MHC Drupal User Manual - Mount Holyoke College
Contents
1. MHC Drupal User Manual Mount Holyoke College Directories Login Calendar Campus Map NEWS amp EVENTS ADMISSION ACADEMICS STUDENT LIFE ATHLETICS OFFICES GIVING lt 4 k 7 7 Rw Celebrat mng k Years of Women m of Influence gt FOR STUDENTS mm FOR FACULTY amp STAFF FOR ALUMNAE FOR PARENTS 9 VIRTUAL TOUR 4 ai Virginia Apgar 1929 Developer Apgar Score to evaluate newborns 11 6 2012 Author Theresa Chamberland This user manual describes how to use Drupal to update your section of the Mount Holyoke College website and covers topics such as logging in creating new webpages and the basic information you need to use Drupal successfully Contents 1 2 paste from word 4 EGIL ESN AS TTT 10 AO Tr IMM AG ge ae seers cnc cep eee te mei ato ss ecto a oem ane esac 12 RZ erT 12 Oe 1 cists ean ee oestsscene E E A E E E ass 13 fF gt 08 TTT 13 EMA TTT 14 Ta R sra e is Beene eee ee eee ee eee eee ee eee ee eee ee 15 IN Fe ta sored se carsere se sce ae a a Gases seonoee peu seen ereanesarace 16 P FCE ee en a ee ae en ne eee eee E eee er een ere 17 ree eis ws ase eee eee 18 Th 22919 19 dee eee Be ene ee eee eee eee eee 18 12 eee Now Slondard e LT 19 Mies T lt K 65 1 TTT 21 Te I TT teas ees ce es cse tins ene ene ss a gece neyo dee ee ate aa eects E E desseeeeeeeadesesees 21 ba O T ee en en eee ee eee 21 3 Mount Holyoke College Drupal User Manual 11 06 12 1 Ov2. make any further attempts to update the document until at least 10 minutes have passed and you have tested the PDF link from the live page www 17 Mount Holyoke College Drupal User Manual 11 06 12 10 Revisions This option allows you to retain old versions of content If you make a mistake during your updates you can always revert back to a previous version View Edlit Revisions Convert Devel 11 Content Types When creating new pages there are several types of content that may be available on your website however not all content types are available for all sites Art Museum Basic and Home Page for Art Museum only Campus Police Basic Page for Campus Police only Embedded Media use for embedding video from YouTube or Vimeo Gallery Image used in photo galleries such as Candid Campus People Pages used for academic department people pages Random Text Callout rotating featured person used on the academic department websites Standard Page this content type is used for most pages Webform for forms or questionnaires You must attend a webform workshop before you may edit or create webforms 18 Mount Holyoke College Drupal User Manual 11 06 12 12 Create New Standard Page A Select Add Content Once you have logged in you should find link called Add content at the top of your personal menu f My Workbench Advanced help Hello theresa Log out Add content ind content Directorie
3. 11 06 12 J Scroll to the bottom of the page and select Save 9 Replace File When replacing a PDF or other file the new updated file must have a different name than the previous version Replacing a PDF file does not update any links to the file If you link to the same PDF on more than one webpage you must manually update those links as well Consider pointing to one page which links to one page listing your PDF s Note Always check your live webpage to make sure the file is 1 working downloading and 2 the correct version of your file If you experience problems with this process email webhelp mtholyoke edu for assistance A Remove the text link by highlighting the link text and then selecting the unlink icon B J il ily f oe es wm Paragraph im HAS 9 Remove the PDF by selecting Remove FILE INFORMATION OPERATIONS dl w2onlineConsent pdf 351 76 KB Insert Description Remove How to Consent The description may be used as the label of the link to the file Make sure the new PDF does not have any spaces in the file name if it does remove the space you may add an underscore if you want to separate the words Also use lowercase letters no capitals Upload the new PDF as described above Test the new link after you save the page Also test the link while logged out of Drupal www Note You may need to wait up to 10 minutes for the changes to appear on the page Do not
4. Format drop down menu as shown below Body B z Mount Holyoke College provides benefits for regular full time and part time employees who work at least 17 5 hours a week for the academic or fiscal year uw Lb umm Paragrap A Gy ga A Faculty Faculty members are eligible to participate in these benefits if they have at least a half time appointment To set a heading style select the line of text that you wish to make into a heading in the content window and then choose a style from the format drop down box By default all regular text will be set as Normal 12 Mount Holyoke College Drupal User Manual 11 06 12 6 Links Text Links A While editing a site page with your cursor highlight the text you would like to make into a link and select on the link button B Z ily ity SE e es L wm Paragraph iy HO 9 gt Mount Holyoke s campus is recognized as one of the most beautiful in the nation by the Princeton Review Whatever the reason for your visit we want you to feel welcome and enjoy the surroundings as you engage in the Mount Holyoke experience Getting here by air car train or bus is easy and you ll find a variety of ei Roncens including hotels motels and bed and breakfasts within a short distance from campus The area s many restaurants offer casual to elegant dining and you ll find an abundance of cultural and recreational opportunities on c
