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HP DeskJet 840C Series

1. IV Two Sided Printin Choose print quality paper size and paper type on the P Tablet Setup tab Setup Features Advanced Pint Quaiiy Click the Setup tab A cones 1 C Diak R a Tl HP Preview Factory Settings O Best H Cancel Apply Help Page Settings Choose color options on the Advanced tab Paper Type First click the down arrow and then click your selection Setup Features Advanced Color Paper Size Letter 8 5 x 11 in I Scale to Fit gosavenesanesnventenssesssavenseaveeneoang Click the Advanced tab T Banner Printing g J PhotoREr Factory Settings cana ww J o TF Optimize for Photocopy or Fax m Ink Volume Extra Dry Time Light JJ Heavy 0 More Click OK to save 2 Click OK in the Print box of your software program to save your settings and start printing The next time you want to print this document you can use the Print button at the top of the screen in your software program simply click it to print one copy using the same print settings That s all there is to it The printer prints one page at a time until it Finishes delivering each printed page neatly into the printer s OUT tray While you re printing lt takes a few moments for the printing to start because the printer is receiving information from the computer During printing the printer might
2. File Print 27x New N Exit a Printer Open D N 7 P ti 8 e e Nome ohm Deset 840C Series E 2 Then click whichever button you see Setup or Options Close W Status Idle Type HP DeskJet 840C Series Save 5 where LPTI I Printlto File Save As Comment HP DeskJet 840C Series Export Page range Copies Create Adobe PDF z i All Number of copies eyer Current page Selection Place D C Pages M Collate Acquire pi e Enter page numbers and or page ranges Links Sh D separated by commas For example 1 3 5 12 Document Setup Print what Document Y Print Printer Styles Options Preferences Send mail Exit Q 2 Then click whichever button you see Properties Setup or Printer then click a tab and then click a setting Show your finished work at its best Click Best print quality Best is recommended for photographs printed on photo paper Save time and ink Click Draft mode Draft is recommended for printing test pages and e proofing drafts fuma C Draft e joo oO 2 LAL e uu m Page Settings Paper Type Plain Paper y Paper Size Letter 8 5 x 11 in M I Scale to Fit I Banner Printing g J Photo et Cancel Apply Help Select the appropriate settings Choose the correct paper size and type for the job Note
3. Until now we ve been talking about the what where and how of your printer If you re ready for some simple facts about the printer and printer supplies here they are The HP DeskJet Toolbox Use the HP DeskJet Toolbox for cleaning your printer finding information and printing a test page To find the HP Toolbox Follow the instructions for your Windows system For Windows 95 98 and Windows NT 4 0 Click Start gt Programs gt HP DeskJet 840C Series gt HP DeskJet 840C Series Toolbox Click the HP Toolbox button that appears on the Taskbar at the bottom of the screen when the HP Toolbox is open Click an option then follow on screen instructions You may be able to increase photo printing speed by enabling Hardware ECP Click the Configuration tab and check Attempt to Use Hardware ECP Apply your changes and print your photo HP DeskJet 840C Series Toolbox E Printer Services amp Configuration Click here to open the User s Guide HP DeskJet 840C Series Click here to align the print cartridges El Open the User s Guide o ISi Align the print cartridges Click here to clean the print cartridges gt Clean the Print Cartridges Print a Test Page E at Click here to print a test page Print cartridges To replace a print cartridge 1 To access the print cartridge cradle press the Power Button Each HP print cartridge is a self contained plug in ink s
4. 1 Load the paper in the IN tray printable side down IF you re printing transparencies go to Printing Transparencies on page 49 If you re printing iron on transfers go to Printing Iron On Transfers on page 51 2 Inthe HP print settings box click the Features tab and then click Mirror Image See Finding the HP print settings box on page 30 3 Print your document The text and pictures are reversed Hold the printout up to a mirror to see how the final product will look After printing remember to e Click the Mirror Image box again to clear it If you used transparencies or iron on transfer paper replace it with whatever type of paper you ll be using next About color Your HP DeskJet printer prints in color when a color capable software program is used with the printing software Believe it or not your color printer prints with only four colors cyan magenta yellow and black By printing overlapping dots of different intensity and color it creates practically any color you can Imagine Cyan Magenta Yellow Black Your printer is especially smart about printing color It uses HP s exclusive technology called PhotoREt When you print a document in color the printer marks each element in your document text Full color photographs and graphics such as pie charts with solid blocks of colorh and renders each at its vivid best IF you use the photo cartridge when you print color p
5. Table of Contents Navigating the User s Guide cece cece eee e eee entree eeee 2 Setting Up Your Printer oooooo oooo 3 Connecting your printer with a parallel printer cable 3 Setting up your printer with a USB Cable oo oooooocoomomo 14 More information about your printer software o oo ooooo 26 Panno BASICS 4 anew sarees II 28 How to CHOOSE DADE cases armerercdcd sp oeiosneeccegeusetwancueeess 28 Finding the HP print settings box eee cece eee eee ee eee 30 How to print on standard paper SizeS ce cece eee eee eee eee 32 How to print on different paper sizes 0 cece cece cece eee ees 34 How to print on both sides of the paper ec ee eee ee ceees 35 How to create a mirror image of your document 2 4 36 ADOUBCO Oe ceras errada 38 ADOUE DICWUIES obispo ruin 39 Beyond the Basics oooooomooooooo Al PUNO Canes AP o ces E TES 42 Panting Dannel 0504s osuneretearctescee ei ameeatiteneres tecunmamenes 43 sio 45 PHAGE AE e b in t inc A I EE E ek 46 PREG Envelopes cc so nacuca esgic ncucenelestedetutucseeeenscaunen 47 Printing Transparencies ccc cece cece c cece nec eneeeeeeenees 49 Printing Iron On Transfers o oooooocooccococcoconcnccccno nono 51 GettingHlelp uarcsrorosar iento 52 ase C AAR N Pe gear AEE E 52 Appendices 22 42 ecommerce de aca pesas 58 The HP DeskJ
6. the Paper Type See Finding the HP print settings box on Small slider page 30 2 Make sure Best is selected as the Print Quality It isn t absolutely necessary to use the Best Print Quality but Cll give you the best results IF you re in a hurry use Normal Print Quality 3 IF you plan to make notes on your transparencies during your presentation click the Features tab then select Mirror After printing remember to Image e Reset the Paper Size and Paper Type on the Setup tab ofthe 4 Flip up the OUT tray for a better view of the IN tray HP print settings box to whatever youll be printing on next e Remove any remaining envelopes from the IN tray and replace them with whatever paper youll be printing on next 5 Put the transparencies in your printer with the rough side down and the adhesive strip forward You can peel off the adhesive strip after printing Adhesive strip Forward tape side up 6 Slide in the paper adjusters just as you would for plain paper Push the IN tray back in and flip the OUT tray down 7 Print the transparency 8 Be patient Because the printer uses more ink lays the colors down more slowly and allows for a longer drying time between sheets transparencies take awhile to print The printer dries them automatically before it releases them Press the Resume button to continue printing After printing remember to e Change the Paper Type in the HP print settings bo
7. 4 Put the transfer paper transparent side down in the printer 5 Print the transfer 6 Follow the instructions included with the iron on transfer paper to transfer the image onto the fabric After printing remember to e Click Mirror Image in the HP print settings box to clear it e Change the Paper Type to match whatever you ll be printing on next e Replace the transfer paper with whatever paper you ll be printing on next Vas HP Customer Care HP DeskJet printers set the standard for quality and reliability so you have made an excellent choice Should you need help however HP Customer Care s award winning service and support is nearby to provide expert advice on using your HP printer or to answer specific questions about a problem you are having Whether online or by phone you ll find the support you need and you ll find it fast MA HP Customer Care Online W W W XD Click your way to a quick solution HP Customer Care Online is a great place to go for answers to questions about your HP products You ll get instant access to everything from helpful printing tips to the latest product and software updates 24 hours a day seven days a week all at no charge to you IF you have a modem connected to your computer and subscribe to an online service or have direct access to the Internet you can obtain a wide variety of information about your printer at the following web sites English htt
8. Examine the printout for ink streaking Note This procedure should remove all fibers that would cause ink to streak on a printout However fibers can be missed If the printout still shows streaking repeat the procedure until the test printout is clear and sharp This procedure and additional maintenance tips are located on the HP Customer Care Web site at http www hp com support home_ products Damage resulting from refilling the print cartridges To get the best performance from your printer Hewlett Packard recommends using only genuine HP supplies for HP inkjet printers including genuine factory filled HP print cartridges Damage resulting from the modification or refilling of HP print cartridges is specifically excluded from the coverage of HP printer warranties Note When buying replacement print cartridges check the part numbers carefully so that you buy the right cartridges for your printer see page 59 Aligning the print cartridges You must use the printer software to calibrate the black and tri color print cartridges each time you replace or reinstall an print cartridge This ensures that the black and tri color inks are aligned when used together on the same line of text or within the same picture 1 Make sure the printer is on and the Power light is lit 2 Be sure the printer s IN tray contains plain paper 3 Open the HP DeskJet Toolbox Go to The HP DeskJet Toolbox on page 58 4 Click
