General Ledger
Contents
1. Capital Receipt Equity Expenses Liability Non Tax Receipt Tax Receipt Account currency PKR Pakistani Rupee C Only balances in local crey Exchange rate difference key valuation group Tax category Posting without tax allowed Recon account for acct type Alternative Account No amp cct managed in ext system vendors Inflation key Contract accounts receivable Tolerance group nt managementin company c C Open Item Management C Line item display Sor key Authorization Group Accounting clerk Recovery Indicator Create Bank Interest Tab Click on Create bank interest tab and enter the following in formations which are given below Page 17 of 50 SIEMENS GENERAL LEDGER USER MANUAL GiL account Edit Goto Extras Environment Settings System Help G I IB eee BAR 5059 H GE Create G L Account Centrally FA mmn Jie j D 80 2 amp 88 SE loiAeount 17254001 CompanyCode FBR Federal Board of Revenue b Asset b C Capital Receipt Ee GE b Equity control Date Create ankinterest lation gt gt CJ Expenses gt C Liabiliy Field status group B Past automatically only b C Nan Tax Receipt b CI Tax Receipt C Supplement auto postings Recon acct ready for input Bankifinancial details in company code Planning Level J Relevantto cash flow Commitment Item House Bank Account ID Interest cal2. Details Date 09 02 2010 Time 17 07 50 User KARIF Field Field status group SKBV FSTAG from EL to REL Changed in Company Code FBR Click to continue Entries push button Click Entries push button to display entry view as shown below Page 25 of 50 SIEMENS GENERAL LEDGER USER MANUAL c Accountchanges Edit Goto Settings Environment System Help G 3mm annnm gm GIL Account Changes Overview Chirtiaccts COA Account 461101 GL Account Master Cha Technical names on Click on Technical names on push button to display technical names of objects entered E Accountchanges Edit Goto Settings Environment System Help G gt s 10 060 nam 2002 E Of G L Account Changes Overview Changed elds Chrt accts CGA Account 401101 Nechnical names on Shift F8 GL account master Company GL account master company GL Account Master Record C ECGA 401101 b L Account Master Chart of COA 401101 Page 26 of 50 SIEMENS GENERAL LEDGER USER MANUAL Technical names display c Accountchanges Edit Goto Settings Environment System Help G ig eee GAR S05 AM GE G L Account Changes Overview Lhrt accts COA Account 401101 FER AB11H1 FER AB11H1 ELGA 401101 CoA ABTTHT Page 27 of 50 SIEMENS GENERAL LEDGER USER MANUAL SECTION 2 GENERAL LEDGER BUSINESS TRANSACTIONS 2 1 Park Document Single Screen Transaction Access transaction by
3. Page 35 of 50 SIEMENS GENERAL LEDGER USER MANUAL cr Document Edit Goto Extras Settings Environment System Help G ag eae CAR suas E om Edit Parked G L Account Document 1000000033 FBR 2009 Jaa Tree on Bl Company Code P Simulate E Save as completed E Post 4 Editing options Basic data Document Date f12 02 2010 amp Currency PKR Total deb Posting Date 12 02 2010 PKR Document Number Doc Header Text 4 DOG OG PKR Company Code FAR Federal Board of Revenue Islamabad c L GrLacct ShertTex DIG Ameuntindec cur Loc curramount T Taxjurisdittn code WAssignmentno M sf A 81161 Basic pay of Credit 4 000 90 ef 401102 Personal pay Debit Tj 4 000 00 a OR eee po o9 od ol e 2oecosee LL TTY TT Isis Click on Exit button 2 3 Display Parked Document Access transaction by Via Menus Accounting Financial Accounting gt General Document gt Document gt Parked Documents gt Display Via Transaction Code Page 36 of 50 SIEMENS GENERAL LEDGER USER MANUAL or Menu Edit Favorites Extras System Help 3 Posting 3 Document tr FB 2 Change tr FB S Change Line Items tr FBO3 Display rr FB 3L Display in General Ledger View HI FB U4 Display Changes tr FEBRA Reset Cleared Items zF Parked Documents fo FEWO Post Delete rr FY50 Post Delete Single Screen Transaction td FYSOL Process GJL Account Document far Ledger Group tr
4. SIEMENS GENERAL LEDGER USER MANUAL Consultancy for Customization and Configuration of SAP Fl and MM at FBR USER MANUAL General Ledger Prepared By Siemens SAP Team Date 10 02 2010 Page I of 50 SIEMENS GENERAL LEDGER USER MANUAL Document Number Document date Version History Version Number Version date Summary of Changes Ref Minutes of review Page 2 of 50 SIEMENS GENERAL LEDGER USER MANUAL Table of Contents SECTION 1 GENERAL LEDGER MASTER RECORDS PROCESSING eee ee eeeeee esee eese oseessese 5 1 1 CREATE CHANGE DISPLAY GL A C MASTER RECORDS cccceccececcececcececcccecccscesescucescucescecesceceecncess 5 1 2 DISPLAY CHANGES GL ACCOUNT MASTER DATA ernrnevnennvnennnnenennenennenennenennnnennnnennnnennnnennnnensnnenennenennen 20 SECTION 2 GENERAL LEDGER BUSINESS TRANSACTIONS ccccccccccccccccccccccccccccccccsccsccccccees 28 2 1 PARK DOCUMENT SINGLE SCREEN TRANSACTION eeeeeeee eee ee e hne hhne hse nsns ser er ses r nennen 28 2 2 POST DELETE PRD 34 2 3 DISPLAY PARKED DOCUMENT 5 eenieieosztistseleoies nie Fux u te DreuE sua Vue c Drcurnne Due ces rU Nds Dep PeE nea PU CREDE quee 36 2 4 POSTOE ACCOUNT DOMENE de 40 SECTION 3 GENERAL LEDGER REPORTS u ccccccscccccccccccccccccccccccccccccccccccccccccccccccccccccsccccccccoccoees 46 3 1 STANDARD SAP IREPORTS spede 46 Page 3 of 50 SIEMENS GENERAL LEDGER USER MANUAL