5. After clicking on the login link at the bottom of the page you will be redirected to the authentication login page This landing page is five college collaboration used for authentication do not bookmark this page MOUNTY JOLYOKE We gt SMITH COLLEGE MOUNTIJOLYOKE Fe el Select the Mount Holyoke logo at the bottom of the page O C Enter your MHC username and d Pope Username rer Click on login Login D After you click on login you should s similar to a your workbench screen which looks 6 Mount Holyoke College Drupal User Manual 11 06 12 a My Workbench Advanced help Hello chen25c Log out Find content Directories Login Calendar Campus Map co 7 Mount Holyoke College Drupal User Manual 11 06 12 3 Regions To help you find your way around in Drupal become familiar with the regions assigned to each section of the page Each webpage is broken down into regions such as Banner image not all sections of the MHC site have banner images Left navigation Body Content Third column Callouts MOUNT LYOKE eo ABOUT ADMISSION ACADEMICS STUDENT LIFE ATHLETICS OFFICES GIVING NEWS amp EVENTS Banner image Left navigation Body Content Third column Callouts Directorios MOUNT JOLYOKE aa raa a Compus Maz ADMISSION ACADEMICS STUDENT LIFE ATHLETICS OFFICES GIVING NEWS EVENTS Banner image Third column Left Callouts navigation Body Conte
6. ampus and around South Hadley and the region Path p ZA B A popup window will display similar to the image below Insert Edit Link Mozilla Firefox GESS Satna f ms 7 7 UO LO Insert Edit Link target Daras Sd rte gt cass fros TS ass C To link to another MHC webpage 1 Type or paste the relative URL i e about visit lodging in the link box as shown above 2 Select the Insert button the popup window will disappear 13 Mount Holyoke College Drupal User Manual 11 06 12 D To link to another website 1 Copy the full URL address from the website i e http www nytimes com and then paste the URL in the link box as shown above 2 To make the external link open up in a new window select the Target tab and set the target to open link in new window MHC Protocol is to open a new window or tab when linking to a site that is not affiliated to the College Do not set the target to open a new window to another section of the College website the Alumnae Association ISIS or any MHC applications or affiliated websites 3 Select the Insert button the popup window will disappear Email Links A While editing a site page with your cursor highlight the text you would like to make into a link and select on the link button a B A popup window will display similar to the image below Insert Edit Link Mozilla Firefox MHC mtholyoke edu https dprod mtholy
7. covers making changes to existing content on the website When editing a page there are several components that may be updated including Title Section Body where the main content is locate Revision information File attachments Images Some of these items will be discussed in more detail later Edit Existing Pages When you are logged into a site as a site editor you will see editing tabs on pages that you are authorized to edit Beretite Home Human Retoutce Perfomance Management For ma X v VS g v gt Holiday Schedule el tol malli t Manage lilt t Payroll Perie LS Man m Y STS VAPAAN Standard Page Performeice Management has been updated Suad ts R How R Y F area C U OD Te E 1 pw l k me T i l cCVaiusting e Communit elere E rct Greed aaia Mount Holyoke College is committed to educating a diverse community of women at Evaluation Narrative Safety Health in the L the Fae vel Of ecaderfet excelente and to lottermag the a i E N aluat pinal pe kpl Sc i i We KC a e a Y th GL OOZ Ti IIO mine worki Al GTO are xpeci d ic A Navigate to the page you would like to change Select the Edit tab at the top of the web page the results will look similar to Fait Standard Page Employment at Mount Holyoke View EDIT REVISIONS Home About gt Employment at MHC Title Employment at Mount Holyoke Section About MHC E History Notable Y
8. ed better Source Wikipedia 4 Mount Holyoke College Drupal User Manual 11 06 12 2 Help If you need help in Drupal email the College Web Team webhelp mtholyoke edu rather than writing to one individual as the mail list goes to the full web team and our students Access To obtain access to Drupal send an email to webhelo mtholyoke edu include the name of the department s you maintain You must attend an Introduction to Drupal workshop before you will be given access to Drupal Workshops Register for Drupal workshops here www mtholyoke edu go drupalworkshop Login Before you can add or edit content on your section of the College website you need to attend Drupal training If you work on more than one section of the College site inform the trainer so they will give you access to all the sections you maintain on the College website Off Campus Login To access Drupal off campus you will log into Drupal the same way you do on campus On Campus Login You may use any platform i e PC or Mac and any Web browser i e Firefox Internet Explorer Safari Chrome etc to work in Drupal 5 Mount Holyoke College Drupal User Manual 11 06 12 A Once you have access to Drupal go to the webpage you want to edit Scroll to the bottom of the page and select login below the contact the College details Note you may login from any MHC webpage that has includes login at the bottom of the page B
