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PaperCut Konica Minolta Standard UI Embedded Manual

1. Job Details Imi cli 07770 ts coe Back in the PaperCut application verify that the copier activity was recorded and the user s account deducted 1 Loginto PaperCut 2 Select the device from the Devices tab Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 15 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 3 Select the Job log tab This will list all recent copying activity on the copier The copying just performed as the test user should be listed Verify the details of the copy job that was just performed Usage Date y User Charged To Pages Cost Document Name Attribs 2 Ad SO Aai Apr 16 2008 2 59 30PM testusersimple testusersimole Color 0 9 20 copying Duplex No y Grayscale Yes NOTE If the user runs out of credit while copying the following warning will be displayed Press Start to acquire information regarding the amount or press access to log out To address any questions contact the administrator Name Status Job Details _ 02 21 2011 17 05 yl mil cl kl Memory 100 At this point the user can only log
2. Microsoft Word Documenti Queueing http ninemsn com au Queueing oe _ _____ _ 02 17 2009 16 450K Memory 100 11 Dismiss the confirmation by pressing OK This will take you back to the list of print jobs which may now be empty 12 To cancel one or more print jobs highlight the print jobs by pressing the list items and press the Delete button on the screen Confirm with OK 13 Finish releasing or deleting jobs by pressing Job End at the top left of the screen 14 To log out press the Access button on the device s button panel and confirm by pressing Yes and OK 3 5 Scenario 4 Scanning and faxing Konica Minolta devices can also scan documents and send them by email If a phone line is attached they can send faxes You can enable tracking scanning and faxing Users can be prevented from scanning or faxing when they are out of credit To enable tracking of scans and faxes 1 In PaperCut select the Devices tab 2 Select the MFD device 3 Under Device function tick Track amp control scanning and tick Track amp control faxes 4 Select the charging type advanced in both cases and set some numbers for page costs and thresholds The cost after the threshold should be lower than the standard cost as it represents a volume discount As an example the screen shot below shows that the first
3. Finishing Separate Scan Auto Rotate OFF 05 22 2012 18 460K Memory 100 Language Selection A Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 19 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 8 A list of print jobs will show You can highlight and unhighlight individual items by pressing the list item Job List Release Station Job List 90 20 http ninemsn com au Details A ea CS Job Details 02 17 2009 je 391K Memory 100 9 Press the Details button next to a list item to display details about the print job Go back with OK Job Details Time 17 02 09 16 34 User testusersimple vod Document Microsoft Word Documenti Pages 1 Cost 0 10 Job Details i 02 17 2009 16 430K Cox j Memory 100 10 Now select one or more items and press the Start button on the button panel of the device The print jobs will be queued for printing and a confirmation screen as below will Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 20 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 show Release Station Job List Print job status
4. 5 2 Setting an explicit PaperCut Server Network Address The copier connects to the PaperCut server to validate user credentials display print jobs for release etc The device makes inbound network connections to the PaperCut server using a network address of the PaperCut server By default PaperCut will use the server s IP address if the server has multiple IPs i e multi homed then PaperCut will select one of them but on some networks this address may not be publicly accessible from other parts of the network If the PaperCut server has a public IP address or DNS name then this can be used instead which allows the copiers to use the public network address instead of the IP address that PaperCut detects To do this e Login to PaperCut e Goto the Options tab e Select Config Editor Advanced from the action links on the left e Find the system network address setting e Enter the public network address for the PaperCut server e Press the Update button next to the setting and confirm the setting is updated When connecting devices to a PaperCut site server you can configure the sites Network address used by devices e Login to PaperCut e Goto the Sites tab e Select the site to edit e Change the Network address used by devices e Save the site details To have either of these changes take effect immediately restart the PaperCut Application Server service i e on Windows use
5. Document Name Attrib Dec 9 2009 11 45 23AM testusersimple testusersimple 2 0 30 fax Dec 9 2009 11 44 35AM testusersimple testusersimple 5 0 30 scanning 7 Click on the user s name in the user column to view the user s account details 8 Select the Job log tab to display all activity for the user 9 Select the Transaction History tab and verify that the cost of the scans and faxes was deducted from the user s account Transaction date y Transacted by Amount Balance after Dec 9 2009 11 45 23 AM system 0 30 4 40 Dec 9 2009 11 44 35 AM system 0 30 4 70 Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 22 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 4 Configuration After completing the Installation section and registering the device with PaperCut it will have been configured with reasonable default settings that are suitable for most environments This section covers how to change the default settings All the following settings are available via the device s Summary tab in the PaperCut administration interface 4 1 Device Function The device function setting defines which functions will be available on the device and how it will be used Not all function settings are supported on all devices Device function e g copy release station or both V Track amp control copying Page cost 0 10 simple E Track amp
6. Apply Alternatively on some copiers it s found via e Open the device s IP address or hostname in a web browser e Login as the Administrator e Select User Auth Account Track e Select Print without Authentication e Set Print without Authentication to Full Color Black Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 9 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 User Security Auth Account Network Box Track Maintenance System Settings Print Setting Store Address Fax Settings Wizard Customize General Settings Print without Authentication gt Prohibited Function Login Print without Full Color Black Setting Authentication race Pom Fc F Simple Print Authentication IP Address Setting Range1 bung s amp d D Poono External Server Settings Range2 bau pooo sid Public User Box Setting Range3 bau d bau gt User Account Common Range4 pooo Jung geing Range5 pooo pooo Scan to Home Settings gt Scan to Authorized Folder Settings OK Cancel Authentication Card ID Number 2 9 3 Additional Device Hardware Settings e f PaperCut fails to operate on some devices a Konica Minolta certified technician may need to adjust dip switch 25 to 10 e Error message 3 AuthenticationFunction in the device status field in PaperCut is often an indication of this setting needin
7. e For users that can only charge to shared accounts not to their personal account the item My Personal Account will still show at the start of the account list however they will be notified after pressing Login that this choice is not available to them PaperCut MF 9 2 7412M Input username and password Authentication Administrator Authentication Statue Account A Test Account 1 Account List JE Username testuseradvanced Password PKK vind ciki F Card based Authentication For swipe card authentication account selection will have to be made at the login screen before swiping the card As above users with an option to charge to their personal or a shared account are obliged to make an account choice and when failing to do so will be informed after swiping the card Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 46 of 46
8. e g after a reboot or in Windows through Control Panel gt Administrative Tools gt Services gt PaperCut Application Server you will find a line like this in the log file app path server logs server log System details max memory 493 1 MB processors 2 free space 119 516 8 MB hostname aragorn IP addresses 192 168 1 23 e80 0 0 0 d168 5b94 721c 19b3 10 runtime 1 6 0 11 b03 time zone Australia Sydney locale en_AU encoding windows 1252 The first IP address in the list of IP addresses will be the one that the Konica Minolta device uses to contact the PaperCut server If you want it to use another address e g if you have multiple interfaces please change the option system network address in the global config editor which you will find in the administrator web interface on the Options tab under Actions on the left not to be confused with the device level config editor on the Devices tab After restarting the MFP authentication connectivity to PaperCut application server stops This problem may occur even if embedded was running successfully before the restart of the device Repeating the embedded setup rectifies the problem temporarily until the reboot This may occur on some devices if SSDP network protocol is disabled Even if not used it has to be enabled for the device to support integration with external authentication servers reliably Copyright 2015 PaperCut Software Int
9. Card Identity number Some readers report information in addition to the number encoded on the card such as checksums PaperCut can treat these cases in three ways Card Number Needs No Conversion e Atypical case is the checksum being reported after the card number separated by an equals sign such as in 5235092385 8 PaperCut can handle this case by default it will extract the number before the equal sign as the card number 5235092385 Regular Expression Filters e For some cases a regular expression may be required that will filter the card number from the complete string of characters reported by the card reader Documentation on regular expressions can be found on the Internet e g at www regular expressions info o The regular expression must be fashioned so that the card number is returned as the first match group o Usually one regular expression will be used for all the devices managed by PaperCut this must be entered in the Config editor advanced which you will find on the Options tab under Actions The key is called ext device card no regex o The global setting however can be overridden on a per device basis The key ext device card no regex can also be found on the Advanced Config tab in the device details screen This setting will override the global setting unless the keyword GLOBAL is specified o PaperCut developers will gladly assist in producing a regular expression when supplied
