Regulation EU No 142 2011 for the DECLAR 35 More information can be found under heading II1 3 Copy as new TRAde Control and Expert System TRACES II 2 1 SELECTING THE NOMENCLATURE CODE The nomenclature code must be selected in line with the commodity received by the customs agent at the Border Inspection Post BIP Designated Point of Entry or Designated Point of Import DPE DPI The Combined Nomenclature CN code currently used by Border Inspection Posts in the EU ensures interoperability between systems throughout the EU TRACES lists nomenclature codes for e live animals for CVEDA animal products and products of animal origin for CVEDP feed and food of non animal origin for CED by products for DECLAR plants and plant products for CHED PP The CN is a method for designating goods and merchandise It meets the requirements of the Common Customs Tariff of the Union The CN is based on the Harmonised System HS nomenclature of the World Cust
92. nd in the Organisation User and Authority management user manual also available with the TRACES Toolkit 2 1 5 6 CUSTOMISING THE TRACES menus TRACES Welcome Page TRACES Welcome Page The TRACES menu bar on the left can be customised as you wish Wy wWekume rage f 0 p Wekume Paye Less popular menus can be collapsed while more popular menus can be Y teenies expanded Animal Health Certificates These changes are stored with your TRACES user profile so will apply to CVED for Animals CVFD fer Animal all TRACES sessions until you make new changes Products rganisation fanagement stablishrnent List ublicatinns Veterinary certificate to EU Export Health g Certificates Common Entry Ducuiment CED e commercial Document Jeclaration Vocument Fmnty Certifirate Reporting HK ejected CVED for Animals Rejected Consignment CVED for Animal Products User and Organization Management Change Password Modify User Profile Business Partners Establishment List P Publications EU Establishments list per sector EU Establishments lisL per cuui y third Country E tablishments list per sector Third Country Establishments list per country Third Country Bovine Huldiny iste Establishments by Section 25 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES 1
93. nd rhizomes darmant in groih nr in fiw chicory plants and wots other than rouobs of heading izi id n k3elect i 060110 Bulbs tubers tuberous roots comms crowns and rhizomes dormant TULRU Tulipa po Ta E kRomoec Del 10 20 Tulips 0603 Cut flowers and flower buds of a kind suitable fo buuquets of for ornarmental purposes 7 fresh dried dyed bleached impreqnated or othenwse prepared g baelect Erash BULFC Posh piriica EU kHamowg Don 11 O0 Rinses D504 oliege branches snd other parts of plants without Homers ar Hower buds and grasses mosses and lichens being goods of a kind suitable for bouquets or for arriamental purposes K fesh dried dyed bleached impregnated or nthenssge prepared kRalart 0604 20 Fresh DRG Cada D bRemove Masses and Nohens O804 20 LL Reindagr moss Reset Add New Code The Id number is also shown in box 1 29 Description of commodity Lio Description of commodi kill 1 n bile Commodity Code Species Class of commodity Humber Unit Number of packages Type of packaging EE 1 06011030 y 1 IULDU w ol i EH MERE 2 06021100 y 2 HULPE y mE i v wemhovn J OGO42011 2 1CLDMG T EK kAddkAdd 10 kClear Each nomenclature code has a field Subtotal Net Weight upper part Completion of this field is optional and may be done by directly entering the net weight for each nomenclature code 62 If the establishment is of the type Nursery an approval n
94. ne access to TRACES information via hyperlinks in the automated TRACES e mail notifications is secured by use of the TRACES password uma o o uua A aAaAAR wonpn ARARaSRAGos o Bcc M Subject Notification related to Import certification validation 1 Import certificates have been validated after the last notification you have received Reference Number IMPORT CA Click here to access the application The TRACES application TRAde Control and Expert System TRACES IV OTHER TRACES menus IV 1 REPORTING This menu allows consultation of CVEDA and CVEDP consignments rejected at the EU border To do this click on e Rejected Consignments CVED for Animals e Rejected Consignments CVED for Animal Products Several search criteria can be used to refine the search for CVEDs EU EFTA EEA TRACES users linked to BIPs have access to all rejected EU EFTA EEA CVEDs Non EU countries only have access to CVEDs submitted through validation of IMPORTs on a national basis TRACES R epa rtin g R ej ected Consi gnme nt kPrivacy statement Welcome Page amp TRACES Data Warehouse Reporting Rejected CVED Animals y Veterinary 5earch Criteria xd Documents Person responsible for load Place of Destination Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products M Do 7 1 EAn Clear bSelect wj imm Clear Select Veterinary kAssign Commod
95. nfirms the request for a new economic operator account RAde Control and Expert System tba kbg kcs Fda kde Fel ken kes ket fi kfr Phr khu kil kit Ht Fle krnk Fmt Fol knw Fol kpt Fro Fro ksk Fsl Fsg ksr ksv Ptr kzh TRACES User Registration bPrivacy statement Register a new User Account Submission Successful The new user account has been submitted A confirmation mail has been sent to the e mail address you specified As soon as you receive the mail click on the link in this mail to confirm the validity of your e mail address and to allow the validation of your request by the local authority Go back to kLogin screen A confirmation request e mail is sent to the economic operator s e mail address to confirm their registration in TRACES From lt SANCO TRACES NOREPL Y ec europa eu gt Date 2013 2 1 Subject Confirmation request To Hi The Trade Control and Expert Svstem has successfully received vou registration request Click here to confirm this request The TRACES application This if gm automatically generated email Please do not reply To contact the TRACES team please wa the following address samco traces fier europe au After clicking the Click here button in the confirmation message the economic operator is redirected to the following page m TRACES User Registration Privacy statement Register a new User Account Registration Request Confirmation Your us
96. nst Budget of the European Union hathing pdf ECICS r 19 05 2011 Directive 2011 51 CU of the Curopean Parliament and of the The institutions registers Council of 11 May 2011 amending Council Directive 2003 109 CC to extend its TARIC scope to beneficiaries of international protection Test with EEA relevance EU Pesticides Database EU legislation on statistics About EU law Summaries of EU Legislation The ABC of European Union law Legislative drafting Last updated 01 06 2011 Y pdf 19 05 2011 2011 286 EU Decision of the European Parllament and of the Council of 2 May 2011 on mobilisation of the European Union Solidarity Fund in accurdance wilh puinl 26 uf Ure Interinstituliural Ayr eernerit uf 17 May 2006 belween lhe European Parliarmerit Ure Cuuricil and Uie Curnrmissiur uri budgetary discipline and sound financial management pdf Newsletter 18 4 2011 p de en fr Help Contact Useful links Legal notice English en Measc selecta language ExarapckH bg espa ol ez seztina cz dansk da J Deutsch de eesti keel ret FhAqwina el Lat English en franzais fr Igaelge ga i italiano it Malti mt Nederlands nl polski pl MHy portugu s ipt romana ro sloven ina sk sloven ina zl Connection tree registration Other sites manage by the Publications Office a N Lex A common gateway to national law