5. Via Menus Accounting Financial Accounting General Ledger Posting Document Park Documents Post Delete Single Screen Transaction Via Transaction Code Click on Post Delete Single Screen Transaction enter the following information in the field as specified in the table below E Menu Edit Favorites Extras System Help 2 I SSS GAB 905096 H GE SAP Easy Access re EEG uw 4 dee se Ile amp EP LD Li Le S 3 Posting Cc Document fr FB 2 Change fr FRO Change Line Items fr FBU3 Display fra FB 3L Display in General Ledger View fr3 FB04 Display Changes fr FBRA Reset Cleared Items Parked Documents FBYD Past Delete FYS0L Process GIL Account Document far Ledger Group t FBV2 Change ra Fy5SD Change Single Screen Transaction t FBV3 Display f FBV4 Change Header f FBV5 Display Changes tr FAVE Reject gt Reference Documents gt LJ Cross CompanyCode Transaction gt Reverse b Account EP F Page 28 of 50 SIEMENS GENERAL LEDGER USER MANUAL Document Edit Goto Extras Settings Environment System Help G m I 6604 LAG 9S6059 128 gm Park G L Account Document Company Code FBR Basic data Document Date Currency PKR Total deb Posting Date 91 92 2010 8 80 PKR Reference Doc Header Text Total cred Company Code FBR Federal Board of Revenue Islamabad 2 00 PKR
6. 401101 Basic pav of Officer v 5 GEG 00 Verify the accuracy of the data Once you are ready to post the document click IS The system will automatically assign a document number that appears at the bottom of the screen Note down the document number Page 44 of 50 SIEMENS GENERAL LEDGER USER MANUAL Go to Step 3 Step 3 Edit G L account document Company code FBR Screen Document Edit Goto Extras Settings Environment System Help Z A889 eoe 205 90598 HA gum Enter G L Account Document Compan y Code FBR Bg ompany Code Hr gt omu ate Basic data DocumentDate 2 Currency PKR Total deb Posting Date 01 02 2010 I 0 00 PKR Reference Doc Header Text Total cred Company Code FBR Federal Board of Revenue Islamabad nooo Gs Gs Gy Gs Gy Gs Ge Gs E A G Document 1000000027 was posted in company code FBR You can either continue to enter the next G L document or click on 3 icon to exit END OF TRANSACTION Page 45 of 50 SIEMENS FBR GENERAL LEDGER USER MANUAL SECTION 3 GENERAL LEDGER REPORTS 3 1 Standard Sap Reports Accounting gt Financial Accounting gt General Ledger gt Information system gt General Ledger Repost new c Menu Edit Favorites Extras System Help G FBIBIGSG6 BAR S059 HA gm SAP Easy Access BE See 4 1 E Favorites b CJ MM gt AP gt PS 7
7. Note This training document does not cover all knowledge areas of SAP ERP System It has been specifically prepared keeping in view the Business Processes of FBR therefore it should be treated as a supplement and or guide to your daily work and nothing further This training document will only provide explanation of the key and mandatory data fields and not of all the fields appearing on the screen However users may use online help facility provided by SAP ERP System by placing the cursor on the field that requires explanation and pressing FI button Legend for R O C R Required field O Optional field C Check box Page 4 of 50 SIEMENS GENERAL LEDGER USER MANUAL SECTION 1 GENERAL LEDGER MASTER RECORDS PROCESSING 1 1 Create Change Display GL A C Master Records Enter Transaction Code FS00 in Command Field or navigate through tree menu Via Transaction Code FS00 Accounting gt Financial Accounting General Ledger Master Records gt G L Accounts gt individually processing Centrally rs lt al 9IH 606 27 8 595935 Mb ef SAP Easy Access L CSI TEARS lt X Individual Processing 2 FSO ntralt 2 FSPO In Chart of Accounts C2 FSSO In Company Code D C Collective Processing gt C Display Changes gt CJ Compare Company Code D C Sample Account C3 Profit Center PET Q Peri ro Ex n gs s Press enter or g to run the transaction Page 5 of 50 SIEMENS GE
8. gre PE 8 ore RN FT Press Enter or click Im Click to park the Invoice Page 33 of 50 SIEMENS GENERAL LEDGER USER MANUAL 2 2 Post Delete Park Document Access transaction by Accounting gt Financial Accounting gt General Document gt Document gt Park Documents gt Post Delete FBVO g saHge eeeiBmmannnmmos gt Posting 7 C3 Document 2 FB 2 Change 2 FB 9 Change Line Items H FB03 Display fr FBOSL Display in General Ledger View fr FBO Display Changes H FEBRA Reset Cleared Items 7 C Parked Documents tr F YD PostDelete he FV50 PostiDelete Single Screen Transaction fp FYSDL Process GIL Account Document for Ledger Group fr FBV2 Change f FY50 Change Single Screen Transaction G2 FBV Display E FBV4 Change Heade em ETE TEE RR ENERO ET ERO Page 34 of 50 SIEMENS GENERAL LEDGER USER MANUAL E Document Edit Goto System Help g Post Parked Document Initial Screen Document list Editing Options Key for Parking Company Code Doc Number 198008833 Fiscal Year Click on Post Parked Document Initial screen enter the following information that are given below table User Input E Name oe ee r Company Code Code FR Doc Number Enter the doc number uu HS Dor Maa Doc Number which you want to post Fiscal Year Source of year CRT Enterthe year Press Enter for Continue