9. DOS margins can vary See the manual for the specific DOS program for information System Requirements Be sure your computer meets these system requirements Minimum Required Required Processor RAM Free Hard Speed disk Space Microsoft Windows NT 4 0 Pentium 66 MHz 32 MB 40 MB Operating System Microsoft Windows 95 Pentium 66 MHz 16 MB 40 MB or 98 Windows 3 1x Pentium 66 MHz 40 MB MS DOS Version 3 3 or 486 Processor 4 MB 5 MB greater Supplies and accessories For ordering information see page 71 Parts Supplies HP Reorder Accessories Number Print Cartridges DeskJet 840C 842C 843C 15 Black print cartridge C6615 Series Tri Color print cartridge C6625 Series X When you buy replacement cartridges check the part numbers carefully so that you buy the right one Cables HP IEEE 1284 compliant Parallel Interface Cable with one 1284 A connector for the computer port and one 1284 B connector for the printer port 2 meter length C2950A 3 meter length C2951A HP USB compliant Interface Cable 2 meter length C6518A Power Adapter worldwide C6409 60014 A AAA 2 eee Parts Supplies HP Reorder Accessories Number Power Cords to be used with worldwide Power Adapter U S Canada Brazil 8120 8330 Latin America Saudi Arabia Japan 8120 8336 U K 8120 8341 Singapore Malaysia Middle East Hong Kong 8120 8719 South Africa 8120 8347 India 8120 8345 Australia 8120 8337 Argentina 8120 8434 China
10. DeskJet printer assigned to an LPT printer port in the Print dialog box of my software application USB uses a different naming convention for USB devices After the printer has been installed you see USB DeskJet 840C serial number of your printen How can increase printing speed When operated on a USB chain your printer may become slower if other USB devices or software applications are being used while you re printing For optimal print performance avoid using other devices in the USB chain while printing More information about your printer software Closing Software Programs Before installing the printer software on a computer close any virus protection programs or other software programs that are open and running on the computer except the HP DeskJet installer Windows Explorer or Program Manager For Windows 95 98 or NT 4 0 e Right click on the software program s name or icon on the taskbar Select Close Repeat these steps for each open software program except Windows Explorer For Windows 3 1x 1 While holding down the Alt key press the Tab key to locate an open software program 2 When you locate an open software program release both keys 3 Select File gt Exit 4 Repeat these steps for each open software program except Program Manager Setting the HP DeskJet Printer as the Default For Windows 95 98 or NT 4 0 1 From the taskbar select Start gt Settings Printers 2 Right cli
11. Features and wording on the HP print settings box tabs may differ from that shown here depending on your printer model Save money and trees Print on both sides of the paper HP DeskJet 840C Series Setup Features Advanced Orientation Portrait Landscape T Mirror Image M Two Sided Printing Flip the image Ta Click Mirror Image This is great for iron on transfers I Start Printing from Last Page Copies 1 T HP Preview ____FactoySetings cms 09 0 Save time and color ink Click here to print drafts of color documents in shades of grey Setup Features Advanced r Color I Print in Grayscale Manage your ink and drying time Use sliders to adjust the n PH Ink Volume Extra Dry Time amount of ink on the ca ees page and to allow for a extra drying time How to print on stand ard Choose orientation two sided printing multiple page i printing mirror image and poster printing options on the paper SIZES Features tab HP DeskJet 840C Series 1 Check your print settings Setup Features Advanced Choose your print settings in the HP print settings box See Diertation Portrait Finding the HP print settings box on page 30 a T Mirror Image Click the Features tab
12. Taiwan Philippines 8120 8346 Korea 8120 8339 Europe Jordan Lebanon Israel 8120 8340 North Africa Russia Baltic countries Thailand Indonesia Caribbean Latin America Other Replaceable Parts Cable access Door I O Cover Cleanout Access Door Assembly C6409 40014 C4557 60076 Parts Supplies Accessories HP Reorder Number Reference Manuals for Windows Most HP printer documentation is available for viewing and printing at http www hp com support home_ products Arabic Czech Danish Dutch English Finnish French German Greek Hebrew Hungarian Italian Korean Norwegian Polish Portuguese Russian Simplified Chinese Slovakian Slovenian Spanish Swedish Thai Traditional Chinese Turkish C6419 90025 C6419 90027 C6419 90026 C6419 90037 Request number with order C6419 90026 Request number with order C6419 90038 C6419 90028 C6419 90028 C6419 90027 C6419 90025 C6419 90031 C6419 90026 C6419 90027 Request number with order C6419 90028 C6419 90031 C6419 90027 C6419 90027 Request number with order C6419 90026 C6419 90031 C6419 90031 C6419 90027 Parts Supplies HP Reorder Accessories Number Paper Media HP Bright White Inkjet Paper European A4 500 sheets European A4 200 sheets U S letter 200 sheets U S letter 500 sheets HP Premium Inkjet Paper European A4 200 sheets U S letter 50 sheets HP Premium Brochure and Flyer Paper U S letter 50 sheets HP Photo Paper Asian A
13. and paper length adjusters out as far as possible to make room for the paper Flip up the OUT tray for a better view of the IN tray OUT Tray IN Tray D y Paper length adjuster Paper width adjuster 2 Remove a stack of paper from its packaging Make sure all the paper in the stack is the same size and type Tap the stack on a flat surface to even it up 3 Load the paper into the IN tray printable side down The IN tray holds up to 10 mm or 3 8 inch at a time 4 Push the paper toward the back of the paper tray until it stops 5 Slide both paper adjusters to fit snugly against the paper s edges Make sure the paper lies Flat in the tray and that the paper fits under the tab of the paper length adjuster 6 Slide the IN tray all the way back in Flip the OUT tray back down if it s up Step 6 Install the printer software Before you can use your new HP DeskJet printer you must install the printer software on the computer from which you will print Your printer software is Located on the CD included with your printer From time to time Hewlett Packard provides updated printer software Go to Printer Software on page 54 for information on obtaining updated printer software Before You Begin 1 Make sure the computer is fully set up and operational 2 Make sure that the printer is properly set up and ready to print using the instructions provided earlier 3 Make sure that the printer
14. is connected to the computer with a parallel printer cable and that no peripheral devices such as scanners backup units and switch boxes are installed between the printer and the computer 4 Make sure both the printer and the computer are turned on 5 Close any software programs that are open and running on Installing the printer software from the CD the computer except the HP DeskJet installer Windows Explorer or Program Manager See page 26 for instructions Note f the New Hardware Found box appears during the on how to close software programs installation procedure click the X in the upper right corner 6 Follow the installation instructions for your computer s of the box or click Cancel operating system 1 Insert the HP printer software CD into your CD ROM drive For Windows 95 98 and NT 4 0 do the following a From the taskbar select Start gt Run b Type the identifier of your computer s CD ROM drive then type setup exe For example D setup exe c Click OK For Windows 3 1x do the following a In the Program Manger select File gt Run b Type the identifier of your computer s CD ROM drive then type setup exe For example D setup exe c Click OK E Note fyou don t know which drive letter is for your CD ROM player open Windows Explorer or File Manager and look for the letter next to the CD ROM icon 2 When the opening screen appears click Install HP DeskJet 5 Follow the in
15. might be longer than ten minutes in length call 800 999 1148 The fee is US 25 per call charged to your Visa or MasterCard If during your phone call it is determined that your printer requires repair and you are within your printer s Limited Warranty period see the Limited Warranty Statement in your Reference Manual you will not be charged for the phone support service However for countries where the above toll free phone numbers are not available the regular long distance charges may apply IF you are outside the U S and Canada call the HP Customer Care Center nearest you Extended Warranty Options IF you would like to extend your printer coverage beyond the limited warranty period you have the following options e Consult your reseller to get extended coverage If your reseller does not offer service contracts please call HP directly and ask about our HP Service Agreements In the U S call 800 446 0522 in Canada call 800 268 1221 For HP Service Agreements outside the U S and Canada contact your local HP Sales Office HP Customer Care Repair e call the HP Customer Care Center trained service technician will diagnose the problem and coordinate the repair process for you This service is free during your printer s limited warranty period Beyond the warranty period repairs are charged on a time and materials basis IF your HP printer is ever in need of repair simply ppendice
16. printer supplies or accessories call your nearest HP dealer or call HP DIRECT at the following numbers for fast shipping service In the U S you can buy supplies and accessories directly from HP at www hpshopping com or call the HP Shopping Village at 1 888 999 4747 e Argentina 54 1 787 7100 Fax 54 1 787 7213 Hewlett Packard Argentina Monta eses 2150 1428 Buenos Aires Argentina e Australia New Zealand 03 895 2895 China Resources Bldg 26 Harbour Road Wanchai Hong Kong e Austria South East Area 43 0222 25 000 ext 755 Fax 43 0222 25 OOO ext 610 Hewlett Packard Ges m b H Ersattzteilverkauf Lieblg 1 A 1222 Wien e Belgium 02 778 3092 or 3090 3091 Fax 02 778 3076 Hewlett Packard Belgium SA NV 100 bd de la Woluwe Woluwedal 1200 BRUXELLES Brazil Centro de Informacoes HP Grande Sao Paulo 822 5565 Demais Localidades 0800 157751 Fax 011 829 7116 Centro de Informacoes HP Hewlett Packard Brasil S A Caixa Postal 134 Rua Clodomiro Amazonas 258 CEP 04534 011 S o Paulo SP Canada 800 387 3154 905 206 4725 Fax 905 206 3485 3739 Hewlett Packard Canada Ltd 5150 Spectrum Way Mississauga Ontario L4W 5G1 Toronto 416 671 8383 e Chile 56 2 203 3233 Fax 56 2 203 3234 Hewlett Packard de Chile SA Av Andres Bello 2777 Oficina 1302 Los Condes Santiago Chile e Denmark 45 99 14 29 Fax 42 815810 Hewlett Packard A S Kongevejen 25 3460 BIR