97. nt Per emberof Organisation 9 RN E mail First Name Last Name Notification language English Motification type HTML a Phone Number Fax Additional Information Status Confirmed Cancel FSave Delete Reset Password kRejert kActivate Name Address Postal Code Region Country Clear kSelect Authority O TRACES Unit Number Mame Address Postal Code Region City Country Save options Cancel Returns to the User Management menu and cancels all modifications made to the user s details Save Saves all modifications made to the user s details apart from the status Delete Deletes the user account from TRACES Note that it will nonetheless not be possible to register another account for the same e mail address On the other hand it is possible to change the e mail address for the user s account Please contact the TRACES team in order to do so TRAde Control and Expert System TRACES Save options Reset Password Reject Activate Resets the TRACES user password and sends an automatic notification containing a new standard password to the user account s e mail address From lt SANCO TRACES NOREPL Mec europa eu gt Date 2013 2 1 Subject Password reset To Hi Your password for the Trade Control and Expert System has been reset As of now vou can login using Usemame Password Click here to access the application The TRACES application
98. ntrol Authority thecks Laboratory Tests k Acceptance k Refusal Decision on Consignment Control Authority 39 Full Identification of BIP f Competent Authori 2a CVED Reference Number CWEDP FR 2012 Wi Local reference number test BIP Brest 42 Customs Document Reterence TRACES Unit Number PROCS1 43 Subsequent CVED 24 Previous CVED Humboar z Rafaranca Number 38 Consignment Resealed 40 Official Veterinarian Hew seal no Name HBIP FR uU Data i ins in 2n1i 40 Official Veterinarian Pus Authority 000000000000 BIP FRG amp traces cbt net TRACES Unit Number Name Address Postal Code Region City Country Phone Numbers Fax Licer Type Additional Information Close Print Motlficatian language English Notification type HTML Q Stendeard User Collective User Status Walid Status set by k Date 07 06 2012 Close For privacy reasons only the official e mail address of the signing competent authority may be available 71 If the official entry document has been submitted by the competent authority itself the economic operator even when entered in the official entry document will not be able to view it TRAde Control and Expert System TRACES III OrrficiaAL ENTRY DOCUMENT FUNCTIONALITIES III 1 SEARCH FOR AN OFFICIAL ENTRY DOCUMENT Choose one of the official entry document types in the Veterinary Documents
99. ntry D orument Plant Products CHED PF Privacy statement Tr k E PETI Exper 5 je Control and Expert Sy Pda kde kel ken kes Fba Fog Kes L 1 Consignor Exporter 1 5 Consignec Importer Hama Name Address Address Postal Code Region Postal Code Region Country Country M F ssigi FOlear FS5elet M kis siu Folear KzelbenL 1 6 Place of destination 1 174 Means of transport Harme Tygei aF Type Identificakion Addressi Postal Code Reglon Splitte Country Approval number WP kassipn kLlear kSelect I 9 Arrival at entry point I 16 5eal Container No Date dd mrm yyyy i Seal Number Container Number H FRemove Tine hhirmm s rAd brI Anral and Rafi to Meni Fave as drait K uhrnst for Certification 1 6 Place of destination This box is optional if the consignment is destined for transhipment transfer box I 19 1 16 Seal Container No The add button can be used to enter as many lines as necessary since the container number and seal number may be independent and may be filled in or not 61 The date of issue must therefore be before or equal to the Date of Declaration of the official entry document CHED PP TRAde Control and Expert System TRACES COMMODITY kba Fog Pes Pda Pde bel Bon bes bat PF pi khe Bhu Pil pit Ph Ph bmk brnt bn bne Bel hpt bro Bro Pak Fal Pog Far Bay Ptr kzh kinfermaten FLagout TRANSITAIROI FR Btraces cbt na
100. nw Fol Pot Fro Fru Psk Fsi Fsg Por Psw Fer bzh kinform ou TRANSITAIROL FRgftraces cbt net TRACES Ducurmenbis Curairun Health Entry Docuit Blant Products CHED PP kBrivary statement Details of Consignment Presented References L 2 CHED reference numberi a 1 3 5 bocal reference Mo T 3 Diarclarad point at entry Rardeauw Aa amp rnport I 4 TRACES unit number FREDD F5alect Date nf Derlarahan 2 01 2013 Type nf darument T Hame of signatory k FR trensiteiroi Mimbar Hamat RAG DEKYTSPOTTFR Gabe of lata dd mm yyyy Address 340 Av de Picat Place of issue za Postal Code Reglon 33320 Eysines Ceuntry FR France OES Assign bClesr FSelect kCancal and Raturn to Manu FSsve as drat Submit fer Carica on 1 2 CHED reference number A unique reference number is assigned automatically by TRACES and is displayed after the submission of Part I While the official entry document remains submitted to the competent authorities New TRACES users can still modify Part I A version number Vx is added automatically to the unique CHED PP reference number and is incremented each time the document is resubmitted whether or not it is modified l 2 a Local reference number This is anumber which the TRACES user can assign depending on its national administration optional If not entered the local reference number will automatically be filled with a unique reference number assigned by TRACES afte
101. oad in EU or Importer The following search criteria must be entered in order to search for the official entry documents using the Direct access button e Certificate reference number TRACES TRAde Control and Expert System TRACES e Certificate reference local reference number e Country of destination II 3 2 3 SUBMISSION The economic operator can transfer clone Part I of a validated DECLAR to Part I of a Common Veterinary Entry Document CVED This is called cloning in TRACES To do this you simply click the Clone as CVED button in a Valid DECLAR Privacy statement ni k Certification References t Traders k Consignment k Transport k Purpose Details of Consignment Presented References L2 Certificate reference number I 2 a TRACES reference number DECLAR FR Z2012 1 6 Person responsible for load in EU I 17 No s of CITES Name Address Postal Code Region 29200 Brest Country FR France Competent Authorities 1 4 Local Competent Authority BROOOO Deputy Local Authority 1 3 Central Competent Authority BROOOOL Inspection Dept of Animal Date of Declaration Products DIPOA Ministry of Agriculture Livestock and Food Supply MAPA KTRAMSITAIR FR 18 10 2012 Close Clone as CVED Cancel certificate Print Once the economic operator or competent authority has performed the cloning operation the button is no longer available A new CVED is created by transf
102. odiby Gross Weight kg Gross Weight 300 kg inus be stoaler tian ZOO kg 500 kg previous certificate gross weight 300 kg sum of splitted certificates gross wisighits CVEDP 184 Commodity Met Weight kg Met Weight 450 kg must be smaller than 250 kg 7 500 kg previous certificate net weight 250 kg sum of splitted certificates net weights 85 In this case the remove button will be automatically unavailable TRAde Control and Expert System TRACES TRANSPORT TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kErvacy statement Iransporter Details of Consignment Prazantaed Transport l Date of Departure dd mm yyyy 2n 1n 2n12 Name T Type Time of Departure hhimm Le uu Address Postal Code Region dm Country FR France Approval number 57231006 MU bAssign Clear Selart kCancel ond Return to Menu kSavc az draft Submit For Certification PURPOSE TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement 19 Conform to EU Requirements Conforms Does NOT conform 22 Fur NON Cuuluriun Cumsiygninmenls Animal feedingstuff 9 Customs Warehouse Registered No _ Human consumption Other Free Zone or Free Warchouse Registered No e Ship Supplier Registered No Ship Name Port i7 For Transhipment to 10 Cor Transit to Jrd Count BIP Exit BIP 3rd c