10. Control Panel gt Admin Tools gt Services 5 3 Configuring Swipe Card Readers At the time of writing Konica Minolta devices only support the following reader types AU 201 MIFARE Type A cards AU 201H HID Omnikey CardMan 5125 HID Proximity cards AU 202H HID iClass cards AU 205H HID Omnikey 5427CK HID Proximity MIFARE Type A cards Network card readers Elatec TWN3 with the TCP Converter RFldeas ethernet card readers These are set up similarly to the Fast Release configuration in PaperCut where the device is associated with the network reader via its IP port Oa OS Compatible card readers are limited to those supported by Konica Minolta firmware PaperCut s embedded solutions are designed to support as many card readers as possible and will add new card reader supported as new devices come available at the firmware level The AU 202H readers which are HID proximity card readers will work in place of AU201 but extraction of real card numbers is only possible via a custom JavaScript converter Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 33 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 Some models do not support all of the listed readers Please confirm the specifics for the model in question with your local Konica Minolta dealer Swipe cards contain numbers used to identify users according to the card number configured in the User Details screen under
11. PaperCut Konica Minolta Embedded Manual 2015 09 02 5 4 2 Alternate workflow The user is taken to a separate self association screen where username and password are entered This workflow applies on OpenAPI 3 x devices as long as neither ID nor PIN authentication is enabled together with username and password login The process works as follows 1 The user swipes a card not known to PaperCut at a device with card self association enabled 2 The device gives the user the option to associate the card with their account via a separate self authentication screen 3 If the username and password match a valid domain username and password the card number is remembered and associated with this user thereafter the user may use this card to access devices without requiring entering username and password 5 5 Host based authentication Host based authentication refers to any external login to the MFP originating from another host This can be a desktop application such as a TWAIN driver or a web based application such as PageScope Web connection Desktop based scanning applications using TWAIN drivers to communicate with the device require host based authentication to be enabled In this case a device controlled driver or software pops up a dialog to collect any credentials and to have the user confirm their action PaperCut has limited support for applications requiring host based authentication This support can be ena
12. a converter e In some special situations a custom JavaScript implementation may not be enough For example there may be a requirement to use a 3rd party system to decrypt the number PaperCut includes an advanced plugin architecture that the PaperCut Software development team uses to implement these advanced converters Please contact support to discuss development options and costs 5 4 Card Self Association Card self association allows users to associate their card or a new card with this domain account directly at the device Overall there are two self association workflows 5 4 1 Default Workflow The user is notified via a message box and the self association is done via the main login screen the data is entered upfront before the self association is executed This is the default workflow The process works as follows 1 The user swipes a card not known to PaperCut at a device with card self association enabled 2 The device gives the user the option to associate the card with their account 3 The user logs in again this time adding their username and password in the appropriate fields 4 Ifthe username and password match a valid domain username and password the card number is remembered and associated with this user thereafter the user may use this card to access devices without requiring entering username and password Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 36 of 46
13. aragorn Dell Color Laser 5110cn PCL6 aragorn Dell Laser Printer 1720dn PS3 aragorn EPSON AL C8600 Advanced aragorn Epson LX 300 Wi gt aranorn Fay C Select all printers Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 18 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 5 Press OK to save 6 Login to a computer workstation as testusersimple 7 Print a few jobs to the print queue that was configured above The jobs will be held in the hold release queue 8 Confirm that the jobs are held by checking that the jobs are listed in the Printers gt Jobs Pending Release page of the PaperCut administration interface 9 Confirm that the username is testusersimple At the device 5 Login with the testusersimple username and corresponding password as in scenario 1 6 Note that you can select a shared account at this time since the authentication screen provides access to both the copying and print release functionality The selected account however only applies to the copying done Released print jobs will be charged to the account selected when printing 7 Press the Release button on the left of the screen st Ready to copy me No Animation Guide data available Contact your administrator Release Duplex Combine 0 0 Sur Doret 100 0 Auto Paper Select Corner Staple Top Left
14. be charged to this shared account however print jobs released will remain unaffected by this choice and will be charged to the account selected when sending the print job 7 7 Interface The Konica Minolta interface options are limited and the PaperCut development team is aware of a number of issues e Limitations on color design and formatting e Lack of access to features such as adding comments and invoicing options to jobs e Limits on the length of print job names displayed 7 8 Bypassing the System It is important that the administrators take care to prevent users from bypassing the system and directly accessing the copier Likewise it is also important that administrators know how to bypass disable the system if direct copier access is required say to change advanced system settings Administrations should take the following precautions The copier s administrator password should be changed and always kept secure 7 9 Additional Limitations for OpenAPI 2 3 devices Note These limitations are not present in OpenAPI 3 1 devices Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 39 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 7 9 1 Zero Stop when Copying In an ideal implementation PaperCut would be able to control exactly how many pages a user can copy and always prevent the user from overdrawing their account On Konica Minolta devices users are assigned an allotment
15. log out will be recorded as duplex in PaperCut job history and the duplex discount if any will be applied to all copies produced PaperCut Software is working with Konica Minolta to address these issues Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 40 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 8 FAQ amp Troubleshooting The device screen is showing Connecting to server for an extended period This message should not appear for more than a few seconds If this message does not go away or if it is followed by an error message rather than the normal behavior then this indicates a problem 1 Is the device s network connection functional 2 Is there a useful error message displayed in the PaperCut admin interface at Devices gt device gt Device status gray box 3 Try switching off the device for 5 seconds and switching it on again This may resolve some network connectivity issues 4 Can the device connect to the PaperCut server on port 9192 You may need to check routers and firewalls including the Windows software firewall A good way to test this is to telnet to the server s IP address on port 9192 telnet 1 2 3 4 9192 5 Does the device have the latest firmware installed Connection problems may occur with older firmware versions on some devices 6 What is the IP address of the primary server When starting the application server service
16. may use their domain network username and password to log into the device Identity number The user may log in with their identity number Identity numbers are convenient when usernames are long or cumbersome to enter For example rather than entering a username like john smith 001 it may be more convenient to enter an employee ID of 1234 See the PaperCut user manual for information about user identity numbers including importing identity numbers from an external source Identity number gt When a user logs in with their identity number they must also provide Require PIN their associated PIN This provides additional security for identity number logins Swipe card The user may log in by swiping a card e g smart card RFID and supported by the device See the PaperCut user manual for information about user card numbers including importing card numbers from an external source Swipe card gt Require PIN When a user logs in by swiping a card they must also provide their associated PIN This provides additional security for swipe card logins Automatically login as user Specifies that this device should always automatically log in as the given user This option overrides all other authentication methods Description of authentication methods Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 24 of 46 PaperCut Konica Minolta Embedded Manual 2015 0