17. the Printer Services tab Then click Align the Print Cartridges Follow the directions on the computer screen Maintaining your printer Use a soft cloth moistened with water to wipe off dust smudges and stains e The interior of the printer does not require cleaning Keep Fluids away from the interior of the printer e Do not lubricate the rod on which the print cartridge cradles move Noise is normal when the cradle is moving back and Forth within the printer when the printer is new With use the printer will become quieter Increasing printer performance The processing speed of your computer determines how fast your document is sent to the printer The print speed and overall performance of your printer can be affected by several things e The amount of free space on your computer s hard disk e The amount of RAM in your computer can determine how Fast your documents are sent to the printer Increasing the amount of RAM in your computer can speed up this process as well as make your computer work more efficiently when you are doing something besides printing The printer driver that you are using to print your documents can make a significant difference in the quality of your printed output Make sure you are using an up to date version of an HP printer driver designed specifically for your printer model Go to Printer Software on page 54 for information on how to get an updated printer driver The
18. the cable connections are firm USB hubs are hardware devices into which you can plug multiple USB cables IF you do not see these devices listed refer to your computer s documentation or contact the manufacturer for more information on enabling and setting up USB Remember you can always use a parallel cable to connect your printer s parallel port to your computer accidentally cancelled the USB installation the first time connected my HP DeskJet printer to my computer How do get it to appear again To redisplay the USB installation screens 1 Disconnect the USB cable from your printer 2 Insert the printer software CD or Disk 1 if you have diskettes into your computer Click Start Run The setup exe file will appear in the dialog box Click OK Select the Remove HP DeskJet 840C Series Software option O oF A U 7 Connect the USB cable to your printer again The USB installation screen should appear again 8 Continue with the first step of USB Step 7 Install USB and printer software on page 21 Browse to your disk drive and select Setup then click Open When install the USB software get an Unknown device is found message Disconnect the USB cable remove the printer software and turn off the computer and printer Unplug the electrical power to the printer then reconnect your printer and restart the USB software installation After installed my printer why isn t my HP
19. 05 206 4663 800 36 0999 8610 65645959 A2 2 471 7321 A5 0 39 294099 358 9 2034 7288 33 0 143623434 49 0 180 532 6222 30 1689 64 1 800 96 7729 36 1 252 4505 9111 682 60 35 6221 350 3408 353 0 1662 5525 972 9 9524848 39 0 2 264 10350 e Japan Tokyo e Japan Osaka e Korea Malaysia e Mexico D F e Mexico Guadalajara e Middle East Africa e Netherlands e New Zealand Norway Philippines e Poland Portugal e Russia Singapore e Spain e Sweden e Switzerland e Taiwan e Thailand Turkey United Kingdom US Venezuela e Venezuela Caracas 81 3 3335 8333 81 6 6838 1155 02 3270 0700 03 2952566 258 9922 01 800 472 6684 41 22 780 41 11 31 0 20 606 8751 09 356 6640 47 0 22 116299 65 272 5300 48 22 519 06 00 351 0 1 318 OO 65 7095 923 50 O1 65 272 5300 34 9 02321 123 46 0 8 6192170 Al 0 84 8801111 886 2 2717 0055 66 2 661 4011 90 1224 59 25 44 0 171 512 5202 208 344 4131 800 47 888 207 8488 After the Free Phone Support Period You can still get help from HP for a fee Prices are subject to change without notice HP Customer Care Online help page 53 on the internet is still available for free For quick questions in the United States only call 900 555 1500 The charges are 2 50 per minute and begin when you connect with a service technician e For calls from Canada or for calls in the U S that you anticipate
20. 16 500 28230 LAS ROZAS Madrid Sweden 8 4442239 Fax 8 4442116 Hewlett Packard Sverige AB Skalholtsgatan 9 Box 19 164 93 KISTA Switzerland 056 279 286 Fax 056 279 280 Elbatex Datentechnik AG Schwimmbadstrasse 45 5430 WETTINGEN e United Kingdom 44 1765 690061 Fax 44 1765 690731 Express Terminals 47 Allhallowgate Ripon North Yorkshire gt 44 181 568 7100 Fax 44 181 568 7044 Parts First Riverside Works Isleworth Middlesex TW7 7BY gt 44 1734 521587 Fax 44 1734 521712 Westcoast 28 30 Richfield Avenue Reading Berkshire RGI 8BJ United States 800 227 8164 e Venezuela 58 2 239 4244 4133 Fax 58 2 207 8014 Hewlett Packard de Venezuela C A Tercera Transversal de Los Ruices Norte Edificio Segre Caracas 1071 Venezuela Apartado Postal 50933 Caracas 1050 Elsewhere in the world e Hewlett Packard Company Intercontinental Headquarters 3495 Deer Creek Road Palo Alto CA 94304 U S A Language Codes The language codes for locating the dosread txt file on the printer software CD are listed below This text file is in the language code gt djcp directory on the printer software CD Language Chinese Simplified Chinese Traditional Czech Danish German English Spanish Finnish French Hungarian Italian Korean Dutch Norwegian Polish Portuguese Russian Swedish Thai Code chs cht csy dan deu enu esm fin fra hun ita kor nld non plk pt
21. 4 20 sheets European A4 20 sheets U S letter 20 sheets HP Premium Photo Paper Asian A4 15 sheets European A4 15 sheets U S letter 15 sheets HP Premium Inkjet Transparency Film European A4 20 sheets European A4 50 sheets U S letter 20 sheets U S letter 50 sheets C1825A C5977A C5976A C1824A 51634Z 51634Y C6955A C6765A C1847A C1846A C6043A C6040A C6039A C3832A C3535A C3828A C3834A HP Reorder Number Parts Supplies Accessories Paper Media continued HP Premium Inkjet Rapid Dry Transparencies European A4 50 sheets U S letter 50 sheets HP Banner Paper European A4 100 sheets U S letter 100 sheets HP Greeting Card Paper Prescored for quarter fold European A4 20 sheets 20 envelopes U S letter 20 sheets 20 envelopes HP Greeting Card Paper Prescored for half fold European A4 10 sheets 10 envelopes U S letter 10 sheets 10 envelopes HP Premium Glossy Hagaki Cards Hagaki card 20 cards HP Iron On T Shirt Transfers European A4 10 sheets Asian A4 10 sheets U S letter 10 sheets C6053A C6051A CI821A CI820A C6042A C1812A C6045A C6044A C6575A C6050A C6065A C6049A HP Restickables Large Round Inkjet Stickers U S letter 10 sheets 90 stickers C6822A HP Restickables Large Square Inkjet Stickers U S letter 10 sheets 90 stickers C6823A FX Availability of special media varies by country Ordering Information To order
22. 8 x 5 75 in CE Envelope 114 x 162 mm DL Envelope 110 x 220 mm panese Envelope 3 120 x 235 mm Japanese Envelope 4 90 x 205 mm Banner Letter 8 5 x 11 in 44 210 x 297 mm ed Paper Size 8 50 x 11 in Click User Defined Paper Size n 2 Type the dimensions of the paper in the User Defined Paper Size dialog box and click OK Paper Size Units width Benes 3 in 8 5 in 77 mm 215 mm English fin Metric mm Lenath 5 in 14 in 127 mm 355 mm cora ty 3 Load the paper in the printer and print as you would for normal paper sizes 4 For small paper sizes be sure to push the small slider snugly against the paper as described in Printing Cards on page 42 Remember to reset the software for the paper in the N tray after printing completes How to print on both sides of the Book option paper The easiest way to save paper is to print on both sides Just put the paper through the printer twice the first time through it prints the odd numbered pages and the second time through it prints the even 1 Load the paper in the IN tray Make sure that there s no paper in the OUT tray Odd numbered pages Reload to print the even 2 In the HP print settings box click the Features tab See print first numbered pages Finding the HP print settings box on page 30 3 Then click Book or Tablet Use Tablet when the sheets of Tablet option your docume
23. KEROD e Finland 90 8872 2397 Fax 90 8872 2620 Hewlett Packard Oy Varaosamyynti Piispankalliontie 17 02200 ESPOO France 1 40 85 71 12 Fax 1 47 98 26 08 EuroParts 77101 avenue du Vieux Chemin de Saint Denis 92625 GENNEVILLIERS Germany 07031 145444 Fax 07031 141395 Hewlett Packard GmbH HP Express Support Ersatzteil Verkauf Herrenberger Str 130 71034 BOBLINGEN International Sales Branch 41 22 780 4111 Fax 41 22 780 4770 Hewlett Packard S A ISB 39 rue de Veyrot 1217 MEYRIN 1 GENEVE SUISSE Italy 02 9212 2336 2475 Fax 02 92101757 Hewlett Packard Italiana S P A Ufficio Parti di ricambio Via G Di Vittorio 9 20063 Cernusco s N MI e Japan 03 3335 8333 Hewlett Packard Japan Ltd 29 21 Takaido Higashi 3 chone sugninami ku Tokyo 168 8585 e Latin America Headquarters 305 267 4220 Fax 305 267 4247 5200 Blue Lagoon Drive Suite 950 Miami FL 33126 Mexico 52 5 258 4600 Fax 54 1 258 4362 Hewlett Packard de M xico S A de C V Prolongaci n Reforma 470 Colonia Lomas de Santa Fe C P 01210 M xico D F e Netherlands O 33 450 1808 Fax O 33 456 0891 Hewlett Packard Nederland B V Parts Direct Service Basicweg 10 3821 BR AMERSFOORT e Norway 22735926 Fax 22735611 Hewlett Packard Norge A S Express Support Drammensveien 169 171 0212 Oslo Spain 16 3114 81 Fax 163112 74 Hewlett Packard Espanola S A Departamento de Venta de Piezas Ctra N VI Km
24. allow it to dry printable side up The drying time will vary depending on the humidity After printing remember to e Remove any special paper you ve used from the IN tray and replace it with whatever you ll be printing on next e Reset the Paper Size and Paper Type on the Setup tab of the HP print settings box to whatever you ll be printing on next Printing Labels You can use your HP DeskJet printer to print sheets of labels Use only A4 or U S letter sized sheets of labels It s particularly important to pick labels that are made especially for inkjet printers Sheets of labels that are Folded curled wrinkled or partially used can get stuck in the printer 1 Click the Setup tab in the HP print settings box Select Plain Paper as the Paper Type See Finding the HP print settings box on page 30 2 Then select Normal as the Print Quality 3 Remove all paper from the IN tray and insert up to 20 label sheets Flip up the OUT tray for a better view of the IN tray Label sheets label side down 4 Slide the paper adjusters to fit snugly against the stack 5 Push the IN tray back in and flip the OUT tray down Make sure the sheets do not bend in the IN tray 6 Print the labels After printing e You can leave the settings as they are if you re going to be printing on plain paper e Remove the label sheets from the IN tray and replace them with whatever paper you ll be printing on next J Print