9. erview Drupal is the Web content management system which the College uses to update and maintain official College websites When visitors view a page Drupal pulls the relevant bits of content from the database and composes all of the components of the page in a template This makes it easy to quickly add or change content without requiring knowledge of HTML or other Web technologies on the part of the user person providing the content Most of the content on a Drupal based site is stored in a database Users fill in forms via a web browser to add text and images or to upload files such as PDF s or documents Download the most recent version of this user manual http www mtholyoke edu web This MHC Drupal User Manual contains proprietary information It is the express property of Mount Holyoke College and is to be used exclusively for creating updating and expanding Mount Holyoke College websites by authorized MHC community only This document is not for distribution in any form outside the College without permission Why this CMS is called Drupal Drupal is an English rendering of the Dutch word druppel which means drop as in a water droplet The name was taken from the now defunct Drop org website whose code slowly evolved into Drupal Dries Buytaert the developer wanted to call the site dorp Dutch for village for its community aspects but mistyped it when checking the domain name and thought the error sound
10. iverse workforce The Department is committed to working strategically with the community in advocating for a work environment where the contributions of each employee are recognized and where every individual is treated fairly and equitably We provide leadership in identifying and responding to the community s changing needs and in providing guidance in the development implementation and administration of policies and procedures in support of our mission Path p C To make the text editor window larger drag the bottom right edge corner D To preview your change scroll down the page and select Preview E Once you are satisfied with your change scroll to the bottom of the page again and hit the Save button 11 Mount Holyoke College Drupal User Manual 11 06 12 Input Format Content for websites is based on HTML Hypertext Markup Language When you cut and paste from other applications the HTML produced may cause havoc with your web page As a result Drupal provides two input format options Filtered HTML filters out some of the tags which may make website unreadable Text format Full HTML Full HTML allows ALL of the HTML content on the page to be displayed Text format Filtered HTML Paste from word use this feature to pastes your content Body B z han NI ib am Paragraph Text Styles When entering headings in your articles rather than select font type and size use the
11. ms Holiday Schedule Payroll students vrer Time Sheet se Direct Deposit Faculty amp Staff Performance Management VVhat Is It How It Works Planning Coaching Evaluating Employment Affirmative Action Local Resources ee Demographics Resources bad View C H 4 In the example above the new page will be added to the main navigation If you want it to appear as a sub navigation page such as a sub page of the section titled Employment then you would select Employment and after the page is saved it will be listed in the left navigation under Human Resources gt Employment 9 Select Preview or Save Note if you do not select save after editing or creating a page the changes will be discarded 20 Mount Holyoke College Drupal User Manual 11 06 12 13 Log Out Once you have finished all of your site updates and work log out of the system You will find the Log out link in the menu bar Select on the Logout link and the system will log you out A Hello 4 TT My Workbench Dashboard Content Structure Appearance People Modules Configuration Reports Advanced help Help Add content Find content Performance Edit shortcuts It s a good idea to make your edits log out and review them as someone that s not logged into your website 14 Conclusion There is a lot more functionality in Drupal than c
12. nt 8 Mount Holyoke College Drupal User Manual 11 06 12 4 Find Content Once logged into Drupal you should be able to navigate to any page in your menus to edit view your pages Some pages may not be linked to a menu item such as your left navigation To get to a specific page you may navigate to the page as you would in a web browser or you can search for your content A Select Find Content N My Workbench Advanced help Add content Find content Directories Login Calendar Campus Map B In the Find content display complete these fields A Title About B Type Standard Page C Sections About MHC D Select Apply B Title Type Published Sections C About MHC Standard Page Yes Sections S About MHC History Notable Young Alumnae Resources and Facilities x Items per page 25 Apply D C Click on the title i e About Mount Holyoke listed under Title and you will be directed to that page Add content Find content Home My Edis Title Type Published Sections Items per page About andard Page l Yes l Sections S 25 lt About MHC History Notable Young Alumnae Resources and Facilities lt l Apply TULE SECTION TYPE PUBLISHED AUTHOR LAST UPDATED v ACTIONS About Mount Holyoke About MHC Standard Page Yes admin I day 3 Sours ago edit D You are now ready to edit the page 9 Mount Holyoke College Drupal User Manual 11 06 12 5 Edit Content This section
13. oke edu sites Insert Edit Link Link URL mailto tchamber mtholyoke edu Target Title Class Not Set C Enter mailto followed by the email address in the field to the right of Link URL i e mailto username mtholyoke edu No spaces are allowed otherwise the email link will not work D Press Insert to create the link 14 Mount Holyoke College Drupal User Manual 11 06 12 7 Upload Images You have two options for adding an image to the page 1 at the top of the page or 2 the bottom of the page all images will align left of your text The process for adding the image is the same for both locations To add an image to a page A Browse for the image low Page Body optional _ D O d ges will scale to the maximum width allowed by the page B Select Upload C Add alternative text in the dialogue box below the image Alternate text This text will be used by screen readers search engines or when the image cannot be loaded Upload the largest available image Images will scale to the maximum width allowed by the page 15 Mount Holyoke College Drupal User Manual 11 06 12 8 Upload File To update replace a version of a file that has already been uploaded to a webpage see instructions on the next page on how to replace a file A Before you upload the file to Drupal rename the file name as follows a remove spaces use_underscore_between_w