17. of black amp white and a second allotment of color copies according to their account balance and will stay within their credit balance if either number of pages is copied If both the allotted number of black amp white and color pages is copied the total cost will exceed the available credit and the balance will go into the negative In addition large A3 or Ledger size copies are counted as two regular A4 or Letter copies for the purpose of this limitation irrespective of the actual cost settings in PaperCut If the cost for a large A3 Ledger size page is set higher than twice the cost of a regular A4 Letter sized page the available credit can be exceeded by producing large copies only 7 9 2 Zero Stop when Scanning or Faxing Konica machines currently do not keep users from performing faxing and scanning beyond their credit limits while logged in possibly incurring an overdraft on their account After logging out users are prevented from logging in again while they are out of credit 7 9 3 Duplex Detection Users can choose to produce duplex copies both the front and back side of a sheet are being printed on by choosing the appropriate option on the copier options screen at copy time Between logging into the copier and logging out after copying this option can be turned on and off producing both duplex and simplex copies If any copying done between log in and log out includes duplex copies all copying done between log in and
18. run the client software at all times Information to show in popup Allow user to charge to their personal account Allow user to select shared accounts from Ist Allow user to select shared accounts using PIN code 4 Press the OK button to save 3 2 Scenario 1 Standard copying Standard copying involves monitoring charging printing to a user s personal account This is the most commonly used for student printing or basic staff monitoring Users can also be configured for unrestricted printing which is commonly used for staff employee use Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 13 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 At the photocopier 1 The photocopier should be showing the Authentication screen as shown below PaperCut MF 9 2 7412M input username and password Authentication Usernane Password 03 13 2009 17 20 Henory 100 2 Press the Username button to the left of the first blank field enter the username testusersimple using the on screen keyboard and press OK Likewise press the Password button and enter the password previously chosen 3 Your screen should now look like this press Login Input username and password Authentication 171 Administrator Authent icat ion Hane statis User nane 4 testuseradvanced Password y KEKE e Delete Job Details ooo 17 28
19. the device s web interface called Page Scope Web Connection under http lt ip address of device gt Tip The default administrator s password usually is 12345678 If the administrator s password hasn t yet been changed from its default value click the Security tab click Administrator Password Setting enter a new password twice and click OK Make note of this password Now on the Security tab click SSL TLS Setting If an SSL certificate is shown at this point skip the following steps o Click Setting select Create a self signed Certificate and click OK o Fil Im the fields with some values about your organization The values have no functional significance o For the Validity Period the maximum number of days offered is recommended usually 3650 10 years o Encryption Strength and Mode using SSL TLS can be left to the default values Click OK The certificate will be generated and your web browser will re logon to the web server under https mode You may have to confirm an invalid certificate in your browser Again on the Security tab under SSL TLS Setting click Action for Invalid Certificate If Continue is not already selected in the drop down list select it and click OK On the Network tab click OpenAPI Setting Check Use SSL TLS and set the SSL port number to 50003 Click OK Aga
20. user s jobs after the user logs out and the last job started during the session finishes In case of network outages or device firmware defects the log out may not have been reported to PaperCut by the device PaperCut employs a number of timeout mechanisms to ensure jobs will still get logged eventually e After a delay of 1 hour configurable see section 5 1 of any user s inactivity the user is assumed to have logged out and their jobs will be logged Their funds if escrowed will also be made available and in case of restricted users logging in is allowed again o Tracking log outs with early firmware releases of the A4 bizhub C35 model mid 2011 has been shown to be more challenging than with A3 models The escrow timeout therefore defaults to 10 minutes on those devices e After this delay of one hour jobs being reported as finished by the device will still be logged by PaperCut with a delay of 5 minutes configurable see section 5 1 An example for a job being started during a session and not completing before one hour later may be a job that has been paused due to paper outage e Jobs reported after more than 24 hours of one user s inactivity configurable see section 5 1 will not be logged or charged to any user 7 6 Account Selection and Print Release The authentication process may present an option to select a shared account and if presented will enforce that one account be selected Copies produced will
21. 00 100 Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 14 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 4 The screen will now show a login confirmation Following user is logged in testusers imple Your copy credit is 5 00 You have 0 print jobs pending release Please press OK to continue Once finished press the Access button on the panel to log out 02 17 2009 15 41 el Memory 100 5 At this point the copier will be enabled for usage 6 Follow the onscreen instructions and perform some test copying i e press the Start button on the device button panel and perform a copy as normal 7 Once completed copying press the Access button on the device s button panel and confirm logging out by pressing Yes and OK on the screen A Are you sure you want to log out User Name testusers imple None Status
22. 9 02 4 3 Customizing Text and Messages PaperCut allows some text that appears in the device to be customized The custom text might include instructions or terminology that is more appropriate for the site An example of text that is customizable is the welcome text that displays before the user logs in to the device The text can be customized by editing the device configuration from the PaperCut administration interface For more details see the Advanced Configuration section Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 25 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 5 Advanced Configuration 5 1 Config Editor The common configuration options for a device in PaperCut are available on the device s Summary tab and are discussed in more detail in the Configuration section This section covers the more advanced or less common configuration options which are available via the Advanced Config tab in the device details screen Config name Description ext device card self association use secondary card number Select whether user self association should occupy the primary or secondary card number It overrides the global setting unless the keyword GLOBAL is specified This is useful when there is a mix of different non configurable card readers that read different numbers from an ID card Set to Y to use the secondary card number N to use
23. A4 worldwide page In some situations it may be desirable to change the reference copy such as when the device allows smaller page sizes like A5 Default for ext device konica minolta limit reference duplex N No Default for ext device konica minolta limit reference paper size in North America Letter Default for ext device konica minolta limit reference paper size worldwide A4 ext device konica minolta paper size regular and ext device konica minolta paper size large For accurate accounting Konica Minolta devices can be supplied with two sizes of paper one Letter or A4 regular and one Ledger or A3 large Specify the supplied paper sizes here The regular size should be equal to ext device konica minolta limit reference paper size above for accurate accounting ext device konica minolta duplex detect ion Optionally switch off duplex detection Duplex detection is subject to limitations as discussed in chapter 7 9 3 Duplex Detection If set to N no duplex discount if defined will be applied to copies ext device konica minolta restricted ma x pages per login Sets the number of pages users can copy in one login session when charging to a restricted account user account or shared account Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 32 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02
24. PaperCut PaperCut Konica Minolta Standard UI Embedded Manual Contents 1 Wh hichversion do tinstall i ierse neee e EES 3 1 DeVicen ype Com Eet TEE 4 2 OWEN VIG Woes EE 5 2 1 n le 5 2 2 lagen KEE 5 2 3 Rare ue EE 5 24 Nendor Neutral iscrio te EE EE 5 2 5 EE 5 2 6 Installation ee ere es 6 2 7 Konica Minolta Device Compatibility cccccccccssssssecececeseesscseseceeseessessaeseeeesensees 6 2 8 REH S10 EE 7 2 9 Sr le Ee tere le 7 2 9 1 Configure OpenAPI Settings 20 255 sececcsscec css cee sesvece ce irin r AAAA NENEA AAAS cece toes 7 2 9 2 Enabling Unauthenticated Printing ceecee e 8 2 9 3 Additional Device Hardware Settings c s cccccscssssssssecesceesssssssaeeeseessesssaees 10 2 9 4 PaperGut SEttIM eS ice i sssr A eer eeue eure sde E aee iceeteecterseers te 10 2 9 5 Additional Network Security optional 11 ele Eelef a newer VISION E 12 3 EE 12 3 1 O UL UV EE 12 3 2 OO ENBER e 13 3 3 Scenario 2 Copying with account selectlon 16 231 Soenen ll dude EEN 18 3 5 EEGREMGRG SCANNING ANC FAXING c cssscccssosscecssssscecscsencecsesencecscsencecscseeeesscsenereess 21 AL ieren EE 23 4 1 DOWIE nenn REE EE 23 Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved PaperCut Konica Minolta Embedded Manual 2015 09 02 4 2 Authentication Methods AAA 23 4 3 Customizing Text and Messages 25 5 Advanced Configuration sisiccccsicccecsscndscieeads sssndeeceeaccevesdeeedesoba