9. to bypass the Date for posting a document to financial accounting This will determine which fiscal period also known as posting period the transaction is recognized This is the posting period It will change according to the posting date you have entered There is no requirement to enter or change the period unless posting to special periods i e periods 13 to 16 Special periods are often used for year end adjustments One of the key fields that can be used to search for documents at a later retrieval date Any user defined text The document header text contains explanations or notes which apply to the document that is not only for certain line items This field is used by SAP for the following 3 Determination of document number to be assigned to the transaction Can be used to limit the usage for the account types Default document type for Post G L document is SA The company code for which the transaction is to be posted which to be Enter a posting date If you are posting to Special Periods 13 to 16 then enter a period Otherwise leave as blank Select a document type from the drop down list if you want to change the document type To change the company code go to Environment gt Change company code Click on the drop down arrow to view a list of SIEMENS GENERAL LEDGER USER MANUAL ene Name ETTE available G L accounts ES or Credit R 1 Enter Debi
10. 01 Enter the document date and posting date Page 30 of 50 SIEMENS GENERAL LEDGER USER MANUAL Basic data Amount Info ation Document Date 81 82 2818 Currency PER Total deb Posting Date 01 82 2818 PKR DocHeaderTe Total cred Company Code FAR Federal Board of Revenue Islamabad 8B PKR Og ae Step 02 Enter the G L account Debit amount and cost center in required fields Page 31 of 50 SIEMENS GENERAL LEDGER USER MANUAL c Document Edit Goto Extras Settings Environment System Help J cge ChE 9655 HH er sash negate ott EE Er rave ds omplete 3 Fost p Basic data Amount Information Document Date 01 02 2010 Currency PKR Tatal deh Posting Date 01 02 2010 FKR DocHeaderTed Total cred company code FAR Federal Board of Revenue Islamabad PER z I z Ex p Press Enter to Continue otep 03 Enter the G L account credit amount and cost center in required fields Page 32 of 50 SIEMENS GENERAL LEDGER USER MANUAL c Document Edit Goto Extras Settings Environment System Help G 2g 60684 106 S005 mm gm Park G L Account Document Company Code FBR Basic data Document Date 01 02 2010 Currency PKR Total deb Posting Date 01 02 2010 PKR Company Code FBR Federal Board of Revenue Islamabad DOD PKR aco lot GIL acct ShortTet DC Amountindoc curr value date Text Lo Co Tradin Bus Part Costcenter Orde eu omm oom 00
11. hom om mom m m m m m m m m m m m m m m m v D Office b Crass Application Components b 7 Logistics 3 Accounting 7 Financial Accounting 7 3 General Ledger b 9 Posting J Document CJ Account LJ Master Records 7 Statistical Key Figures CJ Periodic Processing J Corrections 7 Reporting 13 Information System 7 3 General Ledger Reports Mew b 5 Financial Statement Cash Flow D 9 Account Balances 7 CX Line Items fea 5 ALR 87012282 GIL Line tems Listfor Printing a 5 ALR 87012332 GIL Account Statements b CI Open Items D Document D 9 Master Data D 7 Tools D CI Environment 5 TT Arremuintre Darainmsbklm UE EE Og ewe ONE ONE Page 46 of 50 SIEMENS GENERAL LEDGER USER MANUAL 3 2 Select Individual Reversal As only limited fields are allowed to change after posting to amend the critical fields requires the document to be reversed and re posted with the correct information Access transaction by Via Menus Accounting Financial Accounting General Ledger Document Reverse Individual Reversal Via Transaction Code FB08 LE Menu Edit Favorites Extras System Help D CJ Posting 3 Document fo FAD Change ET FEDS change Line Items rr FaOS Display Ed FB 3L Display in General Ledger View Ed FBO4 Display Changes nd FARA Reset Cleared Items b 5 Parked Documents gt O Reference Documents gt Cross CompanyCode Transaction 3 Reverse T
12. Account Group Type Description b Tax Receipt P amp L statement acct O Balance Sheet Account Account group amp description Select radio button Balance sheet account and enter descriptions E GiL account Edit Goto Extras Environment Settings System Help amp G 10000 508 soos BA OG Create G L Account Centrally A N li Di E Edit inancial statement ersion I EN i GIL Account 401188 Company code ror J Company Code FBR Federal Board of Revenue gt C Asset b CJ Capital Receipt b CJ Equity b Expenses b b b TypeiDescription Liability Non Tax Receipt Tax Receipt Account Group Expenses e P amp L statement acct O Balance Sheet Account Short Text Depreciation Exp Exp GIL Acct Long Text Trading Partner Control Data Tab Click on control data Tab enter information which are given below table Page 13 of 50 SIEMENS GENERAL LEDGER USER MANUAL E GiLaccount Edit Goto Extras Environment Settings System Help g 17 1418 0606 23mg9aoanang om Create G L Account Centrally imn amp Dn s 2 u amp 83 GIL Account 401108 Company code FBR Company Code FBR Federal Board of Revenue b O Asset gt CJ Capital Receipt b CJ Equity b C Expenses gt CJ Liability Account control in company code gt CJ Non Tax Receipt Account currency PKR 3 Pakistani Rupee D C Tax Receipt C Only balances in local cr