103. oms Organisation WCO with further subdivisions at EU level The online customs tariff database of DG TAXUD called TARIC Integrated Tariff of the European Communities 3 also employs the HS nomenclature making TRACES even more convenient to use for customs agents The TRACES user can Option I nformation Assign Enter the nomenclature code directly in the Nomenclature code field and click the Assign button to continue This is the fastest way to proceed Search Search for the nomenclature code in the nomenclature code tree by entering the code in the Nomenclature code field and clicking the Search button to continue Filter Filter the nomenclature code from the official entry document model presented or specify the number of the legislative act and press Filter In the case of CHED PP species and EPPO codes can be used as criteria The tree structure then shows the relevant nomenclature codes sign Search for the nomenclature code in the nomenclature code tree by clicking on the sign next to the nomenclature code to expand it and select the appropriate nomenclature code to continue 36 TARIC http ec europa eu taxation customs customs customs duties tariff aspects customs tariff index en htm TRAde Control and Expert System TRACES T LOnsignnen i Kelerences F lraders k Commodity b Iransport Details of Consignment Presented Select Commodity Cod
104. on declaration Specific save options for this part of the declaration are described under heading II 2 4 2 Specific to DECLAR Validate Among the save options for submission of DECLAR the economic operator may also choose Validate Once all mandatory boxes in Part are completed the TRACES user can go directly to the Health information declaration and enter the details II 2 4 2 SPEciFIC TO DECLAR In the case of DECLARs economic operators can fill in the Health information declaration For DECLAR documents three additional save options are available Responsible person Place of Brest FR signature Name KTRANSITAIR FR kCancel and Return to Menu kReject FSave asin progress Submit decision Save options Reject Only available to the economic operator for a DECLAR Once all mandatory boxes in Part are completed the economic operator can decide to reject the consignment presented The status of the official entry document is then Rejected TRAde Control and Expert System TRACES Save options Save in progress Only available to the economic operator for a DECLAR Once all mandatory boxes in Part are completed the economic operator can save the Health information declaration part of the DECLAR even if some information for this declaration is missing in order to complete it later on This is an intermediate optional stage before signing of the Health informa
105. ons above Y 19 Conform to EU requirements For non EU countries conformity is defined in accordance with national rules Y 20 For re import After ticking the box 20 For Re Import you can select 1 under the Traders tab EU EFTA EEA organisations in the boxes 1 Consignor Exporter and 8 Delivery address 2 under the Commodity tab e EU EFTA EEA countries in box 6 Country of Origin e Non EU countries in box 7 Country from where consigned For re imports box 10 Veterinary documents which is linked to the establishment of origin has to remain empty More information on Activity Types can be found in the Organisation user and authority management user manual TRAde Control and Expert System TRACES 21 For internal market A Consignee box 3 and a Delivery address box 8 in an EU EFTA EEA country must be selected TRAde Control and Expert System TRACES NOTE LINKING OF CVEDP BOXES WITHIN TRACES In order to speed up the submission of Part I of a CVEDP the information entered in a box may be automatically copied to other boxes if the organisation s Activity Type in this first box is allowed in the other boxes For example Consignee may be copied automatically to Delivery address and Importer EURO EAN UNION The Common Veterinary Entry Document CVED Border Inspection Post LT tie hhee T TRACES Unit Num
106. ontrol and Expert System TRACES COMMODITY JTRACES Documents Commen Entry Decurment CED kEsivarcy ababsrosni Detaile of Conzignmant Prazantad Commodity 1 12 Descmrption of commod Country and Reglon of Origin Id Product description Speries Subtotal Net Weight 4 1 5 Country of origin Mex weyeLables fresh o heater VES EISE 0709 30 00 Aubergines E Kg kamnom ss Country from where eggplants consignedi 0709 Other vegetables fresh or iSelect Clear Select 2 chilled Kg Ranta 0709 90 Other 1 16 Ternperalure T Reset PAdd New Code Ambient Total Gross Weight 1 13 Total numberof o l Ka Kg packages E chilled Total Net Weight kg j E Further process Human consumption r ddradd 10 rClear i 07093000 Ky Runde 2 070290 Kg FRemove kAddkAdd 10 Clear Cancel and Return to Menu b5swe as drat Foubmit for Certification Validate 1 12 Description of commodity The nomenclature code and code extensions can be modified in the official entry document using the Select Remove Reset and Add New Code buttons Any modification to the nomenclature code or code extensions may cause information to be deleted in Part to comply with the consistency rules If the consignment involves multiple nomenclature codes they are preceded by an order number Id and presented in accordance with the Customs Classification 1 13 Description of commodi Id
107. ormation on Activity Types can be found in the Organisation user and authority management user manual 46 More information on Activity Types can be found in the Organisation user and authority management user manual 47 Ivory tortoise shell whalebone and whalebone hair horns antlers hooves nails claws and beaks 48 Straw and husks 49 Swedes mangolds fodder roots hay lucerne alfalfa clover sainfoin forage kale lupines vetches and similar forage products 50 Wool 51 Fine or coarse animal hair 52 Waste of wool or of fine or coarse animal hair 53 Collections and collectors pieces TRAde Control and Expert System TRACES checks at Community border inspection posts on products imported from non EU countries Annex III Part I Box 10 and the Meat Hygiene Package 1 Regulation EC No 852 2004 gt 2 Regulation EC No 853 2004 3 Regulation EC No 854 2004 As neither the Meat Hygiene Package nor Commission Regulation EC No 136 2004 defines any Activity Types for the place of origin TRACES cannot require this box to be filled in If the organisation specified in box 10 of the CVEDP does not comply with these business rules you will receive the following error message TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Consignment References b Traders Commodity Transport CVEDP 085 Commodity 10 Veterinary documents Busines
108. ountry bclear pSelect Transit third countries k v Remove bAdd Sid cuunb y m bClear bSelect bCancel and Return to Manu bSave as draft bSubmit for Certification 19 Conform to EU requirements This information cannot be modified after splitting Upon submission a comparison check is done between the information entered in the new subsequent CVEDP and that in the initial validated CVEDP TRAde Control and Expert System TRACES In Part II which is entirely modifiable the CVED certificate reference number appears in the form of a hyperlink in the box Previous CVED in the new subsequent CVED All the CVED certificate reference numbers of the successive CVEDs appear in the box Subsequent CVED in the initial official entry document If any of the new subsequent CVEDPs need to be corrected or modified the same rules apply as for normal official entry documents More information can be found under heading III 5 Modify a submitted official entry document TRAde Control and Expert System TRACES III 5 MODIFY A SUBMITTED OFFICIAL ENTRY DOCUMENT Depending on the official entry document model chosen you can make your desired modifications by Simply searching and opening official entry documents ing Draft and New status Draft official entry documents are only accessible to the submitting TRACES economic operator and their direct colleagues belonging to the