25. al 2015 09 02 e The device screen will go blank and show a message Now remote operating Wait until it returns back to normal after 10 15 seconds showing the standard copy settings screen In order to reactivate PaperCut functionality on the device recommence installation as per the installation chapter of this document 7 Known Limitations and Security The Konica Minolta OpenAPI environment has a number of limitations that have an impact on functionality and security 7 1 Screen Workflow Although the multi screen workflow introduced in newer OpenAPI 3 1 devices has improved it is still not ideal due to limitations in screen layout and a fixed number of controls Moving forward PaperCut will start leveraging the device s embedded web browser for screen design bringing the solution up to a level seen on other makes Although the embedded web browser is an option today the cost of additional hardware and firmware makes it currently prohibitive We hope this will change in future versions Areas of concern in the current release are e The default screen workflow used to allow users to self associate their cards with their account is a little counter intuitive warning dialogs used to convey workflow e Users can not set reset card PINs at the device e It s not possible to adapt screen layout based on user rights e g hide the account PIN Code field if the user does not have rights to use this field e Selecting account ta
26. al level of security PaperCut may be configured to only allow device connections from a restricted range of network addresses This ensures that only approved devices are connected to the PaperCut server By default PaperCut will allow device connections from any network address To restrict this to a subset of IP addresses or subnets 1 Logon to the PaperCut administration web interface at http lt papercut server gt 9191 admin 2 Goto the Options gt Advanced tab and find the Security section Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 11 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 3 Inthe Allowed device IP addresses field enter a comma separated list of device IP addresses or subnets in the format lt ip address gt lt subnet mask gt 4 Press the Apply button 5 Test the devices to ensure they can continue to contact the PaperCut server 2 10Upgrading to a newer version The embedded application will be up to date when you upgrade your PaperCut installation no further action is necessary 3 Post install testing After completing installation and basic configuration it is recommended to perform some testing of the common usage scenarios This important for two reasons 1 To ensure that the embedded application is working as expected 2 To familiarize yourself with the features and functionality of PaperCut and the embedded application T
27. atibility Device type in i Option UI Standard UI Notes PaperCut MF Supported Supported Consider upgrading your device to Konica Minolta No Yes newer OpenAPI firmware OpenAPI 2 3 Web browser UI automatically Konica Minolta Yes Yes selected for new devices if MFD OpenAPI 3 1 MFD Upgrade may be supports i Option required Standard UI can be enabled Use Other Embedded through PaperCut configuration Manual Web browser UI automatically Konica Minolta Yes Yes selected for new devices if MFD OpenAPI 4 0 MFD Upgrade may be supports i Option required Standard UI can be enabled Use Other Embedded through PaperCut configuration Manual OpenAPI 4 x mode is currently supported on Australian and European devices only Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 4 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 2 Overview This manual provides an overview of the installation configuration and operation of PaperCut s embedded software MFD Multi Function Device solutions Today s MFDs are smarter they have touch screens and offer the ability to run applications directly on the device The goal of PaperCut Softwares embedded MFD solution is to leverage these smart devices and to provide walk up copier users with the same set of rich application features provided in the print control area These include e Secure access to device functions e En
28. b log tab will display all print copy activity for the account and will show the test photocopying that was performed 3 4 Scenario 3 Print release The embedded application may also be used for print release For full description of PaperCut hold release queues and print release please read the PaperCut manual Skip this scenario if hold release queues will not be used at your site To perform print release testing a hold release queue must be enabled 1 In PaperCut select the Printers tab 2 Select the print queue i e not the device for the Konica Minolta device that will be used for testing 3 Enable the Hold release queue option V Enable hold release queue Release mode User release e 4 Press OK Apply to save the changes All printing to this queue will now be held until released by a user Make sure the copier is enabled as a Print Release Station 1 In PaperCut select the Devices tab 2 Select the Konica Minolta device 3 Under Device function to make sure Enable print release is ticked If you have followed the installation steps from the previous chapter this function will already be enabled 4 Select the print queue that was enabled for hold release above The Konica Minolta device will allow jobs on the selected queues to be released V Enable release station Displays jobs for release from the selected queues E aragorn KONICA MINOLTA C353 Series PS E
29. bled via the advanced configuration option ext device konica minolta login host based see section 5 1 Applications requesting host based authentication will cause a popup to display on the desktop showing username password fields and an input field labeled account and OK and Cancel buttons The account field is a dummy field owing to limitations of the device and any input will be discarded The user is to use their username and password to authenticate and go ahead with an action such as scanning NOTE It is possible to allow use of anonymous logins for host based sessions see section 5 1 NOTE No tracking or charging of jobs requiring host based authentication will occur by default Should a user be logged in on the device s panel at the same time the job is authenticated at the desktop the job will be charged to the user logged in at the panel 6 Uninstalling In order to remove PaperCut authentication and print release functionality from the device e Make sure the device is switched on connected and the status on the Device Details screen shows connection confirmed e Delete the device in PaperCut by clicking Delete Printer from the Device Details screen Warning This will also delete your settings for this device such as page cost settings Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 37 of 46 PaperCut Konica Minolta Embedded Manu
30. control scanning C Track amp control faxing Enable release station Each device function is discussed in the following table Device Function Description Track amp control copying The device will track walk up off the glass copying Track amp control scanning The device will track scanning such as scan to email or scan to file Track amp control faxing The device will track the sending of faxes Enable print release The device will act as a print release station 4 2 Authentication Methods PaperCut supports a number of different ways to authenticate users who walk up to the devices to perform copying The default authentication method is username and password authentication The available authentication methods can be modified in the External Device Settings gt Authentication methods section Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 23 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 Authentication methods Username and password Identity number CI Require PIN Swipe card O Automatically login as user Authentication methods available for a device Not all authentication methods are supported on all devices A grayed out option indicates that the option is not supported on this device Each authentication method is discussed in the following table Authentication Method Description Username and password The user
31. d user authentication including integration with single sign on environments e Monitoring and control of photocopying scanning and faxing quotas charging allocation and logging e Allocation of copying scanning and faxing to accounts departments cost centers projects e Release jobs from a hold release queue Secure amp Find Me Printing e Group based access control Limit access to color copying or to the device as a whole to selected user groups e Self associate swipe cards with domain user accounts directly at the device Highlights of the embedded solution include 2 1 Consistency The embedded solutions are developed in house by the PaperCut Software development team This ensures that the copier interface is consistent with the workstation print interface meaning users only have to learn one system 2 2 Integration PaperCut is a single integrated solution where print internet and copier control are all managed in the one system Users have a single account and administrators have the same level of reporting and administration for all services The embedded solution interacts with the PaperCut server using a Service Oriented Architecture SOA and web services based protocols 2 3 Rate of development PaperCut is developed under a release often policy where new features are made available to users as soon as they are complete Unlike hardware based solutions new versions can be delivered to users regularly as software u
32. ded Manual 2015 09 02 ext device konica minolta app release title Allows customising of the PaperCut s print release application title without also customising the link label that appears on the device screen If there are multiple applications installed on the device such as a third party application together with PaperCut print release application they may be grouped together on the device in a separate screen In this scenario the link button on the device panel may need to be customised to something generic and PaperCut print release app to something specific in such case use ext device konica minolta app release title to define the title for PaperCut application whilst using ext device konica minolta app button title to define the name of the group of applications ext device konica minolta keyboard adaptive Enables PIN and password controls to use adaptive keyboard type Adaptive keyboard will use a soft keyboard that is most suitable to the MFP location and provides support for locale specific symbols Y enables adaptive keyboard N uses ASCII keyboard Values Y N Default N Note Supported on models C652 C552 C452 1st onwards if embedded integration fails on older models disable this by setting it to N ext device konica minolta keep device settings Enables some device customizations to be retained after embedded restart and re installation on supported models The customizations includ