13. FBV2 Change s FYS0 Change Single Screen Transaction Go FBV4 Change Header Fr FAVS Display Changes tr FAVE Reject b Reference Documents b J Cross Compam Code Transaction D OD Reverse 3 Account C Master Records G Statistical Key Figures 3 Periodic Processing 3 Corrections 7 Reporting O Information System 3 Environment TE TR ve ee ee p p D On screen Display Parked Document Initial screen enter the following information in the field as specified in the table below User Input Field Name Company Code BR R j Doc Number Enter the doc number Enter the Doc Number which you want to Display Fiscal Year Source of year R jEntertheyar Page 37 of 50 SIEMENS GENERAL LEDGER USER MANUAL E Document Edit Goto System Help Company code m Doc Number Fiscal rear Enter data in specified fields which are mentioned above table Her Document Edit Goto System Help Company Code FER Dac Number 1 3mgagagdgmga33 Fiscal Year 2 gg j Page 38 of 50 SIEMENS GENERAL LEDGER USER MANUAL Press Enter to Continue G Document Edit Goto Extras Settings Environment System Help OEGE CHE 55009 mam dome Basic data DocumentDate 12 02 2010 Currency Total deb Posting Date 12 02 2010 PKR Document Number Company Code FAR Federal Board of Revenue Islamabad Est c nount i oc curr amou
14. GiLacct ShortText D C Ameuntindoc cur Loc curr amount T Taxjurisdictn code WAssignmentno M l _ L _ L _ L FB EIE EN ITI r3 AES 7 User Input Doc date Source document date R Enteradocumentdate gt Currency If a document is in foreign For exchange rate Users are given 3 choices currency enter the foreign User need not enter an exchange rate The currency code system determines the exchange rate from the Exchange Rate Table based on the posting date of the Invoice User enters a Translation Date in the Details tab The system determines the exchange rate from the Exchange Rate Table based on the translation date User manually enters the exchange rate in the Details tab Note Use this Currency field to enter TARP related Foreign Currency transactions A warning message will appear at the bottom of the screen if exchange rate deviates from table rate Press Enter to bypass the message Posting date Date for posting a document Enter a posting date to financial accounting This will determine which fiscal period also known as posting period the transaction is recognized This is the posting period t O If you are posting to Special Periods 13 to 16 Page 29 of 50 SIEMENS GENERAL LEDGER USER MANUAL Field Name will change according to the then enter a period Otherwise leave as blank posting date you have entered There
15. NERAL LEDGER USER MANUAL Edit G L Account Centrally Screen On screen Edit G L Accounting Centrally require some setting which are given below Edit Goto Extras Environment Settings System Help IL Accou GIL Accaunt Company Code Federal Board of Revenue Type Description Control in chart af accounts Account Group P amp L statement acct Balance Sheet Account Short Text GIL Acct Lang Text Consolidation data in chart of accounts Trading Partner Page 6 of 50 SIEMENS GENERAL LEDGER USER MANUAL Hierarchy display From menu click settings and then click Hierarchy display as shown below c G L account Edit Goto Extras Environment Settings System Help 12 EE Co e Edit G L Account Centrally ae aoe ee GIL Accaunt i we Company Code Federal Board of Revenue ici With Template Type Description nt k klinte nr wDrd tan BoE Control in chart of accounts Account Group P amp L statement acct Edit cost element O Balance Sheet Account short Text GIL Acct Lang Text Consolidation data in chart of accounts Trading Partner Navigation tree window A navigation tree selection window prompt is in front select radio button of Display ivi accounts in navigation tree button and click to continue Page 7 of 50 SIEMENS GENERAL LEDGER USER MANUAL G L account Edit Goto Extras Environment Settings System Help GIL A
16. PR KA F001 A document number generated for the reversed postings is displayed at the bottom of the screen Note down the reversal document number Press Exit Button Page 50 of 50
17. SER MANUAL E GlLaccount Edit Goto Extras Environment Settings System Help 318 680 BUR HHO AM OG Edit GIL Account Centrally PER GIL Account Company Code Federal Board of Revenue b C Asset mo nani Edu and Type Description Poly bL b 20110 3 Control in chart of accounts b Account Group P amp L statement acct C Balance Sheet Account From right side screen menu a blank screen for entries will open select Account Group as Shown below E GL account Edit Goto Extras Environment Settings System Help g 8096 nmmimnaanasimm OR GIL Account 481188 Company Code Federal Board of Revenue b b O Capital Receipt TyoeiDescrict vpelDescription b C Equity s b C Expenses b Liability Control in chart of accounts gt C Non Tax Receipt Account Group gt J Tax Receipt P amp L statement acct O Balance Sheet Account Short Text GIL Acct Long Text Con ich unts Trading Partner Type Description Tab Select account group from drill down list for example select Expenses Page 12 of 50 SIEMENS GENERAL LEDGER USER MANUAL E GiLaccount Edit Goto Extras Environment Settings System Help IL Account Centrally GIL Account 401188 Pally Company Code Federal Board of Revenue Asset b C Capital Receipt b C Equity gt J Expenses P Liability Control in chart of accounts gt C Non Tax Receipt