109. p Remove kSelect Assign kClear 2 Bovidae Remove kSelect Assign kClear 3 Bovidae Remove Select Assign Clear Assign Me kAdd dd 10 Clear Note that only commodities with the same temperature type ambient chilled or frozen can be selected in the official document Comma and point separators A comma should be used to enter decimal numbers maximum of 2 places A point does not need to be used for specifying thousands in a number However the printed official entry document automatically displays a point to indicate decimal Example 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed official entry document TRAde Control and Expert System TRACES TRANSPORT JTRACES Viebes iriary Docurrernts Declaralium Ducuirieril bOrivacy statement ow LAIG i References LN Traders f Consignment Transport Details nt Consignment Precented Treansnart Estimated date and bree of arrival 1 14 Data of dapartura Date dd mm yyyy Date dd mm yyyy Tima hh mm Time hhimm Type a ps Hame denkifiraiian 2 Address Postal Code Region Documenti Country Approvel number y NY Assign Filear PSebect 1 20 Identification of container Seal number ee a P OUUESLE S S Ciesa bSelert FRemove rAd Fcanr l and Rehirn to Memu Bhav
110. r information needed for Part I may be filled in later on The status of the official entry document is then Draft This option is available to both economic operators and competent authorities but only direct colleagues will be able to view Draft official entry documents No notification messages will be sent regarding the submission of an official entry document in Draft status 66 This means for all official entry documents CED CVEDA CVEDP and DECLAR TRAde Control and Expert System TRACES Save options Submit for All mandatory boxes in Part I must be completed to submit the official entry Certification document to the competent authority for certification This option is available to both economic operators and competent authorities If Part I of the official entry document is submitted by the economic operator they can view the document along with their direct colleagues and their competent authority However if the official entry document has been submitted by the competent authority itself the economic operator even when entered in the official entry document will not be able to view it The status of the official entry document is then New A notification message will be sent upon submission of the official entry document New Note DECLAR When the economic operator chooses the option Submit for Certification for a DECLAR they may make an additional Health informati
111. r certification of Part IT 1 3 Declared point of entry The name of the competent authority and its TRACES code are filled in automatically when Part I is initiated in line with the organisation entered in box l 7 Person responsible for load However this information can be modified by the customs agent with the Select option or added if the CCA creates the CHED PP on behalf of a competent authority 7 Person responsible for the load If the Person responsible for load is registered in TRACES and makes the declaration him herself Part I his her organisation is automatically entered in this field TRAde Control and Expert System TRACES 1 8 Health documents e Type of document is a drop down list with the Europhyt declaration types optional e Number is a free text box e Date of issue dd mm yyyy is the date when the health document was signed by the competent authority 9 e Place of issue is a drop down list with all countries in ISO code format and a free text box The information in box I 8 Health documents is optional until the official entry document CHED PP is validated by the competent authority TRADERS aU Jai stem i P Pet kf pfr Rar Phu ki Kit Rit Fle km Fmt bn Pow Bol Pot Fro Fru Pak Fal Fag Fer Psy Ptr kzh Pinformraton Logout B P d es TRO Pa RP ER NR RC s TRANSITAIRO FRgEtraces cbt net l IRKACES Documents Lommoan Health E
112. ria must be entered e Certificate reference number TRACES IMPORT e Certificate reference local reference number IMPORT e Country of destination However there is an exception for IMPORTs from New Zealand where the following must be entered e Certificate reference local reference number IMPORT e Country of destination e Country of origin New Zealand 78 The To process search criterion presupposes that the economic operator s organisation has been entered in box l 6 Per son responsible for load in EU or Importer If the non EU competent authority validated the IMPORT without this information the economic operator may nevertheless retrieve the IMPORT using the Direct access option TRAde Control and Expert System TRACES III 2 3 SUBMISSION The economic operator can transfer clone Part I of the IMPORT to Part I of a Common Veterinary Entry Document CVED This is called cloning in TRACES To do this you simply click the Clone as CVED button in the validated IMPORT n Ponva ataman TRANSITAIR FR traces cbt nat TRACES Velerinary Documenta Veterinary nvary stat Consignment Certification b References fraders b Consignment Transport Purpose Details ot Consignment Presented Traders Name ORGA CA Hame Comploirs Oceaniques Address Address 2 Rue de Concerineeu Maff 324 Postal Code Region Seskelclremen Abbey Pustel Code Region 34238 Cachan Cede
113. rm shall be that required by part 1 of the model CVED Regarding CVEDPs certified by EU competent authorities only consignments destined for import non transiting consignments are covered Regarding IMPORTs certified by non EU competent authorities the consignment is considered to be pre notified only when the European customs agent economic operator linked to the EU BIP DPE DPI has transferred cloned the information from the IMPORT to the CVEDP This means that for CVEDPs European customs agents need to carry out the necessary actions to present the consignment for control to the competent authority at the European BIP DPE DPI 7 thus pre notifying the EU competent authority 2 aif LCA IMPORT environment 32 More information can be found under heading III 2 Clone IMPORT to official entry document 33 i e there is no pre notification when an IMPORT is encoded by a non EU TRACES user TRAde Control and Expert System TRACES II 2 Susmit Part I CONSIGNMENT Part I of the official entry document concerns information on the consignment such as references traders commodity transport and purpose Both economic operators and competent authorities can submit Part I of the official entry document from the Veterinary documents 34 menu e Common Entry Document CED CVED for Animals CVEDA e CVED for Animal Products CVEDP e Declaration Document DECLAR e Common He
114. rresponds to the sum of subtotals and is automatically filled in when the user switches tabs Comma and point separators A comma should be used to enter decimal numbers maximum of 2 places A point does not need to be used for specifying thousands However the printed official entry document automatically displays a point to indicate decimal numbers Example 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed official entry document TRAde Control and Expert System TRACES TRANSPORT I TRACES Documents Common Entry Document CED Roforancec b Tradarz b Commodity Details of Consignment Presented Transport eye we ee ae Name Address Postal Code Region country Approval number aT Jf 1 24 Means of transport to Control Point Type Identification Decument Cancel end Return to Menu boeve as draft bZubmitfar Certification KValidate kClear FS alect LL c bkOrivacy statement LI Li Time of Departure hhimm The Transport tab contains information on transport from the Designated Point of Entry and is optional for imports of Feed and Food of non Animal Origin except for Type in box 1 24 Means of transport to Control Point PURPOSE J TRACES Documents Comnion Entry Document CED bPrivecy statemer