33. degecdeseescuedecoeavsdesedGeecdocsws 26 5 1 CONFIG Edit ateniesgiieugegEaeee ebe Ee EES 26 5 2 Setting an explicit PaperCut Server Network Address 33 5 3 Configuring Swipe Card Readers cc sccccccscessessssececccecsssesesaesececesseseaeaeeeeecesseseaaeas 33 5 4 Card Self AsSociation cescceecceceseceeseeeeseceeeeeneseeeeeesaeeeeaeeceseaeseaeeeesaeeeeaaenennaetnanenss 36 5 4 1 Default WOrkflOW sessesccssscstaceancegueeaceaezeesvecsuahyscscushanagubtacedegeonvoateabeanaenetasesoaas es 36 5 4 2 Alternate WOrktlow cceeecceesceceseeeeeseeeesaeceeecesnaneeeaaecesaaeseeeesaeeeeaaeeeeeaestneess 37 5 5 Host based authentication eeeceeeeeceseceesaeeeeaeeceeeeecaeeeeaaeceeaeeeeaeeeesaeessaaeseeneeesas 37 6 WMS tal eege daca t sews oi vache deca seeds aea aA geet 37 7 Known Limitations and Securtty cccesessecececesessesssaeceeeesseesesuaeeececsseeseasaeeeseceseesenaeas 38 Tal Sereen WoOrktlow ia edd ier deed Bees gege EES e E eh 38 7 2 Combining Auto color and DUplex cccccccessessssecececesessesneaeceseceseesesseaeeeeeesseessaees 38 7 3 Copy restrictions on restricted accounts 38 7 4 PageScope Box Operator PC software ccccccccccesesssssaeceeececessesenaeeeseesseeseseaaeeeeess 38 7 5 Job logging in case of network outages or firmware deiects 39 7 6 Account Selection and Print Release AAA 39 7 7 ug ut 39 7 8 Bypassing the System cccccessssssseceeececesseaeaesecececessesaeaeseeecsceeseaaaee
34. e Punch 2 Fold Unit None Post Inserter None Saddle Kit None Hard Disk Installed C452 E HDD M PCT LI N m il User Authentication Disable i Setting Disable Paper Tray Information Tray Size Direction Paper Type a Morr mooom e Close the Properties window by clicking OK For other operating systems please consult your Konica documentation NOTE If you are using a virtual queue for load balancing find me printing apply that same setting to the virtual queue too In addition a corresponding device option has to be set on the device either on the device screen or in the device web interface Some devices may not offer the option to configure at the device or in the web interface For configuration at the device screen e Press the Utility Counter button e Select Administrator Settings Enter your administrator password and press OK The default administrator password on Konica devices is 12345678 e Select User Authentication Account Track e Select Print without Authentication e Select Allow e Select OK For configuration via the web interface e Open the device s IP address or hostname in a web browser e Login as the Administrator e Select Security gt Authentication gt General Settings e Set Public Access to Restrict e Set Print without Authentication to Allow e Select
35. e any registered home screen shortcuts and public user function limitations Values Y N Default N Additional options for OpenAPI 2 3 devices ext device konica minolta login show account Setting this to N will remove the account field from the Authentication screen If charging to accounts is not an option for any user in your system the account field can be removed for simplicity Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 31 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 ext device konica minolta login show account list Setting this to N will remove the Account List button next to the account field on the Authentication screen The account list may contain confidential information and should not be visible to all users Users can still charge to accounts by entering the name or code of an account in the account field ext device konica minolta limit reference paper size and ext device konica minolta limit reference duplex PaperCut will deny device access to restricted users who do not have enough balance to copy and assign allotments of pages for copying on login To determine if a user has enough balance to copy and to compute the allotted number of pages on login a reference copy is required By default PaperCut checks if the user has enough balance to copy one single sided Letter North America or
36. eeeessessesseaeeeeess 39 7 9 Additional Limitations for OpenAPI 2 3 devices essssssesssseseserrnssssssrsenrnssssssrens 39 7 9 1 Zero Stop WHEN Copving 40 7 9 2 Zero Stop when Scanning Or Faxing csssccccccecsssessseceeccesessessaeeeeeeeseeseeaees 40 7 9 3 DUPIEX DETECTION sees geen Nee deed 40 8 FAQ amp Troubleshooting ccccssccccccssessesssaeceecessessesneaeceeeesseesesaeaeeeecesssesesaeeeseceseeseaeas 41 Appendix A Setup and operation on older OpenAPI 2 3 models ccccccceceseesssseeeeeeeesees 45 OpenAPI Setup Older Model 45 Authentication and Account Selection on OpenAPI 2 3 Devices ccccccccesssssstteeeeeeeesees 45 Authentication with Username and Password or ID 45 Card based Autbentication AANEREN 46 This manual covers the PaperCut MF Konica Minolta embedded setup For general PaperCut MF documentation please see the PaperCut MF manual For setup configuration for MFDs configured with the i Option software please see the PaperCut MF Konica Minolta i Option embedded manual Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 2 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 1 Which version do I install Standard UI i Option OpenAPI 3 i Option OpenAPI 4 BR EE EE EE wat ect CR EES ee Welcome To continue swipe your authentication card or select the login method below E Comparison Matrix Standard UI i Option i O
37. en will now show the Account field pre filled with your selection Press OK 6 The confirmation screen will show that Test Account 1 has been selected Acknowledge by pressing OK Following user is logged in User Name testuseradvanced Account Name Test Account 1 You have 0 print jobs pending release Please press OK to continue Once finished press the Access button on the panel to log out RSC 02 17 2009 16 01 el Memory 100 7 Now perform copying as normal and finally log out using the Access button as before Back in the PaperCut application verify that the copier activity was recorded and the user s account deducted 1 Login to PaperCut 2 Select the device from the Devices tab Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 17 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 3 Select the Job log tab This will list all recent copying activity on the copier The copying just performed as the test user should be listed 4 Verify the details of the job i e that the job was charged to the selected account 5 Inthe log details click on the Charged To account name to view the account s details 6 Selecting the Jo
38. erCut Konica Minolta Embedded Manual 2015 09 02 3 Set the user s balance to 5 00 and verify the account is set to Restricted Account Details To set the user s balance enter the value here To l adjust the amount like adding 5 credits select 5 00 adjust the adjust link Making the user restricted means that they will not be able to print when their T Restricted account has no credit Overdraft Use default overdraft 0 00 v 4 Verify that this user is set to Automatically charge to personal account in the Account selection options Account Selection Account selection can be used to allow the user to select what account is charged or even to confirm print jobs before they are sent to the printer These options require running the user client tool on workstations 5 Press the OK button to save To configure testuseradvanced 1 In PaperCut select the Users tab 2 Select the testuseradvanced user 3 Change the Account Selection option to Standard account selection popup and enable all the account selection options Account Selection Account selection can be used to alow the user to select what account is charged or even to confirm print jobs Show the standard account selection popup bA before they are sent to the printer These options require running the user dient tool on workstations E This setting requires this user to
39. ernational Pty Ltd All Rights Reserved 41 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 The device screen is showing an error message You copy job has reached its maximum color black amp white allowance although no user is currently accessing the device This message appears when a user starts a copy job walks away and at some point the copy job reaches its maximum allowance The user that started the copy job or an administrator will have to log in to delete the job am seeing an error in the Device summary page that states Error login error 12 message no permission This message usually indicates that the credentials you ve used to connect to the device are wrong These credentials will be the same as the username and password you enter when logging into the admin UI of the device Setup of the Device fails or subsequently shows an error Device registered a fault or a component reached end of life Device cannot be managed and fails to register with the PaperCut App Server Sometimes this issue stems from faults with the device or its attachments for example a faulty feeder or filter As an example this was seen with ozone filters reaching end of life status or waste basket errors on the device In some cases errors may not show up on the device itself but normally the MFP returns an error in the PaperCut debug logs login error 9 message Error login error 9 m
40. essage Fatal For example 2015 03 09 06 59 37 088 ERROR KMExtDevice 346 login rror 9 message Error dev konica552 workroom Check if you can login in to the PageScope web connection console and see if the copier icon shows up with an exclamation mark or a tool next to it with a flashing message icon N AtA drinistrator _Log out e over Open E rdel Name C MF335 1 GX cover geg Paper Source Administrator Name Device Name Device Location Device Information Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 42 of 46 r Output Tray Storage PaperCut Konica Minolta Embedded Manual 2015 09 02 Ensure that the device error is rectified and then try embedding the device with PaperCut again When using scan to me email feature both from and to addresses are set to the user email address MED allows the email address to be set for the machine under administrator settings however when used together with the authentication application and personal sender is enabled ext device konica minolta email personalized sender the MFD automatically uses this address for both to and from fields in any emails If personal sender value is not set the configured machine email address takes effect and is used as from field but scan to me function is not enabled by the device This is a known limitation of the OpenAPI platform Can I disable the logout con