14. ords b use lower case letters only do not use upper case letters c use letters or numbers only do not use special characters Go to the page you would like to attach a file and select the edit tab Scroll down to the section below the text editor window to the area where you can add files Select Browse and go to the document on your computer you would like to upload Text format Filtered NML More information about text formats e Web page addresses and amp mail addresses turn into links automatically e Embed content by wrappinga supported URL in embed embed s Lines and paragraphs break automatically ADD FILE PDF DOC XLS ETQ Add a new file p Browse Upload Files must be less than 20 MB Allowed file types txt pdf doc xls docx xlsx pptx After you select your file select Upload Scroll to the bottom of the page and slect Save Do not add the text link before saving Select Edit to return to the text editor In the text editor highlight and then copy the text that you want to become a link to the file With the text still highlighted scroll down to the description field which is below the file you uploaded and paste the text in the Description Field FILE INFORMATION OPERATIONS W2 OnlineConsent pdf 3 5476 KB Insert Description Remove How to Consent The description may be used as thelabel of the link to the file Select Insert 16 Mount Holyoke College Drupal User Manual
15. oung Alumnae Resources and Facilities gt This field is synchonized across all revisions Add Featured Image optional Browse Upload Upload the largest available image Images will scale to the maximum width allowed by the page Files must be less than 2 MB Allowed file types png gif jpg jpeg Body B Z 22 i nm Paragraph GA S sel demonstrated in numbers as well as perspectives Mount Holyoke College is an equal opportunity employer committed to the value of diversity in the faculty Mount Holyoke College is a national leader in creating and sustaining diversity The College is a truly multicultural community where inclusive excellence is th iS s staff and student bodies 10 Mount Holyoke College Drupal User Manual 11 06 12 B Scroll down to the Body section and use the text editor to make your changes Body B Z j i xm pafagraph HOS A a Mount Holyoke College is a national legger in creating and sustaining diversity The College is a truly multicultural community where inclusive excellence is demonstrated in numbers as well as in perspectives Mount Holyoke College is an equal opportunity employer committed to the value of diversity in its faculty staff and student bodies In partnership with the College community the Human Resources Department supports the mission of the College by providing programs and services that attract develop and retain a highly qualified and d
16. overed in this starter manual This manual will continue to expand over time 15 Glossary Content Management System CMS CMS refers to the MHC Web Content Management System It is the program Drupal that we use to create a framework for the content of our website Section The College is one website each office department or program is a section of the College website When writing about the web i e in the catalogue you may continue to refer to your website Standard Page The most common page type is called standard page There will be other page types available i e for multimedia Art Museum and webforms etc Versions Any time a change is made to a content page Drupal automatically saves a version of that content which allows content to be reverted to an earlier version Workbench The workbench where you work on sections you have access where you will find your recent edits and where you can search for content 21 Mount Holyoke College Drupal User Manual 11 06 12 22 Mount Holyoke College Drupal User Manual 11 06 12
17. s Login Calendar Campus Map Select this and you ll see a list of the types of content you can create This list reflects the privileges assigned to your user account or to the role your account is part of B Select Standard Page rome Standard Page 1 Add the Title 2 Select the Section 3 The Featured Image option is not yet available 4 Add content to the Body Follow the steps you used to edit a page 5 Select the Parent Item pull down menu and click on the location you want the new page to appear in the left navigation 6 Scroll to the bottom of the page and check the box to the left of Provide a menu link located next to Menu settings Menu settings Provide a menu link Notin menu Revision information New revision 7 More options will appear 19 Mount Holyoke College Drupal User Manual 11 06 12 8 Select the Parent Item pull down menu and click on the location you want the new page to appe Menu settings Benefits URL path settings Alias hr benefits URL redirects No redirects Revision information New reyision Comment settings Closed Authoring information By admin on 2012 04 18 17 18 46 0400 Publishing options Published Preview in the left navigation I Provide a menu link Menu link title Benefits F Hide link in navigation arent item Human Resources lt Human Resources gt lt Human Resources For
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