25. ate or triplicate forms could wrinkle in the printer or get stuck the ink is also more likely to smear In addition only the top page is printed Paper in poor condition with tears dust wrinkles curled or bent edges or paper that doesn t lie fla printer Envelopes with thick or crooked edges envelopes that are damaged curled wrinkled or irregularly shaped envelopes that are shiny or embossed or envelopes with clasps or windows Finding the HP print settings box 3 Ifyou still don t see the box click Setup Options or Properties After you lay out the page and choose the text pictures fonts and colors from your software program you need to select Or Try This settings such as paper type paper size orientation and print 1 If Print isn t there click Printer Setup or Print Setup quality in the HP print settings box Where is it New N The way you get there varies depending on the software Open 0 program and the operating system you re using Try these cea iy AS A strategies from the File menu of your document and you re O ee ee 5 Linotronic 930V 3 2 on LPT1 sure to get there Preferences HP Destelet S00 e on LPT1 HF DeskJet 8400 Series on LPT1 Output Options e Printer Setup Try Th IS Print i Report 1 Click File and then click Print ee Shift D Export E Alt F4 Current printer HP DeskJet 8400 Series on LPT1
26. b rus SVC tha Environmental Attributes of the DeskJet Printer Environmental Statement Hewlett Packard continuously improves the design and production processes of HP DeskJet printers to minimize the negative impact on the office environment and on the communities where printers are manufactured shipped and used Hewlett Packard has also developed processes to minimize the negative impact of the disposal of the printer at the end of printing Life Reduction and Elimination Ozone All ozone depleting chemicals CFC for example have been eliminated from Hewlett Packard manufacturing processes Number of Parts Early in design the total number of parts used by the printer is reduced when possible to minimize costs during manufacturing and to reduce handling at end of life Printer Packaging The packaging materials for this printer have been selected to provide maximum protection for the least cost possible while attempting to minimize environmental impact and facilitate recycling The rugged design of the HP DeskJet printer assists in minimizing both packaging materials and damage rates Recycling Design for recycling has been incorporated into this printer The number of materials has been kept to a minimum and dissimilar materials have been designed to separate easily Fasteners and connectors are easy to locate access and remove using common tools High priority parts have been designed to be accessed quickly for effici
27. ck the HP DeskJet 840C Series Printer icon and choose Set As Default For Windows 3 1x 1 In the Program Manager open the Main program group 2 Double click Control Panel to open it then double click Printers 3 Select the HP DeskJet 840C Series Printer from the Installed Printers list and then click Set As Default Printer 4 Click Close and exit the Control Panel Uninstalling the printer software IF you need to uninstall the printer driver for your HP DeskJet printer For any reason perform one of the steps listed below for your operating system IF something unexpected happened during installation the safest method is to run the uninstall utility directly from the CD or disks rather than from the uninstall program that was placed on your hard drive For Windows 95 98 and NT 4 0 Perform one of the Following e Insert the printer software disk either Disk 1 or your CD into your computer and run Setup exe Select the option to Remove HP DeskJet 840C Series Software OR From the taskbar select Start gt Programs gt HP DeskJet 840C Series gt HP DeskJet 840C Series Uninstall OR From the taskbar select Start gt Settings gt Control Panel Then click Add Remove Programs and select HP DeskJet 840C Series Remove only For Windows 3 1x Perform one of the following e Insert the printer software disk either Disk 1 or your CD into your computer and run Setup exe Select the option to Re
28. d Canada Elsewhere in the world First time setup Download the printer software by accessing the e Download the printer software by accessing the HP Customer Care Online web site See page 53 HP Customer Care Online web site See for HP web site addresses page 53 for HP web site addresses Create diskettes by using another computer with Create diskettes by using another computer with a CD ROM drive To create the diskettes begin the a CD ROM drive To create the diskettes begin printer software installation When the opening the printer software installation When the screen appears select Make diskettes of your opening screen appears select Make diskettes printer software and follow the on screen of your printer software and follow the on instructions screen instructions Call 661 257 5565 to order 3 5 inch diskettes Nominal shipping and handling charge may apply Bonus software that may be provided on the CD will not be provided on disks Need software update Download the printer software from the HP Download the printer software from the HP Customer Care Online web site See page 53 for HP Customer Care Online web site See page 53 for web site addresses HP web site addresses Call 661 257 5565 to order 3 5 inch diskettes Call the HP Customer Care Center nearest you Software updates are available for the cost of the See page 55 for phone numbers CDs or diskettes plus shipping HP Customer Care by Phone 1 Region D
29. d to restart your computer at the end of the installation to make the changes take effect Click Next gt to continue Cancel 10 When the HP License Agreement box appears read the agreement then click Accept 11 IF you are notified that the HP DeskJet printer port could not be located select the USB port Then click Next 12 Follow the on screen instructions IF something goes wrong with the printer software installation go to If you have problems installing on page 13 Note 7he HP DeskJet 840C Series printer is automatically set as the default Windows printer If you find that it is not the default Windows printer go to Setting the HP DeskJet Printer as the Default on page 26 Problems with your USB installation How can determine if my computer s USB port is enabled First Follow the installation instructions beginning on page 14 IF you don t see the Add New Hardware Wizard screen after connecting your printer to your computer perform these steps 1 In Windows 98 select Start gt Settings gt Control Panel 2 Double click the System icon 3 Click the Device Manager tab A Click the plus icon before the Universal Serial Bus Controller item IF you see a USB host controller and a USB root hub listed USB is probably enabled IF your printer is connected through another USB device or hub connect your printer directly to the USB port on the computer Also make sure
30. e Internet for what s available there Look through computer magazines for the names of companies that sell clip art They ll be happy to send you full color pictures of their extensive offerings Or browse in the art sections of bookstores for books of copyright free pictures Remember that it is against the law to copy any photograph unless you have been given specific permission to do so by the person or company who owns the original Scan the pictures yourself Use your own scanner and its instructions Save the files onto a hard disk floppy disk or CD Open your software program and follow its instructions to import the file into your document Get your photos scanned at your local camera shop For a small fee you can have an entire roll of photos put on a CD or floppy disk Be sure to ask your camera shop to also put a CD viewing program on the CD with your photos Open your software program and follow its instructions to import the file from floppy disk or CD into your document Take a digital photo A digital camera bypasses film entirely and turns the photo into a computer file Beyond the Basic With the printing basics down you re ready for some results Here are some ideas for printing on different paper types Envelopes either one at a time or as a stack Greeting cards business cards recipe cards or invitations to opening night Transparencies for that importa
31. ected as the Paper Type When you click Banner Printing HP Banner Paper is automatically selected 3 Select Banner Letter 8 5 x 11 in or Banner A4 210 x 297 mm as the Paper Size Go to Finding the HP print settings box on page 30 4 Flip the banner switch up The OUT tray lifts slightly enabling the printer to pick up the banner paper Flip the banner switch up 6 Get the banner paper ready for the printer a From the stack of banner paper tear off the number of sheets you need to print the banner You must have at least five sheets in the stack b Tear off and discard the perforated strips if there are any c Fan the stack so that the pages dont stick together in the printer 7 Put the paper into the Lower IN tray so that the unattached edge is at the top of the stack Insert the stack s top edge first into the IN tray until it stops 8 Slide the paper adjusters so that they fit snugly against the edges of the paper stack 9 Push the IN tray back in 10 Print the banner You ll notice that the printer goes through some start up movements before it starts printing Also banner printing takes a while it might be several minutes before you see the results 11 After your banner is printed if the Resume y light is A button as many times as needed until all the banner paper is out of the printer blinking press the Resume After printing remember to e Click Banner Print
32. end of the power cord into an electrical outlet 1 Leave the computer and the printer turned off 2 Lift the cable access door on the back of the printer 3 Plug the power adapter cord firmly into the connector on the back of the printer 4 Plug the appropriate end of the power cord into the power adapter Note Always use the Power button on the front of the printer to turn the printer on and off Using a power strip surge protector or a wall outlet switch to turn the printer on and off may cause premature failure Step 4 Insert print cartridges 4 Carefully remove the protective vinyl tape from the tri color 1 Press the Power button to turn on the printer and black print cartridges The P h light d the Print Cartrid light noel eg oe oe ee OHNE E g Note Be sure not to touch the ink nozzles or the copper l electrical contacts Also do NOT remove the copper strip these are electrical contacts required for proper operation 2 Open the top cover The cartridge cradle moves to the center of the printer of the print cartridges 115 Black Tri color Print Print Cartridge Cartridge Vinyl Tape Vinul Tape A Ink Nozzles Ink Nozzles 5 For each print cartridge lift the cradle latch inside the printer With the copper electrical contacts toward the rear of the printer and the print cartridge held vertically push the print cartridge firmly down into the appropriate cradle 3 Remove the print cartridges from the