41. firmation The logout confirmation screen is controlled by the copier and can be configured via Utility gt Administrator Settings gt User Authentication Account Track gt User Account Common Setting gt Logout Confirmation Screen Display Setting Why is the on screen keyboard missing some characters e g the symbol The locale and or language of the keyboard and copier can change the selection of characters available on the on screen keyboard You may need to select another language and or locale to obtain characters commonly used in your organisation To use locale specific symbols the keyboard type may need to be set to Local Keyboard in the panel utility menu This is set under Utility gt User Settings gt System Settings gt Select Keyboard Select a keyboard type for initial display Utility gt System Settings gt Select Keyboard BOOKMAFK Display Keypad utility User Settings Standard Keyboard System Settings wgl PZ PS 08 31 2015 10 43 Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 43 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 44 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 Appendix A Setup and operation on older OpenAPI 2 3 models OpenAPI Setup Older Models Make sure you are logged on as administrator onto
42. g adjusting 2 9 4 PaperCut Settings 1 Ensure that you are logged out of the device s web interface from the previous step PaperCut cannot communicate with the device while an administrator is logged into the device s web interface 2 Login to the PaperCut administration interface using a web browser e g http papercut server 9191 admin 3 Navigate to Options gt Advanced and ensure the option Enable external hardware integration is enabled External Hardware Integration IZ Enable external hardware integration for supported devices only Press Apply Navigate to the Devices tab Click Create Device Enter a descriptive name for the device under Device name Enter the device s network name or IP address under Hostname IP Optionally enter location department information 10 From the Type drop down select Konica Minolta OpenAPI 2 3 or Konica Minolta OpenAPI 3 1 depending on the version of OpenAPI supported by your device If unsure Oe oY ae Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 10 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 try version 3 1 first Create Device Type Allows for the creation of an external device like a photocopier terminal Supported wg hardware is required a Brother Cartadis cPad Copicode IP Fast Release Network Card Reader Gestetne
43. gs tick Password is changed and enter a new password and click OK Remember this or keep it in a safe place e Inthe Network section display the subsection TCP Socket Setting Tick Use SSL TLS and click OK You will be asked to switch the device off and on again e Log back into the administrator web interface and in the Network section display the OpenAPI subsection o From the Use SSL TLS drop down list select SSL Only o Make sure the Port No SSL is set to 50003 o All Certificate Verification Level Settings should be set to Do not request 1 item or Do Not Confirm all other items including Validity Period which often is set to Confirm by default o Click OK e Some newer devices an OpenAPI password has been set that needs to be removed To do so access the administrator settings on the device s panel not in the web interface o Press the Utility button on the button panel o Press Administrator Settings on the screen o Login with the administrator password o Selection System Connection gt OpenAPI Settings gt Authentication o Make sure OFF is selected and press OK e For security reasons it is recommended also change the device s default administrator web access password e Ensure SSDP protocol is enabled under Utility gt Administrator gt Settings gt Network Setting
44. his section outlines four test scenarios that are applicable for most organizations Please complete all the test scenarios relevant for your site The following test cases assume a device with OpenAPI 3 1 or later Due to restrictions in earlier versions of OpenAPI 2 3 or later some restrictions apply during log in and account selection Please see Appendix A for guidance on using older systems 3 1 Test Preparation To complete these tests it is recommended you use two test users so that each can be configured differently These users are e testusersimple is used to perform basic copier monitoring and control and to perform print release tests e testuseradvanced is used to perform copier monitoring and control with the account selection enabled i e to charge copying to accounts departments cost centers etc To setup these users in PaperCut 1 Create the testusersimple and testuseradvanced users in your Active Directory or LDAP directory 2 Login to the PaperCut s admin web interface Go to the Options gt User Group sync page and press Synchronize Now 4 Once the sync is complete the users will be added to PaperCut W The next step is to configure the users To configure testusersimple 1 In PaperCut select the Users tab 2 Select the testusersimple user Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 12 of 46 Pap
45. in on the Network tab click TCP Socket Setting Check Use SSL TLS The port number is not important Click OK You may be asked to reboot your device Click Logout to log out switch the device off for 5 seconds and switch it on again Authentication and Account Selection on OpenAPI 2 3 Devices Due to limitations in devices with OpenAPI 2 3 or a later version less than OpenAPI 3 1 authentication and account selection are reduced to a single step one screen operation System administrators are encouraged to read the following information familiarize themselves with the scenarios and educate their users as to the correct operation of account selection Authentication with Username and Password or ID A user wanting to charge the copying to a shared account will have to choose the shared account at the authentication screen i e at the same time as e g entering a username and password or an ID number Users having jobs automatically charged to their personal account can leave the account field empty Users having the choice of charging to either their personal account or a shared account will have to select the item My Personal Account from the account list or if the account is list is not available enter the account code 0 into the account field Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 45 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02
46. kes too many key presses 7 2 Combining Auto color and Duplex A duplex copy job with the auto color color setting that has mixed color and black and white pages will not differentiate between the color mode of the front and back side of a sheet The color mode of both pages will be recorded as that of the front side 7 3 Copy restrictions on restricted accounts Users are prevented from logging in with a restricted account user account or shared account if another copy job charged to the same account is still in progress Copy jobs in progress can be viewed using the Job List button on the device screen Once the previous copy job has finished users can log in again and charge to the restricted account This behavior can be overridden using a configuration key please see chapter 5 1 7 4 PageScope Box Operator PC software The PageScope Box Operator PC software is not designed to work with an MFP connected to an OpenAPI authentication application like PaperCut This is a limitation of the MFP and Box Operator software Users still have access to the Box Operator functionality via the devices web browser interface It is recommended that users use this web interface instead of the PC software Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 38 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 7 5 Job logging in case of network outages or firmware defects PaperCut logs any
47. nctions Display will not be accurate for users with overdrafts Unrestricted users will display as 99999999 Set to DEFAULT or N to not display balance ext device konica minolta skip setup OpenAPI 3 1 only If set to Y will skip reconfiguring the device each time a setting is changed the PaperCut administrator interface or the server is restarted Must be set back to N to apply settings Use with care Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 29 of 46 2015 09 02 PaperCut Konica Minolta Embedded Manual 2015 09 02 ext device konica minolta escrow timeout mins OpenAPI 3 1 only Period of any one user s inactivity default 60 mins after which the user is assumed to have left the device and finished all copying in case a log out has not been reported by the device e g in case of network outages or device firmware defects The user will then be granted access to his remaining funds in case of escrow and restricted users are allowed to log in again Please consult with support before changing this option ext device konica minolta late job timeout mins OpenAPI 3 1 only Period of any one user s inactivity default 5 mins after which jobs performed after the escrow timeout see above are getting logged ext device konica minolta session timeout mins OpenAPI 3 1 only Period of any one user s inacti
48. nd tested for this device The device would show up in the printer list in the PaperCut web interface and have a few print jobs in its print history After that ensure that the following points are checked off before getting started PaperCut is installed and running on your network Please see the Introduction gt Quick Start Guide section of the PaperCut user manual for assistance Ensure that your Konica Minolta device supports OpenAPI 2 3 1 or later with OpenAPI 3 1 or later is recommended Ensure that the Konica Minolta device is connected to the network Have available the network name or IP address of Konica Minolta device It is recommended that the device be configured with a static IP address Verify that firewalls or other network restrictions don t prevent the PaperCut server s access to port 50003 on the device and don t prevent the device s access to the PaperCut server on ports 9191 and 9192 2 9 Setup Procedure 2 9 1 Configure OpenAPI Settings Log on as administrator onto the device s web interface called Page Scope Web Connection under http lt ip address of device gt Tip The default administrator s password usually is 12345678 on some newer devices it is 1234567812345678 In the Security section display the PKI Settings subsection If there is no PKI Settings subsection please ignore this section and refer to Appendix A instead for configuration of older de
