Case Capture Sharing User Guide
Contents
1. wT Public Health England Protecting and improving the nation s health HCAI Data Capture System User Manual Case Capture Sharing a Renal Case HCAI Data Capture System About Public Health England Public Health England exists to protect and improve the nation s health and wellbeing and reduce health inequalities It does this through world class science knowledge and intelligence advocacy partnerships and the delivery of specialist public health services PHE is an operationally autonomous executive agency of the Department of Health Public Health England Wellington House 133 155 Waterloo Road London SE1 8UG Tel 020 7654 8000 www gov uk phe Twitter PHE_uk Facebook www facebook com PublicHealthEngland Crown copyright 2015 You may re use this information excluding logos free of charge in any format or medium under the terms of the Open Government Licence v2 0 To view this licence visit OGL or email psi nationalarchives gsi gov uk Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned Any enquiries regarding this publication should be sent to insert email address Corporate member of Plain English Campaign Committed to clearer communication HCAI Data Capture System Document History Revision Date Author Version 01 09 2015 Public Health England 01 10 2015 Public Health England HCAI Data Capture2. System Sharing Renal Cases Introduction Reports of MRSA MSSA and E coli bacteraemia and C difficile infection among patients with established renal failure need to have additional renal specific data completed on the HCAI DCS This additional information should be reported by the renal dialysis unit the hub where the patient has been receiving their renal care In order to allow renal units to enter this information for patient s the NHS acute Trust or Independent Sector Provider who reported the MRSA bacteraemia needs to Share these records with the appropriate renal hub Of note it is still the responsibility of the reporting NHS acute Trust or Independent Sector Provider to enter all other information about the infection episode on the Main Data Entry Screen Qualifying Records All reports of MRSA MSSA or E coli bacteraemia or C difficile infection among patients who are receiving dialysis due to established renal failure qualify for inclusion to be shared Sharing Records In order to permit the addition of renal specific data to records on the website an acute Trust or Independent Sector Provider Site may Share any of its qualifying records with one renal hub at a time That renal hub may then enter data into a specific Renal screen and may view but not change any of the data entered by the acute Trust or Independent Sector Provider Site on the Main Data Entry screen Conversely the acute Tr
3. name will be moved from the Shared with the following Organisation s field back to the Organisation list You can then click on Save and this will cause the case to be un shared A pop up window will appear letting you Know whether the un share has been successful Alternatively a case can be shared with a different renal hub using the steps depicted in Figures 3 and 4 above once it has been unshared Once you have clicked on Save when both the unshare and new share have occurred a pop up window will appear confirming the changes NB Please note a case can only be unshared with a renal hub if the renal hub has not entered any data to the record 10 HCAI Data Capture System Email Alerting An email alert is sent to the relevant renal hub when an NHS acute Trust or Independent Sector Healthcare Provider Site first shares a record with them This email alert is normally sent to two individuals within the renal unit NB The emails can only be sent out if the relevant contact information has been provided to PHE 11
4. HFURLONG ASTON CROSS Data Collection Specimen Date First Name DOB ared with the following Organisation Figure 4 Share Infection Episode Screen Save a Share Data Collection Specimen Date First Name DOB Shared with the following Organisation s ADDENBROOKES HOSPITAL MRSA 01 Sep 2015 Test 22 Oct 1985 To select the renal hub scroll through the list of names using the scroll bar Select the relevant renal hub Click on the little right facing arrow Save Cancel in Figure 3 has now been MRSA removed from the Organisations box and Tesi instead populates the 22 Oct 1985 Shared with the following Organisations box If this is the correct organisation then click on Save to save the share If this is not correct see Figure 6 HCAI Data Capture System lf you are happy with your selection click on Save to share the share Once you have clicked on Save a pop up window will appear to let you know that the record has been successfully shared with the selected organisation see Figure 5 However if you have selected the incorrect organisation from the Organisations box and want to remove this organisation from the Shared with the following Organisation s box then please click on the name of the organisation in the Shared with the following Organisation s and click on the little arrow which is now facing the lef
5. h Condition Select v Data Collection Select DataCollection ad User Administration R r First Name Partial Sumame Partial Specimen Number Date of Birth fy Help amp Support Age Select gt Date F E Date T F This page allows an Infection iii j Episode to be found using the search facility For a more Region Al z Organisation Type AI refined search result please _ complete as many of the search Organisation All Shared Cases l criteria as possible een Faili ene lor info Incomplete for sign off PIR Cases rl Key to Screen Symbols Data Condition Data Collection Collection Region INSERT IMAGE Date AI All AI All Al E Staphylococcus aureus MRSA 394742 05 Jun 2015 London HCAI Data Capture System Once on the case capture screen for the relevant case you will need to click on the Manage Share button to enter the Share Infection Episode screen This can be found at the bottom right hand side of the Episode Details tab see Figure 9 Figure 9 Episode Details Tab Clicking on the button highlighted in Figure 9 will navigate you to the Share page You if you are the original reporting organisation for the case will then be able to Un share the case by first clicking on the shared organisation name found in the Shared with the following Organisation s box and then clicking on the little left facing arrow see Figure 6 The hub