33. ent disassembly and repair Plastics parts have been primarily designed in no more than two colors to enhance recycling options Plastic Materials All major manufactured plastics parts are marked as to the plastic content to facilitate product recycling Printers and Print Cartridges In certain countries Hewlett Packard is conducting pilot programs to take back printers and print cartridges for material reclamation and environmentally sound disposal Call your Hewlett Packard representative for current status Paper This printer is designed to facilitate the use of recycled paper as consumer media Depending on the availability of recycled paper in each country all manuals are printed on recycled paper Energy Conservation This printer was designed with energy conservation in mind This printer uses less than 5 watts in stand by mode As an ENERGY STAR partner Hewlett Packard has determined that this product meets the ENERGY STAR guidelines for energy efficiency Lote Off mode Energy Consumption When the printer is in off mode a minimal amount of energy is still being consumed Turning off the printer and then disconnecting the printer power cord from the electrical source can prevent energy consumption
34. eskJet 840C Series including Canada Long distance charges may apply in different regions Phone Support Fee based 90 days 6 months l year Before placing a call for help please make sure that 1 You have checked your Quick Start Poster this User s Guide and the Reference Manual for installation and troubleshooting tips 2 You have checked HP Customer Care Online for product help See page 53 for HP web site addresses 3 IF you cannot solve your problem using the above then call an HP service technician while you re in front of your computer and printer Before you call be sure you have the Following information Your printer s serial number the label is on the printer s bottom Your printer s model number the label is on the front of the printer The model of the computer The version of the printer and software program if applicable Then we can help you with your questions immediately See the list below for your region s HP Customer Care Center phone number e Africa Middle East e Argentina e Australia e Austria Belgium Dutch Belgium French e Brazil e Canada Chile e China e Czech Republic Denmark e Finland e France Germany e Greece Hong Kong Hungary e India Indonesia e lreland e Israel Italy 41 22 780 4111 541 778 8380 61 3 8877 8000 43 0 660 6386 32 0 2 62688 06 32 0 2 62688 07 011 829 6612 9
35. et Toolbox mivsrciasnrrian recreos 58 PAn Cades usario cia PELI INE ER 59 Maintaining your printer o ooooocoocococnncoccncncnoconccncaca nos 67 Increasing printer performance eee eee cece nent eee eees 68 Minimum printing margins 0s eee eee e cece cece eee ee eeee 69 System Requirements cece eee cece eect cece cee eeeeeeee 69 Supplies and accessOrieS cece cece cece cece cece ee eeeeees 70 Ordering Information cece cece eee e eee eee e ence eeeeees 71 Language CodeS sra aida rara 73 Environmental Attributes of the DeskJet Printer 74 Navigating the User s Guide Use the navigation controls at the bottom of each page to move through the guide Go to the Table of Contents lt lt Go to previous page y Go to next page pe Print this page 7 Acrobat Reader provides a number of ways to page through a document You may use the navigation buttons in the toolbar Previous Page Next Page First Page 7 p E Last Page Id 4 gt 44 Goes to previous view E ee to next view You may also press the arrow keys or choose an action from the View menu Refer to the Acrobat Reader Online Guide for more information Setting Up Your Printe Your HP DeskJet printer is designed for connection to your computer using either of the following cables Parallel printer cable You can use this method when your computer i
36. f the printer Note Be careful not to touch the ink nozzles or the copper contacts Touching these parts of the print cartridge can result in clogs ink failure or bad electrical connections 2 Clean the print cartridges a Dip a clean cotton swab into distilled water and squeeze any excess water from the swab b Grasp the black print cartridge by the colored cap c Clean the Face and edges of the print cartridge as shown DO NOT wipe the nozzle plate DO NOT clean nozzle plate Clean here d Hold the print cartridge up to the light to inspect for fibers on the face and edges If fibers are still present repeat steps 2a through 2c e Repeat steps 2a through 2d with the tri color print cartridge using a clean moistened cotton swab to avoid any contamination 3 Clean the print cartridge cradle a Position yourself at eye level with the printer b Locate the cradle that holds the print cartridges then locate the three black hook shaped arms on the bottom of the cradle c Using clean moistened swabs wipe the flat surfaces shaded area on the undersides of each arm from back to front Repeat until no ink residue is seen on a clean swab 4 Reinstall the print cartridges a Reinstall the print cartridges and close the printer s top cover b Reinsert the power cord into the back of the printer c Print a test page On the Printer Services tab of the HP Toolbox click Print a Test Page d
37. hed power strip Cleaning the print cartridges Cleaning your print cartridges can improve the quality of printing IF your printed page is missing lines or dots perform Procedure 1 below IF your printed page contains streaked ink perform Procedure 2 Procedure 1 Correcting missing lines or dots Clean the print cartridges when you notice that the lines or dots are missing from your printed text and graphics as shown here The print cartridges can be cleaned from the HP Toolbox this wastes ink and shortens the life of the print cartridge Note Do not clean the print cartridges unnecessarily as To clean the print cartridges from the HP Toolbox 1 Open the HP DeskJet Toolbox See The HP DeskJet Toolbox on page 58 for instructions on how to find it 2 Click the Printer Services tab 3 Click Clean the Print Cartridges and follow the directions on the screen IF print quality improves by going through this sequence once but the quality is still not quite good enough repeat the procedure Click the Clean Again button on the last cleaning screen If the preceding procedure does not improve the print quality your print cartridges might be low on ink Replace the print cartridges see page 59 IF problems persist continue with Procedure 2 Procedure 2 Eliminating ink streaks Materials you will need Pstramejstujn shore git v Customers using HP DeskJet printers in dusty Before you begin make sure yo
38. hotographs you ll get photo quality images Not only is the color quality high for whatever you re printing but it s also less expensive than making color copies at a copy shop How to turn off color The color text and pictures that you create in your documents automatically print in color You can print drafts of your documents in grayscale if you re going to photocopy them in black and white or if you want to save time and ink In the HP print settings box click the Advanced tab and then click Print in Grayscale See Finding the HP print settings box on page 30 AA A Y means that color IS tees te inetd mee Neat ee turned off Now your color documents print in shades of gray until you clear this setting About pictures Pictures also called graphics include photographs illustrations charts and decorative elements Illustrations Photographs Charts and Decorative Graphs elements How to get a picture on your computer To put a picture in a computer document you first need to convert it into an electronic form a computer file Then it s simple to copy it into a document the guide for the application youre using tells you how Here are some possibilities for getting your pictures into an electronic form e Draw the pictures using the drawing tools in a software application TA Use ready made clip art You can purchase libraries of clip art from a variety of sources or browse th
39. ider 5 Push in the IN tray and flip down the OUT tray 6 Print the cards After printing remember to e Change the Paper Type and Paper Size in the HP print settings box to match whatever you ll be printing on next e Remove any cards from the IN tray and replace them with whatever paper you ll be printing on next NA Printing Banners We encourage you to use HP Banner Paper for the very best results When you use HP Banner Paper your banners print with brighter color and denser blacks than if you use other banner paper It s easy to use too you dont have to tear off those pesky perforated strips Look for it at a large office supply store However if you use computer or z fold paper for your banners we recommend that you use 20 pound or 75 g m paper Always fan the paper to fluff it before loading it Note You must select the Banner setting on the Setup tab of the HP print settings box and flip the banner switch to the up position when printing an banner paper Follow your software instructions The software program youre using might require special settings before it prints banners correctly on your printer Check the HP DeskJet 840C Series Printer Release Notes which were installed on your computer with the printer software for information regarding your specific software program 1 Inthe HP print settings box click the Setup tab and then click Banner Printing 2 Make sure that HP Banner Paper is sel
40. ing Envelopes Your printer provides two methods for printing envelopes If you re printing a single envelope you can use the single envelope slot and leave your paper in the IN tray This allows you to print the envelope and then a Letter IF you re printing a stack of envelopes use the IN tray Avoid shiny or embossed envelopes or those that have clasps or windows Use transparent labels instead for these sorts of envelopes Also envelopes with thick irregular or curled edges or with areas that are wrinkled torn or otherwise damaged could get stuck in the printer Many programs include a feature for printing envelopes In that case follow the program s instructions for setup and for placing the envelopes in the printer How to print a single envelope 1 Inthe HP print settings box click the Setup tab and then select an envelope size in the Paper Size box See Finding the HP print settings box on page 30 2 Slide the envelope into the single envelope slot as shown here until it stops Make sure there s paper in the IN tray Make sure the edge of the envelope aligns with the right side of the single envelope slot Flap side up and flap to the left 3 Print the envelope After printing remember to e Reset the Paper Size and Paper Type on the Setup tab of the HP print settings box to whatever you ll be printing on next How to print a stack of envelopes 3 Load a stack of up to 15 envel