49. nversions applied assuming the card is unknown to the system Try different converters and inspect the resulting numbers in the application log Using custom JavaScript If the inbuilt converter functions are unable to meet the requirements it is possible to define your own function using JavaScript This is an advanced exercise and it is expected that any implementer be familiar with programming and JavaScript To implement your own converter Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 35 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 1 Create a file text file app path server custom card js 2 Define a single JavaScript function in this file called convert It should accept and returna single string Here is a trivial example function convert cardNumber return cardNumber substring 3 10 toLowerCase 3 Enter a converter inthe form javascript custom card js Tip Check the file install path server log server 1log when testing Any scripting errors will be displayed as warning messages in the log Tip A Javascript script may also be included in the pipeline For example ascii enc hex2dec javascript custom card js Other advanced notes e If both a regular expression and a converter are defined the regular expression is applied first This means a regular expression can be used to clean up the input e g remove checksum or delimiters before passing to
50. onica minolta auth screen ti tle Change this to change the title of the authentication screen ext device konica minolta login show account code OpenAPI 3 1 only Setting this to N will remove the Account Code field on the account selection screen If users are not configured to select accounts by code this field will not be necessary and removing it reduces confusion ext device konica minolta login show user list Setting this to Y will display a User List button next to the Username input field on the authentication screen The User List button will display an alphabetical list of all users in the system allowing for convenient selection of a user name instead of having to type it in This option is only useful for installations with a small number of users in the tens of users as otherwise the Forward button will have to be used many times to page through the list Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 27 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 ext device konica minolta login host based enabled OpenAPI 3 1 only Enables support for external host based authentication eg TWAIN based scanning PageScope Web Connection if set to Y Otherwise external authentication is not allowed other than logging on physically on the MFP Users are required to login using username and pass
51. or higher with version 3 1 recommended Devices with OpenAPI 3 1 or later provide additional comfort during the login and account selection process allow users to self associate a swipe card with their existing account and provide more precise accounting and zero stop while using the copier functions Please see chapter 7 9 for a details of the limitations of OpenAPI 2 3 devices NOTE The following devices require additional memory when running OpenAPI applications like PaperCut please contact Konica Minolta for info e Require additional memory Bizhub C203 C253 C353 C451 C550 C650 Please note many older devices can have their firmware upgraded to support version 3 1 Please contact Konica Minolta to inquire about firmware upgrade availability for your model PaperCut makes all attempts to keep the product compatibility information in this manual current However we make no warranties express or implied with respect to manufacturer s products or the interoperation with the listed PaperCut product s We offer 40 day trial versions of PaperCut software to assist you with compatibility testing with your network setup Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 6 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 2 8 Requirements Before installing the PaperCut Embedded Application into the Konica Minolta device ensure that basic monitoring of network printing has been setup up a
52. out by pressing the Access button on the copier panel 3 3 Scenario 2 Copying with account selection Firstly a test account should be created 1 Loginto PaperCut select the Accounts tab 2 Select the Create a new account action link on the left 3 Enter an account name Test Account 1 4 Enter PIN Code 2233 5 Select the Security tab and allow all users to access that account by adding the AIl Users group 6 Press OK At the photocopier 1 The photocopier should be showing the Authentication screen as before 2 Enter the username testuseradvanced and password as before and press Login 3 Anaccount selection screen appears with two fields Press the Account List button to the right of the account field The account list will show after a brief moment Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 16 of 46 2015 09 02 PaperCut Konica Minolta Embedded Manual 4 Select Test Account 1 by pressing the button it will highlight in green Press OK Job List Please enter an account name or code Authentication gt Account My Personal Account Nome Status Test Account 1 Job Details AS a 2 02 17 2009 E V cancel ok yl mil cl kl Memory 100 SS TTT 5 The scre
53. page of a fax is charged at 0 20 and any subsequent page at 0 10 Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 21 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 Track amp control scanning Charging type advanced v Page cost 0 10 Page cost after threshold 0 05 Page count threshold 1 Idi Track amp control faxing Charging type advanced ls Page cost 0 20 Page cost after threshold 0 10 Page count threshold 1 At the photocopier 1 Login using username and password as testusersimple 2 The copier will initially show the copy settings screen Press the Fax Scan button on the device panel and proceed to do some scanning and send some faxes 3 Once completed scanning and faxing log out by pressing the Access button on the device panel and confirm Yes on the screen In the PaperCut administration interface verify that the scan and fax activities were recorded and the user s account was deducted This can be done as follows 4 Log into the PaperCut administration interface 5 Select the device from the Devices tab 6 Select the Job Log tab This will list all recent activity on the copier including copying scanning and faxing The jobs just performed as the test user should be listed Verify the details of the jobs that were just performed Usage Datey User Charged To Pages Cost
54. pdates 2 4 Vendor Neutral PaperCut remains true to its vendor neutral stance All embedded solutions are equal and support all server OS s including Windows Linux and Mac 2 5 Security A large percentage of PaperCut s user base is in Education environments where security is important All embedded solutions are developed with security in mind Where security objectives can t be satisfied any deficiencies are fully disclosed Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 5 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 PaperCut HF 9 2 7412M Input username and password Authentication Administrator futhenticat DAP Hane status Usernane Password bete Login Job Details A 3 13 2005 7 220R vl wll cl kil Fo The Konica Minolta onboard embedded application login screen example 2 6 Installation This section covers the installation of the PaperCut embedded application for compatible Konica Minolta devices The embedded application will allow the control logging and monitoring of walk up off the glass copier usage and may serve as a print release station for network prints for information on just tracking network printing see the PaperCut user manual 2 7 Konica Minolta Device Compatibility PaperCut supports any multi function Konica Minolta device with OpenAPI functionality and a hard drive installed PaperCut requires OpenAPI version 2 3 1
55. ption OpenAPI 3 OpenAPI A Se Login with username password ID and card C Monitoring and control of copying scanning and faxing wv wv wv Release jobs from a hold release queue v v v Secure access to device functions v v v Account invoice and comment option x v wv Customizable logo and colors x D D Customizable print release and account selection screens x D v Release prints on login x D D Card self association during login x v vw Automatic SSL certificate installation x x wv Full screen display x x D Logged on username display x x D Type l Type wee Konica Minolta i Option OpenAPI 3 1 Konica Minolta i Option OpenAPI 3 1 Konica Minolta i Option OpenAPI 4 0 Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 3 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 Standard UI Requirements i Option OpenAPI 3 Requirements i Option OpenAPI 4 Requirements e Available on OpenAPI 3 and OpenAPI A e Available on OpenAPI 3 and OpenAPI 4 e Available on OpenAPI 3 and OpenAPI 4 devices with a hard drive installed devices with a hard drive installed devices with a hard drive installed e LK101 upgrade kit required from Konica e LK101 upgrade kit required from Konica Minolta Minolta e NetFront or WebKit browser depending on e NetFront or WebKit browser depending on MFP model MFP model e Currently available in Australia and Europe only 1 Device Type Comp
56. r ESA HP Chai SOE DSE m Konica Minolta OnenAP Konica Minolta OpenAPI 31 TS Konica Milialta TOpenar FU Kyocera Mita HyPAS 2 1 Lanier ESA Lexmark MFD LeS Lexmark Printer LeS Lexmark Touchscreen Printer LeS Nashuatec ESA OKI Open Platform Ricoh ESA Riso Embedded z 11 Enter Admin as the administrator username and enter the password set in step 2 9 1 12 Under Function tick Track amp control copying and Enable print release Enabling both copy and print release functionality allows for post installation testing Chapter 4 shows how to change this setting later 13 Click OK The Device Details screen will now show and it has an area titled Device status which after clicking the Refresh link should show Started setting up device integration Please click Refresh again a few times until the status field shows Started connection confirmed At the same time the screen on the device should first go blank with a message Now remote operating and after 10 15 seconds should show the Authentication screen with username and password field You should now proceed to configure page costs and other settings relating to the device 2 9 5 Additional Network Security optional The MFP communicates with the PaperCut server over the network e g to authenticate users or release print jobs To provide an addition