18. Short Text GIL Acct Long Text Hierarchy Display Part Consolidation data in chart of accounts Trading Parner Page 9 of 50 OE SIEMENS GENERAL LEDGER USER MANUAL Creating Balance Sheet Item G L Account oelect appropriate account group to create G L Account in it for an example Expenses as shown below Ej GlLaccount Edt Goto Extras Environment settings System Help G0 OOO ONR Sh00 EB OB Edit GIL Account Centrally TREO I GIL Account Company Cade F R Federal Board of Revenue TyperDescription Control in chart of accounts b D Non Tax Receipt Account Group b C Tax Receipt P L statement acct C Balance Sheet Account Description Shot Text SIL Acet Long Text Consolidation data in chart of accounts Trading Partner Create G L Account Click on the button create DI a screen create G L account will prompt Page 10 of 50 SIEMENS GENERAL LEDGER USER MANUAL Create G L Account screen E GiLaccount Edit Goto Extras Environment Settings System Help j VEO Gam andas E Edit G L Account Centrally GIL Account CompanyCode FBR Federal Board of Revenue b C Capital Receipt TuperDascription Account Group EPEL statement acct O Balance Sheet Account Di an Short Text GIL Acct Long Text Trading Partner Enter manually G L Account properly and click to continue Page 11 of 50 SIEMENS GENERAL LEDGER U
19. ccount Company Code Federal Board of Revenue Type Description Account Group P amp L statement acct C3 Balance Sheet Account Consolidation data in chart of accounts Trading Partner Gil account Edit Goto Extras Environment Settings System Help Edit G L Account Centrally 4 gt py B E In GiLAcount Company Code Federal Board of Revenue Type Description Control in chart of accounts Account Group PAL statement acct C Balance Sheet Account Description Sho p 5 z r ats Sb LO id Fr Trading Partner Page 8 of 50 SIEMENS GENERAL LEDGER USER MANUAL An information window will prompt stating the new settings will take effect once the vil transaction is restarted click to continue Click back button from top to main screen Repeat the step mention in 1 2 i e T Code FSOO Now screen will open with Hierarchy display as shown below View Hierarchy Display screen E GiLaccount Edt Goto Extras Environment Settings System Help 6 ig 600 208 0900 BD Qi Edit GIL Account Centrally 2 dE nu SAGAS GIL Account Lampan Code FBR Company Code FR Federal Board of Revenue b C Asset b C Capital Receipt Edit financial statement version Edit set b C Emil Tyne Descripton b D Epenses b C Liabiliy Control in chart of accounts b C Non Tat Receipt p D TeRece amp PBL statement act Balance Sheet Account
20. culation information in company code Interest indicator Interest calc frequency Key date af last int calc Date of last interest run User Input Field status Determines the screen layout for group Post automatically only Indicates that this account can only be posted to by the system using account determination tables Indicates that line item which is generated automatically by the system for this account can be supplemented manually Supplement auto Postings Planning level used to control displays in Cash Management Relevant to Determines that the GL Account is a cash flow cash flow account Commitment T iem For assigning budget House bank To determine bank data Page 18 of 50 Indicator which determines that the reconciliation Recon Account account is ready for input when posting a ready for input document SIEMENS GENERAL LEDGER USER MANUAL Interest dpi Procedure of interest to be calculated indicator Interest calc f Frequency of monthly interest calculation requency Key date of last l Date for calculation of interest int calc Date of last interest run Field status group selection Enter field status group and commitment item E GiL account Edit Goto Extras Environment Settings System Help g 2418000 EAR i545 EE GE Create G L Account Centrally SiLAccount ABO Company Code F R Federal Board of Revenue b C Asset b C Capital Receip
21. ersal document s posting closed Otherwise the system will issue an error date to that of the reversed message document date Enter Document Number Reversal Reason Page 48 of 50 SIEMENS GENERAL LEDGER USER MANUAL rr Document Edit Goto System Help g JB eee nmm meos mm GE Reverse Document Header Data Document Details Document Number 1900000254 Company Code Fiscal Year HHA Specifications for Reverse Posting Reversal Reason Posting Date Posting Period Check management specifications Void reason code To display the document to be reversed click Display before reversal Page 49 of 50 SIEMENS GENERAL LEDGER USER MANUAL After verifying the document is the one to be reversed click on to return to the previous screen Step 1 and then click on E to reverse the accounting entries SSE Document Data Entry View Document Edit Goto Extras Settings Environment System Help g q gigeeiBag nenas EE OG Display Document DataE t Ghit F2 w Reversal Document EE General Ledger View Data Entry view 1888888254 Company Code FBR Fiscal Year 2008 DocumentDate 04 02 2010 Posting Date 04 02 2010 Period 8 Currency Texts exist Ledger Group en a v oa Fin EP epe s pev RE C mme s weout Desenmon Amourtjeur Cost Center Prom Center Busai 131 30000006 2 000 00 PER 240 401101 Basic pay of Officer 2 000 00 PER KAD444 AG