6. ill be available in the Organisation box The Organisation box will only present you with a list of organisations after the Region has been selected However one the list of organisations is available you can scroll through the list in order to find the relevant renal hub Click on the name of the renal hub and then click the little arrow which faces to the right see Figure 3 this will cause the selected organisation to move from the Organisations box to the Shared with the following Organisation s box see Figure 4 HCAI Data Capture System Figure 3 Share Infection Episode Screen Selecting an Organisation Share Infection Episode Mandatory fields are marked with red asterisk ID 440833 Reporting Organisation NORTHAMPTON GENERAL HOSPI NHS Number 9999999999 Surname Case Region NATIONAL v Organisation Type Renal Unit v Organisation 4TH FLOOR DIALYSIS mi p gt ALAN SQUIRREL MARGATE C3 ALAN SQUIRREL MEDWAY ALDEBURGH ARROWE PARK HOSPITAL ASHFURLONG Share Infection Episode Oo Mandatory fields are marked with red asterisk The organisation selected ID 440633 Reporting Organisation NORTHAMPTON GENERAL HOSP NHS Number 7999999999 Surname Case Region NATIONAL Organisation Type Renal Unit ki Organisation 4TH FLOOR DIALYSIS ACCRINGTON VICTORIA ALAN SQUIRREL MAIDSTONE ALAN SQUIRREL MARGATE ALAN SQUIRREL MEDWAY ALDEBURGH ARROWE PARK HOSPITAL AS
7. ord if the On Dialysis question has not been answered with Yes Established RF on the Episode Details tab HCAI Data Capture System Figure 2 Share Infection Episode Screen Selecting a Region HCAI DCS Share Infection Episode xX Help amp Support Share Infection Episode shared or unshare an infection episode with a Renal Unit ID 440833 Data Collection MRSA Click here to view guide Reporting Organisation NORTHAMPTON GENERAL HOSPI Specimen Date 01 Sep 2015 NHS Number 9999999999 First Name Test Surname Case DOB 2o Please select a Region Key to Screen Symbols ae A Region the value selected will Organisation Type Renal Unit f filter the list of renal hubs Error on page Organisation ared with the following Organisation s th at a re p rovI d ed n th e i J A Attention Organisation box g Saved completed x Close sceen popout Information Text Button oo some of the case details are auto populated in this screen however you will need to select the Organisation with which to share the case In order to do this please select a Region from the drop down menu highlighted in Figure 2 The value of the Region field will then filter the organisations presented in the Organisation box so that only organisations from the selected region are provided to you NB If you select National for the Region then ALL renal hubs in England w
8. t see Figure 6 This will cause the organisation entry to be removed from Shared with the following Organisation s and for it to be added in the Organisations box again You can now select a different organisation and start the process again Figure 5 Successful Share Message HCAI DCS Shared Organisation s x This record has been successfully shared with the following Organisation T ADDENBROOKES HOSPITAL Figure 6 To unselect an organisation Share Infection Episode C Mandatory fields are marked with red asterisk ID 440833 Data Collection MRSA Reporting Organisation NORTHAMPTON GENERAL HOSPI Specimen Date 01 Sep 2015 f you have selec te d the NHS Number 9999999999 First Name Test wron g or g an is ati on Surname Case DOB 22 Oct 1985 please click on the Region NATIONAL organisation name and PENE ETE then the little arrow which is now facing to the left ADDENBROOKES HOSPITAL You are then able to select the relevant organisation as per Organisation 4TH FLOOR DIALYSIS ACCRINGTON VICTORIA ALAN SQUIRREL MAIDSTONE ALAN SQUIRREL MARGATE ALAN SQUIRREL MEDWAY ALDEBURGH ARROWE PARK HOSPITAL ASHFURLONG ASTON CROSS Figure 3 oo NB This process only works if you have not yet saved the share If you wish to unsave a share please read the next section HCAI Data Capture System Un share a Renal Case The NHS acute Trust or Independent Sector Heal
9. thcare Provider Site that created the Share can Un share the record provided that the renal unit has not yet entered any data in the renal screen The NHS acute Trust or Independent Sector Healthcare Provider Site user will need to find the case using the Search facility See Figure 7 and View the case see Figure 8 Figure 7 Search Screen entering an ID Public Health England HCAI DCS System HCAIWEBPORO2 About Us Contact Us Menu Toolbar Search Infection Episodes My Dashboard i a Condition Select Data Collection Select DataCollection z User Administration Reports Vaa aeae Partial z m Partial Specimen Number Date of Birth Ei Help amp Support Age Select v Ra T il This page allows an Infection ahan ants a Episode to be found using the search facility For a more Region Al Organisation Type All refined search result please complete as many of the search Organisation All Shared Cases rm criteria as possible See FAQs and C for info Incomplete for sign off PIR Cases la Key to Screen Symbols Data Condition Data Collection Collection Region Date INSERT IMAGE There are no records to display Figure 8 Search Screen viewing a case Help 1 aAA EEE Public Health England HCAI DCS System HCAIWEBPORO3 About Us Contact Us Menu Toolbar Search Infection Episodes My Dashboard ID B94742 NHS Number l a Searc
10. ust or Independent Sector Provider Site may view but not change any data entered by a renal hub on the Renal screen Until a record has been shared the relevant renal hub has no access to it How to Share a Record In order to share a record you will need to enter information regarding a patents established renal failure onto the DCS The relevant question On Dialysis can be found on the Episode Details tab see Figure 1 and also see Case Capture User Guide for further information on entering a case HCAI Data Capture System Figure 1 Episode Details Tab Episode Details Source of Bacteraemia amp Associated Infections Risk Factors amp Treatment Healthcare Interactions Organisation Details Reporting Organisation gt NORTHAMPTON GENERAL HOSPITAL NHS TRUST X 3 Specimen Details Specimen Date s 0 1092015 E Type of Specimen Date d W Date Specimen Taken Date Received in Lab Specimen No Laboratory where specimen processed 3 Patient Details a Additional Comments To share a record the Yes Established RF option must be selected from the On Dialysis field in the main Data Entry screen Upon saving the case you will be asked to confirm that you wish to save your changes in a pop up window Once you have selected OK you will automatically be navigated to the Share Infection Episode screen see Figure 2 NB Please note that you will not be able to share a rec
Download Pdf Manuals
Related Search