41. ing in the HP print settings box to clear it e Change the Paper Type to match whatever you will be printing on next Flip the banner switch down Put paper into the IN tray Printing Photographs A Printing photographs is similar to printing any other color image The main differences are paper and print quality selections For best results when printing photographs use one of HP s photo papers For a list of available photo paper products and ordering information see page 71 1 In the Setup tab of the HP print settings box select a photo paper for the Paper Type See Finding the HP print settings box on page 30 2 Make sure Best print quality is selected When you select an HP photo paper this option is automatically selected PhotoREt also becomes available This feature can only be disabled unchecked when an HP photo paper is selected Note PhotoREt automatically sets the best print speed and quality for your image If this feature is disabled unchecked the image is printed at the highest available resolution compatible with your settings up to 600 x 1200 dpi however the image will print significantly slower and will temporarily require a large amount of hard disk space 3 Load the paper as you would for normal printing Make sure you insert the paper printable side down Printable side down Print the document For the best results remove each sheet promptly after printing and
42. ir individual packages Insert the black print cartridge in the right cradle and insert the tri color print cartridge in the left cradle You must insert Note f the Print Cartridge of light continues to blink or both print cartridges for the printer to operate if the cradle doesn t move to the right side of the printer take out both cartridges and reinsert them When a print cartridge starts to run out of ink replace it If you do not have a replacement leave the empty print cartridge in the cradle of the printer The printer will not print with only one print cartridge installed We recommend you keep spare print cartridges on hand When buying print cartridges check the part numbers referenced below carefully to make sure you are buying the right print cartridges for your printer These print cartridges have been specifically designed to work with your printer to produce results that are always clear always sharp 840C 842C and 843C require 6 Close the latch 15 Black HP No 15 equivalent to C6615 Series Tri Color HP No 17 equivalent to C6625 Series You will hear a click and feel resistance when the Latch is pushed down 7 Close the top cover The Print Cartridge 4 light continues to blink for awhile and then goes off You ll hear the cartridge cradle return to its home position on the right side of the printer Step 5 Load paper in your printer 1 Pull out the IN tray and slide the paper width
43. lossy or HP Premium Plus Photo Paper Glossy or Matte for printing documents with photographs Use HP Bright White Inkjet Paper or HP Premium Inkjet Paper for documents with any other pictures Surface smoothness The smoothness of the paper affects how crisp the printing looks on the paper Glossy coated paper works well for pictures and charts where you want crisp lines with intense high quality colors e Opacity Opacity refers to the degree to which printing on one side of the paper shows through to the other side Use paper high in opacity or thicker paper for two sided printing HP Premium Brochure and Flyer Paper is ideal for two sided projects m a lt lt gt Get the Right Paper Your HP DeskJet printer is designed to work well on most common office paper types and with quality 25 cotton bond paper Because your printer uses ink to produce an image paper that accepts ink well produces the best results Be sure to test a variety of paper types before buying large quantities HP papers are available at most computer supply stores See Supplies and accessories on page 70 for paper ordering information Paper that Might Not Work e Highly textured stock such as linen might not print evenly the ink could bleed into these papers Extremely smooth shiny or coated papers not specifically designed for inkjet printers could jam the printer and might actually repel ink e Multi part forms such as duplic
44. move HP DeskJet 840C Series Software OR In the Program Manager locate your HP DeskJet Series group Double click the Uninstall icon to uninstall your printer software Printing from DOS IF you are using DOS information can be found in a text document dosread txt This document is on the printer software CD in the Ixlanguage code gt djcp directory For example enu is the language code for English so dosread txt is located in the enu djcp directory For a list of language codes see page 73 IF you have diskettes the file is located on the HP DeskJet Control Panel for DOS Diskette Printing Basic How to choose paper Most plain photocopy paper postcards index cards transparencies envelopes and labels work fine in your printer particularly paper that is marked for use in inkjet printers To get the best results use one of the Hewlett Packard papers which were developed especially for HP inks and your printer What to consider Size You can use any size paper that fits easily within the paper adjusters of the printer width 3 to 8 5 inches 77 to 216 mm lt gt length 5to 14 inches 127 to 356 mm Weight You can choose from a wide range of paper weights Use 20 24 lb or 75 90 g m plain paper for multipurpose everyday use Brightness Some papers are whiter than others and produce sharper more vibrant colors Use HP Premium Photo Paper G
45. n clogs ink failure and bad electrical connections Also do NOT remove the copper strips these are required electrical contacts 7 Close the cradle latch You will notice some resistance when closing the latch When the latch is fully closed you will hear a click 8 Close the top cover Storing print cartridges Youll hear the cradle mechanism move returning to the To maintain excellent print quality from your print cartridges home position on the right side of the printer e Keep all print cartridges in their sealed packages at room temperature 60 78 degrees F or 15 6 26 6 degrees C until you are ready to use them 9 IF the Print Cartridge 6f light continues to blink after you install new print cartridges check the part numbers on the cartridges to ensure you installed the correct ones See page 59 for part numbers e Once installed leave the print cartridges in their cradle at all times to keep them from drying out or becoming clogged Store unsealed print cartridges in an airtight plastic container e Do not unplug the printer until printing is complete and the print cartridge cradle has returned to its home position on the right side of the printer The print cartridges will dry out if not stored in their home position e Turn off the printer and allow the print cartridges to return to the right side of the printer for proper capping of the nozzles before unplugging the power cord or turning off any attac
46. nd black print cartridges Note Be sure not to touch the ink nozzles or the copper electrical contacts Also do NOT remove the copper strip these are electrical contacts required for proper operation of the print cartridges 15 Black 17 Tri color Print Print Cartridge Cartridge Vinul Tape Vinul Tape A Ink Nozzles Ink Nozzles 5 For each print cartridge lift the cradle latch inside the printer With the copper electrical contacts toward the rear of the printer and the print cartridge held vertically push the print cartridge firmly down into the cradle Insert the black print cartridge in the right cradle and insert the tri color print cartridge in the left cradle You must insert both print cartridges for the printer to operate 6 Close the latch Note f the Print Cartridge of light continues to blink or if the cradle doesn t move to the right side of the printer take out both cartridges and reinsert them You will hear a click and feel resistance when the latch is pushed down 7 Close the top cover When a print cartridge starts to run out of ink replace it If you do not have a replacement leave the empty print cartridge in the cradle of the printer The printer will not print with only one print cartridge installed The Print Cartridge 6f light continues to blink for awhile and then goes off You ll hear the cartridge cradle return to its home position on the right side of the printer We recomme
47. nd you keep spare print cartridges on hand When buying print cartridges check the part numbers referenced below carefully to make sure you are buying the right print cartridges for your printer These print cartridges have been specifically designed to work with your printer to produce results that are always clear always sharp 840C 842C and 843C require 15 Black HP No 15 equivalent to C6615 Series Tri Color HP No 17 equivalent to C6625 Series USB Step 4 Load paper in your printer 1 Pull out the IN tray and slide the paper width and paper length adjusters out as far as possible to make room For the paper Flip up the OUT tray for a better view of the IN tray OUT Tray IN Tray D a Paper length adjuster Paper width adjuster 2 Remove a stack of paper from its packaging Make sure all the paper in the stack is the same size and type Tap the stack on a flat surface to even it up 3 Load the paper into the IN tray printable side down The IN tray holds up to 10 mm or 3 8 inch at a time 4 Push the paper toward the back of the paper tray until it stops 5 Slide both paper adjusters to fit snugly against the paper s USB Step 5 Insert printer software CD in the edges Make sure the paper lies flat in the tray and that the computer paper fits under the tab of the paper length adjuster Note Make sure the computer is operational meets the minimum system requirements and that i