22. ey Exchange rate difference key w valuation group Tax category Posting without tax allowed Recon account for acct type amp Alternative Account No Control Data Acct managed in ext system Inflation key Tolerance group Account management in company code C Open Item Management Eline item display Sort key Authorization Group Accounting clerk Joint venture data in company code Recovery Indicator User inputs Only balance in Indicates that balances are updated only in local Set this indicator for local currency currency when users post items to this account accounts in which you do not want the system to update transaction figures separately by currency Exchange rate Key for account determination in valuating foreign difference Key currency amount sported to balance sheet accounts Valuation group The exchange rate type is determined from the foreign currency total when the valuation is carried out Tax category use the account for tax relevant postings LA Posting without Indicates that the account can still be posted to tax allowed even if a tax code has not been entered Recon Account An entry in this field characterizes the G L account When creating a for account type as a reconciliation account Reconciliation account you must have to select Acct managed Here you define whether the account should be If you are working with in ext sy
23. i F 80 Mass Reversal 7 Account 7 Master Records J Statistical Key Figures CJ Periodic Processing J Corrections J Reporting J Information System e 1 a XT WO WB ORG XP ORT Step Reverse Document Header Data Screen Page 47 of 50 SIEMENS GENERAL LEDGER USER MANUAL Document Edit Goto System Help G 2 IH vuv 5i E I SOS al Ed A es Reverse Document Header Data 47 Display before reversal Dacument list Document Details Document Number Company Code FER Fiscal Year 2009 Reversal Reason OE Reason for Reversal 1 5 Entries found El Posting Date Restrictions Posting Period EIGE EE i x void reason code nm 4 z Reversal in closed period 03 Actual reversal in current period 04 Actual reversal in closed period 5 Accrualfdeferral posting 5 Entries found Document The SAP generated number System also accepts down payment request and Number of the document to be partial payment request no reversed Company Code FBR Not required Reversal Reason for reversing a From the drop down list select the most relevant Reason document one Posting Date The posting date of the If you are reversing a document posted many document created for the months back and you want the reversal to be reverse postings If you leave effective in that period as well then that period it blank and it will default the must be opened for posting if it had been rev
24. is no requirement to enter or change the period unless posting to special periods i e periods 13 to 16 Special periods are often used for ear end adjustments Reference One of the key fields that can be used to search for documents at a later retrieval date Any user defined text Short txt The document header text contains explanations or notes which apply to the document that is not only for certain line items E NE Doc type This field is used by SAP for Select a document type from the drop down list if the following you want to change the document type 1 Determination of document number to be assigned to the transaction Can be used to limit the usage for the account types Default document type for Post G L document is SA G L account Account which is to be posted to Debit or Credit Amount in Doc Debit or credit amount to be Curr posted Click on the drop down arrow to view a list of available G L accounts or use F4 Help Enter Debit or Credit Enter an amount Cost center A cost center is required for R O The cost center is entered only in case if GL Profit and Loss accounts account is of Expense nature R O Internal Order A Internal Order is required Internal Order is required field for the for Profit and Loss accounts transactions related to office accomodation where it is marked as residential accomodation Telephone and required entry Vehicles the transaction if required Step
25. it Goto Settings Environment System Help g iH eee BHK 8049 AM OE GIL Account Changes Changed Fields Technical names on pts COA Account 401101 Commitment Item Field status group Line item display sort key Tax category Display All Changes Click on push button All Changes to see all changes made to the GL account Page 23 of 50 SIEMENS GENERAL LEDGER USER MANUAL E Accountchanges Edit Goto settings Environment System Help vi 18 6 GHB 95555 He Qe GIL Account Changes Changed Fields Chrt acets QAI changes Click here or press F6 Commitment Item Field status graup Line item display sort key Tax category G L Account Changes Overview Screen Ej Accountchanges Edit Goto Settings Environment System Help G 10 60 GHB msmasans A7 gm G L Account Changes Overview Changed fields Lhrt accts C64 Account 401101 Field status group Tax category Sort key Commitment Item Field status group Line item display vl Click to see details Page 24 of 50 SIEMENS GENERAL LEDGER USER MANUAL Details B 7 4 By click a details window will prompt E Account changes Edit Goto Settings Environment System Help 7 BI GGAE BAHR SHKS E GIL Account Changes Overview Changed fields Entries Technical names an v Lhrt accts COA Account 401101 09 02 10 Field status group REL 08 01 10 Tax category VE