115. rs ullius P Koute Hame Addrezzi Time of Departure ihh mm Date of Deparhire Adimi yyy Postal Coda Ragion 35000 Rennes Country FR France approval number Responsible of Transport during Journey Estimated Journey Time n z ms kAzsign roles kzeleci Type v Identification Daruament Road vehicle Lur Ig Journey Appi cred D FAssign KLance and Return te Menu k5aye as draft kKSubrmit for Certification KYalidate The Transport tab contains information on transport from the Border I nspection Post and is mandatory for imports of animals This tab does not apply to non EU countries which issue CVEDAs 4 22 Means of transport after border inspection post These authorisations are required by TRACES which checks their validity when the CVEDA is issued As soon as a commercial Transporter has been selected the Means of transport can be assigned directly To do this select the appropriate Means of transport from the drop down menu and click on the Assign button 4 Estimated journey time A geographical information system GIS automatically calculates the estimated journey time if box 22 Means of transport after border inspection post contains Road vehicle as the Type However air transport time is not calculated automatically The algorithm is based on the optimal route between the BIP of entry and box 8
116. ry document model will be displayed in the chosen language in PDF format in another webpage 90 i e 2 models apart from the non harmonised model 91 The language to select in order to print out your official entry document must be one of the languages used in the coun try of destination and any transit countries 92 Choose the appropriate DECLAR model from the drop down box 93 Repeat these steps for any other languages TRAde Control and Expert System TRACES TRACES Welcome Page Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products Veterinary x certificate to ELI Export Health Certificates Common Entry Document CED Commercial Document Declaration Document Empty Certificate Heporting Rejected Consignments LVEU for Animals Rejected Consignment CWwED fu Aninral Products User and Organismtion Management Create an Empty Certificate Selected Language English EVED for Animals KCVED for Animal Products Common Entry Document CED Intra Trade Animal Health Certificates kPrint Commercial Document kPrint Veterinary certificate to EU Semen E Print Animals kPrint Products kPrint kPrint transit certificate Sub products kPrint kPrint transit certificate Change Passord Declaration Document
117. s assign Polesr FSelect 11i 16 Seal number and Container number Type is Saal Number CS ntainar Mun D4 r Idantitication j bhangre i Fadu Loruimaentt p 4 Date dd mm yyyv e Three latii tmr ds Cancel and Rotura to Menu Fave as drat Submit For Certification amp Validabe 16 Seal number and container number The add button can be used to enter as many lines as necessary since the seal number and container number may be independent and may be filled in or not TRAde Control and Expert System TRACES COMMODITY kPrivary stahement Details of Consignment Presented Commodity i h Country nf igin 0204 Maat of bovina i kLlear select animals fresh or chilled Wild game PSelect 0201 10 Canases and Hi amp nn pp FR FJ Country from where half corceses consigned 0203 Meat of swine Clear k amp alect fresh chilled or frozen Fresh or chilled T 2 0703 11 Carcases Sus scrofa Kg kSelact emparahura OV Lo Chilled and half carcases domesticus kRemove 0203 11 10 Of 1U Veterinary documents domestic swine Wi eS a lt a ag Gas Oe See ears Se ee am Country Code Name Type Veterinary Approval Number bResatkAdd Haw Code Total Gross Weight 12 Total Number of D MW PAssilan Select kg Kg parkagetz Total Mat Waight Eg Kg Idantification of tha commodi kAddkAdd i0 hClear Cumnrimedity Code Species Neh Weight Cu Number of packag
118. s can be identified here optional If not entered the local reference number will automatically be filled with a unique reference number assigned by TRACES after certification of Part IT 4 Person responsible for the consignment If the Person responsible for the consignment is registered in TRACES and makes the declaration him herself Part his her organisation is automatically entered in this field 4 Border Inspection Post TRAde Control and Expert System TRACES The name of the competent authority and its TRACES code are filled in automatically when Part I has been initiated in line with the organisation entered in box 4 Person responsible for the consignment However this information can be modified by the Person responsible for the consignment with the Select option or can be added if the CCA creates the CVEDA on behalf of the competent authority TRADERS TRACES Veterinary Documents Common Veterinary Entry Document for Animals kPrivacy statemen k Transport k Route Purpose 2 Consigne Name Address Address Postal Cade Reginn Postal Ende Reginn Counkry icuunbry Mea Fassign lesar Felel APE Fassign Roles Selek Name Name Type Address Address Postal Code Region Postal Code Regi n Country Counkryi wi A KCl kSalaect Approval number NS Da PASSION Tar ial aes lt eAssign bCieer PSelect 17 Seal number and contain
119. s is of wrong type for the selected commodity code CVEDP 117 Commodity 10 Veterinary documents Only establishments that have been listed and published by the Commission far a selected country and commodity are allowed Note that these consistency rules do not apply to CVEDPs issued by non EU countries for internal use 4 12 Nature of goods Number and type of packages The nomenclature code and code extensions in the official entry document can be modified with the Select Remove Reset and Add New Code buttons Any modification of the nomenclature code or code extension may cause information to be deleted in Part to comply with the consistency rules If the consignment involves multiple selected nomenclature codes they are preceded by an order number Id and presented in accordance with the Customs Classification Regulation EC No 852 2004 of the European Parliament and of the Council of 29 April 2004 on the hygiene of foodstuffs Regulation EC No 853 2004 of the European Parliament and of the Council of 29 April 2004 laying down specific hygiene rules for food of animal origin Regulation EC No 854 2004 of the European Parliament and of the Council of 29 April 2004 laying down specific rules for the organisation of official controls on products of animal origin intended for human consumption More information on Activity Types can be found in the Organisation user and authority management