48. nssnnsensonsnesen zN Search for the best driver for your device Recommended r aed f Display a list of all the drivers in a specific location so you can select the driver you want lt Back Cancel 4 Select Specify a location and then click the Browse button Do NOT click Next Add New Hardware Wizard Windows will search for new drivers in its driver database on your hard drive and in any of the following selected locations Click Next to start the search I Floppy disk drives A I CD ROM drive T Microsoft Windows Update V Specify a location ME 5 Double click the CD or disk drive icon which ever is appropriate for the type of media you are installing from Click on the win98usb folder then click OK to close the Browse screen and return to the Wizard Add New Hardware Wizard Browse for Folder My Computer EF Dell C shell ee 2 Floppy 4 5 amp HP D H enu 3 DEES 5 Printers 3 Control Panel ax Select the folder that contains driver information INF file for this device si Cancel 6 Click Next Add New Hardware Wizard I Floppy disk drives CD ROM drive V Specify a location Windows will search for new drivers in its driver database on pour hard drive and in any of the following selected locations Click Next to start the search T Microsoft Windows U
49. nt overhead Ea presentation announce a new addition to the family lron on transfers on t shirts printed with your company logo Baad Banners welcome back the home team or Photographs make personalized buttons name tags or photographic calendars Labels scan your logo in full color and add it to your company address to print distinctive labels For packages and manila envelopes il Printing Cards Use your printer to print on index cards recipe cards greeting cards business cards or postcards or any card size included in the Paper Size list on the Setup tab You can print on other sized cards too IF the dimensions of your card aren t the same as those shown in the Paper Size list see How to print on different paper sizes on page 34 1 Inthe HP print settings box click the Setup tab and then select a card in the Paper Size drop down box See Finding the HP print settings box on page 30 2 Slide out the IN tray slide out the paper adjusters and flip up the OUT tray 3 Load a stack of up to 30 cards 6 mm or 1 4 inch in the IN tray Make sure the orientation of the cards matches the orientation you ve selected in your software program A Slide the paper width adjuster to the right until it fits snugly against the cards If the cards are too small to be held securely by the paper length adjuster push the small slider until it fits snugly against the edge of the stack Small sl
50. nt will be bound at the top edge Use Book when the sheets of your document will be bound on the left 4 Print your document The printer automatically prints only the odd numbered pages The printer then displays a message on your computer screen telling you how to reload the paper 5 Load the printed pages back in the IN tray of the printer The following illustrations show how to Load the paper back in the printer for the Book option and the Tablet option Odd numbered pages Reload to print the even print first numbered pages 6 When the paper is properly loaded into the IN tray flip the OUT tray down and click Continue The printer prints the even numbered pages on the reverse side of the odd numbered pages After printing remember to uncheck the Two Sided Printing option on the Features tab How to create a mirror image of your document When you print a mirror image the text and pictures are reversed mirrored from what you see on your computer screen Print a mirror image when you use an iron on transfer The image you print on the transfer paper is flipped back to its original orientation when you iron it onto the cloth This is especially important if your transfer contains text You might want to flip a document before printing it ona transparency then you can make notes on the back of the transparency and easily wipe them off without scratching the transparency The original The flipped document
51. opes in the printer as shown on 1 Inthe HP print settings box click the Setup tab and then this page lF youre using thick envelopes you might need to select the envelope youre printing on as the Paper Size See reduce the quantity Finding the HP print settings box on page 30 2 Slide both paper adjusters out Flap side up and flap Make sure the IN tray is empty Flip up the OUT tray for a to the left better view of the IN tray OUT tray 4 Slide the paper adjusters so that they fit snugly against the edges of the envelopes Make sure the edges of the envelopes align with the right side of the IN tray 5 Push the IN tray back in and flip the OUT tray down T Printing Transparencies 6 Print the envelopes For best results use HP Premium Inkjet Rapid Dry About small envelopes Transparencies The film coating on HP Premium Inkjet Rapid IF you re printing on small envelopes such as Invitation A2 Dry Transparencies has been especially developed to work with or C6 you ll need to push the small slider in until it fits snugly against the short edge of the envelopes Make sure the envelopes do not bend in the IN tray 1 In the HP print settings box click the Setup tab then select HP Premium Inkjet Transparency Film HP Premium Inkjet HP inks giving you crisp images and text and the fastest drying times They won t jam your printer either Rapid Dry Transparency or Other Transparency Films as
52. our HP DeskJet printer to it or to a chain of USB devices via a USB cable USB Step 1 Unpack your printer 1 Remove the packing material and the packing tape from the outside of the printer 2 Open the top cover Remove both pieces of plastic packing USB Step 2 Plug in the power material from the inside of the printer Note Do NOT connect your USB cable between the printer and the computer Make sure that the USB cable is NOT plugged into the computer at this point in the setup 1 Leave the computer and the printer turned off 2 Lift the cable access door on the back of the printer 3 Plug the power adapter cord firmly into the connector on the back of the printer 4 Plug the appropriate end of the power cord into the power adapter 3 Close the top cover 5 Plug the other end of the power cord into an electrical outlet USB Step 3 Insert print cartridges 1 Press the Power cy button to turn on the printer The Power W light comes on and the Print Cartridge 5 light blinks 2 Open the top cover The cartridge cradle moves to the center of the printer Note Use only the Power W button on the front of the printer to turn the printer on and off Using a power strip surge protector or a call outlet switch to turn the printer on and off may cause premature failure 3 Remove the print cartridges from their individual packages 4 Carefully remove the protective vinyl tape from the tri color a
53. p www hp com support home_ products French http www hp com cposupport fr German http www hp com cposupport de Japanese http www jpn hp com CPO_TC eschome htm Korean http www hp co kr go support Portuguese http www hp com cposupport pt Simplified Chinese http www hp com cn go support Spanish http www hp com cposupport es Traditional Chinese http support hp com tw psd From HP Customer Care Online you can link to HP Customer Care User Forums and HP Customer Care Email HP Customer Care User Forums They re friendly They re informative Check out our online user Forums Simply review existing messages left by other HP users to find the answers you re looking for You can also post your questions then check back later for ideas and suggestions from knowledgeable users and system operators HP Customer Care by Email Connect with HP via email and receive a personal reply from an HP Customer Care service technician Responses are normally provided within 24 hours of receipt excluding holidays A great option for those non urgent questions Printer Software Printer software also referred to as a printer driver allows your Windows 2000 For MS DOS printer software contact the printer to talk with your computer HP provides printer software manufacturer of your software program You have several and software updates for Windows 3 1x 95 98 NT 4 0 and options for getting printer software In the U S an
54. pause occasionally to receive more information Don t worry it s normal IF you run out of paper before you re finished The printer prompts you to add more paper Load the paper in the IN tray and press Resume IF something goes wrong Sometimes in spite of your best efforts something goes wrong during printing Maybe a sheet of paper jams in the printer or nothing happens at all See Solving Common Problems in your Reference Manual How to print on different paper sizes Most of the time when you print on plain paper cards labels and envelopes you select one of the standard sizes in the Paper Size box on the Setup tab of the HP print settings box However you re not limited to the sizes listed Just make sure that the size of the paper falls within the following dimensions so both of the printer rollers can pick up the paper Width 3 to 8 5 inches 77 to 215 mm Length 5 to 14 inches 127 to 356 mm Then follow these steps 1 Inthe HP print settings box click the Setup tab and then select User Defined Paper Size in the Paper Size list See Finding the HP print settings box on page 30 HP DeskJet 840C Series x Setup Features Advanced m Print Quality C Draft Normal Best Page Settings Paper Type Plain Paper M Paper Size Letter 8 5 x 11 in Hagaki Card 100 x 148 mm Ofuku Hagaki 148 x 200 mm 10 Envelope 4 12 i 42 Envelope 4 3
55. pdate JFAWINSBUSB y lt Back Next gt Cancel The Add New Hardware Wizard searches for the win98usb driver If Windows is unable to find a driver click Back to return to Step 4 7 When the driver file is located click Next Add New Hardware Wizard Windows driver file search for the device DeskJet 840C Windows is now ready to install the best driver for this device Click Back to select a different driver or click Next to continue e A Location of driver E le FAWINSBUSB HPFUSB98 INF i Cancel The driver file is installed on your computer 8 When you are notified that installation of the USB software is completed click Finish Add New Hardware Wizard DeskJet 840C Windows has finished installing the software that your new hardware device requires IF something goes wrong with the USB software installation go to Problems with your USB installation on page 24 9 Soon the opening screen for installing the HP DeskJet printer software appears Click Next HP DeskJet 840C Installer Welcome to HP DeskJet 840C Series This installer adds the HP DeskJet 840C Series software to your PC Please be sure you have followed the instructions in the Setup Guide to connect the HP DeskJet 840C Series to your PC before continuing Please close any running applications virus checkers or software that uses printer ports before continuing You will nee