26. nt T Taj Fenn msesastremt an LSRUM w wtt Personalpaybebit a 4 800 00 4 909 80 Hoo 0 0f aw a KE 00 0 00 0 00 en ho IIo Press Button to Exit Page 39 of 50 SIEMENS GENERAL LEDGER USER MANUAL 2 4 Post GL Account Document Access transaction by Via Menus Accounting Financial Accounting General Ledger Posting Enter G L Account Document Via Transaction Code FB50 cr Menu Edit Favorites Extras System Help bee Eg p eneral Ledger 3 Posting fra FB5n Enter GIL Account Document CE FRSOL Enter GJL Account Document for Ledger Group F3 F 02 General Posting 5r FBH 1L Enter General Posting for Ledger Group 5r FWS0 Edit ar Park GIL Document 5r FwArnL Park GJL Account Document for Ledger Group rr F 55 General Document Parking Go F 04 Post with Clearing Go F 06 Incoming Payments Go F D7 Outgoing Payments Go FBC Cash Journal Posting 5r F 05 valuate Foreign Currency gt 5 Reference Documents 3 Document J account master Records J Statistical Key Figures J Periodic Processing J Corrections v 2396 ua Page 40 of 50 TITTET SIEMENS GENERAL LEDGER USER MANUAL LE Fnmt er 0 da rir fa My code Company code r oe Step01 Enter G L account document Company code FBR Basic data Tab Screen Document Edit Goto Extras Settings Environment Sys
27. ny Code gt Compare Company Code gt C Sample Account gt C Profit Center gt C Statistical Key Figures gt CJ Periodic Processing gt C Corrections gt C Reporting gt C Information System gt 3 Environment Press enter or G to run the transaction Central G L Account Changes Initial Screen Click on central G L Account changes initial screen and enter the following information which is given below Page 21 of 50 SIEMENS GENERAL LEDGER USER MANUAL LE Changes Edit Goto Environment System Help G a I HB 6808 GAB 59669807 ew Central G L Account Changes Initial Screen Account number 3 Company Code LEG Period of change BRP Time 00 00 00 LIP LEES User Inputs Account GL account number to see changes Roo o number Company code Insert FBR Ro From Change displays changes which were made as from the date input date Ti Displays changes which were made as from the ime Input time Changed by Displays changes which were made as from user AME Enter the Account number and company code Page 22 of 50 SIEMENS GENERAL LEDGER USER MANUAL Changes Edit Goto Environment System Help Central G L Account Changes Initial Screen Account number aB1181 Company Cade Period of change From change date Time HE Ab B Changed by Press Enter to continue G L Account Changes Changed Fields Screen E Account changes Ed
28. s 1151 Pay of Other Staff Banklinancial details in company code 1152 Personal pay Planning Level B 1153 Special pay Relevantto cash fow 1154 Good conduct pay Commiment ter 201108 1155 Qualification Pay um 1156 Pay of contract staf 1157 Index Pay asm 1158 Special pay 1170 Others Interest calculation information in company code 1201 Senior post Allowant Interest indicator B 1202 House rent Allowance Interest cal frequency AUGE Key date of last int calc 1204 Sumptuatv Allowance ET v 1205 Deamess Allowance Di TIERE 1206 Local Compensatory AD1207 Washing Allowance End of transaction 1 2 Display Changes GL Account Master Data Required User Input FS04 Enter Transaction Code FS04 in Command Field or navigate through tree menu Page 20 of 50 SIEMENS GENERAL LEDGER USER MANUAL PENNAS Accounting gt Financial Accounting General Ledger Master Records gt G L Accounts gt Display Changes Centrally Menu Edit Favorites Extras System Help E amp Fso oo VE OS6e BAB 9000 he e SAP Easy Access HE ise n Lv Ji gt CJ Favorites 7 CY SAP menu D Office gt C Cross Application Components gt CJ Logistics Accounting amp Financial Accounting 7 General Ledger gt Posting b C Document gt 3 Account T Master Records v Cj GL Accounts gt J Individual Processing gt C Collective Processing v Display Changes Il O FSP4 In Chart of Accounts D FSS4 In Compa
29. stem managed in another system distributed systems Page 14 of 50 SIEMENS GENERAL LEDGER USER MANUAL Et Tolerance group fo doo Open item ltems posted to accounts managed on an open management item basis are marked as open or cleared Line item Set if you want to see the display line items in the entry view Sort key it sorts the items according to the content of the Allocation field Authorization allows extended authorization protection for group particular objects Accounting clerk Identification code for the accounting clerk Oo Recovery If there is a Joint venture indicator Account Currency PKR Tax category choose for All tax types allowed Tax Category Selection Enter in Tax Category field it will show possible entries screen Page 15 of 50 SIEMENS GENERAL LEDGER USER MANUAL E il GlLaccount Edit Goto Extras Environment Settings System Help I GIL Account 17254001 SETS DOE ER Company Code Federal Board of Revenue b C Asset bL Capital Receipt p n i Control Data reatelbanklinterest v wordlfranelatinr f ODE b C Expenses b C Liability Account control in company code b C Non Tax Receipt b C Tax Receipt Account currency PRR Pakistani Rupee Only balances in local crey Exchange rate difference key Valuation group mE Tax category E Possible Entries MASKZ Posting without tax allowed Recon account for acct type Al
