Home

GPC Cardholder and Approving/Billing Official Set-Up

1. GPC Cardholder and Approving Billing Official Set Up Checklist Prior to appointment as a Cardholder or as Approving Billing Official the following steps must be completed 1 Email the DoDDS E GPCCoordinator eu dodea edu to request the following A B Access to the GPC Document Management System GPCDMS as either a Cardholder or an Approving Billing Official The current Access Online AXOL training password for your role as either a Cardholder or Approving Billing Official 2 Complete attached DoDEA GPC 8050 Application for Approving Billing Official or Cardholder account This application must be signed by your supervisor prior to submission 3 Read Administrative Instruction 8000 1 and the GPC User s Manual on the http Awww eu dodea edu procurement gpc php A B C D 4 Complete attached DODEA GPC 8051 Pecuniary Liability Statement of Understanding 5 Complete all Defense Acquisition University DAU training modules Navigate to the DAU page http Awww dau mil On the lower left side of the page in the block titled Apply for a Course select DoD Agencies A new window or new tab will open with a Privacy Security notice click I Agree At ACQTAS screen from the Select your Defense Agency drop down list choose DoD Education Activity DoDEA Select the appropriate radio button either CAC or SSN and DOB and provide the necessary information First time users m
2. authorized by statute or regulation c O Violations of 31 USC Sections 1341 and 1517 may result in my being fined up to 5 000 and or my imprisonment for up to two years d O Improper authorization use of the GPC may result in violations of the standards of conduct prescribed by the Department of Defense Directive 5500 7 and other similar service regulations to which I may be subject also understand that may be required to complete a semi annual review of these regulations e O hereby consent and agree to perform the functions of my specific role in accordance with the GPC guidance issued by DoDEA Procurement Division and all applicable laws and regulations including the Procurement Integrity Act the Federal Acquisition Regulation FAR and its supplements Signature Date School Office Name Commercial Telephone DSN Number School Office Address PSC Unit Box APO FPO DoDEA Government Purchase Card Form 8051 November 31 2009
3. ay be required to log in via SSN and DOB to establish their account At the Welcome to the Acquisition Training Application System screen choose the green continue button You must completely fill in the Student Profile page choose the best job classification and series available then click the red Update Profile button From the left column titled ACQTAS Student Functions select Apply for Training On the Search for a Course page see items 6 8 below for specific course titles a Step One is to select your Training Category chose the Continuous Learning Modules radio button b Step Two is to find your course from the drop down menu c Step Three is to click the red Select Course button Review your profile and select the Submit Application button DAU will email your Username and password and information on how to access the course Individual courses can take up to approximately 2 hours Print your certificate upon completion of course 6 DoD Government Purchase Card CLG 001 per step 5 above 7 Green Procurement CLC046 per step 5 above 8 Purchase Card On Line System PCOLS CLG 005 per step 5 above Rev 5 Sep 13 GPC Cardholder and Approving Billing Official Set Up Checklist 9 Complete the Section 508 Micro Purchase Training at http www section508 gov Register login then choose Section 508 Training and Micro Purchases and Section 508 25hour Print the certificate and fill i
4. n your name and the date 10 Complete the AXOL Web Based Training located https wbt access usbank com Use the password and training instructions provided from Step 1 above 11 Only Approving Billing Officials Complete the Certifying Officer Legislation Foundations COL Foundations training Click link https dfas4dod dfas mil training Courses COLBasics index html 12 Attend DoDDS E Agency specific training when available for your area 13 An Annual Ethics Training is required for all participants You can access the DoDEA Ethics Training module located https webapps dodea edu AET 14 Upload these documents to your profile the GPCDMS A Scan documents to yourself if necessary and save to your computer B Title your documents prior to uploading using the following format CERTIFICATETITLE_YOURNAME_DATE ie ANNUALETHICSTRAINING_DOE_JOHN_1JAN2020 Click link https int eu ds dodea edu GPCDMS DoDDSMessage aspx Accept warning message and login with CAC or Active Directory credentials This is the user Homepage click your name at the top to navigate to your profile and upload your setup documentation Send email to DODDS E GPCCoordinator eu dodea edu to inform us that your documentation has been uploaded and is ready for review moo m 15 Retain hard copies of certificates and signed documents for your records and keep available for audit purposes 16 Contact the Resource Management Budget Office in your a
5. rea to initiate FASTDATA training For more information and resources regarding FASTDATA follow this link https int eu ds dodea edu fastdata default aspx Rev 5 Sep 13 GPC CARD APPLICATION FOR APPROVING OFFICIAL BILLING OFFICIAL CARDHOLDER ACCOUNT A OPC AND ALTERNATE A OPC To Agency Organization Program Coordinator for DoDEA HQ DoDEA Europe DoDEA Pacific DDESS check only one Name Title Grade Email Phone Fax Agency Office Mailing Address APO FPO Address City State Zip Replacement of Existing Approving Official Billing Official Cardholder A OPC Q Alternate A OPC New Requirement specify SUGGESTED SPENDING LIMITS Base the amounts below on historical spending from the previous fiscal year Single Purchase Limit 3000 Monthly Purchase Limit BILLING OFFICIAL DATA Name Email Phone Fax Billing Official Cardholder Ratios specify how many cardholders 1 to SUPERVISOR CERTIFICATION is hereby nominated to participate in the Government Purchase Card Program This individual is under my supervision and to the best of my knowledge all are true statements O The nominated individual has a continuing need to purchase items to perform the mission of the agency O The individual is trustworthy and responsible O The Billing Official is in the Cardholder s chain of command Super
6. visor s signature Agency Phone PROCUREMENT USE ONLY LEVELS 47163 00097 Funding Source CARDHOLDER LIMITS Billing Acct Single 3000 Monthly ACCOUNT ESTABLISHED BY Date New Account Number Expiration Date DoDEA Government Purchase Card Form 8050 December 2009 PECUNIARY LIABILITY STATEMENT OF UNDERSTANDING DEPARTMENT OF DEFENSE EDUCATIONAL ACTIVITY DoDEA GOVERNMENT PURCHASE CARD GPC PROGRAM Cardholder Approving Official L Billing Official L l have read and understand my responsibilities contained in the DoDEA Administrative Instruction 8000 1 and the DoDEA GPC Users Guide and that may be subject to administrative and or disciplinary action for any improper use of the GPC Specifically understand that initial each statement a O Improper authorization use of the GPC may result in violations of the Anti deficiency Act and its implementing regulations Only the Cardholder may use the GPC upon which his her name is embossed GPC purchases must be approved by the appointed Billing Approving Official s designated for the GPC account s b O Pursuant to the statutes incorporated in the Anti Deficiency Act 31 USC Sections 1301 1341 and 1517 may not authorize use the GPC to 1 Place any orders which may result in my obligating or expending any funds in excess of my GPC funding limitations or in advance of funding being made available to me 2 Obtain personal benefit or for any purpose not

GPC Cardholder and Approving/Billing Official Set-Up

Contents

Download Pdf Manuals

Related Search

Related Contents