56. re your printer is on and all connections are firm Exit your software programs Then turn off the computer and the printer Turn on the printer then turn on the computer Close any virus protection programs that are running on your computer Either right click the virus protection program s icon on the taskbar and select Disable or click the x in the upper right corner of the virus protection program s open window Uninstall the printer software using the instructions on page 27 then repeat the installation procedure IF you re still having problems with the installation call an authorized HP dealer or HP Customer Care representative For the phone number of the support center nearest you see HP Customer Care by Phone on page 55 Setting up your printer amp with a USB Cable Note The USB cable set up requires Windows 98 If you are using a parallel cable for communications between your printer and your computer see page 3 gt What is USB Universal Serial Bus USB makes it easy to connect devices to your computer without having to open your PC USB uses a standard port and plug combination for connecting devices like printers modems scanners and digital cameras It also offers the benefit of being able to easily add remove and move devices USB is an option to customers who want to print from Windows 98 across the USB cable If your computer s USB port is enabled and properly set up you can connect y
57. s running either Windows 3 1x 95 98 or NT 4 0 See Connecting your printer with a parallel printer cable on page 3 for instructions Universal Serial Bus USB cable This method is only supported if you are running Windows 98 on your computer See Setting up your printer with a USB Cable on page 14 for instructions The printer cable is not supplied with the printer You must purchase the printer cable separately See page 70 for ordering information Connecting your printer with a parallel 7 printer cable between your printer and your computer see page 14 Note f you are using a USB cable for communications A lt gt Step LF Unpack your printer 2 Open the top cover Remove both pieces of plastic packing 1 Remove the packing material and the packing tape from the material from the inside of the printer outside of the printer 3 Close the top cover Step 2 Connect parallel cable You ll need to buy a printer cable that supports bi directional communication IEEE 1284 complianb such as HP part number C2950A 1 Make sure both the printer and the computer are turned off 2 Lift the cable access door on the back of the printer 3 Plug the end of the cable that does not have screws attached into the printer Snap both clips into the notches Cable access door 4 Plug the other end into the computer and tighten the screws Step 3 Plug in the power 5 Plug the other
58. size and complexity of the documents you print can make a difference in your printer s performance Graphics and photographs are usually more complex and print more slowly than a document that contains only text makes a difference in printing speed If your computer has less than 100 MB of free space it can take longer to process your document for printing e Running numerous software programs at one time slows down printing because they are using the RAM in your computer Therefore limit the number of programs or documents you open at one time Minimum printing margins The printer cannot print outside a certain area of the page so you must make sure the contents of your document fall within the printable area that is within the top bottom left and right margins available for the specific size paper on which you are printing Left and Right Paper Size g Margins A4 sized 3 2 mm 1 0 mm 11 7 mm Letter Legal and 0 25 in 0 04 in 0 46 in Executive sized A5 and B5 sized 3 2 mm 1 0 mm 11 7 mm Cards 3x5 in 4x6 0 125 in 0 04 in 0 46 in 5x8 Cards A6 3 2 mm 1 0 mm 11 7 mm Hagaki postcards 3 2 mm 1 0 mm 11 7 mm Banners A4 Sized 3 2 mm 0 00 mm 0 00 mm 8 27 x 11 7 in Banners Letter Sized 0 125 in 0 0 in 0 0 in 8 5 x 11 in Left METE Right Margin Top amp Bottom Margin Envelopes 10mm 0 25in 17mm 0 46 in 3 2 mm 0 125 in
59. structions on the screen 840C Series Printer Software Your printer model number IF something goes wrong go to IF you have problems will be on the install button installing on page 13 3 When the HP License Agreement box appears read the agreement and click Accept Note The HP DeskJet 840C Series printer is AD F the followina automatically set as the default Windows printer If you E find that it is not the default Windows printer go to If the printer is turned on and is connected to the computer Setting the HP DeskJet Printer as the Default on page 26 with the parallel printer cable the setup program automatically detects the printer and the port to which it is connected Then proceed to step 5 Note f you need the printer software on floppy disks OR Contact your local HP Customer Care Center listed on e If the printer is turned off or if the connection to the page 33 computer has not yet been made with the parallel printer OR cable the setup program asks you to specify which port to use for the printer Select an LPT type port the default setting of LPT is appropriate for most computers Click Next and proceed to step 5 Ifyou have access to a computer with a CD ROM drive insert the printer software CD in this computers CD ROM drive and begin the software installation When the opening screen appears select Make diskettes of your printer software IF you have problems installing Make su
60. ts USB port is enabled and properly configured See Problems with your USB installation on page 24 for more information 1 Turn on the computer and wait for Windows 98 to start 2 Insert the HP printer software CD into your CD ROM drive 6 Slide the IN tray all the way back in Flip the OUT tray back down if it s up USB Step 6 Connect USB cable 1 Lift the cable access door on the back of the printer 2 Plug one end of the USB cable into the USB port on the printer 3 Plug the other end into any USB port on the computer USB Step 7 Install USB and printer software Note You can also refer to steps 8a through 8h on the USB Cable Setup Quick Start Poster 1 After a few seconds the Add New Hardware Wizard screen appears Note f the Add New Hardware Wizard screen does not appear your computer may not be USB enabled You can still enjoy the full capabilities of your HP DeskJet 840C Series printer by connecting the printer to the computer with a parallel cable Go to Connecting your printer with a parallel printer cable on page 3 for setup instructions 2 Click Next This wizard searches for new drivers for DeskJet 840C A device driver is a software program that makes a i k hardware device work 3 Click Next in this screen too Add New Hardware Wizard What do you want Windows to do yreeeeenssessessensssensensnssscsssnsensssssssssssnsassssssssassssssssnsensesnse
61. u have the following materials gt 1t1t ocknc environments might occasionally experience ink available streaks or smearing because of a small accumulation of debris inside the printer This debris can include dust hair carpet or clothing fibers Ink streaking is easily prevented or corrected by doing scheduled cleaning to two areas of the printer the print cartridges and the print cartridge cradle Scrap paper or paper towel on which to set the print e Cotton swabs or any soft material that will not come apart or leave fibers for example a piece of clean cotton cloth e Distilled filtered or bottled water tap water might contain contaminants that can damage the print cartridges cartridges while you are working Be careful not to get ink on your hands or clothing Steps to manually clean your print cartridges and print d Remove the print cartridges and place them on their sides cartridge cradle on a scrap piece of paper Keep new and used print cartridges out of the reach of children 1 Remove the print cartridges a Turn the printer on and Lift the printer s top cover b The print cartridge cradle moves to the center of the Once youe removed the print cartridges make pai eal hat th t outside of the printer fi sure that they are not outside of the printer for c After the cradle has moved to the center of the printer A l j more than 30 minutes unplug the black power cord from the back o
62. upply to turn on the printer The printer operates with two print cartridges installed one black and one tri color The HP printers and print cartridges are designed to work together to deliver outstanding print quality for results that are always clear always sharp 2 Open the top cover The cradle moves to an accessible position and the Print Cartridge light flashes 3 Raise the cradle latch 4 Lift the cartridge out of the cradle and discard it Replacing print cartridges Keep new and used print cartridges out of the arning reach of children Note When buying replacement print cartridges check the part numbers carefully so that you buy the correct cartridges for your printer 840C 842C and 843C require 15 Black HP No 15 equivalent to C6615 Series Tri Color HP No 17 equivalent to C6625 Series Note When a print cartridge runs out of ink leave the empty cartridge in the cradle until you can replace it The printer cannot print with only one print cartridge installed 5 Remove the replacement print cartridge from its packaging 6 Push the print cartridge firmly straight down into the print and carefully remove the protective vinyl tape from the cartridge cradle replacement cartridge 15 Black Tri color Print Print Cartridge Cartridge Vinul Tape y E Vinul Tape A Ink Nozzles Ink Nozzles Do NOT touch the print cartridge ink nozzles or copper contacts Touching these part will result i
63. x to match whatever you ll be printing on next e Change the Print Quality to match whatever is appropriate For what you ll be printing next In the Features tab click Mirror Image to clear it e Remove any remaining transparencies from the IN tray and replace them with whatever paper you ll be printing on next VA Printing Iron On Transfers When it comes to printing images you don t need to stop with paper Use transfer paper to get the images from the computer document onto cloth HP Iron On T Shirt Transfers are designed to work with your printer and HP ink to give you a professional silk screen look Although 100 cotton t shirts are a popular choice for iron on transfers you need not stop there Transfer a photo onto an apron or add the company logo to baseball caps sun visors and tote bags for the company picnic You ll need e the t shirt or other cloth you want to transfer an image onto the document containing the picture or text you want to print e iron on transfer paper Here s how you do it 1 On your computer open the document containing the text or picture you want to transfer to the fabric 2 Inthe HP print settings box click the Setup tab Select HP iron on T Shirt Transfers as the paper type See Finding the HP print settings box on page 30 IF you want the text or picture on your t shirt as you see it on the screen flip the document by clicking Mirror Image on the Features tab

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