30. t b 3 Equity b J Expenses b C Liability gt C Non Tax Receipt Field status group b Tax Receipt Post automatically only C Supplement auto postings Createibankinterest Recon acct ready for input Planning Level Ralevant to cash flow Commitment Item House Bank Account ID Interest calculation information in company code Interest indicator Interest calc frequency Key date of last int calc Date af last interest run Page 19 of 50 SIEMENS GENERAL LEDGER USER MANUAL Save Master Data Click on to save master data A message on the bottom of the screen will appear shown below QJ Data saved And newly created account appears in hierarchy 7 GiLaccount Edit Goto Extras Environment settings System Help G 119000 SAR 8522 Create G L Account Centrally L EA PB etic semen Eset tnt tee A Die S aye jeu 17254001 l Ha OE Corapar sada FBR Company Code FER Federal Board of Revenue vijBnE gt E A0101 Basic pay of Oficer r nin 002 Personal pay rey Createlbankiinterest E 401103 Special pay AD1104 Technical pay Control of document creation in company code AUTOS Qualification Pay Field status group 1106 Pay of contract staf Post automatically only 1107 Index Pay Supplement auto postings Recon acct ready for input 1108 Command Pay I B 1150 Other
31. t or Credit Fi Fel NN NNNM Curr posted Profit and Loss accounts account is of Expense nature Internal Order A Internal Order is required R O for Profit and Loss accounts where it is marked as required entry the transaction if required e 18 eee SHH nanan mom Enter G L Account Document m Code FBR Basic data DocumentDate 18 82 2018 Currency PKR Total deb Postiny Date 18 02 2010 5 800 00 o Reference Doc Header Text j Total cred Cross CCno 5 000 00 PKR Company Code FER Federal Board of Revenue Islamabad Eyst GIL acct Short Text DIG Amountin dor curt Loc curramount T Taxjurisdictn code Assignment na Basic pay of Credit 5 BEBE Bo Basic pay of Debit 5 BEBE B s BEE HE RE After you have entered the G L items click on RY Simulate to view the accounting entries that will be posted into the system Additional accounting entries like tax calculation etc Go to Step 2 Page 43 of 50 SIEMENS GENERAL LEDGER USER MANUAL rr Document overview Edit Goto Settings System Help G 1H eee BAR 95055 AA OF Document Overview Es Doc Number Company code FER Fiscal vear Doc date 10 02 2010 Posting date 10 02 2010 Period Calculate Tax Doc currency FER 11501 481181 Basic pay af Officer vn 5 000 od 2 40
32. tem Help 2 NIB SSS 3868 DHHS fe oer Enter G L Account Document Company Code FBR B Park Basic data Document Date Coo ae Currency Total deb Posting Date 01 82 2818 PKR Reference Doc Header Text Total cred Cross CC no PKR Company Code FBR Federal Board of Revenue Islamabad ON Elst G Lacct ShortText DIC Amountindoc cur Loc curr amount T Taxjurisdictn code WAssignmentno TE TE TEETETETETERBETI Gs GY Gs Gs E E9 PD oor oa oa ol 0 0 0 amp User Input Doc date Source document date H Enter a document date Currency If a document is in foreign Enter a currency code currency enter the foreign currency code For exchange rate Users are given 3 choices User need not enter an exchange rate The system determines the Page 41 of 50 SIEMENS GENERAL LEDGER USER MANUAL Field Name Posting date Short txt Doc type Company code G L account Account Page 42 Page42f50 exchange rate from the Exchange Rate Table based on the posting date of the document User enters a Translation Date in the Details tab The system determines the exchange rate from the Exchange Rate Table based on the translation date User manually enters the exchange rate in the Details tab A warning message will appear at the bottom of the screen if exchange rate deviates from table rate Press Enter
33. ternative Account No nly input tax allowed JAcct managed in ext system nly output tax allowed A1 tax types allowed Input Tax Account Tolerance group Output Tax Account Inflation key Open Item Management Line item display Sort key Joint venture data in company code Recovery Indicator Select posting without tax allowed Page 16 of 50 SIEMENS GENERAL LEDGER USER MANUAL Edit Goto Extras Environment Settings System Help la Create G L Account Centrally Je RE G L Account 17254001 Company Code FBR Federal Board of Revenue Asset Capital Receipt Equity Expenses Liability Non Tax Receipt Tax Receipt Account currency PKR Pakistani Rupee C Only balances in local crey Exchange rate difference key valuation group Tax category Se ees w Posting without tax allowed Recon account for acct type El Alternative Account Mo Acct managed in ext system Inflation key Tolerance group Account management in comp C Open Item Management C Line item display Sort key Authorization Group Accounting clerk Joint venture data in company code Recovery Indicator Choose Recon account type from drill down menu Choose vendor as shown in screen E GiLaccount Edit Goto Extras Environment Settings System Help GIL Account 17254001 Company Code FBR Federal Board of Revenue
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