57. s gt Actions gt Config Editor e Search for ext device card no converter e Enter the name of the required converter see table below and click Update To set at the device level e Devices gt select device gt Advanced Config Editor e Search for ext device card no converter e Enter the name of the required converter see table below and click Update Standard Converters Convertor Description hex2dec Convert a hexadecimal base 16 encoded card number to decimal format Hexadecimal numbers usually contain 0 9 and A F This will convert 946EBD28 to 2490285352 dec2hex Convert a decimal encoded card number to hexadecimal format This will convert 2490285352 to 946EBD28 ascii enc Unpack an ASCII encoded card number string E g given the number 3934364542443238 the ASCII code 39 is converted to 9 34 gt 4 45 gt E with the entire number resulting in 946EBD28 javascript lt path gt Advanced Define a custom conversion function in JavaScript see below It is possible to chain or pipeline converters by delimiting with a pipe For example ascii enc hex2dec will first unpack the encoded ASCII number then convert it to a decimal Tip Not sure which converter to use Often trial and error is a good approach After presenting a card the number will appear in an application logger message with co
58. s gt SSDP Settings 2 9 2 Enabling Unauthenticated Printing When PaperCut is monitoring print queues it has control of what print jobs are allowed to print If PaperCut allows a job to print we do not want the Konica Minolta device to deny the print job or track printing twice duplicate charging This requires that the print authentication is disabled in the printer driver and on the device as described below Set up a print queue for the Konica MFD on the print server using Konica s print drivers The driver has to be configured to allow unauthenticated printing For Windows right click the corresponding printer icon in the Printers section of Windows Control Panel and select Properties Select the Configure tab and e Click Acquire Settings Make sure the Auto check box is not selected Click OK o NOTE On some newer models the Auto check box can only be unchecked and saved if the IP address and device administrator password are entered because the setting is saved on the copier Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 8 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 e At the top right of the Configure tab in the Device Options list scroll down to User Authentication and select Disable General Sharing Ports Advanced Color Management Security Configure Settings M Device Option Punch Unit Non
59. ta restricted allo w multiple login Setting this to Y will allow users to log in and charge copy jobs to a restricted account user account or shared account if another copy job charged to the same account is still in progress This may cause cost overruns with users going into negative balance ext device konica minolta card decoder hid Selects the method used to read a user ID from an HID RFID card reader 0 gt the card number field from OmniKey readers is used as the PaperCut user ID 1 the entire data on the reader is used as the PaperCut user ID ext device konica minolta card decoder force mode Overrides card reader auto detection and forces a decode mode useful where reader detection and consequently decoding of card numbers is unreliable Currently supports the following values DEFAULT Automatic mode AU201 Force decoding of numbers compatible with AU201 card reader RAW_HEX Skip decoding and output hexadecimal encoded values sent from the card reader as is useful for interfacing with custom JavaScript converters ext device konica minolta email persona lized sender OpenAPI 3 1 only If set to Y will pre populate the email address in the device s Scan to Me function as stored in the user s details in PaperCut ext device konica minolta display balance OpenAPI 3 1 only If set to Y will display the balance on the device s screen while using copier fu
60. the primary card number Default GLOBAL to defer to the global configuration option ext device konica minolta login show account search OpenAPI 3 1 only If set to Y replaces the Account List button next to the Account for account selection field shown during logon to users with account selection enabled with a Search button Search allows searching accounts by text pressing OK at search text entry will display all accounts This is convenient for users with many potential accounts to charge to however once enabled this will be enabled for all users including those with short account lists who will have to press OK at search text entry to display the whole list ext device konica minolta locale Enter the locale language setting for display on the device in form xx or xx_XxX if different from the server Examples fr or pt PI Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 26 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 ext device konica minolta message welc ome line1 and ext device konica minolta message welc ome line2 Specify two lines of text to appear on top of the Authentication screen in place of the default message These can include instructions on which username and password are valid for the device The value DEFAULT in both fields will re enable the default text ext device k
61. vices Create a new certificate following these steps Even if a certificate is already shown in the Device Certificate List this certificate may not be usable for SSL Please delete it and re create a new one o Click New Registration select Create and register a self signed Certificate and click OK o Fil im the fields with some values about your organization The values have no functional significance o For the Validity Period the maximum number of days offered is recommended usually 3650 10 years Encryption Strength can be left to the default values o Click OK The certificate will be generated You will be asked to switch the device off and on again Log onto the device web interface as administrator again and in the Security section display the PKI Settings subsection and from the menu on the left choose SSL Setting Change Mode using SSL TLS to Admin Mode or Admin Mode and User Mode on some machines just enable Your web browser will re logon to the web server under https mode You may have to confirm an invalid certificate in your browser Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 7 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 e Optionally if you are still using the default password please change it in the Security section display the subsection Administrator Password Settin
62. vity default 1440 mins 24 hours during which jobs started in the user s session can be finished and accounted for in case a log out has not been reported by the device due to network outages or device firmware defects Please consult with support before changing this option ext device konica minolta compatibility mode OpenAPI 3 1 only Modifies job logging and accounting behavior to accommodate scanning and other embedded applications that rely on the authenticated user name in the device Enabling this option invalidates zero stop handling and shared accounts Please consult with support before changing this option ext device konica minolta login confirmation message OpenAPI 3 1 only Allows for an optional text to be configured and presented as part of the overall login confirmation screen message instructions when the user logs in to the device ext device konica minolta app button title Configures an optional custom title for the application button label that appears on the application list screen if print release application is installed For example instead of using default label of Release for print release application this can be set to the desired custom value This affects both the link label displayed on the device and the application name Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 30 of 46 PaperCut Konica Minolta Embed
63. with a few sample outputs from your card reader Please contact PaperCut support o If you would like to write your own regular expressions here are some examples Use the first 10 characters any character 10 Use the first 19 digits d 19 Extract the digits from between the two characters in 123453 292929 1221 d d d Card Number Format Converters In addition to extracting parts of the card numbers using regular expressions converting numbers from one format to another is a common requirement For example a card reader may report in hexadecimal format while the number stored in the source e g Active Directory is in a decimal format PaperCut includes a number of inbuilt converters to assist here Note Many card readers are configurable the number format can be changed at the hardware level via utility or configuration tools PaperCut s software level converters are there to support card readers that don t offer this level of configuration or where a global software level conversion is a better choice For example it may be quicker to do the conversion in PaperCut rather than manually reprogram 100 readers Like regex s the convertors may be defined on either a global all devices or on a per device basis Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 34 of 46 PaperCut Konica Minolta Embedded Manual 2015 09 02 To set globally e Option
64. word See section 5 5 ext device konica minolta login host based authentication enable d OpenAPI 3 1 only Enables secured login for external host based authentication if host based logins are enabled If set to Y Users connecting via PageScope Web Connection TWAIN or another external mechanism will need to provide valid credentials Concurrent use of device externally while someone else is logged on physically is disallowed Note that on some models enabling this option may interfere with USB printing reliability If set to N Users are not required to provide valid credentials to perform TWAIN scanning or login to the device externally See section 5 5 Default N ext device konica minolta login confirm ation enabled Setting this to N allows you to bypass the confirmation screen shown after a successful login Note that this was replaced in by the standard configuration checkbox Show account confirmation on the device summary tab The old setting will be automatically migrated across Device Options WI Show account confirmation Device status Started connection confirmed last active Jan 16 2014 8 38 28 AM Copyright 2015 PaperCut Software International Pty Ltd All Rights Reserved 28 of 46 PaperCut Konica Minolta Embedded Manual ext device card no regex See chapter 5 3 Configuring Swipe Card Readers ext device konica minol

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