120. s of Animal Origin It is mandatory for transiting box 18 transhipping box 17 and non conforming consignments box 22 Note that the Transport tab does not apply to CVEDPs issued by non EU countries TRAde Control and Expert System TRACES 58 PURPOSE ACEL Veterinary Cocuments Common Veterinary Entry Vocument fer Anima roducts Oo a slalome io Confor irre Goes NOT conform 21 For Internal Market 22 For NON Conforming Consignments animal feedingstutt customs Warehouse Registered No Human consumption Free Zone or Free Warehouse Registered No O other Ship Supctier Registered Ho eo Ship Hame Porti 17 For Trateshaprerverest tas PI 18 For Transit ta 3rd Country RiP Fxit RIP bClaa bSealect bClee b5elec Sed country Tracsit third countries PClaar pielen w bRemove b d Jrd country v eClagr bSalact 17 For Transhipment to or 18 For Transit to 3rd Country For a transhipment or transiting consignment if box 17 For Transhipment to or 18 For Transit to 3rd Country is ticked you can select or create a Consignee box 3 and Delivery address box 8 situated in a non EU country If the information is unknown the official entry document can still be submitted without filling in these boxes A Non approved establishment can also be selected in box 10 Veterinary Documents after choosing one of the opti
121. sible for the consignment However this information can be modified by the Person responsible for the consignment with the Select option or can be added if the Central Competent Authority CCA creates the CED on behalf of the competent authority TRADERS TRACES Dacumants Common Entry Document CED Details of Consignment Presented Iraders NNUS Name Name Address Address Postal Code Region Postal Code Region Country Country v M kAcsign kClear Select w we kacsign Clear Select I 8 Place ot destination I 7 Importer Namei Namer Type Address Address Postal Code Region Postal Code Regioni Country Country ww ne 4 kClaar KEzlect Approval number L8 lur E v N K ssign Clear bSelect 1 19 Seal number and container number e E a CLR EEUU Type vw Seal Number Container Number 3 b dd Document Date dd mmi yyyyl EM ae Time hh mm bCancel and Return to Menu Save as draft Submit for Certification Validate 11 Means of transport This box contains information on arrival at to the Designated Point of Entry and is mandatory 19 Seal number and container number The add button can be used to enter as many lines as necessary since the seal number and container number may be independent and may be filled in or not TRAde C
122. t TRACES Datumen Common Haalth Entry Document Plant Products CHEDe BE kPrivargy ubablarteerii a endini References Traders Coriernimiiiy Details of Co n nt F mtedi Comi T 14 Establishments of origin 1 13 Country of export Feeloct 0603 Cut Howers and Hower buds of a kind suitable tar bouquets ar for ornamental gurposes fresh dried dyed blaached impregnated of atherv ise prepared FS elact Famova 3 1100 Roses FReset FAdd few Coda 1 30 Total number of packaging d L31 Total nat waighti 1 29 Description of commodity s band kad 10 Clee Curunudily Code Species Hurnber 1 06031100 4 1 HULEF baddbadd 10 amp Clanr Fence and Retun to Menu Fave as draft kSublimit for Certification 1 14 Establishments of origin This box is optional The country may be different from Country of origin in box 1 29 Description of commodity 1 29 Description of commodity The Commodity Code HS code and code extensions in the official entry document can be modified using the Select Remove Reset and Add New Code buttons If the consignment involves multiple selected nomenclature codes they are preceded by an order number Id and presented in accordance with the Customs Classification L29 Description of commodi IS Id Product description Species Subtotal Het Weight 600 Rab Mher tubes rents rnrme mmens a
123. t that has already been deleted by another TRACES user following an automatic e mail notification sent by TRACES Indeed it could be that one of your economic operator or competent authority colleagues has in the mean time already deleted the official entry document V 5 ALERT MESSAGE GEN 002 UNEXPECTED FAILURE ALERT We invite you to fill in the TRACES problem statement report available with the TRACES Toolkit 1 Please send it to the TRACES Team at sanco traces ec europa eu adding your competent authority in CC Carbon Copy to your message 1 106 e g INTRA when you are a TRACES user linked to an EU BIP DPE DPI 107 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 108 A problem statement report is available with the TRACES Toolkit TRAde Control and Expert System TRACES VI FURTHER INFORMATION AND CONTACT DETAILS We strongly recommend that you as a TRACES economic operator contact your competent authority which will answer your questions or redirect you to the relevant competent authorities in charge Also at your disposal The TRACES Team for questions concerning the functioning of TRACES as a web based system TRACES Toolkit which includes a heading on Contingency Plan t and Problem Reporting TRACES presentations 724 E mail sanco traces ec europa eu Tel 32 2 297 63 50 Fax 32 2 299 43 14 The LMS website 14 for questions concerning the of
124. t their organisation is entered as the Person responsible for load Person responsible for the consigment In the case of transhipment transfer the economic operator linked to the second BIP DPE DPI may use the Direct access button in order to retrieve the initial official entry document TRAde Control and Expert System TRACES III 1 2 DECLAR Search for Declaration Documents Search Criteria Certificate Reference Consignor Departure After Departure Before Country of Destination Authority of destination Authority of origin Country of Origin Passport N Certificate Status Clear Search Direct access Search options Certificate Reference Certificate reference number TRACES Certificate Status To process Cloned Certificate reference number TRACES Consignee Commodity kBrowse Means of Transport T Postal code of destination Authority of destination code Authority of origin code Entry point To process Cloned Refers to the non mandatory local reference number which can be specified in box I 2 Certificate reference number Refers to the unique TRACES reference number automatically assigned to the official entry document Possibilities are Cancelled Draft In progress New Pre validate Recalled Rejected Replaced Valid Information on official entry document statuses can be found under heading II 1 1 Certification workflow In order
125. t will be activated Please click here to register a new user Consult the organisations directory Search for organisations The economic operator enters all details of their TRACES user account and clicks the Submit button TRACES User Registration RF Drivaney statement Register a new User Account Please specify your e mail address The address will serve as your login mame after successful registration e Mail Password Password Confirmation Security question What brand was your first car or bike Security answer After submitting this registration form an e mail will be send to you to confirm the validity of the specified address After succeeded confirmation the local authority will be charged to validate your request This procedure is concluded by sending an e mail holding the validation result After this you may be able to login inta the system Please fill out attentively the following registration form and confirm your request by clicking the submission link User Information Name First name Address Postal Code Region EE Country Notification language English Last name kClear Select Notification type HTML E Phone Fax Additional Infarmation Cancel Submit 18 or their competent authority 19 Competent authority accounts cannot be registered this way This needs to be done by the TRACES national administrator TRAde Control and Expert System TRACES TRACES co
126. technical lures asses mules 142 2011 or hinniaz fresh Intermediate chillad or frozen Products to ba 1 0200 10 Of bovine used for the attiittals Meshi we rmmanulacture cal chilled medicinal 0206 1010 Fortha products manufacture nt veterinary pharmaceutical products fo kilo Bos spp 1 22 Total Number of Packages I 20 Gross weight kg 1 20 Total Net weight kg 1 21 Tamparatura of productz b5alert FRemove Reset kAdd Hew Code i Kg Ambient D Chilled Frozen 1 25 Commodity cortified as i Technical use I 28 Identification of hhe cunmrodily Species i Bog spp Net weight k Add kAdd 10 Clear Manufacturing plant BR 0241 kSalect kAzzign bClaar PSV kAdd bAdd 10 bCleer Cantel and Rebun to Menu KEave as draft KEubmit for Certification Validate I 19 Commodity code HS code The Commodity Code HS code and code extensions in the official entry document may be modified using the Select Remove Reset and Add New Code buttons The selection or addition of other Commodity codes HS codes may be restricted depending on the official entry document model chosen Any modification of the Commodity Code HS code or code extension may cause information to be deleted in Part to comply with the consistency rules If the consignment involves multiple selected nomenclature codes they are preceded by an order number Id and presented in a
127. that can be assigned to the official entry document Type Allows multiple Activity Types to be specified using the Add and Remove buttons Activity Types coming under to the listing procedure LMS for officially published establishments cannot be assigned through this procedure Such organisations with LMS Activity Types should follow the official listing procedure If you want to specify the Activity Type Reponsible for the load you should first assign a Border Inspection Post to the organisation This will automatically re populate the drop down list of Activity Types Postal Code Region Allows selection of the postal code for EU EFTA EEA countries and the selection of regions provinces or states for non EU countries If you specified Activity Types other than Responsible for the load for the organisation the competent authority is automatically assigned on the basis of this Postal Code Region information and displayed after validation of the organisation Click the Save button to save the details of the organisation and return to the previous screen Organisation management issues are covered in detail in the Organisation user and authority management user manual TRAde Control and Expert System TRACES II 2 2 3 AUTOMATIC FILLING OF OFFICIAL ENTRY DOCUMENT BOXES In order to speed up the submission process an organisation may be copied automatically from one box
128. tion declaration The status of the official entry document is then In progress r Submit decision Only available to the economic operator for a DECLAR Once all mandatory boxes in Part are completed the economic operator can confirm the consignment presented The status of the official entry document is then Valid TRAde Control and Expert System TRACES II 2 5 SIGNATURE TRACES requires you to enter your password to submit the official entry document After entering it click on the Sign validation button Decision on Consignment Sign I the undersigned official veterinarian or designated official agent certify that the veterinary checks on this consignment have been carried out in accordance with EU requirements Please enter your password to the decision CVEDP FR 2010 0000001 bee same password for all subsequent signatures FC ancel and Return to the Certificate kSign Validatian The box Use same password for all subsequent signatures can be checked for the password to be stored by TRACES throughout the session A session terminates automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES II 3 FoLtLtow up II 3 1 Next steps ron CED CVEDA CVEDP CHED PP As soon as the official entry document has been submitted Submit for certification the competent authority will have immediate access to the official entry document in question
129. tion Management menu and User Management submenu in TRACES to register a new economic operator account TRACES User and Organisation Management User Management kPrivacy statement Welcome Page Search for User Search Criteria veterinary A Documents k Reporting E mail First Name User and Last Name Organisation Management Postal Code Region City User Management Organisation Pees Clear kSearch Organisations Change Password Modify User Profile Gearch Result Business ku Partners cei The competent authority enters all details of the economic operator s TRACES user account and clicks the Save button LLL ee ee en X n auco EU eee er et TRACES User and Organisation Management User Management kPrivacy statemen Edit User Detail IT T L E mail Name d Address First Name Postal Code Region Last Mame Country Notification language English n EN Notification type HTM x Phone Number Fax Additional Information Cancel Save The economic operator account registered by the competent authority is valid immediately after submission A notification is sent to the economic operator informing them of the creation of their TRACES user account 22 It includes a dir
130. to Menu kSave as draft Submit for Certification Validate 4 12 Animals Species Breed The nomenclature code and code extensions in the official entry document can be modified with the Select Remove Reset and Add New Code buttons Any modification to the nomenclature code or code extension may cause information to be deleted in Part to comply with the consistency rules If the consignment has multiple selected nomenclature codes they are preceded by an order number Id and presented in accordance with the Customs Classification Id 12 Animal Species Breed Species 0206 Crustaceans whether in shell or not live fresh chilled frozen dried salted or in brine crustaceans in shell cooked by steaming or by boiling in water whether or not chilled frozen i dried salted or in brine flours meals and pellets of crustaceans Wild stock Select fit for human consumption Net frozen 0306 22 Lobsters Homarus spp 0306 227 10 Live 0307 Molluscs whether in shell or not live fresh chilled frozen dried salted or in brine smoked molluscs whether in shell or not whether or not cooked before or during the smoking process Homarus spp FRemove Aquarium 2 flours meals and pellets of molluscs fit for human consumption Select Oysters Crassostrea yp emove 0307 11 Live fresh or chilled SPP 0307 11 10 Flat oysters of the genus Ostrea live and weighing shell included not mer
131. to another This TRACES feature depends on a combination of parameters e Official entry document type CED CVEDA CVEDP DECLAR CHED PP e Official entry document box type Consignor Place of origin Place of loading Transporter Consignee Place of destination e Organisation s Activity Type used in the initial box of the official entry document The links between the different boxes for each official entry document type are described under heading 11 2 3 Fill Part 37 Of course the automated details can be cleared and modified as you wish 37 More information can be found for each official entry document type under each sub heading TRAde Control and Expert System TRACES II 2 3 FILLING IN Part I II 2 3 1 4 0F A CED Part I Consignment of the CED in TRACES contains all the boxes required for Regulation EC 669 2009 under the tabs summarised below The official description of the boxes can be found in Annex II Notes for guidance for the CED to Commission Regulation EC No 669 2009 However some boxes are highlighted below REFERENCES JTRACESTnacuments Common Entry Gecument CFI P E Netaile nf Consignment Presented References L2 CED reference number Local reference number DPE Brest E DCE Unit No FREESI kzelect I 4 Person responsible for the consignment I 10 Documents Dele uf Dezlaralium 06 06 2011 uaa rle Name of signatory a T Date of issue dd mm yyy
132. uent CED 1 19 Seal number and container number The add button can be used to reveal enter as many lines as necessary since the container number and seal number may be independent and may be filled in or not TRAde Control and Expert System TRACES COMMODITY TRACES Documents Common Entry Document CED kPrivacy statement E d TI g i2 H References k Traders 3 ESL DRE Details of Consignment Presented Commodity 1 12 Description of commodi Id Product description Species Subtotal Net Weight 5 1 5 Country of origin Brazil kRemove 1 6 Country from where consigned Brazil 0702 00 00 Tomatoes fresh or n M i chilled 20 000 Kg Total Gross Weight 1 13 Total number of 100 I 16 Temperature kg packages Ambient Total Net Weight kg I 18 Commodity intended for Feedingstuff ig Further process Human consumption O Other 1 137 Description of commodi Commodity Code i 07020000 O0 can Remove Cancel and Return to Menu kSave as draft Submit for Certification 12 Description of commodity Type of packages cannot be modified in the new subsequent CED TRANSPORT TRACES Documents Caormmoan Entry Document CED kPrivacy ztaternent Details of Consignment Presented Transport Lc m X rey a Name Date of Departure dd mm yyyy 22 10 2012 ie Time of Departure hh mm 1 UU Address Posta
133. umber is required TRAde Control and Expert System TRACES 63 64 Box I 30 Total number of packaging is mandatory and must be filled in by directly entering the sum of the Number of packages in box 1 29 Description of commodity The Species drop down box lower part only displays the EPPO code for ergonomic reasons Nevertheless the full Latin name of the species as in the upper part will be shown in the print out of the official entry document The Country of origin drop down box ISO code is optional If multiple lines are displayed in box 1 29 different countries of origin may be included Comma and point separators A comma should be used for decimal numbers maximum of 2 places A point does not need to be used for specifying thousands However the printed official entry document automatically displays a point to indicate decimal numbers Example 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed official entry document PURPOSE TRAde Control and Expert System re kba FbO Fee Fda kde bel ken Fes ket kh Pfr khr khu ki kit RIE Flv Fmk Fmt Fol knw Fol Fot Fro Fru Psk bs Beq For Pev Ptr kzh Finformaton logout TRANSITAIRG L FRigtraces cbt met kPrivacy statement TRACES Documents Common Health Entry Document Plant Products CHED PP
134. untry DE Germany Country BE Hrazil Ne Assign kClazr bS2alact 8 Delivery address Name Name Type Address Address Postal Code Region Postal Code Region County DE Germany Country Approval number ES N m FAssiyn Flea kS2eledi 11 Means of Transport 16 Seal number and Container number Type Seal Number Container Number T Identification Remove Document k dd Date ddfrmmy yyyy Time hh mm FUancel and Ketum to Menu FSave as draft FSubmit for Certification 1 Consignor Exporter and 5 Importer These boxes are filled in accordance with the information specified in Part I of the initial validated CVEDP and cannot be modified 4 8 Delivery address The delivery address should be indicated mandatory 9 Estimated Arrival at BIP The information is reset to blank in new subsequent CVEDPs 16 Seal number and container number The add button can be used to enter as many lines as necessary since the seal number and container number may be independent and may be filled in or not TRAde Control and Expert System TRACES COMMODITY UC LP ae ELSES k References k Traders 3 J Country and Region of Origin Id Product description Species Subtotal Net Weight 6 Country of Origin Brazil 0201 Meat of bovine Bienes 7 Country from where consigned Brazil 1 anirnals fresh or chilled are FRIGUS i 0201 10 Carcases and xs EH
135. when you are logged into TRACES TRAde Control and Expert System ZUM kba bbg Fes kda kde kel ken kes ket bfi Pfr khr khu Fil kit klt kw Fmi Fmt knl knw Fpl kpt Fro Frou bsk Fsl Fsg ksr ksv btr bzh kInformation kLogout g traces cbt net kPrivacy statement Latest news In connection with the certification of official entry documents by competent authorities at EU BIP DPE DPI level the TRACES competent authority users have an exceptional overview of all official entry documents 15 rejected at EU borders TRACES Welcome Page k Welcome Page Veterinary 1 5 2 SECURITY ALERT When accessing TRACES you may encounter a security alert asking for your approval to proceed to the website This is a configuration setting in TRACES and is therefore fully trustworthy Q9 There is a problem with this website s security certificate The security certificate presented by this website was Issued for a different website s address Security certificate problems may indicate an attempt to fool you or intercept any data you send to the server We recommend that you close this webpage and do not continue to this website Click here to close this webpage amp Continuc to this website not recommended amp More information TRACES implements various security features for application access official entry document validation and communication privacy through the encryption of secure information between client and s
136. x Country CA Canada County FR France Country Code Name Address Postal Code Region Type Approval Number cA Viande Richelieu Inc Richelieu Meat Inc Quebec Cutting Plant 76 1 7 Country of origin 1 8 Region of origin Cansda 1 12 Place of destination Name Comptoirs Oceaniques 1 5 Country of destination FR France Type Responsible far the inad 1 20 Reuion of destination 4pproval number FROOOIS314 Address 7 Rue de Conrarineau Marff 324 G postal Coda Ragion 4238 Cachan Cedex wv NI bAssign PClaar Pzelact Name ORGANON Address ers Postal Code Region 0590 Seritontaine Country FR France y ne DASSIgN Clear pSelect The Clone to CVED button is no longer available to the economic operator 7 or competent authority at the EU border once the CVED has been fully certified valid rejected A non EU competent authority can still replace or cancel the original IMPORT even if the economic operator or competent authority at the EU border has cloned it as long as the CVED still has the status New Draft or In progress 99 A new CED CVEDA or CVEDP is created by transferring information from Part I of the IMPORT Box 10 Veterinary documents in the CVED is automatically filled in with the TRACES certificate reference number of the corresponding IMPORT in hyperlink format 79 Importers are not authorised to transfer information to a CVED in this way 80 An IMPORT cannot
137. xpert System TRACES is a management tool for tracking movements of animals products of animal origin from both outside and within the European Union It also covers imports to the European Union of feed and food of non animal origin as well as plants seeds and propagating materials TRACES aims to improve the relationship between the private and public sectors and to strengthen cooperation between EU parties t aims to facilitate trade to enhance the safety of the food chain and to protect animal health This system consolidates and simplifies the existing systems It is a major innovation in improving the management of animal diseases and reducing the administrative burden on economic operators and competent authorities Dr Didier CARTON Head of the TRACES Sector For more information TRACES Sector DG Health and Consumers B232 03 057 B 1049 Brussels Tel 32 2 297 63 50 E mail sanco traces ec europa eu http ec europa eu traces http prezi com user TRACES This information sheet is intended for TRACES users You can find this document and download it at https circabc europa eu w browse acObd3d2 66ae 4234 bO09c a3fa9854acfd Updated 18 Mar 2013 TRAde Control and Expert System TRACES m Health and Consumers omm

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